February 7, 2013 CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION 5130 Riverside Drive, Chino, CA 91710 4:30 p.m. – Closed Session 7:00 p.m. – Regular Meeting February 7, 2013
AGENDA
• The public is invited to address the Board regarding items listed on the agenda. Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item. • In compliance with the Americans with Disabilities Act, please contact the Administrative Secretary, Board of Education, if you require modification or accommodation due to a disability. • Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Chino Valley Unified School District Administration Center, 5130 Riverside Drive, Chino, California, during the regular business hours of 7:30 a.m. to 4:30 p.m., Monday through Friday.
I. OPENING BUSINESS
I.A. CALL TO ORDER – 4:30 P.M. 1. Roll Call 2. Public Comment on Closed Session Items 3. Closed Session
Discussion and possible action: a. Student Expulsion Matters (Education Code 35146, 48918 (c) & (j): Cases 12/13-17, 12/13-18, and 12/13-20. (15 minutes) b. Student Readmission Matters (Education Code 35146, 48916 (c)): Cases 11/12-14, 11/12-23, and 11/12- 49. (15 minutes) c. Student Admission Matters (Education Code 35146, 48916 (c)): Cases 12/13-03A and 12/13-05A. (15 minutes) d. Public Employee Discipline/Dismissal/Release (Government Code 54957): (30 minutes) e. Conference with Labor Negotiators (Government Code 54957.6): A.C.T. and CSEA negotiations. Agency designated representatives: Dr. Norm Enfield, Sandra Chen, Dr. Michelle Harold, and Dr. Heather Williams. (45 minutes) f. Public Employee Performance Evaluation (Government Code 54957): Superintendent. (30 minutes)
I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. Report Closed Session Action 2. Pledge of Allegiance 3. Invocation
I.C. PRESENTATIONS 1. Student Showcase: Glenmeade Elementary School
I.D. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA
The proceedings of this meeting are being recorded. Regular Meeting of the Board of Education February 7, 2013
In accordance with Board Bylaw 9323 Bylaws of the Board – Meeting Conduct, please: a) limit remarks to three minutes (total for all remarks); b) if a topic has been covered, limit remarks to new points; and c) please contact the Superintendent’s Office for procedures regarding complaints against employees, or see the Administrative Secretary, Board of Education, for the form.
I.E. COMMENTS FROM STUDENT REPRESENTATIVE
I.F. COMMENTS FROM EMPLOYEE REPRESENTATIVES
I.G. COMMENTS FROM COMMUNITY LIAISONS
I.H. CHANGES AND DELETIONS
II. ACTION
II.A. ADMINISTRATION
II.A.1. Restoration of Previously Approved Budget Motion Second Page 1 Reduction Items Preferential Vote: Recommend the Board of Education provide Vote: Yes No direction to the Superintendent regarding the restoration of previously approved budget reduction items.
II.A.2. Establishment of Chino Valley Unified School Motion Second Page 3 District Hall of Fame Preferential Vote: Recommend the Board of Education approve the Vote: Yes No establishment of the Chino Valley Unified School District Hall of Fame and authorize the Superintendent or designee to define guidelines and procedures in accordance with adopted policies and regulations of the District.
II.A.3. Establishment of Chino Valley Unified School Motion Second Page 4 District Committee for the Arts Preferential Vote: Recommend the Board of Education approve the Vote: Yes No establishment of the Chino Valley Unified School District Committee for the Arts and authorize the Superintendent or designee to define guidelines and procedures in accordance with adopted policies and regulations of the District.
2 Regular Meeting of the Board of Education February 7, 2013
II.B. FACILITIES, PLANNING, AND OPERATIONS
II.B.1. Proposed Name Change of District Facilities Motion Second Page 5 The Citizen’s Advisory Committee on the Naming Preferential Vote: of Facilities recommends the Board of Education Vote: Yes No name/rename District Facilities as follows: a) Rename the Professional Development Center/Media Services to the Samuel R. Burton Professional Development and Media Center b) Honor Mr. Bob Sheehan by allowing the placement of a bronze plaque at the Chino High School Varsity Baseball Field.
Motion Second III. CONSENT Preferential Vote: Vote: Yes No
III.A. ADMINISTRATION
III.A.1. Minutes of the Regular Meeting of January 17, 2013, and Minutes of the Page 7 Special Meeting of January 22, 2013 Recommend the Board of Education approve the minutes of the regular meeting of January 17, 2013, and minutes of the special meeting of January 22, 2013.
III.B. BUSINESS SERVICES
III.B.1. Purchase Order Register Page 17 Recommend the Board of Education approve/ratify the purchase order register, provided under separate cover.
III.B.2. Warrant Register Page 18 Recommend the Board of Education approve/ratify the warrant register, provided under separate cover.
III.B.3. Fundraising Activities Page 19 Recommend the Board of Education approve/ratify the fundraising activities.
III.B.4. Donations Page 23 Recommend the Board of Education accept the donations.
III.B.5. Legal Services Page 26 Recommend the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Fagen, Friedman & Fulfrost, LLP; and Thompson & Colegate LLP.
3 Regular Meeting of the Board of Education February 7, 2013
III.C. CURRICULUM AND INSTRUCTION
III.C.1. School Sponsored Trips Page 27 Recommend the Board of Education approve the following school sponsored trips: Woodcrest JHS, Chino Hills HS, and Don Lugo HS.
III.C.2. Proclamation for National School Counseling Week, February 4-8, 2013 Page 29 Recommend the Board of Education adopt the Proclamation for National School Counseling Week, February 4-8, 2013.
III.D. EDUCATIONAL SERVICES
III.D.1. Student Expulsion Cases 12/13-17, 12/13-18, and 12/13-20 Page 31 Recommend the Board of Education approve student expulsion cases 12/13-17, 12/13-18, and 12/13-20.
III.D.2. Student Readmission Cases 11/12-14, 11/12-23, and 11/12-49 Page 32 Recommend the Board of Education approve the student readmission cases 11/12-14, 11/12-23, and 11/12-49.
III.D.3. Student Admission Cases 12/13-03A and 12/13-05A Page 33 Recommend the Board of Education approve the student admission cases 12/13-03A and 12/13-05A.
III.D.4. 2013 Supplemental Summer Instruction Program and Special Education Page 34 Extended Year Recommend the Board of Education approve the 2013 Supplemental Summer Instruction Program and Special Education Extended Year.
III.D.5. Waiver of Requirement to Successfully Pass the California High School Page 36 Exit Exam Cases 13-03, 13-04, 13-05, 13-06, 13-07, 13-08, 13-09, 13-10, 13-11, 13-12, 13-13, 13-14, 13-15, 13-16, 13-17, 13-18, 13-19, 13-20, 13-21, 13-22, and 13-23 Recommend the Board of Education approve the waiver of requirement to successfully pass the California High School Exit Exam Cases 13-03, 13-04, 13-05, 13-06, 13-07, 13-08, 13-09, 13-10, 13-11, 13-12, 13-13, 13-14, 13-15, 13-16, 13-17, 13-18, 13-19, 13-20, 13-21, 13-22, and 13-23.
III.D.6. Proclamation Save a Sweet Heart Day on February 14, 2013 Page 38 Recommend the Board of Education adopt the proclamation for Save a Sweet Heart Day on February 14, 2013.
III.E. FACILITIES, PLANNING, AND OPERATIONS
III.E.1. Agreements for Contractor/Consultant Services Page 40 Recommend the Board of Education approve/ratify the Agreements for Contractor/Consultant Services with: Jennifer Jeffries, Superintendent; Master Contracts with Leadership Inspirations, Purchasing; Weinerschnitzel/dba 4 Regular Meeting of the Board of Education February 7, 2013
Valley Roasters, III, Inc., Purchasing; Contract to be Amended with City of Chino, Health Services; and Contract to be Ratified with Launch Lady, Communications.
III.E.2. Surplus/Obsolete Property Page 42 Recommend the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.
III.E.3. Rejection of Bid 12-13-04, Science Lab and Transitional Kindergarten Page 44 Addition at Oxford Preparatory Academy and Authorization to Rebid Recommend the Board of Education reject all bids received for Bid 12-13-04, Science Lab and Transitional Kindergarten Addition at Oxford Preparatory Academy and authorize staff to rebid the project.
III.E.4. Sub-Fund 35-9735 for Magnolia JHS Modernization Page 46 Recommend the Board of Education approve Sub-Fund 35-9735 for Magnolia JHS modernization.
III.E.5. Fund 35 Sub-Fund Closure for Dickey ES Modernization Page 47 Recommend the Board of Education approve the Fund 35 Sub-Fund closure for Dickey ES modernization.
III.F. HUMAN RESOURCES
III.F.1. Certificated/Classified Personnel Items Page 48 Recommend the Board of Education approve/ratify the certificated/classified personnel items.
III.F.2. Rejection of Claim Page 58 Recommend the Board of Education reject the claim and refer it to the District’s insurance adjuster.
III.F.3. Iowa State University of Science and Technology—Dietetics Internship Page 59 Recommend the Board of Education approve the Iowa State University of Science and Technology—Dietetics Internship.
IV. INFORMATION
IV.A. EDUCATIONAL SERVICES
IV.A.1. Williams Settlement Legislation Quarterly Uniform Complaint Report Page 65 Summary for April Through June 2012 Recommend the Board of Education receive for information the Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for April through June 2012. 5 Regular Meeting of the Board of Education February 7, 2013
IV.A.2. Williams Settlement Legislation Quarterly Uniform Complaint Report Page 67 Summary for October Through December 2012 Recommend the Board of Education receive for information the Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for October through December 2012.
IV.A.3. District Second Quarterly Report of Findings 2012/2013—Williams Page 69 Settlement Requirement Recommend the Board of Education receive for information the District Second Quarterly of Findings 2012/2013—Williams Settlement requirement.
IV.B. HUMAN RESOURCES
IV.B.1. Revision of Board Policy and Administrative Regulation 3320 Business Page 72 and Noninstructional Operations—Claims and Actions Against the District Recommend the Board of Education receive for information the revision of Board Policy and Administrative Regulation 3320 Business and Noninstructional Operations—Claims and Actions Against the District.
IV.B.2. New Administrative Regulation 4112.6 All Personnel—Personnel Files Page 81 Recommend the Board of Education receive for information the new Administrative Regulation 4112.6 All Personnel—Personnel Files.
V. COMMUNICATIONS
BOARD MEMBERS AND SUPERINTENDENT
VI. ADJOURNMENT
Date posted: February 1, 2013 Prepared by: Patricia Kaylor, Administrative Secretary, Board of Education
6 ACTION ADMINISTRATION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement ● Safe Schools ● Positive School Climate Humility ● Civility ● Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
SUBJECT: RESTORATION OF PREVIOUSLY APPROVED BUDGET REDUCTION ITEMS
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BACKGROUND
As part of the District-wide Budget Reduction Plan, the Board of Education voted on February 2, 2012 to eliminate and reduce various positions in the District. These board approved budget reductions, coupled with the passage of Proposition 30, allowed the District to attain fiscal solvency for 2012/2013, 2013/2014, and 2014/2015.
At its January 22, 2013 budget study meeting, Board members requested several previously approved budget reduction items, along with the Superintendent’s recommended restoration items, be placed on the February 7, 2013 Board agenda for discussion and action.
The Superintendent is recommending the restoration of specific budget items for one fiscal year only, with the intention of maintaining District fiscal solvency for the current and two subsequent years.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education provide direction to the Superintendent regarding the restoration of previously approved budget reduction items.
FISCAL IMPACT
Estimated $507,667 to the General Fund for the remainder of 2012/2013 school year and estimated $9,336,495 for 2013/2014.
WMJ:pk
February 7, 2013 Page 1 SUPERINTENDENT'S RECOMMENDATIONS
February 7, 2013
SUPERINTENDENT'S RECOMMENDED RESTORATIONS FOR 2012/2013 ONLY 2012-2013 2013-2014 2014-2015
1 Increase work year for A.P. Secretary at HS by 5 days to 180 days (8 FTE) ($8,025)
2 CHAMP 2012/2013 furloughs ($463,904)
3 Restore Board stipends by 5% (6 months) ($1,179)
4 Board Request: In lieu of restoring Board stipends, add one ES Music Teacher for remaining school year (1 FTE) ($34,559)
($507,667) $0 $0
SUPERINTENDENT'S RECOMMENDED RESTORATIONS FOR 2013/2014 ONLY 2012-2013 2013-2014 2014-2015
1 Grade Level/Department Chair Stipend ($368,250)
2 Elementary School Assistant Principal (20 FTE) ($2,206,108)
3 Junior High School Assistant Principal (2 FTE) ($227,646)
4 School Nurse (15 FTE) ($1,433,127)
5 Elementary Music Program (9 FTE) ($817,781)
6 High School Counselor (23 FTE) ($2,380,729)
7 Intervention Counselor at JHS (5.4 FTE/7 positions) ($456,821)
8 Adult Education ($300,000)
9 Home-to-School Transportation 7-8 ($121,966)
10 Home-to-School Transportation 9-12 ($119,494)
11 Athletic Transportation and Band Competition Transportation ($382,500)
12 Elementary Library/Media Center Assistant (20 positions) ($207,993)
13 Increase Attendance Clerk at HS (3.75 FTE) ($186,055)
14 Increase work year for A.P. Secretary at HS by 5 days to 180 days (8 FTE) ($8,025)
15 Sub use budget at all school sites ($120,000)
$0 ($9,336,495) $0
TOTAL ($507,667) ($9,336,495) $0
February 7, 2013 Page 2 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
SUBJECT: ESTABLISHMENT OF CHINO VALLEY UNIFIED SCHOOL DISTRICT HALL OF FAME
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BACKGROUND
The Board of Education believes in the importance of recognizing individuals and major contributors who have distinguished themselves by their contributions to public education and the Chino Valley community. As such, a Board member requested that the Board manifest its belief by establishing the Chino Valley Unified School District Hall of Fame.
The permanent honor of being elected to the Chino Valley Unified School District Hall of Fame will represent individuals who, through their individual actions, have contributed to the established vision of the District.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the establishment of the Chino Valley Unified School District Hall of Fame and authorize the Superintendent or designee to define guidelines and procedures in accordance with adopted policies and regulations of the District.
FISCAL IMPACT
To be determined.
WMJ:pk
February 7, 2013 Page 3 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
SUBJECT: ESTABLISHMENT OF CHINO VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE FOR THE ARTS
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BACKGROUND
At the December 13, 2012 meeting of the Board of Education, a Board member requested the creation of an arts committee to focus on procuring grants to supplement the arts and enhance student learning. By researching and applying for grants from all available resources, it will be the intent of the council to expand the arts for all students. The establishment of an arts committee is appropriate to such aims.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the establishment of the Chino Valley Unified School District Committee for the Arts, and authorize the Superintendent or designee to define guidelines and procedures in accordance with adopted policies and regulations of the District.
