Regular Board Meeting June 17, 2019, 6:00 PM 411 Thatcher Avenue, River Forest, Illinois Agenda The River Forest Park District was created to acquire, develop and preserve recreational open space and park facilities. The District cooperates with other governmental agencies, community-based organizations and local private institutions to develop and maintain sports programs, recreational services and park facilities to benefit all residents of the Village. 1. Call to Order Public Hearing for the Proposed Budget and Appropriation Ordinance for the Fiscal Year May 1, 2019 – April 30, 2020 a. Roll Call – Brown, Cargie, Healy, Libera, and Roloff b. Public Comment/Discussion for the Proposed Budget and Appropriation Ordinance for the Fiscal Year May 1, 2019 – April 30, 2020 c. Adjournment of Public Hearing 2. Call to Order 3. Roll Call – Brown, Cargie, Healy, Libera, and Roloff 4. Approval of Minutes – May 13, 2019 5. Approval of Disbursements 6. Public Comment 7. Correspondence to the Board 8. Staff Reports a. Park Services b. Recreation Services c. Administration and Finance d. Executive Director 9. WSSRA Report/WSSRA Executive Director Annual Presentation 10. Park Foundation Report 11. Village Collaboration Committee Report 12. Board Reports 13. Old Business a. Synthetic Turf Discussion/ Keystone Baseball Infield Enhancement Project b. 2019-2020 Budget and Appropriations Ordinance/2018-2019 Budget c. Capital Improvements Budget d. River Forest Recreation Center Collaboration 14. New Business a. Approval of the Website Design Contractor b. Approval of the Keystone Park/The Depot Metal Fence Project c. Extending Platform Tennis Courts Light Times Past 10:30 PM d. Appointment of Platform Tennis Committee Representative e. Permanent Closure of Keystone Avenue Between Keystone Park f. Audio Record Board meetings and Post on Website g. Priory Park Entry Enhancement h. Priory Park Shade i. Park Beautification 15. Closed Session a. The Appointment, Employment, Compensation, Discipline, Dismissal, Performance or Personal Status of Employees, Officers, and Legal Counsel for the Park District 16. Possible Action from Closed Session 17. Adjournment River Forest Park District Regular Board Meeting Minutes of May 13, 2019 The Board of Commissioners of the River Forest Park District convened at 6:00 PM in Regular Session on Monday, April 8, 2019 at the River Forest Park District, 401 Thatcher, River Forest, Illinois. Roll call was taken with Commissioners Cargie, Libera, and Roloff present. Also present was Director Sletten, Finance Supervisor Brewer, Dennis Healy, Mark Brown, Dan Fliegel, Laura Maychurk, and WJ Reporter Igor Studenkov. Commissioner Libera moved to approve the April 8, 2019 Minutes, seconded by Commissioner Cargie. A voice vote followed, and the motion was approved 3-0. Commissioner Cargie moved to approve the April 9-30, 2019 Disbursements for $72,195.37 and the May 1-13, 2019 Disbursements for $5,990.46, seconded by Commissioner Libera. A roll call vote followed, and the motion was approved 3-0. Public Comment: Dan Fliegel asked if something could be done to address the low, wet grass areas in Washington Square. Director Sletten noted that this is scheduled as an early summer project, and staff is soliciting contractors for free topsoil for fill. Laura Maychak noted that she supports the Park District addressing the need to have the clay infields dry as quickly as possible, however, does not support the proposed use of synthetic turf to replace the clay. Correspondence to the Board: None Staff Report: Staff reports were submitted. Rhonda Brewer, Finance Supervisor, introduced herself. Commissioner Cargie suggested that bocce registration includes an individual participant registration and these persons would form their own team or be added to a team. Board Reports: Commissioner Cargie suggested that the Parks Foundation work on hosting a brew fest similar to the August Micro Brew Fest that is offered in Oak Park. President Roloff asked if staff can reach out to the West Cook YMCA on collaborating opportunities at the Menards property. Old Business: Staff presented the draft Budget & Appropriation Ordinance, the draft budget, the draft Capital Improvements Plan, the fund balance projections, and the platform tennis spreadsheet. Staff will amend the Capital Improvements Budget to reflect the actual bid price to paint the exterior of The Depot. Commissioner Libera moved to direct staff to make available the Budget & Appropriation Ordinance for public view for a period of no less than 30 days. Director Sletten noted that the Village is expected to approve at their May 13th Board Meeting Cordogan Clark’s proposal to conduct the Feasibility Study for the Recreation Center Collaboration Project. The Village will be paying for all Feasibility Study fees. New Business: President Roloff read a Resolution recognizing the outstanding and dedicated service of Peter Kuzmich