10 - 15 June 2019 Milan, Italy

10 - 15 JUNE 2019 MILAN, ITALY

SPONSOR & EXHIBITOR MANUAL

A new ERA for global Dermatology

Società Italiana di Dermatologia (SIDeMaST) 1 CONTENTS

1. CONTACTS 4 2. CONGRESS VENUE 5 HOW TO REACH THE CONGRESS VENUE 5 GATE ENTRANCES 7 PARKING LOT 7 3. CONGRESS VENUE MAP 10 4. PROGRAMME AT A GLANCE 11 5. DEADLINES 12 6. EXHIBITION TIMETABLE 13 7. RULES & REGULATIONS 14 EXHIBITOR BADGES 14 BOOTH SET-UP 15 SHELL SCHEME BOOTHS 15 SUBMISSION OF RAW SPACES DRAWINGS 16 SET-UP AND DISMANTLING PASSY 16 SUBLETTING OF EXHIBIT SPACE 16 PUBLICITY AND DISTRIBUTION OF MATERIALS 16 SELLING FROM EXHIBIT BOOTH 17 WI-FI 17 ELECTRICITY 18 SECURITY 18 CATERING 18 LEAD RETRIEVAL 18 SPECIAL REQUIREMENTS 18 8. DELIVERY, STORAGE & HANDLING 19 9. INSURANCE 20 10. SAFETY INSTRUCTIONS 21 INTRODUCTION 21 EXHIBITORS’ UNDERTAKINGS 21 GENERAL STIPULATIONS 22 EQUIPMENT FOR WORK AT A HEIGHT 23 OTHER EQUIPMENT 26 11. ADVERTISEMENT SPACES 27 PROMOTION RULES 27 12. AIFA REGULATION FOR PHARMACEUTICAL COMPANIES 28 13. SPONSORED SESSIONS 29 SCIENTIFIC PROGRAMME 29 CHAIRS AND SPEAKERS 29 ABSTRACTS 29 GENERAL RULES 29 TECHNICAL REHEARSAL 30 PRESENTATION FORMAT 30 AUDIOVISUAL EQUIPMENT 30 FILMING AND RECORDING OF SESSIONS 30 S.I.A.E. PERMITS-SCF RIGHTS 31 PEOPLE FLOW 31 CATERING 31 INVITATION INSERTS AND INVITATION MAILING SERVICE 31 14. OTHER INFORMATION 32 PHOTOGRAPHS AND FILMS 32 SMOKING AND VAPING POLICY 32 CHILDREN AND ANIMALS 32

• 2 Dear Exhibitors,

These Guidelines are designed to ensure all sponsors a safe, comfortable and successful participation to the Congress. The guidelines are constantly updated to take into account changes in laws, codes of practice and regional regulations.

Take your time and read this document carefully and submit the required details before the indicated deadlines.

In case you are using the service of an external exhibition house or communication agency, please make sure to share this manual with them as well.

Non-compliance with the obligations enclosed in this Sponsor & Exhibitor Manual will entitle Fiera Milano Congressi SpA to exclude the Exhibitors’ or ﬁtters’ from working on the Fair premises.

The Organising Secretariat reserves the right to make changes at any time, even without notice, to these Guidelines, with the aim of reducing risks for health, safety and environment, or improving prevention and protection measures.

Looking forward to working with you towards a successful Congress,

Yours sincerely,

The Organising Secretariat

3 CONTACTS

ORGANISING SECRETARIAT Triumph Italy Via Lucilio 60, 00136 Rome (Italy) Ph. +39 06 3553 0418 / 0311 / 0254 Fax: +39 06 3553 0268 [email protected]

SPONSORSHIP - EXHIBITION Triumph Italy Via Lucilio 60, 00136 Rome (Italy) Ph. +39 06 3553 0204 / 0307 Fax: +39 06 3553 0262 [email protected]

CONGRESS REGISTRATION Triumph Italy Via Lucilio 60, 00136 Rome (Italy) Ph. +39 06 3553 0301 / 0267 [email protected] [email protected]

HOUSING Triumph Italy Via Lucilio 60, 00136 Rome (Italy) Ph. +39 06 3553 0316 [email protected]

SCIENTIFIC PROGRAMME SECRETARIAT Triumph Italy Via Lucilio 60, 00136 Rome (Italy) Ph. +39 06 3553 0209 /0263 / 0382 Fax: +39 06 3553 0235 [email protected]

CONGRESS VENUE Mi.Co. Congress Venue Viale Eginardo, GATE 2 – 20149 Milano (Italy) Ph.: +39 02 4997 6275 wcd2019exhibitors@ﬁeramilanocongressi.it

CONGRESS VENUE

CONGRESS VENUE Mi.Co. Congress Venue Viale Eginardo, GATE 2 – 20149 Milano (Italy) www.micomilano.it

HOW TO REACH THE CONGRESS VENUE

BY AIR

Linate Take bus no. 73 in the "National Arrivals Exit" area all the way to the terminal in Via Gonzaga / Piazza Diaz. Go down into the Metro station "Duomo". Here take the Red Line 1 (Rho Fiera Milano direction). For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above: take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Malpensa The “MALPENSA EXPRESS” train service will take you directly from the airport to the centre of Milan in 40 minutes, arriving at the Ferrovie Nord “Cadorna” station. Here take the Red Metro Line 1 (Rho Fiera Milano direction). For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above : take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Orio al Serio The “AUTOSTRADALE” or “AIR PULLMAN” bus service will take you directly from the airport to Milan Central Station in 60 minutes: then take the Metro Geen Line 2 (Abbiategrasso direction) and get off at “Cadorna”. Here take the Red Line 1 (Rho Fiera Milano direction). For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above: take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

BY TRAIN

Central Station – Garibaldi Station Take the Metro Green Line 2 (Abbiategrasso direction) and get off at “Cadorna”. Here take the Metro Red Line 1 (Rho Fiera Milano direction). For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above : take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Cadorna Station Here take the Metro Red Line 1 (Rho Fiera Milano direction). For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above: take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Domodossola Trenord Station Here take Metro Lilac Line 5 (heading for San Siro) and get oﬀ at "Portello" stop. Exit the subway just a few feet walk from the "Viale Eginardo / Viale Scarampo" entrance. For "Piazzale Carlo Magno / Via Gattamelata" entrance: you are just 600 m from the Congress Venue.

