Township of Havelock-Belmont-Methuen Regular Council Meeting Agenda
Date: Monday, April 20, 2020
Place: Video Conference Various Remote Locations (To be recorded) Township of Havelock-Belmont-Methuen
Time: 9:30 a.m.
Call to Order
Mayor Martin will call the meeting to order.
Cell Phones
Everyone involved with the Council Meeting is asked to turn off your cell phone or place it on vibrate mode. Moment of Silent Reflection
Mayor Martin will ask everyone to observe a moment of silent reflection.
Declaration of Pecuniary Interest and General Nature Thereof
No written Declarations of Pecuniary Interest were received prior to publication of the agenda.
Minutes of Council Meetings
1. Regular Council Meeting – April 6, 2020
Delegations and Presentations
(It is at this time anyone wishing to make a presentation to Council may do so. If you have requested to be on the agenda, you have 10 minutes to speak, if you are not on the agenda you have 5 minutes).
Regular Council Meeting - April 20, 2020 Page 1 of 45 Agenda – Regular Council Meeting April 20, 2020 Page 2 of 4
1. Gary Greenhalgh Re: Classic Car Cruise
2. Darlene Cook, General Manager & CEO Bonnie Clark, Board Chair Peterborough Housing Corporation Re: Peterborough Housing Corporation Havelock Development Update
Staff Reports for Information
1. Bob Angione, Clerk and Acting Chief Administrative Officer Re: By-law Enforcement Summary – February 2020
2. Emma Drake and Darryl Tighe, Planning Consultants To Be Presented by John Smallwood, Chief Building Official Re: Regulation of On-land Boathouses
3. Emma Drake and Darryl Tighe, Planning Consultants To Be Presented by John Smallwood, Chief Building Official Re: At-Capacity Designation of Sharpe’s Bay
Staff Reports for Follow-up Action
1. Ryan Andrew, Supervisor of Infrastructure Re: Water Well 1 & 4 Equipment Failure Repaired
2. Ryan Andrew, Supervisor of Infrastructure Re: Seasonal Operator
3. Ryan Andrew, Supervisor of Infrastructure Re: Truck Tender
Correspondence
Action Items
None.
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Information Items
1. Ministry of Municipal Housing Affairs Re: Land Use Planning Matters
2. Peterborough Examiner Article Re: Kawartha Ethanol Approved to Produce Hand Sanitizer
Council Activity Reports
1. Bob Angione, Clerk Re: Summary of Council Activities Submitted for this Council Meeting Written or Oral Notice of Motion or Discussion
No written Notices of Motion were received prior to publication of the agenda.
Other Business
1. Bob Angione, Clerk Re: Summary of Other Business Items Submitted for this Council Meeting
By-Laws
None.
Closed Session
None. Confirming By-law
A by-law to confirm the proceedings of the Regular Meeting of the Council of the Township of Havelock-Belmont-Methuen held on April 20, 2020.
Adjournment Next Meeting Monday, May 4, 2020 at 9:30 a.m.
Regular Council Meeting - April 20, 2020 Page 3 of 45 Township of Havelock-Belmont-Methuen Regular Council Meeting Council Chamber April 6, 2020 Minutes
A Regular Meeting of the Council of the Corporation of the Township of Havelock- Belmont-Methuen was held on April 6, 2020 at 9:30 a.m. with Mayor Martin presiding. This meeting was held via video conference in order to observe physical distancing measures and prevent the spread of COVID-19. Members in Attendance
Council: Jim Martin, Mayor David Gerow, Deputy Mayor Larry Ellis, Councillor Barry Pomeroy, Councillor Hart Webb, Councillor
Staff: Bob Angione, Clerk and Acting Chief Administrative Officer Bianca Boyington, Deputy Clerk Ray Haines, Fire Chief Wendelin Lonergan, Treasurer Ryan Andrew, Supervisor of Infrastructure John Smallwood, Chief Building Official (CBO) Sonia Aaltonen, Planning Assistant
Regrets: Pat Kemp, Chief Administrative Officer (CAO)
Call to Order
Mayor Martin called the Regular meeting to order.
Cell Phones
Mayor Martin asked everyone to turn off their cell phone or place it on vibrate mode. Moment of Silent Reflection
Mayor Martin noted that many people are observing silence during this period of physical distancing.
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Disclosure of Pecuniary Interest
Mayor Martin reminded Council of the requirement to disclose any pecuniary interest and the general nature thereof if the occasion arises.
Minutes
R-152-20 Moved by Councillor Webb Seconded by Councillor Pomeroy
That the minutes of the Regular Council Meeting held on March 16, 2020 and the Special Council Meeting (COVID-19) held on March 24, 2020 be approved and adopted as presented. Carried Delegations and Presentations
There are no delegations scheduled for this Council Meeting as a result of the social distancing protocols being recommended by Public Health Officials in an effort to stop the spread of COVID-19.
Staff Reports for Information
1. Ryan Andrew, Supervisor of Infrastructure Re: Public Works 2020 Capital Projects Report and Plan
2. Ryan Andrew Re: Public Works Department Update
R-153-20 Moved by Councillor Webb Seconded by Councillor Pomeroy
That the Staff Reports for Information as listed on the agenda be received. Carried
Staff Reports for Follow-up Action
1. Sonia Aaltonen, Planning Assistant Re: By-Law to Stop Up, Close and Convey – Lautenschlager
R-154-20 Moved by Councillor Pomeroy Seconded by Deputy Mayor Gerow
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That the requisite by-law to stop up, close and convey that part of the road allowance between lots 15 and 16, Concession 6 to Fred and Linda Lautenschlager be adopted during the by-law section of this meeting. Carried
Council agreed to consider this by-law during this portion of the meeting.
By-Laws:
1. A by-law to stop up, close and convey
R-155-20 Moved by Councillor Pomeroy Seconded by Deputy Mayor Gerow
That By-law 2020-021, being a By-law to to stop up, close and convey those lands and premises described as Part of Road Allowance between Lots 15 and 16, Concession 6, geographic Township of Methuen, in the Township of Havelock-Belmont-Methuen to Fred and Linda Lautenschlager; be read a first, second, and third time and finally passed this 6th day of April 2020. Carried
Staff Reports for Follow-up Action
2. Wendelin Lonergan Re: Waiving of Tax Penalty for May and June 2020
R-156-20 Moved by Councillor Webb Seconded by Deputy Mayor Gerow
That staff is hereby authorized to waive penalty charges pertaining to May and June instalments for property taxes, utility bills, and general receivables. Carried
Correspondence
Action Items
None.
Information Items
1. Province of Ontario Re: Order – Emergency Management and Civil Protection Act
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R-157-20 Moved by Councillor Webb Seconded by Deputy Mayor Gerow
That the balance of the correspondence items be received for information. Carried Committee Liaison Reports:
1. Bob Angione, Clerk Re: Summary of Council Activities Submitted for this Council Meeting R-158-20 Moved by Councillor Webb Seconded by Councillor Ellis
That the report of the Clerk providing a summary of Council activities, including Committee Liaison meetings, as submitted by Members of Council be received for information; and further
That the verbal Committee Reports as presented by Members of Council be received for information. Carried
Written or Oral Notice of Motion or Discussion:
None.
