January 17, 2013 CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION 5130 Riverside Drive, Chino, CA 91710 4:00 p.m. – Closed Session 7:00 p.m. – Regular Meeting January 17, 2013
AGENDA
• The public is invited to address the Board regarding items listed on the agenda. Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item. • In compliance with the Americans with Disabilities Act, please contact the Administrative Secretary, Board of Education, if you require modification or accommodation due to a disability. • Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Chino Valley Unified School District Administration Center, 5130 Riverside Drive, Chino, California, during the regular business hours of 7:30 a.m. to 4:30 p.m., Monday through Friday.
I. OPENING BUSINESS
I.A. CALL TO ORDER – 4:00 P.M. 1. Roll Call 2. Public Comment on Closed Session Items 3. Closed Session
Discussion and possible action: a. Conference With Legal Counsel-Anticipated Litigation. Significant exposure to litigation exists pursuant to Government Code 54956.9 (b) (1): 2 possible cases. (30 minutes) b. Student Expulsion Matters (Education Code 35146, 48918 (c) & (j): Cases 12/13-12, 12/13-15, and 12/13-16. (15 minutes) c. Student Readmission Matters (Education Code 35146, 48916 (c)): Cases 10/11-40, 10/11-45, 10/11-67, 11/12-37, 11/12-41, 11/12-45, 11/12-46, and 11/12-50. (45 minutes) d. Student Admission Matter (Education Code 35146, 48916 (c)): Case 12/13-04A. (5 minutes) e. Public Employee Discipline/Dismissal/Release (Government Code 54957): (45 minutes) f. Conference with Labor Negotiators (Government Code 54957.6): A.C.T. and CSEA negotiations. Agency designated representatives: Dr. Norm Enfield, Sandra Chen, Dr. Michelle Harold, and Dr. Heather Williams. (30 minutes)
I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. Report Closed Session Action 2. Pledge of Allegiance 3. Invocation
I.C. PRESENTATIONS 1. Pomona Valley Hospital Medical Center 2. 2011/2012 Independent Financial Audit Report
I.D. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA The proceedings of this meeting are being recorded. Regular Meeting of the Board of Education January 17, 2013
In accordance with Board Bylaw 9323 Bylaws of the Board – Meeting Conduct, please: a) limit remarks to three minutes (total for all remarks); b) if a topic has been covered, limit remarks to new points; and c) please contact the Superintendent’s Office for procedures regarding complaints against employees, or see the Administrative Secretary, Board of Education, for the form.
I.E. COMMENTS FROM STUDENT REPRESENTATIVE
I.F. COMMENTS FROM EMPLOYEE REPRESENTATIVES
I.G. COMMENTS FROM COMMUNITY LIAISONS
I.H. CHANGES AND DELETIONS
II. ACTION
II.A. ADMINISTRATION
II.A.1. California School Boards Association Delegate Motion Second Page 1 Assembly Appointment Preferential Vote: Recommend the Board of Education select one Vote: Yes No member from its Board to serve as the delegate from the Chino Valley Unified School District to the California School Boards Association Delegate Assembly for a term beginning April 1, 2013, through March 31, 2015.
II.B. CURRICULUM AND INSTRUCTION
II.B.1. ConnectEd: The California Center for College Motion Second Page 2 and Career/James Irvine Foundation Grant Preferential Vote: Recommend the Board of Education approve Vote: Yes No ConnectEd: The California Center for College and Career/James Irvine Foundation Grant.
II.C. FACILITIES, PLANNING, AND OPERATIONS
II.C.1. Public Hearing to Receive Community Input on Open Hearing Page 16 the Proposed Name Change of District Facilities Close Hearing Recommend the Board of Education conduct a public hearing to receive community input to rename or name the following District facilities: a) Professional Development/Media Center b) Chino High School Varsity Baseball Field.
2 Regular Meeting of the Board of Education January 17, 2013
II.D. HUMAN RESOURCES
II.D.1. Adoption of the Effects of Layoffs Motion Second Page 18 Memorandum of Understanding Between the Preferential Vote: California School Employees Association, Vote: Yes No Chapter No. 102, and the Chino Valley Unified School District Recommend the Board of Education adopt the Effects of Layoffs Memorandum of Understanding between the California School Employees Association, Chapter No. 102, and the Chino Valley Unified School District.
Motion Second III. CONSENT Preferential Vote: Vote: Yes No
III.A. ADMINISTRATION
III.A.1. Minutes of the Organizational Meeting of December 13, 2012 Page 29 Recommend the Board of Education approve the minutes of the organizational meeting of December 13, 2012.
III.B. BUSINESS SERVICES
III.B.1. Purchase Order Register Page 39 Recommend the Board of Education approve/ratify the purchase order register, provided under separate cover.
III.B.2. Warrant Register Page 40 Recommend the Board of Education approve/ratify the warrant register, provided under separate cover.
III.B.3. Fundraising Activities Page 41 Recommend the Board of Education approve/ratify the fundraising activities.
III.B.4. Donations Page 44 Recommend the Board of Education accept the donations.
III.B.5. Legal Services Page 47 Recommend the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Chidester, Margaret A. & Associates; and Fagen, Friedman & Fulfrost, LLP.
III.B.6. Signature Authorizations for Chino Valley Unified School District Page 48 Recommend the Board of Education approve the signature authorizations for Chino Valley Unified School District. 3 Regular Meeting of the Board of Education January 17, 2013
III.C. CURRICULUM AND INSTRUCTION
III.C.1. School Sponsored Trips Page 53 Recommend the Board of Education approve the following school sponsored trips: Rolling Ridge ES, Chino Hills HS, and Don Lugo HS.
III.C.2. Revision of Board Policy 5111 Instruction—Admission Page 55 Recommend the Board of Education approve the revision of Board Policy 5111 Instruction—Admission.
III.C.3. Revision of Board Policy 5126 Instruction—Awards for Achievement Page 58 Recommend the Board of Education approve the revision of Board Policy 5126 Instruction—Awards for Achievement.
III.D. EDUCATIONAL SERVICES
III.D.1. Student Expulsion Cases 12/13-12, 12/13-15, and 12/13-16 Page 62 Recommend the Board of Education approve student expulsion cases 12/13-12, 12/13-15, and 12/13-16.
III.D.2. Student Readmission Cases 10/11-40, 10/11-45, 10/11-67, 11/12-37, Page 63 11/12-41, 11/12-45, 11/12-46, and 11/12-50 Recommend the Board of Education approve the student readmission cases 10/11-40, 10/11-45, 10/11-67, 11/12-37, 11/12-41, 11/12-45, 11/12-46, and 11/12-50.
III.D.3. Student Admission Case 12/13-04A Page 64 Recommend the Board of Education approve the student admission case 12/13-04A.
III.E. FACILITIES, PLANNING, AND OPERATIONS
III.E.1. Agreements for Contractor/Consultant Services Page 65 Recommend the Board of Education approve/ratify the Agreements for Contractor/Consultant Services with: Kids DJ Entertainment, Purchasing Department, and BMX Freestyle Team, Purchasing Department.
III.E.2. Surplus/Obsolete Property Page 67 Recommend the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.
III.F. HUMAN RESOURCES
III.F.1. Certificated/Classified Personnel Items Page 71 Recommend the Board of Education approve/ratify the certificated/classified personnel items.
4 Regular Meeting of the Board of Education January 17, 2013
III.F.2. Rejection of Claim Page 80 Recommend the Board of Education reject the claim and refer it to the District’s insurance adjuster.
III.F.3. Revision of Board Policy 5145.3 Students—Nondiscrimination/ Page 81 Harassment of Students Recommend the Board of Education approve the revision of Board Policy 5145.3 Students—Nondiscrimination/Harassment of Students.
III.F.4. New Job Descriptions for Behavior Intervention Coordinator and Page 86 Behavior Intervention Psychologist Recommend the Board of Education approve the new job descriptions for: a) Behavior Intervention Coordinator, and b) Behavior Intervention Psychologist.
IV. INFORMATION
IV.A. BUSINESS SERVICES
IV.A.1. 2011/2012 Independent Auditor’s Annual Financial Audit Report Page 95 Recommend the Board of Education receive for information the 2011/2012 Independent Auditor’s Annual Financial Audit Report.
IV.B. HUMAN RESOURCES
IV.B.1. New Administrative Regulation 4112.6 All Personnel—Personnel Files Page 96 Recommend the Board of Education receive for information the new Administrative Regulation 4112.6 All Personnel—Personnel Files.
V. COMMUNICATIONS
BOARD MEMBERS AND SUPERINTENDENT
VI. ADJOURNMENT
Date posted: January 11, 2013 Prepared by: Patricia Kaylor, Administrative Secretary, Board of Education
5 ACTION ADMINISTRATION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility• Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
SUBJECT: CALIFORNIA SCHOOL BOARDS ASSOCIATION DELEGATE ASSEMBLY APPOINTMENT
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BACKGROUND
The Delegate Assembly is the primary policy-making body of the California School Boards Association (CSBA). Delegates adopt the association’s platform, take positions on other critical issues that come before it, elect officers and directors and adopt bylaw changes. Delegates serve as a two-way communications link between the Board members in the region and the regional director and play an important role in fostering collegiality within their region.
Because of its enrollment, the Chino Valley Unified School District is entitled to appoint one delegate to serve a two-year term to the CSBA Delegate Assembly beginning April 1, 2013, through March 31, 2015. The appointment and biographical sketch form must be received by CSBA by March 15, 2013.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education select one member from its Board to serve as the delegate from the Chino Valley Unified School District to the California School Boards Association Delegate Assembly for a term beginning April 1, 2013, through March 31, 2015.
FISCAL IMPACT
None.
WMJ:pk
January 17, 2013 Page 1 CURRICULUM AND INSTRUCTION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction Jaime Anderson, Director, Curriculum and Instruction
SUBJECT: CONNECTED: THE CALIFORNIA CENTER FOR COLLEGE AND CAREER/JAMES IRVINE FOUNDATION GRANT
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BACKGROUND
Assembly Bill 790, written by Assembly Member Warren Furutani, calls for the establishment of “Linked Learning” pilot programs by up to 20 applicants in California. These applicants can include school districts, county offices of education, and charter schools serving students in grades 9 through 12. The pilot program will be used to assess how Linked Learning can be expanded into schools across the state.
“Linked Learning” programs are designed to transform students’ high school experience by bringing together strong academics, demanding career and technical education, and real-world experience to help students gain an advantage in high school, postsecondary education, and careers. Students follow industry-themed pathways, choosing among fields such as engineering, arts and media, or biomedicine and health. Participation in Linked Learning prepares students to graduate from high school and succeed in a full range of postsecondary options, including two- or four-year colleges, certification programs, apprenticeships, military service, or formal job training.
Four San Bernardino County school districts have agreed to form a Linked Learning consortium to work with two expert intermediaries, ConnectEd and the San Bernardino County Superintendent of Schools (SBCSS), as well as other partners to improve high school student achievement and better prepare students for college and career through a Linked Learning Approach.
The partnering school districts include Chino Valley Unified School Distirct (CVUSD), Colton Joint Unified School District, SBCSS, and the Upland Unified School District. SBCSS will serve as the lead entity of the Linked Learning San Bernardino Consortium. ConnectEd: The California Center for College and Career, will guide the planning, implementation, and materials as well as provide coaching, professional development, and mentoring for the writing of the Linked Learning pilot application.
January 17, 2013 Page 2 ConnectEd: The California Center for College and Career, through the support of The James Irvine Foundation, has approved a grant in the amount of $35,000.00 for the CVUSD to support the District’s planning to develop a district-wide system of Linked Learning pathways.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve ConnectEd: The California Center for College and Career/James Irvine Foundation Grant.
FISCAL IMPACT
$35,000.00 to support the Linked Learning program planning process.
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January 17, 2013 Page 3 January 17, 2013 Page 4 January 17, 2013 Page 5 January 17, 2013 Page 6 January 17, 2013 Page 7 January 17, 2013 Page 8 January 17, 2013 Page 9 January 17, 2013 Page 10 January 17, 2013 Page 11 January 17, 2013 Page 12 January 17, 2013 Page 13 January 17, 2013 Page 14 January 17, 2013 Page 15 FACILITIES, PLANNING, AND OPERATIONS CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: PUBLIC HEARING TO RECEIVE COMMUNITY INPUT ON THE PROPOSED NAME CHANGE OF DISTRICT FACILITIES
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BACKGROUND
On January 19, 2012, the Board of Education received for information a request from the Committee for the Samuel Burton Adult Education Center seeking consideration to rename the Chino Valley Adult School to the Samuel Burton Adult Education Center. On February 16, 2012, the Board of Education approved moving forward with the process, and subsequently appointed six community members to the Citizens’ Advisory Committee on the Naming of Facilities on September 6, 2012.
On October 14, 2012, the District received a request from Chino High School teacher, Felicia Ambrosia, to consider naming the varsity baseball field at Chino High School after former longtime varsity baseball coach and District employee, Bob Sheehan.
In accordance with Board Policy 7310, Naming of Facility, the Citizens Advisory Committee on the Naming of Facilities held public meetings on November 5, 2012, and November 26, 2012, to discuss naming proposals as well as the fiscal impact and other consequential impacts to the educational program.
On the proposal to change the name of the Chino Valley Adult School to the Samuel Burton Adult Education Center, the Citizens’ Advisory Committee was asked by the Committee for the Samuel Burton Adult Education to instead honor Mr. Burton by changing the name of the CVUSD Professional Development Center/Media Center to the Samuel R. Burton Professional Development and Media Center. This change came about as the fiscal impact to change the name of the Chino Valley Adult School and other consequential impacts to the educational program came to light. As Mr. Burton was heavily involved with the formation of the Professional Development Center/Media Center, the Citizens’ Advisory Committee supports and makes the recommendation to the Board of Education to proceed with the process for this name change. All costs associated with this request will be covered by the Committee for Samuel Burton.
January 17, 2013 Page 16 On the proposal to name the Chino High School varsity baseball field after Bob Sheehan, the Citizens’ Advisory Committee supports and makes the recommendation to the Board of Education to proceed with the process to recognize Mr. Sheehan’s accomplishments as a longtime coach by allowing a bronze plaque to be placed at the field, rather than naming the field after Mr. Sheehan. Any costs associated with this request shall be covered by the Chino High School staff member(s) submitting the request, and/or booster club(s) and the Associated Student Body.
In accordance with Board Policy 7310, Naming of Facilities:
1. Beginning December 12, 2012, the public was notified through the local news media, the District cable channel and the District website of the 30-day opportunity to submit recommendations for names of these facilities.
2. Upon the conclusion of the 30 days, at the next regularly scheduled board meeting, the Board shall hold a public hearing on the proposed name change and entertain public comments.
3. At the following regularly scheduled Board meeting, the item shall come before the Board; the Board will again entertain public comments and take action on the items.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education conduct a public hearing to receive community input to rename or name the following District facilities: a) Professional Development/Media Center b) Chino High School Varsity Baseball Field
FISCAL IMPACT
None.
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January 17, 2013 Page 17 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: ADOPTION OF THE EFFECTS OF LAYOFFS MEMORANDUM OF UNDERSTANDING BETWEEN THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION, CHAPTER NO. 102, AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT
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BACKGROUND
Pursuant to Article 15.6.1 of the current Collective Bargaining Agreement between the California School Employees Association, Chapter No. 102 (Association), and the Chino Valley Unified School District (District), the Association shall submit in writing a request to the District to negotiate the effects of layoff or the decision to reduce hours.
As a result of those negotiations between the Association and the District, the attached Memorandum of Understanding (MOU) pertains to layoffs identified in Board Resolution 2011/2012-46, Board Resolution 2011/2012-48, Board Resolution 2011/2012-49, and Board Resolution 2012/2013-09. The MOU is subject to ratification by the Association’s membership and adoption by the Board of Education. The Association’s membership voted to ratify the MOU on December 4, 2012.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education adopt the Effects of Layoffs Memorandum of Understanding between the California School Employees Association, Chapter No. 102, and the Chino Valley Unified School District.
FISCAL IMPACT
None.
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January 17, 2013 Page 18 EFFECTS OF LAYOFFS MEMORANDUM OF UNDERSTANDING BETWEEN THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION AND ITS CHINO CHAPTER 102 AND THE CHINO VALLEY UNIFIED SCHOOL DISTRICT
NOVEMBER 15, 2012
Pursuant to negotiations between the Chino Valley Unified School District (District) and the California School Employees Association and its Chino Chapter 102 (CSEA), the following MOU is in regards to layoffs identified in Board Resolution 2011/2012-46, Board Resolution 2011/2012- 48, Board Resolution 2011/2012-49 and Board Resolution 2012/2013-09 (See Attachments A).
