Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021

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AGENDA Council Meeting Tuesday, March 30, 2021 - Council Chambers - 9:00 AM

1. DECLARATION OF PECUNIARY INTEREST

2. APPROVAL OF AGENDA

2.1. Agenda of the Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021.

Recommendation: That the Agenda for the Special Budget Meeting of the Council of the Municipality of Marmora and Lake for Tuesday, March 30, 2021, be approved.

3. STAFF REPORTS

3.1. Report by Jennifer Bennett, Deputy Clerk 6 - 46 2021 Budget Considerations Review Report - Resolutions of Council Regarding the 2021 Budget

Recommendation: That council receives the report 2021 Budget Considerations Review for information.

3.2. Report by Alexander Kelly, CPA, Financial Consultant 47 - 105 2021 Draft Budget Adjustments Consultant Report_2021 Draft Budget Adjustments MML 2021 Marmora and Lake Budget - Draft

1) Operating Recommendation: That Council receives the report 2021 Draft Budget Adjustments for information.

Page 1 of 106 Page 2) Operating Recommendation: That Council implements Market Compensation Survey, Multi- Year Plan, Year 1 of 6 including the new corporate wage grid (All dept);

And that Council adjust the Economic Development Coordinator position (Dept 9100) to a full-time contract position;

And further that the COLA Economic adjustment is made from 1.7% to 1% based on the Bank of Canada index, resulting in a total of $59,950 increase to the net tax levy impact.

3) Operating Recommendation: That Council returns the Computer/Sofware (Dept 3200) to the 2020 approved level adding $8,000 to the proposed budget, resulting in an increase of $8,000 to the net tax levy impact.

4) Operating Recommendation: That Council adjusts the Building (Dept 4200) revenue by $8,000 in building permit fees based on historical levels, resulting in a decrease of $8,000 to the net tax levy impact.

5) Operating Recommendation: That the Crowe Valley Conservation Authority (Dept 4410) be increased from $115,020 to $117,620 as per approved budget from the CVCA, resulting in an increase of $2,600 to the net tax levy impact.

6) Operating Recommendation: That the equipment repairs line (Dept 5000) is adjusted to a total of $165,000, resulting in a decrease of $15,000 to the net tax levy impact.

7) Operating Recommendation: That the Brushing Program (Dept 5111) is adjusted to have a $10,000 increase as opposed to a $15,000 increase, resulting in a decrease of $5,000 to the net tax levy impact.

8) Operating Recommendation: That Council increases the expected revenues for the Landfill (Dept 6100) by $8,000 based on increased usage trends, resulting in a decrease of $8,000 to the net tax levy impact.

9) Operating Recommendation: That Council increases the bag tag fee to $3.00 per bag to ensure users of the roadside collection are paying for the service and not the taxpayer, resulting in a deduction of $21,000 from the net tax levy impact.

10) Operating Recommendation: That the 2021 Public Library Budget is set at $91,650, resulting in

Page 2 of 106 Page an increase of $1,150 to the net tax levy impact.

11) Operating Recommendation: That the 200th Bicentennial Municipal Event is deferred to 2022 due to COVID-19 crowd size restrictions (Dept 9100). Therefore the $21,000 in reserves for the event would be moved forward to the 2022 reserves with no impact on the tax levy.

12) Capital Recommendation: That Council adds a partial-carry-over for projects from Modernization Funding that were delayed due to COVID (Dept 3200), with no impact on the net tax levy impact.

13) Capital Recommendation: That Council adds an Asset Management Plan Update (Dept 3200) for project carry-over from 2020, due to an Ontario Regulation delay, resulting in no tax levy impact.

14) Capital Recommendation: That Council adds $100,000 to the Capital Reserve Transfer (Dept 4100) to plan for asset replacement, resulting in an addition of $100,000 to the net tax levy impact.

15) Capital Recommendation: That Council adjusts the Crawford Drive (Dept 5000) project back to the original 2020 budget, resulting in a decrease of $45,000 to the net tax levy impact.

16) Capital Recommendation: That Council removes the Riverside Pines project (Dept 5000) from the budget as no funding has been secured, resulting in a decrease of $100,000 from the net tax levy impact.

17) Capital Recommendation: That Council adds $100,000 to the net tax levy impact as per MOTION2021-052 to post an RFP for Engineering Services to complete a detailed review and to propose options for Hannah's Bridge, Boyd Bridge and Gulf Bridge.

18) Capital Recommendation: That Council adds $100,000 to (Dept 5123) reserve transfer for a plow truck replacement, resulting in an increase of $100,000 to the net tax levy impact.

19) Capital Recommendation: That Council adjusts the road rehabilitation budget for Skene Culvert Rehabilitation (Dept 5123) to use fewer reserves due to the project scope revisions, resulting in no tax levy impact.

20) Capital Recommendation: That Council removes the debt financing for the Water Department (6350) as costs could be covered by Gas Tax

Page 3 of 106 Page Funding, resulting in no change to the tax levy.

21) Capital Recommendation: That Council adds the Medical Centre Emergency Generator (Dept 8110) by carrying over the project from 2020, resulting in no impact to the tax levy.

22) Capital Recommendation That Council adds the ICIP Culture/Recreation Funding (Dept 8110) for the Legion Park Baseball Diamond repairs, resulting in an increase of $10,715 to the net tax levy impact.

23) Capital Recommendation: That Council removes the tax-supported funds for the Booster Park bathroom project (Dept 8110), resulting in a decrease of $50,000 from the net tax levy impact.

24) Capital Recommendation: That Council adds the Canadian Heritage Project Statue (Dept 9100) to be partially funded by reserves, grants, and donations, resulting in no impact to the tax levy.

4. 2021 PROPOSED BUDGET

The proposed budget is the Public Draft Budget with the adjustments recommended by Financial Consultant, Alexander Kelly, CPA, in his report 2021 Draft Budget Adjustments.

4.1. The 2021 Proposed Budget resulting in a 3.20% combined increase (includes municipal, county, and education portions).

Recommendation: That the 2021 operating and capital budget and all revenues and expenditures, fees and contributions to reserve funds included in the budget be adopted as amended;

That any surplus or deficit in the winter control budget at year-end be transferred to or funded from the winter control reserve, subject to overall year-end position.

That the Municipal Treasurer and/or CAO be authorized to make year-end adjustments to the year-end surplus, to and from reserves and to and from various capital allocations to a maximum of $25,000 in order to properly manage the annual surplus, maximize reserve balances and fully fund capital expenditures.

5. CONFIRMING BYLAW

Page 4 of 106 Page 5.1. BYLAW NUMBER 2021-20 106 Being a bylaw to confirm the proceedings of the Special Meeting of Council held on the 30th day of March, 2021. 2021-20 Confirming Bylaw - March 30 special

6. ADJOURNMENT

Page 5 of 106 Staff Report

Strategic Priority:  Communication and Transparency  Finance and Service Improvement  Data Supported Planning

To: Mayor and Council

From: Jennifer Bennett, Deputy Clerk

Meeting Date: March 30, 2021

Subject: Resolutions of Council Regarding the 2021 Budget

PURPOSE

To supply the correspondence received by Council and resolutions deferring decisions to budget discussions.

RECOMMENDATION

That the foregoing staff report “Resolutions of Council Regarding the 2021 Budget” be received for information.

BACKGROUND

Staff prepared a presentation for Council that was presented in a special meeting, December 7, 2020. This report has been updated from that meeting to include items received since that presentation.

Public involvement is an important part of municipal governance. There are numerous ways to address council at regular meetings which are: Public Input, Delegation, and Correspondence for Direction/Information.

Numerous citizen concerns were heard by council and deferred to the 2021 budget discussions.

Staff reports have also been received by Council and deferred to the 2021 budget discussions.

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 6 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca RESOLUTIONS DEFERRED TO THE 2021 BUDGET DISCUSSIONS:

ITEM & CONCERN RESOLUTION 01 Email from Sue and Ken MOTION2020MAY05-098 Keetch Moved by: M. Stevens Seconded by: B. Donaldson Re: Garbage Pickup That Council, with the recommendation of the Manager of Environmental Services, continue to offer one bag of garbage to be picked up without a bag tag, to those who are on the garbage curb side pick-up route, in order to mitigate trips to town to purchase bag tags.

And further that Council does not expand the curb side pickup route at this time.

And further that Council review the garbage levy during the 2021 budget process. Carried 02 Report by Matt deJong, MOTION2020AUG04-175 CBO Moved by Deputy Mayor Mike Stevens Seconded by Councillor Bernie Donaldson Re: Bylaw Enforcement That Council receives the information for budget consideration. Carried 03 Report by Matt deJong, MOTION2020AUG04-177 CBO Moved by Councillor Bernie Donaldson Seconded by Councillor Jason Carman Re: Dickey Lake That Council receives information for budget Boat Launch consideration. Carried 04 Letter from Mary A. Stuart, MOTION2020AUG04-181 CHFHT Moved by Councillor Bernie Donaldson Seconded by Deputy Mayor Mike Stevens Re: Request for Fibre Optic That Council receives the correspondence for Service at Medical Centre information. Further that Council considers the request at budget discussions and as grant opportunities become available. Carried 05 Letter from Crowe Valley MOTION2020OCT06-234 Lions Club Moved by Councillor Ron Derry Seconded by Councillor Bernie Donaldson Re:

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 7 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca Facility Fees That Council recognizes that the Marmora Crowe Valley Lions Club is a valued contributor to the community.

Further that the Crowe Valley Lions Club have all rental fees for the Community Centre waved for the remainder of 2020.

And further that the 2021 user fee bylaw considers the request of the Crowe Valley Lions Club waiver of rental fees for the Community Centre. Carried 06 Letter from Shawano MOTION2020NOV03-249 Ratepayers Inc. Moved by Deputy Mayor Mike Stevens Seconded by Councillor Bernie Donaldson Re: 2021 Budget Preparation That the concerns noted in the correspondence from the Shawano Ratepayers be considered during the 2021 budget preparation. Carried 07 Letter from Ron Haines MOTION2020NOV17-263 Moved by Councillor Ron Derry Re: Seconded by Councillor Jason Carman Marble Point Road Conditions That council receives information and consider these comments for the 2021 budget deliberation. Carried 08 Email from Cheryle MOTION2020NOV17-264 Leonard Moved by Councillor Bernie Donaldson Seconded by Councillor Ron Derry Re: Budget Considerations That council receives information and consider these comments for the 2021budget deliberation. Carried 09 Letter from Garry Poirier MOTION2020DEC15-288 Moved by Councillor Jason Carman Re: Seconded by Councillor Bernie Donaldson Budget Proposal Meeting December 7, 2020 That council receives information and take comments into consideration for the 2021 budget. DEC 15, 2021 Carried 10 Email by Danilo MOTION2020DEC15-289 Buttazzoni Moved by Mayor Jan O'Neill Seconded by Councillor Bernie Donaldson Re: Reconsider Cannabis That Council acknowledge receipt of Motion & Recommending correspondence received. Municipal Tax Increase Carried

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 8 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca

DEC 15, 2021 09 Letter from John Watkins MOTION2021-034 Moved by Councillor Ron Derry Re: Seconded by Councillor Jason Carman Private Road Grant That Council receives for information and takes FEB 2, 2021 comments into consideration during the budget discussions. Carried 10 Public Budget Meeting Registered Speakers The following people spoke to the 2021 draft budget: Re: • Christine McLean 2021 Budget • Rachel Corbett Consideration • Gary Poirier

FEB 16, 2021 Correspondence Received The following people submitted letters regarding the 2021 budget: • Cheryl Leonard • Marmora Historical Foundation • Anonymous • Bonnie Danes • Brian and Linda Bertrand • Gail and Brian Davie • Heather and LaVern Wayte • Tim and Joanne Matthewman • Long-time Resident • Paul Murphy • Shawano Ratepayers Inc. All submissions were read by the Clerk, Tonia Bennett.

MOTION2021-043 Moved by Councillor Bernie Donaldson Seconded by Councillor Jason Carman

That council receives for information. Carried 11 Report by Dylan Adams, MOTION2021-052 Manager of Transportation Moved by Councillor Ron Derry Seconded by Deputy Mayor Mike Stevens Re: 2021 Bridge That Council receives the report for information. Recommendations AND FURTHER THAT Council allocates FEB 16, 2021 $100,000.00 to post an RFP for Engineering

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 9 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca Services to complete a detailed review and to propose options for Hannah’s Bridge, Boyd Bridge and Gulf Bridge. Carried 12 Report by Matt deJong, MOTION2021-071 CBO Moved by Councillor Ron Derry Seconded by Councillor Bernie Donaldson Re: Deloro Hall That Council address the structural elements defined in the Facilities Review and budgets MAR 2, 2021 $45,000 for repairs in 2022. Carried 13 Marmora Public Library MOTION2021-074 Moved by Deputy Mayor Mike Stevens Re: Seconded by Councillor Bernie Donaldson 2021 Draft Budget That the 2021 Library Draft Budget come MAR 2, 2021 to the March 30 budget meeting to be considered at that time. Carried 14 Laurie Osborne MOTION2021-094 Moved by Councillor Ron Derry Re: Seconded by Councillor Bernie Donaldson Expanding Our Heart Program Support That the municipality continues to provide $1000 annually to The Heart of Hastings Hospice; MAR 16, 2021 And that council considers supporting the "Expanding our Heart" program in the 2021 budget meeting. Carried *All letters and correspondence have been attached to this report.

Notes: The curb side pickup contract should be funded by bag tag revenue. The landfill is funded through the tax rate.

FINANCIAL IMPACT

The financial impact is depending on Council’s priorities and all issues should be considered during the budget development.

IMPACTING LEGISLATION

The Municipal Act, 2001

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 10 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca Respectfully Submitted,

Jennifer Bennett Deputy Clerk

Attachments:

1. Email – Sue and Ken Keetch.pdf 2. Letter from Mary Stuart CHFHT 3. Letter – Lions Club 4. Letter from Shawano Ratepayers 5. Letter from Ron Haines 6. Email from Cheryle Leonard 7. Letter from Garry Poirier 8. Email from Danilo Buttazzoni 9. Letter from John Watkins 10. Public Meeting Speaking notes: Christine McLean 11. Public Meeting Speaking notes: Rachel Corbett 12. Public Meeting Submission: Cheryl Leonard 13. Public Meeting Submission: Marmora Historical Foundation 14. Public Meeting Submission: Anonymous 15. Public Meeting Submission: Bonnie Danes 16. Public Meeting Submission: Brian and Linda Bertrand 17. Public Meeting Submission: Gail and Brian Davie 18. Public Meeting Submission: Heather and LaVern Wayte 19. Public Meeting Submission: Tim and Joanne Matthewman 20. Public Meeting Submission: Long-time Resident 21. Public Meeting Submission: Paul Murphy 22. Public Meeting Submission: Shawano Ratepayers Inc 23. Letter from Laurie Osborne

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 Page 11 of 106 PH. 613-472-2629 FAX 613-472-5330 www.marmoraandlake.ca Page 12 of 106

July 10, 2020

Municipality of Marmora and Lake 12 Bursthall Street P.O. Box 459 Marmora, ON, K0K 2M0

Attention: Tonia Bennett, CMO, Dipl. M.A. Chief Administrative Officer

Dear Ms. Bennett

We are writing to request the Municipality examine the potential of increasing the current internet connectivity to Fibre Optic service for the Marmora Medical Centre.

As part of our Strategic Plan we are aiming to optimize the use of technology to improve efficiency. We recognize through patient and provider feedback that the current phone system is limited. Over the past few months, we have been trialing the use of voice over internet phone lines to try to increase access to our phone lines for both our incoming and outgoing calls.

Regrettably we were not able to implement the new system. It was determined that the existing internet does not have sufficient capacity to support it in a streamlined and consistent basis.

We understand that there is a current focus on increasing internet access in rural areas through the “Improving Connectivity for Ontario”. In the event the Municipality is able to access funding either through this program or through budget allocation, we would respectfully request that the Marmora Medical Centre be considered for an upgrade to Fibre Optic.

It is notable that the Electronic Medical Record and virtual visits which have been increased due to the pandemic also utilize the internet. This requested improvement to the infrastructure of the building would have the potential to positively impact both those aspects of our organization. The anticipated end result would be beneficial to both patients and providers.

We appreciate your consideration.

Regards

Mary A. Stuart Administrator

Page 13 of 106

Page 14 of 106 October 23, 2020 Municipality of Marmora and Lake 12 Bursthall St. P.O. Box 459 Marmora, Ontario K0K 2M0

Attention: Tonia Bennett CAO/Municipal Clerk Re: 2021 Budget Preparation: Dear Tonia, I am writing you on behalf of the Shawano Ratepayers Inc., to ensure that our communities concerns and requirements for municipal services are taken into account during the upcoming 2021 budget deliberation process. As you know, the municipality has passed on increases of 5.16% in 2020 and approximately 10% in 2019. Our residents have not seen their income rise in 2019 and 2020 to these levels. I know that many of our residents have filled out the budget survey and communicated these concerns to you in writing. While the majority of our residences have made a conscious decision to own property in the Lake portion of Marmora and Lake and for the majority who have waterfront property, they understand the implication this has for property tax levels. However, what we are trying to ensure is that our residents get fair value for the tax dollars they do spend. As you know the municipal services that we are receiving are as follows:

• Winter Road Maintenance • Very Limited Summer Road Maintenance • Garbage Pickup (which we subsidize with the purchase of tags) • Recycling Services (which are subsidized by industry generators of the packaging material) The concerns of our residents are as follows:

• The culvert replacements required on both Jennison and Skene Roads, which have been in the works for the past two years, have been delayed again. While we realize that the critical replacement on Skene was completed by the municipality in the fall of 2020 the balance of the work is still outstanding.