New Business:
1. Jim Martin, Mayor Re: Introduction of Clear Garbage Bag Policy
R-159-20 Moved by Councillor Ellis Seconded by Deputy Mayor Gerow
That a Clear Garbage Bag Policy is hereby approved in principle with details of the policy to follow; and further
That the soft launch for the Clear Garbage Bag Policy originally scheduled for Earth Day (April 22) be delayed until the social distancing measures are relaxed; and further
That staff is hereby authorized to commence a Clear Garbage Bag Policy information campaign to notify the public of the upcoming implementation of this new policy. Carried
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2. Bob Angione, Clerk Re: Summary of New Business Items Submitted for this Council Meeting
The following items were discussed under New/Other Business:
1. By-law officer enforcement. 2. Peterborough Housing update. 3. Boat house and Jack Lake reports. 4. 6th Line transfer station issue. 5. Fire truck colour. 6. Next meeting time.
R-160-20 Moved by Councillor Webb Seconded by Councillor Pomeroy
That the report of the Clerk providing a summary of New Business and Other Business Items as submitted by Members of Council be received; and further
That follow-up action items be addressed by staff as directed by Council. Carried
R-161-20 Moved by Councillor Webb Seconded by Deputy Mayor Gerow
That staff is hereby authorized to invite the General Manager of the Peterborough Housing Corporation to attend the next Regular Council Meeting to be held on April 20, 2020 in order to provide a delegation via video link and provide an update of the Peterborough Housing project in Havelock. Carried
R-162-20 Moved by Councillor Ellis Seconded by Councillor Webb
That staff is hereby authorized to provide the reports of the planning consultant regarding boat houses and Jack Lake at the next Regular Council Meeting. Carried
R-163-20 Moved by Councillor Ellis Seconded by Councillor Pomeroy
That the time of the next Regular Council Meeting to be held on May 20, 2020 be changed from 5:00 p.m. to 9:30 a.m. and that this meeting be held via video conference. Carried
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By-Laws:
A by-law pertaining to stop up, close and convey was addressed earlier in the meeting.
Confirming By-Law:
R-164-20 Moved by Deputy Mayor Gerow Seconded by Councillor Ellis
That By-law 2020-022, being a By-law to confirm the proceedings of the meeting of the Council of the Corporation of the Township of Havelock-Belmont-Methuen held on the 6th day of April, 2020, be read a first, second, and third time and finally passed this 6th day of April 2020. Carried
Adjournment:
R-165-20 Moved by Councillor Pomeroy Seconded by Councillor Webb
That this meeting adjourn at 11:45 a.m. Carried
Jim Martin, Mayor
Robert V. Angione, Clerk
Regular Council Meeting - April 20, 2020 Page 9 of 45 Regular Council Meeting - April 20, 2020 Page 10 of 45 TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: Mayor Martin and Members of Council
From: Bob Angione, Clerk and Acting Chief Administrative Officer
Meeting Date: April 20, 2020
Subject: By-law Enforcement – February 2020
PURPOSE:
The purpose of this report is to update Council on By-law Enforcement activities for the month of February 2020.
RECOMMENDATION:
That the report of the Clerk providing the By-law Enforcement Update for February be received for information.
BACKGROUND:
The Township has entered into a contract with the Canadian Corps of Commissionaires, Kingston and Region Division for the provision of By-law Enforcement within the municipality. Attached are copies of the activity report as prepared by By-law Enforcement Officer Steve Campbell for the month of February.
FINANCIAL IMPACT:
The financial impact was $1,338.82 for the latest billing period ranging from February 2, 2020 to February 29, 2020.
Respectfully Submitted:
Bob Angione
Bob Angione Clerk and Acting Chief Administrative Officer
Regular Council Meeting - April 20, 2020 Page 11 of 45 Monthly By-law Enforcement Report
February 2020 Monthly Report
WEEK ACTIVITY NOTES OF Went to property no change in Feb.12 Checking on property property, no one answer the door left Clean yard By-Law my card to call me. Went around town putting 1 Parking Violations notices on vehicles, in violation of no overnight parking. Went to property vehicle blocking Parking Violation a driveway, put a notice vehicle in violation will be Ticketed and/or Towed. Lie. # AVML 547
Went to property talked to owners Feb. 19 Property Complaint about, property By-Laws for having farm animals on their property with only .45 acres.
Went to property vehicle blocking Parking Violation a driveway, put a notice vehicle in violation will be Ticketed and/or Towed. Lie. # APFC 005
Went to property to see if owner is Checking on property still complying with the By-Law, Clean-yard By-Law Took photos must take recycled garbage to dump will monitor.
Went to property, no one answer Checking on property the door, left my card to call me. Went around town putting 1s Feb. 26 parking Violation notices on vehicles, in violation of overnight parking.
Went to property to see if owner is Checking on property still complying with the By-Law, Clean-yard By-Law owner is complying will monitor.
Regular Council Meeting - April 20, 2020 Page 12 of 45 Monthly By-law Enforcement Report
February 2020 Monthly Report
ACTIVITY NOTES
Went to property no vehicle, Parking violation blocking the driveway.
Went to property no change in Checking on property property no one answer the door, Clean-yard By-Law left my card to call me.
Regular Council Meeting - April 20, 2020 Page 13 of 45
TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: The Mayor and Members of Council
Prepared By: Emma Drake and Darryl Tighe, Township Planning Consultants
Meeting Date: April 20, 2020
Subject: Public Consultation Strategy on Proposed Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA): Regulation of On-land Boathouses
PURPOSE AND EFFECT:
The purpose and effect of this report is to present for the review and direction of Council, a proposed public consultation strategy regarding an official plan amendment (OPA) and zoning by-law amendment (ZBA) to regulate shoreline development of on-land boathouses in the Township.
RECOMMENDATION:
1. That Council advise Staff of the desired public consultation mechanisms and provide requisite direction to proceed with such; and
2. That the balance of this report be received.
BACKGROUND:
On December 16, 2019 a statutory public meeting was held to consider proposed official plan and zoning by-law amendments, of which the intent in part was to regulate the establishment of on-land boathouses throughout the Township. The amendments also provided for the designation of Jack Lake as an at-capacity lake.
At the time of the statutory public meeting, a decision on the amendments was deferred in order to more fully assess public comments received and to consult with appropriate provincial ministries on the subject matter.
Following assessment of the public comments, together with a teleconference conducted with the Ontario Ministry of Environment, Conservation and Parks (MECP) and the Ontario Ministry of Natural Resources and Forestry (MNRF), a subsequent
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Regular Council Meeting - April 20, 2020 Page 14 of 45 report was brought forward to Council on February 28, 2020, which highlighted the results and insights shared.
