Governance and Priorities Committee Meeting Agenda Council Chambers Yellowhead County Administration Building, Edson, Alberta February 18, 2020

YELLOWHEAD COUNTY GOVERNANCE AND PRIORITIES COMMITTEE AGENDA Tuesday, February 18, 2020 9:30 AM

Our Mission Statement Building a better community for present and future generations.

Vision Statement Recognized as a place of choice for those who want to be where great things happen.

Page 1 of 41

GOVERNANCE AND PRIORITIES COMMITTEE MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA FEBRUARY 18, 2020

Page

1.0 AGENDA

1.01 Adoption of the Governance and Priorities Committee Agenda -added to agenda at meeting 3.3 Fire Service Incident Maps and 5.9 Meeting with MLA Tanya Fir, Minister of Economic Development, Trade and Tourism

That Council for Yellowhead County adopts the agenda for February 18, 2020 Governance and Priorities Committee Meeting as presented.

2.0 SCHEDULED PUBLIC PRESENTATIONS

2.01 Edson Golf Club 4 - 13 Presented by Jacob Banack, President, Keith Linford, Treasurer, and Kendall Lennox, Board Member

2.02 Royal Canadian Legion Branch 196 Evansburg Alberta 14 - 21 Presented by Mich Stevenson, President and Floyd Fausak, Past President

3.0 GOVERNANCE AND PRIORITIES ITEMS

3.01 Evansburg and Wildwood Residential Waste Collection 22 - 23

3.02 Grader Beats

3.03 Fire Service Incident Maps (added during addoption of agenda)

4.0 STRATEGIC PRIORITIES REVIEW

5.0 MAYOR AND COUNCILLOR REPORTS

5.01 Division 1 - Councillor Cherniawsky

Yellowhead County Governance and Priorities Committee Meeting Agenda February 18, 2020 Page 2 of 41 5.02 Division 2 - Councillor Giezen 24 - 27

5.03 Division 3 - Councillor Lowe 28 - 29

5.04 Division 4 - Councillor Russell 30 - 32

5.05 Division 5 - Councillor Berry 33

5.06 Division 6 - Councillor Williams 34 - 36

5.07 Division 7 - Councillor Mitchell 37 - 39

5.08 Division 8 - Councillor Olson 40 - 41

5.09 Mayor Eglinski • Meeting with MLA Tanya Fir, Minister of Economic Development, Trade and Tourism (added during adoption of agenda)

6.0 CLOSED SESSION

7.0 ADJOURNMENT

7.01 Adjournment of the Governance and Priorities Committee Meeting

That Council for Yellowhead County adjourns the February 18, 2020 Governance and Priorities Committee meeting.

LAUNDRY ITEMS

Yellowhead County Governance and Priorities Committee Meeting Agenda February 18, 2020 Page 3 of 41 Clubhouse Presentation

Page 4 of 41 AGENDA

1. Basic Information Vision / Mission Statement / Objectives 3. Club History 4. Grant/ Donation Information

Basic Information

Legal Name Edson Golf Club 3905B Golf Course Road MailingAddress Yellowhead County, AB T7E SE2 #1 Golf Couse Road, Location Edson Telephone (780) 723-7191 Website www.edsongo|fc|ub.com Email edsongolf@te|us,net Society Registration Date 15-Aug-58

Society # 500029764 10 member Board The Board of Directors elected by Membership

Page 5 of 41 VisionlMission StatementlObjectives

g Eda.» V/. GOLFCLU?

Our Vision To provide a memorable golfing experience for players of all abilities both now and in the future while trying to achieve the highest standard of quality and customer service in the golfing industry.

Our Mission To provide our members and guests the best golfexperience possible. in doing, we willbenefit the community by: - Providing affordable aces to all players. - Providing a memorable recreational experience for the whole family. - Hosting charity and community fundraising events.

Our Ob'ectives v To provide for the game of golf for our members, guest and visitors. - To encourage and promote amateur golf. - To provide the necessary equipment for carrying out these objectives.

VisionlMission StatementlObjectives _

V‘ n

Key Values - To respect the game, the Course and all fellow golfers. - To provide quality customer service to all Members and guests - To provide positive, knowledgeable staff that are respectful, show commitment and work as a team. - To operate using sound business principles and responsible fiscal practices. - Respect the environment and its surroundings.

Operating Principles - To operate within the framework of The Edson Golfclub by-laws. The blub is operated by the Board Directors on behalf ofthe Membership. - The Edson Golf Club operates as a “debt-free” organization. We will strive to maintain an on-going “dept-free" status that does not put the Club at risk financially.

Page 6 of 41 Club History 6// 4

The Edson Golf Club was formed in 1955 a not for profit society. The Club organizers made an arrangement with a local land owner and rented land for $400 per year.

