TOWN OF HIGH LEVEL
REGULAR COUNCIL MEETING
Monday, January 22nd, 2018 7:00 p.m. Council Chambers
"We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally."
TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. January 22, 2018
AGENDA
Pg 1. CALL TO ORDER
2. ADOPTION OF THE AGENDA Regular Council Meeting Agenda, Adoption of the Agenda. 2 January 22, 2018
3. PUBLIC HEARING None.
4. PRESENTATION None.
5. DELEGATIONS None.
6. ADOPTION OF MINUTES 6.1 Regular Council Meeting minutes of Adoption of the minutes. 6 January 8, 2018
7. DELEGATION BUSINESS None.
8. MAYOR’S REPORT
9. COUNCIL COMMITTEE REPORTS Committees on which Councillors are appointed: Reports from various committees on which 13 Deputy Mayor Langford Councillors are appointed. Councillor Anderson Councillor Forest Councillor Gillis Councillor Jessiman Councillor Morgan
2 Town of High Level Council Agenda January 22, 2018
10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council Meetings Actions Resulting from Council Meetings 16
10.2 Council Donation List Council Donation List 17
10.3 2017 Capital Project Status Report 2017 Capital Project Status Report 18
10.4 Department Reports Community Services 21 Development 34 Operations Protective Services 38
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS 12.1 RFD: Pump 1 Fire Truck Disposal Council to discuss disposal of pump 1 fire truck. 47
13. NEW BUSINESS 13.1 Admin Request: 3rd Annual Frostival. Request to Council re participation in the 3rd Annual 51 Frostival.
13.2 Council Code of Conduct Bylaw 975-18. Request to Council to give first, second and third 53 reading to Bylaw 975-18.
13.3 Write-off of uncollectible accounts Request to Council to authorize the write-off of 60 uncollectible accounts.
13.4 Town of High Level Library Board Memorandum Request to council to consider updating and 64 of Understanding (MOU) renewing the MOU with the Library Board.
14. CORRESPONDENCE FOR ACTION 14.1 Brownlee LLP presents: 2018 Emerging Trends Council discussion. 70 in Municipal Law – Invitation to Mayor McAteer
14.2 Municipal Leaders’ Caucus - March 14th & 15th, Council discussion. 74 2018 in Edmonton
14.3 AAMDC Convention – March 19th – 21st, 2018 Council discussion. 75 in Edmonton
15. CORRESPONDENCE FOR INFORMATION 15.1 AB Environment and Parks, Minister Phillips – Draft Provincial Woodland Caribou Range Plan, 78 Jan 18, 2018
15.2 AAMDC – Contact newsletter, Jan 11, 2018 | Vol 2018 Issue 2 79
15.3 AAMDC – Contact newsletter, Jan 18, 2018 | Vol 2018 Issue 2 84
15.4 Might Peace Watershed Alliance – Issue #14, January 2018 89
3 Town of High Level Council Agenda January 22, 2018
15.5 TOHL: Mackenzie Frontier Tourist Association – Re: Hudson Bay Keg River Trading Post, Municipal 93 Library Board appointments – B. Bellamy and S. Kristoff
16. NOTICE OF MOTIONS None.
17. QUESTION PERIOD
18. IN CAMERA 18.1 Mackenzie Region Mutual Aid Agreement Pursuant to FOIP Part 1, Div 2, s21(1)(a)(ii) Intergovernmental relations; and
FOIP Part 1, Div 2, s23(1)(b) Local public body confidences
18.2 Regional Service Sharing Agreement - Fire Service Fees Pursuant to FOIP Part 1, Div 2, s21(1)(a)(ii) Intergovernmental relations; and FOIP Part 1, Div 2, s23(1)(b) Local public body confidences
19. ADJOURNMENT
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MINUTES
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TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. January 8, 2018
UNAPPROVED MINUTES
IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Ellis Forest Councillor Beth Gillis Councillor (arrived at 7:06 p.m.) Mike Morgan Councillor
STAFF Dan Fletcher Chief Administrative Officer Serena Weipert Director of Community Services Keith Straub Director of Operations Brittany Stahl Director of Finance Sandra Beaton Municipal Clerk/Recording Secretary
GUEST Jordan Maskell ECHO Pioneer Press
REGRETS Terry Jessiman Councillor Rodney Schmidt Director of Protective Services Ashleigh Bulmer Director of Development and IT Services
1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m.
2. ADOPTION OF AGENDA Regular Council Meeting Agenda, Resolution# 001-18 January 8, 2018 Moved by Councillor Forest THAT Council adopt the January 8, 2018 Regular Council Meeting Agenda with the addition of Old Business item 12.1 Museum, UnapprovedNew Business item 13.2 MLA Jabbour’s request - Project suggestion to the province of Alberta; and move Correspondence for Information Item 15.2 to Action Item 13.3.
CARRIED
3. PUBLIC HEARING None.
4. PRESENTATIONS None.
6 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES January 8, 2018
5. DELEGATIONS 5.1 S/Sgt Brad Giles, RCMP High Level Detachment Report RCMP High Level Detachment Dec 2017 HL RCMP Policing Highlights, including 4th Quarter Stats; RCMP Constable Brian Smith in Dec 2017 HL RCMP Crime Reduction Unit Highlights attendance Town of HL - HL Detachment, Crime Data – Dec 2017 HL Provincial Detachment Crime Statistics - Jan to Dec: 2014 – 2017 HL Provincial Detachment Stat Comparison - Jan to Dec: 2013 – 2017 HL Provincial Detachment Stat Comparison - Dec: 2013 – 2017 HL Provincial Detachment Stat Comparison – Q4: 2013 – 2017 HL Provincial Detachment 5 Year Traffic Summary – Month of Q4
6. ADOPTIONS OF THE MINUTES 6.1 Regular meeting minutes of Resolution# 002-18 December 18, 2017 Moved by Deputy Mayor Langford THAT Council adopts the Regular meeting minutes of December 18, 2017 as amended.
CARRIED
7. DELEGATION BUSINESS 7.1 RCMP High Level Detachment Resolution# 003-18 Report Moved by Councillor Anderson Dec 2017 HL RCMP Policing THTA Council accepts the December 2017 RCMP High Level Highlights, including 4th Quarter Stats; Detachment report for information. Dec 2017 HL RCMP Crime Reduction Unit Highlights CARRIED Town of HL - HL Detachment, Crime Data – Dec 2017 HL Provincial Detachment Crime Statistics - Jan to Dec: 2014 – 2017 HL Provincial Detachment Stat Comparison - Jan to Dec: 2013 – 2017 HL Provincial Detachment Stat Comparison - Dec: 2013 – 2017 HL Provincial Detachment Stat Comparison – Q4: 2013 – 2017 HL Provincial DetachmentUnapproved 5 Year Traffic Summary – Month of Q4
8. MAYOR’S REPORT Dec 18/2017 to Jan 8/2018 Dec 20 – Northwest Species at Risk Disappointed with provincial governments proposed caribou protection plans…we see the plans as detrimental to the region’s economic future. Disappointed the provincial government is ignoring our research, we will continue to advocate for our position with the federal government.
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7 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES January 8, 2018
We are disappointed these plans contradict the message the Minister of Environment and Parks publicly stated in our region and local media during her visit in August 2017. Public consultations sessions: January 7th in Zama, January 8th in Rainbow Lake, January 9th in La Crete, January 10th in High Level, January 11th in Manning, January 12th in Clear Hills County.
Resolution# 004-18 Moved by Councillor Forest THAT the Mayor’s report is accepted for information.
CARRIED
9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports on which Deputy Mayor Langford: Councillors are appointed: Jan 6-7 Muni 101 training in Grande Prairie Deputy Mayor Langford Councillor Anderson Councillor Anderson: Councillor Forest No meeting over the holidays. Councillor Gillis Councillor Jessiman (away) Councillor Forest: Councillor Morgan No meeting over the holidays.
Councillor Gillis: No meeting over the holidays.
Councillor Morgan: No meeting over the holidays.
Resolution# 005-18 Moved by Councillor Morgan THAT Council accepts the Councillor Committee reports as presented.
CARRIED
10. ADMINISTRATION REPORTS 10.1 Council Meeting Action List Resolution# 006-18 Moved by Deputy Mayor Langford THAT Council accepts the Council Meeting Action List with Item #1 Unapprovedremoved.
CARRIED
10.2 Council Donation List Resolution# 007-18 Moved by Councillor Morgan THAT Council accepts the Council Donation List as circulated.
CARRIED
11. ADMINISTRATIVE INQUIRIES None.
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8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES January 8, 2018
12. OLD BUSINESS 12.1 Museum Resolution# 008-18 Moved by Deputy Mayor Langford THAT Council instruct Administration to write a letter to the Mackenzie Frontier Tourism Association providing a rationale for the removal of the Keg River Post building; AND THAT Administration offer to set the museum as the starting point to accommodate their history check app tour and report back to Council.
CARRIED
13. NEW BUSINESS 13.1 RFD: Human Resource Resolution# 009-18 Policy 165-97 Moved by Deputy Mayor Langford THAT Council amends the Human Resource Policy 165-97 as presented.
CARRIED
13.2 MLA Jabbour - Project suggestion to Resolution# 010-18 the province of Alberta Moved by Councillor Forest THAT Council table the capital project list to the January 15th Committee of the Whole meeting.
CARRIED
13.3 AB Infrastructure – Fact sheet Information. distribution, dated December 20, 2017
14. CORRESPONDENCE FOR ACTION None.
15. CORRESPONDENCE FOR INFORMATION 15.1 AB Association of Municipal Districts & Counties - Contact Newsletter, Jan 4, 2018 | Vol 2018 Issue 1
15.2 AB Infrastructure – Fact sheet distribution, dated December 20, 2017 Moved to New Business Item 13.3
15.3 AB Seniors and HousingUnapproved – Mackenzie Lodge project update, dated Dec 19, 2017
15.4 TOHL: Library Board appointment, ShawnaLee Jessiman
Resolution# 011-18 Moved by Gillis THAT Council accepts item 15.1, 15.3 and 15.4 for information.
CARRIED
16. NOTICE OF MOTIONS None.
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9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES January 8, 2018
17. QUESTION PERIOD
18. IN CAMERA 18.1 Library Board Appointment Resolution# 012-18 Disclosure harmful to Personal Privacy - Moved by Councillor Forest Pursuant to FOIP, Section 17(1) THAT Council move in camera at 7:45 pm.
18.2 Library Board Appointment CARRIED Disclosure harmful to Personal Privacy - Pursuant to FOIP, Section 17(1) Meeting recessed at 7:46 p.m. Meeting resumed at 7:53 p.m
Resolution# 013-18 Moved by Councillor Anderson THAT Council move out of in camera at 7:57 pm.
CARRIED
Resolution# 014-18 Moved by Councillor Forest THAT Council appoint Ben Bellamy to the High Level Library Board for a term of 3 years.
CARRIED
Resolution# 015-18 Moved by Councillor Gillis THAT Council appoint Sarah Kristoff to the High Level Library Board for a term of 3 years.
CARRIED
19. ADJOURNMENT Resolution# 016-18 Moved by Councillor Forest THAT Council adjourns the January 8th, 2018 meeting at 8:00 p.m.