During discussion at the February 28, 2020 meeting, it was noted that in moving forward with the regulation of on-land boathouses, further public consultation should be conducted. To that effect, Council passed the following as part of resolution R-064-20:
“That the amendments pertaining to on-land boathouses and Jack Lake be considered following the Victoria Day long weekend in order to permit maximum participation from lake-front property owners.”
Council also directed that the issues of on-land boathouses and Jack Lake be separated and further resolved the following:
“That staff is hereby authorized to separate the amendments in order that the issue of on-land boathouses may be considered apart from the issue of Jack Lake.”
Following the February 28, 2020 meeting, Township Staff met to discuss the separation of the issues, and a proposed plan for public consultation moving forward. This report is intended to share with Council the proposed public consultation plan as it pertains specifically to implementing official plan and zoning by-law amendments to regulate on- land boathouses.
PROPOSED PUBLIC CONSULTATION:
1. Ministry and Agency Consultation April – May 2020
During the months of April and May, it is proposed that consultation with relevant ministries and agencies continue. Staff will endeavour to obtain a response from the Ministry of Natural Resources and Forestry (MNRF) and the Ministry of Environment, Conservation and Parks (MECP) regarding shoreline development and on-land boathouses. As well, it is proposed that a meeting be conducted with Crowe Valley Conservation Authority to review the topic of on-land boathouses and discuss current and potential regulations.
2. Redesign and Posting of Online Survey Week of June 1, 2020
It is proposed that a new survey be posted specific to on-land boathouses to collect public input and feedback. The survey would be redesigned with input from Township Staff and posted on Survey Monkey. Notice of the survey will be provided with the Notice of Open House and Public Meeting, as discussed below.
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Regular Council Meeting - April 20, 2020 Page 15 of 45 3. Notice of Open House and Public Meeting Week of June 1, 2020
Notice of the Open House and Public Meeting is proposed to be provided in June and would be provided through the following mechanisms:
Newspaper notice (i.e. Havelock Rail) in accordance with the Planning Act Mailings of notice to prescribed ministries and agencies in accordance with the Planning Act Mailings of notice to individual property owners through June tax mailings Emails of notice to respondents of online survey Posting of notice to Township website Posting of notice to Township social media
In addition to the notice, the following documents are proposed to be posted on the Township’s website for public review:
Question and answer (Q&A) material on proposed OPA and ZBA Link to online survey
4. Open House June 12 or 19, 2020
Given the public interest on the topic of the OPA and ZBA, it is proposed that an Open House be held following circulation of the notice to disseminate information and collect public input. The Open House would be held in the Community Centre and would be Staff attended. Visual aids together with paper copies of the online survey would be prepared and available at the Open House for review by the public and collection of feedback.
5. Statutory Public Meeting July 6, 2020
The Statutory Public Meeting to consider the amendments is proposed to be held on July 6, 2020. It is proposed that no decision on the amendments be made at the Statutory Public Meeting, as continued public feedback and engagement is anticipated to occur up to and during the Statutory Public Meeting.
6. Council Meeting August 4, 2020
Following the Statutory Public Meeting, it is proposed that a decision on the OPA and ZBA be made at a subsequent meeting of Council, allowing Staff adequate time to consider any additional public comments received. Following any decision made at the Council meeting, the appropriate record and documentation could be forwarded to the County for approval.
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Regular Council Meeting - April 20, 2020 Page 16 of 45 FINANCIAL IMPLICATIONS:
The proposed public consultation outlined here within is in excess of the requirements of the Planning Act as well as the typical process employed by the Municipality. Such being the case, greater financial costs will be experienced. The costs outlined below are those which are anticipated to be extra and in excess for the enhanced public consultation process:
Task Cost (Estimates) Ministry and agency consultation Staff Time Re-design and posting of online survey Staff Time + Subscription ($20) Mailings of notice to individual property owners Staff Time* Emails of notice to respondents of online survey Staff Time Q&A materials Staff Time Open House Staff Time + Facility Rental
*It is proposed that the mailings to individual property owners be included in the newsletter which accompanies the June tax mailings, thus no additional cost beyond Staff time would be incurred. However, should it be the direction of Council that the notice be provided as a separate document, increased costs would be experienced for printing and postage.
COMMENTS:
The proposed public consultation strategy has been designed in efforts to maximize public participation while providing for cost efficiencies. To note however, time efficiencies may be comprised to provide for cost savings.
Specifically, in order to provide notice to all waterfront property owners, tax mailings have been indicated as the choice mechanism for circulation in order to provide for cost savings. However, as these notices are not provided until June, it provides for a delay in process.
As a result of this, the open house and statutory public meeting are proposed to be scheduled in the later summer months. Therefore, any proposed regulations for on-land boathouses would likely not be in effect until the fall.
Should Council wish to introduce regulations at an earlier date, alternative mechanisms for providing notice, which may be at an increased cost, may be required.
Staff also note that given the current pandemic, timelines for the outline public consultation may be affected. However, save and except for the open house and statutory public meeting, progress on the remaining public consultation items could occur in the present regulatory environment.
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Regular Council Meeting - April 20, 2020 Page 17 of 45 All of which is submitted for Council’s consideration and hopeful assistance.
Submitted by:
______Emma Drake, M.Sc. Darryl J. Tighe, M.Sc., RPP, Land Use Planner Senior Planner D.M. Wills Associates Limited D.M. Wills Associates Limited
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Regular Council Meeting - April 20, 2020 Page 18 of 45
TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: The Mayor and Members of Council
Prepared By: Emma Drake and Darryl Tighe, Township Planning Consultants
Meeting Date: April 20, 2020
Subject: Public Consultation Strategy on Proposed Official Plan Amendment (OPA): At-Capacity Designation of Sharpe’s Bay
PURPOSE AND EFFECT:
The purpose and effect of this report is to present for the review and direction of Council, a proposed public consultation strategy regarding an official plan amendment (OPA) to designate Sharpe’s Bay (Jack Lake) as maintaining an at- capacity status designation.
RECOMMENDATION:
1. That Council advise Staff of the desired public consultation mechanisms and provide requisite direction to proceed with such; and
2. That the balance of this report be received.
BACKGROUND:
On December 16, 2019, a statutory public meeting was held to consider proposed official plan and zoning by-law amendments, the intent in part being to designate Jack Lake as being at-capacity. The proposed amendments also included provisions for the regulation of on-land boathouses.
The intent for designation of Jack Lake was driven by correspondence and materials provided from the Ontario Ministry of Environment, Conservation and Parks (MECP) and Ministry of Natural Resources and Forestry (MNRF) which concluded that Sharpe’s Bay, within Jack Lake, was at-capacity for development based on an analysis of water quality and lake trout habitat.
