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Regular Council Meeting DISTRICT OF TOFINO REGULAR COUNCIL MEETING Council Chamber, Municipal Office 2016-February-23 at 10:00 AM AGENDA Click here for the District of Tofino 2015-2018 Strategic Plan Page 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES 4 - 8 3.1 Minutes of the Regular Council Meeting held February 2, 2016 Recommendation: THAT the minutes of the regular Council meeting held February 2, 2016 be adopted. Regular Council - 02 Feb 2016 - Minutes 4. BUSINESS ARISING FROM THE MINUTES 9 - 14 4.1 Terms of Reference - Seasonal Worker Housing Consultant (Report from CAO) Resolution No. 31/16 Moved by Mayor Osborne and Seconded by Councillor Thicke THAT staff prepare a terms of reference to engage a consultant to assist on the issue of seasonal worker housing, and bring the terms of reference forward at the February 23, 2016, regular Council meeting. 2016-02-23 Draft - RFP - Seasonal Worker Housing 5. ANNOUNCEMENTS FROM THE MAYOR 6. DELEGATIONS 15 6.1 Delegation Request from Island Health regarding Health at the Local Level - Dr. Paul Hasselback, Medical Health Officer for Central Island Delegation Request - Dr. P. Hasselback (Island Health) 16 6.2 Delegation Request from Tofino Long Beach Chamber of Commerce regarding the Tofino Ambassador Program - Jen Dart, Executive Director Delegation Request - J. Dart (TLBCC) 7. CORRESPONDENCE FOR INFORMATION ONLY 8. CORRESPONDENCE REQUIRING ACTION 9. TABLED ITEMS 10. UNFINISHED BUSINESS February 23, 2016 Regular Council Agenda Page 1 of 238 11. REPORTS 11.1 Verbal Report from Mayor Osborne regarding Council's meeting with the Tofino Recreation Commission [Addenda] 17 - 40 11.2 Housing Agreement Bylaw - Ventura - 511 Campbell Street (Report from Community Sustainability) Recommendation: THAT “District of Tofino Housing Agreement Bylaw No. 1217, 2016” be introduced and read a first, second and third time. 2016-02-23 RTC Ventura Housing Agreement Bylaw 2016-02-23 RTC Ventura Housing Agreement Bylaw - Appendix 1 2016-02-23 RTC Ventura Housing Agreement Bylaw - Schedule 1 41 - 51 11.3 Land Use and Procedures and Fee Bylaw Amendment (Report from Community Sustainability) Recommendation: THAT “District of Tofino Land Use and Procedures and Fee Amendment Bylaw No. 899.06, 2016” be introduced and read a first, second and third time. 2016-02-23 RTC Land Use and Procedures and Fee Bylaw Amendment 2016-02-23 RTC Land Use and Procedures and Fee Bylaw Amendment - Appendix 1 52 - 58 11.4 Zoning Bylaw Amendment - Close - 1475 Braiden Road (Report from Community Sustainability) Recommendation: THAT “District of Tofino Zoning Amendment Bylaw No. 1218, 2015” be read a second time. AND THAT the District of Tofino accepts a 2 metre wide Statutory Right of Way along Braiden Road adjacent to the subject property and supports relief from strict compliance, pursuant to Section 75 (1)(c) of the Land Title Act, for access to water at the time of subdivision. 2016-02-23 RTC Close - Zoning Amendment (2nd) – 1475 Braiden Road 2016-02-23 RTC Close - Zoning Amendment (2nd) – 1475 Braiden Road - Appendix 1 59 - 71 11.5 Fire Protection Service Agreement Long Beach Airport (Report from Fire Chief) Recommendation: THAT Council endorse the Fire Protection Service Agreement between the District of Tofino and the Alberni Clayoquot Regional District substantially in the form attached as “Appendix 1” to the staff report “Fire Protection Agreement Long Beach Airport” dated February 23, 2016; AND THAT the Mayor and Corporate Officer be authorized to execute the Fire Protection Service Agreement for the Long Beach Airport. 2016-02-23 RTC Fire Protection Agreement LBA 2016-02-23 RTC Fire Protection Agreement LBA - Appendix 1 72 - 232 11.6 RMI Event Granting (Report from Resort Municipality Initiative Services) Recommendation: THAT the 2016 RMI Event Support Grants be awarded, subject to any terms and conditions, as follows: (Funding to be determined by Council at the February 23, 2016 regular Council meeting.) 2016-02-23 RTC 2016 RMI Event Grant Submissions District of Tofino Event Grant Policy 2016 RMI Event Support Grant Matrix Applications: Bird's Land 2016 RMI Grant Application Bruhwiler Kids Classic 2016 RMI Event Grant Application Carving On the Edge Festival 2016 RMI Event Grant Application Clayoquot Oyster Festival 2016 RMI Event Grant Application Clayoquot Salmon Festival 2016 RMI Event Grant Application Clayoquot Sound of Freedom 2016 RMI Event Grant Application Cultural Heritage Festival 2016 RMI Event Grant Application Events Co-ordinator for Surfrider 2016 RMI Event Grant Application February 23, 2016 Regular Council Agenda Page 2 of 238 Pacific Rim Whale Festival 2016 RMI Event Grant Application Queen of the Peak 2016 RMI Event Grant Application Rip Curl Pro 2016 RMI Event Grant Application Tofino Boardwalk 2016 RMI Event Grant Application Tofino Clayoquot Heritage Museum Official Opening 2016 RMI Event Grant Application Tofino Food and Wine Festival 2016 RMI Grant Application Tofino Lantern Festival 2016 RMI Event Grant Application Tofino Paddle Surf Qualifier 2016 RMI Event Grant Application Tofino Public Market 2016 RMI Event Grant Application Tofino Salt Water Classic 2016 RMI Event Grant Application Tofino Shorebird Festival 2016 RMI Event Grant Application Tofino SUP Challenge 2016 RMI Event Grant Application West Coast Farm and Garden Show 2016 RMI Event Grant Application Woof-fit Tofino 2016 RMI Event Grant Application 11.7 Committee of the Whole Recommendation regarding Parking Facilities (January 25, 2016 CoW meeting) Recommendation from January 25, 2016, CoW: THAT user-pay parking be reintroduced at the municipal office lots and at Tonquin Park Road; AND THAT staff be authorized to bring forward necessary agreements and bylaw amendments. 