Page 15 of 106 • The general state of our roads is extremely poor. Dickey Lake Rd, Jennison and Skene Roads all need resurfacing (Chip and Tar) to address the many potholes that have developed. • The maintenance of the road allowance is poor. We are constantly dealing with downed trees on the road as the municipality is not regularly removing dead trees from the road allowance. • We continue to have issues with the interpretation and implementation of municipal bylaws that affect our community. Especially in the areas of noise control and the lack of a short-term rental by-law. The over-riding concern our residents would have is that year over year our taxes have continued to increase. However, the majority of the municipal spending and infrastructure development has happened in the village of Marmora and the southern rural portion of the municipality. We are now at the stage where infrastructure dollars need to be spent in the Lake portion of the municipality to address the issues highlighted above. Thank you for accepting these concerns and taking them into consideration on our residents’ behalf. As I have already mentioned, our residents want to be assured that tax revenue collected from the Lake region of the municipality is used to maintain the infrastructure in the Lake portion of the municipality. Should you have any questions or concerns regarding this communication please feel free to contact me at any time. Regards,

Tim Matthewman President Shawano Ratepayers Inc. (705) 760-4666

Page 16 of 106 Page 17 of 106 From: Cheryle Leonard Sent: November-11-20 10:52 AM To: Tonia Bennett Subject: Letter Shawano Ratepayers

Budget 2021

Dear Tonia,

I disagree that the majority of the municipal spending and infrastructure development is in the village and southern rural portion of municipality.

I disagree with their residents wanting to be assured tax revenue collected from Lake region is used to maintain infrastructure.

I agree the increase of 10% in 2019 and 5.16% in 2020 was high. I agree income has not risen.

Mr. Matthewman say their roads are in extremely poor condition.

Here are a few roads in the village and the southern rural portion of municipality in extremely poor conditions for the 2021 Budget.

High Shore, Lakeshore, Booster Park, Beaver Creek, Marble Point, Peppy Horn, North Marmora , Station, Roscoe , Cameron, Bursthall, Forsyth, Linn, Victoria, the Pines and many more.

In the village we need sidewalks replaced, leaking water lines, sewage lines, more lighting. All residents have concerns not only Shawano.

Cheryle Leonard Sent from my iPad

Page 18 of 106 Page 19 of 106 Page 20 of 106 From: Jan O"Neill To: Jennifer Bennett Subject: Fwd: Municipality of Marmora & Lake Date: December 10, 2020 10:23:53 AM

Letter for the Agenda

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From: Danilo Buttazzoni Sent: Monday, November 30, 2020, 3:10 PM To: Jan O'Neill Subject: Municipality of Marmora & Lake

Municipality of Marmora & Lake Att: Mayor Jan O’Neil Mayor and Council Re: reconsider cannabis motion Re: recommending Municipal Tax Increases.

Regarding regular council meeting Tuesday, November 17, 2020. Regarding motion to 2020 November 17 - 252. That council opt in to allow cannabis retail stores in the community and direct staff to notify the alcohol and gaming commission of Ontario. Jan O’Neil Mayor moved, and was seconded by deputy Mayor Mike Stevens on the motion. Both the Mayor and the Deputy Mayor voted in favour of the motion and the three counsellors voted against defeating the emotion. With such a contentious issue as this one I can’t believe that the three counsellors voted against this motion. Here goes another potential very profitable business for the township. There are very few townships who opted out and neighbouring Havelock and Madoc are in. Incidentally those two little towns which have a stronger infrastructure than Marmora. They support and welcome businesses and Marmora is driving them away. We don’t even have a bank! Downtown Marmora stores are vacant and cobwebs are filling the the windows. My friends that come visit tell me why I’m still living here where neighbouring towns have more consumers needs than Marmora. Most of the people I know that live in Marmora shop in Belleville/Peterborough because local business don’t have the items we need or marked up a minimum 30% higher. Why shop local when local owners won’t match prices from other locations not even a dime to match I have been trying to solicit the roads department for years to repair or replace road surfaces and after some research I discovered that Marmora township are operating as most departments at 75% capacity according to stakeholders for years and waiting for budgets that never come. Marmora has a strategic economic development plan in which is falling short because motions like these are driving business away and leaving infrastructure money for the township in a chock-hold. With trying times with Covid 19 and lack of welcoming business into Marmora Council must listen to residents and key stakeholders to bring budget requirements back to par to 100% but that doesn’t even include back infrastructure programs which are put back or delayed. Taxes at a minimum must be raised at a minimum 25% but that is just to relieve pressure for your departments so they can do a better job and help Marmora become more viable and more respected by stakeholders and attract more businesses and residents. In succeeding years when Marmora start to become more attractive to business and people a higher level of grants are available from provincial and the federal government to further grow. Page 21 of 106 It is important that everyone on council due their due diligence before they make decisions and consult residents in the community because I guarantee those three councillors who voted no, do not have Marmora’s best interests in mind and In fact it may be possible they don’t want Marmora to grow and prosper. I recommend council reconsider this and any further motion in regards to welcoming businesses be regular business for the Mayor to his/her discretion. I further recommend at a minimum that Municipal taxes for 2021 and continuing for a 5 year period should be raised 25%.

I am available to speak to council if requested.

Thank you

Danilo Buttazzoni 183 Forest Park Road Marmora Ontario K0K2M0 613-970-5670 [email protected]

Sent from my iPhone

Page 22 of 106 TWIN SISTERS GEMM PROPERTIES LIMITED

January 24,2021

Tonia Bennett CAO/Municipal Clerk Municipality of Marmora and Lake PO Box 459 Marmora, Ontario K0K 2M0

RE: Private Road Grants

Dear Tonia,

It is my understanding that the Budget Committee is considering the elimination of the Private Road Grant Program in your 2021 budget deliberations. I am writing to ask that your Committee not move too quickly to eliminate the Private Road Grant Program despite it being seen as quick savings and as an optional public service.

The Road Grant program has benefited our seasonal cottage community with $628 in 2020. The Grant helps us to purchase some of the road surface and drainage supplies we need for road safety. With your grant and our road maintenance fees we purchase materials from only local suppliers. Our road system serves 18 Seasonal Properties and none of our properties front on a municipal road so we do not benefit from municipal snow removal and road care, garbage and recycling pick up or other municipal services enjoyed by other residential and seasonal communities along municipal roads. We do enjoy your fine Roads Department, Fire and Police services but the demand on those services by our community are extremely minimal.

We understand that the Municipality faces tremendous pressures to provide Municipal Government services that all residents enjoy and we are appreciative of the extensive work and time this requires.

It is my experience that sometimes the easiest decisions for saving money, at least on the surface, may not be the most correct decisions. I encourage you to consider what very little we ask for in exchange for the tax payments we make to the Municipality of Marmora and Lake. The importance of the Grant cannot be understated for our community.

Page 23 of 106 Regardless of your ﬁnal decision on Private Road Grants the Twin Sister GEMM community will continue to appreciate and support your eﬀorts in governing our community. If you cannot maintain the Road Grant Program please don’t eliminate the Program just suspend it.

I am hopeful you can better appreciate that your decision requires a broader understanding of the Road Grants importance to our community.

Good luck with all of your deliberations.

John (Jack) Watkins President- Twin Sister GEMM Properties Limited 762 Pinewood Drive, Peterborough, Ontario K9K 1L4 (705) 927-7806

Page 24 of 106

Marmora and Lake Council: Delegation

Date: February 16, 2021

Good afternoon Mayor O’Neill and Council members,

My name is Christine McLean, a resident, entrepreneur, volunteer member of the Economic Development Committee, and creator of the Instagram page Marmora Now that promotes local businesses. When I moved here, the previous Economic Development Manager was, without question, the most helpful resource to me in navigating the opportunities available to me within Marmora. I am joining you today to express my concerns about the draft budget allocation.

The proposed budget includes a reduction of $48,050 to the Economic Development department. My recommendation to Council is to reallocate funding to allow for a full-time Economic Development Manager position.

The role of the Economic Development department should be forward-thinking and proactive. Its purpose is to put a region on a path to higher growth by improving the productivity of firms and people in ways that leads to better incomes and living standards for all. This includes:

1. Job creation 2. Industry diversification 3. Business retention and expansion 4. Economy fortification 5. Increased tax revenue 6. Improved quality of life

The current landscape of our Municipality as I understand it is this: • It consists only of one part-time Economic Development Coordinator. Many of the responsibilities of this role are related to events and community engagement. While important for the community, these do not feed into the previously mentioned goals of the department. It would better serve the community to focus on supporting existing businesses and finding new, diverse business opportunities. • Our municipal budget is primarily funded by residential property taxes, with only a small percentage coming from commercial property taxes. With a focus on bringing new business in, commercial taxes would provide a greater source of revenue for the Municipality and diversify our funding beyond residential taxes.

Page 25 of 106 This type of work is the responsibility of a full-time Economic Development Manager. • The Community Improvement Plan offered to local business owners, which I learned about from the previous Economic Development Manager, is budgeted for $15,000 and has a history of being underutilized. This is unfortunate as the funding could have a huge impact on our community and it is important to ensure this type of funding available to businesses. I’m not aware of what happened to the unused funds in the past, but could CIP funding be amortized over two years, allowing $7,500 per year if this is more realistic for the demands of local businesses? • The 200th anniversary celebrations have a budget of $56,000 with a large portion of this planned for marketing and advertising. We are fortunate to have the support of Hastings County, who are willing to lead marketing and advertising initiatives which would allow us to reduce and focus the budget on celebration initiatives instead.

The community narratives I have heard are that many residents are resistant to change or don’t believe it is possible because others have tried in the past and failed. There are other residents who see great potential in Marmora and are willing to put in the work to create positive change. If we assess what we already have available to us that is currently being underutilized, I think we will find we are further ahead than we realize. We have an opportunity to make an impact during an important year in Marmora’s history — it’s 200th anniversary. At the same time, we are seeing an influx of new residents in the wake of COVID. This is an opportunity to position ourselves as an appealing place to relocate, grow, and strengthen our community.

This will be a team effort. We have many residents who have shown they are willing to put boots on the ground and work hard to maintain a strong sense of community. However, they can’t do it alone. Their contributions, in conjunction with staff support from Economic Development, will create a solid foundation to enrich our community and lead to a greater level of life satisfaction.

I believe that Marmora has the potential to be a culturally enriching, engaging, and innovative place to live. The best way for that to happen is by investing in ourselves.

In closing, let’s aim to thrive, not just survive. Thank you for your time.

www.creativemindsretreat.ca | +1.647.519.3009 | [email protected] Page 26 of 106 Presentation to Town of Marmora and Lake in relation to proposed 2021 municipal budget Theme: SUCCESS is when OPPORTUNITY meets PREPARATION February 16, 2021 via ZOOM

Good afternoon Mayor O’Neill, members of Council and members of staff. My name is Rachel Corbett and I moved to Marmora about three years ago. I am an active, young retiree. My former career involved numerous positions in planning and economic development. I also ran my own successful business for 25 years and taught at a University for a good part of my career. I chose to move to this Town, finding it quiet, affordable, offering a great location, and pretty. Do not discount this latter attribute: our neighbours either way (Havelock, Madoc) are NOT pretty towns. I wanted to address you today because I am alarmed to see significant cuts in the 2021 budget to Economic Development, Parks, Trails, Recreation and Arena. More specifically, Economic Development is being cut by 48.6 percent and Parks, Trails, Recreation and Arena by 20.9 percent. I think this budget has it totally backwards. These are precisely areas where the Town should be increasing budget, not decreasing, and I will try to explain why. I guess my main mantra is something that I learned through my lifetime of being successful in business …. Success comes when Opportunity meets Preparation. Let’s talk first about opportunity. This Town presents solid economic potential – based on its strategic location (exactly midway between Ontario’s two largest metropolitan areas), its affordability, its quality of amenities, and this Town’s overall attractiveness and lifestyle potential. This pandemic offers many silver linings that are opportunities that can benefit Marmora, as follows:  It is a fact that populations are shifting to smaller communities and rural areas  It is a fact that more Canadians are embracing nature and the outdoors than any time previously  It is a fact that millions are Canadians are now working remotely and will continue to do so  It is a fact that Marmora is an attractive, well-serviced and affordable community  It is a fact that we are seeing significant investments in improving rural and small town internet (as an anecdote, I have faster and more reliable internet here in Marmora than I ever had living in the Golden Horseshoe) It is widely anticipated (not yet a fact because we are not there yet) that when this pandemic comes to its end, our economy is going to roar back with a vengeance …. why? Firstly, because there is massive pent-up consumer demand for everything, and secondly because there are hundreds of millions of dollars of savings (both personal and institutional) just waiting to be invested. All of these things I have presented are the Opportunity. So let’s talk about Preparation. Smart business people I know are working super hard right now, not coping with COVID (that is the shifting nature of business and it is difficult but do-able) but rather on getting ready to launch and thrive post-COVID. They see the tsunami of opportunity that is coming and they are preparing for it.

1 Page 27 of 106 I know forward-thinking young people who are preparing now for careers in tourism and hospitality, because when people can once again travel, go out again to dine and drink, and be social again, everybody will. The Town of Marmora should adopt the same mindset and be forward-looking. We should take steps now to prepare for our post-pandemic world. This means investing strategically, not the opposite, which is what this budget appears to be doing. A discussion of economic development is often a ‘chicken and egg’ discussion. One theory says “attract business and people will follow” while another theory says “attract people and business will follow”. I am usually in the latter camp, but I acknowledge both approaches can work together. Marmora can be a magnet to attract people. It attracted me. And there are more and more people like me coming here all the time. This Town should focus on investing in those assets and strengths that make it attractive to people, especially considering the opportunities I have described previously. This is why a nearly 50 percent cut in Economic Development and an over 20 percent cut in parks, trails, recreation and the like make no sense at this time. We need to be investing in Marmora’s future, not shutting the door on it. We need to build on the many strengths we have. I might add that making roads slightly less bumpy and clearing snow slightly more quickly, while important for the convenience of residents, do little to advance our Town’s economic prospects. But enabling a high-quality lifestyle at an affordable cost, and attracting and supporting small business owners, do enhance our economic potential. To recap: Success occurs when Opportunity meets Preparation. We need to look forward. This pandemic and our eventual exit from it, present opportunities. We need to build on assets in place, not turn away from them. We need to prepare, not get caught flat-footed or worse, back on our heels. In practical terms I have some recommendations. I would firstly recommend that the position of Economic Development Coordinator be a full-time position and that it be accompanied by an appropriate budget to pursue strategic initiatives in preparation for the post-pandemic boom. I know some of my colleagues have already made other practical suggestions to you. Here are just a few specific tasks that occur to me:  Install an electric vehicle charging station at the Service Ontario parking lot to build on our location mid-point between Toronto to Ottawa. Public funds are available for this purpose. As an anecdote, I can report that the small-town University where I used to occasionally teach is in the process of installing 20 of these (this idea originates with Earl Robinson).  Get the “Open For Business” brochures out of storage boxes at the Service Ontario building and into the hands of business associations, entrepreneurs, franchisors, franchisees and the like. This is a high-quality brochure that is not yet stale-dated, and it is doing nothing sitting in boxes.  Buy a full-page advertisement in “Zoomer” Magazine. An average issue of this magazine is read by 1.5 million Canadians – people like me and you.  Facilitate the creation of a downtown business group to pursue common business development objectives.  Institute a zero-cost business license so that we can formulate evidence-based economic development policy, versus just guessing.  Rethink the Economic Development Advisory Committee. Maybe disband it and look at a different model that can be more nimble and task-oriented.

2 Page 28 of 106 These ideas are just the tip of the iceberg – I have many more. I will close with just a few remarks. Maybe Council does not want anything to change here. Maybe it wants to carry on small town life as usual. In which case this budget is fine. Or maybe this town does not want new people to come. On social media, I often get the idea that some residents do not welcome my arrival here. I have to hope that neither of these two assertions are true. Finally, let’s mention taxes. This budget holds the line on those. Perhaps some or all of you were elected on the basis of that pledge. We often say proudly that Marmora has the lowest taxes in Hastings County! I have even said this. But this is no claim to fame, nor is it something to boast about. What it is, is an unwavering commitment to the status quo. Put another way, it is a rejection of change, growth and innovation. I hope that is not who we are. I am not suggesting that this Council be financially irresponsible. If you embrace a mindset of opportunity and growth, you will see our assessment base grow. Like a rising tide, this lifts all boats equally and down the line, will lead to lower property taxes to the individual ratepayer. This won’t happen overnight however. We have to invest something to get something, prepare to seize the opportunity, and take some risk to earn the reward. Many thanks for your time today. All of which is respectfully submitted.

Rachel Corbett

5 Tecumseh Drive Marmora, ON K0K 2M0 705-312-2424

3 Page 29 of 106 -----Original Message----- From: Cheryle Leonard Sent: February-10-21 12:00 PM To: Tonia Bennett Subject: Budget Public Meeting

To Marmora and Lake Council

Transportation : Skene Rd $900,00.00 Jennison $100,00.0.00. Cost to high. Road Resurfacing...once again village streets get another pass. Sidewalks...lots of orange spray paint on sidewalks. See on Pg 24 a request to repair them. What happens if so done falls.Parking lot Resurfacing.. $ 50,000.00 Medical Centre and 10,000.00 Memorial building. Did you look at them?.

Comments from Councillors

Borrow $200.00.00. You still owe approximately $1,561,233.00 from previous years. Payment this year $270,574.00.

