Republic of the DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS 1st DISTRICT ENGINEERING OFFICE REGIONAL OFFICE X Capitol Site, City

October 26, 2018

MINUTES OF PRE-BID CONFERENCE

1. Attendance Present were: No. Name Designation/Affiliation Time Arrived 1. RAMON B. MONTEMAYOR, JR. BAC Chairman 9:45 AM 2. OMAR G. DALISAY BAC Member (Provisional - End-user Rep. for Maint. Sect.) 9:46 AM 3. RAUL G. MELIG TWG Member 9:46 AM 4. CRISTINE R. PAGLINAWAN Secretariat Member 9:48 AM 5. JHAI POTULAN ZI 9 BUILDERS & SUPPLIES 9:48 AM 6. JEFFKLEIN GULTIAN MAMAWAG CONSTRUCTION 9:49 AM 7. MALVIN MALACAR RFB CONST.CORPORATION 9:49 AM 8. MARJORIE LOGRONIO MAMAWAG CONSTRUCTION 9:50 AM 9. ADELINA V. LITANON BAC Member 9:50 AM 10. LALENE G. FERNANDEZ Secretariat Head 9:55 AM 11. JULIUS KRISTOFER M. DAAPONG TWG Member 10:26 AM

2. Call to Order and Introduction

Engr. Ramon B. Montemayor, Jr., presiding officer, called to order at 10:30 a.m. for the pre-bid conference of the following projects:

1 Contract ID : 19KA0014 Contract Name : Preventive Maintenance of Road: Asphalt Overlay - along Sayre Highway (S00639MN) K1482 + 548 - K1486 + 048 Contract Location : Impasug-ong, Bukidnon Brief Description : Asphalt Overlay of Road Approved Budget Cost (ABC) : Php 82,919,555.00

2 Contract ID : 19KA0015 Contract Name : Preventive Maintenance of Road: Asphalt Overlay - on Specific Locations along Jct SH-Aglayan-Alanib-Ticalaan Rd (Aglayan-Basak) (S00633MN) K1518 + (-195) to K1525 + 036 Contract Location : Malaybalay City, Bukidnon Brief Description : Asphalt Overlay of Road Approved Budget Cost (ABC) : Php 95,500,000.00

3 Contract ID : 19KA0016 Contract Name : Construction of Concrete Road - Malaybalay- Road (Gingoog City-Kalhaan, Claveria-Bulonay-Malaybalay City), Brgy. Busdi to Bulonay Proper Section, Bukidnon Contract Location : Malaybalay City, Bukidnon Brief Description : Construction of Concrete Road Approved Budget Cost (ABC) : Php 72,375,000.00

4 Contract ID : 19KA0017 Contract Name : Construction of Concrete Road - Malaybalay-Gingoog Road (Gingoog City-Kalhaan, Claveria-Bulonay-Malaybalay City), Bulonay Proper to Ulayanon Section, Bukidnon Contract Location : Malaybalay City, Bukidnon Brief Description : Construction of Concrete Road Approved Budget Cost (ABC) : Php 72,375,000.00 Minutes of Pre-bid Conference on October 26, 2018 Page 2 of 3

5 Contract ID : 19KA0018 Contract Name : Retrofitting/Strenghtening of Bridge - Alanib Br. (B01233MN) along Jct SH-Aglayan-Alanib-Ticalaan Rd (Aglayan-Basak) Contract Location : , Bukidnon Brief Description : Retrofitting/Strengthening of Bridge Approved Budget Cost (ABC) : Php 4,900,000.00

6 Contract ID : 19KA0019 Contract Name : Rehabilitation/Major Repair of Bridge - Kalagangan Br. (B01646MN) along Kapalong-Talaingod-Valencia (Bukidnon) Rd Contract Location : San Fernando, Bukidnon Brief Description : Rehabilitation/Major Repair of Bridge Slope Protection Approved Budget Cost (ABC) : Php 4,900,000.00

