Hertford College
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HERTFORD COLLEGE COLLEGE HANDBOOK 2020–21 1 1. OVERVIEW The College Handbook is published annually, and the most recent version is always available on the college website and intranet. It contains vital information, so you should keep it as a reference guide to your life at Hertford. This handbook should be read in the context of the most up-to-date public health advice issued in light of the ongoing global coronavirus (covid-19) pandemic. Any new measures to be applied on College sites and beyond which arise from University, College and general public health guidance will always supersede, as applicable, any relevant sections below. University information for students: https://www.ox.ac.uk/coronavirus. College information for students: https://www.hertford.ox.ac.uk/intranet. NHS advice on coronavirus: https://www.nhs.uk/conditions/coronavirus-covid-19/. If this guide does not answer your query, please contact one of the following by email: for academic matters, including tuition, the Senior Tutor; on matters of finance or domestic services, the Bursar; for welfare matters the Dean, Chaplain, Nurses, or Junior Deans; on matters relating to College regulations, the Dean or Student Conduct Officer. The Academic Office is a useful first point of contact, open Monday to Friday, 9am – 5pm. 2 CONTENTS 1. OVERVIEW ..................................................................................................................... 2 2. HISTORY OF THE COLLEGE .......................................................................................... 6 3. COLLEGE STRUCTURE .................................................................................................. 8 4. ACADEMIC SYSTEM ..................................................................................................... 9 Matriculation ............................................................................................................................................... 9 Tutorials and Lectures .............................................................................................................................. 9 Reports ........................................................................................................................................................... 9 College Collections ................................................................................................................................... 9 Principal’s Collections ............................................................................................................................ 10 First Public Examinations (FPE) ........................................................................................................... 10 University Examination Entries ........................................................................................................... 10 Illness during Examinations ................................................................................................................. 10 Non-attendance at University Examinations ................................................................................ 11 Plagiarism .................................................................................................................................................... 11 Communication with the Proctors .................................................................................................... 11 Awards and Prizes ................................................................................................................................... 11 Academic Standing and Accountability .......................................................................................... 12 University Card .......................................................................................................................................... 12 Vacation Work ........................................................................................................................................... 13 Paid Employment During Term .......................................................................................................... 13 College and University Residence Requirements ....................................................................... 13 Student Elections ..................................................................................................................................... 13 Graduate Students .................................................................................................................................. 14 Graduation Days ....................................................................................................................................... 15 Visiting Students ...................................................................................................................................... 15 Visas .............................................................................................................................................................. 15 5. LIBRARY ....................................................................................................................... 15 Access ........................................................................................................................................................... 15 Borrowing ................................................................................................................................................... 15 Etiquette ...................................................................................................................................................... 16 Contact ......................................................................................................................................................... 16 6. ACCOMMODATION AND RESIDENCE ARRANGEMENTS ...................................... 16 Licence to Occupy College Rooms ................................................................................................... 16 Allocation of College Rooms .............................................................................................................. 16 Residence in Term ................................................................................................................................... 19 Maintenance of Rooms and Fittings ................................................................................................ 19 Recycling ..................................................................................................................................................... 21 Parking ......................................................................................................................................................... 21 Keys ............................................................................................................................................................... 21 Meals ............................................................................................................................................................. 22 The College Bar and Café ..................................................................................................................... 23 3 Electoral Roll .............................................................................................................................................. 23 Universities UK Accommodation Code of Practice .................................................................... 23 7. PRECAUTIONS AND SAFETY ..................................................................................... 24 Property and Insurance ......................................................................................................................... 24 Crime Prevention ..................................................................................................................................... 25 Bicycle Registration ................................................................................................................................. 25 Fire ................................................................................................................................................................. 25 Smoking ....................................................................................................................................................... 26 Cooking in College Accommodation ............................................................................................... 26 Kitchens ....................................................................................................................................................... 26 Noise ............................................................................................................................................................. 27 Visitors and Room Sharing .................................................................................................................. 27 Television .................................................................................................................................................... 28 Litter .............................................................................................................................................................. 28 Ball Games .................................................................................................................................................