The 80 acres of land was later purchased for $10,000 and the Edson Golf Clube had its opening day on May 25, 1958. In the first year of operations, 48 individuals purchased their memberships for $25 each and Green Fees were $1 per round.

3, . ._,. W,

Club History VK_ _

The Club was able to purchase additional land from the Town of Edson (for the sum of $1) and the course was expanded to 18 holes in the mid 80s

Page 7 of 41 Club History V/ _

Today our club has approximately 200 members representing a wide range of demographics. We are a fullservice 18—holepublic golf course withthe following amenities:

- Practice facilities including driving range, putting green, chipping area and teaching area. - Fully stocked pro shop with lessons available from our 2 CPGA Golf Professionals. - Electric Power Cart fleet of 60 carts along with pull carts nd rental golf clubs.

Club History V/ b

The Edson & District Recreation Complex was the home and face ofthe Edson Golf Club pro shop from 1982 until 2019.

Page 8 of 41 Club History WI’ p

in March of 2019 the Edson & District Recreation Complex building was demolished

Club History %K _

Current Golf Club Operation Center Vacant site from Rec Complex building demolition

Page 9 of 41 Grantl Donation Information /o _

Edson Golf Club

Building SponsorshipPackage

Grant I Donation Information

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Page 10 of 41 Grantl Donation Information

C a S Birdie $500 - $3999

Eagle $4000 - $9999 Albatross$10,000 - $24,999 Hole in One $25,000 +

Individual ?gggsggghig

Par $300 - $499 Birdie$500 - $999 Eagle $1000 - $2499

Albatross $2500 - $4999 Hole in One $5000 +

In Memoriam ln-Kind

A sponsorship wallwillrecognize the above donations

Grantl Donation Information

How does the Edson Golf Club support Yellowhead County

- Average membership from county is between 6 to 10% - Support large surrounding area - Corporate golf events many of which are located in the County - Golf fundraising events for other non profit organizations

Page 11 of 41 Grant I Donation Information

What does a new building mean to the Edson Golf Club

New base of operations. Professionalism to the standard golf is know for. Hosting ability of larger events. Provide quality services to all members and green fee players. Attract people and events to use our facilities. Provide security for our equipment and better functionality for staff. Long term building to expand on and around.

Grant I Donation Information

Building Cost

' Budgetary cost of the building is $450,000

Donations

- The Edson Golf Club is requesting support from Yellowhead County of 20% of the cost of the new building or $90,000.

Page 12 of 41 Thank you

Page 13 of 41

Presentation to the Yellowhead County Council Evansburg Community/Legion Hall February 18, 2020

Good morning Mayor Eglinski, Council and Administration We are here today to ask for your assistance in the operation and control of our Evansburg Community Hall. The original community hall in Evansburg burnt down in around 1946. Then with the insurance money as start-up costs, the legion and community league built the beginnings of the hall as we know it today. An addition in 1976 and another in the mid 1980’s comprise what we now know as our Community/Legion Hall. The Legion has made a valiant effort over these last 71 years to operate, promote and maintain the building. For years our membership numbers ranged from 300-400 with probably 50 or more active volunteers. These days our membership is around 170 with maybe 10 active volunteers. You can understand this is a tremendous amount of work to keep this building up to modern and rentable status. The hall has been very well maintained. We have invested well over $400,000 in the last 10 years and we are often complemented on the attractiveness of our hall. We have replaced the lights for energy efficient lighting, refinished the hardwood floor, replace the carpet, upgraded/modernized the kitchen, repainted, replaced chairs and installed air conditioning. But the burden is getting too much for us with rising utilities, general costs and lack of help. We had originally thought of selling the hall to the county or others but we were told that would be a hard pill to swallow. So we are here asking for your assistance. Our understanding is that the county sees community halls as an important piece of each community’s basic services. With that in mind we would like to offer our building to the county. It has been a difficult decision for us. Our founders will be turning in their graves I’m sure but our survival as a legion has it’s roots in caring for our veterans and cadets. This, we believe, must be our main focus. We can still operate out of the lounge area and operate the hall for you. But we are unable to keep raising enough money to pay even our portion of the utilities and maintain the building to code. It is with heavy hearts that we have come to this conclusion. The realities of the day take precedence over the dreams of our forefathers of the past. All legions and organizations are suffering at this moment in history. We need to re-focus and prioritize so that the few remaining volunteers we have do not get burnt out, leaving the community without a hall. Our proposal would include that: The county would accept responsibility for the building and property including utilities, insurance, cleaning and maintenance. The Royal Canadian Legion Branch 196 would continue to occupy the lower level of the hall. We would possibly take a 5 year lease with an option to renew. The branch would maintain this area. We realize allot more discussion would need to take place but are asking for approval in concept. Thank you for your time and consideration.

