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Board of Directors' Meeting FLORIDA KEYS AQUEDUCT AUTHORITY BOARD OF DIRECTORS’ MEETING Open to the Public Key West Doubletree Resort 3990 South Roosevelt Blvd. Key West, Florida 33040 Thursday, September 26, 2019 EXECUTIVE SESSION-LABOR CONTRACT NEGOTIATIONS Closed to the Public 10:30 a.m. REGULAR MEETING AGENDA INVOCATION PLEDGE OF ALLEGIANCE EMPLOYEE AWARDS Shannon Velazquez 15 Years of Service Rosa Pujol 20 Years of Service EMPLOYEE OF THE QUARTER Ariel Sanchez APPROVAL OF MINUTES August 27, 2019 Labor Committee Meeting August 28, 2019 Regular Board Meeting ADDITIONS/DELETIONS TO AGENDA Proposed addition to the Consent Agenda: DUO – 07. Consideration to approve and annual agreement with CH2M Hill Engineers to provide general technical and programming support for Wonderware (not to Note: The Board of Directors does allow time for comments from the public, who have completed sign-in cards, on any Agenda Item or any specific areas of concern. Individuals will be allotted 3 minutes to make presentation. Representatives from established groups will be allotted 5 minutes to make presentation. FKAA Agenda – September 26, 2019 Page 2 exceed $115,000.00) ACCEPTANCE OF AGENDA CONSENT AGENDA ITEMS OFFICE OF COUNSEL 1. OOC – 01. Consideration to approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of August 2019 regarding defense of declaratory judgement, Maschal vs. FKAA and Monroe County ($570.00 Monroe County) 2. OOC – 02. Consideration to approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of August 2019 regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant ($450 Monroe County) 3. OOC – 03. Consideration to approve payment to Allen, Norton & Blue, P.A. for August 2019 ($240.00) DIVISION OF ADMINISTRATION 4. DOA – 01. Consideration to approve annual maintenance and support for Cogsdale business, financial and customer service software ($167,835.03) 5. DOA – 02. Consideration to declare surplus equipment with a total book value of $0.00 as surplus DIVISION OF UTILITY OPERATIONS 6. DOU – 01. Consideration to approve software and support agreement for Wonderware SCADA software ($87,258.96) 7. DOU – 02. Consideration to approve the purchase of an Automatic Vehicle Location (AVL) LiGo® GPS telematics system to be integrated with Cityworks from MarshallGIS ($78,800.00) 8. DOU – 03. Consideration to approve Change Order No. 1 for a credit amount of $13,456 and final payment of FKAA Project #4072-17, “Sigsbee Park Wastewater Collection System Assessment,” to B.R.I.A.N., Inc., ($15,557) 9. DOU – 04. Consideration to approve Award Bid # FKAA-IFB-0014-19, one-year contract for Hydrofluosilicic Acid Florida Chemical Supply Inc. The Hydrofluosilicic Acid will be used at the J. Robert Dean Water Treatment Plant. ($49,000.00) 10. DOU – 05. No Objection to the abandonment of a portion of Flagler Street right-of-way, Lots 16 and 17, Block 53, Crain’s Subdivision, according to the Plat thereof as recorded in Plat Book 1, Page 51 of the public records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment FKAA Agenda – September 26, 2019 Page 3 11. DOU – 06. No Objection to the abandonment of the existing 12 foot Easement located in Lot 22 and a portion of Lot 23, Block 12, Ocean Reef Plat No. 3, according to the Plat thereof recorded in Plat Book 4, page 91, of the public record of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment REGULAR AGENDA ITEMS EXECUTIVE DEPARTMENT EO – 01. Executive Director’s Report • David Browning Legislative Update • Hurricane Irma FEMA Reimbursement • Hurricane Dorian-Green Turtle Cay Water System Assessment DIVISION OF ADMINISTRATION DOA – 01. Summary of Financial Information for October 2018 through August 2019 DOA – 02. Consideration to approve the Collective Bargaining Agreement with Communication Workers of America, AFL-CIO effective October 1, 2019 through September 30, 2022 DOA – 03. Consideration to approve renewal of group life and accidental death and dismemberment (AD&D) insurance coverage with Sun Life Financial effective October 1, 2019 ($110,854.) DIVISION OF UTILITY OPERATIONS DUO – 01. Monthly status report on all current Capital Improvement Program (CIP) Projects DUO – 02. Consideration to approve award of contract for FKAA Project #4079-18 “KEY HAVEN WWTP DECOMMISSIONING AND DEMOLITION” to Charley Toppino & Sons Inc. for decommissioning and demolition of the Key Haven Wastewater Treatment Plant ($344,693.) DUO – 03. Consideration to award Veteran’s Park and Boca Chica Building A-1019 onsite Wastewater Nutrient Removal System to 3rd Generation Plumbing Company ($251,210.) DUO – 04. Consideration