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Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021

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Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021 Page AGENDA Council Meeting Tuesday, March 30, 2021 - Council Chambers - 9:00 AM 1. DECLARATION OF PECUNIARY INTEREST 2. APPROVAL OF AGENDA 2.1. Agenda of the Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021. Recommendation: That the Agenda for the Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021, be approved. 3. STAFF REPORTS 3.1. Report by Jennifer Bennett, Deputy Clerk 6 - 46 2021 Budget Considerations Review Report - Resolutions of Council Regarding the 2021 Budget Recommendation: That council receives the report 2021 Budget Considerations Review for information. 3.2. Report by Alexander Kelly, CPA, Financial Consultant 47 - 105 2021 Draft Budget Adjustments Consultant Report_2021 Draft Budget Adjustments MML 2021 Marmora and Lake Budget - Draft 1) Operating Recommendation: That Council receives the report 2021 Draft Budget Adjustments for information. Page 1 of 106 Page 2) Operating Recommendation: That Council implements Market Compensation Survey, Multi- Year Plan, Year 1 of 6 including the new corporate wage grid (All dept); And that Council adjust the Economic Development Coordinator position (Dept 9100) to a full-time contract position; And further that the COLA Economic adjustment is made from 1.7% to 1% based on the Bank of Canada index, resulting in a total of $59,950 increase to the net tax levy impact. 3) Operating Recommendation: That Council returns the Computer/Sofware (Dept 3200) to the 2020 approved level adding $8,000 to the proposed budget, resulting in an increase of $8,000 to the net tax levy impact. 4) Operating Recommendation: That Council adjusts the Building (Dept 4200) revenue by $8,000 in building permit fees based on historical levels, resulting in a decrease of $8,000 to the net tax levy impact. 5) Operating Recommendation: That the Crowe Valley Conservation Authority (Dept 4410) be increased from $115,020 to $117,620 as per approved budget from the CVCA, resulting in an increase of $2,600 to the net tax levy impact. 6) Operating Recommendation: That the equipment repairs line (Dept 5000) is adjusted to a total of $165,000, resulting in a decrease of $15,000 to the net tax levy impact. 7) Operating Recommendation: That the Brushing Program (Dept 5111) is adjusted to have a $10,000 increase as opposed to a $15,000 increase, resulting in a decrease of $5,000 to the net tax levy impact. 8) Operating Recommendation: That Council increases the expected revenues for the Landfill (Dept 6100) by $8,000 based on increased usage trends, resulting in a decrease of $8,000 to the net tax levy impact. 9) Operating Recommendation: That Council increases the bag tag fee to $3.00 per bag to ensure users of the roadside collection are paying for the service and not the taxpayer, resulting in a deduction of $21,000 from the net tax levy impact. 10) Operating Recommendation: That the 2021 Public Library Budget is set at $91,650, resulting in Page 2 of 106 Page an increase of $1,150 to the net tax levy impact. 11) Operating Recommendation: That the 200th Bicentennial Municipal Event is deferred to 2022 due to COVID-19 crowd size restrictions (Dept 9100). Therefore the $21,000 in reserves for the event would be moved forward to the 2022 reserves with no impact on the tax levy. 12) Capital Recommendation: That Council adds a partial-carry-over for projects from Modernization Funding that were delayed due to COVID (Dept 3200), with no impact on the net tax levy impact. 13) Capital Recommendation: That Council adds an Asset Management Plan Update (Dept 3200) for project carry-over from 2020, due to an Ontario Regulation delay, resulting in no tax levy impact. 14) Capital Recommendation: That Council adds $100,000 to the Capital Reserve Transfer (Dept 4100) to plan for asset replacement, resulting in an addition of $100,000 to the net tax levy impact. 15) Capital Recommendation: That Council adjusts the Crawford Drive (Dept 5000) project back to the original 2020 budget, resulting in a decrease of $45,000 to the net tax levy impact. 16) Capital Recommendation: That Council removes the Riverside Pines project (Dept 5000) from the budget as no funding has been secured, resulting in a decrease of $100,000 from the net tax levy impact. 17) Capital Recommendation: That Council adds $100,000 to the net tax levy impact as per MOTION2021-052 to post an RFP for Engineering Services to complete a detailed review and to propose options for Hannah's Bridge, Boyd Bridge and Gulf Bridge. 18) Capital Recommendation: That Council adds $100,000 to (Dept 5123) reserve transfer for a plow truck replacement, resulting in an increase of $100,000 to the net tax levy impact. 19) Capital Recommendation: That Council adjusts the road rehabilitation budget for Skene Culvert Rehabilitation (Dept 5123) to use fewer reserves due to the project scope revisions, resulting in no tax levy impact. 