BY CAR

From any of the ring roads circling Milan follows the signs to Fieramilanocity, or to any of the large Park & Ride car parks located close to these Metro stops:

Cascina Gobba (1800 cars). >> GREEN LINE San Donato (1800 cars). >> YELLOW LINE Famagosta (3000 cars). >> GREEN LINE Bisceglie (1900 cars). >> RED LINE Lampugnano (2000 cars). >> RED LINE

BY PUBLIC TRANSPORT

Buses & Trams For "Viale Eginardo / Viale Scarampo" entrance: Bus No. 78 – Eginardo/Colleoni stop For "Piazzale Carlo Magno / Via Gattamelata" entrance: Bus no. 78 – get off at Colleoni/Gattamelata Tram no. 27 - get off at Piazza 6 Febbraio Tram no. 19 - get off at Boezio

6 Metro

>> LILAC LINE 5: M5 For the "Viale Eginardo / Viale Scarampo" entrance: get off at the “Portello” stop – 80 m from the Congress Venue. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Portello” stop, walk along via Colleoni and, on the right, Via Gattamelata for approx. 450 m, otherwise get off at the "Domodossola FNM" stop, and walk about 600 m towards the Congress Venue.

M1 >> RED LINE 1: For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above: take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

M2 >> GREEN LINE 2: get off at "Cadorna". For "Viale Eginardo / Viale Scarampo" entrance: take Red Line 1 (going to RHO Fiera Milano) and get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: exit the subway and go to the railroad station above: take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

M3 >> YELLOW LINE 3: get off at “Duomo”, switch to the Red Line 1 (RHO Fiera Milano direction). For "Viale Eginardo / Viale Scarampo" entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For "Piazzale Carlo Magno / Via Gattamelata" entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above: take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

GATE ENTRANCES Gate 11bis - located in Viale Colleoni: will be the dedicated entrance for stand builder during build up and break down time Gate 2 - located in Viale Eginardo: will be a dedicated entrance for pedestrians during Congress days.

PARKING LOT Delegates and Exhibitors can access to an internal parking space at the Venue ONLY DURING EVENT DAYS. The cost for 1 day is € 15,00 VAT included. Parking service will be paid directly onsite at the machine parking ticket. Parking is on a ﬁrst come ﬁrst served basis and subject to capacity.

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9 CONGRESS VENUE MAP

LEGEND:

REGISTRATION AREA

OFFICES COMMON AREAS ! EXHIBITION AREA SPACE ROOMS 1 TO 4 SILVER ROOM WHITE ROOMS 1-2 RED ROOMS 1-2 BLUE ROOMS 1-2 YELLOW ROOMS 1 TO 3 GOLD PLENARY AMBER ROOMS 1 TO 8 BROWN ROOMS 1 TO 3 SUITES 1 TO 4 OVERFLOW AREA ESCALATOR

• 10 PROGRAMME AT A GLANCE Sun Mon da y Tu esday Wedn esday Thu rsday Fri day Satur day Date/Time 9 Ju 10 June 11 June 12 June 13 June 14 June 15 June 07:00 07:15 07:15 07:30 SI DEMAST SI DEMAST SI DEMAST SI DEMAST SI DEMAST 07:30 07:45 Sessions Sessions Sessions Sessions Sessions 07:45 08:00 Break Break Break Break Break 08:00 08:15 08:15 08:30 08:30 08:45 08:45 09:00 09:00 09:15 Mo rni ng Mo rni ng Mo rni ng Mo rni ng Mo rni ng 09:15 09:30 Sessions Sessions Sessions Sessions Sessions 09:30 09:45 09:45 10:00 10:00 10:15 10:15 10:30 10:30 10:45 10:45 11:00 Break Break Break Break Break 11:00 11:15 11:15 11:30 11:30 11:45 Plena ry Plena ry Plena ry Plena ry Plena ry 11:45 12:00 s

12:00 12:15 g n i t

12:15 12:30 e e

12:30 12:45 M Break Break Break Break Break y r S

12:45 13:00 a l l N i O c

13:00 13:15 I n T A A 13:15 13:30 Sponso red Sponso red Sponso red Sponso red R d T n

13:30 13:45 S Sympo sia Sympo sia Sympo sia Sympo sia a I

G s e 13:45 14:00 E Afte rnoon i t R e 14:00 14:15 i Sessions c o

14:15 14:30 S Break Break Break Break r e

14:30 14:45 t s i

14:45 15:00 S 15:00 15:15 Break 15:15 15:30 Af ternoon Af ternoon Af ternoon Af ternoon 15:30 15:45 Sessions Sessions Sessions Sessions CLOSING 15:45 16:00 CE REMONY 16:00 16:15 16:15 16:30 16:30 16:45 Break Break Break Break 16:45 17:00 17:00 17:15 17:15 17:30 Satelli te Satelli te Satelli te Satelli te

17:30 17:45 Sympo sia Sympo sia Sympo sia Sympo sia 17:45 18:00 18:00 18:15 OPENING 18:15 18:30 CE REMONY Break Break Break Break 18:30 18:45 18:45 19:00 Meet Meet Meet 19:00 19:15 the Expert the Expert the Expert 19:15 19:30

11 DEADLINES

Exhibition Submission of complete stand plan / design 25 January, 2019 Online shop orders 10 May, 2019 Safety documents submission 10 May, 2019

Sponsored Sessions Complete programme submission 28 February, 2019 Lead retrieval systems 10 May, 2019 Pop-up banners request 31 March, 2019 Pop-up graphic design submission 30 April, 2019

Sponsorship, Advertisement and other Activities Graphics submission of advertisement spaces 10 May, 2019 Company proﬁle in Final programme and Congress website 25 January, 2019 Electronic advertising 10 May, 2019 Final programme advertisement 25 January, 2019 Pocket programme advertisement 25 January, 2019 Sponsor page for WCD App 25 January, 2019 Push Notiﬁcation message for WCD App 31 May, 2019

Congress Kit Material Congress bags delivery 4 June, 2019 Inserts in Congress bags delivery 4 June, 2019 Lanyards delivery 4 June, 2019

Delivery and Shipping - DHL Pre-advise shipping, lifting and storage order form 5 April, 2019 Airfreight delivery 29 May, 2019

12 EXHIBITION TIMETABLE

Saturday 8 June, 2019 07:00 - 24:00 For "Raw Space" stands Set-up Sunday 9 June, 2019 07:00 - 24:00 Hours For all stands Monday 10 June, 2019 07:00 - 16:00 For all stands

On Monday 10 June, 2019 all materials must be removed from the exhibition hall before 12:00. From 12:00 to 16:00 only reﬁnement is allowed. All stands must be completed by Monday 10 June, 2019 at 16:00.

