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DISTRICT OF TOFINO REGULAR COUNCIL MEETING Council Chamber, Municipal Office April 28, 2015 at 10:00 AM AGENDA Page 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES 5 - 10 3.1 Minutes of the Regular Council Meeting held April 14, 2015 Recommendation: THAT the minutes of the regular Council meeting held April 14, 2015 be adopted. 2015-04-14 Regular Council Minutes 4. BUSINESS ARISING FROM THE MINUTES 5. ANNOUNCEMENTS FROM THE MAYOR 6. DELEGATIONS 11 - 66 6.1 Health at the Local Level - Dr. Paul Hasselback, Island Health 2015-01-30 Delegation Request - Island Health 2015-04-21 Delegation - Island Health Local Area Profile 2015-04-21 Delegation - Island Health PowerPoint Presentation 7. CORRESPONDENCE FOR INFORMATION ONLY 8. CORRESPONDENCE REQUIRING ACTION 67 8.1 Correspondence from Tla-o-qui-aht First Nations requesting a letter of support for the Winchie Creek Hydro project 2015-04-15 Letter from TFN re. Winchie Creek Hydro 9. TABLED ITEMS 10. UNFINISHED BUSINESS 11. REPORTS 68 - 70 11.1 Food Primary Liquor Licence Amendment Application – Wolf in the Fog (Report from Corporate Services) Recommendation: THAT the staff report “Application for Permanent Change to Food Primary Liquor Licence – Wolf in the Fog (Service Past Midnight and Patron Participation Entertainment)” dated April 28, 2015 be received; THAT Council provide direction to staff based on the following resolutions: April 28, 2015 Regular Council Agenda Page 1 of 370 THAT staff proceed to gather the views of residents potentially impacted by Wolf in the Fog’s application to the Liquor Control and Licensing Branch (LCLB) to amend its food primary liquor licence (number 305962) to allow for liquor service past midnight and patron participation entertainment (dancing) for the purpose of providing the LCLB with a Council resolution on whether the application should be approved. OR THAT the Liquor Control and Licensing Branch (Branch) be advised that the District of Tofino Council does not wish to provide comments or recommendations to the Branch respecting the application submitted by Wolf in the Fog to amend its food primary liquor licence (number 305962) to allow for liquor service past midnight and patron participation entertainment (dancing), as set out in the LCLB application signed April 8, 2015. 2015-04-28 RTC - Change to Liquor Licence Wolf in the Fog 71 - 94 11.2 Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn Restaurant & Lounge (Report from Corporate Services) Public Input: Delegations wishing to speak to the food primary liquor licence amendment application - Jamie's Rainforest Inn Restaurant & Lounge change to hours of liquor service. Recommendation: THAT the staff report “Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn Restaurant & Lounge Service Past Midnight” dated April 28, 2015 be received. THAT Council select one of the following resolutions to be forwarded to the Liquor Control and Licencing Branch (LCLB): THAT having gathered the views of nearby residents/businesses and taken into consideration the mandatory criteria prescribed by the Liquor Control and Licensing Branch (LCLB), the District of Tofino Council recommends that the LCLB approve the food primary liquor licence (number 305727) amendment application submitted by Jamie’s Rainforest Inn Restaurant and Lounge (1258 Pacific Rim Highway) to extend its hours of liquor service from 12:00 am midnight to 1:00 am, Monday to Sunday. OR THAT having gathered the views of nearby residents/businesses and taken into consideration the mandatory criteria prescribed by the Liquor Control and Licensing Branch (LCLB), the District of Tofino Council recommends that the LCLB not approve the food primary liquor licence (number 305727) amendment application submitted by Jamie’s Rainforest Inn Restaurant and Lounge (1258 Pacific Rim Highway) to extend its hours of liquor service from 12:00 am midnight to 1:00 am, Monday to Sunday. 2015-04-28 RTC - Change to Liquor Licence Jamie's Rainforest Inn 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 1 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 2 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 3 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 4 2014-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 5 95 - 151 11.3 Neighbourhood Traffic Committee Recap (Report from CAO) Recommendation: THAT the staff report “Neighbourhood Traffic Committee Recap” dated April 28, 2015 be received for information. 