20) Capital Recommendation: That Council removes the debt financing for the Water Department (6350) as costs could be covered by Gas Tax Page 3 of 106 Page Funding, resulting in no change to the tax levy. 21) Capital Recommendation: That Council adds the Medical Centre Emergency Generator (Dept 8110) by carrying over the project from 2020, resulting in no impact to the tax levy. 22) Capital Recommendation That Council adds the ICIP Culture/Recreation Funding (Dept 8110) for the Legion Park Baseball Diamond repairs, resulting in an increase of $10,715 to the net tax levy impact. 23) Capital Recommendation: That Council removes the tax-supported funds for the Booster Park bathroom project (Dept 8110), resulting in a decrease of $50,000 from the net tax levy impact. 24) Capital Recommendation: That Council adds the Canadian Heritage Project Statue (Dept 9100) to be partially funded by reserves, grants, and donations, resulting in no impact to the tax levy. 4. 2021 PROPOSED BUDGET The proposed budget is the Public Draft Budget with the adjustments recommended by Financial Consultant, Alexander Kelly, CPA, in his report 2021 Draft Budget Adjustments. 4.1. The 2021 Proposed Budget resulting in a 3.20% combined increase (includes municipal, county, and education portions). Recommendation: That the 2021 operating and capital budget and all revenues and expenditures, fees and contributions to reserve funds included in the budget be adopted as amended; That any surplus or deficit in the winter control budget at year-end be transferred to or funded from the winter control reserve, subject to overall year-end position. That the Municipal Treasurer and/or CAO be authorized to make year-end adjustments to the year-end surplus, to and from reserves and to and from various capital allocations to a maximum of $25,000 in order to properly manage the annual surplus, maximize reserve balances and fully fund capital expenditures. 5. CONFIRMING BYLAW Page 4 of 106 Page 5.1. BYLAW NUMBER 2021-20 106 Being a bylaw to confirm the proceedings of the Special Meeting of Council held on the 30th day of March, 2021. 2021-20 Confirming Bylaw - March 30 special 6. ADJOURNMENT Page 5 of 106 Staff Report Strategic Priority: Communication and Transparency Finance and Service Improvement Data Supported Planning To: Mayor and Council From: Jennifer Bennett, Deputy Clerk Meeting Date: March 30, 2021 Subject: Resolutions of Council Regarding the 2021 Budget PURPOSE To supply the correspondence received by Council and resolutions deferring decisions to budget discussions. RECOMMENDATION That the foregoing staff report “Resolutions of Council Regarding the 2021 Budget” be received for information. BACKGROUND Staff prepared a presentation for Council that was presented in a special meeting, December 7, 2020. This report has been updated from that meeting to include items received since that presentation. Public involvement is an important part of municipal governance. There are numerous ways to address council at regular meetings which are: Public Input, Delegation, and Correspondence for Direction/Information. Numerous citizen concerns were heard by council and deferred to the 2021 budget discussions. Staff reports have also been received by Council and deferred to the 2021 budget discussions. MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 6 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca RESOLUTIONS DEFERRED TO THE 2021 BUDGET DISCUSSIONS: ITEM & CONCERN RESOLUTION 01 Email from Sue and Ken MOTION2020MAY05-098 Keetch Moved by: M. Stevens Seconded by: B. Donaldson Re: Garbage Pickup That Council, with the recommendation of the Manager of Environmental Services, continue to offer one bag of garbage to be picked up without a bag tag, to those who are on the garbage curb side pick-up route, in order to mitigate trips to town to purchase bag tags. And further that Council does not expand the curb side pickup route at this time. And further that Council review the garbage levy during the 2021 budget process. Carried 02 Report by Matt deJong, MOTION2020AUG04-175 CBO Moved by Deputy Mayor Mike Stevens Seconded by Councillor Bernie Donaldson Re: Bylaw Enforcement That Council receives the information for budget consideration. Carried 03 Report by Matt deJong, MOTION2020AUG04-177 CBO Moved by Councillor Bernie Donaldson Seconded by Councillor Jason Carman Re: Dickey Lake That Council receives information for budget Boat Launch consideration. Carried 04 Letter from Mary A. Stuart, MOTION2020AUG04-181 CHFHT Moved by Councillor Bernie Donaldson Seconded by Deputy Mayor Mike Stevens Re: Request for Fibre Optic That Council receives the correspondence for Service at Medical Centre information. Further that Council considers the request at budget discussions and as grant opportunities become available.
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