FISCAL IMPACT
None.
WMJ:pk
February 7, 2013 Page 4 FACILITIES, PLANNING, AND OPERATIONS CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: PROPOSED NAME CHANGE OF DISTRICT FACILITIES
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BACKGROUND
On January 19, 2012, the Board of Education received a request from the Committee for the Samuel Burton Adult Education Center to consider renaming the Chino Valley Adult School to the Samuel Burton Adult Education Center. The committee revised their proposal to honor Mr. Burton by changing the name of the CVUSD Professional Development Center/Media Services to the Samuel R. Burton Professional Development and Media Center.
On October 14, 2012, the District received a request from Chino High School teacher, Felicia Ambrosia, to consider naming the varsity baseball field at Chino High School after former longtime varsity baseball coach and District employee, Bob Sheehan.
A Citizens Advisory Committee on the Naming of Facilities was appointed by the Board and meetings were held on November 5 and 26, 2012, to discuss the naming proposals, fiscal impact, and impacts to the educational program. Beginning December 12, 2012, the public was notified through the local news media, the District website and cable channel of the 30- day opportunity to submit recommendations for naming these facilities.
On January 17, 2013, the Board held a public hearing on the proposed name changes and entertained public comments. The item is before the Board for further public comment and to take action on the requests.
RECOMMENDATION
The Citizen’s Advisory Committee on the Naming of Facilities recommends the Board of Education name/rename District Facilities as follows:
February 7, 2013 Page 5 a) Rename the Professional Development Center/Media Services to the Samuel R. Burton Professional Development and Media Center b) Honor Mr. Bob Sheehan by allowing the placement of a bronze plaque at the Chino High School Varsity Baseball Field.
FISCAL IMPACT
None.
WMJ:GJS:ljt
February 7, 2013 Page 6 CONSENT ADMINISTRATION CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION January 17, 2013
MINUTES
I. OPENING BUSINESS
I.A. CALL TO ORDER – 4:00 P.M.
1. Roll Call President Orozco called to order the regular meeting of the Board of Education, Thursday, January 17, 2013, at 4:00 p.m. with Cruz, Dickie, Hernandez-Blair, Na, and Orozco present.
Administrative Personnel Wayne M. Joseph, Superintendent Victoria L. Broberg, Assistant Superintendent, Curriculum and Instruction Sandra H. Chen, Assistant Superintendent, Business Services Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Patricia M. Miller, Assistant Superintendent, Educational Services Gregory J. Stachura, Assistant Supt., Facilities, Planning, and Operations
2. Public Comment on Closed Session Items None.
3. Closed Session President Orozco adjourned to closed session at 4:00 p.m. regarding conference with legal counsel anticipated litigation; student discipline matters; student readmissions; a student admission; public employee discipline/dismissal/release; and conference with labor negotiators.
I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M.
1. Report Closed Session Action President Orozco reconvened the regular meeting of the Board of Education at 7:11 p.m. The Board met in closed session from 4:00 p.m. to 7:05 p.m. regarding conference with legal counsel anticipated litigation; student discipline matters; student readmissions; a student admission; public employee discipline/dismissal/release; and conference with labor negotiators. No action was taken that required public disclosure.
2. Pledge of Allegiance Members of Don Lugo High School CIF Champions Boy’s Varsity Water Polo team led the Pledge of Allegiance.
February 7, 2013 Page 7 Minutes of the Regular Meeting of the Board of Education January 17, 2013
3. Invocation Board member Charles Dickie gave the invocation.
I.C. PRESENTATIONS
1. Pomona Valley Hospital Medical Center Jim Dale, Vice President of the Pomona Valley Hospital Medical Center presented two sponsorship checks totaling $10,000.00 to the District in support of the Attendance Counts! campaign.
2. 2011/2012 Independent Financial Audit Report Greg Cook, Vavrinek, Trine, and Day, presented the 2011/2012 Independent Financial Audit Report.
I.D. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA
Diane Boudreaux addressed the Board regarding charter schools.
I.E. COMMENTS FROM STUDENT REPRESENTATIVE
Alexa Uekert provided updates on high school activities: said Chino Hills HS hosted a Castle student leadership development day and held its winter sports rally, are preparing for an upcoming muscle contest, and Sadie Hawkins dance; said Ayala and Chino HS are also preparing for their Sadie Hawkins dance; and Don Lugo HS hosted a coffee morning for parents, and hosted a dance showcase for dance team.
I.F. COMMENTS FROM EMPLOYEE REPRESENTATIVES
Justine Cunningham, A.C.T. President, spoke about the item regarding renaming the Professional Development Center in honor of Samuel Burton and said she concurs with the idea; said Superintendent Joseph and she have been making site visits and have completed the high school visits and are now working on junior high school site visits and received good feedback from the majority of the sites visited and appreciated openness and candor; thanked him for that opportunity and said it has been a good thing for staff to see; said she visited Chino Hills HS before the Christmas vacation and that there was a scheduling conflict which ended up upsetting the PTSA parents who were working on a staff holiday breakfast and had invested time, cost, and effort on the event; said she may have caused some hurt feelings because she asked parents and students to leave, but that was not her intent as she was not aware of the scheduling conflict; said the Association does appreciate the work parents do for students; and closed by saying that she has submitted a letter to the Chino Champion regarding that mistake.
2 February 7, 2013 Page 8 Minutes of the Regular Meeting of the Board of Education January 17, 2013
Denise Arroyo, CSEA President, wished everyone a happy new year and said she hopes everyone had an enjoyable holiday and had plenty of rest; and said that bus driver Lucia Quinonez lost her battle with cancer, and thanked James Na, Andrew Cruz, and Greg Stachura for attending funeral services; said that maintenance worker Bob Burnath lost his 18-year-old step son; said Cindy Swanson, purchasing clerk, lost her 89-year-old mother; spoke about Prop 30 passing and the Governor’s state budget and about the restoration of days and hours to the positions that were reduced; and closed by saying that she had the privilege to have known Sam Burton and that he treated everyone with respect.
I.G. COMMENTS FROM COMMUNITY LIAISONS
John DeMonaco, Chino Valley Independent Fire Board, said the Fire District had its reorganization and that Sarah Evinger is now president and he is vice president; said the District liaison will be either himself or Ed Gray; and said that the Fire Board extended a job offer for a new fire chief and are hoping that an announcement can be made soon.
I.H. CHANGES AND DELETIONS
The following change was read into the agenda: Item III.C.1., School Sponsored Trips, under Don Lugo HS, added State FFA Leadership Conference, January 25-26, 2013, Idyllwild, California.
II. ACTION
II.A. ADMINISTRATION
II.A.1. California School Boards Association Delegate Assembly Appointment Charles Dickie nominated Sylvia Orozco to serve as the delegate from the Chino Valley Unified School District to the California School Boards Association Delegate Assembly for a term beginning April 1, 2013, through March 31, 2015. There were no further nominations. Sylvia Orozco was selected by unanimous consent as delegate from the Chino Valley Unified School District to the California School Boards Association Delegate Assembly for a term beginning April 1, 2013, through March 31, 2015.
II.B. CURRICULUM AND INSTRUCTION
II.B.1. ConnectEd: The California Center for College and Career/James Irvine Foundation Grant Moved (Na) seconded (Cruz) carried unanimously (5-0) to approve ConnectEd: The California Center for College and Career/James Irvine Foundation Grant. Student representative voted yes.
3 February 7, 2013 Page 9 Minutes of the Regular Meeting of the Board of Education January 17, 2013
II.C. FACILITIES, PLANNING, AND OPERATIONS
II.C.1. Public Hearing to Receive Community Input on the Proposed Name Change of District Facilities President Orozco opened the public hearing regarding renaming or naming the Professional Development/Media Center at 7:40 p.m. Alan Berg addressed the Board. President Orozco closed the public hearing at 7:43 p.m. President Orozco opened the public hearing regarding renaming or naming the Chino High School Varsity Baseball Field at 7:44 p.m. Mike McDermott, Jill Henderson, Felicia Ambrosia, and Greg Setlich addressed the Board. President Orozco closed the public hearing at 7:58 p.m.
II.D. HUMAN RESOURCES
II.D.1. Adoption of the Effects of Layoffs Memorandum of Understanding Between the California School Employees Association, Chapter No. 102, and the Chino Valley Unified School District Moved (Na) seconded (Dickie) carried unanimously (5-0) to adopt the Effects of Layoffs Memorandum of Understanding between the California School Employees Association, Chapter No. 102, and the Chino Valley Unified School District. Student representative voted yes.
III. CONSENT
Irene Hernandez-Blair pulled for separate action item III.B.4., Donations. Moved (Na) seconded (Hernandez-Blair) carried unanimously (5-0) to approve the remainder of the consent items. Student representative voted yes.
III.A. ADMINISTRATION
III.A.1. Minutes of the Organizational Meeting of December 13, 2012 Approved the minutes of the organizational meeting of December 13, 2012.
III.B. BUSINESS SERVICES
III.B.1. Purchase Order Register Approved/ratified the purchase order register.
III.B.2. Warrant Register Approved/ratified the warrant register.
III.B.3. Fundraising Activities Approved/ratified the fundraising activities.
4 February 7, 2013 Page 10 Minutes of the Regular Meeting of the Board of Education January 17, 2013
III.B.4. Donations Moved (Na) seconded (Dickie) carried unanimously (5-0) to accept the donations. Student representative voted yes.
III.B.5. Legal Services Approved payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Chidester, Margaret A. & Associates; and Fagen, Friedman & Fulfrost, LLP.
III.B.6. Signature Authorizations for Chino Valley Unified School District Approved the signature authorizations for Chino Valley Unified School District.
III.C. CURRICULUM AND INSTRUCTION
III.C.1. School Sponsored Trips Approved the following school sponsored trips: Rolling Ridge ES, Chino Hills HS, and Don Lugo HS, as amended.
III.C.2. Revision of Board Policy 5111 Instruction—Admission Approved the revision of Board Policy 5111 Instruction—Admission.
III.C.3. Revision of Board Policy 5126 Instruction—Awards for Achievement Approved the revision of Board Policy 5126 Instruction—Awards for Achievement.
III.D. EDUCATIONAL SERVICES
III.D.1. Student Expulsion Cases 12/13-12, 12/13-15, and 12/13-16 Approved student expulsion cases 12/13-12, 12/13-15, and 12/13-16.
III.D.2. Student Readmission Cases 10/11-40, 10/11-45, 10/11-67, 11/12-37, 11/12-41, 11/12-45, 11/12-46, and 11/12-50 Approved the student readmission cases 10/11-40, 10/11-45, 10/11-67, 11/12- 37, 11/12-41, 11/12-45, 11/12-46, and 11/12-50.
III.D.3. Student Admission Case 12/13-04A Approved the student admission case 12/13-04A.
III.E. FACILITIES, PLANNING, AND OPERATIONS
III.E.1. Agreements for Contractor/Consultant Services Approved/ratified the Agreements for Contractor/Consultant Services with: Kids DJ Entertainment, Purchasing Department, and BMX Freestyle Team, Purchasing Department.
III.E.2. Surplus/Obsolete Property Declared the District property surplus/obsolete and authorized the Purchasing Department to sell/dispose of said property. 5 February 7, 2013 Page 11 Minutes of the Regular Meeting of the Board of Education January 17, 2013
III.F. HUMAN RESOURCES
III.F.1. Certificated/Classified Personnel Items Approved/ratified the certificated/classified personnel items.
III.F.2. Rejection of Claim Rejected the claim and referred it to the District’s insurance adjuster.
III.F.3. Revision of Board Policy 5145.3 Students—Nondiscrimination/ Harassment of Students Approved the revision of Board Policy 5145.3 Students— Nondiscrimination/Harassment of Students.
III.F.4. New Job Descriptions for Behavior Intervention Coordinator and Behavior Intervention Psychologist Approved the new job descriptions for Behavior Intervention Coordinator, and Behavior Intervention Psychologist.
IV. INFORMATION
IV.A. BUSINESS SERVICES
IV.A.1. 2011/2012 Independent Auditor’s Annual Financial Audit Report Received for information the 2011/2012 Independent Auditor’s Annual Financial Audit Report.
IV.B. HUMAN RESOURCES
IV.B.1. New Administrative Regulation 4112.6 All Personnel—Personnel Files Received for information the new Administrative Regulation 4112.6 All Personnel—Personnel Files. President Orozco requested the item be brought back with a change.
V. COMMUNICATIONS
BOARD MEMBERS AND SUPERINTENDENT
Charles Dickie said that he had bronchitis twice since the last Board meeting; said that as president last year he enjoyed signing donation letters and that he noticed tonight’s donations amounted to approximately $30,000.00; and said that at last week’s Chino Hills council meeting David Black and Fred Youngblood were honored for their service.
6 February 7, 2013 Page 12 Minutes of the Regular Meeting of the Board of Education January 17, 2013
Andrew Cruz said that he attended and participated in lots of events; said that he and James Na observed Don Lugo HS classes - amongst many things were students on task and teachers using the latest instructional strategies; said that he, Charles Dickie, and Sylvia Orozco participated in the Make a Child Smile event sponsored by the Chino Valley Fire District; and attended the Baldy View ROP Law Enforcement Academy Class 60 graduation.
Irene Hernandez-Blair visited the Virtual Academy, Chino Valley Learning Academy, Buena Vista Continuation HS, and thanked Mr. Carr, Mr. Ron Mead, Mr. Luis Garcia, Mr. Vasquez, and Anna Purcell for the insight they provided regarding their campuses and students; asked community members to consider contributing to the efforts of Rolling Ridge ES parents who are trying to raise $20,000.00 for special equipment for the autism pre-school.
James Na said he has been asked questions from friends, parents, and educators regarding how the new Board members are doing, and responds that they are doing an excellent job, they have their heart in the right place, and they are here to serve parents, students, staff, and teachers; attended CSEA unit member Lucia Quinonez’ funeral service last week; visited one of the District’s teachers in the hospital and that he was pleased to learn that many fellow teachers donated their vacation time to support their fellow teacher; said that he learned Noah’s Ark was able to fit 30,000 sheep-sized animals and that it took him almost 50 years to learn this; closed by wishing everyone a happy new year and said he loves our students, parents, teachers, and staff members.
Superintendent Joseph congratulated Derek Bub, Chino Hills High School athletic director, for being selected as the Southern Section recipient of the Norm MacKenzie Award for 2012/2013; congratulated Brian Engstrom, LEAD Academy Coordinator and math teacher at Don Lugo HS, for being selected as a finalist for the Educator of the Year by the California League of High Schools in this region; and welcomed everyone back and wished everyone a happy 2013.