Page 14 of 41 Page 1

Royal Canadian Legion Branch 196 lncome Statement Jan 01, 2019 to Dec 31' 2019

REVENUE

Sales Revenue Daily Sales Bar 92,255.21 4.327.40 Steak SuPPer 96,582.61 Total Daily Sales Wreaths 4,280.00 Remembrance DaY Donations 714.00 2,411.15 PoPPY Fund 324.00 NoveltY ltems 7,729.15 Total Sales -5.00 Cash Over/ Short 519.00 Fundraising - Raffles Fundraising - Chocolates 688.75 925.50 Fundraising - Sports 2,133.25 Total Fundraising 7,319.17 Local Memberships/Dues Collect"' Total Operating Revenue -ii3750lE Gaming Revenue 34,741 .30 Meat Draws 190.00 Crib Night 8,363.30 50/50 775.00 Pot of Gold 781.50 Toonie Pot Pull Tickets 5,255.00 29.00 Other Gaming Revenue ----E0l35ro- Total Gaming Revenue

Other Revenue Common Share Dividends Earned -1,059.85 Patronage Rewards Eamed 63.17 Total Common Shares & Patrona... -990.68 Grants 33,095.40 GIC - lnterest 174.70 Raise the Roof 2,271.00 Silent Auction 1,695.45 Scholarships 1,000.00 lnsurance Claim 20,260.54 Bottle Returns 214.15 Ladies Auxillary Promos 915.12 lnterest lncome - Bank Acct's 24.57 ATM Fees Earned 1 ,135.00 Total Other Revenue -*----sp^7d5.25

Revenue - Rentals Rental - Community Hall 2,895.00 Rental - Kitchen 500.00 Rental- Lounge 80.00 Rental - Lodge 8,250.00 Rental - Other 700.00 Damage Deposits 1,100.00 Total Rentals Revenue - 13525n0

TOTAL REVENUE 237.214.53

EXPENSE

Cost of Goods Sold Misc Groceries - Lounge 3,199.80 Alcohol Purchases - Lounge 30,618.51 Alcohol Boftle Deposn - Lounge 2,299.86 Misc Groceries - Kitchen 653.07 Printed On: Feb 04,2020

Page 15 of 41 ?age2

Royal Canadian Legion Branch 196 lncome Statement Jan 01, 20'19 to Dec 31' 2019

16,463.80 Meat Draw 1.00 Adjustment Write-off 187.78 Freight ExPense ----:[email protected] Total Cost of Goods Sold

Payroll Expenses 57,634.83 Wages & Salaries 1,291.76 El Expense 2.396.69 ExPense CPP 733.42 WCB ExPense Total PaYroll ExPense ---E2;656.?o

Legion Expense 10,621.43 MembershiP Dues - Command 270.95 Honours & Awards - Legion Mem"' 4,26A.49 Poppy CamPaign & SuPPlies 132.75 District SPorts Assessment 448.88 Legion SPorts 92.63 Raffle SuPPlies 100.00 Area Conference 229.70 Legion Lodge 1 36.37 Bar Promos ,1 2,393.00 Donations and SPonsorshiPs 762.12 Ladies Aux Promos 1,330.00 Catering 1,468.35 Supplies - Lounge 33.63 Supplies - Kitchen 1,800.00 Rentals - DD's returned - Realoc' Total Legion Expenses ----25p8O30

General & Administrative ExPe... Advertising & Promotions 1 ,817.86 Legion Promos 81.90 Admin/Office SuPPlies 1,177.41 Water Conditioner 567.00 General Fee, License & SubscriP..' 289.76 Gaming License & Tickets 415.97 Courier & Postage 122.72 Computer Software - SAGE 50 1 , 167.99 lnsurance 12,822.87 lnterest & BK Chrg - Community ... 10.00 lnterest & Bk Chrg - ATM 2,035.2s Interest & BK Chrg - General 373.01 lnterest & Bk Chrg - WaYs & Mea.. 10.94 Srvc Charges/Late Fees (Non Ba... 5.85 CRA lnt. & Penalties 6,877.63 Property Taxes 950.23 Rent 700.00 Equipment Repairs & Maintenence 877.28 Janitorial 3,220.38 General Bldg Repairs & Maint 2,379.01 Parking Lot - Snow Removal 1,753.90 Security 540.00 Bldg Repair & Maintenance 7,893.29 Utilities - WateriSewer 1,589.80 Utilities - Telephone 3,231 . 'r 9 Utilities - Garbage 2,036.10 Utilities - Gas 3,558.68 Utilities - Power 9,168.49 Utilities - lnterneVcable 4,592.49 Total Utilities 24,176.75 Total General & Admin. ErPen... ----afri1T

TOTAL EXPENSE 202,934.53 Printed On: Feb 04,2020

Page 16 of 41 Page 5

Branch 196 Royal Ganadian Legion 2019 to Dec 31' 2019 lncome statemeiii"" Ol'

