KEYS AQUEDUCT AUTHORITY BOARD OF DIRECTORS’ MEETING Open to the Public

Key West Doubletree Resort 3990 South Roosevelt Blvd. , Florida 33040

Thursday, September 26, 2019

EXECUTIVE SESSION-LABOR CONTRACT NEGOTIATIONS

Closed to the Public

10:30 a.m. REGULAR MEETING AGENDA

INVOCATION

PLEDGE OF ALLEGIANCE

EMPLOYEE AWARDS

Shannon Velazquez 15 Years of Service Rosa Pujol 20 Years of Service

EMPLOYEE OF THE QUARTER

Ariel Sanchez

APPROVAL OF MINUTES August 27, 2019 Labor Committee Meeting August 28, 2019 Regular Board Meeting

ADDITIONS/DELETIONS TO AGENDA

Proposed addition to the Consent Agenda:

DUO – 07. Consideration to approve and annual agreement with CH2M Hill Engineers to provide general technical and programming support for Wonderware (not to

Note: The Board of Directors does allow time for comments from the public, who have completed sign-in cards, on any Agenda Item or any specific areas of concern. Individuals will be allotted 3 minutes to make presentation. Representatives from established groups will be allotted 5 minutes to make presentation. FKAA Agenda – September 26, 2019 Page 2

exceed $115,000.00)

ACCEPTANCE OF AGENDA

CONSENT AGENDA ITEMS

OFFICE OF COUNSEL

1. OOC – 01. Consideration to approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of August 2019 regarding defense of declaratory judgement, Maschal vs. FKAA and Monroe County ($570.00 Monroe County) 2. OOC – 02. Consideration to approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of August 2019 regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant ($450 Monroe County) 3. OOC – 03. Consideration to approve payment to Allen, Norton & Blue, P.A. for August 2019 ($240.00)

DIVISION OF ADMINISTRATION

4. DOA – 01. Consideration to approve annual maintenance and support for Cogsdale business, financial and customer service software ($167,835.03) 5. DOA – 02. Consideration to declare surplus equipment with a total book value of $0.00 as surplus

DIVISION OF UTILITY OPERATIONS

6. DOU – 01. Consideration to approve software and support agreement for Wonderware SCADA software ($87,258.96) 7. DOU – 02. Consideration to approve the purchase of an Automatic Vehicle Location (AVL) LiGo® GPS telematics system to be integrated with Cityworks from MarshallGIS ($78,800.00) 8. DOU – 03. Consideration to approve Change Order No. 1 for a credit amount of $13,456 and final payment of FKAA Project #4072-17, “Sigsbee Park Wastewater Collection System Assessment,” to B.R.I.A.N., Inc., ($15,557) 9. DOU – 04. Consideration to approve Award Bid # FKAA-IFB-0014-19, one-year contract for Hydrofluosilicic Acid Florida Chemical Supply Inc. The Hydrofluosilicic Acid will be used at the J. Robert Dean Water Treatment Plant. ($49,000.00) 10. DOU – 05. No Objection to the abandonment of a portion of Flagler Street right-of-way, Lots 16 and 17, Block 53, Crain’s Subdivision, according to the Plat thereof as recorded in Plat Book 1, Page 51 of the public records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment FKAA Agenda – September 26, 2019 Page 3

11. DOU – 06. No Objection to the abandonment of the existing 12 foot Easement located in Lot 22 and a portion of Lot 23, Block 12, Ocean Reef Plat No. 3, according to the Plat thereof recorded in Plat Book 4, page 91, of the public record of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment

REGULAR AGENDA ITEMS

EXECUTIVE DEPARTMENT

EO – 01. Executive Director’s Report • David Browning Legislative Update • FEMA Reimbursement • Hurricane Dorian-Green Turtle Cay Water System Assessment

DIVISION OF ADMINISTRATION

DOA – 01. Summary of Financial Information for October 2018 through August 2019 DOA – 02. Consideration to approve the Collective Bargaining Agreement with Communication Workers of America, AFL-CIO effective October 1, 2019 through September 30, 2022 DOA – 03. Consideration to approve renewal of group life and accidental death and dismemberment (AD&D) insurance coverage with Sun Life Financial effective October 1, 2019 ($110,854.)

DIVISION OF UTILITY OPERATIONS

DUO – 01. Monthly status report on all current Capital Improvement Program (CIP) Projects DUO – 02. Consideration to approve award of contract for FKAA Project #4079-18 “KEY HAVEN WWTP DECOMMISSIONING AND DEMOLITION” to Charley Toppino & Sons Inc. for decommissioning and demolition of the Key Haven Wastewater Treatment Plant ($344,693.) DUO – 03. Consideration to award Veteran’s Park and Boca Chica Building A-1019 onsite Wastewater Nutrient Removal System to 3rd Generation Plumbing Company ($251,210.) DUO – 04. Consideration to approve Change Order No. 2 for a credit amount of $112,500 and final payment of FKAA Project #8034-17, “ Tank and Pump Station Replacement,” to Charley Toppino & Sons, Inc. ($168,985.92) DUO – 05. Consideration to approve the sole source purchases of assorted water meters, meter parts and meter antennas from Sun State Meter & Supply Inc. for the 2020 fiscal year (estimated amount of $1,286,000.) DUO – 06. Consideration to approve a one-year contract with an option to renew for one (1) additional year, with Envirowaste Services Group for post-storm sewer system inspection and cleaning services

FKAA Agenda – September 26, 2019 Page 4

BOARD OF DIRECTORS

BOD – 01. Florida Retirement System’s Designation of Senior Management Service Class (SMSC), recent employees selected for that designation, and action regarding that selection. BOD – 02. Discussion and action regarding the process and timing for the selection of the successor Executive Director for the period commencing November 22, 2019 (Sponsor: Mr. J. Robert Dean, Chairman of the Board of Directors) BOD – 03. Consideration to approve the amendment to the 2011 employment agreement for Kirk C. Zuelch, Executive Director (Sponsor: Mr. J. Robert Dean, Chairman of the Board of Directors) BOD – 04. Board of Directors Discussion

MINUTES OF PUBLIC MEETING

OF THE

LABOR COMMITTEE

FLORIDA KEYS AQUEDUCT AUTHORITY

HELD ON

AUGUST 27, 2019

FLORIDA KEYS AQUEDUCT AUTHORITY 1100 KENNEDY DRIVE KEY WEST, FL 33040

2:00 P.M.

The following MEMBERS were present:

Cara Higgins ...... Labor Committee Chairman Richard J. Toppino ...... Labor Committee Member J. Robert Dean...... Chairman of the Board

Kirk C. Zuelch...... Executive Director Kerry G. Shelby...... Deputy Executive Director Kent Nelson ...... Deputy Executive Director Robert T. Feldman...... General Counsel Timothy Esquinaldo...... Internal Auditor

A LIST OF ATTENDANCE IS RETAINED WITH THE PERMANENT RECORD OF THIS MEETING. FKAA Labor Committee Minutes August 27, 2019 Page 2

LABOR COMMITTEE MEETING

Mr. Esquinaldo called the Labor Committee Meeting to order at 2:00 p.m.

Mr. Toppino made a motion to elect Mrs. Higgins as Chairman of the Labor Committee.

DOA-01. REVIEW, DISCUSSION AND RECOMMENDATION OF THE EVERGREEN SOLUTIONS LLC PAY AND CLASSIFICATION PLAN FOR THE FLORIDA KEYS AQUEDUCT AUTHORITY DATED FEBRUARY 5, 2019

Mr. Nelson presented a comparison of the Evergreen Solutions Pay and Classification Plan to the Key West Chamber of Commerce Wage and Benefit Survey.

Mr. Nelson reported that there are a series of recommendations in the Evergreen Study that can be considered for adoption by the Board individually. These include:

1. Revise the existing classification titles as necessary to develop families of titles performing similar work and develop clear succession pathways within each classification family. 2. Update all job descriptions for all classification titles. 3. Develop a comprehensive and holistic pay schedule that becomes the basis of the FKAA' s compensation program. 4. Develop a strategy to map all classification titles to the new pay schedule and determine the budgetary impacts of doing so.

Additional Comments:

Mrs. Higgins inquired if the Evergreen Study takes into account the Authority's obligation to the union contract. Mr. Nelson explained it will once the classifications are adopted.

Mr. Toppino suggested that incorporating the Evergreen Study and the local data found in the Chamber study to create a hybrid study would be of assistance to the Board.

Mrs. Higgins emphasized that pay increases need to go to the positions that are at the low end of the pay scale and for which the Authority has a difficult time hiring.

Mr. Nelson advised that staff will prepare a hybrid analysis using the information from the Chamber and Evergreen studies and bring back for the Board's review at the September Meeting.

BOD-01. REVIEW, DISCUSSION AND RECOMMENDATION OF THE FLORIDA RETIREMENT SYSTEM'S DESIGNATION OF SENIOR MANAGEMENT SERVICE CLASS (SMSC)

Mr. Esquinaldo detailed all findings regarding the SMSC policy. He explained that per policy all designations are to be approved by the Board. He added that the last three (3) FKAA Labor Committee Minutes August 27, 2019 Page 3 designations, the Public Information Manager, Manager of Wastewater Operations and Principal Engineer positions were not Board approved.

Mr. Toppino advised that the three (3) positions that were not Board approved be brought back for Board consideration.

Mr. Esquinaldo advised that the SMSC Designations for the three (3) mentioned positions would be presented to the Board for consideration at the September 26, 2019 meeting.

ADJOURNMENT

With there being no further business, the meeting was adjourned at 2:45 p.m.

***********************************************

FLORIDA KEYS AQUEDUCT AUTHORITY

By:------­ Cara Higgins, Chairman

Attest:

Richard J. Toppino, Vice Chairman FKAA Labor Committee Minutes August 27, 2019 Page4

ATTENDANCE

BOARD MEMBERS

Richard J. Toppino Cara Higgins J. Robert Dean

FKAA STAFF

Kirk C. Zuelch Kerry G. Shelby Kent Nelson Robert T. Feldman Timothy Esquinaldo Randy Acevedo Pam Albury John Sweeting (Union Rep.) MINUTES OF REGULAR MEETING

OF THE

BOARD OF DIRECTORS

FLORIDA KEYS AQUEDUCT AUTHORITY

HELD ON

AUGUST 28, 2019

KEY WEST DOUBLETREE RESORT 3990 SOUTH ROOSEVELT BLVD. KEY WEST, FLORIDA 33040

10:30 A.M.

The following MEMBERS were present:

J. Robert Dean ...... Chairman Richard J. Toppino ...... Vice-Chairman Cara Higgins ...... Member

Kirk C. Zuelch ...... Executive Director Kerry Shelby...... Deputy Executive Director Kent Nelson...... Deputy Executive Director Robert T. Feldman...... General Counsel Timothy Esquinaldo...... Internal Auditor

A LIST OF ATTENDANCE IS RETAINED WITH THE PERMANENT RECORD OF THIS MEETING. FKAA Board Minutes · August 28, 2019 Page 2

PUBLIC HEARING #3 FOR PROPOSED BUDGET

Chairman Dean opened the Public Hearing at 10:32 a.m.

Mr. Shelby advised that today's meeting is the third and final Public Hearing to adopt the proposed 2020 annual budget.

Mrs. Higgins inquired if any changes have been made to the Budget since the last Public Hearing. Mr. Shelby reported no changes have been made since the last meeting.

Chairman Dean inquired if the Board had changes they would like made to the Budget. The Board had no changes.

Chairman Dean invited any comments from the public regarding the Budget. There were no comments from the public. Chairman Dean, seeing none, closed the Public Hearing at 10:33.

REGULAR MEETING

Chairman Dean called the Regular Meeting to order at 10:33 a.m.

Pam Albury presented the invocation and Chairman Dean led the Pledge of Allegiance.

EMPLOYEE A WARDS

SERVICE AW ARDS

Rene Hatalovsky-Engineering Technician, Engineering Department - Key West, 10 Years of Service

Joshua Peele- Water Quality & Environmental Specialist, Engineering Department - Key West, 10 Years of Service

Employee of the Quarter and Retirement Recognition

Cindy Bunch - Accounts Receivable Specialist, Finance Department - Key West, 26 Years of Service

APPROVAL OF MINUTES

On motion of Mrs. Higgins, seconded by Mr. Toppino, the Board unanimously approved the Minutes of a Regular Board Meeting held on July 24, 2019 and the Special Meeting held on August 6, 2019 as presented. FKAA Board Minutes August 28, 2019 Page 3

APPROVAL OF AGENDA

DOA-05 and BOD-01 were deleted from the Agenda, to be rescheduled at a later time.

CONSENT AGENDA ITEMS

On motion of Mrs. Higgins, seconded by Mr. Toppino, the Board unanimously approved the following items by Consent:

1. OOC - 01. Approval of payment to Allen, Norton & Blue for June 2019 ($180.00)

2. OOC-02. Approval of payment to Allen, Norton & Blue for July 2019 ($90.00)

3. OOC - 03. Approval of payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of July 2019 regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant ($750.00 Monroe County)

4. DUO - 01. Approval of contract with CPH, Inc. for design services in support of Project #8035-19 "NAS Key West Boca Chica Field-West Fire Pumping Station Improvements" ($111,123.12)

5. DUO - 02. Approval of sole source purchase of assorted valves from Ferguson Waterworks for the Key West Valve Replacement Project #2336-17 ($90,390.00)

6. DUO - 03. Approval to award contract to Water Science Associates for design, permitting, bidding, and construction oversight services to install two new raw water supply wells at the Reverse Osmosis (SIRO) facility ($86,500.00)

7. DUO - 04. Approval of payment for the annual subscription to E-builder, Inc., a web-based construction management software ($67,949.77)

8. DUO - 05. Approval of purchases of two (2) vehicles from Duval Ford for the Water Quality Division, using the Florida Sheriff's Cooperative Purchasing Program contract (FSA18- VEL26.0) (not to exceed $59,000.00)

9. DUO - 06. Approval of No Objection to the abandonment of the existing 12 foot Easement lying 6.0' on either side of the dividing line between Lots 13 & 14, Block 5, Harbor Course South, Section One, Ocean Reef Plat No. 14, according to the Plat thereof recorded in Plat Book 7, Page 9, of the Public Records of Monroe County, Florida, LESS The Easterly 20 feet of Lot 13 of said Plat. The FKAA has no facilities located within the area of requested abandonment FKAA Board Minutes August 28, 2019 Page4

REGULAR AGENDA ITEMS

OFFICE OF COUNSEL

OOC-01. GENERAL COUNSEL'S REPORT

Marchal, et al vs. Florida Keys Aqueduct Authority (FKAA) and Monroe County Update

Mr. Feldman reported that a complaint for Declaratory Judgment and For Writ of Mandamus was filed on February 28, 2019. He added that the Defendants were served on March 18, 2019.

Mr. Feldman presented a timeline to the Board:

• An Order of Disqualification from Circuit Judge, Timothy J. Koenig was filed on March 4,2019 • An Order of Disqualification from Circuit Judge, Bonnie J. Helms was filed on March 19,2019 • Notice of Filing Proof of Service was filed on April 11, 2019 • Defendants Joint Motion to Dismiss for Lack of Subject Matter Jurisdiction, filed on May 10,2019 • The case has been reassigned to Judge Mark Wilson, and the hearing has been set for November 7, 2019

OOC-02. APPROVAL TO RETAIN BAKER, DONELSON, BEARMAN, CALDWELL & BERKOWITZ, PC TO PROVIDE LEGAL REPRESENTATION FOR FEMA DENIALS AND APPEALS FOR HURRICANE IRMA REIMBURSEMENT TO THE AUTHORITY

On recommendation of Mr. Feldman and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved to retain Baker, Donelson, Bearman, Caldwell & Berkowitz, PC to provide Legal Representation for FEMA denials and appeals for Hurricane Irma reimbursement to the Authority.

OOC-03. APPROVAL OF RESOLUTION #19-02, AUTHORIZING AND APPROVING THE ANNUAL ASSESSMENT FOR THE FISCAL YEAR 2020

On recommendation of Mr. Feldman and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved Resolution #19-02, authorizing and approving the Annual Assessment for the Fiscal Year 2020.

OOC-04. APPROVAL OF RESOLUTION #19-03, INTERLOCAL AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF KEY WEST TO PROVIDE ASPHALT RESTORATION ON COLLEGE ROAD FKAA Board Minutes August 28, 2019 Page 5

On recommendation of Mr. Feldman and motion of Mr. Toppino, seconded by Mrs. Higgins, the Board approved Resolution #19-03, Interlocal Agreement between the Authority and the City of Key West to provide asphalt restoration on College Road.

DIVISION OF ADMINISTRATION

DOA-01. SUMMARY OF FINANCIAL INFORMATION OCTOBER 2018 THROUGH JULY 2019

Mr. Shelby advised that at thel0 month mark into the fiscal year we are well within Budget. He added that water volumes are up 8% compared to previous years. Mr. Shelby reported that $16 million has been expended on capital projects and $11.5 million in unreserved money is available for future projects.

DOA-02. APPROVAL TO ADOPT THE BUDGET AND FINANCIAL PLAN FOR THE FISCAL YEAR OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020

On recommendation of Mr. Shelby and motion of Mr. Toppino, seconded by Mrs. Higgins, the Board approved to adopt the budget and financial plan for the fiscal year October 1, 2019 through September 30, 2020.

DOA-03. APPROVAL RENEWAL OF CONTRACTS FOR EMPLOYEE GROUP HEALTH CARE CLAIMS ADMINISTRATION AND STOP LOSS COVERAGE TO FLORIDA BLUE (BLUE CROSS BLUE SHIELD OF FLORIDA) AND DENTAL AND VISION COVERAGE TO AMERITAS FOR AN ESTIMATED ANNUAL COMBINED (FIXED COST OF $1,503,585 EFFECTIVE 10/01/19)

On recommendation of Mr. Shelby and motion of Mr. Toppino, seconded by Mrs. Higgins, the Board approved renewal of contracts for employee group health care claims administration and stop loss coverage to Florida Blue (Blue Cross Blue Shield of Florida) and dental and vision coverage to Ameritas for an estimated annual combined for the fixed cost of $1,503,585 effective 10/01/19.

DOA-04. APPROVAL FLORIDA LEAGUE OF CITIES' FLORIDA MUNICIPAL INSURANCE TRUST (FMIT) RENEWAL FOR GENERAL LIABILITY (INCLUDING PUBLIC OFFICIALS 'LIABILITY), VEHICLE AND WORKERS COMPENSATION COVERAGE (ESTIMATED ANNUAL PREMIUM OF $408,009.00 WITH AN EFFECTIVE DATE OF OCTOBER 1, 2019)

On recommendation of Mr. Shelby and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved Florida League of Cities' Florida Municipal Insurance Trust (FMIT) renewal for general liability (including public officials 'liability), vehicle and workers FKAA Board Minutes August 28, 2019 Page 6

compensation coverage estimated annual premium of $408,009.00 with an effective date of October 1, 2019.

DOA-05. APPROVAL EVERGREEN SOLUTIONS, LLC PAY AND CLASSIFICATION PLAN FOR THE FLORIDA KEYS AQUEDUCT AUTHORITY DATED FEBRUARY 5, 2019 AND ADJUST EXISTING SALARIES BELOW THE CLASSIFICATION PAY RANGE MINIMUM. EFFECTIVE OCTOBER 1, 2019

DOA-05 has been deleted from the Agenda.

DIVISION OF UTILITY OPERATIO NS

Mr. Toppino declared a conflict of interest on Item DUO-06 and Item DUO-08.

Mr. Feldman advised Mr. Toppino to declare his conflict of interest on DUO-06 and DUO-08 and proceed with voting.

Mr. Toppino asked if he was to vote on Item DUO-06 and Item DUO-08. Mr. Feldman advised yes.

DUO-01. MONTHLY STATUS REPORT ON ALL CURRENT CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS

Mr. Nelson presented key project highlights as follows:

- Sombrero Road Distribution Replacement: 63% project completion - C-905 Transmission Replacement: 90% project completion - Trumbo Tank/Pump Station Replacement: 92% project completion

DUO-02. APPROVAL TO ADOPT A RESOLUTION AUTHORIZING EXECUTIVE OFFICIAL OF THE FLORIDA KEYS AQUEDUCT AUTHORITY TO AUTHORIZE AND SIGN APPLICATIONS AND CERTIFICATES FOR LOCAL, STATE AND FEDERAL GRANTS

On recommendation of Mr. Nelson and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved to adopt a resolution authorizing Executive Official of the Florida Keys Aqueduct Authority to authorize and sign applications and certificates for local, state and federal grants.

DUO-03. APPROVAL OF AN AGREEMENT WITH FJ NUGENT & ASSOCIATES, INC. FOR A SOLE SOURCE REMOTE MONITORING SYSTEM OF GRINDER STATIONS IN THE CUDJOE REGIONAL WASTEWATER SYSTEM ($1,775,490.00)

On recommendation of Mr. Nelson and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved an agreement with FJ Nugent & Associates, Inc. for a sole source FKAA Board Minutes August 28, 2019 Page 7 remote monitoring system of grinder stations in the Cudjoe Regional Wastewater System in the amount of $1,775,490.00.

DUO-04. APPROVAL OF THE AWARD OF CONTRACT FOR FKAA PROJECTS #7062-18A, #7064-18A, #7057-18A "REPAIR AND REPLACEMENT AT WWTP FACILITIES" TO TLC DIVERSIFIED, INC. FOR A BASE BID ($1,027,663.00 AND A 10% CONTINGENCY ALLOWANCE OF $102,766.30 FOR A TOTAL OF $1,130,429.30)

On recommendation of Mr. Nelson and motion of Mr. Toppino, seconded by Mrs. Higgins, the Board approved award of contract for FKAA Projects #7062-18A, #7064-18A, #7057-18A "REPAIR AND REPLACEMENT AT WWTP FACILITIES" to TLC Diversified, Inc. for a Base Bid $1 ,027,663.00 and a 10% contingency allowance of $102,766.30 for a total of $1,130,429.30.

DUO-OS. APPROVAL OF PAYMENT FOR FY 2018 ANNUAL FEE FOR MIAMI-DADE COUNTY DEPARTMENT OF ENVIRONMENTAL RESOURCE MANAGEMENT (DERM) WELLFIELD PROTECTION PROGRAM ($181,713.15.)

On recommendation of Mr. Nelson and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved payment for FY 2018 Annual Fee for Miami-Dade County Department of Environmental Resource Management (Derm) Wellfield Protection Program in the amount of $181,713.15.

DUO-06. APPROVAL OF CHANGE ORDER NO. 1 FOR A CREDIT AMOUNT OF $194,220.11 AND THE FINAL PAYMENT OF FKAA PROJECT #4070-17, "KEY HA VEN FORCE MAIN TRANSMISSION SYSTEM," TO CHARLEY TOPPINO & SONS, INC. ($138,616.12)

On recommendation of Mr. Nelson and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved Change Order No. 1 for a credit amount of $194,220.11 and the final payment of FKAA Project #4070-17, "Key Haven Force Main Transmission System," to Charley Toppino & Sons, Inc. in the amount of $138,616.12.

DUO-07. APPROVAL OF ACCEPTANCE AND AUTHORIZE SIGNING OF STATE OF FLORIDA, DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT FOR IMPROVEMENTS TO THE STOCK ISLAND REVERSE OSMOSIS FACILITY ($1,000,000)

On recommendation of Mr. Nelson and motion of Mr. Toppino, seconded by Mrs. Higgins, the Board approved acceptance and authorize signing of State of Florida, Department of Environmental Protection grant for improvements to the Stock Island Reverse Osmosis Facility in the amount of $1,000,000.

DUO-08. APPROVAL OF CHANGE ORDER NO. 3 FOR A CREDIT AMOUNT OF $6,797.77 AND A FINAL PAYMENT FOR FKAA PROJECT #4062-16, "BOCA CHICA FKAA Board Minutes August 28, 2019 Page 8

PUMP STATION AND FORCE MAIN EXTENSION," TO CHARLEY TOPPINO & SONS, INC., ($73,739.30)

On recommendation of Mr. Nelson and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved Change Order No. 3 for a credit amount of $6,797.77 and a final payment for FKAA Project #4062-16, "Boca Chica Pump Station and Force Main Extension," to Charley Toppino & Sons, Inc., in the amount of $73,739.30.

BOARD OF DIRECTORS

BOD-01. FLORIDA RETIREMENT SYSTEM'S DESIGNATION OF SENIOR MANAGEMENT SERVICE CLASS (SMSC), RECENT EMPLOYEES SELECTED FOR THAT DESIGNATION, AND ACTION REGARDING THAT SELECTION

BOD-01 has been deleted from the Agenda.

BOD-02. BOARD OF DIRECTORS DISCUSSION

ADJOURNMENT

With there being no further business, the meeting was adjourned at 11 :05 a.m.

***********************************************

FLORIDA KEYS AQUEDUCT AUTHORITY

By:______J. Robert Dean, Chairman

Attest:

David C. Ritz, Secretary/Treasurer FKAA Board Minutes August 28, 2019 Page 9

ATTENDANCE

BOARD MEMBERS

J. Robert Dean Richard J. Toppino Cara Higgins

FKAA STAFF

Kirk C. Zuelch Lisa Milo Timothy Esquinaldo Karla Garcia Julie Cheon Pam Albury Kent Nelson Randy Acevedo Robert T. Feldman Josh Peele Kerry Shelby Maghan Barber L ynese Mariscal Mairim Perez Cindy Kondziela Venda Storr Ashley Roberts Zayli Mayor Lauren Wells Diancy Fundora Amanda Malott Rene Hatalovsky

MEMBERS OF THE PUBLIC

John Sweeting (Union Rep.) Beth Ramsey Acelia Plans Margaret Gil

BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: OOC- O I TAB: I CONSENT: [X] REGULAR: 0

DIVISION: OFFICE OF COUNSEL

MEETING DATE: September 26, 2019

AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of August 2019 Regarding Defense of declaratory judgement, Maschal v FKAA and Monroe County ($570.00 Monroe County)

ITEM BACKGROUND: This law firm, under primary consultation of Frederick J. Springer, is representing the Authority in the defense of a declaratory judgement, Maschal v FKAA and Monroe County. The cost of these legal services will be reimbursed to the Authority by Monroe County as part of the Cudjoe Regional Wastewater System Project.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month August 2019 regarding defense of declaratory judgement, Maschal v FKAA and Monroe County in the amount of ($570.00 Monroe County)

SUPPLEMENTAL INFORMATION: Total payments made to Bryant, Miller & Olive including the current Invoice is $7,680.00 DOCUMENTATION: Included: To-Follow: D Not Required: • Cost to FKAA: $ _____ BUDGETED: Yes D No D Cost to Others: $ 570.00 $ 510.00 -A DEPARTMENT DIRECTOR APPROVAL, (R ..&t I u«di-=- ,1J 7 Reviewed by: Internal Auditor: ____!__Y,2_ General Counsel: ~rr Executive Director:¥,-

BOARD ACTION:

Approved: D Tabled: D Disapproved: • Recommendation Revised: • Comments:------Date: ______Recording Clerk: ______Bryant - M1ller------Olive

Florida Keys Aqueduct Authority Invoice Date: September 9, 2019 Robert T. Feldman, General Counsel Invoice No. 70241 1100 Kennedy Drive OientNo. 25047.034 Key West, Florida 33040

For professional services rendered and expenses incurred regarding Defense of Maschal v. Monroe County and FKAA, Case No. 19-186

Statement of Legal Services

Hours 08/08/2019 EWN Telephone call with JA regarding status of case reassignment to new 0.20 judge 08/16/2019 EWN Review court docket confirm that case has not yet been reassigned 0.70 to new judge; review local administrative orders regarding procedures for obtaining reassignment after voluntary disqualification of judge based on conflict 08/21/2019 EWN Email correspondence with B. Feldman and C. Hall regarding 0.30 additional availability for hearing on motion to dismiss; confer with K. Hayes regarding additional available dates for hearing 08/26/2019 EWN Coordinate dates for hearing on motion to dismiss with all counsel; 0.70 confirm continued availability of hearing date/time on judge's calendar; prepare and file notice of hearing Current Services 1.90 $570.00 Recapitulation Timekeeper Hours Rate Total Elizabeth W. Neiberger 1.90 $300.00 $570.00

Payments 07/ 15/2019 Payment Check 64867 Invoice 69673 4,050.00 08/05/2019 Payment Check 065183 Invoice 69943 640.14 4,690.14

Total Current Work $570.00 Invoice Date: September 09, 2019 Florida Keys Aqueduct Authority Invoice No. 70241 Client No. 25047.034

Balance Due $570.00

Please Reference Client Number On Checks And Wire Transfers

Mail Checks to: 101 North Monroe Street, Suite 900 Tallahassee, FL 32301 850-222-8611 FEIN 59-1315801

Send wire transfers to Capital City Bank, ABA #063100688 for credit to Bryant Miller Olive, Account #2132834901 Thank you for your business

Page: 2 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: OOC- O.:l. TAB: a CONSENT: 00 REGULAR: 0

DIVISION: OFFICE OF COUNSEL MEETING DATE: September 26, 2019

AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of August 2019. Regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant. ($450.00 Monroe County)

ITEM BACKGROUND: This law firm, under primary consultation of Frederick J. Springer, is representing the Authority in the defense of the administrative challenge by Laudicina and others of environmental permits issued by the Florida Department of Environmental Protection to the Florida Keys Aqueduct Authority. The cost of these legal services will be reimbursed to the Authority by Monroe County as part of the Cudjoe Regional Wastewater System Project. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of August 2019 regarding defense of the administrative challenge by Laudicina and others of environmental permits issued by the Florida Department of Environmental Protection to the Florida Keys Aqueduct Authority in the amount of $450.00.

SUPPLEMENTAL INFORMATION: Total payments made to Bryant, Miller & Olive including the current Invoice is $6,312.00. DOCUMENTATION: Included: To-Follow: D Not Required: • Cost to FKAA: $ _____ BUDGETED: Yes D No • Cost to Others: $ __45_o _.o_o__ Total Cost: $ __45_o_.o_o __

DEPARTMENT: TOR APPROVAL:

BOARD ACTION:

Approved: D Tabled: D Disapproved: • Recommendation Revised: D

Comments: ______

Date: ______Recording Clerk: ______Brxant - M1ller------Olive

Florida Keys Aqueduct Authority Invoice Date: September 9, 2019 Robert T. Feldman, General Counsel Invoice No. 70240 1100 Kennedy Drive Client No. 25047.017 Key West, Florida 33040

For professional services rendered in connection with the defense of administrative challenge by Laudicina and others of environmental permit issue by Department of Environmental Protection to Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant

Statement of Legal Services

Hours 08/07/2019 FJS Telephone conference with C. Balkany regarding draft permit 0.80 application; exchange correspondence with B. Feldman and C. Balkany 08/08/2019 FJS Telephone conference with K. Nelson regarding draft permit 0.20 application 08/13/2019 FJS Telephone conference with J. Brown regarding draft permit 0.30 application 08/22/2019 FJS Prepare correspondence to K. Nelson regarding draft permit 0.20 application Current Services 1.50 $450.00 Recapitulation Timekeeper Hours Rate Total Frederick J. Springer 1.50 $300.00 $450.00

Total Current Work $450.00

Balance Due $450.00 Invoice Date: September 09, 2019 Florida Keys Aqueduct Authority Invoice No. 70240 Client No. 25047.017

Please Reference Client Number On Checks And Wire Transfers

Mail Checks to: 101 North Monroe Street, Suite 900 Tallahassee, FL 32301 850-222-8611 FEIN 59-1315801

Send wire transfers to Capital City Bank, ABA #063100688 for credit to Bryant Miller Olive, Account #2132834901 Thank you for your business

Page:2 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: OOC- OJ TAB: 3 CONSENT: [Xj REGULAR: 0

DIVISION: OFFICE OF COUNSEL

MEETING DATE: September 26, 2019

AGENDA TITLE: Consideration to Approve Payment to Allen, Norton & Blue, P.A. for August 2019 in the amount of $240.00.

ITEM BACKGROUND: Allen, Norton & Blue, P.A. handles all outside legal matters relative to personnel and Union Contract issues.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): Board approve payment to Allen, Norton & Blue, P.A., Florida Keys Aqueduct Authority Labor Attorney, for services rendered in August 2019 in the amount of $240.00.

SUPPLEMENTAL INFORMATION: DOCUMENTATION: Included: • To-Follow: D Not Required: • Cost to FKAA: $ ____24_0_.0_0_ BUDGETED: Yes D No • Cost to Others: $ Total Cost: $ ----24-0-.0-0-

DEPARTMENT: ______DEPARTMENT DIRECTOR APPROVAL:

DIVISION DIRECTOR APPROVAL: ji?a,01--r~ -'--- = Reviewed by: Internal Auditor: * General Counsel: MF Executive Director:J9=-

BOARD ACTION:

Approved: D Tabled: D Disapproved: o Recommendation Revised: o

Comments: ______

Date: ______Recording Clerk:.______ALLEN, NORTON & BLUE, P.A. 121 Majorca Avenue Coral Gables, FL 33134-4599 (305) 445-7801 Fax (305) 442-1578 Tax I.D. #59-1287650

September 11, 2019 Florida Keys Aqueduct Authority Bill Number 141037 Attn: Deanna Esquinaldo Billed through 08/31/2019 Executive Department email: [email protected] Key West, FL 33040

General Matters 0307 00000 WLH

Balance forward as of bill dated 08/14/2019 $270.00 Payments received since last bill 09/10/2019 $270.00 CR

Net balance forward $0.00

FOR PROFESSIONAL SERVICES RENDERED

08/12/19 WLH Conference with Zuelch et al re: CWA matters 0.50 hrs 150.00 08/15/19 WLH Phone conference with Zuelch re: CWA matters 0.30 hrs 90.00

TOTAL HOURS: 0.80 TOTAL FEES: $240.00

Shareholder, Wayne L. Helsby 0.80 300.00 $240.00

EXPENSES ======MATTER BILLING SUMMARY

TOTAL FEES $240.00 ======TOTAL CHARGES FOR THIS BILL $240.00 PLUS BALANCE FORWARD $0.00 ======TOTAL BALANCE NOW DUE $240.00

PREPAID BALANCE. $0.0(,

AGED ACCOUNTS RECEIVABLE

0 - 30 Days 30 - 60 Days 60 - 90 Days 90 - 120 Days 120 + Days $0.00 $0.00 $0.00 $0.00 $0.00 BOARD OF DIRECTORS, FLORIDA KEYS AQUEotJey. AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DOA- Ol TAB: CONSENT: [i) REGULAR: 0

MEETING DATE: September 26, 2019 DIVISION: Administration

AGENDA TITLE: Consideration to approve annual maintenance and support for Cogsdale business, financial and customer service software in the amount of $167,835.03.

ITEM BACKGROUND: Per the Authority's agreement with Cogsdale, an annual licensing, maintenance and support fee is charged each year as outlined in the agreement. Cogsdale was chosen as the core business software for the Authority in 2007.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

Annual approvals since 2007.

STAFF RECOMMENDATION (MOTION):

Approve annual maintenance and support for Cogsdale financial and customer service software in the amount of $167,835.03.

SUPPLEMENTAL INFORMATION:

Attached.

DOCUMENTATION: Included: To-Follow: D Not Required: 167,835.03• • Cost to FKAA: $ BUDGETED: YesG=:J No • Cost to Others: $ Total Cost: $ 167,835.03

DEPARTMENT: Information Technology DEPARTMENT MANAGER APPROVAL:

Digitally signed by Kerry Shelby K erry Sh e lb y Date: 2019.09.1614:44:51 DIVISION DEPUTY EXECUTIVE DIRECT~ PPROVAL, ""'"'

Reviewed by: Internal Auditor: General Ca.nsel: (Rf<£7 Executive Director:~

BOARD ACTION:

Approved: • Tabled: D Disapproved: • Recommendation Revised: •

Comments: ______

Date: ______Recording Clerk: ______r, Invoice MN0003415 COGSDALE .J Date 7/29/2019 A di.vi.aion o~ 0 HARRIS Page 1 of 1 Please remit to: 62133 Collections Center Drive Chicago, IL 60693-0621 USA

Bill To Ship To

Florida Keys Aqueduct Authority Florida Keys Aqueduct Authority Accounts Payable Accounts Payable 1100 Kennedy Drive 1100 Kennedy Drive Key West, FL 33040 Key West, FL 33040 USA USA

Purchase order No Customer ID. Salesperson ID Shipping Method Payment Terms

FLOR01 LOCAL DELIVERY MN OCT

Ordered Item Number Description Unit Price Ext Price

1.00 PROP-CSM FKAA100I CSM: 10/1/2019 to 9/30/2020 US$58,509.83 US$58,509.83 1.00 PROP-CSM FKAA1011 CSM (1,000) Locations (QUO-4497): 10/1/2019 to US$1,277.57 US$1,277.57 9/30/2020 1.00 PROP-CSM FKAA102I CSM (1,000) Locations (QUO-4848): 10/1/2019 to US$1,258.13 US$1 ,258.13 9/30/2020 1.00 PROP-CSM FKAA103I CSM (1,000) Locations (QUO-3660): 10/1/2019 to US$1,341.45 US$1,341.45 9/30/2020 1.00 PROP-CSM FKAA104I CSM (1,000) Locations (QUO-5840): 2/14/2020 to US$846.75 US$846.75 9/30/2020 1.00 TPM-ISC FKAA105I ICS Software - Enhanced Notes (51 plus GP users) US$1 ,013.95 US$1,013.95 (QUO-4662): 10/1/2019 to 9/30/2020 1.00 TPM-GP-CIS FKAA106I GP Users (QUO-3841): 10/1/2019 to 9/30/2020 US$5,214.56 US$5,214.56 1.00 TPM-GP-CIS FKAA107I Microsoft Dynamic GP Software: 10/1/2019 to US$61 ,370.74 US$61,370.74 9/30/2020 1.00 TPM-MEKORM FKAA108I Mekorma -MICR US Payroll, Payables: 10/1/2019 to US$1 , 192.40 US$1, 192.40 9/30/2020 1.00 TPM-PARAMT FKAA109I Paramount: 10/1/2019 to 9/30/2020 US$14,577.41 US$14,577.41 1.00 TPM-EONE FKAA110I eOne - SmartView (QUO-4659): 10/1/2019 to 9/30/2021 US$724.25 US$724.25 1.00 PROP-CSM FKAA111I Cogsdale CSM WebAPI (QUO-5889): 2/25/2020 to US$8,721.84 US$8,721.84 9/30/2020 1.00 TPM-ROCKTN FKAA112I Rockton Auditor (QUO-5411): 11/29/2019 to 9/30/2020 US$5,786.74 US$5,786.74 1.00 TPM-ROCKTN FKAA113I Rockton Dynamics GP ToolBox (QUO-5801): US$4,882.56 US$4,882.56 11/29/2019 to 9/30/2020 1.00 TPM-PRFADV FKAA114I ProfessionalAdvatngae - Data Archive (QUO-5132): US$1 , 116.85 US$1 ,116.85 61712020 to 9/30/2020

Subtotal US$167,835.03 Misc US$0.00 Tax US$0.00 Invoice Questions? Please call Karine Pagotte at 613-226-5511 ext. 2535 OR e-mail Freiqht US$0.00 [email protected] Trade Discount US$0.00 Total US$167,835.03 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DOA- 0~ TAB: CONSENT: ~ REGULAR: 0

DIVISION: Administration MEETING DATE: September 26, 2019

AGENDA TITLE: Consideration to declare surplus equipment with a total book value of $0.00 as surplus.

ITEM BACKGROUND: Attached is a list of equipment with a total book value of $0.00 that are no longer of any use or value to the FKAA.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): The Board declares equipment with a total book value of $0.00 as surplus.