Implementation 5 year plan to bring wages up to par..Guessing that mean with other municipalities in area. They are growing . We are not. Wages and Benefits were $2,870,578.00 Wages : A Class 3 at 100% is 36,469.00

A Class 6 at 100% is50,392.00 A Class 10 T100% is 77359.00 That is a pretty good wages.

Cheryle Leonard. Please forward to Councillors

Page 30 of 106

www.marmorahistory.ca

Email: [email protected]

Tonya Bennett January 28, 2021 for submission to The Council of the Municipality of Marmora and Lake, Town Hall, Bursthall St., Marmora.

By Email Attachment only

As you know Council has been kind enough to give us space in the 'Marmora Hub' and we are very grateful for that. As a result of Covid 19 restrictions, the building has not be available for access by the general public and will be closed for some time to come. We would like to suggest that this is an opportunity to do some work on the east entrance and particularly the staircase serving us and the offices available on the second floor to various non-profits and business people.

We know that the need for this work has been discussed for some time, even by the previous Council. Repairing and refinishing the stairs themselves would not only greatly improve the appearance, it would also improve safety.

Thank you for taking the time to consider this.

Marmora Historical Foundation.

Page 31 of 106 From: Squarespace To: Jennifer Bennett Subject: Form Submission - Written Submissions for 2021 Draft Budget Date: February 11, 2021 5:19:04 PM

Sent via form submission from Municipality of Marmora and Lake

Name: Anonymous Anonymous

Comments on the 2021 Draft Budget: It’s time to move Marmora and Lake forward. Increase the tax rate and let’s get some projects done. COVID-19 has not affected our communities as much as people let on. There is countless supports available and COVID-19 should 100% not be a reason to defer tax increases. Forgoing a 3%+ increase this year only means an even higher increase next year. It’s time to shape up and pursue making Marmora and Lake a better place overall; more money is needed to do it.

Page 32 of 106 Jennifer Bennett

From: Tonia Bennett Sent: February 12, 2021 1:26 PM To: Jennifer Bennett Subject: Fwd: Municipality of Marmora and Lake 2021 Budget

For Tuesday meeting

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From: Tonia Bennett Sent: Friday, February 12, 2021 1:26:01 PM To: george.danes2 george.danes2 ; Ron Derry ; Jason Carman ; Bernie Donaldson ; Jan O'Neill ; Mike Stevens Subject: Re: Municipality of Marmora and Lake 2021 Budget

Thank you Bonnie for your comments.

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From: george.danes2 george.danes2 Sent: Friday, February 12, 2021 1:12:34 PM To: Ron Derry ; Jason Carman ; Bernie Donaldson ; Jan O'Neill ; Mike Stevens Cc: Tonia Bennett Subject: Municipality of Marmora and Lake 2021 Budget

To: Council Members

From: Bonnie Danes ‐ Taxpayer of Marmora and Lake

Re: Upcoming 2021 Municipal Budget

Council members have a task to put a sustainable municipal tax rate in place that is affordable to all taxpayers. Not an easy task but necessary.

Over the last two years the municipal tax rate has increased well beyond what is sustainable ‐‐an increase of almost 22%.

In 2019 the general municipal tax rate was 0.00656539 ‐a 12.81 % increase over 2018 tax rate of 0.00581967.

And in 2020 the municipal tax rate was 0.00719185 ‐ a 9.54% increase over 2019.

Not only did the municipal tax rate increase considerably assessment values increased ‐ 2019 taxable assessment growth change was 5% and the 2020 taxable assessment growth change was 5% (taken from page 8 of Draft 2021 Budget).

1 Page 33 of 106 With increased assessments and high municipal tax rate the municipal intake of dollars would be considerably high for those two years.

It is well understood by MPAC and relayed to the public that municipalities should maintain or even lower the tax rate as assessments rise. A growth of 10% taxable assessment for two years (5%+5%) is good and does not warrant an increase of almost 22% tax rate over those same two years.

The County tax rate decreased one of those years and increased the other ‐‐2019 and 2020‐‐and the Education tax rate decreased each of those years.‐2019 and 2020.

Municipality of Marmora and Lake can do better in managing/adjusting taxable assessment growth with municipal tax rate. If we have a 5% taxable assessment growth then the municipal tax rate can/should be maintained or increased very little. Taxpayer affordably for property taxes is so very important and the role of council is to collect and spend within taxpayer affordably.

Because of the current situation within the province MPAC has not been able to reassess properties, therefore the 2020 assessment has been frozen which means assessment growth will be limited to only new builds and some minor adjustments. The 2021 taxable assessment growth as indicated will be 1%.

In 2017 the CAO at the time, Typhany Choinard, presented a report to Council which indicated that Marmora and Lake had "the lowest residential tax rate in Hastings County" at 0.005510540. Also Marmora and Lake had the third highest taxable assessment in Hastings County at $544,416,812. In close comparison on the charts within the report was Tweed a municipality not far from Marmora and Lake. Therefore it is appropriate to use Tweed then and now to show differences over the years. In 2017 from the chart, Tweed had a tax rate of 0.006792000 ( the third lowest) and a taxable assessment of 564,751,841.00 (the second highest). "Taken from report Marmora and Lake 2017 Tax Information dated December 19th 2017"

Now in 2020 Marmora and Lake has a tax rate of 0.00719185 and taxable assessment is $634,355,933 . In 2020 Tweed has a tax rate of 0.00662110 and taxable assessment of $694,845,709. This clearly shows that Marmora and Lake does not have the lowest tax rate and is not even close to the tax rate of Tweed. Certainly Marmora and Lake doesn't need to be the municipality with the lowest tax rate in Hastings County but in 2020 to have such an increase above Tweed's is all telling. And Tweed in 2021is proposing an increase municipal tax rate of 1.98% ‐‐under 2%.

Marmora and Lake taxpayers have been hit hard with increases over the last two years by this current Council and I as a ratepayer and others can not sustain another year of tax rate increase. Looking at the 2021 Proposed Consolidated Budget ‐‐Summary of Gross Revenues and Expenditures by Budget Category ‐page 10 of the Draft Budget. It would appear that in the total line‐‐‐ Fees/Chgs will be down by $(406,178). Expenditures will be up by $420,407 and taxation will be up by $140,649. In order to collect $140,649 in increase taxation the tax rate will go up a lot because the taxable assessment this year is limited with frozen MPAC assessments. It appears in the draft budget a tax rate proposal of 1.41 % ( page 6) ‐‐and then on page 7 a range between 1 & 5 % is possible. Any increase on top of an already high tax rate put in place over the last two years is totally not affordable nor sustainable by the individual taxpayer.

In my opinion this Council needs to deal with expenditures and cut back on spending ‐‐find means and ways to save the taxpayers some money.

WAYS TO SUPPORT THE TAXPAYER

1. Maintain the current tax rate.. The last two years of drastic increases makes up for a 0% increase this year.

2. Do not increase the garbage bag tag price to $2.50.

3. Revisit the Arena/Community Budget and find savings. Taxpayers are subsidizing this arena ‐‐Revenues received in 2020 $106,600 and Expenditures $304,350.Taxation money to subsidize is $191,750. Council should discuss this overwhelming cost for a limited use of time and users at the arena ‐‐a solution/compromise could be achieved.

2 Page 34 of 106 4. COLA increase of 1.7% is unwarranted since others receiving an increase are receiving 1%.

5 A clear easily understood budget document should be presented to the public. The draft 2021 budget ( 54 pages ) is problematic as it presents boxes with words and boxes with numbers on the same page and yet not clearly relative to each other ‐‐ie. page 33 Bicentennial falls under Other Expenses ( words and figures I am assuming but not clear and easily understood ). Also the draft budget presents many year projected costs etc. Projected costs in themselves are problematic as these can definitely change over "9 year forecast". A clear easily understood budget document is needed to let the public know which municipal departments overspent ( in detail ) in the prior year and which departments underspent ( in detail ) showing adequate affordable adjustments for the new budget year . The public deserves a much more detailed budget document ‐‐it would be worthwhile for Council to look to Tweed's 2021 Draft Budget and understand my concern that this municipality does not give a clear easily understood budget document. It doesn't hurt to look elsewhere especially to a similar nearby municipality for ideas. If the public where to receive an easily understood draft budget there would be more participation with comments etc. and that would be good. A detailed draft budget should be presented at a separate Public Meeting in power point with its contents presented /explained verbally by the treasurer.

6. Now I am going to zero in on municipal roads ‐ the ones I experience almost daily and where I have property. First High Shore Road is requiring immediate attention ‐‐over many years this road has been cold patched constantly. There is a time when a road needs to have money spent on it ‐‐and that is now. A surface treated road does have a life span and repeated cold patch ‐‐material and labor ‐‐over years is more costly than following a surface treatment upgrade. Second the way to Twin Sisters Lake Road is desperately in need of maintenance ‐‐ The North Marmora Road was surfaced treated years ago but has not been maintained and now it is going back to a gravel road ‐‐The Long Swamp Road is in need of gravel and a better grading program. ‐‐‐One part of Twin Sisters Lake Road has a surface treated section to support not being washed out but it too is progressing back to gravel. The South Twin Sister Bridge was paved and is now covered in gravel. Over many decades of paying taxes and getting some upgrades it will be for not because the road has not been maintained to that improved upgraded status. ‐‐How many surface treated roads in Lake Township are being allowed to go back to gravel? It is known that a surface treated road is cheaper to maintain than a gravel road. Allowing roads to become gravel will be more costly in the future.

7. Emphasis should be on promoting /planning Economic Growth with new appropriate development, especially light industry as this will increase the municipal taxable assessment amount and benefit the individual taxpayer.

Public input in the budget process is encouraged. Therefore I have put forth my comments and concerns regarding this 2021 Draft Budget .

Yours truly,

Bonnie Danes

3 Page 35 of 106 Jennifer Bennett

From: Erin Derry-Bertrand Sent: February 15, 2021 9:14 PM To: Jennifer Bennett Subject: Letter to be read at council meeting.

Jen : This letter is from Brian and Linda Bertrand. They do not have email and have asked me to send it in. They would like this read at Feb 16 council meeting. Thanks Just read the letter as follows

Feb 15 2021 I would like this to be read at the council meeting on Feb 16 2021

To the Council Members of Marmora and Lake Township.

We recently picked up a copy of the proposed budget for 2021. Reading through it we find it hard to navigate the expenses. It would be beneficial and more transparent if each department itemized their portion to reflect clearly the costs i.e. fuel, repairs and cost to run their department. We also feel that you should focus more on debt reduction not on increasing debt .What are the plans to keep working towards a reduction in paying off our debt?

Submitted by Brian and Linda Bertrand

Sent from my iPhone

1 Page 36 of 106 Jennifer Bennett

From: Gail Davie Sent: February 16, 2021 10:49 AM To: Jennifer Bennett Subject: Dickey Lake roads

Hello, I am a cottager on Dickey Lake and am concerned about the state of our roads. This past year, I have retired and now live at my cottage, as many people are starting to do around here. While I find every aspect of living here full time to be exceptional, I have to say that the state of our roads, particularly Skene road, is deplorable. The divets, bumps, and holes are a navigational hazard. Eggs smash, bottles break and my car’s suspension suffers from the crash that the back end endures if you don’t drive 10 kph over these. We have to warn people who are coming, ie delivery people, that they must be very careful on the road. I know that people who live on Dickey Lake’s other roads also describe the same worries. I also know that due to the water ways, maintaining solid roads over swampy areas is a challenge that requires road engineering specialists. I remember the tough situation that Steenberg Lake residents endured years ago, with the constant flooding and erosion of the roads close to the water. This situation was solved and the roads around that lake have been in good repair ever since. We, on Dickey Lake, need the same care and consideration in the maintenance and repair of our roads. Therefore, I am strongly advocating for our lake roads to be repaired and maintained to a proper standard that respects the longevity of our vehicles, the safety of passengers and goods. Respectfully yours, Gail and Brian Davie

Sent from my iPhone

1 Page 37 of 106 Jennifer Bennett

From: Heather Wayte Sent: February 12, 2021 3:41 PM To: Jennifer Bennett Cc: Mike Stevens Subject: Road Repairs to Jennison Road, Gilmour (Dickey Lake)

I understand that council will be holding a public meeting on February 16th, 2021 to review the draft budget for the township.

As long time residents on Dickey Lake we have always been appreciative of the work Council does in ensuring that this part of the county is served well by the weekly recycling and garbage pickup, the yearly big item pick up in the fall, and the winter road maintenance. We understand that this year’s draft budget includes $900,000 for repairs to Skene Road and another $100,000 for repairs to Jennison Road. We are hopeful that these monies will not only address the culvert issues on both roads but also provide enough to make repairs to all the pot holes which are fast becoming more and more of a hazard. A total resurfacing of all the roads here is soon going to be necessary and should be considered for future budget planning.

Thanks for taking the time to get input from all the constituents in this neck of the woods and for continuing to ensure that our priorities here addressed.

Heather and LaVern Wayte 414 Jennison Road Gilmour, On

Sent from my iPad

1 Page 38 of 106 Jennifer Bennett

From: Tonia Bennett Sent: February 16, 2021 6:49 AM To: Council Cc: Jennifer Bennett Subject: FW: Skene Road and Jennison Road

For tonight’s council meeting. These comments will be read in the public meeting portion regarding budget. Tonia

From: Sent: February 13, 2021 1:57 PM To: Tonia Bennett Subject: Skene Road and Jennison Road

Good Afternoon Tonia,

As residents of Dickey Lake, we are strongly advocating that the approximately $900,000.00 for repair of Skene Road and Jennison Road remain whole in the 2021 Marmora and Lake budget. These roads are in a terrible state of repair and the imminent loss of either one of these culverts would seriously impact the safety of all residents particularly during the Covid‐19 pandemic. Therefore the monies allocated need to remain in the budget and not be reduced or reallocated to other priorities within the municipality.

Regards,

Tim and Joanne Matthewman 544 Jennison Rd Dickey Lake Gilmour, Ontario K0L 1W0

(613) 334‐9261

Sent from Mail for Windows 10

1 Page 39 of 106 From: Squarespace To: Jennifer Bennett Subject: Form Submission - Written Submissions for 2021 Draft Budget Date: February 12, 2021 10:02:13 AM

Sent via form submission from Municipality of Marmora and Lake

Name: Longtime Resident

Comments on the 2021 Draft Budget: Every successful leader and organization knows that in order to maximize profits, it's absolutely imperative to hire and keep the best employees possible. I hope that when you hire a new treasurer you invest into the position the money that it takes to get someone who will be of value. The better the employee the more work they get done the further our tax dollars go. Think of it as an investment with our money. I don't want the cheap fix, I want the premium solution so that this town can move forward. Stop hindering progress and growth in the name of being cheap.

Page 40 of 106 From: Squarespace To: Jennifer Bennett Subject: Form Submission - Written Submissions for 2021 Draft Budget Date: February 12, 2021 10:44:07 AM

Sent via form submission from Municipality of Marmora and Lake

Name: Paul Murphy

Comments on the 2021 Draft Budget: I would urge our Council members to continue with the $900,000.00 already set aside for the much needed road improvements of Skene Road to occur this year, as previously mentioned in the 2021 draft budget. This road is heavily travelled over the years and has deteriorated to the point of requiring a major re-build. Further delays would not be acceptable as the commitment to improve this road has been delayed for some years now. thank you

Page 41 of 106 Jennifer Bennett

From: Tonia Bennett Sent: February 16, 2021 6:48 AM To: Council Cc: Jennifer Bennett Subject: FW: 2021 Budget relating to Skene and Jennison Roads Attachments: M&L Concerns 2021 Budget Preperation Oct 2020.docx

For tonight’s Public Meeting portion for the budget. These comments will be read in the meeting. Tonia

From: Tim Matthewman Sent: February 14, 2021 1:25 PM To: Tonia Bennett Subject: 2021 Budget relating to Skene and Jennison Roads

Hello Tonia,

I am writing you on behalf of the Shawano Ratepayers Inc., in relation to the retention of the approximately $900,000.00 in the 2021 Marmora and Lake budget for the repair of the culverts on Skene Road and Jennison Road. I am also including with this message the letter the SRI sent to you in late October 2020 expressing our concerns over this and other issues in our area.

As we indicated in October it is imperative these monies remain allocated in the 2021 budget for the work earmarked and are not removed our reallocated to other projects. Now is the time for these projects to be completed for the safety of all residents in the areas of Dickey Lake and Lake of Islands.

The municipality needs to show our residents that tax revenue that has been collected over the years from our area is now going to be utilized as budgeted. As also indicated the safety of our residents has the potential to be seriously impacted if this work is not completed as scheduled.

Please feel free to contact me at anytime regarding the above and attached information.

