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AGENDA Peace River Town Council Regular Meeting Monday, September 29, 2014 5:00 Pm

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AGENDA Peace River Town Council Regular Meeting Monday, September 29, 2014 5:00 Pm AGENDA Peace River Town Council Regular Meeting Monday, September 29, 2014 5:00 pm. I CALL TO ORDER II ADOPTION OF AGENDA 1. Additions: VIII NEW BUSINESS 8.19 Agriculture Financial Services Corporation (AFSC) Breakfast Invitation 8.20 Shell Rotary House - Save the Date XI INFORMATION 11.13 Municipal Planning Commission (MPC) Minutes XIII IN CAMERA 13.1 Personnel (2) 2. Deletions: III ADOPTION OF MINUTES 1. Minutes of the September 8, 2014 Regular Meeting of Council IV PUBLIC HEARINGS V PRESENTATIONS VI BYLAWS 1. Bylaw 1951 - Borrowing Bylaw for Relocation of the Water and Sewer Mains UNFINISHED BUSINESS VII Page 1 of 205 Peace River Town Regular Council Meeting Monday, September 29, 2014 1. Peace River Curling Club (carried from Regular Meeting of Council 07.07.14) 2. Sagitawa Lease 3. Arena - Preliminary Design Feedback VIII NEW BUSINESS 1. Proposed Subdivision - MD 135, MMSA File 14MK054 2. Proposed Subdivision - MD 135, MMSA File 14MK055 3. MMSA - Proposed Subdivision: Saddleback Ridge Development 4. ATCO Gas Franchise Agreement 5. ATCO Electric Franchise Agreement 6. Town of Peace River, Engineering & Infrastructure, Public Works - Installation of a Surveillance Camera 7. Airport Parking Lot Upgrade Tender Award 8. Request for Sponsorship 1. Peace River Sharks 2. Peace River Toy Library 9. Asset Disposal Request 10. NCDC - Transition to the Northwest Transportation Advisory Council 11. PRSD #10 - Community Consultation Meeting 12. Alberta Environment and Sustainable Resource Development - October 20, 2014 Meeting: Topics of Interest 1. Pat's Creek 13. Invitation to Canadian Property Rights Conference 14. APEGA - President's Visit Page 2 of 205 Peace River Town Regular Council Meeting Monday, September 29, 2014 15. Peace Oil Sands Supply Chain Workshop 16. NADC - Northern Water and Wastewater Stakeholders Meeting 17. Mackenzie Municipal Services Agency - Ron Rauckman is Retiring!!! 18. Canadian Breast Cancer Foundation - Breast Cancer Awareness Month 19. Agriculture Financial Services Corporation (AFSC) Breakfast Invitation (ADDITION) 20. Shell Rotary House - Save the Date (ADDITION) IX REPORTS X COUNCILLOR REPORTS XI INFORMATION 1. Cheque Register to: 1. September 16, 2014 2. September 24, 2014 2. Alberta Municipal Affairs - Gas Tax Fund (GTF) 3. Alberta Municipal Affairs, Office of the Minister - Response Letter to Reeve Kolebaba, NSC 4. Alberta Municipal Affairs, Office of the Minister - Operating Spending Plan 5. NAEL - Response Letter from Minister Weadick: Water and Wastewater 6. Mackenzie Municipal Services Agency - Strategic Plan 2015 - 2019 7. Western Innovation Initiative - Call for Proposals 8. ICCI Program Launch 2015 9. Rural Physician Action Plan 10. Village of Berwyn - Charitable Donations to Local Organizations Page 3 of 205 Peace River Town Regular Council Meeting Monday, September 29, 2014 11. Northern Lakes Cllege - 'Thank You' 12. 1st Annual World Religions Conference, Peace River - 'Thank You' 13. Municipal Planning Commission (MPC) Minutes (ADDITION) XII NOTICE OF MOTION XIII IN CAMERA 1. Personnel (2) (ADDITION) XIV KEY COMMUNICATION ITEMS XV ADJOURNMENT Page 4 of 205 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON SEPTEMBER 8, 2014 IN THE COUNCIL CHAMBERS PRESENT: Mayor Thomas Tarpey, Councillors Tanin Behnke, Terry Sawchuk, Orren Ford, Rod Burr REGRETS: Deputy Mayor Elaine Manzer, Councillor Colin Needham STAFF PRESENT: Kelly Bunn, CAO Anna Aleksov, Executive Assistant I CALL TO ORDER Mayor Tarpey called the meeting to order at 5:04 pm. II ADOPTION OF AGENDA 1. Additions: VIII NEW BUSINESS 8.9 Co-Operation Opportunity with Northern Sunrise County 2. Deletions: Councillor Sawchuk moved that the agenda of the September 8, 2014 Regular Meeting of Council be accepted as amended. MOTION 14-09-622 MOTION CARRIED III ADOPTION OF MINUTES 1. Minutes of the September 8, 2014 Regular Meeting of Council Councillor Ford moved that the Minutes of the September 2, 2014 Regular Meeting of Council be accepted with the amendment of MOTION 14-09- 617 whereas "status" be removed and be replaced by "current financial statements". MOTION 14-09-623 MOTION CARRIED IV PUBLIC HEARINGS V PRESENTATIONS Page 5 of 205 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON SEPTEMBER 8, 2014 IN THE COUNCIL CHAMBERS VI BYLAWS VII UNFINISHED BUSINESS VIII NEW BUSINESS 1. Pat's Creek Rehabilitation - Engineering The Town of Peace River has requested proposals for engineering construction of Pat's Creek. Councillor Sawchuk moved that Council accept Administration's recommendation and enter into agreement with MPA Engineering Ltd. at a price of $112,827.00 for engineering of Pat's Creek. MOTION 14-09-624 MOTION CARRIED Councillor Burr moved to direct Mayor to send a letter to the Minister of Alberta Environment and Sustainable Resource Department, the Honourable Robin Campbell, to ask for status report of the assessment of the 2014 Pat's Creek flood event. MOTION 14-09-625 