General Provisions
1. The positions being eliminated by classification are set forth in the referenced addendum attached hereto (See Attachment B). 2. Unit members laid-off or subject to voluntary reductions in hours receive health and welfare benefits as per Article 12 at the District’s contractual cap at the laid-off employee’s current level until the effective date of layoff. The District will pay that portion of the COBRA payments on behalf of the laid-off employees that is mandated by law. 3. Unit members laid-off or subject to voluntary reductions in hours shall be allowed to utilize vacation, Personal Necessity and/or unpaid leave, to seek other employment opportunities, unemployment or retirement benefits pursuant to the applicable provisions of Article 8 and Article 14 of the classified collective bargaining agreement until the effective date of layoff. 4. Unit members laid-off or subject to voluntary reductions in hours shall be allowed paid time to attend meetings with representatives from the Employment Development Department (EDD) regarding unemployment benefits as scheduled by the District until the effective date of layoff. The District agrees not to contest any laid-off employees’ valid unemployment claim.
Displacement Rights and Additional Work Provisions
Displacement Rights:
1. Layoff of classified bargaining unit members shall be conducted in accordance with Article 15 of the classified collective bargaining agreement and applicable laws. 2. The parties agree to review the entire displacement rights process in the Collective Bargaining Agreement (CBA). The order of layoff list and displacement options (bumping list) shall be provided electronically to CSEA. Employees receiving a layoff and/or bumping notice shall be noticed of their individual displacement option(s). All notices sent to affected unit members shall be provided electronically to CSEA (Chapter President and to the assigned CSEA Labor Relations Representative). 3. The district will provide a current electronic copy of the 39/63-month Reemployment List to CSEA (Chapter President and the assigned CSEA Labor Relations Representative) after the bumping process has been completed. Said 39/63-month Reemployment List shall be periodically updated and provided to CSEA.
November 15, 2012 Page 1
January 17, 2013 Page 19 4. In accordance with Education Code 45115 unit members on the above referenced layoff list (See Attachments A) may elect retirement in lieu of layoff.
Additional Work Provisions:
1. If there is a vacant classified position and there are no bargaining unit members on the above referenced layoff list who have reemployment or bumping rights to that position, the most senior qualified unit member on the reemployment list has the right to the vacant position, provided that the District determines that he/she meets the minimum qualifications of the job description and passes the required tests at the time the position becomes vacant, even if he/she has never previously held that position. Furthermore, in order to be considered for a vacant position the unit member on the reemployment list must submit an application during the time the District advertises the vacant position. 2. Unit members who are on the current 39-month reemployment list as a result of the aforementioned Board Resolutions and who are laid off not in a regular assignment shall receive offers to substitute and/or work in temporary assignments in any classification they meet minimum qualifications. Unit members on the 39-month reemployment list shall notify the District in writing of those classifications they are interested in working and they meet minimum qualifications (subject to verification by the District for specific qualification requirements normally required of all substitutes). 3. Unit members who are on the current 39-month reemployment list as a result of the aforementioned Board Resolutions shall receive not less than their normal contractual rate of pay at the appropriate step for any classification previously worked and not less than step A for classifications not previously worked.
Performance of Remaining Work and Employee Workloads
1. The District acknowledges that, due to layoffs, the same level of services may not be provided. 2. Each supervisor will work closely with the unit member(s) he/she supervises in assigning the priority and frequency of tasks within the unit member’s job description. Should a unit member believe they have been subjected to unreasonable workload demands due to elimination of positions, the parties will meet to identify options for resolution. Management has the right to decide priorities and frequency for the tasks to be performed. The frequency and duration of tasks may vary from time to time based on District needs. 3. The District will not use volunteers or non-unit members to perform tasks customarily performed on a regular basis exclusively by the positions laid off specified in Attachment “A”. This section shall be in accordance with Appendix “D” of the CBA. 4. The District shall not assign unit members tasks outside of their job description unless the Education Code and Collective Bargaining Agreement procedures for out of class work are followed. 5. The parties agree to meet as needed to review and identify options for resolution for any workload issues that may arise.
This MOU is subject to the grievance procedure contained in Article 5 of the Collective Bargaining Agreement.
This MOU shall expire when unit members on the current 39/63 Month Reemployment List as per Board Resolution 2011/2012-46, Board Resolution 2011/2012-48, Board Resolution 2011/2012-49,
November 15, 2012 Page 2
January 17, 2013 Page 20 January 17, 2013 Page 21 January 17, 2013 Page 22 January 17, 2013 Page 23 January 17, 2013 Page 24 January 17, 2013 Page 25 January 17, 2013 Page 26 January 17, 2013 Page 27 January 17, 2013 Page 28 CONSENT ADMINISTRATION CHINO VALLEY UNIFIED SCHOOL DISTRICT ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION December 13, 2012
MINUTES
I. OPENING BUSINESS
I.A. CALL TO ORDER – 5:15 P.M.
1. Roll Call President Dickie called to order the organizational meeting of the Board of Education, Thursday, December 13, 2012, at 5:15 p.m. with Cruz, Hernandez-Blair, Na, Orozco, and Dickie present. Superintendent Joseph administered the oath of office to James Na, Irene Hernandez-Blair, and Andrew Cruz prior to adjourning to closed session.
Administrative Personnel Wayne M. Joseph, Superintendent Victoria L. Broberg, Assistant Superintendent, Curriculum and Instruction Sandra H. Chen, Assistant Superintendent, Business Services Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Patricia M. Miller, Assistant Superintendent, Educational Services Gregory J. Stachura, Assistant Supt., Facilities, Planning, and Operations
2. Public Comment on Closed Session Items None.
3. Closed Session President Dickie adjourned to closed session at 5:15 p.m. regarding a student discipline matter; a student readmission; public employee discipline/dismissal/release; and conference with labor negotiators.
I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M.
1. Report Closed Session Action President Dickie reconvened the regular meeting of the Board of Education at 7:00 p.m. The Board met in closed session from 5:15 p.m. to 6:50 p.m. regarding a student discipline matter; a student readmission; public employee discipline/ dismissal/release; and conference with labor negotiators. No action was taken that required public disclosure.
2. Pledge of Allegiance Jacob Bale, Acting Mayor of Boys Republic, led the Pledge of Allegiance.
January 17, 2013 Page 29 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
3. Invocation Pastor Dave King of Isaiah’s Rock gave the invocation.
I.C. OATH OF OFFICE FOR NEW BOARD MEMBERS
Senator and Congresswoman-elect Gloria Negrete McLeod administered the oath of office to James Na, Irene Hernandez-Blair, and Andrew Cruz.
I.D. PRESENTATIONS
1. Student Showcase: Townsend JHS Choir Chime Ensemble Anne Robb, Townsend JHS teacher, led students in a medley of Christmas music.
2. Boys Republic, Della Robbia Wreath Presentation Rick Landorf, Boys Republic Principal, and Jacob Bale, Acting Mayor of Boys Republic, presented Della Robbia Wreaths to the Board of Education.
3. Recognition of Former Board Members President Dickie presented former Board members David A. Black and Fred Youngblood, Jr., with certificates of appreciation for their years of service to the Board and community of the Chino Valley.
I.E. ORGANIZATION OF BOARD
1- Election of Officers/Representatives 3. Moved (Dickie) carried by unanimous consent to select Sylvia Orozco as President, James Na as Vice President, Irene Hernandez-Blair as Clerk, and identified Superintendent Wayne Joseph as the Secretary to the Board of Education.
4. Election of Board Liaison – City of Chino Irene Hernandez-Blair volunteered to serve as Board liaison for the City of Chino. There were no other nominations. Irene Hernandez-Blair was selected as Board liaison to the City of Chino.
5. Election of Board Liaison – City of Chino Hills Charles Dickie volunteered to serve as liaison for the City of Chino Hills. There were no other nominations. Charles Dickie was selected as Board liaison to the City of Chino Hills.
6. Election of Board Liaison – City of Ontario Sylvia Orozco volunteered to serve as liaison for the City of Ontario. There were no other nominations. Sylvia Orozco was selected as Board liaison to the City of Ontario.
2 January 17, 2013 Page 30 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
7. Election of Board Liaison – Chino Valley Independent Fire District Andrew Cruz volunteered to serve as representative to the Chino Valley Independent Fire District. There were no other nominations. Andrew Cruz was selected as representative to the Chino Valley Independent Fire District.
8. Election of Representative – County Committee on School District Organization James Na volunteered to serve as Board representative to the County Committee on School District Organization. There were no other nominations. James Na was selected as Board representative to the County Committee on School District Organization. Charles Dickie volunteered to serve as alternate.
9. Election of Representative – Chino Hills Parks and Recreation Commission Sylvia Orozco volunteered to serve as Board representative to the Chino Hills Parks and Recreation Commission. There were no other representatives. Sylvia Orozco was selected as representative to the Chino Hills Parks and Recreation Commission.
10. Election of Two Representatives – Joint Meeting with the City of Chino Irene Hernandez-Blair and Andrew Cruz volunteered to serve as Board representatives to the Joint Meeting with the City of Chino. There were no other nominations. Irene Hernandez-Blair and Andrew Cruz were selected as representatives to the Joint Meeting with the City of Chino.
11. Election of Two Representatives – Joint Meeting with the City of Chino Hills James Na and Charles Dickie volunteered to serve as Board representatives to the Joint Meeting with the City of Chino Hills. There were no other nominations. James Na and Charles Dickie were selected as representatives to the Joint Meeting with the City of Chino Hills.
12. Election of Representative – Chamber of the Chino Valley James Na volunteered to serve as Board representative to the Chamber of the Chino Valley. There were no other nominations. James Na was selected as Board representative to the Chamber of the Chino Valley.
I.F. BOARD PRESIDENT’S PRESENTATION
President Orozco presented Charles Dickie with a plaque in recognition for his service as Board President in 2012.
I.G. BREAK FOR RECEPTION
President Orozco called a recess from 7:41 p.m. to 8:02 p.m.
3 January 17, 2013 Page 31 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
I.H. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA
Destiny Quijada, Maureen Quijada, and Peter Attwood addressed the Board regarding Special Education.
I.I. COMMENTS FROM STUDENT REPRESENTATIVE
Alexa Uekert (absent)
I.J. COMMENTS FROM EMPLOYEE REPRESENTATIVES
Justine Cunningham, A.C.T. President, congratulated and welcomed to the Board Irene Hernandez-Blair and Andrew Cruz and said it will be a pleasure working with them for the next four years; thanked Fred Youngblood and David Black, and said the Association appreciated working with them during the time they served on the Board; addressed the action item on the agenda regarding restoration of grade level/department chair stipends, and said the Association is happy to see the item on the agenda, but there was disappointment that it is only for the remainder of the school year; said the Association believes that it is a bargainable item and that it was removed at the February 2 budget session last year and that a grievance has been filed on that, but hopes tonight’s action will be the resolution, but was disappointed to see it was for this school year only; and that the Association is willing to have more conversation if it needs to.
Denise Arroyo, CSEA President, welcomed James Na back to the Board and welcomed Irene Hernandez-Blair and Andrew Cruz to the Board; thanked Fred Youngblood and David Black for their service to the Board and the community; acknowledged CSEA classified employees who are retiring and for their years of service including: Lucy Diaz, 24 years of service; Patricia Angeleri, 27 years of service; Maria Gonzalez, 20 years of service; Vitalina Sousa, 36 years of service; David Lara, 18 years of service; and Rosemary Zamora, 16 years of service; said this reflects the commitment that classified employees have to the students and District; said that bus driver Lucia Quinonez has stage 4 cancer and is in hospice care, and asked that she be kept in prayer; wished the Board and staff a merry Christmas; and closed by encouraging everyone to take the time to rest and spend time with the family.
Michael Vaughn, CHAMP President, thanked Fred Youngblood and David Black for their service; congratulated James Na and said CHAMP is happy to see him back on the Board; welcomed to the Board Andrew Cruz and Irene Hernandez-Blair; said CVUSD is a wonderful District and that they are in good hands and will be provided with support; wished everyone a merry Christmas and season’s greetings; reminded everyone that this is a time to be generous especially to those who are not as well off; and asked that we take a few moments to remember service men and women who put themselves in harm’s way so that we can have a holiday season.
4 January 17, 2013 Page 32 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
I.K. COMMENTS FROM COMMUNITY LIAISONS
None.
I.L. CHANGES AND DELETIONS
The following deletion was announced: Item IV.C.1., New Administrative Regulation 4112.6 was pulled from the agenda.
II. ACTION
II.A. ADMINISTRATION
II.A.1. 2013 Board Meeting Calendar Moved (Na) seconded (Dickie) carried unanimously (5-0) to approve the 2013 Board meeting calendar.
II.A.2. CSBA Delegate Assembly Nominations The item failed for lack of nominations.
II.A.3. Restoration of Grade Level/Department Chair Stipends Moved (Na) seconded (Hernandez-Blair) carried unanimously (5-0) to restore grade/level department chair stipends for the remainder of the 2012/2013 school year.
II.B. BUSINESS SERVICES
II.B.1. 2012/2013 First Interim Financial Report Sandra Chen, Assistant Superintendent of Business Services provided an overview regarding the first interim report. Moved (Cruz) seconded (Dickie) carried unanimously (5-0) to approve the 2012/2013 First Interim Financial Report, and authorized the President of the Board of Education and the Superintendent to sign the positive Certification of Financial Condition for the current and two subsequent fiscal years. President Orozco announced the Board’s next budget study session scheduled for January 22, 2013, at 5:00 p.m. in the District Board room.
II.C. HUMAN RESOURCES
II.C.1. Public Notice and Hearing Regarding the District’s Initial Bargaining Proposal to the Associated Chino Teachers for Bargaining a Successor Collective Bargaining Agreement President Orozco opened the public hearing at 8:32 p.m. regarding the District’s Initial Bargaining Proposal for bargaining a successor Collective Bargaining Agreement. There were no speakers, and President Orozco closed the public hearing at 8:32 p.m. Moved (Na) seconded (Dickie) carried 5 January 17, 2013 Page 33 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
unanimously (5-0) to adopt the District’s Initial Bargaining Proposal to the Associated Chino Teachers for a successor Agreement.
III. CONSENT
Moved (Dickie) seconded (Cruz) carried unanimously (5-0) to approve the consent items, as amended.
III.A. ADMINISTRATION
III.A.1. Minutes of the Budget Study Session of November 13, 2012, and Regular Meeting of November 15, 2012 Approved the minutes of the budget study session of November 13, 2012, and regular meeting of November 15, 2012.
III.A.2. Resolution 2012/2013-29 Countywide Vision for Our Future Adopted Resolution 2012/2013-29 Countywide Vision for our Future.
III.B. BUSINESS SERVICES
III.B.1. Purchase Order Register Approved/ratified the purchase order register.
III.B.2. Warrant Register Approved/ratified the warrant register.
III.B.3. Fundraising Activities Approved/ratified the fundraising activities.
III.B.4. Donations Accepted the donations.
III.B.5. Legal Services Approved payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Chidester, Margaret A. & Associates; Fagen, Friedman & Fulfrost, LLP; and Parker & Covert, LLP.
III.C. CURRICULUM AND INSTRUCTION
III.C.1. School Sponsored Trips Approved the following school sponsored trips: Cortez ES; Hidden Trails ES; and Walnut ES.
6 January 17, 2013 Page 34 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
III.D. EDUCATIONAL SERVICES
III.D.1. Student Expulsion Case 12/13-11 Approved student expulsion case 12/13-11.
III.D.2. Student Readmission Case 11/12-13 Approved student readmission case 11/12-13.
III.E. FACILITIES, PLANNING, AND OPERATIONS
III.E.1. Agreements for Contractor/Consultant Services Approved/ratified the Agreements for Contractor/Consultant Services with: Bethany Yaroma, Butterfield Ranch ES; and master contract with Brock Edwards Magic Extravaganza, Purchasing Department.
III.E.2. Surplus/Obsolete Property Declared the District property surplus/obsolete and authorized the Purchasing Department to sell/dispose of said property.
III.E.3. Change Order and Notice of Completion for Bid 11-12-08, Installation of Fire Alarm System at Ayala HS Approved the change order and Notice of Completion for Bid 11-12-08, Installation of Fire Alarm System at Ayala HS.
III.E.4. Change Order for Bid 11-12-09, Exterior Site Improvements at Glenmeade ES Approved the change order for Bid 11-12-09, Exterior Site Improvements at Glenmeade ES.
III.E.5. Notice of Completion for Emergency Request to San Bernardino County Superintendent of Schools for Authorization to Award a Contract without Bidding and Advertising for Repairs at Cattle ES Approved the Notice of Completion for Emergency Request to San Bernardino County Superintendent of Schools for Authorization to Award a Contract Without Bidding and Advertising for Repairs at Cattle ES.
III.E.6. Chino Unified School District Capital Facilities Corporation – Designate New Trustees Designated Irene Hernandez-Blair and Andrew Cruz to serve as trustees on the Board of the Chino Unified School District Capital Facilities Corporation.