Tuesday 11 June, 2019 09:00 - 17:00

Exhibition Wednesday 12 June, 2019 09:00 - 17:00 Opening Hours Thursday 13 June, 2019 09:00 - 17:00 Friday 14 June, 2019 09:00 - 17:00

Exhibitors are allowed to access the exhibition hall from 8:00 in the morning. Congress participants are allowed to access the exhibition hall from 9:00 in the morning.

Dismantling / Friday 14 June, 2019 17:00 - 24:00 Breakdown Hours Saturday 15 June, 2019 07:00 - 24:00

Removal of exhibits and breakdown of booths before the closure of the exhibition is prohibited. Exhibitors will be liable for charges incurred in the disposal of any materials remaining at the exhibition hall after this time. Each Exhibitor must be present during dismantling to supervise the safe removal of exhibits. Exhibitors will be responsible for their suppliers’ wrongdoings. To access the Fair Ground during set-up and dismantling timeframe, each person needs a pass issued by Mi.Co. For any request of extended time for setting up or for dismantling please refer to Mi.Co. services’ website here Please login with the username and password provided by Mi.Co. via email to purchase furniture and/or additional services. If you have not received your access credentials please contact the Sponsor Department at [email protected]

13 RULES & REGULATIONS

The Organising Secretariat is entitled to control, Square meter Number of free badges correct, forbid and/or close down any booth which = 9 3 does not fulﬁll with these regulations. <_ 18 6 The Organising Secretariat reserves the right to alter <_ 27 9 the layout of the exhibition ﬂoorplan, if necessary. _> 36 12 The Organising Secretariat reserves the right in unforeseen circumstances to amend or alter the exact Exhibitors’ names must be uploaded through the location of the booth. Group Registration System on the Congress website The Exhibitor undertakes to agree with any alteration www.wcd2019milan.org within 20 May, 2019. or re-allocation of the booth by the Organising Exhibitor’s name changes communicated after 20 Secretariat. May, 2019 will not be accepted and will have to be The Organising Secretariat is the sole competent communicated directly on site at a cost of € 25,00 authority as to problems arising from the VAT included each. interpretation of the enclosed regulations and their enforcement. Any expenses resulting from the non- observance of the regulations will be charged to the Exhibitor.

EXHIBITOR BADGES Exhibitor badges will be distributed on site at the Exhibitor desk in the registration area on Sunday 9 June, 2019 from 8:00. Exhibitor badges allow access to the exhibition hall, Opening and Closing Ceremony. Exhibitor badges do not allow access to scientiﬁc sessions. Exhibitors can access to their own company sponsored session.

Exhibitors who rent an exhibition booth are entitled to a speciﬁc number of free Exhibitor badges and a maximum number of purchasable ones. The cost of every extra purchased badge is € 150,00+ VAT . Badges purchased on site have a cost of € 200,00+ VAT

14 BOOTH SET-UP • Island stand: an island stand is any space offering Premises of the exhibit hall must not be altered. This four open sides. The open sides shall remain fully prohibition includes hammering, use of nails, boring accessible and any solid walls are only allowed holes on walls or floors, painting, annexations of plugs with special permission, but shall not be longer and drills or threading of any kind, as well as hanging than 30% total length of the open side and shall objects from structural elements and/or damaging the not affect neighbouring booths. walls, columns and ceilings. The following is also not allowed: boring of floors or affixing carpets or SHELL SCHEME BOOTHS construction elements on the floors with contact Shell scheme structure is mandatory for all 9sqm cement or similar products. This should be done with booths. Sponsors which book a bigger exhibition double sided adhesive tape, or else on platforms or by space can either purchase a shell scheme construction any other means as long as it is separated from the or build their own both under our technicians approval. floor. The shell scheme must not be removed. Repair of Shell scheme structures can be purchased directly on damages subsequent to non-observance of the above clauses will be entirely at the Exhibitors’ expense. Mi.Co. services’ website here within 20 May, 2019. The side and back walls of all booths must be finished For any assistance please contact Mi.Co. at the following both on the external and internal surfaces. address: wcd2019exhibitors@fieramilanocongressi.it Once the exhibit has been inaugurated, no further The cost for a 9sqm shell scheme construction is € 65,00 work will be permitted in the booth. + VAT /sqm The Organising Secretariat reserves the right to The cost includes: demand changes if regulations are not abided by. Modular white panel walls with aluminum frame Access to the Fair Ground for set-up will be denied if • (2,5mt height) payment of the booth space has not been received in total. Fasciaboard with Exhibitor company name and Please refer to the MI.Co. Technical Regulations • booth number (0,50mt) available here: • Carpet Height of constructions (hanging included): • 3 Spotlights • 4 mt under the balcony • Electrical multiple socket • 6,5 mt outside the balcony • 1 Round table • 2 Chairs Please make sure that any object/element does not • 1 Literature stand interfere with the aesthetics of neighboring stands. • 1 Desk For all other services and supplies required please • 1 Bar stool refer to Mi.Co. services’ website here and complete • 1 Wastebasket the related order forms. • 1 Hanger coat After the signage of the contract a personal user Any extra furniture or shell scheme services can be name and password will be provided to companies in ordered directly on Mi.Co. services’ website. order to enter the Mi.Co. services’ website. Set up will not be allowed and no refund of rental fee Please note will be due to the Exhibitor if the insurance form • Company fascia name will be printed in black on a provided by Mi.Co. will not be paid. If you have not white board on each open side downloaded yet the insurance form please refer to • For different colour printing request or for wcd2019exhibitors@fieramilanocongressi.it additional company logo printing (on purchase) please contact wcd2019exhibitors@fieramilano Please note congressi.it • Peninsula stand: a peninsula stand is any space • The colour of the carpet will be grey. For different offering only three open sides. These stands shall colour request (on purchase) please contact have separation walls finished on the inside and wcd2019exhibitors @fieramilanocongressi.it outside. The outside of the walls shall be plain white. Exceptions must be requested and will be granted only upon approval from the Organising Secretariat. The open sides shall remain fully accessible and any solid walls are only allowed with special permission, but shall not be longer than 30% total length of the open side and shall not affect neighbouring booths.

