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[The State Archives in 2020] [Facts & Figures]

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[The State Archives in 2020] [Facts & Figures] [THE STATE ARCHIVES IN 2020] [FACTS & FIGURES] Preface 2020 - Key figures Collection management Archives supervision & advice Digitisation Service to the Public 4 FACTS & FIGURES 2020 Preface It goes without saying that also for the State Archives 2020 was no ordinary working year. In March, archival institutions across Europe closed their doors to the public one by one. In Belgium, this occurred on 13 March 2020. The State Archives closed its reading rooms and entered a period of minimal services. The reopening took place in two steps : On Tuesday, 26 May 2020 for students and doctoral candidates, and on 16 June 2020 for the large public – always in compliance with applicable health regulations of course. Reading rooms were then closed for a second time in fall, more precisely on 26 October in Brussels and on 3 November in the rest of the country. About a month later, on 1 December, students, doctoral candidates and those who carry out archival research by virtue of their profession were admitted to the State Archives again, while other user groups had to wait until 5 January 2021. All State Archives services could at all times be contacted however, for handling of correspondence, follow-up of reproduction orders, access to buildings for essential maintenance work, etc. And behind the scenes, no effort was spared to make records accessible online for research. Retroconversion – that is to say the conversion of analogue finding aids such as printed inventories into digital documents – was stepped up in 2020. More emphasis was also placed on making an ever increasing number of digitised records available online. Thanks to the ArchPoll online inquiry (30 March–9 April), users were able to have their say in which digitised records should get published online first. In our new series Podcast@home, archivists shed light on the contents and possible uses of well-known and lesser known records kept at the State Archives. You can watch all videos on the YouTube channel of the State Archives ! The exceptional situation we are all living through has also left a trace in the annual figures : less visits to the reading rooms, hardly any public events, less trans- fers of records to the State Archives, etc. But : Improved digital access to the archives. The figures presented hereafter reflect the core business of our personnel working at the repositories in Brussels, Flanders and Wallonia, and at some of the Central Services. Nevertheless, a great many of services and activities carried out both on site and online are not taken into account in the annual facts and figures, for example in the departments of communication, digital archiving, and international relations, and the (scientific) activities deployed by the different directorates and the Data Protection Officer. For this reason, the criteria for measuring our activities shall be re-assessed in 2021. Furthermore, the descriptions of our activities are very broad and therefore cover a large array of products and services. For example, the heading ‘Articles/ publications’ covers both short articles for the large public as well as extensive research papers. It is thus our pleasure to invite all interested readers to visit our website www.arch.be in order to discover the vast diversity of tasks carried out by the State Archives and the scores of services and publications on offer. We hope that the present Facts & Figures 2020 encourage you to do so. FACTS & FIGURES 2020 5 2020 - Key figures 2020 2019 2018 Personnel Members 259 266 269 Personnel Full Time Equivalents (FTE) 227 233 238 Number of Volunteers 169 231 123 Volunteers Number of work hours (online work not included) 19,106 37,916 19,738 Archive accretion linear metres 5,949 7,199 8,023 Paper archives managed (cumulated figures) linear metres 357,709 351,760 344,561 Archives described linear metres of described archives 3,813 3,614 5,008 Inspection visits 454 710 656 Archives supervision Published disposal lists 21 40 10 Linear metres of archives approved for destruction 26,171 35,275 37,216 Reader cards 2,945 5,270 5,149 Reading room attendance Work visits to the reading room 17,413 31,782 28,253 Number of archive documents charged out in reading room 64,906 94,088 101,023 Number of publications 103 99 135 Publications (edited by the State Archives) Number of pages published 8,746 