At the statutory public meeting, a decision on the amendments was deferred, and Staff were directed to conduct an analysis of public comments received and further to engage
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Regular Council Meeting - April 20, 2020 Page 19 of 45 with the appropriate provincial ministries for their review and insight. A subsequent report providing details of the foregoing was provided on February 18, 2020.
At the February 18, 2020 meeting, Council passed a resolution that moving forward the proposed amendments be separated by subject area, and further, subsequent consideration was to be following the Victoria Day long weekend in order to permit maximum participation from lake-front property owners. The resolution in full is as follows:
“R-064-20
That staff is hereby authorized to prepare Official Plan and Zoning By-law Amendments pertaining to on-land boathouses and Jack Lake; and further
That staff is hereby authorized to separate the amendments in order that the issue of on-land boathouses may be considered apart from the issue of Jack Lake; and further
That the amendments pertaining to on-land boathouses and Jack Lake be considered following the Victoria Day long weekend in order to permit maximum participation from lake-front property owners.
Carried”
Following the direction of Council, a meeting of Township Staff was held to determine appropriate methods for public consultation moving forward. This proposed public consultation strategy is outlined in this report.
PROPOSED PUBLIC CONSULTATION:
1. Notice of Open House and Public Meeting Week of May 4, 2020
It is proposed that the notice of the OPA be provided through the following mechanisms:
Newspaper notice (i.e. Havelock Rail) in accordance with the Planning Act Mailings of notice to prescribed ministries and agencies in accordance with the Planning Act Mailings of notice to individual property owners on Jack Lake Emails of notice to respondents of online survey Posting of notice to Township website Posting of notice to Township social media
In addition to the notice, the following documents are proposed to be posted on the Township’s website for public review:
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Regular Council Meeting - April 20, 2020 Page 20 of 45
Draft copy of proposed OPA Lakeshore Capacity Assessment: Jack Lake – Sharpe’s Bay Sharpe’s Bay lake trout habitat map Question and answer (Q&A) material on proposed OPA
2. Open House May 22 or 29, 2020
It is proposed that an Open House to review the OPA and the impact on property owners be held on either the afternoon of May 22 or May 29, 2020. The Open House may be held in the Community Centre or alternatively could be coordinated at a location closer to the Jack Lake area. The Open House would be coordinated as a drop-in session over the span of a maximum of two hours, and would be attended by Staff to answer any questions arising from the public. Visual aids (i.e. poster boards) would also be prepared to illustrate the area proposed to be designated as at-capacity, the 300 metre buffer area, as well as Q&A on the proposed OPA.
3. Statutory Public Meeting June 15, 2020
The Statutory Public Meeting to consider the OPA is proposed to be held on June 15, 2020, allowing Staff adequate time to receive and review public comments following circulation of notice and hosting of the Open House. It is recommended that a decision on the OPA be made at this meeting, following which the appropriate record and documentation could be forwarded to the County for approval.
FINANCIAL IMPLICATIONS:
The proposed public consultation outlined here within is in excess of the requirements of the Planning Act as well as the typical process employed by the Municipality. Such being the case, greater financial costs will be experienced. The costs outlined below are those which are anticipated to be extra and in excess for the enhanced public consultation process:
Task Cost (Estimates) Mailings of notice to individual property owners Staff Time + Postage ($540) Emails of notice to respondents of online survey Staff Time Q&A materials Staff Time Open House Staff Time + Facility Rental
COMMENTS:
The public consultation plan as proposed would allow for notice to be provided to Jack Lake property owners through individual mailings. Individual property mailings would
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Regular Council Meeting - April 20, 2020 Page 21 of 45 represent an increased cost of the Township. However, there may be potential for cost- sharing opportunities with the neighbouring Township of North Kawartha, as property owners in North Kawartha would also be impacted by any designation of Sharpe’s Bay.
As currently outlined, the proposed public consultation mechanisms would provide for potential designation of Jack Lake by the mid-summer season.
Staff note that given the current pandemic, timelines for the outlined public consultation may be affected. However, save and except for the open house and statutory public meeting, progress on the remaining public consultation items could occur.
All of which is submitted for Council’s consideration and hopeful assistance.
Submitted by:
______Emma Drake, M.Sc. Darryl J. Tighe, M.Sc., RPP, Land Use Planner Senior Planner D.M. Wills Associates Limited D.M. Wills Associates Limited
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Regular Council Meeting - April 20, 2020 Page 22 of 45 TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: Mayor Martin and Members of Council
From: Ryan Andrew, Supervisor of Infrastructure
Meeting Date: April 20th, 2020
Subject: Water Well (1) One and (4) Four - Equipment Failure “Repaired”
PURPOSE
The purpose of this report is to provide an update on the equipment failure and the corrective action taken at Well (1) one and (4) four.
RECOMMENDATION
That the Supervisor of Infrastructure’s report be received as information AND further; THAT Council provide direction to staff to proceed with the replacement of the Programmable Logic Controllers (PLC) at Well (3) Three for a total cost of approximately $59,736.35.
BACKGROUND
The purpose of this report is to inform you of an equipment failure that took place Monday April 13th and the action taken to correct the situation. As Council is now aware, the Programmable Logic Controllers (PLC) at the Havelock Water Treatment Facilities are proprietary units. There is only (1) One person who is able to work on these when there is a problem. Staff had identified this item during budget discussions this year to replace these units and were hopeful that we could get them replaced before it became an issue, this item was something we were looking to apply for through funding opportunities as they become available, therefore, that is the reason there isn’t an approved dollar figure attached to the budget as of yet.
On April 13th the on-call operator from Ontario Clean Water Agency (OCWA) was paged to attend the Well (1) One and (4) Four Water Treatment Facility. After some investigation and calling in assistance, it was discovered that the Programmable Logic Controllers (PLC) had failed. The specific failure in the unit is not known. The sole
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Regular Council Meeting - April 20, 2020 Page 23 of 45 proprietor was contacted for assistance and was not able to correct the issue due to personal health related complications and malfunctioning of programming tools.
The staff were able to manually operate Well (1) One and (4) Four during the day and overnight night, brought Well (3) Three online to maintain the demand and fill the Water Tower. Ontario Clean Water Agency (OCWA) contacted the Township Office to advise that we may receive some community calls regarding water. They advised that staff were completing repairs at Well (1) One and (4) Four, therefore Well (3) Three will be in operation from time to time this week.
Ontario Clean Water Agency (OCWA) requested emergency approval to order the materials for Well (1) One and (4) Four on April 14th. The approval was provided in a timely manner by the Municipal Clerk / Acting Chief Administration Officer in consultation of the Supervisor of Infrastructure. Based on the quotes received by the Utility Plan Instrumentation Technician (UPIT) to replace the current Programmable Logic Controller (PLC) at Well (1) One and (4) Four, the material cost provided is approximately $18,170.00 before applicable taxes. The materials were ordered April 14th, with the expectation of receiving supplies as early as this April 15th. The technician expected to have the controller installed and fully operational in automatic fashion by late this week or early next. Updates will be provided as the work progresses.
