Regular Council Meeting

DISTRICT OF TOFINO REGULAR COUNCIL MEETING

Council Chamber, Municipal Office April 28, 2015 at 10:00 AM

AGENDA

Page

1. CALL MEETING TO ORDER

2. ADOPTION OF AGENDA

3. ADOPTION OF MINUTES 5 - 10 3.1 Minutes of the Regular Council Meeting held April 14, 2015 Recommendation: THAT the minutes of the regular Council meeting held April 14, 2015 be adopted. 2015-04-14 Regular Council Minutes

4. BUSINESS ARISING FROM THE MINUTES

5. ANNOUNCEMENTS FROM THE MAYOR

6. DELEGATIONS 11 - 66 6.1 Health at the Local Level - Dr. Paul Hasselback, Island Health 2015-01-30 Delegation Request - Island Health 2015-04-21 Delegation - Island Health Local Area Profile 2015-04-21 Delegation - Island Health PowerPoint Presentation

7. CORRESPONDENCE FOR INFORMATION ONLY

8. CORRESPONDENCE REQUIRING ACTION 67 8.1 Correspondence from Tla-o-qui-aht First Nations requesting a letter of support for the Winchie Creek Hydro project 2015-04-15 Letter from TFN re. Winchie Creek Hydro

9. TABLED ITEMS

10. UNFINISHED BUSINESS

11. REPORTS 68 - 70 11.1 Food Primary Liquor Licence Amendment Application – Wolf in the Fog (Report from Corporate Services) Recommendation: THAT the staff report “Application for Permanent Change to Food Primary Liquor Licence – Wolf in the Fog (Service Past Midnight and Patron Participation Entertainment)” dated April 28, 2015 be received;

THAT Council provide direction to staff based on the following resolutions:

April 28, 2015 Regular Council Agenda Page 1 of 370 THAT staff proceed to gather the views of residents potentially impacted by Wolf in the Fog’s application to the Liquor Control and Licensing Branch (LCLB) to amend its food primary liquor licence (number 305962) to allow for liquor service past midnight and patron participation entertainment (dancing) for the purpose of providing the LCLB with a Council resolution on whether the application should be approved.

THAT the Liquor Control and Licensing Branch (Branch) be advised that the District of Tofino Council does not wish to provide comments or recommendations to the Branch respecting the application submitted by Wolf in the Fog to amend its food primary liquor licence (number 305962) to allow for liquor service past midnight and patron participation entertainment (dancing), as set out in the LCLB application signed April 8, 2015. 2015-04-28 RTC - Change to Liquor Licence Wolf in the Fog

71 - 94 11.2 Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn Restaurant & Lounge (Report from Corporate Services) Public Input: Delegations wishing to speak to the food primary liquor licence amendment application - Jamie's Rainforest Inn Restaurant & Lounge change to hours of liquor service. Recommendation: THAT the staff report “Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn Restaurant & Lounge Service Past Midnight” dated April 28, 2015 be received.

THAT Council select one of the following resolutions to be forwarded to the Liquor Control and Licencing Branch (LCLB):

THAT having gathered the views of nearby residents/businesses and taken into consideration the mandatory criteria prescribed by the Liquor Control and Licensing Branch (LCLB), the District of Tofino Council recommends that the LCLB not approve the food primary liquor licence (number 305727) amendment application submitted by Jamie’s Rainforest Inn Restaurant and Lounge (1258 Pacific Rim Highway) to extend its hours of liquor service from 12:00 am midnight to 1:00 am, Monday to Sunday. 2015-04-28 RTC - Change to Liquor Licence Jamie's Rainforest Inn 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 1 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 2 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 3 2015-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 4 2014-04-28 RTC - Change to Liquor Licence (Jamie's) Appendix 5

95 - 151 11.3 Neighbourhood Traffic Committee Recap (Report from CAO) Recommendation: THAT the staff report “Neighbourhood Traffic Committee Recap” dated April 28, 2015 be received for information. 2015-04-28 RTC - Neighborhood Traffic Committee Recap 2015-04-28 RTC - Neighborhood Traffic Committee Recap (NTC ToR) Appendix 1 2015-04-28 RTC - Neighborhood Traffic Committee Recap (RTC - 2011) Appendix 2 2015-04-28 RTC - Neighborhood Traffic Committee Recap (NTC Report) Appendix 3 2015-04-28 RTC - Neighborhood Traffic Committee Recap (RTC - 2012) Appendix 4

April 28, 2015 Regular Council Agenda Page 2 of 370 152 - 154 11.4 2015 Council Grants (Report from Financial Services) Recommendation: THAT staff be authorized to release 2015 Council Grant funds in the amount of $18,600 to the organizations listed in Appendix 1 attached to the staff report “2015 Council Grants”.

AND THAT staff be provided with direction on how the balance of 2015 Council Grant funds, in the amount of $2,400, will be expended. 2015-04-28 RTC - 2015 Council Grants 2015-04-28 RTC - 2015 Council Grants Appendix 1

155 - 262 11.5 2015 RMI Event Support Grant Application Review and Award (Verbal Report from RMI Services) 2015-04-28 2015 RMI Event Support Grant Application Review

[Addenda] 263 - 357 11.6 2015 Arts and Culture Grants Application Review and Award (Verbal Report from Financial Services) 2015 Arts & Culture Grant Application Review 2014 Arts and Culture Grant Policy Applications: Annual Bruhwiler Kids Surf Classic Carving on the Edge Festival Society Clayoquot Sound Community Theatre Association Pacific Rim Arts Society Pacific Rim Whale Festival Society Solera Performing Arts - Sirocco West Solera Performing Arts- Flamenco de la Costa Tofino Arts Council Society - Growing the Arts in Tofino Tofino Arts Council Society - The Boardwalk Tofino-Clayoquot Heritage Society West Coast Music Society

358 - 360 11.7 Special Event Permit Application - Aeriosa: Dancing in Nature, May 8-15, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit for the use of the North Chesterman parking lot and beach access to organizers of the Aeriosa: Dancing in Nature event scheduled to be held from May 8 to 15, 2015 including the following conditions:  Proof of a permit from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore.  Provision of a $500 refundable damage deposit.  Provision of a Certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Aeriosa

361 - 362 11.8 Special Event Permit Application - Electric Vehicle Awareness Day, May 8, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit to organizers of the Electric Vehicle Awareness Day for use of the Municipal Hall paved parking lot from 10 am – 12 pm on Friday, May 8, 2015, including the following conditions:  Provision of a $500 refundable damage deposit.  Provision of a certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Electric Vehicle Awareness Day

363 - 364 11.9 Special Event Permit Application - Tofino Public Market, May 16 - September 26, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit to organizers of the Tofino Public Market for use of the Village Green from 10 am – 2 pm every Saturday beginning May 16 through September 26, 2015, including the following conditions:  Provision of a $1,000 refundable damage deposit.  Provision of a certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Tofino Public Market

April 28, 2015 Regular Council Agenda Page 3 of 370 365 - 366 11.10 Special Event Permit Application - Surf's Up for Autism, September 12-13, 2015 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit for the use of the South Chesterman parking lot and beach access to organizers of the Surf’s Up for Autism event scheduled to be held on September 12 and 13, 2015 including the following conditions:  Proof of a permit from the Ministry of Forests, Lands and Natural Resource Operations to use the foreshore.  Provision of a $1,000 refundable damage deposit.  Provision of a certificate of insurance naming the District of Tofino as additional insured. 2015-04-28 RTC - Special Event Permit Surf's Up For Autism

367 - 368 11.11 Audit Committee Minutes: THAT the minutes of the Audit Committee meeting held April 27, 2015 be received. Recommendation: THAT the recommendation from the Audit Committee meeting held April 27, 2015 regarding the 2014 Financial Statements be approved. 2015-04-27 Audit Committee Minutes

[Addenda] 369 - 370 11.12 Tofino Recreation Commission Minutes: THAT the minutes of the Tofino Recreation Commission meeting held April 15, 2015 be received. 2015-04-15 Tofino Recreation Commission Minutes

12. BYLAWS

13. NEW BUSINESS 13.1 Council Computer Policy Notice of Motion: THAT staff prepare a computer policy for Council members that provides for the use of District owned equipment or equipment provided by Council members with reasonable compensation, but without technical support from the District.

14. 15 MINUTE QUESTION PERIOD

15. IN CAMERA THAT the meeting be closed to the public pursuant to sections 90(1)(a)(c) and (e) of the Community Charter to discuss matters relating to  personal information about an individual who holds or is being considered for a position as an officer, employee or agent  employee relations  the acquisition, disposition or expropriation of land or improvements

16. RECONVENE FROM IN CAMERA MEETING

17. ADJOURNMENT

April 28, 2015 Regular Council Agenda Page 4 of 370 REGULAR MEETING DISTRICT OF TOFINO COUNCIL

April 14, 2015 at 10:00 AM Council Chamber

MINUTES

PRESENT: Mayor J. Osborne Councillors Anderson, Baert, Blanchette, McMaster, Thorogood Robert MacPherson, Chief Administrative Officer Nyla Attiana, Director of Financial Services Jane Armstrong, Manager of Corporate Services Aaron Rodgers, Manager of Community Sustainability April Froment, Manager of RMI Services Elyse Goatcher-Bergmann, Office Assistant Press, Public

ABSENT: Councillor Thicke

1. CALL MEETING TO ORDER

Mayor Osborne called the meeting to order at 10:00 a.m.

2. ADOPTION OF AGENDA

Resolution No. 114/15 Moved and Seconded by Councillors McMaster/Anderson THAT the April 14, 2015 agenda be adopted as presented. CARRIED

3. ADOPTION OF MINUTES

3.1 Minutes of the Regular Council Meeting held March 24, 2015

Resolution No. 115/15 Moved and Seconded by Councillors McMaster/Blanchette THAT the minutes of the regular Council meeting held March 24, 2015 be adopted. CARRIED

3.2 Minutes of the Special Council Meeting held April 1, 2015

Resolution No. 116/15 Moved and Seconded by Councillors Anderson/McMaster THAT the minutes of the special Council meeting held April 1, 2015 be adopted. CARRIED

4. BUSINESS ARISING FROM THE MINUTES

None.

April 14, 2015 Regular Council Meeting Minutes Page 1 of 6

Page 5 of 370 5. ANNOUNCEMENTS FROM THE MAYOR

Mayor Osborne:  provided a brief overview of changes in the Alberni Clayoquot District 2015-2019 Five Year Financial Plan  advised of an April 12, 2015 meeting with Toni O'Keefe and Marie Dupperault of Island Health regarding the new rural health services network model

6. DELEGATIONS

6.1 ACRD Solid Waste Management Plan Implementation Update - Carey McIver, Principal, Carey McIver & Associates Ltd., representing ACRD

Carey McIver, Carey McIver & Associates Ltd., delivered a presentation on behalf of the ACRD regarding the implementation of a Solid Waste Management Plan on the West Coast. The presentation highlighted:  current performance on 2007 goals  proposed disposal bans on recyclable materials  organics diversion opportunities

7. CORRESPONDENCE FOR INFORMATION ONLY

None

8. CORRESPONDENCE REQUIRING ACTION

8.1 Correspondence from David H. Williams regarding dog feces

Resolution No. 117/15 Moved and Seconded by Councillors Anderson/Thorogood THAT the correspondence from David H. Williams dated March 23, 2015, be referred to staff. CARRIED

8.2 Correspondence from Mara and Robert Love regarding dog waste bags

Resolution No. 118/15 Moved and Seconded by Councillors Baert/McMaster THAT the correspondence from Mara and Robert Love dated March 26, 2015, be referred to staff. CARRIED

Resolution No. 119/15 Moved and Seconded by Councillors Blanchette/Baert THAT a letter be sent to Mara and Robert Love thanking them for their constructive input and efforts in the community. CARRIED

8.3 Correspondence from Brad Dusseault regarding dog feces and water rates

Resolution No. 120/15 Moved and Seconded by Councillors McMaster/Blanchette THAT the issue of dog feces outlined in the letter from Brad Dusseault dated April 8, 2015, be referred to staff. CARRIED

April 14, 2015 Regular Council Meeting Minutes Page 2 of 6

Page 6 of 370 Resolution No. 121/15 Moved and Seconded by Councillors McMaster/Baert THAT Mayor Osborne respond to matters raised in the correspondence from Brad Dusseault dated April 8, 2015, including avenues for public input and electronic communications. CARRIED

Resolution No. 122/15 Moved and Seconded by Councillors McMaster/Thorogood THAT the issue of water rates as outlined in the correspondence from Brad Dusseault dated April 8, 2015, be referred to the Committee of the Whole where staff be directed to report back on the issue. CARRIED

8.4 Correspondence from Mara and Robert Love regarding traffic on Lynn Road

Resolution No. 123/15 Moved and Seconded by Councillors McMaster/Baert THAT staff be directed to reconsider the recommendations from the 2011 Neighborhood Traffic Committee report dated October 25, 2011, and report back to Council. CARRIED

Resolution No. 124/15 Moved and Seconded by Councillors McMaster/Baert THAT staff and Council reach out to local surf schools in an effort to collaborate on issues surrounding parking at Chesterman Beach. CARRIED

8.5 Correspondence from the ACRD requesting a letter of support for a Gas Tax Fund application

Resolution No. 125/15 Moved and Seconded by Baert/Thorogood THAT the District of Tofino Council support the Alberni-Clayoquot Regional District’s application for funding through the Gas Tax Strategic Priorities Fund for navigational aids at the Long Beach Airport as outlined in the correspondence dated April 7th, 2015. CARRIED

Councillor Thorogood left the meeting at 11:36 a.m. and returned at 11:38 a.m.

9. TABLED ITEMS

None.

10. UNFINISHED BUSINESS

None.

Nyla Attiana and April Froment joined the meeting at 11:39 a.m. Aaron Rodgers left the meeting at 11:39 a.m. and returned at 11:40 a.m. Bob MacPherson left the meeting at 11:43 a.m. and returned at 11:44 a.m.

April 14, 2015 Regular Council Meeting Minutes Page 3 of 6

Page 7 of 370 11. REPORTS

11.1 Tourism Tofino 2015 Budget Review (Report from Financial Services)

Resolution No. 126/15 Moved and Seconded by Councillors Baert/Blanchette THAT the 2015 budget for the Destination Marketing Organization Tourism Tofino attached as Appendix 1 to the staff report “Tourism Tofino – 2015 Budget Review” dated March 24, 2015 be approved. CARRIED Nyla Attiana left the meeting at 11:46 a.m.

11.2 Official Community Plan Consultation (Report from Community Sustainability)

Resolution No. 127/15 THAT there be early and ongoing consultation opportunities for affected persons, organizations and authorities with respect to the Gateway Official Community Plan Amendment including but not limited to the:  Tla-o-qui-aht First Nations;  Alberni Clayoquot Regional District Board;  District of Ucluelet Council;  School District 70;  Ministry of Transportation and Infrastructure. DEFEATED

11.3 Conceptual Plan for District of Tofino Right of Way over 171 Second Street (Report from Resort Municipality Initiative Services)

Resolution No. 128/15 Moved and Seconded by Councillors McMaster/Baert THAT staff be directed to proceed with improvements to 171 Second Street based on the conceptual plan presented at the April 14th Regular Council meeting. CARRIED April Froment left the meeting at 12:07 p.m.

11.4 Committee of the Whole

Resolution No. 129/15 Moved and Seconded by Councillors McMaster/Baert THAT the minutes of the Committee of the Whole meeting held March 23, 2015 be received.

CARRIED

Resolution No. 130/15 Moved and Seconded by Councillors McMaster/Baert THAT the Blue Dot resolution attached as Appendix 1 to the staff report "Blue Dot" dated March 23, 2015, be adopted. CARRIED

11.5 Emergency Program Executive Committee

Resolution No. 131/15 Moved and Seconded by Councillors McMaster/Anderson THAT the minutes of the Emergency Program Executive Committee meeting held March 31, 2015 be received. CARRIED

April 14, 2015 Regular Council Meeting Minutes Page 4 of 6

Page 8 of 370 Resolution No. 132/15 Moved and Seconded by McMaster/Anderson THAT the 2015 Emergency Planning operating budget be adjusted to accommodate a one year $5,000 (June 2015-June 2016) stipend for a volunteer to develop and implement an emergency communications program. CARRIED

11.6 Tofino Housing Management Committee

Resolution No. 133/15 Moved and Seconded by Councillors McMaster/Anderson THAT the minutes of the Tofino Housing Management Committee meeting held March 24, 2014 be received. CARRIED Aaron Rodgers left the meeting at 12:21 p.m.

11.7 Tofino Recreation Commission

Resolution No. 134/15 Moved and Seconded by Councillors Baert/McMaster THAT the minutes of the Tofino Recreation Commission meeting held March 18, 2015 be received. CARRIED

12. BYLAWS

12.1 District of Tofino Parking-in-Lieu Amendment Bylaw No. 1176.02, 2015

Resolution No. 135/15 Moved and Seconded by Councillors Baert/McMaster THAT "District of Tofino Parking-in-Lieu Bylaw No. 1176.02, 2015" be adopted. CARRIED

13. NEW BUSINESS

13.1 Attendance at 2015 Building Opportunities Conference: Connecting Possibilities June 1-3, 2015

Resolution No. 136/15 Moved by Mayor Osborne and Seconded by Councillor McMaster THAT Councillor Baert attend the 2015 Building Opportunities Conference: Connecting Possibilities from June 1-3, 2015, and report back to Council. CARRIED

14. 15 MINUTE QUESTION PERIOD

Public commented on:  Publicizing the "Blue Dot Movement"  Correspondence from Brad Dusseault and public engagement

15. IN CAMERA

Resolution No. 137/15 Moved and Seconded by McMaster/Anderson THAT the meeting be closed to the public pursuant to sections 90(1)(a)(c) and (e) of the Community Charter to discuss matters relating to:

April 14, 2015 Regular Council Meeting Minutes Page 5 of 6

Page 9 of 370  personal information about an individual who holds or is being considered for a position as an officer, employee or agent  employee relations  the acquisition, disposition or expropriation of land or improvements CARRIED

16. RECONVENE FROM IN CAMERA MEETING

Resolution No. 141 Moved and Seconded by Councillors Blanchette/McMaster THAT Council rise from in-camera without report and return to the open meeting. CARRIED Elyse Goatcher-Bergmann left the meeting at 12:43 p.m.

17. ADJOURNMENT

Resolution No. 142 Moved and Seconded by Councillors Blanchette/Anderson THAT the meeting be adjourned at 1:18 p.m. CARRIED

CERTIFIED CORRECT:

Josie Osborne, Mayor Robert MacPherson, Corporate Officer

April 14, 2015 Regular Council Meeting Minutes Page 6 of 6

Page 10 of 370

District of Tofino P.O. Box 9, 121 3rd Street, Tofino, BC V0R 2Z0 Phone: 250-725-3229 Fax: 250-725-3775

DELEGATION REQUEST FORM

Name of delegate(s) and title, if applicable:

Dr. Paul Hasselback

(Please note only those persons listed on the agenda may address Council.)

Delegation Status: Representing an Organization

Name of Organization, if applicable: Island Health _

Meeting type and date requested: (for upcoming meeting dates click here)

Regular Council Meeting

April 28, 2015 year/month/day

Suggested title of presentation / topic:

Health at the Local Level

Provide a brief outline of your presentation: (Clearly outline the topic and identify any specific issues or concerns.)

Presentation of the 2014 Local Health Area Profile Data for the Tofino area and discuss local implications.

(If space is insufficient, please attach a separate sheet.)

What outcome do you hope to achieve?

Discussion

Page 2 of 3

Page 11 of 370 Audio Visual Requirements & Hand-Outs:

Do you wish to make a PowerPoint presentation? Yes

If yes, please forward an electronic copy no later than noon the Monday before the meeting date.

If you wish to circulate additional materials as part of your presentation, please bring 8 copies.

Contact Information:

Contact person Christal Lawson

Address

City Postal code

Phone 250.739.6304 Cell Email [email protected]

Submission Deadlines

Requests need to be received by noon the Wednesday before the meeting date. Please submit your form to the Corporate Services Department:

E-mail: click “Submit” button below to send form to [email protected] Fax: 250-725-3775 Mail: Corporate Services, District of Tofino, PO Box 9, Tofino BC V0R 2Z0 Hand: Municipal Hall, 121 Third St., Tofino BC

Please be advised that the information submitted will be included in the meeting agenda package and form part of the public record. Agenda packages are posted on our website the Thursday before the meeting date.

Guidelines for Delegates

Maximum Speaking Times

Delegates are provided a maximum speaking time of 15 minutes. At the discretion of Council, an unlimited Q & A period may follow.

At Council’s sole discretion, the time limit for speaking may be extended beyond 15 minutes.

Meeting Times & Locations

Regular Council meetings start at 10:00 AM and are held in the Council Chamber, Municipal Office, 380 Campbell Street. Committee of the Whole meetings are held in the same location at 6:00 PM.

Delegations are received early in the agenda, so presenters need to be in attendance at meeting start times.

Addressing Council The Mayor will invite delegates to proceed to the podium based on agenda order. Please address members of Council as follows: • Mayor – “Mayor Osborne” or “Your Worship” • Councillors – “Councillor” followed by their last name

In general, dialogue between Council members and delegates is through the Mayor.

The personal information on this form is collected under the authority of the Community Charter and Local Government Act for administrative purposes of the District of Tofino. Personal information may only be used and disclosed as provided in the Freedom of Information and Protection of Privacy Act.

Page 3 of 3

Page 12 of 370 DECEMBER 2014

2013 Local Health Area Profile Alberni (70)

Prepared by Planning and Community Engagement Island Health June 2014

An accompanying Interpretation Guide has been created to assist with the interpretation of indicators. The Interpretation Guide should be read with the profiles.

These profiles are not intended to be used for detailed planning or analysis. As they are updated on an annual basis, there may be more current data available. If you are intending to use these profiles for health planning purposes, or if you have questions or notice a discrepancy, please contact Melanie Rusch ([email protected]).

