Regular Board Meeting June 17, 2019, 6:00 PM 411 Thatcher Avenue, River Forest, Illinois
Agenda
The River Forest Park District was created to acquire, develop and preserve recreational open space and park facilities. The District cooperates with other governmental agencies, community-based organizations and local private institutions to develop and maintain sports programs, recreational services and park facilities to benefit all residents of the Village.
1. Call to Order Public Hearing for the Proposed Budget and Appropriation Ordinance for the Fiscal Year May 1, 2019 – April 30, 2020
a. Roll Call – Brown, Cargie, Healy, Libera, and Roloff b. Public Comment/Discussion for the Proposed Budget and Appropriation Ordinance for the Fiscal Year May 1, 2019 – April 30, 2020 c. Adjournment of Public Hearing
2. Call to Order
3. Roll Call – Brown, Cargie, Healy, Libera, and Roloff
4. Approval of Minutes – May 13, 2019
5. Approval of Disbursements
6. Public Comment
7. Correspondence to the Board
8. Staff Reports
a. Park Services b. Recreation Services c. Administration and Finance d. Executive Director
9. WSSRA Report/WSSRA Executive Director Annual Presentation
10. Park Foundation Report
11. Village Collaboration Committee Report
12. Board Reports
13. Old Business
a. Synthetic Turf Discussion/ Keystone Baseball Infield Enhancement Project b. 2019-2020 Budget and Appropriations Ordinance/2018-2019 Budget c. Capital Improvements Budget d. River Forest Recreation Center Collaboration
14. New Business
a. Approval of the Website Design Contractor b. Approval of the Keystone Park/The Depot Metal Fence Project c. Extending Platform Tennis Courts Light Times Past 10:30 PM d. Appointment of Platform Tennis Committee Representative e. Permanent Closure of Keystone Avenue Between Keystone Park f. Audio Record Board meetings and Post on Website g. Priory Park Entry Enhancement h. Priory Park Shade i. Park Beautification
15. Closed Session
a. The Appointment, Employment, Compensation, Discipline, Dismissal, Performance or Personal Status of Employees, Officers, and Legal Counsel for the Park District
16. Possible Action from Closed Session
17. Adjournment River Forest Park District Regular Board Meeting Minutes of May 13, 2019
The Board of Commissioners of the River Forest Park District convened at 6:00 PM in Regular Session on Monday, April 8, 2019 at the River Forest Park District, 401 Thatcher, River Forest, Illinois.
Roll call was taken with Commissioners Cargie, Libera, and Roloff present. Also present was Director Sletten, Finance Supervisor Brewer, Dennis Healy, Mark Brown, Dan Fliegel, Laura Maychurk, and WJ Reporter Igor Studenkov.
Commissioner Libera moved to approve the April 8, 2019 Minutes, seconded by Commissioner Cargie. A voice vote followed, and the motion was approved 3-0.
Commissioner Cargie moved to approve the April 9-30, 2019 Disbursements for $72,195.37 and the May 1-13, 2019 Disbursements for $5,990.46, seconded by Commissioner Libera. A roll call vote followed, and the motion was approved 3-0.
Public Comment: Dan Fliegel asked if something could be done to address the low, wet grass areas in Washington Square. Director Sletten noted that this is scheduled as an early summer project, and staff is soliciting contractors for free topsoil for fill. Laura Maychak noted that she supports the Park District addressing the need to have the clay infields dry as quickly as possible, however, does not support the proposed use of synthetic turf to replace the clay.
Correspondence to the Board: None
Staff Report: Staff reports were submitted. Rhonda Brewer, Finance Supervisor, introduced herself. Commissioner Cargie suggested that bocce registration includes an individual participant registration and these persons would form their own team or be added to a team.
Board Reports: Commissioner Cargie suggested that the Parks Foundation work on hosting a brew fest similar to the August Micro Brew Fest that is offered in Oak Park. President Roloff asked if staff can reach out to the West Cook YMCA on collaborating opportunities at the Menards property.
Old Business: Staff presented the draft Budget & Appropriation Ordinance, the draft budget, the draft Capital Improvements Plan, the fund balance projections, and the platform tennis spreadsheet. Staff will amend the Capital Improvements Budget to reflect the actual bid price to paint the exterior of The Depot. Commissioner Libera moved to direct staff to make available the Budget & Appropriation Ordinance for public view for a period of no less than 30 days.
Director Sletten noted that the Village is expected to approve at their May 13th Board Meeting Cordogan Clark’s proposal to conduct the Feasibility Study for the Recreation Center Collaboration Project. The Village will be paying for all Feasibility Study fees.
New Business: President Roloff read a Resolution recognizing the outstanding and dedicated service of Peter Kuzmich to the River Forest Park District.
Dennis Healy and Mark Brown were sworn in as new Park District Board Commissioners.
A lottery was held to determine which Commissioners term would be 4 years and which Commissioner term will be 2 year. Commissioner Healy drew the 4-year term; Commissioner Brown will serve a 2- year term.
Commissioner Libera moved to appoint the following Board Officers, • Ross Roloff: President • Cheryl Cargie: Vice President • Lynn Libera: Treasurer • Michael Sletten: Secretary seconded by Commissioner Healy. A voice vote followed, and the motion was approved 5-0.
Commissioner Libera moved to appoint the following representatives, • Commissioner Healy: WSSRA Alternate • Commissioner Brown: Parks Foundation • Commissioner Cargie: Village Collaboration Committee seconded by Commissioner Healy. A voice vote followed, and the motion was approved 5-0
Commissioner Healy moved to appoint Nicholas VanDerSchie as the Men’s House League Representative and Carolyn Kilbride as the Women’s House League Representative on the Platform Tennis Committee, seconded by Commissioner Libera. A voice vote follows, and the motion was approved 5-0.
Commissioner Libera moved to approve Pete The Painter’s bid of $13,220.00 for the exterior painting of The Depot, seconded by Commissioner Brown. A roll call vote followed, and the motion was approved 5-0.
Commissioner Cargie moved to enter into Closed Session at 6:55 PM for the purpose of the appointment, employment, compensation, discipline, dismissal, performance or personal status of employees, Officers, and legal counsel for the Park District, seconded by Commissioner Libera. A voice vote followed, and the motion was approved 5-0.
The Board reconvened into Open Session at 7:45 PM.
Commissioner Libera moved to adjourn at 7:45 PM, seconded by Commissioner Cargie. A voice vote followed, and the motion was approved 5-0.
Respectfully submitted,
Michael J. Sletten, Secretary RIVER FOREST PARK DISTRICT FINANCIAL STATEMENT For Month Ended May 31, 2019
LIQUID CASH DEBIT CREDIT BALANCE
FIFTH/THIRD Beginning Balance 1,017,823.23 Interest 1,502.89 Total Revenue 1,502.89 ENDING CASH IN BANK $1,019,326.12
Fifth Third BANK REFEREE ACCOUNT Beginning Balance $3,258.36 ENDING CASH IN BANK $3,258.36
ILLINOIS FUNDS MONEY MARKET Beginning Balance $1,417,072.89 Received State Replacement Taxes 4,113.62 Received Interest 2,944.79 Transfer In Total Revenue 7,058.41 Transfer Out 0.00 Total Disbursments 0.00 ENDING CASH IN BANK $1,424,131.30
FOREST PARK NAT'L BANK GENERAL FUND Beginning Balance $31,663.12 Received 2017 Real Estate Taxes 3,283.39 Received 2018 Real Estate Taxes 7,727.73 Received from Forest Park Payroll 0.00 Received from Forest Park Money Market 0.00 Voided Checks 238.49 Total Revenue 11,249.61 Disbursements 12,037.63 Transfer to IL Funds 0.00 Stop Payment 30.00 Total Disbursments 12,067.63 ENDING CASH IN BANK $30,845.10
FOREST PARK NAT'L BANK CHECKING/PAYROLL Beginning Balance $15,894.08 Rec'd from General Fund Rec'd from Money Market 21,500.00 Program Revenue (42) 32,943.75 Rental Revenue (43) 2,456.00 Donations (44) 3,034.16 Miscellaneous Revenue (45) 1,500.00 Rec'd 125 Cafeteria Plan 665.90 Accrued Revenue 1,397.10 Total Revenue 63,496.91 Credit Card Transaction fees 1,190.66 Registration Transaction fees 914.47 Payroll Expenses 51,355.75 Cafeteria Plan 665.90 Transfer to General Fund 0.00 Total Disbursements 54,126.78 ENDING CASH IN BANK $25,264.21 RIVER FOREST PARK DISTRICT FINANCIAL STATEMENT For Month Ended FOREST PARK NATIONAL BANK MONEY MARKET May 31, 2019 Beginning Balance $472,398.73 Received Interest 313.42 Received from Forest General Fund Total Revenue 313.42 Transferred to General Account Transferred to Payroll Account 21,500.00 Paid Principal and Interest on Limited Bonds Total Disbursements 21,500.00 ENDING CASH IN BANK $451,212.15
LIQUID CASH CONT'D. DEBIT CREDIT BALANCE
EVERGREEN BANK MONEY MARKET, OAK BROOK Beginning Balance $255,538.56 Received Interest 162.77 ENDING CASH IN BANK $255,701.33
PAN AMERICAN BUSINESS SAVINGS ACCOUNT Beginning Balance $758,709.72 Interest 685.95 Total Revenue 685.95 ENDING CASH IN BANK $759,395.67
TOTAL LIQUID ENDING CASH IN BANK $3,969,134.24
INVESTMENTS DEBIT CREDIT BALANCE
OPRF COMMUNITY BANK - Certificate of Deposits 1 yr CD @ .15% - Maturity 3/20/19- 613155528 78,717.63 1 year CD @ .15% - Maturity 11/20/19-613155529 78,766.94 1 yr CD @ .15% - Maturity 7/20/2019- 613155530 79,444.28 TOTAL OPRF COMMUNITY BANK INVESTMENTS 236,928.85
PAN AMERICAN INVESTMENTS #361 - 12 mos. CD @ 2.25% - Maturing 08/14/19 $117,042.48 #396 - 12 mos. CD @ 2.40% - Maturing 9/13/19 $116,819.50 TOTAL PAN AMERICAN INVESTMENTS $233,861.98
TOTAL INVESTMENTS $470,790.83
TOTAL MONIES as of 04/30/19 $4,439,925.07
Financial Statements/2019/0519 Financial Statement .xls RIVER FOREST PARK DISTRICT 1 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD CORPORATE FUND (10)
INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 0.00 $0.00 4101 Tax Levy 1,028,708.00 6,792.54 0.00 6,792.54 0.66% $0.00 ------Total Tax Levy 1,028,708.00 6,792.54 0.00 6,792.54 0.66% $0.00
4102 State Replacement Tax 12,967.00 4,113.62 0.00 4,113.62 31.72% $2,984.18 4103 Interest Revenue 5,000.00 628.93 0.00 628.93 12.58% $359.87 4233 Platform Tennis Membership Fees 47,500.00 0.00 0.00 0.00 0.00% $0.00 4234 Platform Tennis Summer Fees 210.00 0.00 0.00 0.00 0.00% $0.00 4235 Platform Tennis Guest Fees 50.00 10.00 0.00 10.00 20.00% $0.00 4236 Platform Tennis Non-Res. Reimbursement 1,500.00 0.00 0.00 0.00 0.00% $0.00 4302 Building Rental Revenue 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4304 Misc Field/Facility Rentals 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4305 Depot Program Room Rental Revenue 9,000.00 0.00 0.00 0.00 0.00% $0.00 4306 Keystone Center Program Room Rental 5,000.00 0.00 0.00 0.00 0.00% $0.00 4307 Birthday Party Room Rental Revenue 150.00 0.00 0.00 0.00 0.00% $0.00 4308 Priory Room Rental Revenue 750.00 0.00 0.00 0.00 0.00% $0.00 4310 Athletic Field Rentals 17,000.00 0.00 0.00 0.00 0.00% $50.00 4311 Athletic Field Lights Rentals 9,000.00 1,846.00 0.00 1,846.00 20.51% $0.00 4312 Concordia Agreement Rental Revenue 5,000.00 0.00 0.00 0.00 0.00% $495.00 4313 Garden Plots 300.00 0.00 0.00 0.00 0.00% $0.00 4321 Platform Tennis Court Rental Revenue 500.00 0.00 0.00 0.00 0.00% $0.00 4401 Memorial Tree Donations 2,000.00 445.00 0.00 445.00 22.25% $400.00 4402 Memorial Brick Donations 250.00 0.00 0.00 0.00 0.00% $0.00 4403 Donations 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4501 Sale of Used Equipment 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4502 Miscellaneous 100.00 0.00 0.00 0.00 0.00% $5.00 4505 PATH Incentives Awards 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4509 Platform Tennis Socials Revenue 100.00 0.00 0.00 0.00 0.00% $25.00 4510 Platform Tennis Merchandise Sales 7,000.00 50.00 0.00 50.00 0.71% $90.00 4511 RFYBS Revenue 5,000.00 0.00 0.00 0.00 0.00% $0.00 4512 RFYS Revenue 1,000.00 0.00 0.00 0.00 0.00% $0.00 ------Total Other Income 129,377.00 7,093.55 0.00 7,093.55 5.48% $4,409.05 Total Income w/tax levy 1,158,085.00 13,886.09 0.00 13,886.09 1.20% $4,409.05
ADMINISTRATIVE EXPENSES (10)
Administrative Salaries & Wages 510-101 Executive Director - Corp 70,000.00 4,630.72 0.00 4,630.72 6.62% $4,495.86 510-102 Superintendent of Finance - Corp 36,812.00 2,010.38 0.00 2,010.38 5.46% $2,858.98 510-110 Director's Auto Reimbursement 3,000.00 230.78 0.00 230.78 7.69% $184.62 510-122 Health Insurance 65,000.00 (306.01) 0.00 (306.01) -0.47% ($321.20) 510-123 Employer FICA & Medicare 53,000.00 3,410.93 0.00 3,410.93 6.44% $3,568.56 510-124 Health/Wellness Incentive 1,350.00 187.50 0.00 187.50 13.89% $137.50 510-125 Health OPT OUT Reimbursement 2,800.00 208.44 0.00 208.44 7.44% $293.14 510-126 PATH Incentive Awards 0.00 0.00 #DIV/0! ------Total Administrative Salaries & Wages 231,962.00 10,372.74 0.00 10,372.74 4.47% $11,217.46
Contract Services 510-204 Miscellaneous Service 1,000.00 30.00 0.00 30.00 3.00% $0.00 510-205 Legal Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00 510-206 IT Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00 510-207 Website Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00 510-208 Email Provider Service 250.00 0.00 0.00 0.00 0.00% $20.00 510-209 Quickbooks Payroll License 750.00 0.00 0.00 0.00 0.00% $0.00 ------Total Contract Services 2,000.00 30.00 0.00 30.00 1.50% $20.00