III.E.7. Chino Unified School District Land Acquisition Corporation – Designate New Directors Designated Irene Hernandez-Blair and Andrew Cruz to serve as directors on the Board of the Chino Unified School District Land Acquisition Corporation.
7 January 17, 2013 Page 35 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
III.F. HUMAN RESOURCES
III.F.1. Certificated/Classified Personnel Items Approved/ratified the certificated/classified personnel items.
III.F.2. Rejection of Claim Rejected the claim and referred it to the District’s insurance adjuster.
III.F.3. Revision of Board Policy 4111 All Personnel—Recruitment and Selection Approved the revision of Board Policy 4111 All Personnel—Recruitment and Selection.
III.F.4. Revision of Board Policy 4112.6 All Personnel—Personnel Files Approved the revision of Board Policy 4112.6 All Personnel–Personnel Files.
IV. INFORMATION
IV.A. CURRICULUM AND INSTRUCTION
IV.A.1. Revision of Board Policy and Administrative Regulation 5111 Instruction—Admission Received for information the revision of Board Policy and Administrative Regulation 5111 Instruction—Admission.
IV.A.2. Revision of Board Policy and Administrative Regulation 5126 Instruction—Awards for Achievement Received for information the revision of Board Policy and Administrative Regulation 5126 Instruction—Awards for Achievement.
IV.B. FACILITIES, PLANNING, AND OPERATIONS
IV.B.1. Cash Management Program Received for information the report on the cash management program.
IV.C. HUMAN RESOURCES
IV.C.1. New Administrative Regulation 4112.6 All Personnel—Personnel Files This item was pulled from the agenda.
IV.C.2. Revision of Board Policy 5145.3 Students—Nondiscrimination/ Harassment of Students Received for information the revision of Board Policy 5145.3 Students— Nondiscrimination/Harassment of Students.
8 January 17, 2013 Page 36 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
V. COMMUNICATIONS
BOARD MEMBERS AND SUPERINTENDENT
Charles Dickie, congratulated James Na on being reelected to the Board; congratulated Andrew Cruz and Irene Hernandez-Blair for being elected to the Board and said he looks forward to working together with them; said he rode in the Chino Christmas parade last Saturday; said he and his wife attended the Madrigal Feaste at Ayala HS, and said the food was delicious and the talent was extraordinary and urged the community to attend the various upcoming District programs; and wished everyone a merry Christmas.
Andrew Cruz said that last week he was a Principal for a Day at Eagle Canyon ES and spoke about what he observed throughout the day, including teachers using instructional methods and strategies, children engaged, clerks maintaining the school, and parent volunteers, all which help student success; said he was invited to a Christmas show by Ms. Aguire’s 1st graders, and spoke about the value of fine arts; and said his 1st grade daughter participated in her first Christmas parade.
Irene Hernandez-Blair thanked everyone present, voters of the community for placing her on the Board and putting trust in her to do the right thing, and is glad the whirlwind is almost over; thanked President Orozco for making sure all her papers are in order at the dais; participated in Principal for a Day at Boys Republic and the Adult School; said she followed Principal Rick Landorf in the morning and that it was overwhelming and she is concerned that he doesn’t have an assistant principal and doesn’t know how he manages all that he does in a day; said it is wonderful that our community has a program that exists for troubled and at risk youth, and is elated to know that our community embraces them; said she and her family will be attending the Madrigal Feaste for the first time this Saturday; said she is not sure how the process works, but would like to create an arts committee for grants to restore and supplement the arts, and asked for community volunteers who may be interested once she is guided through the process; wished her son a happy 10th birthday for Friday; and wished everyone present and in the community a merry Christmas.
James Na thanked Mr. Dickie for serving as President; said he is gentlemen and a scholar and truly appreciated his kindness and character; said he thinks the true strength of our school District is that we are professional and compassionate; said he attended the City of Chino Christmas parade; said students from Don Lugo HS decorated the carriages and thanked them for their wonderful and hard work; acknowledged Isaiah’s Rock for serving those in need and that they are currently preparing to distribute toys to the community this Christmas time; thanked Fred Youngblood and David Black for their service; welcomed Andrew Cruz and Irene Hernandez-Blair; asked that we trust in God and not in our own understanding and that we need to do good and serve others; and wished everyone a merry Christmas.
9 January 17, 2013 Page 37 Minutes of the Organizational Meeting of the Board of Education December 13, 2012
Superintendent Joseph thanked David Black and Fred Youngblood for their service; congratulated Irene Hernandez-Blair and Andrew Cruz; congratulated James Na on his reelection; shared some of the events taking place throughout the District including: winter concerts that schools hold; said inmates at CIW refurbished 30 bicycles to be given to students through the C.A.R.E. program; said staff have been collecting toy and gift card donations for C.A.R.E. families; said the Chino Fire Foundation donated $3,000.00 to the C.A.R.E. program for gifts; said many schools are holding toy and gift card collections to help their own or to spread throughout the community; said some schools are offering part of their entry fees to concerts to benefit the victims of the storm Sandy; said some of our students performed at Disneyland; said 100 hundred students will be given $130.00 to shop at next week’s Make A Child Smile event at Wal-Mart, courtesy of Chino Valley Fire; said the Chino Lions are donating proceeds from the sale of Christmas trees to the Citizens for Kids Educational Foundation; said students at Boys Republic have been busy producing Della Robbia wreaths; said local businesses are spearheading toy and food collections for families in need; said that employees, students, and parents belonging to many organizations, churches, synagogues, and mosques are also helping families; and wished everyone a happy holiday season, merry Christmas and happy Hanukkah!
President Orozco commented to Mrs. Blair that her own son was in 1st grade when she was first elected to the Board and that he is now in 7th grade; thanked Charles Dickie for his leadership as Board President and for calmness through troubled waters; thanked David Black and Fred Youngblood for their service, hard work, and dedication; congratulated James Na and welcomed Andrew Cruz and Irene Hernandez-Blair; said she attended the CSBA conference and looks forward to sharing many of ideas with the Board; attended the Principal for a Day event and the Chino Christmas parade; acknowledged Don Lugo HS floral students who assisted with decorating for the parade; and said the students were asked to decorate all the carriages after the city saw the beautiful work they were doing for the school District’s carriage, which is a testament to the beautiful work the students do.
VI. ADJOURNMENT
President Orozco adjourned the organizational meeting of the Board of Education at 8:49 p.m. in honor of Army Specialist Marc Fernandez, Chino Hills High School class of 2010, who is recovering from injuries sustained in Afghanistan, as well as all members of our armed forces who are away from their families during Christmas.
______Sylvia Orozco, President Irene Hernandez-Blair, Clerk
Recorded by: Patricia Kaylor, Administrative Secretary, Board of Education
10 January 17, 2013 Page 38 BUSINESS SERVICES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: PURCHASE ORDER REGISTER
======
BACKGROUND
Board Policy 3310 Business and Noninstructional Operations – Purchasing requires approval/ratification of purchase orders by the Board of Education. A purchase order is a legal contract between a district and vendor, containing a description of each item listed and/or a statement to the effect that supplies, equipment or services furnished herewith shall be in accordance with specifications and conditions.
Purchase orders represent a commitment of funds. No items on this register will be processed unless within budgeted funds. The actual payment for the services or materials is made with a warrant (check) and reported on the warrant register report.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the purchase order register, provided under separate cover.
FISCAL IMPACT
$544,234.97 to all District funding sources.
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January 17, 2013 Page 39 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: WARRANT REGISTER
======
BACKGROUND
Education Code 42650 requires the Board to approve and/or ratify all warrants. These payments are made in the form of warrants, and the warrant (check) form is approved by the County Superintendent.
All items listed are within previously budgeted amounts. There is no fiscal impact beyond currently available appropriations.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the warrant register, provided under separate cover.
FISCAL IMPACT
$5,245,178.18 to all District funding sources.
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January 17, 2013 Page 40 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: FUNDRAISING ACTIVITIES
======
BACKGROUND
Board Policy 3452 Business and Noninstructional Operations – Student Activity Funds and Board Policy 1230 Community Relations – School Connected Organizations require that fundraising activities be submitted to the Board of Education for approval.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the fundraising activities.
FISCAL IMPACT
None.
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January 17, 2013 Page 41 CHINO VALLEY UNIFIED SCHOOL DISTRICT January 17, 2013
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Cattle ES
ASB Valentine Pencil Gram Sale 2/11/13 - 2/13/13
Country Springs ES
PFA Skate for Country Springs ES 1/27/13
Dickson ES
PTA Yearbook Sale 1/18/13 - 6/30/13 PTA After School Winter Festival 1/25/13
Eagle Canyon ES
PTA Catalog Sale 1/18/13 - 1/22/13
Glenmeade ES
PTA Family Night Out at Mimi's Café 3/27/13
Marshall ES
ASB - 4th Grade See's Candy Sale 1/18/13 - 1/25/13
Newman ES
PTA Family Movie Night 1/25/13 PTA Valentine Gram Sale 1/28/13 - 2/8/13 PTA Catalog Sale 2/4/13 - 2/25/13
Rolling Ridge ES
PTA Family Night Out at Chili's Restaurant 1/24/13
Walnut ES
PFA E-Waste Recycling 1/26/13
January 17, 2013 Page 42 CHINO VALLEY UNIFIED SCHOOL DISTRICT January 17, 2013
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Wickman ES
PTO Family Night Out at Quakes Game 4/26/13
Cal Aero K-8
Flight Crew Carl's Jr. Night 1/18/13 Flight Crew Catalog Sale 1/28/13 - 2/11/13
Canyon Hills JHS
AVID After School Beverage Sale 1/18/13 - 6/10/13 AVID Family Nights Out at BJ's Restaurant 1/18/13 - 6/12/13 AVID Family Nights Out at California Pizza Kitchen 1/18/13 - 6/12/13 AVID Staples Fundraiser 1/18/13 - 6/15/13 AVID Harkins Theater Ticket Sale 1/18/13 - 6/15/13 AVID Goodwill Drive 2/1/13 - 6/10/13
Ramona JHS
ASB Chocolate Sale 1/21/13 - 2/28/13
Townsend JHS
PTSA Family Nights Out at Chili's Restaurant 1/18/13 - 5/31/13 PTSA Family Nights Out at California Pizza Kitchen 1/18/13 - 5/31/13 PTSA Family Nights Out at Wetzel's Pretzels 1/18/13 - 5/31/13
Chino HS
Girls Waterpolo Boosters JoJo's Pizza Night 1/23/13 Pep Squad Boosters Family Nights Out at Buffalo Wild Wings 2/1/13 - 2/28/13
Don Lugo HS
Performing Arts Boosters Mountain Mike's Pizza Fundraiser Day 1/22/13 ASB Chili's Restaurant Donation Days 1/30/13 - 1/31/13
January 17, 2013 Page 43 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: DONATIONS
======
BACKGROUND
Board Policy 3290 Business and Noninstructional Operations - Gifts, Grants, and Bequests states the Board of Education may accept any bequest or gift of money or property on behalf of the District. All gifts, grants, and bequests shall become property of the District. Use of the gift shall not be impaired by restrictions or conditions imposed by the donor.
Approximate values are determined by the donor.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education accept the donations.
FISCAL IMPACT
Any cost for repairs of donated equipment will be a site expense.
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January 17, 2013 Page 44 CHINO VALLEY UNIFIED SCHOOL DISTRICT January 17, 2013
DEPARTMENT/SITE ITEM DONATED APPROXIMATE DONOR VALUE
Communications
Pomona Valley Hospital Cash $3,750.00
Health Services
Veritas Health Services, Inc. Cash $2,500.00 Chino Valley Fire Foundation Cash $3,000.00
Chaparral ES
Samra Transport Inc. Cash $301.00
Cortez ES
Edison International Cash $90.00 Cortez PFA Cash $100.00 Cortez PFA Cash $124.84 Superior Grocers Cash $1,000.00 Cortez PFA Cash $7,056.00
Dickey ES
Edison International Cash $49.98 Robert G. Moon Copier Paper $49.99 Lifetouch National School Studio Cash $86.31
Rolling Ridge ES
Ma Farah Washington Cash $25.00 Rolling Ridge PTA Cash $4,000.00
Wickman ES
Joan Khademi Cash $50.00
January 17, 2013 Page 45 CHINO VALLEY UNIFIED SCHOOL DISTRICT January 17, 2013
DEPARTMENT/SITE ITEM DONATED APPROXIMATE DONOR VALUE
Briggs K-8
Briggs PFA Cash $152.50
Canyon Hills JHS
Chris & Julie Park Cash $100.00 Michael & Kimberly Denton Cash $500.00
Magnolia JHS
Carol Brown TR300 Trumpet $600.00
Ramona JHS
Irma Wickman Cash $300.00
Chino Hills HS
Christine Tenney Cash $60.00 Eddie Lopez Cash $120.00 Crystal Reichenberger Cash $300.00 Paul Edson Cash $399.99 Maria Velenzuela Cash $480.00 Walter Lickteig Cash $500.01 Edison International Cash $1,740.00
Don Lugo HS
Cynthia Andrade Cash $53.00 Nancy Oppliger Cash $53.00 Mike Badouin Assorted Toys $133.00 Colette Marchand Cash $200.00 Robert J. Rohrer Family Trust Cash $200.00 P. W. Stephens Environmental Cash $250.00 Best Buy Children's Foundation Cash $5,000.00
January 17, 2013 Page 46 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: LEGAL SERVICES
======
BACKGROUND
The following law firms provide services to the Chino Valley Unified School District and have submitted their invoices. The current invoice amounts, along with the fiscal year-to-date totals for each individual law firm, are listed below.
FIRM MONTH INVOICE 2012/2013 AMOUNTS YEAR-TO-DATE Atkinson, Andelson, Loya, Ruud & Romo November 2012 $12,248.99 $ 30,230.37 Chidester, Margaret A. & Associates November 2012 $55,245.50 $291,628.23 Fagen, Friedman & Fulfrost, LLP November 2012 $ 136.95 $ 15,966.34 Parker & Covert LLP - - $ 881.90 Thompson & Colegate LLP - - $ 119.77 Total $338,826.61
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Chidester, Margaret A. & Associates; and Fagen, Friedman & Fulfrost, LLP,
FISCAL IMPACT
$67,631.44 to the General Fund.
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January 17, 2013 Page 47 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services
SUBJECT: SIGNATURE AUTHORIZATIONS FOR CHINO VALLEY UNIFIED SCHOOL DISTRICT
======
BACKGROUND
Signature authorization items are routinely brought to the Board for approval based on changes in the organization. Signature authorization allows employees and Board members to perform designated functions in the course of their assigned duties. Approval of the list authorizes designated employees and Board members specific signature authority.
This updated signature list removes signature authorization for Charles E. Dickie, President of the Board of Education; Fred Youngblood, Jr., Clerk of the Board of Education; and adds Sylvia Orozco, President of the Board of Education; and Irene Hernandez-Blair, Clerk of the Board of Education.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the signature authorizations for Chino Valley Unified School District.
FISCAL IMPACT
None.
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January 17, 2013 Page 48 CHINO VALLEY UNIFIED SCHOOL DISTRICT AUTHORIZED SIGNATURE LIST January 17, 2013
In accordance with provisions of legal codes for the State of California, the Board of Education of the Chino Valley Unified School District hereby delegates authority to sign documents on their behalf, subject to the conditions noted below.
No contract signed pursuant to this delegation shall be valid until such approval has been granted by the governing body of this school district. The duration of this delegation shall extend until revoked or amended.