Page 13 of 370 DECEMBER 2014

Table of Contents

1 Key notes ...... 1 2 Geography ...... 3 2.1 Location Description ...... 3 2.2 Transportation ...... 3 3 Demographics ...... 4 4 Social Determinants of Health and Wellbeing ...... 6 4.1 Economic Wellbeing ...... 6 4.2 Education ...... 7 4.3 Housing ...... 8 4.4 Social Support ...... 9 4.5 Healthy Development (Child and Youth) ...... 10 4.6 Child Health ...... 11 4.7 Crime ...... 12 5 Health Status ...... 13 5.1 Birth Statistics ...... 13 5.2 Mortality Statistics ...... 13 5.3 Chronic Disease Prevalence ...... 14 5.4 Life Expectancy at Birth ...... 14 6 Health Service Utilization...... 15 6.1 Hospital Admissions ...... 15 6.2 Emergency Visits by Residents ...... 21

Page 14 of 370 Local Health Area Profile – Alberni (70)

1 Key notes Demographics On average, Alberni residents are younger than Island Health, but older than BC. As of 2013, Alberni represented 4.1% (31,500 people) of the Island Health population of 771,600. As of 2011, 16.9% of people living in Alberni identified as Aboriginal1 compared to 6.6% in Island Health and 5.4% in BC. The total Alberni population is expected to hold relatively stable through to 2034, while the population 75+ is expected to increase 96%. Economic Wellbeing Alberni had a higher percentage of individuals receiving income assistance (4.0%) than BC (1.7%) or Island Health (1.8%). Alberni had a higher percentage of individuals on employment insurance (2.5%) than BC (1.5%) or Island Health (1.4%). Alberni had a higher unemployment rate (10.0%) than BC (7.8%) or Island Health (7.4%). Education A higher percentage of grade 4 and grade 7 students scored below standard in writing in Alberni (24.7%) than BC (14.2%) or Island Health (18.3%). A higher percentage of kindergarten children in Alberni were rated as vulnerable for language development (15.0%) than in BC (9.0%) or in Island Health (9.7%). A lower percentage of Grade 10 students in Alberni completed the Provincial English Exam (62.2%) than in BC (83.0%) or Island Health (82.2%). Housing There was a higher percentage of dwellings needing major repairs in Alberni (12.7%) than BC (7.2%) or Island Health (6.9%). There was a higher percentage of older housing in Alberni (32.9%) than BC (16.0%) or Island Health (20.2%). In Alberni there was a higher percentage of crowded households (2.3%) compared to Island Health (1.7%), but a lower percentage compared to BC (3.3%). Social Support There was a higher percentage of lone-parent families in Alberni (35.7%) than in BC (26.7%) or Island Health (31.1%). There was a higher percentage of male-lone parent families in Alberni (9.4%) than BC (5.7%) or Island Health (7.0%). There was a higher percentage of common-law relationships in Alberni (11.7%) than BC (8.6%) or Island Health (10.6%). Healthy Development There was a higher rate of births to teen mothers in Alberni (101.0 per 1,000 live births) compared to BC (29.1 per 1,000) or Island Health (40.4 per 1,000). There was a higher rate of children in need of protection in Alberni (21.5 per 1,000 children aged 0-18) than BC (6.4 per 1,000) or Island Health (12.1 per 1,000). There was a higher rate of children on income assistance (8.5%) than BC (3.1%) or Island Health (3.8%).

1 Statistics Canada, National Household Survey, 2011; refers to those persons who self identified with at least one Aboriginal group (North American Indian, Métis or Inuit, and/or those who reported being a Treaty Indian or a Registered Indian, as defined by the Indian Act of Canada, and/or those who reported they were members of an Indian band or First Nation).

Page 15 of 370 Local Health Area Profile – Alberni (70)

Child Health The infant mortality rate was higher in Alberni (7.2 per 1,000 live births) than BC (3.7 per 1,000) or Island Health (3.7 per 1,000). There was a higher rate of children hospitalized due to injury and poisonings in Alberni (7.2 per 1,000 children aged 0-14) compared to BC (4.4 per 1,000) and Island Health (5.3 per 1,000). There was a higher rate of children hospitalized due to respiratory diseases in Alberni (12.4 per 1,000 children aged 0-14) compared to BC (9.0 per 1,000) and Island Health (10.7 per 1,000). Crime The rate of serious juvenile crime was higher in Alberni (8.4 per 1,000 youth aged 12-17) than BC (3.4 per 1,000) or Island Health (4.5 per 1,000). In Alberni the alcohol sales per capita was higher (175.8L per person aged 19+) than BC (103.2L per person) or Island Health (124.3L per person). The serious crime rate was higher in Alberni (12.7 per 1,000 people) than BC (10.1 per 1,000) or Island Health (7.7 per 1,000). Birth Statistics Alberni had the second highest rate of pre-term births and infant deaths in Island Health. Mortality Statistics Alberni ranked highest in deaths due to ischaemic heart disease and medically treatable diseases in Island Health and second highest in deaths overall. Chronic Disease Prevalence Alberni had a higher crude prevalence of several chronic conditions including depression/anxiety (29.1%), hypertension (28.9%), and diabetes (10.3%) compared to BC (24.5%, 24.6%, and 8.2%) and Island Health (27.0%, 26.5%, and 8.1%). Hospital Admissions Of the 6,414 hospital admissions among Alberni residents in 2012/2013: o 43.3% were day cases, while 56.7% were inpatient cases; o 53.7% were medical cases, while 46.3% were surgical cases; o 56% were to West Coast General Hospital, and 22% were to Nanaimo Regional General Hospital; o Convalescence was responsible for the most inpatient cases (127); o Lens extraction/insertion, typically for cataracts, was responsible for the most day cases (362). Of the 29,161 days for Alberni residents in 2012/2013: o 28.5% were for an alternate level of care (ALC); o ‘Other reasons for hospitalizations – mostly convalescence and follow-up treatment/examination – were responsible for the most patient days (6,400 or 21.9%). The ambulatory care sensitive conditions (ACSC) rate for Alberni residents is 5.3, higher than the Island Health average of 4.5; and The percentage of alternate level of care days (ALC) had been decreasing since 2009/10, but showed an increase again in 2012/13. Emergency Department Visits Of the 21,299 emergency visits by Alberni residents in 2012/13: o 85% were at West Coast General Hospital; o 25% were for individuals aged 60 years and older. More visits occurred on Fridays and Saturdays than on other days of the week for Alberni residents, and they had a lower proportion of visits from Mondays to Wednesdays compared to Island Health. Compared to Island Health as a whole, Alberni residents made more visits to emergency services (676 visits per 1,000 people compared to 369 per 1,000 people).

Page 16 of 370 Local Health Area Profile – Alberni (70)

2 Geography 2.1 Location Description Alberni Local Health Area is one of 14 LHAs in Island Health and is located in Island Health’s Central Island Health Service Delivery Area (HSDA). Alberni is at the northwest corner of the Central HSDA. It covers 6,904 square kilometers, and the communities of Port Alberni, Tofino and Ucluelet. It borders on six other LHAs: Vancouver Island West, Campbell River, Courtenay, Qualicum, Nanaimo and Lake Cowichan.

2.2 Transportation Alberni is situated along Highway 4. Port Alberni is approximately one hour from Nanaimo; Tofino is approximately three and a half hours from Nanaimo. There are more than 5 bus routes in the city of Port Alberni, as well as a handyDART service. There is also a daily bus service between Tofino, Ucluelet, Port Alberni and the major Island hubs.

Page 17 of 370 Local Health Area Profile – Alberni (70)

3 Demographics2 Key Notes: On average, Alberni residents are younger than Island Health, but older than BC. As of 2013, Alberni represented 4.1% (31,500 people) of the Island Health population of 771,600. As of 2011, 16.9% of people living in Alberni identified as Aboriginal3 compared to 6.6% in Island Health and 5.4% in BC. The total Alberni population is expected to hold relatively stable through to 2034, while the population 75+ is expected to increase 96%. Alberni Population Growth Age 0-19 Age 20-74 Age 75+ 35,000 30,000 25,000 20,000

15,000 Population 10,000 5,000

2018 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2020 2022 2024 2026 2028 2030 2032 2034 2036

Alberni-Clayoquot Population Change 2014-2034 Alberni-Clayoquot Island Health BC 140% 120% 100% 80% 60%

40% 26% 20% 20% 2% 0% -20% -40% <20 20-44 45-64 65-74 75+ Total

2 Source: BC Statistics, PEOPLE 2013, unless otherwise specified. 3 Statistics Canada, National Household Survey, 2011; refers to those persons who self identified with at least one Aboriginal group (North American Indian, Métis or Inuit, and/or those who reported being a Treaty Indian or a Registered Indian, as defined by the Indian Act of Canada, and/or those who reported they were members of an Indian band or First Nation).

Page 18 of 370 Local Health Area Profile – Alberni (70)

Average Age 2014 2019 2024 50.0 45.0 44.6 45.5 45.0 45.8 40.0 43.2 44.1 43.1 41.2 42.3 35.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0 Alberni Island Health BC

Alberni’s 2014 population profile is very similar to Island Health as a whole; however, it has: A lower percentage of people aged 20-29; and A slightly higher percentage of people aged 55-59.

Proportion of 2014 Population by 5-Year Age Groups Compared to Island Health and BC 15% Alberni-Clayoquot

Island Health

10% BC

5% ProportionofPopulation

4 9

- -

34 69 14 19 24 29 39 44 49 54 59 64 74 79 84 89

1 5

------

90+

30 65 10 15 20 25 35 40 45 50 55 60 70 75 80 85

Age Groups

Page 19 of 370 Local Health Area Profile – Alberni (70)

4 Social Determinants of Health and Wellbeing 4.1 Economic Wellbeing Key Notes: Alberni had a higher percentage of individuals receiving income assistance (4.0%) than BC (1.7%) or Island Health (1.8%). Alberni had a higher percentage of individuals on employment insurance (2.5%) than BC (1.5%) or Island Health (1.4%). Alberni had a higher unemployment rate (10.0%) than BC (7.8%) or Island Health (7.4%).

Median Family Income Lone-Parent Family Income Couple Economic Family Income Low Income Persons Income Assistance Employment Insurance Low Income Seniors Labour Force Participation Rate Unemployment Rate Highest Income Households Lowest Income Households

-50 -25 0 25 50 75 100 125 150 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Median Family Income1 Median family income from all sources in 2010 $58,856 $75,797 $73,358 Lone-Parent Family Income1 Average family income of lone-parent economic families in 2010 $31,895 $42,610 $40,914 Couple Economic Family Average family income of couple economic Income1 families in 2010 $76,112 $94,632 $94,769 Low Income Persons1 Prevalence (%) of low income in 2010 based on after-tax low-income measure 21.5 16.4 15.2 Income Assistance (IA) 2 Percent of population aged 15+ receiving income assistance from provincial program 4.0 1.7 1.8 Employment Insurance2 Percent of population 15+ on Employment Insurance 2.5 1.5 1.4 Low Income Seniors1 Percent of persons 65 years of age and over that were low income in 2010 based on after-tax low- income measure 10.0 13.9 11.1 Labour Force Participation Percent of population aged 25 and over that are Rate1 participating in the labour force 60.5 65.6 62.6 Unemployment Rate1 Percent of population aged 25 and over that are unemployed 10.0 7.8 7.4 Highest Income Households1 Percent of private households earning >$80,000 23.3 36.3 33.1 Lowest Income Households1 Percent of private households earning <$20,000 17.0 14.3 13.9 Source: 1Statistics Canada (2011 Census); 2BC Statistics Agency, Employment Insurance Statistics and Statistics Canada (4 Quarter Average Dec 2011-Sep 2012)

Page 20 of 370 Local Health Area Profile – Alberni (70)

4.2 Education Key Notes: A higher percentage of grade 4 and grade 7 students scored below standard in writing in Alberni (24.7%) than BC (14.2%) or Island Health (18.3%). A higher percentage of kindergarten children in Alberni were rated as vulnerable for language development (15.0%) than in BC (9.0%) or in Island Health (9.7%). A lower percentage of Grade 10 students in Alberni completed the Provincial English Exam (62.2%) than in BC (83.0%) or Island Health (82.2%).

% Vulnerable at Language Domain

% Vulnerable at Communication Domain

Grade 4 & 7 Below Standard in Reading

Grade 4 & 7 Below Standard in Writing

Grade 10 English Exam Completion Rate

18 Year Olds who Graduated

Adults with High School Certificate

Adults with Post-Secondary Education

-40 -20 0 20 40 60 80 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Percent of kindergarten children rated as vulnerable Preschool Language for language and cognitive development (problems Development Vulnerability2 in reading, writing and numeracy) 15.0 9.0 9.7 Preschool Communication Percent of kindergarten children rated as vulnerable Skills Vulnerability2 in communication and general knowledge skills 12.0 13.7 12.0 Grade 4 & 7 Below Percent of students scoring below standards on Standard in Reading3 standardized test 25.6 20.5 22.4 Grade 4 & 7 Below Percent of students scoring below standards on Standard in Writing3 standardized test 24.7 14.2 18.3 Grade 10 English Exam Percent of students who did write or pass Grade 10 Completion Rate3 provincial English exam 62.2 83.0 82.2 18 Year Olds who Percent of 18 year olds who did graduate high school Graduated3 62.4 73.8 72.1 Adults with High School Percent of population aged 25 to 64 with high Certificate1 school certificate or equivalent 81.8 89.9 90.3 Percent of population aged 25 to 64 with post- secondary education (apprenticeship or trades Adults with Post-Secondary certificate or diploma, college, CEGEP or other non- Education1 university certificate or diploma, or university certificate, diploma or degree 52.4 64.8 64.8 1Statistics Canada (2011 Census), 2Human Early Learning Partnership (2011-2013); 3BC Statistics Agency and Ministry of Education (2009/2010-2011/2012)

Page 21 of 370 Local Health Area Profile – Alberni (70)

4.3 Housing Key Notes: There was a higher percentage of dwellings needing major repairs in Alberni (12.7%) than BC (7.2%) or Island Health (6.9%). There was a higher percentage of older housing in Alberni (32.9%) than BC (16.0%) or Island Health (20.2%). In Alberni there was a higher percentage of crowded households (2.3%) compared to Island Health (1.7%), but a lower percentage compared to BC (3.3%).

Multiple-family Households

Crowded Households

Older Housing

Dwelling Needing Major Repairs

Home Ownership Costs

Gross Major Monthly Payment ($)

Housing Rental Costs

Average Gross Rent ($)

-60 -40 -20 0 20 40 60 80 100 120 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Multiple-family Percent of private households with multiple families Households 1.6 2.9 1.5 Crowded Households Percent of private households with 6 or more persons 2.3 3.3 1.7 Older Housing Percent of dwellings built prior to 1961 32.9 16.0 20.2 Dwelling Needing Major Percent of dwellings rated as needing major repairs Repairs by renter or owner 12.7 7.2 6.9 Percent of home owners spending more than 30% of Home Ownership Costs income on housing 18.6 23.8 21.1 Gross Major Monthly Average gross major monthly payment of owner- Payment ($) occupied private non-farm, non-reserve dwellings $809 $1,228 $1,083 Percent of renters spending more than 30% of Housing Rental Costs income on rent 46.4 45.3 48.0 Average gross rent of tenant-occupied private non- Average Gross Rent ($) farm, non-reserve dwellings $717 $989 $930 Source: Statistics Canada (2011 Census)

Page 22 of 370 Local Health Area Profile – Alberni (70)

4.4 Social Support Key Notes: There was a higher percentage of lone-parent families in Alberni (35.7%) than in BC (26.7%) or Island Health (31.1%). There was a higher percentage of male-lone parent families in Alberni (9.4%) than BC (5.7%) or Island Health (7.0%). There was a higher percentage of common-law relationships in Alberni (11.7%) than BC (8.6%) or Island Health (10.6%).

Seniors Living Alone Adults Living Alone Male Lone-parent Families Female Lone-parent Families Lone-parent Families Widowed Separated or Divorced Common-law Married Singles

-20 -10 0 10 20 30 40 50 60 70 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Percent of persons aged 65 and over that are not in census Seniors Living Alone families and are living alone 27.4 25.7 27.6 Percent of persons in private households that are not in Adults Living Alone census families and are living alone 13.6 11.5 13.9 Male Lone-parent Percent of census families with children in private Families households that are male lone-parent families 9.4 5.7 7.0 Female Lone-parent Percent of census families with children in private Families households that are female lone-parent families 26.3 21.0 24.1 Percent of census families with children in private Lone-parent Families households that are lone-parent families 35.7 26.7 31.1 Widowed Percent of population aged 15 and over that are widowed 6.4 5.5 6.4 Separated or Percent of population aged 15 and over that are legally Divorced married but are separated, or are divorced 10.8 9.4 11.1 Percent of population aged 15 and over that are in a Common-law common-law relationship 11.7 8.6 10.6 Percent of population aged 15 and over that are legally Married married (not separated) 45.5 49.2 47.5 Percent of population aged 15 and over that have never Singles legally married 25.5 27.2 24.5 Source: Statistics Canada (2011 Census)

Page 23 of 370 Local Health Area Profile – Alberni (70)

4.5 Healthy Development (Child and Youth) Key Notes: There was a higher rate of births to teen mothers in Alberni (101.0 per 1,000 live births) compared to BC (29.0 per 1,000) or Island Health (40.4 per 1,000). There was a higher rate of children in need of protection in Alberni (21.5 per 1,000 children aged 0-18) than BC (6.4 per 1,000) or Island Health (12.1 per 1,000). There was a higher rate of children on income assistance (8.5%) than BC (3.1%) or Island Health (3.8%).

Serious Juvenile Crime Rate

Teen Mother

Children on IA Living with Single Parent

Children on Income Assistance

Children in Care

Child in need of protection

% Vulnerable at Social Domain

% Vulnerable at Emotional Domain

-40 0 40 80 120 160 200 240 280 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Juvenile crime rate per 1,000 population aged 12 to 17 Serious Juvenile Crime (B&E, crimes with weapons and assaults with serious Rate1 injury) 8.4 3.5 4.5 Live births to mothers under 20 years of age per 1,000 Teen Mothers2 live births 101.0 29.0 40.4 Children on IA Living with Percent of children less than 15 years of age receiving Single Parent3 income assistance and living with a single parent 7.3 2.7 3.3 Children on Income Percent of children less than 15 years of age receiving Assistance3 income assistance 8.5 3.1 3.8 Children in Care4 Children in care per 1,000 children aged 0 to 18 years 26.1 9.1 13.5 Children in Need of Reported children in need of protection rate per 1,000 Protection5 children aged 0 to 18 years 21.5 6.4 12.1 Percent of kindergarten children rated as having Preschool Social problems forming friendships, accepting rules and Development Vulnerability6 showing respect for adults 12.0 15.6 15.4 Percent of kindergarten children rated as having Preschool Emotional problems with aggressive behaviour, impulsivity, Development Vulnerability6 disobedience and inattentiveness 11.0 14.9 15.4 1BC Statistics Agency, Statistics Canada and Canadian Centre for Justice Statistics (2009-2011); 2BC Vital Statistics Agency (2008-2012) 3BC Statistics Agency, Statistics Canada Census 2006 and Ministry of Social Development (Sep 2012), 4BC Statistics Agency and Ministry of Children and Family Development (Dec 2012); 5BC Statistics Agency and Ministry of Children and Family Development (Dec 2011); 6Human Early Learning Partnership (2011-2013)

Page 24 of 370 Local Health Area Profile – Alberni (70)

4.6 Child Health Key Notes: The infant mortality rate was higher in Alberni (7.2 per 1,000 live births) than BC (3.7 per 1,000) or Island Health (3.7 per 1,000). There was a higher rate of children hospitalized due to injury and poisonings in Alberni (7.2 per 1,000 children aged 0-14) compared to BC (4.4 per 1,000) and Island Health (5.3 per 1,000). There was a higher rate of children hospitalized due to respiratory diseases in Alberni (12.4 per 1,000 children aged 0-14) compared to BC (9.0 per 1,000) and Island Health (10.7 per 1,000).

Injury and Poisoning Hospitalizations

Respiratory Diseases Hospitalizations

% Vulnerable at Physical Domain

Maternal Smoking

Infant Mortality

Preterm Births

Low Birth Weight

-25 0 25 50 75 100 125 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Injury and Poisoning Hospitalization rate per 1,000 children aged 0 to 14 Hospitalizations1 7.2 4.4 5.3 Respiratory Diseases Hospitalization rate per 1,000 children aged 0 to 14 Hospitalizations1 12.4 9.0 10.7 Preschool Physical Percent of kindergarten children rated as having problems Development with fine and gross motor skills, daily preparedness for Vulnerability2 school, washroom skills, and handedness 15.0 15.7 16.8 Percent of pregnant women who reported smoking at any Maternal Smoking4 time during their current pregnancy 12.6 8.6 11.9 Infant Mortality3 Deaths of children under 1 year of age per 1,000 live births 7.2 3.7 3.7 Newborns with a gestational age < 37 weeks per 1,000 live Preterm Births 3 births 93.2 75.0 76.2 Low Birth Weight3 Births weighing less than 2,500 grams per 1,000 live births 53.5 55.8 50.5 1BC Statistics Agency and Ministry of Health (2011-2012); 2Human Early Learning Partnership (2011-2013), 3BC Vital Statistics (2008-2012), 4BC Perinatal Health Program (2008/2009-2012/2013)

Page 25 of 370 Local Health Area Profile – Alberni (70)

4.7 Crime Key Notes: The rate of serious juvenile crime was higher in Alberni (8.4 per 1,000 youth aged 12-17) than BC (3.5 per 1,000) or Island Health (4.5 per 1,000). In Alberni the alcohol sales per capita was higher (175.8L per person aged 19+) than BC (103.2L per person) or Island Health (124.3L per person). The serious crime rate was higher in Alberni (12.7 per 1,000 people) than BC (10.1 per 1,000) or Island Health (7.7 per 1,000).

Illicit Drug Deaths

Alcohol Sales Per Capita

Non-Cannabis Drug Offences

Crime Activity to Police Ratio

Motor Vehicle Theft Rate

Serious Juvenile Crime Rate

Serious Crime Rate

-50 -25 0 25 50 75 100 125 150 % variation from Island Health Rate % variation from BC Rate

Island Indicator Definition Alberni BC Health Illicit Drug Deaths1 Deaths per 100,000 population aged 19 to 64 5.1 7.7 8.5 Litres of alcohol sold per resident population aged 19 and older. High tourist areas will be Alcohol Sales Per Capita2, 4 overstated. 175.8 103.2 124.3 Non-cannabis drug offences per 100,000 Non-Cannabis Drug Offences 3 population 173.9 170.3 154.8 Crime Activity to Police Ratio3 Number of serious crimes per police officer 7.7 7.0 5.7 Motor Vehicle Theft Rate3 Motor vehicle theft rate per 1,000 population 3.2 3.6 2.1 Juvenile crime rate per 1,000 population aged 12 to 17 (B&E, crimes with weapons and assaults Serious Juvenile Crime Rate3 with serious injury) 8.4 3.5 4.5 Total violent and property crime rate per 1,000 Serious Crime Rate3 population 12.7 10.1 7.7 1BC Statistics Agency, Coroner’s Office, Ministry of Public Safety & Solicitor General (Avg 2008-2010), 2BC Statistics Agency, Liquor Distribution Branch (2012), 3BC Statistics Agency, Statistics Canada, Canadian Centre for Justice Statistics (Avg 2009-2011)

4 Alcohol sales per capita is based on total volume sold in a local health area and does not consider the impact of tourist volume or non-resident alcohol purchases in that area.