34,280-00 NET INCOME

Prinbd On: Feb 04t2428

Page 17 of 41 Page 1

Royai Gdnadian Legion Branch 196 in.L*. Statement Jan 0{, 2018 to Dec 3{' 2018

REVENUE

Sales Revenue 98,959.20 Daily Sales Bar 1,272.42 Steak SuPPer 604.21 Revenue GIC lnterest 100,835.83 Total DailY Sales -50.25 Sales Promos 855,00 - Donations Wreaths 3,776.75 Fund Donations - PoPPY 1,975.00 - Charity Funds Donations 52.00 - General Funds Donations 6,658.75 Donations -9.15 Short Cash Over/ 7,814.00 Fundaising - Pull Tickets 8,095.15 Fundraisng - RCL Ladies 1,062.85 Fundraising - Chocolates 't ,179.00 Fundraising - SPorts 18,151.00 Total Fundraising 5,063.00 Local Memberships/Dues Collected - *-l3of4elg Total Operating Revenue

Gaming Revenue 27,508.45 Meat Draws 6,236.15 50150 2,306.00 Silent Auction 100.00 Other Gaming Revenue 20.620.78 Casino Revenue Total Gaming Revenue 56,771.38

Other Revenue Common Share Dividends Earned 2.736.01 Patronage Rewards Earned 89.69 Total Common Shares & Patronage 2,825.70 Grants 7,498.44 Miscellaneous Revanue 2,535.85 Bottle Returns -249.45 Suspense - Acct Review*"*"* 815.04 Ladies Auxillary Promos 584.63 lnterest lncome - Bank Acct's 60.01 ATM Fees Earned 447.50 Total Other Revenue

Revenue - Rentals -T4.5f,6-B Rental - Community Hall 9,640.07 Rental - Kitchen 404.77 Rental - Lodge 6,000.00 Rental - Other 207.50 Damage Deposits 400.00 Total Rentals Revenue iEs4r.eo

TOTAL REVENUE 217,781.O4

EXPENSE

Cost of Goods Sold Misc Groceries - Lounge 3,118.35 Alcohol Purchases - Lounge 40,42814 Alcohol Bottle Deposit - Lounge 511.15 Misc Groceries - Kitchen 38.99 Meat Draw 18,839.55 Freight Expense 42.01 ----62E7grs Total Cost of Goods Sold -- Printed On: May 3{, 2019

Page 18 of 41 Page 2

Royal Canadian Legion Branch 196 lncbme Statement Jan 0,I, 2018 to Dec 31,2018

Payroll Expenses 55,268.77 Wages & Salaries 1,268.78 El Expense 2,O76.33 CPP Expense 537.33 WCB ExPense 5s751-21 ExPense Total Payroll --

Legion ExPense 2,864.00 - Command MembershiP Dues 685.90 - Legion Members Honours & Awards 2,425.43 & Supplies Poppy CamPaign 152.25 District Sports Assessment 707.s0 Legion SPorts 30"00 Area Conference r3,000.00 Lodge Legion 815.S0 and SPonsorshiPs Donations 87.50 Ladies Aux Promos 530.00 Catering 329.93 - Hall Supplies 298.99 Supplies - Lounge 99.00 Supplies - Kitchen 2,903.35 Rentals - DD's retumed - Realoc. 24,929.75 Total Legion ExPenses

General & Administrative Expenses 2,526.50 Accounting & Legal Advertising & Promotions 3,618.84 780.87 Admin/Office Supplies 52.45 Water Conditioner General Fee, License & Subscription 395.30 Gaming License & llckets 790.61 Courier & Postage 13.80 lnsurance 15,715.00 lnterest & Bk Chrg - ATM 1 ,1 57.50 lnterest & BK Chrg - General 218.21 lnterset & Bk Chrg - Bldg 5.07 Srvc ChargeslLate Fees (Non Bank) 8.57 CRA lnt. & Penalties 996.91 Property Taxes 931.85 Equipment Repairs & Maintenence 2,725.94 Janitorial 4,119.72 General BIdg Repairs & Maint 3,644.51 Parking Lot - Snow Removal 1M,00 Security 1,398.94 Bldg Repair & Maintenance s,297.17 Meals & Entertainment 238.SS Travel Costs 238,99 Utilities - Water/Sewer 1,U7.04 Utilities - Telephone 3,915.30 Utilities - Garbage 2,213_OA Utilities - Gas 3,762.11 Utilities - Power 11,310.27 utilities - lnterneU0able 3.297.24 Total Utilities 26,344.96 Total General & Admin. Expenses 65,818.50

TOTAL EXPENSE 212,877.61

NET INCOME 4"903 43

Printed On: May 31,2O19

Page 19 of 41 fl oyrl Crnadlrn Leglon Euamburg lncomo Stetamant Decamher 31, l0l7