SUPPLEMENTAL INFORMATION:

DOCUMENTATION: Included: To-Follow: D Not Required: • Cost to FKAA: $ 0.00 BUDGETED: Yes O NoO Cost to Others: $ Total Cost: $ 0.00

DEPARTMENT:

Reviewed by: Internal Auditor: __...... ,_ General Cou

BOARD ACTION:

Approved: • Tabled: D Disapproved: • Recommendation Revised: •

Comments:______

Date: ______Recording Clerk:______SCHEDULE A Asset ID Asset Description Asset Class ID Reason for Surplusing Acquisition Date Acquisition Cost Depreciation Net Book Value Total Class 05- Vehicles & Egui,zment 03956 GMC Under Bridge Truck #512 05010 Beyond it's useful life 10/30/1986 227,868.00 227,868.00

Asset ID Asset Description Asset Class ID Reason for Surplusing Acquisition Date Acquisition Cost Depreciation Net Book Value Totg_l Clau f!.4- {1achine[J[_& Te_e_ls 10077 Backhoe #259 04015 Beyond it's useful life 3/25/1998 $ 40,060.00 40,060.00

Total Schedule A $ 267,928.00 $ 267,928.00 $ BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO- Of CONSENT [Kj REGULAR [ j

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve software and support agreement for Wonderware SCADA software in the amount of $87,258.96

ITEM BACKGROUND: • Software and on-going maintenance of Wonderware SCADA equipment and software.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) This item was brought to the Board and Approved on September 26, 2018 for $68,549.28.

STAFF RECOMMENDATION (MOTION): Approve software and support agreement for Wonderware SCADA software in the amount of $87,258.96.

SUPPLEMENTAL INFORMATION: • See Attached

DOCUMENTATION: Included:~ ToFollow:O Not Required: D

Cost to FKAA: $ 87258.96 BUDGETED: Yes (!] No W Cost to Others: $ _ ____ Total Cost: $ - ---=-87c..::2:..:.5..:..8';_;_9..:..6 DEPARTMENT: L

General Counsel: (J2:c~ Executive Director:

BOARD ACTION:

Approved: I 1 Tabled: l'I Disapproved: l I Recommendation Revised: 11

Comments:------

Date:.______Recording Clerk: ______(Msource· SOLUTIONS

Thursday, August 29, 2019

Florida Keys Aqueduct Authority Reyner Lopez 1100 Kennedy Dr Key West, FL 33040-4021 [email protected]

Dear Reyner,

InSource appreciates the opportunity to continue to support your organization's operations with our software maintenance program. Your program includes:

• All security releases and new version upgrades, when they become available {without an active software maintenance agreement, upgrades alone cost roughly 50% of the current list price of your licenses). • Domestic phone/email technical support from a team of trained and certified specialists in our Davidson, NC office. Unlike a national call center, our local team offers the familiarity you need. • Tech Alert communications and access to the InSource and Wonderware software support websites:

InSource Knowledge Center

AYEYA Knowledge & Support Center A full explanation of the software maintenance agreement and associated benefits can be found in the Wonderware Customer First Client Brochure. Here is the quote to renew your agreement.

To place your order, please provide the following information to [email protected] or fax to 804-378-8648:

1. Purchase order with InSource quote number 2. Tax exemption certificate {if exempt) o If you are not tax exempt, add state and county tax amounts to your purchase order. 3. Credit application {If applicable)

Taxes, shipping, handling and other fees may apply.

Please contact me if I can be of further assistance on this or other matters.

Tammy Paulette Sales Support Partner InSource Solutions 866.204.6184

Quote J/ 016716 v2 Thursday, August 29, 2019 1/4 ~ ---~ --- - Onsource· SOLUTIONS

Agreement 26595 - Customer 1st End User Renewal Quote Information: Prepared for: Account Executive: Prepared by: Quote#: 016716 Florida Keys Aqueduct Authority Rich Hinkle Tammy Paulette Reyner Lopez 804.419.9141 866.204.6184 Version: 2 1100 Kennedy Dr [email protected] [email protected] Thursday, August 29, 2019 Key West, FL 33040-4021 Expiration Date: 10/30/2019 [email protected] (305) 289-6161

Annual Maintenance Renewal - End User

Description Price Qty Ext. Price HstStd-04-N-17 Historian 2017 Standard, 12,000 Tag $17,302.00 1 $17,302.00 Functional Upgrade for serial number: 921236

01-3453 InTouch 2014R2 Runtime 3K Tag with I/O $4,830.00 1 $4,830.00

01-3455 InTouch 2014R2 Runtime 60K Tag with I/O $6,655.00 1 $6,655.00

ISS-PO00 Wonderware Customer First Software Maintenance $42,030.36 1 $42,030.36 Start Date: 31-0ct-2019 - End Date: 30-0ct-2020

CF# 26595 SitelD# 10119 Exp. Date 10/30/2019 Client Installed License $349,628.00 Value: Customer First List Price: $76,993.16 Renewal Volume Discount: $34,962.80 Net Customer First Price: $42,030.36

Insight-12-S AVEVA Insight, Standard Plan, Subscription $0.00 1 $0.00

WSubAc-St- 1-S Wonderware Subscription Access-Customer FIRST $6,459.60 1 $6,459.60 Standard 1 Yr

THIN-10-010- Annual Platform Maintenance Plan Renewal for TM-010, $2,050.00 2 $4,100.00 10 TMM-010, TMR-010. Extends Platform Maintenance on 10-Packs 6826DA61-BDDA696B and 8DD310D3-C21 F41 F9 From 10/31/2019to 10/30/2020

Quote #016/16 v2 Thursday, August 29, 2019 2/4 ------~~----~~--=-- - --=- - Onsourct1 SOLUTIONS

Annual Maintenance Renewal - End User

Description Price Qty Ext Price - THIN-10-005- Plat Maintenance Renewal 5 Pack PMAnnual Platform $1,025.00 1 $1,025.00 10 Maintenance Plan Renewal for TM-005, TMM-005, TMR- 005. Extends Platform Maintenance on 5-Pack 0D58E645-54310879 From 10/31/2019to 10/30/2020

SUlPM SYTECH EXTENDED SUPPORT $425.00 1 $425.00 Start Date: 31-0ct-2019 - End Date: 30-0ct-2020

MDT-SUPPORT MDT AUTOSAVE ANNUAL $4,432.00 1 $4,432.00 Start Date: 31-0ct-2019 - End Date: 30-0ct-2020

PortNo r 0,-,1,tv W-ASWSA Au1oSaYe Senter SchedLlino "\15U!ffl 1 serve< W-OMM Number ol documenls rnan:,ged by OoaJmenls Module 250 W-RMT -MocUe 1 W-UNIV AuloSove Universal 50pmgr;ims H-CSCAOA Aulo5oYe Module for ateclSCAOA 2s~ W·SUNTY AuloSove MocUe for Schneider UniN Pro 50 Pf"""""' H•WWIN AuloSave Module for Wonde,ware lnTouch IS programs

Subtotal: $87,258.96

Quote Summary

Description Amount Annual Maintenance Renewal - End User $87,258.96 Total: $87,258.96

Payment Terms: Net 30

Quote ,;016716 v2 Tllursday, August 29, 2019 3/ 4

- - -- - O source· SOLUTIONS

Additional Information About Order

•List of supported licenses available upon request from your Customer First Representative•

Wonderware Customer first cuent Brochure Customer f irst center lnSource Training Center

* Important note regarding expiration: Customer First Maintenance Agreements carry no •grace period" beyond the maintenance agreement expiration date. If an agreement is allowed to lapse, the customer has the following 60 days to renew with a mandatory 10% penalty fee. Beyond 60 days, the renewal still requires a 10% penalty AND the agreement loses its license volume-based discount.

Order Terms: Taxes, Shipping, handling and other fees may apply. Your order will be pre-processed awaiting final processing after we receive your purchase order at [email protected] or by fax at 804-378-8648. We reserve the right to cancel orders arising from pricing or other errors. In certain circumstances, tariffs may impact the pricing of products and services relied upon by ISS from it's vendors. In such a case where a Quotation is affected by a tariff after its issuance, iSS reserves the right to withdraw it's Quotation and offer a new Quotation based upon pertinent impacts of tariffs.

Products/Maintenance: See Payment Terms Above.

Tra.i.aiJ:!g: Pre-pay or payment of invoice prior to class attendance.

~:Net 30 Days from date of Invoice with approved credit and credit limit. Time & Expense Services invoiced weekly as consumed. Fixed Cost Services (including Ready to Go Services) Invoiced 50% at time of order and 50% upon project completion. Travel and Living Expenses billed separately and at cost.

NOTE: You may receive separate invoices for individual Products, Maintenance, Training, SeNices.

Remit-To Address: lnSource Solutions, PO Box 72604, Richmond, VA23235 After You Order: After Purchase Order acceptance, order processing takes 3-5 business days. The first portlon of the order will arrive via email(s) directly from Aveva and will contain activation links and codes for Wonderware Online lnStudio. The second portlon will arrive via email from In Source and will contain a link to download media (if needed) along with an attached ZIP file consisting of license file(s), license certiflcate(s) and the maintenance agreement. Invoicing occurs within 46 hours of delivery of the lnSource email. NOTE:Physlcal delivery of product available upon request at the time of order. Freight, if required, is FOB shipping point -freight Is prepaid and added to the invoice.

ISS Standard Terms and Conditions apply and can be viewed h§!l!

Quute #016716 v2 Tl1ursday, August 29, 2019 4/4 -- . - - - BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO - ();i Tlt8 -' 7 CONSENT ~ REGULAR 0

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve the purchase of an Automatic Vehicle Location (AVL) LiGo® GPS telematics system to be integrated with Cityworks from MarshallGIS in the estimated amount of $78,800.00.

ITEM BACKGROUND:

• The purchase is for an AVL system that works on an ESRI GIS platform and can be integrated with Cityworks. This portion of the implementation is part of phase two of the implementation. Th is will allow us to better track and dispatch our mobile assets. MarshallGIS is the most senior and advanced AVL partner working with Cityworks. The MarshallGIS system is being used by Central Arkansas Water, Suez Water, City of Costa Mesa, City of Portland ME, City of Topeka KS, City of Madison WI and Opelika Water Utilities who has been integrated with Cityworks for over three years. • Our existing system (Compasscom) is based on Verizon 3G service which will phase out at the end of this calendar year.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): Board of Directors to approve the purchase of an Automatic Vehicle Location (AVL) LiGo® GPS telematics system to be integrated with Cityworks from MarshallGIS in the estimated amount of $78,800.00.

SUPPLEMENTAL INFORMATION: •

DOCUMENTATION: Included: [K] To Follow: 0 Not Required: D

Cost to FKAA: $ __..:_78 ::...,_,8c:....:O~O.c.:..O..:....O BUDGETED: Yes [K] No 0 Cost to Others: $ ______Total Cost: $ ___7.c..,8,-'--80;;....:0_;. 0'-'--0

DEPARTMENT: ______Operations ...,__ +--- DEPARTMENT DIRECTOR APPROVAL:

General Counsel: Executive Director:

BOARD ACTION:

Approved: Y Tabled: Y Disapproved: Y Recommendation Revised: Y Comments: ------Date: ______Recording Clerk: ______~ ConnECt Your World™ QUOTE

marshallGIS To: From: El ishea Strickland Terry Bartlett Florida Keys Aqueduct Authority MarshallGIS 1100 Kennedy Drive 2915 N Cole Rd. Key West, FL 33040 Boise, ID 83704 Email: [email protected] Email: [email protected] Phone: 305.809.2559 Phone: (208) 514-0411

Summary Total Quote Amount: $78,800.00 Quote#: QUO-01034-FKAA

Project Name: LiGO"' GPS Telematics Revision # : 1

Issue Date: 8/12/2019 Effective For: 180

UGO" Light & Heavy Vehicle GPS Telematics Device (LMU-2630) Setup & Configuration - options for 5 digital inputs (including Driver ID) - LTE 200 $150.00 $30,000.00 - minimum 3 wire install required - No ECM diagnostics

LiGO" Subscription: Annual ($18/mo.jconnected device) 2 200 $216.00 $43,200.00 - Includes all of Platform as a Service including telematics devices

3 LiGO" ACCESS API Annual Subscription 1 $5,000.00 $5,000.00 Dispatch/Jobs Module Unlimited included 5 Maintenance Module Unlimited inlcluded 6 LiGO" Mobile Unlimited i lcluded 7 Unlimited Web Based Training Unlimited i le uded 7 Unlimited System Users Unlimited i !eluded 8 Device Shipping & Handling 200 $3.00 $600.00

11 Driver ID iButton Package Installation Services ( RFID Reader, buzzer) 1 $30.00 $30.00 CalAmp LMU-2600 Series GPS Telematics wired Device (3-wire) On-site Installation 12 1 $120.00 $120.00 Services CalAmp LMU-2600 Series GPS Telematics wired Device (3-wire) Installation On-site 13 1 $3,500.00 $3,500.00 Training (2 Days) UGO" Light & Heavy Vehicle GPS Device (LMU-2630) Setup & Configuration 14 - 5 digital inputs 1 $200.00 $200.00 - ECU (OBDII and j1939) engine diagnostics 15 CalAmp LMU-2600 Series GPS OBDII/Jbus Device Installation 1 $100.00 $100.00 16 2600/4200 Series Installation Service - Additional Sensor Inputs 1 $50.00 $50.00 CalAmp LMU-2600/4200 Series GPS Device Additional Sensor/System Input Setup and 17 1 $30.00 $30.00 Configuration

20 CalAmp TTU-700 Series 7 Year Non-Rechargeable Battery Operated Trailer Tracking Unit 1 $225.00 $225.00 CalAmp TTU-700 Series 7 Year Non-Rechargeable Battery Operated Trailer Tracking Unit 21 1 $50.00 $50.00 Installation Services CalAmp TTU-2830 - 6 Month Rechargeable Trai ler Tracking or Contractor Tracking Unit 1 $217.00 $217.00 18 'reouires intermittent access to oower source) Setuo & Confiauration 21 UGO" 2-day Onsite Training 1 $3,500.00 $3,500.00 22 UGO" Professional Services (per day) 1 $1,500.00 $1,500.00 Quote Assumptions 1. Upon Acceptance of this Quote, the client acknowledges that they have read and understand both the "Master License Agreement", and the "Software Maintenance and Services Delivery Agreement" . 2. MarshallGIS will deliver a vehicle information sheet to the FKAA to finalize the appropriate devices and cabling to use for each particular vehicle.

3. All hardware remains the property of MarshallGIS and must be returned, postage paid, within 60 days of termination of service. 4. Only those services provided by this quote, and accepted by the client, are provided for this project's scope of work. Additional services above and beyond this quote may be subject to additional charges. 5. This quote assumes that payment will be made upfront, and on a recurring annual basis. 6. Installation training services costs are included with this Quote as optional. BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM --=--D-=-U-=-0_-_O_ 3_____ TAB: CONSENT ~ REGULAR J

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve Change Order No. 1 for a credit amount of $13,456 and _final payment of FKAA Project# 4072-17, "Sigsbee Park Wastewater Collection System Assessment," to B.R.I.A.N., Inc., in the amount of $15,557.

ITEM BACKGROUND: • The Sigsbee gravity sewer collection system at Sigsbee Park Annex was experiencing inflow and infiltration leading to excessive wear on equipment and increased pumping cost. • The cleaning and video inspection of the system helped identify deficiencies. • Repairs will be made to reduce the volume of groundwater entering the collection system, reducing operational costs of the system. -

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On April 24, 2019 the Board approved award of Contract to B.R.I.A.N., Inc., in the amount of $66,156.

STAFF RECOMMENDATION (MOTION): Consideration to approve Change Order No. 1 for a credit amount of $13,456 and final payment of FKAA Project# 4072-17, "Sigsbee Park Wastewater Collection System Assessment," to B.R.I.A.N., Inc., in the amount of $15,557.

SUPPLEMENTAL INFORMATION: • See attached documentation.

DOCUMENTATION: Included: 00 To Follow: D Not Required: D

Cost to FKAA: $ ____15-'--, 5_5_7 BUDGETED: Yes 00 No 0 Cost to Others: $ ______Total Cost: $ ____1_ 5_,__,5:....;:5_7

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: ------:-#-1-H--

General Counsel: Ci2rf' Executive Director: ~

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments:------

Date:. ______Recording Clerk: ______Florida Keys Aqueduct Authority Monroe County, Florida September 6, 2019

Sigsbee Sewer Assessment

Project Number #4072-17 Change Order No. 01

I. General

This Change Order is hereby made a part of the Contract Documents. All requirements of the original Contract Documents shall remain in full force and effect except as modified hereinafter.

II. Scope of Work and Reason for Modification

This change order #01 is for the Reconciliation for Final Payment. • Line Item #002 (Cleaning and Television Inspection) is being reduced $230.00. • Line Item #003 (Smoke Testing), Line Item #007 (Contingency Allowance), and Line Item #008 (Lateral Cleaning and Television Inspection) are being removed.

Ill. Summary of Cost Changes

A. Original Contract Bid: $66,156.00 B. Amount of Change Order 01 ($13,456.00) C. Adjusted Contract Amount $52,700.00

IV. Summary of Contract Time Changes

The Contractor has not requested additional Contract Time associated with this Change Order. The Contract Substantial Completion Date is unchanged and remains September 6, 2019. The Contract Final Completion Date is unchanged and remains October 7, 2019. Change Order #01 September 6th 2019 Page 2

The Florida Keys Aqueduct Authority and the Contractor, B.R.I.A.N., Inc. , agree that the time and costs sum agreed to in this Change Order constitutes a full and complete settlement of the issues set forth in this Agreement. The Contractor accepts the terms of the Change Order as full compensation for all costs, whether direct or indirect, whether incurred or in the future, related to the issues set forth in this Change Order.

The undersigned have carefully read this Change Order and by affixing their signatures attest their full agreement with the provisions herein.

Owner: Contractor: Florida Keys Aqueduct Authority B.R.I.A.N. Inc.

--:;;:fA:1~ C/ - C,- 19 Kirk C. Zuelch Date K~h Barton Date Executive Director President/Owner

Jolynn Reynolds, PE Date Manager of Engineering f torida Xeys _;;i_queditct _;;/_uffiority Pay Request

Pay Request Number: 2 Name of Project Sigsbee WW Collection Sys Assessment From 7/26/2019 To 8/25/2019 FKAA Project Number ------;4072-17 Page

Contract bid amount 66,156.00 Approved By Manager of Engineering Date Change orders (13,456.00)

Increase/decrease amount (13,456.00)

Approved By Adjusted contract 52,700.00 Finance Date Total work to date plus material stored per attached sheet 52,700.00 Approved By ~ ntract Manager , Less retainage 10%

Subtotal 52,700.00

Reviewed By d;A;c/4 2/t.~/J9 Less previous payments 37,143.00 Inspector Date Total due this estimate 1s,ss1.ooI ~\.A.~ /j INVOICE

B.R.I.A.N. Inc. ~ P.O. Box 478 INVOICE NO. 32847 Lake Hamilton, FL 33851 DATE August 28, 2019 863-438-9356 CUSTOMER PO 20814 [email protected]

TO Florida Keys Aqueduct 1100 Kennedy Dr Key West, FL 33040 305-296-2454

ATTENTION JOB PAYMENT TERMS DUE DATE Sigsbee Park Job #4072-17 Net JO 9/27/ 19

DESCRIPTION QUANTITY RATE TOTAL Sigsbee Park Wastsewater Collection System Assessment Project# 4072-17

Balance From Invoice 32829 1.00 4,127.00 4,127.00 Install 28 24" Manhole lid gaskets and inflow dishes 28.00 75.00 2,100.00

Install 54 36" Manhole lid gaskets and inflow dishes 54.00 145.00 7,830.00 Demobilization 1.00 1,500.00 1,500.00

Work Completed on 8-28-19

We do expect payment within terms, so please process this invoice within that time. SUBTOTAL s 15, 557.00 There will be a 1.8% interest charge per month on late payments. You are responsible for al/ local, state, federal taxes and fees pertaining to your area. SALES TAX TOTAL s 15,557.00

THANK YOU FOR YOUR BUSINESS! BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DU0-04 TA<;> : q CONSENT [K] REGULAR 0

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration of Approval to Award Bid# FKAA-IFB-0014-19, One-year Contract for Hydrofluosilicic Acid to Florida Chemical Supply Inc. in the amount of $49,000.00. The HydrofluosilicicAcid will be used at the J.Robert Dean Water Treatment Plant.

ITEM BACKGROUND: • The bid request was posted on Demand Star, advertised in one newspaper, and posted on the FKAA website. • Staff has reviewed the bid documents and qualifications of all the bidders. • Based on total contract price, the lowest responsive, responsible bidder is Florida Chemical Supply, Inc. • Bid price is 0.245/lb. • The following bids were opened 9/03/19:

Vendor Total Price 1-Year Contract Florida Chemical Supply, Inc. $49,000.00 The Dumont Company $51 ,800.00 Univar USA, Inc. $68,000.00

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): Board of Directors to Approve the Award Bid# FKAA-I FB-0014-19, One­ year Contract for Hydrofluosilicic Acid to Florida Chemical Supply Inc. in the amount of $49,000.00. The Hydrofluosilicic Acid will be used at the J.Robert Dean Water Treatment Plant.

SUPPLEMENTAL INFORMATION: • Attached presentation. • Previous contract price was $0.249/lb.

DOCUMENTATION: Included: [!] To Follow: D Not Required: D

Cost to FKAA: $ 49,000.00 BUDGETED: Yes [!] No Cost to Others: $ • Total Cost: $ 49,000.00

DEPARTMENT: Water Operations DEPARTMENT DIRECTOR APPROVAL: c$=---.

General Counsel:

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: • Comments: ------Date:. ______Recording Clerk: ______J. Robert Dean /J Chairman District 3

Florida Keys ,fa" Richard J. Topplno Vice-Chairman ~~e~;~"~ct Authority ; , . District 2 Key West, Florida 33040 .r:;,'1' David C. Ritz Telephone (305) 296-2454 ~ Secretary/Treasurer District 5

Antoinette M. Appell -*Mm ~~¾)~~ ~--~ District 4 Cara Higgins ~v District 1 Klrk C. Zuelch Executive Director

MEMORANDUM

TO: Tom Morgan, Manager of Operations

FROM: David Jackson, Purchasing Manager

DATE: September 4, 2019

SUBJECT: FKAA-IFB-0014-19, Hydrofluosilicic Acid for the J.R. Dean WTP, I-year Contract

Subject bid opening was conducted on September 3, 2019. This bid was advertised once in one newspaper, as well as being published on the Authority's website, and Demand Star. Three bids were received, which are as follows:

Vendor Total Cost Florida Chemical Supply Inc. $49,000.00 The Dumont Company $51,800.00 Uni var USA, Inc. $68,000.00

It is recommended that we award the bid to Florida Chemical Supply Inc. as the lowest qualified bidder for the product. Please see the attached bid for your review. Please ensure that a purchase order is generated upon acceptance of the recommendation.

ACCEPTED: ___~_____ UNACCEPTED: ______Reason for Not

Accepting Bi~------

General Counse~S:::;Bid Not Accepted): ______FLORIDA KEYS AQUEDUCT AUTHORITY BiD O_Pl;N!NG~UMMAR'( Bid nµmber: FKAA~IFB-0014-19

Biddesaiplion: Purchase ofHydrofklosilicicAcid fo(the J. R. Dean WaterTrealmel')t Plant

Bid opening date: _3-_Sep-_._1_9______

Tme: -'4~:00~P~J.4=··------

~id --~ - -Totalpitce Total Cost Comments Bidder'sName sealed :siQned "per·ixi'und

The Dlimont"Company - !!11!~81211N~ ✓ ✓ . -d5'1Of'j I h- ~r ~00-DO I UnivarUSA lli:lr=,idJ/30,'!~ ./ . /JtJ-g- DO ✓ 3l/ {fl lrzf.': A/lA. I ! .FIQric;taChemicarSupply 8"1.-..191Y19~pm ✓ v .. J4

..

Department _Director·or· Designee.

Purchasing a~ Inventory C<>ntrQIMariaget/Oeslgnee .

B.uY'!r/Purc1J~singAdministratQr FLORIDA FKAA AQUEDUCT AUTHORITY INVITATION TO BID: COMMODITIES/SERVICES (BIDDERS ACKNOWLEDGI\!IENT)

MAIL BIDS TO: Fl.ORIO,\ FK,\A AQllEDl'C"T AFHIORITY 7000 Front St. (Stock Nand) KE\" WEST, FLORIDA JJCl-40 (No l1SPS d•llwrl"', hdt:x and l "PS nnl~·->

~a11.c 1 of-I (305) 296-:'.-1 5-1 PROJECT ? am" FKi-\ A·lfD-OOl-4- 19 BIDS Wll.l. BE OPENED: S"f'IO,lllbtr , ... ~ti I? :II -1:00pm BID TITLE: Pur,:has.: ofHydn,t1111>0ilicic Add for theJ. R. Doan WfP. I· 7UOO Front St. Ke1· West. FL 3311JO y~ar Contract. Florid;i City. FL .\,\M-1 NO l lSPS Delin~y, F.. l Es or l 'PS 01-L\' :ind mav 1101 be withdrawn within days allo,r , u~h d:,lc aad tim~.

Delivo,rv Dalt Will Be 2 Davs After R.. -.:cint ._,r Purehosc Order. jcotty~f lori da - chemical .com NAME OF VENDOR: Flol'ida Chemical Supply, Inc. FMAIL ADDRESS: 6 810 E Chelsea Street MAILING ADDRESS:

CITY-STATE-ZIP : Tampa FL 3361 0 C'ERrlFLED OR l 'ASIIIER'S C"llFCK IS ATTACHF.D . WHEN REOrJRED. IN ntE AMOUNT Of i 8 1 3 · 623 - 1274 813)\62_!· ?167 TELEPHONE NllMRER: ~\DDRESS: I cr '--/"I w /11f d":J{ lj ~ / tcl>t1necti1,n with any c1•rp<1t11tion. linn, nr ixrson ,uhmitring 3 hid for th• same 0. d Si@na111rc (Manual) 0 m•tcrial•. supplies. or equipment and i• in all respects foir and without cnllusic,11 for fraud. I •11n:c, '" ahide hy all conJitinns c,f thi, biJ and emit'), that I am e Cotty, Business Devel opment Di rector ~uthorizeJ lu sign thi! hill for the bi

GENERAL CONDITIONS BIDDER: To ln,ure accenta• « of lb.e bid follow lb.Ht i• slructiuas

SEAi.ED BIDS: Thi, fonn must be: executed anJ rY c,f all l BID I lPENIXG: Shall l,o public. on the Joie onJ nt th• tim• sr-,c11i"'1 nn biJ sh,-.:ts. as wdl :is all adJcnJ:i acktmll'ledgetl. The focc ..,f the envelope ,ball the bid fonn. All bid< received a tier that time w a,ldress. th• d,itc ~nd tin~ of the l>id ol)fflintt, ofthi: Auth,,rity :incl r~main Ul'H."J)Cfl\.-I\: than itoJ in this hid will remain firm uuthurit cd n.:pn.:~cntuti\'.: in th~ spncc- pru\'iJ~.J u.liun: 10 h~ 1."t.msiJ·erc1.\ for a p,:rio,I of (,II day,., (.ii,·c l><.>lh unit pri,.., m1,I extended tutal. In casc fonn;il. The ,-omp;my name must also 3p~ar on c3ch papc of tho, hid a, nf :i rnislako, in cxtensi,,n,. the unit prkc will tak• precc.!,'!1ce. All prkcs rcquircJ, F.O.B. ,lc,tinatinn (111110,ss ,,then,•isc TAXE~: The FKAA does not pay tro,:ral excise and s13lt sale• ta.ws. tu quote without sutlkitnt ,institication , hall he cause for ro,1110,·al of a Do not includo, thesi, itoms 0 11 invok es. fhc applicable tax o,xemption supplier's name fmm the hid mailing list NOTE: A biJ,k-r: ,.., qualify a<" numh~r i"I ~hown nn pun:-ha~(' orders. n:srond1.?nt. ffiU;tl submit a .. NO Rto· _and 111pt pa~1110111 shall nul rhan the stared hid opening ,fate :llld hour: 4.."'tlnsid('rc::d m di:termining the lowest net cn~t tClr proposal te\'aluatinn'"' purposes. el MISTAKES: Bidders arc expected tn ~x.,minc the ,i>ccilicalion,. REASON FOR "NO BID"· --- - Jdi\'cry 'lchc '1,eciticd . .'\11 container< shall he suitahle for storage or sh1pm

.t. !Continued) Discrepancie< helween the indicated •um of nny ..:olumn of figure, an,l the cl SAFETY STANDARUS : llnless otherwise stipulaled in the bi,t. all eorrecl ,um 11tereorwill he re~lllwd in favor ,,fthe corr.cl rica1ed a"cml>lic, shall comply wilh •r;,lic:abk calendar days after the opening nf Proposab. unk« 111hcn,·i,e f the failure ,,f the lowest re•~•n•ihle nnd invoices at 1he price• slipu1'1tcd on lhc hid. alii,· the FKAA will~ made with,n (,(I Javs ntier the names. brand names. infonnati,,n and or catalog numhcrs listed in a specification npenin@nf Propusols. · · arc for infonnalion and not tu limit comp,:tition. Bid any hrJnNS: In the ewn1 onv 11owrnmcn1al and indicat< any dO\·i•tiun from th< sreeilicotions as li111ihility tif th< v.mlor to notify complUh in the vendor'< name I I~. FloriJo Statutes. wherein it slat,s. m pnrt: " ... nil hile pro,·i,ion of all Federal. St.1te. anJ item number. Failure <>fhidder Ill ,ith,r ,khver required sample• <•r 10 clearly county and locol lows. nml of all orJinans-e•. rule•. anJ ,.,gulat11,n, •hall identify samplc8 as indicats-cl m;,y be rc;ison forrcjecliun <.>fthe \,iJ. govem 311)' and all claim, and dispute, which arise between J'CN.>nl<) ~- DELIVERY: llnless actual date of cL:liw~· is •rccificd \or if •rccified ddivc~· sul>mtlli11g a bid reSJ>OtlSe hen:10 an the FKAA. h~· and thrnuph ii• officer•. cannul be met). •how number uf dny• required lo make delh·cr)· after receipt of o,mplllyee• and aulhori ,ed rcprcdi,·ery lime may l>ccom, a basis for making othenvi~c: •nd lack ,,f k.nnwledgc by any hidder lc defense ag•inst the legal effee1 thereof. hours ,,f the FKAA. Monday through Fri,lay. excludiny. holid.,y•. l 1pon ddiwry P,\ TENTS & ROYALTIFS : The bidder without exception. ,hall the FKAA ha< five working d.1y• t<• inspect and afll'nwe the I'"°"' and •on·i«•. indemnify nml s;l\·e hannk,-... th< FKAA and ii. employ.,,. from lial>ility unless hid •pecitica1ions or run:hnse order n unless otben, isc pnwided. Titk to <>r risk of lotonce hy the FKAA unless loss or d.1otaJ!C rey the FK/\.-\ the bidder u,e, any design. device."' material• c,l\·ered hy FKAA. ln or imendcd the work - · · dccisiun shall be \11hjcc1 le> the FKAA'< proccdunes for llid Pn,1est• (.tH-ltll.111. t 7. SER\'ICE AND \\'ARRANn ·: 1 ·nt«, otherwi,e •recitied. the hiddcr In case of .my doubt or difference n ,,f Btd Statute< 1mw1de< th.it ..A ['l'N(lll e awnnlc,1 11r infonnality in uny Bid. and to awanl the purcb.aie m the best intcrc•t ufthc FKAA. perfom1 W<>rk •• a contr:tctor. supplier. rnl>contrnct11r. nr cun,ultunl umlcr Discrcp.1ncics in the muhiplicoli11n ,,f units of work nnd or uni1 price, will he a i.:t,ntn,i.: , with ~ny puhlii= .:uht~·. and nrny 1l\.1t tr.utsa\!t bosin-=~~ with nny resol,-.:d in fon,r of the unit price. public entity m exec,, of the lhreshold a1111>un1 pnwidcJ in Stbra ll•riod ,,fl •6) 111011th, fmm the J ato of hcing plac..:-J on thi: i:,,1wkt~J vendt,r list." J'I. LIABILITY: flw , urrlicr .

'.'iOTE: ANY AND ALL SPECIAL C

2 Hydrofluosilicic Acid 1-Year Contract.

HYDROFLUOSILICIC ACID (H;tSiFr.) must meet ANSI/A WW A Standards B703-11.

Must provide annual onsite training for FKAA personnel that meets the OSHA Process Safety Management requirements.

Delivery shall be by truck 10 the Florida Keys Aqueduct Authority. J. Robert Dean Water Treatment Plant, 35400 SW 192 Ave .. Florida City.

Weight certification will be required. The driver must have in his possession a weight certificate from a certified weigher before a delivery will be accepted.

Delivery will be scheduled by telephone call from Florida City personnel to the shipper.

Delivery amount: Approx. 15.000 pounds per delivery.

Estimated Quantity: 200,000 pounds - One Year. $__ o__ 245lJnit Price (per pound) t wenty- four Written Unit Price (per pound) zero dollnrs and 1 1 2 cents.

Estimated Quantity: 200,000 pounds - One Yenr $ 4 9 , ooo .~ Total Delivered Price

Forty-nine thousand dollars z e r o cents. Written Total Contract Price ----- Note: Price to include delivery. Price will be finn for contact period, no escalation clause accepted.

Delivery schedule: Within five (5) days after receipt of notice to deliver.

Delivery shall be between the hours of 9:00AM and 4:00PM. Monday through Friday. Contract shall continue for one year from October l. 2019 through September 30, 2020.

Proof oflnsurance required upon award of bid. (See attached insurance requirements.)

Any questions regarding this bid should be directed to David Jackson. Purchasing Manager in writing via email to djackson(ttlfkaa.com.

The Governing Board of Directors of the Florida Keys Aqueduct Authority reserves the right to reject any and all bids, in whole or in part. to waive any irregularities or infonnalities in any bid, and to award to any party considered to be in the best interest of the Authority.

3 INSURANCE REQUIREMENTS:

The successful proposer shall obtain, at his/her own expense. insurance as specified in this section and proofofs1u:/1 i11s11ram:e 11111st be i11c/11ded wit/, t/1e proposal. Such insurance will be required during the entire tenn of the contract. The successful proposer is responsible for ensuring that all such insurance obtained will extend protection to any subcontractors who may perfonn any part of this contract or require any such subcontractors to obtain insurance consistent with this section.

All proposals shall include as satisfactory evidence of the required insurance. either:

Certificate(s) oflnsurance or a certified copy of the actual insurance policy(ies).

FKAA, at its sole discretion, has the right to request a certified copy of any or all insurance policies required by this section.

Insurance policies must be provided by a company authorized to transact business in the state of Florida and the companies must maintain a minimum rating of A-, as assigned by the A.M. Best Company.

The COMMERCIAL GENERAL LIABILITY and the POLLUTION LIABILITY coverages must include FKAA as an additional insured. (NOTE: the proof of insurance included with the proposal does not have to include FKAA as an additional insured. This will be a requirement for the successful proposer.)

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE: Limits: Workers C'ompensation Statutory Employers Liability: Bodily Injury by Accident $ l00,000. Bodily Injury by Disease, policy limit $ 500.000. Bodily Injury by Disease, each employee $ 100,000.

COMMERCIAL GENERAL LIABILITY INSURANCE: Limits: Per Occurrence $lJJO0.00O. Aggregate $1.000.000.

POLLUTION LIABILITY INSURANCE Limits: $1.000.000.

VEHICLES LIABILITY INSURANCE: Limits: Combined Single Limits $1,000.000. Or Per Person $ 500.000. Per Occurrence $1 ,000.000. Property Damage $ J00,000.

HAZARDOUS CARGO TRANSPORTERS LIABILITY (MCS-90 Endorsement)

Limits: $.5.000.000. 4 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DUO- OS TAB: ID CONSENT: [Kl REGULAR: 0

MEETING DATE: September 26, 2019 DIVISION: UTILITY OPERATION S

AGENDA TITLE: No Objection to the abandonment of a portion of Flagler Street Right-of-Way, Lots 16 and 17, Block 53, Grain's Subdivision, according to the Plat thereof as recorded in Plat Book 1, Page 51 of the public records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment.

ITEM BACKGROUND: N/A

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): No Objection to the abandonment of a portion of Flagler Street Right-of-Way, Lots 16 and 17, Block 53, Grain's Subdivision, according to the Plat thereof as recorded in Plat Book 1, Page 51 of the public records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment.

SUPPLEMENTAL INFORMATION: See attached.

DOCUMENTATION: Included: To-Follow: D Not Required: • Cost to FKAA: $ 0 BUDGETED: Yes D No [KJ Cost to Others: $ Total Cost: $ _ _ ___oc,_

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

Executive Director:-r

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments: ______

Date:______Recording Clerk: ______QI (.HN ,.Ni( ff11(:E It) Pl)JI fOlrt,=J C, rif:CIS'IY.: '"' DESCRIPTION: r OC 'O.'ff(',l'~'(I ,., 1./'C " ~ c:ara-o..,! "' PETITIONERS ADJACENT PARCEi; Q) 81 1- _ff\CJ?"DI c;Jl 'MTIIF'!Jl IC) M lQ: ~ w.l!W P(. l'O~- «Clll!VC "5JO, 'IU,"{)tu,.;( (SI"" \ICXl..',I 'il'flll P' LOTS 16 AND 17, BLOCK 53, CHAIN'S SUBDMSION, ACCORDING TO THE PLAT THEREOF AS RECORDED Ota OITOt,,:. ll(CO'l) 90:)( "" -MONO C8W co,,ar,8,_, .l();M..1 \ l()lo, ~S ~~ C1 ~ 'S":!S Cf T"-£ r.~ ~IO,!"-:_,:~,._._,Cl T< t'A't ct ~ ~ = t'~ lllO(KJUt(J UTUTC5SIQIIN I-DEONAA!. 9IJWN P£RN!JM. QQ.N) [W)[)rl:( M1/M Jl COM OR,l,IMrtCSOR Wl.NCIF'H.ATIJS IN"IHlll.llltl NfJ DIE 40' 0 20· 80' lOCAlllN rY' M.I. IHJOICJIOIMJIJTIJf( lHS AREN"f"IIOXMI. T( HJ n£ 0ROfrW..rwsm SCH. (l" A rtCRlo\ la:NS£D SI.R\eUI Nffl WAPPER1lllS DAA'ltlC , SWCH. Pl.AT ORW SCALE IN U.S SURVEY FEE T IS roR N"ORW.OOfrW.P\.a:!POS(S Ofrl..YmfJ IS NOTViU> . SCALE: 1" = 40' BEGINNING AT THE NORTHEAST CORNER OF LOT 16, BLOCK 53. CRAIN'S SUBDMS ION, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 1. PAGE 51, OF THE PUBUC RECORDS OF MONROE COUNTY, FLORIDA; THENCE S.5Q649"30"'W., ~~~~~~o~~-:~~CM-::1'~=~=::~::-=~~ ALONG THE NORTHERLY UN £ OF LOT 16 AND 17 , BLOCK 53, SAID CHAIN'S SUBDMS ION, A DISTANCE OF 120.02 FEET: ro. THENCE N.39"10'30"W., A DISTANCE OF 30.00 FEET TO A POINT ON THE NORTHERLY RIGHT OF WAY ll NE OF FLAGLER STREET AND THE SOUTHERLY RlGHT OF WAY tJNE OF U.S. HJGHlf AY No. l; THENCE N.50-<&9'3o.;., ALONG SAID NORTI-IERLY 4. 11:AAKS SHOWNIDCON ARE 8'U UPONTHC~ SOOD£Rl.YRO« CE"Wo\ Y Lil CE"U.S. ttr;,lM,\YNO. I EOG N.5a49'JOL (,lssUiCD) 10 RIGHT OF WAY lJNE OF FLAGLER srREt:r . A DISTANCE or 120.02 FEET; THENCE S.39'"10'30 ..E .• A DJSTANCE OF 30 .POO F'EET OIWJKlHS Rrn.R M tMOOM..ccoornc 't1ROC,li O..TI.ltCf 1929 MN> 61.SEDUPON CJJY or liWI.Anort Nll£J.7 NIOJCCIBCMCttWARK "CK-25 ". TO THE POINT OF BEGINN ING. ~-:.~~~~~u::c~~ =~~~~~ ~AS~Norfl!B)li STAlUTI5OW1TDf • n PN« I. TH£ UPWIOPORTIJH Of 5ll8JECTP.w:tl 00CS NCl'fAWT n£ SCMJaCNlN«lS Of lH[ STATE or fl~ .