Page 26 of 370 Local Health Area Profile – Alberni (70)

5 Health Status 5.1 Birth Statistics Key Notes: Alberni had the second highest rate of pre-term births and infant deaths in Island Health. Island % Rank in % Birth Rates Alberni BC Health Difference Island Health Difference Elderly Gravida 115.45 201.52 -43% 13 230.60 -50% Low Birth Weight 53.52 50.50 6% 3 55.82 -4% Infant Death 7.22 3.69 96% 2 3.68 96% Teen Mother 101.02 40.37 150% 3 29.05 248% Cesarean 270.60 286.01 -5% 6 311.97 -13% Pre-term 93.21 76.21 22% 2 74.96 24% Stillbirth 10.71 8.37 28% 4 9.81 9% Live Birth 10.53 8.47 24% 4 9.77 8% Source: BC Vital Statistics, 2008-2012 5.2 Mortality Statistics Key Notes: Alberni ranked highest in deaths due to ischaemic heart disease and medically treatable diseases in Island Health and second highest in deaths overall. Alberni SMR Island Health % Rank in Island Indicator PYLLI Value SMR Value Difference Health Drug Induced Deaths 1.22 1.14 7% 5 1.40 Medically Treatable Diseases 2.34 0.93 152% 1 2.10 Circulatory System 1.17 1.03 13% 4 1.44 Digestive System 1.35 1.08 25% 3 1.86 Alcohol Related Deaths 2.35 1.31 79% 2 2.81 Falls 1.41 1.19 18% 2 0.67 Cancer 1.29 1.06 21% 2 1.39 Respiratory 1.10 0.93 19% 2 1.15 Suicide 1.25 1.19 5% 8 1.35 Motor Vehicle 2.39 0.92 160% 2 2.33 End/Nut/Met Diseases 1.69 1.01 68% 2 1.94 Diabetes 1.67 1.01 65% 2 1.36 Arteries/Arterioles/Capillaries 1.37 1.02 34% 3 2.31 Pneumonia and Influenza 0.73 0.83 -12% 10 1.36 Lung Cancer 1.42 1.04 37% 4 1.54 Ischaemic Heart Disease 1.29 0.99 30% 1 1.34 Chronic Lung Disease 1.43 0.99 45% 2 1.18 Cerebrovascular Disease/Stroke 1.08 1.03 6% 6 1.83 Total Deaths 1.29 1.03 25% 2 1.68 Source: BC Vital Statistics Annual Report, 2011 (Avg. 2007-2011)

Page 27 of 370 Local Health Area Profile – Alberni (70)

5.3 Chronic Disease Prevalence5 Key Notes: Alberni had a higher crude prevalence of several chronic conditions including depression/anxiety (29.1%), hypertension (28.9%), and diabetes (10.3%) compared to BC (24.5%, 24.6%, and 8.2%) and Island Health (27.0%, 26.5%, and 8.1%). Chronic Conditions Alberni Island Health BC # of % of # of % of # of % of

Patients Pop Patients Pop Patients Pop Depression/Anxiety 9,128 29.1% 203,669 27.0% 1,110,914 24.5% Hypertension 7,144 28.9% 163,139 26.5% 886,638 24.6% Asthma 2,398 12.4% 52,017 11.1% 317,750 10.5% Osteoarthritis 3,739 11.9% 81,779 10.8% 404,772 8.9% Diabetes 3,216 10.3% 61,423 8.1% 371,563 8.2% Chronic Obstructive Pulmonary Disease 1,061 6.9% 23,648 6.2% 123,153 6.0% Ischaemic Heart Disease 1,248 4.0% 28,812 3.8% 158,074 3.5% Osteoporosis 1,200 3.8% 36,176 4.8% 193,577 4.3% Dementia 547 3.5% 15,109 3.9% 66,519 3.3% Congestive Heart Failure 847 2.7% 18,135 2.4% 100,559 2.2% Chronic Kidney Disease 752 2.4% 18,181 2.4% 91,517 2.0% Rheumatoid Arthritis 717 2.3% 10,584 1.4% 54,141 1.2% Hospital Stroke 328 1.0% 5,991 0.8% 33,597 0.7% Source: BC Ministry of Health Services Primary Health Care Chronic Disease Registries 2011/12

5.4 Life Expectancy at Birth Life Expectancy of Alberni Residents Compared to Island Health and BC 1987-1991 to 2009-2013 Alberni BC Island Health 83 82 81 80 79 77.9 78.0 78.1 78 77.1 Age in Years Age 77 76 75.5 76.2 75 74

1987-1991 1992-1996 1997-2001 2002-2006 2007-2011 2009-2013 Life Expectancy by Gender, 2009-2013 Alberni Island Health BC MALES 76.0 79.8 80.2 FEMALES 80.4 83.9 84.3

5 This reflects the lifetime prevalence of these diseases in 201/2012, not the 2011/12 prevalence. If a resident has had one of these diseases in their life it will appear in this data. These rates are not age-standardized.

Page 28 of 370 Local Health Area Profile – Alberni (70)

6 Health Service Utilization 6.1 Hospital Admissions6 Key Notes: Of the 6,414 hospital admissions among Alberni residents in 2012/2013: o 43.3% were day cases, while 56.7% were inpatient cases; o 53.7% were medical cases, while 46.3% were surgical cases; o 56% were to West Coast General Hospital, and 22% were to Nanaimo Regional General Hospital; o Convalescence was responsible for the most inpatient cases (127); o Lens extraction/insertion, typically for cataracts, was responsible for the most day cases (362). Of the 29,161 days for Alberni residents in 2012/2013: o 28.5% were for an alternate level of care (ALC); o ‘Other reasons for hospitalizations – mostly convalescence and follow-up treatment/examination – were responsible for the most patient days (6,400 or 21.9%). The ambulatory care sensitive conditions (ACSC) rate for Alberni residents is 5.3, higher than the Island Health average of 4.5; and The percentage of alternate level of care days (ALC) had been decreasing since 2009/10, but showed an increase again in 2012/13.

Total Hospital Cases and Days for Alberni Residents 2012/13 Day Cases Inpatient Cases Inpatient Days % Days ALC Total Cases

Medical 983 2462 22089 36.5% 3445 Surgical 1794 1175 7072 3.4% 2969 Total 2777 3637 29161 28.5% 6414

Acute Utilization Rates overall and by category: Acute Care Utilization Rate per 1,000 Population 2010/2011 2011/2012 2012/2013 Island Health Average (158.58) 250

200

150

100

062 Sooke 062

070 Alberni 070

063 Saanich 063

Island West Island

068 Nanaimo 068

Island NorthIsland

069 Qualicum 069

065 Cowichan 065

067 Ladysmith 067

071 Courtenay 071

084 Vancouver 084 Vancouver 085

064 Gulf Gulf Islands 064

066 Lake 066 Cowichan

072 Campbell Campbell 072 River 061 Greater Greater 061 Victoria

6 Source: 2012/13 Discharge Abstract Database; excludes newborn records.

Page 29 of 370 Local Health Area Profile – Alberni (70)

Medical Acute Care Utilization Rate per 1,000 Population 2010/2011 2011/2012 2012/2013 Island Health Average (70.3) 140 120 100 80 60 40

20 Cases per 1,000 Cases per1,000 Population

062 Sooke 062

070 Alberni 070

063 Saanich 063

West

068 Nanaimo 068

North

069 Qualicum 069

065 Cowichan 065

067 Ladysmith 067

071 Courtenay 071

064 Gulf Gulf Islands 064

066 Lake 066 Cowichan

072 Campbell Campbell 072 River

061 Greater Greater 061 Victoria

084 Vancouver 084 Island Vancouver 085 Island

Surgical Acute Care Utilization Rate per 1,000 Population

2010/2011 2011/2012 2012/2013 Island Health Average (72.97) 100

20 Cases per 1,000 Cases per1,000 Population

062 Sooke 062

070 Alberni 070

063 Saanich 063

West

068 Nanaimo 068

North

069 Qualicum 069

065 Cowichan 065

067 Ladysmith 067

071 Courtenay 071

064 Gulf Gulf Islands 064

066 Lake 066 Cowichan

072 Campbell Campbell 072 River

061 Greater Greater 061 Victoria

084 Vancouver 084 Island Vancouver 085 Island

Page 30 of 370 Local Health Area Profile – Alberni (70)

Maternity Acute Care Utilization Rate per 1,000 Population 2010/2011 2011/2012 2012/2013 Island Health Average (11.03) 25

5 Cases per 1,000 Cases per1,000 Population

062 Sooke 062

070 Alberni 070

063 Saanich063

West

068 Nanaimo 068

North

069 Qualicum069

065 Cowichan 065

067 Ladysmith 067

071 Courtenay 071

064 Gulf Gulf Islands 064

066 Lake Lake Cowichan 066

072 Campbell Campbell 072 River

061 Greater Greater 061 Victoria

084 Vancouver Vancouver Island 084 085 Vancouver 085 Island

Psychiatry Acute Care Utilization Rate per 1,000 Population

2010/2011 2011/2012 2012/2013 Island Health Average (4.45) 8 7 6 5 4 3 2

Cases per 1,000 Cases per1,000 Population 1

062 Sooke 062

070 Alberni070

063 Saanich063

West

068 Nanaimo 068

North

069 Qualicum069

065 Cowichan 065

067 Ladysmith 067

071 Courtenay 071

064 Gulf Gulf Islands 064

066 Lake 066 Cowichan

072 Campbell Campbell 072 River

061 Greater Greater 061 Victoria

084 Vancouver 084 Island Vancouver 085 Island

Page 31 of 370 Local Health Area Profile – Alberni (70)

Leading reasons for Inpatient and Day cases for Alberni Residents by Case Mix Group, 2012/13:

Top 10 Inpatient Cases for Alberni Residents by Case Mix Group ALC Top 10 Inpatient Case Mix Groups Cases Days Days Convalescence 127 3432 2023 Vaginal Birth without Anaesthetic without Non-Major Obstetric/Gynecologic Intervention 120 238 2 Arrhythmia without Coronary Angiogram 74 260 12 Myocardial Infarction/Shock/Arrest without Coronary Angiogram 70 491 253 Symptom/Sign of Digestive System 69 262 23 Chronic Obstructive Pulmonary Disease 68 683 199 Unilateral Knee Replacement 62 198 0 Palliative Care 61 680 236 Viral/Unspecified Pneumonia 60 479 115 Heart Failure without Coronary Angiogram 52 560 87 Vaginal Birth without Anaesthetic with Non-Major Obstetric/Gynecologic Intervention 52 137 0

Top 10 Day Cases for Alberni Residents by Case Mix Groups Top 10 Day Case Mix Groups Cases

Lens Extraction/Insertion 362

Minor Lower Gastrointestinal Intervention 228

Esophagitis/Gastritis/Miscellaneous Digestive Disease 148

Symptom/Sign of Digestive System 101

Other Chemotherapy 87

Diagnosis Not Generally Hospitalized 84

Non-Complex Hernia Repair 67

Follow-Up Treatment/Examination 67

Disease of Oral Cavity/Salivary Gland/Jaw 65

Closed Knee Intervention except Fixation without Infection 63

Page 32 of 370 Local Health Area Profile – Alberni (70)

Total Cases and Days for Alberni Residents by Major Clinical Category, 2012/13: Major Clinical Categories Cases Days ALC Days Digestive System 1242 2296 260 Circulatory System 615 3012 680 Eye 431 20 0 Trauma, Injury, Poisoning & Toxic Effects of Drugs 426 1823 107 Other Reasons for Hospitalization 411 6400 3232 Musculoskeletal System & Connective Tissue 403 1318 143 Pregnancy & Childbirth 389 955 2 Kidney, Urinary Tract & Male Reproductive System 378 1188 220 Female Reproductive System 328 293 0 Respiratory System 280 2210 424 Mental Diseases & Disorders 265 3812 1648 Ear, Nose, Mouth & Throat 238 221 0 Skin, Subcutaneous Tissue & Breast 192 653 105 Blood & Lymphatic System 188 476 67 Hepatobiliary System & Pancreas 185 913 25 Nervous System 180 2108 1018 Endocrine System, Nutrition & Metabolism 100 714 361 Miscellaneous CMG & Ungroupable Data 86 1 0 Multisystemic or Unspecified Site Infections 56 577 7 Other categories (grouped due to small numbers) 21 171 0 Grand Total 6414 29161 8299

Ambulatory Care Sensitive Conditions (ACSC) Case and Alternative Level of Care (ALC) Days, 2012/13: ACSC Case Rate ACSC Rate Island Health 8.0% 7.0% 6.0% 5.0% 4.0% 3.0% 2.0% 1.0% 0.0%

Page 33 of 370 Local Health Area Profile – Alberni (70)

Alternate Level of Care Days Sum of Acute/Rehab Days Sum of ALC Days % of Days ALC, Alberni % of Days ALC, Island Health 40,000 35%

35,000 30% 30,000 25% 25,000 20% 20,000 Days 15%

15,000 % of Days ofDays %ALC 10% 10,000

5,000 5%

0 0%

Source: Quantum Analyzer, Discharge Abstract Database

Where Residents Receive Hospital Care

Alberni Resident Cases by Hospital

St. Joseph's General Hospital 2% Tofino General Hospital Victoria General 3% Other Hospital 6% 4%

Royal Jubilee Hospital 7% West Coast General Hospital Nanaimo Regional 56% General Hospital 22%

Page 34 of 370 Local Health Area Profile – Alberni (70)

6.2 Emergency Visits by Residents, 2012/13 Key Notes: Of the 21,299 emergency visits by Alberni residents in 2012/13: o 85% were at West Coast General Hospital; o 25% were for individuals aged 60 years and older. As CTAS reporting is only done at selected sites, most emergency visits by Alberni residents do not have associated CTAS scores. More visits occurred on Fridays and Saturdays than on other days of the week for Alberni residents, and they had a lower proportion of visits from Mondays to Wednesdays compared to Island Health. Compared to Island Health as a whole, Alberni residents made more visits to emergency services (676 visits per 1,000 people compared to 369 per 1,000 people).

Emergency Visits by Alberni and Island Health Residents by CTAS7 Level Alberni Residents' Emergency Island Health Residents' Emergency Visits by CTAS Visits by CTAS Level 2 Level 3 Level 1 Level 4 Level 5 1% 2% 1% Level 1 1% 3% 0% Level 5 0% Level 2 18% Level 4 30%

Un- Level 3 known 48% 96%

Source: Island Health IDEAS Source: Island Health IDEAS Where Residents go for Emergency Visits Alberni Emergency Visits by Island Health Facility

Tofino General Hospital 11%

Other West Coast 3% General Hospital 85% Nanaimo Regional General Hospital 2%

Source: Island Health IDEAS

7 Canadian Emergency Department Triage & Acuity Scale. Level 1 is the most severe and categorized as resuscitation, Level 5 is the least severe and categorized as non urgent.

Page 35 of 370 Local Health Area Profile – Alberni (70)

Emergency Visits by Residents by Day of the Week Emergency Department Visits by Day of the Week Alberni Residents (#) Alberni Residents (%) Island Health Residents (%) 18% 4,000

16% 3,500 14% 3,000 12% 2,500 10% 2,000 8% 1,500 6% 1,000 4%

2% 500

0% 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Source: Island Health IDEAS

Emergency Visits by Alberni and Island Health Residents by Age Group of Patient Emergency Department Visits by Age Group per 1,000 population Alberni Island Health Alberni Average Island Health Average 1400

1200 1225 1000

800 951 904

600 721

697

676

658 648

400 519

471

443

369

362

348

330 328

200 310 305

0 0-9 10-19 20-29 30-39 40-49 50-59 60-69 70-79 80+ Source: Island Health IDEAS

Page 36 of 370 Medical Health Officer Report to: District of Tofino Council April 28, 2015

Paul Hasselback MD MSc FCRPC Medical Health Officer Central Vancouver Island Page 37 of 370

viha.ca Page 38 of 370

viha.ca 2 SD 70 – Alberni EDI Boundaries

Page 39 of 370

viha.ca Life Expectancy of Island Health Residents Compared to Island Health and BC 2009-2013 88 Female Male BC Female BC Male Island Health Female Island Health Male 86

70 Page 40 of 370 LHA 85 - LHA 70 - LHA 72 - LHA 67 - LHA 66 - LHA 68 - LHA 65 - LHA 71 - LHA 62 - LHA 61 - LHA 69 - LHA 64 - LHA 63 - VI North Alberni Campbell Ladysmith Lake Nanaimo Cowichan Courtenay Sooke Greater Qualicum Gulf Saanich River Cowichan Victoria Islands

viha.ca BC Stats Socio-economic Index

Socio-Economic Index - 2012 BC Stats

LHA 63 - Saanich

LHA 64 - Gulf Islands

LHA 62 - Sooke

LHA 71 - Courtenay

LHA 69 - Qualicum

LHA 61 - Greater Victoria

LHA 67 - Ladysmith

LHA 65 - Cowichan

LHA 72 - Campbell River

LHA 68 - Nanaimo

LHA 66 - Lake Cowichan

LHA 85 - VI North

LHA 70 - Alberni Page 41 of 370

1 0.8 0.6 0.4 0.2 0 -0.2 -0.4 -0.6 -0.8

viha.ca Public Health Items for Council to Consider • Continued support for the work of the Alberni Clayoquot Health Network. • Continuing to resolve drinking water issues. • Continue work on emergency planning. • Consider development of housing strategy. • Completion and implementation of the Alberni transportation strategy. Page 42 of 370

viha.ca

Data Sources • National houshold Survey – non-response rate 28.7% • Likely underrepresents lower economic groups, single parent families, Aboriginal peoples, other ethnic groups. • Human Early Learning Partnership – EDI and census information at school neighbourhood. • McCreary adolescent survey. • Clayoqot Sound Biosphere Trust – Vital signs. Page 43 of 370 • Ministry of Education – school completion.

viha.ca Page 44 of 370

viha.ca Page 45 of 370

viha.ca Decreases in Substance Use

Youth who had ever tried different substances

80% Alcohol Marijuana Tobacco

65% 64%

53%

43% 40% 40% 30% 35% 30% 24%

Page 46 of 370 0% 2003 2008 2013 Note: The differences between 2003 and 2008 in youth who had tried alcohol and youth who had tried marijuana were not statistically significant.

viha.ca % Lone Parent Families About 50% of census families have children – all lone parent families have children

30.0

25.0

20.0

15.0

10.0

5.0 Page 47 of 370

0.0 Regional Districts BC Canada South Port North Port West Coast Central Port

viha.ca High School Six Year Graduation Rate

60 2009/10 2010/11 2011/12 2012/13 2013/14

Page 48 of 370 Alberni - SD 70 64 63.9 68.1 73.4 74.3 Nanaimo-Ladysmith - SD 68 68.2 69.6 71.6 72.3 72.5 BC 79.7 81 81.8 83.6 84.2

viha.ca Measures of Economic Wellbeing

Employment Insurance

Income Assistance (IA)

-150 -125 -100 -75 -50 -25 0 Page 49 of 370

Percentage Variation from Island Health Rate 2014 2013 2012 2011

viha.ca Percentage of Children less than 6 years Living in Low- Income, 2011 Census 40

0 Page 50 of 370

viha.ca Prevalence of Low-income based on LIM (after tax) for Population under 6 living in Private Households 60.0

50.0

40.0

30.0

20.0

10.0 Page 51 of 370 0.0 Canada BC West Coast Regional Districts South Port Central Port North Port

viha.ca % High Income Families

20.0

18.0

16.0

14.0

12.0

10.0

8.0

6.0

4.0

2.0 Page 52 of 370 0.0 BC Canada Regional Districts North Port South Port West Coast Central Port

viha.ca EDI Vulnerability by LHA

60 Vulnerability on One or More Scales, 2009 - 2013

w4 20 w5

0 Page 53 of 370

viha.ca Paul Hasselback MD MSc FRCPC 250.739.6304 [email protected]

Page 54 of 370

viha.ca Proportion of 2014 Population by 5-Year Age Groups Compared to Island Health and BC 15%

LHA 70 Island Health BC

10% Proportion of Population of Proportion

1-4 5-9

90+

15-19 10-14 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85-89 Page 55 of 370

Age Groups

viha.ca LHA Profiles – Interpretive Notes • Accessible on line - http://www.viha.ca/mho/stats/lha_profiles.htm. • Data in profiles are presented differently – important to carefully review data to understand. • Generally measures to the right of zero show favourably when comparing LHA 70 to Island Health, measures to the left less favourably. • Profile also compares LHA to BC as a whole. • For most slides, Red is the most recent year, Green Page 56 of 370 2013, Purple 2012 and Blue 2011.

viha.ca Child Health

Preshool Physical Development Vulnerabilty

Maternal Smoking

Low Birth Weight

Respiratory Diseases Hospitalizations

Preterm Births

Injury and Poisoning Hospitalizations

Infant Mortality

Page 57 of 370 -140 -120 -100 -80 -60 -40 -20 0 20 40

Percentage Variation from Island Health Rate 2014 2013 2012 2011

viha.ca Healthy Development

Preschool Emotional Development Vulnerability

Preschool Social Development Vulnerabilty

Children in Need of Protection

Serious Juvenile Crime Rate

Children in Care

Children on IA Living with Single Parent

Children on Income Assistance

Teen pregnancy

Page 58 of 370 -250 -200 -150 -100 -50 0 50

Percentage Variation from Island Health Rate 2014 2013 2012 2011

viha.ca Measures of Education Readiness and Success

Preschool Communication Skills Vulnerability

18 Year Olds who Graduated

Grade 4 & 7 Below Standard in Reading

Grade 10 English Exam Completion Rate

Grade 4 & 7 Below Standard in Writing

Preschool Language Development Vulnerabililty

-60 -50 -40 -30 -20 -10 0 Page 59 of 370

Percentage Variation from Island Health Rate 2014 2013 2012 2011

viha.ca Social Behaviours

Illicit Drug Deaths

Non-Cannabis Drug Offences

Crime Activity to Police Ratio

Alcohol Sales Per Capita

Motor Vehicle Theft Rate

Serious Crime Rate

Serious Juvenile Crime Rate

-225 -200 -175 -150 -125 -100 -75 -50 -25 0 25 50 75 Page 60 of 370

Percentage Variation from Island Health Rate 2014 2013 2012 2011

viha.ca Measures of Educational Success

– NHS Data Page 61 of 370

viha.ca Measures of Economic Wellbeing – NHS Data

Low Income Seniors

Labour Force Participation Rate

Couple Economic Family Income

Median Family Income

Lone-Parent Family Income

Low Income Persons

Highest Income Families

Unemployment Rate

Lowest Income Families

Page 62 of 370 -50 -40 -30 -20 -10 0 10 20

Percentage Variation from Island Health Rate 2011 Census 2006 Census

viha.ca Housing – NHS Data

Gross Major Monthly Payment ($)

Average Gross Rent ($)

Home Ownership Costs

Housing Rental Costs

Crowded Households

Older Housing

Dwelling Needing Major Repairs

Page 63 of 370 -100 -80 -60 -40 -20 0 20 40

Percentage Variation from Island Health Rate 2011 Census 2006 Census

viha.ca Social Supports – NHS Data • Higher rates are reflected as positive

Male One-parent Families

Lone-parent Families

Female Lone-parent Families

Common-law

Singles

Senior Living Alone

Widowed

Separated or Divorced

Adults Living Alone

Married

Page 64 of 370 -15 -10 -5 0 5 10 15 20 25 30 35 40

Percentage Variation from Island Health Rate 2011 Census 2006 Census

viha.ca Early Development Index 2004- 2013 Page 65 of 370

viha.ca Birth Statistics

Mother Greater than 35

Live Birth

Cesarean

Low Birth Weight

Preterm

Stillbirth

Teen Mother

Page 66 of 370 -175 -150 -125 -100 -75 -50 -25 0 25 50 75

Percentage Variation from Island Health Rate 2014 2013 2012 2011

viha.ca Page 67 of 370

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE April 28, 2015 A/T #: CR- n/a TO Mayor & Council File #: 1320-50 Wolf in the Fog FROM Jane Armstrong, Manager of Corporate Services Application for Permanent Change to Food Primary Liquor Licence – Wolf in the SUBJECT Fog (Service Past Midnight and Patron Participation Entertainment)

RECOMMENDATION

1. THAT the staff report “Application for Permanent Change to Food Primary Liquor Licence – Wolf in the Fog (Service Past Midnight and Patron Participation Entertainment)” dated April 28, 2015 be received;

2. THAT Council provide direction to staff based on the following resolutions:

THAT staff proceed to gather the views of residents potentially impacted by Wolf in the Fog’s application to the Liquor Control and Licensing Branch (LCLB) to amend its food primary liquor licence (number 305962) to allow for liquor service past midnight and patron participation entertainment (dancing) for the purpose of providing the LCLB with a Council resolution on whether the application should be approved.