to the River Forest Park District. Dennis Healy and Mark Brown were sworn in as new Park District Board Commissioners. A lottery was held to determine which Commissioners term would be 4 years and which Commissioner term will be 2 year. Commissioner Healy drew the 4-year term; Commissioner Brown will serve a 2- year term. Commissioner Libera moved to appoint the following Board Officers, • Ross Roloff: President • Cheryl Cargie: Vice President • Lynn Libera: Treasurer • Michael Sletten: Secretary seconded by Commissioner Healy. A voice vote followed, and the motion was approved 5-0. Commissioner Libera moved to appoint the following representatives, • Commissioner Healy: WSSRA Alternate • Commissioner Brown: Parks Foundation • Commissioner Cargie: Village Collaboration Committee seconded by Commissioner Healy. A voice vote followed, and the motion was approved 5-0 Commissioner Healy moved to appoint Nicholas VanDerSchie as the Men’s House League Representative and Carolyn Kilbride as the Women’s House League Representative on the Platform Tennis Committee, seconded by Commissioner Libera. A voice vote follows, and the motion was approved 5-0. Commissioner Libera moved to approve Pete The Painter’s bid of $13,220.00 for the exterior painting of The Depot, seconded by Commissioner Brown. A roll call vote followed, and the motion was approved 5-0. Commissioner Cargie moved to enter into Closed Session at 6:55 PM for the purpose of the appointment, employment, compensation, discipline, dismissal, performance or personal status of employees, Officers, and legal counsel for the Park District, seconded by Commissioner Libera. A voice vote followed, and the motion was approved 5-0. The Board reconvened into Open Session at 7:45 PM. Commissioner Libera moved to adjourn at 7:45 PM, seconded by Commissioner Cargie. A voice vote followed, and the motion was approved 5-0. Respectfully submitted, Michael J. Sletten, Secretary RIVER FOREST PARK DISTRICT FINANCIAL STATEMENT For Month Ended May 31, 2019 LIQUID CASH DEBIT CREDIT BALANCE FIFTH/THIRD Beginning Balance 1,017,823.23 Interest 1,502.89 Total Revenue 1,502.89 ENDING CASH IN BANK $1,019,326.12 Fifth Third BANK REFEREE ACCOUNT Beginning Balance $3,258.36 ENDING CASH IN BANK $3,258.36 ILLINOIS FUNDS MONEY MARKET Beginning Balance $1,417,072.89 Received State Replacement Taxes 4,113.62 Received Interest 2,944.79 Transfer In Total Revenue 7,058.41 Transfer Out 0.00 Total Disbursments 0.00 ENDING CASH IN BANK $1,424,131.30 FOREST PARK NAT'L BANK GENERAL FUND Beginning Balance $31,663.12 Received 2017 Real Estate Taxes 3,283.39 Received 2018 Real Estate Taxes 7,727.73 Received from Forest Park Payroll 0.00 Received from Forest Park Money Market 0.00 Voided Checks 238.49 Total Revenue 11,249.61 Disbursements 12,037.63 Transfer to IL Funds 0.00 Stop Payment 30.00 Total Disbursments 12,067.63 ENDING CASH IN BANK $30,845.10 FOREST PARK NAT'L BANK CHECKING/PAYROLL Beginning Balance $15,894.08 Rec'd from General Fund Rec'd from Money Market 21,500.00 Program Revenue (42) 32,943.75 Rental Revenue (43) 2,456.00 Donations (44) 3,034.16 Miscellaneous Revenue (45) 1,500.00 Rec'd 125 Cafeteria Plan 665.90 Accrued Revenue 1,397.10 Total Revenue 63,496.91 Credit Card Transaction fees 1,190.66 Registration Transaction fees 914.47 Payroll Expenses 51,355.75 Cafeteria Plan 665.90 Transfer to General Fund 0.00 Total Disbursements 54,126.78 ENDING CASH IN BANK $25,264.21 RIVER FOREST PARK DISTRICT FINANCIAL STATEMENT For Month Ended FOREST PARK NATIONAL BANK MONEY MARKET May 31, 2019 Beginning Balance $472,398.73 Received Interest 313.42 Received from Forest General Fund Total Revenue 313.42 Transferred to General Account Transferred to Payroll Account 21,500.00 Paid Principal and Interest on Limited Bonds Total Disbursements 21,500.00 ENDING CASH IN BANK $451,212.15 LIQUID CASH CONT'D. DEBIT CREDIT BALANCE EVERGREEN BANK MONEY MARKET, OAK BROOK Beginning Balance $255,538.56 Received Interest 162.77 ENDING CASH IN BANK $255,701.33 PAN AMERICAN BUSINESS SAVINGS ACCOUNT Beginning Balance $758,709.72 Interest 685.95 Total Revenue 685.95 ENDING CASH IN BANK $759,395.67 TOTAL LIQUID ENDING CASH IN BANK $3,969,134.24 INVESTMENTS DEBIT CREDIT BALANCE OPRF COMMUNITY BANK - Certificate of Deposits 1 yr CD @ .15% - Maturity 3/20/19- 613155528 78,717.63 1 year CD @ .15% - Maturity 11/20/19-613155529 78,766.94 1 yr CD @ .15% - Maturity 7/20/2019- 613155530 79,444.28 TOTAL OPRF COMMUNITY BANK INVESTMENTS 236,928.85 PAN AMERICAN INVESTMENTS #361 - 12 mos. CD @ 2.25% - Maturing 08/14/19 $117,042.48 #396 - 12 mos. CD @ 2.40% - Maturing 9/13/19 $116,819.50 TOTAL PAN AMERICAN INVESTMENTS $233,861.98 TOTAL INVESTMENTS $470,790.83 TOTAL MONIES as of 04/30/19 $4,439,925.07 Financial Statements/2019/0519 Financial Statement .xls RIVER FOREST PARK DISTRICT 1 Budget Report May Fiscal Year 2019/20 2019-20 2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19 FISCAL YR.