Administration Expense 510-701 Office Supplies 4,000.00 0.00 0.00 0.00 0.00% $0.00 510-702 Office Equipment R&R 1,000.00 0.00 0.00 0.00 0.00% ($551.58) 510-703 Office Furniture R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00 510-705 Canon Copier Maintenance Fees 750.00 0.00 0.00 0.00 0.00% $0.00 510-706 Staff Expenses 2,000.00 0.00 0.00 0.00 0.00% $0.00 510-707 Professional Assoc. Fees 1,000.00 0.00 0.00 0.00 0.00% $0.00 510-708 Computer Equipment R & R 2,000.00 0.00 0.00 0.00 0.00% $0.00 510-709 Computer Software R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00 510-710 Printing 1,000.00 0.00 0.00 0.00 0.00% $0.00 510-714 Postage & Delivery 750.00 0.00 0.00 0.00 0.00% $0.00 510-715 Board Expenses 1,000.00 0.00 0.00 0.00 0.00% $10.04 510-717 Criminal History Checks 100.00 100.00 0.00 100.00 100.00% $0.00 510-718 Miscellaneous Expense 200.00 0.00 0.00 0.00 0.00% $0.00 510-721 Telephone System R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00 510-722 Professional Development 2,000.00 0.00 0.00 0.00 0.00% $0.00 510-723 Mileage Reimbursement/Tolls 1,000.00 0.00 0.00 0.00 0.00% $0.00 510-724 Physicals/Drug Tests 300.00 0.00 0.00 0.00 0.00% $0.00 510-725 Legal Notices/Advertising 750.00 260.00 0.00 260.00 34.67% $190.00 ------Total Administration Expense 20,850.00 360.00 0.00 360.00 1.73% ($351.54)
TOTAL ADMINISTRATIVE EXPENSES 254,812.00 10,762.74 0.00 10,762.74 4.22% $10,885.92 RIVER FOREST PARK DISTRICT 2 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD
BUILDING EXPENSES (20)
Facility Salaries 520-107 Park Ambassadors 6,500.00 801.52 0.00 801.52 12.33% $796.95 520-108 Building Attendant 500.00 0.00 0.00 0.00 0.00% $37.80 ------Total Facility Salaries 7,000.00 801.52 0.00 801.52 11.45% $834.75
Contract Services 520-221 HVAC Service 2,000.00 0.00 0.00 0.00 0.00% $0.00 520-223 Inspection/Fees 4,000.00 289.86 0.00 289.86 7.25% $289.86 ------Total Contract Services 6,000.00 289.86 0.00 289.86 4.83% $289.86
Building Maintenance 520-821 Depot R & R 3,000.00 0.00 0.00 0.00 0.00% $0.00 520-822 Maintenance Facility R & R 2,000.00 0.00 0.00 0.00 0.00% $0.00 520-823 Batting Cage R & R 500.00 0.00 0.00 0.00 0.00% $0.00 520-824 Park Bathroom Buildings R & R 4,000.00 0.00 0.00 0.00 0.00% $0.00 520-825 Janitorial/TP/Paper Towel Supplies 6,500.00 0.00 0.00 0.00 0.00% $0.00 520-826 Keystone Center R & R 2,000.00 0.00 0.00 0.00 0.00% $0.00 ------Total Building Maintenance 18,000.00 0.00 0.00 0.00 0.00% $0.00
Utilities Expense Depot 520-901 Electricity 4,000.00 0.00 0.00 0.00 0.00% $0.00 520-902 Heating Fuel 3,000.00 125.05 0.00 125.05 4.17% $0.00 520-903 Telephone 6,000.00 0.00 0.00 0.00 0.00% $483.89 520-904 Water 1,200.00 0.00 0.00 0.00 0.00% $0.00 520-905 Alarm 4,200.00 0.00 0.00 0.00 0.00% $0.00 520-906 Cable 350.00 0.00 0.00 0.00 0.00% $0.00 520-907 Closed Circuit TV 750.00 0.00 0.00 0.00 0.00% $0.00 ------Total Depot Utilities Expense 19,500.00 125.05 0.00 125.05 0.64% $483.89
Priory 520-909 Electricity 1,500.00 0.00 0.00 0.00 0.00% $0.00 520-910 Heating Fuel 1,000.00 53.99 0.00 53.99 5.40% $0.00 ------Total Priory Utilities Expense 2,500.00 53.99 0.00 53.99 2.16% $0.00
Washington Commons 520-913 Electricity 1,500.00 0.00 0.00 0.00 0.00% $0.00 520-916 Water 500.00 0.00 0.00 0.00 0.00% $0.00 ------Total Washington Commons Utilities Expense 2,000.00 0.00 0.00 0.00 0.00% $0.00
Maintenance Facility 520-917 Electricity 2,000.00 0.00 0.00 0.00 0.00% $0.00 520-918 Heating Fuel 3,000.00 185.41 0.00 185.41 6.18% $0.00 520-919 Telephone 0.00 0.00 0.00 0.00 #DIV/0! $0.00 520-920 Water 750.00 0.00 0.00 0.00 0.00% $0.00 520-921 Alarm 600.00 0.00 0.00 0.00 0.00% $0.00 520-922 Cable/Internet 0.00 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Maintenance Facility Utilities 6,350.00 185.41 0.00 185.41 2.92% $0.00
Keystone Pavillion 520-931 Electricity 1,500.00 0.00 0.00 0.00 0.00% $0.00 520-932 Heating Fuel 2,500.00 69.29 0.00 69.29 2.77% $0.00 520-935 Alarm 600.00 0.00 0.00 0.00 0.00% $0.00 ------Total Keystone Pavillion Utilities Expense 4,600.00 69.29 0.00 69.29 1.51% $0.00
Total Utility Expenses 34,950.00 433.74 0.00 433.74 1.24% $483.89
TOTAL BUILDING EXPENSES 65,950.00 1,525.12 0.00 1,525.12 2.31% $1,608.50 RIVER FOREST PARK DISTRICT 3 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD
PLATFORM TENNIS MEMBERSHIP EXPENSES (25)
Contract Services 525-201 Pro/Administration Fees 500.00 0.00 0.00 0.00 0.00% $40.00 525-202 Reservation Software 200.00 0.00 0.00 0.00 0.00% $0.00 525-203 Platform Tennis Services 7,500.00 0.00 0.00 0.00 0.00% $0.00 ------Total Contract Services 8,200.00 0.00 0.00 0.00 0.00% $40.00
Platform Tennis Expenses 525-211 Merchandise 4,000.00 0.00 0.00 0.00% $0.00 525-212 FOB Keys 350.00 0.00 0.00 0.00% $0.00 525-213 Special Events 200.00 0.00 0.00 0.00% $0.00 525-214 Platform Tennis R&R 2,000.00 0.00 0.00 0.00% $449.00 525-215 Platform Tennis Social Supplies 200.00 0.00 0.00 0.00% $0.00 525-216 Capital Improvement - Platform Tennis 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Platform Tennis Expenses 6,750.00 0.00 0.00 0.00 0.00% $449.00
Platform Tennis Utilities 525-941 Electricity/Lights 2,000.00 0.00 0.00 0.00 0.00% $0.00 525-942 Heating Fuel 3,000.00 138.57 0.00 138.57 163.96% $0.00 525-943 Cable/DISH 1,200.00 0.00 0.00 0.00 0.00% $80.02 525-944 Closed Circuit Television 800.00 0.00 0.00 0.00 0.00% $0.00 ------Total Platform Tennis Utilities Expenses 7,000.00 138.57 0.00 138.57 1.98% $80.02
TOTAL PLATFORM TENNIS MEMBERSHIP EXPENSES 21,950.00 138.57 0.00 138.57 0.63% $569.02
PARK EXPENSES (30)
Parks Salaries 530-103 Park Manager 74,500.00 5,336.08 0.00 5,336.08 7.16% $5,336.08 530-104 Park Maintenance Staff 115,300.00 8,555.20 0.00 8,555.20 7.42% $8,628.24 530-105 Overtime 11,580.00 2,029.95 0.00 2,029.95 17.53% $1,305.28 530-106 Seasonal Park Maintenance Staff 7,050.00 0.00 0.00 0.00 0.00% $170.00 ------Total Park Salaries Expense 208,430.00 15,921.23 0.00 15,921.23 7.64% $15,439.60
Contract Services 530-241 Athletic Fields Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00 530-242 Landscaping Services 4,000.00 0.00 0.00 0.00 0.00% $0.00 530-243 Ornamental Services 3,000.00 0.00 0.00 0.00 0.00% $0.00 530-244 Irrigation Services 4,500.00 0.00 0.00 0.00 0.00% $955.00 530-245 Fertilizer & Weed Control Services 5,000.00 0.00 0.00 0.00 0.00% $0.00 530-246 Tree Services 11,000.00 0.00 0.00 0.00 0.00% $0.00 530-247 Electrical Services 2,000.00 0.00 0.00 0.00 0.00% $0.00 530-248 Lightning Detections Services 500.00 0.00 0.00 0.00 0.00% $0.00 530-249 Inspection Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00 530-250 Portable Restroom Service 1,500.00 0.00 0.00 0.00 0.00% $382.50 ------Total Contract Services 34,500.00 0.00 0.00 0.00 0.00% $1,337.50
Park Maintenance Expense 530-801 Park Equipment R & R 10,000.00 105.00 0.00 105.00 1.05% $134.73 530-802 Maintenance Equipment R & R/Supplies 5,000.00 0.00 0.00 0.00 0.00% $0.00 530-803 Tree and Shrub Supplies 6,000.00 0.00 0.00 0.00 0.00% $0.00 530-804 Ornamental Supplies 4,500.00 0.00 0.00 0.00 0.00% $0.00 530-805 Fertilizer & weed Control Supplies 14,000.00 0.00 0.00 0.00 0.00% $0.00 530-806 Vehicle Fuel 6,000.00 0.00 0.00 0.00 0.00% $0.00 530-807 Vehicle & Tractor R & R 10,000.00 (180.50) 0.00 (180.50) -1.81% $78.06 530-808 Landscape Supplies 2,000.00 0.00 0.00 0.00 0.00% $380.00 530-809 Athletic Field Maintenance Supplies 10,000.00 1,592.56 0.00 1,592.56 15.93% $0.00 530-810 RFYBS Expenses 5,000.00 0.00 0.00 0.00 0.00% $0.00 530-811 RFYS Expenses 1,000.00 0.00 0.00 0.00 0.00% $0.00 530-812 Memorial Brick Program 250.00 0.00 0.00 0.00 0.00% $0.00 530-813 Uniforms & Safety Clothing 1,500.00 100.00 0.00 100.00 6.67% $0.00 530-814 Memorial Tree Program 2,000.00 0.00 0.00 0.00 0.00% $0.00 530-816 Ice Rink Supplies 2,500.00 0.00 0.00 0.00 0.00% $0.00 530-817 Trash Disposal 6,000.00 0.00 0.00 0.00 0.00% $0.00 530-818 Equipment Rental 2,000.00 0.00 0.00 0.00 0.00% $0.00 530-819 Garden Plots R & R 300.00 0.00 0.00 0.00 0.00% $0.00 530-820 Signage 1,500.00 0.00 0.00 0.00 0.00% $0.00 530-800 Park Maintenance Other 0.00 0.00 0.00 0.00% ------Total Park Maintenance Expense 89,550.00 1,617.06 0.00 1,617.06 1.81% $592.79 RIVER FOREST PARK DISTRICT 4 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD
PARK EXPENSES CONT'D. (30)
Park Utilities 530-921 Irrigation/Water Fountain Water 30,000.00 0.00 0.00 0.00 0.00% $0.00 530-922 Park Security Lights 1,000.00 0.00 0.00 0.00 0.00% $0.00 530-923 Electric - Athletic Field Lights 9,000.00 0.00 0.00 0.00 0.00% $0.00 ------Total Park Utilities 40,000.00 0.00 0.00 0.00 0.00% $0.00
TOTAL PARK EXPENSES 372,480.00 17,538.29 0.00 17,538.29 4.71% $17,369.89
550-900 CORPORATE CONTINGENCY 5,000.00 0.00 0.00 0.00 0.00% 0.00
TOTAL CORP EXPENSES 720,192.00 29,964.72 0.00 29,964.72 4.16% $30,433.33
Fund Transfers 560-997 FUND TRANSFER TO SPEC REC FUND 90,000.00 0.00 0.00 0.00 0.00% $0.00 560-999 FUND TRANSFER TO CAPITAL FUND 360,000.00 0.00 0.00 0.00 0.00% $0.00 ------Total Fund Transfers 450,000.00 0.00 0.00 0.00 0.00% $0.00
TOTAL CORP EXPENSES & FUND TRANSFERS 1,170,192.00 29,964.72 0.00 29,964.72 2.56% 30,433.33
CORPORATE NET FUND TOTAL (Excess Revenue over Expenses)(12,107.00) (16,078.63) 0.00 (16,078.63) -115.79% ($26,024.28) RIVER FOREST PARK DISTRICT 5 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD RECREATION FUND (15)
INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4101 Tax Levy 400,000.00 2,632.86 0.00 2,632.86 0.66% $0.00 ------Total Tax Levy 400,000.00 2,632.86 0.00 2,632.86 0.66% $0.00
4103 Interest Income 2,000.00 266.23 0.00 266.23 13.31% $79.90 4203 Program Fees 180,000.00 8,531.25 0.00 8,531.25 4.74% $6,712.00 4204 Special Event Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00 4205 Makin Tracks Fees 7,500.00 0.00 0.00 0.00 0.00% $0.00 4206 Summer Camp Fees 160,000.00 22,956.66 0.00 22,956.66 14.35% $26,803.00 4207 Recreation Basketball Fees 46,000.00 0.00 0.00 0.00 0.00% $0.00 4208 Travel Basketball Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00 4209 Tavel Volleyball Fees 5,000.00 0.00 0.00 0.00 0.00% $0.00 4211 Parade Fees 2,500.00 1,250.00 0.00 1,250.00 50.00% $850.00 4212 Polar Express Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00 4213 Food Truck Rally Donations Reimbursement 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4218 Gift Card Revenue 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4219 Cancellation Fee Charge 1,200.00 0.00 0.00 0.00 0.00% $0.00 4220 Paddle Tennis Lesson Fees 6,000.00 150.00 0.00 150.00 2.50% $0.00 4231 Platform Tennis Member House League Fee 15,500.00 0.00 0.00 0.00 0.00% $0.00 4232 Platform Tennis Member Travel League Fee 8,500.00 0.00 0.00 0.00 0.00% $0.00 4237 Platform Tennis Adult Camp Fee 9,000.00 0.00 0.00 0.00 0.00% $0.00 4303 Birthday Parties Rentals 3,000.00 610.00 0.00 610.00 20.33% $275.00 4403 Donations/Scholarships 0.00 89.16 0.00 89.16 #DIV/0! $0.00 4404 Food Truck Rally Donations Reimbursement 1,000.00 0.00 0.00 0.00 0.00% $0.00 4405 Makin Tracks Donations Reimbursement 7,500.00 0.00 0.00 0.00 0.00% $0.00 4406 Clear Sky Donations 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4407 Special Event Donations 500.00 0.00 0.00 0.00 0.00% $0.00 4408 Parade Donation Reimbursements 5,500.00 2,500.00 0.00 2,500.00 45.45% $0.00 4409 Thursday Summer Nights Donations 1,500.00 0.00 0.00 0.00 0.00% $1,000.00 4410 Recreation Basketball Sponsorships 2,000.00 0.00 0.00 0.00 0.00% $0.00 4501 Sale of Used Equipment 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4502 Miscellaneous 0.00 0.00 0.00 0.00 #DIV/0! $6.00 4503 Keystone Concession 0.00 0.00 0.00 0.00 #DIV/0! $1,055.19 4504 Priory Concession 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4505 PATH Incentive Awards 0.00 0.00 0.00 0.00 #DIV/0! $150.00 4508 Brochure Advertising Revenue 2,500.00 1,450.00 0.00 1,450.00 58.00% $0.00 4701 Parks Foundation Reimbursement 0.00 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Other Income 475,700.00 37,803.30 0.00 37,803.30 7.95% $36,931.09 Total Income w/tax levy 875,700.00 40,436.16 0.00 40,436.16 4.62% $36,931.09
ADMINISTRATIVE EXPENSES (10)
Administration Salaries 610-101 Executive Director-Rec 70,000.00 4,630.72 0.00 4,630.72 6.62% $4,495.86 610-102 Superintendent of Finance-Rec 23,000.00 1,804.87 0.00 1,804.87 7.85% $2,858.96 610-103 Superintendent of Recreation 72,500.00 5,043.76 0.00 5,043.76 6.96% $5,043.76 610-104 Recreation Supervisor 51,500.00 3,615.38 0.00 3,615.38 7.02% $3,666.19 610-108 Registrar/Administrative Asst. 44,500.00 2,668.75 0.00 2,668.75 6.00% $3,331.60 610-109 Registrar/Admin. Asst. Overtime 1,800.00 52.50 0.00 52.50 2.92% $93.57 610-110 Director's Auto Reimbursement-Rec 3,000.00 230.78 0.00 230.78 7.69% $92.31 610-111 Communications/Marketing Supervisor 20,000.00 1,712.71 0.00 1,712.71 8.56% $1,474.10 610-122 Health Insurance-Rec 58,000.00 (211.05) 0.00 (211.05) -0.36% $424.98 610-124 Health/Wellness Incentive 1,200.00 112.50 0.00 112.50 9.38% $162.50 610-125 Health OPT OUT Reimbursment 5,000.00 216.72 0.00 216.72 4.33% $301.32 610-126 PATH Incentive Awards 0.00 0.00 #DIV/0! ------Total Adminstration Salaries 350,500.00 19,877.64 0.00 19,877.64 5.67% $21,945.15 RIVER FOREST PARK DISTRICT 6 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD ADMINISTRATIVE EXPENSES CONT'D. (10)
Contract Services 610-204 Miscellaneous Service 500.00 0.00 0.00 0.00 0.00% $0.00 610-205 Legal Service 10,000.00 0.00 0.00 0.00 0.00% $458.65 610-206 IT Service 7,500.00 0.00 0.00 0.00 0.00% $0.00 610-207 Website Service 2,500.00 0.00 0.00 0.00 0.00% $3.98 610-208 Miscellaneous Service 500.00 0.00 0.00 0.00 0.00% $35.00 610-209 Graphics Artist 6,000.00 0.00 0.00 0.00 0.00% $0.00 610-210 Printer Services 12,000.00 0.00 0.00 0.00 0.00% $3,847.00 610-211 Photographer 0.00 0.00 0.00 0.00 #DIV/0! $0.00 610-212 Marketing Services 750.00 0.00 0.00 0.00 0.00% $0.00 610-213 Reservation Software 800.00 0.00 0.00 0.00 0.00% $0.00 ------Total Contract Services 40,550.00 0.00 0.00 0.00 0.00% $4,344.63