5. MS SUR'iO' WASPREPMCD IITHOUT 'H BCNmTOf A TITl£ RCPatT, JlOUCIIE PROSPECTU'i£l'ltfC, liC ACaPTS HO R(SPC1t981,JlYr ell l lt!OH'S-0'"-WAY,£ASQ10jT5, lifSlRICTICNS Of R[calO CR ono ru.rm N'ftCTINCli ne TOl..NOS SU!'£1ED 0ltlJI lNAN lHOS[ RCOICD.. aJ!IIENT 0£ID N¥JAA OHR NS"IR\lli(HTSor R(a;H;) nJRtGfD BYa.or.

POB 6. 1.ASTM. T( Q'" Fm SUMY: 8-11-U rAR~fNMENT .. 9 , "C -:., 7. PaTTl0HERSPNIC(l. Ml.f.A• 29,1•6.• fEO MR AU. NI> 17.694.4 SOUW: Fm UPI.NI) MOREOR LESS.AIW«INWOiJ PMCO.. " J,600.6 "'-"'l'fW . ~ ..__S39'10'30"E --n ---240.85 ___. •..,, ~ 8. SUBJCCTPARCO. LCS WITttlHrtDfJW.. OOl'.i(HCY KiOIC'I F\.000 ZOfrl£S~ 1£10 \1:11 N.o YEil NlJ ,fffJlS ONfl.CIOO NSUIAHC( RATEW 120ll7Cll64K MT£D 2-1';_. ... ;.;... ~ _ '«: ______~ ~o · '-.) ~ Cl LOT 16 C> 0 BLOCK 53 !: N " 8 1 PG ::i' st•~!• - ' '-.) I ; §: >- ~ ...... i ! ij; ~;! E--, < I<, 0 ~ p ~ a• -- ~ :i:: LOT 17 •! '° l ' P ro s pect Surveying , LLC ~I MHWLTABLE Cer liricale of Authorization No. LB 7921 r~ i~ -~i ,¥57652 UNE BEARING LENGTH LOT 18 ,.,.. ~l~ Lt N 6.05 CERTIFIED TOc BLOCK 53 L2 j;iu-0,•4, • 8.77 LAW OFFICES OF ~~· u N4""""6' ">7•c 11.15 THOMAS D WRIGHT L4 NSno~1-E 7.20 MICHAEL ADKJNS .. L5 N4- ••-.•"""• 14.35 KAREN ADKINS L6 N"-a•,-,•1a• 13.60 J L7 N71•4c.•-..,,• 20.42 .,. L8 N76"?ff18. 22.96 L9 19.56 BRENT JOSEPH THURKETTLE /.> al"'"'"'". LIO s-1 • 7.41 FLORIDA LICENSE - LS 6794

GRASSY KEY CITY MARATHON " JC'4 - 187 BT W Prospect Surveying, LLC or "i9 -t><(J) BOUNDARY SURVEY llU)""' 1 BT Surveylng•Plannlng•GIS ""' ROPOSED FLAGLER STREET ABANDONllENT AT LOT 16 & 1? BLOCK 531- " -- 1..:.•_ ---1 +- -- t------+- ~------5111__ MOO 0vwMaa Highway . SUlte B . llatathon . FL 33050 Im GRAIN'S SUBDM SION "'"' 7 19 www.p,oapkts UJW'tlng.com Pl.AT BOOK 1 PAGE 51 • - - ''"""LOT 16 17 :JQ5.517 A235 MONROE COUNTY. FLORIDA ""'- ,, , or __1 " 1 40 Board Item September 26th, 2019

No Objection to the abandonment of a portion of Flagler Street Right-of-Way, Lots 16 and 17, Block 53, Crain' s Subdivision, according to the Plat thereof as recorded in Plat Book 1, Page 51 of the public records of Monroe County, Florida, more particular! y described below:

Beginning at the Northeast corner of Lot 16, Block 53, CRAIN'S SUBDIVISION, according to the Plat thereof as recorded in Plat Book 1, Page 51, of the Public Records of Monroe County, Florida; thence S.50°49'30"W., along the Northeasterly line of Lot 16 and 17, Block 53, said Crain's Subdivision, a distance of 120.02 feet; thence N.39° 10' 30"W., a distance of 30.00 feet to a point on the Northerly right of way line of Flagler Street and the Southerly right of way line of U.S. Highway No. 1, thence N.50°49'30"E., along said Northerly right of way line of Flagler Street, a distance of 120.02 feet; thence S.39°10'30"E., a distance of 30.00 feet to the Point of Beginning.

Containing 3,600.6 square feet more or less.

The FKAA has no facilities in the above referenced property and there is no future need for facilities on that property.

Applicant: Law Offices of Thomas Wright Thomas Wright 9711 Marathon, Florida 33050 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DUO- O& TAB: ti CONSENT: [Kl REGULAR: 0

MEETING DATE: September 26, 2019 DIVISION: UTILITY OPERATIONS

AGENDA TITLE: No Objection to the abandonment of the existing 12-foot Easement located in Lot 22 and a portion of Lot 23, Block 12, Ocean Reef Plat No. 3, according to the Plat thereof recorded in Plat Book 4, Page 91 , of the Public Records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment.

ITEM BACKGROUND: WA

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): No Objection to the abandonment of the existing 12-foot Easement located in Lot 22 and a portion of Lot 23, Block 12, Ocean Reef Plat No. 3, accordi ng to the Plat thereof recorded in Plat Book 4, Page 91 , of the Public Records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment.

SUPPLEMENTAL INFORMATION: • See attached. DOCUMENTATION: Included: To-Follow: D Not Required : • Cost to FKAA: $ 0 BUDGETED: Yes D No ~ Cost to Others: $ Total Cost: $ _____ o_

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

DIVISION DIRECTOR APPROVAL:_ :ff'-"'-'f,l\c=--~------­

General Counsel: 'J<_'f £ Executive Direct~,:~

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments:______

Date: ______Recording Clerk: ______th Board Item September 26 , 2019

No Objection to the abandonment of the existing 12 foot Easement located in Lot 22 and a portion of Lot 23, Block 12, Ocean Reef, Plat No. 3, according to the Plat thereof recorded in Plat Book 4, Page 91, of the Public Records of Monroe County, Florida, more particularly described as follows:

The Westerly 6.00 feet of Lot 23, Block 12, Ocean Reef Plat No. 3, according to the Plat thereof recorded in Plat Book 4, Page 91, of the Public Records of Monroe County, Florida and the Easterly 6.00 feet of Lot 22, Block 12; and less the Northerly 6.00 feet thereof, Ocean Reef Plat No. 3,according to the Plat thereof recorded in Plat Book 4, Page 91, of the Public Records of Monroe County, Florida.

Containing 1,248.0.0 square feet/0.03 acres more or less by calculation.

The FKAA has no facilities located within area of requested abandonment and no future need for the easement on that property.

Applicant: Samuel A. Persaud Persaud Law Group 31 Ocean Reef Drive, Suite A-201 , Florida 33037 N

w E

s

LOCATION MAP NOT TO SCALE

PERTINENT INFORMATION USED TO PREPARE THE SKETCH AND LEGAL DESCRIPTION:

North orrow direction is based on on ossumed Meridion.

Beorings os shown hereon ore bosed upon the centerline of Sproy Roo d with o n ossumed beoring of S46°57'07"W. soid line to be considered a well estobished and monumented line.

Legel Descrip1ion furnished by Client.

Trustee's Deed doled April 8th .. 2004. Officiol Record Book 1990, Poge 2482-2483, recorded in Monroe County Records.

Plot of "Oceon Reef Plot No. 3", Recorded in Plot Book 4, Poge 91, Monroe County. Florido.

EASEMENTS AND ENCUMBRANCES:

Florido Keys Aqueduct Authority Easement, Officiol Records Book 897. Poges 2253-2255. Monroe County Records.

RESTRICTIONS:

Since no other informotion wos furnished other then who I is cited under pertinent informolion, the Client is hereby odvised that there may be legal restrictions on the subject p roperty that ore not shown on the Sketch or contained within this report that ma y be found in the Public Records of Monroe County, Florido or any other public and private entities os their jurisdiclions may appear.

This document does not represent o field boundory survey of the described property, or any port or parcel thereof.

SURVEYOR'S CERTIFICATE:

NOTICE: Not full and complete w;thout all three (3) pages. L@NCilTUDE S U R V E Y O R S

7769 NW 48TH STREET, SUITE 375 DORAL, FL. 33166 PHONE:(305)463-0912 FAX:(305)513-5680 WWW. LONG I TUDESURVEYORS. CO M LEGAL DESCRIPTION - 5 SPRAY ROAD Lot 22, Block 12 of OCEAN REEF PLAT NO. 3, according to the Plat thereof as recorded in Plat Book 4, Page(s) 91, of the Public Records of Monroe County, Florida.

Together with a portion of Lot 23 in said Block 12, less the following described portion thereof;

the Northeasterly I /2 of Lot 23, being more particularly described as beginning on the curve of the Northwesterly right of way line of Spray Road at the dividing line between Lots 23 and 24; thence proceed Northwesterly along said dividing llne 11O feet to the Northwesterly line of said Lot 23, the same being a curved line;thence proceed Westerly and Southerly along said curve having for Its elements a central angle of 5° 17'37" and a radius of 615 feet for a distance of 56.82 feet; thence proceed Southeasterly 11 0 feet to a point on the Southeasterly line of said Loi 23, the same being a curved llne and the Northwesterly right of way line of Spray Road; thence proceed Northerly and Easterly along said curve having for Its elements a central angle of 5°23'01" and a radius of 505 feet, for a distance of 47,45 feet to the Point of Beginning.

Containing 16,734.0 square feet, 0.38 acres more or less by calculation LEGAL DESCRIPTION VACATION OF 12 FOOT UTILITY EASEMENT

A 12.00 foot Utility Easement located in Lot 22 and a portion of lot 23, Block 12, OCEAN REEF, PLAT NO. 3, according to the Plat thereof recorded in Plat Book 4, at Page 91, of the Public Records of Monroe County, Florida, more particularly described as follows: The Westerly 6.00 feet of Lot 23, Block 12, Ocean Reef Plat No. 3, according to the Plat thereof recorded in Plat Book 4, at Page 91, of the Public Records of Monroe County, Florida and the Easterly 6.00 feet of Lot 22, Block 12; and less the Northerly 6.00 feet thereof, Ocean Reef, Plat No. 3, according to the Plat thereof recorded in Plat Book 4, at Page 91, of the Public Records of Monroe County, Florida.

I i Containing 1,248.0 square feet / 0.03 acres more or less by calculation. LEGAL DESCRIPTION PROPOSED 6 FOOT UTILITY EASEMENT A proposed 6.00 foot Utility Easement located in the Northwesterly half of Lot 23, Block 12, OCEAN REEF, PLAT NO. 3, according to the Plat thereof recorded in Plat Book 4, at Page 91, of the Public Records of Monroe County, Florida, more particularly described as follows: The Easterly 6.00 feet of the Northwesterly half of Lot 23, Block 12, Ocean Reef Plat No. 3, according to the Plat thereof recorded in Pla t Book 4, at Page 91, of the Public Records of Monroe County, Florida and less the Northerty 6.00 feet thereof: more particularly described as follows: Commence at the Southeasterly corner of Lot 22, Block 12 and the Southwesterly comer of lot 23, Block 12; thence run N46°57'07"E for 8.83 feet; thence run Easterly along the arc of said curve concave to the South, having for it's elements a radius of 505.00 feet, an included angle of 04°22'50", a chord bearing of N49"08'32"E, a chord distance of 38.60 feet and an arc distance of 38.61 feet to a point on the Northwesterly right of way Line of ?PR~ Y ROAD and the Polnt of Beginning; thence leaving said right of way run N38"09'52"W for 110.00 feet to a point on a curve said point being on the Northwesterly Boundary of Lot 23, Block 12; thence run Westerly along the curve that is concave to the Southeast, having for it's elements a radius of 615.00 feet, an included angle of 00°33'32"', a chord bearing of S51 °08'34"W, a chord distance of 6.00 and an arc distance of 6.00 feet; thence S38"09'5Z'E for 110.02 feet to a point on the Northwesterly right of way; thence run Easterly along a curve that Is concave to the Southeast, having for it's elements a radius of 505.00 feet, an included angle of 00°40'51 ", a chord bearing of N50°59'3 I "E, a c hord distance of 6.00 feet and an arc d istance of 6.00 feet to the Point of Beginning.

Containing 626.0 square feet / 0.01 acres more or less by calculation. L@NCilTUDE S U R V E Y O R S

77.69 NW 48TH STREET, SUITE 375 DORAL, FL. 33166 PHONE:(305)463-0912 FAX:(305)513-5680 WWW. LONGITUDESURVEYORS. COM JOB NO.: 18148.1.01 NOTICE: Not full and complete without all three (3) pages. PAGE20F3 SKETCH TO ACCOMPANY LEGAL DESCRIPTION

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LEGEND:

PC • POINT OF CURVATURE ~0NOITUDE P.8. ' • PLAT SOOK , S U R V E Y O R S PG. • PAGE M • MEASURED (R) • RECORD 7J69 NW 48TH STREET, SUITE 375 P.0.8 • POINT OF BEGINNING DORAL, FL. 33166 P.O.C. • POINT OF COMMENCEMENT PHONIE:(305)463-0912 FAX:(305)513-5680 WWW.LONGITUDESURVEYORS.COM JOB NO.: 18148.1,01 NOTICE: Not full and complete without all three (3) pages. PAGE30F3 J. Robert Dean Chairman ~- ---1F...... 1~orida Keys District 3

Aqueduct Authority Richard J. Toppino 1100 Kennedy Drive Vice-Chairman Key West, Florida 33040 District 2 Telephone (305) 296-2454 www.fkaa.com David C. Ritz Secretary/Treasurer District 5

Antoinette M. Appell District 4

Cara Higgins District 1

Kirk C. Zuelch Executive Director

MEMORANDUM

TO: Board of Directors

FROM: Kirk C. Zuelch, Executive Directorf:;:2---

DATE: September 17, 2019

SUBJECT: Executive Director's Report - Board of Directors Meeting September 26, 2019

Below is an outline of issues that I'll be discussing in my Executive Director's report:

1. David Browning Legislative Update

David Browning, from the Southern Group, will give an update to the Board on legislative matters.

2. Hurricane Irma FEMA Reimbursement

The Authority recently received a reimbursement from FEMA in the amount of$1,725,770.50. This check was for reimbursement of costs associated with venders and labor. We previously received $253,000 from FEMA for similar type expenditures. Total FEMA reimbursements received is now $1,978,770.50. We are still awaiting approval for approximately $900,000 in reimbursement pending in that same category. All property damage reimbursement expenses are still pending.

3. Hurricane Dorian- Green Turtle Cay Water System Assessment

The Authority, along with Keys Energy, will be sending a representative to Green Turtle Cay to assist in assessing the damages caused by Hurricane Dorian to their water and power systems. Tom Morgan, Water Operations Manager, will fly over September 17th to provide an initial assessment. On Tom's return, staff will review his assessment to determine if the Authority can provide additional assistance to the residents of Green Turtle Cay. BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DOA-01 CONSENT: 0 REGULAR: ~

DIVISION: Administration

MEETING DATE: September 26, 2019

AGENDA TITLE: Summary of financial information for October 2018 through August 2019.

ITEM BACKGROUND: Financial highlights Percentage of fiscal year elapsed 91.67% Percentage of budgeted revenue earned 101 .90% Percentage of operating budget expended 84.40% Budget amendments year to date 11 Budget line item transfers year to date 19 Operating revenue increase (decrease) year over year 13.53% Operating expense (less depreciation) increase (decrease) year over year -4.07%

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): Informational only

SUPPLEMENTAL INFORMATION:

DOCUMENTATION: Included: • To-Follow: D Not Required: • Cost to FKAA: $ BUDGETED: Yes 0 No • Cost to Others: $ Total Cost: $ _____

:::l::M:::~T::•:::ROVAL•---r----D-E_P_A_R_T_M_E_~_TD"\-I_R_E_C_T_O_R_A_P_P_R_O_V_A_L_:______

7 Reviewed by• Internal Audilor• ,__ General Counsel• G27"f" Execulive Direclor-9-

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: o

Comments:------Date: ______Recording Clerk:------FLORIDA KEYS AQUEDUCT AUTHORITY Financial Analysis .Jlugust 30, 2019 Balance sheet summary Increase (decrease) Increase (decrease) Current month-end from last month from last year-end Cash, cash equivalents and investments $ 89,761 ,091 5.3% 141 .0% Capital assets, net of depreciation 275,137,644 0.2% 2.3% Other assets I 15,739,315 9.4% 19.7% Total assets 380,638,050 1.0% 17.5%

Deferred outflow of resources 34,233,391 -0.03¾ -0.36¾

Long-term debt (including current portion) 255,366,386 0.0% 26.9% Other liabilities 12,218,494 8.0% -22.3% Total liabilities 267,584,880 0.3% 20.5%

Deferred Inflow of resources I 3,181,320 0.00% 0.00%

Net assets $ 144,105,241 2.0% 8.3%

Revenue and expense summary Increase (decrease) Increase (decrease) from same month from year-to-date Month-to-date last year Year-to-date last year Net operating revenues $ 6,715,849 8.1% $ 65,864,080 13.5% Interest income 168,148 149.1% 977,840 55.3% Other income I 1,047,115 866.2% 1,924,815 175.9% Total income I 7,931,112 20.9% 68,766,735 15.6% Operating expenses (less depreciation) 3,688,836 -5.9% 40,711 ,615 -4.1% Depreciation 1,203,031 0.0% 13,923,328 0.2% Interest expense I 475,025 7.9% 5,120,476 0.4% Other expenses 23,176 I 392,019 Total expenses 5,390,068 -3.2¾ I 60,147,438 -2.3¾ Excess of revenues over expenses 2,541,044 I 8,619,297 System development fees and other contributions 263,683 84.5% 2,387,532 -37.4% Change in net assets $ 2,804,727 $ 11,006,829

Net Operating Revenues Capital Expenditures Last ten fiscal years

18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

1 _ - 20,. 2018 _ 2017 - - Budgeted revenue I

Financial indicators Current month-end Last month-end Last year-end Unrestricted net assets $ (5,607,222) $ (7,314,588) $ (7,833,318) Current cash and investments to current liabilities 4.8 5.0 1.7 # months operating expenses in cash and investments 2.5 2.3 0.2 Working capital (current auets less current liabilities) to total assets 0.2 0.2 0.1 Net assets to total assets 0.4 0.4 0.4 Average rate of return on investments (year to date) 2.14% 2.43% 1.32% % of total annual budgeted revenue earned (year to date) 101.9% 91 .5% 102.8% % of total annual budget expended (year to date) 84.4% 76.4% 98.9% Total capital expenditures (year-to-date) $ 17,681,425 $ 16,235,223 $ 13,539,189 Flo rid• Keys Aqutduct Authority

STATEMENT OF NET POSITION August 30, 2019

Assets Current assets Unrestricted current assets Cash and cash equivalents 24,237,087 Investments Receivables: Accounts - customers 6,336,121 Accounts - other 3,372,799 Interest 32,572 Current portion of assessments 340,988 Material and supplies 2,638,260 Prepaid expenses and other current assets 781 048 Total unrestricted current assets 37 738 875 Restricted current assets Cash and cash equivalents 62,654,860 Investments Interest rate swap collateral Total restricted current assets 62,654,860

Total current assets 100,393 735

Noncurrent assets Restricted noncurrent assets Cash and cash equivalents 2,869,144 Investments Total restricted noncurrent assets 2,869 144

Capital assets Capital assets In service 522,045,769 Construction in progress 28,762,806 Less accumulated depreciation (275,670,931)

Capital assets, net of accumulated depreciation 275 137,644

Assessments receivable. net or current portion 2,237 527 Total noncurrent assets 280 244315

Total assets 380,638,050

Deferred outflow of resources Accumulated change in fair value of hedging derivatives 7,382,211 Deferred amount on debt refundings 2,275,170 Pension 9,310,772 Navy wastewater 14,878,905 OPES 386 333 34,233,391

Liabilities Current liablilties Current liabilities payable from unrestricted assets Accounts payable 1,403,247 Accrued wages and benefits 389,069 Unearned receipts Other liabilities 2 882 973 Total current liabilities payable from unrestricted assets 4,675,289 Current liabilities payable from restricted assets

Customer deposits 2,869,144 Interest payable 1,270,956 Advances from other governments 3,403, 1D5 Current portion of credit due to US government 1,030,145 Current portion of bonds payable 4,473,174 Curent portion of compensated absenses 305,216 Total current liabilities payable from restricted assets 13,351,740

Total current liabilities 18 027 029

Long-term liabilities Credit due to US government 26,926,216 Bonds payable 183,785,249 Derivative instrument • swap 7,382,211 Compensated absences 3,029,626 Net OPES obligation 11,087,540 Net pension liabilities 23,155,544 255,366,386 Less current portion (5,808,5351 Total long-tem1 liabilities 249 557,851

Total liabilities 267,584,880

Deferred Inflow of resources Pension 2,562,524 OPEB 618,796 3,181,320 Net position Invested in capital assets, net of related debt 88,962,465 Restricted: Debt service 56,763,144 Capital projects 1,117,710 Other purposes 2,869,144 Unrestricted (5,607,222)

Total net position $ 144,105,241 Florida Keys Aqueduct Authority

STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS For the eleven months ending August 30, 2019

Month-to-date Year-to-date Increase Increase This year Last year (decrease) This year Last year (decrease) Operating revenue Metered revenue water: Residential $ 2,816,469 $ 2,630,793 $ 185,676 $ 27,309,108 $ 24,399,889 $ 2,909,219 Commercial 2,503,786 2,243,229 260,557 23,230,506 19,120,667 4,109,839 U.S. Navy 101 ,417 100,286 1,131 1,055,703 1,020,108 35,595 Other governmental (20) 20 Senior citizens 41 ,242 44,472 (3,230) 449,782 408,402 41 ,380 Reclaimed water 20,120 15,392 4,728 149,455 107,753 41 ,702 Metered revenue wastewater: Residential 631,173 567,612 63,561 6,388,1 69 5,732,041 656,128 Commercial 100,403 88,524 11 ,879 946,213 838,865 107,348 U. S. Navy 136,460 141 ,203 (4,743) 1,446,564 1,437,937 8,627 Other governmental 394 590 (196) 4,838 5,837 (999) Senior citizens 13,324 14,258 (934) 153,691 138,283 15,408

Total metered revenue 6,364,788 5,846,359 518,429 61,134,029 53,209,762 7,924,267 Other operating revenue 382,077 396,611 (14,534) 5,095,076 5,184,409 (89,333)

Total operating revenue 6,746,865 6,242,970 503,895 66,229,105 58,394,171 7,834,934 Less: abatements (31,016) (30,483) (533) (365,025) (377,366) 12,341

Net operating revenue 6,715,849 6,212,487 503,362 65,864,080 58,016,805 7,847,275

Operating expenses Source of supply 78,1 68 58,562 19,606 717,766 652,049 65,717 Water treatment 295,206 308,695 (13,489) 3,511,493 3,610,886 (99,393) Transmission 490,224 469,901 20,323 5,1 57,688 5,229,81 1 (72,123) Distribution 614,788 971 ,607 (356,819) 8,688,942 8,903,943 (21 5,001 ) Customer accounts 252,566 268,178 (15,612) 3,017,127 3,196,335 (179,208) General and administration 1,652,581 1,482,697 169,884 15,635,895 16,063,658 (427,763) Wastewater treatment 103,412 122,617 (19,205) 1,315,689 1,207,574 108,1 15 Wastewater collection 201 ,891 239,509 (37,618) 2,667,015 3,574,038 (907,023) Depreciation 1,203,031 1,203,031 13,923,328 13,893,932 29,396

Total operating expenses 4,891,867 5,124,797 (232,930) 54,634,943 56,332,226 (1,697,283)

Utility operating income 1,823,982 1,087,690 736,292 11,229,137 1,684,579 9,544,558

Non-operating revenues (expenses) Interest income 168,148 67,495 100,653 977,840 629,779 348,061 Other income 810,696 83,905 726,791 1,688,396 611 ,898 1,076,498 Grants from federal and state agencies 236,419 236,419 236,419 236,419 Gain (loss) on disposal of assets and inventory (13,992) 33,485 (47,477) 105,889 91 ,770 14,1 19 Interest expense (475,025) (440,287) (34,738) (5,120,476) (5,101,994) (18,482) Other financing fees . (9,184) (9,184) (223,532) (225,149) 1,617 Bond issuance costs (274,376) (274,376) Amortization Total non-operating revenues (expenses) 717,062 (255,402) 972,464 !2,609,840) (3,993,696) 1,383,856

Net income before contributions 2,541,044 832,288 1,708,756 8,619,297 (2,309,117) 10,928,414 Capital contributions 263,683 142,914 120,769 2,387,532 3,813,805 (1,426,273)

Change in net position $ 2,804,727 $ 975,202 $ 1,829,525 $ 11 ,006,829 $ 1,504,688 $ 9,502,141 Net position, beginning of period 141 ,300,514 133,098,412

Net position, end of period $144,105,241 $144,105,241 Florida Keys Aqueduct Authority

SCHEDULE OF OPERATING EXPENSES For the eleven months ending August 30, 2019

Month-to-date Year-to-date Increase Increase This :r:ear Last :r:ear (decrease) This :r:ear Last :r:ear (decrease)

Salaries $ 1,415,439 $ 1,422,452 $ (7,013) $ 16,864,307 $ 17,153,302 $ (288,995) Salaries (capitalized) Overtime 51,939 48,738 3,201 666,168 677,916 (11,748) Overtime (capitalized) Retirement 159,511 150,306 9,205 1,895,866 1,894,609 1,257 Payroll taxes 115,867 113,066 2,801 1,365,661 1,355,542 10,119 Employee health insurance 333,388 287,972 45,416 3,422,507 3,231,980 190,527 Other benefits 9,235 4,163 5,072 186,582 99,303 87,279 Electricity 304,528 269,739 34,789 2,972,003 2,680,879 291 ,124 Fuel for power production 13,095 6,195 6,900 87,017 135,997 {48,980) Chemicals 171,852 157,273 14,579 1,755,496 1,625,688 129,808 Maintenance and materials 375,068 492,477 (117,409) 4,722,747 4,458,535 264,212 Maintenance and materials - construction (46,176) 243,605 (289,781) 258,315 463,656 (205,341) Emergency materials and suppies 10,100 76,165 (66,065) 307,832 2,729,719 (2,421 ,887) Engineering services 36,404 38,640 (2,236) 250,602 99,332 151,270 Accounting and auditing services 18,545 88,489 (69,944) Legal services 17,999 (1 7,999) 74,271 21 ,626 52,645 Other consulting and support services 352,245 100,1 16 252,129 2,319,260 1,376,098 943,162 Outsourced operations 33,561 141,552 (107,991 ) 608,323 1,027,815 (419,492) Sludge removal 6,637 15,174 {8,537) 168,639 130,759 37,880 Rental of building - real property 725 236 489 7,764 5,783 1,981 Rental expense - equipment 2,171 1,239 932 20,797 25,015 (4 ,218) Transportation expense 37,818 58,977 (21 ,159) 356,318 451,351 (95,033) Insurance-vehicle 5,005 5,585 (580) 51 ,163 61,268 (10,105) Vehicle repairs (net of insurance reimbursements) 14,272 334 13,938 13,074 3,586 9,488 Insurance-general liabilities 7,604 9,363 (1 ,759) 83,649 104,629 (20,980) General liability claims (net of insurance reimbursements) 10,478 1,514 8,964 69,955 33,036 36,919 Insurance-workers' compensation 24,709 23,946 763 198,253 263,409 (65,1 56) Workers compensation (net of insurance reimbursements) 75,416 38,611 36,805 Insurance-other 85,868 85,371 497 907,735 861 ,704 46,031 Other claims and damages 1,678 1,678 (632,565) (226,238) (406,327) Advertising 5,458 4,809 649 50,332 55,206 (4,874) Bad debt expense 5,000 10,000 (5,000) 80,000 77,140 2,860 Office supplies 12,903 3,868 9,035 69,658 69,101 557 Bank charges 52,434 48,627 3,807 642,008 524,61 9 117,389 Cashiers over/short (1) (13) 12 (33) 34 (67) Other utilities and technical services 98,567 71,502 27,065 854,883 695,721 159,162 Postage 1,711 3,302 (1,591) 22,881 27,553 (4,672) Travel 6,674 6,604 70 78,214 71 ,327 6,887 Training 22,856 8,977 13,879 95,797 57,751 38,046 Miscellaneous 7,386 4,960 2,426 184,020 130,568 53,452 Public Information and outreach 8 500 (492) 25,977 29,773 (3,796) Misc. Freight 700 306 394 4,414 3,912 502 Less: administrative overhead (capitalized) (57,881) (13,873) (44,008) (492,236) (177,810) (314,426)

Total operating expenses before depreciation 3,688,836 3,921 ,766 (232,930) 40,711 ,615 42,438,294 {1,726,679) Depreciation 1,203,031 1,203,031 13,923,328 13,893,932 29,396

Total operating expenses $ 4,891,867 $ 5,124,797 $ (232,930) $ 54,634,943 $ 56,332,226 $ !1,697,283) Florida Keys Aqueduct Authority

BUDGETARY COMPARISON SCHEDULE For the eleven months ending August 30, 2019

Budgeted exeenditures Actual exeenditures % of budget Budget Original Adjusted Month-to-date Year-to-date exeended remaining Capital expenditures: Additions to capital assets $4,165,500 $4,714,800 $ 464,110 $ 3,256,555 69.1% $ 1,458,245 Salaries (capitalized) 1,033,600 1,033,600 91,344 896,744 87% 136,856 Overtime (capitalized) 8,211 23,507 na (23,507) Total Caeital Outlal 5,199,100 5,748,400 563,665 4,176,806 1,571,594

Operating expenses: Personnel services Salaries 19,854,600 19,808,600 1,4 15,439 16,864,307 85% 2,944,293 Overtime 580,800 580,800 51,939 666,168 115% (85,368) Retirement 2,064,300 2,064,300 159,511 1,895,866 92% 168,434 Payroll taxes 1,642,400 1,642,400 115,867 1,365,661 83% 276,739 Employee health insurance 3,600,000 3,600,000 333,388 3,422,507 95% 177,493 Other benefits 244,700 244,700 9,235 186,582 76% 58,118 OPEB na Pension na Total eersonnel services 27,986,800 27,940,800 2,085,379 24,401 ,091 3,539,709

Other operating expenses Electricity 3,164,000 3,164,000 304,528 2,972,003 94% 191,997 Fuel for power production 98,000 98,000 13,095 87,017 89% 10,983 Chemicals 2,188,100 2,044,400 171,852 1,755,496 86% 288,904 Maintenance and materials 4,628,300 5,014,300 375,068 4,722,747 94% 291 ,553 Maintenance and materials - construction (46,176) 258,315 na (258,315) Emergency materials and suppies 10,100 307,832 na (307,832) Engineering services 708,000 668,000 36,404 250,602 38% 417,398 Accounting and auditing services 93,000 93,000 18,545 20% 74,455 Legal services 30,000 30,000 74,271 248% (44,271) Other consulting and support services 1,772,700 2,366,400 352,245 2,319,260 98% 47,140 Outsourced operations 1,467,100 1,487,100 33,561 608,323 41% 878,777 Sludge removal 240,800 240,800 6,637 168,639 70% 72,161 Rental of building • real property 25,500 25,500 725 7,764 30% 17,736 Rental expense - equipment 54,200 54,200 2,171 20,797 38% 33,403 Transportation expense 528,200 528,200 37,818 356,318 68% 171,882 Insurance-vehicle 110,000 110,000 5,005 51 ,163 47% 58,837 Vehicle repairs (net of insurance reimbursements) 14,272 13,074 na (13,074) Insurance-general liabilities 140,000 140,000 7,604 83,649 60% 56,351 General liability claims (net of insurance reimbursements) 10,478 69,955 na (69,955) Insurance-workers' compensation 300,000 300,000 24,709 198,253 66% 101 ,747 Workers compensation (net of insurance reimbursements) 75,416 na (75,416) Insurance-other 1,162,000 1,162,000 85,868 907,735 78% 254,265 Other claims and damages 1,678 (632,565) na 632,565 Advertising 66,700 66,700 5,458 50,332 76% 16,368 Bad debt expense 81 ,000 81,000 5,000 80,000 99% 1,000 Office supplies 147,200 151 ,200 12,903 69,658 46% 81,542 Bank charges 550,000 650,000 52,434 642,008 99% 7,992 Cashiers over/short (1) (33) na 33 Other utilities and technical services 945,000 945,000 98,567 854,883 91 % 90,117 Postage 45,000 45,000 1,711 22,881 51 % 22,119 Travel 164,500 164,500 6,674 78,214 48% 86,286 Training 190,400 183,400 22,856 95,797 52% 87,603 Miscellaneous 162,700 161 ,700 7,386 184,020 114% (22,320) Public Information and outreach 102,000 106,000 8 25,977 25% 80,023 Misc. Frei9ht 10,000 10,000 700 4,414 44% 5,586 Total other oeerating exeenses 19,174,400 20,090,400 1,661,338 16,802,760 3,287,640

Total operating expense budget 47,161 ,200 48,031,200 3,746,717 41,203,851 6,827,349

Total ope rating budget 52,360,300 53,779,600 4,310,382 45,380,657 8,398,943

4,310,382 45,380,657 I 84.4%1 $ 8,398,943 Less: Capital expenditures (563,665) (4, 176,806) Administrative overhead capitalized (57,881) (492,236) Add: Depreciation 1,203,031 13,923,328 Total actual operating expenses $ 4,891,867 $ 54,634,943 Florida Keys Aqueduct Authority Cash Summary August 31, 2019

Cash $ 89,761,091.35 Investments Total cash and investments 89,761,091.35

Externally restricted by statute or covenant Debt service reserves (58,034,100.25) Monroe County funds advanced for wastewater construction (3,503,050.13) Grant match for on-site wastewater project (1,117,710.00) Reserve for self-retained health care claims (1,274,626.53)

Cash and investments at board's discretion 25,831,604.44

Board restrictions Contingency fund for unanticipated losses (3,000,000.00) Operating reserve (3 months of minimal operating expenses) (9,000,000.00)

Cash and investments after board restrictions 13,831,604.44

Other set asides Customer deposits (2,869,144.00)

Cash and investments available for projects $ 10,962,460.44 Florida Keys Aqueduct Authority Capital Improvement Plan and Debt Service Budget to Actual Comparison August 30, 2019

Remaining Budgeted costs Actual costs budget Capital Improvement Plan Distribution replacement 800,000 4,234,047 {3,434,047} Transmission main improvements C-905 Key Largo 4,500,000 7,596,312 {3,096,312) Transmission main replacements-, lslamorada 1,464,000 100,747 1,363,253 Key West adminstrative building 2,066,000 1,255,370 810,630 Navy PS rehabilitation 733,500 43,432 690,068 Cathodic protection water transmission 225,920 579 225,341 Water transmission subaqueous crossings 91,904 8,704 83,200 Big Coppitt WW Treatment Filters 86,495 14,352 72,143 Stock Island distribution pump station 299,559 299,559 Stock Island seawater reverse osmosis plant 135,765 {135,765} demo/replace water storage tanks-C69 Trumbo Point 2,008,322 {2,008,322} Collection system improvement-Key Haven 1,014,674 {1,014,674} Connection of Navy system to Big Coppitt 598,003 (598,003} Onsite wastewater program 419,193 {419,193) Storage tank flow control 1,815 (1,815) Key Haven WWTP decommission design 40,859 (40,859) Hurricane IRMA Fema projects 172,911 {172,911} Capital salaries to be allocated 36,341 {36,341}

$ 10,267,378 $ 17,681,425 $ (7,414,048) Debt Service Interest expense $ 4,424,000 $ 5,120,476 {696,476} Principal payments 4,450,000 4,450,000

$ 8,874,000 $ 5,120,476 $ 3,753,524 Florida Keys Aqueduct Authority

BUDGET AMENDMENTS AND TRANSFERS For the year ending September 30, 2019

Original Budget Adjusted budget Amendments transfers budget Capital expenditures: Utility plant in service $4,165,500 $ 451 ,600 $ 97,700 $ 4,714,800 Salaries (capitalized) 1,033,600 1,033,600 Overtime (caeitalized) Total operating capital expenditures 5,199,100 451,600 97,700 5,748,400

Operating expenses: Personnel services Salaries 19,854,600 104,000 (150,000) 19,808,600 Overtime 580,800 580,800 Retirement 2,064,300 2,064,300 payroll taxes 1,642,400 1,642,400 Insurance 3,600,000 3,600,000 Other 244,700 244,700 Total personnel services 27,986,800 104,000 (150,000) 27,940,800

Other operating expenses Electricty 3,164,000 3,164,000 Fuel for power production 98,000 98,000 Chemicals 2,188,100 (143,700) 2,044,400 Maintenance and materials 4,628,300 170,000 234,000 5,032,300 Emergency materials and supplies Engineering services 708,000 (44,000) 664,000 Accounting and auditing services 93,000 93,000 Legal services 30,000 30,000 outsourced operations 1,467,100 20,000 1,487,100 Other consulting and support services 1,772,700 593,700 2,366,400 Sludge removal 240,800 240,800 Rent expense-building 25,500 25,500 Rent expense-equipment 54,200 54,200 Transportation expenses 528,200 528,200 Insurance - vehicle 110,000 110,000 Insurance - general liabilities 140,000 140,000 Insurance - workers' compensation 300,000 300,000 Insurance - property and flood 1,162,000 1,162,000 Advertising 66,700 66,700 Bad debt expense 81,000 81,000 Office supplies 147,200 1,000 148,200 Other utilities and technical services 945,000 945,000 Postage 45,000 45,000 Travel 164,500 (6,000) 158,500 Training 190,400 (12,000) 178,400 Miscellaneous other 162,700 (1,000) 161,700 Bank charges 550,000 100,000 650,000 Public information and outreach 102,000 4,000 106,000 Miscellaneous-freight 10,000 10,000 Total other operating expenses 19,174,400 863,700 52,300 20,090,400 Total operating expense budget 47,161,200 967,700 (97,700) 48,031,200

Total operating budget $ 52,360,300 $ 1,419,300 $ - $ 53,779,600 Florida Keys Aqueduct Authority

BUDGET AMENDMENTS For the year ending September 30, 2019

Date of Board Amendment# Approval Account Description and justification Amount

1 9/26/2018 1-8010-63400-10 Project# Ch 2-19 Scada Network Segregation 233,700 2 11/28/2018 1-4208-10100-99 Purchase a bridge platform truck 104,600 3 12/19/2018 1-8010-63400-10 Consulting services contract with Unified Strategic 360,000 4 3/27/2019 1-2027-62001-08 Purchase additional MIU's 170,000 5 4/24/2019 1-2027-10100-99 install antenna towers 347,000 6 6/26/2019 1-4203-60101-06 Hire two temporary employees for tape wrap bridge project 104,000 7 7/24/2019 1-6010-67502-10 WIFIA application fee 100,000

Total operating budget amendments $ 1,419,300

1/23/2019 1-9999-10500-99 Proj.# 7067-18 Mathews Consulting 91 ,904 2 2/27/2019 1-9999-10500-99 Proj .# 7065-18AC Southern Cathodic Protection 225,900 3 5/22/2019 1-9999-10500-99 Proj# 4081-19 CPH, Inc. 86,495 4 6/26/2019 1-9999-10500-99 Carollo 299,559

Total capital improvement plan budget amendments $ 703,858 BUDGET TRANSFERS For the year ending September 30, 2019

Account# Account description Oct Nov Dec Jan Feb Mar Anr Mav Jun Jul Aug Seo Total 10100 Utilitv olant in service $ (31,400) $ 134,100 $ (5,000' $ 97,700 60101 Salaries (150,000' (150,000' 60102 Utilitv olant in service - 60103 Overtime - 60104 Overtime (cac italizedl 60401 Retirement - 60402 pavroll taxes - 60403 Insurance - 60404 Other - 61500 Electrictv - 61600 Fuel for power production - 61800 Chemicals (143,700 1143,700 62001 Maintenance and materials 181,400 9,600 5,000 20,000 18,000 234,000 Engineering services 63100 (20,000) (20,000) (4,000) 144,000 63200 Accounting and auditing services - 63300 Leaal services - 63400 Other consultina and suooort services - 63500 outsourced operations 20,000 20,000 63600 Sludge removal - 64100 Rent expense-building - 64200 Rent expense-equipment - 65000 Transoortation expenses - 65601 Insurance - vehicle - 65701 Insurance - general liabilities - 65801 Insurance - workers' compensation - 65901 Insurance - Property and flood - 66000 Advertisina - 67000 Bad debt exPense - 67501 Office SUPPiies 4,000 (3,000 1,000 67502 Bankchames - 67505 Other utilities and technical services - 67506 Postage - Travel 67507 (6,000 (6,000) 67509 Training (2,000 /4,0001 (1,000: (5,000' (12,000) 67510 Miscellaneous other 11,000: 11,000) 67511 Community Relations - 67512 Water conservation and outreach 1,000 2,000 1,000 4,000 67515 Miscellaneous-freight -

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DOA- O;;2.. CONSENT: 0 REGULAR: [i]

MEETING DATE: September 26, 2019 DIVISION: Administration

AGENDA TITLE: Consideration to approve the Collective Bargaining Agreement with Communication Workers of America, AFL-CIO effective October 1, 2019 through September 30, 2022.