DOCUMENTS NAMES Wayne M. Joseph Norm Enfield Certificated Notice of Employment** Michelle Harold Heather Williams Wayne M. Joseph Norm Enfield Classified Notice of Employment** Michelle Harold Heather Williams Wayne M. Joseph Norm Enfield Notice of Intent Not to Re-Employ Michelle Harold Heather Williams Wayne M. Joseph Victoria L. Broberg Norm Enfield Notice of Employment – Youth Work Experience** Patricia M. Miller Jaime R. Anderson Beverly Beemer Wayne M. Joseph Norm Enfield Temporary Teaching Credentials and Credential Applications Michelle Harold Heather Williams Wayne M. Joseph Norm Enfield Statements of Need Michelle Harold Heather Williams Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Inter District and Intra District Attendance Agreements Norm Enfield Patricia M. Miller Stephanie Johnson Wayne M. Joseph Sandra H. Chen Claim of Plaintiff Statements Norm Enfield Greg Stachura Dan Mellon Wayne M. Joseph Sandra H. Chen Norm Enfield Small Claims Court Representatives** Michelle Harold Dan Mellon Heather Williams
January 17, 2013 Page 49
DOCUMENTS NAMES Wayne M. Joseph Sandra H. Chen Forms/Report/Claims for Workers’ Compensation Risk Management Norm Enfield Michelle Harold Dan Mellon Heather Williams Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Payroll Orders Patricia M. Miller Greg Stachura Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Payroll Connected District Orders Patricia M. Miller Greg Stachura Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen (custodian) Custodian of Revolving Cash Fund for the General Fund* Norm Enfield Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen District Orders for Employee Mileage Reimbursement and Norm Enfield Transportation Reports Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg
Sandra H. Chen
Norm Enfield
Patricia M. Miller Purchase Orders** Greg Stachura
Iris Chu
Carol Cole
Liz Pensick Carol Vernava Wayne M. Joseph Victoria L. Broberg Sandra H. Chen All Other Special Projects Applications and Report Documents Norm Enfield Patricia M. Miller Greg Stachura Iris Chu Carol Cole Liz Pensick
January 17, 2013 Page 50
DOCUMENTS NAMES Victoria L. Broberg Sandra H. Chen Special Projects Funding Applications, Funding Certifications Patricia M. Miller Greg Stachura Iris Chu Wayne M. Joseph Sandra H. Chen Miscellaneous Receipts Checking Account* Carol Cole Liz Pensick Sandy Bernstein Sandra H. Chen Forms, Reports, Checks for Nutrition Service Cafeteria Account* Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Buena Vista HS Associated Student Body* Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Canyon Hills JHS Associated Student Body* Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Magnolia JHS Associated Student Body* Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg Ramona JHS Associated Student Body* Sandra H. Chen Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph
Victoria L. Broberg
Sandra H. Chen Townsend JHS Associated Student Body* Patricia M. Miller
Carol Cole
Liz Pensick Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Woodcrest JHS Associated Student Body* Patricia M. Miller Carol Cole Liz Pensick Wayne M. Joseph Victoria L. Broberg
Sandra H. Chen Elementary Student Bodies* Patricia M. Miller
Carol Cole Liz Pensick
January 17, 2013 Page 51
DOCUMENTS NAMES Wayne M. Joseph
Sandra H. Chen Travel Advances Norm Enfield
Patricia M. Miller Wayne M. Joseph
Sandra H. Chen Housing Construction Impact Reports Greg Stachura
Iris Chu Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield District Orders, Contracts and in Lieu of Transportation Payments** Patricia M. Miller Greg Stachura Carol Cole Liz Pensick Carol Vernava Wayne M. Joseph Sandra H. Chen Approval of the Release of Commercial Warrants as Payments to Greg Stachura Vendors** Iris Chu Carol Cole Liz Pensick Sandra H. Chen Electronic Signature Key Authorization Carol Cole Liz Pensick Wayne M. Joseph Sandra H. Chen Budget and Expenditure Transfers or Adjustments** Greg Stachura Iris Chu Carol Cole Liz Pensick Wayne M. Joseph Necessary School Facilities Program Documents Sandra H. Chen (State Allocation Board) Greg Stachura Iris Chu Wayne M. Joseph Victoria L. Broberg Charles E. Dickie (President) Certification of Board of Education Minutes Fred Youngblood, Jr., (Clerk) Sylvia Orozco(President)*** Irene Hernandez-Blair(Clerk)***
* Requires more than one signature ** Requires separate Board action *** Name added
January 17, 2013 Page 52 CURRICULUM AND INSTRUCTION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: SCHOOL SPONSORED TRIPS
======
BACKGROUND
Board Policy 6153 Instruction – School Sponsored Trips, states that field trips are to be considered a method of instruction and shall be planned as such, with definite instructional objectives to advance the learning of the District’s adopted course of study. The purpose of student travel is to provide the student with educational experiences other than those provided within the regular classroom setting and/or experiences.
School Sponsored Trips requires Board approval for all overnight trip(s) and trip(s) in excess of 250 miles (one way). Resources will be identified and established at the school site to assist economically disadvantaged students in obtaining funding for field trips and, in some cases, student travel.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the following school sponsored trips:
School Sponsored Trips Date Fiscal Impact Site: Rolling Ridge ES Event: 5th Grade Ocean Institute Maritime April 12, 2013 Cost: $175.00 per student Place: Dana Point, CA Revised Date Funding Source: Parent Chaperone Ratio: 35 students/10 chaperones Site: Chino Hills HS Event: Paris: Spring into History March 27- Cost: $2,941.00 per student Place: Paris, France April 4, 2013 Funding Source: Parent/ Chaperone Ratio: 35 students/10 chaperones fundraising Site: Chino Hills HS Event: Europe Trip 2014 June 12-22, Cost: $3,400.00 per student Place: Italy, Germany, Austria 2014 Funding Source: Parent Chaperone Ratio: 8 students/2 chaperones
January 17, 2013 Page 53 School Sponsored Trips Date Fiscal Impact Site: Don Lugo HS Event: Senior Retreat February 8-10, Cost: $155.00 per student Place: Idyllwild, CA 2013 Funding Source: Class of 2013 Chaperone Ratio: 130 students/20 chaperones
FISCAL IMPACT
As indicated above.
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January 17, 2013 Page 54 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: REVISION OF BOARD POLICY 5111 INSTRUCTION – ADMISSION
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy 5111 Instruction – Admission is being revised to reflect updated laws and current district practice. This item was presented to the Board on December 13, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the revision of Board Policy 5111 Instruction – Admission.
FISCAL IMPACT
None.
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January 17, 2013 Page 55 Students BP 5111(a)
ADMISSION
The Board of Education believes that all children should have the opportunity to receive educational services. ALL CHILDREN RESIDING WITHIN THE DISTRICT SHALL HAVE ACCESS TO DISTRICT SCHOOLS. IMMIGRANT CHILDREN SHALL NOT BE DENIED ADMISSION ON THE BASIS OF CITIZENSHIP OR LEGAL RESIDENT STATUS. HOMELESS/FOSTER CHILDREN SHALL BE ADMITTED WITH OR WITHOUT A PERMANENT ADDRESS, STAFF SHALL ENCOURAGE PARENTS/GUARDIANS TO ENROLL ALL SCHOOL-AGED CHILDREN IN SCHOOL.
THE SUPERINTENDENT OR DESIGNEE SHALL INFORM PARENTS/GUARDIANS OF STUDENTS ENTERING A DISTRICT SCHOOL AT ANY GRADE LEVEL ABOUT ADMISSION REQUIREMENTS AND SHALL ASSIST THEM WITH ENROLLMENT PROCEDURES. Parents/guardians shall enroll all school-aged children in school except where California Education Code stipulates exemptions.
The Superintendent or designee shall maintain procedures which provide for the verification of all entrance requirements specified in law and in Board policies and regulations.
(cf. 0410 - Nondiscrimination in District programs and activities) (cf. 5111.1 - District residency) (cf. 5111.11 - Residency of students with caregiver) (cf. 5111.12 - Residency based on parent/guardian employment) (cf. 5111.13 - Residency for homeless children) (cf. 5119 - Students expelled from other districts) (cf. 5125 - Student records) (cf. 5141.22 - Infectious diseases) (cf. 5141.3 - Health examinations) (cf. 5141.31 - Immunizations) (cf. 5141.32 - Health screening for school entry) (cf. 6173 - Education for homeless children) (cf. 6173.1 - Education for foster youth) (cf. 6173.2 - Education of children of military families)
ALL RESIDENT STUDENTS WHO ARE ENROLLING IN THE SCHOOL IN THEIR ATTENDANCE AREA OR IN ANOTHER DISTRICT SCHOOL SHALL BE SUBJECT TO THE TIMELINES ESTABLISHED BY THE BOARD IN BP/AR 5116.1 – INTRADISTRICT OPEN ENROLLMENT. NONRESIDENT STUDENTS MAY APPLY FOR INTERDISTRICT ATTENDANCE IN ACCORDANCE WITH THE TIMELINES SPECIFIED IN APPLICABLE BOARD POLICIES AND ADMINISTRATIVE REGULATIONS.
(cf. 5116.1 - Intradistrict Open Enrollment) (cf. 5117 - Interdistrict Attendance) (cf. 5118 - Open Enrollment Act Transfers)
January 17, 2013 Page 56 BP 5111(b) ADMISSION (cont.)
THE SUPERINTENDENT OR DESIGNEE MAY ADMIT TO THE NINTH GRADE ONLY THOSE STUDENTS WHO HAVE PROMOTED FROM EIGHTH GRADE OR WHO ARE RECOMMENDED IN WRITING BY THEIR EIGHTH GRADE PRINCIPAL AS CAPABLE OF PROFITING FROM HIGH SCHOOL INSTRUCTION.
(cf. 5123 – Promotion/Acceleration/Retention)
Legal Reference: EDUCATION CODE 46300 Computation of average daily attendance, inclusion of kindergarten and transitional kindergarten 46600 Agreements for admission of pupils desiring interdistrict attendance 48000 Minimum age of admission (kindergarten) 48002 Evidence of minimum age required to enter kindergarten or first grade 48010 Minimum age of admission (first grade) 48011 Admission from kindergarten or other school; minimum age 48050-48053 Nonresidents 48200 Children between ages of 6 and 18 Years (compulsory full-time education) 48350-48361 Open Enrollment Act 48850-48859 Educational placement of foster youth 49076 Access to records by persons without written consent or under judicial order 49408 Information of use in emergencies 49700-49704 Education of children of military families HEALTH & SAFETY CODE 120325-120380 Immunization against communicable diseases 121475-121520 Tuberculosis tests for pupils CODE OF REGULATIONS, TITLE 5 200 Promotion from kindergarten to first grade 201 Admission to high school CODE OF REGULATIONS, TITLE 17 6000-6075 School attendance immunization requirements UNITED STATES CODE, TITLE 42 11431-11435 McKinney homeless assistance act
Management Resources: CALIFORNIA SCHOOL BOARDS ASSOCIATION PUBLICATION Transitional Kindergarten, Issue Brief, July 2011 Office for Civil Rights, U.S. Department of education publications Dear Colleague Letter, May 6, 2011 WEBSITES California School Boards Association: www.csba.org California Department of Education: www.cde.ca.gov Office for Civil Rights, U.S. Department of Education: www.2ed.gov/about/offices/list/ocr
Chino Valley Unified School District Policy adopted: January 23, 1997 Revised: May 7, 2009 REVISED:
January 17, 2013 Page 57 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Assistant Superintendent, Curriculum & Instruction Jaime Anderson, Director, Curriculum & Instruction
SUBJECT: REVISION OF BOARD POLICY 5126 INSTRUCTION – AWARDS FOR ACHIEVEMENT
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BACKGROUND
Board policies and administrative regulations are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy 5126 – Awards for Achievement is being revised to reflect updated laws and align with current district practice. This item was presented to the Board on December 13, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the revision of Board Policy 5126 Instruction - Awards for Achievement.
FISCAL IMPACT
None.
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January 17, 2013 Page 58
Students BP 5126(a)
AWARDS FOR ACHIEVEMENT
The Board of Education encourages excellence as a goal for all students and wishes to publicly recognize students for unique or exemplary achievements in academic, ATHLETIC, extracurricular or community service activities. The purpose of such awards shall be consistent with school goals.
(cf. 5121 - Grades/Evaluation of Student Achievement) (cf. 5127 - Graduation Ceremonies and Activities) (cf. 6142.4 - Service Learning/Community Service Classes)
DISTRICT/SCHOOL AWARDS
Student awards may include verbal recognition, a letter, certificate or Board resolution, a public ceremony, trophy, gift, plaque, or cash gift.
The Superintendent or designee shall develop CRITERIA procedures for the appropriate selection of student award recipients.
GOLDEN STATE SEAL MERIT DIPLOMA
A separate awards program may be held to recognize graduating students receiving other school and nonschool awards.
Merit Diplomas
At graduation from high school, special recognition shall be awarded to those students whose academic achievements IN CORE CURRICULUM AREAS have been outstanding.
The Superintendent or designee shall identify high school students who have demonstrated mastery of the high school curriculum qualifying them for the Golden State Seal Merit Diploma. (Education Code 51454)
(cf. 6162.51 - Standardized Testing and Reporting Program)
BILITERACY AWARD
THE DISTRICT SHALL PRESENT THE STATE SEAL OF BILITERACY TO EACH GRADUATING HIGH SCHOOL STUDENT WHO HAS ATTAINED A HIGH LEVEL OF PROFICIENCY IN SPEAKING, READING, AND WRITING IN ONE OR MORE LANGUAGES IN ADDITION TO ENGLISH. (Education Code 51460-51464)
(cf. 6142.2 - World/Foreign Language Instruction) (cf. 6174 - Education for English Language Learners)
January 17, 2013 Page 59 BP 5126(b) AWARDS FOR ACHIEVEMENT (cont.)
Distinguished Scholar
The Superintendent or designee shall identify high school students who have met the criteria for the Distinguished Scholar award for graduation.
Graduate with Honors
The Superintendent or designee shall identify high school students who have met the criteria for the Graduate with Honors award for graduation.
Valedictorian and Salutatorian
To honor superior academic achievement, graduation ceremonies shall include recognition of a valedictorian and salutatorian. The Superintendent or designee shall establish procedures that ensure a fair determination of the students who have achieved the highest grade point average in the graduating class. If a tie exists, the principal may honor more than one valedictorian and/or salutatorian.
Scholarship Fund
The Board may maintain a scholarship fund which shall be used to provide, scholarships to qualifying students or graduates of district schools. (Education Code 35315) Scholarship funds shall be collected, deposited, administered and audited in accordance with law.
(cf. 1260 - Educational Foundation) (cf. 3290 - Gifts, Grants, and Bequests)
Legal Reference: EDUCATION CODE 220 Nondiscriminaton 35160 Authority of Governing Boards 35310-35319 Scholarship and Loan Funds 44015 Awards to Employees and Pupils 51243-51245 Credit for private school foreign language instruction 51450-51455 Golden State Seal Merit Diploma 51460-51464 State Seal of Biliteracy 52164.1 Assessment of English language skills of English learners CODE OF REGULATION, TITLE 5 876 Golden State Seal Merit Diploma 1632 Credit for private school foreign language instruction 11510-11516 California English Language Development Test
January 17, 2013 Page 60 BP 5126(c) AWARDS FOR ACHIEVEMENT (cont.)
Management Resources: WEBSITES California School Boards Association: www.csba.org California Department of Education: www.cde.ca.gov Californias Together: www.californiastogether.org
Chino Valley Unified School District Policy adopted: January 23, 1997 Revised: February 4, 1999 Revised: June 5, 2003 Revised: March 5, 2009 REVISED:
January 17, 2013 Page 61 EDUCATIONAL SERVICES Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT EXPULSION CASES 12/13-12, 12/13-15, AND 12/13-16
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BACKGROUND
The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
Expulsion is an action taken by the Board for severe or prolonged breaches of discipline by a student. Except for single acts of a grave nature, expulsion is used only when there is a history of misconduct, when other forms of discipline, including suspension, have failed to bring about proper conduct, or when the student's presence causes a continuing danger to him/herself or others.
A student may be expelled only by the Board of Education. The Board shall expel, as required by law, any student found to have committed certain offenses listed in Education Code 48915.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
Based upon the recommendation of the Expulsion Hearing Administrative Panel, it is recommended the Board of Education approve the student expulsion cases 12/13-12, 12/13-15, and 12/13-16.
FISCAL IMPACT
None.
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January 17, 2013 Page 62 Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT READMISSION CASES 10/11-40, 10/11-45, 10/11-67, 11/12-37, 11/12-41, 11/12-45, 11/12-46, AND 11/12-50
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BACKGROUND
Administrative Regulation 5144.1 Students, Suspension and Expulsion/Due Process Readmission after Expulsion states:
• The Superintendent or designee shall hold a conference with the parent/guardian and the student. At the conference, the student’s rehabilitation plan shall be reviewed and the Superintendent or designee shall verify that the provisions of this plan have been met.
• School regulations shall be reviewed and the student and parent/guardian shall be asked to indicate in writing their willingness to comply with these regulations.
• The Superintendent or designee shall transmit his/her recommendation regarding readmission to the Board. The Board shall consider this recommendation, in closed session, if information disclosed would be in violation of Education Code 49073- 49079. If a written request for open session is received from the parent/guardian or adult student, it shall be honored.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the student readmission cases 10/11-40, 10/11-45, 10/11-67, 11/12-37, 11/12-41, 11/12-45, 11/12-46, and 11/12-50.
FISCAL IMPACT
None.
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January 17, 2013 Page 63 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT ADMISSION CASE 12/13-04A
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BACKGROUND
The Board of Education may admit students expelled from other districts in accordance with law when consistent with the Board’s goal to provide a safe and secure school environment for students and staff.
The District shall not enroll a student expelled by another district for any of the offenses listed in Education Code 48915(a) or (c) (mandatory expulsion offenses) during the term of the student's expulsion, unless the enrollment is at a community day school. A student expelled for an act specified in Education Code 48915(a) or (c) may enroll in the District after the term of his/her expulsion if the Board finds, at a hearing, that the student does not pose a continuing danger to students or staff.
