Heal Th Care Services
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ALAMEDA COUNTY HEALTH CARE SERVICES AGENCY REBECCA GEBHART, Interim Director AGENDA ITEM NO March21, 2017 ADMINISTRATION & INDIGENT HEAL TH 1000 San Leandro Boulevard, Suite 300 San Leandro, CA 94577 TEL: (510) 618-3452 FAX: (510) 351-1367 February 14, 2017 The Honorable Board of Supervisors County of Alameda 1221 Oak Street Oakland, CA 94612 SUBJECT: APPROVE THE STANDARD SERVICES AGREEMENT WITH YELLOWFINBI NORTH AMERICA IN THE AMOUNT OF $234,416 TO PROVIDE DASHBOARD AND REPORT GENERATION WEB BASED SOFTWARE FOR THE PERIOD OF FEBRUARY 1, 2017 THROUGH JUNE 30, 2019 Dear Board Members, RECOMMENDATION: Approve and authorize the President of the Board of Supervisors to sign the standard services agreement with Yellowfinbi North America Inc. (Principal: Bryan Reece, Director; Location: Ketchum, ID; Procurement Contract: 14638) to provide web-based dashboard reporting system services in an amount not to exceed $234,416 for the term of 2/1117-6/30/19 (29 months). DISCUSSION/SUMMARY: Your approval of the Standard Services Agreement will allow Behavioral Health Care Services (BHCS) to continue to provide Yellowfins' licensed software and support to generate dashboard reports which provide program analysis of BHCS delivery system to our community. The dashboards will provide BHCS staff with real-time access to service utilization and performance metric data. This software will be deployed across all of Health Care Services Agency and will serve to reinforce and facilitate a culture of data-driven decision-making. On May 2, 2012, the Board of Supervisors approved a contract agreement (procurement contract 7601) with Emanio Inc. to develop and install a web-based dashboard and report generation system that was based on the software owned and developed by Y ellowfin International Pty. Inc. for BHCS. Emanio, Inc. stopped maintaining a California business license and closed the business on June 30, 2016 when the contract with BHCS expired. BHCS reached out to Yellowfin in order to continue the use of the dashboards that have been created over the last four years by Emanio and Honorable Board of Supervisors February 14, 2017 Page 2 of2 BHCS staff, and assure that the viable dashboards and reports were still available for BHCS management and Community Based Organizations. In July 2016, BHCS created purchase order .BHSVC-8417 for $20,200 with Yellowfinbi in order to keep in place the software license while working on a long-term solution. Under the agreement, there are provisions for which Y ellowfinbi shall have limited and no liability: Liability for any damages, if any, shall be limited to the actual amount paid by BHCS for any product, update and/or services. Yellowfinbi shall not be liable, if: a) BHCS fails to update software 30 days after Y ellowfinbi releases a new version; orb) BHCS uses a noncurrent release version of the software, a noncurrent release modified or replacement software. Finally, the software from Y ellowfinbi includes third party open sourced components, such as software drivers (mostly provided on an "AS IS" basis), therefore there may be related risks for using open source components. In terms of risk, the terms and condition are the same as the prior vendor. Further, BHCS has worked with this software for five years and has developed practices to mitigate these risks. SELECTION CRITERIA: In January 2012, Health Care Services Agency issued a request for proposal (RFP) for web-based dashboard reporting system services. A total of nine proposals were submitted including the proposal from Emanio, Inc. Proposals were scored using the evaluation criteria outlined in the RFP. The proposals from vendors receiving the top four scores were invited to provide a product demonstration-Emanio, Inc. was among these four vendors. Based on its final score and the product demonstration, Emanio, Inc. was selected as the vendor for this project. Emanio, Inc. closed its business on June 3 0, 2016. GSA issued a finding ofnon-competition sole source # 43 74 to Yellowfin which owned the web based software. The Office ofAcquisition issued SLEB waiver # 4547 on 21112017 FINANCING: Funding for this contract is through the Capital and Technology fund of the Mental Health Services Act. There will be no increase in net County cost as a result of your approval. Respectfully submitted, Rebecca Gebhart, Interim Director Alameda County Health Care Services Agency RG:jh:jj Procurement Contract No. 14638 COUNTY OF ALAMEDA STANDARD SERVICES AGREEMENT This Agreement, dated as of February 1, 2017, is by and between the County of Alameda, hereinafter referred to as the "County", and Yellowfin BI North America, Inc., hereinafter referred to as the "Contractor". WITNESSETH Whereas, County desires to obtain annual software-license subscription services which are more fully described in Exhibit A hereto; and Whereas, Contractor is professionally qualified to provide such