Council should consider that there are (2) Two Programmable Logic Controllers (PLC) currently at operating Well (3) Three that are also under the control of a sole proprietor and present similar challenges in the future. Ontario Clean Water Agency (OCWA) along with Staff believe now is the time and highly recommend the removal the US Filter Units and replace them with a common unit with parts that are easy to access and where many local technicians are able to work on these units with little issue.
FINANCIAL IMPACT
It may be of interest to Council that Ontario Clean Water Agency (OCWA) has offered to absorb labour fees for the install of the Programmable Logic Controllers (PLC) units at Well (1) One and (4) Four. The cost for the new controller is approximately $18,170.00 before applicable taxes. Staff recommends that funds be taken from the Reserve to cover this repair.
AND further recommendation THAT Council authorize Staff to work with Ontario Clean Water Agency (OCWA) to proceed with the replacement of the (2) Two proprietary units at Well (3) Three. For an approximate cost of $59,736.35 + taxes to be taken from the Reserve account.
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Regular Council Meeting - April 20, 2020 Page 24 of 45 Based on the information provided by the Municipal Treasurer, the balance of the reserve is anticipated to be approximately $239,000.00 by the end of the fiscal year.
Submitted by:
Ryan Andrew
Ryan Andrew, Supervisor of Infrastructure
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Regular Council Meeting - April 20, 2020 Page 25 of 45 OCWA’S SCOPE OF WORK STATEMENT
Havelock Well 1 and 4 WTP PLC Upgrade Scope of Work For US Filter System Replacement April 15 2020
Estimated Cost: $18,170.00 + tax Delivery: 2-5 Weeks from the time of order Project Manager: Chris Bisson PMP, C.E.T. C.E.M. ME OCWA Project #: 5656W1n4PLC Havelock Well 1 and 4’s existing US Filter PLC system has failed and has left the water plant unable to operate in automatic mode requiring the need for an operator to be continuously on site while the plant is operating manually. The US Filter PLC technician and the replacement parts are not available leaving the plant in a vulnerable condition until a suitable PLC can be bought, programmed, installed and commissioned. OCWA’s Proposal is to replace the US Filter PLC with an Allen Bradley Compact Logix PLC, PLC cards and touch screen. The programming, installation, commissioning will be completed by local OCWA techs and the project run through the local OCWA office.
Project Characteristics 1. Research of the existing system to understand and agree upon the intended controls and operations of the plant.
2. Specking and Ordering of the new PLC equipment.
3. Updated electrical control schematics showing how the existing system will be wired to the new PLC.
4. Programming of the new PLC to control the plant based on the agreed upon sequence of operations.
5. Programming of the PLC to handle the agreed upon alarms and interface with the existing Falcon Alarm Dialer System.
6. Human Machine Interface “HMI” touch screen programming to give the Operations staff the ability to control the plant, monitor plant process variables, enter process set points, and view alarms.
7. PLC and HMI programming will be done and tested off site, and will be ready for field testing upon arrival to site. This practice is meant to reduce the downtime during the commissioning of the plant.
8. Field commissioning of the plant including a site acceptance test (SAT)
1 Regular Council Meeting - April 20, 2020 Page 26 of 45 OCWA’S SCOPE OF WORK STATEMENT
OCWA will supply the following
(1) Allan Bradley Compact Logix PLC with Digital and Analog Input and Output cards to match the configuration of the existing plant PLC. (1) Touch Screen Interface HMI Programming of both the PLC and the HMI to operate the plant. Updated Auto Cadd Drawings showing the new wiring configuration. The new PLC will be mounted inside the existing control panel. Removal of the existing PLC system. Installation and commissioning of the new system. PLC Tech Overtime costs incurred to get the plant operational by the weekend. Management of the project including coordination off all staff and contractors to be used on the project. The project will be managed form the staff in OCWA’s local Deloro Office.
Costing Breakdown
OCWA has provided two cost breakdowns, the first table is what our technician would charge as a third party contractor and the second table depicts the cost savings of being a OCWA Client. Please note the Operations Manager for your area has offered to absorb the Technicians labor for the Havelock Well 1&4 installation of the PLC.
PROJECT COST BREAKDOWN
Third Party Contractor OCWA Client Description Project Cost Project Cost Installation Material $600.00 $500.00 PLC, Input And Output Cards, HMI $17,480.00 $14,866.00 Labor $12,160.00 OCWA to absorb this cost Buffer $2,000.00 $434.00 Mark-up/Contract Administration Fee $4,836.00 $2,370 Total $37,076.00 $18,170.00
In closing the New PLC system is meant to operate the plant in the same fashion as the existing PLC but with the added advantage of being able to buy replacement parts as needed as well as using a more standard PLC platform so the town will have more options of system integrators / programmers who would be able to service this equipment in the future.
2 Regular Council Meeting - April 20, 2020 Page 27 of 45 OCWA’S SCOPE OF WORK STATEMENT
Havelock Well 3 WTP PLC Upgrade Scope of Work - April 15, 2020
Estimated Cost: $59,736.35 + tax Delivery: 2-5 Weeks from the time of order Project Manager: Chris Bisson PMP, C.E.T. C.E.M. ME OCWA Project #: 5656W3PLC
At the Havelock Well 3 location there are two existing PLC systems, the US Filter PLC is responsible for controlling the plant and a second obsolete Allan Bradley PLC is responsible for controlling the Filter section of the plant. The US Filter PLC technician and the replacement parts are not readily available while the Allen Bradley SLC500 Family of PLC’s has been discontinued for some years now and they are no longer manufacturing replacement parts. Should a failure occur in either PLC the plant would be down until a suitable PLC can be bought, programmed, installed and commissioned. OCWA’s Proposal is to replace the two existing PLC units with two Allen Bradley Compact Logix PLC, PLC cards and touch screen. The programming, installation, commissioning will be completed by local OCWA techs and the project run through the local OCWA Area office.
Project Characteristics 1) Research of the existing system to understand and agree upon the intended controls and operations of the plant. 2) Specking and Ordering of the new PLC equipment. 3) Updated electrical control schematics showing how the existing system will be wired to the new PLC. 4) Programming of the new PLC to control the plant based on the agreed upon sequence of operations. 5) Programming of the PLC to handle the agreed upon alarms and interface with the existing Falcon Alarm Dialer System. 6) Human Machine Interface “HMI” touch screen programming to give the Operations staff the ability to control the plant, monitor plant process variables, enter process set points, and view alarms. 7) PLC and HMI programming will be completed and tested off site, and will be ready for field testing upon arrival to site. This practice is meant to reduce the downtime during the commissioning of the plant. 8) Field commissioning of the plant including a site acceptance test (SAT)
1 Regular Council Meeting - April 20, 2020 Page 28 of 45 OCWA’S SCOPE OF WORK STATEMENT
OCWA will supply the following (2) Allan Bradley Compact Logix PLC with Digital and Analog Input and Output cards to match the configuration of the existing plant PLC. (2) Touch Screen Interface HMI Programming the PLCs and the HMIs to operate the plant. Updated Auto Cadd Drawings showing the new wiring configuration. The new PLCs will be mounted inside the existing control panel. Removal of the existing PLC systems. Installation and commissioning of the new systems. Management of the project including coordination off all staff and contractors to be used on the project. The project will be managed form the staff in OCWA’s local Area Office.