Regards,

Tim Matthewman President Shawano Ratepayers Inc. (705) 760‐4666

Sent from Mail for Windows 10

1 Page 42 of 106 October 23, 2020 Municipality of Marmora and Lake 12 Bursthall St. P.O. Box 459 Marmora, Ontario K0K 2M0

Page 43 of 106 • The general state of our roads is extremely poor. Dickey Lake Rd, Jennison and Skene Roads all need resurfacing (Chip and Tar) to address the many potholes that have developed. • The maintenance of the road allowance is poor. We are constantly dealing with downed trees on the road as the municipality is not regularly removing dead trees from the road allowance. • We continue to have issues with the interpretation and implementation of municipal bylaws that affect our community. Especially in the areas of noise control and the lack of a short-term rental by-law. The over-riding concern our residents would have is that year over year our taxes have continued to increase. However, the majority of the municipal spending and infrastructure development has happened in the village of Marmora and the southern rural portion of the municipality. We are now at the stage where infrastructure dollars need to be spent in the Lake portion of the municipality to address the issues highlighted above. Thank you for accepting these concerns and taking them into consideration on our residents’ behalf. As I have already mentioned, our residents want to be assured that tax revenue collected from the Lake region of the municipality is used to maintain the infrastructure in the Lake portion of the municipality. Should you have any questions or concerns regarding this communication please feel free to contact me at any time. Regards,

Tim Matthewman President Shawano Ratepayers Inc. (705) 760-4666

Page 44 of 106 Page 45 of 106 Page 46 of 106 Consultant Report

Strategic Priority:  Communication and Transparency  Finance and Service Improvement (Goal: H2)  Data Supported Planning

To: Mayor and Council From: Alexander Kelly, CPA, Consultant Meeting Date: March 30, 2021 Subject: 2021 Draft Budget Adjustments

PURPOSE

To provide Council with an update on the 2021 Draft Budget

RECOMMENDATION

THAT Council approves the following recommended adjustments to the draft budget:

BACKGROUND

The 2021 Budget timeline was amended to allow for additional review of the budget details and document after the resignation of the Treasurer.

ANALYSIS

The below adjustments, in my opinion are needed to the already prepared 2021 Draft Budget document to ensure continuity of operations and maintaining service levels, while committing to planning ahead for future investment in the community and being respectful of taxpayer expectations.

All of the below proposed adjustments result in a combined 3.20% increase in a residential property tax bill – this includes the municipal, County, and education portions together (as opposed to the 1.41% presented in the 2021 Draft Budget document).

Traditionally, assessment data increases each year as MPAC phases in changes in property values. Typically, property owners see an increase in their property tax bill as a result of this assessment increase as well as the proposed tax increase.

For 2021, MPAC has delayed the assessment update due to COVID-19 and instead, property owners will not see an increase as it relates to any phased-in assessment values.

Council may wish to consider allocating additional funds to reserves for future asset replacement.

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 PH. 613-472-2629 FAX 613-472-5330 Page 47 of 106 www.marmoraandlake.ca Adjustments OPERATING Revenue Expense Net Tax Impact Impact Levy Impact Implement Market Compensation Survey Add Add – Multi-Year Plan Year 1 of 6 $59,950 $59,950 New Corporate Wage Grid (All Dept), As well as adjust EcDev Coordinator to Full-Time contract position (Dept 9100) Per Council unanimous decision at March 22, 2021 Special meeting of Council As well as Adjust COLA Economic Adjustment 1.7% to 1.0%, more appropriate based on Bank of Canada index Computers/Software (Dept 3200) Add Add Return budget levels to 2020 approved level $8,000 $8,000 for necessary costs Building (Dept 4200) Add Deduct Budget additional revenue from building $8,000 $8,000 permit fees based on historical levels, while remaining conservative in the event that permit applications do not materialize Crowe Valley Conservation Authority Add Add (Dept 4410) $2,600 $2,600 (from $115,020 to $117,620) Per approved budget from CVCA Adjust Equipment Repairs (Dept 5000) Deduct Deduct Based on historical repair costs (overall $15,000 $15,000 repairs to all fleet remains at $165,000) Adjust Brushing Program (Dept 5111) Deduct Deduct Proposed budget includes a $15,000 $5,000 $5,000 increase, reduction by $5,000 still allows for $10,000 increase Landfill Revenue, construction demo, dry Add Deduct trench (Dept 6100) $8,000 $8,000 Increase in expected revenues at the landfill based on increased usage trends Bag Tag Fee (Dept 6210) Add Deduct Increase $2.00 to $3.00 per bag (not $2.50 $21,000 $21,000 drafted in budget). A more appropriate increase given the increase in roadside collection contract (to ensure that users of roadside collection are paying for roadside collection service and not the taxpayer) Library Budget Allocation to Library Add Add Board $1,150 $1,150 Increase in support from $90,500 to $91,650

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 PH. 613-472-2629 FAX 613-472-5330 Page 48 of 106 www.marmoraandlake.ca Revenue Expense Net Tax Impact Impact Levy Impact Defer 200th Bicentennial Event to 2022 Deduct Deduct $0 due to COVID-19 (Dept 9100) $21,000 $21,000 (unchanged) Adjust transfer from reserves from $21,000 to $0, Adjust corresponding Events budget to remove $21,000 – 2020 budget level of $5,000 maintained for 200th pre-booking Total Operating Add Add Add $16,000 $30,700 $14,700

CAPITAL Revenue Expense Net Tax Impact Impact Levy Impact Add Partial-Carry Over Projects from Add Add $0 Modernization Funding (delayed due to $23,250 $23,250 unchanged COVID) (Dept 3200) Windows/TOMRMS/File Hold Records Management projects Add Asset Management Plan Update Add Add $0 (Dept 3200) $15,000 $15,000 unchanged Project carry over from 2020 delayed due to Ontario Regulation delay Add Fire Capital Reserve Transfer (Dept Add Add 4100) $100,000 $100,000 Planning Ahead for Capital Asset Replacement Crawford Drive (Dept 5000) Deduct Deduct Adjust project back to original 2020 budget $45,000 $45,000 (use 2020 unspent funds only) – project still proceeds Remove “The Pines” Project (Dept 5000) Deduct Deduct No grant funding has been secured $100,000 $100,000 therefore project not feasible at this time Add Bridge Reserve Transfer (Dept 5100) Add Add re Planning Ahead for bridge $100,000 $100,000 projects/rehabilitation – per Motion MOTION2021-052 at February 16, 2021 Regular Council Meeting  to post an RFP for Engineering Services to complete a detailed review and to propose options for Hannah’s Bridge, Boyd Bridge and Gulf Bridge Add Plow Truck Reserve Transfer (Dept Add Add 5123) $100,000 $100,000 Planning Ahead for Capital Asset Replacement

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 PH. 613-472-2629 FAX 613-472-5330 Page 49 of 106 www.marmoraandlake.ca Revenue Expense Net Tax Impact Impact Levy Impact Adjust Road Rehabilitation Budget (Dept Deduct Deduct $0 5123) $300,000 $300,000 unchanged re Skene Culvert Rehabilitation project scope – less use of reserves (revenue) – project still proceeds – should tender results come in higher; staff report to be prepared Remove Debt Financing for Water Dept $0 $0 $0 (Dept 6350) unchanged unchanged unchanged Note: project still to proceed, remove GAC/SCADA debt financing revenue, costs are to be covered by Gas Tax Funding revenue instead of debt (i.e. no interest/debt borrowing costs) Add Medical Centre Emergency Add Add $0 Generator (Dept 7200) $15,000 $15,000 unchanged Project carry over from 2020; revenue transferred from reserves) Add ICIP Culture/Recreation Funding Add Add Add (Dept 8110) $29,435 $40,150 $10,715 Legion Park Baseball Diamond Repairs/Upgrades (Backstop/Electrical & LED Lighting), Provincial funding Remove Tax Supported Booster Park Deduct Deduct Project (Dept 8300) $50,000 $50,000 Note project still to proceed, funds are to be covered by future Booster Park fees (unfinanced capital; or covered via ICIP COVID-19 Resilience funding if funding application is successful) and not taxpayer Add Canadian Heritage Project (Statue) Add Add $0 (Dept 9100) $85,000 $85,000 unchanged Partially funded from reserves ($5,000 of Northland Power funds already in reserves) and Canadian Heritage Grant ($50,000), and donations from Historical Society ($30,000) Total Capital Deduct Deduct Add $-132,315 $-16,600 $115,715 Total Operating + Capital Deduct Add Add $-116,315 $14,100 $130,415

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 PH. 613-472-2629 FAX 613-472-5330 Page 50 of 106 www.marmoraandlake.ca FINANCIAL IMPACT

Draft Budget Tax Levy = $4,721,933 Total Operating Adjustments above = Add $14,700 Total Capital Adjustments above = Add $115,715 Adjusted Proposed Budget Tax Levy = $4,852,348

All of the above proposed adjustments result in a combined 3.20% increase in a residential property tax bill – this includes the municipal, County, and education portions together (as opposed to the 1.41% presented in the 2021 Draft Budget document).

IMPACTING LEGISLATION

Municipal Act

Respectfully Submitted,

Alexander Kelly, CPA Consultant

Attachments:

1. Draft 2021 Budget Document (prepared by former Treasurer)

MUNICIPALITY OF MARMORA AND LAKE PO Box 459, 12 Bursthall Street, Marmora, ON, K0K 2M0 PH. 613-472-2629 FAX 613-472-5330 Page 51 of 106 www.marmoraandlake.ca

Draft 2021 Budget

Page 52 of 106

Table of Contents

Message from Marmora and Lake Staff & Background……………Pg. 3 Budget Schedule and Timeline………………………………………Pg. 4 Marmora and Lake Loonie………………………………………… Pg. 5 Average Assessed Value……………………………………………Pg. 6 Effect of Assessment Growth……………………………………… Pg. 7 Assessment Growth in Marmora and Lake……………………… Pg. 8 Soft Services ……………………………………...... ……. Pg. 9 2021 Proposed Consolidated Budget………………………………Pg. 10 Change in Budget Year Over Year per Department ……………. Pg. 11 - 12 Change in Operating Expense and Revenue 2020 vs 2021……..Pg. 13 Summary of Tax Levy Operational Impact…………………………Pg. 14 Operating Budget per Department…………………………………Pg. 15 – 37

Page 53 of 106 Capital Budget Per Department ……………………………………Pg. 38 – 50 Principal & Interest Payments 2021 …………………………………Pg. 51 Additional Considerations for Council ………………………………Pg. 52 - 53 Comments from Council Members…………………………………Pg. 54 2

Message From Marmora and Lake Staff

This year has been a very challenging one for everyone. We at the Municipality are grateful to our residents, businesses, and community groups for staying engaged with us and showing compassion and understanding at a time when things were so far from normal. Although we were not able to have many of the programs and events we usually get to enjoy, we were still able to maintain an effective level of service for our community.

Background

The Municipal budget is a key planning document that provides a foundation to deliver municipal services.

Annually, the Municipality prepares a Budget for Council to authorize the coming year's expenditures and lays down the groundwork for the Municipality's goals and priorities, which provides a tool to observe and control income and expenses during the year.

Operating and capital expenditures are funded by revenue received from user fees, service charges, grants, property taxation, and reserves. Like most municipalities, property tax is the primary revenue source at the Municipality of Marmora and Lake.

Page 54 of 106 The Municipality of Marmora and Lake is responsible for collecting taxes for Hastings County and the Province of Ontario. The County and Provincial taxes are not included in the Municipal Tax Rate but are added to the tax bill separately.

The Municipality establishes an annual timeline for the preparation of the annual budget. The timeline guides staff and enables earlier presentation to Council.

Issues or items from the public or other organizations related to the annual budget may be brought forward to Council at any time during the year for consideration.

Public participation in the budget process is encouraged. A draft budget is released for ratepayers to review before the public budget meeting to express their priorities to Council. Input is also received year-round from the public through compliments, Budget Schedule complaints, and concerns via phone, in-person, or by email.

The budget process begins late in the year before the year in question. An early start facilitates timelier procurement of goods and services (quotes, tenders, etc.) and helps achieve departmental goals and complete planned projects outlined in the budget.

Date Details September 15th, 2020 Public input via Budget Survey September 20th, 2020 Budget instructions and forms circulated to department heads October 14th – 16th, 2020 CAO and Treasurer met with individual Council members for input 2021 Budget Timeline October 22nd, 2020 Departmental budgets returned for CAO and Treasurer review and consolidation

December 7th, 2020 Special Meeting to begin the budget process

December 18th, 2020 Individual Council comments on budget document provided to CAO and Treasurer

January 13th, 2021 Budget document available in town hall and online for public review opportunity – public review open until Feb 2nd

Page 55 of 106 February 16th, 2021 Public Meeting – 2021 Budget

March 2nd, 2021 Council review and adoption of budget

March 16th, 2021 Final tax levy, User Fees Bylaw and Utility Rate Bylaw approved (dependent on County)

4 * This schedule was amended due to COVID-19 safety precautions. Preliminary special meeting from Oct 13th moved to Dec 7th virtually.

Marmora and Lake "Loonie" Council and General Planning and Government, $0.08 Development Services, Protection Services, Environmental and $0.01 $0.06 Health Services, $0.04 How Your Tax Dollars Protection Services: Are Spent: OPP, $0.09 Transportation Services, $0.27 The Municipality is responsible for providing a wide variety of services. This pie chart shows how your property taxes are spent per every $1. County and Education are estimates Recreation, Facilities & Province of Ontario Cultural Services,

based on 2020. Education System, $0.07 $0.13 Page 56 of 106

County of Hastings, $0.25

Average Assessed Value of $160,000 Estimated Results 2021 2020 Municipal Levy 1,166.95 1,150.70 County Levy * 465.66 465.66 Education Levy * 244.80 244.80 Total 1,877.42 1,861.16 Property Tax Calculator Municipal Levy Details How does the average increase get divided? Arena 29.73 35.44

The chart to the right shows the 2021 estimated values based Building Services 5.03 5.62 on the proposed municipal tax rate increase of 1.41%. Conservation Authorities 23.60 23.46 Contribution to Capital Program 176.25 143.03 The average assessed property valued at $160,000 would Economic Development 13.66 26.59 have the annual Municipal tax rate increase of approximately Facilities 11.99 8.83 $16.26. Fire Services 71.36 72.50 General Government 141.82 152.91 Health Services 24.45 15.53 *County and Education rates were not available at the time Landfill 32.39 29.54 the draft budget was completed, so 2020 rates were rolled Library 16.42 16.73 forward. 2021 County and Education rates will be updated Other 6.78 7.24 once received. Other Protection Services 6.12 6.23 Parks and Trails 49.77 65.69 Police Services 168.49 171.21 Recreation 2.79 2.89 Recycling Services 22.59 20.04

Page 57 of 106 Road Maintenance 323.44 314.41 Transit Services 0.18 0.18 Waste Collection 3.80 3.05 Winter Control 36.30 29.57 Total Municipal 1,166.95 1,150.70 6

Effect of Assessment Growth on the All-Inclusive Tax Increase Due to the COVID-19 restrictions, the 2020 re-assessment was postponed. Information was given to the Municipality by Municipal Property Assessment Corporation (MPAC) that 2021 would continue to use the 2016 assessment 2020 destination values for the 2021 taxation year. It is expected, but not confirmed, that the reassessment originally due January 1, 2020 will be carried out in 2021. The phase-in program would then start in the 2022 taxation year.

The 2021 Budget is based on the phased-in property assessments as of January 1, 2016, updated for actual growth, and assessment adjustments. Taxable assessment for 2021 is estimated to remain flat over the 2020 budget level. As mentioned above, there is no phase-in of reassessment in 2021 and real growth is expected to be minimal.

The tax levy is the combined Municipal, County, and Education tax rates multiplied by your assessment value.

The average property owner will see a 0% increase on their assessment, unless they made changes to their properties (additions, or new builds). A municipal tax rate increase of 1% on a $160,000 assessment value would equal an annual increase of $12. A municipal tax rate increase of 5% on a $160,000 assessment value would equal an annual increase of $58. Although a small increase for the individual an increase between 1 & 5 % would allow the Municipality to continue to grow and remain sustainable.

Assessment + 0 increase Tax Rate + 1% Tax Bill + $11.52 Quarterly effect $2.88 (Municipal) (Municipal increase) Page 58 of 106

Tax Bill + $57.53 (Municipal Assessment + 0 increase Tax Rate + 5% (Municipal) Quarterly effect $14.38 increase)

Assessment Growth in Marmora and Lake DEFINITIONS:

Assessment The dollar value assigned to a property by Municipal Property Assessment Corporation (MPAC) for purposes of measuring applicable taxes. It is the price placed on a home by the corresponding government municipality to calculate property taxes.

Assessment Growth The increased assessed property value as determined by MPAC. There are a number of factors that affect your property value, age, square footage, location, lot size, renovations, new construction of primary or secondary structures, as well as site and structural features.

COVID-19 Impact Due to COVID-19, MPAC Assessments will stay frozen at the 2016 destination values. Therefore, municipalities will not see the traditional assessment growth. The average assessment growth for Marmora and Lake has been 5% over the past few years, but due to COVID-19 that figure has been reduced to 1% in 2021.

Assessment Growth Current Year Prior Year $ Change % Change

2019 Taxable Assessment $ 605,979,548 $ 579,384,252 26,595,296 5% Page 59 of 106 2020 Taxable Assessment $ 634,355,933 $ 634,365,248 28,376,385 5%

2021 Taxable Assessment $ 643,096,672 $ 665,284,090 8,740,739 1%

Soft Services

After receiving the draft budget for review, Council Members had two weeks to provide their initial comments to adjust the draft budget prior to being made available to the public on January 13, 2021. The majority of Council requested to add back all or most of soft services that were removed from the initial draft budget document.

The initial tax rate increase presented to Council was 0.61% however, after adding back all soft services the current draft budget tax rate increase is 1.41%.