President Orozco extended happy new year’s wishes and said she hopes everyone had good holidays with family and friends; congratulated Don Lugo HS water polo team for their championships; attended the Governor’s Budget Workshop and heard great news and is cautiously optimistic; invited the public to attend the next budget session scheduled for January 22 at 5:00 p.m.; said Chino Hills Parks and Recreation will be breaking ground for their new community center and distributed a fundraiser announcement for that; said the Citizens for Kids Educational Foundation membership drive is currently taking place and that since its 2003 inception they have raised over a million dollars to help bridge the funding gap; said the Reading-A-Thon will be held from February 25 through March 1 and that last year more than $90,000.00 was raised: and closed by saying that the Foundation is seeking applications for membership and encouraged everyone who has an interest in serving students to look into it.
7 February 7, 2013 Page 13 Minutes of the Regular Meeting of the Board of Education January 17, 2013
VI. ADJOURNMENT
President Orozco adjourned the regular meeting of the Board of Education at 8:22 p.m.
______Sylvia Orozco, President Irene Hernandez-Blair, Clerk
Recorded by: Patricia Kaylor, Administrative Secretary, Board of Education
8 February 7, 2013 Page 14
CHINO VALLEY UNIFIED SCHOOL DISTRICT SPECIAL MEETING OF THE BOARD OF EDUCATION Budget Study Session January 22, 2013
MINUTES
I. OPENING BUSINESS
I.A. CALL TO ORDER – 5:00 P.M.
1. Roll Call President Orozco called to order the special meeting of the Board of Education, Tuesday, January 22, 2013, at 5:00 p.m. with Blair, Cruz, Dickie, Na, and Orozco.
Administrative Personnel Wayne M. Joseph, Superintendent Victoria L. Broberg, Assistant Superintendent, Curriculum and Instruction Sandra H. Chen, Assistant Superintendent, Business Services Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Patricia M. Miller, Assistant Superintendent, Educational Services Gregory J. Stachura, Assistant Supt., Facilities, Planning, and Operations
2. Pledge of Allegiance Superintendent Joseph led the Pledge of Allegiance.
3. Invocation Board Member Andrew Cruz gave the invocation.
I.B. COMMENTS FROM THE AUDIENCE ON ITEMS ON THE AGENDA
Denise Arroyo, CSEA President, addressed the Board regarding CSEA reductions; Justine Cunningham, A.C.T. President, addressed the Board regarding restorations for 2013/2014; Lucas Lam addressed the Board regarding counselors; Krista Landgraf addressed the Board regarding GATE budget; and Cindi Garcia addressed the Board regarding assistant principal secretaries.
February 7, 2013 Page 15 Minutes of the Special Meeting of the Board of Education January 22, 2013
I.C. BUDGET STUDY SESSION
Wayne M. Joseph, Superintendent and Sandra Chen, Assistant Superintendent of Business Services
1. Budget Study Session of the Chino Valley Unified School District Superintendent Joseph and Sandra Chen, Assistant Superintendent of Business Services, reviewed: common school financial terms; CVUSD First Interim Multiyear Budget Recap; Governor’s 2013/2014 Budget Proposal; the road ahead; and Superintendent’s recommendations and next steps. Board member Na said that he would like to see line item 3 removed from the Superintendent’s recommendations, add one music teacher for the rest of the year, and increase the GATE stipend to its previous level for next year. President Orozco requested that the entire list of recommended restorations, plus those requested by Board members be included for the Board’s consideration; and Irene Hernandez-Blair requested information regarding how many positions were eliminated and how many are being brought back so that she is able to compare (who and what was eliminated).
II. ADJOURNMENT
President Orozco adjourned the budget study session at 6:09 p.m.
______Sylvia Orozco, President Irene Hernandez-Blair, Clerk
Recorded by: Patricia Kaylor, Administrative Secretary, Board of Education
February 7, 2013 Page 162 BUSINESS SERVICES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: PURCHASE ORDER REGISTER
======
BACKGROUND
Board Policy 3310 Business and Noninstructional Operations – Purchasing requires approval/ratification of purchase orders by the Board of Education. A purchase order is a legal contract between a district and vendor, containing a description of each item listed and/or a statement to the effect that supplies, equipment or services furnished herewith shall be in accordance with specifications and conditions.
Purchase orders represent a commitment of funds. No items on this register will be processed unless within budgeted funds. The actual payment for the services or materials is made with a warrant (check) and reported on the warrant register report.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the purchase order register, provided under separate cover.
FISCAL IMPACT
$376,251.93 to all District funding sources.
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February 7, 2013 Page 17 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: WARRANT REGISTER
======
BACKGROUND
Education Code 42650 requires the Board to approve and/or ratify all warrants. These payments are made in the form of warrants, and the warrant (check) form is approved by the County Superintendent.
All items listed are within previously budgeted amounts. There is no fiscal impact beyond currently available appropriations.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the warrant register, provided under separate cover.
FISCAL IMPACT
$3,686,110.52 to all District funding sources.
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February 7, 2013 Page 18 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: FUNDRAISING ACTIVITIES
======
BACKGROUND
Board Policy 3452 Business and Noninstructional Operations – Student Activity Funds and Board Policy 1230 Community Relations – School Connected Organizations require that fundraising activities be submitted to the Board of Education for approval.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the fundraising activities.
FISCAL IMPACT
None.
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February 7, 2013 Page 19 CHINO VALLEY UNIFIED SCHOOL DISTRICT February 7, 2013
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Butterfield ES
PTA Newspaper Subscription Sale 3/1/13 - 4/1/13
Cortez ES
PFA E-Waste Recycling 2/9/13 PFA Popcorn Sale 2/25/13 - 3/11/13
Glenmeade ES
PTA Orange County Register Sale 2/8/13 - 6/11/13
Hidden Trails ES
PTA Donation Luncheon Ticket Sale 2/13/13
Litel ES
PTA Valentine Gram Sale 2/8/13 - 2/14/13 PTA Yearbook Dedication Sale 2/8/13 - 2/14/13 PTA Yearbook Advertisement Sale 2/8/13 - 5/1/13 PTA Yearbook Sale 2/8/13 - 6/11/13 PTA Mother/Son Bowling Event 2/21/13 PTA Father/Daughter Dance 3/8/13 PTA Open House Refreshment Sale 5/22/13
Marshall ES
PTO Carl's Jr. Night Out 2/23/13
Rhodes ES
PEP Club Chick-fil-A Night Out 2/13/13 PEP Club Bingo 3/1/13 PEP Club Dance-A-Thon 3/19/13 PEP Club In-N-Out Night 4/11/13 PEP Club Bingo 4/12/13 PEP Club Carnival 4/26/13
February 7, 2013 Page 20 CHINO VALLEY UNIFIED SCHOOL DISTRICT February 7, 2013
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Rhodes ES (cont.)
PEP Club Bingo 5/3/13
Cal Aero K-8
ASB - 6th Grade World's Finest Candy Sale 2/13/13 - 3/29/13 Flight Crew Spring Carnival/Silent Auction 3/22/13
Canyon Hills JHS
ASB - Drumline Jojo's Pizza Monthly Nights Out 2/13/13 - 4/10/13 ASB - Drumline Cici's Pizza Monthly Nights Out 2/27/13 - 4/24/13
Townsend JHS
PTSA Las Cascadas Restaurant Nights Out 3/1/13 - 5/1/13 Music Boosters Zumba Ticket Sale 3/28/13
Woodcrest JHS
ASB Concessions at After School Events 2/8/13 - 12/13/13
Ayala HS
Grad Night 2014 Bruxie at the Shoppes Nights Out 2/12/13 - 6/14/13 Choral Boosters SMG Catering 2/15/13 - 6/30/13
Chino HS
Sports Boosters Jackson Candy Sale 2/8/13 - 2/28/13 Hope Club Grams for Confidence Sale 3/7/13 Track and Field 64th Annual Chino Relays 3/23/13 Girls Basketball Girls Basketball Academy 4/1/13 - 4/5/13
Chino Hills HS
Baseball Opportunity Drawing Ticket Sale 2/8/13 - 2/19/13 Operation Smile Donation Drive 2/16/13
February 7, 2013 Page 21 CHINO VALLEY UNIFIED SCHOOL DISTRICT February 7, 2013
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Chino Hills HS (cont.)
AP AP Night Barbeque 3/20/13
Don Lugo HS
AP Club Sponsorship Letters 2/8/13 - 2/28/13 Girls Softball Sponsorship Letters 2/8/13 - 3/31/13 AP Club Read-A-Thon 2/8/13 - 6/8/13 AP Club Monthly Restaurant Dinner Nights Out 2/8/13 - 6/8/13 Girls Volleyball Volleyball Clinic 2/8/13 - 6/8/13 AP Club Carl's Jr. Coupon Booklet Sale 2/11/13 - 2/22/13 Band Boosters See's Candy Sale 2/12/13 - 2/26/13 AP Club Barnes & Noble Bookfair 2/21/13 - 2/25/13 Grad Night 2013 Riverside Grill Days 2/21/13 - 3/21/13 AP Club Alumni Broomball Games 2/23/13 - 4/16/13 Girls Softball Billiard Tournament Ticket Sale 3/2/13 Band Boosters Catalog Sale 3/5/13 - 3/15/13 Grad Night 2013 See's Candy Sale 3/11/13 - 3/22/13 Softball Farrell's Night Out 4/10/13 Band Boosters Tupperware Sale 5/7/13 - 5/21/13
February 7, 2013 Page 22 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: DONATIONS
======
BACKGROUND
Board Policy 3290 Business and Noninstructional Operations - Gifts, Grants, and Bequests states the Board of Education may accept any bequest or gift of money or property on behalf of the District. All gifts, grants, and bequests shall become property of the District. Use of the gift shall not be impaired by restrictions or conditions imposed by the donor.
Approximate values are determined by the donor.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education accept the donations.
FISCAL IMPACT
Any cost for repairs of donated equipment will be a site expense.
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February 7, 2013 Page 23 CHINO VALLEY UNIFIED SCHOOL DISTRICT February 7, 2013
DEPARTMENT/SITE ITEM DONATED APPROXIMATE DONOR VALUE
Professional Development Ctr
Elaine McClanahan Teacher Resource Books $943.00
Superintendent's Office
Veritas Health Services, Inc. Cash $2,500.00
Butterfield Ranch ES
Maria Contreras Cash $140.00
Cattle ES
Wells Fargo Cash $33.67
Dickey ES
Box Tops for Education Cash $646.30 Dickey PTA Cash $3,000.00
Glenmeade ES
Target Cash $700.00
Liberty ES
Christian Printing Service Bond Paper $2,418.65 Christian Printing Service Paper Goods $10,387.00
Newman ES
California Missions Foundation Cash $524.00
Wickman ES
Wickman PTO Cash $350.00
February 7, 2013 Page 24 CHINO VALLEY UNIFIED SCHOOL DISTRICT February 7, 2013
DEPARTMENT/SITE ITEM DONATED APPROXIMATE DONOR VALUE
Canyon Hills JHS
Fred Heene Paper $40.00 Ling & Kurtis Akabori Cash $50.00 Canyon Hills PTSA Cash $57.70 Juan & Carol Rangel Paper Goods $200.00 Canyon Hills PTSA Cash $2,041.86
Ramona JHS
All Management Corporation Cash $250.00
Townsend JHS
Carolyn Cunningham Cash $75.00 Wells Fargo Cash $140.00
Chino HS
Martha Munoz Cash $60.00 Abel Hernandez Cash $120.00 Neal Johnson Cash $180.00 Robert W. Johnson Cash $210.00 CHAPSS Cash $401.18
Chino Hills HS
Edison International Cash $1,000.00 Joseph McCawley Cash $1,000.00
Don Lugo HS
Daniel & Dolores Archuleta Cash $100.00 In-N-Out Gift Cards $293.75 Yuens Enterprise One, Inc. Cash $613.47
February 7, 2013 Page 25 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: LEGAL SERVICES
======
BACKGROUND
The following law firms provide services to the Chino Valley Unified School District and have submitted their invoices. The current invoice amounts, along with the fiscal year-to-date totals for each individual law firm, are listed below.
FIRM MONTH INVOICE 2012/2013 AMOUNTS YEAR-TO-DATE Atkinson, Andelson, Loya, Ruud & Romo December 2012 $15,729.20 $ 45,959.57 Chidester, Margaret A. & Associates - - $291,628.23 Fagen, Friedman & Fulfrost, LLP December 2012 $ 27.00 $ 15,993.34 Parker & Covert LLP - - $ 881.90 Thompson & Colegate LLP December 2012 $ 205.33 $ 325.10 Total $354,788.14
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Fagen, Friedman & Fulfrost, LLP; and Thompson & Colegate LLP.
FISCAL IMPACT
$15,961.53 to the General Fund.
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February 7, 2013 Page 26 CURRICULUM AND INSTRUCTION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: SCHOOL SPONSORED TRIPS
======
BACKGROUND
Board Policy 6153 Instruction – School Sponsored Trips, states that field trips are to be considered a method of instruction and shall be planned as such, with definite instructional objectives to advance the learning of the District’s adopted course of study. The purpose of student travel is to provide the student with educational experiences other than those provided within the regular classroom setting and/or experiences.
School Sponsored Trips requires Board approval for all overnight trip(s) and trip(s) in excess of 250 miles (one way). Resources will be identified and established at the school site to assist economically disadvantaged students in obtaining funding for field trips and, in some cases, student travel.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the following school sponsored trips:
School Sponsored Trips Date Fiscal Impact Site: Woodcrest JHS Event: Washington, D.C. trip April 1-6, 2013 Cost: $2,065.00 per student Place: Washington, D.C., New York, New York Funding Source: Parent Chaperone Ratio: 25 students/3 chaperones Site: Chino Hills HS Event: Choir Tour April 3-7, 2013 Cost: $1,500.00 per student Place: Kenner, LA Funding Source: Fundraising, Chaperone Ratio: 43 students/4 chaperones scholarships Site: Don Lugo HS Event: Northern CA College Tour March 10-13, Cost: $375.00 per student Place: Santa Barbara, Berkley, Stanford, Merced 2013 Funding Source: Parent Chaperone Ratio: 40 students/5 chaperones
February 7, 2013 Page 27 School Sponsored Trips Date Fiscal Impact Site: Don Lugo HS Event: CASL State Leadership Conference April 12-15, Cost: $425.00 per student Place: San Jose, CA 2013 Funding Source: Parent/ASB Chaperone Ratio: 16 students/3 chaperones
FISCAL IMPACT
As indicated above.
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February 7, 2013 Page 28 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: PROCLAMATION FOR NATIONAL SCHOOL COUNSELING WEEK, FEBRUARY 4-8, 2013
======
BACKGROUND
The Chino Valley Unified School District has a strong commitment to our school counselors and their unique contribution to our students, parents, staff, and school sites. During National School Counseling Week, we highlight the tremendous impact they play in helping students achieve success and plan for a career. Counselors work with parents and teachers to help focus on ways to further educate students.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education adopt the Proclamation for National School Counseling Week, February 4-8, 2013.