Administration Expense 610-701 Office Supplies 4,500.00 0.00 0.00 0.00 0.00% $745.95 610-702 Office Equipment R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00 610-704 Office Furniture R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00 610-705 Canon Copier Maintenance Fees 1,500.00 0.00 0.00 0.00 0.00% $0.00 610-706 Staff Expenses 2,500.00 0.00 0.00 0.00 0.00% $34.76 610-707 Professional Association Fees 2,500.00 0.00 0.00 0.00 0.00% $0.00 610-708 Computer Equipment 1,500.00 0.00 0.00 0.00 0.00% $0.00 610-709 Computer Software 1,500.00 0.00 0.00 0.00 0.00% $0.00 610-712 Scholarships/Certificates 1,250.00 89.16 0.00 89.16 7.13% $0.00 610-713 Youth Intervention 4,250.00 0.00 0.00 0.00 0.00% $0.00 610-714 Postage & Delivery 2,500.00 550.00 0.00 550.00 22.00% $850.00 610-717 Criminal Background Checks 1,500.00 1,150.00 0.00 1,150.00 76.67% $0.00 610-718 Miscellaneous Expense 500.00 0.00 0.00 0.00 0.00% $0.00 610-721 Telephone System R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00 610-722 Professional Development 3,500.00 0.00 0.00 0.00 0.00% $0.00 610-723 Mileage Reimbursement 500.00 0.00 0.00 0.00 0.00% $0.00 610-724 Physicals/Drug Tests 1,500.00 0.00 0.00 0.00 0.00% $112.00 610-725 Credit Card Charges 16,500.00 1,190.66 0.00 1,190.66 7.22% $1,085.50 610-726 Registration Transaction Fees 15,000.00 914.47 0.00 914.47 6.10% $934.61 ------Total Administration Expense 64,000.00 3,894.29 0.00 3,894.29 6.08% $3,762.82
TOTAL ADMINISTRATIVE EXPENSES 455,050.00 23,771.93 0.00 23,771.93 5.22% $30,052.60
RECREATION PROGRAM EXPENSES (40)
Recreation Salaries 640-106 Camp Staff Salaries 46,000.00 0.00 0.00 0.00 0.00% $0.00 640-110 Seasonal Recreation Salaries 7,000.00 892.99 0.00 892.99 12.76% $347.50 640-111 Recreation Basketball Staff Salaries 7,700.00 0.00 0.00 0.00 0.00% $0.00 640-112 Travel Basketball Salaries 0.00 0.00 0.00 0.00 #DIV/0! $0.00 640-113 Travel Volleyball Salaries 2,000.00 0.00 0.00 0.00 0.00% $0.00 640-114 Birthday Party Salaries 500.00 50.00 0.00 50.00 10.00% $0.00 ------Total Salaries & Wages 63,200.00 942.99 0.00 942.99 1.49% $347.50
Contract Services 640-230 Athletic Contractual Service 55,000.00 0.00 0.00 0.00 0.00% $495.00 640-231 Recreation Contractual Services 35,000.00 0.00 0.00 0.00 0.00% $3,816.00 640-232 Travel Basketball League 2,000.00 0.00 0.00 0.00 0.00% $0.00 640-233 Travel Volleyball League 1,500.00 0.00 0.00 0.00 0.00% $0.00 640-234 Summer Camps 60,000.00 0.00 0.00 0.00 0.00% $0.00 640-235 Recreation Basketball 10,000.00 0.00 0.00 0.00 0.00% $0.00 640-236 Special Event Service 3,000.00 1,825.00 0.00 1,825.00 60.83% $0.00 640-237 Memorial Day Parade Service 4,500.00 3,600.00 0.00 3,600.00 80.00% $3,600.00 640-238 Thursday Summer Nights Service 2,000.00 330.00 0.00 330.00 16.50% $1,165.00 640-239 Clear Sky Entertainment Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00 640-240 Makin Tracks Service 2,000.00 0.00 0.00 0.00 0.00% $0.00 640-241 Polar Express Service 2,000.00 1,005.00 0.00 1,005.00 50.25% $0.00 640-242 Food Truck Rally Service 1,500.00 0.00 0.00 0.00 0.00% $0.00 640-243 Contracted Birthday Party 1,500.00 0.00 0.00 0.00 0.00% $0.00 640-251 Paddle Tennis Lessons 3,500.00 0.00 0.00 0.00 0.00% $0.00 640-252 Platform Tennis League Fees 6,500.00 0.00 0.00 0.00 0.00% $0.00 640-253 Platform Tennis Adult Camp Contractual Services6,500.00 0.00 0.00 0.00 0.00% $0.00 ------Total Contract Services 196,500.00 6,760.00 0.00 6,760.00 3.44% $9,076.00 RIVER FOREST PARK DISTRICT 7 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD RECREATION PROGRAM EXPENSES CONT'D. (40)
Recreation Expense 640-801 Recreation Program Supplies 3,000.00 (57.99) 0.00 (57.99) -1.93% $240.22 640-802 Athletic Program Supplies 1,000.00 0.00 0.00 0.00 0.00% $37.91 640-803 Recreation Basketball Supplies 1,500.00 0.00 0.00 0.00 0.00% $0.00 640-804 Travel Basketball Supplies 500.00 0.00 0.00 0.00 0.00% $0.00 640-805 Travel Volleyball Supplies 500.00 0.00 0.00 0.00 0.00% $0.00 640-806 Special Event Supplies 5,000.00 262.90 0.00 262.90 5.26% $68.10 640-807 Summer Camp Supplies 2,000.00 0.00 0.00 0.00 0.00% $0.00 640-808 Birthday Party Supplies 500.00 0.00 0.00 0.00 0.00% $0.00 640-809 Makin Tracks 6,500.00 0.00 0.00 0.00 0.00% $0.00 640-810 Thursday Summer Nights 1,500.00 0.00 0.00 0.00 0.00% $246.94 640-811 Recreation Basketball Uniforms 5,500.00 0.00 0.00 0.00 0.00% $0.00 640-812 Travel Basketball Uniforms 600.00 0.00 0.00 0.00 0.00% $0.00 640-813 Travel Volleyball Uniforms 500.00 0.00 0.00 0.00 0.00% $0.00 640-814 Summer Camp Uniforms 2,000.00 0.00 0.00 0.00 0.00% $0.00 640-815 Program Uniforms 500.00 0.00 0.00 0.00 0.00% $0.00 640-817 Safety Supplies 500.00 0.00 0.00 0.00 0.00% $0.00 640-821 Facility Rental 7,000.00 0.00 0.00 0.00 0.00% $0.00 640-822 Pool Pass Reimbursement 13,000.00 0.00 0.00 0.00 0.00% $0.00 640-823 Polar Express Supplies 1,500.00 0.00 0.00 0.00 0.00% $0.00 640-824 Depot Program Room Rental 8,000.00 0.00 0.00 0.00 0.00% $0.00 640-825 Keystone Center Room Rental 2,500.00 0.00 0.00 0.00 0.00% $0.00 640-826 Birthday Party Room Rental 200.00 0.00 0.00 0.00 0.00% $0.00 640-827 Priory Program Room Rental 1,500.00 0.00 0.00 0.00 0.00% $0.00 640-828 Clear Sky Supplies 0.00 0.00 0.00 0.00 #DIV/0! $0.00 640-829 Memorial Day Parade Supplies 3,500.00 0.00 0.00 0.00 0.00% $0.00 640-831 Contractor Program Supplies 4,500.00 0.00 0.00 0.00 0.00% $0.00 640-832 Food Truck Rally Supplies 1,000.00 0.00 0.00 0.00 0.00% $0.00 640-833 Paddle Tennis Program Supplies 100.00 0.00 0.00 0.00 0.00% $0.00 640-834 Makin Tracks Donation to WSSRA 6,500.00 0.00 0.00 0.00 0.00% $0.00 640-835 Parks Foundation Reimburse Expenses 0.00 0.00 0.00 0.00 #DIV/0! $0.00 640-836 Marketing/Advertisting 1,000.00 0.00 0.00 0.00 0.00% $0.00 640-837 Recreation Rental Equipment 250.00 0.00 0.00 0.00 0.00% $0.00 640-839 Summer Camp Trip Expenses 4,000.00 0.00 0.00 0.00 0.00% $0.00 640-840 Platform Tennis Adult Camp Expenses 400.00 0.00 0.00 0.00 0.00% $0.00 NEW 640-891 Capital Improvement - Rec 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Recreation Expense 86,550.00 204.91 0.00 204.91 0.24% $593.17
TOTAL RECREATION PROGRAM EXPENSES 346,250.00 7,907.90 0.00 7,907.90 2.28% $10,016.67
CONCESSION EXPENSES (50)
Concession Salaries 650-115 Concession Salaries 0.00 0.00 0.00 0.00 #DIV/0! $622.50 ------Total Concession Salaries 0.00 0.00 0.00 0.00 #DIV/0! $622.50
Concession Expense 650-851 Keystone Concession Supplies 0.00 0.00 0.00 0.00 #DIV/0! $4.80 650-852 Priory Concession Supplies 0.00 0.00 0.00 0.00 #DIV/0! $0.00 650-853 Keystone Concession Equipment R & R 0.00 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Concession Expense 0.00 0.00 0.00 0.00 #DIV/0! $4.80
TOTAL CONCESSION EXPENSES 0.00 0.00 0.00 0.00 #DIV/0! $627.30
660-999 RECREATION CONTINGENCY 10,000.00 0.00 0.00 0.00 0.00% $0.00
TOTAL RECREATION EXPENSES 811,300.00 31,679.83 0.00 31,679.83 3.90% $40,696.57
RECREATION NET FUND TOTAL (Excess of Revenue over64,400.00 Expenses) 8,756.33 0.00 8,756.33 21.65% ($3,765.48) RIVER FOREST PARK DISTRICT 8 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD
ILLINOIS MUNICIPAL RETIREMENT FUND (20) INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 #DIV/0! $0.00 4101 Tax Levy 60,000.00 394.94 0.00 394.94 0.66% $0.00 ------Total Tax Levy Income 60,000.00 394.94 0.00 394.94 0.66% $0.00
Administrative Expense 7125 Employer IMRF 52,000.00 3,439.63 0.00 3,439.63 6.61% $4,481.05 ------TOTAL IMRF EXPENSES 52,000.00 3,439.63 0.00 3,439.63 6.61% $4,481.05
IMRF NET FUND TOTAL (Excess of Revenue over Expenses)8,000.00 (3,044.69) 0.00 (3,044.69) -770.92% ($4,481.05)
BOND & INTEREST FUND (25) INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4101 Tax Levy 71,947.00 457.11 0.00 457.11 $0.01 $0.00 0.00 ------Total Tax Levy Income 71,947.00 457.11 0.00 457.11 0.64% $0.00
4106 Bond Proceeds 0.00 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Other Income 0.00 0.00 0.00 0.00 #DIV/0! $0.00 Total Income w/tax levy 71,947.00 457.11 0.00 457.11 $0.01 $0.00
BOND ISSUANCES 7350 Bond Administration Fees 0.00 0.00 0.00 0.00 #DIV/0! $0.00 7366 Principal - $196,040K, 2014 Bond 0.00 0.00 0.00 0.00 #DIV/0! $0.00 7367 Interest - $196,040K, 2014 Bond 0.00 0.00 0.00 0.00 #DIV/0! $0.00 7368 Principal - $200,550K, 2017 Bond 67,510.00 0.00 0.00 0.00 0.00% $0.00 7369 Interest - $200,550K, 2017 Bond 1,012.00 0.00 0.00 0.00 0.00% $0.00 ------TOTAL BOND EXPENSES 68,522.00 0.00 0.00 0.00 0.00% $0.00
BOND & INTEREST NET FUND TOTAL (Excess of Rev over3,425.00 Exp) 457.11 0.00 457.11 100.00% $0.00
SPECIAL RECREATION FUND (30) INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4101 Tax Levy 70,528.00 457.30 0.00 457.30 0.65% $0.00 ------Total Tax Levy Income 70,528.00 457.30 0.00 457.30 0.65% $0.00
4103 Interest Income 900.00 119.23 0.00 119.23 13.25% $59.42 ------Total Other Income 900.00 119.23 0.00 119.23 13.25% $59.42 Total Income w/tax levy 71,428.00 576.53 0.00 576.53 0.81% $59.42
4109 Fund Transfer 90,000.00 0.00 0.00 0.00 0.00% 0
Program Expense 7560 WSSRA Special Recreation Dues 145,000.00 0.00 0.00 0.00 0.00% $0.00 7561 Inclusion 7,000.00 0.00 0.00 0.00 0.00% $0.00 ------Total Program Expense 152,000.00 0.00 0.00 0.00 0.00% $0.00
ADA Compliance 7591 ADA Capital Improvements 0.00 0.00 0.00 0.00 #DIV/0! $0.00 ------Total ADA Compliance 0.00 0.00 0.00 0.00 #DIV/0! $0.00
TOTAL SPECIAL RECREATION EXPENSES 152,000.00 0.00 0.00 0.00 0.00% $0.00
SPECIAL RECREATION NET FUND TOTAL (Excess of Rev Over9,428.00 Exp) 576.53 0.00 576.53 100.00% 59.42 RIVER FOREST PARK DISTRICT 9 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD LIABILITY FUND (35) INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4101 Tax Levy 30,000.00 197.41 0.00 197.41 0.66% $0.00 ------Total Tax Levy Income 30,000.00 197.41 0.00 197.41 0.66% $0.00
4502 Miscellaneous 1,500.00 0.00 0.00 0.00 0.00% $0.00 ------Total Other Income 1,500.00 0.00 0.00 0.00 0.00% 0.00 Total Income w/tax levy 31,500.00 197.41 0.00 197.41 0.63% $0.00
Administration Expense 7735 Unemployment Ins. 10,000.00 0.00 0.00 0.00 0.00% $0.00 7736 Comp. Liability Ins - PDRMA 32,000.00 0.00 0.00 0.00 0.00% $0.00 7737 Safety Committee & Training 1,500.00 0.00 0.00 0.00 0.00% $80.80 ------TOTAL LIABILITY EXPENSES 43,500.00 0.00 0.00 0.00 0.00% $80.80
LIABILITY NET FUND TOTAL (Excess of Revenue over Expenses)(12,000.00) 197.41 0.00 197.41 100.00% ($80.80)
AUDIT FUND (40) INCOME SOURCES 4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4101 Tax Levy 12,000.00 78.95 0.00 78.95 0.66% $0.00 ------Total Tax Levy Income 12,000.00 78.95 0.00 78.95 0.66% $0.00
Contractual & Professional Services 7840 Audit Services 11,700.00 0.00 0.00 0.00 0.00% $0.00 7841 Accounting Services 1,800.00 0.00 0.00 0.00 0.00% $0.00 7842 Publication Fees 100.00 0.00 0.00 0.00 0.00% $0.00 7843 Professional/CAFR Fees 600.00 160.00 0.00 160.00 26.67% $160.00 ------TOTAL AUDIT EXPENSES 14,200.00 160.00 0.00 160.00 1.13% $160.00
AUDIT NET FUND TOTAL (Excess of Revenue over Expenses)(2,200.00) (81.05) 0.00 (81.05) -102.66% ($160.00)
CAPITAL IMPROVEMENT FUND (50) INCOME SOURCES 4103 Interest Income 39,000.00 5,065.88 0.00 5,065.88 12.99% $3,276.41 4106 Bond Proceeds 0.00 0.00 0.00 0.00 #DIV/0! $0.00 4202 Miscellaneous 0.00 0.00 0.00 0.00 #DIV/0! $0.00 ------Total Income 39,000.00 5,065.88 0.00 5,065.88 12.99% $3,276.41
4109 Fund Transfer 360,000.00 0.00 0.00 0.00 0.00% 0.00
EXPENDITURES 7980 Design Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00 7981 Facilities & Parks Improvements 550,000.00 0.00 0.00 0.00 0.00% $14,893.73 ------TOTAL CAPITAL EXPENSES 550,000.00 0.00 0.00 0.00 0.00% $14,893.73
CAPITAL NET FUND TOTAL (excess of Revenue over Expenses)(151,000.00) 5,065.88 0.00 5,065.88 100.00% ($11,617.32)
TOTAL OTHER INCOME 646,477.00 50,081.96 0.00 50,081.96 7.75% $44,675.97 TOTAL TAX LEVY 1,673,183.00 11,011.11 0.00 11,011.11 0.66% $0.00 TOTAL REVENUE 2,319,660.00 61,093.07 0.00 61,093.07 2.63% $44,675.97
TOTAL EXPENSES 2,411,714.00 65,244.18 0.00 65,244.18 2.71% 90,745.48
TOTAL NET FUND TOTAL (excess Rev. over Exp.) (92,054.00) (4,151.11) 0.00 (4,151.11) -6.79% ($46,069.51)
TOTAL REVENUE & FUND TRANSFERS 2,769,660.00 61,093.07 0.00 61,093.07 2.21% $44,675.97 TOTAL EXPENSES & FUND TRANSFERS 2,861,714.00 65,244.18 0.00 65,244.18 2.28% $90,745.48
TOTAL NET FUND TOTAL W/TRANSFERS (Excess Revenue (92,054.00) (4,151.11) 0.00 (4,151.11) -6.79% ($46,069.51) over Expenses and Transfers) River Forest Park District Monthly Disbursements by Vendor Cash Basis May 14 - 31, 2019
Date Num Memo Account Paid Amount Bridges, Judith R 05/14/2019 7237 640-237 · Memorial Day Parade ... 500.00
Total Bridges, Judith R 500.00
Illinois State Police 05/23/2019 7240 Criminal Backround checks 610-717 · Criminal History Check... 1,150.00 05/23/2019 7240 Criminal Backround checks 510-717 · Criminal History Checks 100.00
Total Illinois State Police 1,250.00
Kone, Inc. 05/22/2019 7239 Elevator Inspection 520-223 · Inspection/Fees 289.86
Total Kone, Inc. 289.86
NiCor 05/28/2019 7241 7920 Central Ave 4/17-5/17 525-942 · Platform Tennis Heatin... 138.57 05/28/2019 7241 7920 Central Ave 4/17-5/17 520-932 · Keystone Pavillion Hea... 69.29 05/28/2019 7241 7810 Lake St. 4/17-5/17 520-918 · Maintenance Fac. Hea... 185.41 05/28/2019 7241 7354 Division St 4/17-5/17 520-910 · Priory Heating Fuel 53.99 05/28/2019 7241 401 Thatcher Ave 4/17-5/17 520-902 · Depot Heating Fuel 125.05
Total NiCor 572.31
Oak Park River Forest High School Band 05/14/2019 7234 Memorial Day 640-237 · Memorial Day Parade ... 700.00
Total Oak Park River Forest High School Band 700.00
Proviso East High School Band 05/14/2019 7235 Memorial Day 640-237 · Memorial Day Parade ... 700.00
Total Proviso East High School Band 700.00
Proviso West High School Band 05/22/2019 7238 Memorial Day Parade 640-237 · Memorial Day Parade ... 700.00
Total Proviso West High School Band 700.00
Sake, Samuel 05/14/2019 7236 VOID: 640-237 · Memorial Day Parade ... 0.00
Total Sake, Samuel 0.00
