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Request for Quotation No. 2931 Inspection and Cleaning of Water Reservoir (This Is Not an Order)

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Request for Quotation No. 2931 Inspection and Cleaning of Water Reservoir (This Is Not an Order) Request for Quotation No. 2931 Inspection and Cleaning of Water Reservoir (This is not an order) PLEASE FAX/EMAIL YOUR QUOTE TO: Please respond with current pricing. Be sure Send your quote to: Theresa Hernandez to supply part/catalog numbers. Follow the [email protected] form below. FAX Number: (805) 735-7628 Phone Number: (805) 875-8020 By: November 1, 2019 @ 2:00pm PDT Qty UOM Description Extended Price 1 JOB In-service cleaning and inspection of the City of Lompoc, Avalon Water Reservoir utilizing commercial divers trained in potable water operations TOTAL Delivery ARO: Days FOB: DESTINATION Payment Terms: Net 30 Discount for Payment in 20 Days: % Estimated Start Date: Estimated Completion Date: We hereby certify that: This bid was not made in the interest of or on behalf of any undisclosed person, partnership, association or corporation. This bid is genuine and not collusion or sham; and that we did not, directly or indirectly, induce or solicit anyone else to submit a false or sham bid. We have not, directly or indirectly, by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Lompoc, or any other bidder or anyone else interested in the proposed contract; and further, Did not, in any manner, directly or indirectly, seek by agreements, communications, or conference with anyone to raise or fix any overhead, profit, or cost element of this bid price, or that of anyone else. (Please type or print) Company Name Signature Of Authorized Representative Address Name And Title (Please Print) City, State And Zip Code Email Address Phone Number Fax Number Date Web Site Address Purchasing Division 1300 West Laurel Avenue Bldg. 4A, Lompoc CA 93436 • 100 Civic Center Plaza Lompoc, CA 93436 Phone: (805) 875-8020 • FAX: (805) 735-7628 www.cityoflompoc.com RFQ 2931 Page 2 of 12 “Registered Bidder Information Sheet” Request for Quotation No. 2931 Inspection and Cleaning of water Reservoir Bid Closing Date: November 1, 2019 at 2:00 pm To stay informed of any changes or modifications to this solicitation you must: 1. Complete this form (print or type your information). 2. Fax the completed sheet to (805) 735-7628 or email to [email protected] (Please type or print) Company Name Signature Of Authorized Representative Address Name And Title (Please Print) City, State And Zip Code Email Address Phone Number Fax Number Date Web Site Address RFQ 2931 Page 3 of 12 In-service cleaning and inspection of the City of Lompoc, Avalon Water Reservoir utilizing commercial divers trained in potable water operations. I. Small Project Public Works Exemption Contractors who work exclusively on small public works projects are not required to register as a public works contractor or file electronic certified payroll reports for those projects. However, Prevailing wages must still be paid on this project. Contractors are still required to maintain certified payroll records on a continuous basis, and provide them to the Labor Commissioner’s Office upon request. Additionally, awarding agencies are not required to submit the notice of contract award through DIR’s PWC-100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed: $25,000 for new construction, alteration, installation, demolition or repair $15,000 for Maintenance - maintenance is defined in the “California Public Contract Code” as normal reoccurring work (versus repair or improvement). Section 1 – Statement of Work I. Project The project includes the cleaning of accumulated bottom sediment, removal of any debris and the visual and video inspection of one (1) water storage reservoir utilizing certified commercial divers trained in potable water operations. It is the intent of the City of Lompoc to utilize the reported inspection findings for documentation of routine preventative maintenance on the reservoir. The city is requesting specific documentation as detailed below in the Scope of Work. The tank is described in Section 3 of these specifications. The contractor shall furnish all labor, materials, equipment, insurance, training and certifications to complete the proposed work. Specifically, the City of Lompoc will not have to make arrangements for: Additional utility personnel or equipment Special scheduling – no interruption means work can be completed as soon as confirmed and tasked. OSHA Confined Space compliance requirements for drained reservoirs. Additional disinfection procedures (See AWWA C652-02). Down time or bypassing the reservoir. RFQ 2931 Page 4 of 12 II. Scope of Work A. Cleaning The contractor shall provide the procedure, labor, equipment and supplies necessary to thoroughly remove all accumulated bottom sediment and debris from potable water storage reservoir. 1. Contractor will pour 12 gallons of chlorine into tank prior to commencing dive inspection. Chlorine will be provided by City to Contractor divided into 4 separate containers. 