FISCAL IMPACT
None.
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February 7, 2013 Page 29
Chino Valley Unified School District Proclamation National School Counseling Week February 4-8, 2013
WHEREAS, school counselors are employed in public and private schools to help students reach their full potential;
WHEREAS, school counselors are actively committed to helping students explore their abilities, strengths, interests, and talents as these traits relate to career awareness and development;
WHEREAS, school counselors help parents focus on ways to further the educational, personal, and social growth of their children;
WHEREAS, school counselors work with teachers and other educators to help students explore their potential and set realistic goals for themselves;
WHEREAS, school counselors seek to identify and utilize community resources that can enhance and complement comprehensive school counseling programs and help students become productive members of society and;
WHEREAS, comprehensive developmental school counseling programs are considered an integral part of the educational process that enables all students to achieve success in school.
NOW, THEREFORE, BE IT RESOLVED, the Board of Education of the Chino Valley Unified School District does hereby celebrate and acknowledge the accomplishments of our school counselors February 4-8, 2013, as National School Counseling Week.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
February 7, 2013 Page 30 EDUCATIONAL SERVICES Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT EXPULSION CASES 12/13-17, 12/13-18, AND 12/13-20
======
BACKGROUND
The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
Expulsion is an action taken by the Board for severe or prolonged breaches of discipline by a student. Except for single acts of a grave nature, expulsion is used only when there is a history of misconduct, when other forms of discipline, including suspension, have failed to bring about proper conduct, or when the student's presence causes a continuing danger to him/herself or others.
A student may be expelled only by the Board of Education. The Board shall expel, as required by law, any student found to have committed certain offenses listed in Education Code 48915.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
Based upon the recommendation of the Expulsion Hearing Administrative Panel, it is recommended the Board of Education approve the student expulsion cases 12/13-17, 12/13-18, and 12/13-20.
FISCAL IMPACT
None.
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February 7, 2013 Page 31 Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT READMISSION CASES 11/12-14, 11/12-23, AND 11/12-49
======
BACKGROUND
Administrative Regulation 5144.1 Students, Suspension and Expulsion/Due Process Readmission after Expulsion states:
• The Superintendent or designee shall hold a conference with the parent/guardian and the student. At the conference, the student’s rehabilitation plan shall be reviewed and the Superintendent or designee shall verify that the provisions of this plan have been met.
• School regulations shall be reviewed and the student and parent/guardian shall be asked to indicate in writing their willingness to comply with these regulations.
• The Superintendent or designee shall transmit his/her recommendation regarding readmission to the Board. The Board shall consider this recommendation, in closed session, if information disclosed would be in violation of Education Code 49073- 49079. If a written request for open session is received from the parent/guardian or adult student, it shall be honored.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the student readmission cases 11/12-14, 11/12-23, and 11/12-49.
FISCAL IMPACT
None.
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February 7, 2013 Page 32 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT ADMISSION CASES 12/13-03A AND 12/13-05A
======
BACKGROUND
The Board of Education may admit students expelled from other districts in accordance with law when consistent with the Board’s goal to provide a safe and secure school environment for students and staff.
The District shall not enroll a student expelled by another district for any of the offenses listed in Education Code 48915(a) or (c) (mandatory expulsion offenses) during the term of the student's expulsion, unless the enrollment is at a community day school. A student expelled for an act specified in Education Code 48915(a) or (c) may enroll in the District after the term of his/her expulsion if the Board finds, at a hearing, that the student does not pose a continuing danger to students or staff.
The Board, when making its determination whether to enroll an individual who has been expelled from another school district for any of the acts mentioned above, may consider the following options: deny enrollment, permit enrollment, or permit conditional enrollment in a regular school program or another educational program.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
Based upon the evidence presented to the Expulsion Hearing Administrative Panel, it is recommended the request regarding admission to the Chino Valley Unified School District be approved for cases 12/13-03A and 12/13-05A.
FISCAL IMPACT
None.
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February 7, 2013 Page 33 Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Preston Carr, Director, Alternative Education Shawna Petit-Dinkins, Director, Special Education
SUBJECT: 2013 SUPPLEMENTAL SUMMER INSTRUCTION PROGRAM AND SPECIAL EDUCATION EXTENDED YEAR
======
BACKGROUND
The Board of Education recognizes that summer school provides valuable opportunities for students to improve their skills and make academic progress. The District’s summer school program may be used to provide supplemental instruction for students failing to meet academic requirements in accordance with the law, board policy, and administrative regulation.
Supplemental Instruction Program
Elementary Retained Students Only June 18 - July 17, 2013 Monday - Friday 7:30 a.m. - 11:45 a.m. Junior High Retained Students Period 1 7:30 a.m. – 9:30 a.m. June 18 – July 17, 2013 Monday – Friday Far Below Basic Period 2 9:45 a.m. – 11:45 a.m. (if room permits)
High School June 18 - July 3, 2013 Monday - Friday 7:30 a.m. - 11:45 a.m. Seniors Only July 8 – July 23, 2013
Continuation High School June 18 - July 3, 2013 Monday - Friday 7:30 a.m. - 11:45 a.m. 9-12 Grade Students July 8 – July 23, 2013
Extended School Year
Elementary June 18 – July 17, 2013 Monday - Friday 7:30 a.m. – 11:45 a.m.
Period 1 7:30 a.m. – 9:30 a.m. Junior High June 18 - July 17, 2013 Monday - Friday Period 2 9:45 a.m. – 11:45 a.m.
High School June 18 – July 23, 2013 Monday - Friday 7:30 a.m. - 11:45 a.m.
February 7, 2013 Page 34 Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the 2013 Supplemental Summer Instruction Program and Special Education Extended Year.
FISCAL IMPACT
Supplemental Instruction Program and Special Education Extended School Year are funded by the State.
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February 7, 2013 Page 35 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Shawna Petit-Dinkins, Ed.D., Director, Special Education
SUBJECT: WAIVER OF REQUIREMENT TO SUCCESSFULLY PASS THE CALIFORNIA HIGH SCHOOL EXIT EXAM CASES 13-03, 13-04, 13-05, 13-06, 13-07, 13-08, 13-09, 13-10, 13-11,13-12, 13-13, 13-14, 13-15, 13-16, 13-17, 13-18, 13-19, 13-20, 13-21, 13-22, AND 13-23
======
BACKGROUND
Senate Bill 1476 requires a school principal to submit to the governing board of the school district a request for a waiver of the requirement to successfully pass the high school exit examination for a pupil with a disability who has taken the high school exit exam with modifications that alter what the test measures and has received the equivalent of a passing score on one or both subject matter parts of the exam.
This waiver can be granted if the principal certifies that the pupil has all of the following:
A current Individualized Education Plan that requires modifications to be provided to the pupil when taking the high school exit exam. High school level coursework either satisfactorily completed or in progress in a high school level curriculum sufficient to have attained the skills and knowledge otherwise needed to pass the high school exit exam. An individual score report for the pupil showing that the pupil has received the equivalent of a passing score (350) on the high school exit exam while using a modification that fundamentally alters what the high school exit exam measures.
The student cases included in this agenda item have met the requirements specified above as described in SB 1476.
Approval of this item supports the goals identified within the District’s Strategic Plan.
February 7, 2013 Page 36 RECOMMENDATION
It is recommended the Board of Education approve the waiver of requirement to successfully pass the California High School Exit Exam Cases 13-03, 13-04, 13-05, 13-06, 13-07, 13-08, 13-09, 13-10, 13-11,13-12, 13-13, 13-14, 13-15, 13-16, 13-17, 13-18, 13-19, 13-20, 13-21, 13-22, and 13-23.
FISCAL IMPACT
None.
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February 7, 2013 Page 37 Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Laurel Mullally, Director, Health Services and Child Development
SUBJECT: PROCLAMATION SAVE A SWEET HEART DAY ON FEBRUARY 14, 2013
======
BACKGROUND
The Chino Valley Unified School District is a tobacco-free district and has a strong commitment to provide tobacco use prevention education to its students through the Tobacco Use Prevention Education (TUPE) program. This proclamation is a means of recognizing the District’s support of Save a Sweet Heart Day on February 14, 2013.
As part of the Save a Sweet Heart Day, several schools will participate in school site activities to encourage students and staff to stop smoking and improve their health. Participating student groups and clubs sponsor secondary school activities. Students will receive educational items to reinforce tobacco use prevention.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education adopt the proclamation for Save a Sweet Heart Day on February 14, 2013.
FISCAL IMPACT
TUPE grant funds are being used for the purchase of posters, pamphlets, banners, and other promotional items.
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February 7, 2013 Page 38 Chino Valley Unified School District Proclamation Save a Sweet Heart Day February 14, 2013
WHEREAS, Save a Sweet Heart Day encourages smokers to quit;
WHEREAS, increasing numbers of children are experimenting with a product that can produce a lifetime addiction with an increased risk of cancer;
WHEREAS, more Americans die every year from tobacco-related diseases than from AIDS, alcohol, car accidents, fires, illegal drugs, murders, and suicides combined;
WHEREAS, youth-related promotions such as Save a Sweet Heart Day encourage youth not to smoke; and
WHEREAS, the health benefits of not smoking are substantiated and well known.
NOW, THEREFORE, BE IT RESOLVED, the Board of Education of the Chino Valley Unified School District does hereby support February 14, 2013, as Save a Sweet Heart Day in this District, and in doing so, urges all smokers and smokeless tobacco users to demonstrate to themselves and our children that they can quit, and to further encourage our children not to start smoking. The Board encourages its students and staff to participate in tobacco use prevention education activities, making a visible statement that we are firmly committed to a tobacco-free community; and
BE IT FURTHER RESOLVED, the Board of Education of the Chino Valley Unified School District encourages all students, staff, and the community to adopt this proclamation.
Wayne M. Joseph, Superintendent Secretary, Board of Education
February 7, 2013 Page 39 FACILITIES, PLANNING, AND OPERATIONS CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: AGREEMENTS FOR CONTRACTOR/CONSULTANT SERVICES
======
BACKGROUND
All contracts between the District and outside agencies shall conform to standards required by law and shall be prepared under the direction of the Superintendent or designee. To be valid or to constitute an enforceable obligation against the District, all contracts must be approved and/or ratified by the Board of Education.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the Agreements for Contractor/Consultant Services.
FISCAL IMPACT
As indicated.
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February 7, 2013 Page 40
SUPERINTENDENT FISCAL IMPACT S-1213-009-Jennifer Jeffries. To provide board Contract Amount: Not to exceed governance policy facilitation. $2,000.00 Submitted by: Superintendent Funding Source: General Fund Duration of Agreement: February 8, 2013 – June 30, 2013
MASTER CONTRACTS FISCAL IMPACT MC-1213-187-Leadership Inspirations. To provide Contract Amount: Per price sheet leadership training. Funding Source: Various Submitted by: Purchasing Duration of Agreement: February 8, 2013 – June 30, 2015 MC-1213-188-Weinerschnitzel/dba Valley Roasters, III, Contract Amount: Per rate sheet Inc. To provide fundraising opportunities at sites. Funding Source: Various Submitted by: Purchasing Duration of Agreement: February 8, 2013 – June 30, 2015
CONTRACT TO BE AMENDED FISCAL IMPACT E-1213-019-M1-City of Chino. To provide staff to assist Contract Amount: Per revised with various programs. Attachment B Submitted by: Health Services Duration of Agreement: July 1, 2012 – June 30, 2013
CONTRACT TO BE RATIFIED FISCAL IMPACT S-1213-008-Launch Lady. To provide marketing and event Contract Amount: Per project promotion services. authorization Submitted by: Communications Funding Source: Percentage of revenue Duration of Agreement: July 1, 2012 – June 30, 2014 generated
February 7, 2013 Page 41 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: SURPLUS/OBSOLETE PROPERTY
======
BACKGROUND
The Board of Education recognizes that the District may own personal property which is unusable, obsolete, or no longer needed by the District. The Superintendent or designee shall arrange for the sale or disposal of District personal property in accordance with Board policy and the requirements of Education Code 17545.
Lists of surplus items are emailed to the Purchasing Department to be placed on an upcoming Board agenda. After Board approval, items may be picked up by District warehouse or a liquidation company for public auction. Proceeds of the sale are deposited into the General Fund.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.
FISCAL IMPACT
Increase to the General Fund from proceeds of sale.
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February 7, 2013 Page 42 CHINO VALLEY UNIFIED SCHOOL DISTRICT SURPLUS/OBSOLETE PROPERTY February 7, 2013
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
ThinkPad X61 Lenovo 7764CT0 Assessment Power Adapter Apple MVO3209UAKXA Program Improvement Monitor ViewSonic 17512 Wickman ES Monitor ViewSonic 26816 Wickman ES Monitor Dell Wickman ES Printer Xerox Wickman ES Laminator Canyon Hills JHS Printer Xerox 19882 Canyon Hills JHS Printer Canon IP300 Canyon Hills JHS Color Printer HP 20909 Canyon Hills JHS
February 7, 2013 Page 43
CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Michael J. Chapko, Director, Maintenance, Operations, and Construction Carol F. Vernava, Director, Purchasing
SUBJECT: REJECTION OF BID 12-13-04, SCIENCE LAB AND TRANSITIONAL KINDERGARTEN ADDITION AT OXFORD PREPARATORY ACADEMY AND AUTHORIZATION TO REBID
======
BACKGROUND
Public Contract Code 20111 requires that contracts for public works exceeding $15,000.00 be legally advertised and awarded to the lowest responsible bidder, who shall have such surety as the Board requires.
A Notice to Contractors Calling for Bids for Bid 12-13-04, Science Lab and Transitional Kindergarten Addition at Oxford Preparatory Academy, was published in the Inland Valley Daily Bulletin on December 3 and 10, 2012, and in the Chino Champion on December 8, 2012. Bids were opened at 1:00 p.m. on Thursday, January 3, 2013. The results are as follows:
CONTRACTOR BID AMOUNT Patriot Construction & Engineering $583,000.00 Roadway Engineering $626,869.00 Atom Engineering Construction, Inc. $689,398.00 Jergensen Construction $705,000.00 MDE Group, Inc. $737,000.00 Fast-Track Construction Corporation $739,000.00 Angeles Contractor, Inc. $756,000.00 Oceanstate Development, Inc. $798,557.00 Braughton Construction $842,000.00
Upon receipt of all bids, staff reviewed all documents and determined that all bids submitted were over budget. Staff requests rejection of all bids and authorization to rebid the project.
Approval of this item supports the goals identified within the District’s Strategic Plan.