ITEM BACKGROUND: The Authority has been in negotiations with the bargaining unit in an effort to negotiate a three - year agreement covering union employees. Some of the key highlights of the proposed contract are as follows: • On October 1st of each year of the agreement, employees will receive a COLA equal to the CPI-U for Miami/Ft. Lauderdale as of June 30th, with a minimum of 1% and a maximum of 3%. • By October 1st of each year of the agreement, all employees will be evaluated on their performance and will be eligible for a merit increase based on their performance rating. Increases defined in the agreement are .5% (meets expectations), 1% (exceeds expectations) or a 2% (outstanding). Employees who fail to meet expectations will not be eligible for a merit increase. • For the term of the agreement, employees who elect dependent health coverage will be responsible for $380.10 for coverage of one dependent. or $545.21 for family coverage, per month. • Effective October 1, 2019 life insurance coverage for all union employees will change from $20,000 to $50,000. to correspond to our Non­ Bargaining employees in similar pay ranges. • Additional administrative changes were also made to the current agreement. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

On September 28, 2016 the Board approved a three (3) year Collective Bargaining Agreement with the Communication Workers of America, AFL-CIO from October 1, 2016 through September 30, 2019.

STAFF RECOMMENDATION (MOTION):

Approve the Collective Bargaining Agreement with the Communication Workers of America, AFL-CIO effective October 1, 2019 through September 30, 2022.

SUPPLEMENTAL INFORMATION: Attached. DOCUMENTATION: Included: • To-Follow: • Not Required: • Cost to FKAA: $ BUDGETED: Yes G:J No LJ Cost to Others: $ Total Cost: $

DEPARTMENT:

DIVISION DEPUTY EXECUTIVE DIRE~ ROVAL:

Reviewed by: Internal Auditor: General Counsel: xecutive Director:~

BOARD ACTION:

Approved: Tabled Disapproved: Recommendation Revised:

Comments:------Date:______Recording Clerk:______FLORIDA KEYS AQUEDUCT AUTHORITY

AND

COMMUNICATIONS WORKERS OF AMERICA, AFL-CIO

COLLECTIVE BARGAINING AGREEMENT

Effective Dates: October 1, 2019 - September 30, 2022

Updated: 09/1 1/ 19 Table of Contents

AGREEMENT ...... 1 ARTICLE I···················································································································································· 1 LOYAL TY AND EFFICIENCY ...... 1 ARTICLE II ...... l RECOGNITION ...... 1 ARTICLE III ...... 2 STATUS OF EMPLOYEES ...... · ...... 2 Section I. Probationary Employees...... 2 Section 2. Temporary E1nployees...... 2 Section 3. Regular Employees...... 2 ARTICLE IV ...... 2 MANAGEMENT RIGHTS ...... 2 Section 1...... 2 Section 2 ...... 3 Section 3 ...... 3 ARTICLE V ...... 4 HOURS OF WORK AND OVERTIME ...... 4 Section I. Purpose...... 4 Section 2. Workday; Workweek...... 4 Section 3. Premium Pay ...... 4 Section 4. Overtime Distribution ...... 4 Section 5. Call-Outs ...... 5 Section 6. Work Breaks...... 5 Section 7. Lunch Periods ...... 5 Section 8. Standby ...... 5 Section 9. Selection of Employees for Standby ...... 6 Section I 0. Shift Differential ...... ,...... 7 Section 11. Working on Higher Rate Classification Temporarily ...... 7 ARTICLE VI ...... 7 SENIORITY ...... 7 Section I. Definition...... 7 Section 2. Job Posting...... 7 Section 3. Filling Job Vacancies ...... 7 Section 4. Trial Status Upon Promotion...... 8 Section 5. Layoff and Recall ...... 8 Section 6. Loss of Seniority ...... 10 Section 7. Seniority During Approved Leave of Absence...... 10 Section 8. Required Licensing & Training Courses...... I 0 ARTICLE VII ...... I 0 HOLIDAYS ...... I 0 Section 1. Holidays Observed ...... I 0 Section 2. Weekend Holidays ...... 11 Section 3. Holiday Pay and Eligibility...... 11 Section 4. Holiday Work...... 11 Section 5. Optional Holidays...... 11 ARTICLE VIII ...... 11 LEAVE ...... 11 Section 1. Paid Vacations ...... 11 Section 2. Computation of Earned Vacation Hours ...... 12

Updated: 09/11/19 Section 3. Vacation Pay ...... 12 Section 4. Scheduling of Vacations ...... 12 Section 5. Maximum Accrual ...... 12 Section 6. Payment for Unused Vacation ...... 12 Section 7. Sick Leave ...... 12 Section 8. Utilization of Sick Leave ...... 13 Section 9. Use of Paid Leave for FMLA Leave ...... 13 Section 10. Leave for Compensable Injury ...... 13 Section I I. Jury Duty and Court Appearance Leave ...... 14 Section 12. Mi litary Leave ...... 14 Section 13. Bereavement Leave ...... 14 Section 14. Leave of Absence Without Pay ...... 14 Section 15. Notification ...... 15 Section 16. Compensation for Accrued Sick Leave Upon Retirement...... 15 Section 17. Wellness Progratn ...... 15 Section 18. Sick Leave Bank ...... 15 Section 19. Emergency Release from Work ...... 17 Section 20. Applicable Laws ...... 17 ARTICLE IX ...... 17 GRlEV ANCE PROCEDURE ...... 17 Section 1. Definition and Procedure ...... 17 Section 2. Time Limits ...... 18 Section 3. Authority of Arbitrator...... 19 Section 4. Expedited Arbitration ...... 19 Section 5. Accelerated Grievance Procedures ...... 21 ARTICLE X ...... 21 STRlKES AND LOCKOUTS ...... 21 Section 1. No Strikes ...... 21 Section 2. No Lockouts ...... 21 Section 3. Picket Line Clause...... 21 Section 4. Unfair Labor Practice ...... 21 ARTICLE XI ...... 21 MJSCELLANEOUS ...... 21 Section I. Non-Discrimination ...... 21 Section 2. Travel Expense ...... 22 Section 3. Effect of Laws ...... 22 Section 4. Uniforms and Identification ...... 22 Section 5. Discipline and Discharge ...... 22 Section 6. Disciplinary Action ...... 22 Section 7. Tuition Refund Program ...... 23 ARTICLE XI I ...... 24 CHECKOFF OF DUES ...... 24 Section 1. Authorization ...... 24 Section 2. Remission of Dues to Union ...... 25 Section 3. Indemnification ...... 25 ARTICLE XIII ...... 25 UNION REPRESENTATION ...... 25 Section 1. Visitation ...... 25 Section 2. Non-Interference with Production or Services ...... 25 Section 3. Union Leave of Absence ...... 26 Section 4. Union Postings ...... 26 Section 5. Request for Information ...... 26

Updated: 09/11/19 Section 6. Union Representation ...... :'26 Section 7. Collective Bargaining ...... 26 ARTICLE XIV ...... 26 INSURANCE...... 26 Section I. Group Health Insurance...... 27 Section 2. Dental Insurance ...... 27 Section 3. Vision Insurance ...... 27 Section 4. Life Insurance ...... 27 ARTICLE XV ...... 27 WAGES ...... 27 Section I. Definition ...... 27 Section 2. Pay Upon Promotion ...... 28 Section 3. Pay Upon Lateral Transfer...... 28 Section 4. Pay Upon a Demotion ...... 28 Section 5. Pay for New Hire Employees ...... 28 Section 6. Future General Wage Adjustments and Merit Increases...... 28 Section 7. No General Wage Adjustment Increases After Contract Termination ...... 29 Section 8. Longevity Pay ...... 29 ARTICLE XVI ...... 29 PAYROLL DEDUCTION - C.O.P.E ...... 29 ARTICLE XVII ...... 29 PERFORMANCE EVALUATIONS ...... 29 Section I. Annual Performance Evaluations ...... 30 Section 2. "Fails to Meet Expectations" Evaluation and Reassessment Evaluation ...... 30 Section 3. Evaluation Subj ect to Grievance Proceedings...... 30 ARTICLE XVIII ...... 30 W AIYER AND ENTIRE AGREEMENT ...... 30 ARTICLE XIX ...... 32 DURATION ...... 32 APPENDIX A ...... 33 JOB CLASSIFICATIONS WITHIN THE BARGAINING UNIT ...... 33

Updated: 09/1 1/ 19 AGREEMENT

This Agreement is made and entered into as of this 1st day of October of, 2019, by and between the FLORIDA KEYS AQUEDUCT AUTHORITY (hereinafter referred to as the Authority), and the COMMUNICATIONS WORKERS OF AMERICA, AFL-CIO, and its LOCAL UNION (hereinafter referred to collectively as the Union) on behalf of the employees employed by the Authority in the unit described in Article II below.

WITNESSETH:

WHEREAS, the Union was certified by the Florida Public Employees Relations Commission on November 24, 1975 (Case No. 8H-RC-753-0206) as the representative for the purpose of collective bargaining for certain employees in an appropriate unit; and

WHEREAS, the Authority is an independent special district created by the State of Florida and furnishing an essential public service which vitally affects the health, safety, comfort, and general welfare of a large number of people who are furnished water services by the Authority; and

WHEREAS, the purpose of this Agreement is to continue to promote and improve industrial and economic relations between the employees and the Authority to the end that the Authority, the employees and the general public may mutually benefit to set forth the terms and conditions of employment, to prevent interruptions of work and interference with the efficient operations of the Authority's business, and to secure peaceful, fair and prompt adjustment of grievances that may arise from time to time.

NOW, THEREFORE, it is agreed as follows:

ARTICLE 1

LOY ALTY AND EFFICIENCY

The Union and the employees represented by the Union agree that they will continue to perform loyal and efficient service and work; that they will use their influence and best endeavors to promote the Authority's product and service, and to protect the property of the Authority and its interest; that they will cooperate with the Authority in promoting and advancing the welfare and prosperity of the Authority at all times. This provision shall not be interpreted to prohibit or infringe upon any employees right to free speech.

ARTICLE II

RECOGNITION

The Authority recognizes the Union as the sole and exclusive bargaining agent for all regular employees who are employed by the Authority, except for the following exclusions: Supervisors, Department Heads, Executives, confidential employees, professional employees, managerial employees and temporary and casual employees. ARTICLE lil

STATUS OF EMPLOYEES

Section I. Probationary Employees.

A new employee shall be considered a probationary employee for six (6) months after which their seniority shall date back to the date of hire. The employee while on probation will accumulate vacation and sick leave benefits during the six (6) month period. During such probationary period, a probationary employee may have their probationary period extended beyond the initial six month probationary period, not to exceed an additional six months, as determined by management, and shall not have seniority and may be laid off, disciplined or otherwise terminated by the Authority, and such action shall not be subject to the grievance procedure of this agreement, nor the Arbitration or Career Service Council provisions of this agreement. This shall not preclude a probationary employee from grieving other contractual matters.

Probationary Employees will be eligible for health insurance coverage on the first day of the month following their hire date, unless their hire date is the first day of the month, in which case coverage is effective immediately.

Section 2. Temporary Employees.

It is understood that the Authority occasionall y has need for temporary employees. Temporary employees shall not be covered by this Agreement. Temporary employees are those individuals who (a) are hired for a project of set duration or (b) employees hired for other purposes for a period of time not to exceed six (6) months. It is recognized that employees hired under Section (a) may be employed longer than six (6) months on a temporary basis. Copies of notices of temporary hires shall be given to the Union. Absent an emergency, temporary employees will not be permitted beyond eighteen (18) months.

Section 3. Regular Employees.

An employee who has been legally appointed to an established position shall attain regular status upon completion of six (6) months of satisfactory service. (Regular= Full Time, forty-hour position with benefits.)

ARTICLE IV

MANAGEMENT RIGHTS

Section I.

The Employer reserves all rights, powers, and authority customarily exercised by management, except as otherwise specifically deleted or modified by express provisions of this Agreement.

2 Section 2.

Except as otherwise specifically provided in this Agreement, nothing in this Agreement shall be construed to limit or impair the right of the Authority to exercise its own discretion on all of the following matters, whatever may be the effect upon employees, when in its sole discretion it may determine it advisable to do any or all of the following:

(a) To manage its business generally; (b) To hire, layoff, assign, and promote employees; (c) To determine the qualifications of employees; (d) To determine and re-determine job content; (e) To determine the workweek, the schedule of work and assign work; (f) To determine number and time of shifts; (g) To establish new jobs, abolish or change existing jobs; (h) To increase or decrease the number ofjobs; (i) To regulate or change services, materials, processes, products or equipment; U) To determine when training or schooling is necessary or justified and which employee(s) shall attend; (k) To assign overtime work; (I) To subcontract any of its operations; (m)To decrease or increase the number of working hours per day or per week; (n) To temporarily assign any employee to any department, or to any classification within a department.

Section 3.

Prior to the time when the Union became the representative of the employees covered by this Agreement, the Employer had the right to run its business and deal with its employees with complete freedom, except as its rights were bound and limited by the general law. By this Agreement, the Employer and the Union have agreed to certain limitations on those rights. However, it is the intention of the parties hereto that the Employer retain, and the Employer does retain, each and every right and privilege that it ever had enjoyed, except insofar as it has, by the express and specific terms of this Agreement, agreed to limitations.

The Florida Keys Aqueduct Authority agrees that, if it makes a decision as to which, under the law existing at the time the decision is made, there is a duty to bargain over the impact of the decision, the Florida Keys Aqueduct Authority will, upon timely request, negotiate the impact of the decision upon employees with the Union for a period not to exceed ten (10) calendar days. The ten ( I 0) day period will begin to run on the date of notification of the decision if notification is given, or from the date the Union or its agents know or by reasonable diligence should have known of the proposed action. If no agreement is reached within ten ( I 0) calendar days, the Union agrees that the Florida Keys Aqueduct Authority may take action to implement the decision. The Union reserves the right to arbitrate any action taken, but only if such action allegedly violates another specific provision of this Agreement or a consistently maintained past practice of the Authority.

3 ARTICLE V

HOURS OF WORK AND OVERTIME Section 1. Purpose.

This Article is intended only to provide a basis for calculating overtime and shall not be considered as a guarantee of work or hours. There shal I be no pyramiding of overtime or other premium payments.

Section 2. Workday; Workweek.

The normal workweek shall consist of a forty ( 40) hour week which shall generally be comprised of five (5) eight (8) hour shifts or four (4) ten (10) hour shifts at management's discretion unless unusual operational concerns arise which shall take precedence. Also, by agreement of the employee and supervisor, the employee can choose to work a flex schedule that totals forty (40) hours in a week, as long as operational requirements allow. In holiday weeks employees assigned to four (4) ten (10) hour schedules will work a five (5) day eight (8) hour schedule. In the absence of an emergency, or unforeseen operational needs, employees affected by the change from five (5) eight (8) hour workweeks to four (4) ten (10) hour workweeks or vice versa will be notified the Monday prior to making any changes.

Any employee requested by management to work outside the scope of their normally scheduled shift may complete their normal shift and receive overtime as long as, in the judgment of the supervisor, there are no safety concerns by permitting the employee to continue working their normal shift.

Section 3. Premium Pay.

Time-and-one-half the employee's regular straight time rate shall be paid for hours worked in excess of forty (40) per week. Compensated leave time, actually authorized, such as holiday hours (even if the holiday falls on their normal day oft), sick and annual leave scheduled in advance as required by Article VIII, Section 5, and other paid leave under Article IX, Sections 4 through 6 and under Article XIV, Section 7 will be counted as time worked for overtime purposes. However, for purposes of entitlement to pay for working on a holiday, a bargaining unit employee shall only be entitled to premium pay for working on a holiday, if they actually work on the scheduled workday or shift immediately prior to and following a holiday.

Section 4. Overtime Distribution.

Prescheduled overtime opportunities shall be distributed as equally as practical among those employees who normally perform the work. It is understood that the nature of the service provided by the Authority will require that employees work overtime and that such overtime will be mandatory when, in the Authority's judgment, safe and efficient operations so require. Except as herein provided, employees who work sixteen (16) straight hours, whether it includes normal eight (8) hours of work plus eight (8) hours of overtime, or twelve ( 12) hours of overtime, not including standby personnel, will be granted eight (8) hours off rest period to start when the employee calls off the clock to ensure safe and efficient working conditions. In the event the eight

4 (8) hours rest period falls within the employee's regularly scheduled work period, the employee will be given an eight (8) hour rest period directly following the overtime. This rest period will be handled as light duty. This section does not apply in emergency situations such as hurricanes or to members of the transmission crew who are assigned regularly or temporarily to the transmission crew.

Section 5. Call-Outs.

Employees other than employees on standby, who are called out to work shall receive a minimum of two (2) hours pay at the overtime rate. An employee will perform as many jobs as are available or become available during the first call out and will be paid the greater of a minimum oftwo (2) hours pay at the overtime rate for all such work performed or pay for actual time worked. Subsequent call outs will be compensated for actual time worked at the overtime rate. Only bargaining unit employees will be called out to assist employees on standby unless the available bargaining unit employees do not possess the qualifications and skills necessary to assist on the job.

Section 6. Work Breaks.

Employees shall be allowed one (1) work break during the first half of their work shift and one (1) work break during the second half of their work shift. Supervision will have the right to schedule the work breaks and demands of the business may dictate the times when breaks are to be taken. No work break shall exceed fifteen (15) minutes absence from the employee's work station or work duties. Work breaks cannot be combined into one 30-minute break, and no break will be allowed within two hours of the very beginning or very end of any shift.

Section 7. Lunch Periods.

Except for employees assigned to shifts in continuous twenty-four-hour operations, employees will receive either a thirty (30) minute or sixty (60) minute non-paid lunch break. Subject to operational requirements, the lunch period shall be for one (I) hour or one-half (1 /2) hour commencing in the approximate middle of the workday. Time spent driving to and from any location where the lunch break is taken shall be considered as part of the lunch break. Upon approval of the supervisor, in order to meet unusual circumstances, an employee shall be permitted to split the lunch period or take part of the lunch period at a time outside of the normal lunch period. If work requirements (such as a leak) exist and the supervisor does not allow employees to take a lunch break prior to 3:00 p.m., employees may advise the supervisor of a request to skip lunch and leave early. Such requests will not be denied except in emergency conditions, or when the employees are going to be required to work overtime. The total time for the lunch period shall not exceed the half ( l /2) hour or one (1) hour break as appropriate.

Section 8. Standby.

Standby pay will be paid at the rate of two (2) hours straight time per day for standby from 5:00 p.m. or normal quitting time until 8:00 a.m. or normal starting time the next morning for all regular days of the week. Three (3) hours straight time will be paid per day for standby worked on Saturday, Sunday and Holidays. Employees on standby who are called out will be paid for the actual time spent on the call out at time-and-one-half the regular straight time rate. Persons

5 assigned standby will begin their standby time at the end of their workday. Paid time on call outs will begin at the time the employee leaves his home and subsequently completes his work and returns or has time to return to his home. Because of the nature of the Aqueduct's operations, standby duty is mandatory. While on standby duty, the employee shall be required to:

(a) Carry an active cellular telephone at all times, and shall provide that current cellular number to their respective supervisor prior to being placed on standby duty; and

(b) Refrain from consuming any drugs or alcohol that may otherwise prevent them from being fit for duty; and

(c) Remain within a maximum of one (I) hour of travel time from their reporting location.

Employees responding to a call while on standby duty will not report directly to thejobsite in a personal vehicle. If a take-home Aqueduct vehicle is not issued to the employee, then the employee responding to a call while on standby duty will first report to their normal reporting location, then obtain an Aqueduct vehicle by which to immediately report to the jobsite; otherwise the employee will immediately report directly to the jobsite with their take-home Aqueduct vehicle. When responding to a call while on standby duty, the employee will be in uniform and have the appropriate personal protective equipment (PPE) with them at all times.

Section 9. Selection of Employees for Standby.

Management will identify classifications and eligible employees for standby duty and manage it according to the following:

I. A standby wheel shall be developed for each functional unit and each classification necessary for standby duty. The most current standby wheel will remain posted in a clearly visible, public location in each functional area. 2. Each standby wheel shall include the names of all qualified employees, as determined by management, eligible for standby duty. 3. The initial order of each standby wheel shall be by reverse seniority, i.e. the least senior qualified employee eligible shall be listed first, up to the most senior qualified employee eligible being listed last. 4. New eligible and qualified employees shall not be placed on the standby wheel until their probationary period has been successfully completed. At that time their name shall appear in the last slot on the existing standby wheel so that one full rotation of the standby wheel will occur prior to the new employee being designated for standby duty. 5. Assigned standby duty shall be for a duration of seven (7) calendar days, after which the standby wheel shall "turn", and the next listed employee will be assigned standby duty. 6. Eligible and qualified employees on the standby wheel will be allowed to trade standby duty assignments and will be responsible for notifying their respective supervisor at least seven (7) days prior to making any substitutions so that the standby wheel can be updated and published accordingly. All substitutions must be agreed to by all affected parties in writing and submitted to the supervisor when making the substitution request. If no substitution can be made, the employee identified on the standby wheel for the current standby duty assignment will be required to accept the assigned standby duty. 7. Failure to respond while on assigned standby duty will result in disciplinary action and the employee being removed from the standby wheel for a minimum of six (6) months. If an

6 employee is removed from the standby wheel due to disciplinary action and if they are allowed by management to return, their revised placement on the standby wheel will be the same as if they were a new employee.

Management reserves the right to assign mandatory standby duty to any qualified employee, if necessary.

Section I 0. Shift Differential.

Employees assigned to the second (afternoon) shift will receive 5% shift differential pay. Employees assigned to the third (night) shift will receive I 0% shift differential.

Section 11. Working on Higher Rate Classification Temporarily.

ln accordance with Article VI, Section 2, Job Posting, an employee temporarily assigned to a classification in a higher Salary Range shall receive a I 0% differential (10% above that employee's base hourly rate) for the period they are temporarily assigned. Such temporary work in the higher-rated job shall not be longer than ninety (90) consecutive days. The I 0% differential will be paid for all consecutive hours assigned to the higher rated classification for forty (40) or more hours, retroactive to the first hour. Holidays occurring after the start of the temporary assignment and prior to the end of the temporary assignment will be counted toward the consecutive hours worked. Vacation pay will be at the employee' s regular rate of pay if any vacation is taken during the period of the temporary assignment.

ARTICLE VI

SENIORlTY Section I. Definition.

Seniority is an employee' s length of continuous service with the Authority, dating from his last date of hire into the bargaining unit.

Section 2. Job Posting.

The Authority shall post regular vacancies and new jobs covered by this Agreement on the Career Center. Job vacancies shall be posted for a minimum of five (5) working days.

(A.) All employees who bid and who meet all minimum qualifications of the job description shall be granted a job interview. (B.) Management will advise all applicants of its hiring decision within a reasonable amount of time given the needs of the business. (C.) Employees who are interviewed and are unsuccessful candidates shall be given an electronic explanation of the reason for being denied the opening.

Section 3. Filling Job Vacancies:

Regular vacancies and new jobs covered by this Agreement shall be filled as hereinafter provided. Management shall review the applications of those who submit bids under Section 2,

7 Job Postings, and select the individual who is most qualified at the time of the award to fill the vacancy. For the purpose of this Agreement "Qualified" shall mean having the necessary licenses, training and experience to perform the essential aspects of the job competently and efficiently.

Jf two (2) or more employees are equally qualified at the time of the award, the vacancy shall be awarded to the most senior of the equally qualified bidders. An employee, whose job classification and job description provides for promotion upon the receipt of a license from the Florida Department of Environmental Protection, shall be promoted within their job classification upon receipt of an initial or advanced license or certificate. An employee that accepts an entry level position, whose job classification and job description provide that a Iicense and/or certificate is required, shall obtain the required license and/or certification within the specified time frame stated within the job description. Failure to obtain the required license or certificate shall be cause for termination.

If no employee who bids on a vacant position is qualified at the time of the award, the Authority may select an individual to fill the vacancy from any available source. Where (1.) two (2) or more employees have bid for a vacancy, and a less senior bidder was considered by management to be the more qua! ified for the vacancy at the time the job was awarded than another more senior bidder or (2.) management determined that none of the bidders was qualified at the time the job was awarded and someone else was placed in or hired for the vacancy, and a more senior bidder or the Union seeks to arbitrate the selection issue, the burden of proof shall be on the grievant and/or the union to demonstrate by clear, convincing and satisfactory evidence that the senior grievant was as qualified for the vacancy at the time of the award as the person selected by the employer. Absent such clear, convincing and satisfactory evidence, the employer's selection will not be disturbed by an arbitrator.

Section 4. Trial Status Upon Promotion.

All promoted employees shall be on trial status for the first six (6) months following the promotion. The purpose of trial status is to determine that the person is qualified to perform the job. If it is determined that the person is not able to satisfactorily perform the job, they may be removed from the job during the trial period and returned to the employee's prior classification if that job is still available. If the job is not available, the employee will be offered any job that is available in a Salary Range equal to or lower than the classification they are vacating if qualified for the job. If no position is available for which the person is qualified, the employee may be terminated, subject to Article IX.

Section 5. Layoff and Recall.

A. REDUCTION IN PERSONNEL WITHIN A JOB CLASSIFICATION

In the event the FKAA decides to reduce the number of employees in a job classification, the following procedure shall apply:

I. All employees in the affected classification shall be given no less than sixty (60) day notice that the number of employees in their job classification will be reduced;

8 2. All employees affected by the reduction will first be offered, in order of seniority, a "priority transfer" at the time a reduction in staff is implement by management. A priority transfer shall mean that the affected employee will be considered to transfer to any position within the FKAA covered by the collective bargaining agreement that is vacant at the time the affected employee's position is abolished, provided that the affected employee is qualified for the position as determined by management. The affected employee will be transferred to the vacant position at the same base pay they were making at the time the affected employee's position is abolished, or the minimum base pay of the vacant position, whichever is greater. The affected employee's base pay shall not be reduced for a period of twenty-four months in the new classification, after which the affected employee' s base pay will be reviewed and adjusted based on the duties and responsibilities of the new position.

3. Any affected employee who does not accept a priority transfer shall be given the option of resigning and receiving a severance package consisting of one (I) week' s pay for every one (I) year of service to the FKAA;

4. In the event the affected employee chooses not to take the severance package set forth in paragraph 3, the layoff procedures below shall be implemented.

8. LAYOFF AND RECALL

In the event of a reduction in work force, probationary employees and temporary employees in the classification and department affected will be laid off first. If further reductions are necessary, employees with seniority shall be laid off from the classification and department affected. The order of layoff shall be based on seniority with the least senior employee in the classification and department laid off first. Any employee to be laid off will have the right at the time of layoff to bump any less senior employee in any department, in any equal or lower classification than the employee to be laid off (1.) previously held as an employee of the Authority and is still qualified to perform, or (2.) the employee to be laid off is qualified to perform a job held by a less senior employee based on training and experience received in a substantially similar job elsewhere.

An employee will be considered on layoff if no longer on the active payroll of the Authority as a result of a reduction in force. As vacancies become available, employees on layoff will be recalled by seniority to the classification and in the department occupied at the time of layoff, provided that the employee has all currently required licenses for the position or any entry level job for which the laid off employee is qualified. Individuals on probationary or temporary status have no recall rights under this Article. Recall shall be by certified mail and e-mail to the most recent mailing and e-mail address contained in the employee's electronic HR file. Recall rights expire after two (2) years on layoff. Individuals on layoff status will have to keep the Authority advised of changes in their mailing and e-mail address. The Authority may send certified letters during the two (2) year recall period asking if the employee still wishes to stay on the recall li st. If the employee does not respond within thirty (30) days, the employee will be removed from the recall list.

It is recognized by the parties that, because of the geographic distribution of departments, and classifications within a department, there may be occasions where, by an employee's choice,

9 they take a layoff as opposed to a transfer to a separate geographical location. In such an event, the Employer will attempt to determine the employee's desires prior to the actual layoff process.

Section 6. Loss of Seniority.

Employees shall lose their seniority with the Authority as a result of any of the following: (a) quit; (b) discharged for cause; (c) failure to report to the Authority's Manager of Human Resource the employee's intention ofreturning to work within five (5) days ofreceipt ofrecall notice provided that if the recall notice is returned to the employer unclaimed or undeliverable, there shall be no further right to recall; (d) failure to return to work on the date specified in a recall notice, unless otherwise excused; (e) is absent from work for three (3) consecutive workdays without notice to the Authority, (as specified in Article VIII, Leave, Section I 5. Notification: shall be considered a voluntary resignation provided the employee was not medically incapacitated at the time. (t) failure to return to work at the termination of a leave of absence; (g) accepts gainful employment while on leave of absence without prior written permission of the Authority.

Section 7. Seniority During Approved Leave of Absence.

An employee's seniority shall be retained during an approved leave of absence but shall accumulate further only during leave with pay.

Section 8. Required Licensing & Training Courses.

All employees who are required to do so must take and pass mandatory training courses provided by the Authority. Failure to take and pass mandatory licensures and certifications, per the employee' s job description, will be just cause for disciplinary action, up to and including termination. Current employees who are not in compliance with this requirement will have eighteen (18) months from October 1, 2019 to obtain the mandatory licenses and ce1tifications.

ARTICLE VII

HOLIDAYS

Section I. Holidays Observed.

The following days, and any other holidays approved by the Board of Directors, shall be considered holidays and paid for such at the employee's regular straight time hourly rate:

New Year's Day Martin Luther King' s Birthday Presidents Day Memorial Day Independence Day

IO Labor Day Columbus Day Veterans Day Thanksgiving Day Friday after Thanksgiving Christmas Day Optional Holiday Floating Holiday - to be assigned by the Executive Director.

Section 2. Weekend Holidays.

Holidays will be observed on the day of their occurrence, or as establi shed by the State of Florida or the Federal Government.

Section 3. Holiday Pay and Eligibility.

Full-time employees shall be paid eight (8) hours pay at their regular straight time rate for holidays not worked.

Section 4. Holiday Work.

In the event an employee is required to work on any of the recognized holidays, they wi ll be paid time-and-one-half their regular straight time rate for all hours worked on the holiday, plus their holiday pay.

Section 5. Optional Holidays.

Optional holidays may be taken anytime during the fiscal year, with prior supervisory approval. Any employee who has not taken their optional holiday by September 30th will lose it.

ARTICLE VIII

LEAVE Section 1. Paid Vacations.

Employees on the payroll continuously, filling authorized regular positions shall receive paid vacations based upon their continuous service as follows:

Continuous Service Earned Time I month through 5 years 8 hours per month; 12 workdays per year

61 months through 10 years 12 hours per month; 18 workdays per year

12 1 months and over 16 hours per month; 24 workdays per year

II Section 2. Computation of Earned Vacation Hours.

All regular employees shall accrue 50% of their monthly leave accrual on each of the first two pay periods of each month. Should the employee work less than the full eighty (80) hours for the pay period, their accrual will be adjusted based on the percentage of time worked. Leave without pay and paid time off while on donated leave from the Sick Leave Bank, will not be counted as hours worked for accrual purposes.

Section 3. Vacation Pay.

Vacation pay shall be calculated at the employee's regular straight time rate.

Section 4. Scheduling of Vacations.

Vacations may be taken at any time of the year. Employees must submit vacation requests electronically to the immediate supervisor within a reasonable amount of time. Management has the right to deny any vacation request based on operational needs. If there is a conflict of two or more requests and the scheduled leave request is more than 90 days away, seniority shall be controlling. Any leave requests that are less than 90 days away shall be approved by order of submission.

Section 5. Maximum Accrual.

Employees will not be permitted to accrue vacation in excess of three hundred (300) hours as of September 30 of each year. If an employee has a scheduled vacation canceled due to operational needs, the employee will be paid for those cancelled hours which cause the employee to exceed the three hundred (300) hour maximum as of September 30; provided that the employee must attempt to reschedule cancelled hours, if possible. Employees will be responsible for monitoring their leave balance throughout the year via the Employee Self Service program. Management has the option to limit absence for vacation purposes to eighty (80) continuous hours at any time.

Section 6. Payment for Unused Vacation.

The only condition under which an employee may receive pay in lieu of vacation or pay for unused vacation is upon final separation or as specifically provided in Section 5.

Section 7. Sick Leave.

Sick leave is earned at a maximum rate of eight (8) hours per month. All regular employees shall accrue 50% of their monthly leave accrual on each of the first two pay periods of each month. Should the employee work less than the full eighty (80) hours for the pay period, their accrual will be adjusted based on the percentage of time worked. Leave without pay and paid time off while on donated leave from the Sick Leave Bank, will not be counted as hours worked for accrual purposes.

12 There shall be no limit on the number of sick hours which may be accrued.

Section 8. Utilization of Sick Leave.

Paid sick leave shall not be taken prior to the time of its accrual. Sick leave may be utilized for the employee's sickness, the employee' s spouse (or declared domestic partner), parent, or child's sickness, necessary doctor's appointments, injury, or disability (including pregnancy for period of disability certified by a physician), or for quarantine by the health authorities or a physician, or as required under the Family Medical Leave Act. Employees, who submit a leave request in advance for prescheduled medical appointments, should receive the approved leave slip in a reasonable amount of time. Paid sick leave may be utilized according to the following schedule:

(a) An employee will be paid for the first four (4) days of sick leave without a doctor' s certificate. Subject to the remaining requirements of this Section, and of Section 8, payment for sick leave of five (5) days or more will be made only upon presentation of a doctor's certificate.

The doctor's certificate where required by this Section, will be in the form of Appendix B or in the alternative must contain all information contained in Appendix B and must be signed by the doctor.

Employees who have a consistent pattern of absences; or with excessive absenteeism may be sent to a physician selected by the employee from two (2) chosen by the Authority, in which event the Authority will pay the expense therefore. If an employee is sent to a physician of the Authority's choosing, the employee agrees that they will release medical records relating to the reasons for absence from the physician chosen and will permit the physician to answer any inquiries from the Authority relating to the reasons for the absences. Nothing contained in this section shall otherwise prevent the Authority from taking appropriate disciplinary action.

Any bargaining unit member may use sick leave to take care of a child, spouse (or declared domestic partner), or parent who is sick or injured, provided (I.) the child is under eighteen (18) years of age or legally disabled; (2.) the child, spouse (or declared domestic partner), or parent is totally unable to care for himself/herself and if the employee was not available, a third party would be required to be present to provide care. Children living with a parent on a split-custody basis are considered regularly residing in the employee' s home during the custody period. Sick leave under this paragraph can be taken in one (I) hour increments.

Section 9. Use of Paid Leave for FMLA Leave

An employee will use any available paid leave while on approved FMLA, per the FMLA guidelines.

Section I 0. Leave for Compensable Injury.

If an employee sustains a job-related injury entitling them to Worker's Compensation in accordance with the laws of the State of Florida, the employee shall not receive sick pay for the same day or days for which Worker's Compensation is received. During the first week of such job-related injury, the employee shall be paid out of their sick leave accrual. Beginning the eighth day, the Authority shall allow the employee to use their vacation or sick leave so that their leave 13 and Worker's Compensation benefits equal the employee's straight time salary through the remainder of their absences due to the injury until vacation and sick leave is exhausted by the supplemental payments. If the employee is absent twenty-one (21) days or more and as a result receives pay from the State for the first seven (7) days of injury, they shall reimburse the Authority for the first seven (7) days of absence prior to returning to work and their sick leave accrual shall be credited accordingly.

Employees on a leave of absence under this section will for a period of up to six (6) months be returned to their former job if physically capable of performing that job. lfthe employee cannot return to their regular job within six (6) months, the employee's rights shall be as set forth under applicable state law and enforcement of those rights will be pursuant to procedures under state law.

Section 11. Jury Duty and Court Appearance Leave.

Regular employees required to be absent from work due to jury duty or necessity to appear in court pursuant to a subpoena, for other than personal reasons, shall receive their regular straight time rate for hours they would normally work. Employees who attend court for only a part of a regularly scheduled workday will report to their supervisor when excused or released by the Court. The supervisor will advise the employee if they are to return to work for the remainder of the day.

Section 12. Military Leave.

Employees shall receive leave of absence without pay for service in the Armed Forces of the United States in accordance with applicable Federal Law. Regular employees will receive a leave of absence for short term military temporary duty with a reserve unit of the United States Army, Navy, Marine Corps, Coast Guard or National Guard for a period not to exceed seventeen (17) continuous days and shall receive pay for the difference between what the employee receives from the military authority and what they would otherwise have earned while at work.

Section 13. Bereavement Leave.

Regular employees shall receive leave with pay for five (5) days to grieve the death of the employee's spouse (or declared domestic partner), parent, or guardian who raised them in lieu of a parent, grandparent, child, brother, sister, grandchild, or spouse's (or declared domestic partner's) immediate family. A Declaration of Domestic Partnership form must be completed and on file in the employee's personnel file.

Section 14. Leave of Absence Without Pay.

Upon written request stating the reason, a leave of absence without pay for personal reasons may be granted by the Authority for good cause to regular employees.

Employees on a leave of absence under this Article may, at their option, elect to continue their group insurance coverage at the group insurance rate for themselves and their dependents by paying the appropriate group insurance premium for employee coverage or employee and dependent coverage to the Finance Office, on a monthly basis, as long as the employee remains on approved leave. Such payments for each month must be received no later than the 25th day of the

14 preceding month. This does not pertain to leave granted under the FMLA. For information regarding payment of health insurance coverage refer to the FMLA Policy.

Section 15. Notification.

An employee on sick leave should notify their immediate supervisor no later than two (2) hours prior to the start of the assigned start time, unless it is not possible to do so in which case, they must notify their supervisor as soon as possible. Notification must be given daily unless pre­ approved in writing by management.

Section 16. Compensation for Accrued Sick Leave Upon Retirement.

(a) Employees hired on or after October I, 2006 will not be eligible for compensation of accrued, unused sick leave upon retirement.

(b) Employees hired prior to October I, 2006, upon retirement from the Authority, shall be compensated for accrued, unused sick leave in accordance with the following formula:

All sick leave accrued that is in the employee's sick leave account on the date of the employee' s retirement shall entitle the retiring employee, hired prior to October I, 2006, to a bonus equal to: Hours accrued multiplied by employee' s regular straight time rate at time of retirement multiplied by .80 of up to the first 1040 hours, or .50 of the employee's total hours, whichever is greater.

Employees are eligible for payment under this section only if the employee was hired prior to October I, 2006 and (a.) they retire after ten (I 0) years of credited service with the Authority and is at least 62 years of age, or (b.) has thirty (30) years of credited service with the Florida Retirement System (FRS).

Section 17. Wellness Program

In order to encourage employee wellness, the following program will be instituted. A Wellness Committee will be established and made up of Bargaining Unit and Non-Bargaining Employees. The Wellness Committee will recommend to Management, the best means of promoting wellness for each and every employee, including the nature of the wellness activities and the type of incentive or bonus for the employee's individual wellness efforts.