15 SUBMISSION OF RAW SPACES SUBLETTING OF EXHIBIT SPACE DRAWINGS Exhibitors may not let, sublet, transfer or share the Please send within 25 January, 2019 the technical exhibit privilege or space in whole or in part with any drawing with two copies of 1:50 scale; each copy with other party without written permission from the an elevation plan of the stand, clearly indicating the Organising Secretariat. name of the exhibiting company, the stand number and the name, address, email and telephone of the stand constructor. The drawings will then have to be PUBLICITY AND DISTRIBUTION approved after their submission. The drawings have OF MATERIALS to be sent to [email protected] Putting up posters and distributing flyers, abstracts or together with the localization of the electric panel invitations outside a sponsor’s exhibition stand or within 25 January, 2019. industry session room is forbidden. All such materials Indicate clearly details of measurements and heights. will be systematically removed and destroyed. Any individual responsible for such activities will be asked SET-UP AND DISMANTLING to leave the Congress Venue. This policy extends also PASSY to hotels. Exhibitors are not allowed to display in their own Build-up and dismantling passes, which allow the booth or in their meeting room any advertisement or access to the exhibition hall, will have to be requested services provided by a non-exhibitor. through Mi.Co. services’ website here within 20 May, All Exhibitors will be the producers, importers or 2019. representatives of the goods and/or services to be Build-up and dismantling passes do not allow access displayed. to the exhibition hall during exhibition days. It is the Sponsor’s/Exhibitor’s responsibility to abide For building up and dismantling days, stand by Italian laws and to observe relevant legal assemblers will be able to enter/leave the parking area regulations with regard to publicity, the handing out during the day, but only for the time needed to unload of samples and the sale of products. Mi.Co. Milano the materials. and 24th WCD cannot be held liable for any Each Parking pass is assigned to one car/truck noncompliance. registration number. The access of other or more vehicles with different car registration number is not allowed. Exhibitors which would like to park their truck/car inside the Congress Venue during the night must refer to wcd2019exhibitors@fieramilanocongressi.it

16 SELLING FROM EXHIBIT BOOTH WI-FI Selling of products and/or services is permitted in the • Each Exhibitor must declare to which exhibition hall. However, it is essential that the electromagnetic legislation he or she responds exhibitor complies with the following rules: to (ETSI EN xxxx) the equipment that will be • The product to be sold must be authorized by turned on and used in his or her booth, in order the competent authority in the field. not to generate destructive interferences for • The product to be sold must be authorized by the Wi-Fi signal and internal radio the organizing secretariat communications. • Exhibitors are obliged to comply with current regulations in terms of the fiscal certification of The Wi-Fi system of Fiera Milano Congressi transactions (fiscal receipts or invoices) in • responds to DFS standard (normative accordance with the requirements of the references ETSI EN 301 893 V 1.3.1 (2005-08) certification methods they choose. Broadband Radio Access Networks (BRAN); 5 Exhibitors from EU countries must comply with • GHz high performance RLAN; Harmonised EN the Italian legislation in force. In particular, they covering essential requirements of article 3.2 of will have to perform either the R&TTE Directive) in terms of response to direct identification or any radar signals, therefore the exhibitors must ˜ appoint a tax representative before the pay attention to radiation in the 5 Ghz band ˜ Exhibition. generated by equipment in their possession. A verification with a tax advisor is strongly recommended for the above mentioned procedures. Exhibitors are not allowed to use personal Hot- Exhibitors from non-EU countries must appoint • • Spot Wi-Fi (Access Points, ad hoc networks, a tax representative and comply with the Italian Tablet or Smartphone used as 3G/4G hot- law on the subject. A verification with a tax spots) if not after having obtained specific advisor is strongly recommended for the above authorisation. The massive use of these mentioned procedures. wireless hot-spots affects the use of the It is obligatory for all Exhibitors to clearly • channels in the 2.4 Ghz and 5 Ghz radio bands, display the prices of all products on sale. to the detriment of all congress users. • In case you do not have a fiscal consultant you can contact Giuseppe Guenzani, tel. +39-0331- 798259 ext. 210, • Fiera Milano Congressi is authorised to use the e-mail [email protected]. IDS/IPS (Intrusion Detection/Intrusion • It is strictly forbidden to sell or distribute Protection System) function on its own Wi-Fi Pharmaceutical products/medicines. The system in order to limit and isolate "rogue" or regulation is indicated in paragraph 7 of art. unauthorised Access Points, in order to ensure 124, D. Lgs 219/06. the safety of the Wi-Fi network and • For Cosmetics products: connections of congress users. If the product is already sold and distributed ˜ on the EU market, then dermo-cosmetics samples can be sold/distributed at the booth. If the product is not in the EU trade, then ˜ your company must comply with Regulation (EC) No. 1223/2009 and complete/subscribe to the following procedure in order to distribute dermo- cosmetic samples at the booth: Cosmetic Products Notification Portal (CPNP) Article 13 User Manual http://ec.europa.eu/ consumers/sectors/cosmetics/files/pdf/cpn p_user_manual_en.pdf

17 ELECTRICITY SPECIAL REQUIREMENTS The electric power in Italy is 220 volts 50Hz. Exhibitors who wish to rent special services for their Under no circumstances Exhibitors, their agents, booth such as cabled internet access, telephone lines contractors or employees are allowed to manipulate and fax must refer to Mi.Co. services’ website here any electrical, water or compressed air installation and complete the relevant order forms. except to connect authorized apparatus/devices at Services provided by Mi.Co.: specified spots. For safety purposes any Exhibitor who Additional electric connections does not follow this rule is subject to total • disconnection of their power supply. • Night electric power supply Only the official electrical contractor authorized by • Telephone connectivity Mi.Co. is allowed to provide electrical connections to • Restaurant and catering service the individual stands. Stand cleaning service It is highly recommended to download the Mi.Co. • Surveillance service and Temporary staff Technical Manual (here) and refer to paragraph n. 6. • • Suspensions from Hall ceilings and request of feasibility SECURITY • Additional furniture The Organising Secretariat provides general security • Water connections personnel in the Congress Venue. • Compressed air Exhibitors who wish to contract private security Solid waste disposal personnel for their booth, must refer to Mi.Co. • Liquid and special waste services’ website here and complete the relevant • Floral decorations order form. • While the exhibition is closed, no personnel other than • Audiovisual equipment the stand assemblers and the Organising Secretariat • PC and accessory rental staff will be allowed inside the area. • Shell Scheme booths Personnel in charge of general security at Mi.Co.’s General electrical mains and fitting entrance will be entitled to check vehicles carrying • Extra time working hours exhibit material and parcels entering or leaving the • exhibition area. • Temporary Personnel

All Mi.Co. services have to be paid in advance. CATERING List unit prices are valid for orders placed by 10 May, 2019. Companies who would like to organise a catering Orders placed between 10 May, 2019 and 5 June, service at their booth must refer to Mi.Co. services’ 2019 are subject to a 10% increase website here and complete the relevant order form. Order placed starting from 6 June, 2019 are subject All catering services can be provided only by the to a 20% increase. oﬃcial catering of the Venue. Late and on-site orders will be subject to stock Mi.Co. catering has the exclusive right to serve food availability. Priority will be given to orders placed in and beverages within the exhibition area, according advance. to the rules and regulations of the Italian authorities. Under no circumstance Exhibitors will be allowed to sell food or beverages at their stand.

