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Township of Havelock-Belmont-Methuen Regular Council Meeting Agenda

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Township of Havelock-Belmont-Methuen Regular Council Meeting Agenda Township of Havelock-Belmont-Methuen Regular Council Meeting Agenda Date: Monday, April 20, 2020 Place: Video Conference Various Remote Locations (To be recorded) Township of Havelock-Belmont-Methuen Time: 9:30 a.m. Call to Order Mayor Martin will call the meeting to order. Cell Phones Everyone involved with the Council Meeting is asked to turn off your cell phone or place it on vibrate mode. Moment of Silent Reflection Mayor Martin will ask everyone to observe a moment of silent reflection. Declaration of Pecuniary Interest and General Nature Thereof No written Declarations of Pecuniary Interest were received prior to publication of the agenda. Minutes of Council Meetings 1. Regular Council Meeting – April 6, 2020 Delegations and Presentations (It is at this time anyone wishing to make a presentation to Council may do so. If you have requested to be on the agenda, you have 10 minutes to speak, if you are not on the agenda you have 5 minutes). Regular Council Meeting - April 20, 2020 Page 1 of 45 Agenda – Regular Council Meeting April 20, 2020 Page 2 of 4 1. Gary Greenhalgh Re: Classic Car Cruise 2. Darlene Cook, General Manager & CEO Bonnie Clark, Board Chair Peterborough Housing Corporation Re: Peterborough Housing Corporation Havelock Development Update Staff Reports for Information 1. Bob Angione, Clerk and Acting Chief Administrative Officer Re: By-law Enforcement Summary – February 2020 2. Emma Drake and Darryl Tighe, Planning Consultants To Be Presented by John Smallwood, Chief Building Official Re: Regulation of On-land Boathouses 3. Emma Drake and Darryl Tighe, Planning Consultants To Be Presented by John Smallwood, Chief Building Official Re: At-Capacity Designation of Sharpe’s Bay Staff Reports for Follow-up Action 1. Ryan Andrew, Supervisor of Infrastructure Re: Water Well 1 & 4 Equipment Failure Repaired 2. Ryan Andrew, Supervisor of Infrastructure Re: Seasonal Operator 3. Ryan Andrew, Supervisor of Infrastructure Re: Truck Tender Correspondence Action Items None. Regular Council Meeting - April 20, 2020 Page 2 of 45 Agenda – Regular Council Meeting April 20, 2020 Page 3 of 4 Information Items 1. Ministry of Municipal Housing Affairs Re: Land Use Planning Matters 2. Peterborough Examiner Article Re: Kawartha Ethanol Approved to Produce Hand Sanitizer Council Activity Reports 1. Bob Angione, Clerk Re: Summary of Council Activities Submitted for this Council Meeting Written or Oral Notice of Motion or Discussion No written Notices of Motion were received prior to publication of the agenda. Other Business 1. Bob Angione, Clerk Re: Summary of Other Business Items Submitted for this Council Meeting By-Laws None. Closed Session None. Confirming By-law A by-law to confirm the proceedings of the Regular Meeting of the Council of the Township of Havelock-Belmont-Methuen held on April 20, 2020. Adjournment Next Meeting Monday, May 4, 2020 at 9:30 a.m. Regular Council Meeting - April 20, 2020 Page 3 of 45 Township of Havelock-Belmont-Methuen Regular Council Meeting Council Chamber April 6, 2020 Minutes A Regular Meeting of the Council of the Corporation of the Township of Havelock- Belmont-Methuen was held on April 6, 2020 at 9:30 a.m. with Mayor Martin presiding. This meeting was held via video conference in order to observe physical distancing measures and prevent the spread of COVID-19. Members in Attendance Council: Jim Martin, Mayor David Gerow, Deputy Mayor Larry Ellis, Councillor Barry Pomeroy, Councillor Hart Webb, Councillor Staff: Bob Angione, Clerk and Acting Chief Administrative Officer Bianca Boyington, Deputy Clerk Ray Haines, Fire Chief Wendelin Lonergan, Treasurer Ryan Andrew, Supervisor of Infrastructure John Smallwood, Chief Building Official (CBO) Sonia Aaltonen, Planning Assistant Regrets: Pat Kemp, Chief Administrative Officer (CAO) Call to Order Mayor Martin called the Regular meeting to order. Cell Phones Mayor Martin asked everyone to turn off their cell phone or place it on vibrate mode. Moment of Silent Reflection Mayor Martin noted that many people are observing silence during this period of physical distancing. Regular Council Meeting - April 20, 2020 Page 4 of 45 Minutes – April 6, 2020 Regular Council Meeting Page 2 of 6 Disclosure of Pecuniary Interest Mayor Martin reminded Council of the requirement to disclose any pecuniary interest and the general nature thereof if the occasion arises. Minutes R-152-20 Moved by Councillor Webb Seconded by Councillor Pomeroy That the minutes of the Regular Council Meeting held on March 16, 2020 and the Special Council Meeting (COVID-19) held on March 24, 2020 be approved and adopted as presented. Carried Delegations and Presentations There are no delegations scheduled for this Council Meeting as a result of the social