CAO’S COMMENTS

I concur with the recommendation of the Manager of Corporate Services.

PURPOSE

The purpose of this report is: • to advise Council that an application for a permanent change to a food primary liquor licence has been received, and • to outline local government’s role in the provincial liquor licencing process, including Council’s right to opt out of providing comments to the Liquor Control and Licensing Branch (LCLB) on this particular application.

Page 68 of 370 STRATEGIC PRIORITY OF COUNCIL

Not applicable.

FINANCIAL IMPACTS

Notification costs and staff time to process the application are partially recovered through fees. In accordance with “District of Tofino Liquor Control and Licensing Application Procedure and Fee Bylaw No. 927, 2003”, the $100 application fee is non-refundable and the $600 notification fee is refundable where notice of the proposed change is not published in the newspaper or distributed to area residents.

BACKGROUND

Liquor Licensing Process

The provincial Liquor Control and Licensing Branch (LCLB) is the approving body for liquor licenses in British Columbia. Under the Liquor Control and Licensing Act (Act), the LCLB is required to notify and provide opportunity for local governments to comment on some types of new liquor licence applications and some types of amendment applications.

In the case of a food primary liquor licence, local government input on new licence applications and applications to amend existing licences is only required for liquor service past 12:00 midnight and/or patron participation entertainment (dancing or karaoke). The purpose of gathering input from local governments is to help ensure that community concerns about noise, nuisance and other impacts are considered before the LCLB approves a new licence or approves changes to an existing licence.

As part of the LCLB’s review process, local governments are responsible for: 1) gathering the views of any nearby residents or businesses potentially impacted by the application 2) commenting on the LCLB’s mandatory considerations and 3) submitting a recommendation to the LCLB on whether the application should be approved. In the case of an amendment to an existing primary food licence, the mandatory considerations are: • potential for noise, • impact on the surrounding community, and • if the proposed change might shift the primary focus of operations from food service to liquor service.

Gathering the View of Residents

Provincial regulations and guidelines for gathering the views of residents stipulate that input is only needed from residents that may be impacted by the application. While the area to be covered and method of collection are at the discretion of the local government, it is standard practice that only properties within a specified radius of the subject property are notified.

In accordance with “District of Tofino Liquor Control and Licensing Application Procedure and Fee Bylaw No. 927, 2003”, applications for changes to liquor licences are to be referred to the RCMP and applicable District departments for comment. Notice of Council’s intention to consider an amendment application, and an invitation to provide comment, is to be distributed to all owners and occupants within 60.0 meters of the subject property. Notice of the application and an invitation to speak at the Council meeting where the application will be considered is also to be published once a week for two consecutive weeks in a newspaper that is distributed locally.

Examining the View of Residents

Page 69 of 370

When examining the views of residents, provincial guidelines stipulate that local governments need to be careful not to consider irrelevant factors, such as concerns from existing licensees about potential negative impacts on their businesses. Courts have concluded that these are not relevant considerations as neither the Act nor its Regulation set out a need to consider the economic impact of an application on existing licensees.

Local governments have discretion to decide how much weight to give the views obtained. For example, a local government may give different weight to the opinions of residents impacted by late night noise than it gives to the opinions of local businesses.

Choosing Not to Provide Input

Under the Liquor Control and Licensing Act, local governments can choose to opt out of providing input on an application by providing a resolution to the LCLB. If a local government chooses not to provide input, the LCLB will take on the responsibility of gathering the views of any nearby residents and considering the mandatory criteria. This process typically involves requesting additional information from the local government, such as copies of bylaw provisions that regulate noise.

DISCUSSION

The Wolf in the Fog restaurant located at 150 Fourth Street was issued a food primary liquor licence on June 10, 2014. On April 8, 2015 the restaurant submitted an application to the LCLB requesting two permanent changes to its food primary liquor licence that will allow for: • liquor service past 12:00 midnight; and • patron participation entertainment in the form of dancing

In accordance with LCLB requirements, the applicant is seeking a Council resolution in support of its application. The current licence provides for liquor service until midnight seven days a week, the proposed amendment would extend the hours of service by 1.5 hours from midnight to 1:30 am daily. The current licence does not provide for patron participation entertainment. It should be noted that these are separate requests, and that while local governments and the LCLB advise the public of both amendments in a single notice, one, both or none of the requested changes may be approved.

Should Council choose to provide input to the Liquor Control and Licensing Branch on this application, any comments received from nearby residents and referrals, including those from the RCMP, will be summarized and attached to a future report. This report is being submitted for information purposes only and to provide Council with the opportunity to opt out of providing comments to the LCLB.

Should Council opt out of providing comment, the LCLB will collect the views of nearby residents and consider the regulatory criteria, as noted previously in this report. LCLB staff has indicated that as part of this process, the applicant will be required to post notification signs on the subject property.

Respectfully submitted,

______Jane Armstrong, Manager of Corporate Services

Page 70 of 370

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE April 28, 2015 A/T #: CR- n/a TO Mayor & Council File #: 4320-50 Jamie’s Rainforest Inn FROM Jane Armstrong, Manager of Corporate Services Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn SUBJECT Restaurant & Lounge Final Report

RECOMMENDATION

1. THAT the staff report “Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn Restaurant & Lounge Service Past Midnight” dated April 28, 2015 be received.

2. THAT Council select one of the following resolutions to be forwarded to the Liquor Control and Licencing Branch (LCLB):

CAO’S COMMENTS

I concur with the recommendation of the Manager of Corporate Services.

PURPOSE

To present for Council’s consideration the results of the public consultation and referral processes undertaken by District staff as part of Jamie’s Rainforest Inn Restaurant & Lounge’s application to the Liquor Control and Licensing Branch (LCLB) for a permanent change (hours of service) to its food primary liquor licence.

Page 71 of 370 STRATEGIC PRIORITY OF COUNCIL

Not applicable.

FINANCIAL IMPACTS

Direct advertising costs and staff time to process the application including managing public consultation and referral processes. Combined application and notification fees of $700 have been collected.

BACKGROUND

Liquor Licence Amendment Application

Council was previously advised that Jamie’s Rainforest Inn Restaurant and Lounge, located at 1258 Pacific Rim Highway, had submitted an application to the Liquor Control and Licensing Branch requesting a permanent change to its food primary liquor licence that will allow for service past 12:00 midnight. At the regular Council meeting held February 24, 2015, Council passed resolution 56/15:

THAT the staff report “Application for Permanent Change to Food Primary Liquor Licence – Jamie’s Rainforest Inn Restaurant & Lounge (Service Past Midnight)” dated February 24, 2015 be received; AND THAT staff be authorized to gather the views of residents potentially impacted by the application for the purpose of providing the Liquor Control and Licensing Branch with a Council resolution on whether the application should be approved.

In accordance with LCLB requirements, the applicant is requesting a Council resolution supporting its amendment application. The current licence provides for liquor service until midnight seven days a week, the proposed amendment would extend the hours of service by one hour from midnight to 1:00 am daily.

Existing licence hours are:

Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9 am to 9 am to 9 am to 9 am to 9 am to 9 am to 9 am to 12 am 12 am 12 am 12 am 12 am 12 am 12 am

Proposed licence hours are:

Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9 am to 9 am to 9 am to 9 am to 9 am to 9 am to 9 am to 1 am 1 am 1 am 1 am 1 am 1 am 1 am

Liquor Licensing Process

As outlined in the staff report Food Primary Liquor Licence Amendment Application – Jamie’s Rainforest Inn Restaurant & Lounge (Service Past Midnight) dated February 24, 2015, the Liquor Control and Licensing Branch (LCLB) is the approving body for liquor licenses in British Columbia. As part of the LCLB’s process for reviewing amendment applications, local governments are asked to gather the views of nearby residents and businesses potentially impacted by the application, provide comment on the LCLB’s mandatory considerations and submit a Council recommendation to the LCLB on whether the application should be approved. Mandatory considerations are: 2

Page 72 of 370 • potential for noise, • impact on the surrounding community, and • if the proposed change might shift the primary focus of operations from food service to liquor service.

Gathering the View of Residents

In accordance with “District of Tofino Liquor Control and Licensing Application Procedure and Fee Bylaw No. 927, 2003” the amendment application was referred to the RCMP and applicable District departments for comment. Notice of Council’s intention to consider the application, including an invitation to submit written comments and speak to the matter at the April 28th regular Council meeting, was distributed to all owners and occupants within 60.0 meters of the subject property by mail and hand (Appendix 3). Public notice, including an invitation to speak to the matter at the April 28th regular Council meeting, was published in the Westerly News on April 15 and 22, posted on the District’s website and on the public notice board located in the Municipal Office (Appendix 4).

Examining the View of Residents

DISCUSSION

As part of the review process, the District requires all applicants to submit a letter (Appendix 1) outlining the nature of the business and rationale for the proposed change, and that addresses the following matters: • any impacts the change may have on the surrounding community, both positive and negative • the potential for noise and any measures to be taken to prevent and/or mitigate its impacts • the potential for the proposed amendment to shift the focus of operations from primarily food service to primarily liquor service.

Views of nearby residents and businesses were collected as outlined earlier in this report and referral comments received from the RCMP and applicable District staff (planning, business licensing and bylaw enforcement).

As part of the food primary amendment review process, the LCLB asks local government to comment on the following:

Page 73 of 370 The potential for noise if the application is approved: The subject property, a four acre parcel located at 1280 Pacific Rim Highway, is within the Chesterman Beach Neighbourhood and is zoned C5. The C5 zone permits resorts/motels/hotels, licenced restaurants and licenced premises as a secondary use only. The site is bordered on the north and south by residentially zoned properties; on the east by the ocean; and on the west by the Pacific Rim Highway (Appendix 2). The Chesterman Beach Neighbourhood is primarily a residential area consisting of lots ranging in size from 0.5 acre to greater than 5 acres. The restaurant and lounge is located inside Jamie’s Rainforest Inn which has 38 rooms.

The applicant was issued a primary food liquor licence December 6, 2013. In September 2014, the Liquor Control and Licensing Branch (LCLB) approved a permanent change to the licence that allows for patron participation dancing until 12:00 am midnight daily. The applicant notes (Appendix 1) that while the proposed amendment will allow for liquor service to 1:00 am daily, the intention is not remain open until 1:00 am every night, but only when hosting special events and during the peak summer season.

The applicant reports that live music nights have been held in the lounge area since February 2014 and that no noise complaints have been received to date. The applicant further notes that given the relative isolation of the property and large distances between the restaurant/lounge and neighboring houses, he foresees no negative impacts from the proposed change.

A review of District business licensing and bylaw enforcement records confirms that no noise complaints or complaints related to the applicant’s business licence have been received, and that to date the establishment has no history of other types of disturbances or nuisances. The RCMP likewise reports that the establishment’s compliance and enforcement history shows no record of any disturbances, nuisances or contraventions, including noise complaints. (Appendix 2)

When deciding on whether or not to support the application, Council is asked to consider the potential for the proposed change to result in increased noise and disturbance to residents in the immediate area. Some local residents have expressed concerns about noise (see views of residents below).

The impact on the community if the application is approved: The applicant believes there is a need for additional late night dining options to appeal to the diverse tastes of both Tofino residents and visitors. The applicant further notes that international visitors, in particular, are accustomed to having a range of late night dining options and that the proposed amendment will help Tofino meet this demand. If the hours of service for the establishment are extended, Tofino patrons will have a late night alternative to a pub.

While the RCMP reports that Jamie’s Rainforest Inn Restaurant and Lounge has no history of disturbances, nuisances or other contraventions to date, it is noted that, in general, each additional establishment opened to 1:00 am carries a potential need for policing services that may, in turn, impact police ability to respond to other matters. The RCMP also provides general comment about Tofino’s lack of alternate transportation and its potential impact on drunk driving incidences. Staff has confirmed that taxi services are available to 1:30 am. (Appendix 2) In considering these comments, Council should focus on the particulars of the application under consideration including the nature of the establishment, type of liquor licence held (liquor primary, food primary) the establishment’s enforcement history and the type of amendment requested (e.g. change to hours of sale, patron participation) When deciding on whether or not to support the application, Council is asked to weigh the benefit the increased daily hour of service may have against any potential negatives caused to those living in the immediate area.

While Council is asked to consider each liquor licence application on its individual merits, the following chart identifies other food primary establishments located outside the downtown core that are licenced for service past midnight and are associated with accommodations.

Page 74 of 370

Restaurant Name Location Licenced Late Night Hours Not licenced to serve past midnight Long Beach Lodge Resort 1441 Pacific Rim Highway 12:00 am Middle Beach Lodge 1101 Pacific Rim Highway 12:00 am Wickaninnish Inn (Drfitwood) 500 Osprey Lane 12:00 am Licenced to serve past midnight* Darwin’s Cafe 1084 Pacific Rim Highway 1:00 am Tin Wis Resort 1119 Pacific Rim Highway 1:00 am/ 12:00 am Sunday * These establishments are licenced to serve past midnight, but may not be doing so.

If the amendment could result in the establishment being operated in a manner contrary to its primary purpose (i.e. focus shifts from service of food to service of liquor): The LCLB has clarified that a food primary establishment must continue to focus on food service and that a full menu must be provided when liquor service is available.

The applicant has provided written assurance that food will be served until closing and that the primary function of the establishment will remain food service. The applicant notes that of total sales for 2014 72% is from food and 28% from alcohol (Appendix 1).

Views of residents: A public notice/comment sheet (Appendix 3) was mailed and hand delivered to the owners and occupants of buildings and properties within 75 meters of the subject property. This notice and notices placed in the April 15th and April 22nd editions of the Westerly newspaper (Appendix 4) also advised that the application would be considered by Council at its April 28, 2015 regular Council meeting and that those nearby residents and businesses wishing to speak to this matter would be provided an opportunity to do so.

A total of 24 public notice and comment sheets were distributed. Of the 7 sheets received by the deadline date, 6 respondents support the application and four oppose it as follow:

Sheet No. Number of Respondents Support Do Not Support 1 one  2 one  3 two  4 two  5 two  6 one  7 one  TOTAL 6 4

All comments received are included as Appendix 5. Those opposed to the application cited concerns about noise, traffic and alcohol related issues.

Next Steps Once Council has determined whether it supports Jamies Rainforest Inn’s application to extend its hours of liquor service, staff will forward the recommendation and staff report to the LCLB. The final decision on the primary food liquor licence amendment application rests with the LCLB.

Page 75 of 370 Respectfully submitted,

______Jane Armstrong, Manager of Corporate Services

Appendices: 1. Correspondence – Ryan Orr, General Manager, Jamie’s Rainforest Inn Restaurant and Lounge 2. Referrals – Planning; Business Licensing & Bylaw Enforcement; RCMP 3. Public Notice and Comment Sheet 4. Newspaper Advertisement 5. Views of Nearby Residents and Business

Page 76 of 370 Page 77 of 370 Page 78 of 370 From: Ryan Orr To: Jane Armstrong Subject: 2014 Revenue Breakdown Date: April-21-15 9:20:03 AM

Hi Jane,

Thank you very much for your call earlier today.

As discussed here is our restaurant revenue breakdown for all of 2014:

Food – 72% Alcohol – 28%

I believe this breakdown clearly demonstrates that Jamie’s Restaurant and Lounge is primarily focused on food service and we will certainly continue to remain focused on food service even with extended hours.

Should you require any additional information, please do not hesitate to let me know.

Sincerely,

Ryan Orr, General Manager

JAMIE'S RAINFOREST INN

Toll Free: 1.855.433.2323 Phone: 250.725.2323 Fax: 250.725.2423 www.tofinorainforestinn.com www.jamies.com

Page 79 of 370 Dear Jane;

Re: Extension of liquor license hours

Jamie’s Rainforest Inn Restaurant and Lounge is located on an approximately 4 acre parcel at 1280 Pacific Rim Hwy in the Chesterman Beach Neighbourhood. The subject property is zoned C5 in which resorts/hotels/motels, licensed restaurants, and licensed premises as a secondary use only are all permitted uses. The site is bordered to the north and south by residentially zoned properties; to the east by the ocean; and to the west by Pacific Rim Hwy.

The Chesterman Beach Neighbourhood is primarily a residential neighbourhood consisting of lots ranging from 0.5 acres to 5+ acres in area. The Official Community Plan designates the neighbourhood as an area for future residential growth. Good planning practice would suggest the District should consider input from the adjacent land owners and the wider Chesterman Beach neighbourhood to determine what impacts may result from the proposed change in the hours of operation for Jamie’s Rainforest Inn Restaurant and Lounge.

Regards,

Aaron Rodgers Manager of Community Sustainability

Page 80 of 370 From: Jane Armstrong To: Jane Armstrong Subject: Request for Comment - Application for Permanent Change to Food Primary Liquor Licence (Service Past Midnight) Date: March-04-15 8:23:09 AM

From: Trish Dixon Sent: February-27-15 7:19 AM To: Jane Armstrong; Rob Letts Subject: RE: Request for Comment - Application for Permanent Change to Food Primary Liquor Licence (Service Past Midnight)

Hi Jane,

I am unaware of any complaints and or business licence issues with Jamie’s Rainforest Inn Restaurant and Lounge. I have done a search of the business licencing and complaint files and found nothing.

Regards, Trish

Please consider the environment before printing this e-mail. This e-mail is confidential and is intended for the above-named recipient(s) only. Any unauthorized use or disclosure of this e-mail is prohibited. If you are not the intended recipient, please notify the sender immediately and securely destroy the communication. The District of Tofino is subject to the Freedom of Information and Protection of Privacy Act.

From: Rob Letts Sent: February-26-15 10:56 AM To: Jane Armstrong Cc: Trish Dixon Subject: RE: Request for Comment - Application for Permanent Change to Food Primary Liquor Licence (Service Past Midnight)

Hello Jane,

I have reviewed the 2014 and 2015 bylaw complaint tracking spreadsheet and can confirm the District of Tofino has not received any complaints related to the business licence for Jamie’s Rainforest Inn Restaurant and Lounge. I can also confirm the District has no record of any history of disturbances or nuisances in the immediate vicinity.

Let me know if you require any other information.

Rob LETTS

Page 81 of 370 District of Tofino Bylaw Enforcement Officer

From: Jane Armstrong Sent: Wednesday, February 25, 2015 5:17 PM To: Rob Letts; Trish Dixon Subject: Request for Comment - Application for Permanent Change to Food Primary Liquor Licence (Service Past Midnight)

Hi Rob and Trish,

As per the attached memo, we have received notice from the Liquor Control and Licensing Branch that an amendment application has been submitted to them by Jamie’s Rainforest Inn Restaurant & Lounge.

Could you please provide me with comments as outlined in the memo.

Thanks,

Page 82 of 370 Page 83 of 370 Page 84 of 370 District of Tofino PUBLIC NOTICE & COMMENT SHEET

FOOD PRIMARY LIQUOR LICENCE AMENDMENT APPLICATION JAMIE’S RAINFOREST INN RESTAURANT & LOUNGE Permanent Change to Hours of Operation

Jamie’s Rainforest Inn Restaurant and Lounge has applied to the Liquor Control and Licensing Branch (LCLB) for a permanent change to its food primary liquor licence. The restaurant/lounge is seeking a resolution from Tofino Council supporting its application to extend daily hours of operation by one hour (midnight to 1:00 am).

As part of the LCLB’s review process, the District is responsible for gathering the views of nearby residents and businesses, commenting on LCLB’s mandatory considerations and submitting a recommendation to the LCLB on whether the application should be approved. The mandatory considerations are: 1) potential for noise 2) impact on community and 3) if the change might shift the focus of operations from primarily food service to primarily liquor service.

If you believe your interests are affected by the proposed amendment, please complete and return the bottom portion of this notice indicating your name, address and whether or not you support the application. If you wish, you may also add comments.

Please mail, fax, e-mail or drop off completed forms by Monday, April 13, 2015 as follows: Corporate Services PO Box 9, 121 Third Street Tofino BC V0R 2Z0 Fax: 250-725-3775 E-Mail: [email protected]

The information you provide will be forwarded to Council when it considers the amendment application at its regular Council meeting on Tuesday, April 28, 2015 at 10:00 a.m., in the Council Chamber, Municipal Office, 380 Campbell Street. Nearby residents and businesses who wish to speak to this matter will be provided an opportunity to do so at the April 28, 2015 meeting.

Application Details: Location: 1258 Pacific Rim Highway Applicant: Jamie’s Rainforest Inn Restaurant & Lounge Proposal: Permanent change to hours of operation from 9 am to Midnight to 9 am to 1 am, Monday to Sunday.

For more information, please contact Jane Armstrong, Manager of Corporate Services at 250-725-3229 or by email at [email protected].