The Board, when making its determination whether to enroll an individual who has been expelled from another school district for any of the acts mentioned above, may consider the following options: deny enrollment, permit enrollment, or permit conditional enrollment in a regular school program or another educational program.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
Based upon the evidence presented to the Expulsion Hearing Administrative Panel, it is recommended the request regarding admission to the Chino Valley Unified School District be approved for case 12/13-04A.
FISCAL IMPACT
None.
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January 17, 2013 Page 64 FACILITIES, PLANNING, AND OPERATIONS CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: AGREEMENTS FOR CONTRACTOR/CONSULTANT SERVICES
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BACKGROUND
All contracts between the District and outside agencies shall conform to standards required by law and shall be prepared under the direction of the Superintendent or designee. To be valid or to constitute an enforceable obligation against the District, all contracts must be approved and/or ratified by the Board of Education.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the Agreements for Contractor/Consultant Services.
FISCAL IMPACT
As indicated.
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January 17, 2013 Page 65
MASTER CONTRACTS FISCAL IMPACT MC-1213-186-Kids DJ Entertainment. To provide disc Contract Amount: Per rate sheet jockey services at school functions. Funding Source: Various Submitted by: Purchasing Department Duration of Agreement: January 18, 2013 – June 30, 2015 MC-1213-187-BMX Freestyle Team. To provide Contract Amount: Per rate sheet performance assemblies. Funding Source: Various Submitted by: Purchasing Department Duration of Agreement: January 18, 2013 – June 30, 2015
January 17, 2013 Page 66 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: SURPLUS/OBSOLETE PROPERTY
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BACKGROUND
The Board of Education recognizes that the District may own personal property which is unusable, obsolete, or no longer needed by the District. The Superintendent or designee shall arrange for the sale or disposal of District personal property in accordance with Board policy and the requirements of Education Code 17545.
Lists of surplus items are emailed to the Purchasing Department to be placed on an upcoming Board agenda. After Board approval, items may be picked up by District warehouse or a liquidation company for public auction. Proceeds of the sale are deposited into the General Fund.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.
FISCAL IMPACT
Increase to the General Fund from proceeds of sale.
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January 17, 2013 Page 67 CHINO VALLEY UNIFIED SCHOOL DISTRICT SURPLUS/OBSOLETE PROPERTY January 17, 2013
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
Computer Apple YM2263GHKWG Chino Hills HS Computer Apple YM04811HJWG Chino Hills HS Computer Apple YM2420K4LFD Chino Hills HS Computer Apple YM126EGXKWG Chino Hills HS Computer Apple YM216EG2WG Chino Hills HS Computer Apple YM143ONQLFD Chino Hills HS Computer Apple YM0530MXJWQ Chino Hills HS Computer Apple YM1430ELFD Chino Hills HS Computer Apple YM048116O2Q Chino Hills HS Printer (LaserWriter) Apple 055050EK39M Chino Hills HS eMac Apple 6831268QNUO Chino Hills HS eMac Apple 683353RJNLU Chino Hills HS eMac Apple 68335486NLU Chino Hills HS eMac Apple YM329OOKNM1 Chino Hills HS eMac Apple YM3290CUNM7 Chino Hills HS eMac Apple G831302UNIJO Chino Hills HS eMac Apple G833548RNLU Chino Hills HS eMac Apple G831268NNU0 Chino Hills HS eMac Apple G83541ENLU Chino Hills HS eMac Apple G8335437NLV Chino Hills HS eMac Apple G833532NLV Chino Hills HS eMac Apple YM3290FINM1 Chino Hills HS eMac Apple YM329008NM1 Chino Hills HS eMac Apple G83127ACNU0 Chino Hills HS eMac Apple YM3290OGNM1 Chino Hills HS eMac Apple YM3290F3MM1 Chino Hills HS eMac Apple YM3290E8NM1 Chino Hills HS eMac Apple YM532002T0P Chino Hills HS eMac Apple G832168CNU0 Chino Hills HS eMac Apple Missing 1 Chino Hills HS eMac Apple Missing 1 Chino Hills HS eMac Apple Missing 3 Chino Hills HS eMac Apple Missing 4 Chino Hills HS eMac Apple Missing 5 Chino Hills HS eMac Apple Missing 6 Chino Hills HS eMac Apple Missing 7 Chino Hills HS eMac Apple Missing 7 Chino Hills HS eMac Apple Missing 8 Chino Hills HS Laserprinter 2300dn HP 17861 Chino Hills HS Computer Apple YM2263GHKWG Chino Hills HS Phaser 3124 Xerox Unknown Chino Hills HS
January 17, 2013 Page 68
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
Keyboard Microsoft 6968200018264 Chino Hills HS Keyboard Microsoft 6968200018125 Chino Hills HS Keyboard Microsoft 6968200018537 Chino Hills HS Tower Primary 23996 Chino Hills HS Tape Player Audiotronics 643871 Chino Hills HS Tape Player Audiotronics 644091 Chino Hills HS Tape Player Panasonic WQIBA003198 Chino Hills HS Tape Player Califone FE11327 Chino Hills HS TV Zenith 09263202154 Chino Hills HS TV Zenith ---- Chino Hills HS Overhead Projector Elmo HP 604675 Chino Hills HS Overhead Projector Elmo HP 604676 Chino Hills HS Overhead Projector Elmo HP 602826 Chino Hills HS Overhead Projector Elmo HP 602873 Chino Hills HS Overhead Projector 3M1700 ENX 1097512 Chino Hills HS Overhead Projector 3M1700 ENX 1097497 Chino Hills HS Overhead Projector 3M1700 ENX 170018569 Chino Hills HS Overhead Projector 3M1700 ENX 170018571 Chino Hills HS Overhead Projector 3M1700 ENX 170018572 Chino Hills HS Overhead Projector 3M1700 ENX 170034760 Chino Hills HS Overhead Projector 3M1700 ENX 170034752 Chino Hills HS Overhead Projector 3M1700 ENX 170018703 Chino Hills HS Overhead Projector 3M1700 ENX 170034855 Chino Hills HS Overhead Projector 3M1700 ENX 1097503 Chino Hills HS Overhead Projector 3M1700 ENX 1097507 Chino Hills HS Overhead Projector 3M1700 ENX 1097511 Chino Hills HS Overhead Projector 3M1700 ENX 1097514 Chino Hills HS Overhead Projector 3M1700 ENX 1097515 Chino Hills HS Overhead Projector 3M1700 ENX 1097518 Chino Hills HS Overhead Projector 3M1700 ENX 1097509 Chino Hills HS Overhead Projector 3M1700 ENX 1099253 Chino Hills HS Overhead Projector 3M1700 ENX 1700034758 Chino Hills HS Overhead Projector Eiki 3000 BP 10303122 Chino Hills HS iBook 64 Apple 4h6120KYSE6 Chino Hills HS iBook 64 Apple 4H51203NS88 Chino Hills HS iBook 64 Apple UV33700KPF3 Chino Hills HS iBook Apple UV33701BPF3 Chino Hills HS iBook Apple UV337029PF3 Chino Hills HS iBook Apple UV43802OR72 Chino Hills HS iBook 64 Apple UV33700CPF3 Chino Hills HS iBook Apple UV336UEEPF3 Chino Hills HS iBook Apple UV33701HPF3 Chino Hills HS iBook Apple UV330700YPF3 Chino Hills HS iBook Apple UV337015PF3 Chino Hills HS iBook Apple 4HS1206MS88 Chino Hills HS
January 17, 2013 Page 69
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE iBook Apple UV336702JPF3 Chino Hills HS iBook Apple YM1263H4KWG Chino Hills HS iMac Apple YM1263GVKWG Chino Hills HS Power Mac 64 Apple XB31209KN15 Chino Hills HS Power Mac 64 Apple XB31209RN15 Chino Hills HS Power Mac 64 Apple SB37209WN15 Chino Hills HS Power Mac 64 Apple SB31209GN15 Chino Hills HS Phaser 3450 Apple KRG4JC9602673CD Chino Hills HS 20 6-byte Seajak HD Seajak 5ED36PGW Chino Hills HS 60 6-byte Seajak HD Seajak 3KC1ACWK Chino Hills HS eMac Apple G832260PNGO Chino Hills HS eMac Apple YM3290D4NM1 Chino Hills HS iBook Apple UV33700RPF3 Chino Hills HS iBook Apple UV3360ECPF3 Chino Hills HS iBook Apple UV33700BPF3 Chino Hills HS Laserjet 2300 HP 17861 Chino Hills HS Laserjet 4+ HP A428933 Chino Hills HS Phaser 3124 Xerox Unknown Chino Hills HS
January 17, 2013 Page 70 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: CERTIFICATED/CLASSIFIED PERSONNEL ITEMS
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BACKGROUND
Board approval of personnel transactions is required by Board Bylaw 9324 Bylaws of the Board - Minutes and Recordings and Education Code 35163. Included are new hires based on need, which includes replacements, growth, and class size reduction.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the certificated/classified personnel items.
FISCAL IMPACT
All personnel assignments are within the approved staffing ratio for the appropriate school year budget.
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January 17, 2013 Page 71 CERTIFICATED PERSONNEL
HIRED AT APPROPRIATE PLACEMENT ON THE CERTIFICATED SALARY SCHEDULE AND APPROPRIATE CREDENTIAL
NAME POSITION LOCATION EFFECTIVE DATE
MITCHELL, Adriana RSP English Teacher Chino Hills HS 01/18/2013 ZHANG, Xincan School Nurse Health Services 01/22/2013 GUERRERO, Christian Psychologist Special Education 01/18/2013
REHIRED FROM 39/24 MONTH RE-EMPLOYMENT LIST
GALINDO, Jennifer RSP Teacher Dickson ES 50%/ 01/18/2013 Cortez ES 50%
TEACHING OUT OF CREDENTIALED AREA PER EDUCATION CODE 44258.7(b) EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
JENKINS, Sean Athletic P.E. Magnolia JHS 2012/2013 ALLEN, Jeffrey Athletic P.E. Ayala HS 2012/2013 MARCEAU, Paul Athletic P.E. Ayala HS 2012/2013 REED, Warren Athletic P.E. Ayala HS 2012/2013 VAN EMBRICQS, Alexandria Athletic P.E. Chino HS 2012/2013 BERGER, Stanley Athletic P.E. Chino Hills HS 2012/2013 BERGMANN, James Athletic P.E. Chino Hills HS 2012/2013 BILLINGSLEY, Kyle Athletic P.E. Chino Hills HS 2012/2013 BUB, Derek Athletic P.E. Chino Hills HS 2012/2013 CONNELL, Douglas Athletic P.E. Chino Hills HS 2012/2013 MORALES, Richard Athletic P.E. Chino Hills HS 2012/2013 THIGPEN, William Athletic P.E. Don Lugo HS 2012/2013
TEACHING OUT OF CREDENTIALED AREA PER EDUCATION CODE 44263 EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
HUNTER, Jeri English Teacher Ramona JHS 2012/2013 SMYSER, Robyn Civic Literature Ramona JHS 2012/2013 FREEMAN, Marvin Biology/Earth Science Boys Republic HS 2012/2013 HUTT, Alison Earth Science Buena Vista HS 2012/2013 SMART, Gregory Health Buena Vista HS 2012/2013 MIRANDA-CELESTINO, Lucia Portuguese 1 and 2 Chino Hills HS 2012/2013 ERBST, Bob Stage Craft Chino Hills HS 2012/2013 THOMAS, Jonathan Digital Video Chino Hills HS 2012/2013 ALTENBURG, Fred Video Yearbook Don Lugo HS 2012/2013
January 17, 2013 Page 72 CERTIFICATED PERSONNEL (cont.)
TEACHING OUT OF CREDENTIALED AREA PER EDUCATION CODE 44263 EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013 (cont.)
ENGSTROM, Brian Civil Eng. Architecture Don Lugo HS 2012/2013 GRZESKIEWICZ, Yvonne Digital Video Don Lugo HS 2012/2013 MILLER, Angelin Graphic Design Don Lugo HS 2012/2013
TEACHING OUT OF CREDENTIALED AREA PER EDUCATION CODE 44256 (b) EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
POST, Heather World Cultures Woodcrest JHS 2012/2013
VACATION PAYOUT
JOSEPH, Wayne Superintendent District Office 80 days at Per Diem rate of pay
RETIREMENT
STOEHR, Conchita Elementary Teacher Hidden Trails ES 02/01/2013
RESIGNATION
CISZEK, Laurie Counselor Chino Hills HS 01/18/2013 BAKER, Erin Nurse Practitioner Health Services 01/08/2013
APPOINTMENT OF CERTIFICATED SUBSTITUTES EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
CHAVEZ, James FORMEL, Fred GEHR, Ryan NEWCOMB, James RHONE, Elizabeth WARD, Shaun
APPOINTMENT – PEER ASSISTANCE AND REVIEW (PAR) SUPPORT PROVIDERS
HARIRCHI, Maria PAR Provider Wickman ES 12/14/2012
January 17, 2013 Page 73 CERTIFICATED PERSONNEL (cont.)
APPOINTMENT – EXTRA DUTY (cont.)
BOYLE, Darlene K-1 Grade Level Chair Cattle ES 12/14/2012 DIPAOLO, Ed 4-6 Grade Level Chair Cattle ES 12/14/2012 KRALL, Jane 2-3 Grade Level Chair Cattle ES 12/14/2012 MAY, Debbie 4-6 Grade Level Chair Cattle ES 12/14/2012 OSMAN, Laura 2-3 Grade Level Chair Cattle ES 12/14/2012 SPICER, Sarah K-1 Grade Level Chair Cattle ES 12/14/2012 BUSS, Steve 4-6 Grade Level Chair Liberty ES 12/14/2012 BUSS, Tracy 2-3 Grade Level Chair Liberty ES 12/14/2012 DEGROOT, Betty 2-3 Grade Level Chair Liberty ES 12/14/2012 DURHAM, Patricia 4-6 Grade Level Chair Liberty ES 12/14/2012 GASIO, Janet K-1 Grade Level Chair Liberty ES 12/14/2012 PLANTE, Rebekah 4-6 Grade Level Chair Liberty ES 12/14/2012 QUINN, Michael K-1 Grade Level Chair Liberty ES 12/14/2012 BURRIS, Claire K-1 Grade Level Chair Rolling Ridge ES 12/14/2012 FARMAKIS, Stephanie 4-6 Grade Level Chair Rolling Ridge ES 12/14/2012 JAMES, Barbara 4-6 Grade Level Chair Rolling Ridge ES 12/14/2012 LUGO, Michelle 2-3 Grade Level Chair Rolling Ridge ES 12/14/2012 QUESNEL, Sharon K-1 Grade Level Chair Rolling Ridge ES 12/14/2012 WHYTE, Anne 2-3 Grade Level Chair Rolling Ridge ES 12/14/2012 ZUFALL, Cynthia 4-6 Grade Level Chair Rolling Ridge ES 12/14/2012 ANDREAS, Christina 2-3 Grade Level Chair Walnut ES 12/14/2012 IVERSON, Chris K-1 Grade Level Chair Walnut ES 12/14/2012 IVES, Kris 4-6 Grade Level Chair Walnut ES 12/14/2012 KAHN, Bruce 4-6 Grade Level Chair Walnut ES 12/14/2012 LUCARIELLO, Rena 4-6 Grade Level Chair Walnut ES 12/14/2012 PRAIRIE, Nora 4-6 Grade Level Chair Walnut ES 12/14/2012 RITCHIE, Lauryi 2-3 Grade Level Chair Walnut ES 12/14/2012 SCHULTZ, Patty K-1 Grade Level Chair Walnut ES 12/14/2012 GRAF, Roseann 4-6 Grade Level Chair Wickman ES 12/14/2012 HARIRCHI, Maria K-1Grade Level Chair Wickman ES 12/14/2012 JAMES Kim 4-6 Grade Level Chair Wickman ES 12/14/2012 LUITEN, Jayne K-1Grade Level Chair Wickman ES 12/14/2012 RILEY, Rob 4-6 Grade Level Chair Wickman ES 12/14/2012 THIES, Sue 2-3 Grade Level Chair Wickman ES 12/14/2012 WEBER, Lonnie 2-3 Grade Level Chair Wickman ES 12/14/2012 BOOTH, William Dept. Chair P.E. Canyon Hills JHS 12/14/2012 BUCK, Michelle Dept. Chair Math Canyon Hills JHS 12/14/2012 HARTLEY, Sally Dept. Chair Soc. Science Canyon Hills JHS 12/14/2012 HUNT GIERUT, Debbie Dept. Chair Eng/Read/LA Canyon Hills JHS 12/14/2012 NELSON, Carol Dept. Chair Special Ed. Canyon Hills JHS 12/14/2012 TRAUTZ, Scott Dept. Chair Science Canyon Hills JHS 12/14/2012
January 17, 2013 Page 74 CERTIFICATED PERSONNEL (cont.)