subscription services and is willing to provide same to County; and Now, therefore it is agreed that County does hereby retain Contractor to provide annual software-license subscription services, and Contractor accepts such engagement, on the General Terms and Conditions hereinafter specified in this Agreement, the Additional Provisions attached hereto, and the following described exhibits, all of which are incorporated into this Agreement by this reference: Exhibit A Definition of Services Exhibit B Payment Terms Exhibit C Insurance Requirements Exhibit D Debarment and Suspension Certification Exhibit E Business Associate Agreement The term of this Agreement shall be from February 1, 2017 through June 30, 2019. The compensation payable to Contractor hereunder shall not exceed Two Hundred Thirty Four Thousand Four Hundred Sixteen dollars ($234,416) for the term of this Agreement. Page 1of51 Procurement Contract No. 14638 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. COUNTY OF ALAMEDA YELLOWFINBI N TH AMERICA, INC. By: ~~ /Z--- Signature Signature Name: Wilma Chan Name: Bryct.11 Ries I (Printed) (Printed) Title: President of the Board of Supervisors Title: Dr"ree-f-&r 4m e,rlettS Approved as to Form: Donna E. Zieglar, County Counsel By signing above, signatory warrants nd represents that he/she executed this Agreement in his/her authorized pacity and that by his/her signature on his Agreement, he/she or the entity upon behalf of which he/she acted, executed this A reement Page 2 of 65 Procurement Contract No. 14638 GENERAL TERMS AND CONDITIONS 1. INDEPENDENT CONTRACTOR: No relationship of employer and employee is created by this Agreement; it being understood and agreed that Contractor is an independent contractor. Contractor is not the agent or employee of the County in any capacity whatsoever, and County shall not be liable for any acts or omissions by Contractor nor for any obligations or liabilities incurred by Contractor. Contractor shall have no claim under this Agreement or otherwise, for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance medical care, hospital care, retirement benefits, social security, disability, Workers' Compensation, or unemployment insurance benefits, civil service protection, or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable payroll taxes (including federal and state income taxes) or contributions for unemployment insurance or old age pensions or annuities which are imposed by any governmental entity in connection with the labor used or which are measured by wages, salaries or other remuneration paid to its officers, agents or employees and agrees to indemnify and hold County harmless from any and all liability which County may incur because of Contractor's failure to pay such amounts. In carrying out the work contemplated herein, Contractor shall comply with all applicable federal and state workers' compensation and liability laws and regulations with respect to the officers, agents and/or employees conducting and participating in the work; and agrees that such officers, agents, and/or employees will be considered as independent contractors and shall not be treated or considered in any way as officers, agents and/or employees of County. Contractor does, by this Agreement, agree to perform his/her said work and functions at all times in strict accordance with currently approved methods and practices in his/her field and that the sole interest of County is to insure that said service shall be performed and rendered in a competent, efficient, timely and satisfactory manner and in accordance with the standards required by the County agency concerned. Notwithstanding the foregoing, ifthe County determines that pursuant to state and federal law Contractor is an employee for purposes of income tax withholding, County may upon two week's notice to Contractor, withhold from payments to Contractor hereunder federal and state income taxes and pay said sums to the federal and state governments. 2. INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify the County of Alameda, its Board of Page 3 of 51 Procurement Contract No. 14638 Supervisors, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys' fees, arising out of or resulting from the performance of services under this Agreement, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or to injury to or destruction of property, including the loss therefrom, or to any violation of federal, state or municipal law or regulation, which arises out of or is any way connected with the performance of this agreement (collectively "Liabilities") except where such Liabilities are caused solely by the negligence or willful misconduct of any indemnitee. The County · may participate in the defense of any such claim without relieving Contractor of any obligation hereunder. The obligations of this indemnity shall be for the full amount of all damage to County, including defense costs, and shall not be limited by any insurance limits.