CARRIED Unapproved
Mayor
Municipal Clerk
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MAYOR’S REPORT MAYOR’S
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REPORTS COUNCIL COMMITTEE COMMITTEE COUNCIL
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COMMITTEES ON WHICH COUNCILLORS ARE APPOINTED NOV 2017 - OCT 2018
COMMITTEE MEMBERS MEETINGS OWNER
Councillor Morgan Ad Hoc Land Use Framework As Needed COUNTY Councillor Anderson
Mayor McAteer Assessment Review Board Alternate: Any Qualified Council Member As Needed TOHL Public Member: Jerry Chomiak (added Nov/15)
Mayor McAteer Boreal Housing Foundation As arranged Public Member: Clark McAskile
Deputy Mayor Langford Arranged Chamber of Commerce OTHER Alternate: Councillor Morgan Monthly Northern Community Education Committee Councillor Gillis TBD Lakes - High Level Campus Alternate: Councillor Langford College Community Futures of Councillor Forest Monthly OTHER Northwestern Alberta Alternate: Mayor McAteer
Deh Cho Travel Connection Councillor Forest As arranged OTHER
Mayor McAteer Downtown Vitalization Committee Deputy Mayor Langford As Needed TOHL Councillor Jessiman
1st Wed Golden Range Society Mayor McAteer OTHER q/month
High Level Community Councillor Forest 3rd Tuesday OTHER Transportation Society Councillor Anderson q/month
High Level Forestry Public Deputy Mayor Langford As arranged OTHER Advisory Group Councillor Morgan
Councillor Gillis Councillor Morgan Last High Level Municipal Sylvia Kennedy (expire Nov 2019) Wednesday OTHER Library Board ShawnaLee Jessiman (expire Dec 2020) q/month Ben Bellamy (expire Jan 2021) Sarah Kristoff (expire Jan 2021)
High Level Policing Society Councillor Jessiman Monthly OTHER
Mayor McAteer High School Bursary Committee Councillor Gillis Annually TOHL Councillor Forest
Councillor Morgan JOINT Inter-Municipal Planning Councillor Anderson Monthly TOHL & Commission (IMPC) Public Member: vacant - advertising COUNTY
Councillor Jessiman JOINT Inter-Municipal Subdivision and Public Member: Jerry Chomiak (added Nov/15) As Needed TOHL & Development Appeal Board Public Member: COUNTY 13
Inter-Governmental Negotiation Mayor McAteer Committee & Regional Deputy Mayor Langford As Needed TOHL Sustainability Working Committee Councillor Morgan
Mayor McAteer Land Stewardship Committee COUNTY Deputy Mayor Langford
Mackenzie Frontier Tourism Councillor Morgan 3rd Wed. OTHER Association (MFTA) Councillor Gillis q/month
Mackenzie Regional Waste Councillor Forest 3rd Saturday OTHER Management Commission Councillor Morgan q/month
Northwest Regional Fetal Alcohol Mayor McAteer Monthly OTHER Spectrum Disorder Society Alternate: Deputy Mayor Langford
Northern Alberta Elected Leaders Mayor McAteer As Arranged OTHER (NAEL) Deputy Mayor Langford
Northern Transportation Advocacy Mayor McAteer Monthly OTHER Bureau (NTAB) Alternate: Deputy Mayor Langford
Northwest Species at Risk Mayor McAteer (per Res# 338-17) As Needed OTHER Committee Councillor Morgan (per Res# 338-17)
Councillor Gillis Peace Library System (PLS) Quarterly OTHER Alternate: Councillor Morgan
Mayor McAteer Regional Economic Development 4th Tues. Deputy Mayor Langford OTHER Initiative (REDI) q/month Alternate: Councillor Jessiman
Chris MacLeod (per Res# 337-17) Councillor Morgan (per Res# 337-17) Sports Complex Expansion Design Public Members: Tom Gramson (added Jul/16) As Arranged TOHL Task Force Kara Stoyanowski (added Aug/16) Marc Beland (added Sep/16)
(2) Elected Official
Subdivision & Development Public Members: As Needed TOHL Appeal Board (SDAB) Jerry Chomiak (added Nov/15) Karen Holditch (added Jan/16) Carrie Demkiw (added Mar/16) pending confirm.
Tourism Enhancement Grant Councillor Morgan As Needed TOHL Committee Councillor Forest
Mayor McAteer Town of High Level Municipal Councillor Jessiman Annually TOHL Emergency Advisory Committee Councillor Anderson
Mayor McAteer Water North Coalition (WNC) As Arranged OTHER Alternate: Councillor Forest
Mayor is an Ex-Officio Member on all Boards and Committees
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REPORTS ADMINISTRATION ADMINISTRATION
15 ACTIONS RESULTING FROM COUNCIL AND COMMITTEE OF THE WHOLE MEETINGS
TARGET STATUS - AS ITEM MTG DATE DESCRIPTION LEAD COMPLETION DIRECTED BY DATE LEAD STAFF
Resolution# 008-18 THAT Council instruct Administration to write a letter to the Mackenzie Frontier Tourism Association 1 Museum Jan 8, 2018 providing a rationale for the removal of the Keg River Post building; AND CAO OPEN THAT Administration offer to set the museum as the starting point to accommodate their history check app tour and report back to Council.
MLA Jabbour - Capital Project Resolution# 010-18 2 suggestion to the province of Jan 8, 2018 CAO Jan 15th OPEN THAT Council table the capital project list to the January 15th Committee of the Whole meeting. Alberta
Recommendation 061-17 3 Cemetery Bylaw 895-10 Nov 20, 2017 THAT the Cemetery Bylaw 895-10 item come back to the Committee of the Whole meeting in Municipal Clerk Feb 2018 CoW OPEN February 2018.
Resolution# 336-17 THAT Council instructs Administration to proceed with the Downtown Parking Project in 2018 2018, prior to 4 Downtown Parking Oct 12, 2017 provided the contractor honours the price confirmed from the July 10, 2017 tender; AND CAO/Development OPEN project start THAT Council instructs Administration to bring back a Local Improvement Bylaw to be passed in 2018 prior to commencement of the project. Water and Sewer Water Services at Recommendation 045-17 the Footner Lake Forestry Site and THAT Administration discuss with the province their intentions for the water and sewer infrastructure 5 High Level Airport Jun 19, 2017 Administration Aug 14, 2017 OPEN at the Footner Lake Forestry Site and High Level Airport and bring back to the - From the April 24, 2017 Regular August 14th, 2017 Regular Council meeting. Meeting per Res#165-17.
Ms. Jenna Dechant, Spirit of the Resolution# 536-16 6 North School Council President - Dec 12, 2016 THAT Council instruct Administration to research the lighting challenges on 102 Street and bring Administration Mar 2017 OPEN Lighting on 102 Street back information to Council in March 2017.
16 2018 Council Donations Donation Type - Cash In-Kind CASH Value CASH Date Res # Organization CASH Value or Other (i.e.pool pass) Value Running Total Balance 14,900.00 1-Jan-18 Budget Chamber of Commerce, Spring Clean Up Cash Donation $ 3,500.00 $ 3,500.00 $ 11,400.00 1-Jan-18 Policy School Bursaries Cash Donation $ 2,000.00 $ 5,500.00 $ 9,400.00 1-Jan-18 Policy Citizen of the Year Cash Donation $ 1,000.00 $ 6,500.00 $ 8,400.00 1-Jan-18 Budget HL Community Transportation Program Cash Donation $ 5,400.00 $ 11,900.00 $ 3,000.00 9-Jan-18 Admin High Level Curling Club - Ladies Bonspiel Cash Donation $ 300.00 $ 12,200.00 $ 2,700.00
2017 Council Donations Donation Type - Cash In-Kind CASH Value CASH Date Res # Organization CASH Value or Other (i.e.pool pass) Value Running Total Balance 14,900.00 1-Jan-17 Budget Chamber of Commerce, Spring Clean Up Cash Donation $ 3,500.00 $ 3,500.00 $ 11,400.00 1-Jan-17 Policy School Bursaries Cash Donation $ 2,000.00 $ 5,500.00 $ 9,400.00 1-Jan-17 Policy Citizen of the Year Cash Donation $ 1,000.00 $ 6,500.00 $ 8,400.00 1-Jan-17 Budget HL Community Transportation Program Cash Donation $ 5,400.00 $ 11,900.00 $ 3,000.00 9-Jan-17 019-17 HL Curling Club, Jan 21-22/2017 Bonspiel Cash Donation $ 300.00 $ 12,200.00 $ 2,700.00 13-Feb-17 060-17 Action North Recovery Centre In-kind (pool passes) $ 300.00 $ - $ 12,200.00 $ 2,700.00 13-Feb-17 061-17 HL Community Policing Society Cash Donation $ 300.00 $ 12,500.00 $ 2,400.00 10-Apr-17 131-17 Bear Necessities/Aurora Con, May 12-13/2017 Cash Donation $ 300.00 $ 12,800.00 $ 2,100.00 24-Apr-17 159-17 HL Agricultural Society, June 10/2017 Rodeo Cash Donation $ 300.00 $ 13,100.00 $ 1,800.00 24-Apr-17 160-17 HL Running Club, June 3, 2017 Annual Sprint Cash Donation $ 300.00 $ 13,400.00 $ 1,500.00 26-Jun-17 245-17 Angel Flight Alberta Cash Donation $ 150.00 $ 13,550.00 $ 1,350.00 2-Aug-17 N/A High Level Victim Services Unit Cash Donation $ 300.00 $ 13,850.00 $ 1,050.00 6-Oct-17 N/A High Level Play Assoc., Fest-of-Ale Cash Donation $ 300.00 $ 14,150.00 $ 750.00 8-Nov-17 Admin HLMHA Intiation In-kind (pool passes) $ 300.00 $ - $ 14,150.00 $ 750.00 1-Dec-17 Admin High Level Policing Community society $300.00 $ 300.00 $ 14,450.00 $ 450.00 1-Dec-17 Admin High Level & District Chamber of Commerce $300.00 $ 300.00 $ 14,750.00 $ 150.00 17 Town of High Level January 16, 2018 2018 Capital Projects Status Report (includes the 2016-2017 Capital Projects carried forward) 2018 Projects Community Services Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by
Automated Chemical Controller/Pool Pilot $ 65,000.00 General Reserves 80%, County 20% Serena Weipert
Only move forward if grant Aquatic Centre Facility Accessability $ 68,000.00 Accessibility Grant Serena Weipert approved
Only move forward if grant Museum Facility Acessibility $ 35,000.00 Accessibility Grant Serena Weipert approved
Only if Arena Expansion does not Sports Complex Rehabilitation $ 325,000.00 MSI 100% Serena Weipert move forward in 2018
Resurface Outdoor Rink $ 225,000.00 Operating-Taxation 44%, MSI 56% Serena Weipert
Development Services Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by
Large Format Printer $ 30,000.00 General Reserves 100% Ashleigh Bulmer
Orthophotos $ 40,000.00 General Reserves 100% Ashleigh Bulmer
Project only moving forward if Bison HWY 35 Connection $ 418,452.00 Bison development Reserves Bison decides to develop highway Ashleigh Bulmer access
Downtown 100th Ave Parking expansion $ 300,000.00 Debt 67% (LIP), Tolko burner funds 33% Ashleigh Bulmer
Protective Services Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by
General Reserves 34%, Airport Reserves 36%, Quote request being Airport Truck Replacement January 17, 2018 $ 38,000.00 Rodney County 30% prepared
Quote request being Command Truck Replacement January 17, 2018 $ 85,000.00 General Reserves 50%, County Reserves 50% Rodney prepared
Fire Equipment Reserves 17%, General Reserves Ordered. Delivery expected Breathing Apparatus Equiopment January 17, 2018 $ 285,000.00 Rodney 33%, County 50% Feb 19, 2017
Operations/Public Works/Roads/Airport/Water Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments
Cemetery Operating 28%, General Reserves Cemetery Columbarium $ 35,000.00 Keith 72%
Legion Building Assessment $ 50,000.00 General Reserves 100% Keith
Plasma Cutter $ 4,000.00 General Reserves 100% Keith