Section 18. Sick Leave Bank.

The purpose of the sick leave bank is to provide full-time, regular employees an emergency bank of sick leave hours in cases of a prolonged, catastrophic, documented illness of the employee.

The month of September will be the only open enrollment period each year. Any employee not enrolling during the open enrollment period will not be eligible for enrollment until the following year.

The employee must have a minimum of one (I) year of uninterrupted service with the Florida Keys Aqueduct Authority. The employee must have and maintain a minimum sick leave

15 balance of forty-eight (48) hours in their personal sick leave account to be eligible to join the bank and re-enroll each year.

In order to join the sick leave bank, the employee must contribute three (3) days of their sick leave balance to the bank for their initial enrollment, and one (1) day per year (if requested) for each subsequent year thereafter, in order to remain enrolled in the sick leave bank. An employee may withdraw from membership, by writing to the Human Resources Office, at any time; however, prior contributions made to the bank will not be returned to the withdrawing member. Current participating members may be asked to donate additional days if the bank should become depleted; however, such additional days shall in no event exceed three (3) days per calendar year.

To be eligible to join the sick leave bank, the employee must have exhausted all leave available to them, prior to requesting sick leave from the bank. The employee will be eligible for benefits from the sick leave bank following fifteen (15) work days of paid or unpaid absence. Any employee enrolled in the sick leave bank may, upon proper application, be eligible to receive up to sixty (60) work days from the bank within a twelve (12) month period, utilizing a rolling twelve ( 12) month period, measuring backward from the date an employee begins using leave. Any leave transferred from the bank, remaining in the employee's sick leave account upon the employees return to work, resignation or retirement, will immediately be returned to the sick leave bank. No leave (annual, sick or optional) will be accrued while the employee is on extended sick leave obtained from the sick leave bank.

The Human Resources Office Staff will administer the sick leave bank. Requests for leave from the sick leave bank will be sent, in writing to the Human Resources Office, in a sealed envelope marked "confidential", and addressed to the sick leave bank. The Human Resources Office will determine if the employee has met all the criteria to be eligible to obtain leave from the sick leave bank. The Manager of Human Resources has the right to waive annual contributions to the Bank, if, in their opinion, the bank is sufficiently funded for that year.

The following conditions will not be covered by this policy: Any illness or condition not fully documented by a qualified physician. Any elective cosmetic surgery or reconstructive surgery, unless it is medically necessary as determined by the doctor. Any illness or injury covered by Worker' s Compensation, no-fault insurance, or any other extraneous benefits of which the member has access. sick leave bank hours will not be used to supplement Worker 's Compensation benefits. Any natural or C-section child birth, unless serious complications occur and are documented by the treating physician. Any self-inflicted injuries, such as resulting from a suicide attempt.

The FKAA Board Members, Executive Director and FKAA Staff shall be held harmless from any liability as a result of the execution of their duties in administering the Bank, by the FKAA. In the event the Sick Leave Bank reaches a point of depletion and the maximum number

16 of days has been contributed, no liability shall exist on the part of the FKAA Board Members, Executive Director and/or the FKAA Staff. In the event the Sick Leave Bank is dis-banded, all days remaining in the Bank, at the time of said action, will be distributed equally to all current members of the Bank, without regard to length of membership or previous use of the Bank.

Section I 9. Emergency Release from Work.

Employees who are volunteer fire fighters or emergency medical technicians may be released from work to respond to emergency calls, with the prior approval of the employee's immediate non-bargaining unit supervisor. Permission must be obtained on each such occasion, and no blanket or continuing approval to leave work will be recognized.

Section 20. Applicable Laws.

The parties agree to abide by the requirements of any valid and applicable state, county or local law or ordinance concerning employee leaves, in addition to the federal Family and Medical Leave Act, and this Agreement shall give way to the extent, if any, that may be necessary for that purpose.

ARTICLE IX

GRJEVANCEPROCEDURE

Section 1. Definition and Procedure.

For the purpose of this Agreement, a grievance is any dispute or difference of opinion between the Authority and the Union, or between the Authority and any of its regular employees involving the meaning, interpretation, or application of the provisions of this Agreement provided that employee performance evaluations, violations of the no-strike clause, discipline of employees for violations of the no-strike clause, except as provided in Article X, Section 1, shall not be subject to the grievance procedure. It is understood that, while performance evaluations may not themselves be the subject of grievances, the Union may seek to rebut an individual performance evaluation if it is directly involved in a disciplinary, promotional, or layoff grievance. The Grievance and arbitration procedure shall be the only vehicle for resolving grievances, and grievances shall not be otherwise presented to Managers or Members of the Board of Directors. Grievances shall be handled in the following manner:

Step 1: All grievances shall first be taken up with the employee's immediate non­ bargaining unit supervisor, in writing, within twenty (20) working days from and after the date when the act or omission giving rise to the grievance occurs, or from and after the date when the grieving employee learns, or in the exercise of reasonable diligence should have learned of such act or omission. However, when the grievance is in response to a disciplinary action, the time for filing will start on the day when the disciplinary action form is given to the employee. The employee may, upon request, have their steward present. The written grievance shall state the nature of the grievance, the act or acts complained of and when the act occurred, the identity of the employee or employees who claim to be aggrieved, provisions of the Agreement claimed to have been violated, and the remedies sought. The supervisor shall provide an answer in writing within seven (7) working days. Failure of the supervisor to timely respond shall be considered a

17 denial of the grievance.

Step 2: Any grievance not satisfactorily settled at Step 1 shall next be taken up in a meeting with the Deputy Executive Director. The employee or the Union will explain in detail on the grievance form the reasons why they consider the response at Step I unsatisfactory. Such grievance shall be presented in writing within seven (7) working days after denial of the grievance in Step I. The Deputy Executive Director shall within seven (7) working days after receipt of the grievance meet with the Union and shall render their decision on the grievance in writing with a copy to the Union within three (3) working days after the meeting. Failure to timely respond shall be considered a denial of the grievance.

Step 3: Any grievance not satisfactorily settled at Step 2 shall next be taken up by the aggrieved employee or the President of the Union with the Executive Director or their designee. The employee or the Union will explain in detail on the grievance form the reasons why the response at Step 2 was not satisfactory. The grievance shall be submitted to the Director or their designee within seven (7) working days after denial of the grievance in Step 2. The Executive Director or their designee shall give a written response to the employee and the Union within seven (7) working days after receipt of the grievance. Failure to timely respond shall be considered a denial of the grievance.

Step 4: If the parties are unable to reach a settlement of the grievance using the procedures outlined above, either party may submit the grievance to arbitration by sending to the other party by certified mail within thirty (30) working days after denial of the grievance by the Executive Director or their designee or the Union President or designated representative, as appropriate, a demand for arbitration. Only grievances which have been filed in writing and processed in the manner and within the time limits set forth shall be subject to arbitration. After a demand for arbitration has been made, the party requesting arbitration must apply to the Federal Mediation and Conciliation Service within thirty (30) working days from the date of the demand for arbitration for a list of seven (7) qualified arbitrators, and from this list one (I) shall be selected by process of elimination. The other party must be provided with a copy of the request to the Federal Mediation and Conciliation Service. Either party may strike the entire list, in which event they must request another list from the Federal Mediation and Conciliation Service. The parties shall strike names from the list alternately. The moving party shall strike first. The arbitrator remaining after each party has three (3) strikes shall be named the arbitrator for the grievance.

Unless both parties agree on a different procedure, only one (1) issue may be submitted to the arbitrator in any one (I) hearing.

The cost of arbitration, including cost of court reporter and transcript where requested by the arbitrator, shall be borne equally by the pa1ties, except that each party shall pay the full cost of its own witnesses and investigation. Pay for time lost by Union Stewards or officials shall not apply to their participation in arbitration.

Section 2. Time Limits.

In accordance with Florida Law, an employee may elect to pursue their grievance, without Union Representation, to the Career Service Council, and in accordance with the rules and regulations for the appeal of grievances to that Council as such may exist. The employee's election

18 of arbitration or Career Service Council must be made at any time but no later than after Step 3 set forth above and such election shall be made in writing. An election ofone shall constitute a waiver of the employee(s) right to utilize the other. Nothing in this Section is intended to modify in any way the time limits and procedures under the Career Service Council.

Any extension of the time limits established by this Article must be in writing and signed by both parties. Failure to adhere to the time limits established by this Article shall result in the grievance being dismissed.

Section 3. Authority of Arbitrator.

In any dispute submitted to arbitration, the arbitrator shall be limited to rendering an award which is final and binding, and under no circumstances shall an employee be made more than whole or receive back pay for a period prior to their first tiling the grievance. No award for back pay shall exceed the amount of wages the employee would have earned at this regular rate less any unemployment compensation or any other compensation from any source that they received while not working for the public employer.

An arbitrator shall not have any right to add to, subtract from, modify, amend, or ignore any terms of this Agreement, nor shall the arbitrator have power to establish wage rates or change any wage rate established by this Agreement. The arbitrator shall consider and decide only the particular issue involved in the grievance presented to them and their decision and award shall be based solely upon the arbitrator's interpretation of the meaning or application of the terms of this Agreement to the facts of the grievance submitted. The parties will attempt to agree to a submission agreement. If they are unable to do so, the arbitrator will confine their decision to the grievance as written in Step 1.

Any grievance relating to the discharge of an employee shall commence at Step 3 of the Grievance Procedure. It is understood that the Employer shall have the right to offer reinstatement to a discharged employee pending the final disposition of the grievance without waiving the cause or right of discharge. The fact that the employee has been reinstated or was offered reinstatement pending arbitration will not be considered in any way by the Arbitrator; except that, if the Arbitrator orders any back pay, upon receipt of the Award, the Authority will reduce the backpay award by the monies the employee would have received had the employee accepted the interim reinstatement. The pay under this section will be calculated by multiplying the applicable straight time rate by forty (40) hours per week and then by the number of weeks the employee would have worked.

Section 4. Expedited Arbitration.

Any grievance of a disciplinary action up to and including termination of employment, except those grievances that also involve one or more issues of arbitrability or contract interpretation will be processed under this provision. Grievances regarding "Fails to Meet Expectations" evaluations will be subject to expedited arbitrations.

For expedited arbitration of grievances involving termination of employment, a decision by the arbitrator to award back pay or benefits shall be based on the time period from the effective date of the grievant' s termination up to the date of the arbitrator's decision, or a maximum of six

19 (6) months from the effective date of the Executive Director's final response at Step 3.

A panel of five (5) arbitrators will be selected and agreed upon by the parties. Each arbitrator will serve until their services are terminated by written notice from either party to the other party. The arbitrator will be notified that their services are terminated by a joint letter from both parties. The arbitrator will conclude their services by deciding any grievances heard before the date of the joint letter notifying them of termination of services. A successor arbitrator wi II be selected and agreed upon by the parties.

Arbitrators will be assigned grievances in rotating order designated and agreed upon by the parties. If a grievance is postponed after an arbitrator has been assigned, the grievance will continue to be assigned to the same arbitrator. If a grievance is settled, cancelled or withdrawn after an arbitrator has been assigned but before the arbitrator decides the grievance, that arbitrator will be the next arbitrator in the rotation order to be assigned a grievance.

If an arbitrator is not available for a hearing within thirty (30) working days after receiving an assignment, the grievance will be passed to the next arbitrator in the rotational order. If no arbitrator can hear the case within thirty (30) working days, the case will be assigned to an arbitrator who can hear the case at the earliest date.

Procedure for Expedited Arbitration

The parties will notify the arbitrator by joint letter of the intent to proceed to expedited arbitration. The arbitrator and the parties will agree to a hearing date. Before the hearing, the parties may submit to the arbitrator a joint stipulation of any facts that the parties agree are not in dispute.

The hearing will be generally conducted the same as any other arbitration hearing. The hearing will be informal without formal rules of evidence. However, the arbitrator must be satisfied that the evidence submitted is relevant and of a type on which they can reasonable rely, that the hearing is in all respects a fair one, and that all facts reasonably obtainable and necessary for a fair decision are brought before the arbitrator.

A transcript of the hearing is not required. However, either party, at the party's own expense, may order a court reporter to attend the hearing. If either party orders a transcript of the hearing, the other party will be furnished a copy by the party ordering the transcript.

Upon completion of the arbitration hearing, the arbitrator will render a bench decision consistent with the Agreement, including but not limited to Article IX. However, if the arbitrator requires additional time to consider their decision, they will render their decision within fourteen (14) days of the arbitration hearing.

The decision of the arbitrator will determine the grievance however, it will only apply to the grievance being arbitrated and will not set practice or precedent.

The time limits above may be extended by written agreement of the parties or at the arbitrator's request.

The decision of the arbitrator will settle the grievance, and the Authority, Union and 20 grievant agree to abide by such decisions. The compensation and expenses of the arbitrator and the general expenses of the arbitration will be borne by the Authority and the Union in equal parts. Each party wi II bear the expense of its representatives and witnesses. Any expenses incurred because of any cancellation or postponement of an expedited arbitration hearing will be borne by the party requesting such cancellation or postponement.

Section 5. Accelerated Grievance Procedures.

By mutual agreement of the parties, any grievance may start at a higher step in the Grievance Procedure.

ARTICLEX

STRJKES AND LOCKOUTS

Section I. No Strikes.

The parties hereby recognize the provision of Chapter 447 of the Florida Statutes which define strikes, prohibit strikes, and establish penalties in the case of a strike and incorporate those statutory provisions herein by reference. The parties further agree that the Authority shall have the right to discharge or otherwise discipline any employee(s) who engage(s) in any activity defined in Section 447.501 (2) (e) of the Florida Statutes, at its discretion; except if an employee is absent because of illness during such work stoppage, such employee shall not be subject to the foregoing disciplinary provisions. Disputes of fact between the Authority and the Union as to whether the employee was absent because of sickness shall be settled under the grievance procedure of this Agreement.

Section 2. No Lockouts.

The Authority agrees that it will not lockout employees.

Section 3. Picket Line Clause.

No employee shall refuse to cross a picket line at a customer's establishment. Any such refusal will be considered a gross insubordination and grounds for immediate discharge unless the employee is threatened with physical harm for doing so.

Section 4. Unfair Labor Practice.

The Authority or its representative recognize the provisions of Chapter 447 of the Florida Statutes which defines unfair labor practices as stipulated in Section 447.501 of the Statute.

ARTICLE XI

MISCELLANEOUS

Section I. Non-Discrimination.

21 Neither the Authority nor the Union will unlawfully discriminate against any employee on account of such employee's race, color, religion, sex, age or national origin, although neither the Authority nor the Union waives any rights or privileges otherwise provided by law. Neither will the Authority discriminate against any employee on account of lawful Union activity. The provisions of this Section shall be subject to Article IX provided that, the employee must make an election of remedies before proceeding to Arbitration. Any employee electing to proceed to arbitration agrees that the arbitration decision shall be final and binding and knowingly waives the right to file any charges with any state or federal agency or any lawsuit, which alleges the same actions as discriminatory under any state or federal law. An election to proceed before the appropriate state or federal agency or court shall constitute a waiver of the right, if any, to proceed to arbitration under Article IX.

Section 2. Travel Expense.

When an employee is assigned to work outside the employee's base work area and cannot return to their base area for the meal or is required to be away from the employee's base work area over night, the employee will be reimbursed pursuant to the Authority's Travel Policy.

Section 3. Effect of Laws.

In the event any Federal or State law conflicts with the provisions of this Agreement, the provision(s) so affected shall no longer be operative or binding upon the parties. The remaining portion of the Agreement shall continue in full force and effect.

Section 4. Uniforms and Identification.

The CW A insignia may be placed on the sleeve of a Union Member's uniform, at the Union's expense. The Authority will identify which employees that will be required to wear a uniform that may include a shirt, pants and a hat. Required uniforms will be provided by the Authority and shall be worn at all times during assigned work hours.

The Authority will also identify which employees who will be required to wear safety shoes/boots. The Authority shall provide an annual stipend, of not less than $300.00, to each employee required to wear safety shoes that shall be applied toward the purchase of required safety shoes/boots.

Section 5. Discipline and Discharge.

Regular unit employees shall be subject to discipline, up to and including discharge, for just cause.

Section 6. Disciplinary Action.

Due to the requirements of Florida law, any disciplinary action given to an employee shall remain in the employee' s electronic personnel file in perpetuity. If an employee is to receive disciplinary action, they will receive the notice within a reasonable period of time not to exceed forty-five (45) calendar days after management has knowledge that the incident occurred. No

22 disciplinary action will be placed in the employee's file without the employee first seeing and initialing it.

Section 7. Tuition Refund Program.

The goal of this program is to encourage employees to pursue educational programs which will expand the employee's skills and knowledge. The following is an outline of the Tuition Refund Program:

To be eligible for tuition reimbursement the employee must be a full time, regular employees who has completed one ( I) full year of service with the Authority.

Any course given by a recognized accredited educational institution, approved on-line course, or approved training course which is directly related to the employee's present work or future work will be considered e li gible for tuition reimbursement. Elective courses for degree seeking students will be approved based on identified needs associated with the degree.

Approval must be given by the employees chain of command, up through their respective Deputy Executive Director.

The FKAA will provide reimbursement for tuition, books, and other fees charged by the institution as follows:

Accredited Course Work:

When an employee is taking college level courses and is not "degree seeking" the maximum allowed fiscal year reimbursement is $2,000.00. The employee must successfully complete the course and present a document of completion. If grades are given, a grade of A or B must be achieved for I 00% reimbursement or a grade of C must be achieved for 50% reimbursement.

Degree Seeking: Associate Degree

The maximum allowed reimbursement per employee in an Associate degree seeking program is $4,000.00, not to exceed $2,000.00 per fiscal year. Successful completion oft he course and presentation of document of completion. If grades are given, a grade of A or B must be achieved for I 00% reimbursement or a grade of C must be achieved for 50% reimbursement.

Degree Seeking: Bachelor's Degree

The maximum allowable reimbursement per employee in a bachelor's degree seeking program is $7,000.00, not to exceed $3,500.00 per fiscal year. Successful completion of the course and presentation of a document of completion is required. If grades are given, a grade of A or B must be achieved for I 00% reimbursement or a grade of C must be achieved for 50% reimbursement.

Degree Seeking: Master's Degree

23 Fut I or Partial Reimbursement for expenses incurred relative to the acquisition of a master' s degree will be individually considered by the Board on its merits. Minimum requirements for consideration: The Employee must demonstrate a direct and substantive benefit to the FKAA by their acquisition of a master's degree. Successful completion of the course and presentation of certificate of completion, and if grades are given, a grade of A or B must be achieved.

The following procedures must be followed to be eligible for reimbursement under this policy: Application for approval of tuition under this program must be made and approved prior to the enrollment in the course or courses to be studied. The application form should be completed by the employee requesting tuition refund and submitted through their chain of command for final approval by their respective Deputy Executive Director prior to the start of the course.

For Degree Seeking employees, application for approval of tuition refund for this program must be made and approved as part of the Authority's Annual Budget preparation process (which requires submission to the employee's Department Manager by March I st prior to the start of the fiscal year). The employee will be notified of approval or disapproval by return copy of this form, after sign-off by all parties.

Employees must pay costs for tu1t1on, books, fees, etc. directly to the educational institution. Upon successful completion of the approved course, the employee shall submit an email to the Manager of Human Resources requesting reimbursement of authorized costs. The employee must provide copies of receipts for all course related expenditures (tuition, books, fees, etc.) for which reimbursement is being requested. The receipts must be photographed or scanned and the electronic tile attached to the email from the employee requesting reimbursement. The employee must provide evidence of successful completion of the course, including proof of grade earned in the course if applicable.

Requests for reimbursement must be submitted, in writing, within thirty (30) days after completion of the course. Requests submitted after thirty (30) days from completion may not be considered unless otherwise justified.

Should an employee, who has received reimbursement for tuition expenses, voluntarily or involuntarily leave the employee of the Authority within twenty-four (24) months from the receipt of the tuition reimbursement, the employee will be responsible for repaying the Authority for all applicable reimbursed funds.

ARTICLE XII

CHECKOFF OF DUES

Section I. Authorization.

The Authority agrees to make deduction of Union dues from the pay check of any employee covered by this Agreement upon written authorization signed by the employee directing the Authority to make such deduction and transmit an amount to the Union. The deduction authorization shall continue until one of the following occurs:

24 (a) the employee gives written notice to the Authority and Union revoking the dues deduction authorization; (b) the employee is terminated; or (c) the employee is transferred out of the bargaining unit.

The dues deduction cancellation shall be effective thirty (30) days following the day it is received by the Authority. -

Section 2. Remission of Dues to Union.

The amounts to be deducted as dues shall be certified to the Authority by the Secretary­ Treasurer of the Communications Workers of America. The Authority agrees to rem it such dues deducted to the Secretary-Treasurer of the Communications Workers of America on a monthly basis. The Authority shall submit a monthly list of all additions or deletions of employees in the bargaining unit, the names of employees on whose behalf dues have been deducted, employee identifying numbers, date of employment of additions, date of termination, or date of transfer out of the bargaining unit for deletion. The payroll deduction will be made in the first pay period in each calendar month.

Section 3. Indemnification.

The Union will indemnify, defend, and hold the Authority harmless against any and all claims, demands, suits, or other forms of liability that shall arise out ofor on account ofany payroll deduction of Union dues. The Union agrees that in case of error, proper adjustment, if any, will be made by the Union with the affected employee.

ARTICLE XIJI

UNION REPRESENTATION

Section 1. Visitation.

A duly authorized representative of the Union shall be permitted on the Authority's premises for the purpose of investigating grievances, adjusting grievances, or ascertaining whether the Agreement is being enforced. Permission for such visitation will be obtained in advance from the Deputy Executive Director and such permission will not be unreasonably withheld.

Section 2. Non-Interference with Production or Services.

The investigation, handling, or adjustment of grievances shall, insofar as it is practical, be conducted by employees and Union representatives during non-working hours. If grievance matters must be attended to during regular working hours, the Union Representative must receive permission from their immediate supervisor prior to taking time off. The handling of grievances during regular working hours will be done so as to cause a minimum of interference with production or services and employees will not be paid for time spent on such grievances. Requests for time off will not be unreasonably withheld.

25 Section 3. Union Leave of Absence.

Employees designated by the Union will be granted a leave of absence upon request of the Union President or their designee for Union Business. Such leave will be treated as personal leave. Leave under this Section must be requested as soon as the need for the leave is known. Permission for such leave may be withheld if operational considerations so require. Such leaves will be considered as time worked for the purpose of seniority, accrual, overtime and other fringe benefits, provided that such leave does not exceed ten ( I 0) consecutive workdays.

Section 4. Union Postings.

The Union shall be permitted space at each area location for the purpose of placing and maintaining a Union bulletin board at the Union's expense. The use of this bulletin board will be for Union notices only, and be of a businesslike, non-inflammatory nature. There will be no posting of any type supporting or opposing employees running for Union office. All notices posted must be signed by a representative of the Union. Prior to posting, a copy of the posting must be provided to Human Resources for approval. Approval will not be withheld if the posting complies with the requirements of this Section.

Section 5. Request for Information.

Upon request in writing, the Union shall be furnished with any information reasonably necessary and relevant to any question of interpretation of this Agreement or its enforcement; provided that no information of a confidential nature will be supplied unless upon written authorization of any person(s) about whom the information concerns.

Section 6. Union Representation.

Any employee is entitled, upon request, to have a Union representative present in any meeting or discussion with the Authority in which the employee reasonably fears that the interview will adversely affect his continued employment, provided that no Union representative shall obstruct, impede, or prevent any investigation, or counsel any employee to not answer or fully cooperate in any investigation. The Union representative, or the supervisor of the employee who requests Union representation, must request time off from the Union representative's supervisor.

Section 7. Collective Bargaining.

Union Representatives of the Bargaining Committee in meetings with Management during bargaining on wages, hours of employment, working conditions and other general conditions of employment, and in the employ of the Authority, shall suffer no loss in pay for time consumed in meetings with the Authority. The number of representatives in the employ of the Authority will not exceed two (2). Time off under this Section is not charged to Section 3, Union Leave of Absence.

ARTICLE XIV

INSURANCE

26 Section I. Group Health Insurance.

The Florida Keys Aqueduct Authority will provide a group health plan and absorb any increase in the cost of the employee's Group Health Plan during the Contract period. The Authority will also subsidize a portion of the cost of dependent coverage during this Contract period. The employee who elects dependent health coverage, during this Contract period, will be responsible for $380.10 for coverage of one dependent, or $545.21 for family coverage, per month.

Employees will be covered by the employee group plan and be eligible to participate in dependent coverage beginning the first of the month following their hire date.

Section 2. Dental Insurance.

The Authority agrees to provide a dental plan of its choice, at its cost, for regular employees. The effective date of dental coverage for new hires will be based on the plan guidelines in effect at the time of hire. Employees who elect dependent coverage will be responsible for 100% of the dependent cost each month.

Section 3. Vision Insurance.

The Authority agrees to provide a v1s10n plan of its choice, at its cost, for regular employees. The effective date of vision coverage for new hires will be based on the plan guidelines in effect at the time of hire. Employees who elect dependent coverage will be responsible for I 00% of the dependent cost each month.

Section 4. Life Insurance

Life insurance will be provided to all Bargaining Unit employees in the amount of $50,000.00.

ARTICLE XV

WAGES

Effective October I st and annually thereafter, all Bargaining Unit employees will receive a Cost of Living Adjustment (COLA), subject to the requirements in Article XV, Section 6 (a). The pub! ished Salary Ranges for each classification wi 11 also be adjusted annually by the Cost of Living Adjustment. A copy of the latest Pay Ranges for each classification can be found on the Human Resources Department' s intranet site.

Section I. Definition.

(a) Promotion is defined as a transfer to a job classification with a higher Salary Range. (b) Lateral transfer is defined as a transfer to a job classification with the same Salary Range. ( c) Demotion is defined as a transfer to a job classification in a lower Salary Range.

27 Section 2. Pay Upon Promotion.

(a) When an employee is promoted, the employee will be placed within the appropriate Salary Range, based on their prior knowledge, skills and experience. Continued movement through the Salary Range to the maximum of the Salary Range will be as provided in Article XVI, Performance Evaluations.

(b) The employee will be eligible for a merit increase on October I of each year, as provided in Article XVI, Performance Evaluation. However, any employee at the maximum of their respective Salary Range wi ll not be eligible for a merit increase.

(c) Any bargaining unit employee promoted into a higher Salary Range will receive a minimum 5% increase. In no case shall the employee's salary be adjusted above the maximum of the new Salary Range.

Section 3. Pay Upon Lateral Transfer.

Upon a lateral transfer, the employee wi ll continue at the same salary as held prior to the lateral transfer. The employee will be eligible for a merit increase on October 1st, provided they are not at the maximum of their Salary Range, as provided in Article XVI, Performance Evaluation.

Section 4. Pay Upon a Demotion.

An employee who is demoted will be paid at a lower salary within the lower Salary Range. The affected employee's base pay will be reviewed and adjusted based on the duties and responsibilities of the new position. The employee wi ll be eligi ble for a merit increase on October I st, provided they are not at the maximum of their Salary Range, as provided in Article XV I, Performance Evaluation.

Section 5. Pay for New Hire Employees.

Upon hiring, an employee will be paid no less than the entry level of the Salary Range to which the employee's job classification is assigned. The Aqueduct Authority reserves the right to pay a salary within the appropriate Salary Range, depending upon the employee's prior training, experience and licenses.

Section 6. Future General Wage Adjustments and Merit Increases.

(a) General Wage Adjustments.

All Bargaining Unit employees will receive an annual Cost of Living Adjustment (COLA), equal to the CPI-U for Miami/Ft. Lauderdale as of June of each year, with a minimum of not less than I% and a maximum not more than 3%. The General Wage increases shall only be for the current Contract period, and all future increases shall be negotiated by the parties.

28 (b) Merit Wage Increase.

Each employee will be subject to a performance review for consideration of a merit wage increase on October 1st of each year. Any person who has been employed less than one (I) year, as of October I st of each year, is eligible for a merit increase. Any employee at the maximum of their respective Salary Range will not be eligible for a merit increase. Employees who receive a "Meets Expectations" on their performance evaluation and are not at the maximum of their Salary Range, will receive a half of a percent (0.5%) merit increase. Employees who receive an "Exceeds Expectations" on their performance evaluation and are not at the maximum of their Salary Range, will receive a one percent (1.0%) merit increase. Employees who receive an "Outstanding" review and are not at the maximum of their Salary Range, will receive a two percent (2.0%) merit increase. Any employee receiving a "fails to meet expectations" review will be given ninety (90) additional calendar days to improve their performance to a minimum of "meets expectations". If the employee achieves "exceeds expectations", or above, after their ninety (90) day reassessment evaluation, they will receive a merit wage increase as described above. If an employee, at the end of the additional ninety (90) days, still "fails to meet expectations", this will be grounds for disciplinary action, up to and including termination.

Section 7. No General Wage Adjustment Increases After Contract Termination.

There will be no general wage adjustment increases after this Agreement has been terminated and/or reopened until a new Agreement is ratified.

Section 8. Longevity Pay.

Each employee covered by this Agreement shall be entitled to longevity pay after five (5) years of continuous service. Longevity pay will be calculated by multiplying the number of years of service by $60.00. Upon retirement an employee will receive a pro rata share of their longevity pay if the retirement date is different from the anniversary date.

ARTICLE XVI

PAYROLL DEDUCTION - C.O.P.E.

The Authority agrees to make collection of CWA-COPE-PCC payments, so long as the Information System can handle the extra deduction and at least ten percent (I 0%) of the employee population commits to the enrollment in COPE. This Bargaining Unit employee deduction would be handled through payroll deduction upon the order in writing, signed by such employee, and to pay over the amount thus deducted to the CW A-COPE-PCC once each month.

ARTICLE XVII

PERFORMANCE EVALUATIONS

For the current Contract term, employees will be eligible for a merit increase, as long as the employee is not at the maximum of their Salary Range. The Parties agree to use the current

29 Performance Evaluation form.

Section 1. Annual Performance Evaluations.

Prior to October 1st of each year, all employees will be evaluated by the Authority. The initial evaluation will be prepared by the employee's immediate Supervisor and/or Manager. The evaluation must be approved by the Department Manager before it is given to the employee.

Each employee will be evaluated as "Outstanding" (5 points); "Exceeds Expectations" (4 points); " Meets Expectations" (3 points); or "Fails to Meet Expectations" (1 or 2 points). Employees whose overall evaluation is "Outstanding", " Exceeds Expectations", or "Meets Expectations will receive a merit increase as provided in Article XV. Subject to Article XV, Section 6, the merit increase will be effective on October pt of each year, provided the employee in not at the maximum of their respective Salary Range.

Section 2. "Fails to Meet Expectations" Evaluation and Reassessment Evaluation.

A regular employee who "Fails to Meet Expectations" (Needs Improvement) on the Performance Evaluation will be advised of the reasons for failure to meet expectations and the steps/actions necessary to improve future performance to a "Meets Expectations" level. An employee who " Fails to Meet Expectations" will be reevaluated within ninety (90) days after the initial "Fails to Meet Expectations" evaluation. On the reassessment evaluation only, the factors which were rated "Needs Improvement" will be re-evaluated. If the employee, following the reassessment evaluation, still "Fails to Meet Expectations" by not obtaining a minimum accumulative evaluation of "Meets Expectations", the employee who "Fails to Meet Expectations" on his/her reassessment evaluation will not receive a merit increase for that year and will be subject to disciplinary action, up to and including termination.

Section 3. Evaluation Subject to Grievance Proceedings.

Evaluations of "Fails to Meet Expectations" are subject to the Grievance Procedure under Article IX. Grievances arbitrated under this provision will be subject to Article IX, Section 4 Expedited Arbitration. Should the employee subsequently, upon re-evaluation, "Meet Expectations", or above, the grievance will be withdrawn.

ARTICLE XVIII

W AIYER AND ENTIRE AGREEMENT

The parties acknowledge that during the negotiations resulting in this Agreement, each had the unlimited right (except as limited by law) and opportunity to make demands and proposals with respect to any and all subjects or matters and that the understandings and agreements arrived at by the parties are set forth in this Agreement. Therefore, the Authority and the Union each voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated to bargain collectively with respect to any subject or matter referred to or covered in this Agreement or with respect to any subject or matter not specifically referred to or covered in this Agreement even though such subject or matter may not have been within the knowledge or

30 contemplation of either or both of the parties at the time that they negotiated or signed this Agreement.

All rights and duties of both parties are incorporated into this Agreement. This Agreement constitutes the entire Agreement between the parties and concludes collective bargaining for its term. Nothing herein shall be construed to prevent the parties from amending or supplementing this Agreement during its term by mutual agreement.

3 1 ARTICLEXlX

DURATION

This Agreement dated this I st day of October 2019 and the provisions hereof, shall become effective upon ratification by both parties and shall remain in full force and effect through September 30, 2022.

FLORIDA KEYS COMMUNICATION WORKERS AQUEDUCT AUTHORITY OF AMERICA, AFL-CIO

By: Kirk Zuelch By: Paul Bouchard Executive Director Staff Representative

Date Date

By: John Sweeting President, CW A Local 3 I 77

Date

32 APPENDIX A

JOB CLASSIFICATIONS WITHIN THE BARGAINING UNIT

Accounts Receivable Specialist Admin. Secretary - Water Quality Division Administrative Aide Billing Specialist Buyer Construction Equipment Operator Construction Crew Foreman Construction Worker A Construction Worker B Construction Worker C Construction Worker D Customer Service Clerical Asst. Customer Service Senior Clerical Asst. Customer Service Field Representative Customer Service Representative Data Control Clerk Delinquent Accounts Clerk Diesel Mechanic Distribution System Operator A (with FDEP Level I License) Distribution System Operator A (without FDEP Level I License Distribution System Operator B Distribution System Operator C Distribution System Operator D Draftsman Electrical/Electronic Systems Technician Electrician Electronic/Instrument Technician Engineering Technician Facilities Maintenance Mechanic A Facilities Maintenance Mechanic B Facilities Maintenance Mechanic C Facilities Maintenance Mechanic D Facility Maintenance Foreman Field Office Clerical Asst. Finance Specialist Fleet Maintenance Foreman Garage Mechanic A Garage Mechanic B Journeyman Electrician Journeyman Electrician Inspector Lead Pipeline Controlman Lead W.T.P. Operator Leak Control Technician A (with FDEP Level I License) Leak Control Technician A (without FDEP Level I License)

33 Leak Control Technician B Leak Control Technician C Mail Clerk Cashier Coordinator Mail Clerk/Cashier Maintenance Office C lerical Assistant Master Electrician Mechanical/Instrument Technician Meter Repairman Meter Shop Foreman Office Service Assistant Office Supply Inventory Control Clerk Pipeline Controlman Pipeline Controlman Apprentice Pipeline Controlman Trainee Plant O & M Mechanic A Plant O & M Mechanic B Plant O & M Mechanic C Plant O & M Mechanic D Procurement & Inventory Control Coordinator Pump Station Operator Trainee (K. W. & S. I.) Records Data Entry Clerk Records Shredding Clerk R.O. Facility Foreman R.O. Plant Operator - A License R.O. Plant Operator - A License/Lab Technical Director R.O. Plant Operator B R.O. Plant Operator -B License/Lab Technical Director R.O. Plant Operator C Senior Cashier Senior Customer Service Clerical Assistant Senior Customer Service Representative Senior Construction Equipment Operator Senior Facilities Maintenance Mechanic Senior Garage Mechanic Senior Water Quality Control Technician Senior Welder/Mechanic Stock Island Plant Operator Storekeeper Valve/Hydrant & Meter Technician A Valve/Hydrant & Meter Technician B Warehouse Helper Wastewater Liaison Coordinator Wastewater Maintenance Mechanic A Wastewater Maintenance Mechanic B Wastewater Maintenance Mechanic C Wastewater Maintenance Mechanic D Wastewater Maintenance Mechanic Foreman Wastewater Treatment Plant Operator -A License

34 Wastewater Treatment Plant Operator - B License Wastewater Treatment Plant Operator - C License Wastewater Treatment Plant Operator Trainee Wastewater Vacuum Truck Operator/Mechanic C Water Quality Control Technician Water Quality Control Technician Assistant A Water Quality Control Technician Assistant B Water Treatment Plant Facilities Maintenance Foreman Water Treatment Plant Mechanic A Water Treatment Plant Mechanic B Water Treatment Plant Mechanic C Water Treatment Plant Mechanic D Water Treatment Plant Operator - A License Water Treatment Plant Operator - B License Water Treatment Plant Operator - C license Water Treatment Plant Operator "A''/Lab Tech. Director Water Treatment Plant Operator Trainee Welder/Mechanic

35 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: DOA-O3 CONSENT: r:- REGULAR: [Kl

MEETING DATE: September 26, 2019 DIVISION: Administration

AGENDA TITLE: Consideration to approve renewal of group life and accidental death and dismemberment (AD&D) insurance coverage with Sun Life Financial effective October 1, 2019 for an estimated annual premium of $110,854.

ITEM BACKGROUND: The Authority provides employees and board members with term life insurance through Sun Life Financial at amounts based on job classifications. Bargaining unit and board members -$20,000, Non-bargaining Tier Ill -$50,000, Tier 11-$75,000, Tier 1-$100,000 and Executive Level -$250,000. Employees in a "closed class" that meet normal retirement with the FKAA in Tier II, Tier I and Executive Level, receive continuation of coverage at retirement.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: The Board of Directors approved the current insurance carrier, Sun Life Financial in 2004. there have been no increases in the premium amounts since 2013. In April 2016, the Board discontinued offering post-retirement life insurance benefits for new employees.

STAFF RECOMMENDATION (MOTION):

Approve renewal of group life and accidental death and dismemberment (AD&D) insurance coverage with Sun Life Financial effective October 1, 2019 for an estimated annual premium of $110,854. SUPPLEMENTAL INFORMATION:

Attached. DOCUMENTATION: Included: • To-Follow: D Not Required: • $ 110,854 Cost to FKAA: BUDGETED: Yes r:;:::J No • Cost to Others: $ Total Cost: $ 110 854

DEPARTMENT: Human Resources DEPARTMENT MANAGER APPROVAL:

Digitally signed by Kerry Shelby K erry Sh e lb Y Date: 2019.09.1615:59:23 DIVISION DEPUTY EXECUTIVE DIRECT;t:ROVAL: -04'00' Reviewed by: Internal Auditor: General Counsel:

BOARD ACTION:

Approved: D Tabled: D Disapproved: • Recommendation Revised: •

Comments: ______

Date: ______Recording Clerk: ______FLORIDA KEYS AQUEDUCT AUTHORITY LIFE INSURANCE RENEWAL RECOMMENDATION

BACKGROUND

The Florida Keys Aqueduct Authority (FKAA) currently offers Life, Accidental Death and Dismemberment

(AD&D), and Voluntary (employee purchased) Life Insurance to its employees and retirees (subject to

eligibility guidelines). FKAA's Life, AD&D, and Voluntary Insurance have been insured by Sun Life Financial

(originally Genworth) since 1996. The basic life and AD&D coverage is available to five different employee

classes and two retiree classes with benefit amounts highlighted in the table below:

Class Description Benefit Amount - Class 1-Tier 1 Employees (Non-Bargaining) $100,000

Class 2 -Tier 2 Employees (Non-Bargaining) $75,000

Class 3 - Tier 3 Employees (Non-Bargaining) $50,000

Class 4 - Type 1 & 2 Bargaining & Board Members $50,000

Class 5 - Executive Level Two times salary to $250,000

Class 6 - Eligible Retired Type 5 Employees (Non-Bargaining) $100,000

Class 7 - Eligible Retired Type 4 Employees (Non-Bargaining) $75,000

Sun Life's renewal calls for an increase based on proposed benefit levels. This increase is driven by the volume of retiree coverage provided on the plan as well new volume from increasing Class 4 from $20,000 to $50,000. Gehring Group has negotiated the overall cost to an increase of $47,557. Rates are guaranteed for two years. This line of coverage has been marketed in the past; Sun Life has been the most competitive in the market given the retiree benefit levels. The Authority's cost for employer paid coverages (Life and

AD&D) is approximately $127,000 per year. Gehring Group and FKAA staff recommend renewing the current program with Sun Life for the upcoming year. Florida Keys Aqueduct Authority Life Insurance Evaluation Effective Date: October 1, 2019

Current Renewal Basic Life / AD&D Sun Life Sun Life Class Description Class 1-Tier 1 Employees Non Bargaining $100,000 $100,000

Class 2 - Tier 2 Employees Non Bargaining $75,000 $75,000

Class 3 - Tier 3 Employees Non Bargaining $50,000 $50,000

Class 4 - Type 1 & 2 Bargaining & Board Members $20,000 $50,000

Class 5 - Executive Director(s) (Closed Class) 2 X Salary ($250,000 Max) 2 X Salary ($250,000 Max)

Class 6 - Eligible Retired Type 5 Employees, Non-Bargaining $100,000 $100,000

Class 7 - Retired Type 4 Employees, Non- Bargaining $75,000 $75,000 100% of pre-retirement amount 100% of pre-retirement amount Class 8 - Retired Executive Directors Not to exceed $250,000 Not to exceed $250,000 Features 50% of employee life insurance amount to a 50% of employee life insurance amount to a Accelerated Benefit maximum of $200,000 maximum of $200,000 Waiver of Premium Included until age 65 Included until age 65

Conversion Privileges Included Included

Portability Not Included Not Included

Age Reduction Schedule: None None Rate Guarantee Expires 9/30/2019 Expires 9/30/2021 Rates Basic Life Rate/ $1,000 $0.490 $0.559 AD&D Rate/ $1,000 $0.030 $0.030 Total Life and AD&D Rate $0.520 $0.589 Estimated Basic Life Volume $13,445,000 $18,875,000 Estimated Basic AD&D Volume $2,726,700 $2,726,700 Total Monthly Premium -- $6,670 Ir- $10,633 Total Annual Premium $80,038 $127,595 $ Increase N/A $47,557 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO- Di CONSENT 0 REGULAR [Kj

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Monthly status report on all current Capital Improvement Program (CIP) Projects.