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liqour sales $ 93,785.85 Food/BeveraBe S 4,501,50 Rentals s 12,7L9.77 Bottle Refunds $ 835.Ss Membership s 6,472.70 Speclal Errents $ 1,454.00 PullTicket Sales s 10,545.50 Mcet Draw/ftafflr $ 38,522.50 Other Fundraissrs $ 18,925.78 Grants 5 Casino $ 17,310.99 ATM Fees Credlt lnterest 20.75 Totel fteslnua 205,106.24

Dlrect Costs Liqour/Food 5 49,906.88 Per.Capita 5 5,967.04 ./ Pull n*et Cost $ (-\v tvleat DradRaffie costs s h;rrr.gd Fundraier Costs s 1,208.90 TotalCosts ?2,806.?1

0rors Pmfl$ 132,299.52

General and Adminlctrailon Expeneor

{dvenising 5 1,736.53 Sanks Charyer/Clrequer $ ?24.42 :reight& Postage s 5S4.95 )ffice Erpenras s 2,965.99 , .egion Biulding tflsurafics s 8,622.00 -odge lnsurance 5 5,174"00 - )irectors ln$urance 5 tgd.oo ,' :nteftainmefit s 2,325,00 iar Supplies s 1,114.55 frotery Tar $ 9S?.92 lullrl ff&M s 40,801.72 ?hpftone $ 3,875.66 iarba3d Piclup $ 1,583.7r1 ias/Power s 15,994.21 Vater Serrer 5 r,391.71 vagss $ 43,057.75 lcence fees $ . 4{7.30 tnitorial Supplies $ ?42.92

Page 20 of 41 wcB s 358.s9 fuurce Deductions $ 8,809.?5 $rcurity $ 540.00 0onathnlGharity $ ?07.90 Rall#$ps6s s 2,190.10 Total0psntlng Elpotr*r s 1{t6,131.31

Nat lnsomattoul -s (u,su.:s) /

W*rA aritr' ,46 9#*uc'q s4 1,tt(.€. TPtS

Page 21 of 41 Yellowhead County Council Council Direction Request

Date Presented: February 18, 2020 Item Number: CDR - 213

SUBJECT Evansburg and Wildwood Residential Waste Collection

TOPIC Evansburg and Wildwood residential waste collection contract will expire on December 31, 2020

BACKGROUND Council requested that administration provide sufficient lead time, for their review, of contracts that are due to expire. The contract for Evansburg and Wildwood residential waste collection is the next Infrastructure contract due to expire on December 31, 2020. Currently this contract is held by GFL Environmental. The value of the contract is $112,670 per year.

REPORT/DOCUMENT No attachment required

ISSUES/CONCERNS To provide the Evansburg and Wildwood residential waste collection as a contracted service the County need to go to tender by October 1, 2020. With the limited availability of contractors that do this kind of work administration would expect 1 or 2 bidders. Due to enhancements to the OH&S Act and WCB concerns of back injuries the days of picking up waste by hand are quickly coming to an end. Administration is anticipating that the new contract bids will reflect additional cost for the conversion to an automated collection system. The actual value of the new contract will only be know when the County receives tenders. To provide this service in-house when the current contract expires, administration would need to begin the process of purchasing a waste collection truck, bins and hiring staff as soon as possible.

For the County to provide the same level of service in-house the following would be required: - purchase of a waste collection truck $275,000 - 2 additional staff $184,600/year - operation/maintenance cost $35,000/year - landfill tipping fees $28,600/year For the County to provide the service with automated pickup in-house the following would be required: - purchase of an automated waste collection truck $350,000 - purchase of new bins $55,000 - 1 additional staff $92,300 - operational/ maintenance cost $40,000 - landfill tipping fees $28,600

Pros/cons to consider: Contracted service: - availability of additional equipment should breakdowns occur. - availability of additional staff during periods of sickness or vacation.

Page 22 of 41 - fixed cost for the duration of the contract. - the County has no control over what the contractors bid. In-house: - initial capital cost - no additional equipment should breakdowns occur. - no additional staff during periods of sickness or vacations. - staff would only be required 1 or 2 days a week. - the County would have the ability to provide this service in other hamlets.

COUNCIL DIRECTION FOR WORK PLAN Council provide direction on the Evansburg and Wildwood residential waste collection service as a contracted service or provide the service in-house.

Submitted by Don O’Quinn, Director of Infrastructure Services

Page 23 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 29th, 2020

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: COMMUNITY FUTURES WEST YELLOWHEAD

We reviewed the draft operating budget. There is a lot of programing going on as a result we needed an increase in our operating budget, we are going to potentially offset that from a draft interest transfer request. The goal is to maintain our programing that we have available. We went over our draft operating plan which is supported in principal and is going to be contingent on getting our interest transfer. General Managers updates on possiblitiy of grant funding for “The economic densification and transition in coal effected communities”. The manager is investigating a proposal for “cares grant building tourism entrepreneurship in West Yellowhead”. We had in closed session where we went over our delinquency reports.