Heavy Transmission Jack $ 7,500.00 General Reserves 100% Keith
Snow Blower for Bobcat $ 7,800.00 General Reserves 100% Keith
Study & Design repair of 92nd street & 114 Ave $ 100,000.00 MSI 100% Keith
Mill * Pave intersection; Chinchaga, 102 & 103 street $ 180,000.00 GTF 100% Keith
1992 Cat grader replacement $ 350,000.00 MSI 100% Keith
SNCS Crosswalk Lighting $ 20,519.00 Tolko Burner Funds 100% Keith18 T:\BUDGETS - MULTI YEAR\2018\2018 CAPITAL PROJECT STATUS.xlsx 2018 Capital Project Status Replace 2003 GMC 4X4 Utility Truck $ 40,000.00 Utility Reserves 100% Keith
Industrial 1 lift replacement study/design $ 25,000.00 Utility Reserves 100% Keith
GPS Survey Equipment & Surveryor $ 40,000.00 General Reserves 100% Keith
Chlorine Dioxide System $ 165,000.00 MSI 59%, Utility Reserves 41% Keith
Caribou Close Drainage repairs $ 40,000.00 Utility Reserves 100% Keith
Alleyway South of Flomac repairs $ 28,800.00 General Reserves 7%, GTF 93% Keith
Bushe Waterline Study $ 60,000.00 AB Transportation Grant 100% Partnership with Dene Tha Dan/Keith
2016 approved funds $175,000. Amber Hieghts Lift station (2016) Addition $ 630,000.00 Utility Reserves 100% Keith 2018 approved funds $455,000 TOTAL $ 3,523,071.00 Pending Projects
Runway Rehabilitation (Pending ACAP approval) June 22, 2017 $ 3,832,800.00 ACAP 100% Awaiting ACAP ACAP did not approve the project
Contributed from Operating Projects
19 T:\BUDGETS - MULTI YEAR\2018\2018 CAPITAL PROJECT STATUS.xlsx 2018 Capital Project Status 2016/2017 (projects carried into year 2018) Community Services Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by Task Force recommended moving Final Tendering Package Arena Expansion Design Nov 22 2017 $ 300,000.00 MSI 100% the final Tendering Package to Serena/Dan complete Council to proceed
Development Services Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by Protective Services Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by Operations/Public Works/Roads/Airport/Water Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated by Programming Started will carry WTP Automation system upgrade December 12, 2017 $ 175,000.00 Gas Tax Fund 31%, MSI 69% 50% Complete Keith over into 2018
96th Street service road street light extension December 12, 2017 $ 58,000.00 MSI 100% $61,288.00 Atco to do work in 2018 Estimate $61,288.00 Keith
Base work completed and Downtown Highway 35 paving December 12, 2017 $ 1,620,000.00 MSI 32%, Debenture 62% Expected completion unkown? Keith concrete at 80 % Pricing Dewater Bags for Sewage Lagoon Cleaning December 12, 2017 $ 200,000.00 Utilities Reserves,100% Keith ongoing sludge removal
Purchased Asset Finda Review of Exisitng Software - to Ashleigh/Brittany Asset Management System February 3, 2017 $ 50,000.00 Utilities Reserves,100% system- Training in January upgrade for Asset Management /Keith 2018, work on data entry Capabilities
Budgeted for 2018-Moved to 2018 Amber Heights Lift Station Study & Upgrades December 12, 2017 $ 175,000.00 Utility Reserve 90% ; AMIP 10% Reviewed Desing Options Keith project
20 T:\BUDGETS - MULTI YEAR\2018\2018 CAPITAL PROJECT STATUS.xlsx 2018 Capital Project Status DEPARTMENTAL REPORT COMMUNITY SERVICES December, 2017
FCSS/RECREATION
Regular Programming
Jack ‘n Jill Gym Time Date No. of Adults No. of Children
December 5th 6 8 December 12th 3 4 December 19th 3 4
Groovy Kids Club December was a shorter month due to Christmas holidays, during this month we did alot of Christmas themed activities. Such as Christmas Stockings, and popcorn, cranberry string and orange slice ornaments. We ended the year singing carols around the office. The last day of programming was December 21st, the program resumes on January 8th, 2018.
Teen Night On December 8th we hosted our year end Teen Night at the Town Hall. We started with hot dogs over the fire outside and minute to win it games inside.
Special Events and Projects
Family New Years Eve Party
We held our family New Years Eve party on Dec 31st from 4pm to 6pm. Families enjoyed a Sports Themed Party with activities such as Crafts, dances, milk and cookie toast and balloon drop. We had 160 people attend.
21 ARENA /PARKS
Programming
Program Attendance Child Youth Adult Family Senior Free Public Skate 70 Dec 26, 23, 31 Public Skate 67 6 Youth Shinny 7 Adult Shinny 15
User Groups User Groups # Of Hours Jack & Jill (Hall) 10.5 HLMHA (Hall) 4 TOHL Program 4
HLCA 3 HLMHA 74.25 Skating Club 9 Men’s Rec 6 Old Bones 12 50+ 3 Marc 4.5 Tolko 5 Private 1 HLPS (Joint Use) 2 SNCS (Joint Use) 6 TOHL Programming 3
FACILITY TOTAL MONTH AMOUNT ARENA ICE $10376.98 ARENA HALL $173.25
AQUATIC CENTRE Special Events Toonie Swim – December 2 – 20 patrons
New Years Eve Swim – Free Family Swim – 26 patrons
22 Public Use
Swim Type Attendance Family Swim 36
Public Swim 225 Lane Swim 39 Parent & Tot 9
Pool age group breakdown
Admissions Breakdown
Pre-School 9 Youth Drop In 35 Adult 18-54yrs 23 Senior 2 Family (5 Members) 50 Extra Family Member 5 Toonie Swim 0 Halloween Passes 24
Maintenance Shut down Pool deck walls sanded and re-painted
Sand changed in main pool filters
Change areas new paint, girls change area ceiling painted
New whisperflo jet on hot tub
Viewing area banister painted and re-welded corroded joints
Grout repaired around skimmer baskets
Routine shut down maintenance tasks completed
23 Facility Revenue
Facility Revenue
Sale of Goods - 410 $1,143.65
Sale of Services/Programs - 411 $3,348.28
Merchandise Sales -412 $306.34
Rentals/ Facility Use - 560 $0
Staffing and Service Levels Service levels – Closed for annual Maint. December 3-22.
Mackenzie Crossroads Museum & Visitors Centre
PROGRAMMING: DATE NAME DESCRIPTION # OF PARTICIPANTS December 20 Museum Tour, The Grade 1 class 19 Sharing Circle and assorted Crafts December 21 Museum Tour, Sharing Grade 2 13 Circle and Talking stick
SPECIAL EVENTS: DATE NAME DESCRIPTION # OF PARTICIPANTS December 2 Christmas Open House Photos with Santa, Jam Can 100’s Curling, Ice Chipping, Snowmobile Rides, Horse Drawn Wagon Rides, Bon Fire, Crafts, Hot Dogs, Cookies and Hot Beverages
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OPEN PUBLIC FACILITY USE: TOTAL VISITORS TO THE CENTRE IN DECEMBER, 2017: 55
CANADA: 52 UNITED STATES: 1
AB 47 New York 1 ( 19-High Level Area) NT 1 BC 2 Other Countries 2 ON 2 Holland 2
REVENUE
$35,000.00
$30,000.00 $25,000.00
$20,000.00
$15,000.00 $10,000.00 $5,000.00 $- Services / Gift Store Donations Programs Budget $25,000.00 $1,500.00 $600.00 Actual $30,489.51 $1,493.20 $209.00
OTHER:
CBC Radio Interview: The Museum was phone up by CBC Calgary radio for an interview. How exciting to be able to represent our community with some tidbits. http://www.cbc.ca/listen/shows/the-homestretch - Deep Freeze
25 Social Media: o Facebook: New likes in December = 48 o Twitter: Total followers in December = 586
Top 2 Facebook posts
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TOWN OF HIGH LEVEL DEPARTMENTAL REPORT COMMUNITY SERVICES 2017 High Lights
FCSS/RECREATION
MARCH To close out the use of the ice for this season, the Jack and Jill program enjoyed painting on the ice at the arena.
Beach Volleyball For the summer month we hosted beach volleyball drop in on Thursday night. These evening we well attended
SNCS Health Fair
We were invited to the SNCS Health Fair on March 23rd to promote Healthy Active Living. It was a great opportunity for us to chat with the youth about what they wanted to see for community programs.
Tolko Donation FCSS in High Level was chosen to receive a Community Investment donation from Tolko. Tolko wanted to donate the money to an organization that was working with at-risk youth in the community. On April 10th Dan Fletcher, Serena Weipert and Jena Clarke accepted the $7000 donation from Tolko. This money will be used to enhance our existing youth activities.
Circus Camp FCSS hosted its first Circus Camp on April 18th to 21st (spring break). Circus performer “Flying Bob” worked hard with the youth all week to perfect circus skills. We ended the camp with a family community show, where 70 people attended. The youth really enjoyed circus camp and we hope we can put it on again next year.
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Mackenzie Coalition for Early Childhood Development
High Level FCSS has taken over the little book shelf project in High Level. We have 13 bookshelves within the community that we keep stocked with new books that you can take or just use while in the business. This is to encourage less screen time for children aged 0-6.
Groovy Kids Club Groovy Kids have had a busy and fun year! We have had full registration; this is a very successful Program. This year we focused on getting the youth outside more, creative play and open snack.
ARENA /PARKS
During the summer months the Tennis, Pickle Ball, and Basketball courts resurfacing was completed. As well, the monument was refinished and the Gazebo was installed in Centennial Park
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June 29th to July 2nd High Level hosted the Trappers Rendezvous in conjunction with Canada Day celebrations
New condenser was installed at the arena
AQUATIC CENTRE
User Group # of hours Home School 17.00 FMCS 40.00 SNCS 37.00 HLPS 10.00 HLCA 17.00 Beartracks 20.00 Dene Tha 17.00 Dr.Mary Jackson School 18.00 Fox Lake 3.00 Hillcrest 2.00 JBS 3.0 John D’or 12.00 La Crete Public School 1.00 Private Rental 30.5 Rainbow Lake School 3.00 Rocky Lane School 5.0 Ridgeview 13.75 Paddle Prairie 16.00 Sand Hills Elementary 3.0 South Tall Cree 3.0 St. Mary’s 4.0 Stingrays 225.00 Upper Hay River Day School 7.00
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29 Lessons # of participants Leadership 11 Parent Participation 23 Pre-School 242 Swim Kids 380 Private Lessons 40 Adult 12
Admissions Breakdown
Pre-School 332 Youth Drop In 2057 Adult 18-54yrs 1339 Senior 156
Family (5 Members) 1201
Extra Family Member 271
Toonie Swim 107 Halloween Passes 85
Shut down Pool deck walls sanded and re-painted
Sand changed in main pool filters
Change areas new paint, girls change area ceiling painted
New whisperflo jet on hot tub
Viewing area banister painted and re-welded corroded joints
Grout repaired around skimmer baskets
Routine shut down maintenance tasks completed
MUSEUM AND VISITOR CENTRE/TOURISM The centre showcased local art with our Annual Art Show from the end of May to July, as well as two art exhibits from the Alberta Foundation for the Arts Travelling Exhibition Program in February, and July/August.