ITEM BACKGROUND: • This report will provide highlights on all current CIP projects, as well as current contractual commitments, and will replace former monthly status report on wastewater projects.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) None

STAFF RECOMMENDATION (MOTION): N/A

SUPPLEMENTAL INFORMATION: • Please see attached presentation.

DOCUMENTATION: Included: [Kl To Follow: D Not Required: D

Cost to FKAA: $ ______BUDGETED: Yes 0 No 0 Cost to Others: $ ------Total Cost: $ _____

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

General Counsel: (})f[

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: D

Comments: ------Date: ______Recording Clerk: ______Florida Keys P"' Aqueduct Authority /

t:) ~ ✓ ~~¾)~~.o-•" ~~

CIP PROJECTUPDATE 26- SEPTEMBER 2019 Key Project Highlights

2.

Construction Achievements Anticipated Completion This Month Next Month

Sombrero Road • Perform tie-ins and roadway 75% • Obtained FDEP clearance Distribution Replacement restoration

• Roadway asphalt restoration • Obtain FDEP clearance and C-905 Transmission complete for Phase II perform tie -ins for Phase II 94% Replacement • Submittal process for Phase • Mobilize and begin work on Ill ongoing Phase Ill

Stock Island • Procured pipe and fittings • Perform geotechnical work 0% Pump Station for water main relocate on the site

• Issued Notice to Proceed • Mobilize to site and Grassy Key Transmission perform spot digging Replacement 0% • Held Pre-Construction to meeting locate existing utilities Key Project Highlights (cont.)

3.

Construction Achievements Anticipated Completion This Month Next Month

• Awaiting notification if • Applied for SFWMD FDEM grant will be awarded 0% Alternative Water Supply for new generator building Grant • FDEP grant execution

• Completed restoration and finalized punch list items • Seek Board approval for 100% • Prepared documents for final payment and close out final payment and close-out

• Review bids in anticipation New Key West 0% • Bid opening performed obtaining Board approval Headquarters Building of for award in October Contractual Commitments as of August 31, 2019

4.

FKAA Other Source Other Contract Total Remaining Remaining Funding Project Value Expenditure Commitment Commitment Source Water Projects C-905 Transmission Upgrade $ 11 ,220,059.55 $ 8,918,675.47 $ 2,301 ,384.08 Sombrero Water Main Upgrade $ 1,791 ,793.34 $ 1,071 ,158.09 $ 720,635.25 Trumbo Tank/PS Upgrade $ 2,372,491 .00 $ 2,084,848.36 $ 287,642.64 Navy Grassy Key Transmission Replacement $ 8,544,199.00 $ 255,842.00 $ 8,288,357.00 Stock Island RO Upgrade $ 209,541 .00 $ 209,541.00 $ lslamorada Transmission Replacement $ 64,617.00 $ 14,258.28 $ 50,358.72 Stock Island Pump Station $ 299,559.00 $ $ 299,559.00 College Road Asphalt $ 689,280.00 $ $ 344,640.00 $ 344,640.00 City of Key West

Wastewater Projects Decentralized Onsite WW Systems $ 952,968.32 $ 658,681 .96 $ 73,071.59 $ 221,214.77 EPA Boca Chica FM/Demo $ 2,863,186.46 $ 2,734,069.83 $ 129,116.63 Key Haven Force Main $ 2,910,215.39 $ 2,742,185.89 $ 168,029.50 Key Haven WWTP Decommission/Demo $ 79,977.90 $ 40,784.25 $ 39,193.65 Cudjoe Regional WW Treatment System $ 104,396,618.55 $ 103,419,636.09 $ 976,982.46 County Navy WW Assessment/Collection System mprovemen $ 66,156.00 $ 37,143.00 $ 29,013.00 Big Coppitt Wastewater Treatment Filters $ 106,075.96 $ 13,486.00 $ 92,589.96

Facilities Headquarters 1,421 ,046.21 Marathon Campus Florida Ci Roof Re lacement Breakout of Costs by Allocation and Assignment

5.

Navy Water Treatment 6% _ 5%

Facilities 17%

WW Transmission ...- 11%

1/""u1st•1but 01 (Area l&l) C,%

'---._ Distribution (Area 3) Wastewater Collection 6% 11%

W,1\IPWJlPr TreatmPnt 17 88%

Expenditure Allocation Expenditure Assignment (thro ugh A ug ust 31, 2019) (by Agency) BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO - OJ.. CONSENT 0 REGULAR IB]

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve award of contract for FKAA Project #4079-18 "KEY HAVEN WWTP DECOMMISSIONING AND DEMOLITION" to Charley Toppino & Sons Inc. for decommissioning and demolition of the Key Haven Wastewater Treatment Plant in the amount of $344,693.

ITEM BACKGROUND: • Project includes decommissioni ng and demolition of the Key Haven WWTP; relocation of FKAA wireless infrastructure; and site improvements. • The bid req uest was posted on Demand Star, advertised in the Keys Weekly Newspapers and posted on the FKAA website. Three bids were opened on September 10th, 2019. • The Engineer's Estimate for the project is $645,403.63, including contingency allowance. • Staff has reviewed the bid documents and determined that the lowest priced, responsive and responsible bidder is Charl ey Toppino and Sons Inc.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On June 2S1h, 2018, the Board of Directors approved contract with Mathews Consulting to provide engineering services for the decommissioning and demolition design. 2) The Board of Directors has previously approved FKAA Projects 4058-1 5, 4062-16, and 4070-17.

STAFF RECOMMENDATION (MOTION): Consideration to approve award of contract for FKAA Project #4079-18 "KEY HAVEN WWTP DECOMMISSIONING AND DEMOLITION" to Charley Toppino & Sons Inc. for decommissioning and demolition of the Key Haven Wastewater Treatment Plant in the amount of $344,693.

SUPPLEMENTAL INFORMATION: • Attached bid tabulation.

DOCUMENTATION: Included: [Kl To Follow: D Not Required: D

Cost to FKAA: $ ___34_4~,6_9_3 BUDGETED: Yes [Kl No 0 Cost to Others: $ ______Total Cost: $ _ __3_ 4_4...... ,6_9_3

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

General Counsel:

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments:------

Date: ______Recording Clerk: ______Charley Toppino & Sons Inc. TLC Diversified, Inc. Glacier Contracting Inc Project: Key Haven WWTP Abandonment and Demolition Michael Labrada inda Moore Estimating/Contract Administrate Gustave Natvig Bid Open Date: 09.10.2019 2:01 PM [email protected] [email protected] [email protected] 941-722-06211941-722-1382 904-477-1718 IOescriotion Quantitvl UoM Unit Costl Total Cost Unit Costl Total Cost Unit Cosif Total Cost Base Bid 1 Site Mobilization/Demobilization 110%) 1 LS 12,500.00 12,500.0C 53,000.00 53,000.0I 55,000.00 55,000.11< 2 Bonds and Insurance (2%) 1 LS 8,250.00 8,250.00 5,100.00 5,100.0I 11,261.00 11,261."' 3 Pre-Construction Video 1 LS 3,500.00 3,500.00 1,250.00 1,250!" 3,500.00 3,500.01 4 As-Built Record Drawinas 1 LS 6,000.00 6,000.00 4,700.00 4,700.0I 7,800.00 7,800.N 5 Erosion Protection Measures 1 LS 3,100.00 3,100.00 9,400.00 9,400.0I 10,000.00 10,000."' 6a Demolition - Process Tank No. 1 1 LS 35,000.00 35,000.0( 59,000.00 59,000.0I 137,844.00 137,844." 6b Demolition- Process Tank No. 2 1 LS 33,000.00 33,000.0C 61,250.00 61 ,250.01 137,844.00 137,844.0C 6c Demolition - Process Tank No. 3 1 LS 34,000.00 34,000.0( 57,000.00 57,000.0C 93,515.00 93,515.0( 6d Demolition - Filter Units 1 LS 28,000.00 28,000.0( 8,600.00 8,600.01 29,226.00 29,226.nt 6e Demolition - Enuinment Salvaae 1 LS 17,000.00 17,000.0C 8,900.00 8,900.0I 4,000.00 4,000.0( 61 Demolition - Electrical Svstems Demolition 1 LS 7,500.00 7,500.00 14,100.00 14,100.0I 5,000.00 5,000.0 7 Mechanical Svstem lmorovements 1 LS 14,500.00 14,500.0( 18,200.00 18,200.lll 10,000.00 10,000."' 8 Electrical Svstem lmorovements 1 LS 46,468.00 46,468.0( 56,300.00 56,300.0I 30,000.00 30,000.0 9 Shallow lniection Well Abandonment 1 LS 16,875.00 16,875.0( 52,000.00 52,000.0I 20,000.00 20,000.0 10 Site Work/Restoration 1 LS 29,000.00 29,000.01 82,000.00 82,000.0< 10,000.00 10,000.'V 11 Conlinaencv Allowance 1$50,000l 50000 EA 1.00 50,000.0( 1.00 50,000.0I 1.00 50,000.0( Base Bid Cost Total 344 693.0~ S40 800.oi 614 990.0(

Bid Summa Base Bid Total 344,693. 540,800.0 614 990.

Please see attached file with all Information and Please see attached document, Glacier Bidder Qualification Notes Qualifications. Contracting• FKM Project No 4079-18 Pro osal. BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: oue-03 CONSENT: 0 REGULAR: 0

MEETING DATE: September 26, 2019 DIVISION: Engineering

AGENDA TITLE: Consideration to award Veteran's Park and Boca Chica Building A-1019 Onsite Wastewater Nutrient Removal System to 3rd Generation Plumbing Company in the amount of $251,210.

ITEM BACKGROUND: • As part of the ongoing Decentralized Wastewater Program with the EPA, bids were accepted on August 9, 2019 for the furnishing and installment of two (2) onsite wastewater nutrient removal systems (OWNRS) to serve one public restroom at Veteran's Park in Little and the Boca Chica A-1019 office building, which are otherwise not able to be served by the centralized wastewater system. • These systems are eligible for 75% reimbursement under EPA grant XP83310102 Decentralized Wastewater Treatment Demonstration Project. • The OWN RS at Boca Chica Building A-1019 is eligible for reimbursement in the amount of $34,500 provided by the U.S. Navy. • One (1) responsive, responsible, qualified bid was received by 3rd Generation Plumbing.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) Board approved a professional engineering service agreement with Wastewater Technologies Inc. to assist with the EPA grant XP83320201 Decentralized Wastewater Treatment Demonstration project for a not-to­ exceed amount of $100,000. 2) Board accepted award of EPA grant XP83310102 for cost-share of 75% of all approved budget period costs incurred up to and not exceeding total federal funding of $3,648,970.

STAFF RECOMMENDATION (MOTION): Consideration to award Veteran's Park and Boca Chica Building A-1019 Onsite Wastewater Nutrient Removal System to 3rd Generation Plumbing Company in the amount of $251,210.

SUPPLEMENTAL INFORMATION: See attached documentation. DOCUMENTATION: Included: 0 To-Follow: • Not Required: D Cost to FKAA: $ 28,302.50 BUDGETED: Yes 0 No D Cost to Others:Navy/EPA $ 222,907.50 Total Cost: $ 251,210.00

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

General Counsel: Executive Director:~

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments: ______

Date: ______Recording Clerk: ______3rd Generation Plumbing Company Project: Veteran's Park & Boca Chica Building A-1019 Marcy Long Estimate Bid Open Date: 08.09.2019 2:04 PM [email protected] 305 743 4245 Description Quantity UoM Unit Cost Total Cost Unit Cost Total Cost General Conditions GC-1 Bonds and Insurance 1 LS 0.00 0.00 10,380.00 10,380.00 General Conditions Cost Total 0.00 10,380.00 OWN RS - Veteran's Park 1 Mobilization & Demobilization 1 LS 0.00 0.00 3,000.00 3,000.00 2 Furnish and Install OWNRS 1 LS 0.00 0.00 104,250.00 104,250.00 3 As-BuiIts 1 LS 0.00 0.00 1,500.00 1,500.00 OWN RS - Veteran's Park Cost Total 0.00 108.750.00 OWNRS - Boca Chica A-1019 4 Mobilization & Demobilization 1 LS 0.00 0.00 6,500.00 6,500.00 5 Furnish and Install OWNRS 1 LS 0.00 0.00 134,780.00 134,780.00 6 As-BuiIts 1 LS 0.00 0.00 1,500.00 1,500.00 OWN RS - Boca Chica A-1019 Cost Total 0.00 142 780.00 Allowances A-1 Continaencv (Enter $10,000.00) 1 LS 0.00 0.00 10,000.00 10,000.00 Allowances Cost Total 0.00 10 000.00

IBid Summary ~ase Bid Total o.ool 211,910.ool

Bidder Qualification Notes SEE ATTACHED DOCUMENTS FOR QUALIFICATIONS Emmy Koenig

From: Stephanie Bruno Sent: Thursday, September 12, 2019 9:24 AM To: Emmy Koenig Subject: FW: Boca Chica Navy Base

Thanks.

From: Jay Massaro Sent: Wednesday, September 11, 2019 8:14 AM To: Stephanie Bruno Subject: Boca Chica Navy Base

Good morning Stephanie,

As a follow up to yesterday's discussion during our skype meeting, It was discussed repositioning the location of the onsite system to an area nearer

the building, outside of the traffic zone. The new location will enable a price reduction of the original bid by substituting standard concrete tanks as opposed to

heavy duty traffic bearing tanks and traffic rated lids. The system will then be protected by bollards.

Additionally, this plan will provide an additional savings by eliminating the need for a crane.

This should only require a letter of substitution of tank approval numbers by the project engineer, as the design will not change.

The net price reduction will reflect a total reduction of the original bid by. $20.700.00

Thank you,

Jay :Massaro

3980 0ver~tl~~ Mcu-Cttho-Y½ FL 33050

{305) 743-'+2'+5 phone, {305) 743-'+299 fC{1(./ [email protected] www.3rdgenerationplumbing.com BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO- (Ji./ CONSENT 0 REGULAR 00

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve Change Order No. 2 for a credit amount of $112,500 and final payment of FKAA Project# 8034-17, "Trumbo Point Tank and Pump Station Replacement," to Charley Toppino & Sons, Inc., in the amount of $168,985.82.

ITEM BACKGROUND: • The Work consisted of replacing the underground storage tank and pump station at Trumbo Point with an above ground storage tank. • The new pump station consists of vertical turbine style barrel (or can) pumps in a prefabricated structure. • Site grading, stormwater and drainage improvements, replacement of perimeter fence, and the related electrical and instrumentation and controls necessary to support the new features were also included. • Funding provided by Navy Renewal and Replacement Contract.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On May 23, 2018 the Board approved award of Contract to Charley Toppino & Sons, Inc., in the amount of $2, 186,500.

STAFF RECOMMENDATION (MOTION): Consideration to approve Change Order No. 2 for a credit amount of $112,500 and final payment of FKAA Project# 8034-17, "Trumbo Point Tank and Pump Station Replacement," to Charley Toppino & Sons, Inc., in the amount of $168,985.82.

SUPPLEMENTAL INFORMATION: • See attached documentation.

DOCUMENTATION: Included: 00 To Follow: D Not Required: D

Cost to FKAA: $ ______BUDGETED: Yes 00 No 0 Cost to Others: Navy $ __1_6_8.,_,9_8...:...5....:..8 -'-.2 Total Cost: $ __1c....;:6....::.8.i....:., 9...:...8-=...:5 ...::.;82=-

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: ------lt:JII+---

General Counsel: {KTf

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments: ------

Date: ______Recording Clerk: ______Ttorida Xeys .Ylqueditct .Ylutfiority Pay Request

Trumbo Point Tank and Pump Station Pay Request Number: #11 Name of Project Replacement From 7/26/2019 To 8/25/2019 FKAA Project Number 8034-17 Page 1 ------1

Contract bid amount 2,074,000.00 Approved By Date Contingency 112,500.00

Manager of Engineering Change orders (112,500.00)

Increase/decrease amount

Approved By Date Adjusted contract 2,074,000.00 . q/,,_/t,7 ~~ sructionContract Manager Total work to date plus material stored per attached sheet 2,074,000.00 Approved By Date Contingency Used Grand Total Work-to-Date 2,074 ,000.00 Finance Department Less retainage 0% Subtotal 2,074,000.00

Reviewed By Date 'l/J~/(9 Less previous payments 1,905,014.18

~ Total due this estimate 1s8,98s.a2 I CHARLEY TOPPINO & SONS, INC. APPLICATION AND CERTIFICATE FOR PAYMENT

PAY APPLICATION#: 11 DISTRIBUTION CHARLEY TOPPING & SONS, INC. CTS PROJECT# : 1823 P.O. Box 787 PROJECT NAME: TRUMBO POINT TANK REPLACEMENT - OWNER PERIOD TO: 812512019 _ ARCHITECT Key West, FL 33041 CONTRACTOR

TO: Fl<.AA 1100 KENNEDY DRIVE KEV WEST FL 33040

Apphcation 1s made for Payment. as shown below ,n conoect10n w,fh Charley Topp,no & Soos. Inc' s SUMMARY OF CHANGE ORDERS Coni1nua1,on Sheel(s) attached Chanae Order Number . CO # 1 -$1 1250000 C0 #8 1. ORIGINAL CONTRACT SUM S2. 186.500 00 C0 # 2 C0 # 9 2. Net change by Change Orders -S112.500 00 S2,074.000 C0 # 3 CO #l O 3. CONTRACT SUM TO DATE (1 +I- 2) 00 C0 #4 CO #l l 4. TOTAL COMPLETED & STORED TO DATE $2,074.000 00 C0 # 5 C0 #12 (Column Lon Con11nua1,on Sheet) C0 # 6 C0 #1 3 4A. CONTINGENCY COMPLETED s co # 7 co #1 4 GRAND TOTAL WORK TO-DATE s 2 074,000 00 5. RETAINAGE S0.00 Sub-total -$112,500 00 Sub-total S000 a 0% of Compleled Work Net Chanoe by Change Orders: -$112,500.00 (Column O on ConlinuatlOfl Sheet)

Chaney Toppmo & Sons Inc cemfies that to lhe best of Chaney Topp,oo & Sons Inc 's Total 1n Column O of Conllnuauon Sheet sooo S2,074.000 koo1•Aedege. 1nformat10n and belle! lhe WOfll covered by lh1s AppltcatlOfl f0< Payment has 6. TOTAL EARNED LESS RETAINAGE 00 oeen completed ,n accoroance w,th the Contract Documents that all amounts have been (Line 4 less Line 5 Total) paid by Cha~ey Topp1no & Sons. Inc ·s for w0'.,1J1.c da ta cornpns1119the abOve appltcation, tl>e Architect certifies to the Owner thal to the { Notary Pubhc • ; ' • ' :-.- ClJ·r,~ s -;ir:~ lf G G 11 uJ 'l best of the Arclutecrs kllOl\ledQe 1nforma11011ano behef the Work has proqressed as .J - -~ - \ ii .,, (~ M~ C:011. m, ss ,0 '1 F>.o,r es mdicated Ille quailly o/ the wo rk 1s111 a ccordance w1lh the Contract Documents. and ,~ LIi/ • f :,;'\,, My Comm,ss,on exoires I ~ J 1,,r. e 19 . LO:.:I the Con1ract0< 1s enblled to payment of the AMOUNT CERTIFIED

ARCHITECT

DATE AMOUNT CERTIFIED: $ BY

Tills Certificate 1s not negotiable The M10U NT CERTIFIED 1s payable only to the Cootrac10< named herein Issuance. payment and acceptance of payment are without pre1udice to any nghts of lhe Owner or Contractor under this Contract CHARLEY TOPPINO & SONS, INC. APPLICATION AND CERTIFICATE FOR PAYMENT P.O. BOX 787 KEY WEST, FL 33041 C TS PROJECT II 1823 PAY APPLICATION#: 11 Page 2

PROJECT NAME : TRUMBO POINT TAN K REPLA C EMENT PERIOD TO : 8/25/2019

A B C D E F G H I J K L M N 0 UNIT MAns TOTAL sov LUMP SU~ SCHEDULED WORK COMPLEUD QUANTITY AMOUNT TOTAL PRESENTLY COMP .. STOR BALANCE ITEM CONTRAC T SC HEDULE Of VALUES SQ FT UNIT EST. VALUE PREVIOUS THIS THIS QUANTITY STORED TO DATE COMP"'· TO 0% NUMBER DESCRIPTION OF WORK ll~EAL fl PRICE QUANTITY ID X El APPLICATION PERIOD PERIOD TO DATE: lno1 in G orn IG• l•Kl (G IC I FINISH RETAINAGE

I MOBILIZATION LS S78 000 00 1 00 $78 000 00 S70 200 00 0 10 S7 80000 1 00 S78 000 00 100% 5000 SO 00 I AS-8UIUS • SURVEY LS $11 000 00 I 00 511 000 00 SO 00 1 00 511 00000 1 00 5 1100000 100% 5000 SO 00 3 MAINTENANCE Of TRAFFIC LS S5 00000 1 00 S5 000 00 S• 500 00 0 10 5500 00 1 00 $5.000 00 100% 50 00 SO 00 EROSION CONTROL LS S6 655 00 1 00 S6 655 00 $000 100 S6 655 00 1 00 S6 655 00 100% 5000 SO 00 '5 DEMOLITION LS $74 950 00 100 S7• 950 00 57'9 5000 5000 1 00 S7• 950 00 100% $0 00 $000 6 fil l & COMPACTION Of EXISTING TANK LS 510200000 1 00 5102 000 00 5102 000 00 so oo 1 00 $ 102 000 00 100'>, 5000 $000 ; ROUGH AND FINAL GRADING LS $1500000 1 00 $1500000 $1• 25000 0 OS $750 00 1 00 515 000 00 100'l(, 5000 $000 a DRAINAGE LS $49 812 00 100 S49 8 12 00 $49 812 00 so 00 1 00 $49 812 00 100,, 5000 $000 9 FENCING LS $3271400 1 00 532 71• 00 53271 4 00 $000 1 00 $327 14 00 100,,, $000 $0 00 10 PAVEMENT • GRAVEL LS 537 12• 00 1 00 $37 12400 $37 124 00 $0 00 1 00 S37 124 00 100'1,, $000 sooo 11 YARD PIP1NG LS S\73 230 00 100 5173 230 00 5173 230 00 5000 1 00 517323000 ,oo-... so 00 $0 00 12 PS - FOUNDATION LS $109 112 00 1 00 $10911200 5109 112 00 $0 00 1 00 5109 112 00 100,, $000 $000 13 PS- PRE FABRICATED S TRLICTURE LS 5532 124 00 100 $532 124 00 5506 912 •• 005 525 2 11 S6 I 00 SSl2 124 00 100,,, $0 00 $0 00 14 PS - MEC HANICAL INST AU TION LS S142 500 00 I 00 $142 500 00 $142 50000 SO 00 I 00 $1•2 50000 IOO'l(, SO 00 SO 00 15 PS, ELECTRICAL & IC INSTALLTION LS SJ• 000 00 1 00 $3• 000 00 SJ• 000 00 SO 00 1 00 SJ• 000 00 100% so 00 SOCIO lb PS, COATINGS & FINISHES LS 59 112 00 I 00 $9 112 00 S6 83• 00 0 25 S2 27800 1 00 59 112 00 IOO'l(, so 00 $000 II TANK, FOUNDATION LS $12• 000 00 1 00 $12• 000 00 512400000 $000 1 00 512• 000 00 100,,, $0 00 $000 ,a TANK- STRUCTURE LS $332 120 00 I 00 5332 120 00 5332 120 00 sooo 1 00 5332 120 00 100% sooo $000 19 TANK- MECHANICAL LS 550 000 00 100 550 000 00 550 000 00 SO 00 1 00 s so 000 00 1004!'.. sooo SO 00 20 TANK- ELECTRICAL LS 51411500 100 S1411500 Sl 3 40925 005 5705 75 1 00 $1411500 100". sooo 5000 / 1 " ELECTRICAL LS 511893200 I 00 S118 932 00 s112 985 40 005 55 946 60 1 00 5118 932 00 100,-o sooo SO 00 23 S TARTUP & TRAINING LS S10000 00 100 5 1000000 $9 000 00 0 10 s,00000 1 00 5 1000000 100% S000 SO 00 ,, PERMITTING & PUNCHOUT LS 57 50000 1 00 57 500 00 S5 625 00 0 25 S18 7500 1 00 S7 500 00 100',;, sooo sooo 2~ DEMOBILIZATION LS s s 000 00 1 00 ss 000 00 sooo 1 00 55 000 00 I 00 55 000 00 100,.. S000 sooo 26 27 28 2l, 3C 31

To tal • Page 2 $2,074 ,000 .0 0 $2 ,005 ,278 .09 xxxxxxx $68 ,721 .91 xxxxxxx $0.00 $2,074 ,000 .00 1 00 .00% $0 .00 $0 .00 CHARLEY TOPPINO & SONS, INC. APPLICATION AND CERTIFICATE FOR PAYMENT P.O. BOX 787 KEY WEST, 33041 CTS PROJECT# 1823 FL PAY APPLICATION#: 11 Page 3

PROJECT NAME: TRUMBO POINT TANK REPLACEMENT PERIOD TO: 8/25/2019

A B C 0 E F G H I J K L M N 0 UNIT MArLS TOTAL sov LUMPS\JM SCHEDULED WORK COMPl.fUO QUANTITY AMOUNT TOTAL PRESENTLY COMP• STOR ,. BALANCE ITEM CONTRACT SCHEDULE OF VALUES SQfT UNIT EST VALUE PREVIOUS THIS THIS QUANTITY STORED TO DATE COMP TO o... NUMBER DESCRIPTION WORK LINEALFT PRICE QUANTITY OF ID X El APPLICATION PERIOD PERIOD TO DATE: rnot 1nG or n (G•l• KI IG/C l FINISH RETAINAGE

31 ALLOWANCE LS $112 500 00 1 00 $11250000 sooo 1 00 $1 1250000 1 00 $112 500 00 100% $0 00 sooo CO 1: fuu.l R.c:onc11iuuon -$112 500 00 1 00 n LS ·$112 50000 SO00 100 -S112 500 00 1 00 -$112 500 00 100'4 SO 00 sooo 33 34 35 36 37 38 3~

511 60

Total . P•o• 3: $ $ xxxxxxx $ xxxxxx_x$ $ #DIV/0! s s Total • P,oe 2: $ 2,074,000.00 $ 2,005,278.09 xxxxxxx s 68,721.91 xxxxxxxs s 2,074,000.00 100% $ $ TOTAL • PAGES 2 + 3: $ 2,074,000.00 $ 2,005,278.09 xxxxxxx $ 68,721 .91 xxxxxxx $ $ 2,074,000.00 100% $ $ CHANGE ORDER TUMBOTANK #8034-17

Project: #8034-17 Trumbo Tank I Change Order: I 002 Owner: FKAA, Bubba Osterhoudt, Construction Manager Engineer: Carollo Engineers, Chris Reinbold,P.E. Contractor: Toppino's Rey Martinez, Project Manager

Change Order #02 is for the Final Reconciliation adjustment. The contingency allowance Description: was unused and will be removed from contract total. .l - Item: Descriotion: Costs: 1 Chanae Order #02 Continoencv Allowance Reduction ($11 2,500.00)

Total Reduction of Contract from Contingency Allowance: ($112,500.00)

I -• I I Contract & Continaencv Allowance Balance

Original Contract Amount (Not Including Contingency): $2,074,000.00 Original Contingency Allowance Amount: $112,500.00 Original Contract Amount (Including Contingency): $2,186,500.00 Change Order #02 Reconciliation of Contingency ($112,500.00) Final Contract Amount $2,074,000.00 I Original Substantial Completion Date: I February 16, 2019 I Updated Substantial Completion Date: August 2, 2019 Previous Final Completion Date: March 18, 2109 Updated Final Completion Date: September 3, 2019

.--. " 1 ~ \ i I CHANGE ORDER TUMBOTANK #8034-17

Owner Engineer Contractor Florida Keys Aqueduct Authority Chris Reinbold,P.E. Charley Toppino & Sons Bubba Osterhoudt Carollo Engineers Rey Martinez Construction Mana er En ineer of Record • Pro·ect M Oigk~Ny slgntd by Willllam Ost erhoudt Sign: Willliam D~cn• WillNam Os1erhoudt, o • FIOfida Sign: Sign: email,.bos1e1houch.r\r.aa..c om, c• US Date: Date: Date: Osterhoudt --Cite: 2019.09.13 08:Sl :05 -04'00' BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO- 0~ CONSENT 0 REGULAR 00

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve the sole source purchase of assorted water meters, meter parts and meter antennas from Sun State Meter & Supply Inc. for the 2020 fiscal year in the estimated amount of $1,286,000.

ITEM BACKGROUND: • Operations has budgeted $410,000 under capital for new meters and equipment with an additional $876,000 in Meter repair parts, Meter Interface Units (MIUs) and Antennas for the 2020 fiscal year. Sun State Meter & Supply, the only local representative (Florida) that sells Neptune meter equipment, has held their price levels for several years and remains competitive with similar markets.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) N/A

STAFF RECOMMENDATION (MOTION): Consideration to approve the sole source purchase of assorted water meters, meter parts and meter antennas from Sun State Meter & Supply Inc. for the 2020 fiscal year in the estimated amount of $1,286,000.

SUPPLEMENTAL INFORMATION: • See attached.

DOCUMENTATION: Included: 00 To Follow: D Not Required: D

Cost to FKAA: $ 1,286,000 BUDGETED: Yes 00 No 0 Cost to Others: $ Total Cost: $ ___1....c.,2_8_6-'--,0_0_0

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

General Counsel: Executive Director: ~

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments: ------

Date: ______Recording Clerk: ______• • ~ · ••. NePTUNe I ~ TECHNOLOGY GROUP

September 4, 2019

Florida Keys Aqueduct Authority FKAA Purchasing Department

FKAA Purchasing Department,

Please note that Sunstate Meter and Supply, Inc., is the sole authorized Neptune Distributor with a resell supply agreement in the State of Florida.

The geographical area of responsibility assigned to them includes all Counties within the State of Florida.

Types: Classes of customers exclusively assigned are: Municipalities, private water companies, contractors, and plumbers.

Hence, our Distributor(s) are required to maintain a sufficient inventory of Neptune Water Metering Products to provide customer field servicing, including maintenance contracts.

Thank you in advance for your cooperation.

Sincerely,

Terry D. Gullett

Terry D. Gullett Senior Territory Manager Neptune Technology Group, Inc.

1600 Alabama 800-633-8754 Highway 229 neptunetg.com Ta llassee, AL 36078 NEW METER INSTALL UNIT COST S/811 METERS $187.50 5/8" DC METERS $294.09 1" METERS $246.37 1-1/2" METERS $380.80 2" METERS $465.00 2" COMPOUND METERS $1,750.31 5/8" METER BRASS ONLY $47.00 5/8" DC METER BRASS ONLY $188.10 1" METER BRASS ONLY $142.00 1-1/2" METER BRASS ONLY $296.00 2" METER BRASS ONLY $388.00 3" COMPOUND METERS $1,931.27 4" COMPOUND METERS $2,576.00 6 11 COMPOUND METERS $3,617.00 3" TURBINE METER $1,081.86 4" TURBINE METER $1,132.33 6" TURBINE METER $2,147.70 8 11 TURBINE METER $3,057.75 2" Mach-10 $840.00 3" Strainers $692.31 4 11 Strainers $769.23 6 11 Strainers $1,427.00 8" Strainers $2,846.15 2" COMPOUND UME'S $840.00 3" COMPOUND UME'S $1,260.00 4" COMPOUND UME'S $1,680.00 6" COMPOUND UME'S $2,520.00 2" TURBINE UME'S $420.00 3" TURBINE UME'S $630.00 4" TURBINE UME'S $840.00 6" TURBINE UME'S $1,260.00 8 11 TURBINE UME'S $1,680.00 MIUS $159.50 ANTENNAS $15.00 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM DUO- 0{p CONSENT 0 REGULAR 00

MEETING DATE: September 26, 2019 DIVISION: Utility Operations

AGENDA TITLE: Consideration to approve a one-year contract with an option to renew for one (1) additional year, with Envirowaste Services Group for post-storm sewer system inspection and cleaning services.

ITEM BACKGROUND: • FEMA has strict guidelines pertaining to cost reimbursement for contracted services and requires utilities to follow a formal competitive bid process for procurement of such services prior to awarding a contract. Approval of this competitively bid contract will allow staff to utilize these contracted services for sewer inspection and cleaning following any major storm event and thus meet all FEMA procurement guidelines. • These services will only be utilized in the event of a major storm event. As such, staff are requesting Board approval for services to be provided on a unit cost basis, rather than a lump sum total since it is unknown at this time how much of these services will be required after said event.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) N/A

STAFF RECOMMENDATION (MOTION): Consideration to approve a one-year contract with an option to renew for one (1) additional year, with Envirowaste Services Group for post-storm sewer system inspection and cleaning services.

SUPPLEMENTAL INFORMATION: • Please reference the attached bid summary.

DOCUMENTATION: Included: 00 To Follow: D Not Required: D

Cost to FKAA: $ TBD BUDGETED: Yes 0 No 00 Cost to Others: $ ______Total Cost: $ TBD DEPARTMENT: Wastewater Operation DEPARTMENT DIRECTOR APPROVAL: L

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: D

Comments: ------Date: ______Recording Clerk: ______J. Robert Dean Chairman Florida Keys District 3 .. Richard J. Toppino p Vice-Chairman Aqueduct Authority District 2 1100 Kennedy Drive Key West, Florida 33040 d / David C. Ritz Telephone (305) 296-2454 ~ Secretary/Treasurer District 5 www.fkaa.com ~~,;;~ e, Antoinette M. Appell ~~\ g&~~ ,,,.-• District 4 Cara Higgins ~u District 1 Kirk C. Zuelch Executive Director

MEMORANDUM

TO: Jay Miller, Manager of Wastewater Operations

FROM: David Jackson, Purchasing Manager

DATE: July 31 , 2019

SUBJECT: FKAA-IFB-0012-19, Wastewater Inspection and Hauling Services, Post Hurricane

Subject bid opening was conducted on July 30, 2019. This bid was advertised once in one newspaper, as well as being published on the Authority's website, and Demand Star. Two bids were received, which are as follows:

Vendor Unit Cost EnviroWaste Services Group, Inc. (See Attached) Hinterland Group, lnc.

It is recommended that we award the bid to EnviroWaste Services Group, Inc. as the lowest qualified bidder for the services. Please see the attached bid for your review. Please ensure that a purchase order is generated upon acceptance of the recommendation.

ACCEPTED: Jay Miller ;;_;;;::-=----- UNACCEPTED: Reason for Not ------

Accepting Bid: ______

General Counsel's Signature (If Bid Not Accepted): FLORIDA KEYS AQUEDUCT AUTHORITY BID OPENING SUMMARY

Bid number: FKAA-IFB-0012-19

WAST£W,t,TEA:IHSPlCTK>H NC> HAL1UMGSERVICES · POST Ml.#lRICNE. 1,'f'ENI CONTRACT WffH THE ornou Bid description: TO M.NEW FOfll: 1 AOCITIOtW.. YfNt

Bid opening date: 30-Jul-19

Time: 4:00P.M.

Bid Bid Jetting Services for Televised Inspection Liquid Hauling Station/ Comments Bidder's Name sealed siQned Lines 6"-14" oer LF for Lines 8" -14" ,.,.., LF Treatmenl F aci!itv oer Gallon Envirowaste Services Group 2.5 Bid ftcelY ed 7125119 1:47pm / / 2.25 /. 75 .

Ht()leyf~ 6Yo1q;/ fl(! . ✓ ./ /0.00 r,.oo -~ I ,{30/fq 3:30pm

.-4

Department Director or Designee ~--/ ~ \) I

Purchasing and Inventory Control Manager/Oesignee 0 l A r Jl,L V

Buyer/Purchasing Administrator

Internal Auditor

Time bid opening adjourned Lf Orp{VI I BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: BOD- 0 i CONSENT: 0 REGULAR: @

DIVISION: BOARD OF DIRECTORS MEETING DATE: September 26, 2019

AGENDA TITLE: Florida Retirement System's Designation of Senior Management Service Class (SMSC), recent employees selected for that designation, and action regarding that selection. ITEM BACKGROUND: The Florida Retirement System allows for an agency to designate positions to participate in the Senior Management Service Class and to eliminate those established positions. Florida Keys Aqueduct Authority's policy and procedures follow guidelines pursuant to Chapter 121.055 of the Florida Statutes. Recently, management designated and submitted three (3) positions for SMSC as the Public Information Manager, Manager of Wastewater Operations, and Principal Engineer by eliminating the following established designated positions respectively: Assistant Manager of Engineering, Environmental Services Engineer, and Manager of Technical Services. These designations were not approved by the Board.

Procedures require that the employee: 1) should be a Tier I position, 2) should have the responsibility to affect or recommend personnel, budget, expenditure, or policy decisions in his or her area of responsibility, 3) should hold a key staff position in the agency such as employees who serve as members of the Executive Director's Executive Committee, and 4) designations will be approved by the Board of Directors. FKAA's Human Resource Department submits a completed and approved FRS SMSC Form, job d~scr!~tio~ and proof of the public f\Otice of the intent to designate the position as Senior Manaaement Service C1ass .

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: The Board established and approved procedures for the Florida Retirement System's Designation of Senior Management Service Class (SMSC) on May 28, 2009. The Board approved the following removals from the Senior Management Service Class Designation: Department Director of Customer Service (on 1/22/2009), Department Director of the Executive Office (on 2/25/2010), and the Director of Customer Service and Public Relations (on 1/23/2013) but has not approved new designations since 1/23/13.

The Labor Committee met on August 27, 2019 to discuss all findings regarding FRS SMSC and recommended that the three (3) positions not approved by the Board for this designation be brought on September 26, 2019 for discussion and consideration.

STAFF RECOMMENDATION (MOTION): Florida Retirement System's Designation of Senior Management Service Class (SMSC), recent employees selected for that designation, and action regarding that selection.