APPOINTMENT – EXTRA DUTY (cont.)
VERA-MINEER, Valerie Dept. Chair Voc. Ed./ Canyon Hills JHS 12/14/2012 Music/Art BARRETT, Jack Dept. Chair Math Magnolia JHS 12/14/2012 CRUZ, Claudia Dept. Chair Special Ed. Magnolia JHS 12/14/2012 FRITZ, Phil Dept. Chair Voc. Ed./ Magnolia JHS 12/14/2012 Music/Art KLINKERT, Michelle Dept. Chair Eng/Read/LA Magnolia JHS 12/14/2012 LARNED, Kelly Dept. Chair Science Magnolia JHS 12/14/2012 NELSON, Tracy Dept. Chair Eng/Read/LA Magnolia JHS 12/14/2012 SALMON, Darin Dept. Chair Math Magnolia JHS 12/14/2012 SCHAUER, Tina Dept. Chair Special Ed. Magnolia JHS 12/14/2012 STANFIELD, Julie Dept. Chair Soc. Science Magnolia JHS 12/14/2012 VANDERPOEL, Cynthia Dept. Chair P.E. Magnolia JHS 12/14/2012 BURNS, John Dept. Chair Science Ramona JHS 12/14/2012 CLAY, Tisha Dept. Chair Special Ed. Ramona JHS 12/14/2012 MEHAFFIE, Jim Dept. Chair P.E. Ramona JHS 12/14/2012 ROGERS, Eric Dept. Chair Soc. Science Ramona JHS 12/14/2012 ROY, Cynthia Dept. Chair Eng/Read/LA Ramona JHS 12/14/2012 VASQUEZ, Albert Dept. Chair Math Ramona JHS 12/14/2012 BALES, Alison Dept. Chair Special Ed. Townsend JHS 12/14/2012 DYER, Mark Dept. Chair P.E. Townsend JHS 12/14/2012 ECKERSALL, Michele Dept. Chair Eng/Read/LA Townsend JHS 12/14/2012 HARPER, Clifford Dept. Chair Voc. Ed./ Townsend JHS 12/14/2012 Music/Art KUNISHIMA, John Dept. Chair Science Townsend JHS 12/14/2012 MURILLO, Chris Dept. Chair Math Townsend JHS 12/14/2012 NOBLETT, Jodi Dept. Chair Soc. Science Townsend JHS 12/14/2012 ROMAN, Mary Dept. Chair Special Ed. Townsend JHS 12/14/2012 DONOVAN, Kenny Golf (GF) Ayala HS 01/18/2013 NUR, Hamdi (NBM) Boys Tennis (GF) Ayala HS 01/18/2013 RAULS, Shannon (NBM) Girls Soccer (GF) Ayala HS 01/18/2013 SCHUSTER, Chet (NBM) Swim (GF) Ayala HS 01/18/2013 CHRISTENSEN, Neil Dept. Chair Soc. Science/ Boys Republic 12/14/2012 English DEPARTEE, Rugere Dept. Chair Math/Science Boys Republic 12/14/2012 WOODS, Kristen Dept. Chair Spec. Ed./ Boys Republic 12/14/2012 P.E./Voc. Ed. HUNT, Alison Dept. Chair Core Buena Vista HS 12/14/2012 RAMIREZ, Aaron Dept. Chair Elective Buena Vista HS 12/14/2012 BATY, Jim Track & Field (GF) Chino HS 01/18/2013 CROCKEM, Ronald (NBM) Track & Field (GF) Chino HS 01/18/2013 DOLE, Tyler Wrestling (GF) Chino HS 01/18/2013 GEHR, Ryan (NBM) Swim (GF) Chino HS 01/18/2013
January 17, 2013 Page 75 CLASSIFIED PERSONNEL
HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED SALARY SCHEDULE
PROMOTION
GRAY, Gary FROM: Grounds Worker Maintenance 01/18/2013 I (GF) 8 hrs./261 contract days TO: Maint. Pool Tech. (GF) 8 hrs./261 contract days
TROVAO, Vielmino FROM: Custodian I (GF) Chino HS 01/18/2013 8 hrs./261 contract days TO: Custodian II (GF) 8 hrs./261 contract days
APPOINTMENT
BLEVINS, Donna Noon Ground Supv. (GF) Borba K-8 01/18/2013 MURRAY, Marissa Elem. Lib./Media Center Litel ES 01/18/2013 Assistant (GF) LARDIERI, Jovanna Noon Ground Supv. (GF) Litel ES 01/18/2013 PRADO, Catalina Nutrition Srvs. Asst. I (NS) Marshall ES 01/18/2013 DORLING, Lynette IA/Special Education Magnolia JHS/ 01/18/2013 Chino Hills HS SCHOTT, Carri IA/Spec. Ed. (SELPA/GF) Ayala HS 01/18/2013 NAVA, Guadalupe Noon Ground Supvr. (GF) Don Lugo HS 01/18/2013 GREEN, William Custodian I (CDF) Fun Clubs 01/18/2013 JOHNSON, Vanessa IA/ECE (CDF) Chaparral FC 01/18/2013 CANTU, Monique IA/ECE (CDF) Country Springs FC 01/18/2013
REHIRED FROM 39-MONTH RE-EMPLOYMENT LIST
BURRELL, Jason Bus Driver (GF) Transportation 01/08/2013
REINSTATEMENT
HOCH, Andrew FROM: Mechanic I (GF) Transportation 01/18/2013 8 hrs./260 contract days TO: Mechanic II (GF) 8 hrs./260 contract days
January 17, 2013 Page 76 CLASSIFIED PERSONNEL (cont.)
REINSTATEMENT (cont.)
MARTINEZ, Louis FROM: Automotive Transportation 01/18/2013 Serviceperson (GF) 8 hrs./260 contract days TO: Mechanic I (GF) 8 hrs./260 contract days
INCREASE IN HOURS
GARCIA, Deborah Noon Ground Supv. (GF) Briggs K-8 12/17/2012 From: 1.5 hrs./180 days To: 2.0 hrs./180 days
MEDINA, Marylouise Noon Ground Supv. (GF) Briggs K-8 12/17/2012 From: 1.5 hrs./180 days To: 1.75 hrs./180 days
SMITH, Stacy Noon Ground Supv. (GF) Briggs K-8 12/17/2012 From: 1.5 hrs./180 days To: 2.0 hrs./180 days
SPEAR, Tamara Noon Ground Supv. (GF) Briggs K-8 12/17/2012 From: 1.5 hrs./180 days To: 1.75 hrs./180 days
CLOSING OF OFFICIAL RECORDS
QUINONEZ, Lucia Bus Driver (GF) Transportation 01/07/2013
PLACEMENT ON 39-MONTH RE-EMPLOYMENT LIST
DUARTE, Claudia IA/Comp. Assistant (GF) Alternative Ed. Ctr. 12/20/2012
RESIGNATION
CHON, Lacey Child Dev. Program Child Development 12/21/2012 Clerk II (CDF) PUN, Catherine Noon Ground Supv. (GF) Eagle Canyon ES 12/20/2012 REVILLA, Eva Noon Ground Supv. (GF) Chaparral ES 12/14/2012 CASTILLO, Diane Noon Ground Supv. (GF) Litel ES 11/30/2012 ROCKE, Brian IA/Sped./SH (SELPA/GF) Don Lugo HS 01/11/2013 WOLSEY, Tiffany Noon Ground Supv. (GF) Country Springs ES 01/07/2013
January 17, 2013 Page 77 CLASSIFIED PERSONNEL (cont.)
RETIREMENT
LEACH, Colleen Nutrition Srvs. Mgr. II (NS) Ayala HS 12/28/2012 (22 years of service) STALTER, Randy Mechanic II (GF) Transportation 12/28/2012 (33 years of service)
APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE DECEMBER 3, 2012, THROUGH APRIL 23, 2013
ORODPOUR, Kristi IA/Elem. (C) Rolling Ridge ES
APPOINTMENT OF CLASSIFIED SUBSTITUTES EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
BELKNAP, Brian COX, Cheryl DELGADO, Regina FINKBEINER, Heather GUTIERREZ, Mirella JONES, Marsha MORENO, Raymond PEREZ, Valerie SANTOYO, Jordan SIHOMBING, Windy SONGCO, Margarita SOUSA, Vitalina WHITE, Kristin
January 17, 2013 Page 78 CLASSIFIED PERSONNEL (cont.)
(504) = Federal Law for Individuals with Handicaps (ACE) = Ace Driving School (ASB) = Associated Student Body (ASF) = Adult School Funded (ATE) = Alternative to Expulsion (B) = Booster Club (BTSA) = Beginning Teacher Support & Assessment (C) = Categorically Funded (CAHSEE)= California High School Exit Exam (CC) = Children’s Center (Marshall) (CDF) = Child Development Fund (CSR) = Class Size Reduction (CVLA) = Chino Valley Learning Academy (E-rate) = Discount Reimbursements for Telecom. (G) = Grant Funded (GF) = General Fund (HBE) = Home Base Education (MM) = Measure M – Fund 21 (MAA) = Medi-Cal Administrative Activities (NBM) = Non-Bargaining Member (ND) = Neglected and Delinquent (NS) = Nutrition Services Budget (OPPR) = Opportunity Program (R) = Restricted (ROP) = Regional Occupation Program (SAT) = Saturday School (SB813) = Medi-Cal Admin. Activities Entity Fund (SELPA) = Special Education Local Plan Area (SOAR) = Students on a Rise (SPEC) = Spectrum Schools (SS) = Summer School (SWAS) = School within a School (VA) = Virtual Academy (WIA) = Workforce Investment Act
January 17, 2013 Page 79 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Daniel P. Mellon, ARM-P, Director, Risk Management and Human Resources
SUBJECT: REJECTION OF CLAIM
======
BACKGROUND
Claim 12-11-20 submitted on December 19, 2012, by Allstate Insurance Co. on behalf of their client Eddy Kassem, a parent of Townsend JHS. Claimant alleges vehicle damage after being hit by a District school bus in the student drop off lanes before school. Claimant settlement demand is pending estimate.
The Board is requested to reject the claim against the District to allow the insurance carriers to investigate the merit of the claim and make a recommendation regarding disposition.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education reject the claim and refer it to the District’s insurance adjuster.
FISCAL IMPACT
Unknown at present.
WMJ:NE:DPM:lag
January 17, 2013 Page 80 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: REVISION OF BOARD POLICY 5145.3 STUDENTS – NONDISCRIMINATION/HARASSAMENT OF STUDENTS
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy 5145.3 Students – Nondiscrimination/Harassment of Students is being revised to reflect updated laws and current District practice. This item was presented to the Board on December 13, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the revision of Board Policy 5145.3 Students – Nondiscrimination/Harassment of Students.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
January 17, 2013 Page 81 Students BP 5145.3(a)
NONDISCRIMINATION/HARASSMENT OF STUDENTS
The Board of Education desires to ensure equal opportunities for all students in admission and access to the District's Educational programs, guidance and counseling programs, athletic programs, testing procedures, and other activities. ALL District programs and activities shall be free from discrimination, including harassment, with respect to a student's actual or perceived sex, gender, ethnic group identification, race, national origin, religion, color, physical or mental disability, age, or sexual orientation.
DISCRIMINATION MAY ALSO INCLUDE RETALIATION TOWARDS STUDENTS AND THEIR PARENTS/GUARDIANS FOR ENGAGING IN A “PROTECTED ACTIVITY”. SUCH “PROTECTED ACTIVITITES” INCLUDE COMPLAINING OF OR REPORTING DISCRIMINATION, PARTICIPATING IN AN INVESTIGATION OF SUCH A COMPLAINT, AND ADVOCATING FOR THE CIVIL RIGHTS OF A STUDENT REGARDLESS OF WHETHER THE COMPLAINT RELATES TO THE COMPLAINING PERSON OR SOMEONE ELSE.
(cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.9 - Hate-Motivated Behavior) (cf. 5146 - Married/Pregnant/Parenting Students) (cf. 6164.6 - Identification and Education Under Section 504)
The Board prohibits discrimination, INCLUDING intimidation, or harassment AND
RETALIATION of any student by any employee, student or other person in the District. Prohibited harassment includes physical, verbal, nonverbal, or written conduct based on one of the categories listed above that is so severe and pervasive that it affects a student's ability to participate in or benefit from an educational program or activity; creates an intimidating, threatening, hostile, or offensive educational environment; has the purpose or effect of substantially or unreasonably interfering with a student's academic performance; or otherwise adversely affects the student's educational opportunities.
School staff and volunteers shall carefully guard against segregation, bias, and stereotyping in the delivery of services, including, but not limited to, instruction, guidance, and supervision.
(cf. 5145.2 - Freedom of Speech/Expression) (cf. 6145 - Extracurricular and Cocurricular Activities) (cf. 6145.2 - Athletic Competition) (cf. 6164.2 - Guidance/Counseling Services)
The principal or designee shall develop a plan to provide students with appropriate accommodations when necessary for their protection from threatened or potentially harassing, RETALIATORY or OTHER discriminatory behavior.
January 17, 2013 Page 82 BP 5145.3(b)
NONDISCRIMINATION/HARASSMENT OF STUDENTS (cont.)
Students who engage in discrimination, INCLUDING or harassment AND RETALIATION in violation of law, board policy, or administrative regulation shall be subject to discipline, up to and including counseling, suspension, and/or expulsion. Any employee who permits or engages in harassment, RETALIATION, or OTHER prohibited discrimination shall be subject to disciplinary action, up to and including dismissal.
(cf. 4118 - Suspension/Disciplinary Action) (cf. 4119.21/4219.21/4319.21- Professional Standards) (cf. 4218 - Dismissal/Suspension/Disciplinary Action) (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5144.2 - Suspension and Expulsion/Due Process (Students with Disabilities)
Grievance Procedures
The Board hereby designates the following position as coordinator for nondiscrimination to handle complaints regarding discrimination, INCLUDING and harassment and RETALIATION, AND inquiries regarding the District's nondiscrimination policies:
ASSISTANT SUPERINTENDENT, HUMAN RESOURCES Director, Student Support Services Chino Valley Unified School District 5130 RIVERSIDE DRIVE, 13453 Ramona Avenue, Chino, CA 91710
(cf. 1312.1 - Complaints Concerning District Employees) (cf. 1312.3 - Uniform Complaint Procedures)
Any student who feels that he/she has been subjected to discrimination or INCLUDING harassment AND RETALIATION, should immediately contact the coordinator, principal or any other staff member. Any student or school employee, who observes an incident of discrimination, or INCLUDING harassment AND RETALIATION, should report the incident to the coordinator or principal, whether or not the victim files a complaint.
Upon receiving a complaint of discrimination or INCLUDING harassment AND RETALIATION, the coordinator shall immediately investigate the complaint in accordance with site-level grievance procedures specified in Administrative Regulation 5145.7 – Sexual Harassment.
(cf. 5145.7 - Sexual Harassment)
January 17, 2013 Page 83 BP 5145.3(c)
NONDISCRIMINATION/HARASSMENT OF STUDENTS (cont.)
The Superintendent or designee shall ensure that the student handbook clearly describes the District's nondiscrimination policy, procedures for filing a complaint regarding discrimination or INCLUDING harassment AND RETALIATION, and the resources that are available to students AND PARENTS/GUARDIANS, who feel that they have been the victim of discrimination or harassment. The District's policy may also be posted on the District’s website or any other location that is easily accessible to students AND PARENTS/GUARDIANS.
Legal Reference: EDUCATION CODE 200-262.4 Prohibition of discrimination 48900.3 Suspension or expulsion for act of hate violence 48900.4 Suspension or expulsion for threats or harassment 48904 Liability of parent/guardian for willful student misconduct 48907 Student exercise of free expression 48950 Freedom of speech 49020-49023 Athletic programs 51500 Prohibited instruction or activity 51501 Prohibited means of instruction 60044 Prohibited instructional materials CIVIL CODE 1714.1 Liability of parents/guardians for willful misconduct of minor PENAL CODE 422.55 Definition of hate crime 422.6 Crimes, harassment CODE OF REGULATIONS, TITLE 5 4600-4687 Uniform Complaint Procedures 4900-4965 Nondiscrimination in elementary and secondary education programs UNITED STATES CODE, TITLE 20 1681-1688 Title IX of the Education Amendments of 1972 UNITED STATES CODE, TITLE 42 2000d-2000e-17 Title VI and Title VII Civil Rights Act of 1964, as amended 2000h-2-2000h-6 Title IX of the Civil Rights Act of 1964 CODE OF FEDERAL REGULATIONS, TITLE 34 100.3 Prohibition of discrimination on basis of race, color or national origin 104.7 Designation of responsible employee for Section 504 106.8 Designation of responsible employee for Title IX 106.9 Notification of nondiscrimination on basis of sex COURT DECISIONS Donovan v. Poway Unified School District, (2008) 167 Cal.App.4th 567 Flores v. Morgan Hill Unified School District, (2003) 324 F.3d 1130
January 17, 2013 Page 84 BP 5145.3(d)
NONDISCRIMINATION/HARASSMENT OF STUDENTS (cont.)