Soft Services. $ Revenue $ Expense $ Net 1. Learn to swim & skate programs (10,500) 27,250 16,750 th 2. Public events (sole event focus on 200 ) 56,000 86,000 3. Leaf and Christmas tree pickup 500 500 4. Tourism summer staff 7,000 7,000 5. Gardens and planter budget (excluding man hours and water cost) 1,500 1,500 6. Dickey Lake Garbage Day 1,000 1,000 7. Donations budget 6,000 6,000 8. Liquor license for Community Centre (3,000) 1,000 (2,000) 9. Free tree giveaway 1,500 1,500

Page 60 of 106 10. Private Roads Grant 4,000 4,000 11. Community Improvement Plan 15,000 15,000 Total Cost of Soft Services (13,500) 120,750 107,250

2021 Proposed Consolidated Budget – Summary of Gross Revenues

and Expenditures by Budget Category (Operating, Capital, Reserves Budgets)

Expenditures Revenue OPERATING Fees/Chgs Grants Reserves Taxation Operating 2021 $7,349,707 $1,810,517 $1,924,298 $- $3,614,892 2020 $7,151,741 $1,713,195 $1,783,264 $- $3,655,282 Y:Y Change $197,966 $97,322 $141,034 $- $(40,390) Expenditures Revenue Capital CAPITAL Fees/Chgs Grants Reserves Taxation 2021 $4,692,500 $170,000 $2,260,107 $1,209,893 $1,052,500 2020 $4,427,000 $673,500 $2,315,870 $619,228 $818,402 Y:Y Change $265,500 $(503,500) $(55,763) $590,665 $234,098 Expenditures Revenue Reserves TRANSFERS Fees/Chgs Grants Reserves Taxation 2021 $75,540 $- $- $21,000 $54,540 2020 $118,600 $- $- $11,000 $107,600 Y:Y Change $(43,060) $- $- $10,000 $(53,060) Total Expenditures Revenue Page 61 of 106 TOTAL Fees/Chgs Grants Reserves Taxation 2021 $12,117,748 $1,980,517 $4,184,405 $1,230,893 $4,721,933 2020 $11,697,341 $2,386,695 $4,099,134 $630,228 $4,581,284 Y:Y Change $420,407 $(406,178) $85,271 $600,665 $140,649

2020 Approved Proposed 2021 Y : Y Change $ Operating Budget Budget Council / Governance $114,700 114,322 -$378 Administration $643,050 607,383 -$35,667

Administration OMPF -$1,643,900 - 1,653,800 -$9,900 Police $926,392 928,356 $1,964 Conservation Authority $126,915 130,017 $3,102

Animal Control $15,200 13,200 -$2,000 Building $30,400 31,828 $1,428

Bylaw $13,500 19,500 $6,000 Change in Operating Budget Planning $30,000 28,000 -$2,000 Fire $397,300 395,698 -$1,602 Year Over Year per Department Transportation $1,759,270 1,886,182 $126,912 Street Lights $90,985 93,285 $2,300 Environmental $284,775 284,242 -$534

Water & Sewer -$44,500 - 91,990 -$47,490 Facilities $122,630 118,739 -$3,891

Parks and Recreation $357,020 332,369 -$24,651 Arena & Community Hall $191,750 155,804 -$35,946 Economic Development $120,400 100,350 -$20,050 Cemetery $6,695 8,048 $1,353

Service Ontario $13,000 13,525 $525

Page 62 of 106 Library $90,500 90,500 -$0 Crossing Guard $9,200 9,336 $136

Total Operating $3,655,282 $3,614,892 -$40,390

2020 Approved Proposed Y : Y Budget 2021 Budget Change $ Administration $15,000 $0 -$15,000 Transportation $633,102 $758,500 $125,398 Environmental $70,500 $72,500 $2,000 Water & Sewer $44,500 $60,000 $15,500 Facilities $19,300 $86,500 $67,200 Parks and Recreation $21,000 $50,000 $29,000 Change in Capital & Reserves Arena & Community Hall $0 $10,000 $10,000 Budget Economic Development $15,000 $15,000 $0 Year over Year per Department Total Capital $818,402 $1,052,500 $234,098

2020 Approved Proposed Y : Y Reserves Budget 2021 Budget Change $ Administration $68,100 $0 -$68,100 Transportation $10,000 $15,000 $5,000 Street Lights $1,950 $2,000 $50 Water & Sewer $0 $31,990 $31,990 Facilities $2,500 $7,500 $5,000 Parks and Recreation $13,050 $14,050 $1,000

Page 63 of 106 Economic Development $12,000 -$16,000 -$28,000 Total Reserves $107,600 $54,540 -$53,060

Change in Operating Expenses and Revenue 2020 vs 2021

2020 Approved Proposed 2021 Operating Expenses Budget Budget Y : Y Change $

Salaries/Benefits/Training $2,956,450 $2,870,578 -$85,872 Materials/Supplies/Advertising $326,386 $311,345 -$15,041

Contracted Services $2,072,427 $2,198,739 $126,312 Financial Expenses (legal/Audit/insurance/banking) $274,305 $284,639 $10,334 Utilities/Maintenance $518,575 $496,275 -$22,300 Long Term Debt $274,395 $277,435 $3,040 Equipment & Vehicle Expense $368,540 $395,600 $27,060 Other Expenses $360,663 $515,097 $154,434 Total Operating Expenses $7,151,741 $7,349,707 $197,966 2020 Approved Proposed 2021 Operating Revenue Budget Budget Y : Y Change $ Permits & User Fees -$1,528,200 -$1,620,048 -$91,848 Grants & Funding -$1,783,264 -$1,924,298 -$141,034 Penalties & Interest / Investment Income -$138,950 -$144,230 -$5,280 Donations -$4,000 -$4,000 $0 Other Revenue -$42,045 -$42,239 -$194

TotalPage 64 of 106 Operating Revenue -$3,496,459 -$3,734,815 -$238,356

Summary of Tax Levy Operational Impact by Detail:

Category Description Impact Salary and wage movement in the corporate wage grid, cost of living adjustment Employee (COLA) 1.7%, Mandatory employer related cost changes (CPP, EI, EHT, WSIB) Compensation reduction in benefit insurance premiums. $ 21,402 Additional Staffing Changing full time Economic Development Manager salary to part time Economic Levels Development Coordinator, and eliminating Manager of Parks and Rec salary -$ 113,373 Approved building plan inspector, moved guide rail expense to capital expense, reduction in phone, computer advertising, and postage expense. Increase in legal New/Altered Services expense, reduction for compensation review completed, reduction in banking fees, reduction in building maintenance, and utilities - LAS Program (energy savings program) -$ 30,119 OMPF funding increase (Pg. 15), adding cost for burn permits, bag tag increase, Fees / Charges and increase water & sewer fees, increase in user fees and rental revenue. COVID-19 Other Revenues Deferred Revenue. -$ 122,052 Mandatory Legislation Municipal insurance coverage is considered a mandatory item affecting the budget. or Contracts $ 26,800 Increases included for materials, fuel, maintenance, service contracts, etc. Vehicle and Inflationary equipment repairs. Increase in other expenses (events, health and safety, trench excavation, construction demo, etc.). $ 176,952 Page 65 of 106 Total -$ 40,390

COUNCIL / GOVERNANCE FUNCTION(S): Council, Committees, Boards

Budget Priority:

NEUTRAL Service Level: Budget Priority: CORE SERVICE Expenditures Revenue NEUTRAL Items Affecting Change in OPERATING Fees/Chgs Taxation ServiceTaxation Level: Requirements: 2021 $114,322 $- $114,322 o Savings in salaries & 2020 $114,700 $- $114,700 CORE benefitsSERVICE (reduction in benefit Insurance Y:Y Change $(378) $- $(378) premiums) ($834.20). Expenditures Revenue Itemso AffectingCOLA increase Change of 1.7% in TOTAL Fees/Chgs Taxation ($1,156.00). Taxation Requirements: 2021 $114,322 $- $114,322 o Reduction in materials / supplies / advertising 2020 $114,700 $- $114,700 Savings in Salaries & benefits o ($600). due to reduction in Benefit Y:Y Change $(378) $- $(378) Insurance premiums Expenses 2020 2021 Y:Y Change ($834.20). Salaries/Benefits/Training $108,800 $109,022 $222 o COLA increase of 1.7% ($1,156.00). Materials/Supplies/Advertising $5,900 $5,300 $(600) Total $114,700 $114,322 $(378) o Reduction in Materials / Supplies / Advertising ($600). Page 66 of 106

ADMINISTRATION FUNCTION(S): CAO/Clerk, Finance, Information Technology, Human Resources

Expenditures Revenue Budget Priority: NEUTRAL OPERATING Fees/Chgs Grants Taxation Service Level: CORE SERVICE 2020 not needed in 2021 ($68,100). 2021 $864,959 $148,700 $108,876 $607,383 oItems Affecting Change in Taxation 2020 $786,250 $143,200 $- $643,050 Requirements: Y:Y Change $78,709 $5,500 $108,876 $(35,667) o Savings in salaries & benefits (reduction in Expenditures Revenue benefit Insurance premiums) ($9,000). CAPITAL Fees/Chgs Grants Taxation o Grants & funding (deferred revenue from 2021 $- $- $- $- 2020 COVID funding). (108,876) 2020 $182,000 $167,000 $- $15,000 o COLA increase of 1.7% ($6,953). Y:Y Change $(182,000) $(167,000) $- $(15,000) o Reduced training budget ($3,000). Expenditures Revenue o Reduction in materials / supplies / TRANSFERS Fees/Chgs Grants Taxation advertising ($13,000). 2021 $- $- $- $- o Reduction in financial expenses 2020 $68,100 $- $- $68,100 Y:Y Change $(68,100) $- $- $(68,100) o Review of service providers expenses i.e.banking and Expenditures Revenue communication to reduce costs. TOTAL Fees/Chgs Grants Taxation ($7,000). 2021 $864,959 $148,700 $108,876 $607,383 Increase in legal ($5,000) (fraud). 2020 $1,036,350 $310,200 $- $726,150 o Y:Y Change $(171,391) $(161,500) $108,876 $(118,767) o Increase in insurance premiums 15% ($4,618.52). Revenues 2020 2021 Y:Y Change o Decrease in compensation review Grants & Funding $- $108,876 $108,876 from prior year ($13,450). Penalties & Interest / Investment Income $137,700 $143,200 $5,500 Other Revenue $5,500 $5,500 $- o Other materials (contingency, donations, Suncor agreement, Etc.). Total $143,200 $257,576 $114,376 Other expenses increased for COVID-19 Expenses 2020 2021 Y:Y Change o Salaries/Benefits/Training $553,500 $548,164 $(5,336) Page 67 of 106 expenses ($108,876) Reduced reserves amount budgeted in Materials/Supplies/Advertising $94,150 $81,150 $(13,000) o Financial Expenses (legal/audit/insurance/banking) $115,450 $103,619 $(11,831) 2020 not needed in 2021 ($68,100). Other Expenses $23,150 $132,026 $108,876 Capital Program Expense $15,000 $- $(15,000) Reserves $68,100 $- $(68,100) Total $869,350 $864,959 $(4,391) 16

ADMINISTRATION FUNCTION: OMPF (Ontario Municipal Partnership Fund)

The Ontario Municipal Revenue PartnershipThe Ontario Fund Municipal (OMPF) grant OPERATING Grants Taxation isPartnership an unconditional Fund (OMPF) grant from Grant 2021 $1,653,800 $(1,653,800) theis an Province unconditional of Ontario. grant from 2020 $1,643,900 $(1,643,900) Fundingthe Province is based of On ontario. various Y:Y Change $9,900 $(9,900) community fiscal indicators. Revenue BasedFunding on is the based 2021 on OMPF various cash TOTAL Grants Taxation flowcommunity notice, fiscalMarmora indicators. and Lake willBased receive on the an 2021increase OMPF of cash 2021 $1,653,800 $(1,653,800) $9,900.flow not ice, Marmora and Lake 2020 $1,643,900 $(1,643,900) will receive an increase of Y:Y Change $9,900 $(9,900) $9,900.

POLICE FUNCTION: OPP Contract, Police Services Board

Budget Priority: Expenditures Revenue Budget Priority: OPERATING Taxation HIGH HIGH 2021 $928,356 $928,356 Service Level: Service Level: 2020 $926,392 $926,392 CORE SERVICE Y:Y Change $1,964 $1,964 CORE SERVICE OPP MPB financial services unit Expenditures Revenue

Page 68 of 106 OPP MPB Financial Services sends the annual billing letter TOTAL Taxation Unit Sends the Annual Billing which sets our 2021 rate. 2021 $928,356 $928,356 MarmoraLetter which and sets Lake our has 2021 no rate. controlMarmora over and this Lake budget has line.no 2020 $926,392 $926,392 control over this Budget line. Y:Y Change $1,964 $1,964

CONSERVATION AUTHORITY FUNCTION: Crowe Valley Conservation, Quinte Conservation

The Conservation Authority Expenditures Revenue o Theb Conservationudget is not controlled Authority byBudget the is notMun controlledicipality. by the Municipality. OPERATING Taxation 2021 $130,017 $130,017 o TheThe Quinte Quinte Conservation Conservation estimate estimate is basedis based on theon thedraft draft budget budget 2020 $126,915 $126,915 suppliedsupplied to the to theMunicipality. Municipality. Y:Y Change $3,102 $3,102 The Crowe Valley Conservation o The Crowe Valley Conservation Expenditures Revenue increaseincrease is 1.56%. is 1.56%. TOTAL Taxation Quinte Conservation budget has o Quinte Conservation budget has 2021 $130,017 $130,017 MarmoraMarmora and and Lake Lake increasing increasing by by 2020 $126,915 $126,915 2.8%.2.8%. Y:Y Change $3,102 $3,102

ANIMAL CONTROL FUNCTION: Licensing, Dog Catcher, Livestock Claims

Budget Priority: Budget Priority: LOW Expenditures Revenue LOW OPERATING Fees/Chgs Grants Taxation Service Level: Service Level: 2021 $18,000 $800 $4,000 $13,200 SOFT SERVICE 2020 $20,000 $800 $4,000 $15,200 SOFT SERVICE Items Affecting Change in Taxation Y:Y Change $(2,000) $- $- $(2,000) ItemsRequirements: Affecting Change in Taxation Expenditures Revenue Page 69 of 106 Requirements:o Reduction in other materials TOTAL Fees/Chgs Grants Taxation o Reductionbudget in Other ($2,000). Materials 2021 $18,000 $800 $4,000 $13,200 budget Donation ($2,000). to Quinte Humane o 2020 $20,000 $800 $4,000 $15,200 DonationSociety to Quinte ($5,000). Humane o Y:Y Change $(2,000) $- $- $(2,000) Societyo Dog ($5,000). Catcher contract o Dog Catcher($10,000). Contract ($10,000). 18

BUILDING SERVICES FUNCTION(S): Building Official, Permits, Inspection and Enforcement Services (Building Code)

Budget Priority: Expenditures Revenue NEUTRAL OPERATING Fees/Chgs Taxation BudgetService Priority: Level: $112,828 $81,000 $31,828 NEUTRALCORE SERVICE 2021 2020 $107,400 $77,000 $30,400 Service Level: Items Affecting Change in Y:Y Change $5,428 $4,000 $1,428 CORETaxation SERVICE Requirements: Expenditures Revenue o Increase in building permit TOTAL Fees/Chgs Taxation revenue ($4,000). 2021 $112,828 $81,000 $31,828 Savings in salaries & Itemso Affecting Change in 2020 $107,400 $77,000 $30,400 Taxationbenefit Requirements:s (reduction in benefit Y:Y Change $5,428 $4,000 $1,428 insurance premiums) ($361) o Increaseo Increase in building to other permit payroll revenuebene ($4,000).fits ($600). Revenues 2020 2021 Y:Y Change COLA increase of 1.7% Permits & User Fees $77,000 $81,000 $4,000 Savingso in salaries & o ($1,173). Total $77,000 $81,000 $4,000 benefits due to reduction in Increase in contracted o Expenses 2020 2021 Y:Y Change B Insuranceservices premiums (approv ed building Salaries/Benefits/Training $102,550 $103,962 $1,412 e plan inspector) ($4,116). Materials/Supplies/Advertising $2,450 $2,350 $(100) n Contracted Services $- $4,116 $4,116 e Equipment & Vehicle Expense $2,400 $2,400 $- f i Total $107,400 $112,828 $5,428 Page 70 of 106 t o COLA increase of 1.7% ($1,173).

o Increase in Contracted services Plan Inspector ($4,116).