T-Rexplorers, LLC 05/14/2019 7233 Donuts & Dinosaurs 640-236 · Special Event Service 1,100.00
Total T-Rexplorers, LLC 1,100.00
TOTAL 5,812.17
Page 1 River Forest Park District Monthly Disbursements by Vendor Cash Basis June 1 - 10, 2019
Date Num Memo Account Paid Amount AA Rental Center, Inc. 06/10/2019 7264 Contract 01-203708-02 640-829 · Memorial Day Parade ... 280.00
Total AA Rental Center, Inc. 280.00
Alpha Baking Co. 06/10/2019 7278 Parade Supplies 640-829 · Memorial Day Parade ... 431.58
Total Alpha Baking Co. 431.58
American Carnival Mart/Party Land 06/10/2019 7243 Easter Egg Hunt 640-806 · Special Events Supplies 1,110.00
Total American Carnival Mart/Party Land 1,110.00
Ancel, Glink, P.C. 06/10/2019 7242 Legal Services 610-205 · Legal Service - Rec 698.75
Total Ancel, Glink, P.C. 698.75
AT & T Messaging 06/10/2019 7292 Messaging Invoice 6-1-6/30 520-903 · Depot Telephone 14.95
Total AT & T Messaging 14.95
AT&T 06/10/2019 7277 April 26-May 25 Phone 520-903 · Depot Telephone 77.69
Total AT&T 77.69
Bingham, Kitty 06/10/2019 7244 Supply Reimbursement 525-215 · Platform Tennis Social... 120.00
Total Bingham, Kitty 120.00
Bunkofske, Mitchell_V 06/10/2019 7276 May phone stipend 520-903 · Depot Telephone 25.00
Total Bunkofske, Mitchell_V 25.00
Chase Card Services 06/10/2019 7291 5/2-6/2 7737 · Safety Committee & Traini... 88.11 06/10/2019 7291 Summer Camp Trips 640-839 · Summer Camp Trip Ex... 379.22 06/10/2019 7291 Parade Supplies 640-829 · Memorial Day Parade ... 26.22 06/10/2019 7291 Birthday Party Supplies 640-808 · Birthday Party Supplies 89.97 06/10/2019 7291 Special Events 640-806 · Special Events Supplies 420.51 06/10/2019 7291 Program Supplies 640-801 · Recreation Program S... 1.30 06/10/2019 7291 Job Posting 610-701 · Office Supplies - Rec 165.00 06/10/2019 7291 Email Provider 610-208 · Email Provider Service 36.02 06/10/2019 7291 Google 610-206 · IT Service - Rec 3.98 06/10/2019 7291 Landscape supplies 530-808 · Landscape Supplies 196.90 06/10/2019 7291 cable 525-943 · Cable 110.03 06/10/2019 7291 Board Expense 510-715 · Board Expenses 23.76 06/10/2019 7291 Postage 510-714 · Postage & Delivery 7.35 06/10/2019 7291 Email Provider 510-208 · Email Provider Service 23.64
Total Chase Card Services 1,572.01
Comcast 06/10/2019 7279 8771 20 123 0122198 610-207 · Website Service - Rec 142.65 06/10/2019 7279 May 28-June 27 Invoice 520-906 · Cable Depot 29.00
Total Comcast 171.65
Page 1 River Forest Park District Monthly Disbursements by Vendor Cash Basis June 1 - 10, 2019
Date Num Memo Account Paid Amount ComEd 06/10/2019 7245 7920 Central Ave 4/30-5/30 530-923 · ELectric - Athletic Field... 1,380.40 06/10/2019 7245 7715 W Greenfield 5/1-5/31 530-922 · Park Security Lights 21.78 06/10/2019 7245 7920 Central Ave 4/30-5/30 525-941 · Platform Tennis Lights 146.75 06/10/2019 7245 7920 Central Ave 4/30-5/30 520-931 · Keystone Pavillion Ele... 87.33 06/10/2019 7245 7810 Lake St 4/30-5/30 520-917 · Maintenance Fac. Elec... 80.98 06/10/2019 7245 7970 Washington Blvd 4/30-5/30 520-913 · Washington Com Elect... 118.79 06/10/2019 7245 7354 Division St 5/1-5/31 520-909 · Priory Electricity 80.50 06/10/2019 7245 Bonnie Brae 4/12-5/13 520-901 · Depot Electricity 66.25 06/10/2019 7245 401 Thatcher Ave 4/30-5/30 520-901 · Depot Electricity 217.34
Total ComEd 2,200.12
Fastsigns 06/10/2019 7246 Invoice 65-57428 640-829 · Memorial Day Parade ... 311.65 06/10/2019 7246 Invoice 65-57451 640-810 · Thursday Summer Nig... 220.50 06/10/2019 7246 Invoice 65-57395 530-820 · Signage 397.00
Total Fastsigns 929.15
Ferrellgas 06/10/2019 7247 Baseball gas 530-802 · Maintenance Equipme... 75.11
Total Ferrellgas 75.11
Funktastic Productions LLC 06/10/2019 7269 Thursday Summer Nights 640-238 · Thursday Summer Nig... 1,000.00
Total Funktastic Productions LLC 1,000.00
GEM Electric Supply, Inc 06/10/2019 7250 Keystone Center 520-826 · Keystone Center R & R 46.00
Total GEM Electric Supply, Inc 46.00
Gold Medal Products 06/10/2019 7248 Memorial Day Parade 640-829 · Memorial Day Parade ... 851.39
Total Gold Medal Products 851.39
Grainger 06/10/2019 7249 Summer Camp supplies 640-807 · Summer Camp Supplies 136.03 06/10/2019 7249 Earplugs 530-813 · Uniform & Safety Cloth... 24.54
Total Grainger 160.57
Griest, Julia Robling 06/10/2019 7266 2430.4012 640-231 · Program Contractual S... 200.00 06/10/2019 7266 2430.4015 640-231 · Program Contractual S... 280.00
Total Griest, Julia Robling 480.00
Hinckley Springs 06/10/2019 7271 Office Supplies 610-701 · Office Supplies - Rec 38.54
Total Hinckley Springs 38.54
Home Depot 06/10/2019 7267 Landscape Supplies 530-808 · Landscape Supplies 74.97 06/10/2019 7267 Ornamentals 530-804 · Ornamental Supplies 205.92 06/10/2019 7267 Maintenance Supplies 530-802 · Maintenance Equipme... 1,187.88 06/10/2019 7267 Park Equip 530-801 · Park Equipment R&R 34.06
Total Home Depot 1,502.83
JKS Ventures Inc. 06/10/2019 7293 Invoice 195901 530-804 · Ornamental Supplies 120.00
Total JKS Ventures Inc. 120.00
Kantor, Gary 06/10/2019 7251 Party of 5/11/19 640-243 · Contracted Birthday P... 195.00
Total Kantor, Gary 195.00
Page 2 River Forest Park District Monthly Disbursements by Vendor Cash Basis June 1 - 10, 2019
Date Num Memo Account Paid Amount Mihajlovic, Dalibor Dali Tennis LTD 06/10/2019 7252 1320.4101 640-230 · Athletic Program Service 504.00 06/10/2019 7252 1320.4102 640-230 · Athletic Program Service 360.00 06/10/2019 7252 1330.4110 640-230 · Athletic Program Service 324.00 06/10/2019 7252 1330.4120 640-230 · Athletic Program Service 108.00 06/10/2019 7252 1330.4130 640-230 · Athletic Program Service 648.00
Total Mihajlovic, Dalibor Dali Tennis LTD 1,944.00
National Seed 06/10/2019 7253 Baseball 530-809 · Athletic Field Maint. Su... 1,170.00 06/10/2019 7253 Baseball 530-809 · Athletic Field Maint. Su... 1,170.00
Total National Seed 2,340.00
Oak Park River Forest Chamber of Commerce 06/10/2019 7254 Chamber 510-706 · Staff Expenses 225.00
Total Oak Park River Forest Chamber of Commerce 225.00
Pit Stop 06/10/2019 7255 Invoice PS262049 530-250 · Portable Restroom Ser... 0.00 06/10/2019 7281 Invoice PS266960 530-250 · Portable Restroom Ser... 139.28
Total Pit Stop 139.28
Quest Diagnostics 06/10/2019 7294 Drug Tests Invoice 5/28 610-724 · Physicals/Drug Tests-... 593.72 06/10/2019 7294 drug tests 510-724 · Physicals/Drug Tests 40.28
Total Quest Diagnostics 634.00
Roberta Signs 06/10/2019 7284 Memorial Day Signs - Invoice ... 640-829 · Memorial Day Parade ... 180.00
Total Roberta Signs 180.00
Roy Strom Refuse Removal Serv., Inc. 06/10/2019 7268 June 1 - June 30 530-817 · Trash Disposal 311.06
Total Roy Strom Refuse Removal Serv., Inc. 311.06
Royal Pipe & Supply 06/10/2019 7257 Invoice 5/7/19 S1455991.001 520-826 · Keystone Center R & R 273.16 06/10/2019 7257 Invoice 5/7/19 S1455999.001 520-826 · Keystone Center R & R 25.97
Total Royal Pipe & Supply 299.13
Russo's Power Equipment 06/10/2019 7256 Invoice 5978587 530-807 · Vehicle & Tractor Main... 48.29 06/10/2019 7256 Invoice 5994637 530-807 · Vehicle & Tractor Main... 48.29
Total Russo's Power Equipment 96.58
Safe Sitter, Inc. 06/10/2019 7285 2720.2013 & 2720.2014 - Invoi... 640-831 · Contractor Program Su... 579.00
Total Safe Sitter, Inc. 579.00
Sam's Club 06/10/2019 7282 River Cleanup 640-806 · Special Events Supplies 90.96
Total Sam's Club 90.96
Schauer Hardware 06/10/2019 7283 Maintenance 530-802 · Maintenance Equipme... 21.55 06/10/2019 7283 Park Equip 530-801 · Park Equipment R&R 109.78
Total Schauer Hardware 131.33
Service Management, Inc. 06/10/2019 7259 Invoice 1388 530-244 · Irrigation Service 1,180.00
Total Service Management, Inc. 1,180.00
Page 3 River Forest Park District Monthly Disbursements by Vendor Cash Basis June 1 - 10, 2019
Date Num Memo Account Paid Amount SiteOne Landscape/Shemin Nurseries, Inc./ 06/10/2019 7258 Yeisley Order 530-814 · Memorial Tree Program 342.95
Total SiteOne Landscape/Shemin Nurseries, Inc./ 342.95
Staples Business Advantage 06/10/2019 7287 640-807 · Summer Camp Supplies 309.55 06/10/2019 7287 610-701 · Office Supplies - Rec 340.48 06/10/2019 7287 Statement 5/25/19 510-701 · Office Supplies 183.75
Total Staples Business Advantage 833.78
Strang-Egan, Leah 06/10/2019 7295 2510.1200 640-831 · Contractor Program Su... 75.00 06/10/2019 7295 2510.1220 640-831 · Contractor Program Su... 105.00 06/10/2019 7295 2510.1240 640-831 · Contractor Program Su... 60.00 06/10/2019 7295 2510.1200 640-231 · Program Contractual S... 330.00 06/10/2019 7295 2510.1200 640-231 · Program Contractual S... 33.00 06/10/2019 7295 2510.1220 640-231 · Program Contractual S... 330.00 06/10/2019 7295 2510.1220 640-231 · Program Contractual S... 180.00 06/10/2019 7295 2510.1240 640-231 · Program Contractual S... 360.00
Total Strang-Egan, Leah 1,473.00
Trinity Eco Solutions 06/10/2019 7288 Invoice 005923 - Janitorial sup... 520-825 · Janitorial/TP/Paper To... 564.30
Total Trinity Eco Solutions 564.30
Twisted Fiber Studio 06/10/2019 7289 Birthday Party 640-243 · Contracted Birthday P... 150.00
Total Twisted Fiber Studio 150.00
Verizon Wireless 06/10/2019 7272 April 19-May 18 520-903 · Depot Telephone 100.84
Total Verizon Wireless 100.84
Village of River Forest 06/10/2019 7290 7354 Division St 530-921 · Irrigation/Water Founta... 46.62
Total Village of River Forest 46.62
Village of River Forest - fuel 06/10/2019 7260 Invoice 2768 530-806 · Vehicle Fuel 310.82
Total Village of River Forest - fuel 310.82
Wallace-Mills, Lynn 06/10/2019 7270 Hatha Yoga 640-231 · Program Contractual S... 80.00
Total Wallace-Mills, Lynn 80.00
Wednesday Journal Inc. 06/10/2019 7262 Invoice 18635-R Keystone Met... 510-725 · Legal Notices/Advertisi... 91.00 06/10/2019 7296 Bud & Approp Ord 510-725 · Legal Notices/Advertisi... 50.00
Total Wednesday Journal Inc. 141.00
Welch, David C 06/10/2019 7261 Adult Pickleball 640-230 · Athletic Program Service 90.00 06/10/2019 7261 Intermediate Pickleball 640-230 · Athletic Program Service 180.00
Total Welch, David C 270.00
West Suburban Special Recreation Assoc. 06/10/2019 7263 Derby Gala 7560 · WSSRA Special Rec Serv... 500.00
Total West Suburban Special Recreation Assoc. 500.00
Page 4 River Forest Park District Monthly Disbursements by Vendor Cash Basis June 1 - 10, 2019
Date Num Memo Account Paid Amount Wilkins & Associates, Inc. (SPAA) 06/10/2019 7286 2120.3113 640-234 · Summer Camps 100.00
Total Wilkins & Associates, Inc. (SPAA) 100.00
TOTAL 25,163.99
Page 5
River Forest Park District
Memo
To: Board of Commissioners From: John Beto cc: Michael Sletten Date: 06/17/2019 Re: June Board Report – Park Services
Baseball/Softball Fields
The rainy weather has continued into early June, and staff has had to commit a lot of extra time to get fields playable for games.
Herb Garden
In consultation with a Sustainability Commission Representative, staff has planted the herb garden. The work included rearranging what was left of the existing plants and planting new herbs and perennials. We have received a number of position comments on how nice the garden looks.
Priory Park
All the pine trees at the Williams Street entrance were removed due to a pine borer infestation. This has significantly opened up the light on the site to allow for wildflower plantings. Staff graded the site, planted a wildflower seed mix, and installed a straw blanket. Staff is working with contractors soliciting prices to replace the asphalt path.
River Forest Park District Memo
To: Board of Commissioners From: Karen Stille CC: Michael Sletten Date: 6/17/2019 Re: June Board Report – Recreation Services
June Summer Camps (staffed)
Tot Camp: This Camp is for kids ages 3-5 and is located at Lincoln School. Tot Camp is a 7-week variety camp running June 17-August 2 from 8:30am-12:00pm. 8 trained seasonal staff will be working at the camp for a 6:1 ratio.
Kidz Camp: This Camp is for kids ages 6-10 and is located at The Depot and Keystone Park West. Kidz Camp is a 9-week variety camp running June 10-August 9 from 8:00am-12:30pm. 4 trained seasonal staff will be working at the camp for a 10:1 ratio.
Ultimate Sports Camp: This Camp is for kids ages 6-10 and is located at the Keystone Center and Keystone Park East. Ultimate Sports Camp is a 9-week sports camp running June 10-August 9 from 8:00am-12:30pm. 4 trained seasonal staff will be working at the camp for a 10:1 ratio.
Thrill Zone: This Camp is for kids ages 10-14 and is located at the Priory Center. Thrill Zone is a 9-week field trip based camp running June 10-August 9 from 9:00am-3:00pm. Kids in Thrill Zone will be going to the pool 3 times per week, and 2 field trips per week. A complete field trip schedule can be found on our website. 2 trained staff will be working at Thrill Zone for a 6:1 ratio.
June Specialty Camps (contracted)
June 10-June 14 Arts & Fun Camps: Junior STEM Lab Camp (ages 3.5-5) ______June 17-June 21 Sports Camps: Chicago Edge Soccer Academy Camp (ages 5-6, 7-14) Dominican University Basketball Camp (grades 2-8) Flag Football Camp (ages 6-8, 9-12) Cheer Camp (ages 6-12)
June 17-June 21 Arts & Fun Camps: Cooking Party Camp for Little Chefs (ages 3-5) iCook Around the World Camp (ages 6-12) Let’s Build It Camp – Chain Reactions in Action (ages 7-12) ______June 24-June 28 Sports Camps: Boys Lacrosse Camp (grades 3-8) Girls Lacrosse Camp (grades 3-8) Co-ed Lacrosse Camp (pre K – 2) Chicago Bulls Youth Hoops Camp (ages 5-14)
June 24-June 28 Arts & Fun Camp: Can You Dig It Camp (ages 4-6) Brick Building with Lights and Sounds Camp (ages 6-12)
Athletic Programs
Children’s Tennis (ages 5-6, 7-9, 10-13): Tennis is held on Tuesdays and Thursdays at Keystone Park Tennis Courts from 6/11-7/25. Participants will learn basic skills, as well as agility, balance, and coordination. The older group will learn to rally and play competitive points. We have 18 participants registered.