I SUPPORT THE APPLICATION I DO NOT SUPPORT THE APPLICATION

Comments:

Name: Resident Street Address:

Name of Business: Business Address:

Page 85 of 370 DIST District of Tofino PUBLIC NOTICE

FOOD PRIMARY LIQUOR LICENCE AMENDMENT APPLICATION JAMIE’S RAINFOREST INN RESTAURANT & LOUNGE Permanent Change to Hours of Operation Notice is given that the District of Tofino Council will be considering the above noted liquor licence amendment application at its regular Council meeting on Tuesday, April 28, 2015 at 10:00 a.m., in the Council Chamber, Municipal Office, 380 Campbell Street. Residents and businesses located near Jamie’s Rainforest Inn Restaurant and Lounge (Jamie’s Restaurant and Lounge) who believe their interests are affected by the proposed amendment, may speak to the matter at the April 28, 2015 meeting. Jamie’s Restaurant and Lounge has applied to the Liquor Control and Licensing Branch (LCLB) for a permanent change to its food-primary liquor licence. The restaurant/lounge is seeking a resolution from Tofino Council supporting its application to extend daily hours of operation by one hour (midnight to 1:00 a.m.). As part of the LCLB’s review process, the District is responsible for gathering the views of nearby residents and businesses, commenting on the LCLB’s mandatory considerations and submitting a recommendation to the LCLB on whether the application should be approved. The mandatory considerations are: 1) potential for noise 2) impact on community and 3) if the change might shift the focus of operations from primarily food service to primarily liquor service.

Application Details Location: 1258 Pacific Rim Highway Applicant: Jamie’s Rainforest Inn Restaurant & Lounge Proposal: Permanent change of hours from 9 a.m. to midnight to 9 a.m. to 1 a.m., Monday to Sunday.

For more information, please contact Jane Armstrong, Manager of Corporate Services at 250-725-3229 or by email at [email protected].

Page 86 of 370 Page 87 of 370 Page 88 of 370 Page 89 of 370 Page 90 of 370 Page 91 of 370 Page 92 of 370 District of Tofino PUBLIC NOTICE & COMMENT SHEET

FOOD PRIMARY LIQUOR LICENCE AMENDMENT APPLICATION JAMIE,S RAINFOREST INN RESTAURANT & TOUNGE Permanent Change to Hours of Operation

Jamie's Rainforest Inn Restaurant and Lounge has applied to the Liquor Control and Licensing Branch (LCLB) for a permanent change to its food primary liquor licence. The restaurant/lounge is seeking a resolution from Tofino Council supporting its application to extend daily hours of operation by one hour (midnight to 1:00 am).

As part of the LCLB's review process, the District is responsible for gathering the views of nearby residents and businesses, commenting on LCLB's mandatory considerations and submitting a recommendation to the LCLB on whether the application should be approved. The mandatory considerations are: 1) potential for noise 2) impact on community and 3) if the change might shift the focus of operations from primarily food service to primarily liquor service. lf you believe your interests are affected by the proposed amendment, please complete and return the bottom portion of this notice indicating your name, address and whether or not you support the application. lf you wish, you may also add comments.

Please mail, fax, e-mail or drop off completed forms by Monday, April 6, 2015 as follows: Corporate Services PO Box 9, 121 Third Street Tofino BC VOR 220 Fax:250-725-3775 E-Mail:[email protected]

Application Details: Location: 1258 Pacific Rim Highway Applicant: Jamie's Rainforest Inn Restaurant & Lounge Proposal: Permanent change to hours of operation from 9 am to Midnight to 9 am to 1 am, Monday to Sunday.

For more information, please contact Jane Armstrong, Manager of Corporate Services at 250-725-3229 or by email at [email protected]. &- "-7--- tr | suPPoRrrHE APPLICATION T I DO NOT SUPPORT THE APPLICATION

Comments:

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Name of Business: Business Address:

Page 93 of 370 Page 94 of 370

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE October 21, 2014 A/T #: CR- n/a TO Mayor & Council File #: FROM Bob MacPherson, CAO

SUBJECT Neighbourhood Traffic Committee Recap

RECOMMENDATION

THAT the staff report “Neighbourhood Traffic Committee Recap” dated April 28, 2015 be received for information.

PURPOSE

The purpose of this report is to inform Council of steps taken following the 2011 report by the Neighbourhood Traffic Committee.

STRATEGIC PRIORITY OF COUNCIL

Not applicable.

FINANCIAL IMPACTS

There are no anticipated financial impacts respecting this staff recommendation.

BACKGROUND

At the April 14, 2015 Council meeting, staff were asked to report back to Council on the status of the recommendations that had come from the Neighbourhood Traffic Advisory Committee in 2011. The context of this direction from Council was a view that there had been no reporting back from staff following the 2011 work of the Neighbourhood Traffic Committee.

DISCUSSION

In 2011, the District of Tofino struck a Neighbourhood Traffic Committee that was charged with “representing the District’s interest in planning traffic calming initiatives within the District of Tofino” and “develop(ing) a traffic calming plan for the neighbourhood designated by Council as the area of focus”. The Terms of Reference for the Neighbourhood Traffic Committee are attached as “Appendix 1”.

In February, 2011 staff recommended appointments to the Neighbourhood Traffic Committee (Chesterman Beach). The Traffic Committee Appointment Report is attached as “Appendix 2”.

Page 95 of 370 On October 25, 2011, the Traffic Committee presented to the Committee of the Whole by way of a neighbourhood opinion survey (presentation to Council attached as “Appendix 3”; and the Committee of the Whole made recommendations Council.

On November 8, 2011 Council endorsed Committee of the Whole recommendations as follows:

i) CW-74-11 THAT the recommendation from the Traffic Committee on traffic calming to “combined speed hump/elevated cross walk at beach access points, going from path to path; speed humps at other beach access points; combined speed hump/elevated cross walk from Howard Drive footpath across Lynn Road; and speed humps to be pre- engineered from recycled rubber” be received for information.

Resolution No. 568-11 Moved by Councillors Tilitzky / Ashton THAT Council endorse Committee of the Whole resolution CW-74-11. CARRIED

ii) CW-75-11 THAT the recommendation from the Traffic Committee on parking to “ban parking along the roadways; enforce ‘no parking’; and expand the middle and south parking lots” be received for information.

Resolution No. 569-11 Moved by Councillors Tilitzky / Baert THAT Council endorse Committee of the Whole resolution CW-75-11. CARRIED

iii) CW-76-11 THAT Staff come back with a report to create no parking on one side of Lynn road; and that the report include enforcement and any complications as a result.

Resolution No. 570-11 Moved by Councillors Baert / Fraser THAT Council endorse Committee of the Whole resolution CW-76-11. CARRIED

iv) CW-78-11 THAT staff to look at the possibilities of expanding Middle and South Chesterman Beach parking lots.

Resolution No. 571-11 Moved by Councillors Fraser / Tilitzky THAT Council endorse Committee of the Whole resolution CW-78-11. CARRIED Councillor Johns was opposed

The Council resolutions clearly direct staff to report back on two items: • Creating no parking on one side of Lynn and Chesterman Beach Roads; and • Expanding parking at South Chesterman and Middle Chesterman parking lots.

All other Neighbourhood Traffic Committee recommendations were received for information only. As directed, staff reported back on resolution CW-76-11 (Council Resolution 570-11) on March 27, 2012. The March 27 staff report is attached as “Appendix 4”. Notwithstanding that resolution 74-11 was only received for information, at the March 27, 2012, Council passed the following resolution:

Resolution # 212/12 Moved by Councillors McMaster / Thicke THAT Council postpone any discussion until staff recommends options for Resolution #74-11, specifically traffic calming.

Page 96 of 370 At the June 12, 2012 Regular Council Meeting, parking and traffic at Lynn Road was again discussed:

Resolution No. 404/12 Moved by Councillors McMaster I Cameron THAT Council modify as stated in the report from Mr. Rodgers, modify existing signage to permit parking on one side of Chesterman Beach Road and Lynn Road, and enforce the existing bylaw; and that there will be zero tolerance for parking within 6 metres, as specified by the Traffic Act, either side of the newly placed speed humps. CARRIED

Resolution No. 405/12 Moved by Councillors McMaster I Cameron THAT if and when the Middle and or South Chesterman parking lots are expanded; Resolution No. 404/12 will be reviewed and a complete ban of parking on both sides of the road will be considered. CARRIED

Resolution No. 406/12 Moved by Councillors McMaster I Thorogood THAT Council recognizing that parking is a problem throughout the District and not just Chesterman Beach Road and Lynn Road, at least 4 tire clamps should be purchased to aid with parking enforcement district wide, and that any revenue generated would be put towards the purchase of more tire clamps if required for bylaw enforcement. DEFEATED

Resolution No. 407/12 Moved by Councillors McMaster I Cameron THAT Council direct staff to report back to Council as to how many parking tickets have been issued in the past 3 years and how many of those fines have been paid. CARRIED

It is staff’s view that the direction of Council was implemented in 2012:

• Parking regulations have been modified to permit parking on only one side of Lynn Road and Chesterman Beach Road. It is not known if in 2011 bylaw staff were given direction to enforce parking bylaws with zero tolerance. • District of Tofino staff are not authorized to enforce the Traffic Act. • Parking areas at South Chesterman and Middle Chesterman have not been expanded so there has not been further discussion about a full parking prohibition on Lynn Road and Chesterman Beach Road. • Staff have reviewed the potential for expansion of existing parking areas at South Chesterman and Middle Chesterman, each of these areas in problematic: o The land on which the South Chesterman parking lot is located would allow for the expansion of the parking area. This would allow for approximately 10 more parking spaces, however it is understood to be very rare when there is excess demand for parking to access the south end of Chesterman Beach. o There is not the physical potential for significantly more parking at Middle Chesterman unless a sewer lift station is moved, an existing drainage is culverted and large trees are removed. • Tire Clamps, otherwise known as Texas Boots, have not been purchased as this motion was defeated. • It is not known if Council were immediately advised of the number of parking tickets issued in the three years prior to June 2012, however this type of information has been shared with Council routinely in the last two years at in presentations and reports about the season bylaw enforcement program. Bylaw ticket information also appears in the District’s Annual Report

Page 97 of 370 The writer is of the view that District Council and staff has addressed the recommendations of the Neighbourhood Traffic Advisory Committee. However, parking and traffic occasionally challenge the capacity of Lynn and Chesterman Beach Roads. Staff will continue to review options to improve the impacts in this area.

Respectfully submitted,

______Bob MacPherson, CAO

Appendices: 1. Appendix 1 – Neighbourhood Traffic Committee Terms of Reference 2. Appendix 2 – 2011 RTC – Traffic Committee Appointments 3. Appendix 3 – Neighbourhood Traffic Committee PowerPoint Presentation 4. Appendix 4 – 2012 RTC – North Chesterman Parking

Page 98 of 370 Schedule A

Neighbourhood Traffic Committee Terms of Reference (TOR)

Role and Purpose of Committee The Neighourhood Traffic Committee will represent the public and the District’s interest in planning traffic calming initiatives within the District of Tofino. The Neighbourhood Traffic Committee will review and monitor issues pertaining to traffic, and develop a traffic calming plan for the neighbourhood designated by Council as the area of focus. The Neighbourhood Traffic Committee is an advisory body and will provide information and advice to Council and municipal staff. As requested by resolution of Council, the Neighbourhood Traffic Committee will identify and review all options for traffic calming initiatives, and make recommendations to Council.

Membership The Neighbourhood Committee is established by Council and is comprised of up to seven members of the public. Each member will hold one vote. A quorum consisting of a minimum of four members shall be required for decision making. One Council member and an alternate shall be appointed by the Mayor. The committee chair will be the appointed Council member or alternate, and shall abstain from voting under all circumstances.

Discharge The committee is automatically discharged one year from the date of the first meeting regardless of whether final recommendations have been made. Council may extend or renew the committee by reappointing all its members or by appointing new members. The committee is automatically discharged one year from the date of the first meeting after any extensions or renewals. The committee may also be discharged at anytime by Council resolution.

Meetings

a. Appointments Council shall appoint the members of the Neighbourhood Traffic Committee. The Committee shall begin sitting at a time designated by Council. The Committee shall make recommendations to Council within six months of the first meeting. Members are appointed for a period of one year.

b. Conduct All Committee meetings will be conducted in an orderly and business-like manner. The order of the business will be that indicated in the agenda which will be prepared by the Chairperson and the staff liaison. Any additions or changes in the prepared agenda may be requested by a Committee member and must be approved by majority vote of the Committee members present at the meeting.

All Committee meetings shall commence at the stated time. The Agenda will be prepared and will be available for pick up, or delivered by e-mail, in advance to all Committee members.

Page 99 of 370 The conduct of meetings shall enable members of the Committee to consider information presented, weigh evidence related thereto, and make informed decisions, and shall follow the rules established by the District of Tofino Council Procedural Bylaw No. 1063, 2008.

Committee members will respect the following rules of meeting conduct:

Provide honest, open opinions; and Agree to disagree; consensus may not always be achieved

c. Meeting Frequency The Committee will meet as stipulated by Council up to a maximum of two meetings per month. d. Time, Place, and Notification of Meetings Date, time, and place of the meetings shall be established prior to a meeting. One week notification shall be given by email or phone. e. Minutes A member of the Committee will be appointed to prepare minutes of all meetings which shall be made available to the Committee members and to the Clerk prior to the next meeting. f. Development of Agenda The Chairperson in collaboration with staff liaison shall prepare an agenda for each regular meeting. g. Delivery of Meeting Materials Not later than one week prior to the meeting, a copy of the agenda will be delivered by e-mail or available for pick up from the main reception desk at the Municipal Hall. Copies of communications and other documents and exhibits, which are available and pertinent to the meeting, will also be available. Committee members shall become familiar with the agenda and supporting materials prior to the meeting, and shall obtain any additional information that may be necessary to make well-informed decisions. h. Attendance at Meetings Attendance at meetings will be encouraged for all Committee members. The Committee member shall inform staff if they will be absent at the next meeting. i. Meeting Facilitator The Chair shall preside at all meetings of the Committee, maintain order, and ensure that rules of the Committee are followed. An alternate Chair will be selected by the members of the Committee in the event of an absence of both the appointed Council member and the appointed Council alternate.

Page 100 of 370

The Corporation of the District of Tofino

REPORT TO COUNCIL

Council Agenda Item – 2011 February 22 2011 February 09 File: 0550-04 Development Services To: Braden Smith, CAO

From: Aaron Rodgers, Manager of Community Sustainability

SUBJECT: Traffic Committee Appointments

RECOMMENDATION

THAT: Council appoints the following three (3) individuals to serve on the District of Tofino Neighbourhood Traffic Committee (Lynn Road) for a one year period (February 22nd, 2011 until February 21nd, 2012).

1. Duncan W. McMaster 2. Rod Cameron 3. Tammy Shymko

AND THAT: Council appoint a Council representative (non-voting member) to the District of Tofino Neighbourhood Traffic Committee (Lynn Road).

CAO’S COMMENTS Three people responded to the traffic committee advertisement. The select committee terms or reference permits up to seven committee members. I support the recommendation.

PURPOSE To appoint and establish a Neighbourhood Traffic Committee (Lynn Road) that will provide recommendations to Council with respect to traffic issues in the vicinity of Lynn Road.

BACKGROUND The three interested individuals were the only respondents to advertisements placed in The Westerly News for involvement on the Neighbourhood Traffic Committee.

DISCUSSION

Page 101 of 370 The Neighbourhood Traffic Committee will provide recommendations to Council with respect traffic issues in and around Lynn Road such as parking and speed.

The terms of reference for the Neighbourhood Traffic Committee requires 7 members, 4 of which shall sit for two years and three of which will sit for one year.

The appointed Council representative may also want to consider canvassing the public for a further member to round out the full complement of board members.

OPTIONS

Respectfully submitted,

______Aaron Rodgers Community Sustainability

Page 102 of 370 !"#$%#&'()*+#(,"*-#./"01&"112*

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• @&.'(&.A>*(*4#$.2#)B(A*)#./"01C&"112* • 9&0()D4C&(A*&1(2*E.%"*)1*$.2#E(AF$* • -1*$%&##%*A./"%$* • @&1G.2#$*(,,#$$*%1*!"#$%#&'()*+#(,"* • H./"*G1AC'#*1I*%&(J,*KG#".,CA(&L*M#2#$%&.()*?* ,>,A.$%$N*2C&.)/*%"#*$C''#&*'1)%"$*()2* E##F#)2$* • 4#$.2#)%$L*+?+$L*G(,(B1)*&#)%(A$* • 7)$CJ,.#)%*M(&F.)/*(%*M#(F*B'#$* Page 104 of 370 3"#*8.%C(B1)*-1E*

• O&.G#&$*21*)1%*10$#&G#*%"#*M1$%#2*$M##2*A.'.%PQRF'D"&* • =.SA#*M1A.,#*#)I1&,#'#)%* • O&.G#&$*&#M#(%#2A>*T0A1E*%"&1U*%"#*83V@*$./)$*(%*%"#* =>))*?*V$M&#>*.)%#&$#,B1)* • -1*$.2#E(AF$*I1&*%"#*'(W1&.%>*1I*%"#*(&#(* • -1*$%&##%*A./"%$* • !>,A.$%$*?*M#2#$%&.()$*21*A.SA#*%1*#)"(),#*G.$.0.A.%>*(%* )./"%*K#X/X*)1*A./"%$*1)*0.F#$L*2(&F*,A1%".)/DE#%*$C.%$N* • !(&$*M(&F#2*01%"*$.2#$*1I*&1(2*K1Y#)*.AA#/(AA>N*C,.)/* G.$.0.A.%>* Page 105 of 370 H.$%1&>*

• 8M&.)/*ZR[RL*OC),()*\,\($%#&*,1'MA(.)$*%1*!1C),.A* %"(%*$M##2.)/*.)*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112* E($*(*M&10A#'* • !1C),.A*&#$M1)2#2*%"(%*"#*E($*%"#*1)A>*&#$.2#)%*%1* ,1'MA(.)]* • 8C''#&*ZR[RL*)#./"01C&"112*$C&G#>#2*()2*[RR^* $./)(%C&#$*,1AA#,%#2*.)*$CMM1&%*1I*%&(J,*,(A'.)/* '#($C&#$* • O.$%&.,%*I1&'$*)#./"01C&"112*%&(J,*,1''.S##* • 8C''#&*ZR[[L*)#./"01&"112*%&(J,*,1''.S##* ,1)2C,%*$C&G#>*I1&*%&(J,*,(A'.)/*()2*M(&F.)/*(A1)/* =>))*?*!"#$%#&'()*+#(,"*41(2$* Page 106 of 370 31%(A*)C'0#&*1I*M&1M#&B#$_[[`*

Survey Distribution

a[* ba* In Person Mail-out E-mail Page 107 of 370 6##20(,F*

• “Great ideas. Glad someone is looking into this much needed issue. Good work.” • “Thank you for asking!” • “I appreciate you seeking my view. Although I do not live there regularly, I do pay $10,000 property taxes and have been an owner for 22 years.” Page 108 of 370 8C&G#>$*&#%C&)#2_`ZKccdN*

SURVEYS RETURNED

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Returned No Return `Z_ccd* Page 109 of 370 !"#$$%&'&#()%*+' Page 110 of 370 3&(J,*!(A'.)/*

“Something needs to be done.” Page 111 of 370 h"(%*.$*3&(J,*!(A'.)/i*

• 3&(J,*,(A'.)/*.$*%"#*,1'0.)(B1)*1I*'(.)A>* M">$.,(A*'#($C&#$*%"(%*C,#*%"#*)#/(BG#* #j#,%$*1I*'1%1&*G#".,A#*C$#L*(A%#&*2&.G#&* 0#"(G.1C&*()2*.'M&1G#*,1)2.B1)$*I1&*)1)f '1%1&.k#2*$%&##%*C$#&$X* Page 112 of 370 3&(J,*!(A'.)/*l1(A$*

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• :#&B,(A*,"()/#$*%"&1C/"*%"#*.)$%(AA(B1)*1I*&C00#&*$M##2* "C'M$DM#2#$%&.()f,&1$$E(AF*1MM1$.%#*G(&.1C$*0#(,"*(,,#$$* M1.)%$*(A1)/*!"#$%#&'()*?*=>))*41(2$* • =(%#&(A*,"()/#$L*$C,"*($*,".,()#$*?*,1)$%&.,B1)$*,()*$A1E* 21E)*%&(J,X*7)*M&.),.MA#L*21*>1C*$CMM1&%*%"#*C$#*1I*,".,()#$* ($*(*%&(J,*,(A'.)/*%11A* • 7)*M&.),.M(AL*21*>1C*$CMM1&%*%"#*C$#*1I*$M##2*,(A'.)/*$./)$i* • 3&(J,*(,BG(%#2*$M##2*,(A'.)/*$./)$* Page 114 of 370 h".,"*1I*%"#*I1AA1E.)/*,"()/#$*21*>1C*$CMM1&%* .)*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

Do you support Vertical changes (e,g, speed humps)?

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YES NO nnd* Non-Committal Page 116 of 370 h".,"*1I*%"#*I1AA1E.)/*,"()/#$*21*>1C*$CMM1&%* .)*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

“Road is too narrow already”

“Some people speed through like a race course”

“Don’t like the idea of narrowing the road or having obstacles to go around” Page 118 of 370 3&(J,*!(A'.)/f=(%#&(A*!"()/#$*

Do you support Lateral changes (e.g. chicanes)?

Qd* cd*

YES NO Non-Committal `Rd* Page 119 of 370 h".,"*1I*%"#*I1AA1E.)/*,"()/#$*21*>1C*$CMM1&%* .)*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

“Signage; a good reminder for visitors to the area, residents too!” “Signs are often ignored” Page 121 of 370 3&(J,*!(A'.)/f8M##2*!(A'.)/*8./)$**

Do you support speed calming signs?

Zd*

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YES bbd* NO Non-Committal Page 122 of 370 h".,"*1I*%"#*I1AA1E.)/*,"()/#$*21*>1C*$CMM1&%* .)*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

Do you support Traffic activated speed signs?