LEAD RETRIEVAL To order lead retrieval systems please refer to the Organising Secretariat at [email protected]

DELIVERY, STORAGE & HANDLING

DHL Trade Fairs & Events (UK) Limited DHL Trade Fairs & Events is the exclusive handler Unit 17 & 21 2nd Exhibition Avenue inside the Venue. No other company is permitted to NEC Birmingham B40 1 PJ handle cargo within the Venue. United Kingdom To view the full WCD 2019 Shipping Instructions, Phone: 0044 121 782 4626 including Tariffs and Material Handling and Shipping E-Mail: [email protected] Labels select the relevant links on the following page: Contact: Horst Froehling Shipping Instructions DHL Trade Fairs & Events UK Limited is the sole handling agent for up-coming WCD 2019 Congress in Shipping Guidelines Milan. Logistic Tariffs The DHL storage area is located on Level +1, in Hall 4. Congress Bags: Insert and Delivery Information To ensure smooth unloading and arrival of the material into the Venue, we recommend using the Congress Bags: Travel Group Hotel delivery Order official freight Forwarder services. Companies who Form choose to use their own services to deliver their goods to the Venue door or warehouse are still required to contact DHL Trade Fairs & Events in order to coordinate the time schedule for unloading of freight into the Venue.

19 INSURANCE

Neither the Organisers nor Fiera Milano Congressi SpA, The deadline for booking and paying the insurance their representatives or agents will be held responsible service expires 30 days before the beginning of the for any loss or damage to Exhibitor’s property. Event. Exhibitors must take precautions to protect their Supplementary Insurances are due ONLY for the property against pilferage. Exhibitors declaring values (by means of the INS Form) higher than € 25,000.00 or for those Exhibitors It is MANDATORY that ALL Exhibitors are insured, requesting the “Optional Accidents Insurance”. The according to the rules listed below. coverage for the declared extra value is NO Exhibiting Company can be accepted inside the COMPULSORY and the premium to be paid will be - Fiera Milano and Fiera Milano Congressi Exhibition on request - determined by the Fiera Milano Insurance Area without an adequate Insurance Cover. Broker (MARSH) and the payment must be made directly to MARSH: e-mail: fi[email protected] RULES to be followed: Alternatively: ALL EXHIBITORS must complete the mandatory INS application form, as a declaration of value of the 2. Exhibitors can use their own policies, submitting goods brought / used in the Fair Venue, and return it the statements they can find at Art. 6.c of the to the Fiera Milano Insurance Broker MARSH by insurance application form, for the approval of e-mail: fi[email protected] or by fax: +39 02 Fiera Milano Insurance Broker (MARSH). These 45402035 . policies will be considered valid ONLY if they are Insurance form can be downloaded through Mi.Co. "Property All Risks Policies” and contain a clause services’ website here waiving the right to claim compensation from third parties, including Fiera Milano Congressi SpA, ALL EXHIBITORS must be insured according to the Fondazione Fiera Milano, Fiera Milano SpA, their following points: affiliates, the Organisers of the Event and any 1. For Exhibitors who do not own an adequate third-parties in any way involved in the Insurance Policy (see point 2), or do not own a Organisation of the Event. For policies that do not policy at all, Fiera Milano Congressi can provide include the above-mentioned clause or that are them with the insurance service. Exhibitors can get considered inadequate, the Insurance Broker it at the amount of € 100,00 + VAT. This service (MARSH) will ask Exhibitors to revise the clauses includes an All Risks Transport and Storage concerned. The statements as per Art. 6.c of the Coverage up to € 25,000.00. insurance application form must be submitted to The insurance service must be booked online; the Insurance Broker (MARSH) within and not later payments can be done by credit card or bank than 30 days before the beginning of the Event. transfer. To book the service and proceed to payment, click here. After the login it will be necessary to fill in a form with the company data and follow on-screen instructions.

20 SAFETY INSTRUCTIONS

INTRODUCTION • cooperate, with the employers from the contracting companies, with implementing the Each Exhibitor is responsible for making sure that its measures for prevention and protection from own employees and stand builders are insured and occupational hazards occurring in relation to the that they behave in full compliance with occupational contracted work; safety legislation. The Organizer cannot be held liable coordinate the interventions associated with in cases of non-compliance with the relating • protection and prevention from the risks to which consequences. workers are exposed, providing each other with This section aims to fulﬁl the obligations associated information to eliminate risks caused by with providing information about safety as stipulated interference between the work carried out by the in Legislative Decree no 81 of 9 April 2008, by Lgs.D. various companies jointly involved in the overall of 22 July 2014 “Decreto Palchi” and Ministry of project; Labour Circular no 35 of 24 December 2014 • check the technical- professional suitability of the Every Exhibitor must circulate this document to any company holding the stand-building contract, as of its own staﬀ working on site and to any company well as any contracting company working with which it has entered into a procurement, work independently under a subcontract. and/or service contract for stand set-up and dismantling tasks, or any other work or supply within Carrying out this check involves acquiring the the Mi.Co. Congress Venue. following documents:

It is also essential to comply with the instructions If the contracting companies are Italian: contained in the following documents: • a recent certificate of registration in the Trade and Companies Register; • Technical Regulations • DURC (statement of correct fulfilment of welfare • Interference Risk Assessment Document (DUVRI) contribution obligations, valid until the works are – available within the end of April 2019 completed); • self-certification of the contractor or self- EXHIBITORS’ UNDERTAKINGS employed persons, with regard to possessing the appropriate technical-professional requirements and/or anything else indicated by current Only one level of subcontracting per type of work is legislation. permitted.