Beginner Adult Tennis: Tennis is held on Tuesdays and Thursdays at Keystone Park Tennis Courts from 6/11- 7/25. We have 5 participants registered.
Jr. T-Ball & Jr. Soccer (ages 3-4, 5-6): The three All Star Sports, Inc. sessions that are running are FULL with 14-17 kids per class for a total of 47 kids! Classes are taking place at Washington Commons Park at Tuesdays beginning at 4pm.
Adult Co-ed Bocce League: The Bocce League is FULL with 14 teams. Teams are playing on Tuesday evenings at the Memorial Parkway Bocce Courts.
Adult Co-ed Indoor Volleyball: Pick-up games are being held at Roosevelt Middle School North gym on Tuesday evenings from 6/11-7/9. We currently have 11 registered participants.
Tot/Youth Programs
Kindermusik (ages newborn-7 years): The next session of Kindermusik begins June 20th at The Depot. This popular parent-child music and movement class runs every Thursday morning through August 1st. The Kindermusik instructor now offers Kindermusik Birthday Parties at The Depot!
Safe Sitter® Essentials with CPR (ages 11-15): 210 River Forest youth are trained in this program that prepares kids to be safe at home alone, watching younger siblings, or babysitting. Students will learn life-saving skills and practice CPR and choking rescue. 12 kids attended the class on June 9th at The Depot. The next class is scheduled for July 21st.
Variety Dance (ages 3-6) NEW!: During this 6-week session, kids will learn a different genre of dance per week. Genres will include ballet, tap, pop, folk, hip-hop, and jazz. This summer session is intended for kids to learn the basics of dance, while having a lot of fun! The class is held at The Depot on Wednesdays through July 24th.
Special Event
Thursday Summer Nights: Party in the Park: The first of two parties in the park is scheduled for Thursday, June 20th at Keystone Park from 6:00pm-7:30pm. The party is FREE and includes face painting, balloon twisting, grilled hot dogs, and live music from Mike Zabrin’s Funktastic. This band is perfect for adults, but kids will love dancing along to the high-energy soul-infused funk music. You won’t want to miss this amazingly talented band!
River Forest Park District
Memo
To: Board of Commissioners
From: Mary Dominguez and Rhonda Brewer
CC: Michael Sletten
Date: 6/17/19
Re: June Board Report - Administration & Finance
Financials
Net loss is $4k YTD compared to a $46k loss last year. Some contributing factors were reduced salaries, reduced capitals and higher tax and interest income.
Banking Changes
Due to changes in board commissioners, we will need to change signing authorization with our banks. Several forms are presented tonight for signature by various commissioners, including the President, Vice President and Treasurer.
Budget Negative Numbers
Health insurance has a negative number due to May’s invoice having been paid in April. 530-807 – Vehicle & Tractor R&R has a negative value due to a voided check from a previous month. 640-801 – Program supplies had a returned item
Prevailing Wage Ordinance
Typically at this time of year the district is required to adopt an annual prevailing wage ordinance. As of June 1, this requirement has been eliminated, but many of the requirements still apply. We must continue to notify contractors of our obligation to continue to pay prevailing wage in accordance with the rates published on the Illinois Department of Labor’s website.
Operating Budget
The Operating Budget has been on display on our website for 30 days. The tentative budget was presented to the Board at the May 13th meeting. It was determined that the painting project cost would be reduced to be more in line with the submitted bid proposal. That change was made. There was also an increase in audit expenses, as we will require an actuarial valuation to conform with the requirements of GASB 75 at a cost of $1,800. The final Budget & Appropriation Ordinance is submitted with this report for your approval.
Health & Wellness
Here’s a recap of the Race to Mount Olympus Challenge. It ran from • April 1 – May 12. This is a total of all the participants from all the park districts that participated: 625 participants from 76 agencies: 410 met the goal: 66- percent completion rate: 206,687,190 total steps logged.
Personnel/Payroll
This year, the IMRF Board of Trustees approved a phase-in rate for the Regular plan only that employers may select at their option. Due to the change to IMRF’s assumed rate of return and the 2018 investment loss, some employers may experience an increase in their 2020 rates.
IMRF gave certain employers the option to select one of the one of the following contribution rate options for their IMRF Regular plan in 2020:
Actuarial Determined Contribution (ADC) rate Optional phase-in rate Rate between the ADC and phase-in
The phase-in rate spreads that increased cost over multiple years.
The optional phase-in rate for each employer’s Regular plan is calculated by IMRF’s actuaries using each employer’s ADC rate. Employers with an ADC rate higher than the phase-in rate will see this option on their notice.
Our ADC Contribution rate for 2020 will be 10.94% Our Optional-Phase-in Contribution Rate will be 10.52%
We opted for the ADC Contribution rate at 10.94% Our current rate is 9.56%.
Safety
Our training at our May Safety Meeting was fire extinguisher training and Trailer Operation Safety.
River Forest Park District
Memo
To: Board of Commissioners From: Michael Sletten Date: 6/17/19 Re: June Board Report
Public Hearing
A Public Hearing will begin at 6:00 PM to hear any public comment on the proposed Budget and Appropriation Ordinance for the fiscal year May 1, 2019 – April 30, 2020. The Board is scheduled to take action on the Ordinance during the Regular Board Meeting.
Reports
Staff Reports
The Staff Reports are included in your Board Packet. Karen Stille will be at the Board Meeting to answer questions on recreation programming.
WSSRA Report
The next WSSRA Board Meeting is on July 9th at the Park District of Forest Park. Marianne Birko, WSSRA Executive Director, will make her annual presentation on the Association.
Parks Foundation Report
The next Parks Foundation Board Meeting is July 11th. Work continues on planning a fall fundraising event.
Village Collaboration Committee Report
The next Village Collaboration Committee Meeting is TBD.
Old Business
Keystone Baseball/Softball Infield Enhancement Project/Synthetic Turf Discussion
Attached is the latest Draft of the Keystone Park Baseball/Softball Infield Enhancement Project FAQ. The next step in the process is the holding of a Public Hearing to solicit resident comment on the proposal. Does the Board wish to schedule a Public Hearing?
The State has appropriated $29 million to fund OSLAD this year, and the grant application must be submitted no later than August 19th. This grant is a 50/50 match grant. The grant writer is $6,000 and will need 30 day to complete the application.
Action recommended to schedule a Public Hearing soliciting resident feedback on a proposal to convert the baseball and softball infields at Keystone Park East from clay to synthetic turf.
2019-2020 Budget, Budget and Appropriation Ordinance
Attached is the draft 2019-2020 Budget and Appropriation Ordinance, the draft operating budget, the budget projection spreadsheet through 04-30-20. The budget numbers mirror the previous year, with a few changes.
Corporate Fund:
• 3% pool for staff raises. • A decrease in finance personnel with the splitting the Superintendent of Finance job between two part time positions. • A decrease in budgeted electric costs due the installation of LED lights inside all facilities, park path lights, and the platform tennis court lights. • A decrease in natural gas costs due to a lock-in on historically low natural gas rates. This rate lock-in is good to 2021. • Continued increase in tree removal expenses to address the loss of trees through disease and insect. • Our irrigation costs are subject to Mother Nature. In 2018, we had a significant increase in irrigation costs, however, last year costs were cut in half. We will continue to budget high to account for the worst-case scenario. • The Corporate Fund is projected to transfer $57,000 to the Handicapped Fund, and $368.00 to the Capital Projects Fund.
Recreation Fund:
• Seasonal staff costs are expected to raise $1.00/hour with the new minimum wage laws. • Program fees are scheduled increase 3% to offset the new minimum wage laws. • A Graphic Designer contracted position has been budgeted for $6,000 as part of our marketing and communication upgrades. • There are no revenue or expenses budget for Keystone Concession this year.
Action required to approve the 2019-2010 Budget and Appropriation Ordinance
The Budget and Appropriations Ordinance is required to be approved by the Board and filed with the County no later than July 31, 2019.
2019-2020 Capital Improvements Budget:
• Keystone Park: The train play equipment replacement and the playground fence are immediate needs projects. • Washington Parks: The Forest Avenue Ballard is an immediate needs project. • Platform Tennis Courts: Staff will spot paint the platform tennis courts this summer and hold off the painting of all the courts until 2010. The cost to paint all the courts is $15,000, with a 2-3 year life expectancy. .
Action recommended to approve the 2019-2010 Capital Improvements Budget
Recreation Center Collaboration
The first meeting with Cordogan Clark was held on June 13th.
New Business
Web Design Contractor
We received 8 responses to our Request for Qualifications for a Web Design Contractor, and interviewed 3 firms: Purei, Weblinx, and Medianut. In addition to the interview, all 3 finalists submitted a financial proposal with a proposals falling in the $18,000 - $20,000 range. While all three firms are highly qualified and received high recommendations, staff agreed Purei would best fit our agencies needs. Purei’s recent park district clients include the Rolling Meadows Park District, the Downers Grove Park District, and the Elk Grove Park District.
Once a contract is sign, we expect the development of the new website to take 4 months to complete. We would sic the launch with our winter/spring fun guide release in November.
This project had a $30,000 budget.
Action recommended to hire Purei to develop a new River Forest Park District website at a cost not to exceed $20,000.00.
The Depot Metal Fence Project
We received 3 written bids for the fabrication and installation of a new ornamental metal fence between The Depot parking lot and the playground:
1. City Fence Solutions, Chicago: $10,140.00 2. Action Fence, Mundelein: $13,696.00 3. The Fence Store, Melrose Park: $27,904.00
I have met with City Fence Solutions and the firm understands the scope of the project.
This project had a $12,000 budget.
Action recommended to hire City Fence Solutions for fabricate and install a new ornamental metal fence at The Depot parking lot.
Extending Platform Tennis Court Light Times Past 10:30 PM
For the last couple of years, we have received numerous requests from the Platform Tennis Committee to extend the times the court lights are allowed to be on pass 10:30 PM. With the addition of a Women’s Travel League this year, we now have 2 house and 2 travel leagues competing for space on the courts. A way to add more court time is to extend the light time to allow the opportunity to add another match slot in the evening. If the Board is interested in requesting a platform tennis court light time extension, the Village Board will consider a Park District request at their July 22nd Board Meeting. Prior to the Village Board Meeting, the Park District is asked to hold a Public Hearing to solicit resident feedback on a platform tennis court light time extension.
Action recommended to schedule a Public Hearing to solicit resident feedback on a proposal to request a minor amendment to the Planned Development Ordinance permitting the lights the platform tennis courts are allowed to remain on until xxx PM daily.
Platform Tennis Committee Appointment
Attached is an application form Amy Paris to serve as Women’s Travel League Representative on the Platform Tennis Committee.
Action required to appoint Amy Paris as Women’s Travel League Representative.
Permanent Closure of Keystone Avenue Between Keystone Park
Commissioner Brown requested this as an Agenda Item.
Audio Record Board Meetings and Post on the Website
Commissioner Brown requested this as an Agenda Item.
Priory Park Entry Enhancement
Commissioner Brown requested this as an Agenda Item.
Priory Park Shade
Commissioner Brown requested this as an Agenda Item.
Park Beautification
Commissioner Brown requested this as an Agenda Item.
Other
New Staff Hires
Mark Macek has been hired as our new Athletic Manager. Mark’s first day is June 17th. Jennifer Snow has been hired as our new Administrative Assistant. Jen’s first day is June 24th.
The Depot Project
Amazingly, the contractor missed the final pay application and waiver package deadline, so we continue to hold his money. Both the Architect and I have been in communication weekly to closeout this project.
Keystone Park Baseball/Softball Infields Enhancement Project FAQ
The Park District manages 30 acres of park land and two indoor program spaces. For years, the River Forest Park District has faced the challenge of limited availability of indoor and outdoor space. Use of the athletic fields has increased yearly, and in 2017 the demand was so high that the Park District was no longer able to rotate athletic fields for rest, therefore, our fields have little opportunity for repair and restoration. The Park District needs to consider possible alternatives to maximize the limited athletic field space we have.
Space is always a consideration of the Park Board, and creating new space is something the Board continually reviews. In 2014, the Park Board identified synthetic turf as an athletic field alternative and listed this as an unfunded budget item in Centennial Park as part of the Capital Improvements Budget. The Park District investigated the idea of a partnership with School District 90 and use of the Illinois Department of Natural Resource Open Space Lands and Acquisition and Development (OSLAD) Grant to develop a synthetic soccer/baseball field at Centennial Park. This idea did not move forward due to the OSLAD Grants being discontinued in 2016.
In 2017, the Park District conducted a Community Survey to solicit resident feedback on the Park District and future amenity and program needs for the community. When asked for what amenities a family has a need for, 30% of the resident’s rated outdoor synthetic turf as one of the top needed amenities. Synthetic turf was rated higher than a dog park (29%), outdoor fitness equipment (19%), and pickle ball courts (8%). This was a Village-wide survey with a +/-4% confidence.
In August 2017, River Forest Youth Baseball and Softball (RFYBS) approached the Park District to discuss and propose a solution to the issues with the Keystone girls' softball infield. RFYBS has concerns with the amount of time and material it takes to prepare this infield to be playable after a rain. This infield is a storm water retention area and is prone to flooding. RFYBS proposed converting the Keystone girls' infield from clay to synthetic turf and pledged to donate $50,000 toward this project. To research this request, the River Forest Park District Board of Commissioners appointed a Synthetic Turf Committee (Park District Commissioner Peter Kuzmich and Executive Director Michael Sletten) in December 2017.
Q1: What research was done by the Synthetic Committee?
A: The Committee toured numerous facilities to look at synthetic turf. The tours included discussions with the operation professionals at each facility on the use of synthetic turf, maintenance issues, user and resident feedback, and any other insights. The Committee toured field sites at:
• Fenwick with the Facility Manager and Athletic Director. • The Park District of Oak Park with the Executive Director and Superintendent of Buildings and Grounds. • Park District of Forest Park with the Executive Director. • Elmhurst Park District.
1
• Downers Grove Park District with the Superintendent of Planning and Superintendent of Parks. • Carol Stream Park District with the Executive Director and Project Manager.
In all site visits, the operation professionals provided positive comments on the playability, availability, and safety of synthetic turf fields. All of the operation professionals noted they have not seen any increase in player injuries with the use of synthetic turf.
Discussions were also held with RFYBS and RFYS on their athletic field needs, synthetic field turf representatives, multiple engineering firms regarding infield drainage and infield mix alternatives, reviewed synthetic turf studies and data submitted by members of the River Forest Sustainability Commission. The Committee searched internet reports including "Elsevier Environmental Research - Comprehensive multipathway risk assessment of chemicals associated with recycled ("crumb") rubber in synthetic turf fields, 2018" and "European Chemicals Agency-An evaluation of possible health risks of recycled rubber granules used as infill in synthetic turf infields, 2017".
Discussions with the staff of the Park District of Oak Park provided the following feedback: In 2012, the Park District of Oak Park conducted a field study to address the declining conditions of their athletic fields. The study showed that Oak Park was deficient in the availability of usable athletic field space and recommended 3 synthetic fields to cover the shortfall. Currently, Oak Park manages 4 synthetic turf fields at Ridgeland Commons and Brook, Julian, and Irving Schools. When the first synthetic field project was proposed, a group of residents opposed the project due to the environmental concerns with the crumb rubber infill. In 2015, when the Park District proposed the second synthetic field, the NBC news article on concerns with the use of crumb rubber infill was just published, so the Park District switched to Nike Rubber as the infill. The development of the 4 synthetic fields has allowed the Park District to meet all of its programming needs, has taken the pressure off their grass fields and allowed for restoration of these fields, has reduced the number of rainouts, and has allowed for additional summer camp programming.
Synthetic turf is commonly used in River Forest and the surrounding areas. Local organizations that have synthetic turf fields include: Concordia University, Dominican University, and Fenwick High School in River Forest; Ridgeland Commons, OPRFHS, Brooks Middle School, Julian Middle School, and Irving Grade School in Oak Park; Park District of Forest Park; and Ruby Field, Serpico Field, and Chicago Soccer in Melrose Park.
See Exhibit 1 for synthetic fields in the Chicagoland area.
Q2: What is the Committee's recommendation as a result of their research?
A: The Committee acknowledges that synthetic turf and a project location can be a very sensitive issue for some residents, and the Committee is trying to approach this with an eye toward what is best for the village with the least environmental impact. As noted above, the Committee has visited a number of neighboring synthetic turf sites, reviewed studies, solicited feedback from two engineering firms, determined installation and maintenance costs, and reviewed the impact of synthetic turf on current programming as well as potential for expanded programming.
2
The Committee recommended the following for Board consideration:
• Expanding both the Keystone girls' and boys' infields to accommodate Little League 50'/70' field dimension play (50/70 infield); and, • Converting both the Keystone girls' and boys' infields to synthetic turf.
Q3: Why is RFVBS proposing converting the girls' infield to synthetic turf?