MOTION CARRIED Councillor Burr moved to direct Administration to provide Council with whatever information that was gathered during the 2014 Pat's Creek flood event, including the report done by the MPA Engineering after Pat's Creek culvert was completed. MOTION 14-09-626 MOTION CARRIED 2. Bridgeview Industrial Park The Bridgeview Project went over budget due to the unknown severity of underground material that was not previously identified by the 15 previous test holes dug by Public Works. Councillor Sawchuk moved that Council accept Administration's recommendation and allocate additional $72,000.00 from the Transportation Reserve budget to cover costs overrun by Bridgeview Waterline Replacement project Page 6 of 205 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON SEPTEMBER 8, 2014 IN THE COUNCIL CHAMBERS MOTION 14-09-627 MOTION CARRIED 3. Downtown Tennis Court & Skate Park Concerns were brought forward by a Town of Peace River resident in regards to the Downtown tennis court and adjoining skateboard/BMX park. Councillor Behnke moved to accept the Downtown Tennis Court and Skateboard Part report for information. MOTION 14-09-628 MOTION CARRIED 4. Terry Fox Run - Request A waiver for the fees to the rental of Town equipment is being requested for the Terry Fox Event, being held on Sunday, September 14, 2014. Councillor Sawchuk moved that the waiver fee is not waived and that the Town of Peace River submit a cheque back in the amount requested for waiving out of Council Grant to Groups fund. MOTION 14-09-629 MOTION CARRIED 5. Santa Clause Parade - Request for Temporary Road Closure The Peace River & District Chamber of Commerce requests permission to temporarily close Main Street between 98th Avenue and 102nd Avenue, and portion off connecting streets for the annual Santa Claus Parade on November 28, 2014. Councillor Behnke moved to accept Administration's recommendation to approve the temporary road closure of maximum of 2 hours for Santa Claude Parade on November 28, 2014, as well as approve the use of Town material resources and employment of Town staff, with the condition notice of the closure be made to all emergency services. MOTION 14-09-630 MOTION CARRIED 6. Sisters in Spirit Walk - Road Closure Page 7 of 205 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON SEPTEMBER 8, 2014 IN THE COUNCIL CHAMBERS The Peace River and District Aboriginal Interagency Committee requests permission to temporarily close Main Street between 102 Avenue and 100 Avenue to Riverfront Park for the annual "Sisters in Spirit Walk" on October 4, 2014. Councillor Behnke moved to accept Administration's recommendation and approve a temporary road closure for a maximum of 2 hours, as well as the use of Town resources with the condition notice of the closure is made to all emergency services. MOTION 14-09-631 MOTION CARRIED 7. Peace River & District Chamber of Commerce - Small Business Week Donation Request The Peace River & District Chamber of Commerce is looking for sponsors for their annual Small Business Week Lunch and has requested $1,000.00 towards this event. Councillor Burr moved to support the Peace River & District Chamber of Commerce initiative and donate from Council Grants to Groups $1,000.00 towards the sponsorship of their Small Business Week Lunch, to be held October 20-24, 2014 in Peace River, Alberta. MOTION 14-09-632 MOTION CARRIED 8. Northern Alberta Mayors & Reeves Caucus - Invitation The Mayor of Town of Peace River is invited to the Northern Alberta Mayors & Reeves Caucus to be held on October 17, 2014. Councillor Burr moved to enable a designate for the Mayor of Town of Peace River to attend the Northern Alberta Mayors & Reeves Caucus, to be held on October 17, 2014 in Edmonton, Alberta. MOTION 14-09-633 MOTION CARRIED 9. Co-Operation Opportunity with Northern Sunrise County (ADDITION) The Mayor of Town of Peace River had a pleasure of taking a tour of the 3 Creeks Water Treatment Plant, operated by the Northern Sunrise County. Mayor is looking for a motion to approve signing of letter to NSC. Page 8 of 205 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON SEPTEMBER 8, 2014 IN THE COUNCIL CHAMBERS Councillor Burr moved to deffer the discussion regarding water treatment plant operators until the in camera portion of the meeting. MOTION 14-09-634 MOTION CARRIED IX REPORTS X COUNCILLOR REPORTS The following meetings will/have taken place: Councillor Ford attended the Canadian Association of Petroleum Producers meeting, and met with the Town of Peace River Bylaw Officer and will be attending the Town of Peace River Fire Department Strategic Plan meeting. Councillor Sawchuk will be attending the Floodway Development Regulations Symposium on September 12, 2014, and also met with the Town of Peace River Engineering & Infrastructure Department to discuss the Snow Removal and Management Policy, and attended a monthly Peace River & District Chamber of Commerce General Membership, the Canadian Association Petroleum Producers, and La Cardinal Economic Development meetings, and will be attending the 1st annual World Religions Conference to be held in Peace River on September 13, 2014.
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