This facsimile transmission is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of this facsimile transmission is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by telephone and return the original message to us at the above address at our cost.

Page 24 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 21st, 2020

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: PEMBINA AGRICULTURE AND RECREATION SOCIETY

Financial reports presented. PARS is working a casino in St. Albert on January 29th and January 30th 2020, we have all our volunteer positions filled for the casino event. Went over our arena reports. Novice Mini Hockey Tournament was a success, it was well attended. PARS is having troubles with our compressors they went down on November 29th and again on January 9t.h The gym is having good success, our gym memberships have doubled now from last year. We had an interesting presentation request from Pembina Minor Hockey, requesting additional two changing rooms to the facility. The reasoning behind this request is that the minors only play on half ice, four teams would play on ice at a time so there is a desire to have four changing rooms in the facility.

Page 25 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 15th, 2020

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: MULTIPLEX STEERING COMMITTEE

The meeting was held with Edson and Yellowhead County in attendance, Edson has two new board members Jacqui Currie and Troy Sorensen. We had a general discussion regarding the suitability of the Griffiths Park site, this site will not work within the current mandate of this steering committee. We directed Stantec will look at some alternate sites. Next scheduled meeting is for February 20th, 2020. Stantec will have a more information for us with this alternate site possibilities.

Page 26 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 9th, 2020

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: AGRICULTURAL SERVICE BOARD

- Dirt to Dinner: A book written by former AG fieldsman, Yellowhead County AG service board is interested in purchase some books to provide it to schools for agricultural resources, to get agriculture back into classrooms. The board asked administration to look into the book to see if it is accurate and what we want to represent. Administrations task is to look into the book then get back to the board. - Pilot Program- Youth ASB member: This is a program to get youth interested in the agriculture industry. We decided to work with a local school for this pilot program. We will reach out to Grand Trunk School first to see if we can get some interest from students. It would be a 1 year term with a small numeration for their time and effort spent on the board. - 2020 ASB Provincial Conference: We went through our resolution package and reviewed and assigned voting privileges to Shelly Hay who will be in attendance at the Provincial Conference. - Mountain Pine Beetle Grant Funding: We have been denied any funding at this point, so Yellowhead County will not have any funding allocated for any pine beetle program. - Agricultural Services Supervisor Report: Went through AG service reports. Our next meeting will be in March.

Page 27 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: February 3 2020

MAYOR/COUNCILLOR NAME: Penny Lowe COMMITTEE: Yellowhead County Library Board

Although the weather was extremely cold the Peers Library Days were well attended showing the appreciation and worthiness of this service. The Niton Library had its new lights in stalled. The Evansburg Library Manager is enrolled in the first level of Teaching Yoga to Kids. Once all the training is complete she will be a registered Children Yoga Instructor. This include special needs children.

Page 28 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 30 2020

MAYOR/COUNCILLOR NAME: Penny Lowe COMMITTEE: Edson and District Historical Society

The Board had the pleasure of previewing the new website. It’s very well done, so you must check it out at Galloway Station museum and Travel Centre. It’s very easy to navigate and it showcases all that the Museum has to offer. Well done. A few of the upcoming temporary displays are Homesteading(February-April), The Royal Flush(May –August), In The Footsteps of Our Fathers(November), and a Hot Wheels Christmas Display(December). There are also plenty of events planned for the year including the ever popular Cemetery Tour of Coal Branch. If you haven’t been you really should.

Page 29 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 29, 2020

MAYOR/COUNCILOR NAME: DAVID RUSSELL COMMITTEE: WEST YELLOWHEAD REGIONAL WASTE MANAGEMENT AUTHORITY

Dawn Mitchell was elected Chairperson for a one year term. The Interim Capital and Operating budget were reviewed and approved. The Auditors have requested a conference call to review the annual audit and the Board approved with a date to be chosen. Approval was given for the purchase and set up of Bellamy Software in order for the Waste Authority to manage its own finances rather than being a subset of the Town of Hinton.

A Closed Session meeting was held regarding staffing and deciding the future directions of the Authority.

Emdad Hague, Director of Infrastructure for the Town of Hinton will be the sole administration representative attending future meetings unless input is required from other administration staff as determined by himself and/or the Board.

An Ad Hoc committee was created to develop a job description and hiring criteria to fill the position of sole employee/contractor reporting to the Authority. This position will assist the Authority with administration and operation of the Waste Authority. Committee members are Troy Sorenson Town of Edson, David Russell Yellowhead County, Richard Ireland Town of Jasper, Marcel Michaels Town of Hinton.