BYLAW ENFORCEMENT FUNCTION(S): Municipal Bylaw Enforcement Officer

Budget Priority: Budget Priority: NEUTRALNEUTRAL ServiceService Level: Level: Expenditures Revenue CORE SERVICE CORE SERVICE OPERATING Fees/Chgs Taxation 2021 $20,000 $500 $19,500 Increase in budget for o 2020 $14,000 $500 $13,500 Increasecontracted in bud servicesget for Y:Y Change $6,000 $- $6,000 contracted(increased services requests - due to increasedfrom council requests for frombylaw Expenditures Revenue councilenforcement, for bylaw enforcement,increased TOTAL Fees/Chgs Taxation hourshours needed needed to be in increased 2020, 2021 $20,000 $500 $19,500 in 2020,and isand estimated is estimated to to 2020 $14,000 $500 $13,500 continuecontinue in 2021 in 2021 ($6,000).) Y:Y Change $6,000 $- $6,000 ($6,000). Revenues 2020 2021 Y:Y Change

Penalties & Interest / Investment Income $500 $500 $- Total $500 $500 $- Expenses 2020 2021 Y:Y Change Contracted Services $14,000 $20,000 $6,000 Total $14,000 $20,000 $6,000 Page 71 of 106

PLANNING & ZONING FUNCTION(S): Zoning Amendments, Severances, Minor Variances

Budget Priority: NEUTRAL Budget Priority: Service Level: Expenditures Revenue CORENEUTRAL SERVICE OPERATING Fees/Chgs Taxation Items Affecting Change in Service Level: 2021 $32,000 $4,000 $28,000 Taxation Requirements: $34,000 $4,000 $30,000 CORE SERVICE 2020 Y:Y Change $(2,000) $- $(2,000) o Reduction in advertising budget ($2,000). Expenditures Revenue Items Affecting Change in TOTAL Fees/Chgs Taxation Taxation Requirements: 2021 $32,000 $4,000 $28,000 o Reduction in advertising 2020 $34,000 $4,000 $30,000 budget ($2,000). Y:Y Change $(2,000) $- $(2,000)

Revenues 2020 2021 Y:Y Change Permits & User Fees $4,000 $4,000 $- Total $4,000 $4,000 $- Expenses 2020 2021 Y:Y Change Materials/Supplies/Advertising $4,000 $2,000 $(2,000) Financial Expenses (legal/Audit/insurance/banking) $30,000 $30,000 $- Total $34,000 $32,000 $(2,000) Page 72 of 106

FIRE FUNCTION(S): Fire Rescue, Emergency Response, Fire Safety & Education, Fire Prevention/Inspection

Budget Priority: Expenditures Revenue NEUTRAL OPERATING Fees/Chgs Taxation Service Level: 2021 $409,448 $13,750 $395,698

CORE SERVICE 2020 $408,150 $10,850 $397,300 Y:Y Change $1,298 $2,900 $(1,602) Items Affecting Change in Taxation Expenditures Revenue Requirements: TOTAL Fees/Chgs Taxation o Increase in revenue approx. $2,000 (online service for fire 2021 $409,448 $13,750 $395,698 permits). 2020 $408,150 $10,850 $397,300 o Savings in salaries & benefits Y:Y Change $1,298 $2,900 $(1,602) (reduction in benefits insurance premiums) ($645) (reduction in Revenues 2020 2021 Y:Y Change conferences and training) Permits & User Fees $8,100 $11,000 $2,900 ($3,000). o Other Revenue $2,750 $2,750 $- o COLA increase of 1.7% ($2,613). Total $10,850 $13,750 $2,900 o o Reduction in materials / supplies / advertising (reduced rates in Expenses 2020 2021 Y:Y Change o phone/fax/radio and computer Salaries/Benefits/Training $235,350 $234,518 $(832) o expenses) ($4,150). Materials/Supplies/Advertising $13,150 $9,000 $(4,150) Increase in contracted services Contracted Services $13,000 $15,500 $2,500 o o (increase rates for dispatch Financial Expenses (legal/Audit/insurance/banking) $11,200 $12,880 $1,680

o program) ($2,500). Utilities/Maintenance $12,300 $13,700 $1,400 Increase in financial expenses o Page 73 of 106 o Long Term Debt $49,050 $49,050 $- (inflation costs for audit, and Equipment & Vehicle Expense $64,600 $66,100 $1,500 o estimated insurance increase of Other Expenses $9,500 $8,700 $(800) o 15% received from broker) ($1,680). Total $408,150 $409,448 $1,298 o o Increase in equipment & vehicle expense ($1,500). 22

TRANSPORTATION SERVICES FUNCTION(S): Snow Removal, Salt/Sand, Bridges and Culverts, Brushing, Ditching, Line Painting, Grading, Dust Control, Sweeping, Connecting Link Maintenance, Sidewalks, Mowing, Transit

Budget Priority: Expenditures Revenue HIGH OPERATING Fees/Chgs Grants Reserves Taxation Service Level: 2021 $1,980,033 $6,000 $87,851 $- $1,886,182 2020 $1,830,363 $6,000 $65,093 $- $1,759,270 CORE SERVICE Y:Y Change $149,670 $- $22,758 $- $126,912 Grants $87,851 MTO GAS o Expenditures Revenue TAX Funding for Centre Hastings Transit. CAPITAL Fees/Chgs Grants Reserves Taxation 2021 $2,373,500 $- $460,107 $1,154,893 $758,500 2020 $1,430,500 $14,500 $200,170 $582,728 $633,102 Y:Y Change $943,000 $(14,500) $259,937 $572,165 $125,398 Expenditures Revenue TRANSFERS Fees/Chgs Grants Reserves Taxation 2021 $15,000 $- $- $- $15,000 2020 $15,000 $- $- $5,000 $10,000 Y:Y Change $- $- $- $(5,000) $5,000 Expenditures Revenue TOTAL Fees/Chgs Grants Reserves Taxation 2021 $4,368,533 $6,000 $547,958 $1,154,893 $2,659,682 2020 $3,275,863 $20,500 $265,263 $587,728 $2,402,372 Page 74 of 106 Y:Y Change $1,092,670 $(14,500) $282,695 $567,165 $257,310

TRANSPORTATION SERVICES (Continued) FUNCTION(S): Snow Removal, Salt/Sand, Bridges and Culverts, Brushing, Ditching, Line Painting, Grading, Dust Control, Sweeping, Connecting Link Maintenance, Sidewalks, Mowing, Transit

Items Affecting Change in Taxation Requirements: o Savings in salaries & benefits (reduction in benefit insurance premiums) ($3,000). Revenues 2020 2021 Y:Y Change o COLA increase of 1.7% ($8,000). Permits & User Fees $6,000 $6,000 $- o Maintain full staffing complement in the Grants & Funding $65,093 $87,851 $22,758 transportation department. Increase in materials / supplies / Total $71,093 $93,851 $22,758 o advertising – (aging tools needed ($5,000) Expenses 2020 2021 Y:Y Change and purchasing of new replacement Salaries/Benefits/Training $660,500 $665,541 $5,041 culverts, granular materials, and equipment Materials/Supplies/Advertising $57,850 $70,100 $12,250 rental) ($7,250). o Increase in contracted services (Lake Contracted Services $548,500 $614,500 $66,000 Township increase of 3%, & increase of Financial Expenses contracted services to maintain ditching, (legal/Audit/insurance/banking) $45,100 $53,721 $8,621 brushing, and sidewalk repairs needed, Utilities/Maintenance $15,500 $15,500 $- etc.). ($66,000). o Increase in insurance (broker estimated Long Term Debt $34,720 $34,720 $- 15%) ($8,621). Equipment & Vehicle Expense $242,000 $277,000 $35,000 o Increase in vehicle repairs (aging Other Expenses $226,193 $248,951 $22,758 equipment) ($35,000). Capital Program Expense $633,102 $758,500 $125,398 o Increase in Other expenses set up of GAS TAX MTO payment to Centre Hastings Page 75 of 106 Reserves $10,000 $15,000 $5,000 Support Network ($22,758) – No effect to Total $2,473,465 $2,753,533 $280,068 taxation as fully funded by grant. o Capital Projects reflected on Pg. 39 to 40 (increase of $125,398). o Transfer to reserves (contribution to bridges). 24

STREETLIGHTS/TRAFFIC LIGHTS FUNCTION(S): Urban/Rural, Standard/Decorative

Budget Priority: Expenditures Revenue NEUTRAL OPERATING Taxation 2021 $93,285 $93,285 Service Level: 2020 $90,985 $90,985 CORE SERVICE Y:Y Change $2,300 $2,300 Items Affecting Change in Expenditures Taxation Requirements: TRANSFERS Taxation Increase in contracted o 2021 $2,000 $2,000 services (increased service inspections) 2020 $1,950 $1,950 ($4,500). Y:Y Change $50 $50 o Reduction in utilities Expenditures Revenue (LAS program savings) TOTAL Taxation ($2,200). 2021 $95,285 $95,285 2020 $92,935 $92,935 Y:Y Change $2,350 $2,350

Expenses 2020 2021 Y:Y Change Contracted Services $5,500 $10,000 $4,500 Utilities/Maintenance $33,800 $31,600 $(2,200) Long Term Debt $51,685 $51,685 $-

Page 76 of 106 Reserves $1,950 $2,000 $50 Total $92,935 $95,285 $2,350

ENVIRONMENTAL FUNCTION(S): Landfill Services, Bag Tags, Garbage and Recycling Collection

Budget Priority: NEUTRAL Expenditures Revenue o $30,500). Service Level: CORE SERVICE OPERATING Fees/Chgs Grants Taxation 2021 $528,092 $242,550 $1,300 $284,242 Items Affecting Change in Taxation 2020 $502,125 $215,550 $1,800 $284,775 Requirements: Y:Y Change $25,967 $27,000 $(500) $(534) Expenditures Revenue o Savings in salaries & benefits CAPITAL Fees/Chgs Grants Taxation (reduction in benefit insurance 2021 $72,500 $- $- $72,500 premiums) ($900). 2020 $70,500 $- $- $70,500 o COLA increase of 1.7% ($5,310). Y:Y Change $2,000 $- $- $2,000 o Revenue increase (Increased fee Expenditures Revenue for bag tags to $2.50 due to TOTAL Fees/Chgs Grants Taxation increased tonnage being used by 2021 $600,592 $242,550 $1,300 $356,742 residents). 2020 $572,625 $215,550 $1,800 $355,275 Y:Y Change $27,967 $27,000 $(500) $1,467 o Reduction in materials / supplies / advertising (decreased cost in Revenues 2020 2021 Y:Y Change cover material) ($5,000). Permits & User Fees $215,000 $242,000 $27,000 Grants & Funding $1,800 $1,300 $(500) o Reduction in utilities / maintenance (building Other Revenue $550 $550 $- maintenance decrease) ($1,000). Total $217,350 $243,850 $26,500 Reduction in equipment & vehicle Expenses 2020 2021 Y:Y Change o Salaries/Benefits/Training $132,500 $136,867 $4,367 expense (reduced repairs Materials/Supplies/Advertising $30,150 $24,850 $(5,300) expense and fuel) ($10,000). Contracted Services $266,000 $301,800 $35,800 o Increase in other expenses Financial Expenses (construction demo costs) (legal/Audit/insurance/banking) $25 $25 $- ($7,000) (reduction in trench Utilities/Maintenance $6,000 $5,000 $(1,000) Page 77 of 106 excavation costs) ($5,000). Long Term Debt $- $- $- o Capital Projects reflected on pg. Equipment & Vehicle Expense $22,050 $12,050 $(10,000) 43 to 45. Other Expenses $45,400 $47,500 $2,100 Capital Program Expense $70,500 $72,500 $2,000 Total $572,625 $600,592 $27,967

WATER / SEWER FUNCTION(S): Marmora and Deloro Water and Sewer Systems

Budget Priority: NEUTRAL Service Level: CORE SERVICE

Expenditures Revenue OPERATING Fees/Chgs Grants Taxation 2021 $973,288 $1,065,278 $- $(91,990) 2020 $962,800 $1,007,300 $- $(44,500)

Y:Y Change $10,488 $57,978 $- $(47,490) Expenditures Revenue CAPITAL Fees/Chgs Grants Taxation

2021 $2,030,000 $170,000 $1,800,000 $60,000 2020 $2,340,000 $388,500 $1,907,000 $44,500 Y:Y Change $(310,000) $(218,500) $(107,000) $15,500 Expenditures Revenue

TRANSFERS Fees/Chgs Grants Taxation 2021 $31,990 $- $- $31,990 2020 $- $- $- $- Y:Y Change $31,990 $- $- $31,990

Expenditures Revenue TOTAL Fees/Chgs Grants Taxation 2021 $3,035,278 $1,235,278 $1,800,000 $- 2020 $3,302,800 $1,395,800 $1,907,000 $-

Y:Y Change $(267,522) $(160,522) $(107,000) $-

Page 78 of 106

WATER / SEWER (Continued)

FUNCTION(S): Marmora and Deloro Water and Sewer Systems Requirem

NO Impact on Taxation for Water & Serwer Operating budget, Costs covered by User Fees. 2021 - utility rates are set in Bylaw 2019-55. o Savings in salaries & benefits (reduction in benefits Insurance premiums) ($1,462). Revenues 2020 2021 Y:Y Change o COLA increase of 1.7% ($5,151). Permits & User Fees $1,006,800 $1,064,748 $57,948 o Reduction in training, meeting & Penalties & Interest / Investment Income $500 $530 $30 conference ($2,400). Total $1,007,300 $1,065,278 $57,978 o Increase in materials / supplies / advertising (chemicals/lab costs and other Expenses 2020 2021 Y:Y Change materials) ($2,900). Salaries/Benefits/Training $430,200 $430,289 $89 o Increase in contracted services (inflation) Materials/Supplies/Advertising $62,900 $65,800 $2,900 ($6,000). Contracted Services $53,000 $59,000 $6,000 o Increase in financial expenses (inflation Financial Expenses (legal/Audit/insurance/banking) $30,800 $34,999 $4,199 costs for audit, estimated insurance Utilities/Maintenance $216,600 $210,800 $(5,800) increase 15%) ($ 4,200). Long Term Debt $138,940 $141,980 $3,040 o Decrease in utilities & maintenance Equipment & Vehicle Expense $5,740 $3,800 $(1,940) (maintenance and repairs) ($5,800). Increase in long term debt ($3,040) long Other Expenses $24,620 $26,620 $2,000 o term debt borrowing to fund capital project Capital Program Expense $44,500 $60,000 $15,500 pg. 37 (SCADA software & GAC Reserves $- $31,990 $31,990 replacement) Total $1,007,300 $1,065,278 $57,978 Increase in other expenses (costs health

Page 79 of 106 o and safety). ($2,000). o Capital Projects reflected on Pg. 43 to 45 (increased by ($15,500). o Increase transfer to reserves as water is a no impact on taxation and goes towards water deficit ($31,990). 28

FACILITIES FUNCTION(S): Medical Centre, Town Hall, Deloro Hall, Memorial Building, Train Station

Budget Priority: Expenditures Revenue LOW OPERATING Fees/Chgs Reserves Taxation 2021 $161,584 $42,845 $- $118,739 Service Level: 2020 $165,475 $42,845 $- $122,630 Y:Y Change $(3,891) $- $- $(3,891) SOFT SERVICE Expenditures Revenue Items Affecting Change in Taxation CAPITAL Fees/Chgs Reserves Taxation 2021 $86,500 $- $- $86,500 Requirements: 2020 $305,000 $87,500 $7,500 $19,300 o COLA increase of 1.7% ($459). Y:Y Change $(218,500) $(87,500) $(7,500) $67,200 o Decrease in contracted 0 Expenditures Revenue services (department review TRANSFERS 0 Fees/Chgs Reserves Taxation savings found) ($2,500). 2021 $7,500 $- $- $7,500 2020 $7,500 $- $5,000 $2,500 o Decrease in utilities / Y:Y Change $- $- $(5,000) $5,000 maintenance (building Expenditures Revenue maintenance department TOTAL Fees/Chgs Reserves Taxation review savings found) ($1,500). 2021 $255,584 $42,845 $- $212,739 $477,975 $130,345 $12,500 $144,430 o Capital Projects reflected on 2020 pg. 46 (increased by $86,500). Y:Y Change $(222,391) $(87,500) $(12,500) $68,309 o Increase in transfer to reserves Revenues 2020 2021 Y:Y Change ($5,000). Permits & User Fees $41,500 $41,500 $- Other Revenue $1,345 $1,345 $- Total $42,845 $42,845 $- Expenses 2020 2021 Y:Y Change Salaries/Benefits/Training $29,000 $29,559 $559 Materials/Supplies/Advertising $4,050 $3,600 $(450)

Page 80 of 106 Contracted Services $58,000 $55,500 $(2,500) Utilities/Maintenance $63,425 $61,925 $(1,500) Other Expenses $11,000 $11,000 $- Capital Program Expense $19,300 $86,500 $67,200 Reserves $2,500 $7,500 $5,000 Total $187,275 $255,584 $68,309 29

PARKS AND RECREATION FUNCTION(S): Parks, Boat Launch, Nayler’s Common, Splash Pad, Curling Club, Fairgrounds, Booster Park, Swim Program, Ball Diamond, Trails

Budget Priority: Expenditures Revenue LOW OPERATING Fees/Chgs Reserves Taxation Service Level: 2021 $421,169 $88,800 $- $332,369 SOFT SERVICE 2020 $445,820 $88,800 $- $357,020 Y:Y Change $(24,651) $- $- $(24,651) Expenditures Revenue CAPITAL Fees/Chgs Reserves Taxation 2021 $105,000 $- $55,000 $50,000 2020 $78,000 $10,000 $29,000 $21,000 Y:Y Change $27,000 $(10,000) $26,000 $29,000 Expenditures Revenue TRANSFERS Fees/Chgs Reserves Taxation 2021 $14,050 $- $- $14,050 2020 $14,050 $- $1,000 $13,050 Y:Y Change $- $- $(1,000) $1,000 Expenditures Revenue TOTAL Fees/Chgs Reserves Taxation

Page 81 of 106 2021 $540,219 $88,800 $55,000 $396,419 2020 $537,870 $98,800 $30,000 $391,070 Y:Y Change $2,349 $(10,000) $25,000 $5,349

PARKS & RECREATION (Continued) FUNCTION(S): FUNCTION(S): Parks, Boat Launch, Nayler’s Common, Splash Pad, Curling Club, Fairgrounds, Booster Park, Swim Program, Ball Diamond, Trails