distancing protocols being recommended by Public Health Officials in an effort to stop the spread of COVID-19. Staff Reports for Information 1. Ryan Andrew, Supervisor of Infrastructure Re: Public Works 2020 Capital Projects Report and Plan 2. Ryan Andrew Re: Public Works Department Update R-153-20 Moved by Councillor Webb Seconded by Councillor Pomeroy That the Staff Reports for Information as listed on the agenda be received. Carried Staff Reports for Follow-up Action 1. Sonia Aaltonen, Planning Assistant Re: By-Law to Stop Up, Close and Convey – Lautenschlager R-154-20 Moved by Councillor Pomeroy Seconded by Deputy Mayor Gerow Regular Council Meeting - April 20, 2020 Page 5 of 45 Minutes – April 6, 2020 Regular Council Meeting Page 3 of 6 That the requisite by-law to stop up, close and convey that part of the road allowance between lots 15 and 16, Concession 6 to Fred and Linda Lautenschlager be adopted during the by-law section of this meeting. Carried Council agreed to consider this by-law during this portion of the meeting. By-Laws: 1. A by-law to stop up, close and convey R-155-20 Moved by Councillor Pomeroy Seconded by Deputy Mayor Gerow That By-law 2020-021, being a By-law to to stop up, close and convey those lands and premises described as Part of Road Allowance between Lots 15 and 16, Concession 6, geographic Township of Methuen, in the Township of Havelock-Belmont-Methuen to Fred and Linda Lautenschlager; be read a first, second, and third time and finally passed this 6th day of April 2020. Carried Staff Reports for Follow-up Action 2. Wendelin Lonergan Re: Waiving of Tax Penalty for May and June 2020 R-156-20 Moved by Councillor Webb Seconded by Deputy Mayor Gerow That staff is hereby authorized to waive penalty charges pertaining to May and June instalments for property taxes, utility bills, and general receivables. Carried Correspondence Action Items None. Information Items 1. Province of Ontario Re: Order – Emergency Management and Civil Protection Act Regular Council Meeting - April 20, 2020 Page 6 of 45 Minutes – April 6, 2020 Regular Council Meeting Page 4 of 6 R-157-20 Moved by Councillor Webb Seconded by Deputy Mayor Gerow That the balance of the correspondence items be received for information. Carried Committee Liaison Reports: 1. Bob Angione, Clerk Re: Summary of Council Activities Submitted for this Council Meeting R-158-20 Moved by Councillor Webb Seconded by Councillor Ellis That the report of the Clerk providing a summary of Council activities, including Committee Liaison meetings, as submitted by Members of Council be received for information; and further That the verbal Committee Reports as presented by Members of Council be received for information. Carried Written or Oral Notice of Motion or Discussion: None. New Business: 1. Jim Martin, Mayor Re: Introduction of Clear Garbage Bag Policy R-159-20 Moved by Councillor Ellis Seconded by Deputy Mayor Gerow That a Clear Garbage Bag Policy is hereby approved in principle with details of the policy to follow; and further That the soft launch for the Clear Garbage Bag Policy originally scheduled for Earth Day (April 22) be delayed until the social distancing measures are relaxed; and further That staff is hereby authorized to commence a Clear Garbage Bag Policy information campaign to notify the public of the upcoming implementation of this new policy. Carried Regular Council Meeting - April 20, 2020 Page 7 of 45 Minutes – April 6, 2020 Regular Council Meeting Page 5 of 6 2. Bob Angione, Clerk Re: Summary of New Business Items Submitted for this Council Meeting The following items were discussed under New/Other Business: 1. By-law officer enforcement. 2. Peterborough Housing update. 3. Boat house and Jack Lake reports. 4. 6th Line transfer station issue. 5. Fire truck colour. 6. Next meeting time. R-160-20 Moved by Councillor Webb Seconded by Councillor Pomeroy That the report of the Clerk providing a summary of New Business and Other Business Items as submitted by Members of Council be received; and further That follow-up action items be addressed by staff as directed by Council. Carried R-161-20 Moved by Councillor Webb Seconded by Deputy Mayor Gerow That staff is hereby authorized to invite the General Manager of the Peterborough Housing Corporation to attend the next Regular Council Meeting to be held on April 20, 2020 in order to provide a delegation via video link and provide an update of the Peterborough Housing project in Havelock. Carried R-162-20 Moved by Councillor Ellis Seconded by Councillor Webb That staff is hereby authorized to provide the reports of the planning consultant regarding boat houses and Jack Lake at the next Regular Council Meeting. Carried R-163-20 Moved by Councillor Ellis Seconded by Councillor Pomeroy That the time of the next Regular Council Meeting to be held on May 20, 2020 be changed from 5:00 p.m. to 9:30 a.m. and that this meeting be held via video conference.
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