to approve Change Order No. 2 for a credit amount of $112,500 and final payment of FKAA Project #8034-17, “Trumbo Point Tank and Pump Station Replacement,” to Charley Toppino & Sons, Inc. ($168,985.92) DUO – 05. Consideration to approve the sole source purchases of assorted water meters, meter parts and meter antennas from Sun State Meter & Supply Inc. for the 2020 fiscal year (estimated amount of $1,286,000.) DUO – 06. Consideration to approve a one-year contract with an option to renew for one (1) additional year, with Envirowaste Services Group for post-storm sewer system inspection and cleaning services FKAA Agenda – September 26, 2019 Page 4 BOARD OF DIRECTORS BOD – 01. Florida Retirement System’s Designation of Senior Management Service Class (SMSC), recent employees selected for that designation, and action regarding that selection. BOD – 02. Discussion and action regarding the process and timing for the selection of the successor Executive Director for the period commencing November 22, 2019 (Sponsor: Mr. J. Robert Dean, Chairman of the Board of Directors) BOD – 03. Consideration to approve the amendment to the 2011 employment agreement for Kirk C. Zuelch, Executive Director (Sponsor: Mr. J. Robert Dean, Chairman of the Board of Directors) BOD – 04. Board of Directors Discussion MINUTES OF PUBLIC MEETING OF THE LABOR COMMITTEE FLORIDA KEYS AQUEDUCT AUTHORITY HELD ON AUGUST 27, 2019 FLORIDA KEYS AQUEDUCT AUTHORITY 1100 KENNEDY DRIVE KEY WEST, FL 33040 2:00 P.M. The following MEMBERS were present: Cara Higgins .................Labor Committee Chairman Richard J. Toppino ...........Labor Committee Member J. Robert Dean ........... .Chairman of the Board Kirk C. Zuelch............ Executive Director Kerry G. Shelby. .. Deputy Executive Director Kent Nelson .......... ..... Deputy Executive Director Robert T. Feldman.. .. General Counsel Timothy Esquinaldo. .. Internal Auditor A LIST OF ATTENDANCE IS RETAINED WITH THE PERMANENT RECORD OF THIS MEETING. FKAA Labor Committee Minutes August 27, 2019 Page 2 LABOR COMMITTEE MEETING Mr. Esquinaldo called the Labor Committee Meeting to order at 2:00 p.m. Mr. Toppino made a motion to elect Mrs. Higgins as Chairman of the Labor Committee. DOA-01. REVIEW, DISCUSSION AND RECOMMENDATION OF THE EVERGREEN SOLUTIONS LLC PAY AND CLASSIFICATION PLAN FOR THE FLORIDA KEYS AQUEDUCT AUTHORITY DATED FEBRUARY 5, 2019 Mr. Nelson presented a comparison of the Evergreen Solutions Pay and Classification Plan to the Key West Chamber of Commerce Wage and Benefit Survey. Mr. Nelson reported that there are a series of recommendations in the Evergreen Study that can be considered for adoption by the Board individually. These include: 1. Revise the existing classification titles as necessary to develop families of titles performing similar work and develop clear succession pathways within each classification family. 2. Update all job descriptions for all classification titles. 3. Develop a comprehensive and holistic pay schedule that becomes the basis of the FKAA' s compensation program. 4. Develop a strategy to map all classification titles to the new pay schedule and determine the budgetary impacts of doing so. Additional Comments: Mrs. Higgins inquired if the Evergreen Study takes into account the Authority's obligation to the union contract. Mr. Nelson explained it will once the classifications are adopted. Mr. Toppino suggested that incorporating the Evergreen Study and the local data found in the Chamber study to create a hybrid study would be of assistance to the Board. Mrs. Higgins emphasized that pay increases need to go to the positions that are at the low end of the pay scale and for which the Authority has a difficult time hiring. Mr. Nelson advised that staff will prepare a hybrid analysis using the information from the Chamber and Evergreen studies and bring back for the Board's review at the September Meeting. BOD-01. REVIEW, DISCUSSION AND RECOMMENDATION OF THE FLORIDA RETIREMENT SYSTEM'S DESIGNATION OF SENIOR MANAGEMENT SERVICE CLASS (SMSC) Mr. Esquinaldo detailed all findings regarding the SMSC policy. He explained that per policy all designations are to be approved by the Board. He added that the last three (3) FKAA Labor Committee Minutes August 27, 2019 Page 3 designations, the Public Information Manager, Manager of Wastewater Operations and Principal Engineer positions were not Board approved. Mr. Toppino advised that the three (3) positions that were not Board approved be brought back for Board consideration. Mr. Esquinaldo advised that the SMSC Designations for the three (3) mentioned positions would
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