233 - 234 11.8 Special Committee of the Whole Minutes: THAT the minutes of the special Committee of the Whole meeting held February 3, 2016 be adopted. Special Committee of the Whole - 03 Feb 2016 - Minutes 12. BYLAWS 13. NEW BUSINESS 235 - 238 13.1 Request for Letter of Support - RCMP Detachment Recommendation: THAT the District of Tofino Council thanks the RCMP for their attendance at the February 3, 2016 Special Committee of the Whole meeting; AND THAT District of Tofino Council reaffirms its support for the new Tofino Detachment as presented at the November 10, 2015 regular Council meeting. 2015-11-10 Tofino RCMP 3D Rendering Presentation 14. 15 MINUTE QUESTION PERIOD 15. IN CAMERA 15.1 THAT the meeting be closed to the public pursuant to sections 90(1)(a)(c)(e) and (k) of the Community Charter to discuss matters relating to: personal information of an individuals who holds or is being considered for a position as an officer or employee personal information of individuals being considered for a Council committee appointment employee relations [Addenda] the acquisition, disposition or expropriation of land or improvements negotiations and related discussions respecting the proposed provision of a municipal service. 16. RECONVENE FROM IN CAMERA MEETING 17. ADJOURNMENT February 23, 2016 Regular Council Agenda Page 3 of 238 REGULAR MEETING DISTRICT OF TOFINO COUNCIL February 2, 2016 at 10:00 AM Council Chamber MINUTES PRESENT: Mayor J. Osborne Councillors Anderson, Baert, Blanchette, McMaster (Via Telephone), Thicke, Thorogood Robert MacPherson, Chief Administrative Officer Jane Armstrong, Manager of Corporate Services April Froment, Manager of RMI Services Elyse Goatcher-Bergmann, Office Assistant Katherine Loiselle, RMI Festival and Event Services Assistant Press, Public 1. CALL MEETING TO ORDER Mayor Osborne called the meeting to order at 10:00 a.m. 2. ADOPTION OF AGENDA Resolution No. 25/16 Moved by Mayor Osborne and Seconded by Councillor Thicke THAT the February 2, 2016 regular agenda be amended by removing item 11.3 - Special Event Permit Shaper Studios Self-Shaper Surf Contest. CARRIED Resolution No. 26/16 Moved and Seconded by Councillors Blanchette/Anderson THAT the February 2, 2016 regular Council agenda be adopted as amended. CARRIED 3. ADOPTION OF MINUTES 3.1 Minutes of the Regular Council Meeting held January 12, 2016 Resolution No. 27/16 Moved and Seconded by Councillors Blanchette/Baert THAT the minutes of the regular Council meeting held January 12, 2016 be adopted. CARRIED 3.2 Minutes of Special Council Meeting held January 19, 2016 Resolution No. 28/16 Moved and Seconded by Councillors Thicke/Blanchette THAT the minutes from the special Council meeting held January 19, 2016 be adopted. CARRIED 4. BUSINESS ARISING FROM THE MINUTES None February 2, 2016 Regular Council Meeting Minutes Page 1 of 5 Page 4 of 238 5. ANNOUNCEMENTS FROM THE MAYOR Mayor Osborne advised of a recent Town Hall meeting with the B.C. Senior's Advocate, Isobel Mackenzie, on January 29th, 2016, at the Tofino Legion. The Advocate discussed her role, seniors’ concerns, home care issues, and access to seniors’ services and housing. 6. DELEGATIONS None 7. CORRESPONDENCE FOR INFORMATION ONLY None 8. CORRESPONDENCE REQUIRING ACTION 8.1 Correspondence from Central Westcoast Forest Society Requesting a Letter of Support Resolution No. 29/16 Moved and Seconded by Councillors Blanchette/Anderson THAT Council supports the Central Westcoast Forest Society's application for funding to the Pacific Salmon Foundation to continue their work in the English Cove Watershed. CARRIED Resolution No. 30/16 Moved and Seconded by Councillors Thicke/Blanchette THAT the Central Westcoast Forest Society be invited to appear as a delegation at a future Council meeting to provide an update of their work and plans for future culvert replacements. CARRIED 9. TABLED ITEMS None 10. UNFINISHED BUSINESS None 11. REPORTS 11.1 Verbal Report from Councillor Baert regarding the Community Economic Development Advisory Committee (CEDAC) Councillor Baert delivered a verbal report regarding the recent, informal meeting of CEDAC. In her report, Councillor Baert also informed Council that the Committee had formed a focus group and had invited external stakeholders to engage in discussions regarding seasonal worker housing. Councillor Thicke left the meeting at 10:30 a.m.
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