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30 Two tour buses stopped at the Museum and Visitors Centre this summer on their way back from the Northwest Territories. DECEMBER 2 saw the centre packed full for our Annual Old Fashioned Christmas Open House. Horse drawn wagon rides, snowmobile rides, jam can curling, ice chipping, hot dogs, cookies, refreshments, and crafts for children were enjoyed. The Gift Store participated in midnight madness staying open until 9:00. The photos with Santa were offered Friday evening as well as Saturday and raised funds for the Northern Lights Humane Society. The Centre provided Museum tours and programs to 20 different school classes from around the region totaling 356 students and supervisors. The Piano from the Legion was moved to the Museum In the Fall started hosting monthly art programs
MACKENZIE CROSSROADS MUSEUM & VISITORS CENTRE STATISTICS BY YEAR
2015 2016 2017
January 40 45 44 YearFebruary end 2017 Social Media39 36 58 March 49 52 48 April o 2017 Facebook70 Review64 70 . Total new likes in 2017: 635 May . Followers243 196 to date: 3,269210 June . Top649 3 posts400 from 2017:472 July 591 630 672
August 665 394 436
September 158 131 178
October 74 80 65
November 74 76 52
December 58 46 55 TOURS & PROGRAMS 1015 498 404
YRLY
TOTAL 3223 3725 2764
Mackenzie Crossroads Museum & Visitors Centre Total 2017 Visitors: 2360 Not including progams provided
CANADA - 2049 87% 7% US - 158 OTHER COUNTRIES - 153 6%
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31 Top Post Reach for 2017 18000 16000 14000 12000 10000 8000 6000 4000 2000 0
Series1
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Facebook Total new likes: 635 Total followers: 3269
Twitter: Total new followers for 2017: 74
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TOWN OF HIGH LEVEL DEPARTMENTAL REPORT DEVELOPMENT December 2017
DEVELOPMENT
December Permits Issued 1 Development Permit o 1 Change of Use
42 Development Permits Issued to date in 2017
Safety Codes Issued 19 Building Permits (No new permits) Issued 19 Electrical Permits (No new permits) Issued 9 Plumbing Permits (No new permits) Issued 9 Gas Permits (No new permits)
Projects Land Use Bylaw Enforcement Asset Management Project 2018 Budget IDP (Inter-Municipal Development Plan), MDP (Municipal Development Plan), RSSA (Regional Service Sharing Agreement) review and preparation to bring to Council in 2018 Town Land Disposal Diamond Upgrade
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TOWN OF HIGH LEVEL DEPARTMENTAL REPORT DEVELOPMENT 2017 YEAR END
DEVELOPMENT Permits Issued 42 Development permits Addition 1 Telecommunications Facilities/Fiber Optic Lines 5 Change of Use/Additional Use 7 Meter Station Replacement 1 Bulk Oil, Fuel, Chemical Storage - Office 1 Urban Farm Replacement 1 Temporary Sign 4 Demolition 1 Renovations 1 Warehouse/Office 1 Home Occupation 3 Detached Single Family Dwelling 1 Accessory Structure Removal 1 Mobile Home 1 Accessory Structure 8 Outdoor Patio 1 Detached Garage 1 Modular Classroom 1 Temporary Asphalt & Concrete Plant 1 Freestanding Sign 1
2017 Developments by Type 2% 2% 2% 2% 2% 2% 17% 2% 2% 2% 2% 2%
10% 12%
2% 2% 2% 7% 2% 19% Addition Change of Use/Additional Use Bulk Oil, Fuel, Chemical Storage - Office Replacement Temporary Sign Renovations Home Occupation Accessory Structure Removal Accessory Structure Detached Garage Temporary Asphalt & Concrete Plant Telecommuniciations Facilities/Fiber Optic Lines Meter Station Replacement Urban Farm Demolition Warehouse/Office Detached Single Family Dwelling Mobile Home Outdoor Patio Modular Classroom Freestanding Sign
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35 Issued 19 Building permits for a total construction value of $21,776,209.00
Please Note: The Building Permit for the Assisted Living Facility was not applied for in 2016. The Construction Value was included in the 2016 reports. This value has since been removed from the 2016 Construction Values and was added to the 2017 Construction Values (when they applied for the building permit).
Construction Value $25,000,000.00 $21,776,209.00
$20,000,000.00
$15,000,000.00
Construction Value $10,000,000.00 $6,821,937.00 $6,189,101.50 $5,000,000.00 $3,877,538.59
$- 2014 2015 2016 2017
Issued 20 Electrical permits Issued 9 Gas permits Issued 9 Plumbing permits
Comparison of Building and Development Permits since 2014
60 57
50 46
41 40 34 31 30 27 Development Building 19 20 13 10
0 2014 2015 2016 2017
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36 Dwelling Unit Starts
Dwelling Unit Starts by Type As of December 31, 2017
60 Single Family 50 Dwellings 50 Mobile Homes 4342 40 40 Multi Family 40 Units 35 33 33 31 31 30 23 23 22 21 21 21 21 20 16 16 12 9 10 8 8 7 6 6 66 5 44 2 22 2 2 2 0 0 0 0 000 000 000 010 110 0 0 1 0 110 0
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TOWN OF HIGH LEVEL DEPARTMENTAL REPORT PROTECTIVE SERVICES December 2017
FIRE SERVICES
Call stats for December 2017
Medical Assist –23 Alarm Investigations – 2 MVC – 3 Service call – 1 Cancelled call – 1 Animal Rescue - 1
Total for December: 31 YTD Total: 424
Call Type Year to Date
0 1 Alarm CO 2 2 1 0 Alarm Fire 53 MVC 37 Structure Fire 13 Vehicle fire 7 Fire Other 3 281 4 Wildland 4 Hazmat Medical Deployment Powerline Technical Rescue
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Training consisted of Medical, Ice Rescue Practical and Vehicle Rescue. Training schedule was shortened due to Christmas season.
HLFD took part in Santa Parade, Christmas tree lighting, Candy Cane Checkstop and delivered over 20 food hampers in December to needy families.
Complete inspections of SCBA were done again in December and 2 units were pulled from service due to malfunctions. New SCBA on order.
ENFORCEMENT SERVICES See attached for December 2017 Stats for High Level Municipal Enforcement.
Note – These statistics are for a three week period of December essentially, as the only active officer in town was away for training from December 3-9.
Additionally worth noting - One detailed investigation conducted under the Community Standards/Trespass to Premise Act & Gaming & Liquor Act as an avenue for mischief/disturbance call saw one of High Level’s most notorious public nuisance convicted on all counts and sentenced to a total of 70 days imprisonment.
See below for a brief highlight and summary.
78 total files opened & closed in December including, case reports, citations, warnings, call response etc resulting in: - 30 Warnings - 22 Charges laid
Alcohol/Intox Related: 11 Public Intoxication arrests 1 Illegal alcohol seizures 3 Charges laid under the alcohol and gaming act 1 Traffic Stop resulting in an arrest and charges for impaired driving
Public Safety: 2 Medical Emergencies as the first responder requiring EMS. 1 Arrest warrant executed 4 Safe Streets arrests for cause disturbance 10 Trespassing/Unwanted person calls 2 Provide RCMP with intelligence leading to location and arrest of SOC 1 Disqualified and habitually dangerous driver located driving and charged
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Public Interest 25 Traffic Safety warnings 11 Traffic Safety charges laid 1 Animal Protection Act Investigation 1 Missing dog located and returned to owner 4 Snow Removal Bylaw warnings(one on-going)
Currently advertising for second CPO position. In a position for offer in January
HEALTH AND SAFETY/RISK MANAGEMENT
December 2017 Stats:
2 Property Damage
Safety Incidents Year to Date
6 10 Damage 2 Injury Security 10 Near Miss
Safety Audit Completed in December with good results. Awaiting Quality Assurance Check for final marks
New legislation changes are being examined and we are currently waiting for more information from Alberta Municipal Health and Safety Association on effects on our program.
OH&S visited the Arena in December as part of an initiative to inspect all arenas following the Fernie BC Incident. OH&S provided some recommendations but overall were happy with the Response plan and safety procedures.
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DISASTER SERVICES
Partial activation in December of ESS group for support to Mackenzie County due to low Natural Gas Pressures. Schools in High Level were notified for potential shelters and the Town shared the County’s Facebook alerts to encourage reductions in gas consumption. The Town also took part in daily conference calls between Dec 27th and January 3rd to assist with response planning with the County for the event.
Currently working in Evacuation Alert Plan.
Attended the AEMA Summit and awarded an Achievement Award for the implementation of the Regional IMT. Good sessions at the Summit EMERGENCY MEDICAL SERVICES
Discussion held with Aeromedical in regards to AHS requirements of Aeromedical in regards to staffing.
Fire Department now tracking first responses (treatment required before EMS arrival) – 3 in December.
AIRPORT SERVICES
AOM amended for new aircraft classification as per TP-312. (I can give you some information on this if further information is required)
Equipment operating well with only minor maintenance issues
Continual management of ice on the runway and taxiways
Hay lease renewed for 2018
Work being done to improve the Terminal bathrooms
APM has been granted Radio license instructor/evaluator permissions
Valhalla fueling operation has pulled resources out for the rest of the winter. Flight fuels/ Footner Aviation still providing fueling services
FSS planning some minor upgrades to improve electrical reliability
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41 No changes to runway transverse cracking due to ice fill in the cracks Exploring innovative ways of managing ice both airside and in parking and pedestrian areas
Winter Management plan review complete
Airport Stats 2017
2000 1969 Jan-17 1820 1800 Feb-17 1600 1550 Mar-17 1400 1303 1261 Apr-17 1200 989 May-17 1000 737 Jun-17 800 502 511 545 525 Jul-17 600 375 Aug-17 400 Sep-17 200 Oct-17 0 Movements Nov-17
ENFORCEMENT SERVICES - STATISTICS
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OLD BUSINESS
46
TOWN OF HIGH LEVEL Request for Decision
Issue: Pump 1 Fire Truck Disposal
Recommendation:
That Council release Pump 1 to the Rotary Club of Grande Prairie/Edson for Disposal.
And further:
That Council dispose of the 1982 Hurst Rescue Tools to the Rotary Club of Grande Prairie/Edson as a donation to the Highway to Mexico Project.
CAO Comments: Support Recommendation
Target Decision Date:
Submitted By: Rodney Schmidt, Director of Protective Services Reviewed By: Dan Fletcher, CAO
47 BACKGROUND
Overview:
At the September 25th, 2017 Council Meeting Council resolved to dispose of Pump 1 to the Grande Prairie Rotary Club for a donation to the Highway to Mexico Project. During the deliberations, Council requested that the Fire Department keep the truck on hand for 6 months to ensure that it is available in the instance of another truck failure.
Administration is now requesting to release it to the Grande Prairie/Edson Rotary Club.
Legislation and Policy:
September 25th, 2017 Regular Council meeting Res# 318-17 THAT Council instructs Administration to keep pumper #1 (1991 Volvo) for 6 months, then authorize the donation of pumper #1 to the Grande Prairie Rotary Club.
Community Sustainability Plan and MDP Implications:
There is no effect on the CSP or MDP.
Financial:
There is no financial impact on this decision.
Organizational:
The Equipment is currently out of service and will have no effect on service levels.
Comments:
At the September 25th, 2017 Council Meeting Council resolved to dispose of Pump 1 to the Rotary Club of Grande Prairie for a donation to the Highway to Mexico Project. During the deliberations, Council requested that the Fire Department keep the truck on hand for 6 months to ensure that it is available in the instance of another truck failure.