Revenues 2020 2021 Y:Y Change Permits & User Fees $78,000 $78,000 $- Items Affecting Change in Taxation Requirements: Donations $500 $500 $- o Savings in salaries & benefits (reduction in benefit insurance Other Revenue $10,300 $10,300 $- premiums) ($894) (and department Total $88,800 $88,800 $- reorganization) ($19,000). o COLA increase of 1.7% ($3,463). Expenses 2020 2021 Y:Y Change o Increase in financial expense (inflation Salaries/Benefits/Training $296,850 $279,984 $(16,867) of audit costs, and Insurance broker estimated 15% increase) ($3,236). Materials/Supplies/Advertising $3,850 $3,100 $(750) o Reduction in utilities and maintenance (decrease in building maintenance) Contracted Services $52,620 $51,950 $(670) ($5,000) (and reduction in utilities – Financial Expenses LAS program) ($4,100) o Increase in equipment and vehicle (legal/audit/insurance/banking) $16,800 $20,036 $3,236 expenses ($500). Utilities/Maintenance $56,150 $47,050 $(9,100) o Transfer to reserves, Council passed a resolution that any surplus from Equipment & Vehicle Expense $17,750 $17,250 $(500) Booster Park would be transferred to Other Expenses $1,800 $1,800 $- reserves for future needs. o Capital Projects reflected on pg. 47 Capital Program Expense $21,000 $50,000 $29,000 (Increase of $29,000). Page 82 of 106 Reserves $13,050 $14,050 $1,000 Total $479,870 $485,219 $5,349

ARENA/COMMUNITY HALL FUNCTION(S): Community Arena and Dr. Crawford Community Hall

Expenditures Revenue

Budget Priority: OPERATING Fees/Chgs Taxation LOW 2021 $262,404 $106,600 $155,804 Service Level: 2020 $298,350 $106,600 $191,750 Y:Y Change $(35,946) $- $(35,946) SOFT SERVICE Expenditures Revenue Items Affecting Change in CAPITAL Fees/Chgs Taxation Taxation Requirements: 2021 $10,000 $- $10,000 o Savings in salaries & benefits 2020 $6,000 $6,000 $- (reduction in benefit Y:Y Change $4,000 $(6,000) $10,000 insurance premiums) ($ 482) Expenditures Revenue (and department TOTAL Fees/Chgs Taxation reorganization) ($40,000). 2021 $272,404 $106,600 $165,804 o COLA increase of 1.7% 2020 $304,350 $112,600 $191,750 ($906). Y:Y Change $(31,946) $(6,000) $(25,946) o Increase in financial expense (inflation of audit costs, and Revenues 2020 2021 Y:Y Change insurance broker estimated Permits & User Fees $89,500 $89,500 $- 15%) ($ 4,500). Other Revenue $17,100 $17,100 $- o Decrease in utilities / maintenance (reduction in Total $106,600 $106,600 $- maintenance and repairs) Expenses 2020 2021 Y:Y Change ($2,500). Salaries/Benefits/Training $142,850 $101,975 $(40,876) Materials/Supplies/Advertising $9,700 $9,700 $- o Increase in equipment and vehicle expenses (increased Financial Expenses Page 83 of 106 repair needs) ($3,000). (legal/Audit/insurance/banking) $23,500 $27,930 $4,430 Utilities/Maintenance $107,300 $104,800 $(2,500) o Capital Projects reflected on pg. 48 (Increase of $10,000). Equipment & Vehicle Expense $14,000 $17,000 $3,000 Other Expenses $1,000 $1,000 $- Capital Program Expense $- $10,000 $10,000 Total $298,350 $272,404 $(25,946) 32

ECONOMIC DEVELOPMENT FUNCTION(S): Community Development and Events, Local Business Resources

Expenditures Revenue Budget Priority: LOW OPERATING Fees/Chgs Grants Reserves Taxation 2021 $112,100 $1,000 $10,750 $- $100,350 Service Level: SOFT SERVICE 2020 $132,150 $1,000 $10,750 $- $120,400 Items Affecting Change in Y:Y Change $(20,050) $- $- $- $(20,050) Taxation Requirements: Expenditures Revenue CAPITAL Fees/Chgs Grants Reserves Taxation Reserve revenue from 2021 $15,000 $- $- $- $15,000 o 2020 $15,000 $- $- $- $15,000 SnoFest ($18,000) and May Y:Y Change $- $- $- $- $- Madness ($3,000) towards Expenditures Revenue Bicentennial. TRANSFERS Fees/Chgs Grants Reserves Taxation o Reduction in salaries and 2021 $5,000 $- $- $21,000 $(16,000) benefits, adjusted to remove 2020 $12,000 $- $- $- $12,000 full time Economic Y:Y Change $(7,000) $- $- $21,000 $(28,000) Development Manager and Expenditures Revenue add part time Economic TOTAL Fees/Chgs Grants Reserves Taxation Development Coordinator 2021 $132,100 $1,000 $10,750 $21,000 $99,350 ($35,700). 2020 $159,150 $1,000 $10,750 $- $147,400 Y:Y Change $(27,050) $- $- $21,000 $(48,050) o Reduction in materials / supplies / advertising Revenues 2020 2021 Y:Y Change ($1,750). Permits & User Fees $500 $500 $- o Reduction in utilities / Grants & Funding $10,750 $10,750 $- maintenance (LAS Program Other Revenue $500 $500 $- and reduction on building Total $11,750 $11,750 $- maintenance) ($1,600). Expenses 2020 2021 Y:Y Change Salaries/Benefits/Training $101,950 $66,250 $(35,700) o Reduction in other materials Page 84 of 106 (events) ($1,500). Materials/Supplies/Advertising $13,800 $12,050 $(1,750) Contracted Services $1,500 $1,000 $(500) o Increase in other expenses Utilities/Maintenance $6,900 $5,300 $(1,600) (Bicentennial funded by Other Expenses $8,000 $27,500 $19,500 reserves) (reduction in other Capital Program Expense $15,000 $15,000 $- events) (1,500). Reserves $12,000 $(16,000) $(28,000) o Transfer to reserves of Total $159,150 $111,100 $(48,050) $5,000. 33

CEMETERY FUNCTION(S): Marmora Common Cemetery

Budget Priority: LOW Service Level: Expenditures Revenue CORE SERVICE OPERATING Fees/Chgs Taxation 2021 $10,848 $2,800 $8,048 Items Affecting Change in 2020 $10,695 $4,000 $6,695 Taxation Requirements: Y:Y Change $153 $(1,200) $1,353 o COLA increase of 1.7% Expenditures Revenue ($153). TOTAL Fees/Chgs Taxation 2021 $10,848 $2,800 $8,048 2020 $10,695 $4,000 $6,695 Y:Y Change $153 $(1,200) $1,353

Revenues 2020 2021 Y:Y Change Other Revenue $4,000 $2,800 $(1,200) Total $4,000 $2,800 $(1,200) Expenses 2020 2021 Y:Y Change Salaries/Benefits/Training $9,000 $9,153 $153 Materials/Supplies/Advertising $1,695 $1,695 $- Total $10,695 $10,848 $153 Page 85 of 106

SERVICE ONTARIO FUNCTION(S): Kiosk Service Ontario

Budget Priority: LOW Service Level: Expenditures Revenue SOFT SERVICE OPERATING Grants Taxation 2021 $58,525 $45,000 $13,525 Items Affecting Change in 2020 $58,000 $45,000 $13,000 Taxation Requirements: Y:Y Change $524 $- $525 o COLA increase of 1.7% ($525). Expenditures Revenue TOTAL Grants Taxation 2021 $58,525 $45,000 $13,525 2020 $58,000 $45,000 $13,000 Y:Y Change $524 $- $525 Revenues 2020 2021 Y:Y Change Grants & Funding $45,000 $45,000 $- Total $45,000 $45,000 $- Expenses 2020 2021 Y:Y Change Salaries/Benefits/Training $54,200 $54,725 $525 Materials/Supplies/Advertising $2,400 $2,400 $- Financial Expenses (legal/Audit/insurance/banking) $1,400 $1,400 $- Total $58,000 $58,525 $525 Page 86 of 106

LIBRARY FUNCTION(S): Marmora Public Library

Budget Priority: Expenditures Revenue LOW OPERATING Fees/Chgs Grants Taxation Service Level: 2021 $109,115 $5,894 $12,721 $90,500 2020 $107,971 $4,750 $12,721 $90,500 SOFT SERVICE Y:Y Change $1,144 $1,144 $- $- Items Affecting Change in Expenditures Revenue Taxation Requirements: TOTAL Fees/Chgs Grants Taxation Reduced revenue o 2021 $109,115 $5,894 $12,721 $90,500 (removal of late fees) 2020 $107,971 $4,750 $12,721 $90,500 ($250). Y:Y Change $1,144 $1,144 $- $- o COLA increase of 1.7% ($1,235). Revenues 2020 2021 Y:Y Change o Other expenses (special Permits & User Fees $1,000 $1,000 $- programs, rural Grants & Funding $12,721 $12,721 $- learning). Penalties & Interest / Investment Income $250 $- $(250) Donations $3,500 $3,500 $- Total $17,471 $18,615 $1,144 Expenses 2020 2021 Y:Y Change Salaries/Benefits/Training $90,000 $91,235 $1,235 Materials/Supplies/Advertising $15,341 $15,250 $(91) Contracted Services $1,000 $1,000 $- Financial Expenses (legal/audit/insurance/banking) $30 $30 $- Page 87 of 106 Utilities/Maintenance $600 $600 $- Other Expenses $1,000 $1,000 $- Total $107,971 $109,115 $1,144

CROSSING GUARD FUNCTION(S): Crossing Guard

Budget Priority: LOW Service Level: SOFT SERVICE Expenditures Revenue OPERATING Taxation Items Affecting Change in 2021 $9,336 $9,336 Taxation Requirements: 2020 $9,200 $9,200 o COLA increase of 1.7% Y:Y Change $136 $136 ($136). Expenditures Revenue TOTAL Taxation 2021 $9,336 $9,336 2020 $9,200 $9,200 Y:Y Change $136 $136 Expenses 2020 2021 Y:Y Change Salaries/Benefits/Training $9,200 $9,336 $136 Total $9,200 $9,336 $136 Page 88 of 106

CAPITAL BUDGET - Total Capital Program 2021 - & - 9 Year Forecast

Total Capital Program Operating Budget = $1,052,500 2021 Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves TOTAL TRANSPORTATION SERVICES $2,373,500 $758,500 $- $- $360,107 $100,000 $1,154,893 TOTAL ENVIRONMENTAL SERVICES $2,102,500 $132,500 $- $170,000 $1,800,000 $- $- TOTAL PARKS $105,000 $50,000 $- $- $- $- $55,000 TOTAL ARENA $10,000 $10,000 $- $- $- $- $- TOTAL MEDICAL CENTRE $71,500 $71,500 $- $- $- $- $- TOTAL MEMORIAL BUILDING $15,000 $15,000 $- $- $- $- $- TOTAL TOURISM CENTRE $15,000 $15,000 $- $- $- $- $- GRAND TOTALS $4,692,500 $1,052,500 $- $170,000 $2,160,107 $100,000 $1,209,893

2022 2023 2024 2025 2026 2027 2028 2029 2030 Description Total Estimated Total Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost Cost Cost TOTAL TRANSPORTATION SERVICES $21,782,250 $3,641,000 $5,196,000 $2,189,500 $2,078,500 $3,243,000 $1,666,250 $1,734,500 $2,008,500 $25,000 TOTAL ENVIRONMENTAL SERVICES $23,185,000 $591,500 $346,500 $326,500 $321,000 $354,000 $444,000 $292,500 $20,379,000 $130,000 TOTAL FIRE $481,000 $30,000 $350,000 $5,000 $15,000 $- $5,000 $7,000 $69,000 $- TOTAL PARKS $94,000 $7,000 $14,000 $18,000 $14,000 $1,000 $14,000 $25,000 $1,000 $- TOTAL ARENA $242,000 $100,000 $6,000 $131,000 $- $- $- $5,000 $- $- TOTAL MEDICAL CENTRE $12,000 $12,000 $- $- $- $- $- $- $- $- TOTALPage 89 of 106 MEMORIAL BUILDING $4,000 $- $4,000 $- $- $- $- $- $- $- TOTAL ADMIN/COUNCIL $171,000 $171,000 $- $- $- $- $- $- $- $- TOTAL TOURISM CENTRE $355,000 $75,000 $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 $- TOTAL BUILDING $40,000 $40,000 $- $- $- $- $- $- $- $- GRAND TOTALS $46,366,250 $4,667,500 $5,956,500 $2,710,000 $2,468,500 $3,638,000 $2,169,250 $2,104,000 $22,497,500 $155,000 38

Capital Program Transportation Services: Road Programs 2021 Plan

Annual Program Funds Resurfacing 568,000.00 Rehabilitation 1,150,000.00

Maintenance 100,000.00 Total 1,818,000.00

*Note: The plan is part of annual maintenance programs and is subject to change, without notice, based on various municipal needs and factors that occur during the year that are often uncontrollable (severity of winter, road washouts, availability of aggregate resources, among others). Projects may be deferred or changed due to unexpected events.

The anticipated cost of Skene and Jennison Road culvert projects that were postponed to 2021 will utilize unspent 2019 & 2020 funds: Gas Tax, Ontario Community Infrastructure Funding (OCIF), and Reserves.

Road Programs 2021 Plan*

Annual Program Gravel Resurfacing $150,000.00 Road Length (km) Tonnes Malone Rd 3.25 3,500

Page 90 of 106 Riverside Pines (gravel sections) 3.5 3,000 North Marmora (long swamp) 2.3 3,300

Stockpile at Deloro Works Yard 1,500 Total 9.05 11,300

CAPITAL BUDGET – Transportation 2021

Total Transportation Capital affecting operating budget = $758,500.

2021 Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves TRANSPORTATION SERVICES 2 Ton 4x4 Truck (with plow) $90,000 $90,000 $- $- $- $- $- Sidewalk Plow (x2 Tractors) $105,000 $105,000 $- $- $- $- $- 25 Ton Float Trailer $27,500 $27,500 $- $- $- $- $- Connecting Link (Hwy No. 7 repairs) $134,000 $14,000 $- $- $120,000 $- $-

Road Maintenance $100,000 $50,000 $- $- $- $- $50,000

Road Rehabilitation Skene Road Culvert Rehabilitation $900,000 $- $- $- $100,107 $100,000 $699,893 Jennison Road Culvert Rehabilitation $100,000 $- $- $- $- $- $100,000 Crawford Drive Swale $150,000 $45,000 $- $- $- $- $105,000 Total Road Rehabilitation $1,150,000 $45,000 $- $- $100,107 $100,000 $904,893 Sand Dome Re-shingle $50,000 $50,000 $- $- $- $- $- Repair Salt Shed $10,000 $10,000 $- $- $- $- $-

Guide Rail Setup & Replacement $20,000 $20,000 $- $- $- $- $-

EA for Bridge Replacements $100,000 $100,000 $- $- $- $- $-

Road Resurfacing Goat Hill Road $100,000 $- $- $- $- $- $100,000 Beaver Creek Road $225,000 $125,000 $- $- $- $- $100,000 The Pines $240,000 $100,000 $- $- $140,000 $- $- Ackerman Bridge Rehab $3,000 $3,000 $- $- $- $- $- Total Roads Resurfacing $568,000 $228,000 $- $- $140,000 $- $200,000 Structure Maintenance $15,000 $15,000 $- $- $- $- $-

Page 91 of 106 Private Road Grant $4,000 $4,000 $- $- $- $- $-

TOTAL TRANSPORTATION SERVICES $2,373,500 $758,500 $- $- $360,107 $100,000 $1,154,893

Road Maintenance – $50,000 from reserves to top up 2021 allocation for road maintenance. Road Resurfacing – Goat Hill Road & Beaver Creek Road reserves carried forward from unspent 2020 funds ($200,000). Road Rehabilitation – Skene Road, Jennison Road Culverts, and Crawford Drive Swale reserves carried forward from unspent 2019 & 2020 funds ($904,893). 40

CAPITAL BUDGET – Transportation - 9 YEAR FORECAST

2022 2023 2024 2025 2026 2027 2028 2029

Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost TRANSPORTATION SERVICES

Tandem Plow Truck $- $315,000 $- $330,000 $- $- $- $360,000

Crew Cab Pick-up $50,000 $- $- $- $- $40,000 $- $- Backhoe $- $200,000 $- $- $- $- $- $- Tractor with Cab & Loader and Mower $150,000 $- $- $- $- $- $- $- Road Maintenance $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000

Road Rehabilitation $600,000 $650,000 $700,000 $750,000 $800,000 $850,000 $900,000 $950,000 Sand Dome Replacement Reserve $150,000 $150,000 $150,000 $150,000 $- $- $- $- Bridge Reserve $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 Road Need Study $- $- $20,000 $- $- $- $20,000 $-

Reversible Vibratory Plate Packer $- $- $- $- $- $- $- $8,000 Crowe River Bridge (joint with Ptbo County) $425,000 $- $- $- $- $- $- $- Bursthall Street (Matthew to Madoc) $170,000 $- $- $- $- $- $- $-

Page 92 of 106

CAPITAL BUDGET – Transportation - 9 YEAR FORECAST (Continued)