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YES NO `Zd* Non-Committal Page 124 of 370 !1),AC$.1)$*

• 8M##2.)/*.$*(*,1),#&)*I1&*%"#*&#$.2#)%$*1I*%"#* (&#(* • 8M##2*"C'M$*(&#*%"#*M&#I#&*'#%"12*1I* $M##2*,1)%&1A* • 7'M&1G#2*$./)(/#*$CMM1&%#2* Page 125 of 370 4#,1''#)2(B1)$*

• !1'0.)#2*$M##2*"C'MD#A#G(%#2*,&1$$*E(AF*(%*0#(,"* (,,#$$*M1.)%$L*/1.)/*I&1'*M(%"*%1*M(%"X* • 8M##2*"C'M$*(%*1%"#&*0#(,"*(,,#$$*M1.)%$X* • !1'0.)#2*$M##2*"C'MD#A#G(%#2*,&1$$*E(AF*I&1'* H1E(&2*O&.G#*I11%M(%"*(,&1$$*=>))*42X* • 8M##2*"C'M$*%1*0#*M&#f#)/.)##*I&1'*&#,>,A#2* &C00#&* Page 126 of 370 ,#"-%*+' Page 127 of 370 @(&F.)/*

“People park on the road and sometimes partly in the ditches. They erode the road edge, block free flowing traffic, leave debris and use homeowners driveways” “The roads are simply not wide enough for any parking. These are purely residential streets and homeowners do not want any street parking” “Do not want neighbourhood to become a parking lot” Page 128 of 370 @(&F.)/*

“I strongly support a ban on parking, but this ban must be enforced. I understand from an involved party that a member of Council encourages police members, in the interests of tourism, to ignore roadside parking infractions. If true this would constitute a gross abuse of authority.” “Our primary concern is the uncontrolled parking along the road. On several occasions our roadside property has been damaged and our access partially or fully blocked. Roadside parking also encourages people to then access the beach through the nearest property. We are also tired of helping people get their cars out of the ditch.” Page 129 of 370 @(&F.)/*

• “I turned down Chesterman Beach Rd and was shocked at the number of cars parked on both sides of the road. In some places I had difficulty passing between parked cars and I know for a fact that an emergency vehicle would not have been able to get from one end of the road to the other because there simply was not enough room on the roadway……. We had a call the following day, and while we were able to get to our destination, while we were there we were somewhat blocking the road because of cars parked on the other side of the street.…..” Bill Craven, BC Ambulance Service Page 130 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 131 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 132 of 370 \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*.)* %"#.&*M&#$#)%*I1&'i*

Maintain roads in present form?

[Qd* Z`d*

YES NO Non-Committal and* Page 133 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 134 of 370 \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*.)*%"#.&* M&#$#)%*I1&'*()2*0()*M(&F.)/*(A1)/*%"#* &1(2E(>i*

As is and ban parking on roads

[nd*

aod* YES Znd* NO Non-Committal Page 135 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 136 of 370 @(G#*&1(2$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,*%1* ,&#(%#*(*\9@*21E)*[f$.2#X*3".$*E1CA2*#A.'.)(%#*M(&F.)/* (A1)/*01%"*$.2#$*1I*%"#*&1(2$*

Pave to ditches, no parking, MUP one side

[cd* Qad*

YES NO Non-Committal ond* Page 137 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 138 of 370 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#* M(&F.)/*1)*01%"*$.2#$*1I*%"#*&1(2i*

Fill ditches, parking both sides

cd* [cd*

YES NO cbd* Non-Committal Page 139 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 140 of 370 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)* ,1&&#$M1)2#),#*E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#* A(%#&(A*&#$%&.,B1)$*%1*,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&* $#,B1)$*1I*%"#*&1(2E(>*

Create Parking Nodes

Zod* Zbd*

YES NO Non-Committal aRd* Page 141 of 370 h".,"*1I*%"#*I1AA1E.)/*M(&F.)/*1MB1)$*E1CA2*>1C* $CMM1&%*I1&*%"#*!"#$%#&'()*+#(,"*)#./"01C&"112i*

• \(.)%(.)*!"#$%#&'()*?*=>))*41(2$*($*%"#>*(&#* • \(.)%(.)*!"#$%#&'()*?*=>))*42$*.)*%"#&#*M&#$#)%*I1&'*()2*0()* M(&F.)/*(A1)/*%"#*&1(2E(>* • @(G#*!"#$%#&'()*?*=>))*42$*%1*%"#*#e.$B)/*2.%,"#$*?*&#f(A./)*%&(J,* %&(G#A*%1*,&#(%#*(*'CABfC$#*M(%"*21E)*1)#*$.2#X*3".$*E1CA2*#A.'.)(%#* M(&F.)/*(A1)/*01%"*$.2#$*1I*!"#$%#&'()*?*=>))*42$* • 6.AA*.)*%"#*2.%,"#$*?*M(G#*%1*(,,1''12(%#*M(&F.)/*1)*01%"*$.2#$*1I* %"#*&1(2* • 5*'.e*1I*M(&F.)/*)12#$*$%(//#*(A1)/*%"#*&1(2*.)*,1&&#$M1)2#),#* E.%"*0#(,"*(,,#$$*M1.)%$X*3".$*E1CA2*,&#(%#*A(%#&(A*&#$%&.,B1)*%1* ,(A'*%&(J,X*+()*M(&F.)/*(A1)/*1%"#&*$#,B1)$*1I*%"#*&1(2E(>* • ;eM()2*%"#*'.22A#*()2D1&*$1C%"*M(&F.)/*A1%$* Page 142 of 370 ;eM()2*%"#*'.22A#*()2D1&*$1C%"* M(&F.)/*A1%$i*

Expand mid & south parking lots

[cd*

[[d* YES NO cZd* Non-Committal Page 143 of 370 !1),AC$.1)$*

• @&1M#&%>*1E)#&$D&#$.2#)%$*21*)1%*$CMM1&%* M(&F.)/*(A1)/*%"#*&1(2E(>$X* • @(&F.)/*$"1CA2*1)A>*0#*.)*2#$./)(%#2*M(&F.)/* A1%$X* • 3"#*2&(.)(/#*2.%,"#$*$"1CA2*)1%*0#*%('M#* E.%"X* Page 144 of 370 4#,1''#)2(B1)$*

• +()*M(&F.)/*(A1)/*%"#*&1(2E(>$* • *;)I1&,#*T-1*@(&F.)/U* • ;eM()2*%"#*'.22A#*()2*$1C%"*M(&F.)/*A1%$* Page 145 of 370 Agenda Item # J1d)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-MAR-27 TO Braden Smith, CAO RTC Submission Date: 2012-MAR-19 6520-N. FROM Aaron Rodgers, Community Sustainability A/T #: CR-0000 File #: Chesterman SUBJECT North Chesterman Parking

RECOMMENDATION

THAT Council discuss the three options presented in this report. AND THAT Council direct staff to proceed with the appropriate Option.

CAO’S COMMENTS

This report is in response to a Council resolution related to parking on Lynn Road.

PURPOSE

CW-76-11 THAT Staff come back with a report to create no parking on one side of Lynn road; and that the report include enforcement and any complications as a result.

BACKGROUND

The Terms of Reference for the Neighbourhood Traffic Committee describes the committee’s role as representing;

“…the public and the District’s interest in planning traffic calming initiatives within the District of Tofino. The Neighbourhood Traffic Committee will review and monitor issues pertaining to traffic, and develop a traffic calming plan for the neighbourhood designated by Council as the area of focus. The Neighbourhood Traffic Committee is an advisory body and will provide information and advice to Council and municipal staff. As requested by resolution of Council, the Neighbourhood Traffic Committee will identify and review all options for traffic calming initiatives, and make recommendations to Council.”

Council tasked the Neighbourhood Traffic Committee (NTC) to provide Council with recommendations to Council with respect traffic issues in and around Lynn Road such as parking and speed.

At the October 25th, 2012 Committee of the Whole meeting Council was presented with recommendations from the committee as follows.

North Chesterman Parking (Report from Manager of Community Page 120 of 175 Sustainability).

Page 146 of 370 Agenda Item # J1d)

Traffic Calming 1. Combined speed hump/elevated cross walk at beach access points, going from path to path. 2. Speed humps at other beach access points. 3. Combined speed hump/elevated cross walk from Howard Drive footpath across Lynn Rd. 4. Speed humps to be pre-engineered from recycled rubber.

Parking 1. Ban parking along the roadways 2. Enforce “No parking” 3. Expand the middle and south parking lots

Council made the following resolutions with respect to the report (highlighting by staff for clarity).

Resolution No. CW-74-11 Moved by Councillors Tilitzky / Fraser THAT the recommendation from the Traffic Committee on traffic calming to “combined speed hump/elevated cross walk at beach access points, going from path to path; speed humps at other beach access points; combined speed hump/elevated cross walk from Howard Drive footpath across Lynn Road; and speed humps to be pre-engineered from recycled rubber” be received for information. CARRIED

Resolution No. CW-75-11 Moved by Councillors Johns / Fraser THAT the recommendation from the Traffic Committee on parking to “ban parking along the roadways; enforce ‘no parking’; and expand the middle and south parking lots” be received for information. CARRIED

Resolution No. CW-76-11 Moved by Councillors Johns / Tilitzky THAT Staff come back with a report to create no parking on one side of Lynn road; and that the report include enforcement and any complications as a result. CARRIED

Resolution No. CW-78-11 Moved by Councillors Tilitzky / Fraser THAT staff to look at the possibilities of expanding Middle and South Chesterman Beach parking lots. CARRIED

This report specifically considers Resolution No. CW-76-11.

DISCUSSION

GENERAL ICBC crash data from 2001-2010 indicates four crashes along Lynn Road and Chesterman Beach road, three of which involved only property damage. The crash data includes parking lot incidents and incidents involving parked vehicles.1 No crashes involved pedestrians.

Under the road typologies of the current subdivision and development bylaw, Lynn and

1 2011RDS1201-0 Intersection Crashes

North Chesterman Parking (Report from Manager of Community Page 121 of 175 Sustainability).

Page 147 of 370 Agenda Item # J1d)

Chesterman Beach Roads are classified as an Urban Local Street (20.0m R.O.W.). Under the new proposed road cross sections the corresponding road is a Rural Recreational Access Collector (22.0-26.0m). The existing Lynn Road and Chesterman Beach Road R.O.W.’s are 20m wide. The table below compares the various provisions of each cross section.

Cross Section ROW Parking Paved Surface Sidewalks Curb Bike lane Width Urban Local 20.0m One side 8.5m incl. Yes (1.5 Yes No Street (Sub alternating parking m) 850) Rural 20.0- One side 9.0 including See bike no Yes (2.0- Recreational 26.0m parallel parking pedestrian lane 3.0 m) or Access path(cycle/walk) sidewalk Collector (proposed) Existing 20.0m No parking 7.0m not incl. No No No provided gravel shoulders

The existing R.O.W consists of a 7.0m asphalt travelled way and a 1.5m-2.5m sloping gravel shoulder on either side. There are no pedestrian paths or lanes. The existing road is most similar to built form to a “Lane” (5.6m paved travel way) as described by the Subdivision and Development Bylaw #850.

Currently, beach users park on both sides of the road either on the gravel shoulder or half on the gravel shoulder and half on the travelled area of the road. Parking is primarily centred in front of three main beach access parking lots and the three pedestrian paths to the beach.

LOCATION One question requiring resolution is, “which side of the street to allow parking”? Looking at the mapping tools available to the District, it appears as though the west side (ocean side) is the most appropriate location. The District ROW along Lynn Road in particular appears to be skewed to the west, meaning that the District would have no room to develop parking along the east (land) side of the road.

OPTIONS Staff have undertaken preliminary work with respect to determining how best to achieve the goal of parking on one side of Chesterman Beach Road and Lynn Road. The issue has been broken down into three options for Council’ consideration;

1. Alternative 1 The first option for Council’s consideration is to authorize staff to modify the existing signage to permit parking along one side of the street only and enforce the existing parking bylaw.

This direction is the most affordable option. It involves a relatively small capital expenditure mainly for signage unless Council is considering towing. Any towing program will require the expansion of the existing impound yard. The preferred option for enforcement will revolve around the use of

North Chesterman Parking (Report from Manager of Community Page 122 of 175 Sustainability).

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tire clamp or “parking boot”.

The operational cost to the budget will derive from the employee hours associated with the enforcement and administration of the Figure 1-Boot parking bylaw. This cost will be determined by the service level standards acceptable to Council. Below is a table outlining the estimated costs to develop Option 1.

Signage (Capital) Quantity Unit cost Total Frequency “No Parking” signs 20 $8.74 $174.80 One time Posts 20 $44.10 $882.00 One time Concrete base 20 $51.15 $1,023.00 One time Installation hours 20 $21.59 $431.80 One time Tire clamps 2 $575.00 $1,150.00 One time Impound expansion (IF REQUIRED) - - $20-30,000.00 One time

Enforcement (Operational) Quantity Unit cost Total Enforcement hours/day ? $24.70 ?? Depends on service level. Admin hours/day ? $24.70 ?? Depends on service level.

2. Alternative 2 The second alternative for Council to consider is the development of new parking spaces along the western edge of the District ROW. The development of new parking would require buttressing of ditch, installation of a culvert and some form of surfacing whether it is asphalt, gravel or another product. Staff contacted a consulting engineer to determine the rough costs per metre of developing parking. The costs below represent an estimate only, and assumes the following;

• 3 metre wide parking parallel parking space at existing grade • Gravel used to widen • No SRW’s required • If the culvert length exceeds 20m a provision should be given for a catch basin/asphalt curbing. • If the total length is more than 30m consideration should be given to installing a drain main with proper maintenance structures.

Please see table below:

Item $/metre Excavation and $20.00 Removal Gravel backfill $45.00 Culvert 500 csp $50.00 600 csp $65.00 900 csp $90.00 Asphalt $120.00 Total/metre $235.00 to $275.00

The approximate length of Lynn Road and Chesterman Beach Road is 1600 metres. There are approximately 50 driveways of 6 metres in width for a total of 300m driveways. That leaves

North Chesterman Parking (Report from Manager of Community Page 123 of 175 Sustainability).

Page 149 of 370 Agenda Item # J1d)

approximately 1300 metres that could be utilized for parking spaces. A parallel parking space is 7 metres long, 1300 metres divided by a 7 metre space equals a possible 185 parking spaces. The estimated cost to develop 1300 metres (notwithstanding the provisions identified above) equals $305,500 ($235.00 x 1300). The cost to develop one space is estimated at $1645.00.

The cost of this alternative would depend upon Council direction. One option would be to begin developing parking at the three existing pedestrian beach accesses.

3. Alternative 3 The third alternative identified by staff is the redevelopment of the entire road to current or proposed road standards including provisions for drainage, parking, and pedestrians. Due to the high capital costs of this option staff did not pursue this option in detail. The redevelopment of the two roads would be based on either the existing standards in the subdivision and development bylaw or the new proposed subdivision standards. The cost of providing a class D engineering cost estimate for this alternative is likely in the $5000-$10,000 range.

OTHER CONSIDERATIONS There are a number of related issues with respect to parking along Lynn Road and Chesterman Beach Road. 1. Climate Change and the rising sea level. The Province has recently released its predictions for the rise of sea levels. In Tofino, the sea level is expected to rise by between 0.85 and 1.0 metre by 2100. This has implications for developing new infrastructure in low lying areas. 2. Safety. The preceding report deals directly with the question of how to develop and enforce parking on one side of Lynn Road and Chesterman Beach Road. It does not address safety or speeding concerns. 3. Survey. The North Chesterman Beach Parking Survey was distributed to North Chesterman residents (excluding Howard Drive and Osprey Lane). Tofino has a 2011 population of 1876. Of the 119 surveys delivered 92 were returned representing 5% of Tofino residents.

IMPLICATIONS

1. COUNCIL STRATEGIC PRIORITIES Strategic Priority: #8 Manage and maintain solid waste and road infrastructure. Project/Initiative: Not applicable.

2. FINANCIAL IMPACTS The financial impacts of the recommendation will be determined by which option is chosen by Council and to what degree that option is implemented.

OPTIONS

1. Direct Staff to proceed with the appropriate alternative.

2. Do nothing.

3. Do something else.

North Chesterman Parking (Report from Manager of Community Page 124 of 175 Sustainability).

Page 150 of 370 Agenda Item # J1d)

Staff is recommending Option 1.

Respectfully submitted,

______Aaron Rodgers Manager of Community Sustainability

North Chesterman Parking (Report from Manager of Community Page 125 of 175 Sustainability).

Page 151 of 370

The Corporation of the District of Tofino REPORT TO COUNCIL

MEETING DATE April 28, 2015 A/T #: CR- n/a TO Mayor & Council File #: FROM Nyla Attiana, Director of Financial Services

SUBJECT 2015 COUNCIL GRANTS

RECOMMENDATION

THAT staff be authorized to release 2015 Council Grant funds in the amount of $18,600 to the organizations listed in Appendix 1 attached to the staff report “2015 Council Grants”.

AND THAT staff be provided with direction on how the balance of 2015 Council Grant funds, in the amount of $2,400, will be expended.

CAO’S COMMENTS

I concur with the recommendations of the Director of Financial Services.

PURPOSE

The purpose of this report is for staff to receive authorization from Council to release the 2015 Council Grant funds and to receive direction on how the balance of funds will be expended.

STRATEGIC PRIORITY OF COUNCIL

Not applicable.

FINANCIAL IMPACTS

The financial impact is $21,000 which is the value of approved 2015 Council Grants as per the adopted 2014-2018 Financial Plan.

BACKGROUND

In 2014 the Audit Committee recommended to Council that a participatory budgeting process be developed for 2015 Council Grants. Council approved this recommendation, authorizing staff to proceed with the development of the process.

The District engaged Social Planning and Research Council (SPARC) of BC to assist with the development of a participatory budgeting process. A workshop, facilitated by a representative

Page 152 of 370 of SPARC BC, was held on January 15, 2015. All community members were invited to the workshop and seventeen individuals attended including two District staff members. The guidelines for the participatory budgeting process for 2015 Council Grants were developed by the community members who attended the meeting.

The guidelines stated that a proposal expo would take place on April 18, 2015 from noon to 8pm at which the organizations would have an opportunity to present their projects in a consistent format. The format chosen was a tri-fold poster board with specific information for each section to ensure consistency. The use of computers or electronics was not permitted and voting could only take place in person at the expo. The community was invited to the expo to view project proposals and vote for up to three projects.

DISCUSSION

The voting results for the 2015 Council Grant participatory budgeting process are attached as Appendix 1. There were 177 valid ballots and 3 spoiled ballots. The top three projects are listed below:

Organization Project Title Request Votes Royal Canadian Legion (Branch Project 6: Legion Youth Program $ 2,100 86 65) Pacific Rim Hospice Society Project 4: Hospice 2015 Volunteer $ 2,100 78 Training Program Tofino General Hospital Project 9: Purchase of Bladder $ 2,100 72 Foundation Scanner for Tofino General Hospital

There were nine projects presented at the expo from eight organizations. The grant requests totaled $18,600. The approved budget for Council Grants is $21,000 leaving a balance of $2,400.

Staff is recommending the release of funds to the organizations listed in Appendix 1 of the report. Staff is further recommending that Council provide direction on what to do with the excess funds.

Respectfully submitted,

______Nyla Attiana, Director of Financial Services

Appendix: 1. Voting Results for the 2015 Council Grant participatory budgeting process

Page 153 of 370 2015 Council Grants - Voting Results for Participatory Budgeting Process

Organization Project Title Request Votes Royal Canadian Legion (Branch 65) Project 6: Legion Youth Program $ 2,100 86 Pacific Rim Hospice Society Project 4: Hospice 2015 Volunteer Training Program $ 2,100 78 Tofino General Hospital Foundation Project 9: Purchase of Bladder Scanner for Tofino General Hospital $ 2,100 72 Clayoquot Sound Community Theatre Association Project 1: 2015 Theatre Improvements $ 2,000 66 Pacific Rim Arts Society Project 3: Youth Engagement in the Arts Program $ 2,100 56 Tofino Community Food Initiative Project 7: Local Food Booth at the Tofino Public Market $ 2,100 52 Friends of Clayoquot Sound Project 2: Wild Salmon Awareness Week $ 2,000 48 Project 5: West Coast Victim Services: A Supported Community Benefits Port Alberni Victim Services Society (West Coast Victim Services) Everyone $ 2,000 39 Tofino Community Food Initiative Project 8: Seedy Saturday - Garden and Farm Show Spring 2016 $ 2,100 23 $ 18,600 Total Ballots: 177 Spoiled Ballots: 3 Page 154 of 370 2015 RMI EVENT SUPPORT GRANT Evaluation Matrix 2014? in Awareness Recieved? Complete? funding Requested Controls Sustainability Asset Capacity Visitation received Report Funds APPLICANT Total Score RMI Alternative Financial Financial Building Tourism Driving Application Grant 2014 1 TofinoShorebirdFestival $1,800 4.8 4555559 $1,800 DueAug 2 CulturalHeritageFestival $4,000 4.3 5543549 $2,500 9 3 CarvingontheEdgeFestival $5,000 4.2 5533549 $2,500 9 4 ClayoquotOysterFestival $2,500 4.2 4443559 $1,000 9 FͲ$2000 9 5 Feast/Otalith $4,000 4.2 5334559 OͲ$1000 9 missingbreakdownofhowgrantfunds 6 PacificRimWhaleFestival $2,000 4.2 553255µ $2,000 DueJune willbeapplied missingbreakdownofhowgrantfunds 7 QueenofthePeak $7,000 4.2 434455µ $4,500 9 willbeapplied 8 TofinoFoodandWineFestival $2,500 3.8 5342459 µ n/a 9 TofinoLanternFestival $1,000 3.3 5523239 $700 9 10 TofinoPublicMarket $2,500 3.0 143433µ missingcompletefinancials µ n/a missinglistofstaff/volunteers,& 11 BruhwilerKidsClassic $5,100 2.8 123254µ µ n/a revenueprojections missinglistofstaff/volunteers,budget, 12 TofinoSaltWaterClassic $5,000 2.7 122353µ µ n/a &revenueprojections missinglistofstaff/volunteers,budget, 13 PrismGardenWellnessFestival $10,000 2.5 121254µ µ n/a &revenueprojections 14 UnhommageàClémenceDesrochers $1,000 1.7 1311139 µ n/a Page 155 of 370 TotalAmountRequested $53,400 2014BudgetAvailable $20,000 Difference Ͳ$33,400

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Tofino Shorebird Festival $1,800 (0.9% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 5 Yes No 2014 Grant Amount: $1,800 Post-event Report Received? Yes 5 No (Not due until August) Does this application meet all submission

requirements? 5 Yes No

Does the application demonstrate an effort by the proponent to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, applicant forecasts: o $1,800 their own contribution through fundraising. o $1,000 in ticket sales. RMI Request Total projected revenues/contributions: $4,600 $1,800 40% Total cost of specific activity to which the grant will be applied $1,800 $1,800 100% Total cost of all event activities listed in application: $4,600 $1,800 40%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Internal annual financial report as well as an external year-end financial report from third-party accountants. x The “notice to reader” year-end financial report from third-party accountant is prepared for annual charities return—applicant maintained charitable status for 13 years. x Managed by the Executive Director, with oversight and guidance from Board of Directors. x Bookkeeping duties and regular financial updates are completed by a third-party and inform all financial reports, including grant funding reports. x Applicant organization is in good standing with all past and present funders and has successfully completed audits for several projects.