Costing Breakdown OCWA has provided two cost breakdowns, the first column is what our technician would charge as a third party contractor and the second column depicts the cost savings of being a OCWA Client.
PROJECT COST BREAKDOWN
Third Party Contractor OCWA Client Description Project Cost Project Cost Installation Material $1,500.00 $1,000 PLC, Input And Output Cards, HMI $33,616.35 $29,231.61 Labor $26,400.00 $21,120.00 Buffer $4,000.00 $4,000 Mark-up/Contract Administration Fee $9,827.45 $4,384.74 Total $75,343.80 $59,736.35
In closing the New PLC system is meant to operate the plant in the same fashion as the existing PLC but with the added advantage of being able to buy replacement parts as needed as well as using a more standard PLC platform so the town will have more options of system integrators / programmers who would be able to service this equipment in the future.
2 Regular Council Meeting - April 20, 2020 Page 29 of 45 TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: Mayor Martin and Members of Council
From: Ryan Andrew, Supervisor of Infrastructure
Meeting Date: April 20th, 2020
Subject: Staff Recruitment – Public Works, “Seasonal Equipment Operator”
PURPOSE:
The purpose of this report is to seek Councils approval for the employment extension offer of (1) One Seasonal position titled - “Public Works, Seasonal Equipment Operator”.
RECOMMENDATION:
That Council authorize the Supervisor of Infrastructure to proceed with an employment extension offer of (1) One Seasonal Equipment Operator position within the Public Works and Environmental Services Department.
BACKGROUND
In view of the COVID – 19 national pandemic, staff are taking into consideration various procedures and protocols to ensure the safety of all staff and community, while meeting the needs of the operation in an efficient manner.
The Public Works and Environmental Services Department is projecting many changes and initiatives in the way we view the future of the department and the approach we take in delivering our programs and services to the residents and stakeholders given the current situation. The schedule of maintenance and construction projects within the Public Works and Environmental Services Department is viewed at a high priority by Council and addressing the importance of the current staffing model is necessary.
In previous years, Staff would advertise in the month of March for (1) One Seasonal Equipment Operator that would be employed from May – November annually to perform regular maintenance and planned construction projects. This year given the COVID –
Regular Council Meeting - April 20, 2020 Page 30 of 45 19 national pandemic and the Provincial direction / mandates of practicing social distancing, staff are recommending that interviews shall not take place for the recruitment of this position. Rather, staff is recommending that it is not essential or necessary and further; it is of great benefit that there are qualified staff currently working within the department who are familiar with practicing the protocols put in place by the Township to protect the staff and the spread of the COVID - 19 virus. The current Seasonal Equipment Operators completed their Winter employment contract as of April 16th. Staff is recommending a (2) Two week break in service with a return date of May 4th, 2020 for (1) One Season Equipment Operator.
FINANCIAL IMPACT:
The current 2020 operational budget includes the allocation of funds to proceed with this employment contract as previously planned.
Respectfully submitted by:
Ryan Andrew
Ryan Andrew, Supervisor of Infrastructure
Regular Council Meeting - April 20, 2020 Page 31 of 45 TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: Mayor Martin and Members of Council
From: Ryan Andrew, Supervisor of Infrastructure
Meeting Date: April 20, 2020
Subject: Purchase of (1) One New Tandem Axle Cab & Chassis Truck with Power Reversible Front Snow Plow, Wing and All-Season Combination Dump Body/Spreader PURPOSE
The purpose of this report is to obtain Council approval to award the tender for the supply and delivery of (1) One New Tandem Axle Cab & Chassis Truck with Power Reversible Front Snow Plow, Wing and All-Season Combination Dump Body/Spreader.
RECOMMENDATION
That the Supervisor of Infrastructure authorized to purchase the supply and delivery of (1) One New Tandem Axle Cab & Chassis Truck with Power Reversible Front Snow Plow, Wing and All-Season Combination Dump Body/Spreader from Winslow Gerolamy Motors Ltd in the amount of $306,899.00 + applicable taxes.
BACKGROUND
The tender for the truck was advertised on the Township website and invited by email to the following companies: International Trucks, Western Star Trucks, Mack Trucks, Freightliner Trucks, Kenworth Trucks, Peterbilt Trucks and Viking-Cives.
The tenders were received for the supply and delivery of (1) One New Tandem Axle Cab & Chassis Truck with Power Reversible Front Snow Plow, Wing and All-Season Combination Dump Body/Spreader until 4:00 p.m. on Thursday, April 9th, 2020. Tenders were opened in public at the Council Chambers at 4:05 p.m. on April 9th, 2020.
In attendance for the opening were; Councilor at Large, Hart Webb, Supervisor of Infrastructure, Ryan Andrew, Accounts Payable & Utility Clerk, Kayla Spooner and Clerk / Acting Chief Administrative Officer, Bob Angione.
Regular Council Meeting - April 20, 2020 Page 32 of 45 Staff received (3) Three submissions that were on-time and (1) One late submission that was not accepted for this tender purchase. Staff reviewed the (3) Three qualified submissions for accuracy and completeness, including all the detailed specifications listed in the tender document. Both the highest and lowest priced tenders did not meet all of the specifications listed in the tender. The second lowest tender received by Winslow Gerolamy Motors Ltd. is being recommended as it meets all specifications and expectations listed in the tender document.
The following is a summary of the tenders received:
Company Name Tender Amount Excluding HST
Cervus Equipment $324,086.50 2020 / 2021 Peterbilt
Winslow Gerolamy Motors Ltd $306,899.00 2021 International
Sugenor Truck Group $276,310.00 2020 Mack
Premier Truck Group Late Submission – Not Accepted 2019 Freightliner
The expected delivery for the truck will be February 2021.
FINANCIAL IMPACT
The budget approved for this purchase is $300,000.00. Staff is recommending Council to proceed with the purchase of this vehicle for the amount of $306,899.00 as it is the only tender submitted that meets all specifications requested by the Township. The additional expense above the approved budget will be $6,899.00.
The funds for the purchase of the new Tandem Axle Cab & Chassis Truck with Power Reversible Front Snow Plow, Wing and All-Season Combination Dump Body/Spreader will come from the Public Works / Roads Equipment Reserve.
Submitted by:
Ryan Andrew
Ryan Andrew, Supervisor of Infrastructure
Regular Council Meeting - April 20, 2020 Page 33 of 45
Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000
234-2020-902
Dear Heads of Council / Clerks and CAOs: Nothing is more important than protecting the health and well-being of all Ontarians. Since first learning of COVID-19, Ontario has taken decisive action to stop the spread of the virus.