If the contracting companies are NOT Italian: As the Employer commissioning the stand set-up and dismantling works, or any other task or supply within • compilation of Annex II to Legislative Decree of 22 the Mi.Co. Congress Venue, the Exhibitor will have to: July 2014 “Decreto Palchi” available here

It is essential for the Exhibitor to keep, on the stand, compile the DUVRI for its own stand-building, • all the documents indicated by current legislation, indicating the measures adopted to eliminate risks signed by all the company personnel involved in or, if this is not possible, reduce them to a compiling them. minimum. This document must also contain the name of the person in charge;

These documents must remain available to the GENERAL STIPULATIONS Supervisory Authorities throughout the set-up and dismantling phases. Mi.Co.’s Technical Regulations contain a series of The Exhibitor must provide the Organising stipulations, rules and procedures which the Secretariat with the following documents, by and no Organising Secretariat adopts as its own and which later than 10 May 2019: concern: • Self-Declaration of positive verification of the • Services offered by Mi.CO., including exclusive technical –professional suitability of the companies ones, pages 5-6 holding the stand building construction and • Rules relating to access and movement, both subcontractors, available here pedestrian and vehicular, page 6 • DUVRI for its own stand-building • Building and dismantling stipulations, pages 7-11 • Completed SICU form, available here • Prevention of fires and accidents, pages 13-14 • Completed SICU Form A, available here • Stipulations for energy, water, compressed air and equipment, pages 15-20 It is essential for the Exhibitor to deliver the • Handling materials, goods and packaging, pages following documents to the Mi.Co. technical 22-23 department, once set-up is complete and before the Internal emergency plan (IEP), page 25 to page 27 convention begins: • Information about risks specific to Mi.Co., pages Completed SICU Form B, available here • • 35-39 Completed SICU Form C, available here • Exhibitors, contracting firms and contractors, as well as self-employed workers, must inspect this If the Exhibitor and/or a (sub) contracting company document and comply with the stipulations notes hazards not referred to in the above contained therein. documents, it must point this out immediately to the Please download the Mi.Co. Technical Regulations Organising Secretariat. available here. Failure to fulfil the requirements stated in the previous points will lead to penalties being imposed on employers, managers and employees, in accordance with current legislation.

EQUIPMENT FOR WORK AT A • they must extend sufficiently beyond the surface HEIGHT occupied by the feet if there are no other gripping attachments This may include: access platforms, scaffolding, mast • when using ladders workers must at all times have climbing work platforms or other equipment the support of a secure handhold guaranteeing similar safety from falling. • no wooden slats must be nailed on the uprights Ladders can only be used for minor interventions ladders must only be used by one person at a time which do not require the application of a horizontal • force or movements which might place the worker in • they must not be placed near doors opening onto a precarious and unstable position; in any event, using them or in passageways scaffolding rather than a ladder is preferable, • workers must not straddle the ladder and must whenever practical. not move about while standing on it. Ladders Ladders may not be used for work to be carried out at over 2 metres from the ground except in cases where other equipment considered to be safer cannot be used (e.g. access platforms) (art. 111 paragraph 3 Legislative Decree 81/08 and subsequent modifications and integrations). If ladders are used the requirements indicated in art. 113 paragraph 6 of Legislative Decree 81/08 and subsequent modifications and integrations must be used): • they must be securely fixed in a stable position • they must rest on a footing ensuring that the rungs remain in a horizontal position • they must be fixed or have slip-resistant pads or be fitted with equally effective solutions (not to be placed on cardboard or plastic sheets or anything else which might reduce their grip)

Mobile scaffold towers – access platforms Safety belts • They must be accompanied by the user manual • When carrying out stand-building work which supplied by the manufacturer and must be exposes workers to the risk of falling from a height assembled using parts all supplied by the same or into gaps, if it is not possible to have protective manufacturer decks or railings, workers must use appropriate safety belts with harnesses connected to the walk-over flooring must be complete • restraining cables (UNI EN standards 361- 354- • the railing on all sides must be at least 1.00 m, 795- 365) complete with intermediate crossbar and toe The length of the restraining cable must be boards • capable of preventing any falls by creating a work • they must be pegged on every two levels as a positioning system (UNI EN 358). If this is not minimum possible (because it affects the person’s mobility), • while building and dismantling the access platform if the drop height does not exceed 4.00 m, the fall at a height workers must make sure that they are height must not exceed 0.60 m in order to avoid wearing a suitable safety belt fixed to an the use of energy absorbers appropriate solid support • All the components of the fall arrest system must • an appropriate ladder forming part of the structure be accompanied by the instruction manual must be used to access the deck supplied by the manufacturer and retailer (UNI EN 365) • when using the access platform, the wheels must be locked in place and the access platform must • To ensure that the safety belt is used properly, it is be stabilized using the relating stabilizers. also extremely important to provide the worker with information, education and training, with the employer being responsible for carrying out the relevant checks on his level of comprehension.

Assembling aluminium trusses Adjusting lighting Given that all hanging tasks are to be provided Walking and climbing on the structures is prohibited: exclusively by Mi.Co., if these activities are lighting must be adjusted using access platforms. authorized, the following must be observed. Using ordinary ladders supported by the actual structure is prohibited. • As far as possible earth the assembly of electrical circuits and elements • carefully read the instructions for assembling structures supplied by the manufacturer. • do not leave out any elements and do not make any changes to the assembly unless this is expressly indicated by the manufacturer. • where indicated, always provide the structure with bracing • first check the firmness and grip of the surface Cherry pickers which is to support the structure; should it be Always read the instruction manual provided by the necessary to insert panels to spread the load, manufacturer. never use materials which could break under its Position the cherry picker on firm, flat, practically weight as supports for the structure horizontal ground. Lock the equipment in position and • always check that the uprights are completely bring down the stabilizers, inserting suitably resistant vertical (spirit level or plumb line) panels or sleepers if the ground is soft. All the • always make sure that cables, chains, hooks or manoeuvres must be carried out by an on-board connections to be used to lift horizontal elements operator using the cherry picker controls. are in good condition and do not have any defects The cherry picker controls can only be used by the which might compromise their resistance operator on the ground if the operator in the cherry • before beginning any lifting process make sure picker is not able to carry out the manoeuvres due to that there are no people in the vicinity of the area faults or physical impossibility, or if manoeuvres need involved in the movement and always take up a to be carried out without an operator on board. The position outside the area where there is a crushing cherry picker must not be supported by fixed or risk mobile structures. • start lifting slowly and check that the elements which have been raised remain in a horizontal position • once you have the structure in position, never forget to use chocks or the safety connections indicated for preventing falls of horizontal elements from the structure.