Page 156 of 370 Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x The Tofino Shorebird Festival has been successful in raising adequate funding to pay for all festival events for 17 years through an annual fundraiser with the Wickaninnish Inn (Brunch for the Birds), among other smaller events. x Admission is charged for some festival events, providing additional revenue. x The challenge has always been raising funds for a festival coordinator. Organizers anticipate that a paid festival coordinator who is a well-connected leading bird researcher, will attract more people and bring in greater revenue that will in turn support the wage of a festival coordinator in the long-term.

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x This grant will be used to contract a coordinator: Mark Maftei who is a local bird biologist and an esteemed bird educator at Bamfield Marine Sciences Centre and Quest University, Squamish. x As a leading birder and bird researcher in BC, Mark is very well connected and is able to access high-level educators as well as understand how to attract birders to the region.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event raises awareness of natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant expects 400 attendees (90% of whom will be visitors to Tofino). x Event held in shoulder season. x Advertisements will be placed in Birder, Birding and Tofino Time magazines, as well as through BC Nature, BC Field Ornithologists and other Field Naturalist Organizations throughout BC. x Organizers partnering with local businesses to market the festival and develop packages for the event. x Organizers partnering with Tourism Tofino to ensure the festival serves as a draw for the region in the shoulder season (beginning of May). x Event will be promoted on RES website, Twitter, Facebook, and Instagram, as well as their email list of over 1000 people.

Page 157 of 370 Resort Municipality Initiative Event Grant Application

S1.800 March 13th, 2015 Ralncoast Education Soc1ety

Amount Requested Application Date Name to Appear on 1:heque

Organization Details

Rai0coast Education Society

Legal Name of Organization 1084 Pacific Rim Highway, PO BO Tofino BC •VOR 220 2507252560 Address -Ci:::.::-ty____ _ Province Postal Code P.hone

Dan Harrison Executive Director [email protected]

Primary Contact Title Email

Is your organization a not-for-profitoper<~ling within the District ofTof1no7 IZJ Yes 0 No

What the organization's mission statement or mandate?

The Ralncoast Education Society (RES) is an independent non-profit society and registered Canadlan •Chanty. The RES was established in August 2000 with a mission to help shape an envlronmentally sustainable future fbr the Clayoquol and Barkley Sound reg1on through edue<~Uon and community stewardshlp. Our aim is to en~;tble citiz.ens within and beyond the Clayoquot and Barkley Sound region to par(lcipate knowledgeably, effectively and respons•bly In the work of shaping this future for our region and for our planet. We seek to accomplish our mission by delive!ing a broad range of high-quality educational and Interpretive programs. such as guided waiRs. seminar serfes, summer camps, courses, school programs, and festivals focused on the natural environment, cullures, and communllies of the Clayoquof and Barkley Sound region. We also conduct reseamh and monitoring programs In the Clayoquot Sound regloh.

Describe the financial controls and administratiVe management process of the organization.

The Ralncoast Education Society produces an internal annual fi11ancial report as well as an e11ternal year-end financial report rrorn our accountants. The QC>llce to leadereyearend financial report from our <~coountant is included as part of our annual charities return to main lain our charitable slatus . We have successfully competed this process and maintained our charitable status for 13 years. The Raincoast Education Society Is managed by the Executive Director, with oversight and guidance from the RES Board of Directors. Bookkeeping dUlles qnd regular financial updat('S are completed by a third party and inform all 'financial reports, including gran! funding reports. The RES is ln good standing with all p·ast and present funders and has successfully completed audits for several projects,

Page 158 of 370 Event Details

The Toflno Shorebird Festival Apnl 29- May 1, 2016

Event Oate{s)

18 Has this event been held before? IZl Yes How many times?

0 No ----!> Is thts a one·tlme event? Oves o~o 400 90% How many attendees will the event draw? What percent of attendees will be visitors to Toflnoi'

What demographic I~ your event targeting? Describe how you intend to track attendee demographics.

Our event IOI);cts adults And Seniors, the lnrgc.t birding dcmographia. Birding is on~ of the l3rgcst growin&.fonns of h1Urililll in NoM II A111eric:L Despite world·class bird'tng opponuuilies, bird-watching tourism rcoicv<'S little nucntioo in the Totino nrea. For IS years, dto TuliM Sho,..,bird l'estival has Gl1111tted small groups of birders ro the region, despite minimalwvenisernem for the festival, "n>is past year wrtuesscd ill upwards of300 pco~1le attending Ute. fesnvnl , l:u·gcly from Vancouver Island and the lower Mainland, Wilb a few groups coming from aenlrnl Canada and tlte Eastern United St~\cs. At all events. we survey pHnfcipantS and track demographics,

List the specific activities for Which the grant will be used.

Please note1 the granr may not be applied to marketing activities.

This grant will be used 10 contract a Shorebird Festival Coordinator. The Festlval Coordinator will be in charge of developing and scheduling event programs. securl11g guest speakers. faclfilating ali resOval events, liaslng with local businesses. The Festival Coordinator will be I he primary conlact person for lhe festival. We have already confirmed a candidate for this position: Mark Martel ls a local bird biologist and an esteemed bird educator at Barnfield Marine Sciences. Centre and Quest University, Squamish. Mark was a guest lecturer attl'la festival this past year and delivered the bu* of the festival programs. As a leading birder and bird researcher In BC, Mark is very well connected and Is able to access high-level educators as well as understand 'how to attract birders to the region.

Describe briefly how the event will be marketed to attract visitors to Tolino.

We will advertise our event In Birder, Birding and Tonno Time magazines, as well as through BC Nature, BC Aeld Ornithologists and other Field Natura lis I Organizations throughout BC. We will work w11h local businesses lo market the festival and develop packages for the event. We will also work with Tourlsm Tonne Ia ensure the festival serves as a draw ror lhe region in the shoulder season (beginning of May). With an event coordinator we will have the festival organize{! with ample time to advertise tlje event widely. In addition, we advertise tl1e event on our website, Twitter, Facebook. and lstagram, as \YBII as our email fist of over 1000 people,

What key messages will be used to mar ket the event?

1. Premier birdrng event in Westem Ganada 2. Top educalors and birding programs lor all levels 3. Variety of events, from guest speakers. birding by kayak. seabird cruises, ale, 4. Largest wildnle rntgrafion on lhe West Coast

Page 159 of 370 Please describe the strategy for long-term finandal sustalnability of the event.

The Tofino Shorebird Festival has been successful in raising adequate funding to pay for all festival events for 17 years. We have done so through our annual fundralser wilh the Wickaninnlsh Inn (Brunch forthe Birds). among other smaller events, We also charge admission for some festival events. The challenge has always been raising funds for a festival coordinator. We anliclpate that with a paid fesHVal coordinator thai the festival will attract more people and bring In greater revenue lhat will In tum support the wage of a festival coordinator in the long-term.

List all event partners and collaborators and describe briefly their role with the event.

1. Tofino Botanical Gardens- Provide space for speaker events and birding on the Mudflats. 2. Jamie's Whaling and Rainforest Inn - Partner to host birding programs on the Mudflats as well as deliver offshore bird cruises as part of the festival. 3. Tofino Time- Advertising 4. Tofino Sea Kayaklng- Partner fn delivering Birding by Kayak programs 5. Pacific Rim National Park- Knowledge Partner.

Event Budget

Requested EKpenses Descnpt1on Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 0 RES staff time 8 days @ $225/day $1,800 0 Honoraria for Presenters 10 people@ $100/person $1 .000 0 Tofino Shorebird Festival Coordinate 9 days @ $200/day $1,800 ~1.800

Total Expenditures $4,600

Sources of Funding ~~c:~~~esteif~ Total

Dfstrlct ofTofino $1,800 $1,800 You r organization's contribution Fundrafser Revenue $1,800 $1,800 Festival Revenue $1.000 $1.000

Total Revenue $4,600

Page 160 of 370 Grant Requirements

Please acknowledge with a check mark that you agree to the following grant requirements:

[ll The applicant organization does not have exclusionary or discriminatory membership eligibility criteria.

[ll Grant funds w ill be applied only to activit ies specified in this application.

[ll Grant funds will not be used to fund capital acquisitions.

[ll Any grant fu nds not used during the event year indicated on this application will be returned to the District. IZJ Grant funds will be managed by the applicant organization. llJ Grant funds will not be used to fund other bodies or organizations. llJ I agree to recognize the District of Tofino on all promotion and marketing materials.

[ll I agree to submit within 90 days of the proposed event, a post·event evaluation report following the template provided by the District ofTofino.

Required Attachments list of Directors, staff and volunteers.

Submitting your Application

Please submit completed applications with attachments to the District of Tofino, attention: Ivana Kraljevic, Festival and Event Services Assistant.

Email [email protected]

Post PO Box 9 Totino, BC VOR 2ZO

Hand 121 Thirds Street Tofino, BC VOR 2ZO

Page 161 of 370 rai n coas~ EDUCATION SOCIETY PO Box815 Tofino BC, VOR 2ZO ralncoasteducatlon .erg

Personnel as of March 13,2015

Staff: Dan Harrison. Exacullve Director Brady Clarke, Education Coordinator Luke Slime, Communications and Program Development Officer

Board of Directors: Jen Pukonen Melanie Morris Ma.rnle Helliwell Sarah Timberlake Colin Zacharias

Page 162 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Cultural Heritage Festival $4,000 (20% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 5 Yes No 2014 Grant Amount: $2,500 Post-event Report Received? Yes No Does this application meet all submission requirements? 5 Yes No

Does the application demonstrate an effort by the applicant to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, applicant forecasts: o $9,000 cash sponsorships. o $8,000 in grants. o $2,000 in in-kind sponsorships. o $3,600 local business donations and earned revenue. o $1,000 own contribution. RMI Request Total projected revenues/contributions: $27,600 $4,000 15% Total cost of specific activity to which the grant will be applied $18,500 $4,000 22% Total cost of all event activities listed in application: 27,600 $4,000 15%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Organization has a Board of Directors and a financial committee. x Treasure presents reconciled cash balance report at each board meeting. x Quarterly financial and cash flow reports guide expenditures. x Third-party bookkeeper prepares year-end financial statements and Notice to Reader. x All budgets and statements are reconciled by a Financial Data Controller at Canada Council for the Arts.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Festival aligns with the goals and objectives of PRAS’s five-year strategic plan. x Funding obtained through grants, sponsorship, donations and in-kind contributions.

Page 163 of 370 Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Funds sought mostly for direct delivery expenses. x While the value not clear, a portion of funds will be used for the production of fundraising events.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event raises visitor awareness of arts, surf culture, FN culture and natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x 80% of attendees visitors to Tofino. x Event held in shoulder season. x Partnering with Tourism Tofino for external marketing. x Print ads targeting Vancouver Island and TV ads targeting all of BC on scheduled to run in September. x Cultural map and pamphlet targets visitors already in Tofino.

Page 164 of 370 Resort Municipality Initiative ' ~ .....-..- - ~ I I I ~ • Event Support Grant '> =· Application

NOTE: Please be concise. The length oP,;our an5Wers will be limited to the site of the boxes provided.

$4,000 Marcl112th, 2015 Pacific Rim Arts Society Amount Requesteil Application Date Name to Appear on Cheque

Organizat ion Details

Pacific Rim Arls Society Legal Name of Organizatibn

P.OI Box 468 Ucjuelet BC VOR3AO 250-726-2443 Address Clty Province Postal Code Phone

Jacqueline Chamberland Executive Director [email protected]

Primary Contact Title Email

Is your organization a not-for·proflt operating within the District of Toflno? !ll Yes 0 No

What the organization's mission statement or mandate?

PRAS' mission is to increase awareness, appreciation and participation towards the arts on the west coast of I he PadRe Rim communities by engaging the communities, stagi ng events and programs for all ages. supporting local artists, partnerlng with other organizations and advocating for arts and culture.

Describe the financial controls and administrative management process of the organilatlon.

PRAS !las a governing board consisting of 8 members (in 2015): PreslC!ent, Vice-President, Secretary, Treasurer and foUr other members at large who also chair our various events/programs committees. We have a parHime e~ecutive direclor who reports to the board, raises funds for all of PRAS' programs and takes care of all admlnistraUve duties For the society. We have ]!lSI awarded a parH frne contract lor a Marketing and Communication Coordinator, Rachel Sutton, 111ho will start her duties April 1st, 2015. A budget is prepared by the E>

Page 165 of 370 Event Details

2015 Cultural Heritage Festival September 19th to 27th

Event Name Event Date(s)

3 Has this event been held before? IZJ Yes How many times?

0 No Is this a one-time event? DYes 4,500 80%+ How many attendees will the event draw? What percent of attendees will be visitors to Tofino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

The tourist demographic at that time of the year is usually 45 years of age and up who have a special interest in the local culture but the Cultural Heritage Festival's theme this year is "Surfing the West Coast" and will attract a younger crowd throughout the province and visitors from other provinces and countries. There will be activities for people of all ages. PRAS also targets local residents and aims at engaging the audience in the festival activities in order to track attendees. Other methods are signing guest books, addresses on raffle tickets stub and online & social media analytical data.

List the specific activities for which the grant will be used. Please note, the grant may not be applied to marketing activities.

1. FN opening ceremonies at Kwisitis Visitor Centre followed by Kid's Surfing Event. 2. Curated Art show depicting the experience of surfers on the west coast of B.C. 3. Surfboard carving demos and workshops. 4. Creation of a public art mural or sculpture depicting Totino as the Surfing Capital of Canada - to be confirmed 5. Film footage and historical documentary on surfing the west coast. 6. Storytelling on the best waves caught. 7. Installation of FN decorated surfboard 8. Surfing fashion show 9. Various surf related fund raising activities in months prior to festival.

Describe briefly how the event will be marketed to attract visitors to Tofino.

The festival theme "Surfing the West Coast" will be well advertised in media throughout Vancouver Island and through social media. In partnership with Tourism Totino there will be ads placed in Times Colonist and Harbour living early September;Event listing in Totino Time; Slog on Tourism Totino Wesbsite; Social Media support by TT (Twitter and Facebook mentions); Global BC"Our BC" segment featured a week in September.The festivals events will be marketed using a cultural map and pamphlet where key points of interest will be identified and arts and cultural events will be listed. Our website will be kept up to date so that festival attendees can quickly find information about it.

What key messages will be used to market the event?

"Welcome to Totino, the Surfing Capital of Canada" That the surfing culture represent a way of life on the west coast.

Page 166 of 370 Please describe the strategy for long-term financial sustainability ofthe event.

In its third year since its inception, the Cultural Heritage Festival is becoming one of the most important event for the Pacific Rim Arts Society and meets the goals and objectives in our five-year strategic plan. Therefore, special consideration must be taken to guarantee sufficient revenue to cover the many activities within this festival. Funding is obtained through grants, sponsorship and donations and one local business has assured us of annual in-kind donations. PRAS has gained financial stability over the last 44 years thanks to local support and government funding who base their decision on program content, past performance and good event planning.

List all event partners and collaborators and describe briefly their role with the event.

Confirmed partners are the Pacific Rim National Park Reserve in providing venues for Festival Opening Ceremonies and daily events; Tourism Totino with a memorandum of understanding that describes the marketing support for the festival; Whiskey Landing for accommodation for guests/artists.

We are in conversion with other partners who are agreeable to play a role in the festival but are waiting for a written confirmation as to their exact role: Tofino Paddle Surf for the Bruhwiler Kids Surf Classic; Surf Sister Surf School for a pre-event for the Queen of the Peek which takes place early October and Surf Cam reps. We are still working on a list of other organizations or individuals in surfing who may have an interest in participating in the festival.

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 $200 Accommodation Artist accommodation as needed - inkind 2,000 0 Administrative expenses Salary, rent internet, utilities phone, office supplies 2,300 0 Food and reception Opening ceremonies and traditional FN salmon feast 800 0 Printing & photocopying Programs and posters 1,000 $400 Promotion, marketing, advertising Graphic design, media advertising signs & posters 4,000 0 Production expenses Technical support, venue & equipment rentals suppliQ 7,500 $1 ,000 Artists and professional fees Artist and curators $5,000 $2,000 Travel and transportation Artist and coordinator travel $1,000 $200 Salary and wages Coordinator fees $4,000 $400

Total Expenditures 27,600 4,000

Sources of Funding Total

District of Tofino $4,000 $4,000 Your organization's contribution $1 ,000 $1 ,000 BC Gaming $8,000 $8,000 Corporate Sponsors $5,000 $5,000 District of Ucluelet $4,000 $4,000 Local businesses and earned revera 3,600 2,000 $5,600 Total Revenue 27,600

Page 167 of 370 Please acknowledge with a check marl< that you agree to the following grant requirements:

Ill The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. Ill Grant funds wi ll be applied only to activities spec:lfied in this application. Ill Grant funds will not be used to fund capital acquisitions. Ill Any grant funds not used during the event year indicated on this application will be returned to the District. 12] Grant funds will be managed by the applicant organization. IZJ Grant funds wilt not be used to fund other bodies or organllations. 121 I agree lo recognize !he District ofTofino on all promotion and marketing materialS. 121 I agree to submit within 90 d•ys of the proposed event, a post-event evaluatlon report following the template provided by the District ofTofino.

Required Attachments

• l ist of Directors, staff and volunteers.

( Jacqueline Chamberland

Applicant Name App~c,a'nt Signature I

Please return the completed application including required attachments to:

District of Tofino, PO Box 9, 121 3"' Street, Tofino, BC, VOR 2ZO Attention: Festfval and Event Services Assistant &ma1l: [email protected]

Page 168 of 370 PACIFIC RIM ARTS SOCIETY 2014-2015 Board of Directors NEW BOARD As of November 9th, 2014 STARTING DATE

Penney PRESIDENT 1645 Cedar, Box 528 Ucluelet, BC V0R 3A0 [email protected] 250-726-2012 Gallery owner

Dolores Baswick VICE-PRESIDENT Tofino, BC V0R2Z0, [email protected] photographer and entrepreneur 250-726 3145

GReg Blanchette SECRETARY, Writer Box 127, Tofino, B.C V0R 2Z0 abc123@ mail.can.com ; Writer, 250-522-0238

Morrison DIRECTOR, Box 836, 1497 Victoria St. Ucluelet, BC V0R Artist, 3A0 Work and Home Ph: 250-726-2313 [email protected]

Douglas Ludwig, DIRECTOR, 1646 Larch Road, Box 1384, Tofino bc. 604-970- 6856 Photographer – [email protected]

Dave Crombie DIRECTOR 215 Peninsula, Ucluelet, BC V0R 3A0 Ph: 1.877.380.4584 Email: [email protected]; photographer

Claire Watson DIRECTOR, Artist Box 850, Tofino, BC V0R 2Z0; [email protected]; 4th street dock, D Finger - lives on a boat

Sam Hindle DIRECTOR, Artist and writer [email protected] 403-607-3045, Box 815, Tofino BC V0R 2Z0

______

STAFF

STAFF: Jacqueline Chamberland, Executive Director (part-time)

P.O. Box 921, Ucluelet, BC V0R 3A0 Tel 250-726-2615 cell phone 250-266.4248 e-mail: [email protected]

Page 169 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Carving on the Edge Festival $5,000 ( 25% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 5Yes No 2014 Grant Amount: $2,500 Post-event Report Received? 5 Yes No Does this application meet all submission requirements? 5 Yes No

Does the application demonstrate an effort by the applicant to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, applicant forecasts: o $12,000 their own contribution. o $17,000 in grants. o $7,500 in in-kind sponsorships. x Applicant seeks a total of $10,000 from DOT ($5,000 RMI grant and $5,000 Arts grant). o Funds requested from DOT (both RMI and Arts) represent 22% of festival revenue/contributions. o Budgets and revenues differ between arts grant application and RMI grant application

RMI Request Total projected revenues/contributions: $46,500 $5,000 11% Total cost of specific activity to which the grant will be applied $14,000 $5,000 36% Total cost of all event activities listed in application: $14,000 $5,000 36%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Third-party bookkeeper provides comprehensive Statements of Operations and identifies project-by-project financial summaries for the easy and transparent review of board of directors. x Third-party accountant prepares year-end Notice to Reader.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Building dedicated following of support from business and agencies. x In process of applying for charitable status to open possibilities for wider-range support and funding.

Page 170 of 370

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Funding requested mostly for direct event execution expenses. x A portion of requested funds allocated to festival coordination. While not directly indicated in the application, this will build long-term capacity.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event raises awareness of arts and culture; First Nations art and culture; and local history and heritage.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x 75% of attendees are visitors. x Event occurs at the end of peak season, beginning of shoulder season. x Confirmed marketing support from Tourism Tofino. x Engaged marketing and media company for online and social media presence targeting specific markets. x Take-away postcards developed for 2015 will help increase visitors for 2016 festival. x Carving map noted in application doesn’t bring visitors to Tofino but draws on visitors already in Tofino.

Page 171 of 370 Resort Municipality Initiative ' ~ ,,1 . - I Event Support Grant ,_. ' Application

NOTE: Please be concise. Tile lengt h of your answers will be limited to t he·size of the bo~es p rovided.

S5000 March 1, 2015 Carving on lhe Edge Fealfval Society

Amount Requested Application Date Name to Appear on Cheque

Organization Details

Carving on the Edge Festival Soaiely

Legal Name of Organization

Box 7 96 Totino BC VOR 2ZO 250-726-5230

Address City Province Postal Code Phone

Norma Dryden Treasurer [email protected]

Primary Contact Title Emoil

Is your organization a not-for-profit operatlng within the DistrictofToftno? IZJ Yes 0 No

What tile organization's mission statement or mandate?

Carving on the Edge Festival i s an annual festival that explores the many avenues of west coast carving from year to year while showcasing the nch artistic and cultural history of the region, and supports the emergence ofartistic and cultural economies for local residents. The festial promotes advancing the understanding and celebrallon of local talent, creates inspiration and synergy amongst the artfsUc community, presents specific historical elements within each festival, entertains and Informs cisilors and residents throu9h presentations and demonstrations, and builds cullural bridges with the First Nalions communities and other C

Describe the financial controls and administrative management process of the organiZation.

The festival is managed by a seasoned and experl~nced Board of Directors; lhe society vses the services of a local boollkeeper and we have an accounting agency In Port AJbeml prepare and review the year end lor an official Notice to F.«lader. Our bookkeepin9 system identifies project-by·projeot financials summaries for easy and transparent review as well as a comprehensive Statement of Operations.