A: Two reasons:
• The girls' infield flooding issue causing cancellations, reschedules, and delays after a rain • The labor/material requirements to dry the field after a normal rain.
As part of the 2004 Keystone Park East redevelopment, the girls' infield was designed as a flood retention site for the park and holds water after heavy rains. This retention area was a permit requirement from the Metropolitan Water and Reclamation District (MWRD). As a result, the infield will hold water on the surface of the infield for up to 4 hours after a heavy rain. Based on the Park District concession staff schedule and RFYBS schedules, this infield was closed 12 days, and games were delayed an additional 5 days due to additional time needed for infield work due to field conditions in 2018.
RFYBS baseball season is 7 weeks starting in mid-April, plus playoff weeks. RFYBS utilizes both the girls' and boys' infields 3 to 4 days each week. Field closures are more prevalent in April and May with the cooler temperatures lengthening the time it takes for an infield to dry. With baseball and soccer seasons being moved earlier into April, the need to ensure playable fields is even more important.
Neither the Park District nor RFYBS has data on field closure from prior seasons; however, discussions between both organizations indicate that on average the infield is closed about 12 days a season.
While the infield was closed 12 days in the 2018 season, Park District staff logs shows there were 18 days (10 man hours/day) staff worked on the infields to keep them open after rain. In addition, staff machine-dragged the infields the day following each of the 18 rain days. RFYBS pays approximately $6,000/season ($10/head fee) for two days of infield work a week, plus a third day to machine rake after a rain. RFYBS also paid the Park District $2,500 in 2018 for Park District overtime costs and $2,500 for field dry conditioner. The Park District paid an additional $1,500 for field conditioner. RFYBS noted that 10 volunteers will spend 10-20 man hours to dry an infield.
Through May 15, 2019, the clay infields were closed 11 days with staff logs showing there was 140 hours staff worked on the infields to keep them open after rain. These hours are outside the man hours supplied as part of the Affiliate Agreement.
In the spring, baseball is the primary sport played on Park District athletic fields. Soccer plays on Sunday. The two lighted infields at Keystone Park East are the Park Districts most valued infields, and these infields have priority to be dried first in the event of inclement weather. If the Keystone Park East infields are closed due to field conditions, all other athletic fields would also be closed.
3
RFYBS is proposing converting the girls' infield to synthetic turf as an option to create more available time on this infield, increase their flexibility in scheduling, and reduce the burden on a shrinking base of volunteers.
Q4: How is a synthetic turf field built and will it improve the girls' softball infield drainage?
A: A synthetic field has 5 components (from the base up): a drain pipe system on a compacted surface, a 6"- 8" gravel base, a 2" crumb rubber layer, the synthetic turf, and mineral composite mixture infill. As noted previously, the girls' softball infield is designed to hold water after heavy rains. Once the infield has been flooded, it typically takes up to 4 hours for the infield to drain and then Park District staff and RFYRS volunteers will rake and apply field conditioner to dry the field. A synthetic infield design with the 8 “stone base and 2” crumb rubber layers have a water holding capacity. While engineering calculation would need to confirm the actual water holding capacity, a visual inspection by WT Engineering provided the opinion that the stone base/crumb rubber layer would be a sufficient water holding capacity to hold the water retained on the site after a heavy rain. The turf surface would be dry and ready for play. To address the extreme rains, the depth of the drain pipe and compacted gravel base can be designed lower to increase the water holding capacity of the infield. The actual water holding capacity of the infield would be determined during the engineering phase of the project.
The crumb rubber layer is made up of ground recycled tires with the metal cord removed. The synthetic turf is a polyethylene plastic product, so the entire infield will be green, shades of green, or clay brown color with white striping. The final color of the infield has yet to be determined. The surface infill is a mineral composite infill. The Park District is specifying a mineral composite infill instead of crumb rubber infill to address any rubber infill safety concerns.
See Exhibit 2 for synthetic turf cross section.
Q5: How much work is required to maintain the synthetic turf?
A: Synthetic field maintenance guidelines recommend that synthetic turf is brushed every 2 weeks, raked every 6 weeks, and aerated a maximum of 3 times a year. This can all be done with a simple piece of field grooming equipment. In discussions with the operation professionals at the facilities the Committee toured, maintenance was approximately once a month for their synthetic turf.
Q6: Are there drainage runoff issues anticipated with the use of synthetic turf?
A: A synthetic turf field is designed to allow the water to migrate through the synthetic turf, collect in a drain pipe system under the synthetic turf field, and then drain into the Village sewer/storm system.
As both the clay and synthetic turf infields are impermeable surfaces and the rain water on both surfaces will run off into the Village sewer/storm system, there would be little difference between the current clay infields and synthetic turf in regards to drainage runoff. The synthetic infield will be designed with a slope less than 1 %, which will minimize surface drainage runoff issues.
On an average per year, the girls’ and boys’ infields lose approximately 2 tons of infield mix per infield at a cost of $450/infield.
4
Q7: Why is the Board discussing converting both the girls' and boys' infields to synthetic turf when the RFYBS proposal was only for the girls' infield?
A: The Committee spent approximately one year researching synthetic turf. The Committee looked at a number of use options for synthetic turf at different sites, but ultimately determined that Keystone Park would be the best location. The Committee agreed that if synthetic turf was used in Keystone Park, it should benefit the greatest number of residents possible and minimize field downtime, while keeping with the aesthetic value of the park. Converting only the girls' infield with synthetic turf did not meet these criteria. The Committee focused on the option of installing synthetic turf over the girls' 100% clay infield and the boys' 75% clay/25% grass infields as there would be little impact on the existing natural grass areas, and the programming opportunities at both fields would significantly increase, especially with the fields being lighted. If the infields are built at Little League's 50/70 infield dimensions, the infields would be able to accommodate youth and adult play up to a 70' base path. The infields would allow RFYBS the flexibility to schedule boys or girls games at any age group on either infield.
The Park District has received feedback from some RFYBS Board Members to keep the boys’ infield as a grass infield. The girls’ and the boys’ fields are the prime ball fields in the community; however, their design limits their use to a select group of players (youth girls softball and U-10 & U-12 boys). The demand for more Park District program offerings grows each year and the need for the girls’ and boys’ infields to be available to all age groups is necessary. Regardless of the synthetic turf discussion, the Committee recommends that both infields are increased to the 50/70 infield dimension, and all grass removed to accommodate any type of play. The costs to increase the sizes of the both infields to a 50/70 infield dimension that is entirely clay is $53,000.
The use of the Park District's athletic fields is extremely heavy, and this use is creating a strain on the grass conditions in our parks. Converting the Keystone girls' and boys' infields to synthetic turf will result in an increased use of these infields and optimize the use of the athletic field lights. It will also relieve some use of the other Park District grass athletic fields and will allow the Park District to again rotate, rest, and restore athletic fields. The will result in improved overall field quality.
Q8: How big is a 50/70 infield?
A: A 50/70 infield is slightly under ¼ acre. As a comparison, the current boys' infield is a couple of feet smaller than the 50/70 infield, and the current girls' infield is about 12' smaller than the 50/70 infield.
See Exhibit 3 for Site Plan
Q9: What is the estimated cost to convert both Keystone girls' and boys' infields to synthetic turf?
A: • Estimated cost to convert the girls’ infield: $125,700 • Estimated cost to convert the boys’ infield: $114,000 • Synthetic Turf Groomer: $ 6,750
Total: $246,450
5
The lower cost for the second field is due to economy of scale savings with a larger scope of project. In addition, a $50,000 contingency would be budgeted to the project to account for any storm water mitigation requirements dictated by the Metropolitan Water and Reclamation District (MWRD), for a total estimated budget of $296,450.
Q10: Why is there a $50,000 contingency for MWRD?
A: MWRD requires drainage mitigation on any project that has an impact of over½ acre. If the infields are converted to synthetic turf, the impact of the combined infields would be slightly less than½ acre; however, grading or soil disturbance outside the synthetic turf could result in the project being considered over the½ acre limit. Any answer on whether mitigation will be required and the scope of that work will not be known until after engineering drawings have been drafted and submitted to MWRD. The $50,000 contingency is a worst-case scenario, with the possible additional cost ranging from $0 to $50,000.
Q11: How would the synthetic turf project be paid for?
A: River Forest Youth Baseball and Softball (RFYBS) have committed a $50,000.00 donation toward the cost to convert the girls' infield. As noted earlier, RFYBS currently pays a $10 head fee/player (approximately $6,000/year) toward the field maintenance and improvements of the Park District's baseball/softball fields, $5,000 for additional labor and materials, and supplies significant volunteer labor to help dry the infields. A majority of these costs are associated with the Keystone girls' and boys' infields and these costs would be saved with synthetic turf. The Park District Board has notified RFYBS that there would be a review and a possible increase in the head fee to account for synthetic turf.
The boys' infield is designed specifically to accommodate U10 and U12 boys' baseball, and the infield grass limits programming opportunities. If the boys' infield is converted to synthetic turf, both RFYBS and the Park District would have greater opportunity for programming and could maximize use of the infields.
Due to the current field size and surface composition, the Park District is limited in what it can program on both Keystone infields. Currently, the Park District offers a co-ed softball league beginning in July after the completion of the RFYBS season. With two synthetic turf infields at the 50/70 size, the Park District would be able to offer:
1. An expanded co-ed softball and an additional adult men's softball league that can run April to October. Currently, the infield layout and scheduling only allows for the Park District to program a limited co-ed softball league on the girls' field mid-July to mid-October. The size of the girls' infield is undersized for adult softball use. The change of both infields to a 50/70 dimension will allow the Park District to program adult leagues on both infields. Synthetic turf would free up one night that is currently reserved for rescheduled RFYBS games due to rainouts. Potential revenue from each 8-week season (up to 3 seasons a year) is $2,680-$8,580. 2. An adult kickball league. Potential revenue from an 8-week season is $2,860-$8,580. 3. An opportunity for RFYS and The Edge to conduct clinics, including in the winter months when the Park District grass fields are closed. 4. Expand our summer camp programming, including more availability outdoor programming space on rainy days.
6
The Keystone baseball fields are primarily utilized by RFYBS serving 650 youth participants and the Park District’s co-ed softball league serving 120 adult participants. The converting both infields to synthetic turf will allow the Park District to add an estimated 250 summer camp participants, 600 adult participants for co-ed softball, 240 adult participants for kickball, and RFYS player practice use on the infields. RFYBS will get the benefit of increased participant numbers on the infields with less rain outs and scheduling efficiency.
Any net revenue would offset the capital improvement and maintenance costs of the synthetic infields with a projected payback of 10 years.
• RFYBS Donation: $ 50,000 • RFYBS Annual Head Fee ($6,000x10 years): $ 60,000 • Estimated PD Staff Labor and Material Savings ($3,750x10 years): $ 37,000 • Estimated Net Revenue from New programming ($13,400x10 years): $143,300 Total: $290,800
• Estimated Labor and Material Savings for RFYBS ($4,000x10 years): $ 30,000
Total: $330,800
After a multi-year hiatus, the State of Illinois began awarding the Open Spaces and Land Acquisition and Development Grants (OSLAD) in January, 2019. This year’s State Budget does not include OSLAD Funds; however, this is still being discussed in the legislature. The grant pays for up to 50% of the cost of a park improvement project not to exceed $400,000. If both baseball infields are converted to synthetic turf to maximize the use of the space and increase programming opportunities, and some other amenities are added, this project would be eligible for the OSLAD Grant. The boys‘ infield is the more valuable field to the Park District and offers the greater opportunity to maximize programming, so it would be the primary sell for a grants. It is this multi-use and maximizes programming opportunity that is needed to qualify for the grant. The girls’ infield alone does not offer the programming value of the boys’ infield, and individually would not qualify for an OSLAD Grant.
Q12: How would the larger 50/70 synthetic infields impact the use of the grass soccer field?
A: The grass soccer field will fit between the 50/70 synthetic infields, so there would be no impact to soccer at Keystone Park East.
See Exhibit 3 for a site map.
Q13: What other alternatives to a synthetic turf infield were considered?
A: Keystone Park East was engineered for a soccer field with part of the drainage crossing the girls' and boys' infields. The girls' infield is designed for storm water retention in the event of heavy rains, and the field does flood and hold water on a number of occasions each year. The clay infield mix is an impermeable surface, meaning the material will hold some water; however, it will not allow water to filter through. The remaining water will run off the surface and into the Village storm system. Because of this, the clay infields will be muddy and unplayable after rain, unless hand-raked and field conditioned by staff and volunteers.
7
The Park District researched multiple options, including a drainage pipe under the infields and replacing the clay infield mix with an alternate granular material called Dolomite Clay. The Park District consulted with two engineering firms, WT Engineering and Gewalt Hamilton Associates, on these options. Both firms reviewed the option of using an alternate infield mix with the use of underground drainage, however, both firms noted there would be a continual drain clogging issue, and the estimated cost to complete this project would be $50,000/field. The Dolomite Clay infield mix is used by the City of Elgin and their player feedback is continual complaints about the harder surface.
The Park District researched another alternative mix called Hilltopper. This product is used in combination with underground drainage along the sideline fences. Both firms noted this is a larger granular product and requires daily maintenance. The estimated cost to complete this project would be $65,000/field. The Hilltopper is used at the Buffalo Grove Park District and Northwestern University, and both organizations noted the product required significant maintenance. The product is too soft when temperatures are under 70 degrees and too hard when temperatures are over 70 degrees. Northwestern University is planning on replacing this product.
Q14: What are the rubber infill safety concerns?
A: In 2015, NBC published a number of articles regarding concerns about the exposure to carcinogens with the use of shredded rubber tires. These articles only referenced concerns from individuals, and the articles note that there is no scientific or medical evidence that synthetic turf poses a human health or environmental risk.
In 2012, the University of Colorado, Department of Civil Engineering assessed 14 studies on the leaching of crumb rubber and found no significant evidence to support concerns on crumb rubber leaching.
The Committee reviewed numerous research studies published on the use of recycled rubber tires. The Committee was unable to find any study with scientific evidence to support a risk from the chemicals derived from crumb rubber to anyone who inhaled or ingested crumb rubber.
To address the crumb rubber infill concerns, the Park District has committed to using a Field Turf Cool Play or a similar product, as the synthetic turf infill. The Cool Play infill is a proprietary formula mix of 50% polymer mix and 50% organic mineral mix, designed for efficient heat surface reduction, reduced abrasiveness, better playability, and high performance. On a hot sunny day with direct sunlight, the use of Cool Play can reduce the surface temperature up to 30 degrees on a synthetic field vs. rubber infill.
The Park District received public comment on the concerns about the crumb rubber or the synthetic plastic breaking down and being transported to waterways. The synthetic grass blades are a polyethylene plastic with a UV protection coating. The synthetic blades are designed to last a minimum of 8 years, at which time the blades will begin to fray and the UV coating will start to break down. Crumb rubber is made of recycled shredded tire and does contain chemical additives. Over time, both the synthetic plastic and the rubber crumb will leach into the soil. The Committee reviewed numerous research studies published on the evaluation of storm water drainage quality from synthetic turf, and was unable to find any study with scientific evidence to support synthetic turf microfiber or rubber crumb leaching at levels that are a threat to water quality or aquatic life.
8
Ql5: Are there injury/safety concerns with synthetic turf?
A: RFYBS travel teams regularly play on synthetic turf fields in neighboring communities. RFYBS noted that they do track their injuries and are required to submit this report to Little League. RFYBS noted that injuries were no greater on synthetic turf than on the clay/grass infields. The Park District of Oak Park has numerous synthetic fields, including 3 in partnership with D97. The Park District of Oak Park, the Park District of Forest Park, the Carol Stream Park District, and the Downers Grove Park District are required to log any injury as part of their insurance risk pool. All agencies have confirmed that injuries were no greater on synthetic turf than on clay/grass infields, and there has not been an increase in reported injuries between the year the new synthetic field was installed and the prior year(s).
The Committee reviewed numerous research studies regarding whether synthetic turf use leads to an increased injury rate, and there was no conclusive data to support this concern. Also, the research studies do not differentiate the sport being studied or the size of the field. What the studies do show is that the data reviewed was based on comparison between higher quality grass field conditions vs. synthetic turf. The grass conditions used for the comparison are not the norm in the northern states. Park District fields are heavily used and not played under ideal conditions. Grass conditions in April or October are significantly different than June. In the spring and fall months, the grass is not vigorously growing, and the soil has limited draining ability. On some days, frost or a frozen surface may exist. At all the synthetic fields toured, the operation professionals noted that they did not see an increase in injuries with the use of synthetic turf.
Q16: What about the use of cork or coconut husk as an infill?
A: The Committee researched the use of cork or coconut husk in place of crumb rubber; however, they found that the cork/coconut husk product is significantly lighter than rubber crumb and easily migrates across the synthetic turf surface. As a result, the maintenance cost of cork/coconut husk infill on synthetic fields was significantly higher than rubber crumb or mineral composite infill. The Park District has committed to using a mineral composite as the synthetic turf infill, so the rubber crumb infill safety concerns will be addressed.
Q17: How much hotter is synthetic turf vs. grass on sunny days?
A: Research supports that the temperature on synthetic fields can spike higher than grass on hot, sunny days, with noon to 3 PM being the peak hours. This is due to rapid heat gain/loss through the synthetic grass blade, while the rubber infill has a lesser effect on field temperature. Penn State's Center for Sports Surface Research conducted a 2002 study on a synthetic turf field at Brigham Young University that showed average temperatures on the synthetic football and soccer fields can be as high as 40 degrees higher than grass fields on hot, sunny days with low humidity and no cloud cover.