February 7, 2013 Page 44
RECOMMENDATION
It is recommended the Board of Education reject all bids received for Bid 12-13-04, Science Lab and Transitional Kindergarten Addition at Oxford Preparatory Academy and authorize staff to rebid the project.
FISCAL IMPACT
None.
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February 7, 2013 Page 45 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: SUB-FUND 35-9735 FOR MAGNOLIA JHS MODERNIZATION
======
BACKGROUND
Funds received from the State of California for new school construction and/or modernization applications must be deposited in separate funds with the San Bernardino County Treasurer. Subsequent to the passage of Proposition 1A in 1999, the District established Fund 35, County School Facilities Fund, for the purpose of receiving matching state facilities funds.
The county treasurer requires that the Board of Education approve a distinct sub-fund to account for specific project transactions of each application. The sub-fund for the Magnolia JHS modernization application is established as follows to receive state funds from the passage of Proposition 1D:
Fund Sub-Fund Site Application Number 35 35-9735 Magnolia JHS 57/67678-00-023
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve Sub-Fund 35-9735 for Magnolia JHS modernization.
FISCAL IMPACT
None.
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February 7, 2013 Page 46 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Interim Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: FUND 35 SUB-FUND CLOSURE FOR DICKEY ES MODERNIZATION
======
BACKGROUND
Funds received from the State of California for modernization were deposited in distinct sub-funds at the San Bernardino County Treasurer to account for specific project transactions. The Office of Public School Construction (OPSC) conducts a series of review and final audit of each project fund financing and expenditures. After successful audit completion, OPSC certified closure of the following project.
Sub-Fund Site Application Number 9730 Dickey Elementary School Modernization 57/67678-00-019
The county treasurer requires that the Board of Education approve the closure of the sub- fund of the above project certified as closed by OPSC.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the Fund 35 Sub-Fund closure for Dickey ES modernization.
FISCAL IMPACT
None.
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February 7, 2013 Page 47 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: CERTIFICATED/CLASSIFIED PERSONNEL ITEMS
======
BACKGROUND
Board approval of personnel transactions is required by Board Bylaw 9324 Bylaws of the Board - Minutes and Recordings and Education Code 35163. Included are new hires based on need, which includes replacements, growth, and class size reduction.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the certificated/classified personnel items.
FISCAL IMPACT
All personnel assignments are within the approved staffing ratio for the appropriate school year budget.
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February 7, 2013 Page 48 CERTIFICATED PERSONNEL
HIRED AT APPROPRIATE PLACEMENT ON THE CERTIFICATED SALARY SCHEDULE AND APPROPRIATE CREDENTIAL
NAME POSITION LOCATION EFFECTIVE DATE
PLACED ON 39-MONTH REEMPLOYMENT LIST
CASTILLON, Marlene Elementary Teacher Briggs K-8 01/15/2013
RESIGNATION
PIERUCCI, Marisa RSP Teacher Wickman ES 02/02/2013
RETIREMENT
CONNELL, Judith SDC Teacher Chino Hills HS 02/01/2013 LAWELL, Donald Secondary Teacher Don Lugo HS 02/01/2013
TEACHING OUT OF CREDENTIALED AREA PER EDUCATION CODE 44263 EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
CUNNINGHAM, Carolyn Music Appreciation Townsend JHS ORR, Jennifer Civic Literature Townsend JHS BALLEIN, Michele German 2, 3H Ayala HS MIRANDA-CELESTINO, Portuguese I and 2 Chino HS Lucia
APPOINTMENT – EXTRA DUTY
DIAZ, Mercedes 4-6 Grade Level Chair Borba ES 01/07/2013 DOWNING, Keleigh 2-3 Grade Level Chair Borba ES 01/07/2013 ECHNOZ, Debbie K-1 Grade Level Chair Borba ES 01/07/2013 GRACIA, Valerie 4-6 Grade Level Chair Borba ES 01/07/2013 CLAUSEN, Traci K-1 Grade Level Chair Chaparral ES 01/07/2013 LAUFER, Lisa 4-6 Grade Level Chair Chaparral ES 01/07/2013 SIROTA, Valerie 2-3 Grade Level Chair Chaparral ES 01/07/2013 VALENZUELA, Jean K-1 Grade Level Chair Chaparral ES 01/07/2013 WADE, Joy 2-3 Grade Level Chair Chaparral ES 01/07/2013 BUNCH, Jody 2-3 Grade Level Chair Cortez ES 01/07/2013 DAVIS, Lisa K-1 Grade Level Chair Cortez ES 01/07/2013 MORENO, Mari K-1 Grade Level Chair Cortez ES 01/07/2013
February 7, 2013 Page 49 CERTIFICATED PERSONNEL (cont.)
APPOINTMENT – EXTRA DUTY (cont.)
MOSS, Rochelle 4-6 Grade Level Chair Cortez ES 01/07/2013 REIFF, Lowell 2-3 Grade Level Chair Cortez ES 01/07/2013 SELLITTO, Stephanie 4-6 Grade Level Chair Cortez ES 01/07/2013 GRAHAM, Denise 2-3 Grade Level Chair Country Springs ES 01/07/2013 LANDGRAF, Krista 4-6 Grade Level Chair Country Springs ES 01/07/2013 RICKMAN, Irene K-1 Grade Level Chair Country Springs ES 01/07/2013 SMITH, Adrienne 4-6 Grade Level Chair Country Springs ES 01/07/2013 SOHNS, Michelle K-1 Grade Level Chair Country Springs ES 01/07/2013 TRUEMAN, Trudy 2-3 Grade Level Chair Country Springs ES 01/07/2013 WHARTON, Terry 4-6 Grade Level Chair Country Springs ES 01/07/2013 ARROYO, Sabrina 4-6 Grade Level Chair Dickey ES 01/07/2013 CRUZ, Alma 2-3 Grade Level Chair Dickey ES 01/07/2013 HAYNES, Michael K-1 Grade Level Chair Dickey ES 01/07/2013 HICKS, Sharon 2-3 Grade Level Chair Dickey ES 01/07/2013 SIMON, Karen K-1 Grade Level Chair Dickey ES 01/07/2013 MORA, Vivian K-1 Grade Level Chair Dickson ES 01/07/2013 PRINDIVILLE, Denise 4-6 Grade Level Chair Dickson ES 01/07/2013 SNOW, Lisa 2-3 Grade Level Chair Dickson ES 01/07/2013 TYLER, Tiffiny 4-6 Grade Level Chair Dickson ES 01/07/2013 DALY, Nanette 2-3 Grade Level Chair Eagle Canyon ES 01/07/2013 MILLIGAN, Janine 2-3 Grade Level Chair Eagle Canyon ES 01/07/2013 PAYNE, John 4-6 Grade Level Chair Eagle Canyon ES 01/07/2013 STRADLING, Sandy 4-6 Grade Level Chair Eagle Canyon ES 01/07/2013 GRAHAM, Cindy 4-6 Grade Level Chair Glenmeade ES 01/07/2013 LAGUNAS, Silvia K-1 Grade Level Chair Glenmeade ES 01/07/2013 SIMMONS, Marie 2-3 Grade Level Chair Glenmeade ES 01/07/2013 DEBOERS, Diana 4-6 Grade Level Chair Hidden Trails ES 01/07/2013 GUMAER, Denise 4-6 Grade Level Chair Hidden Trails ES 01/07/2013 HAGAR, Martha K-1 Grade Level Chair Hidden Trails ES 01/07/2013 MYERS, Manya 4-6 Grade Level Chair Hidden Trails ES 01/07/2013 PATALANO, Cathi 2-3 Grade Level Chair Hidden Trails ES 01/07/2013 BUSS, Steve Odyssey of the Mind Coord. Liberty ES 02/08/2013 BUSS, Tracy Odyssey of the Mind Coord. Liberty ES 02/08/2013 VILLANUEVA, Terri 4-6 Grade Level Chair Litel ES 01/07/2013 WEITZ, Gina 2-3 Grade Level Chair Litel ES 01/07/2013 WHIPPO, Karen K-1 Grade Level Chair Litel ES 01/07/2013 DWYER, Marty 4-6 Grade Level Chair Marshall ES 01/07/2013 FLORES-CORNEJO, Sindy 4-6 Grade Level Chair Marshall ES 01/07/2013 GALLEGOS, Elizabeth K-1 Grade Level Chair Marshall ES 01/07/2013 JOHNSON, Traci 2-3 Grade Level Chair Marshall ES 01/07/2013 READING, Jennifer 4-6 Grade Level Chair Marshall ES 01/07/2013 SIMS, Crista K-1 Grade Level Chair Marshall ES 01/07/2013
February 7, 2013 Page 50 CERTIFICATED PERSONNEL (cont.)
APPOINTMENT – EXTRA DUTY (cont.)
VEITCH, Jill 2-3 Grade Level Chair Marshall ES 01/07/2013 ALLEN, Billie K-1 Grade Level Chair Newman ES 01/07/2013 CONWAY, Kathy 2-3 Grade Level Chair Newman ES 01/07/2013 DEBIE, Rhonda 4-6 Grade Level Chair Newman ES 01/07/2013 GARZANELLI, Kerri K-1 Grade Level Chair Newman ES 01/07/2013 MISSILDINE, Peggy 4-6 Grade Level Chair Newman ES 01/07/2013 PETTINGER, Denise K-1 Grade Level Chair Newman ES 01/07/2013 SJOL, Terry 2-3 Grade Level Chair Newman ES 01/07/2013 SUMNERS, Curt 4-6 Grade Level Chair Newman ES 01/07/2013 WILSON, Lisa K-1 Grade Level Chair Newman ES 01/07/2013 ALONSO, Selina 4-6 Grade Level Chair Oak Ridge ES 01/07/2013 BECCERRA, Susan 2-3 Grade Level Chair Oak Ridge ES 01/07/2013 MILLER, Beth 4-6 Grade Level Chair Oak Ridge ES 01/07/2013 NIXON, Pam K-1 Grade Level Chair Oak Ridge ES 01/07/2013 SINGER, Ellen 4-6 Grade Level Chair Oak Ridge ES 01/07/2013 SMITH, Nancy 2-3 Grade Level Chair Oak Ridge ES 01/07/2013 WEIBEL, Robin K-1 Grade Level Chair Oak Ridge ES 01/07/2013 CALAWAY, Jolene 2-3 Grade Level Chair Rhodes ES 01/07/2013 CARTHAN, Amber 4-6 Grade Level Chair Rhodes ES 01/07/2013 CONTINI, Kathy 2-3 Grade Level Chair Rhodes ES 01/07/2013 MCCLESKEY, Philip 4-6 Grade Level Chair Rhodes ES 01/07/2013 RICH, Jeff K-1 Grade Level Chair Rhodes ES 01/07/2013 ROSSEN, Scott 4-6 Grade Level Chair Rhodes ES 01/07/2013 SANDOVAL, Michelle K-1 Grade Level Chair Rhodes ES 01/07/2013 ARAKAWA, Tanya Dept. Chair Special Ed. Briggs K-8 01/07/2013 BOYLE, Sheree 2-3 Grade Level Chair Briggs K-8 01/07/2013 MILLSAP, Mark Dept. Chair Math Briggs K-8 01/07/2013 CEBALLOS, Marcus Dept. Chair Soc. Science Cal Aero K-8 01/07/2013 DAWSON, Cynthia Dept. Chair Eng/Read/LA Cal Aero K-8 01/07/2013 GIBBONS, Mary Beth Dept. Chair Math Cal Aero K-8 01/07/2013 GUTOWSKI, Kristi 4-6 Grade Level Chair Cal Aero K-8 01/07/2013 NELSON, Robert Dept. Chair Science Cal Aero K-8 01/07/2013 PEDROZA, Robert Dept. Chair P.E. Cal Aero K-8 01/07/2013 QUEZADA, Melissa Dept. Chair Voc. Ed./ Cal Aero K-8 01/07/2013 Music/Art SANDERS, Mary 2-3 Grade Level Chair Cal Aero K-8 01/07/2013 TROSPER, Cynthia Dept. Chair Special Ed. Cal Aero K-8 01/07/2013 WALKER, Patricia K-1 Grade Level Chair Cal Aero K-8 01/07/2013 ABAJIAN, Brittney (NBM) Color Guard (B) Ramona JHS 02/08/2013 GAGNON, Denise Dept. Chair Special Ed. Woodcrest JHS 01/07/2013 GREEN, Mary Dept. Chair Voc. Ed./ Woodcrest JHS 01/07/2013 Music/Art
February 7, 2013 Page 51 CERTIFICATED PERSONNEL (cont.)
APPOINTMENT – EXTRA DUTY (cont.)
JEWETT, Robert Dept. Chair P. E. Woodcrest JHS 01/07/2013 POST, Heather Dept. Chair Eng/Read/LA Woodcrest JHS 01/07/2013 QUIJANO, Jennifer Dept. Chair Math Woodcrest JHS 01/07/2013 SMITH, Eugene Dept. Chair Soc. Science Woodcrest JHS 01/07/2013 HANCOCK, Mary Dept. Chair Indep. Study Alternative Ed. 01/07/2013 MOORE, Teressa Dept. Chair Virtual Alternative Ed. 01/07/2013 ALLEN, Barbara Dept. Chair Home Econ. Ayala HS 01/07/2013 ANTUNA, Crystal (NBM) Swim (B) Ayala HS 02/08/2013 BALLEIN, Michelle Dept. Chair ESL Ayala HS 01/07/2013 DRAUCKER, Sheena (NBM) Track & Field (GF) Ayala HS 01/07/2013 ELLINGTON, Matt Dept. Chair Soc. Science Ayala HS 01/07/2013 FELLOWS, Rhonda Dept. Chair Science Ayala HS 01/07/2013 FLORES, Bryan (NBM) Boys Basketball (GF) Ayala HS 02/08/2013 HARMON, Jane Dept. Chair Foreign Lang. Ayala HS 01/07/2013 HASTAIN, Hillary (NBM) Swim (B) Ayala HS 02/08/2013 HOLK, Dick Dept. Chair Perf. Arts Ayala HS 01/07/2013 JOHNSON, Troy (NBM) Track & Field (GF) Ayala HS 02/08/2013 LUNCZ, Pam (NBM) Swim (GF) Ayala HS 02/08/2013 MCKEE, Randi Dept. Chair Special Ed. Ayala HS 01/07/2013 NUNOKAWA, Therese (NBM) Swim (B) Ayala HS 02/08/2013 OJINAGA, Paulette Boys Tennis (GF) Ayala HS 02/08/2013 O’KEEFE, Grace Dept. Chair Counseling Ayala HS 01/07/2013 PUENTE, Jennifer Dept. Chair SWAS Ayala HS 01/07/2013 ROBLETO, Sergio Dept. Chair Art Ayala HS 01/07/2013 ROUCHON, Joy Dept. Chair Math Ayala HS 01/07/2013 RUSSELL, Kevin Dept. Chair Comp. Sci. Ayala HS 01/07/2013 SCOTT, Temple Dept. Chair English Ayala HS 01/07/2013 SJOL, Adam Dept. Chair Math Ayala HS 01/07/2013 BARTMAN, Wendy Dept. Chair English Chino HS 01/07/2013 CAHILL, Daniel Dept. Chair Art Chino HS 01/07/2013 CARDENAS, David (NBM) Wrestling (GF) Chino HS 02/08/2013 FILARSKI, Jim Dept. Chair Soc. Science Chino HS 01/07/2013 GURROLA, Adriana Dept. Chair Foreign Lang. Chino HS 01/07/2013 HAYES, Larry Dept. Chair Special Ed. Chino HS 01/07/2013 HEISEL, Gail Dept. Chair Counseling Chino HS 01/07/2013 OSBORN, Jeff Dept. Chair Soc. Sci. Chino HS 01/07/2013 RAYA, Joe Dept. Chair Math Chino HS 01/07/2013 SAIZ, Manny Dept. Chair P. E. Chino HS 01/07/2013 STACHNIAK, Don (NBM) Boys Tennis (GF) Chino HS 02/08/2013 STRONG, Frank (NBM) Track & Field (GF) Chino HS 02/08/2013 WENDLING, Jacqueline Dept. Chair Science Chino HS 01/07/2013 WILLIAMS, Elizabeth Dept. Chair Home Econ. Chino HS 01/07/2013
February 7, 2013 Page 52 CERTIFICATED PERSONNEL (cont.)
