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For Regular Council Meeting 2/8/2021 2:00:00 PM

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For Regular Council Meeting 2/8/2021 2:00:00 PM THE TOWN OF OKOTOKS REGULAR COUNCIL MEETING AGENDA Monday, February 8, 2021 2:00 PM - In Camera Session (Closed to Public) 3:00 PM - via livestream Pages 1. CALL TO ORDER 2. ADOPTION OF AGENDA 3. IN CAMERA ITEMS (At Council's discretion, this portion of the meeting may be closed to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part l of the Freedom of Information and Protection of Privacy (FOIP) Act.) 3.1. Land Issue/Negotiation (FOIP s. 24(1)(g)) (verbal report) 3.2. Chief Administrative Officer's 2021 Performance Objectives (FOIP s. 17(2)(e)) 4. DELEGATIONS / QUESTION PERIOD BY THE PUBLIC - 3:00 P.M. Requests to present live via remote access during this portion of the meeting can be made up until 12:00 noon the day of the Council Meeting. Written submissions for this portion of the meeting must be received no later than 12:00 noon the Wednesday prior to the Council Meeting. 5. MOTION(S) ARISING FROM IN CAMERA 6. MINUTES OF PREVIOUS MEETING 6.1. Regular Council Meeting - January 25, 2021 4 7. CHIEF ADMINISTRATIVE OFFICER’S REPORT 14 8. BUSINESS 8.1. Urban Deer Task Force Quarterly Report 25 The third quarterly update from the Urban Deer Task Force is provided to Council for information. 8.2. Draft Calgary Metropolitan Region Growth Plan 46 A final draft of the regional Growth Plan is provided for Council review. 2 8.3. Substitute Returning Officer Appointment 128 The appointment of a substitute returning officer for the 2021 Municipal Election is required by Council. 9. BYLAWS 9.1. Bylaw 12-20 - Road Closure 129 The purpose of Bylaw 12-20 is to close a portion of undeveloped government road allowance (2nd Street East) lying adjacent to Lot 1, Plan 001 2490 and Lot 2, Block 9, Plan 151 2944 to allow for the sale to adjacent landowners. This Bylaw is ready for second and third readings. 9.2. Bylaw 04-21 - Election Procedures Bylaw Amendment 143 The purpose of Bylaw 04-21 is to amend Election Procedures Bylaw 35- 20. This Bylaw is ready for three readings. 10. NOTICES OF MOTION 11. MOTIONS RE NOTICES 12. CORRESPONDENCE FOR ACTION 12.1. Candice Wyma, Fund Development Coordinator, Sheep River Health 154 Trust, Re: 2021 Funding Requests - January 26, 2021 13. COUNCILLOR INQUIRIES AND SUGGESTIONS 14. COUNCIL REPRESENTATIVE REPORTS 15. STATUTORY / NON-STATUTORY HEARING(S) - 7:00 P.M. 16. BYLAWS / BUSINESS RELATING TO HEARING(S) 17. RESPONSES TO COUNCILLOR INQUIRIES AND SUGGESTIONS 17.1. Mayor Robertson - Outdoor Ice Rink Fencing 159 17.2. Councillor Christophers - Website Email Addresses 160 17.3. Councillor Thorn - Outdoor Washrooms 161 17.4. Councillor Thorn - Recreational Fire Pits 162 18. CORRESPONDENCE FOR INFORMATION 18.1. Reeve Greg Sawchuk, Municipal District of Bonnyville No. 87, Re: Need 163 for a Stronger Western Canadian Muncial Advocate - January 20, 2021 3 18.2. Honourable Ric McIver, Minister of Municipal Affairs, Re: Minister's 165 Awards for Municipal Excellence - February 4, 2021 19. BOARD AND COMMITTEE MINUTES 19.1. Governance and Priorities Committee - January 18, 2021 167 19.2. Municipal Planning Commission - January 21, 2021 170 19.3. Okotoks Public Library Board - December 10, 2020 175 20. ADJOURNMENT 4 TOWN OF OKOTOKS UNADOPTED MINUTES FOR THE REGULAR COUNCIL MEETING HELD MONDAY, JANUARY 25, 2021 VIA VIDEOCONFERENCE COUNCIL PRESENT Mayor Robertson (arrived at 2:10 p.m.) Councillor Christophers Councillor Heemeryck Councillor Rockley Councillor Sands Councillor Thorn Councillor Watrin STAFF PRESENT Elaine Vincent, Chief Administrative Officer Janice Storch, Legislative Services Administrator 1. CALL TO ORDER Deputy Mayor Sands called the meeting to order and provided a traditional land acknowledgement at 2:07 p.m. 2. ADOPTION OF AGENDA MOTION 21.C.31 By Councillor Watrin That the agenda for the January 25, 2021 Regular Council Meeting be adopted as presented. Carried Unanimously Mayor Robertson absent 5 UNADOPTED COUNCIL MINUTES JANUARY 25, 2021 PAGE 2 of 10 3. IN CAMERA ITEMS MOTION 21.C.32 By Councillor Heemeryck That the meeting go In Camera as the matters to be discussed during this portion of the meeting are within one of the exceptions to disclosure in Division 2 of Part l of the Freedom of Information and Protection of Privacy (FOIP) Act at 2:09 p.m. Carried Unanimously Mayor Robertson absent 3.1 Land Purchase (FOIP s. 16(1)(c), 24(1)(c)(g) and 25(1)(c)) In Attendance Mayor Robertson (arrived at 2:10 p.m. and assumed the Chair) Councillors Christophers, Heemeryck, Rockley, Sands, Thorn, and Watrin Chief Administrative Officer Elaine Vincent Finance & Systems Director Ralph Ettenauer Development Services Director Jeff Greene Community Services Director Susan Laurin Infrastructure & Operations Director Chris Radford Protective Services Director Kelly Stienwand Corporate & Strategic Services Director Nancy Weigel Legislative & Policy Services Manager Cathy Duplessis