2015-04-28 RTC - Neighborhood Traffic Committee Recap 2015-04-28 RTC - Neighborhood Traffic Committee Recap (NTC ToR) Appendix 1 2015-04-28 RTC - Neighborhood Traffic Committee Recap (RTC - 2011) Appendix 2 2015-04-28 RTC - Neighborhood Traffic Committee Recap (NTC Report) Appendix 3 2015-04-28 RTC - Neighborhood Traffic Committee Recap (RTC - 2012) Appendix 4 April 28, 2015 Regular Council Agenda Page 2 of 370 152 - 154 11.4 2015 Council Grants (Report from Financial Services) Recommendation: THAT staff be authorized to release 2015 Council Grant funds in the amount of $18,600 to the organizations listed in Appendix 1 attached to the staff report “2015 Council Grants”. AND THAT staff be provided with direction on how the balance of 2015 Council Grant funds, in the amount of $2,400, will be expended. 2015-04-28 RTC - 2015 Council Grants 2015-04-28 RTC - 2015 Council Grants Appendix 1 155 - 262 11.5 2015 RMI Event Support Grant Application Review and Award (Verbal Report from RMI Services) 2015-04-28 2015 RMI Event Support Grant Application Review [Addenda] 263 - 357 11.6 2015 Arts and Culture Grants Application Review and Award (Verbal Report from Financial Services) 2015 Arts & Culture Grant Application Review 2014 Arts and Culture Grant Policy Applications: Annual Bruhwiler Kids Surf Classic Carving on the Edge Festival Society Clayoquot Sound Community Theatre Association Pacific Rim Arts Society Pacific Rim Whale Festival Society Solera Performing Arts - Sirocco West Solera Performing Arts- Flamenco de la Costa Tofino Arts Council Society - Growing the Arts in Tofino Tofino Arts Council Society - The Boardwalk Tofino-Clayoquot Heritage Society West Coast Music Society 358 - 360 11.7 Special Event Permit Application - Aeriosa: Dancing in Nature, May 8-15, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit for the use of the North Chesterman parking lot and beach access to organizers of the Aeriosa: Dancing in Nature event scheduled to be held from May 8 to 15, 2015 including the following conditions: Proof of a permit from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore. Provision of a $500 refundable damage deposit. Provision of a Certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Aeriosa 361 - 362 11.8 Special Event Permit Application - Electric Vehicle Awareness Day, May 8, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit to organizers of the Electric Vehicle Awareness Day for use of the Municipal Hall paved parking lot from 10 am – 12 pm on Friday, May 8, 2015, including the following conditions: Provision of a $500 refundable damage deposit. Provision of a certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Electric Vehicle Awareness Day 363 - 364 11.9 Special Event Permit Application - Tofino Public Market, May 16 - September 26, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit to organizers of the Tofino Public Market for use of the Village Green from 10 am – 2 pm every Saturday beginning May 16 through September 26, 2015, including the following conditions: Provision of a $1,000 refundable damage deposit. Provision of a certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Tofino Public Market April 28, 2015 Regular Council Agenda Page 3 of 370 365 - 366 11.10 Special Event Permit Application - Surf's Up for Autism, September 12-13, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit for the use of the South Chesterman parking lot and beach access to organizers of the Surf’s Up for Autism event scheduled to be held on September 12 and 13, 2015 including the following conditions: Proof of a permit from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore. Provision of a $1,000 refundable damage deposit. Provision of a certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Surf's Up For Autism 367 - 368 11.11 Audit Committee Minutes: THAT the minutes of the Audit Committee meeting held April 27, 2015 be received. Recommendation: THAT the recommendation from the Audit Committee meeting held April 27, 2015 regarding the 2014 Financial Statements be approved. 2015-04-27 Audit Committee Minutes [Addenda] 369 - 370 11.12 Tofino Recreation Commission Minutes: THAT the minutes of the Tofino Recreation Commission meeting held April 15, 2015 be received. 2015-04-15 Tofino Recreation Commission Minutes 12. BYLAWS 13. NEW BUSINESS 13.1 Council Computer Policy Notice of Motion: THAT staff prepare a computer policy for Council members that provides for the use of District owned equipment or equipment provided by Council members with reasonable compensation, but without technical support from the District. 14. 15 MINUTE QUESTION PERIOD 15. IN CAMERA THAT the meeting be closed to the public pursuant to sections 90(1)(a)(c) and (e) of the Community Charter to discuss matters relating to personal information about an individual who holds or is being considered for a position as an officer, employee or agent employee relations the acquisition, disposition or expropriation of land or improvements 16.
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