A 2008 study by Milone & MacBroom Engineering showed an average temperature increase of less than 5 degrees on a synthetic field between noon and 5 PM on a sunny day. Rapid cooling began on the field if sunlight was interrupted or filtered.
The two Keystone infields are ¼ acre size or 1/6 the size of a football/soccer field. The Committee was unable to find any study noting the temperature measurements on only a synthetic baseball infield. The synthetic baseball infields at the Carol Stream Park District would be a similar synthetic
9
field size as the proposed Keystone synthetic infields, as only the infield is synthetic turf with a rubber infill and the outfield is grass. In 2018, the Carol Stream Park District measured the temperature on all 4 of their synthetic baseball infields on a hot, sunny day. Their temperature reading was 10 to 20 degrees higher than the air temperature.
To address the field heat concerns, the Park District has committed to using a Field Turf Cool Play or a similar product as the synthetic turf infill. The Cool Play infill is a proprietary formula mix of 50% polymer mix and 50% organic mineral mix designed for efficient heat surface reduction, reduced abrasiveness, better playability, and high performance. On a hot, sunny day with direct sunlight, the use of Cool Play can reduce the surface temperature up to 30 degrees on a synthetic field vs. rubber infill. The Downers Grove Park District did use Cool Play in their most recent replacement of a synthetic turf football field, and user feedback has indicated a cooler field with the Cool Play.
Q18: Are there other uses for the synthetic infields besides baseball?
A: Due to the nature of the field design, the primary use of the synthetic infields would be for youth and adult baseball/softball. However, the synthetic surface would be available to:
• RFYS and Chicago Edge for practices and drills year round as long an there is no snow on the surface. • Park District programs including kickball, dodgeball, and fitness/wellness programs. • Allow for expansion of the Park District's morning and afternoon summer camp programs.
Q19: How long does a synthetic athletic field last?
A: The synthetic turf has an estimated 10-year life span, and the crumb rubber base can be reused over multiple synthetic turf applications. The drain, gravel, and crumb rubber base will be reused. The carpet and the infill account for half the cost of a synthetic turf project. What happens to the synthetic turf after it has been replaced depends on the manufacturer/installer. Some recycle the synthetic turf product into plastic pellets to be used in other products, and some send the synthetic turf to a landfill. The Park District will ask how the manufacturer/installer disposes of their synthetic turf as part of a Request for Bid.
Q20: Is specialized equipment required for the maintenance of synthetic turf?
A: One piece of field grooming equipment is required for the maintenance of a synthetic turf infield. The field groomer can be attached to an existing Park District tractor. The field groomer costs $6,750.00.
Q21: Is specialized footwear required on synthetic turf?
A: No. Molded plastic cleats are recommended.
Q22: Does a baseball bounce or play differently on synthetic turf?
A: The speed/bounce/line/roll of turf infields can be adjusted to play like natural grass (slower) or faster based on the infill recipe and the pile height.
Q23: Other communities have great baseball fields without the use of synthetic turf. Why can't the
10
Park District use these designs at Keystone Park?
A: There are a lot of great natural grass ball fields in the Chicagoland area, including some in River Forest. Keystone Park East is a 3-acre landlocked site with no storm water retention availability. As a result, the storm water retention was designed into the athletic fields, and the Park District and its affiliate groups must deal with this issue after heavy rains. The storm water retention issues are unique to the Keystone site and what differs it from other sites in other communities. The use of the Park District athletic fields is at its maximum, and the Park District is no longer able to rotate out athletic fields for rest. As additional land space is not an option, the Park District must do everything possible to maximize the limited space we have.
Q24: If the Park District Board moves forward on the installation of synthetic turf, what would be the timing of the project?
A: Our goal would be for this project to have as minimal impact on our programs and partners as possible. It is estimated that this synthetic turf project will have an 8-week schedule. To best fit between our spring baseball and fall soccer seasons, the project would be scheduled for the months of July and August.
If the Board were to consider approval of this project and if the OSLAD were to be funded and available, The Park District would need to complete and submit an OSLAD Grant Application no later than September 30, 2019. To allow time to completed and submit an OSLAD Grant Application, the Board would need to approve the project no later than their September 9th, 2019 Board Meeting.
This project has an estimated 8-week construction schedule
1. Weeks 1-5: The engineer is authorized to begin drafting the project bid documentation. Note: It is expected to take 6 weeks for MWRD to review and approve the project application. The process can run concurrent with the engineering bid drafting and the Village permit application period.
2. Weeks 6-9: Construction permit application submitted to Village for review and approval.
3. Weeks 10-13: Solicit bids for project.
4. Bids are opened.
5. Weeks 14-17: Park Board awards the project to the lowest qualified contractor and contractor mobilization.
6. Weeks 18-25: Construction.
Q25: What is the historical timeline for the discussion of the synthetic turf infield?
A: The synthetic turf discussion timeline is as follows:
1. August 2017: RFYBS President, Greg White, presents a document proposing the installation of synthetic turf for the Keystone girls' infield. As a result of this proposal, the Board directs staff to
11
contact MWRD to find out if there are any storm water issues that the Park District should be aware of.
2. October 2017: Staff submits correspondence from the Metropolitan Water Reclamation District (MWRD) indicating that the RFYSB proposal to change the Keystone Park girls' infield to synthetic turf would not require any additional site work for water detention. The Board agrees to include the RFYBS proposal as part of the Park District's Capital Improvement Plan discussions that will take place in the winter.
3. December 2017: Kathleen Brennan attends the Park Board Meeting to inquire about the status of the synthetic turf discussion. President Roloff explains that the Board is still researching the possibility of synthetic turf, but has not made any decision whether synthetic turf is a direction the Board wishes to go, has not made any decisions on any type of synthetic turf product, and has not made any decision on possible synthetic turf locations. Commissioner Kuzmich is working with staff as a Board Liaison on this issue.
The Turf Committee begins touring synthetic turf facilities and meeting with the facility operation professionals.
4. January 2018: The Park Board discusses an update from the Committee.
5. March 2018: RFYBS President, Greg White, requests that the Park Board to keep the RFYBS synthetic turf proposal on their radar.
6. April 2018: Commissioner Kuzmich notifies the Park Board that he has met with the Sustainability Commission to discuss the progress of the Park District's synthetic turf research. Members of the Village Sustainability Commission are completing their own research and will submit an opinion in the future. The Park Board was polled on whether to continue the Committee's research, and the Park Board agrees to continue with the research.
7. June 2018: Kathleen Brennan presents a draft Synthetic Turf Report from members of the Village Sustainability Commission, and asks the Parks Foundation to co-sponsor the report. The Parks Foundation takes no action on the request.
8. August 2018: Kathleen Brennan presents a Synthetic Turf Report from members of the Village Sustainability Commission to the Park Board.
9. An article and editorial of Katie Brennan's presentation was run in the August 22, 2018 Wednesday Journal.
10. September 2018: Mike Grant presents additional information to support the RFYBS synthetic turf proposal.
11. October 2018: The Committee presents a report to the Park Board addressing the RFYBS proposal as a starting point for discussion. The Board requests follow-up information on the use of underground drainage under the existing clay infield.
• November 2018: The Committee provides a report on the use of underground drainage
12
under the existing infield. The Park Board requests 4 follow-up questions: • Request from RFYBS any documentation on how many times a baseball field was closed in 2018. • Solicit a second civil engineering opinion on the option of installing a drainage system under a clay/sand mix ball field infield. • Staff to submit more information on use opportunities for synthetic turf. • Review additional revenue options to support the construction costs of the synthetic turf. Can this project be operated as an Enterprise Fund?
12. November 2018: On November 1, 2018, the Park District posts notice of the Synthetic Turf Committee Report on the Park District website.
13. December 2018: The Committee provides a report addressing the 4 Park Board questions. The Park Board requests a final document is drafted including all the presented information with a draft FAQ.
14. January 2019: The Board reviewed the draft FAQ. The Park Board requests additional items to be included to the draft FAQ:
• Include a site plan showing the proposed synthetic turf infields. • Add a picture of a synthetic turf infield. • • Add a FAQ regarding the discussion on this project to date and a construction timeline. • Add a FAQ on microfiber run-off. • Research runoff concerns with the project. • Research if there is any data on the heat impact from synthetic turf¼ acre in size.
15. March, 2019: The Board approves an FAQ, and schedules a Public Hearing to public solicit feedback on the synthetic turf proposal.
16. April, 2019: The Board cancels the Public Hearing and table’s discussion on the synthetic turf proposal until after the newly elected Park Board Members are sworn in.
13
ORDINANCE NO. 1905-01 BUDGET AND APPROPRIATION ORDINANCE
AN ORDINANCE ADOPTING THE COMBINED ANNUAL BUDGET AND APPROPRIATION OF FUNDS FOR THE RIVER FOREST PARK DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING ON THE FIRST (1ST) DAY OF MAY, 2019 AND ENDING ON THE THIRTIETH (30TH ) DAY OF APRIL, 2020 ______
BE IT ORDAINED BY THE BOARD OF PARK COMMISSIONERS (“Board”) OF THE RIVER FOREST PARK DISTRICT (“Park District”), Cook County, Illinois:
SECTION 1. It is hereby found and determined that:
(a) This board has heretofore caused to be prepared a combined Annual Budget and Appropriation in tentative form, which Ordinance has been conveniently available for public inspection for a least thirty (30) days prior to final action thereon; and
(b) A public hearing was held at the Administrative Offices, 401 Thatcher Avenue, River Forest, Illinois, on the 17th day of June, 2019 on said Ordinance, notice of said hearing having been given at least one (1) week prior to such hearing by publication in the Wednesday Journal, a newspaper published within the Park District; and
(c) That all other legal requirements for the adoption of the Annual Budget and Appropriation Ordinance of the Park District for the fiscal year beginning May 1, 2019 and ending April 30, 2020 have heretofore been performed.
SECTION 2. The following sums of money, or so much thereof as may be authorized by law for the following objects and purposes, be and the same are hereby budgeted and appropriated for the fiscal year beginning the first (1st) day of May, 2019 and ending on the thirtieth (30th) day of April, 2020:
SUMMARY OF FUNDS
I. CORPORATE FUND$ ...... $1,345,721 II. RECREATION FUND ...... 932,995 III. ILLINOIS MUNICIPAL RETIREMENT FUND ...... 59,800 IV. BOND AND INTEREST FUND ...... 78,801 V. SPECIAL RECREATION FUND...... 174,800 VI. LIABILITY INSURANCE FUND ...... 50,025 VII. AUDIT EXPENSE FUND ...... 16,330 VIII. CAPITAL IMPROVEMENT FUND ...... 632,500 TOTAL SUMMARY OF ALL FUNDS ...... $3,290,702
Each of said sums of money and the aggregate thereof are deemed necessary by this Board to defray the necessary expenses and liabilities of this District during the fiscal year beginning May 1, 2019 and ending April 30, 2020 for the respective purposes set forth.
All unexpended balances of the appropriations for the fiscal year ended April 30, 2019 and prior years are hereby specifically re-appropriated for the same general purposes for which they were originally made and may be expended in making up any insufficiency of any other items provided in this Appropriation Ordinance, in making this appropriation in accordance with applicable law.
The receipts and revenue of said District derived from sources other than taxation and not specifically appropriated shall constitute the general corporate fund and shall first be placed to the credit of such fund.
SECTION 3. The following determinations have been made and are hereby made a part of the aforesaid budget:
a An estimate of the cash on hand at the beginning of the fiscal year is expected to be $4,442,678
b. An estimate of the cash expected to be received during the fiscal year from all sources is $2,319,660 c. An estimate of the expenditures contemplated for the fiscal year is $2,861,714. d. An estimate of the cash expected to be on hand at the end of the fiscal year is $3,550,569. e. An estimate of the amount of taxes to be received during the fiscal year is $1,673,183
SECTION 4. The receipts and revenues of the River Forest Park District derived from sources other than taxation and not specifically appropriated, and all unexpended balances from the preceding fiscal year not required for the purposes for which they were appropriated and levied, shall constitute the General Fund and shall first be placed to the credit of such fund.
SECTION 5. All ordinances or parts of ordinances conflicting with any of the provisions of this Ordinance be, and the same are hereby repealed to the extent of such conflict. If any item or portion thereof of this Budget and Appropriation Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion of such items or the remaining portion of this Ordinance.
SECTION 6. This Ordinance shall be in full force and effect immediately upon its passage.
PASSED this ____ day of June, 2019
AYES: _____ ABSENT: _____
NAYS: _____ ABSTAIN: _____
RIVER FOREST PARK DISTRICT
[SEAL] By: ______
Board President
ATTEST:
______Board Secretary
STATE OF ILLINOIS ) ) SS COUNTY OF COOK )
CERTIFICATION
I, Michael Sletten, do hereby certify that I am the duly qualified and acting Secretary of the River Forest Park District in the county and state aforesaid, and as such Secretary, I am the keeper of the records and files of the Board of Commissioners of the Park District. I do further certify that the attached and foregoing is a true and complete copy of the “Combined Annual Budget and Appropriation Ordinance of the River Forest Park District, Cook County, Illinois, for the Fiscal Year beginning May 1, 2019 and ending April 30, 2020”, as adopted by the Board of Commissioners at its properly convened meeting held on the ___ day of June, 2019, as appears from the official records of the River Forest Park District in my care and custody.
______Michael Sletten Secretary
GD:/Ordinances/Budget and Appropriation Ordinance/2018-2019/Ordinance 1905-01.doc RIVER FOREST PARK DISTRICT, COOK COUNTY, ILLINOIS
CERTIFICATION OF ESTIMATE OF REVENUE FISCAL YEAR 2019-2020
I, Peter Kuzmich, do hereby certify that I am the duly qualified Treasurer of the River Forest Park District, Cook County, Illinois, and its chief fiscal officer of said Park District. As such officer I do further certify that the revenues, by source, anticipated to be received by the Park District in the fiscal year beginning May 1, 2019 and ending April 30, 2020
ESTIMATE OF REVENUE (cents omitted)
SOURCE AMOUNT Real Estate Taxes $1,673,183 Personal Property Replacement Tax $12,967 Interest Revenue $46,900 Miscellaneous Receipts $17,200 Rental Revenue $49,700 Donations $20,250 Program Fees $499,460 TOTAL $2,319,660
IN WINTESS WHEREOF, I have hereunto set my hand and affixed the seal of the River Forest Park District this ______day of ______, 2019.