The truck has been stored at the Forestry Warehouse in High Level and they have since needed the space. The truck has now been transferred to Aeromedical where they are storing it in their ambulance station. There is no space at Public Works or the Fire Station for the unit. With no failures so far on Pump 2 as well as the fact that the unit is past its age as a recognizable fire truck by the Insurance Advisory Organization, Administration is requesting its transfer in order to reduce burden on our partners.
During clean up activities at the Fire Station, Fire Department Officers also realized that an out of service set of Hurst Rescue Tools were still in storage. This consists of a
48 Spreader, Cutter, ram and pump. This equipment has been in storage and has no useful salvage value. Its last use was 8 years ago before the purchase of Rescue 1. This equipment is still serviceable, although dated, and would be highly valuable as part of the Mexico Project. The Rotary Club stated that this equipment would be the only “Jaws of Life” in a major metropolitan area. Administration is requesting that the equipment be sent with Pump 1 to the Rotary Club.
Fire Department officers will also be including out of service bunker gear (expired) as they did in the last truck transfer.
Alternatives:
1. That Council release Pump 1 to the Grande Prairie/Edson Rotary Club for Disposal.
And further:
That Council dispose of the 1982 Hurst Rescue Tools to the Grande Prairie/Edson Rotary Club as a donation to the Highway to Mexico Project.
2. That Council release Pump 1 to the Grande Prairie/Edson Rotary Club for Disposal.
3. That Council direct Administration to maintain Pump 1 until a specified date.
Recommended Alternative: That Council release Pump 1 to the Grande Prairie/Edson Rotary Club for Disposal.
And further:
That Council dispose of the 1982 Hurst Rescue Tools to the Grande Prairie/Edson Rotary Club as a donation to the Highway to Mexico Project.
Reports/Documents:
49
BUSINESS
NEW
50
TOWN OF HIGH LEVEL Administration Request
rd Overview: 3 Annual Frostival
3rd Annual Frostival February 23rd and 24th
Administration would like to invite Mayor and Council to participate in the 3rd Annual Frostival. This community event will take place on February 23rd and 24th in Jubilee Park. Administration would like to welcome the Mayor to share a few words at the opening ceremonies February 23rd at 6:00 pm in Jubilee Park.
Administration is also seeking council approval to send an invite to MLA Debbie Jabbour and welcome her to share a few words during the opening ceremony.
Please find attached the draft agenda for the event.
CAO Comments:
Target Decision Date: January 22nd 2017
Submitted By: Serena Weipert, Director of Community Services Reviewed By:
51 Frostival 2018 Agenda
Friday February 23rd
Evening Opening at Jubilee Park 6:00 pm - O’Canada 6:10 pm - Opening remarks from Mayor and MLA 6:00 to 8:00 pm - Family skate on the skate path with hot chocolate and s’mores
Saturday February 24th
Main Event in Jubilee Park 10:00 am- Start of the Community Snow Carving Challenge 1:00-5:00 pm - Frostival open to the public o Jam can curing o Ice chipping o Skating o Hot dogs and hot chocolate 2:00-5:00 pm - Shinny Hockey at the outdoor skate rink o 2:00-2:45 Children (6-12) game o 3:00-3:35 Youth (13-17) game o 4:00-5:00 Adult (18+) game 4:00 pm - Judging for the Community Snow Carving 5:00 pm - Closing remarks 6:00 pm - Fireworks
52 COUNCIL CODE OF CONDUCT 975-18
MUNICIPALITY OF HIGH LEVEL BYLAW NO. 975-18
BEING A BYLAW IN THE MUNICIPALITY OF HIGH LEVEL IN THE PROVINCE OF ALBERTA FOR THE PURPOSE OF ESTABLISHING A CODE OF CONDUCT FOR COUNCILLORS.
PURPOSE
WHEREAS, pursuant to Part 2 of the Municipal Government Act (MGA), R.S.A. 2000, M-26, a council may pass a bylaw in whatever way the council considers appropriate, within the jurisdiction given to them to enhance the ability of council to respond to present and future issues;
WHEREAS, the citizens and the taxpayers of the Town have the right to be served by a Council committed to conducting its service in an ethical, impartial, businesslike, and professional manner;
WHEREAS, Town of High Level Council deems it necessary to establish a Council Code of Conduct to guide members of Council, reflecting the values of the Town of High Level, its commitment to professional, accountable and lawful conduct, and its desire to provide strong local governance and leadership; and
WHEREAS, the Council Code of Conduct is a supplement to the existing federal and provincial statues, laws, and policies governing the conduct of municipal elected officials.
NOW THEREFORE, Council for the Town of High Level, duly assembled, enact as follows:
1. TITLE a. This Bylaw will be cited as the “Council Code of Conduct”.
2. DEFINITIONS a. “CAO” means the Chief Administrative Officer for the Town;
53 COUNCIL CODE OF CONDUCT 975-18
b. “Town” means Town of High Level; c. “Council” means all members of Council duly elected and holding office; d. “Councillor” means any member of Council including the Mayor and Deputy Mayor; e. “Town Property” means the Town’s financial and non-financial assets including but not limited to land, vehicles, equipment, electronic devices, intellectual property and documents; f. “Confidential” or “Confidential Information” means any aspect of in- camera deliberations; information identified as confidential within the provisions of the Freedom of Information and Protection of Privacy Act (FOIPP); and information subject to solicitor-client privilege; g. “Director” mean an employee of the Town that reports directly to the CAO and may carry some delegated or designated duties of the CAO.
3. CODE OF CONDUCT a. Representing the Town i. All councillors shall: 1. work for the common good of the Town citizens and taxpayers while promoting the public interest and advancing the mandate and long- term interests of the Town; 2. conduct Council business in an open and transparent manner that promotes public confidence and trust, recognizing that an individual Councillor cannot exercise individual authority over the Town; 3. exercise their duties with care, diligence and skills that a reasonably prudent person would exercise in comparable circumstances; 4. exercise their duties by placing the interests of the Town ahead of their personal interests; and 5. exercise their duties in an impartial manner, making decisions based on objective criteria, rather than on the basis of bias or prejudice.
54 COUNCIL CODE OF CONDUCT 975-18
b. Communicating on behalf of the Town i. The Mayor, or in his/her absence the Deputy Mayor, is the official spokesperson for the Town; ii. All councillors acknowledge that official information related to the decisions of Council will be communicated to the community and the media on behalf of the Council as a whole. c. Respecting the decision making process i. All councillors shall: 1. foster respect for the democratic decision making process; and 2. work towards effective and consistent implementation of the positions and/or decisions of Council. d. Adherence to policies, procedures and bylaws i. As the Town’s stewards and decision makers, all councillors shall respect, and adhere to, the established policies, procedures and bylaws of the Town, showing commitment to performing their duties and functions with care and diligence. e. Respectful interaction with councillors, staff, the public and other members of society i. All councillors shall: 1. treat fellow councillors, administration/staff and the public with respect, concern and courtesy; 2. demonstrate the highest standards of personal integrity and honesty; and 3. communicate and work with fellow councillors in an open and honest manner promoting a spirit of cooperation by listening to and respecting those opinions that may differ. f. Confidential information i. All councillors shall hold in strict confidence all information concerning matters deemed confidential and shall not, either directly or indirectly, release, make public or in any way divulge any information which is deemed to be confidential unless expressly authorized by Council or required by law to do so.
55 COUNCIL CODE OF CONDUCT 975-18
g. Conflict of interest i. No Councillor shall engage in any activity which is incompatible or inconsistent with the ethical conduct of official duties in the public interest. These activities include but are not limited to: 1. use any influence of the office for any purpose other than official duties; 2. use any information gained in the execution of the office that is not available to the general public for any purpose other than for official duties; 3. place themselves in a position of obligation to any person or organization who might reasonably benefit from special consideration or may seek preferential treatment; and 4. influence any Council decision or decision-making process involving or affecting any person or organization in which a Councillor or councillors have a financial interest. h. Improper use of influence i. All councillors shall, at all times, conduct themselves in a manner that reflects the separation of roles and responsibilities between Council and Administration, and shall: 1. refrain from giving direction to any municipal employee or contracted resource, except through the CAO; 2. convey all concerns or requests for action or information directly to the CAO or, where appropriate, and as agreed by the CAO, communicate with a Director without committing the Town to any specific course of action, expenditure, or use of municipal resources outside of the Town’s established policies, procedures, or budget, or otherwise; 3. not solicit, demand or accept the services of any municipal employee or contracted resource; 4. avoid any situation in which a friendship, social relationship or social interaction with a member of staff may be seen to create
56 COUNCIL CODE OF CONDUCT 975-18
undue influence, access to information, conflict of interest, or to undermine the authority of the CAO; and 5. not express any negative opinion on the performance of any municipal employee with exception of the formal CAO performance evaluation as specifically required by MGA, or in good faith, as may deemed necessary under the Town’s Whistleblower Policy; 6. not advocate for the promotion, sanction, or termination of any municipal employee. i. Use of municipal assets and services i. No Councillor shall use or attempt to use the Town’s property, funds, services, or information for personal benefit or the benefit of any other individual. j. Orientation and other training attendance i. All councillors must attend the orientation sessions as required by the Municipal Government Act. ii. Councillors may attend training opportunities that may be provided during the term as deemed necessary by Council.
4. COMPLAINTS a. Any person, in good faith, may report perceived wrongdoing or make a complaint alleging a breach of the Council Code of Conduct by a Councillor. All reasonable attempts shall be made to keep the reports and complaints confidential until full investigation is completed in order to protect a Councillor and the complainant. b. The report or complaint shall be in writing outlining the nature and specifics, be dated, include a name of the complainant, signed, addressed to the Mayor (or in the case of perceived wrongdoing of the Mayor, to the Deputy Mayor), and marked “confidential”. The complaint may be mailed, emailed, or hand-delivered to the Town’s office. All received complaints shall be included in the in-camera session of a regular council meeting for Council’s perusal upon receiving it. c. An anonymous report or complaint shall not be considered valid.
57 COUNCIL CODE OF CONDUCT 975-18
d. Depending on the nature of the complaint, Council may: i. authorize the Mayor and Deputy Mayor (or in the case of perceived wrongdoing by the Mayor, the Deputy Mayor and one Councillor), to investigate the complaint and report to Council; ii. dismiss the report or complaint as invalid; iii. request legal opinion regarding the report or complaint; iv. request the Town’s legal counsel to investigate the complaint and report to Council through the Mayor (or in the case of perceived wrongdoing by the Mayor, through the Deputy Mayor). e. The results of the investigation and Council’s decision shall be publicly communicated. If the complaint is determined to be valid by the majority of Council or through independent legal advice, Council may impose sanctions, defining the specific action to be taken by a motion.
5. SANCTIONS a. Council may impose sanctions on a Councillor who contravenes the Council Code of Conduct in the following forms: i. a letter of reprimand; ii. requesting a letter of apology; iii. requesting to attend training; iv. suspension or removal of the Mayor’s presiding duties; v. suspension or removal from the Acting Mayor or Deputy Mayor position; vi. suspension or removal from some or all council committees and bodies to which council has the right to appoint members; vii. restricting the privileges of attending conferences and workshops at the Town’s expense; viii. reduction or suspension of remuneration as council may deem appropriate and in accordance with MGA.
6. REVIEW a. The Council Code of Conduct Bylaw must at a minimum be reviewed every four (4) years, following the general municipal election.
58 COUNCIL CODE OF CONDUCT 975-18
7. This Bylaw shall come into effect upon the date of the final passage thereof.
READ A FIRST TIME this day of , 2018.
READ A SECOND TIME this day of , 2018.
READ A THIRD AND FINAL TIME this day of , 2018.
SIGNED AND PASSED this day of , 2018.