The following is prohibited: OTHER EQUIPMENT • climbing onto the cherry picker when it has already been extended Electrical conductors • getting down from the cherry picker before it is in All the cables, plugs and sockets must be properly rest position insulated. More speciﬁcally, the electrical cables must • two people getting into the cherry picker at the have a double protective sheath (in good condition) same time (if not expressly indicated) and the plugs must have a cable gland. • adding superstructures to increase the attainable In addition, checks must be carried out on the height arrangement of the cables to avoid hindrances in passageways and thoroughfares. • using the apparatus if there is a strong wind • applying stress to the arm with lateral forces or using it to lift weights Cutting machines (unless this is expressly indicated for the type of • these must have protective guards aligned so that vehicle) while work is in progress only the active section of • moving the vehicle when the basket is not in rest the disk is free position or when the operator is on board. • the start switch must be under continuous pressure so that when it is released the machine stops (or an alternative measure of equivalent STRICTLY COMPLY WITH THE LOAD INDICATED ON eﬃciency must be present) THE BASKET a device (e.g. spring, counterweight, etc.) which RESPECT THE DISTANCE FROM AERIAL ELECTRICITY • brings the head back into the upper rest position, LINES with shields covering the disk DELINEATE AND MARK OUT THE AREA they must have a system for collecting dust UNDERNEATH THE ZONE WHERE THE CHERRY • PICKER IS OPERATING • they must have a solid adjustable cover to avoid the worker accidentally coming into contact with the blade and to intercept any splinters • they must have a divider blade. IT IS OBLIGATORY TO USE:

Circular saws • they must have shields on both sides of the blade extending under the working tables to prevent any contact with them • they must have a system for collecting dust FORK LIFT TRUCKS MUST BE ABLE TO MOVE AROUND INSIDE THE EXHIBITION CENTRE. PLEASE PAY PARTICULAR ATTENTION, USE WALKWAYS AND WEAR HIGH VISIBILITY CLOTHING. PLEASE NOTE THAT THE SERVICES FOR HANDLING AND LIFTING MATERIALS ON FORK LIFT TRUCKS ARE CARRIED OUT EXCLUSIVELY BY DHL.

ADVERTISEMENT SPACES

All advertisement spaces have to be purchased Transferring of files online through the Organising Secretariat at the following email address: [email protected] Files up to 10 Megabytes may be sent by email. Please note that all advertisement signs/supports are Larger files may be sent using the FTP address for rent. following a telephone contact with our technical office. We further specify that in all cases even when The Organising Secretariat will provide the printing, a low resolution PDF is required or alternatively a draft handling and setting of the advertisement with the specifications may be faxed, it must always panel/support. Final layout has to be sent to the be followed by a telephone confirmation of the order. Organising Secretariat ready for printing format For any clarifications or information, our graphic office within 10 May, 2019 . Please note that advertising is at complete disposal. requests will not be accepted after this deadline. Larger files may also be sent via WeTransfer and/or Dropbox. Important If files do not confirm the above specifications you will • if a particular font is required, convert the text in be contacted by our commercial department. to that format • if attached images are required, see below Promotion rules Companies are allowed to promote their products Image Characteristics exclusively at their booth in the exhibition hall. Please save in one of the following formats as: EPS or PDF, TIF or JPG Outside the exhibition hall Companies are allowed to promote: if in colour, please use CMYK (not in RGB) • Company Logo the resolution of large format files must be at least • • Company claim /pay –off 72 dpi in 1:1 scale. If the image contains text, the • resolution must be between 150 and 300 dpi in 1:1 • Booth position scale. If the image must be enlarged 4 times • Sponsored / Satellite Symposia greater than your file, the resolution should be at • Information about diseases related to their least 300 dpi (to avoid graininess). products • please ALWAYS include the prints in colour or in b/w (with the PANTONE colour references). Outside the exhibition hall Companies are not allowed to promote: • please give the dimensions and quantity required. • specify on the printing the name of the file to be • Drugs /Products names produced.

27 AIFA REGULATION FOR PHARMACEUTICAL COMPANIES

In Italy each pharmaceutical company that sponsors a In order to obtain the authorization, an application meeting or a Congress on topics in anyway related to containing the details of the expenses is to be the use of their own pharmaceutical products, must submitted 60 days before the day of the meeting by submit an application to the competent Unit of the the pharmaceutical company (Marketing Authorisation Italian Medicines Agency (AIFA) to obtain a speciﬁc Holder or the companies responsible for the actual authorization. marketing of pharmaceutical products) to the competent Unit of Aifa, which will issue its approval AIFA AUTHORISATION IS NECESSARY after 45 days from the moment the application form has • for every pharmaceutical company (Marketing been received. The authorization procedure is carried Authorisation Holder or the companies responsible out through the Aifa website area ACC (authorization for the actual marketing of pharmaceutical for Congresses and meetings) and on this purpose, products) which sponsors a meeting or a Congress pharmaceutical companies must be registered. on topics in anyway related to the use of their own Please visit the following link for more information pharmaceutical products. http://www.agenziafarmaco.gov.it/en/content/author ization-congresses-and-meetings AIFA AUTHORISATION IS NOT NECESSARY • when a company promotes by advertising only medical devices or food supplements during a Congress (products without Marketing Authorisation). • when a company sponsors a meeting on topics not related to the use of any of their own medicinal products; in this case the company is not allowed to expose or distribute any kind of advertising material during the meeting (Section 9 art. 124 D.L. n.219/06).

28 SPONSORED SESSIONS

SCIENTIFIC PROGRAMME GENERAL RULES Sponsored sessions will be listed in a dedicated The sponsor company will be financially liable for all programme, according to CME regulations. aspects related to the session organisation i.e. hospitality, Speakers, printed material etc. Sponsor’s Programme of the sponsored session is organised by invited participants and/or Speakers must be the sponsor (topics, Speakers). Please submit the registered to the Congress and wear the identification outline of the session and send it to the Scientific badge (click here to see the Registration fees). Programme Secretariat at wcd2019sponsor@the triumph.com in order to receive the endorsement. Sponsor companies will be entitled to advertise their session with pop-up banners which can be positioned Companies must submit their final programme by 28 inside and just outside their booked room. February, 2019 . To advertise a Sponsored Session please refer to the A full programme must include: Organising Secretariat at • Title of session [email protected] • Name(s) of Chairperson(s) The graphic of pop-up banners must be sent to the • Titles of each presentation with their duration and Organising Secretariat for approval within 31 March, names of Speakers 2019 . At the end of the session, participants are kindly CHAIRS AND SPEAKERS requested to leave the room promptly to allow the setting up for the following session. WCD assumes that the Speakers and Chairpersons at Confirmation of room allocation will be sent to all the Sponsored Sessions will be contacted by the sponsors by the end of January, 2019. sponsoring companies directly to arrange registration, travel and accommodation. It is a responsibility of the Please find below all the different Sponsored session sponsoring company to ensure that the chosen Chair, opportunities: at the same time has not made any commitment to act as a Chair or as a Speaker in a different symposium 90’ Sponsored Symposium - Lunch time on the same time. The Organising Secretariat cannot be held responsible session (12:30-14:00) for any schedule clashes involving Speakers or Chairs. 75’ Satellite Symposium (17:00-18:15) ABSTRACTS The Organising Secretariat does not require 60’ Meet the Expert (18:30-19:30) sponsored sessions Speakers to submit abstracts of their lectures. Sponsoring companies can, however, The cost includes: publish their abstracts/papers for distribution among • Hall rental the attendees of their symposium. • Standard audio/visual equipment • Rehearsal or decorating time prior to the start of the session (30 minutes for lunchtime Sponsored Symposia – 20 minutes for Satellite Symposia and Meet the Experts) • Symposium/Meet the Expert invitation in Congress bags (production at Sponsor’s charge) • Acknowledgement in the final programme • Sponsor logo on Congress website • Two personalized save the date/reminder emails broadcasts from the Organising Secretariat to registered delegates