Engineering Manager Jeremy Huet Information Technology Support Analyst Trevor Laboucane Legislative Services Administrator Patty Huber Legislative Services Administrator Janice Storch 3.2 Chief Administrative Officer's 2021 Performance Objectives/Priorities (FOIP s. 17(2)(e)) In Attendance Mayor Robertson Councillors Christophers, Heemeryck, Rockley, Sands, Thorn, and Watrin Chief Administrative Officer Elaine Vincent MOTION 21.C.33 By Councillor Thorn That the meeting come out of In Camera at 2:53 p.m. Carried Unanimously Break at 2:54 p.m. Reconvene at 3:03 p.m. 6 UNADOPTED COUNCIL MINUTES JANUARY 25, 2021 PAGE 3 of 10 5. MOTION(S) ARISING FROM IN CAMERA MOTION 21.C.34 By Councillor Thorn That the purchase of land, in the amount indicated within In Camera report 3.1, for the purpose of water storage to support the proposed regional water pipeline project, be approved. Source of Funds: Capital Off-Site Levy Water Reserve Carried Unanimously 4. DELEGATIONS / QUESTION PERIOD BY THE PUBLIC 4.1 Royal Canadian Legion Branch #291 Okotoks Malcolm Hughes, John MacCormack, and Bob McLeod, of the Royal Canadian Legion Branch #291 Okotoks, were in attendance to present a cheque to the Town of Okotoks to assist with Phase 2 construction of the Salute to Veterans Wall. 4.2 Open-pit Coal Mining Jayni Caldwell, Okotoks resident, was in attendance to provide her concerns regarding open-pit coal mining in Alberta. 6. MINUTES OF PREVIOUS MEETING 6.1 Regular Council Meeting - January 11, 2021 MOTION 21.C.35 By Councillor Watrin That the minutes of the Regular Council Meeting held January 11, 2021 be adopted as presented. Carried Unanimously 7. CHIEF ADMINISTRATIVE OFFICER’S REPORT Elaine Vincent, Chief Administrative Officer, reviewed the report containing information from Corporate Support, Community Services, Corporate & Strategic Services, and Protective Services. MOTION 21.C.36 By Councillor Rockley That the Chief Administrative Officer's Report for January 25, 2021 be received as information. Carried Unanimously 7 UNADOPTED COUNCIL MINUTES JANUARY 25, 2021 PAGE 4 of 10 8. BUSINESS 8.1 Affordable Housing Strategy Update Jeff Greene, Development Services Director, reviewed the report containing the issue that the Affordable Housing Strategy Update is provided to Council for information. Lisa Moffat, Principal, Resilience Planning, was in attendance and responded to questions from Council. MOTION 21.C.37 By Councillor Heemeryck That the Affordable Housing Strategy Update be received as information. Carried Unanimously Break at 4:19 p.m. Reconvene at 4:32 p.m. 8.2 2020 Fee Waiver Requests Report Susan Laurin, Community Services Director, reviewed the report containing the issue that the 2020 Fee Waiver Requests Report is provided to Council for information. MOTION 21.C.38 By Councillor Sands That the 2020 Fee Waiver Requests Report be received as information. Carried Unanimously 8.3 2021 Capital Budget Amendments Ralph Ettenauer, Finance & Systems Director, reviewed the report containing the issue that amendments to the 2021 Capital Budget are presented to Council for approval. MOTION 21.C.39 By Councillor Sands That the 2021 Capital Budget be amended by increasing the approved budget for Project 47 - Fire Engine Replacement in the amount of $0.205M. Funding Source: Grants Carried Unanimously MOTION 21.C.40 By Councillor Thorn That the 2021 Capital Budget be amended by adding a new project regarding the purchase of a used Waste Collection Truck in the amount of $0.080M. Funding Source: Waste Capital Reserve Carried Unanimously 8 UNADOPTED COUNCIL MINUTES JANUARY 25, 2021 PAGE 5 of 10 8.4 2020 Economic Development Update Colleen Thome, Economic Development Manager, and Josh Welz, Economic Development Specialist, reviewed the report containing the issue that the 2020 Economic Development Implementation Plan Update and 2021/22 Action Plan are provided to Council for information. MOTION 21.C.41 By Councillor Rockley That the 2020 Economic Development Implementation Plan Update and 2021/22 Action Plan be received as information. Carried Unanimously 8.5 Potential Additions to the 2018 - 2021 Strategic Priorities Nancy Weigel, Corporate & Strategic Priorities Director, reviewed the report containing the issue that consideration is sought as to whether additional priorities should be added to the 2018 - 2021 Strategic Priorities list, noting Council is in the final year of its term. MOTION 21.C.42 By Councillor Sands That no new priorities be added to the final year of the 2018 – 2021 Strategic Plan as recommended by the Governance and Priorities Committee. Carried Break at 5:28 p.m. Reconvene at 6:20 p.m. 8.6 January 2021 Progress Report - 2018 - 2021 Strategic Plan Christa Michailuck, Parks Manager, reviewed the report containing the issue that the 2018-2021 Strategic Plan Progress Report as of January 2021 is provided to Council for information. MOTION 21.C.43 By Councillor Sands That the 2018-2021 Strategic Plan Progress Report be received as information.
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