Management Resources: CALIFORNIA SCHOOL BOARDS ASSOCIATION PUBLICATIONS Providing a Safe, Nondiscriminatory School Environment for All Students, Policy Brief, April 2010 CALIFORNIA DEPARTMENT OF EDUCATION LEGAL ADVISORIES California Student Safety and Violence Prevention - Laws and Regulations, April 2004 FIRST AMENDMENT CENTER PUBLICATIONS Public Schools and Sexual Orientation: A First Amendment Framework for Finding Common Ground, 2006 NATIONAL SCHOOL BOARDS ASSOCIATION PUBLICATIONS Dealing with Legal Matters Surrounding Students' Sexual Orientation and Gender Identity, 2004 U.S. DEPARTMENT OF EDUCATION, OFFICE FOR CIVIL RIGHTS PUBLICATIONS Notice of Non-Discrimination, January 1999 WEBSITES California School Boards Association: www.csba.org California Safe Schools Coalition: www.casafeschools.org California Department of Education: www.cde.ca.gov First Amendment Center: www.firstamendment.org National School Boards Association: www.nsba.org U.S. Department of Education, Office for Civil Rights: www.ed.gov/about/offices/list/ocr
Chino Valley Unified School District Policy adopted: January 23, 1997 Revised: September 3, 1998 Revised: August 5, 2010 REVISED:
January 17, 2013 Page 85 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: NEW JOB DESCRIPTIONS FOR BEHAVIOR INTERVENTION COORDINATOR AND BEHAVIOR INTERVENTION PSYCHOLOGIST
======
BACKGROUND
Job descriptions are a statement of duties, qualifications, and responsibilities associated with a particular job. It is a matter of standard practice to modify and/or create job descriptions as new positions become necessary, jobs evolve, and responsibilities and duties change. Additionally, changes in organizational structure, student needs, and other factors require the creation of new positions to support the District’s mission of increased student achievement.
It is recommended these job descriptions be approved to better serve the goals and objectives of the District as they relate to educational and instructional achievement.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the new job descriptions for: a) Behavior Intervention Coordinator, and b) Behavior Intervention Psychologist.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
January 17, 2013 Page 86 CHINO VALLEY UNIFIED SCHOOL DISTRICT Position Description
TITLE: BEHAVIOR INTERVENTION COORDINATOR REPORTS: DIRECTOR, SPECIAL EDUCATION
DEPARTMENT: SPECIAL EDUCATION CLASSIFICATION: CERTIFICATED MANAGEMENT
FLSA: EXEMPT WORK YEAR: 221
ISSUED: JANUARY 17, 2013 SALARY: RANGE 23
BASIC FUNCTIONS:
UNDER THE DIRECTION OF THE DIRECTOR OF SPECIAL EDUCATION OR DESIGNEE, THE COORDINATOR OF BEHAVIORAL HEALTH PLANS, ORGANIZES, COORDINATES, SUPERVISES AND IS RESPONSIBLE FOR THE IMPLEMENTATION OF COMPREHENSIVE BEHAVIORAL HEALTH AND BEHAVIOR INTERVENTION PROGRAMS FOR STUDENTS.
REPRESENTATIVE DUTIES:
INCUMBENT MAY PERFORM ANY COMBINATION OF THE ESSENTIAL FUNCTIONS SHOWN BELOW. THIS POSITION DESCRIPTION IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL DUTIES, KNOWLEDGE, OR ABILITIES ASSOCIATED WITH THIS CLASSIFICATION, BUT ARE INTENDED TO ACCURATELY REFLECT THE PRINCIPLE JOB ELEMENTS.
E = ESSENTIAL FUNCTIONS:
MINIMUM REQUIREMENTS:
ASSISTS IN THE SUPERVISION AND EVALUATION OF PERSONNEL IN THE SPECIAL EDUCATION DEPARTMENT AS DIRECTED. (E)
MAINTAINS AN UPDATED WORKING KNOWLEDGE OF LAWS, REGULATIONS, AND BOARD POLICIES RELATING TO SPECIAL EDUCATION AND SPECIFICALLY IN THE AREA OF BEHAVIORAL HEALTH AND BEHAVIOR INTERVENTION. (E)
ASSISTS IN THE DEVELOPMENT AND FORMULATION OF DISTRICT POLICY AND PROCEDURES AS IT RELATES TO BEHAVIORAL HEALTH AND BEHAVIOR INTERVENTION. (E)
CHAIRS AND CONDUCTS MEETINGS AS NECESSARY.
COORDINATES AND EVALUATES INTERVENTION SERVICES FOR STUDENTS ELIGIBLE FOR SPECIAL EDUCATION. (E)
ASSISTS IN MONITORING STUDENT PLACEMENT PROCEDURES FOR SPECIAL EDUCATION PROGRAMS.
COORDINATES BEHAVIORAL HEALTH STAFFING WITH SCHOOL SITES, HUMAN RESOURCES, AND THE BUSINESS SERVICES AS DIRECTED. (E) Behavior Intervention Coordinator Page 1 of 4
January 17, 2013 Page 87 COORDINATES PROFESSIONAL DEVELOPMENT FOR THE DISTRICT SCHOOL PSYCHOLOGISTS, BEHAVIORAL INTERVENTION SPECIALISTS AND AIDES, AND BEHAVIORAL HEALTH COUNSELORS. (E)
MONITORS, COLLECTS, AND ANALYZES DATA PERTAINING TO STUDENT BEHAVIOR AND DISCIPLINE. (E)
COORDINATES DISTRICT WIDE BEHAVIORAL RESPONSE TO INTERVENTION (RTI).
ASSISTS IN RESOLUTIONS, MEDIATIONS, AND DUE PROCESS HEARINGS.
COMMUNICATES WITH SCHOOL AND DISTRICT PERSONNEL TO EXCHANGE INFORMATION, PROVIDE TRAINING, COORDINATE ACTIVITIES AND RESOLVE ISSUES.
PERFORMS OTHER DUTIES AND ASSUMES OTHER RESPONSIBILITIES AS MAY BE ASSIGNED BY THE DIRECTOR OF SPECIAL EDUCATION.
EDUCATION, EXPERIENCE, LICENSES, AND OTHER REQUIREMENTS:
VALID CALIFORNIA ADMINISTRATIVE CREDENTIAL AUTHORIZING SERVICE AS AN ADMINISTRATOR IS REQUIRED.
VALID SPECIAL EDUCATION CREDENTIAL OR SCHOOL PSYCHOLOGIST AUTHORIZATION.
MASTERS DEGREE DESIRABLE.
FIVE YEARS OF SUCCESSFUL EXPERIENCE PARTICIPATING IN AND/OR ADMINISTERING AND SUPERVISING SPECIAL EDUCATION PROGRAMS DESIRABLE.
A VALID CALIFORNIA CLASS C DRIVER’S LICENSE, A GOOD DRIVING RECORD AND THE ABILITY TO MAINTAIN INSURABILITY UNDER THE DISTRICT’S VEHICLE INSURANCE POLICY.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
FEDERAL, STATE AND LOCAL REGULATIONS INCLUDING BUT NOT LIMITED TO CIVIL RIGHTS LEGISLATION RELATING TO GENERAL EDUCATION, SPECIAL EDUCATION, CONFIDENTIALITY, SCHOOL RECORDS, ATTENDANCE, PROGRAM ELIGIBILITY AND SUSPENSION/EXPULSION. BEHAVIOR INTERVENTIONS, FUNCTIONAL BEHAVIOR ASSESSMENTS, THE HUGHES BILL, AND/OR CRISIS INTERVENTIONS. DEVELOPMENTAL, SOCIAL/EMOTIONAL AND BEHAVIORAL CHARACTERISTICS OF PRE- SCHOOL AND SCHOOL AGE STUDENTS.
ABILITY TO:
PLAN AND COORDINATE THE OPERATIONS OF A DISTRICT BEHAVIORAL HEALTH AND BEHAVIORAL MANAGEMENT PROGRAM. TRAIN AND SUPERVISE STAFF. INTERACT EFFECTIVELY WITH STAFF, PARENTS AND PUPILS OF DIVERSE BACKGROUNDS AND EXPERIENCES.
Behavior Intervention Coordinator Page 2 of 4
January 17, 2013 Page 88 EFFECTIVELY DEAL WITH SITE AND DISTRICT PERSONNEL, SOCIAL SERVICES, AND OTHER AGENCIES IN RESOLVING STUDENT PROBLEMS AND CONCERNS. COMMUNICATE EFFECTIVELY IN ORAL AND WRITTEN FORM, ENSURING UNDERSTANDABLE AND THOROUGH COMMUNICATION. UNDERSTAND AND CARRY OUT ORAL AND WRITTEN DIRECTIONS WITH MINIMAL ACCOUNTABILITY CONTROLS. ESTABLISH AND MAINTAIN EFFECTIVE ORGANIZATIONAL, PUBLIC, AND COMMUNITY RELATIONSHIPS. OPERATE COMPUTER AND COMPUTER PROGRAMS.
WORKING CONDITIONS:
ENVIRONMENT:
DISTRICT OFFICE ENVIRONMENT AND SCHOOL SITES. DEMANDING TIMELINES. SUBJECT TO DRIVING TO A VARIETY OF LOCATIONS TO WORK DURING DAY AND EVENING HOURS. MUST HAVE VALID CALIFORNIA DRIVER’S LICENSE AND AUTOMOBILE AVAILABLE FOR USE. SUBJECT TO FREQUENT INTERRUPTIONS AND EXTENSIVE CONTACT WITH STUDENTS, STAFF, PARENTS AND THE PUBLIC. MAY COME IN CONTACT WITH HOSTILE PEOPLE. INDOOR AND OUTDOOR ENVIRONMENT.
PHYSICAL DEMANDS:
BENDING AT THE WAIST, KNEELING OR CROUCHING, AND REACHING TO RETRIEVE AND MAINTAIN FILES AND RECORDS. REACHING OVERHEAD, ABOVE THE SHOULDERS, AND HORIZONTALLY. DEXTERITY OF HANDS AND FINGERS TO OPERATE STANDARD OFFICE EQUIPMENT, COMPUTER KEYBOARD, AND OTHER EQUIPMENT NECESSARY TO COMPLETE THE REQUIRED DUTIES. HEARING AND SPEAKING TO EXCHANGE INFORMATION IN PERSON AND ON THE TELEPHONE. VISUAL ABILITY TO READ, AND TO PREPARE/PROCESS DOCUMENTS AND TO MONITOR VARIOUS SERVICES AND PERSONNEL. SITTING FOR EXTENDED PERIODS. STANDING FOR EXTENDED PERIODS. WALKING OVER ROUGH OR UNEVEN SURFACES. CLIMBING, OCCASIONAL USE OF STEPLADDERS. PHYSICAL ACTIVITY MAY BE REQUIRED, WHICH COULD INCLUDE MODERATE LIFTING. ABILITY TO APPROPRIATELY CONDUCT CRISIS PREVENTION INTERVENTION (CPI).
HAZARDS:
EXTENDED VIEWING OF COMPUTER MONITOR. WORKING AROUND AND WITH OFFICE EQUIPMENT HAVING MOVING PARTS. SUBJECT TO DRIVING TO A VARIETY OF LOCATIONS TO CONDUCT WORK DURING DAY AND EVENING HOURS.
Behavior Intervention Coordinator Page 3 of 4
January 17, 2013 Page 89 FUNDING:
CONTINUITY OF THIS POSITION IS CONTINGENT ON CONTINUED AVAILABILITY OF FUNDING.
I HAVE READ THE ABOVE POSITION DESCRIPTION AND FULLY UNDERSTAND THE REQUIREMENTS SET FORTH THEREIN. I HEREBY ACCEPT THE POSITION OF BEHAVIOR INTERVENTION COORDINATOR AND AGREE TO ABIDE BY THE REQUIREMENTS AND DUTIES SET FORTH. I WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY.
______(SIGNATURE OF EMPLOYEE) (DATE)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CHINO VALLEY UNIFIED SCHOOL DISTRICT WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES, AND ENCOURAGE BOTH PROSPECTIVE AND CURRENT EMPLOYEES TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE DIVISION OF HUMAN RESOURCES.
BOARD APPROVED:
Behavior Intervention Coordinator Page 4 of 4
January 17, 2013 Page 90 CHINO VALLEY UNIFIED SCHOOL DISTRICT Position Description
TITLE: BEHAVIOR INTERVENTION PSYCHOLOGIST REPORTS: BEHAVIOR INTERVENTION COORDINATOR
DEPARTMENT: SPECIAL EDUCATION CLASSIFICATION: CERTIFICATED MANAGEMENT
FLSA: EXEMPT WORK YEAR: 200
ISSUED: JANUARY 17, 2013 SALARY: RANGE 28B
BASIC FUNCTIONS:
UNDER THE SUPERVISION OF THE DIRECTOR OF SPECIAL EDUCATION AND THE DIRECTION OF THE COORDINATOR OF BEHAVIORAL HEALTH OR DESIGNEE, PLANS AND PROVIDES BEHAVIOR MANAGEMENT PROGRAMS AND IMPLEMENTS POSITIVE BEHAVIORAL INTERVENTIONS FOR PUPILS, CLASSROOMS, AND SCHOOL SITES, AS WELL AS RELATED SERVICES TO TEACHERS, ADMINISTRATORS, OTHER SPECIAL EDUCATION STAFF, PARENTS, AND THE COMMUNITY, AS APPROPRIATE. THE EMPLOYEE IN THIS CLASSIFICATION TRAINS AND MONITORS THE PARAPROFESSIONALS (BEHAVIOR SUPPORT AIDES) WHO WORK WITH STUDENTS WITH BEHAVIOR PLANS.
REPRESENTATIVE DUTIES:
INCUMBENT MAY PERFORM ANY COMBINATION OF THE ESSENTIAL FUNCTIONS SHOWN BELOW. THIS POSITION DESCRIPTION IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL DUTIES, KNOWLEDGE, OR ABILITIES ASSOCIATED WITH THIS CLASSIFICATION, BUT ARE INTENDED TO ACCURATELY REFLECT THE PRINCIPLE JOB ELEMENTS.
E = ESSENTIAL FUNCTIONS:
MINIMUM REQUIREMENTS:
PERFORMS A VARIETY OF PROFESSIONAL ACTIVITIES INVOLVED IN THE OBSERVATION, ASSESSMENT AND IDENTIFICATION OF BEHAVIORAL NEEDS AMONG REFERRED AND IDENTIFIED STUDENTS WITH DISABILITIES. (E)
DEVELOPS AND IMPLEMENTS STRATEGIES FOR POSITIVE STUDENT BEHAVIORAL MANAGEMENT. (E)
PROVIDES CONSULTATION, TRAINING AND TECHNICAL ASSISTANCE TO FAMILIES, EDUCATORS, AND OTHERS CONCERNING BEHAVIORAL ISSUES AND PROBLEMS. (E)
ATTENDS/PARTICIPATES IN INDIVIDUAL EDUCATION PLAN (IEP) MEETINGS AND VARIOUS OTHER MEETINGS CONCERNING STUDENTS WITH SPECIAL NEEDS; COLLABORATES WITH PARENTS, SCHOOL STAFF AND ADMINISTRATORS IN THE DEVELOPMENT AND IMPLEMENTATION OF IEP’S, BEHAVIOR SUPPORT PLANS (BSP’S), AND BEHAVIOR INTERVENTION PLANS (BIP’S) AS REQUIRED. (E)
Behavior Intervention Psychologist Page 1 of 4
January 17, 2013 Page 91 RESPONSIBLE FOR THE ONGOING TRAINING AND SUPPORT OF BEHAVIOR SUPPORT AIDES AND OTHER SCHOOL PERSONNEL.
ASSISTS IN ASSURING EDUCATIONAL ACTIVITIES FOR IDENTIFIED STUDENTS COMPLY WITH ESTABLISHED STANDARDS, REQUIREMENTS, LAWS, CODES, REGULATIONS, POLICIES, AND PROCEDURES.
PERFORMS OTHER RELATED DUTIES AS ASSIGNED.
EDUCATION, EXPERIENCE, LICENSES, AND OTHER REQUIREMENTS:
PUPIL PERSONNEL SERVICES CREDENTIAL WITH AUTHORIZATION IN PSYCHOLOGY.
CURRENT BEHAVIOR INTERVENTION CASE MANAGER (BICM) CERTIFICATION.
CURRENT NONVIOLENT CRISIS INTERVENTION (CPI) TRAINING.