SUPPLEMENTAL INFORMATION: FRS SMSC Position Changes Spreadsheet/Flowchart, FRS submittals (SMSC Forms, Job Descriptions, Correspondence, etc.) for the following designations: Public Information Manager, Manager of Wastewater Operations, and Principal Engineer, and 10/24/18 Board Minutes. DOCUMENTATION: Included: • To-Follow: • Not Required: • Cost to FKAA: $ BUDGETED: Yes D No • Cost to Others: $ Total Cost: $

Executive Director:~

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: D

Comments: ______

Date: ______Recording Clerk: ______FLORIDA KEYS AQUEDUCT AUTHORITY FRS SM SC POSITION CHANGES

"'-<~~-, ,.. ,·.' ·".. ,, .. ;. •, . ·: •.·,:;·,:: " -~-:c;,,~,re·•. 'i. :J < -~:·:t;.~-'>l:• :;.~.,;; •·, i' •,~ 1.(:",o•'j'<,\l( •. .;-·,·., ,,cj<:;:.. . ,::-j!-,.1',;',!!. ·:, ..t'

Effective Date Board Approval Current of Position FRSSMSC Employee With Designation Current Em ployee w ith Position # FRS Date Designation CURRENT POSITION Eliminated - Previous Position Eliminated - Posit ion

ASSISTANT MGR OF OPERATIONS DIRECTOR OF CUSTOMER SERVICEAND approved for SMSC 3/1/13 by DEPUTY EXECUTIVE DIRECTOR PUBLIC RELATIONS - BOD approval on 12 5/1/2017 8/27/2014 KENT NELSON Management - Designation OPERATIONS 2/25/10 for elimination of Designation Elimination not approved by the and replaced by t he Designation of BOD Assistant Manager of Operations MANAGER OF HUMAN 11 4/1/2010 2/25/2010 KAREN RODRIGUEZ RESOURCES

10 3/1/2017 4/1/2004 JOLYNN REYNOLDS MANAGER OF ENGINEERING

INTERNAL/COMPLIANCE 9 10/1/2002 9/18/2002 TIMOTHY ESQUINALDO AUDITOR

ENVIRONMENTAL SERVICES ENGINEER approved for SMSC by MGR OF WASTEWATER Management on 8/1/17 - OPERATIONS Designation not 8 5//01/2018 NONE JAY M ILLER Designation Ehm1nat1on not approved by BOD but by approved by the BOD, but HR Management on 5/1/2018 Correspondence indicates Position was deactivated on 4/1/28

ASSISTANT MANAGER OF DEPARTMENT DIRECTOR OF CUSTOMER PUBLIC INFORMATION ENGINEERING (Managing Director SERVICE · BOD approval on 1/ 22/2009 MANAGER Designation not of Engineering) - Elimination of 7 12/1/2017 NONE JULIE CHEON for elimination -Replacement approved by BOD, but by Position not approved by BOD , Designation as Managing Director of Management on 11/22/17 Correspondence from HR on file Engineering. indicates Elimination on 9/4/18

6 2/1/2017 9/18/2002 TOM MORGAN MANAGER OF OPERATIONS MANAGER OF TECHNICAL PRINCIPAL ENGINEER SERVICES approved for SMSC by Des1gnat1on not approved by Management on 10/1/07- 5 10/29/2018 NONE DAVID HACKWORTH BOD but by Management on Elimination approved by Executive 10/29/18 Director on 9/30/18, but no BOD approval on file DEPT DIR OF EXECUTIVE OFFICE - Eliminated by BOD approval on 4 5/7/2018 2/25/2010 CINDY KONDZIELA MANAGER OF FINANCE 2/25/10 - Replacement Designation as Manager of Finance

DEPUTY EXECUTIVE DIRECTOR- 3 10/1/2002 9/18/2002 KERRYS HELBY ADMINISTRATION

2 1/1/2001 11/20/2000 ROBERT FELDMAN GENERAL COUNCIL 1 11/22/2011 11/21/1995 KIRK ZUELCH EXECUTIVE DIRECTOR SMS0-1 Florida Retirement System Rev. 8/00 Senior Management Service Class Designated Position Fonn I111111111111111 111111 Enrollment P0Box9000 Tallahassee, FL 32315-9000 850-907-6500 Toll Free 844-377-1888

INSTRUCTIONS This form should be used only by State Public Defender Offices, State Attorney Offices and local agencies (district school boards, county agencies. community colleges, cities and independent special districts) designating positions to the Senior Management Service Class (SMSC). The positions of Community College President, City Manager, County Manager, appointed School Superintendent and most State government SMSC positions are compulsory and should not be designated on this form. Under the provisions of Section 121 .055, Florida Statutes, you may designate positions to be included in the Florida Retirement System's (FRS) SMSC. The agency musti • Place appropriate notice of intent to designate position(s) in the SMSC in a newspaper of general circulation in the county or counties affected, once a week for two consecutive weeks. • Complete the section below and submit this form (SMSD-1) to the Division of Retirement. • Comply with requirements and formula when designating positions to the $MSC.

The employee(s) must complete:

• State Agency Positions - Form SMS-1, Senior Management Service Optional Annuity Program Ballot/Enrollment Form. • Local Agency Positions - Form SMS-3, Senior Management Service Class Ballot/Enrollment Form for local agency employees.

Agency Name: FLORIDA KEYS AQUEDCUT AUTHROITY Agency Number__ 54_99_9 __

Position Title *Position Number ..Date Position Effec. In SMSC 1. PUBLIC INFORMATION MANAGER 0000000007 __g,~ 2017 , , 2. ______3. __ ,__ , __

*Position number should be 1 to 10 numeric digits. Numbers less than 10 digits should be preceded by zeros on your payroll . ...Positions are effective the first of the month following the month the forms are received by the Division. Please provide the total number of regularly established, filled positions reported by your agency to the Florida Retirement System as of the date the position(s) are being designated to the SMSC:

Our agency published the notice of intent to include the position(s} in the SMSC in the

Name of Publication: Dates Position(s) Advertised: KEY WEST CITIZEN 10/24/17 AND 11 /04/17

Statement of Certification: I certify that the above position(s) has/have been designated by the employing agency to be included in the Florida Retirement System's SMSC and that the position(s) meet the requirements of Section 121.055, Florida Statutes. Further, I acknowledge the documentation supporting the eligibility of this position(s) for the $MSC is on file in our officei1 Agonoy Head/Onlgnee, /;"~ DA_ Title: e;x,..z;· • . ,e~I ,.r.,,__ Data;//· -?" · / 7 Rule 60S-1.0057, F.A.C. Page 1 of 1 ------·- -1 PUBLIC NOTICE N •ti' '" ot :bmt to Desi y1ate

Toe State rf Florida hereby gives public nottce that ,t has des,gmrted FKAA's Pur>rtr lnformatio· ManaQer as a Senior "1ru 1Qt:n'•'·1t Sorvlc,- Class effertlve L)MP'Tlhe• 1, ~Q• 7 fo• r••ttren t:I t p1.,1 pos8S l'''d•:r the f ur·'1a f •"!i!"'I""",' t S•:"tem. ·~ ~, - ...... •11· - .....~ •• -----•·•---

PUBLIC NOTICE • Notice f lrt,_,.,, te, Designate I I The State of f' lorld..1 t • '.:by gives pub lie I I notice that it has (h•,ignated FKAA's Public lnfonnatlon M , 1uer as a ~•n,or ! M1naQ"T.ent Servtc~ Class el ' " 1tve IDecambe< 1, 2017 for ·•tlrement purposes der the Florida Retirement System. :.- - ...... • • ..,. ,;, - - £>,~ ; Class Code 2057: Non-Bargaiping Exempt

FLOJUDA KEYS-AQUEDUCT AUTl{ORITY _JOB DESCRIPTION

POS°ITION TITLE: PlIB.LIC INFORMATION MANAGER .OEP ART.l\1ENT: ·. EXE¢UTlVt . .

PURPOSE OF CLASSIFICATION

Classification is a professional position responsible for.pl !mni°ng, ~oordinating~ and· implem~ntini a ,comprehensive communi~ations pro·gram fqr the_Aut.)1qri~. The wQrk ·1nvolv _es dev~Joping i!nd implem~nting publicity, public relations, publi9 infonnation, so.cial media, a~d-internal commµpi pations ma~erials. and activities· for the Authority ·

within a strategic context_.. Work in_voly~s cM~iderabie-Judgment and discr.etion in ide:ntifyiilg1 recommendihg, and implem~nt.ing publi.c .and internal information. campaigns. Under -the:gerieral sujiervision of the· Ex:ecutive Director, the position scrv~s on th<; Utility's. management team and. plays a·key- leadership role. in supporiing_the Utiiity's missi~n, .goals· apd objecJiVl;';S through a stt:ategic•t;ommunications program.

ESSENTIAL FUNCTIONS

Plans, ·qevelop~,- ~mpfem_ents and . maintains the communi~ation and lnforrp11tion programs for the Authority, incotporat.ipg both gep.eral .and special information/communication n¢~ds and .utilizin g .various .media; including p_ririf, audio/visual, soci_al 111edia,, and other approptiale-v.ehicles of c;ominuhication .

.Responsible for comp~hen$ive p:uhfic.ou~ach program specifically focused upon i1ssisting i:esidents· and·.bµsinesses .v.iith conne<;:ting theiq:irop·erties,to the Authority's-regional wastewater systems. This program:• includes:preparing for-:µ1d pn:senting ilifotmation ·at. ritJmerous pub He meetin~s; requires creating; editin& ,µ1d ·µ,rodµc;fog public infonnation dpcl).li:lents, ai:id deal~.w.ith the public and other agencies oil technical and administrative matt.er~.

,Qeve.lops ongoing media relationships ahd. senie as liaison and jJriiniuy c_ontact for m~dia-and other extcm!}l \lgencie~ in public infoim.at.ion/education matters. .

Condtic;ts.aild/or coordinates·mcdia traini11g arid crisis commuriicaiio.ns ~ainfog sessions for·staffiikeiyt_o respond to th~ electronic arid print.media inquiries~

.Develops infonriation messages--and.speaking.points and.P.repl)res and disfrib.utes news re.leases', infonnation :packages and public·service announcements to· med}~, e~emal-agc::ncies and the pub liq,

Compile~, coord_iha~s, edits,..prepares, develops, distri_but~: and-tpliintains pri.nf arid published· information for the Authority including, but notlm,iited .(o, _information .o.n tfre Utility we,bsite; the annual drinking water.quality report, bill stuffers, FUS~omer newsletters, ·br.oclj._urcs, bulletins ati.d ·othef i!'ifotmation .outlets as appropriatel"both directly l)nd through staff;_ ·

ComJ;>iles, .coordil)ate:s, edits, pr~pares, _develops, distributes and maintains'audio/visual information for .the Utility,_

including,. but n_ot limited to, public service· annouilcements; advertiseitierits1 PowerPoin:t ·presentations,. and audio/video pr0.ducti9ns for in.tern al .arid ~xtemal·_ use·b0.th directly and through.subordinates. -Coorc:linates, sc_hedules, ·c<>.ntracts fo_r and/o_r pµr_ch~~es air time for aO:dio/v.ideo productions.

Works with I/iformatiQn Tcchnoiogyto develop the Authorities social mectia capabil\(ies. Oevelops-policies and procedures- for the Authority't'egar.ding the use· of social media. Coord(n~tes·w1th various ~epartm~nts; i.ncluqing hlll11an resoµrces, operations; engineering, ·and customer servic.e, to· derermine social medi(l. 11eed_s: De"elop&.;md 1fpsts- content-using-various sodal media. -Reviews and evaluaJes sC>ci'al med_ia usage_for quaJity and etiective11ess of .comniunica:tion.

Page.I LasfRevised: November is;·201s · Florida J{eys Aqueduct Authority• r·ubliclnformation: Manager

Solicits, coqrdinates, schedµIes. and ?ssjgns co~unity speaking engagements and:wesentation s to t:ltibs; or,ganizations, civics .groups iird ·schobl cli!~se:s.

Pl~ns,. coordip11tes an(] executes c~:mununity -~vents and partidpation in events;, conferences and expositions; Meets wi~h and supports commupitygtoµps ·in facilitating infonnation and actions:they desire from _i:he Utiljfy-' Co.ordinates an4 develops u~ilhy-r¢lated ·scpool curricula.

Coord1nates'the Authority's efforts as they relate to customerrequests,:feedback, and on-~oio~. ~oncems. Tra.cks, .tn!ln,ages, _coord,inates and·.en~ures proper: and timely response to general out:jiqe'. reque~t .arid inquin_es qfthe. Authqrity,. inc}uc;lipg letters; ·emails.illid web-based.communications: .Responds, drafts ~spqn~es, or fo_rward~ .inqµities;to proper staff for response. and track responses until-.issues a·r~ resolved ...C oorciin_ates prop~:r respm:ise 4' al.I 'Qpeh Rec_ords requests; indud1og maintaining-recqtds and-schedules for Open Re~ords fC!,que$ts.and ·serve as thei Open Records ooordihatdr for the· Utility.

Participates in emergency·~esponse ·training and act:ivittes·oft_he_I.Jti lity'~ em_ergen.cy respomie··plarL Identifies:.the need for ·and dev·elops· dsk assessment a11d public .int'orma~ioI). 111essl!ges for biqterrotistn~natural disaster, pub lie h(:alth.emergC!ncies or other dri~kir!g wat~r issues in_conjunct_fc ;m with ~ppropriate staff: .Assists in:watet quality planning.for em·ergency·qp~ra.tions and·response -inclµciing lmplementation ..ofthe .emergency/precautionary boil water notification· phm; -assists· with updales to t~e UtJliiy1.s Emergency Response Plah; ·participates in related state and cpunty-:wide eii)ergency exercises·.:

Coordiilat~s tbe development, adoption·, 'maint!?oilit~e and tracking. of ap_pi'opriate benchmarks for the U~ility to measure progres~ _to.wa:r:d _approve,d · goals' and obJectives. and provide reports on a var'ie~ of Utilii);' activities ·.and benchmarks.

~-.fa'intain~. up~tosdate knowledge -of water and wastewater quality. i_ssu~s fac'jng the -water industry _and changing regulatory tequireme·nts- throu·gh trade journals, attendanc;e a~ technk_al conferenc~S', an~ . correspondence w'ftli personnel at.citherntilities. · · · ·

l'articipate~ in fomiulatioii and implementation:of Water Quaiity & Pu~lic.lnformation pblicies and.p,:iorities.

·coordinates and communicates· with other utili'tie$, m~nicipalities, counti~s, ~tate and federal.agencies and with FKAA customers on the.. fechni'cal. aspects·, p:roject status_, problem re~olutiori,.· etc .. -of.all projects an~ .programs affecting th~ public.. ·

Campaigns-for the-w~t.er cons!!rvafion program for-FKAA including cpordinati'on directly w'ith ·-staff arid-SFWMD regarding_conservation issu.~s and problems (i.e._ru)¢s; ~tdinances; .water shortage~ etc.), handling SIPS. grants or .other co.nservation ·fu11ding progran:is, and prov.id~s public .. outreach. regarding w~ter conservation measures-an(J programs to customer~. ·

Ma¼:es recommend_ati~ns to. qepartmen.tal managers on· matters. related to wafer: ~onservatioJ:1 (rates, water bill _commtinicat_ions, etc;.j

Preparei; penn'it/grant applications r:elated lo water conservation and altern,ati\'e water ,sllpplies. .for review· by- Staff arid _submi_ssion to rcgtilatory -a~en¢ies.- . .

Represents: FKAA -through p.u):)Jjc irteeti1tgs; participation and meinbership in.professional associ~tions a11~ vario·us_·

water/uti!_ity committees. . Networks with.other utilities; g·ov~mment en~ities1·and FW·customers to.ftirtber advance w~ter utility policies and pi'actices (i.e. rules~ordinaitc~s. compliance, __enforcement _str~tegies, et~.)-

ADDITIONAL FUNCTIONS-

Pro.vi des· a~sistance to other employees or departments as. needed.

J;>erforms other r~lated duties as ~quired. .

Pag~2 -Last Revised: N.oveml>cr 18-2015 Florida Keys Agueduct Authority• Public 'Information· Manager·

1\'.IINI~Ul\il QQALIFiCAT10NS

Bachelor's degtee iri business, journalism, . .rriarke"ting, public relations, environmental ·science 9.r related field; sµpplemented by ten (LO) years' -experience. in wil.ter ·utility systems with 2 iears in_a ·'pr.9t'e;,~ional cap1;1city-d_ealing with public· outreach programs; ·. or· ·any equivalent combination of education, training and experience wh_ich provide~ the requisite knowledge,· :skills and abilities for this job.. Must be proficient .in

PERFOMfAN(;E APTITUDES

Data Utilization: Requires the ability to evaluate, audit, deduce.; .and/or ,fsse·ss: d~ta using es(ablish~d, cr.iterja; indu_ding_exerci:,ing discr~tiori. iii detennining, ·data classification, and in . referencing such analysis. to· est~blished·. stanqards fot·the purpose of recognizing_actual or probable-interactive effects and re_lationsh_ips an~ identifying:and . sele<,till& ·alt¢m_atlyes. ··

Human· Interaction:· Requires the :ability to fu,nction in .a pro.ressional capacity, represelltit1g and expapding.-ihe -FJ(AA Brand, includirig-cduoating:th ·e publiu ·on the full (iepth ·and \:>readth 9f tbe· FKA.A' s Water Utility Product'and ·se,vices, . . .

Eguipme·nt~ Machinery, Tools; ·and Materials Utilization: Requires the· ability to ope.rate; maneuver and/or. coritrol the actions ofeq1J1p)Ilent ma~h1nery, tools, and/or. iriaterials used.in performing essential functions:

Verbal Aptitude; Requires tile a:i>mty to uttlize consuiting :and· advisory data and. information, :as wel1'as i-eference, descriptive and/or design data.and information 'as appliqible.

Mathematical Aptitude: Requires ti-\~ abtljty to perfonn addition; subtr'actioi1" multiplication, and divisi9n; the- .ability .to.cakuiatedecimals ·and percentages: ·

Functional Reasoning-: Requires the abilitY to apply principles -of.influenc~:~ystems, _s4ch ,as motivati

Situational Reasonfo·g: Requires the ability 1~ exercis!! indepcnd~nt judgment, initiative, de_cisiveness and oreativ.ity in siniations ·involving evaluation of information again~£ s~nsory,judgement, or subjec~ive crit¢ria; a.s opposed to· that -which is clearly-m·easurtible or verifiable.

A.DA COMPLIANCE

Physical Ability: Tasks require the ability to exert light-physical effort in sedentary t9 light-work, bur which.may involve -some Jiftirig, :carrying, pushing art di.or pulling of obje\:ts a,nd materials of light W!!ight {$.-10 pounds), Tasks may ·involve extended periods 'or time at·a keyboard ·or ~ork st!ftio~. · · ·

Sensoty" Requirements, Some.-.tasks require·the .. abiiity _to perceive.. <111d- discriminate colors or shades·of colors; sounc!s1 odor, and° visual cues or sigi:ia,ls. S_qme ~sks -require the ability to-comri}t.inicate both oraily."and.in writing_. .

Environmental Factors: Perfoqnance of essential" funct"ions may require. exp·osure to ·adverse environmental cond,itions, sue~ ~$ dust, qdors, or tempe~~ure extremes and:possible.confrontational s"ituations.

· The F:loriqa Keys Aqµe~uct Authority .is an Equal Opportuilit)' .Employer. In compliance with the Americans .with D~sabilities Act,, the Authority will provide reasonable· accommodations ·to qualified indiviou~ls wt~ .~lsaqiiities and -etJcoµrages both prospec.tive and curr.ent·employees-to ·discuss potentfal accommodations with.the employer.

Page3 ~,ist~evised: Nllvember 18.2015 Cheryl Sargent

From: Karen Rodriguez Sent: Monday, November 27, 2017 10:01 AM To: [email protected] Cc: Cheryl Sargent; Tara Davila Subject: New SMSC Position Designation Effective 12/1/17 Attachments: 2057-Public Info Manager - Clean 11 18 15.doc

Per your request, see attached job description for our Public Information Manager position.

Xaren :M. 'Roc£riauez Manager of Human Resources Florida Keys Aqueduct Authority 1100 Kennedy Drive Key West. FL 33040 (305) 295-2210

From: Cheryl Sargent Sent: Monday, November 27, 2017 9:37 AM To: Tara Davila Cc: Karen Rodriguez Subject: Fwd: New SMSC Position Designation Effective 12/1/17

Can you send them Julie's JD?

Thanks

Sent from my iPhone

Begin forwarded message:

From: Enrollment Mailbox < [email protected]> Date: November 27, 2017 at 8:40:27 AM EST To: "'[email protected]"' Subject: RE: New SMSC Position Designation Effective 12/1/17 0 Good Morning,

Please submit a copy of the job description.

Thank you,

1 Cheryl Sargent

~rom: Cheryl Sargent Sent: Wednesday, October 18, 2017 10:25 AM To: Enrollment Mailbox Subject 54999 - SMCS Position Elimination Attachments: smsc position 7 elimination.pdf

Please see attached request to eliminate FKAA SMSC Position 0000000007 , Assistant Manager Engineering. The position no longer exists. Let me know if you need additional information.

Thank you

Cheryl Sargent FKAA, Benefits and Risk Manager 305-295-2211 Fax 305-295-2222 [email protected]

1 Cheryl Sargent

From: Cheryl Sargent Sent: Monday, January 8, 2018 5:09 PM To: Seaman, Judy Subject: RE: FRS request for document

No problem. I do remember that position and it was eliminated. Let me know if you have any other questions.

Cheryl

From: Seaman, Judy [mailto:[email protected]] Sent: Monday, January 8, 2018 4:47 PM To: Cheryl Sargent Subject: RE: FRS request for document

Hi Cheryl,

One of the prior position number 7s was called Dept Dir of Customer Svc, and that is where the title discrepancy came from. Sorry about that. I see that there is now a third and current position 7, Public Information Manager. Thanks for your help.

Judy Seaman I Retirement Specialist II Retirement 850-907-6540 Florida Department of Management Services We Serve Those Who Serve Florida Complete~o Ouro Customero Survey

From: Cheryl Sargent [mailto:[email protected]] Sent: Monday, January 08, 2018 4 :36 PM To: Seaman, Judy <.J [email protected]> Subject: R_E: FRS request for document

The position is Pubic Information Manager. We do not have a Dept. Director of Customer Service Position. See below and attached Promotion for Julie Cheon into this position. This position was designated i\as a SMSC position 12/1/17. Let me know if you have any questions. Or feel free to call me at 305-295-2211.

Thank you

Cheryl

1 FLORIDA KEYS AQUEDUCT AUTHORITY

EXECUTIVE DEPARTMENT 1100 KENNEDY DRIVE, KEY WEST, FL 33040 Telephone: 305-296-2204 • FAX: 305-295-2221

January 4, 2016

MEMORANDUM

TO: Karen M. Rodriguez, Manager of Human Resources _"9'N,,,,_,_ Kirk 0ft_...... _ cn•ot.z.k.,-f~ ~~n,,:\1.0C 1Ult4J-3:io0t1

SUBJECT: Promotion of Julie Cheon to the Public Information Manager Position

Per the approval ofthe Board of Directors to hire a Public Information Manager, I have selected Julie Cheon to fill this position. Please prepare the necessary paperwork to promote Julie Cheon to the position of Public Information Manager, with an annual salary of$93,000.00. Her effective date, in this new position, will be January 4, 20 l 6. Julie will be eligible for the available benefits provided to other similarly situated Tier 1 employees.

cc: J. Cheon File SMSD-1 Florida RetiremenicSystem Rev. 8!0.0 .Senior Management Service Class Designated Position Fo~ llllllll 11111111111111111 Enrollment P.O. Box 9000 . . Tallahassee, FL 32315-9000 (850) 488-8837 . Toll Free 1-Sn-371--3675 INSTRUCTIONS. This form should be used only by State Pubiic Defender Offices, State Attorney Offices and local ageilcies (district schQOI bqards, coun1y agenci~s. comm.unity colleges, cities and independent speciaf .districts) designating position~ to the·Senior M~nagement ·Service Class (SMSC). The positions of Community. College President, City Man~ger, ·county Manager;. appqinted SchoolSuperintendeiiCand most State government SMSC positions ·are compulsory and. should ru:>t be designated on this form. ·

Under the pro~i$lons .of S.ection 121. 055, Fldnda Statutes, you may designate pasltions to be included in the Florida Retirement Systerr,'.s (F~S) SMSC. . The agency.must: . ·· · •· Pl~ce appropriate notice of intent to designate position(~) in the SMSC in a newspaper of generaf.circu!ation in :the county <;>r ~ounties .. affecte:d, once a week for two consecutive weeks. " Completelhe section below and·sµbmft thisform (SMSD--1) to the. Dwision ·otRetirement. • Complfwith requirements and formula w:hen designating positions to.the·SMSC. The employee(~) must complete:

• State Ag~ncy Positio~. - Form SMS-1, Senior Management Service· Optional Annuity Program BaUQt/Ehrollrr,ent Form. • · Local Ag~ncy Positi.ons - Form SMS-3, Senior Management Service Class Ba!lot/Enrollm~nt .Form lor local agency employees. ·

Agency Name: PLQ.RIDA KEYS. AQUEDUCT AUTHORITY ,Agency Number_54__ ~--'99 ___ _

Position Titie *Pc;,sition N.umber """D.ate Position Effec. In DIRECTOR o ·F HUMAN .RESdU~ 0000000011 SMSC 1. M ...... __1..Q1_J 2010 DIRECTOR o ·F CUST. SERV.. Attt 2: Q000000012 .2!._I...QL_J 2010 3. DIRECTOR OF FINANCE AND ,"5 0000000.004- 04 / 01 / 2010 - -. .---- ·"Pos iti9n numQer.should be·11o 1ci numeri.c digits. Numbers.Jess than 1o · digits shol.jld ~ preceded by.zeros on your payroll. **Positions are: effective ·the first of the month following the month ·the forms ~re received by the OIVision. Please pr9vide the total number ofregular!y es~blisl:led, fiiled positions reported by your agemcy to the. Florida Refir:ement $ystem as.of the date the position(s):are belng designated .to the SMS.C: ·

Our agency published the hotice·ofintent to include the PQSition(s) tn t.he SMSC in the

Name of PuQlicatiom Dates Position(s) Advertised: .KEY WEST CITiZEN: .3/ta[ia 4- ~U7/ia Statemen·t .of Certification: I certify t ·t t~e above positian(s) has/hav~ been designc:1ted by .the employing ag1:1ncy to~ included in the Florida· ment System•~ SMS,C·and that the positiori(s). meet the:requirements of .S.ection 121'.055, Florida St · s. · her,. I ackhowledgiHhe documentation supporting the. eligibility of this positiori(s) forthe SM.SC is rf le. · offi...z ':'i"o Agency Hea.d/Deslgneez.:.-.,c++..,,q.¥-'4,.ff---"--'-'{Z_·4_1 __ Title: EXECUTIVE.DIRECTQ~ Date: 03(01/10

Rule 608-9.001 ! F:A.c:. P~e 1 of1 Class Code 1010 Non-Bargaining Unit Exempt

FLORIDA KEYS AQUEDUCT AUTHORITY JOB DESCRIPTION

POSITION TITLE: DIRECTOR OF CUSTOMER SERVICE AND PUBLIC INFORMATION

ADMINISTRATION DEPARTMENT CUSTOMER SERVICE DMSION Grade30

PURPOSE OF CLASSIFICATION

The purpose of this classification is to direct the Customer Service Division, including three area offices, office staff and field personnel throughout the Keys; to provide leadership, managerial and training skills necessary to deliver superior customer service to internal and external stakeholders in a professional, efficient manner; to develop, implement and administer comprehensive customer service programs and policies designed to achieve Strategic Plan goals; to develop and administer comprehensive pro-active public communications program. Position reports to the Deputy Executive Director.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Directs Customer Service Division, including three area offices, office staff and field personnel, and provides leadership and training to professionally, efficiently and effectively deliver superior customer service to FKAA customers and stakeholders.

Establishes Division priorities, manages, organizes, counsels, directs, disciplines and evaluates assigned staff; addresses employee concerns. Provides guidance, training and professional development to staff.

Manages customer service related policy administration and compliance; develops new policies and revises existing policies and procedures; participates in rule making requirements to establish/amend policies.

Prepares annual customer service division and public information budget proposal.

Develops and administers water conservation program, including water auditor program, outreach and grants.

Develops, implements, administers and disseminates an accurate, timely and proactive community and media Public Information strategy and collateral material in order to ensure that FKAA messages and images are appropriately conveyed to internal and external constituencies. Develops and implements communication strategies for key issues and initiatives of the Board of Directors and Executive Director. Florida Keys Aqueduct Authority • Director of Customer Service and Public Information

Analyzes emerging trends in public opinion in order to anticipate issue areas of potentially negative media coverage or community perception and designs appropriate responses. Alerts and advises the Executive Director and Department Directors of implications of policies, developments, and current events on community perceptions of the Aqueduct, and makes recommendations on appropriate communication strategies.

Implements programs identified under the Board's Strategic Plan as appropriate and monitors progress against goals. Develops employee information plan in line with public information plan to help promote FKAA's message to customers, stakeholders, and staff. Develops opportunities for participation by employees.

Assists in process of implementing employee transitions as driven by Reorganization Plan and IT Master Plan. Assists in identifying retraining opportunities and evaluates opportunities for optimal staff placements as planned reorganization evolves.

Coordinates media and community relations issues that cross departmental lines in order to create a consistent Aqueduct response and image. Advises FKAA personnel in media and community relations skills as appropriate, including telephone interactions.

Responds to customer and media inquiries regarding boil water orders. Assists the Water Quality Division with all public notifications required by regulatory agencies.

Updates and develops content for FKAA Internal and External Web Sites and coordinates with Departments for their input on the Web Sites. Suggests and implements improvements to the Web Site.

Reviews various agency forms, applications, reports, correspondence, brochures, manuals, reference materials, or other documentation to be presented to customers. Makes recommendations as appropriate regarding ease of customer interaction and understanding.

Attends meetings of the Board of Directors and subcommittees of the Board to be informed on business and operational matters of the FKAA Reports Board actions directly to the media or other interested parties as necessary.

Meets regularly with the Executive Director, Department Directors and Division Directors to be informed on business and operational matters of the FKAA.

Communicates with members of staff, the public, other governmental agencies and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Participates in forums, conferences and educational seminars.

ADDITIONAL FUNCTIONS

Serves on committees; assists on special projects.

Provides assistance to other employees or departments as needed.

Performs other related duties as required.

MINIMUM QUALIFICATIONS

Bachelor's degree in business, psychology, journalism, marketing, public relations, or related field; supplemented by five (5) years previous experience and/or training that includes work in customer service management and public information for a governmental agency; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver's license. Must be able to communicate and comprehend the English language.

Page2 Revised: 10/27/09 Florida Keys Aqueduct Authority • Director of Customer Service and Public Information

PERFORMANCE APTITUDES

Datt Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit. Includes the ability to make decisions on procedural and technical levels.

Equipment, Machinery. Tools, and Materials Utilization: Requires the ability to operate and control the actions of equipment, machinery, tools and/or materials requiring complex and rapid adjustments.

Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium to heavy weight (30-50 pounds). Tasks may involve extended periods at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate both orally and in writing.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as odors, temperature extremes and violence.

The Florida Keys Aqueduct Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Page 3 Revised: 10/27/09 •

; .

BOARD OF DIRECTORS, FLORIDA Kl:Y.S AQ_UE.DUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITE;M #· li ti~ .(i 2, CONSE_NT: REGULAR: X

Meeting .Date: --=J=a,_,,nu::a::..,ryi...:2=3"--'.2=0,..,1=3- Departm~t: EXECUTIVE

AGENDA TITLE: 'CQnsideration to Remove.the Florida Retirement Sy~~s Desigpation of Senior.Management . $et\'ice·Cl8$S (SMSC) from the Director of CustQmer Service a!!d PublicJWatio~ positi•ii and approve replacement Design~on for Assistant~~ ofOperations -position. ·

n:EM·l3ACK

PREVIOUS RELEVANT ACTION BY Fl'.(AA BOA~0-OF QIRECTPRS

·STAFF REC_ONIMENDA rtON (¥QTION) The·Boazd ofDirectors approve-to eliminate the desjgnatj.on forJ)irector.of· ·c~omer Servi¢ and:Public Relations position and re~ign $e SMSC designatio~ to the position ofAssistant - Manager-ofOperatio~ .

SUPPLEMEl\lTAL INFORMATION: .The contribution to the Fl01;ida-R.etirement Sy.stem 'for the above .requested cbaiig~ will resuit in an increase.in the annual amount paid for Sen;ior Management-Service Class by $1 ;392.16 qu~­ to·the difference ~n-ann~ salary bei:we~n, the Pirector.of.CustomerService and-P.ublic Relations ~d the ~istant · M~~ or Operations.

DOCUMENTATION: Included; ·X To•Fol!Qw: D Not Required: •

COSTFKAA: $ 1,39.2·.15 BUDGETED: Yes X No COST/OTHERS: $-----,----'-- COST TOTAL: $_ 1,392.16 ..

BOARDA~PN: Approved:~ Tabl~:·o · Disapproved: o Recomr\ien~_at16ri Revised:. • . C.omments:------'-- ---:.------'---- _Date:_ ____,1.,._/'--:J_..,'2~½_/., , ___ J _ ____,__ BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

GENOA ITEM# CONSENT: REGULAR: ----/ leeting Date: February 25, 201 0 Department: --=E=x=ec=u=t'--'iv'-"e'------

~GENOA TITLE: Consideration to approve the designation of two (2) additional positions as Senior Management Service Class (SMSC) positions with the Florida Retirement System; designating the Director of Human Resources and the Director of Customer Service & Public Information positions; and eliminate the designation for the Director of Executive Department position; which is no longer filled, and reassign that SMSC designation to the Director of Finance and Administrative Services position.

ITEM BACKGROUND: The Florida Retirement System had allowed for an agency to designate up to ten (10) positions to partkipate in the Senior Management Service Class. That number changed in 2009 from ten (10) to twelve (12). FKAA currently has ten (10) positions designated as Senior Management Service Class; they are: Executive Director, Deputy Executive Director, General Council, Internal/Compliance Auditor, Director of Executive Department, Director of Engineering, Director of Environmental Services, Director of Operations. Director of Technical Services, and Managing Director of Engineering.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 2004: Board approved current total of ten (10) designees to Senior Management Service Class. 01/2009: Board re-designated a SMSC position to the Managing Director of Engineering. 05/2009: Board approved the procedures for designation of FRS's Senior Management Service Class (SMSC), with each staff recommended position being approved by the Board of Directors.

STAFF RECOMMENDATION (MOTION): The Board of Directors approve the designation of two (2) additional positions as Senior Management Service Class (SMSC) positions with the Florida Retirement System; designating the Director of Human Resources and the Director of Customer Service & Public Information positions; and eliminate the designation for the Director of Executive Department position; which is no longer filled, and reassign the SMSC designation to the position of Director of Finance and Administrative Services.

SUPPLEMENTAL INFORMATION: The contributfon to the Florida Retirement System for the above requested change will result in an estimated reduction in the annual amount paid for Senior Management Service Class by $ 7,373.14, based on the fact that there will no longer be any SMSC payment for the Director of Executive De artment osition. (See attached s readsheet of costs.)

DOCUMENTATION: Included: X To-Follow: Not Required:

COST FKAA: $.____ -'---_>,;($=7....,,3:a.:,.7.=3.:..:..14-'-')'-- Yes X No COST/OTHERS: $._____ --:~=:-:-::-- COST TOTAL: $,____ ---1.:i~~~

Reviewed by: Director Ex. Office:._-___ Executive OirectoZ.

BOARD ACTION:

Approved: K_ Tabled: Disapproved: Recommendation Revised:

Comments:______

Date: :2 ., :;) f ~ I U Recording Clerk: Fr _) 4v3«4 -- - protests, legal action was filed against the Authority by GlobeTec Construction, LLC for the Inner Islands' project and Douglas N. Higgins, Inc. for the Outer Islands' project. Mr. Zuelch explained that outside legal counsel has been retained for the hearings.

Mr. Feldman explained that the Authority will ask for a ruling in the Authority's favor as ~ both low bids were legally responsive to the Request for Qualifications (RFQ). 11 ');? EO-02. APPROVAL TO REMOVE THE FLORIDA RETIREMENT SYSTEM'S \/ DESIGNATION OF SENIOR MANAGEMENT SERVICE CLASS {SMSC) FROM THE DIRECTOR OF CUSTOMER SERVICE AND PUBLIC RELATIONS POSITION AND APPROVE REPLACEMENT DESIGNATION FOR ASSISTANT MANAGER OF OPERATIONS POSITION

On recommendation of Mrs. Rodriguez and motion of Mrs. Appell, seconded by Mr. Barroso, the Board approved the elimination of the designation for Director of Customer Service and Public Relations position and reassign the SMSC designation to the position of Assistant Manager of Operations.

EO-03. APPROVAL OF AN INCREASE IN TEMPORARY POSITIONS TO THE TABLE OF ORGANIZATION

On recommendation of Mrs. Rodriguez and motion of Mr. Barroso, seconded by Mrs. Wagner, the Board approved the increase of ten (10) Temporary positions to the Table of Organization for the duration of the construction of the Cudjoe Regional Wastewater Construction Project.

DEPARTMENT OF ADMINISTRATION

DOA-01. SUMMARY FINANCIAL INFORMATION OCTOBER 2011 THROUGH DECEMBER 2012

Mr. Shelby reported that water sales were up in the month of December with revenue up 3% as a result ofrate indexing. Operating expenses are up 4% due to health care costs; however, these costs are expected to level out. Contractual commitments total approximately $1,600,000.00 with $1,400,000.00 in unrestricted cash reserves.

Chairman Dean and Mr. Barroso recommended that a workshop be held to review the Capital Improvement Plan and available cash reserves.

DEPARTMENT OF ENGINEERING

DOE-01. STATUS REPORT ON CUDJOE REGIONAL WASTEWATER PROJECT

Mr. Walker presented a status report on the Cudjoe Regional Wastewater Project as follows:

- Inner & Outer Islands' Systems and Wastewater Treatment Facility Projects

Mr. Walker explained that all three (3) projects are moving forward and all three (3) contractors have received Notices to Proceed. Commission of the New Desalination Facility & Big Coppitt Wastewater Treatment Facility

Mr. Reynolds asked for direction from the Board regarding grand opening ceremonies for the new desalination treatment facility at the J. Robert Dean Treatment Plant in Florida City and the Big Coppitt Wastewater Treatment Facility which will go online this spring.

Ms. He1Tera and Ms. Dell suggested a low cost ceremony.

By consensus the Board approved for staff to begin the planning for commissioning ceremonies for these facilities.

Federal Funding

Mr. Reynolds and Mr. Ritz will be traveling to Washington, D.C. on February 4, 2009 to discuss strategy for passage of "Clean Renewable Water Supply Bonds" and to meet with potential co-sponsors of the bill.

Mr. Reynolds, Ms. Herrera and possibly Mrs. Rice will be traveling to D.C. in late February for the FKAA authorization in the Water Resources Development Act for federal funding of the RO plant at the J. Robe1t Dean Water Treatment Facility.

EO-02. APPROVAL TO REMOVE THE FLORIDA RETIREMENT SYSTEM'S DESIGNATION OF SENIOR MANAGEMENT SERVICE CLASS (SMSC) FROM THE DIRECTOR OF CUSTOMER SERVICE POSITION AND APPROVAL OF A REPLACEMENT DESIGNATION FOR THE MANAGING DIRECTOR OF ENGINEERING POSITION

On recommendation of Mr. Reynolds and motion of Mr. Ritz, seconded by Mrs. Rice, the Board approved the removal of the Senior Management Service Class designation from the Director of Customer Service position and approved to reassign the designation of Senior Management Service Class for the Managing Director of Engineering position.

