West Stockwith Parish Council
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K12 - 1 WEST STOCKWITH PARISH COUNCIL Minutes of the Monthly Meeting of West Stockwith Parish Council held on Thursday 13 th December 2018 at 7.30pm in the Gertrude Morris Hall. Present: Cllrs Downes, J Ray, P Ray, Chair: Harford, DCllr Brand and Clerk: D Harford. 1. Apologies for Absence Cllr Beecroft (work commitments), Hauser (holiday), Houchin (holiday), Lynes (family commitment), Osborne-Woodham (work commitments), CCllr Taylor (other commitments), PCSO Airey (other commitments) 2. Declarations of Interest None 3. Minutes of Previous Meeting 3.1 Monthly Meeting held on Thursday 8th November 2018 It was proposed by Cllr P Ray, seconded by Cllr Downes that the minutes of the monthly meeting held on 8th November 2018 be passed as a correct record. Resolution: Motion carried. 4. Matters Arising from Previous Meetings 4.1 Allotments Update 4.1.1 Clearance of Allotment Waste The clerk updated the council stating that he had contacted Hilltop Tree services but there had been no response to date. He will contact them again and update the council at the next meeting. Resolution: Clerk to update the council at the next meeting. 4.1.2 Number of plots owned The clerk stated that liaison was taking place with the chairman of the allotment committee to finalise the email to be sent out to the allotment holders which should be completed within the next couple of weeks. Resolution: Clerk to update the council at the next meeting. 4.2 Ownership of Car Park Opposite the White Hart Inn The clerk stated that there had been no progress on this matter. DCllr Brand asked whether anyone had been contacted in Bassetlaw DC, and she offered to assist in identifying the correct department. She also mentioned that it should be placed on the Bassetlaw DC Community Register. Resolution: Clerk to update the council at the next meeting Post meeting : DCllr Brand provided the following information. The freehold owner of the land is the Environment Agency. Bassetlaw DC has a lease of the land although there is no clear reason why the lease was taken. However, it does provide free car parking for the local community including the church and the pub. DCllr Brand suggested that the clerk contact the EA to see if it will donate the land to the Parish Council, with the same conditions as BDC's lease. 4.3 Commemoration Garden Plants The clerk confirmed that Cllr Houchin and himself had removed the cordyline from the garden, and the heathers will be planted in early spring. He also stated that during the process his spade and fork were damaged. Cllr P Ray proposed that the clerk purchase replacements which was seconded by Cllr Downes. Resolution: Clerk to purchase replacement tools. Page 1 Filename: 1812 13th December 2018 Minutes K12 - 2 4.4 Lamp Post Poppies The clerk stated that Cllr Houchin and himself had taken down the poppies with 16 undamaged ready for next year. He also stated that several residents had mentioned that they would like the “soldier silhouette” to remain as a permanent fixture. After discussion, Cllr P Ray proposed that the silhouette be made a permanent fixture on the grass area, which was seconded by Cllr Downes. Resolution: Clerk to arrange work to be completed. 4.5 Christmas Tree 2018 The clerk reported that the tree had been erected and the lights placed on the tree. Cllr Downes reported that the Christmas event with the brass band had been a success. He also stated that there was a proposal to have the brass band back in the summer, further details will follow. Cllr P Ray stated that there was a gazebo available that the scouts use if required. Resolution: Closed. 4.6 Unsafe Wall on Canal Lane/Heckdyke Path/Canal Lane Footpath The clerk reported that the footpath on Canal Lane had been cleared by Notts CC. The footpath at Heckdyke had been sprayed and placed on the maintenance program in the spring by Notts CC. Resolution: Closed. 4.7 Notts CC Local Improvement Scheme, Capital Fund The clerk suggested that this could be used as a means of funding the “soldier silhouette” permanent fixture. The chair asked the clerk to progress and keep the council updated. Resolution: Clerk to update the council at the next meeting. 5. Correspondence 5.1 Bassetlaw DC: Achievers Awards The clerk reported that the above awards are presented to Bassetlaw people who serve the community by their efforts for charity, for individual achievements, for sport or group activities or to those who have overcome adversity to lead a normal life. The ceremony will take place on Wednesday 20th March 2018. DCllr Brand stated that she had proposed a member of the local community for the award. Resolution: Noted. 