11,458 12600 Number of digital items (cumulated figures) 25,934,533 25,426,305 23,986,609 Archives: digitised items Volume of digital items (in terabytes) (cumulated figures) 403 389 360 Archive blocks 31,834 28,048 27,046 Archives described via our System of Archives Archive units 15,902,745 15,332,136 14,759,354 Management (SAM) (cumulated figures) Finding aids 25,176 24,142 23,155 Archive producers 41,872 39,769 39,156 Search persons : names listed 38,661,022 35,120,798 34,348,934 Search engines (cumulated figures) Search archives - digital finding aids 15,900 13,759 12,470 Unique visitors 344,072 302,565 290,036 www.arch.be Pages viewed 1,369,386 1,245,153 1,281,989 Unique visitors 591,952 535,124 521,540 search.arch.be Pages viewed 148,979,901 132,825,544 119,223,173 Unique visitors 79,764 48,954 41,184 www.cegesoma.be Pages viewed 205,576 183,301 171,105 Facebook pages “Likes” (cumulated figures) 15,367 13,144 11,226 Newsletters Subscribers (cumulated figures) 14,030 13,403 12,864 YouTube Number of views 32,086 19,654 23,800 6 FACTS & FIGURES 2020 Collection management Archives ACQUISITIONS PER ARCHIVES REPOSITORY 2020 2019 2018 (in linear metres) O.D. 1 - State Archives in Flanders 3,074.27 1,466 2,624 Antwerp - Beveren 1,115.49 288.20 244 Bruges 324.35 323.45 1,004 Ghent 275.35 681.65 783 Hasselt 444.58 34.30 69 Kortrijk 96.09 38.30 149 Leuven 818.41 99.88 375 O.D. 2 - State Archives in Wallonia 1,784.33 3,622 2,826 Arlon (Saint-Hubert included) 108.75 187.87 Liège 92.48 795.30 570 Louvain-la-Neuve 155.5 145.16 108 Mons 827.45 1,372.87 879 Namur 366.85 950.21 922 Tournai 20.3 84.95 37 Eupen 213 85.80 310 O.D. 3 - State Archives in Brussels 1,087.96 2,088 2,566 NAB - Section 4 + Section 5* 596.33 1,153.10 1,678 NAB 2 463.13 713.50 652 Archives of the Royal Palace 1.5 11.00 69 State Archives in Brussels 27 209.47 167 Archives Service for War Victims 0 1.40 / O.D. 4 - CegeSoma 2.36 23 7 TOTAL ACCRUAL 5,949 7,199 8,023 TOTAL OF MANAGED ARCHIVES 357,709 351,760 344,561 * Section 4 : Archives of Ancien Regime - Service to the public - Restoration workshop - Library ; Section 5 : Contemporary Archives. FACTS & FIGURES 2020 7 ANALYSIS OF ACCRUAL O.D.1 - Flanders O.D.2 - Wallonia O.D.3 - Brussels O.D.4 - CegeSoma TOTAL Public archive producers 2,860.89 1,642.05 1,008.13 0 5,511.07 Legal deposit 2,767.15 1,152.13 1,008.13 0 4,927.41 Deposit 93.74 488.37 0 0 582.11 Restitution / donation 0 1.55 0 0 1.55 Acquisition 0 0.00 0 0 0.00 Private archive producers 213.38 142.28 79.83 2.36 437.85 Deposit 177.87 67.83 1 0 246.70 Donation 35.51 74.20 78.83 2.36 190.90 Acquisition 0 0.25 0 0 0.25 Public-sector archives until 1795 2.40 0.38 0 0 2.78 Public-sector archives from 1795 2,271.79 1,372.82 1,008.13 0 4,652.74 Courts and tribunals 802.78 372.98 26 0 1,201.76 Central departments of national/federal government 0 0 858.13 0 858.13 Central departments of community and regional governments 0 0 0 0 0.00 External services and public institutions of federal government 1,084.77 688.05 124 0 1,896.82 External services and public institutions of federated entities 2.00 1.50 0 0 3.50 Provinces 208.50 10.87 0 0 219.37 Regional and supra-local administrations 80.00 7.27 0 0 87.27 Municipalities and local administrations 93.74 292.15 0 0 385.89 Notarial archives 235.70 191.06 0 0 426.76 Archives from private organisations 210.43 125.34 79.83 2.36 417.96 Church organisations 177.92 43.15 1 0 222.07 Private organisations, associations, businesses 15.50 6.23 29 1.50 52.23 Families and private individuals 17.01 75.96 49.83 0.86 143.66 Collections 353.95 94.73 0 0 448.68 Church registers (and repertories) + Civil status registers (and tables) 351.00 90.10 0 0 441.10 Other document collections 2.95 4.63 0 0 7.58 TOTAL 2020 3,074.27 1,784.33 1,087.96 2.36 5,948.92 TOTAL 2019 1,466 3,622 2,088 23 7,199 TOTAL 2018 2,624 2,826 2,566 7 8,023 8 FACTS & FIGURES 2020 Archive accretion Public/Private 100 % 90 % 80 % 70 % 60 % 50 % 40 % 30 % 20 % 10 % 0 % O.D.1 Flanders O.D.2 Wallonia O.D.3 Brussels O.D.4 CegeSoma TOTAL Public archive producers Private archive producers FACTS & FIGURES 2020 9 Archive accretion Type of accretion 7000 6000 5000 Collections 4000 Archives from private organisations Notarial archives Public-sector archives since 1795 3000 Public-sector archives until 1795 2000 1000 0 O.D.1 Flanders O.D.2 Wallonia O.D.3 Brussels O.D.4 CegeSoma TOTAL 10 FACTS & FIGURES 2020 Archives described ARCHIVAL DESCRIPTION Online finding aids (linear metres) O.D.
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