MAYOR
MUNICIPAL SECRETARY
59 TOWN OF HIGH LEVEL Request for Decision
Issue: Write -off on uncollectible accounts
Recommendation:
That Council authorize the write off amount of $27,603.60; being $5,531.39 in general st receivables, $10,426.90 in Utilities, and $11,645.31 in Taxes for the year ending December 31 2017.
CAO Comments: Supports Recommendation.
Target Decision Date: January 22, 2018
Submitted By: Brittany Stahl, Director of Finance
Reviewed By: Dan Fletcher, Chief Administrative Officer
60
BACKGROUND
Overview: As part of year-end, Administration would like Council’s authorization to write off amounts that we have not been successful in obtaining payment on for general receivables, utilities and taxes.
Legislation and Policy:
Financial: The total write-off amount requested is $27,603.60. These amounts will be charged to the allowance for doubtful accounts.
Comments: In 2017, two companies went into receivership, the Town can therefore not collect or take title over the properties that have outstanding tax/utility accounts. Alberta Infrastructure has also refused to pay for a property they took over due to contamination. The total write off amounts for utilities is $10,426.90 and $11.645.31 in tax arrears.
The amount of $5,531.39 of general receivables is requested to be written off, as administration has no further recourse to receive payment. There is one account that has been sent to collections, Administration is hoping to have some success in collecting the outstanding amounts in 2018 through the collections agency.
Alternatives:
1. That Council authorize the write off amount of $27,603.60; being $5,531.39 in general receivables, $10,426.90 in Utilities, and $11,645.31 in Taxes for the year ending December 31st 2017.
2. That Council accept for information.
Recommended Alternative:
1. That Council authorize the write off amount of $27,603.60; being $5,531.39 in general receivables, $10,426.90 in Utilities, and $11,645.31 in Taxes for the year ending December 31st 2017.
Reports/Documents:
General Trade Accounts Receivables listing of write-offs Utility listing of write-offs Tax listing of write-offs
61 62 2017 WRITEOFFS
UTILITIES Account # Name Service Address Utilities Amt Penalties Amt TOTAL Comments 000862.00 R HOYDA MANAGEMENT CORP Unit A 10302 97 Street $ 435.69 $ - $ 435.69 In Receivership 000863.00 FOUR WINDS MOTEL Unit B 10302 97 Street $ 3,155.24 $ - $ 3,155.24 In Receivership 000864.00 FOUR WINDS MOTEL Unit C 10302 97 Street $ 475.61 $ - $ 475.61 In Receivership 000865.00 FOUR WINDS MOTEL Unit A 10310 97 Street $ 5,415.70 $ - $ 5,415.70 In Receivership 000866.01 FOUR WINDS MOTEL Unit B 10310 97 Street $ 944.66 $ - $ 944.66 In Receivership
TOTAL $ 10,426.90
TAXES HOUSING TAXES > PROVINCE WILL NOT PAY 2016 Taxes 2017 Taxes Tax Roll Name Addressline1 remaining remaining Penalties to date TOTAL TO WRITE OFF Prov will not pay due to 1548.000 Alberta Infrastructure 10403 94 Street $ 1,254.03 $ - $ 1,254.03 contamination 0214.000 Irwin Safety 10009 99 Street $ 2,542.20 $ 2,383.63 $ 709.69 $ 5,635.52 Restructuring protection 0526.000 FOUR WINDS MOTEL 10310 97 Street $ 3,210.34 $ - $ 3,210.34 In Receivership 0525.000 R HOYDA MANAGEMENT CORP 10302 97 Street $ 1,545.42 $ - $ 1,545.42 In Receivership
GRAND TOTAL $ 2,542.20 $ 8,393.42 $ 709.69 $ 11,645.31
63
TOWN OF HIGH LEVEL Request for Decision
Issue: The Town of High Level Library Board Memorandum of Understanding
Recommendation:
THAT Council accepts the updates and renews the Memorandum of Understanding with the Town of High Level Library board.
CAO Comments:
Target Decision Date: January 22dn, 2017
Submitted By: Serena Weipert, Director of Community Services Reviewed By:
Page 1 of 5 64
BACKGROUND
Overview:
The Town of High Level is entered into a Memorandum of Understanding with The Town of High Level Library Board. The last time this MOU was renewed was May 5 2016. Administration feels there are some updates needed to this MOU to ensure clarity of facility usages. These updates are identified in the draft updated MOU.
Alternatives:
1. THAT Council accepts the updates and renews the Memorandum of Understanding with The Town of High Level Library Board; 2. THAT Council request additional or removal of amendments to the Memorandum of Understanding with The Town of High Level Library Board; 3. That Council accept for information.
Recommended Alternative:
THAT Council accepts the updates and renews the Memorandum of Understanding with The Town of High Level Library Board;
Reports/Documents:
Memorandum of Understanding with the Town of High Level Library Board.
Page 2 of 5 65 THIS MEMORANDUM OF UNDERSTANDING made this — day of_____A.D. 2018.
BETWEEN:
TOWN OF HIGH LEVEL In the Province of Alberta Hereinafter referred to as the “Town"
OF THE FIRST PART
-and-
THE TOWN OF HIGH LEVEL LIBRARY BOARD in the Province of Alberta hereinafter referred to as the “Trappers’ Association”
OF THE SECOND PART
WHEREAS the Town and the Board have agreed it is mutually beneficial to have the High Level Municipal Library located in the Town Hall;
WHEREAS the Board has full management and control over the operation and provision of library services in accordance to the Library Act; and
WHEREAS the Town is providing funds, a portion of the Town Hall and lands for the Board to operate a library in accordance to the Libraries Act.
NOW THEREFORE the Town and the Board agree that they will proceed with the High Level Municipal Library in the Town Hall on the following basis:
1. The Town will provide the space outlined in red as shown in Appendix A to the Board for the operation of the High Level Municipal Library.
2. The Board will have access, as available, to Town Hall Room 110, Room 150 and Program Room; Arena upstairs Hall and other facilities as mutually agreed upon, as an extension off the library, for library purposes only. Any bookings will be made in accordance with Town procedures providing the bookings do not conflict with Town programs, events, activities or prior bookings. The Board shall not rent or offer the rooms to any non-library groups, organizations or individuals. The rooms will only be utilized as part of a partnership, if the partnership is with the Town.
3. The Board will book rooms in accordance with Town procedures, providing the bookings do not conflict, timely and content, with Town programs, events, activities or prior bookings.
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4. The Board will book reoccurring bookings only to a maximum of three (3) month time blocks. Booking may not be booked further in advance than three (3) months.
5. The Board shall ensure the facilities are left clean and all their supplies are removed by the end of the booking time.
6. The Town will only accept bookings in writing from the Board.
7. The Town shall charge the Board a lease rate for the occupied space equivalent to the current market rate. The Town will provide in its annual budget the equivalent amount of the lease rate to be transferred to the Board. The purpose of this is to solely reflect and account for the actual operating costs of the Library.
8. The Board shall be responsible for the installation, maintenance and payment of telephone, fax, computer networks and internet for their own use which shall be independent of the Town.
9. The Board agrees to pay ten percent (10%) of the garbage, gas, power, water and sewer costs for the Town Hall. The Town shall invoice the Board monthly for these costs.
10. The Board agrees to pay ten percent (10%) of the Town’s building maintenance costs associated with the regular maintenance of common functions such as heating, electrical, plumbing, etc. The amount will not exceed ten percent (10%) of the Town’s annual budgeting amount and shall be invoiced in December of each year.
11. The Board agrees to pay ten percent (10%) of the exterior grounds maintenance costs and snow removal costs that are not conducted by Town staff.
12. The Board agrees and will ensure the building is secure and no persons are in the building prior to leaving the building on the occasions where the Library is the last organization in the building on any certain day.
13. The amendments to this Memorandum of Understanding shall require a resolution of Council.
14. Either party may terminate the Memorandum of Understanding upon 60 days’ notice.
15. Any amendments to this Memorandum of Understanding shall require a resolution of Council.
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IN WITNESS WHEREOF the parties have hereunto set their hands and seals in the presence of their proper officers and the individual parties have hereunto set their hands and seals as of the day and year first above written.
TOWN OF HIGH LEVEL
Date:______Per:______
Date:______Per:______
THE TOWN OF HIGH LEVEL LIBRARY BOARD
Date:______Per:______
Date:______Per:______
Page 5 of 5 68
FOR ACTION CORRESPONDENCE
69 From: Thompson, Prescilla [mailto:[email protected]] Sent: January-10-18 11:54 AM To: Sandra Beaton
Dear Crystal,
Spots are limited! Register now to secure your spot!
BROWNLEE LLP PRESENTS: 2018 EMERGING TRENDS IN MUNICIPAL LAW
70 Topics Include:
Modernized Municipal Government Act (MGA) Regulations including:
The Modern Municipality: Doing IDPs and ICFs the Right Way & Delivering Upon the Promise of Collaboration The design and implementation of Intermunicipal Collaboration Frameworks is much more than a checklist, and a check the box exercise. Similarly, minimalist or traditional approaches to Intermunicipal Development Plans ensure the preservation of the status quo, doing a disservice to future growth and planning. The promise and potential of intermunicipal collaboration requires more. Used together and in a coordinated manner, these are powerful tools that will shape the future of planning, development, growth, governance, and services in Alberta. Looking for innovation? A vision of the future for Alberta municipalities? Look no further than your neighbour, and what you both bring to the table. Expansion, Accountability and Transparency – Changes to Off-site Levies for Alberta Municipalities Amendments to the Municipal Government Act has expanded the use of off-site levies from the four pillars of municipal infrastructure – water, sewer, storm water and roads – to include recreation facilities, police and fire stations and libraries. But along with this, changes have been made to ensure greater accountability and transparency in the development, imposition and expenditure of off-site levies. We will explore what this means for your municipality and what amendments may be required to your off-site levy bylaws and procedures to remain in compliance. Sustainable Revenue Under the Modernized MGA How do the amendments to the MGA effect Municipal revenue? We will review issues such as the centralization of DIP property, the 5 to 1 tax ratio cap, brownfield tax incentives, school fund requisition refunds and the small business non-residential subclass. Reconciliation is Calling – Don’t Miss the Opportunities What do the Truth and Reconciliation Commission’s Calls to Action, the United Nations Declaration on the Rights of Indigenous Peoples, and the MGA amendments all have in common? They call on Municipalities to work more collaboratively with Indigenous Peoples. Is your Municipality ready for the resulting challenges and opportunities? Is your Municipal vision a shared vision with Indigenous Peoples?
Cannabis and the Municipality as it relates to:
The Evolving Landscape of Cannabis Regulation Canada is leading the world with respect to the federal legalization of non – medical cannabis. The regulatory regime is complex and involves all levels of government. Join us for an informative discussion on the status of the regulations: what we know now and what is yet to be determined.
71 Cannabis in your Community: Can it be controlled? Yes. Join this session to learn about tools that are available to Municipalities to control the sale, production and consumption of cannabis in your community. Medical / Legal Cannabis?! Don’t let your workplace go up in smoke! Has your approach to drugs and alcohol in the workplace “gone up in smoke” with medical, and soon to be legal, cannabis? What will be the “new normal”? Find out what you need to know, and what proactive steps municipalities can take to deal with this fast-breaking issue.
Event to be held at the following time, date, and location:
Thursday, 8 February 2018 from 8:00 AM to 5:00 PM (MST) Coast Plaza Hotel & Conference Centre 1316 33 Street Northeast Calgary, AB T2A 6B6
To register for Calgary, Feb 8, 2018: https://2018emergingtrendsyyc.eventbrite.ca
Discounted room rates are available at the Coast Plaza Hotel & Conference Centre from $125 for double occupancy. Call 1-403-248-8888 only available until January 9, 2018.