West Yellowhead Recycle Society remains in maintenance mode only. An invoice to pay for the web site was reviewed and approved by the Board.

Page 30 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 23, 2020

MAYOR/COUNCILLOR NAME: DAVID RUSSELL COMMITTEE: EDSON SNO-SEEKERS AND GOLDEN TRIANGLE CONSORTIA

I travelled with Councilor Williams to Whitecourt to attend a regular meeting between the Edson Sno-Seekers Group and the Golden Triangle Consortia which is a conglomerate group of snowmobile user groups in the Whitecourt, Fox Creek, Swan Hills and Barrhead region.

The Golden Triangle group have built on the Whitecourt regions claim to be the Snowmobile Capital of Canada and have a very solid volunteer base that provides excellent snowmobile infrastructure, sound management, and innovative partnerships with other groups to provide superior snowmobiling experiences. This group also participates in fund raising to support charities across the province and this year will be the second year supporting Teen Challenge Alberta. Teen Challenge Alberta is a non-profit group that supports teens suffering from addictions by providing a 12 month residential program. The Golden Triangle group is financially sound with a year end balance of $107,000.

The Edson Sno-Seekers and the Golden Triangle group are in the beginning stage of including the Edson Sno- Seekers in the Golden Triangle group and expanding both clubs trail systems. As the Golden Triangle group currently receives some small funding from a number of municipal districts encompassed by the groups trail systems, and includes local snowmobile clubs that function under the umbrella of the Golden Triangle group, they invited Yellowhead County and the Town of Edson to the meeting in order to provide information and assess willingness to participate in funding.

Currently the following municipal districts provide funding to the Golden Triangle group. Town of Whitecourt, District of Greenview, Town of Swan Hills, Town of Fox Creek, Big Lakes County.

The Group has a number of fixed structures, many miles of developed trails as well as mobile equipment. They provided very interesting information about numbers of participants, financial impacts on their local communities, and their cooperation and involvement with local Emergency Services. If the Edson Sno-Seekers club is included with the Golden Triangle consortia they would have developed trails from south of Robb to the Athabasca area and west to Fox Creek. This would be a premier destination for snowmobile users across This facsimile transmission is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of this facsimile transmission is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by telephone and return the original message to us at the above address at our cost.

Page 31 of 41 Canada.

Due to the large amount of information provided it was suggested by Councilor Williams and myself that the two groups arrange to present before Yellowhead County Council later in the year. I will have the meeting Agenda package available for anyone that wishes to read it.

Page 32 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: Jan 22/20

MAYOR/COUNCILLOR NAME: Shawn Berry COMMITTEE: FCSS

-We elected a new chair (Jane) and vice chair (Breanna) to serve till Oct 2020. -We had a lengthy conversation about Council’s request to cut the budget to no increases and still try to provide as many services as possible. We sent the information on to Council for approval. -Grande Parent Program grant application was approved in the amount of $1185.00. -We received and accepted for information the reports from: Family Outreach, Early Childhood, Children’s Program, Youth Services, Community Outreach and the FCSS Director. -The Board roundtable was mainly about last Novembers Provincial FCSAA. -Next meeting will be April 15/20.

Page 33 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 29/2020

MAYOR/COUNCILLOR NAME: Wade Williams COMMITTEE: COMMUNITY FUTURES

Discussed the draft operating budget for 2020/2021 Discussed the draft operating plan for 2020/2021 Received a strategic process debrief Received October and November (2019) financial statements, Cheque logs for the same time period and a budget update (as of November 30, 2019), all for information.

Next meeting March 12,2020

Page 34 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 23/2020

MAYOR/COUNCILLOR NAME: Wade Williams COMMITTEE: Golden Triangle Consortia Meeting

Dave Russel and I attended the Golden Triangle information session in Whitecourt. This is a group of snowmobile enthusiasts that are promoting snowmobiling and tourism, this group consists of members from - Town of Whitecourt - Town of Swan Hills - Town of Fox Creek - Woodlands County - Big Lakes county - MD of Greenview

And 3 snowmobile clubs: - Whitecourt Trail Blazers - Fox Creek Northlands SnoGoers - Swan Hills Snow Goers

These Towns, Counties and Snowmobile clubs are extending an invitation to Yellowhead County, the Town of Edson, and the Edson Snow Seekers to gain information on the pro’s and con’s of the possibilities of joining to extend this initiative to the South. This group does a lot of advertising, signage and even sponsorship to promote the trails and tourism in the area. One of the things they sponsor ( that caught my attention ) is the Charity Ride with Teen Challenge Alberta. The money raised goes to an organization to support individuals in their fight against addiction.