7 Contract ID : 19KA0020 Contract Name : Widening of Bridge - Casisang Br. (B01252MN) along Jct SH-Impalambong-Old Casisang Rd Contract Location : Malaybalay City, Bukidnon Brief Description : Widening of bridge to 4 lanes Approved Budget Cost (ABC) : Php 25,480,000.00

8 Contract ID : 19KA0021 Contract Name : Construction of Multi-Purpose Building - Construction of Multi-Purpose Building, Brgy. Magsaysay, Malaybalay City, Bukidnon Contract Location : Malaybalay City, Bukidnon Brief Description : Construction of Multi-Purpose Building Approved Budget Cost (ABC) : Php 1,980,000.00

9 Contract ID : 19KA0022 Contract Name : Construction of Flood Mitigation Structure - Construction of Flood Control and Drainage, Brgy. Aglayan, Malaybalay City, Bukidnon Contract Location : Malaybalay City, Bukidnon Brief Description : Construction of Drainage Structure Approved Budget Cost (ABC) : Php 9,900,000.00

10 Contract ID : 19KA0023 Contract Name : Construction of Concrete Road - Concreting of Road, Brgy. Imbayao, Malaybalay City, Bukidnon Contract Location : Malaybalay City, Bukidnon Brief Description : Construction of Concrete Road Approved Budget Cost (ABC) : Php 9,900,000.00

11 Contract ID : 19KA0024 Contract Name : Construction of Concrete Road - Concreting of Road, Brgy. , Malaybalay City, Bukidnon Contract Location : Malaybalay City, Bukidnon Brief Description : Construction of Concrete Road Approved Budget Cost (ABC) : Php 17,820,000.00

5. Comments/Reactions from Bidders and BAC Members

MATTERS DISCUSSED ► The Bureau of Quality and Safety will regularly conduct Road Safety Audits to audit the implementation of the Traffic Management Plan and Occupational Safety and Health Program.

► The contractors were reminded to strictly implement the Traffic Management Plan and Occupational Safety and Health Program that are indicated in the Plans and incorporated in the POWs. Minutes of Pre-bid Conference on October 26, 2018 Page 3 of 3

► For the road widening projects, there will be no gap between old the old inner lanes and the new widened lanes.

► The pledge of equipment form must be completely filled-out and affidavit must be dated.

► During post qualification, the key personnel and pledged equipment shall be checked to avoid duplications and over assignments. Subtitute key personnel is allowed as long as equally qualified.

► As Stake and As Built Plans shall be printed in 100 GSM A3 size paper and scaled according to the Design Guidelines, Criteria and Standards (DGCS).

► Everyone is reminded that the performance track of the contractors, including NFCC and SLCC, shall be checked during post qualification.

► The PhilGEPS (Platinum) registration is sufficient and redundant documents need not be attached in the submitted technical bidding documents.

► The PCAB License with PCAB number is first in the updated checklist and the contractors are requested to secure a copy and use the updated checklist.

► We have our revised checklist just download at the philgeps & DPWH Website

► Projects 19KA0015 is cancelled due to wrong ABC and Perject 19KA0014,19KA0016 & 19KA0017 shall be Postponed until further notice.

► Review documents especially Bid Form & Equipment Pledge.

► Lastly, all pages in the financial bidding documents must be numbered and duly signed by the owner/proprietor or person in authority.

6. Adjournment

There being no other matters to be discussed and clarification to be made, the meeting was adjourned at 11:30 AM

Prepared by:

(sgd) LALENE G. FERNANDEZ Head of BAC Secretariat

Approved by:

(on official Business) (sgd) SOTERO Z. CANTIL, JR. OMAR G. DALISAY BAC Provisional Member BAC Provisional Member (End-User for Construction Section) (End-User for Maintenance Section)

(on official Business) (sgd) CATHERINE C. BUTIHEN ADELINA V. LITANON BAC Provisional Member BAC Regular Member (All-Types)

(on official Business) (sgd) JERRY A. ACUÑA RAMON B. MONTEMAYOR, JR. BAC Vice-Chairman BAC Chairman

R10.9 BAC SJBL/LGF