Thursday, 15 February 2018 from 8:00 AM to 5:00 PM (MST) Edmonton Expo Centre 7515 118 Avenue Northwest Edmonton, AB T5B 4X5
To register for Edmonton, Feb 15, 2018: https://2018emergingtrendsyeg.eventbrite.ca
Discounted room rates are available at the Sutton Place Hotel Group from $144 for double occupancy. Click https://www.suttonplace.com/hotels/sutton-place-hotel-edmonton- edm?&groupCode=EMERGINGTREND
*Emerging Trends is proud to be going green! We recommend you use the conference materials which will be available online closer to the date. Please note we will not have any printed materials on-site.
72
We hope you can make it!
Cheers, Brownlee LLP
PRESCILLA THOMPSON | MARKETING ASSISTANT | BROWNLEE LLP m. 780-497-4800 | d. 780-970-5739 | f. 780-424-3254 | [email protected] 2200 COMMERCE PLACE | 10155 - 102 STREET | EDMONTON, AB T5J 4G8 Toll-Free. 800-661-9069 | www.brownleelaw.com
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73
Save the date: Municipal Leaders’ Caucus set for March 14 and 15
January 17, 2018 Municipal leaders should save the date for the March Municipal Leaders’ Caucus (formerly known as the Mayors’ Caucus) to be held at the Shaw Conference Centre in Edmonton on March 14 and 15.
This Caucus is open to all mayors, council members, and CAOs, and are a tremendous opportunity to network and build consensus on key issues that affect Alberta’s communities. Delegates will also have the opportunity to network with MLAs at the Provincial Leaders’ Lunch taking place on March 14.
The cost for attending the Municipal Leaders’ Caucus is $150 for regular and associate members, and $200 for non-members. Keep an eye on the AUMA Digest and the AUMA events webpage for details on registration, agendas, and instructions on how to submit an RFD for consideration at the Municipal Leaders’ Caucus.
74 75 76
INFORMATION FOR CORRESPONDENCE
77 78 January 11, 2018 | Volume 2018 Issue 2 | Download as PDF View this email in your browser
AAMDC Survey on Unpaid Property Taxes
The AAMDC is surveying its members on unpaid property taxes related to linear, machinery and equipment, and non-residential assessments. As a result of the downturn in the price of oil in 2014, many insolvent or delinquent oil and gas operators within rural municipalities left unpaid property tax bills that, in many cases, are uncollectable. This has caused financial strain on rural municipalities who must continue to operate despite the shortfall in revenue. Learn more...
Are you a newly elected councillor? We're here to help! We recognize that the first few months can be a bit overwhelming, so we've prepared a number of resources to help you in your new role. Over the coming weeks, we will be sharing articles to help you learn more about the AAMDC, what our positions are on the issues that matter to you, and how we achieve effective advocacy on your behalf. There will be a new article offered in Contact each week, but you can also stay up to date on our website here. Check back regularly for updates!
This Week: Acronyms
79 Learn more about the key Alberta Community Justice Awards – issues facing rural Alberta by reading Nominate Albertans who make our our position communities safer! statements. The Alberta Community Justice Awards are awarded every year to people in communities who go the extra mile to prevent and address crime in Alberta. The following may be nominated: individuals, youth justice committees, crime prevention organizations, victim services, restorative AAMDC justice organizations, and police. Deadline to submit your Policy Analyst nomination application is February 20, 2018. Learn more... Internal Claims Adjuster
Event Coordinator
Town of Elk Point Manager of Finance
Village of Consort FCM Webinar – Opportunities and best Chief Administrative Officer practices in climate change action: Introduction for elected officials Special Areas Board Property Administration Are you an elected official looking for a clear Clerk understanding of why your municipality should focus on City of Leduc climate change? Are you wondering how and where to Horticulture Specialist start? This introductory webinar explores how Canada's climate is changing and the challenges and opportunities ------this creates for municipalities. Learn ways you can champion climate change action in your community and Click here to view our job board. how you can gain support for climate related initiatives from internal and external stakeholders. Learn more...
2018 Alberta Healthy Community Symposiums District 3 Meeting Communities ChooseWell and the Alberta Cancer January 15, 2018 Prevention Legacy Fund are excited to announce that the District 1 Meeting 2018 Alberta Healthy Community Symposiums are January 26, 2018 being held in Edmonton on March 5-6 and Calgary on March 7-8. This year's theme is "Creating Communities for District 2 Meeting Everyone," which will address the topic of creating a sense February 2, 2018 of belonging and engaging and considering the needs of District 4 Meeting all community members when working to build healthier February 9, 2018 80 communities. Learn more...
Land Use 2018: Land, Water, & Society - May 30-31, 2018 View our Contact newsletter Land Use 2018 will bring together policy makers and archive or our member bulletin archive. researchers from Alberta and around the world to explore the themes of Land, Water & Society - how each category is interdependent on one another from a socioeconomic and environmental perspective, and why it's critical to develop proper policies and governance. Learn more...
Click the link above to watch our video, Where It All Starts: Rural Alberta with the Municipalities and Renewable Energy AAMDC Development: Education Session – featuring Doug! SAVE THE DATE
The AAMDC in partnership with the Miistakis Institute and Forward to friend the County of Newell is hosting an education session on January 23, 2018. The purpose of this event is to provide Share on Twitter municipal decision makers with information regarding the renewable energy approvals process for large scale wind and solar proposals. Use your own custom HTML Learn more...
AAMDC Seeking Applications for Charitable Gaming Model Committee Members
As the distribution of charitable gaming revenue in different geographic areas of Alberta continues to be an issue that concerns AAMDC members, the AAMDC Board of Directors is forming an advisory committee to provide a rural municipal perspective on the positive and negative attributes of the current charitable gaming model. Learn more...
Government of Canada Recreational Cannabis Consultations – Provide your 81 input!
On November 21, 2017, Health Canada released their Proposed Approach to the Regulation of Cannabis for public consultation. The AAMDC has since drafted a submission in response to the proposed regulations that highlights the need for the Government of Canada regulations to include consider municipal land use plans and other considerations when reviewing applications for cannabis cultivation and processing facilities. As is, the proposed regulations lack meaningful reference to municipalities’ important role in recreational cannabis production and processing. Learn more...
Spring 2018 Convention Registration is Now Open!
Our Spring 2018 Convention and Tradeshow are set to take place March 19-21 at the Shaw Conference Centre in Edmonton, Alberta, Canada. Delegates from member municipalities around Alberta are invited to hear plenary speakers, participate in breakout sessions and vote on the resolutions that guide the AAMDC’s advocacy efforts. Register today!
AAMDC Spring 2018 Tradeshow: Call for Vendors
Join the AAMDC Aggregated Business Services division, meet AAMDC members and share how your organization will benefit their municipalities. This year’s show will have 170 booths, with bulk display space available. Attached is information about the AAMDC 2018 Spring Tradeshow that will take place on Monday, March 19, 2018 at the Shaw Conference Centre in Edmonton.
The tradeshow will be the start to our Spring Convention, where we historically have over 650 delegates in attendance. 2018 will be the first AAMDC tradeshow our newly elected officials will see. We look forward to having your company join us and our delegates in March. Register today!
82 Coast-to-Coast Investments Help Canadians Drive Clean Canada launches global trade complaint vs U.S. over use of duties Advocates hope food policy will cook up growth for Alberta agriculture Varcoe: Alberta power prices and consumer surcharge heading higher Alberta to hold public sessions to gather information for '60s Scoop apology Alberta Health scraps plans to create rural hospital model Terry Jones: Canadian Finals Rodeo run done in Edmonton Natural gas restored in northwestern Alberta community, more outages feared Optimism returns to Grande Cache as coal mine plans to reopen
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83 January 18, 2018 | Volume 2018 Issue 3 | Download as PDF View this email in your browser
District-Endorsed Resolutions Update – Districts 3 and 5
To assist municipalities in avoiding resolutions that duplicate those endorsed in other districts, the AAMDC will provide the name and sponsoring municipality of resolutions endorsed at district meetings on a weekly basis as district meetings occur. Learn more...
Up Next: Issue Summaries For the next several weeks, the AAMDC will be offering special “Issue Summaries” to bring new councillors up to speed on some of main issues and initiatives that the AAMDC is currently working on. Each summary will give a short overview of the issue, with links to where readers can learn more. Feel free to contact us with any questions!
This Week: Asset Management
Learn more about the key Alberta Community Partnership – Local issues facing rural Land Use Planning Grants Available Alberta by reading 84 Alberta municipalities with populations under 3,500 who our position are working to complete a municipal development plan statements. (MDP) for the first time are invited to submit a grant application under the new, limited-term Alberta Community Partnership (ACP) Local Land Use Planning (LLUP) component from Municipal Affairs. Learn more... AAMDC Internal Claims Adjuster
Application Deadline for Charitable Event Coordinator Gaming Model Committee Extended Sturgeon County To ensure that all members have adequate time to Finance Student complete the required application process, the AAMDC has extended the application deadline for the Charitable Vegetation Management Gaming Model Committee to 4:00pm on Tuesday, Technicians I & II February 13, 2018. Learn more... Agricultural Inspector
Wheatland County Infrastructure and Asset Management General Manager, Alberta (IAMA) Workshop on February Transportation & Infrastructure Services 7 – Mark your calendar! City of Leduc Infrastructure and Asset Management Alberta (IAMA) is FCSS Community Facilitator hosting a workshop in Red Deer on February 7, 2018 focused on advancing your asset management program, ------including an interactive session on challenges and innovations in municipal asset management. Click here to view Learn more... our job board.
District 1 Meeting Older Canadians on the Move - The January 26, 2018 Expert Panel on the Transportation Needs of an Aging Population Report District 2 Meeting February 2, 2018 Recognizing the importance of ensuring the Canadian transportation system meets the needs of older adults, the District 4 Meeting February 9, 2018 Minister of Transport asked the Council of Canadian Academies (CCA) to provide an evidence-informed and authoritative assessment on the state of knowledge on the role of technology and innovation in improving the accessibility of the federal transportation system for older adults. The CCA assembled a panel of experts to develop Older Canadians on the Move, a 85 comprehensive, high-quality, expert panel study that View our Contact newsletter examines all modes of transportation. archive or our member bulletin archive. Learn more...
Help Inform the Sixties Scoop Apology
The Government of Alberta and the Sixties Scoop Indigenous Society of Alberta (SSISA) are inviting all survivors of the Sixties Scoop and their families to participate in engagement sessions across the province to Click the link above to help shape a truly meaningful apology. Have your voice watch our video, heard. Where It All Starts: Learn more... Rural Alberta with the AAMDC featuring Doug!
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Spring 2018 Convention Registration is Now Open!
86 Our Spring 2018 Convention and Tradeshow are set to take place March 19-21 at the Shaw Conference Centre in Edmonton, Alberta, Canada. Delegates from member municipalities around Alberta are invited to hear plenary speakers, participate in breakout sessions and vote on the resolutions that guide the AAMDC’s advocacy efforts. Register today!
Spring 2018 Hotel Bookings
Have you booked your accommodations for convention yet? Rooms are filling up fast, so get yours today! Learn more...
AAMDC Spring 2018 Tradeshow: Call for Vendors
Join the AAMDC Aggregated Business Services division, meet AAMDC members and share how your organization will benefit their municipalities. This year’s show will have 170 booths, with bulk display space available. Attached is information about the AAMDC 2018 Spring Tradeshow that will take place on Monday, March 19, 2018 at the Shaw Conference Centre in Edmonton. Register today!