5.2 NALC: Annual Leave Entitlement The clerk reported that correspondence had been received stating that all councils should have a policy in place for carrying over annual leave entitlement. Since this was not applicable to the council, the chair asked the clerk to file the information. Resolution: Closed. 5.3 Merchant Navy Day: Commemoration Certificate The clerk reported that a certificate had been received for displaying in the noticeboard. Resolution: Noted. 5.4 Notts CC: Making Decisions About Paying for Care The clerk reported that correspondence had bene received stating that Notts CC are keen that everyone who funds their own care gets the financial information and advice they need. A flyer was also included in the package. Resolution: Noted. 5.5 Notts CC: Become a Professional Childminder The clerk reported that correspondence had been received from Notts CC giving details on how to become a professional childminder. Cllr P Ray suggested that an item should be included in the newsletter, which was seconded by the chair. Resolution: Clerk to include an item in the newsletter. Page 2 Filename: 1812 13th December 2018 Minutes K12 - 3 5.6 Bassetlaw DC: Spring Clean: 1 st March 2019 – 31 st May 2019 The clerk reported that the dates had been set for 2019 as above. The chair asked the clerk to defer this item until the next meeting when all the councillors will be present. Resolution: Clerk to raise at the next meeting. 5.7 NALC: L09-18: New Regulations Re-Accessibility of Websites The clerk reported that advance details had been received stating that new regulations for website accessibility which do not come into force until 23rd September 2020. He stated that he will liaise with Sharpe Systems and keep the council updated. Resolution: Clerk to update the council as required 5.8 NALC: Are Councils Responsible for Councillor’s Actions The clerk reported that correspondence had been received regarding the above. The chair stated that all the councillors and clerk should behave appropriately when representing the council. Resolution: Noted. 5.9 Bassetlaw DC: Register of Electors Update The clerk stated that an updated register had been received. Resolution: Noted. 6. Other Matters for Consideration 6.1 Parish Council Newsletter – December The clerk presented the newsletter for agreement. After discussion, the chair asked the clerk to include the following: • Professional childminding • Reminder of the pantomime dates Resolution: Clerk to arrange printing of the newsletter. 6.2 Village Hall Defibrillator / Security Light The clerk stated that the condensation in the defibrillator cabinet had been dried and the thermometer had been reset. The light had also been reported to Dave Foreman and had been renewed. As a result of this, a complaint had been received from a nearby resident stating that it was too bright and needed the sensor re-setting. Following the meeting, the sensor was re- adjusted. The chair asked the clerk to update the resident. Resolution: Clerk to update the resident and close. 6.3 Car Parking on the Malt Kiln The clerk reported that a complaint had been received from a resident bringing to the council’s attention that two cars have been parked on the Malt Kiln car park for over two months and have not moved. Cllr Downes proposed that the clerk contact PCSO Airey to identify the owners of the cars to ascertain the situation and update the council accordingly. Resolution: Clerk to update the clerk at the next meeting. 6.4 Land behind Bus Shelter, Main Street The clerk reported that the builder of the house on Main Street had been in contact again regarding the land behind the bus shelter. Cllr P Ray confirmed that the previous response was still valid, in that the he builder bears the cost of solicitor’s fees for the transfer of the ownership of the land and provides a suitable donation to the council. This was seconded by Cllr J Ray and agreed by all present. The chair asked the clerk to respond accordingly. Resolution: Clerk to inform the builder and update the council at the next meeting. Page 3 Filename: 1812 13th December 2018 Minutes K12 - 4 7. Planning 7.1 Applications for Consideration 7.1.1 PA/2018/2220 - Planning permission to change the use of land to a Gypsy/Traveller site, Fourways Fishery, Gunthorpe Road, Owston Ferry, DN9 1BG The chair thanked the councillors for their email responses to the clerk due to the tight timescales of the application. The clerk confirmed that a “refusal” letter had been sent to North Lincolnshire council. Resolution: Noted. 7.2 Pending The clerk confirmed that there were no applications pending. Resolution: Noted. 7.3 Decisions 7.3.1 17/00379/RSB – River View – Outstanding Actions - Clerk • Installation of a dwarf wall on the front of the property leaving a 5m wide access with a dropped kerb, • Replace the front facing existing windows with timber box sash windows, • Replace the existing front door with a wooden one.