Our government knows that an increasing number of municipalities are responding to the COVID-19 outbreak by diverting resources to essential services, instructing non- essential staff to work from home and suspending in-person meetings. We appreciate that the current situation is not “business as usual,” and that meeting statutory timelines associated with decisions on planning applications can be difficult, if not impossible.
In response to requests from municipalities and the Association of Municipalities of Ontario, our government intends to introduce legislation in the coming weeks to allow for the suspension of specified timelines associated with land use planning matters that could be applied retroactively to the date that an emergency was declared. If passed, these changes would provide authority for the Minister of Municipal Affairs and Housing to give municipalities time to focus on the COVID-19 outbreak.
If approved, municipalities and planning boards would still be able to make decisions on land use planning matters during this time if they so desired and can consider using electronic and virtual channels as appropriate to engage and solicit feedback from the public on land use planning matters. It is vital for the economy that we move the administrative process along to the best of our collective ability in order to continue the important job of creating housing and keeping infrastructure projects moving.
Municipalities that instead wish to pause their consideration of planning applications and direct their resources and attention to more immediate priorities would be permitted to do so without the threat of appeal.
We know that such a change could have a significant effect on your municipality’s land use planning matters, but it is necessary to ensure we can all offer our full support to help our health care sector to stop the spread of COVID-19.
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Regular Council Meeting - April 20, 2020 Page 34 of 45
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Our government also supports growth paying for growth and ensuring municipalities have the tools to ensure complete communities are built. Therefore, we will also be proposing amendments to the Development Charges Act to ensure these important principles would continue during the COVID-19 outbreak.
If passed, our proposed changes would allow municipalities to continue to use their existing development charge bylaw during the COVID-19 outbreak and for a short period thereafter. We know that if a municipality’s development charge bylaw is scheduled to expire in the coming months it would be difficult to replace given the current situation. We are taking this measure to ensure municipalities can continue to count on this vital source of revenue for local infrastructure and services.
We have also extended the current Environmental Registry of Ontario posting related to community benefits charges until April 20, 2020. The extension of the Environmental Registry of Ontario posting along with the proposed development charge changes will allow municipalities more time to consider the alignment of future development charge bylaws with the new community benefits tool to support local growth.
Let me assure you that our government is working to support you, our municipal partners, and will continue to work collaboratively to keep all Ontarians safe.
Further details and information will be provided once the legislation is introduced.
Sincerely,
Steve Clark Minister c. Association of Municipalities of Ontario
Regular Council Meeting - April 20, 2020 Page 35 of 45 Kawartha Ethanol approved to produce 90,000 litres a day of hand sanitizer Peterborough-Kawartha MPP Dave Smith praises local businesses for stepping up to the plate to produce personal protective equipment for the COVID-19 pandemic. NEWS 09:28 PM by Matthew P. Barker Examiner Staff Writer
Peterborough-Kawartha MPP Dave Smith is praising locally businesses for answering the call to produce personal protective equipment needed by local frontline health-care workers during the COVID-19 pandemic.
"We have been making a difference locally," Smith said Tuesday afternoon in a teleconference briefing with reporters.
"We have had companies like Harco, Merit Precision Moulding and Siemens who have been putting together the face shields."
Harco Enterprises and Merit Precision recently partnered to make face shields for the Peterborough Regional Health Centre and long-term care facilities including Fairhaven.
A week and a half ago, we were down to 10 per cent increase (Ontario-wide in new cases). This past week, this past seven days, every single day, it has been below 10 per cent. We have been sitting near a six per cent increase for the last three days (in new cases), this is good news, it means the social isolation, it means the physical distancing is working. And we are starting to get ahead. Dave Smith Peterborough-Kawartha MPP
"A large donation of face shields from Harco went to one of our long- term care facilities here in Peterborough just this past week," Smith said.
Regular Council Meeting - April 20, 2020 Page 36 of 45 Other area companies, including Black's Distillery and Persian Empire Distillery, have taken to producing hand sanitizers that have been approved for mass production.
"Kawartha Ethanol has now been approved by Health Canada to make disinfectant hand sanitizer," Smith said. "They have the ability to produce almost 90,000 litres on a daily basis."
Now that the Havelock company is Health Canada certified, it can now ship its product Ontario wide, but it would have to source bottles first to put its hand sanitizer in, he said.
"They are now in the process of working with the province to source bottles that they can use for it," Smith said. "So, they can be shipped where it is needed in Ontario."
While he was on the topic of personal protective equipment, he stressed the importance of continuing to keep up with demand for it. There is still a great need for N95 masks, he said.
"We are still asking for people who can produce or have the ability to source some stuff to please continue going to the Ontario Together portal," he said. "What we are really looking for, what our critical needs are N95 respirators.
Smith emphasized how important it is we continue doing what we have been doing to decrease the number of cases in Ontario.
"A week and a half ago, we were down to 10 per cent increase (Ontario-wide in new cases)," he said.
"This past week, this past seven days, every single day, it has been below 10 per cent. We have been sitting near a six per cent increase for the last three days (in new cases), this is good news, it means the social isolation, it means the physical distancing is working. And we are starting to get ahead." [email protected] [email protected]
Regular Council Meeting - April 20, 2020 Page 37 of 45 TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: Mayor Martin and Members of Council
From: Bob Angione, Clerk and Acting Chief Administrative Officer
Meeting Date: April 20, 2020
Subject: Councillor Activity Report
PURPOSE:
The purpose of this report is to provide a summary of Council Member activities including Committee Liaison meetings.
RECOMMENDATION:
That the report of the Clerk providing a summary of Council Member activities including Committee Liaison meetings be received for information.
BACKGROUND:
The summary of Council activities including Committee Liaison meetings is as follows and reflects submissions received:
Deputy Mayor Gerow 1. Eastern Ontario Trails Alliance (EOTA) Mayor Martin 1. Conference Calls with various organizations regarding COVID-19. FINANCIAL IMPACT:
There is no financial impact associated with the summary of Council activities on this meeting’s agenda.