2022 2023 2024 2025 2026 2027 2028 2029 2030 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost Cost TRANSPORTATION SERVICES Road Resurfacing High Shore Road $140,000 $- $- $- $- $- $- $- $- Marble Point Road $220,000 $- $- $- $- $- $- $- $- Centreline Road (Malone Rd to BNDRY) $250,000 $- $- $- $- $- $- $- $- Hannah's Bridge Replacement $650,000 $- $- $- $- $- $- $- $- Boyd Bridge Replacement $495,000 $- $- $- $- $- $- $- $- Shanick Bridge Replacement $- $3,450,000 $- $- $- $- $- $- $- Glanmire Bridge Replacement $- $- $- $- $2,160,000 $- $- $- $- Young's Bridge Replacement $- $- $562,500 $- $- $- $- $- $- Pit Bridge Replacement $- $- $- $468,750 $- $- $- $- $- Joe Barron's Culvert Replacement $- $- $- $- $- $- $390,000 $- $- Cole Culvert Replacement $- $- $- $- $- $- $- $405,000 $- North Twin Sister Culvert Replacement $- $- $- $- $- $492,750 $- $- $- Gut Bridge Rehab $- $- $375,000 $- $- $- $- $- $- South Twin Sister Bridge Rehab $- $- $100,000 $- $- $- $- $- $- Wilman's Bridge Rehab $- $150,000 $- $- $- $- $- $- $- Centre Twin Sister Rehab $- $- $- $50,000 $- $- $- $- $- Bonter Bridge Rehab $- $- $- $47,250 $- $- $- $- $- Kelly's Bridge Rehab $- $- $- $- $- $- $140,000 $- $- Total Roads Resurfacing 1,755,000 3,600,000 1,037,500 566,000 2,160,000 492,750 530,000 405,000 - StructurePage 93 of 106 Maintenance $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 Lean-to off of Sand Shed (Lake Twp.) $60,000 $- $- $- $- $- $- $- $- Private Road Grant $6,000 $6,000 $7,000 $7,500 $8,000 $8,500 $9,500 $10,500 $- TOTAL TRANSPORTATION SERVICES 3,641,000 5,196,000 2,189,500 2,078,500 3,243,000 1,666,250 1,734,500 2,008,500 25,000

CAPITAL BUDGET – Environmental 2021

2021

Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves ENVIRONMENTAL SERVICES Water GAC Replacement/or filter media $60,000 $- $- $60,000 $- $- $- SCADA Software update/PLC's $110,000 $- $- $110,000 $- $- $- Leak detection as identified in AMP $5,000 $5,000 $- $- $- $- $- Replace various on-line analyzers $15,000 $15,000 $- $- $- $- $- Water infiltration re-hab-water plant $25,000 $25,000 $- $- $- $- $- North Maloney St. west to the Ultramar, as identified in the AMP table 19. $500,000 $- $- $- $500,000 $- $- (Norwood Rd south to Roscoe St, as identified in the AMP table 19 $800,000 $- $- $- $800,000 $- $- Total Water $1,515,000 $45,000 $- $170,000 $1,300,000 $- $- Sewer Pump rebuilds replace $15,000 $15,000 $- $- $- $- $- Sanitary Sewer Rehabilitation North Maloney St. west to the Ultramar, as identified in the AMP $500,000 $- $- $- $500,000 $- $- Total Sewer $515,000 $15,000 $- $- $500,000 $- $-

Page 94 of 106 Landfill ------Track Loader $32,500 $32,500 $- $- $- $- $- Landfill Expansion Process $40,000 $40,000 $- $- $- $- $- Total Landfill $72,500 $72,500 $- $- $- $- $- TOTAL ENVIRONMENTAL SERVICES $2,102,500 $132,500 $- $170,000 $1,800,000 $- $-

CAPITAL BUDGET – Environmental Services – 9 Year Forecast

2022 2023 2024 2025 2026 2027 2028 2029 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost ENVIRONMENTAL SERVICES Water GAC Replacement/or filter media $- $- $- $- $60,000 $60,000 $- $- SCADA Software update/PLC's $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $- $- Pump rebuilds replace $10,000 $10,000 $- $- $- $- $- $- Leak detection as identified in AMP $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Water Financial Plan update (every 6 years) $- $- $- $10,000 $- $- $- $- Rate study (every 10 years) $- $- $- $- $- $- $- $10,000 Asset Management Plan update $- $- $- $- $- $15,000 $- $- Replace various on-line analyzers $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Natural gas unit heaters (furnace) $- $- $- $- $- $- $3,500 $- Managers vehicle pick-up $- $- $- $- $- $- $- $75,000 Water Treatment Plants expansion (upgrades plant reaching end of useful life) AMP $- $- $- $- $- $- $- $10,000,000 Watermain rehabilitation (end of useful life) AMP $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 Total Water $130,000 $130,000 $120,000 $130,000 $180,000 $195,000 $118,500 $10,200,000 Page 95 of 106

CAPITAL BUDGET – Environmental Services Sewer & Landfill - 9 Year Forecast

2022 2023 2024 2025 2026 2027 2028 2029 2030 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost Cost ENVIRONMENTAL SERVICES Sewer Sludge holding tanks maintenance $- $- $- $12,000 $- $- $- $- $- Pump rebuilds replace $10,000 $10,000 $- $- $- $- $- $- $- Replace various on-line analyzers $- $- $- $5,000 $- $- $- $5,000 $- CCTV inspection-ongoing assessment & repair $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $- Sewer Treatment Plants expansion (upgrades plant reaching end of useful life) AMP $- $- $- $- $- $- $- $10,000,000 $- Sanitary sewer rehabilitation (end of useful life) AMP $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 Operators vehicle pick-up $- $- $- $- $- $75,000 $- $- $- Total Sewer $130,000 $130,000 $120,000 $137,000 $120,000 $195,000 $120,000 $10,125,000 $100,000 Storm Sewer Catch basin's as identified in the AMP table 19 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $- Total Storm Sewer $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 $- Landfill Site Work/Closure $- $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 Track Loader $32,500 $32,500 $32,500 $- $- $- $- $- $- Landfill Compactor $225,000 $- $- $- $- $- $- $- $- LandfillPage 96 of 106 Expansion Process $50,000 $- $- $- $- $- $- $- $- Total Landfill $307,500 $62,500 $62,500 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 TOTAL ENVIRONMENTAL SERVICES $591,500 $346,500 $326,500 $321,000 $354,000 $444,000 $292,500 $20,379,000 $130,000

CAPITAL BUDGET – Fire & Emergency Services – 9 Year Forecast

2022 2023 2024 2025 2026 2027 2028 2029 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost FIRE Washer/extractor for cleaning PPE $- $- $- $- $- $- $- $5,000 Dryer for PPE $- $- $- $- $- $- $- $5,000 Forestry pump $- $- $- $- $- $- $- $5,000 Fire hall furnace $- $- $- $15,000 $- $- $- $- Medical kit bags x4 $- $- $- $- $- $- $- $4,000 Forest rescue ATV $25,000 $- $- $- $- $- $- $- Hand Held Radios and pagers (comm.) $- $- $- $- $- $- $7,000 $- Replace 2003 pumper truck #502 $- $300,000 $- $- $- $- $- $- Replace 2007 ford 250 truck #501 $- $50,000 $- $- $- $- $- $50,000 Replace 2000 heavy rescue truck #505 $5,000 $- $- $- $- $5,000 $- $- Replace 2010 medical rescue truck #506 $- $- $5,000 $- $- $- $- $- TOTAL FIRE $30,000 $350,000 $5,000 $15,000 $- $5,000 $7,000 $69,000

CAPITAL BUDGET – Building Services – 9 Year Forecast

CAPITAL BUDGET – Parks 2021 - & - 9 Year Forecast

2021 Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves PARKS Booster park washroom facility $105,000 $50,000 $- $- $- $- $55,000 TOTAL PARKS $105,000 $50,000 $- $- $- $- $55,000

2022 2023 2024 2025 2026 2027 2028 2029 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost PARKS Turf equipment $- $10,000 $- $10,000 $- $10,000 $- $- Splash pad upgrades $- $4,000 $- $4,000 $- $4,000 $- $- Basketball fence $6,000 $- $- $- $- $- $- $- Lawnmower $- $- $18,000 $- $- $- $25,000 $- Beach house washrooms $- $- $- $- $1,000 $- $- $1,000 Washroom partitions $1,000 $- $- $- $- $- $- $-

Page 98 of 106 TOTAL PARKS $7,000 $14,000 $18,000 $14,000 $1,000 $14,000 $25,000 $1,000

CAPITAL BUDGET – Arena 2021 – & – 9 Year Forecast

2021 Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves ARENA Eavestrough replaced $10,000 $10,000 $- $- $- $- $- TOTAL ARENA $10,000 $10,000 $- $- $- $- $- 2022 2023 2024 2025 2026 2027 2028 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost ARENA Zamboni replaced $100,000 $- $- $- $- $- $- New kickboard ice surface $- $6,000 $- $- $- $- $- Sound system upgrade $- $- $5,000 $- $- $- $- Ice surface beams painted $- $- $10,000 $- $- $- $- Parking lot asphalt/water & sewer lines $- $- $75,000 $- $- $- $- Dressing room flooring $- $- $30,000 $- $- $- $- Bar fridge $- $- $5,000 $- $- $- $- Kitchen fridge $- $- $- $- $- $- $5,000 Ice entrance doors $- $- $3,000 $- $- $- $- Dressing room doors x 2 $- $- $3,000 $- $- $- $- Page 99 of 106 TOTAL ARENA $100,000 $6,000 $131,000 $- $- $- $5,000

CAPITAL BUDGET – Medical Centre 2021 – & – 9 Year Forecast

2021

Description Estimated Capital Program Other Long Term Fed/Prov Gas From

Cost Operating Revenue Debt Tax Reserves

MEDICAL CENTRE

Lower level staff stairs/parking $20,000 $20,000 $- $- $- $- $-

North exterior door $1,500 $1,500 $- $- $- $- $-

Upper parking lot resurfaced $50,000 $50,000 $- $- $- $- $-

TOTAL MEDICAL CENTRE $71,500 $71,500 $- $- $- $- $-

2022 2023 2024 2025 2026 2027 2028

Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost MEDICAL CENTRE Wood balusters replaced $12,000 $- $- $- $- $- $- TOTAL MEDICAL CENTRE $12,000 $- $- $- $- $- $-

CAPITAL BUDGET – Memorial Building 2021 – & – 9 Year Forecast 2021 Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves MEMORIAL BUILDING Parking lot resurfaced $10,000 $10,000 $- $- $- $- $- Accessible railing replaced $5,000 $5,000 $- $- $- $- $- TOTAL MEMORIAL BUILDING $15,000 $15,000 $- $- $- $- $-

Page 100 of 106 2022 2023 2024 2025 2026 2027 2028 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost MEMORIAL BUILDING Furnishings $- $4,000 $- $- $- $- $- TOTAL MEMORIAL BUILDING $- $4,000 $- $- $- $- $-

CAPITAL BUDGET – Admin & Council 2021 – & – 9 Year Forecast

2022 2023 2024 2025 2026 2027 2028 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost ADMIN/COUNCIL Media equipment council chambers $30,000 $- $- $- $- $- $- Asphalt and drainage (parking lot Town Hall) $125,000 $- $- $- $- $- $- East and west end soffit $6,000 $- $- $- $- $- $- Facility Maintenance $10,000 $- $- $- $- $- $- TOTAL ADMIN/COUNCIL $171,000 $- $- $- $- $- $- CAPITAL BUDGET – Tourism Centre 2021 – & – 9 Year Forecast

2021 Description Estimated Capital Program Other Long Term Fed/Prov Gas From Cost Operating Revenue Debt Tax Reserves TOURISM CENTRE Community improvement plan $15,000 $15,000 $- $- $- $- $- TOTAL TOURISM CENTRE $15,000 $15,000 $- $- $- $- $-

2022 2023 2024 2025 2026 2027 2028 2029 Description Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Cost Cost Cost Cost Cost Cost Cost Cost

Page 101 of 106 TOURISM CENTRE Parking lot resurfaced $60,000 $- $- $- $- $- $- $- Community improvement plan $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Memorial park maintenance $- $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 TOTAL TOURISM CENTRE $75,000 $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 $40,000

Current Principal & Interest Payments 2021

Department/Purpose Budgeted Amount Matures

Fire Pumper/Tandem $26,000 December 2022

Street Light Replacement $51,685 February 2023

Fire Truck $23,050 December 2027

Tandem Plow Truck $34,720 November 2028

Water Plant Upgrade $69,260 September 2030

Wastewater Plant Upgrade $69,680 May 2032

Page 102 of 106 Total $274,395

*Note – The above amounts are included in the operating budget for each department. 51

Additional Considerations for Council

Consideration 1: Begin process to rehab Crowe River Bridge - Allocate $225,000 in 2021 budget and $225,000 in 2022 budget.

Consideration 2: Close Boyd Bridge - Allocate $25,000 in 2021 budget for the closure of Boyd Bridge.

Consideration 3: Add one Tandem Plow Truck to the Fleet - Allocate $340,000 to roads capital budget.

Consideration 4: Add Road resurfacing – Allocate $100,000 in 2021 budget for the resurfacing of High shore Road.

Consideration 5: Increase Brushing Program - Allocate additional $10,000 to brushing budget.

Consideration 7: Increase Tools Budget for Transportation Department Allocate additional $5,000 to tools budget.

Consideration 8: Bylaw Updates Need Funding - Allocate $20,000 for legal fees associated with bylaw updates on zoning, short term accommodation, noise, and site plan control bylaws to ensure they are enforceable.

Consideration 9: Bylaw Enforcement Needs Funding -Allocate $50,000 for bylaw enforcement officer contract and legal fees.

Consideration 10: Replace Pumper Truck #502 - Allocate $100,000 in 2021, 2022, and 2023 in the capital budget towards the replacement of pumper truck #502.

Consideration 11: Dickey Lake boat launch needs maintenance funds - Allocate $15,000 in 2021 Roads budget towards maintenance to the Dickey Lake boat launch.

Consideration 12: Garbage Levy or Municipal Tax Rate - Does council wish to continue with the Garbage Levy rolled into the Municipal Tax Rate or Page 103 of 106 would they prefer to use a Garbage Levy for rural curbside pickup?

*Any of these considerations would result in a municipal tax levy above the 1.41% listed in this draft budget (see next page) *

Cost of Considerations.

Based on the average assessment value of $160,000 Annual Cost Tax rate % increase to each Total additional Increase property estimated tax $ Additional considerations that could be added… Closure of Boyd Bridge, Increase Bushing Program, and increased tools 1% $11.52 $45,000 budget. Dickey Lake boat launch maintenance, Bylaw Enforcement funding, and close 2% $23.07 $90,000 Boyd Bridge. Add road resurfacing of High Shore Road, Increase brushing program, and 3% $34.57 $135,000 Bylaw enforcement funding. Bylaw updates funding, replace pumper truck #502 allocation 2020, increase 4% $45.98 $180,000 brushing program, and Bylaw enforcement funding.

5% $57.53 $225,000 Begin process to rehab Crowe River Bridge.

7.5% $86.27 $340,000 Add one Tandem Plow truck to the fleet Page 104 of 106

Comments from Council Members

Individual Council Members were provided with the initial draft budget on December 7th, 2020 and given two weeks to provide any additional comments to the Treasurer and CAO below is the summarized comments received from individual council members.

• Councilor #1 – Add back Soft services except; put swim/skate program on hold (for 2021), Eliminate donations budget (for 2021), Cancel Liquor license, Cancel tree giveaway, cancel private road grant, Cancel Community Improvement Plan. Capital Items; Rehab Crowe River Bridge, Close Boyd Bridge, add one tandem plow truck to the fleet, Increase tools budget for Transportation Department, By-law updates funding, By-law enforcement funding, Replace pumper truck funding (50,000 rather than 100,000). HR items; Fill vacancy in Transportation department, Economic Development co-Ordinator to full time with specific time allocated to Grants. • Councilor #2 – Add back Soft services, have Economic Coordinator increased to 4 days a week, also our money needs to address the poor roads.

• Councilor #3 – Proceed with basic budget as presented plus additions and recommendations, Cap tree give away at $1000, add back private road grant. Summer tourism; cap at $5000 unless summer student grants are available. Transportation: for 2 tractors, float, two-ton 4x4 truck, Capital equipment; borrow $200,000, Use proceeds from equipment sold to purchase shop tools. Leave wages and salary alone and hire 6 men and seasonal as approved by current budget. Economic development; Move to 4 days a week. Garbage levy; Reintroduce levy Parks and rec: Set aside $10,000 for Zamboni. By Laws; Set aside at least $10,000 for legal fees to enforce laws. Town Hall: Fix fire escapes and rotting posts at back entrance as a minimum. Wages; leave the COLA in as most departments are running leaner and have more responsibility than ever before Implement 5-year plan to bring wages up to par.

• Councilor #4 – Add back Soft services, Remove 2-ton 4x4.90,000, remove float. 27,000, get rid of train station, Possible to keep: 1 sidewalk plow not 2, 100,000 for 2003 pumper truck. I would like to know the total for COLA. Page 105 of 106

• Councilor #5 – Add back Soft services 10 items, what is the expected cost of live increase

54 THE MUNICIPALITY OF MARMORA AND LAKE BYLAW NUMBER 2021-20

Being a bylaw to confirm the proceedings of the Special Meeting of Council held on the 30th day of March 2021.

WHEREAS the Municipal Act, 2001 grants powers to a municipality to exercise its authority under this or any other Act;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Municipality of Marmara and Lake at this meeting be adopted by bylaw;

NOW THEREFORE the Council of the Corporation of the Municipality of Marmora and Lake orders and enacts as follows:

1. That the action of the Council of the Municipality of Marmora and Lake in respect of each recommendation contained in the reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the Municipality of Marmara and Lake, at this meeting held on The 30th day of March 2021 is hereby adopted and confirmed as if all such proceedings were expressly embodied in this bylaw.

2. That the Mayor and proper officials of the Corporation of the Municipality of Marmara and Lake are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in the proceeding section hereof.

3. That the Mayor and Clerk be authorized and directed to execute all documents in that behalf and to affix thereto the seal of the Corporation of the Municipality of Marmora and Lake.

READ A FIRST TIME this 30th day of March 2021 READ A SECOND TIME 30th day of March 2021 READ A THIRD TIME this 30th day of March 2021

PASSED IN OPEN COUNCIL this 30th day of March 2021

Mayor (Jan O’Neill) Deputy Clerk (Jennifer Bennett)

Page 106 of 106