EO-03. PRESENTATION ON PROPOSED RATES, FEES AND CHARGES FOR BIG COPPITT WASTEWATER SYSTEM AND WATER METER INSTALLAION FEES Tony Hairston, FKAA rate consultant with PRMG, gave a presentation of the proposed rates, fees and charges for the Big Coppitt Wastewater System as follows:

Proposed Rates

- Base Facility Charge Residential - Individually Metered: $42.58 - Base Facility Charge for Master Metered and Non Residential 5/8" x 3/4" Meter: $63.87 l" Meter: $159.70 1 1/2" Meter: $319.42 2" Meter: $511.05 3" Meter: $958.24 4" Meter: $1,597.04 6" Meter: $3,194.09 - Flow Charge SMS0¥1 Florida Retirement System Rev, 8/00 Senior Management Service Class Designated Position Form 111111111111 llll lllll I Enrollment PO Box9000 Tallahassee, FL 32315-9000 850-907-6500 Toll Free 844-377-1888

INSTRUCTIONS This form should be used only by S1ate Public Defender Offices, State Attorney Offices and local agencies {district school boards, county agencies, community colleges, cities and independent special districts) designating positions to the Senior Management Service Class (SMSC). The positions of Community College President, City Manager, County Manager, appointed School Superintendent and most State government SMSC positions are compulsory and should not be designated on this form. Under the provisions of Section 121 .055, Florida Statutes, you may designate positions to be included in the Florida Retirement System's (FRS) SMSC. The agency must: • Place appropriate notice of intent to designate position(s) in the SMSC in a newspaper of general circulation in the county or counties affected, once a week for two consecutive weeks. • Complete the section below and submit this form (SMSD-1) to the Division of Retirement. • Comply with requirements and formula when designating positions to the SMSC. The employee(s) must complete: • State Agency Positions - Form SMS-1, Senior Management Service Optional Annuity Program Ballot/Enrollment Form. • Local Agency Positions - Form SMS-3, Senior Management Service Class Ballot/Enrollment Form for local agency employees.

Agency Name: FLORIDA KEYS AQUEDCUT AUTHROITY Agency Number__ 5_4_99_9 __

Position Title *Position Number **Date Position Effec. In SMSC 1. PRINCIPAL ENGINEER 0000000005 ~/~/ 2018 2. --'--'-­ 3. __, __ ,__

*Position number should be 1 to 10 numeric digits. Numbers less than 10 digits should be preceded by zeros on your payroll. **Positions are effective the first of the month following the month the forms are received by the Division. Please provide the total number of regularly established, filled positions reported by your agency to the Florida Retirement System as of the date the position(s) are being designated to the SMSC:

Our agency published the notice of intent to include the position(s) in the SMSC in the

Name of Publication: Dates Position(s) Advertised: KEY WEST CITIZEN 9 I, s I , s 4 ct I X2 !1 s Statement of Certification: I certify that the above position(s) has/have been designated by the employing agency to be included in the Florida Retirement System's SMSC and that the position(s) meet the requirements of Section 121.055, Florida Statutes. Further, I acknowledge the documentation supporting the eligibility of this position(s)forthe.SMSC: o~*-~~~J=~ ~ , - ~~ AgencyHead/Oesrgnee: ~-~ Title: e:~L-.l 'C,-1 <=¥,v4 ~ Date: 10~10-lr

Rule 60S-1.0057, F.A.C. Page 1 of 1

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Monster typhoon barrelling NOTICE OF BUDGET WORKSHOP & closer to Philippines, China REGULAR MEETING Florido Keys Mosqutto Control District THI A. SSOCtA11D HllSI II wH klhlill)' txpttl• Board of Commissioners pUBUCNOJICE eel 1n hk tb( nOftiw:ln Mp No<,coo(JnienJloOnlgoato f IJ c; U t: G A 1' A O . ti( ~n prorincr ntf1 """ ...... ~....,...... p.(11oftOloe'I .. , ... Mul,rpNtts - Typhoon ~well)', but II ii. ~• l"r• TUESDAY, SEPTEMBEll 18 0 2:00 pm ~fl(,M\~F~M•S,.,.~ ~• Qan .r.c:t.w ~ f J, IO't b ,...._• M,11«;khu1 ttLIJntd u, rt:1n, .,. lo mu landfill fatthtl ~r,e,,.. Ul"ICNfllwAa!w~S,.t-. tk'HK 1Mrm1lh and 1-h)fltd soulh •rtd clMCI Ill kahda BUnir ~111t FKMCO Maralllon OHICO rlDH1 10 1hr nonhr1\ttrn falK'Hltr O.rk l'tltll Yid. MEETING NOTICE 503 107th Street f'htihl)tlhH"-'- whrre t MH· TM d1111ce 1,n, M:tly 10 Maralllon, FL 33050 A MEEJNG a- THE KE)'$ F:NFAGY SESW:ES 11\'t ~c,zailon "'"' undtt• tr'lilkf'dty ri~"Co [II tfflpact QENJRAL WNWB NftNAL EYAI..UAJJOH .... b«autr al 1b 1yphaon'r, @¥MUJEf H H£LAONMOND&Y II you ..., .,, lndMdual with -•and wai Morr 1han 5- mUbon ...... ,t-relb:r, htu\d. HP1CMBEA 17 2QJLATUlflPM NitftfliXI 1ft' 11 ,,..._ fmm would Mkt to attend the meeting, pltUt cd pi'!Opt' thi' A k11ir raJndoud band CHFBBY SfflYIQES ftUM QWG 61 JQQt JAMES ilf'llltt, whkh 1ht llawa,l, mote 11Mn 54» m1ltl w,de. 1 •800•276•7•93 and •~omonts will be GIREEI KEY Wf$J fl !HF MEEIW 1$ OPEN b111cd Joint T)'pl\0f1n c:ontblnNI with -tl~nal made to aocornmod3te you. IDIHEPlJBUC warntnc C:VWtr n1tC04"M.· n1omoon ralnl. mMnc 1hrt N ., a "'Pft tr,h,oN CcANfl!BENCIE RPPM ..fll --,l.ill#I~ ...... AT CITY HALL, 1300 WHITE STREET, KEY WlcST, FL AOo\Aalsu.nce:t1•1hoDOllicyotWtt:CitrofK,oyWNt \o 1.01!1~ Wl1'I ..,a,qut•menta of e. Amticlr::w'ts with FOR BREAKING NEWS, VISIT OtNOlfllnAcl "'°""·...... tcallhl: TTY nl.fflbtt a.t I OCMillS$,1171 or IIJ0.9"•1710 ('t,lce) or 1ht ADA HTTP:/ / WWW.KEYSNEWS.COM ~to, -al 305.109.)811 In ..,\r.llll'ICO for 19' OOWNLOAO TIIE KEYSNEWS APP W'VfJ11Q9lnlWPffltl't,uale4M__,.,,dtWCN,,,o, matet•••acc...-lDrn'l&l FOR YOUR SMARTI'tlONE

$3900 INCWDH UACU & Rn/JNHS OIOIOffJ"T~IIII~~,., ...... _. ._._.. Dl.n> .. 01610 WHY PAY MOIIE? .luwr""r-,fpp<...- 305.292.0202 JJll,f N ll!OCJKY[l)IM> •Mf(..W.["(WUI ftlSjlftJUTJl,Jtll_..lllGMIDIS,JOIL ,,,. ____Mll ,.._.....,.... lltlmlMIIMAl.rtl. __ _.._ ..,... .. -.~- ---•-::::.::.=:::===:..-==-':~-:---•----••U• --•--•-•-- Class Code 2088 Non-Bargaining Unit Exempt

FLORIDA KEYS AQUEDUCT AUTHORITY JOB DESCRIPTION

POSITION TITLE: PRINCIPAL ENGINEER

WATER QUALITY AND PROCESS ENGINEERING DEPARTMENT

PURPOSE OF CLASSIFICATION

In general, this classification performs supervisory professional engineering work to support the operation and maintenance (O&M) of FKAA water, wastewater and reclaimed water systems, as well as supervisory assistance in the design and development of renewal and replacement (R&R) projects and capital improvement projects in the capital improvement program (CIP). Position reports to the Manager of Engineering.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages both water and/or wastewater treatment process support to O&M treatment operations and water quality staff as required to troubleshoot operational issues and evaluate existing treatment processes to identify ways to optimize processes to increase reliability, ease of operation and cost efficiency.

Coordinates with Water Quality to develop and maintain a comprehensive Water Quality Control Monitoring Program from source to tap that meets current regulatory requirements; establishes policy, guidelines, and procedures for this function, including developing, reviewing and optimizing sample collection plans and procedures.

Manages all hydraulic modeling for the FKAA water transmission and individual distribution systems, as well as for the individual pressurized sewer collection and transmission systems. Using models, reviews and approves optimized operational paradigms to increase reliability, ease of operation and cost efficiency.

Reviews and approves optimized procedures with respect to field activities such as: unidirectional flushing planning and implementation, valve exercising, field pipeline disinfection, pipeline coating inspection, inspection of pumps and other mechanical equipment, sewer main and lateral inspection,

Page I Last Revised: April 3, 2018 Florida Keys Aqueduct Authority • Principal Engineer fat/oil/grease (FOG) control, sewer manhole inspection, water leak detection, infiltration and inflow (I&I) detection and mitigation, and other field operations as assigned.

Leads coordination with other utilities, municipalities, counties, state/federal agencies, and with FKAA customers on compliance standards and technical issues for potable water supply and treatment, wastewater collection and treatment (both local and centralized), and reclaimed water distribution.

Manages all regulatory agency permits, and any requisite reporting; represents FKAA as Utility Coordinator/Permittee/Engineer-of-Record for all Florida Department of Transportation (FDOT) and Florida Department of Environmental Protection (FDEP) applications; reviews and approves updates to the Spill Prevention, Control and Countermeasure (SPCC) plan for FKAA fuel facilities to ensure regulatory compliance.

Manages compliance with the conditions of the South Florida Water Management District (SFWMD) Water Use Permits (WUP), inclusive of updates to water demand projections for the Lower East Coast Study (LEC) updates.

Manages the FKAA water accounting program including, but not limited to: developing and implementing field plans to measure water, identifying and developing remediation for lost water, preparing water balance summary for water loss reporting, and working with municipals/county on Water Supply Plans.

Manages the automated water meter data collection program; reviews and approves all related R&R or CIP projects to improve reliability and overall system coverage.

Manages the FKAA Asset Management Program, including but not limited to: annual field asset inventory and condition assessments, regular asset criticality assessments, and Reliability Centered Maintenance (RCM) programs on critical assets.

Manages all capital planning by determining and programming both R&R and capital projects into the CIP using asset maintenance histories and other relevant asset data, as well as projects identified in the FKAA Master Plan; manages all updates to the FKAA Master Plan; manages and implements the FKAA CIP project prioritization methodology on an annual basis for the purposes of planning all CIP projects.

Coordinates and communicates effectively with other utilities, municipalities, counties, state, and federal agencies related to system planning, design, permitting, work activities, status of work, exchange of information, and resolution of problems.

Coordinates and manages work of FKAA engineering assignments, directs assigned staff, provides mentoring, and oversees and approves work produced by assigned staff.

Receives various forms, reports, correspondence, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Page2 Last Revised: April 3, 2018 Florida Keys Aqueduct Authority • Principal Engineer

ADDITIONAL FUNCTIONS

Prepares status reports on assigned tasks for Senior Management, and other administrative work as assigned. ·

Provides assistance to other employees or departments as needed.

Performs other related duties as required.

MINIMUM QUALIFICATIONS • Bachelor's degree in civil, chemical, mechanical or environmental (or similar) engineering required with a minimum of eight (8) years previous experience of progressive responsibility within a water/wastewater utility and/or consulting engineering firm specializing in water and wastewater system design. A minimum of two (2) years of previous experience must be at a supervisory level. A Master's degree in civil, chemical, mechanical or environmental (or similar) engineering may be substituted for up to two (2) years of non-supervisory experience as indicated above. • Must be a Registered Professional Engineer (PE) in Civil or Environmental Engineering in the United States, with the ability to obtain registration in the State of Florida within six (6) months of hire. • Must have a valid State driver license, with the ability to obtain a State of Florida driver license within thirty (30) days of hire. • Requires advanced computer skills to utilize word processing and spreadsheet programs to generate reports, graphics, tables, etc.; proficiency in Microsoft Office Suite applications and experience in database development and management desired. • Must be able to communicate effectively in English, both orally and in writing.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Page3 Last Revised: April 3, 2018 Florida Keys Aqueduct Authority• Principal Engineer

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division. Ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as odors or temperature extremes.

The Florida Keys Aqueduct Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Page4 Last Revised: April 3, 2018 SMSD-1 Florida Retirement System Rev. 8/00 Senior Management Service Class Designated Position Form I111111111111111 111111 Enrollment PO Box 9000 Tallahassee, FL 32315-9000 850-907-6500 Toll Free 844-377-1888

INSTRUCTIONS This form should be used only by State Public Defender Offices, State Attorney Offices and local agencies (district school boards, county agencies, community colleges, cities and independent special districts) designating positions to the Senior Management Service Class (SMSC). The positions of Community College President, City Manager, County Manager, appof nted School Superintendent and most State government SMSC positions are compulsory and ahould not be designated on this form. Under the provisions of Section 121 .055, Florida Statutes, you may designate positions to be included in the Florida Retirement System's (FRS) SMSC. The agency must: • Place appropriate notice of intent to designate position(s) in the SMSC in a newspaper of general circulation in the county or counties affected, once a week for two consecutive weeks. • Complete the section below and submit this form (SMSD-1) to the Division of Retirement. • Comply with requirements and formula when designating positions to the SMSC.

The employee(s) must complete: • State Agency Positions - Form SMS-1, Senior Management Service Optional Annuity Program Ballot/Enrollment Form. • Local Agency Positions - Fonm SMS-3, Senior Management Service Class Ballot/Enrollment Form for local agency employees.

Agency Name: FLORIDA KEYS AQUEDCUT AUTHROITY Agency Number__ 54_99_9 __

Position Title *Position Number -oate Position Effec. In SMSC 1. Manager of Wastewater Operations 0000000008 ~---2..!__t 2018 2. --'--'-- 3. __, __ , __

*Position number should be 1 to 10 numeric digits. Numbers less than 10 digits should be preceded by zeros on your payroll. **Positions are effective the first of the month following the month the forms are received by the Division. Please provide the total number of regularly established, filled positions reported by your agency to the Florida Retirement System as of the date the position(s) are being designated to the SMSC:

Our agency published the notice of intent to include the position(s) in the SMSC in the

Name of Publication: Dates Position(s) Advertised:

KEY WEST CITIZEN <)<{/, '-l ft ~ ftfl. D Olf V. f /If Statement of Certification: I certify that the above position(s) has/have been designated by the employing agency to be included in the Florida Retirement System's SMSC and that the position(s) meet the requirements of Section 121.055, Florida Statutes. Further, I acknowledge the documentation supporting the eligibility of this position(s) for the SMSC is o fil · our office.

Rule60S-1.0057, F.A.C. Page 1 of 1 PUBLI.C NOTICE. N,ot.i.ce of .I ntent to Designate

T~e State of Florida hereby gives _pub)ic n<;>tice ttwt it"has designated PKAA's Ma,nager. qt Wastewater Operations a$ a. Senior M~nagement -Siarvice Class , effective May 1, 20i 8 for retirem$nt purposes und~r . the.'Fldrida Retire11113nt'System. Pam Albury

PUBLIC NOTICE

TtP . t 11, ,f Ftond i •• , •• JY g1veu · t .. ti a, rt hu.:l · --· c:: 1~ al~ ."KPA'-' Mane.q:· ~' t, -t ·r1 ·-~ Or~ af ,. ... n S, no M ·:13• ; , ay 1 .: C ; 3 r · • ir · · nt pt r,.. • · :... s ' · "' · th·, norid· R · t, · , . t 0ydt·m.

Av , • I

Pamela Albury Executive Office Coordinator Florida Keys Aqueduct Authority 1100 Kennedy Drive Key West, FL 33040 palbu1-:1'.£Jk.1,t.( om (305) 295-2205 lnn r) nnr nnn• /D"-' qa~s _Code '2079 Non~Bargaining Exempt

FLORIDA.KEYS AQUEDUCT AUTUORITY

JOB "DESCRIPTION

POSiTION TITLE: MANAGER OF WASTEWATER OPERATION$ WASTEWATER OPERATIONS DEPARTMENT . .

P{JRPOSE OF CLASSIFICATION

'rbe purpose of.this c lassific.ation is to perform .experienced administrative work involving the qperaHon and maintena_nce of fKAA wastewater. treatment, transmission and.t:ollection facilities system-wide,. including all reuse water fuc1lities~ Employct? in this classification ~nsures the efficient maintenance and i·e·pair ofsy~tems"to provide optimum service to. customers. Position. r~ports to the-Deputy .Executive Director of Utilit)' Operations. ·

.ESSENTIAL FUNCTIONS

'1]1e followin.g duties_arc no_rmal for this po$ition . . The omission. of-specific statements of-the duties .docs not exclude them from the cl_assifica(ion]fthe work is s"fmilar, related~ or·a logical assignment foithis classification. Oth~r duties mayb<, r~q_uired and assigned. ·

I>lan_s, .organizes, co.ordinates and c.ontr.ols the. work or the North and South Divisions of tlur Wastewater Operations Department

-Manages, directs, and evaluates assigned staff, pto·cessihg employee concerns and problems, counsels, discipline:,;; and · completes em_p!oyee.petfotmilnce appraisals. ·

Establishes depart1nci1t priorities conternitigprojects and schedules ahd assigris work to meet completion da(~s; ensures )hat clepartm:ental supp01i efforts meet the needs ·orthe organizatioi1; prepar~s estimates/a~alyses ofproposed ·projects; establishes work priority arid schedules within budgetary limits. ·

Meets departmental objediyes established by t_he Deputy Executive Director ofl)tility Operations:

Assures effective operation of-all v;astewater treatment.plants, collection and transrriission systems. by applying a . thorough knowledge ofwastewater t:reatmcrit proc~sses and system Qpe.rntions and maintenl!-tice\ evafuates cortd1tion·of existing assets; coridtJcts random security inspections, ~yaluates, ·detenttincs optimum solution and implements corrective action; ensures that the department responds to ~ystembreakdowns in a timely and !!fficient manner; ensures all facilities are prope1'ly maintained;.establishes and

Ensures department-compliance wilhstate and federal re,gulations, standards1 policies and procedw-es;:e1,sures adherenc~ to establishe

Monitors and h,acksall hurricanes andh·opical stor,ms; calls staffirieefings:underthreat:cif sform; ·callsfoi•-the ei-ecution of all pre~waming. hurricane_plans; keeps all departm·ent directorfinformed of progress; mans countyWide Hurricane Center, as assigned; writes preparations and assigns FKAApersonnel in disaster recoyery;•inspeets d<1-magedareasand· recommends .priorities to the Deputy Exetutive.Director of Utility Operations; directs wor!c force to-.ha11dle pr1orit1es.

Coordinates projects and. work activities with :other divisions, qtber FKAA depmn:ients, consulting engineers, contractor~, outside age1iciesl regu lat~ry agen~ies, (}~- others as ne~ded; .consults with engineers anti speciµlists in fields i;elatcng to operation and maintenani;e_activiti

Provides assistance wi_ih technical, poliGy, anq procedural _issues to supervisors/eTJ\ployees in _all field's; directs supervisors in prim:itization .i.nd management of.projects and ·tas.ks involving plant operations; plant Iimint~nance, and field services.

Develops .i.nd adrp.fr1is~ers budgets for the Wastewater Department; monitors _expenditures to en·sure compliance with -~pprov~d budgets; re,yiews requisitions .for materiais required tcf operate utilities; ·develops and reviews contractual specifications for bii:l,ding. ·

Provides input for Portais FDEP rqpol:fing software design; maintains QAQC ofDMR data: provides software ·11·aining for staff. ·

Receives · various· fo1ms, reports, correspondence, charts; reco_rds, meter readings, . or othel' document<1tion; revi~ws,. completes, processes, forwards or retains as appropiiate. . . .

Promotes public education'and makes public presentations; conducts. tours o1Jacii,ty-with presentations gca_rcd towa1:d public, utili% ·adininistratb1;s, fire/rescue, police; and en~irleers; prepare_s/<:lelivers tec;lmical presentations at:seminats,

.ADDITiONAL FUNCTIONS

·Performs :general/derica! tasks, which may include answering-telephone calls,.typing ~ocuments, creating prl.')senta(lons, completiri~ surveys, making copies, sending/receiving faxes; filing clocumentation, _or qtber tasks,.

Analyzes uilique1 coinplicated ijnd difficult complaints frpm customer$ to determi_ne cause~ : and initiate problem resolution'.

Perfo1ms aomini~trative tasks_; .rev_ie\¥s:~nd appr.ovcs.employee time .. shcct$1 cre.dit card purcha$es, .leave .requests, and other fom1s.

_Prepares or ,completes various form~, repo~, correspondence, or oth_¢r:docurnerits.

·Performs other related duties-as reql!ired.

MiNIMUM QUALiFlCATJONS • Ba(.;helorJs dcgre~· in civii, chemical, mechanical·ot cilvironrrientaf. (or similar) engineering iequired with a minimum of six (6) years previous experience ·ofprogressive responsibility within a \',{ater/wastewaterufili!:y and/or consulting enginee;·ing firm specializing in water and wastewater system design. . . . Ami!}imum of three (3):y.e~rs ofpre,vious_expetjencemu$t be.at a supervisory level.

Page 2 Last Revi_sed: M;u:-ch:)5, 2018 FLORIDA KEYS AQUEDUCT AUTHORITY MANAGER OF WASTEWATER OPERATIONS

A Mastc_r's.degree jn civil, chemical, .mecJ,anicaloi; environmentl\l (or sirnilur) engineering may. .be substitµte

• . Mi.1st have a valid State driver's license,. with the ability to obtain·a:Sta.te of Florida driver's license v.rithin thirty (30) days of hire, • Requires·advanced toh1puter: skills to utilize word processing and-spreadsheet programs t

PERFORMANCE A.PTI'rUDE_S

Data Utilization: Requires the ability.to eva)uate, audit, deduce, and/or assess data usingestablishedci-ite:ria. Inchides .exercising ~iscret1on fo determ_ining <1ctual or prob<1ble consequences and iri refeiencingiuch evaluation to identify and select altematives ..

Human Interaction: Reqµires theoi1bility to. JJel'foml° iil .a superviS01y capacity over subordinate supervisors.

Eguirnricnt, Machinery. Tools, and Materials Utilization:- Requires the·ability ~o.operate a computer to enter, retrieve; reviei,v·or modify :·data. Also requires the ability to operate a varie_ty of eq_t1iprnent and toois 11.sed iiJ dxpartment prCljccl,s/activities; whfch ·may include a utility vehtdc, gener~l office equipment, two-way radio, laboratory equipTTJent, diag11ostic iristnimcnts; or mechanic tools. . .

Verbal A ptitlide: Req uiresthe ability.to utliize a wide variety ofi-efer.ence, descriptive, adviswy and/or dcsjgn dii,ta ;µid infoniiation. .

Mathematical Aptitude: Requires the ~bility to perfonn ~ddition, sub~rac;tion, multiplication and division; ability to calculate d_ec1mals an4 percentages ability to,per.fopn mathematical operationswith fractions; ability.to compute discount, intere~f, profit and lqss, ratio ii.nd· proportion; aQj'1tyto calc;ulatc surface areas, volumes, weights, and measures.

Functiona I Reasoning: Requires the ab1lity to apply principles-ofinfluence s~steins,, such as motivation,_iricerttive, -and leadership, and to exercise ilidcpcndentjLidgmenttoapp[yfoctsand principles fordeveloping·approaches and techniques to resolve pr

Situational Reasoning:. Requcresthe ability to exetcisejudgment; decisiveness arid cr.ealivity in situatfons invoiving the eva.luation of info_rmation against sensory, jlicfglli.eh·ta1, or subjective criteria, a~ opposed-to that w~ich is clearly mcasurab.le-or verifiable. · · · · · · ·

Pagc.3 LastRcvisco: March 15;·2018 FLORIDA KEYS AQUEDUCT AUTHORITY MANAGER oi= .WASTEWATER OPERATIONS

ADA COMPLIANCE

Physical Ability: tas~s require the a.bility to exert moderate, .though nqt.constant physical effoi;t., typically inv6lving• some·comb'ination o(Climt>ing and balancing, stooping; kneeling, crouching; and crawling, and which may involve some .lifting, canyi9g. pushing (lnd(or,pulling ofobjects and 1naterials ofmqderatc·weight (12-2.0 pounds);

·Sensory Reg uiremcnts~· Soroe ta:sl(s require the abil itY to perceive ahd discriminate colors,or shades ofc6 lors, sounds, oqor, depth, texture, and visual cue$·(fr signals. All tasks require the ability to corilmtihicate orallt

.Environmental Factoi·s: Performru1ce ofessential functions may require e~posurc to adverse.environmenJalconditjons, :such as ·dust, di1t, odors, wetness, humidity, fumes, temperaturi and no'ise extreme~, ope~ting machinery, vi~rations; ti-affic hazards, ·electric ·cu1i-ents, or toxic aients. . . .

The.flotida Ke~·s Aqueduct Authority is an Equal Opportunity E.mplClyer. iv. complian~e with the Amerit:ai:is ½;ith Disabilities Act;- the Authority will pi'.ovide reasonable accommodations to qualified individuals.with di.sabiHties and ·encourages both prospective and current emp)oyees to .di.sC;uss potential:accommopations ·With the einployer:.

Page.4 Last Rcvi'sed·;. Ma.rch 15, 2018 Cheryl Sargent

From: Cheryl Sargent Sent: Monday, June 18, 2018 2:32 PM To: Enrollment Mailbox Cc: Lynese Mariscal Subject: RE: Senior Management - Jeremy Miller (2148)

Stephanie, I cut and pasted an e-mail that I received from Kristin Baird, Retirement Specialist II. See below. We did have him for 5/1 but were told it needs to be 6/1. Can we keep it at 5/17

Hi Cheryl,

I checked on this and we do have everything needed, it simply hadn't been worked yet. I did want to make you aware that the position will be added to the Senior Management Service Class effective June 1, 2018. We received the SMSD-1 on May 1st and the positions are effective the first of the month following the month the forms are received by the Division.

Let me know if you have questions or if I can be of further assistance.

Kristin Baird I Retirement Specialist II Retirement 850-907-6540 (office) Florida Department of Management Services We Serve Those Who Serve Florida Complete Our Customer Survev

From: Cheryl Sargent fmailto:[email protected]] Sent: Thursday, June 07, 2018 4:53 PM To: Baird, Kristin Subject: FW: FRS Account Error - Jeremy Miller

Kristin, Position# 0000000008 was deactivated. However, a new SMSC Position was designated effective 5/1/18. See attached submission e-mailed on 5/1/18. Let me know if you need additional information. Tara Davila is my alternative. I am the Retirement Coordinate for our Agency.

Thank you

Cheryl Sargent

From: Enrollment Mailbox [mailto:[email protected]] Sent: Monday, June 18, 2018 1:53 PM

1 To: Cheryl Sargent Subject: RE: Senior Management - Jeremy Miller {2148)

The position is designated Senior Management effective 6/1/18 does the Agency wish to upgrade the month of May for Mr. Miller?

From: Cheryl Sargent [mailto:[email protected]] Sent: Monday, June 18, 2018 10:47 AM To: Enrollment Mailbox Subject: RE: Senior Management - Jeremy Miller (2148)

We did not have an open position for him on that date. We had our max (12) positions until we eliminated one in April. We will just keep it effective 5/1.

Thank you

Cheryl from: Enrollment Mailbox [mailto:[email protected]] Sent: Monday, June 18, 2018 9:11 AM To: Cheryl Sargent Subject: Senior Management - Jeremy Miller (2148)

Does t he Agency wish to have a Sen ior Management upgrade completed for Mr. Jeremy Miller ###-##-2148? The position of Manager of Wastewater Operations (Position# 0000000008) is Senior Management effective 6/1/18 and I see Mr. Miller went into the position 1/22/18. (He would eligible for January through May.) The Agency can, but is not obligated to purchase some or all of the time to upgrade.

Stephanie L. Miller I Retirement Analyst II Retirement Florida Department of Management Services 877-377-1266 or local 850-907-6540 We Serve Those Who Serve Florida Complete·o Ouroo Customer Survey

2 Choryl s.rsont

,romi Cheryl Sargent Sont: Friday, June 8, 2018 10:16 AM To: Baird, Kristin Cc: Lynese Mariscal; Cindy Kondziela Subj.ct; RE: FRS Ac<:ount Error - Jeremy Miller

Okay Thank you

From! Baird, Kristin [mallto:[email protected]] Sent: Friday, June 8, 2018 9:53 AM To: Cheryl Sargent Subject: RE: FRS Account Error - Jeremy Miller

Hi Cheryl,

- I checked on this and we do have everything needed, it simply hadn't been worked yet. I did want to make you aware that the position will be added to the Senior Management Service Class effective June 1, 2018. We received the SMSD-1 on May 151 and the positions are effective the first of the month following the month the forms are received by the Division.

Let me know if you have questions or if I can be of further assistance.

Kristin Baird I Retirement Specialist II Retirement 850-907-6540 {office) Florida Department of Management Services We Serve Those Who Serve Florida Complete Our Customer Survey ·OOO

From: Cheryl Sargent (mailto:[email protected]] Sent: Thursday, June 07, 2018 4:53 PM To: Baird, Kristin Subject: FW: FRS Account Error - Jeremy Miller

Kristin, Position# 0000000008 was deactivated. However, a new SMSC Position was designated effective 5/1/18. See attached submission e-mailed on 5/1/18. Let me know if you need additional information. Tara Davila is my alternative. I am the Retirement Coordinate for our Agency.

Thank you

Cheryl Sargent

1 From: Tara Davila Sent: Thursday, June 7, 2018 4:43 PM To: Cheryl Sargent Subject: FW: FRS Account Error ~ Jeremy Miller

See below From: Baird, Kristin [mailto:[email protected]] Sent: Thursday, June 07, 2018 4:38 PM To: Tara Davila Subject: FRS Account Error - Jeremy Miller

Good afternoon,

Jeremy Miller {2148) was reported with a Senior Management plan code on the May retirement report, in position number 0000000008. This position was recently deactivated at the agency's request. Please clarify whether Mr. Miller should have been reported regular class or if he is filling Senior Management position.

Thank you,

Kristin Baird I Retirement Specialist II Retirement 850-907-6540 (office) Florida Department of Management Services We Serve Those Who Serve Florida Complete Our Customer Survey \) 0 0 0

2 Cheryl Sargent

Fr<>m: Cheryl Sargent Sent: Thursday, June 7, 2018 4:53 PM To: [email protected] Subject: FW: FRS Account Error - Jeremy Miller Attachments: 54999 SMSC NEW POSITION 0000000008.pdf

Kristin, Position# 0000000008 was deactivated. However, a new SMSC Position was designated effective 5/1/18. See attached submission e-mailed on 5/1/18. Let me know if you need additional information. Tara Davila is my alternative. I am the Retirement Coordinate for our Agency.

Thank you

Cheryl Sargent

From: Tara Davila Sent: Thursday, June 7, 2018 4:43 PM To: Cheryl Sargent Subject: FW: FRS Account Error - Jeremy Miller

See below From: Baird, Kristin (mailto:[email protected]] Sent: Thursday, June 07, 2018 4:38 PM To: Tara Davila Subject: FRS Account Error - Jeremy Miller

Good afternoon,

Jeremy Miller (2148) was reported with a Senior Management plan code on the May retirement report, in position number 0000000008. This position was recently deactivated at the agency's request. Please clarify whether Mr. Miller should have been reported regular class or if he is filling Senior Management position.

Thank you,

Kristin Baird I Retirement Specialist II Retirement 850-907-6540 (office) Florida Department of Management Services We Serve Those Who Serve Florida Complete Our Customer Survey 0 0 0

1 ORGANIZATION CHART FOR FISCAL YEAR 2019 Board of Directors

E D lnte xecuttvel 1rector General Counsel Kirk C. Zuelch Robert Feldman

Executive Department [ 5 I Deputy Executive Director Deputy Executive Director Kent Nelson Kerry G. Shelby Utility Operations Division Administration Division f I T Manager o' Manager of Manager of Manager of Manager of Manager of Manager of Finance Human Customer Service Information Engineenng Water Wastewater Denise Resources (combined with Technology Jolynn Operations Operations Preuss Karen Deputy Director) Paul Cales Reynolds Tom Morgan Jay MIiier Rodrlauez

Finance Customer lnfonnatlon Engineering Water Wastewater 14 Service Technology Services Operations Operations Human 19 10 6 Lower Keys South Resources 37 12 3

Purchasing & Field Services Contract Water Management Inventory 17 Operations Wastewater 5 7 Middle Keys Operations 21 North 14 Water Billing Quality Water 6 6 Operations Upper Keys 20 - Design Records Water 7 4 Treatment 26

Total approved positions 279 Construction Electrical & Crew Instrumentation 9 Controls - 13

Data Management & Water Loss 8 - FKAA Boan)._Minutes. Octo~er 24,-2018· ?age4

.Mr: Zuelch advised that Tom Walker, ..Stephanie Bruno, Jolynn Reynolds and Jay Milier ·.were co-authors on an e:xcellent presentation given· by Mr. Walker at the Water Environment Federation Techni~al Ex.position an.d· Conference (.WEFTEC) in New Orleans -at H1e end ,of September. He added that the presentation discussed the genesis and experiences the Au~hority has had with the low.a.pressure sew~r system (LPS) in relation to the County's regional wastewater system project and was well received by all.

Hurric~ne Response Update

Mr. Zuelch :rep~rted that in .response to Hurricane. Florence. and again for Hurricane Michael,, the Authority had apd has again i:espectively assembled :a response team to provide mu.tual _aid thro_ugh FLAWARN. Mr. Zuelch advised.that the crew based in Key Largo received a request for' aicle in assistiti.g .in the r.epairs of the City's water ~ystem in Panama City and immediately responded_ Ml'. .Zuelch acknowledged the:six Hurricane. Michael Recovery Team-as Brian O'Cqnnor, Mick O'C.onnor, Matt Mansueto, Dylan :M:oore, Aaron Anker and Bryan O'Berrythartking tI:iem for-representing all of us &tthe Authority as they assi~t those in need, He added that the crew is due to r~turn home. after spe.ndi11:~ two weeks in the-most devastated. areas.

,'\dditional Discussfon

Mr; Zuelch advised thatthe Senior Management Program is administered by the-State of· Florida Retirement System and is based on the nun1ber of people that the. Authority employs. H~ explained that we have approximately .270 employees. which al1ov;,s 12 Senior M.ina,gement positions. He added tha:t the senior management group receives a 2% retirement with all ,other staff receiving a 1:6%.

Chairman_:Dean requested that .future senior mana,g~men t positions· that .are _tq:be.assigned be brought to the Board for consideration. Mr. Zuelc_h advised that froin here forward ·aIJ senior ,management po~itions wouid be· brought.to the· Board.

OFFICE OF COUNSEL

OOC-01. GENERAL COUNSEL'S REPORT

Delaney vs. Florida Key·s AqµeductAuthority (FKAA) and Monroe c ·ourity Update

Mt Feldi:nan reported that the Judge has ruled on-both the Plaintiff (Louise Delaney) aµd the· Defendants (FKAA & Monroe· County) Motions -for Summary- Judgement. He-added that the ltldge gr.anted the Plaintiffi; MotJon as.to three ofthe five defen_dants &ffirmative defenses wl1ich will result in atrial -on befei1dants two defenses Lacihes and Unclea.i1 Harids.

Florida Keys Aqueduct Authority (FKAA) vs. Florida Power & Light (FPL) and Fli:ltida Depar_tment of Environmental Protection (FDEP) Update BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

BOD-D;l AGENDA ITEM: CONSENT: REGULAR: • MEETING DATE: September 26, 2019 DIVISION: Board of Directors

AGENDA TITLE: Discussion and action regarding the process and timing for the selection of the successor Executive Director for the period commencing November 22, 2019 (Sponsor: Mr. J. Robert Dean, Chairman of the Board of Directors).

ITEM BACKGROUND: N/A

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): Discussion and action regarding the process and timing for the selection of the successor Executive Director for the period commencing November 22, 2019.

SUPPLEMENTAL INFORMATION: N/A

DOCUMENTATION: Included: • To-Follow: D Not Required: • Cost to FKAA: $______BUDGETED: Yes D No D Cost to Others: $ ______Total Cost: $ ____

DEPARTMENT DIRECTOR APPROVAL: ~~

Reviewed by: Internal Auditor: ~ - C-Ounsel: C:F r F ExOOJlive Directo,4

BOARD ACTION:

Approved: Tabled: Disapproved: Recommendation Revised:

Comments: ______

Date: ______Recording Clerk: ______BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: BOD -03 CONSENT: REGULAR: • MEETING DATE: September 26, 2019 DIVISION: Board of Directors

AGENDA TITLE: Consideration to approve the amendment to the 2011 employment agreement for Kirk C. Zuelch, Executive Director (Sponsor: Mr. J. Robert Dean, Chairman of the Board of Directors).

ITEM BACKGROUND: N/A

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): Consideration to approve the amendment to the 2011 employment agreement for Kirk C. Zuelch, Executive Director.

SUPPLEMENTAL INFORMATION: see attachment

DOCUMENTATION: Included: • To-Follow: • Not Required: • Cost to FKAA: $ BUDGETED: Yes D No • Cost to Others: $ Total Cost: $

DEPARTMENTDIRECTORAPPROVAL: ~~ Reviewed by: Internal Auditor: ¥- General Counsel: \l?f f Executive Director: t-;;J.-.

BOARD ACTION:

Approved: • Tabled: D Disapproved: • Recommendation Revised: •

Comments:·------Date: ______Recording Clerk: ______...... ~,... -., .... ~

AMENDMENT TO THE 2011 EMPLOYMENT AGREEMENT

WHEREAS, the FLORIDA KEYS AQUEDUCT AUTHORITY and Kirk C. Zuelch initially entered into an employment contract for Executive Director on December 21, 2011.

WHEREAS, the FKAA and Zuelch amended and extended said employment contract through November 21, 2019.

WHEREAS, Zuelch has announced his intention to retire at the end of the contract term.

WHEREAS, the Board and Zuelch desire to extend the employment contract until January 2, 2020.

WHEREAS, the Board and Zuelch desire that all provisions of the existing employment contract will remain in full force and effect until January 2, 2020 with the exception that effective November 22, 2019 that Zuelch will serve as the Executive Liaison to the Executive Director and the Board until the employment contract expires January 2, 2020.

NOW THEREFORE, in consideration of the mutual promises set fo1th, the parties agree as follows:

1. The contract for employment shall be extended to January 2, 2020.

2. The FKAA shall employ Zuelch in the capacity of Executive Liaison vacating the position of Executive Director relinquishing all duties, authorities and powers associated with that position commencing on the 22nd day of November 2019. As Executive Liaison, Zuelch will consult with FKAA management or the FKAA Board of Directors on an "as needed basis" and shall serve in this position until January 2, 2020.

3. Zuelch will be paid the same rate of pay commensurate with his rate of pay on November 21, 2019 for the period from November 22, 2019 to January 2, 2020.

4. All the rest and remainder of said December 21, 2011 Agreement and Amendments thereto are hereby ratified and confirmed and shall remain in full force and effect.

FKAA Board Approved:

Executed this ____ day of September 26, 2019.

Kirk C. Zuelch J. Robert Dean, Chairman

WITNESS: ATTEST:

Recording Secretary BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: BOD-04 CONSENT: 0 REGULAR: [K)

DIVISION: BOARD OF DIRECTORS MEETING DATE: SEPTEMBER 26, 2019

AGENDA TITLE: Board of Directors Discussion

ITEM BACKGROUND: The Board of Directors can bring up any subject they deem necessary to be discussed at this time.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): N/A

SUPPLEMENTAL INFORMATION:

DOCUMENTATION: Included: • To-Follow: D Not Required: • Cost to FKAA: $ BUDGETED: Yes D No Cost to Others: $ • Total Cost: $

DEPARTMENT: Board of Directors DEPARTMENT DIRECTOR APPROVAL:

DIVISION DIRECTOR APPROVAL: ~~

Reviewed by: Internal Auditor:fr? General Counsel: @,ff Executive Director: ~

BOARD ACTION:

Approved: o Tabled: D Disapproved: D Recommendation Revised: o

Comments:______

Date: ______Recording Clerk: ______