In 2015 the clubs hosted an event in Whitecourt for the largest snowmobile ride (record), they had 1147 snowmobiles entered, this event also included a 2 day pokey rally, (this year they are trying to beat that record). They estimated the attendance at 10,000 and approx.. 5 million dollars was spent in the communities It was suggested to them that they make a presentation to Council prior to the 2021 budget process, ( Septemberish) if they are interested in Yellowhead County joining their initiative.

One other discussion we had was the emergency response scenarios that accure at some of these remote sites when an accident happens.

Meetings are held 4 times per year. This facsimile transmission is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of this facsimile transmission is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by telephone and return the original message to us at the above address at our cost.

Page 35 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: January 20/2020

MAYOR/COUNCILLOR NAME: Wade Williams COMMITTEE:YELLOWHEAD RECREATION BOARD

Approved Grants for the following : - Carrot Creek Community Association - Beaver Meadow & District Agriculture Society - Lobstick Literacy & Learning Society - Park Court Farmers Community Club

Next Meeting Scheduled for April 20/2020

Page 36 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: FEBRUARY 05, 2020

MAYOR/COUNCILLOR NAME: Dawn Mitchell COMMITTEE: Pembina Lobstick Historical Society AGM & Volunteer Appreciation

 Jenny Seibel and I attended the Pembina Lobstick Historical Society AGM and the Volunteer Appreciation celebration afterward.  3 Board Members were nominated for Directors positions on the Board and all 3 members accepted.  The current President and Treasurer were voted in by the Board and agreed to remain for one more year.  There were approximately two dozen people in attendance for the Volunteer Appreciation celebration. It was a really nice event!

Page 37 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: JANUARY 29, 2020

MAYOR/COUNCILLOR NAME: Dawn Mitchell COMMITTEE: West Yellowhead Regional Waste Management Society Mtg.

 Mayor Eglinski, Councillor Russell and I attended the WYRWMA Mtg. in Hinton.

 The Board as a whole expressed their agreed frustration with the Authority. (i.e.)  Motions and decisions are not made that support our Mission/Vision Statement.  The Boards focus is not on reduction of waste.  Action items are not being acted on.  There is no accountability.  The Board needs to review the MOA, Bylaws and Governance Model

 A few changes will be implemented. (i.e.)  Better meeting minutes reporting  Create a tracking system for action items - to be brought forward to every meeting  Other than Mona Hegion, Hinton’s Director of Infrastructure will be the only administration attending the meetings.

 The Board established an Ad Hoc Committee consisting of Councillors Sorensen, Russell, Mayor Michaels and Ireland to develop a job description and qualifications for a sole employee or contractor of the Authority and return with a report and recommendation to the Authority at the Authority’s next scheduled meeting.

Page 38 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: JANUARY 15, 2020

MAYOR/COUNCILLOR NAME: Dawn Mitchell COMMITTEE: YCE Steering Committee Mtg.

 Mayor Eglinski, Councillor Giezen and I met with the Town of Edson Steering Committee. Their Steering Committee members are now Mayor Zahara, and Councillor Currie and Sorenson.  YC asked that the naming rights agreement between Repsol and the Town of Edson be given to YC.  As per the geotechnical results received by both Councils showing soil contamination at the Griffiths Park site, we have agreed to re-visit building on the current Repsol site. Stantec will bring several possible plan ideas to the next meeting, which has been tentatively scheduled for last week in February.  The timeline for building the YCE Multiplex will remain the same as will the contribution amounts by both parties.

Page 39 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: FEBRUARY 10, 2020

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: MARY REIMER REGIONAL PARK SOCIETY

-They are working on the bylaws to reinstate the society -Post (Parks, Open Spaces and Trails master Plan – There will be no capital investments at Mary Reimer Park for three years. -2020 planning of regular season and events – River Valley Riding Association, rodeo and slow pitch have registered their events on the schedule, soccer needs to add their events. -Kinder Morgan pipeline goes through the north side of the park. There was discussion on contacting the owner -RVRA will be building a warm up pen this season -The town of Hinton will take care of the outhouses and provide some of the grass mowing and basic maintenance

Page 40 of 41 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: JANUARY 27 2020

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: FOREST RESOURCES ADVISORY GROUP

Hinton Business Update: -The situation in BC continues to be poor -Sustained weak pricing in global lumber markets and high log costs -2019 inability to log and haul due to wet weather led to shutdowns at many divisions and resulted in significant loss to the company

Progress on Foothills Steam Crossing Partnership -The goal is to improve watershed health -This is a partnership with energy and forestry companies, Foothills research Institute and AEP -The concerns are sedimentation, fish passage and connectivity -There are over 50,000 stream crossings in the Province -They are prioritizing which ones need improving on fish passage and fixing them one at a time

Recreation Program FRMA Foothills Recreation Management Association The propose it to provide affordable, safe, enjoyable recreation opportunities and aboriginal employment The constant partners in this are West Fraser, Tech Coal, Town of Hinton and Yellowhead County.

Page 41 of 41