APPOINTMENT – EXTRA DUTY (cont.)
CHAVEZ, Jacob (NBM) Baseball (B) Chino Hills HS 02/08/2013 DURAN, Justin (NBM) Track & Field (B) Chino Hills HS 02/08/2013 FRITZ, Bill (NBM) Band Instructor (B) Chino Hills HS 02/08/2013 GRADILLA, Mike (NBM) Track & Field (B) Chino Hills HS 02/08/2013 HAEBE, Victoria (NBM) Volleyball (B) Chino Hills HS 02/08/2013 HUNTER, Devin (NBM) Girls Water Polo (B) Chino Hills HS 02/08/2013 LOPEZ, Garrett (NBM) Band Instructor (B) Chino Hills HS 02/08/2013 SAMUEL, Randy (NBM) Track & Field (B) Chino Hills HS 02/08/2012 CONACHER, Ian Dept. Chair Soc. Science Don Lugo HS 01/07/2013 ICASIANO, Lionel (NBM) Color Guard (B) Don Lugo HS 02/08/2013 LACKEY, Teresa Dept. Chair Special Ed. Don Lugo HS 01/07/2013 LIN, Jim Dept. Chair Comp. Sci. Don Lugo HS 01/07/2013 LORD, Heather Dept. Chair English Don Lugo HS 01/07/2013 MCCANCE, Carol Dept. Chair Art Don Lugo HS 01/07/2013 NELSON, Kenya Dept. Chair Science Don Lugo HS 01/07/2013 ROBERTS, Shavon Track & Field (GF) Don Lugo HS 02/08/2013 ROBINSON, David Dept. Chair Math Don Lugo HS 01/07/2013 SALES, Diana Dept. Chair Foreign Lang. Don Lugo HS 01/07/2013 SANDOVAL, Charles (NBM) Track & Field (GF) Don Lugo HS 01/07/2013 SINCLAIR, Todd (NBM) Baseball (GF) Don Lugo HS 02/08/2013 SPAUN, Kathie Dept. Chair Counseling Don Lugo HS 01/07/2013 ST. ESTEBEN, Mike (NBM) Baseball (GF) Don Lugo HS 02/08/2013 WOODS, Patrick Dept. Chair Science Don Lugo HS 01/07/2013
DELETE – EXTRA DUTY
STEPHENSEN, Caitlyn Swim Ayala HS 01/08/2013 GARCIA, Jorge Boys Soccer Chino Hills HS 01/08/2013 LAWHORN, Brian Track & Field Chino Hills HS 01/08/2013 MISAWA, Keane Track & Field Chino Hills HS 01/08/2013
February 7, 2013 Page 53 CLASSIFIED PERSONNEL
HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED/ MANAGEMENT SALARY SCHEDULE
APPOINTMENT
RODRIGUEZ, Ana Behavioral Health Health Services 02/08/2013 Counselor (G)
HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED SALARY SCHEDULE
PROMOTION
EWING, Philip FROM: Grounds Worker Maintenance 02/08/2013 III (GF) 8 hrs./261 contract days TO: Maint. III/Fire Systems Technician (GF) 8 hrs./261 contract days
APPOINTMENT
RAZZAK, Amreen IA/ECE (CDF) Dickey Soar Prog. 02/08/2013 WILCOX, Carolyn Noon Ground Supv. (GF) Eagle Canyon ES 02/08/2013 THALER, Courtney IA/ECE (CDF) Rhodes Fun Club 02/08/2013 COX, Cheryl Noon Ground Supv. (GF) Wickman ES 02/08/2013 HARBIN, Theresa IA/Sped. (SELPA/GF) Don Lugo HS 02/08/2013
REHIRED FROM LAYOFF
ARELLANO, Leslie Typist Clerk I (GF) Canyon Hills JHS 01/22/2013 PARVIN, Donald Grounds Worker I (GF) Maintenance 01/28/2013 HALL, David Warehouse Delivery Warehouse 02/19/2013 Worker (GF)
HOURS RESTORED
ROJAS, Joseph FROM: Custodian I (CDF) State Preschools 01/18/2013 2.5 hrs./180 work days TO: Custodian I (GF) Walnut ES 4 hrs./215 work days
February 7, 2013 Page 54 CLASSIFIED PERSONNEL (cont.)
HOURS RESTORED
MARTINEZ VELASQUEZ, FROM: Custodian I (GF) Walnut ES 01/18/2013 Jose 4 hrs./215 work days 2 hrs./260 contract days Briggs K-8 Custodian I (CDF) Fun Clubs 1.5 hrs./180 work days TO: Custodian I (GF) Chino HS 8 hrs./260 contract days
PLACEMENT ON 39-MONTH REEMPLOYMENT LIST
WEST, Lisa Bus Driver (GF) Transportation 12/20/2012
RESIGNATION
CANTU, Monique IA/ECE (CDF) Country Springs FC 01/18/2013
RETIREMENT
GUTIERREZ-TAPIA, Central Kitchen Asst. I (NS) Woodcrest JHS 03/29/2013 Beatrice (40 years of service) SEVILLA, Mario Custodian I (GF) Don Lugo HS 02/28/2013 (34 years of service)
APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE JANUARY 7, 2012, THROUGH JUNE 12, 2013
HERRERA, Bianca IA/Spec. Ed./SH (GF/SELPA) Cortez ES MENDOZA, Denine IA/Spec. Ed./SH (GF/SELPA) Cortez ES ANGEL-GILLIARD, IA/Spec. Ed./SH (GF/SELPA) Country Springs ES Nicholas PATEL, Meena IA/Spec. Ed./SH (GF/SELPA) Country Springs ES CAMPBELL, Karynne IA/Spec. Ed./SH (GF/SELPA) Country Springs ES HAWKINS, Alisa IA/Spec. Ed./SH (GF/SELPA) Country Springs ES KAPLAN, Nicholas IA/Spec. Ed./SH (GF/SELPA) Country Springs ES HORTA-BARSAMIAN, IA/Spec. Ed./SH (GF/SELPA) Eagle Canyon ES Sandra RAZZAK, Amreen IA/Spec. Ed./SH (GF/SELPA) Eagle Canyon ES RUSK-HERRERA, Judy IA/Spec. Ed./SH (GF/SELPA) Eagle Canyon ES SABUHA, Syeda IA/Spec. Ed./SH (GF/SELPA) Eagle Canyon ES BILLINGS, Lisa IA/Spec. Ed./SH (GF/SELPA) Glenmeade ES SEXTON, James IA/Spec. Ed./SH (GF/SELPA) Glenmeade ES ACEVEDO, Maricela IA/Spec. Ed./SH (GF/SELPA) Hidden Trails ES
February 7, 2013 Page 55 CLASSIFIED PERSONNEL (cont.)
APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE JANUARY 7, 2012, THROUGH JUNE 12, 2013 (cont.)
DAVISON, Donna IA/Spec. Ed./SH (GF/SELPA) Hidden Trails ES ARRISON, Shannon IA/Spec. Ed./SH (GF/SELPA) Liberty ES BYRNE, Sheri IA/Spec. Ed./SH (GF/SELPA) Litel ES MACANAS, Maileen IA/Spec. Ed./SH (GF/SELPA) Litel ES PEARSON, Joanne IA/Spec. Ed./SH (GF/SELPA) Litel ES DIAZ, Diana IA/Spec. Ed./SH (GF/SELPA) Marshall ES KEIR, Barbara IA/Spec. Ed./SH (GF/SELPA) Newman ES SIHOMBING, Windy IA/Spec. Ed./SH (GF/SELPA) Newman ES CORDOVA, Nicole IA/Spec. Ed./SH (GF/SELPA) Oak Ridge ES IBARRA, Pedro IA/Spec. Ed./SH (GF/SELPA) Oak Ridge ES PATTEN, Barbara IA/Spec. Ed./SH (GF/SELPA) Rhodes ES SHELLEY, Ann IA/Spec. Ed./SH (GF/SELPA) Rhodes ES BIEDERMANN, Sandra IA/Spec. Ed./SH (GF/SELPA) Rolling Ridge ES CRUMP, Laura IA/Spec. Ed./SH (GF/SELPA) Rolling Ridge ES MERAK-EDWARDS, Paul IA/Spec. Ed./SH (GF/SELPA) Rolling Ridge ES SPAGNOLO, Rebecca IA/Spec. Ed./SH (GF/SELPA) Rolling Ridge ES DADABHOY, Hawabibi IA/Spec. Ed./SH (GF/SELPA) OPA HAMILTON, Zelda IA/Spec. Ed./SH (GF/SELPA) OPA MARTINEZ, Esther IA/Spec. Ed./SH (GF/SELPA) OPA LEACH, Linda IA/Spec. Ed./SH (GF/SELPA) Walnut ES STOUT, Brenda IA/Spec. Ed./SH (GF/SELPA) Walnut ES MATTHEWS, Stacy IA/Spec. Ed./SH (GF/SELPA) Wickman ES VAKA, Nancy IA/Spec. Ed./SH (GF/SELPA) Wickman ES GONZALES, Christine IA/Spec. Ed./SH (GF/SELPA) Cal Aero K-8 PALMER, Ann IA/Spec. Ed./SH (GF/SELPA) Cal Aero K-8 HUIE, Kelly IA/Spec. Ed./SH (GF/SELPA) Canyon Hills JHS BOYER, Deanna IA/Spec. Ed./SH (GF/SELPA) Magnolia JHS YRIARTE, Lydia IA/Spec. Ed./SH (GF/SELPA) Ramona JHS VAN RIPER, Jayne IA/Spec. Ed./SH (GF/SELPA) Townsend JHS SOUZA, Marisa IA/Spec. Ed./SH (GF/SELPA) Woodcrest JHS ORRIS, Nancy IA/Spec. Ed./SH (GF/SELPA) Ayala HS SANDERS, Kelly IA/Spec. Ed./SH (GF/SELPA) Ayala HS SCHWARTZMEYER, IA/Spec. Ed./SH (GF/SELPA) Ayala HS Nanette BUJONS, Adriana IA/Spec. Ed./SH (GF/SELPA) Chino Hills HS MANSOOR, Sameena IA/Spec. Ed./SH (GF/SELPA) Chino Hills HS TAGLE, Liezyl IA/Spec. Ed./SH (GF/SELPA) Chino Hills HS LUJAN, Mark IA/Spec. Ed./SH (GF/SELPA) Don Lugo HS MEAD, Debra IA/Spec. Ed./SH (GF/SELPA) Don Lugo HS MOHLMAN, Janice Typist Clerk I (GF) Assessment and Evaluation RUIZ, Blanca IA/Spec. Ed./SH (GF/SELPA) Special Education
February 7, 2013 Page 56 CLASSIFIED PERSONNEL (cont.)
APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE JANUARY 7, 2012, THROUGH JUNE 12, 2013 (cont.)
FRANCO, Dora IA/Spec. Ed./SH (GF/SELPA) Special Education
APPOINTMENT OF CLASSIFIED SUBSTITUTES EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
ARISPE, Amber AVILA, Bill GORDON, Melodee MCCOLLUM, Amy PARKER, Michael RODRIGUEZ, Stephanie
(504) = Federal Law for Individuals with Handicaps (ACE) = Ace Driving School (ASB) = Associated Student Body (ASF) = Adult School Funded (ATE) = Alternative to Expulsion (B) = Booster Club (BTSA) = Beginning Teacher Support & Assessment (C) = Categorically Funded (CAHSEE)= California High School Exit Exam (CC) = Children’s Center (Marshall) (CDF) = Child Development Fund (CSR) = Class Size Reduction (CVLA) = Chino Valley Learning Academy (E-rate) = Discount Reimbursements for Telecom. (G) = Grant Funded (GF) = General Fund (HBE) = Home Base Education (MM) = Measure M – Fund 21 (MAA) = Medi-Cal Administrative Activities (NBM) = Non-Bargaining Member (ND) = Neglected and Delinquent (NS) = Nutrition Services Budget (OPPR) = Opportunity Program (R) = Restricted (ROP) = Regional Occupation Program (SAT) = Saturday School (SB813) = Medi-Cal Admin. Activities Entity Fund (SELPA) = Special Education Local Plan Area (SOAR) = Students on a Rise (SPEC) = Spectrum Schools (SS) = Summer School (SWAS) = School within a School (VA) = Virtual Academy (WIA) = Workforce Investment Act
February 7, 2013 Page 57 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Daniel P. Mellon, ARM-P, Director, Risk Management and Human Resources
SUBJECT: REJECTION OF CLAIM
======
BACKGROUND
Claim 13-01-01 submitted on January 10, 2013, by Felicia Mills, a teacher at Ayala HS. Claimant alleges vehicle damage after being hit by a sprinkler head that ricocheted from a District lawn mower. Claimant makes a settlement demand for reimbursement for vehicle damages of $579.00.
The Board is requested to reject the claim against the District to allow the insurance carriers to investigate the merit of the claim and make a recommendation regarding disposition.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education reject the claim and refer it to the District’s insurance adjuster.
FISCAL IMPACT
Unknown at present.