PREFERRED BOARD CERTIFIED BEHAVIOR ANALYST (BCBA) OR DOCUMENTED EVIDENCE OF EQUIVALENT EDUCATION, PROFESSIONAL TRAINING, AND EXPERIENCE IN APPLIED BEHAVIOR ANALYSIS (ABA).
A VALID CALIFORNIA CLASS C DRIVER’S LICENSE, A GOOD DRIVING RECORD AND THE ABILITY TO MAINTAIN INSURABILITY UNDER THE DISTRICT’S VEHICLE INSURANCE POLICY.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
FEDERAL, STATE AND LOCAL REGULATIONS INCLUDING LEGISLATION RELATING TO GENERAL EDUCATION, SPECIAL EDUCATION, CONFIDENTIALITY, SCHOOL RECORDS, ATTENDANCE, PROGRAM ELIGIBILITY AND SUSPENSION/EXPULSION; APPLICABLE AND APPROPRIATE PSYCHOLOGICAL AND ACHIEVEMENT APPRAISAL INSTRUMENTS, TECHNIQUES AND PROCEDURES; BEHAVIOR INTERVENTIONS, FUNCTIONAL BEHAVIOR ASSESSMENTS, AND/OR CRISIS INTERVENTIONS; DEVELOPMENTAL, SOCIAL/EMOTIONAL AND BEHAVIORAL CHARACTERISTICS OF PRE- SCHOOL AND SCHOOL AGE STUDENTS; COMPUTER PROGRAMS APPLICABLE TO ASSESSMENTS.
ABILITY TO:
IMPLEMENT AND SUPPORT BEHAVIORAL MANAGEMENT PROGRAMS; TRAIN AND SUPERVISE STAFF; INTERACT EFFECTIVELY WITH PARENTS AND CHILDREN OF DIVERSE BACKGROUNDS AND EXPERIENCES; EFFECTIVELY DEAL WITH SITE AN DISTRICT PERSONNEL, SOCIAL SERVICES, AND OTHER AGENCIES IN RESOLVING STUDENT PROBLEMS AND CONCERNS; COMMUNICATE EFFECTIVELY IN ORAL AND WRITTEN FORM, ENSURING UNDERSTANDABLE AND THOROUGH COMMUNICATION; UNDERSTAND AND CARRY OUT ORAL AND WRITTEN DIRECTIONS WITH MINIMAL ACCOUNTABILITY CONTROLS;
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January 17, 2013 Page 92 ESTABLISH AND MAINTAIN EFFECTIVE ORGANIZATIONAL, PUBLIC, AND COMMUNITY RELATIONSHIPS; OPERATE COMPUTER AND COMPUTER PROGRAMS.
WORKING CONDITIONS:
ENVIRONMENT:
DISTRICT OFFICE ENVIRONMENT AND SCHOOL SITES. DEMANDING TIMELINES. MUST HAVE VALID CALIFORNIA DRIVER’S LICENSE AND AUTOMOBILE AVAILABLE FOR USE. SUBJECT TO DRIVING TO A VARIETY OF LOCATIONS TO WORK DURING DAY AND EVENING HOURS. SUBJECT TO FREQUENT INTERRUPTIONS AND EXTENSIVE CONTACT WITH STUDENTS, STAFF, PARENTS AND THE PUBLIC. INDOOR AND OUTDOOR ENVIRONMENT.
PHYSICAL DEMANDS:
BENDING AT THE WAIST, KNEELING OR CROUCHING, AND REACHING TO RETRIEVE AND MAINTAIN FILES AND RECORDS. REACHING OVERHEAD, ABOVE THE SHOULDERS, AND HORIZONTALLY. DEXTERITY OF HANDS AND FINGERS TO OPERATE STANDARD OFFICE EQUIPMENT, COMPUTER KEYBOARD, AND OTHER EQUIPMENT NECESSARY TO COMPLETE THE REQUIRED DUTIES. HEARING AND SPEAKING TO EXCHANGE INFORMATION IN PERSON AND ON THE TELEPHONE. VISUAL ABILITY TO READ, AND TO PREPARE/PROCESS DOCUMENTS AND TO MONITOR VARIOUS SERVICES AND PERSONNEL. SITTING FOR EXTENDED PERIODS. STANDING FOR EXTENDED PERIODS. WALKING OVER ROUGH OR UNEVEN SURFACES. CLIMBING, OCCASIONAL USE OF STEPLADDERS. PHYSICAL ACTIVITY MAY BE REQUIRED, WHICH COULD INCLUDE MODERATE LIFTING. ABILITY TO APPROPRIATELY CONDUCT CRISIS PREVENTION INTERVENTION (CPI).
HAZARDS:
EXTENDED VIEWING OF COMPUTER MONITOR. WORKING AROUND AND WITH OFFICE EQUIPMENT HAVING MOVING PARTS. SUBJECT TO DRIVING TO A VARIETY OF LOCATIONS TO CONDUCT WORK DURING DAY AND EVENING HOURS.
FUNDING:
CONTINUITY OF THIS POSITION IS BASED ON CONTINUED AVAILABILITY OF FUNDING.
I HAVE READ THE ABOVE POSITION DESCRIPTION AND FULLY UNDERSTAND THE REQUIREMENTS SET FORTH THEREIN. I HEREBY ACCEPT THE POSITION OF BEHAVIOR INTERVENTION PSYCHOLOGIST AND AGREE TO ABIDE BY THE REQUIREMENTS AND DUTIES
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January 17, 2013 Page 93 SET FORTH. I WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY.
______(SIGNATURE OF EMPLOYEE) (DATE)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CHINO VALLEY UNIFIED SCHOOL DISTRICT WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES, AND ENCOURAGE BOTH PROSPECTIVE AND CURRENT EMPLOYEES TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE DIVISION OF HUMAN RESOURCES.
BOARD APPROVED:
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January 17, 2013 Page 94 INFORMATION BUSINESS SERVICES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement ● Safe Schools ● Positive School Climate Humility ● Civility ● Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: 2011/2012 INDEPENDENT AUDITOR’S ANNUAL FINANCIAL AUDIT REPORT ======
BACKGROUND
Education Code 41020 states the Governing Board of each school district must provide an annual audit of all funds under the jurisdiction and control of the District.
Education Code 41020 further requires that not later than December 15 of each year, a copy of the annual audit report for the prior year be filed with the County Superintendent of Schools, the State Department of Education, and the State Controller’s Office.
By January 31 of each year, the Board of Education must review the annual audit for the prior year at a public meeting. The Annual Audit Report has been provided under separate cover.
A representative from Vavrinek, Trine, Day & Co., LLP, will present the audit report and answer questions at the Board meeting.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the 2011/2012 Independent Auditor’s Annual Financial Audit Report.
FISCAL IMPACT
None.
WMJ:SHC:LP:wc
January 17, 2013 Page 95 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: January 17, 2013
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: NEW ADMINISTRATIVE REGULATION 4112.6 ALL PERSONNEL – PERSONNEL FILES
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. The new Administrative Regulation 4112.6 All Personnel – Personnel Files is being created to reflect updated laws and current District practice.
New language is provided in UPPER CASE.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the new Administrative Regulation 4112.6 All Personnel – Personnel Files.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
January 17, 2013 Page 96 All Personnel AR 4112.6(a) AR 4212.6(a) AR 4312.6(a)
PERSONNEL FILES
THE SUPERINTENDENT OR DESIGNEE SHALL MAINTAIN ELECTRONIC PERSONNEL FILES FOR ALL CURRENT EMPLOYEES AT THE DISTRICT'S CENTRAL OFFICE.
THE SUPERINTENDENT OR DESIGNEE SHALL DETERMINE THE TYPES OF INFORMATION TO BE INCLUDED IN PERSONNEL FILES, INCLUDING, BUT NOT LIMITED TO, RECORDS REQUIRED BY LAW, AND SHALL PROCESS ALL MATERIAL TO BE PLACED IN SUCH FILES.
PERSONNEL RECORDS FOR CURRENT AND FORMER EMPLOYEES SHALL BE RETAINED IN ACCORDANCE WITH 5 CCR 16023.
(cf. 3580 - District Records)
PLACEMENT OF MATERIAL IN PERSONNEL FILES
ANY SUPERVISOR OR ADMINISTRATOR WHO PLACES WRITTEN MATERIAL OR DRAFTS WRITTEN MATERIAL FOR PLACEMENT IN AN EMPLOYEE'S FILE SHALL SIGN THE MATERIAL AND INDICATE THE DATE OF THE PLACEMENT.
WHEN AN EMPLOYEE IS ASKED TO SIGN ANY MATERIAL THAT IS TO BE PLACED IN HIS/HER FILE, HE/SHE SHALL BE INFORMED THAT THE SIGNATURE ONLY SIGNIFIES THAT HE/SHE HAS READ THE MATERIAL AND DOES NOT NECESSARILY INDICATE THAT HE/SHE AGREES WITH ITS CONTENTS.
ANY REQUEST BY AN EMPLOYEE TO INCLUDE MATERIALS IN HIS/HER PERSONNEL FILE MUST BE APPROVED BY THE SUPERINTENDENT OR DESIGNEE.
AN EMPLOYEE MAY INITIATE A WRITTEN REACTION OR RESPONSE TO HIS/HER PERFORMANCE EVALUATION. THE RESPONSE SHALL BE PERMANENTLY ATTACHED TO THE EVALUATION AND PLACED IN THE EMPLOYEE'S PERSONNEL FILE.
(cf. 4115/4215/4315 - Evaluation/Supervision)
January 17, 2013 Page 97 AR 4112.6(b) AR 4212.6(b) AR 4312.6(b)
PERSONNEL FILES (cont.)
DEROGATORY INFORMATION
INFORMATION OF A DEROGATORY NATURE SHALL NOT BE ENTERED INTO AN EMPLOYEE'S PERSONNEL FILE UNLESS AND UNTIL THE EMPLOYEE IS GIVEN NOTICE AND AN OPPORTUNITY TO REVIEW AND COMMENT ON THAT INFORMATION. SUCH A REVIEW SHALL TAKE PLACE DURING NORMAL BUSINESS HOURS. THE EMPLOYEE SHALL BE RELEASED FROM DUTY FOR THIS PURPOSE WITHOUT A SALARY REDUCTION. THE EMPLOYEE MAY ENTER HIS/HER OWN COMMENTS AND HAVE THEM ATTACHED TO THE DEROGATORY STATEMENT. (EDUCATION CODE 44031)
(cf. 1312.1 - Complaints Concerning District Employees) (cf. 4112.9 - Employee Notifications) (cf. 4117.4 - Dismissal) (cf. 4118 - Suspension/Disciplinary Action) (cf. 4218 - Dismissal/Suspension/Disciplinary Action) (cf. 5141.4 - Child Abuse Prevention and Reporting)
PERSONS WITH AUTHORIZED ACCESS
THE SUPERINTENDENT OR DESIGNEE SHALL MAINTAIN THE CONFIDENTIALITY OF ANY PERSONNEL RECORDS WHICH, IF INAPPROPRIATELY DISCLOSED, WOULD CONSTITUTE AN UNWARRANTED INVASION OF THE EMPLOYEE'S PRIVACY.
ACCESS TO AN EMPLOYEE'S PERSONNEL FILE SHALL BE GRANTED ONLY TO THE EMPLOYEE, PERSONS AUTHORIZED BY THE EMPLOYEE, DISTRICT PERSONNEL, AND OTHERS WITH A VALID "RIGHT TO KNOW" OR "NEED TO KNOW" WHO ARE AUTHORIZED ACCESS BY THE SUPERINTENDENT OR DESIGNEE.
(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information)
INDIVIDUAL BOARD OF EDUCATION MEMBERS SHALL NOT BE ALLOWED TO ACCESS PERSONNEL FILES, BUT THE BOARD MAY REQUEST PERTINENT INFORMATION FROM AN EMPLOYEE'S FILE IN CASES OF PERSONNEL ACTION.
(cf. 9011 - Disclosure of Confidential/Privileged Information) (cf. 9321 - Closed Session Purposes and Agendas) (cf. 9321.1 - Closed Session Actions and Reports)
January 17, 2013 Page 98 AR 4112.6(c) AR 4212.6(c) AR 4312.6(c)
PERSONNEL FILES (cont.)
ANY AUTHORIZED REVIEWER SHALL MAINTAIN STRICT CONFIDENCE OF THE CONTENTS OF A PERSONNEL FILE.
FILE REVIEW BY EMPLOYEE
ANY EMPLOYEE WISHING TO INSPECT HIS/HER PERSONNEL RECORD SHALL CONTACT THE SUPERINTENDENT OR DESIGNEE.
WITH THE EXCEPTIONS NOTED BELOW, ALL PERSONNEL RECORDS RELATED TO THE EMPLOYEE'S PERFORMANCE OR TO ANY GRIEVANCE CONCERNING THE EMPLOYEE SHALL BE MADE AVAILABLE FOR INSPECTION BY THE EMPLOYEE. (EDUCATION CODE 44031; LABOR CODE 1198.5)
THE SUPERINTENDENT OR DESIGNEE SHALL NOT BE REQUIRED TO MAKE AVAILABLE TO THE EMPLOYEE: (EDUCATION CODE 44031; LABOR CODE 1198.5)
1. RECORDS RELATED TO THE INVESTIGATION OF A POSSIBLE CRIMINAL OFFENSE.
2. LETTERS OF REFERENCE.
3. RATINGS, REPORTS, OR RECORDS THAT WERE OBTAINED PRIOR TO THE EMPLOYEE'S EMPLOYMENT, PREPARED BY IDENTIFIABLE EXAMINATION COMMITTEE MEMBERS, OR OBTAINED IN CONNECTION WITH A PROMOTIONAL EXAMINATION.
(cf. 4112.41/4212.41/4312.41 - Employee Drug Testing) (cf. 4112.62/4212.62/4312.62 - Maintenance of Criminal Offender Records)
PERSONNEL RECORDS RELATED TO THE EMPLOYEE'S JOB PERFORMANCE OR TO ANY GRIEVANCE CONCERNING HIM/HER SHALL BE MADE AVAILABLE TO THE EMPLOYEE AT REASONABLE INTERVALS AND AT REASONABLE TIMES.
THE SUPERINTENDENT OR DESIGNEE SHALL NOT BE REQUIRED TO MAKE SUCH RECORDS AVAILABLE AT A TIME WHEN THE EMPLOYEE IS REQUIRED TO RENDER SERVICES TO THE DISTRICT, UNLESS THE EMPLOYEE IS REQUIRED TO VIEW THE FILE WHERE IT IS STORED. (EDUCATION CODE 44031; LABOR CODE 1198.5)
January 17, 2013 Page 99 AR 4112.6(d) AR 4212.6(d) AR 4312.6(d)
PERSONNEL FILES (cont.)
THE SUPERINTENDENT OR DESIGNEE SHALL PERMIT THE EMPLOYEE TO INSPECT THE PERSONNEL RECORDS AT THE LOCATION WHERE THE DISTRICT STORES THE PERSONNEL RECORDS, WITH NO LOSS OF COMPENSATION TO THE EMPLOYEE. (LABOR CODE 1198.5)
THE EMPLOYEE MAY BE ACCOMPANIED BY A REPRESENTATIVE OF HIS/HER CHOICE WHILE REVIEWING HIS/HER PERSONNEL RECORDS.
INSPECTION OF AN ELECTRONIC PERSONNEL FILE SHALL TAKE PLACE ON A SECURED COMPUTER. THE SUPERINTENDENT OR DESIGNEE SHALL KEEP A RECORD OF THE DATE AND TIME THE FILE WAS REVIEWED AND THE NAME AND TITLE OF THE PERSON(S) PRESENT DURING THE REVIEW.
IN NO INSTANCE SHALL ANY MATERIAL BE REMOVED FROM THE RECORDS. REQUESTS FOR COPIES OF MATERIAL IN A PERSONNEL RECORD MUST BE MADE IN WRITING.
Legal Reference: EDUCATION CODE 35253 Regulations to destroy records 44031 Personnel file contents and inspection 44663 Performance appraisals and related materials GOVERNMENT CODE 6250-6270 California Public Records Act, especially: 6254 Exemption for personnel records if invasion of personal privacy 6254.3 Disclosure of home address and phone number LABOR CODE 1198.5 Inspection of personnel files PENAL CODE 11165.14 Report of investigation of child abuse complaint CODE OF REGULATIONS, TITLE 5 16020-16022 Records, general provisions 16023-16027 Retention of records COURT DECISIONS Marken v. Santa Monica-Malibu Unified School District, (2012) 202 Cal.App.4th 1250 Bakersfield City School District v. Superior Ct. (2004) 118 Cal.App.4th 1041 ATTORNEY GENERAL OPINIONS Cal. Atty. Gen., Indexed Letter, no. IL 75-73 (June 6, 1975)
Chino Valley Unified School District REGULATION APPROVED:
January 17, 2013 Page 100