2. All accumulated bottom sediment and debris shall be removed in a manner that does not compromise the tank integrity and or coating system. The work shall not cause disruption to the use or quality of the water. 3. Removed water, debris (or other waste materials) and any necessary permitting will be the responsibility of the Owner. 4. Removed water must be dechlorinated. 5. The total price entered on the Bid Response Form shall be based on the removal of sediments up to one (1”) inch in depth, averaged over the entire floor area. Contractor’s bid shall provide a unit price, per cubic yard, for the removal of bottom sediments in excess of one (1”) inch in the reservoir. Should the bottom sediment exceed the one (1”) inch in the reservoir, the City will be notified and a signed authorization from the City, or the City’s Designated Representative, will be obtained prior to the City incurring any additional cost. 6. The total price entered on the Bid Response Form shall include up to one (1) hour of debris removal from the reservoir. 7. Hourly price for debris removal in excess of one (1) hour in the reservoir. Should required debris removal exceed one (1) hour, the City will be notified. B. Inspection The inspection and reporting shall be focused on documenting findings related to the following criteria: 1. Inspections shall document any OSHA, AWWA and NFPA-22 health or safety compliance discrepancies related to the reservoirs, (e.g. potential contamination sources, ladders, balconies and hatches, etc.). 2. Interior coatings are to be inspected for conditions including peeling, blistering or other indications of loss of coating integrity. Any areas of pitting or rust, as well as any associated undercutting or migration, should be documented in the final reporting. Findings are to be graded in accordance with the applicable standards from the following agencies: RFQ 2931 Page 5 of 12 • Coatings – Society for Protective Coatings – ANSI/SSPC-Vis 2-82/ASTM-D6 10-85 • Corrosion – National Association of Corrosion Engineers – ASM/NACE RPO 178- 91, A, B, C • Welds – American Welding Society – ANSI/AWS B1.11-88 • Concrete – American Concrete Institute – ACI 201.1R-92 3. Representative pit and blister survey. Interior pitting depth measurements, to 10 mils accuracy, shall be reported by location and character. 4. Non-destructive coating mil thickness test – DFT (dry film thickness) of installed coating system. DFT sampling shall be performed on various surfaces of the reservoirs listed. Representative readings (location and findings), from accessible areas of the interior and exterior coating are to be provided in the final reports. C. Reservoir Site Access (Landfill Access) Contractor is to access the site by first passing by the Landfill Scales and Scale House to sign in. Once signed in the Contractor can proceed to the Reservoir Site. The Landfill hours on weekdays are from 7:30 a.m. to 4:30 p.m. Access to the site before 7:30 will require Water Division Personnel to open the gate and escort contractor to the Reservoir. The same will be for departure from the site after 4:30. Water Division Staff will have someone remain with the contractor from 4:30 till departure. Any access before or after the normal Landfill operating hours must be arranged with the Water Division prior to scheduling the Dive Inspection work. III. Reporting Reporting for the facility shall include the following: A. Interior DVD video and Digital Image documentation of designated facility, both above and below the waterline. Narrated color videotape shall review at a minimum the conditions of internal walls, floors, roofs, hatches, welds, overflow structures, sediment and any identified discrepancies. B. Estimates of corrosion both above and below the waterline based on NACE and SSPC guidelines. C. Grading of the weld seams based on AWS criteria. D. A description of concrete condition denoting any problem areas such as cracking, spalling or deterioration. E. Description of hatch condition, vent and screen condition, ladder condition and overflow structure and flap condition. F. Recommendations and cost estimates for repairs shall be provided. Reporting for the reservoir shall include interior video inspection with real-time closed circuit RFQ 2931 Page 6 of 12 high-resolution color underwater video equipment. All pertinent findings shall be documented on DVD format videotape (including dive maintenance technician’s findings and narrative summary) and digital images, as well in a comprehensive listing of all discrepancies found (interior and exterior), with corresponding photos and recommendations. The report shall be bound and include an electronic PDF copy of report. The report shall be delivered to the City within 30 days. IV. Bid A. One (1) signed copy of the bid shall be submitted in the bid package along with the required documents and certifications listed on the Bid Response Form. B. The City of Lompoc retains the right to issue Addenda for items not covered in the original bid request.
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