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February 7, 2013 Page 58 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: IOWA STATE UNIVERSITY OF SCIENCE AND TECHNOLOGY – DIETETICS INTERNSHIP
======
BACKGROUND
Internships provide a high quality of learning, support and practical classroom experience for professionals in training. The Chino Valley Unified School District has an opportunity to establish an internship partnership with the Iowa State University of Science and Technology. The Dietetic internship program will allow the intern to assist in planning and/or updating the District's current meal pattern and nutrition standards to comply with the National School Meal Program requirements. Additionally, the intern will assist in monitoring current menus to ensure the accuracy of the set specific calorie limits for age- appropriate meals for grades K-6, 7-8, and 9-12, and aid in the planning of next year's menus to enhance the integrity of and comply with the National School Meal Program's future regulation changes.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the Iowa State University of Science and Technology – Dietetics Internship.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
February 7, 2013 Page 59 February 7, 2013 Page 60 February 7, 2013 Page 61 February 7, 2013 Page 62 February 7, 2013 Page 63 February 7, 2013 Page 64 INFORMATION EDUCATIONAL SERVICES Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: WILLIAMS SETTLEMENT LEGISLATION QUARTERLY UNIFORM COMPLAINT REPORT SUMMARY FOR APRIL THROUGH JUNE 2012
======
BACKGROUND
In accordance with the Williams settlement legislation, Education Code 35186 states that the Superintendent or designee shall report summarized data on the nature and resolution of all Williams related complaints to the Board of Education and the San Bernardino County Superintendent of Schools on a quarterly basis. Williams related complaints are complaints specific to 1) insufficiency of instructional materials, 2) unsafe facilities, 3) teacher vacancy or misassignment, or 4) high school exit examination past grade 12. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. These summaries shall be publicly reported on a quarterly basis at a regularly scheduled board meeting.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for April through June 2012.
FISCAL IMPACT
None.
WMJ:PMM:SJ:lmc
February 7, 2013 Page 65 Williams Settlement Legislation Quarterly Uniform Complaint Report Summary For submission to school district governing board and county office of education.
District Name: Chino Valley Unified School District
Quarter covered by this report: April – June 2012
Please fill in the following table. Enter 0 in any cell that does not apply. Number of Number of Number of complaints received complaints complaints in quarter resolved unresolved Instructional Materials 0 0 0
Facilities 0 0 0
Teacher Vacancy or 0 0 0 Misassignment CAHSEE Intensive 0 0 0 Instruction and Services
Totals 0 0 0
UCP Contact: Patricia M. Miller
Title: Assistant Superintendent, Educational Services
Board Submission: February 7, 2013
February 7, 2013 Page 66 Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: WILLIAMS SETTLEMENT LEGISLATION QUARTERLY UNIFORM COMPLAINT REPORT SUMMARY FOR OCTOBER THROUGH DECEMBER 2012
======
BACKGROUND
In accordance with the Williams settlement legislation, Education Code 35186 states that the Superintendent or designee shall report summarized data on the nature and resolution of all Williams related complaints to the Board of Education and the San Bernardino County Superintendent of Schools on a quarterly basis. Williams related complaints are complaints specific to 1) insufficiency of instructional materials, 2) unsafe facilities, 3) teacher vacancy or misassignment, or 4) high school exit examination past grade 12. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. These summaries shall be publicly reported on a quarterly basis at a regularly scheduled board meeting.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for October through December 2012.
FISCAL IMPACT
None.
WMJ:PMM:SJ:lmc
February 7, 2013 Page 67 Williams Settlement Legislation Quarterly Uniform Complaint Report Summary For submission to school district governing board and county office of education.
District Name: Chino Valley Unified School District
Quarter covered by this report: October – December 2012
Please fill in the following table. Enter 0 in any cell that does not apply. Number of Number of Number of complaints received complaints complaints in quarter resolved unresolved Instructional Materials 0 0 0
Facilities 0 0 0
Teacher Vacancy or 0 0 0 Misassignment CAHSEE Intensive 0 0 0 Instruction and Services
Totals 0 0 0
UCP Contact: Patricia M. Miller
Title: Assistant Superintendent, Educational Services
Board Submission: February 7, 2013
February 7, 2013 Page 68 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services
SUBJECT: DISTRICT SECOND QUARTERLY REPORT OF FINDINGS 2012/2013 - WILLIAMS SETTLEMENT REQUIREMENT
======
BACKGROUND
California Education Code 1240 requires that the San Bernardino County Superintendent of Schools visit all deciles 1-3 schools (Williams schools) identified in the county and report the results of findings on a quarterly basis. The instructional materials sufficiency, facilities inspections, and School Accountability Report Card (SARC) reviews were conducted during the first quarter of the 2012/2013 school year and reported in October 2012. The San Bernardino County Superintendent of Schools office is required to file quarterly reports on schools progress in rectifying any findings.
In summary, there are no findings to report in the following areas:
1. Instructional Materials 2. School Facilities 3. SARC 4. Teacher Assignments 5. California High School Exit Exam (CAHSEE) Intensive Instruction and Services
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the District Second Quarterly Report of Findings 2012/2013 - Williams Settlement requirement.
FISCAL IMPACT
None.
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February 7, 2013 Page 69 February 7, 2013 Page 70 February 7, 2013 Page 71 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: REVISION OF BOARD POLICY AND ADMINISTRATIVE REGULATION 3320 BUSINESS AND NONINSTRUCTIONAL OPERATIONS – CLAIMS AND ACTIONS AGAINST THE DISTRICT
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy and Administrative Regulation 3320 Business and Noninstructional Operations – Claims and Actions Against the District are being revised to reflect updated laws and current District practice.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the revision of Board Policy and Administrative Regulation 3320 Business and Noninstructional Operations – Claims and Actions Against the District.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
February 7, 2013 Page 72 Business and Noninstructional Operations BP 3320(a)
CLAIMS AND ACTIONS AGAINST THE DISTRICT
The Board of Education desires to ensure that the District's operations are conducted in a manner that minimizes risk, protects District resources, and promotes the health and safety of students, staff, and the public. Any and all claims for money or damages against the District shall be presented to and acted upon in accordance with law, board policy, and administrative regulation as well as the District's Joint Powers Authority (JPA) agreement or insurance coverage.
(cf. 3530 - Risk Management/Insurance) (cf. 5143 - Insurance)
Any claims for money or damages not governed by the Government Claims Act (Government Code 810-996.6) or excepted by Government Code 905 shall be presented consistent with the manner and time limitations in the Government Claims Act, unless a procedure for processing such claims is otherwise provided by state or federal law.
ANY AND ALL CLAIMS FOR MONEY OR DAMAGES AGAINST THE DISTRICT MUST BE PRESENTED TO AND ACTED UPON IN ACCORDANCE WITH THE FOLLOWING PROCEDURES. COMPLIANCE WITH THESE PROCEDURES IS A PREREQUISITE TO ANY COURT ACTION, UNLESS THE CLAIM IS GOVERNED BY STATUTES OR REGULATIONS THAT EXPRESSLY FREE THE CLAIMANT FROM THE OBLIGATION TO COMPLY WITH THIS POLICY AND THE CLAIMS PROCEDURES SET FORTH IN GOVERNMENT CODE SECTION 900, ET SEQ.
1. CLAIMS FOR MONEY OR DAMAGES RELATING TO A CAUSE OF ACTION FOR DEATH OR FOR INJURY TO PERSON, PERSONAL PROPERTY, OR GROWING CROPS SHALL BE PRESENTED TO THE BOARD NOT LATER THAN SIX MONTHS AFTER THE ACCRUAL OF THE CAUSE OF ACTION. (GOVERNMENT CODE SECTIONS 905, 911.2)
2. CLAIMS FOR MONEY OR DAMAGES AS AUTHORIZED IN GOVERNMENT CODE SECTION 905 AND NOT INCLUDED IN PARAGRAPH 1 ABOVE SHALL BE FILED NOT LATER THAN ONE YEAR FROM THE DATE THE CAUSE OF ACTION ACCRUES. (GOVERNMENT CODE SECTIONS 905, 911.2)
3. CLAIMS FOR MONEY OR DAMAGES SPECIFICALLY EXCEPTED FROM GOVERNMENT CODE SECTION 905, INCLUDING BUT NOT LIMITED TO CLAIMS BY PUBLIC EMPLOYEES FOR FEES, SALARIES, WAGES, MILEAGE, OR OTHER EXPENSES AND ALLOWANCES, SHALL BE FILED NOT LATER THAN ONE YEAR AFTER THE ACCRUAL OF THE CAUSE OF ACTION. (GOVERNMENT CODE SECTIONS 905, 911.2, 935)
February 7, 2013 Page 73 BP 3320(b)
CLAIMS AND ACTIONS AGAINST THE DISTRICT (cont.)
Upon notice to the District of a claim, the Superintendent or designee shall take all necessary steps to protect the District's rights under any applicable contractual agreements, including the right to indemnification from its insurance or other coverage provider.
In accordance with Government Code 935.4, the Board of Education delegates to the Superintendent the authority to allow, compromise, or settle claims of $50,000 or less pursuant to any conditions of coverage in the District’s JPA agreement of insurance.
This policy applies retroactively to any existing causes of action and/or claims for money and/or damages.
Roster of Public Agencies
The Superintendent or designee shall file the information required for the Roster of Public Agencies with the Secretary of State and the County Clerk. This information shall include the name of the school district, the mailing address of the board, and the names and addresses of the board presiding officer, the board clerk or secretary and other members of the board. (Government Code 53051) Any changes to such information shall be filed within 10 days after the change has occurred. (Government Code 53051)
Legal Reference: EDUCATION CODE 35200 Liability for debts and contracts 35202 Claims against districts; applicability of Government Code CODE OF CIVIL PROCEDURE 340.1 Damages suffered as result of childhood sexual abuse GOVERNMENT CODE 800 Cost in civil actions 810-996.6 Claims and actions against public entities 6500-6536 Joint exercise of powers 53051 Information filed with secretary of state and county clerk PENAL CODE 72 Fraudulent claims COURT DECISIONS City of Stockton v. Superior Court, (2007) 42 Cal. 4th 730 Connelly v. County of Fresno, (2006) 146 Cal.App.4th 29 CSEA v. South Orange Community College District, (2004) 123 Cal.App.4th 574 CSEA v. Azusa Unified School District, (1984) 152 Cal.App.3d 580 WEBSITES California Secretary of State's Office: www.sos.ca.gov
February 7, 2013 Page 74 BP 3320(c)
CLAIMS AND ACTIONS AGAINST THE DISTRICT (cont.)
Chino Valley Unified School District Policy adopted: November 16, 1995 Revised: September 18, 2008 Revised: January 15, 2009 Revised: January 6, 2011 REVISED:
February 7, 2013 Page 75 Business and Noninstructional Operations AR 3320(a)
CLAIMS AND ACTIONS AGAINST THE DISTRICT
Time Limitations
The following time limitations apply to claims against the District:
1. Claims for money or damages relating to a cause of action for death or for injury to person, personal property or growing crops shall be presented to the Board of Education not later than six months after the accrual of the cause of action. (Government Code 905, 911.2)
2. Claims for money or damages as authorized in Government Code 905 and not included in item #1 above including claims for damages to real property shall be presented not later than one year after the accrual of the cause of action. (Government Code 905, 911.2)
ANY AND ALL CLAIMS FOR MONEY OR DAMAGES AGAINST THE DISTRICT MUST BE PRESENTED TO AND ACTED UPON IN ACCORDANCE WITH THE FOLLOWING PROCEDURES. COMPLIANCE WITH THESE PROCEDURES IS A PREREQUISITE TO ANY COURT ACTION, UNLESS THE CLAIM IS GOVERNED BY STATUTES OR REGULATIONS THAT EXPRESSLY FREE THE CLAIMANT FROM THE OBLIGATION TO COMPLY WITH THIS POLICY AND THE CLAIMS PROCEDURES SET FORTH IN GOVERNMENT CODE SECTION 900, ET SEQ.
1. CLAIMS FOR MONEY OR DAMAGES RELATING TO A CAUSE OF ACTION FOR DEATH OR FOR INJURY TO PERSON, PERSONAL PROPERTY, OR GROWING CROPS SHALL BE PRESENTED TO THE BOARD NOT LATER THAN SIX MONTHS AFTER THE ACCRUAL OF THE CAUSE OF ACTION. (GOVERNMENT CODE SECTIONS 905, 911.2)
2. CLAIMS FOR MONEY OR DAMAGES AS AUTHORIZED IN GOVERNMENT CODE SECTION 905 AND NOT INCLUDED IN PARAGRAPH 1 ABOVE SHALL BE FILED NOT LATER THAN ONE YEAR FROM THE DATE THE CAUSE OF ACTION ACCRUES. (GOVERNMENT CODE SECTIONS 905, 911.2)
3. CLAIMS FOR MONEY OR DAMAGES SPECIFICALLY EXCEPTED FROM GOVERNMENT CODE SECTION 905, INCLUDING BUT NOT LIMITED TO CLAIMS BY PUBLIC EMPLOYEES FOR FEES, SALARIES, WAGES, MILEAGE, OR OTHER EXPENSES AND ALLOWANCES, SHALL BE FILED NOT LATER THAN ONE YEAR AFTER THE ACCRUAL OF THE CAUSE OF ACTION. (GOVERNMENT CODE SECTIONS 905, 911.2, 935)
February 7, 2013 Page 76 AR 3320(b)
CLAIMS AND ACTIONS AGAINST THE DISTRICT (cont.)
Receipt of Claims
A claim, any amendment thereto, or an application to present a late claim shall be deemed presented and received when delivered to the District Office or deposited in a Post Office, subpost office, substation, or mail chute or other like facility maintained by the U.S. Government, in a sealed envelope properly addressed to the District Office with postage paid or when otherwise actually received in the District Office or by the Board secretary or clerk. (Government Code 915, 915.2)
Upon receipt of a claim against the District pursuant to the Government Claims Act, the Superintendent or designee shall promptly provide written notice to the District's JPA or insurance carrier in accordance with the applicable conditions of coverage.
Review of Contents of The Claim
The Superintendent or designee shall review any claim received to ensure that the claim contains all of the following information as specified in Government Code 910 and 910.2:
1. The name and Post Office address of the claimant.
2. The Post Office address to which the person presenting the claim desires notices to be sent.
3. The date, place, and other circumstances of the occurrence or transaction which gave rise to the claim asserted.
4. A general description of the indebtedness, obligation, injury, damage, or loss incurred insofar as it may be known at the time of presentation of the claim.
5. The name(s) of the public employee(s) causing the injury, damage, or loss if known.
6. The amount claimed if it totals less than $10,000 as of the date of the presentation of the claim, including the estimated amount of any prospective injury, damage, or loss, insofar as it may be known at the time of the claim, together with the basis of computation of the amount claimed. If the amount claimed exceeds $10,000, the dollar amount shall not be included in the claim and the claimant shall indicate whether the claim is a "limited civil case."