______Treasurer, River Forest Park District, County, Illinois
[SEAL]
GD:/Ordinances/Budget and Appropriation Ordinance/2019-2020Ordinance 1905-01.doc RIVER FOREST PARK DISTRICT 1 Draft Working Budget Fiscal Year 2019-2020
BUDGET APPROPRIATION CORPORATE FUND
ADMINISTRATIVE EXPENSES (10)
510-101 Executive Director $70,000.00 $80,500.00 510-102 Finance Supervisor $36,812.00 $42,333.80 510-109 Director's Auto Reimbursement $3,000.00 $3,450.00 510-122 Health Insurance $65,000.00 $74,750.00 510-123 Employer FICA & Medicare $53,000.00 $60,950.00 510-124 Health/Wellness Incentive $1,350.00 $1,552.50 510-125 Health OPT OUT Reimbursement $2,800.00 $3,220.00 510-126 PATH Incentive Award-Corp $0.00 $0.00 510-204 Miscellaneous Service $1,000.00 $1,150.00 510-205 Legal Service $0.00 $0.00 510-206 IT Service $0.00 $0.00 510-207 Website Service $0.00 $0.00 510-208 Email Provider Service $250.00 $287.50 510-209 Quickbooks Payroll License $750.00 $862.50 510-701 Office Supplies $4,000.00 $4,600.00 510-702 Office Equipment R&R $1,000.00 $1,150.00 510-703 Office Furniture R & R $1,000.00 $1,150.00 510-705 Canon Copier Maintenance Fees $750.00 $862.50 510-706 Staff Expenses $2,000.00 $2,300.00 510-707 Professional Assoc. Fees $1,000.00 $1,150.00 510-708 Computer Equipment R & R $2,000.00 $2,300.00 510-709 Computer Software R & R $1,000.00 $1,150.00 510-710 Printing $1,000.00 $1,150.00 510-714 Postage & Delivery $750.00 $862.50 510-715 Board Expenses $1,000.00 $1,150.00 510-717 Criminal History Checks $100.00 $115.00 510-718 Miscellaneous Expense $200.00 $230.00 510-721 Telephone System R & R $1,000.00 $1,150.00 510-722 Professional Development $2,000.00 $2,300.00 510-723 Mileage Reimbursement $1,000.00 $1,150.00 510-724 Physicals/Drug Tests $300.00 $345.00 510-725 Legal Notices/Advertising $750.00 $862.50
TOTAL ADMINISTRATIVE EXPENSES $254,812.00 $293,033.80
FACILITY EXPENSES (20)
520-107 Park Ambassadors $6,500.00 $7,475.00 520-108 Building Attendant $500.00 $575.00 520-221 HVAC Service $2,000.00 $2,300.00 520-223 Inspection/Fees $4,000.00 $4,600.00 520-821 Depot R & R $3,000.00 $3,450.00 520-822 Maintenance Facility R & R $2,000.00 $2,300.00 520-823 Batting Cage R & R $500.00 $575.00 520-824 Park Bathroom Buildings R & R $4,000.00 $4,600.00 520-825 Janitorial/TP/Paper Towel Supplies $6,500.00 $7,475.00 520-826 Keystone Center R&R $2,000.00 $2,300.00 520-901 Electricity $4,000.00 $4,600.00 520-902 Heating Fuel $3,000.00 $3,450.00 520-903 Telephone $6,000.00 $6,900.00 520-904 Water $1,200.00 $1,380.00 520-905 Alarm $4,200.00 $4,830.00 520-906 Cable $350.00 $402.50 520-907 Closed Circuit Television $750.00 $862.50 520-909 Electricity $1,500.00 $1,725.00 520-910 Heating Fuel $1,000.00 $1,150.00 520-913 Electricity $1,500.00 $1,725.00 520-916 Water $500.00 $575.00 520-917 Electricity $2,000.00 $2,300.00 520-918 Heating Fuel $3,000.00 $3,450.00 520-919 Telephone $0.00 $0.00 520-920 Water $750.00 $862.50 520-921 Alarm $600.00 $690.00 520-922 Cable/Internet $0.00 $0.00 RIVER FOREST PARK DISTRICT 2 Draft Working Budget Fiscal Year 2019-2020
BUDGET APPROPRIATION 520-931 Electricity $1,500.00 $1,725.00 520-932 Heating Fuel $2,500.00 $2,875.00 520-933 Telephone $0.00 $0.00 520-934 Water $0.00 $0.00 520-935 Alarm $600.00 $690.00
TOTAL FACILITY EXPENSES $65,950.00 $75,842.50
PLATFORM TENNIS MEMBERSHIP EXPENSES (25)
525-201 Pro/Admininistration Fees $500.00 $575.00 525-202 Reservation Software $200.00 $230.00 525-203 Platform Tennis Services $7,500.00 $8,625.00 525-211 Merchandise $4,000.00 $4,600.00 525-212 FOB Keys $350.00 $402.50 525-213 Special Events $200.00 $230.00 525-214 Platform Tennis R & R $2,000.00 $2,300.00 525-215 Platform Tennis Social Supplies $200.00 $230.00 525-941 Electricity/Lights $2,000.00 $2,300.00 525-942 Heating Fuel $3,000.00 $3,450.00 525-943 Cable/DISH $1,200.00 $1,380.00 525-944 Closed Circuit Television $800.00 $920.00
TOTAL PLATFORM TENNIS MEMBERSHIP EXPENSES $21,950.00 $25,242.50
PARK EXPENSES (30)
530-103 Park Manager $74,500.00 $85,675.00 530-104 Park Maintenance Staff $115,300.00 $132,595.00 530-105 Overtime $11,580.00 $13,317.00 530-106 Seasonal Park Maintenance Staff $7,050.00 $8,107.50 530-242 Landscaping Service $4,000.00 $4,600.00 530-243 Ornamental Service $3,000.00 $3,450.00 530-244 Irrigation Service $4,500.00 $5,175.00 530-245 Fertilizer & Weed Control Service $5,000.00 $5,750.00 530-246 Tree Service $11,000.00 $12,650.00 530-247 Electrical Service $2,000.00 $2,300.00 530-248 Lightning Detections Service $500.00 $575.00 530-249 Inspection Fees $3,000.00 $3,450.00 530-250 Portable Restroom Service $1,500.00 $1,725.00 530-801 Park Equipment R & R $10,000.00 $11,500.00 530-802 Maintenance Equipment R & R/Supplies $5,000.00 $5,750.00 530-803 Tree and Shrub Supplies $6,000.00 $6,900.00 530-804 Ornamental Supplies $4,500.00 $5,175.00 530-805 Fertilizer & weed Control Supplies $14,000.00 $16,100.00 530-806 Vehicle Fuel $6,000.00 $6,900.00 530-807 Vehicle & Tractor R & R $10,000.00 $11,500.00 530-808 Landscape Supplies $2,000.00 $2,300.00 530-809 Athletic Field Maintenance Supplies $10,000.00 $11,500.00 530-810 RFYBS Expenses $5,000.00 $5,750.00 530-811 RFYS Expenses $1,000.00 $1,150.00 530-812 Memorial Brick Program $250.00 $287.50 530-813 Uniforms & Safety Clothing $1,500.00 $1,725.00 530-814 Memorial Tree Program $2,000.00 $2,300.00 530-816 Ice Rink Supplies $2,500.00 $2,875.00 530-817 Trash Disposal $6,000.00 $6,900.00 530-818 Equipment Rental $2,000.00 $2,300.00 530-819 Garden Plots R & R $300.00 $345.00 530-820 Signage $1,500.00 $1,725.00 530-921 Irrigation/Water Fountain Water $30,000.00 $34,500.00 530-922 Park Security Lights $1,000.00 $1,150.00 530-923 Electric - Athletic Field Lights $9,000.00 $10,350.00
TOTAL PARK EXPENSES $372,480.00 $428,352.00
550-900 CORPORATE CONTINGENCY $5,000.00 $5,750.00 560-990 FUND TRANSFERS $450,000.00 $517,500.00 TOTAL CORPORATE FUND $1,170,192.00 $1,345,720.80 RIVER FOREST PARK DISTRICT 3 Draft Working Budget Fiscal Year 2019-2020
BUDGET APPROPRIATION
RECREATION FUND
ADMINISTRATIVE EXPENSES (10)
610-101 Executive Director-Rec $70,000.00 $80,500.00 610-102 Business Services Supervisor $23,000.00 $26,450.00 610-103 Superintendent of Recreation $72,500.00 $83,375.00 610-104 Athletic Manager $51,500.00 $59,225.00 610-108 Administrative Assistant $44,500.00 $51,175.00 610-109 Administrative Assistant Overtime $1,800.00 $2,070.00 610-110 Director's Auto Reimbursement-Rec $3,000.00 $3,450.00 610-111 Communications/Marketing Supervisor $20,000.00 $23,000.00 610-122 Health Insurance-Rec $58,000.00 $66,700.00 610-124 Health/Wellness Incentive $1,200.00 $1,380.00 610-125 Health OPT OUT Reimbursement $5,000.00 $5,750.00 610-126 PATH Incentive Award-Rec $0.00 $0.00 610-204 Miscellaneous Service $500.00 $575.00 610-205 Legal Service 10,000.00 $11,500.00 610-206 IT Service 7,500.00 $8,625.00 610-207 Website Service 2,500.00 $2,875.00 610-208 Email Provider Service 500.00 $575.00 610-209 Graphic Artist 6,000.00 $6,900.00 610-210 Printing Service 12,000.00 $13,800.00 610-211 Photographer 0.00 $0.00 610-212 Marketing Services 750.00 $862.50 610-213 Reservation League Software 800.00 $920.00 610-701 Office Supplies $4,500.00 $5,175.00 610-702 Office Equipment R & R $1,000.00 $1,150.00 610-704 Office Furniture R & R $1,000.00 $1,150.00 610-705 Canon Copier Maintenance Fees $1,500.00 $1,725.00 610-706 Staff Expenses $2,500.00 $2,875.00 610-707 Professional Association Fees $2,500.00 $2,875.00 610-708 Computer Equipment $1,500.00 $1,725.00 610-709 Computer Software $1,500.00 $1,725.00 610-712 Scholarships $1,250.00 $1,437.50 610-713 Youth Intervention $4,250.00 $4,887.50 610-714 Postage & Delivery $2,500.00 $2,875.00 610-717 Criminal Background Checks $1,500.00 $1,725.00 610-718 Miscellaneous Expense $500.00 $575.00 610-721 Telephone System R & R $1,000.00 $1,150.00 610-722 Professional Development $3,500.00 $4,025.00 610-723 Mileage Reimbursement $500.00 $575.00 610-724 Physicals/Drug Tests $1,500.00 $1,725.00 610-725 Credit Card Charges $16,500.00 $18,975.00 610-726 Registration Transaction Fees $15,000.00 $17,250.00
TOTAL ADMINISTRATIVE EXPENSES $455,050.00 $523,307.50
RECREATION PROGRAM EXPENSES (40)
640-106 Camp Staff Salaries $46,000.00 $52,900.00 640-110 Seasonal Recreation Salaries $7,000.00 $8,050.00 640-111 Recreation Basketball Staff Salaries $7,700.00 $8,855.00 640-112 Travel Basketball Salaries $0.00 $0.00 640-113 Travel Volleyball Salaries $2,000.00 $2,300.00 640-114 Birthday Party Salaries $500.00 $575.00 640-230 Athletic Program Service $55,000.00 $63,250.00 640-231 Recreation Program Service $35,000.00 $40,250.00 640-232 Travel Basketball Service $2,000.00 $2,300.00 640-233 Travel Volleyball Service $1,500.00 $1,725.00 640-234 Summer Camp Service $60,000.00 $69,000.00 640-235 Recreation Basketball Service $10,000.00 $11,500.00 640-236 Special Event Service $3,000.00 $3,450.00 640-237 Memorial Day Parade Service $4,500.00 $5,175.00 640-238 Thursday Summer Nights Service $2,000.00 $2,300.00 640-239 Clear Sky Entertainment Service $0.00 $0.00 640-240 Makin Tracks Service $2,000.00 $2,300.00 RIVER FOREST PARK DISTRICT 4 Draft Working Budget Fiscal Year 2019-2020
BUDGET APPROPRIATION 640-241 Polar Express Service $2,000.00 $2,300.00 640-242 Food Truck Rally Service $1,500.00 $1,725.00 640-243 Contracted Birthday Party $1,500.00 $1,725.00 640-251 Paddle Tennis Lessons $3,500.00 $4,025.00 640-252 Paddle Tennis League $6,500.00 $7,475.00 640-253 Platform Tennis Adult Camps Contractual Service $6,500.00 $7,475.00 640-801 Recreation Program Supplies $3,000.00 $3,450.00 640-802 Athletic Program Supplies $1,000.00 $1,150.00 640-803 Recreation Basketball Supplies $1,500.00 $1,725.00 640-804 Travel Basketball Supplies $500.00 $575.00 640-805 Travel Volleyball Supplies $500.00 $575.00 640-806 Special Events Supplies $5,000.00 $5,750.00 640-807 Summer Camp Supplies $2,000.00 $2,300.00 640-808 Birthday Party Supplies $500.00 $575.00 640-809 Makin Tracks Supplies $6,500.00 $7,475.00 640-810 Thursday Summer Night Supplies $1,500.00 $1,725.00 640-811 Recreation Basketball Uniforms $5,500.00 $6,325.00 640-812 Travel Basketball Uniforms $600.00 $690.00 640-813 Travel Volleyball Uniforms $500.00 $575.00 640-814 Summer Camp Uniforms $2,000.00 $2,300.00 640-815 Program Uniforms $500.00 $575.00 640-817 Safety Supplies $500.00 $575.00 640-821 Facility Rental $7,000.00 $8,050.00 640-822 Pool Pass Reimbursement $13,000.00 $14,950.00 640-823 Polar Express Supplies $1,500.00 $1,725.00 640-824 Depot Program Room Rental Expense $8,000.00 $9,200.00 640-825 Keystone Center Program Room Rental $2,500.00 $2,875.00 640-826 Birthday Party Rental Expense $200.00 $230.00 640-827 Priory Program Room Rental Expense $1,500.00 $1,725.00 640-828 Clear Sky Supplies $0.00 $0.00 640-829 Memorial Day Parade Supplies $3,500.00 $4,025.00 640-831 Contractor Program Supplies $4,500.00 $5,175.00 640-832 Food Truck Rally Supplies $1,000.00 $1,150.00 640-833 Paddle Tennis Program Supplies $100.00 $115.00 640-834 Makin Tracks Donation to WSSRA $6,500.00 $7,475.00 640-835 Parks Foundation Reimburse Expenses $0.00 $0.00 640-836 Marketing/Advertising $1,000.00 $1,150.00 640-837 Recreation Rental Equipment $250.00 $287.50 640-839 Summer Camp Trip Expenses $4,000.00 $4,600.00 640-840 Platform Tennis Adult Camps Expense $400.00 $460.00 640-891 Capital Improvement - Rec $0.00 $0.00
TOTAL RECREATION PROGRAM EXPENSES $346,250.00 $398,187.50
CONCESSION EXPENSES (50)
650-115 Concession Salaries $0.00 $0.00 650-851 Keystone Concession Supplies $0.00 $0.00 650-852 Priory Concession Supplies $0.00 $0.00 650-853 Keystone Concession Equipment R & R $0.00 $0.00 650-854 Priory Concession Equipment R & R $0.00 $0.00 650-855 Uniforms/Safety Clothing $0.00 $0.00
TOTAL CONCESSION EXPENSES $0.00 $0.00
660-999 RECREATION CONTINGENCY $10,000.00 $11,500.00
TOTAL RECREATION FUND $811,300.00 $932,995.00 RIVER FOREST PARK DISTRICT 5 Draft Working Budget Fiscal Year 2019-2020
BUDGET APPROPRIATION ILLINOIS MUNICIPAL RETIREMENT FUND
Administrative Expense 7125 Employer IMRF $52,000.00 $59,800.00
TOTAL IMRF FUND $52,000.00 $59,800.00
BOND & INTEREST FUND
BOND ISSUANCES 7350 Bond Administration Fees $0.00 $0.00 7368 Principal - $200,550K, 2017 Bond $67,510.00 $77,636.50 7369 Interest - $200,550K, 2017 Bond $1,012.66 $1,164.56
TOTAL BOND ISSUANCES $68,522.66 $78,801.06
SPECIAL RECREATION FUND
Program Expense 7560 WSSRA Special Recreation Dues $145,000.00 $166,750.00 7561 Inclusion $7,000.00 $8,050.00 7591 ADA Capital Improvements $0.00 $0.00
TOTAL SPECIAL RECREATION FUND $152,000.00 $174,800.00
LIABILITY FUND
Administration Expense 7735 Unemployment Ins. $10,000.00 $11,500.00 7736 Comp. Liability Ins - PDRMA $32,000.00 $36,800.00 7737 Safety Committee & Training $1,500.00 $1,725.00 7799 Liability Contingency $0.00 $0.00
TOTAL LIABILITY FUND $43,500.00 $50,025.00
AUDIT FUND
Contractual & Professional Services 7840 Audit Services $11,700.00 $13,455.00 7841 Accounting Services $1,800.00 $2,070.00 7842 Publication Fees $100.00 $115.00 7843 Professional/CAFR Fees $600.00 $690.00
TOTAL AUDIT FUND $14,200.00 $16,330.00
CAPITAL PROJECTS FUND
EXPENDITURES 7980 Design Services $0.00 $0.00 7981 Facilities & Parks Improvements $550,000.00 $632,500.00
TOTAL CAPITAL PROJECTS FUND $550,000.00 $632,500.00
TOTAL EXPENSES $2,861,714.66 $3,290,971.86 Co:/Ordinances/Budget and Appropriation/2019-20 Ordinance B.xls Capital Improvements Budget Revised 5/1/19 2018-2019 2018-2019 2019-2020 2020-2021 Unfunded Actual Estimated Revenues May 1 Beginning Fund Balance $ 2,742,930.00 $ 2,742,930.00 $ 2,708,321.00 $ 2,555,776.00 Interest $ 22,903.00 $ 35,000.00 $ 42,455.00 $ 42,000.00 Bond Proceeds Fund Transfers $ 343,000.00 $ 368,000.00 $ 375,000.00 $ 260,000.00 Total Revenues $ 3,108,833.00 $ 3,145,930.00 $ 3,125,776.00 $ 2,857,776.00
Estimated Expenses The Depot Building Interior Renovation $ 639,863.21 $ 395,422.53 owed for renovation closeout $ 275,000.00 Exterior Painting $ 15,000.00 Roof Replacement $ 16,000.00 Solar Panels $ 30,000.00 Program Space Addition $ 4,900,000.00
Maintenance Garage Pickup Truck (replace 2004 Truck ) $ 22,000.00 $ 22,468.23 1-60" Mower $ 20,000.00 Rear Fence Replacement $ 8,200.00 $ 8,200.00 Pickup Truck (replace 2006 Truck) $ 22,000.00 Golf Cart $ 11,000.00
Centennial Park Synthetic Turf Field $ 1,500,000.00
Constitution Park Picnic/Ice Rink Shelter $ 30,000.00
Keystone Park Court #1 Heater Upgrades $ - $ 11,411.36 Baseabll Clay Infield Convesion (2) $ 295,000.00 Brick Sidewalk Upgrades $ 12,000.00 RR Embankment Ecological Restoration $ 5,000.00 Resurface 5 Tennis Courts $ 340,000.00 Painting Platform 4 Tennis Courts $ 15,000.00 Train Play Equipment Replacement $ 50,000.00 Playground Fence Replacement $ 12,000.00
Priory Park Replace Irrigation System $ 150,000.00 Resurfacing the Parking Lot $ 20,000.00 Ecological Restoration $ 5,000.00
Washington Parks Replace Playground $ 350,000.00 Regrade Washington Square Field $ 10,000.00 Replace Forest Avenue Ballards $ 28,000.00
Other Website Redesign $ 30,000.00 Property Purchase $ 600,000.00 Dog Park $ 25,000.00
Total Expenses $ 670,063.21 $ 437,502.12 $ 550,000.00 $ 866,000.00