Deadline Extended to Feb. 26 - Government Seeking Input on Farm and Ranch Technical Working Group OHS Recommendations
The Enhanced Protection for Farm and Ranch Workers Act was passed December 10, 2015 and came into effect January 1, 2016. The government engaged in a consultation process through the formation of six Technical Working Groups (TWGs) to support the design of workplace regulations and standards for the agriculture sector that reflects the unique nature of the farm and ranch industry. Recommendations from two of the TWGs were considered in the proposed changes to the Employment Standards and Labour Relations Codes. The Government of Alberta has released the recommendations from the remaining TWGs for public consultation and is seeking input from stakeholders.
87 Learn more...
Municipalities and Renewable Energy Development: Education Session – SAVE THE DATE
The AAMDC in partnership with the Miistakis Institute and the County of Newell is hosting an education session on January 23, 2018. The purpose of this event is to provide municipal decision makers with information regarding the renewable energy approvals process for large scale wind and solar proposals. Learn more...
Government of Alberta Releases Draft Caribou Range Plan
The woodland caribou is listed as a threatened species under the federal Species at Risk Act and Alberta’s Wildlife Act. In 2012, the federal government issued a requirement that provinces and territories must develop plans for caribou recovery by 2017. Learn more...
Company's collapse leaves Alberta highway contracts in question Ottawa explains how carbon tax revenues would be used Improving Alberta’s water and wastewater services Rise in fast-burning house fires heats up calls for sprinklers in homes How long to abstain from pot before hitting the road? Alberta researchers tackle the question New research helps fight mountain pine beetle The Rural Doctor Shortage and Why You Should Care About It
Website Twitter LinkedIn YouTube 88 MPWA Newsletter
January 2018 Diverse, Responsible & Connected Issue #14 Flow of the Peace
Save the Date Jan 11, 2018
What Flows Save the Date Page 1 Message from the Executive Director Page 2 From the Watershed Coordinator Page 3 Staff of MPWA Page 3 Watershed Stewardship Grant Update Page 4 Woodland Caribou Range Planning Page 4 Wetland Course Page 4 Riparian Management Course Update Page 4
Check out our DRAFT Integrated Watershed Management Plan! For copies please email Megan Graham at mpwa.admin@telus.net
Education Opportunities: If you are wanting a school visit from the Mighty Peace Watershed Alliance about our organization, wetlands or stewardship please contact Megan at [email protected]
89 MPWA Newsletter Page 2
From the Executive Director ‘s Desk By Rhonda Clarke-Gauthier
HAPPY NEW YEAR! As we enter into 2018, it is a good time to reflect on the planning activities of the Mighty Peace Watershed Alliance. In 2011 the MPWA was designated by Alberta Environment as the Watershed Planning and Advisory Council (WPAC) for the Alberta portions of the Peace River and Slave River basins under Water for Life: Alberta’s Strategy for Sustainability. The MPWA has made good progress under this mandate. By preparing and producing a State of the Watershed Report (March 2015) and in 2017 released a DRAFT Integrated Watershed Management Plan (IWMP) for the Peace & Slave basins. This major undertaking provides advice and direction to protect the long-term supply and quality of water resources for future generations. Our goal is to release the IWMP this spring as a consensus accepted plan. As some of the direction and planning initiatives within the IWMP have been long anticipated work, the MPWA has begun some IWMP implementation through strategic watershed partnerships with municipalities and stewardship groups. Through these partnerships the MPWA works towards achieving the Water for Life goals by providing opportunity for stakeholder planning initiatives, public engagement, education and water literacy, and collaborative work. Some current projects that address issues identified in the SOW and IWMP include: Source Water Protection Planning for the Grimshaw Gravels Aquifer, Improved Livestock Crossings, Riparian Restoration Planning, Water Management Planning, participation on the AER Area Based Regulatory committee, Wetlands identification and Wetlands Policy Education. Through much of our work we strive to educate and increase the public’s understanding of watershed protection and its importance by developing and providing programs on the protection and improvement of water quality, water quantity, and the health of the Peace Watershed. The MPWA has developed significant watershed planning knowledge, and is positioned to support collaboration on local watershed planning. As we identify and prioritize subwatersheds in the Peace River basin for future planning initiatives, we would be pleased to work with municipalities and groups to help shape those priorities. MPWA would be pleased to discuss watershed issues of concern and help find appropriate options for successful outcomes. If you have thoughts or suggestions for upcoming forums or earning events, please connect with us. For further information about the organization, our projects, or reports; please visit our website at www.mightypeacewatershedalliance.org
VISION The Peace is a healthy, sustainable watershed that supports our social, environmental and economic objectives. MISSION To promote watershed excellence, the Mighty Peace Watershed Alliance will monitor cumulative effects from land use practices, industry and other activities in the watershed and work to address issues through science, education, communication, policy and by supporting watershed stewardship
Diverse, Responsible & Connected! *Diverse group of people representing diverse interests. *Responsible for bringing those interests together. *Connected to all stakeholders across the watershed area.
MPWA Newsletter Page 3
Watershed Coordinator Adam Norris
The Peace Country is a unique part of Alberta and the issues here in the Peace and Slave Watersheds, although generally common to elsewhere, have a specific context. A need has been identified to improve the way farmers are able to move livestock across waterbodies for two reasons. First, the effort required by farmers to move livestock around a water body instead of across or through it can be substantial and going through the water body poses problems of its own. Second, there is a negative impact on the riparian zone and water body when livestock go through it instead of around or over it. In order to improve the function of water bodies and allow them to provide services such as water filtration, flood mitigation and drought mitigation. So here is our first crack at a made in the Peace Watershed livestock crossing solution. It involved the following: Brain power – our valued partners Agroforestry Woodlot Extension Society, Alberta Conservation Association, County of Grande Prairie, Cows and Fish, West County Watershed Society and plucky landowners. Materials – that which is lying around the farm, lying around the neighbour’s farm, lying about the oil patch. Braun – landowners. Benefactors – farmers, livestock and those downstream. Money: thanks to the Watershed Restoration and Resiliency Program for funding this project. This is an experiment stay tuned to find out how it works and what we will do going forward. Collaboration is helping us find innovative ways to deal with complex issues.
MPWA Staff
Rhonda Clarke—Gauthier, P.Ag.—Executive Director Adam Norris, M.Sc., B.i.T.—Watershed Coordinator Focuses on planning & technical project work Megan Graham— Education & Outreach Coordinator Focuses on various educational programs, resources & opportunities
Mighty Peace Watershed Alliance c/o Rhonda Clarke-Gauthier, Executive Director P.O. Box 217 McLennan, Alberta T0H 2L0 Phone: 780-324-3355 Fax: 780-324-3377 E-mail: [email protected] www.mightypeacewatershedalliance.org
Newsletter produced with support from AEP, Alberta Government
MPWA Newsletter Page 4 Watershed Stewardship Grant Update
The Watershed Stewardship Grant (WSG) Program provides funding to support collaborative, community-based stewardship efforts consistent with the principles, goals and outcomes of Alberta’s Water for Life strategy. Grants are generally issued once per year to eligible groups on a per-project basis. The Land Stewardship Centre hopes to announce the next call for applications for this important stewardship grant program in January 2018.
For further information or updates on the 2018 WSG program please visit their website at: http://www.landstewardship.org/apply-grant/
Woodland Caribou Range Planning Engagement
Alberta is taking leadership when it comes to recovering caribou herds, while also protecting Indigenous rights and respecting the livelihood of the many individuals and communities reliant upon resource industries within caribou ranges. We want to ensure caribou remain a part of our landscapes, and that we maintain strong, vibrant communities well into the future. Government of Alberta staff will be coming to communities that have an interest in caribou range planning in early 2018. Discussion will be focused on the Draft Provincial Woodland Caribou Range Plan with feedback helping to inform developing the range specific details. Sessions are being arranged in the following communities: - Whitecourt: February 20, 2018 - Edmonton: February 22, 2018 - Cold Lake: February 27, 2018 - Fort McMurray: March 1, 2018 - High Level: March 6, 2018
For Further information please visit their website at: https://talkaep.alberta.ca/caribou-range-planning
2018 Alberta Wetland Course
The Alberta Wetland Assessment and Impact Report Directive and Alberta Wetland Mitigation Directive were updated in 2017. Inad- dition to these changes, the Alberta Wetland Assessment & Impact Form was created for projects with low risk & temporary impacts to the aquatic environment. If you don’t know the difference between a WAIF and WAIR, it may be time to update your knowledge of the Alberta Wetland Policy in 2018. Whether you are new to understanding wetlands in Alberta or a practicing professional, Aquality Environmental Ltd offers a class- room based wetland course to inspire and prepare you for the upcoming season. The next Aquality Wetlands: From Classification to Policy Course will be offered: Edmonton - February 1st & 2nd ,Venue: Beaumont Community Center Calgary - February 15th & 16th, Venue: Glamorgan Community Center
For Further information please visit their website at: http://www.wetlandpolicy.ca/wetland-courses-with-aquality/
Riparian Management Course
On October 27 & 28 the Mighty Peace Watershed Alliance co-hosted a 2 day Riparian Management Course in Beaverlodge. The course was in partnership with the Alberta Conservation Association, Agroforest Woodlot Extension Society, County of Grande Prairie, and Cows & Fish.
The workshop had in class components as well as two field visits to Riparian sites within the area. Throughout the two days land owners learned how to maximize their riparian areas to provide benefits to there own area as well as the surrounding watershed, benefits to riparian restoration , conducting site assessments for determining the health of a riparian area. At the end of the workshop everyone had the opportunity to start creating a plan for a management plan for there own riparian area.
For further information on the workshop please contact Megan Graham at [email protected]
- 2 -
Council for the Town of High Level understands that you have recently installed an interpretive sign highlighting the building as a regional landmark and would like to apologize for the inconvenience this has caused you.
Sincerely,
Crystal McAteer Mayor
Cc: Town of High Level Council
Town of High Level 10511 – 103rd Street High Level, Alberta T0H 1Z0
Telephone: (780) 926-2201 Facsimile: (780) 926-2899 [email protected] www.highlevel.ca
File: 0360 LIB
January 10, 2018
Ben Bellamy (via email) High Level, AB T0H 1Z0
Dear Mr. Bellamy,
Thank you for your interest in the High Level Municipal Library Board.
I am pleased to advise you that the following motion was passed at the January 8, 2018 Council Meeting:
Resolution #014-18 THAT Council appoints Ben Bellamy to the High Level Municipal Library Board for a term of three years.
The Municipal Library Board will be notified of your appointment, as a copy of this letter will be provided.
Should you have any questions, please contact the undersigned at 780-821-4008.
Sincerely,
Sandra Beaton Municipal Secretary
Cc. High Level Municipal Library Board
Town of High Level 10511 – 103rd Street High Level, Alberta T0H 1Z0
Telephone: (780) 926-2201 Facsimile: (780) 926-2899 [email protected] www.highlevel.ca
File: 0360 LIB
January 10, 2018
Sarah Kristoff (via email) High Level, AB T0H 1Z0
Dear Ms. Kristoff,
Thank you for your interest in the High Level Municipal Library Board.
I am pleased to advise you that the following motion was passed at the January 8, 2018 Council Meeting:
Resolution #015-18 THAT Council appoints Sarah Kristoff to the High Level Municipal Library Board for a term of three years.
The Municipal Library Board will be notified of your appointment, as a copy of this letter will be provided.
Should you have any questions, please contact the undersigned at 780-821-4008.
Sincerely,
Sandra Beaton Municipal Secretary
Cc. High Level Municipal Library Board
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