7. The signature of the claimant or the person acting on his/her behalf.
February 7, 2013 Page 77 AR 3320(c)
CLAIMS AND ACTIONS AGAINST THE DISTRICT (cont.)
Notice of Claim Insufficiency
If a claim is found insufficient or not to satisfy the form requirements under Government Code 910 and 910.2, the Board or its designee shall review all claims for sufficiency of information. The Superintendent or designee shall, within 20 days of receipt of the claim, personally deliver or mail to claimant, at the address stated in the claim or application, a notice that states the particular defects or omission in the claim. (Government Code 910.8, 915.4)
The Board shall not act upon the claim until at least 15 days after such notice is given. (Government Code 910.8)
Amendment to Claim
Within the time limits provided under the section entitled “time limitations” above or prior to final action by the Board, whichever is later, a claim may be amended if, as amended, it relates to the same transaction or occurrence which gave rise to the original claim. (Government Code 910.6)
Late Claims
For claims under item #1 entitled “tTime lLimitations” above, any person who presents a claim later than six months after the accrual of the cause of action shall present, along with the claim, an application to present a late claim. Such claim and the application to present a late claim shall be presented not later than one year after the accrual of the cause of action. (Government Code 911.4)
If a claim is presented late and is not accompanied by an application to present a late claim, the Board or its designee may, within 45 days, give written notice that the claim was not presented timely and that it is being returned without further action. (Government Code 911.3)
The Board or its designee shall grant or deny the application to present a late claim within 45 days after it is presented. This 45-day period may be extended by written agreement of the claimant and the board provided that such agreement is made before the expiration of the 45-day period. (Government Code 911.6)
The Board or its designee shall grant the application to present a late claim where one or more of the following conditions are applicable: (Government Code 911.6)
February 7, 2013 Page 78 AR 3320(d)
CLAIMS AND ACTIONS AGAINST THE DISTRICT (cont.)
1. The failure to present the claim was through mistake, inadvertence, surprise, or excusable neglect and the District was not prejudiced in its defense regarding the claim by the claimant’s failure to present the claim within the time limit.
2. The person who sustained the alleged injury, damage, or loss was a minor during all of the time specified for presentation of the claim.
3. The person who sustained the alleged injury, damage, or loss was physically or mentally incapacitated during all of the time specified for presentation of the claim and the disability was the reason he/she failed to present the claim.
4. The person who sustained the alleged injury, damage, or loss died before the expiration of the time specified for the presentation of the claim.
If the application to present a late claim is denied, the claimant shall be given notice in substantially the same form as set forth Government Code 911.8. (Government Code 911.8)
If the Board does not take action on the application to present a late claim within 45 days, the application shall be deemed to have been denied on the 45th day unless the time period has been extended, in which case it shall be denied on the last day of the period specified in the extension agreement. (Government Code 911.6)
Action on Claims
Within 45 days after the presentation or amendment of a claim, the Board (or Superintendent, if delegated this authority) shall take action on the claim. This time limit may be extended by written agreement between the district and the claimant before the expiration of the 45-day period.
If the 45-day period has expired, the time limit may be extended if legal action has not commenced or been barred by legal limitations. (Government Code 912.4)
The Board may act on the claim in one of the following ways: (Government Code 912.4, 912.6)
1. If the Board finds that the claim is not a proper charge against the District, the claim shall be rejected.
2. If the Board finds that the claim is a proper charge against the District and is for an amount justly due, the claim shall be allowed.
February 7, 2013 Page 79 AR 3320(e)
CLAIMS AND ACTIONS AGAINST THE DISTRICT (cont.)
3. If the Board finds that the claim is a proper charge against the District but is for an amount greater than is justly due, the Board shall either reject the claim or allow it in the amount justly due and reject it as to the balance.
4. If legal liability of the District or the amount justly due is disputed, the Board may reject or compromise the claim.
5. If the Board takes no action on the claim, the claim shall be deemed rejected.
If the Board allows the claim in whole or in part or compromises the claim and the claimant accepts the amount allowed or offered to settle the claim, the Board may require the claimant to accept it in settlement of the entire claim. (Government Code 912.6)
The Board or its designee shall transmit to the claimant written notice of action taken or inaction which is deemed rejection. The notice shall be in the form set forth in Government Code 913 and shall either be personally delivered or mailed to the address stated in the claim or application. (Government Code 913, 915.4)
Chino Valley Unified School District Regulation approved: November 16, 1995 Revised: September 4, 2008 Revised: December 11, 2008 Revised: December 9, 2010 REVISED:
February 7, 2013 Page 80 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: February 7, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: NEW ADMINISTRATIVE REGULATION 4112.6 ALL PERSONNEL – PERSONNEL FILES
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. The new Administrative Regulation 4112.6 All Personnel – Personnel Files is being created to reflect updated laws and current District practice. This item was presented to the Board on January 17, 2013, as information, and additional revisions were requested.
New language is provided in UPPER CASE while old language to be deleted is lined through. Additional language is provided in BOLD UPPER CASE.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the new Administrative Regulation 4112.6 All Personnel – Personnel Files.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
February 7, 2013 Page 81 All Personnel AR 4112.6(a) AR 4212.6(a) AR 4312.6(a)
PERSONNEL FILES
THE SUPERINTENDENT OR DESIGNEE SHALL MAINTAIN ELECTRONIC PERSONNEL FILES FOR ALL CURRENT EMPLOYEES AT THE DISTRICT'S CENTRAL OFFICE.
THE SUPERINTENDENT OR DESIGNEE SHALL DETERMINE THE TYPES OF INFORMATION TO BE INCLUDED IN PERSONNEL FILES, INCLUDING, BUT NOT LIMITED TO, RECORDS REQUIRED BY LAW, AND SHALL PROCESS ALL MATERIAL TO BE PLACED IN SUCH FILES.
PERSONNEL RECORDS FOR CURRENT AND FORMER EMPLOYEES SHALL BE RETAINED IN ACCORDANCE WITH 5 CCR 16023.
(cf. 3580 - District Records)
PLACEMENT OF MATERIAL IN PERSONNEL FILES
ANY SUPERVISOR OR ADMINISTRATOR WHO PLACES WRITTEN MATERIAL OR DRAFTS WRITTEN MATERIAL FOR PLACEMENT IN AN EMPLOYEE'S FILE SHALL SIGN THE MATERIAL AND INDICATE THE DATE OF THE PLACEMENT.
WHEN AN EMPLOYEE IS ASKED TO SIGN ANY MATERIAL THAT IS TO BE PLACED IN HIS/HER FILE, HE/SHE SHALL BE INFORMED THAT THE SIGNATURE ONLY SIGNIFIES THAT HE/SHE HAS READ THE MATERIAL AND DOES NOT NECESSARILY INDICATE THAT HE/SHE AGREES WITH ITS CONTENTS.
ANY REQUEST BY AN EMPLOYEE TO INCLUDE MATERIALS IN HIS/HER PERSONNEL FILE MUST BE APPROVED BY THE SUPERINTENDENT OR DESIGNEE.
AN EMPLOYEE MAY INITIATE A WRITTEN REACTION OR RESPONSE TO HIS/HER PERFORMANCE EVALUATION. THE RESPONSE SHALL BE PERMANENTLY ATTACHED TO THE EVALUATION AND PLACED IN THE EMPLOYEE'S PERSONNEL FILE.
(cf. 4115/4215/4315 - Evaluation/Supervision)
February 7, 2013 Page 82 AR 4112.6(b) AR 4212.6(b) AR 4312.6(b)
PERSONNEL FILES (cont.)
DEROGATORY INFORMATION
INFORMATION OF A DEROGATORY NATURE SHALL NOT BE ENTERED INTO AN EMPLOYEE'S PERSONNEL FILE UNLESS AND UNTIL THE EMPLOYEE IS GIVEN NOTICE AND AN OPPORTUNITY TO REVIEW AND COMMENT ON THAT INFORMATION. SUCH A REVIEW SHALL TAKE PLACE DURING NORMAL BUSINESS HOURS. THE EMPLOYEE SHALL BE RELEASED FROM DUTY FOR THIS PURPOSE WITHOUT A SALARY REDUCTION. THE EMPLOYEE MAY ENTER HIS/HER OWN COMMENTS AND HAVE THEM ATTACHED TO THE DEROGATORY STATEMENT. (EDUCATION CODE 44031)
(cf. 1312.1 - Complaints Concerning District Employees) (cf. 4112.9 - Employee Notifications) (cf. 4117.4 - Dismissal) (cf. 4118 - Suspension/Disciplinary Action) (cf. 4218 - Dismissal/Suspension/Disciplinary Action) (cf. 5141.4 - Child Abuse Prevention and Reporting)
PERSONS WITH AUTHORIZED ACCESS
THE SUPERINTENDENT OR DESIGNEE SHALL MAINTAIN THE CONFIDENTIALITY OF ANY PERSONNEL RECORDS WHICH, IF INAPPROPRIATELY DISCLOSED, WOULD CONSTITUTE AN UNWARRANTED INVASION OF THE EMPLOYEE'S PRIVACY.
ACCESS TO AN EMPLOYEE'S PERSONNEL FILE SHALL BE GRANTED ONLY TO THE EMPLOYEE, PERSONS AUTHORIZED BY THE EMPLOYEE, DISTRICT PERSONNEL, AND OTHERS WITH A VALID "RIGHT TO KNOW" OR "NEED TO KNOW" WHO ARE AUTHORIZED ACCESS BY THE SUPERINTENDENT OR DESIGNEE.
(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information)
INDIVIDUAL BOARD OF EDUCATION MEMBERS SHALL NOT BE ALLOWED TO ACCESS PERSONNEL FILES, BUT THE AN INDIVIDUAL BOARD MEMBER MAY REQUEST PERTINENT INFORMATION FROM AN EMPLOYEE'S FILE IN CASES OF PERSONNEL ACTION.
(cf. 9011 - Disclosure of Confidential/Privileged Information) (cf. 9321 - Closed Session Purposes and Agendas) (cf. 9321.1 - Closed Session Actions and Reports)
February 7, 2013 Page 83 AR 4112.6(c) AR 4212.6(c) AR 4312.6(c)
PERSONNEL FILES (cont.)
ANY AUTHORIZED REVIEWER SHALL MAINTAIN STRICT CONFIDENCE OF THE CONTENTS OF A PERSONNEL FILE.
FILE REVIEW BY EMPLOYEE
ANY EMPLOYEE WISHING TO INSPECT HIS/HER PERSONNEL RECORD SHALL CONTACT THE SUPERINTENDENT OR DESIGNEE.
WITH THE EXCEPTIONS NOTED BELOW, ALL PERSONNEL RECORDS RELATED TO THE EMPLOYEE'S PERFORMANCE OR TO ANY GRIEVANCE CONCERNING THE EMPLOYEE SHALL BE MADE AVAILABLE FOR INSPECTION BY THE EMPLOYEE. (EDUCATION CODE 44031; LABOR CODE 1198.5)
THE SUPERINTENDENT OR DESIGNEE SHALL NOT BE REQUIRED TO MAKE AVAILABLE TO THE EMPLOYEE: (EDUCATION CODE 44031; LABOR CODE 1198.5)
1. RECORDS RELATED TO THE INVESTIGATION OF A POSSIBLE CRIMINAL OFFENSE.
2. LETTERS OF REFERENCE.
3. RATINGS, REPORTS, OR RECORDS THAT WERE OBTAINED PRIOR TO THE EMPLOYEE'S EMPLOYMENT, PREPARED BY IDENTIFIABLE EXAMINATION COMMITTEE MEMBERS, OR OBTAINED IN CONNECTION WITH A PROMOTIONAL EXAMINATION.
(cf. 4112.41/4212.41/4312.41 - Employee Drug Testing) (cf. 4112.62/4212.62/4312.62 - Maintenance of Criminal Offender Records)
PERSONNEL RECORDS RELATED TO THE EMPLOYEE'S JOB PERFORMANCE OR TO ANY GRIEVANCE CONCERNING HIM/HER SHALL BE MADE AVAILABLE TO THE EMPLOYEE AT REASONABLE INTERVALS AND AT REASONABLE TIMES.
THE SUPERINTENDENT OR DESIGNEE SHALL NOT BE REQUIRED TO MAKE SUCH RECORDS AVAILABLE AT A TIME WHEN THE EMPLOYEE IS REQUIRED TO RENDER SERVICES TO THE DISTRICT, UNLESS THE EMPLOYEE IS REQUIRED TO VIEW THE FILE WHERE IT IS STORED. (EDUCATION CODE 44031; LABOR CODE 1198.5)
February 7, 2013 Page 84 AR 4112.6(d) AR 4212.6(d) AR 4312.6(d)
PERSONNEL FILES (cont.)
THE SUPERINTENDENT OR DESIGNEE SHALL PERMIT THE EMPLOYEE TO INSPECT THE PERSONNEL RECORDS AT THE LOCATION WHERE THE DISTRICT STORES THE PERSONNEL RECORDS, WITH NO LOSS OF COMPENSATION TO THE EMPLOYEE. (LABOR CODE 1198.5)
THE EMPLOYEE MAY BE ACCOMPANIED BY A REPRESENTATIVE OF HIS/HER CHOICE WHILE REVIEWING HIS/HER PERSONNEL RECORDS.
INSPECTION OF AN ELECTRONIC PERSONNEL FILE SHALL TAKE PLACE ON A SECURED COMPUTER. THE SUPERINTENDENT OR DESIGNEE SHALL KEEP A RECORD OF THE DATE AND TIME THE FILE WAS REVIEWED AND THE NAME AND TITLE OF THE PERSON(S) PRESENT DURING THE REVIEW.
IN NO INSTANCE SHALL ANY MATERIAL BE REMOVED FROM THE RECORDS. REQUESTS FOR COPIES OF MATERIAL IN A PERSONNEL RECORD MUST BE MADE IN WRITING.
Legal Reference: EDUCATION CODE 35253 Regulations to destroy records 44031 Personnel file contents and inspection 44663 Performance appraisals and related materials GOVERNMENT CODE 6250-6270 California Public Records Act, especially: 6254 Exemption for personnel records if invasion of personal privacy 6254.3 Disclosure of home address and phone number LABOR CODE 1198.5 Inspection of personnel files PENAL CODE 11165.14 Report of investigation of child abuse complaint CODE OF REGULATIONS, TITLE 5 16020-16022 Records, general provisions 16023-16027 Retention of records COURT DECISIONS Marken v. Santa Monica-Malibu Unified School District, (2012) 202 Cal.App.4th 1250 Bakersfield City School District v. Superior Ct. (2004) 118 Cal.App.4th 1041 ATTORNEY GENERAL OPINIONS Cal. Atty. Gen., Indexed Letter, no. IL 75-73 (June 6, 1975)
Chino Valley Unified School District REGULATION APPROVED:
February 7, 2013 Page 85