29 TECHNICAL REHEARSAL • Usual PC fonts for PowerPoint presentations must When booking a Sponsored Session, the Company be used, such as Arial, Times New Roman and the will be given Wingdings collection for special characters and other signs. On the contrary, if a "personal font" is • 30 minutes for technical rehearsal for Lunchtime used, it must be given in the Speaker Preview Symposia. Room the day before the presentation. • 20 minutes for technical rehearsal for Satellite Symposia. AUDIOVISUAL EQUIPMENT Rehearsals will take place prior to start of the Session. The cost of the Sponsored Sessions include the No additional costs will be charged for this service following audiovisual equipment: unless the sponsoring company has specific requests Technical audio assistance or needs additional time. Laser pointer #1 Podium + #1 Microphone +#1 Laptop PRESENTATION FORMAT #1 Speaker’s desk + #2 Microphones #1 Video projector • Only PowerPoint presentations, Office 2007 - 2016 #1 Screen (PowerPoint version used in the meeting room is For quotations on extra audiovisual equipment, please Office 2016 for best compatibility reasons). refer to [email protected] . • The projection format will be 16:9 aspect ratio so slide presentations should be set in the same format. If the format will be 4:3, 2 back rows on the FIL MING AND RECORDING OF left and on the right of the projection screen will SESSIONS be visible. The Organising Secretariat allows the filming of • Presentations must be saved on a CD or USB key. Industry Sessions. This should be organised by the Personal laptops are not allowed. sponsoring company itself as the Organising Secretariat does not offer a videoing service. Any Pictures must be under the following format: .jpg, • audio visual equipement non included in the room .gif, .tiff, or .bmp (format.pict prohibited). rental must be arranged via Organising Secretariat. • Video files attached to power point presentations The footage should not be made available and/or must be in the following format: .mpg, .mpeg, .avi released on any websites or meetings or be or .wmv. The format .mov (quick time) is NOT broadcasted before the end of the Congress. accepted. When saving final presentations to CD Any recording is a full responsibility and liability of the or USB stick, all video files if any and all links to sponsor. Express consent from the Chairs and these multimedia files must be included. If PPT Speakers is necessary. A self declaration of the 2010 or 2013 or 2016 is used, all videos must be sponsoring company is required, stating that Chairs embedded in PPT presentation files. and Speakers of the session gave their consent to the • Presentations must be pre-loaded in the Speaker recording of the session. Preview Room four hours before the presentation begins.

30 S.I. A.E. PERMITS-SCF RIGHTS CATERING Exhibitors are obliged to request, if necessary, the Companies who are in charge of a sponsored session “show permit" from the S.I.A.E. for any film or slides and would like to organise a catering service or or sound transmissions or background music during provide lunch boxes for the attendees, should contact the Event, as well as to make at his or her own [email protected]. expense and care the relative advance payment of the All catering services must be managed by the official fees due. If the Exhibitor intends upon playing and catering of the Venue. disseminating musical recordings on any media (CD, DVD, audio and video cassettes, hard disk, servers, etc.) he or she will also be required to fulfil the rights of, pursuant to Art. 72 and 73 Law n. 633/1941, to the INVITATION INSERTS AND artists, performers and producers and to the INVITATION MAILING SERVICE phonographic rights holders on the recordings, directly to the phonographic producers or SCF - Companies organising a sponsored session can Società Consortile Fonografici S.p.A., via Leo XIII, 14, include an invitation insert in the Congress bags. Milan. In any case the Exhibitor indemnifies and Please note that inserts must not be bigger than a releases Fiera Milano Congressi, Foundazione Fiera A4/US Letter and be no less than 15.000 pieces (final Milano and Fiera Milano, from any payment request numbers will be adjusted depending on final should the same come from S.I.A.E. or by SCF - attendance report). Inserts cannot exceed a maximum Società Consortile Fonografici S.p.A. of 2 double sided pages. If more than one package is being sent, please Here are some excerpts of the SIAE contacts: S.I.A.E. indicate also the total number of packages. Via Arco, n. 3 - 20100 Milan - Ph. +39 02 / 86.49.61 - e-mail: [email protected] Packages must be clearly labeled, otherwise will not be accepted and included in the Congress bags. PEOPLE FLOW Exhibitors who are interested in purchasing a For safety reasons, Organising Secretariat will not sponsored session invitation mailing service can refer allow delegates to stand in the back of the room, in to the Organising Secretariat at: the aisles or lean against the walls. People standing [email protected] will be asked to find a seat in the room and other delegates will be stopped from entering the session during this time. Hostesses should be briefed to kindly but firmly ask delegates to find a seat.

31 OTHER INFORMATION

PHOTOGRAPHS AND FILMS SMOKING AND VAPING POLICY Photographing, sketching or otherwise reproducing It is strictly forbidden to smoke inside the Congress articles, without the authorization of the Exhibitor, is Venue at any time. The restriction applies to all types restricted. The Organising Secretariat cannot accept of electronic cigarettes. any liability in this matter. it is up to individual Exhibitors to enforce the ban on their own booths. CHILDREN AND ANIMALS Nevertheless, Exhibitors cannot object to general views of the exhibition being taken with the Children under the age of 18 are not allowed to access permission of the Organiser, nor the sale or in the whole Congress Venue. Animals, with the publication of such views. The WCD Congresses are exception of registered guide dogs, may not be usually documented in their entirety or in part by a brought into the Congress Venue at any time. WCD appointed oﬃcial photographer (s) so that photos and/or videos where the Exhibitors or/and their booth appears may be published (also for promoting the WCD and any of its activities) in traditional and/or digital media. Should Exhibitors wish professional pictures of their booths, the WCD will be pleased to share the contact of the oﬃcial photographer.

32 Via Lucilio, 60 – 00136 Rome, Italy [email protected]