Respectfully Submitted:
Bob Angione
Bob Angione, Clerk and Acting Chief Administrative Officer
Regular Council Meeting - April 20, 2020 Page 38 of 45 Chair: Dave Gerow RECEIVED Twp Havelock Belmont Methuen EASTERNONTARIO TRAILSALLIANCE MAR2 7 lm
Secretary Treasurer: Robert Sararas, Municipality of Centre Board Update Hastings
Directors:
Tom Dewey Twp of Central Frontenac Bi!l Cox The EOTA was tncorporated In 1OT9 a$a not for profit chiirttAto oripnliatton itfritih a Township ofAddington Highlands mandate to develop, manage, maintain and market a comprehensive network of year- rovnd shared yse trails for their health, economte, tourism andjob creation benefits. Jeremy Solmes Township of Stirling/Rawdon
Rick English Hi everyone, Municipality of Trent Hills
Wayne Wiggins Just to give everyone an update, Cindy and I have been Town ofBancroft communicating almost every day. Dan Hughey Twp of Carlow-Mayo First I want to inform you that our office has been closed since Bernie Donaldson Twp ofMarmora and Lake Monday March 16th, 2020. Staff continues to work from home and
Cam McKenzie the necessary work is getting done. Highlands East
Loyde Blackburn After receiving support and advice from the Conservation Authority County of Hastings how they are managing their trails they have assisted us with the Alex Walder Mun of Hastings Highlands following statement that we will post to our website regarding COVID-19
Update on COVID-19 Cindy Cassidy General Manager
Kelly Way The Eastern Ontario Trails Alliance office has been closed to the Office Manager public since Monday March 16th, 2020 and will continue to be closed Erica Kirby to public until further notice, but staff is available by phone and Marketing & Special Events & Admin Support email. Trails will remain for passive use, where local stakeholders allow providing physical and mental health benefits to members of the public. Users are still able to use the trails as open-air opportunities to be active while maintaining a safe social and physical distance that helps to slow or prevent the spread of COVID- 19.
Stay informed on COVID-19 by visiting htt s://h e ublichealth. ca/covid-19-hc /
Regular Council Meeting - April 20, 2020 Page 39 of 45 Other Updates:
Trans Canada Trail Foundation approved the 2020 Spring Clean-up grant for EOTA for $2, 000. We will know on the other $229, 000 TCT grant as early as the end of this month and in speaking with her contact at TCT the committee has approved it to go to board level - so everything is looking great! The other grants we have in have made it to the next level and we are waiting to see what happens Even though we were not able announce the Canadian Experiences Fund grant of $350, 000 with MP Neil Ellis the funding is still there for us Cindy and Erica are working on an updated marketing plan to be ready to go when we can Also Cindy is connected and been working with our Ministry of Heritage Sport Tourism Culture Industries tourism advisor contact they have put Cindy in contact with different organizations that are putting plans together for an ask from Government for businesses and tourism Cindy was also on a conference call with Snow Country snowmobile club and other municipalities. Discussion on what could be done to purchase the land from CN and make it a multi-use facility. She will continue discussions by conference calls. Congratulations to Fred Fowler who has been appointed to the EOTA board!
We ho e eve one sta s safe & health !
Sincerely,
David Gerow, Chair 705-875-2644
-3- Regular Council Meeting - April 20, 2020 Page 40 of 45
Chair: Dave Gerow Twp Havelock Belmont Methuen EASTERN ONTARIO TRAILS ALLIANCE
Secretary Treasurer: Robert Sararas, Municipality of Centre Board Update Hastings
Directors:
Tom Dewey Twp of Central Frontenac
Bill Cox Township of Addington Highlands
Jeremy Solmes Township of Stirling/Rawdon Hi everyone, Rick English Municipality of Trent Hills
Wayne Wiggins Cindy and I continue to communicate almost every day. Town of Bancroft
Dan Hughey Our office is still closed and staff continues to work from home and Twp of Carlow-Mayo the necessary work is getting done. Bernie Donaldson Twp of Marmora and Lake
Cam McKenzie Receiving continued support and advice the following is our updated Highlands East COVID-19 statement, which is posted on our website.
Loyde Blackburn County of Hastings The Eastern Ontario Trails Alliance office has been closed to the public Alex Walder since Monday March 16th, 2020 and will continue to be closed until Mun of Hastings Highlands further notice. Our staff are still available and can be reached by either
phone or email. Where local stakeholders allow, Trails will remain open for passive use and provides physical and mental health benefits to the public. Users are still able to use the trails as open-air opportunities to be Cindy Cassidy General Manager active while maintaining a safe social and physical distance.
Kelly Way Office Manager To prevent the further spread of Covid-19, do not participate in gatherings with others. We strongly urge everyone using trails to keep a Erica Kirby Marketing & Special Events & distance of at least two metres (six feet) from others and abide by all Admin Support other precautions and recommendations outlined by health authorities.
Also pets must be leashed at all times
Stay informed on COVID-19 by visiting the HPE Public Health Website
Again, if you need to reach Cindy her cell is 613-848-7273 Dave’s number is 705-875-2644
Regular Council Meeting - April 20, 2020 Page 41 of 45
TRAIL PHOTO supplied by a local photographer Jason King
- 3 - Regular Council Meeting - April 20, 2020 Page 42 of 45 TOWNSHIP OF HAVELOCK-BELMONT-METHUEN
To: Mayor Martin and Members of Council
From: Bob Angione, Clerk and Acting Chief Administrative Officer
Meeting Date: April 20, 2020
Subject: New/Other Business Items
PURPOSE:
The purpose of this report is to provide a summary of New Business or Other Business items identified by Members of Council and not listed earlier on this meeting’s agenda.
RECOMMENDATION:
That the report of the Clerk providing a summary of New Business and Other Business items identified by Members of Council be received for information; and further
That any items requiring follow-up action be considered through an appropriate resolution of Council.
BACKGROUND:
The summary of New Business or Other Business items is as follows and reflects submissions received:
Councillor Ellis
1. Reduction of paper usage for Council Meeting agendas.
Councillor Pomeroy
1. Sewer Technologies – repair work on collection system. 2. Request for Quotation for the replacement of the sanitary sewer between Manhole 115 and Manhole 116 on Concession Street. 3. Hydroseeding on Smith Drive. 4. East-end storm drain.
Regular Council Meeting - April 20, 2020 Page 43 of 45 Report – New Business Page 2 of 2
Mayor Martin
1. Charge for calls during Fire Ban.
FINANCIAL IMPACT:
There is no financial impact associated with the Summary of New Business or Other Business Items on this meeting’s agenda.
Respectfully Submitted:
Bob Angione
Bob Angione, Clerk
Regular Council Meeting - April 20, 2020 Page 44 of 45 Corporation of the Township of Havelock-Belmont- Methuen
By-law Number 2020 – 023
Being a by-law to confirm the proceedings of the Regular Meeting of the Council of the Township of Havelock-Belmont-Methuen held on April 20, 2020.
WHEREAS the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, Section 238 (2), provides that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings.
NOW THEREFORE, the Council of the Corporation of the Township of Havelock-Belmont- Methuen hereby enacts as follows:
1. That the actions of the Council at its meeting held on the twentieth day of April, 2020 A.D. in respect to each recommendation and action by the Council at its said meeting, except where prior approval of the Ontario Municipal Board or other statutory authority is required, is hereby adopted, ratified and confirmed.
2. That the Mayor and the Clerk of the Township of Havelock- Belmont-Methuen are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such documents.
Read a first, second, and third time and finally passed in Open Council this 20th day of April, 2020.
______Jim Martin, Mayor
Robert V. Angione, Clerk
Regular Council Meeting - April 20, 2020 Page 45 of 45