Page 172 of 370 Event Details

2015 Carving on the Edge Festival August 28-September 13, 2015

Event Name Event Date(s)

5 Has this event been held before? fZI Yes How many times?

Is this a one-time event? Dves . 2000 + 75% How many attendees w1ll the event draw? What percent of attendees will be visitors to Totino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

We target an audience who is interested in arts, culture, heritage and people who are traveling to Totino. We also target Vancouver Island, outlying communities, residents, youth, master artists, and emerging artists. We monitor and interview everyone who comes to the art exhibition component (closed door), keeping track of where they are from: locals, visitors: international or national. We count attendance at public presentations, and estimate people attending all-day open exhibitsions.

List the specific activities for which the grant will be used. Please note, the grant may not be applied to marketing activities.

This grant will be applied to support festival coordination (2 positions), production expenses, venue rental, accommodations and travel expenses for key presenters, and food for celebrations. There will be an intense weekend of activities September 4,5,6 with key presenters and celebrations running all day and into the evening. There will also be 6-8 carving workshops held, most of them free to the public. There will be an evening of traditional singing and dancing and cultural presentations this year with invited guests from the north end of Vancouver island. This year the art show will be held in the Shore's main events building, so the venue costs will be higher due to use of space.

Describe briefly how the event will be marketed to attract visitors to Tofino.

This year we are working with Tourism Totino to print a Carving Map (5000) that identifies 22 carving sites in Tofino and the Pacific Rim National park, we will develop 4 takeaway postcards, and we are working with a media & marketing company who has advanced our website and has boosted our Facebook page. We are targeting interest in culture, arts, First Naitons art, west coast carving, etc. A recent post has received over 7000 views. Tourism Totino has advanced their support for 2015.

What key messages will be used to market the event?

We use strong photographic images and videos to attract attention to the cultural and artistic skills at the festival; we offer compelling workshops by masters; we offer a packed weekend (this year it falls on the September long weekend) of events and opportunities. Our messages are to attract interest in history, carving, arts and educational experiences that are unique to the region.

Page 173 of 370 Please describe the strategy for long-term financial sustainability of the event.

The festival was developed from the start with a long-term strategy by its founding Board who are still engaged in the delivery of the festival. We are in the process of applying for a Charitable Status from CRA which will then open the possibilities of garnering a wider range of support and funding. We are building a dedicated following of support from businesses and agencies who believe in our unique mandate. And we have a growing cache of master carvers who give their vision and energies to the festival.

List all event partners and collaborators and describe briefly their role with the event.

BC Arts Council through two festival support grants; Tourism Totino through market support; Lee Valley Tools through supplies; Shore Tofino through venue discounts; Clayoquot Biosphere Trust opportunties; District of Totino through grant support and partnership support; DoT Festival and Event Services coordinator through editing & other opportunities; food from local restaurants; T'ashii Paddle Tours; Totino Arts Council through project support; office space through CBT; Clayoquot Cedar House through accommodations; Marketworks Media through digital marketing, Wickaninnish Inn through business and venue support.

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 $200 Festival Coordination key coordinator - 4 months 5000 1500 Festival Coordination support two weeks 1500 700 Production Expenses lights, mikes, food 2500 1000 Accommodation and Travel Support for two master artists presenting $2000 800 Venue One week $3000 1000

Total Expenditures 5000

Sources of Funding Total

District of Tofino 10,000 10,000 Your organization's contribution 12,000 12,000 BC Arts Council Festival Grant 7500 7500 Clayoqouot Biosphere Trust 8000 8000 Marketworks Media 5000 5000 Tourism Tofino 1500 2500 4000 Total Revenue 46,500

Page 174 of 370 Please acknowledge with a check mark that you agree to the following grant requirements:

!ZJ The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. !ZJ Grant funds will be applied only to activities specified in this application. !ZI Grant funds will not be used to fund capital acquisitions. !ZJ Any grant funds not used during the event year indicated on this application will be returned to the District. IZJ Grant funds will be managed by the applicant organization. IZJ Grant funds will not be used to fund other bodies or organizations. lZJ I agree to recognize the District of Tofino on all promotion and marketing materials.

[Z] I agree to submit within 90 days of the proposed event, a post-event evaluation report following the template provided by the District of Tofino.

Required Attachments

• List of Directors, staff and volunteers.

Norma Dryden, Carving on the Edge

Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 121 3'd Street, Tofino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 175 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Clayoquot Oyster Festival $2,500 (12.5% of total grant funds available) Event Name Amount Requested

Did applicant receive a 2014 RMI Grant? 5 Yes No 2014 Grant Amount: $1,000 Post-event Report Received? 5 Yes No Does this application meet all submission requirements? 5 Yes No

Does the application demonstrate an effort by the applicant to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, the applicant organization will contribute $5,000 of their funds to the event

RMI Request Total projected revenues/contributions: $7,500 $2,500 33% Total cost of specific activity to which the grant will be applied $7,300 $2,500 34% Total cost of all event activities listed in application: $7,300 $2,500 34%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Application indicates a board of directors assures funds are accounted for. x While not indicated in the application, as a non-profit society, the Clayoquot Oyster Festival Society must file financial statements prepared by a third party.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Working with community partners to provide more activities for visitors during the festival. x Growing their Wednesday night event. x Working with accommodation partners to encourage group sales and promotions.

Page 176 of 370

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x 6% of requested grant funds have been allocated for stipends to pay volunteers for activities to free-up coordinators.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x The event raises visitor awareness of the area’s locally-sourced foods, talent and art. x A portion of grant funds are allocated for the development of a piece of art by a local artist.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant expects 70% of event attendees to be visitors traveling to Tofino to attend the event. o Applicant expects 600+ total attendees across all festival events, however these are not unique attendees. x Event is in shoulder season. x Partnering with Tourism Tofino, exposure via print materials. x Connecting with like-minded organizations, restaurants and accommodation providers locally and abroad.

Page 177 of 370 Resort Municipality Initiative Event Support Grant Application Ol5TN1CT" OF TOI'!ND

NOTE: Please be concise. The le ngt h of your answers will be limit ed to the size of the boxes provided.

$2,500.00 March 12, 2015 Clayoquot Oyster Festival Society

Amount Requested Application Date Name to Appear on Cheque

Organization Details

Clayoquot Oyster Festival Society

Legal Name of Organization

P.O. Box 1233 Tofino BC VOR 2ZO 250 726 3950

Address City Province Postal Code Phone

Ashley Adams I Bobby Lax Coordinator in fo@oystergala. com

Primary Contact Title Email

Is your organization a not-for-prof it operating within the District ofTofino? IZI Yes D No

What the organization's mission stat ement or m andate?

The Clayoquot Oyster Festival Society is a group that seeks to promote and recognize the region's sustainable aquaculture industry by hosting four days of events coinciding with the beginning of the area's oyster harvest. Our mandate is to bring enjoyment to both locals and visitors alike all for the Love of Oysters.

Describe the financial co ntrols and administrative management process of the organization.

General direction for the event is provided by the board of directors and carried out by the festival coordinators Ashley Adams and Bobby Lax. In 2014 we saw the new generation of oyster lovers emerge as the torch was passed from it's founders to the almost entirely new board including Liam McNeil, Bobby Lax, Ashley Adams, Cindy Hutchison, Michael Mullin, and Rob Renna. Evaluation of the event is discussed and shared amongst the board of directors once the event is over to ensure all funds are accounted for.

Page 178 of 370 Event Details

Clayoquot Oyster Festival November 18- 21 , 2015

Event Name Event Date(s)

18 Has this event been held before? rzJ Yes ~ How many times?

0 No ~ Is this a one-time event? Oves 600+ 70% How many attendees will the event draw? What percent of attendees will be visitors to Tofin o?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

Our demographic is middle aged, middle to high income people who live on the in Tofino/Ucluelet, on Vancouver Island, in the lower mainland, Alberta, and the Pacific Northwest region of the USA. The visitors attending have a passion for food, arts, culture and the Clayoquot Sound. We are able to track our engagement via social media (Facebook, twitter, Google analytics) and through on-line ticketing system that gathers location information. We also gather demographic information from our accommodation partners prior to and after the festivaL

List the specific activities for w hich the grant will be used. Please note, the grant may not be applied to marketing activities.

The Clayoquot Oyster Festival is one of Tofino's favorite festival showcasing the eclectic nature that makes our community so unique. We wish to use the the grant to help elevate certain aspects of this established event. First, we'd like to raise the bar on the level of entertainment we bring in for both nights. By attracting bigger talent we are able to showcase Totino as an international stage and exceed entertainment expectations one might have coming to a small town. We will also be able to sell out faster. We also wish to partner with a local artist to help develop a piece of art that can be added to the festivals unique decor inventory. This will be a win/win for all involved as the local artist would gain exposure and the festival would gain a large installation that will amaze visitors for years to come. Lastly, we would like to help develop a stronger relationship with our volunteers to keep them returning year after year. We noticed last year that two positions we usually have covered by volunteers could be greatly improved if we were to offer a small stipend. Knowing that these two positions are covered during the event would greatly increase our abilities as coordinators to deal with other issues that arise and fine tune the festival.

Describe briefly how the event will be marketed to attract visitors to Tofino.

Clayoquot Oyster Festival will partner with Tourism Totino to achieve marketing goals. There will be exposure via print materials as well as connecting with like minded organizations, restaurants. and accommodation providers both locally, and abroad.

What key messages will be used t o market the event?

Clayoquot Oyster Festival will continue to focus on our love of what the region provides- Oysters! We will continue to focus on locally sourced foods, talent and art to support that one of a kind experience you can only find here. It is important for us to offer memorable shoulder season events like the Clayoquot Oyster Festival to increase recognition of this region.

Page 179 of 370 Please describe the strategy for long-term financial sustainability of the event.

Over the years the Clayoquot Oyster Festival has grown and evolved as it needs to- organically. In saying this, we are always keen on continuing to find great ways to create longevity in the festival. We hope to continue long term financial sustainability by working with community partners, such as local restaurants, to provide more activities for visitors during the festival. Also to grow our Wednesday night event where it is needed and maintain a level of uniqueness in our entertainment & decor that draws people in. We will continue to work with our accommodation providers to encourage group sales and promotions that benefit both the festival and it's partners.

List all event partners and collaborators and describe briefly their role with the event.

District of Tofino/RMI- production partners Tourism Tofino- marketing partners Tofino Restaurant Community (including but not limited to Jamie's, Long Beach Lodge, Marina West, Shelter, Sobo, Tacofino, Wickaninnish Inn, Wolf in the Fog, ... ) Pacific Sands Resort, Long Beach Lodge Resort, & Jamie's Rainforest Inn ( Festival Accommodation partners), Mac's Oysters/Outlandish Shellfish/Jack Greig - Oysters Smashing Glasses - Event Rentals, Eventus/Pint Size Productions - Sound/Lighting Mermaid Tales Bookshop/ Tofino Sea Kayaking- Tickets Sales, Totino Co-op

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 $200 Friday/Saturday Entertainment Inc. Accom/travel expenses $6,000 $1 ,350 Local Artist Collaboration Stipend for work produced $1 ,000 $1,000 Kitchen Magicians -Volunteers Stipend for work done $50/person Sat. Only $100 $50 Ticket/Door Keepers - Volunteers Stipend for work done $50/person Both Nights $200 $100

Total Expenditures $7,300 $2,500

Sources of Funding Total

District of Tofino $2,500 $2,500 Your organization's contribution $5,000 $5,000

Total Revenue $7,500

Page 180 of 370 Please acknowledge with a check mark that you agree to t he following grant requirements:

1ZJ The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. !lJ Grant funds will be applied only to activities specified in this application.

1ZJ Grant funds will not be used to fund capital acquisitions.

!lJ Any grant funds not used during t he event year indicat ed on this application will be returned to t he District. 1ZJ Grant funds will be managed by the applicant organization. li] Grant funds will not be used to fund other bodies or organizations.

IZJ I agree to recognize the District of Tofino on all promotion and marketing materials. IZJ I agree to submit within 90 days of the proposed event, a post-event eva luation re port following the template provided by t he District of Tofino.

Required Attachments

• List of Directors, staff and volunteers.

Applicant Name Applica'nt Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 121 3'd Street, Tofino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 181 of 370 Clayoquot Oyster Festival Society As of 2014 Festival

Board of Directors Bobby Lax

Ashley Adams

Liam McNeil

Michael Mullin

Cindy Hutchison

Staff Bobby Lax- Festival Coordinator

Ashley Adams- Festival Coordinator

Cindy Hutchison- Decor Coordinator/ Volunteer Coordinator

Liam McNeil- Set up Coordinator

Page 182 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Pacific Rim Music Festival Society & Feast $4,000 (20% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 5 Yes No 2014 Grant Amount: Feast: $2,000 | PRMFS: $1,000 Post-event Report Received? 5 Yes No Does this application meet all submission requirements? 5 Yes No

Does the application demonstrate an effort by the applicant to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, applicant forecasts: o $4,000 their own contribution. o $13,200 in cash sponsorships. o $2,500 in in-kind sponsorships. o $4,000 in ticket sales. RMI Request Total projected revenues/contributions: $23,700 $4,000 17% Total cost of specific activity to which the grant will be applied $8,000 $4,000 50% Total cost of all event activities listed in application: $22,000 $4,000 18%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x PRMF administrated by a board of directors and transparent financial reporting is shared with community at annual general meetings. x Feast consults with a stakeholder group representing various sectors of the local community.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Both PRMFS and Feast hope to gain better brand recognition outside of the community in order to achieve greater ticket sales, and in turn, grow support from sponsors and partners.

Page 183 of 370

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Requested funds will be used for direct program delivery with the intent of improving brand recognition to increase attendance in order to and attract sponsors and partners.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event will raise awareness of and promote local boat-to-table culture and natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Event in shoulder season. x Partnering with Tourism Tofino. x Plans include digital ads, social media, print media and poster campaigns. x The introduction of a musical component at the Dock Festival is meant to increase value and attendance.

Page 184 of 370 Resort Municipality Initiative Event Support Grant Application

NOTE: Please be concise. The length of your answers will be limited to the size of the boxes provided.

$4000.00 March 13, 2015 Feast BC

Amount Requested Application Date Name to Appear on Cheque

Organization Details

Pacific Rim Music Festival Society in colaboration with Feast Totino

Legal Name of Organization PO BOX 430 Tofino BC VOR2ZO 2507263950

Address City Province Postal Code Phone

Ashley Adams Coordinator [email protected]

Primary Contact Title Email

Is your organization a not-for-profit operating within the District of Tofino? 0 Yes D No

What the organization's mission statement or mandate?

Feast Totino is the opportunity to celebrate local, sustainable fisheries within our community. Feast Tofino is a culinary collaboration between acclaimed local and regional guest chefs, restaurants, fishermen, foragers and farmers, all of whom celebrate in 'boat-to-table' food philosophy and great West Coast times.

Describe the financial controls and administrative management process of the organization.

mg IS

Page 185 of 370 Event Details

Feast Totino May 8-24,2015

Event Name Event Date(s)

4 Has this event been held before? How many times?

Is this a one-time event? Dves 1200 70% How many attendees will the event draw? What percent of attendees will be visitors to Tofino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

List the specific activities for which the grant will be used. Please note, the grant may nat be applied to marketing activities.

s east moves mto 1ts 1t year, t ere as een some 1scussJon y t e a v1sory oar t at t e oc est1va , at oug successful, has the capacity for growth. Seeing an opportunity for continued evolution of this event, Feast Toiino is excited to partner with PRMFS to bring in out-of-town musical talent to help build the profile of the event. Hosting a branded musical act will increase the draw both within and outside of the region, and Feast Totino can extend the reach of the event in their marketing efforts via this avenue. Likewise, this combination of music and food will create added value to the event itself as well as increase event attendance by appealing to a greater population. The primary focus of the event will remain rooted in demonstrating some of Totino's assets: local sustainable seafood and the commercial fleet that harvests them. However, adding a live music component to the event will grow the long term capacity, reputation and event attendance. This grant will be used alongside production costs associated wi1h hosting talent

Describe briefly how the event will be marketed to attract visitors to Tofino.

What key messages will be used to market the event?

Page 186 of 370 Please describe the strategy for long-term financial sustainability of the event.

List all event partners and collaborators and describe briefly their role with the event.

eas o mo pa ner 1 n merous organ 1ons an s1nesse 1n e area · o well as bring awareness to the organizations they collaborate with. Culinary Partners: Shelter Restaurant, The Pointe Restaurant, The Great Room, Kuma, Wolf In The Fog, Ice House, Picnic Meats, Wildside Grill and Tacofino. Non-Profit Partners: Pacific Rim Music Festival Society, Totino Ucluelet Culinary Guild, the Raincoast Stream Keepers, Ocean Wise and the Wickaninnish Elementary Parent Advisory Board Council. Accommodation and Eco-Toursim Partners: The Wickaninnish Inn, Pacific Sands Beach Resort, Long Beach Lodge Resort, Ocean Village, Pacific Surf SchooL Marketing Partners: Tourism Totino

Event Budget

•• > /> > > Rei:fu.estecr , . . Expenses Description j:otal Cost ::>;,/ " f'.J: ~~,..

> " ~ ~y ":;::_ > fr:om .b~T tf. '~:' \i:~/~: / / > > > > e.g. Room rental 2 days @ $200/day $400 $200 Coordinator Fees Contract Rate tor Coordinator 11, 000 0 Marketing Materials Including graphic design, printing, distribution 1000 0 Website Upgrade New build and maintenance 1500.00 0 Anchor Event Production Costs Stage rental, tent rental, talent. fencing 8000 4000 Administrative Costs 500 0

Total Expenditures 22, 000

> > ·. ./ r .-"' _. ' / Sources of Funding Tqtaf » ' · - · ~ " .. ~ - ~ > > District of Tofino 4000.00 4000.00 Your organization's contribution 4000.00 4000.00 Sponsorship 13,200.00 13, 200.00 Tourism Totino 2500.00 2500.00 Event Sales- tickets and goods sold TBD (last year: $4000)

Total Revenue 23, 700 (plus)

Page 187 of 370 Please acknowledge with a check mark that you agree to the following grant requirements:

~ The applicant organization does not have exclusionary or d iscriminatory membership eligibility crlterfa.

~ Grant funds will be applied only to activities specified in this application.

~ Grant funds will not be used to fund capital acquisitions.

~ Any grant funds not used during the event year indicated on this application will be returned to t he District.

~ Grant funds will be managed by the applicant organization. 0 Grant funds will not be used to fund other bodies or organizations.

~ I agree to recognize the District of Tofino on all promotion and marketing materials. IZJ I agree to submit within 90 days of the proposed event, a post-event evaluation report following the template provided by the District ofTofino .

Required Attachments

• List of Directors, staff and volunteers.

Ashley Adams

Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 1213'0 Street, Tofino, BC, VOR 2ZD Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 188 of 370 PACIFIC RIM MUSIC FESTIVAL SOCIETY

• Laura Griffith-Cochrane, President • Ashley Dawn Adams, Treasurer • Nicholas Kennedy, Secretary • Jonathan Jenkinson, Member • Jessie Tubin Fletcher, Member

Page 189 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Pacific Rim Whale Festival $2,000 (10% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 5 Yes No

2014 Grant Amount: $2,000 Post-event Report Received? Not required until June 20, 2015 Does this application meet all submission requirements? Yes 5 No General budget submitted but missing breakdown of where grant funds will be applied.

Does the application demonstrate an effort by the proponent to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: RMI Request Total projected revenues/contributions: Not provided $ -- -- % Total cost of specific activity to which the grant will be applied Not provided $ -- -- % Total cost of all event activities listed in application: Not provided $ -- -- %

x While projected revenues and expenditures for 2016 were not provided, RMI grant funds requested represent 2% of 2015 revenue/contributions.

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Treasurer manages accounts payable and receivable. x Third-party bookkeeper keeps financial records. x Accounts are audited each year by a CPA with a full report presented at the AGM.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Event running for 30 years. Applicant intends to work on a long-term plan for financial sustainability.

Page 190 of 370 Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x While specifics were not included, applicant indicated funds could pay for speaker fees and expenses, admin expenses, and a calendar of events.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x The event raises visitor awareness of Tofino’s natural environment; eco-tourism; and FN history and culture.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Event held in off season. x Applicant indicates 50% of the 1,000 to 2,000 attendees (not unique) are from out of town. x Applicant partnering with Tourism Tofino for contest to target Alberta. x Print advertising, social media and email list will target east coast of VI and BC lower mainland.

Page 191 of 370 Resort Municipality Initiative Event Support Grant Application CISTRlCT OF TO"fNQ

NOTE: Please be concise. The length of your answers will be limited to the size of the boxes provided.

$ 2000.00 March 10,2015 Pacific Rim Whale Festival Society

Amount Requested Application Date Name to Appear on Cheque

Organization Details

Pacific Rim Whale Festival Society

Legal Name of Organization

PO Box 955 Ucluelet BC VOR 3AO 250-522-0041

Address City Province Postal Code Phone

Susan Payne Coordinator [email protected]

Primary Contact Title Email

Is your organization a not-for-profit operating within the District of Tofino? IZJ Yes 0 No

What the organization's mission statement or mandate?

To inspire, educate and entertain. To bring all eight of the west coast (of Vancouver Island) communities together in a celebration of our history, our love of whales and our sense of community. Our intention is to share the celebration of the onset of spring, the arts and culture of our community as well as our West Coast way of life with visitors from across the province and beyond.

Describe the financial controls and administrative management process of the organization.

The PRWFS keeps financial records with a bookkeeper for payroll and gst taxes while the Treasurer manages the day to day accounts payable I receivables. In addition, the executive creates a budget at the beginning of the festival, and this is reviewed on a monthly basis to ensure the society is keeping on track. The treasurer and executive work closely with the coordinator to keep finances in check. The Festival accounts are audited each year by a qualified Chartered Professional Accountant, with a full report presented at the AGM.

Page 192 of 370 Event Details

Pacific Rim Whale Festival March 12-20, 2016

Event Name Event Date(s)

29 Has this event been held before? IZJ Yes How many times?

0 No Is this a one-time event? DYes 1-2000 500-80( How many attendees will the event draw? What percent of attendees will be visitors to Tofino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

The event generally draws young families to the region as it is held during Spring Break. In addition we are targeting an older demographic, those younger grandparents who want to experience the festival and the area with their grandchildren. However, the festival would like to reach most demographics, and we try to ensure there are events that will interest a number of age groups and interests.

List the specific activities for which the grant will be used. Please note, the grant may nat be applied to marketing activities.

In order to provide a well rounded, and interesting event schedule there are many events that we do not charge for. These are our button events. With a one- time donation to the festival (for a button), visitors can attend over 40 activities and educational speakers that the festival presents. Generally, grants such as this provide us the ability to offer paid expenses and a stipend to our educational guests. In addition, part of this grant would be pooled to pay for some of the administration costs associated with organizing and facilitating the festival such as the calendar of events distributed throughout the region including accommodation providers and the visitor centres.

Describe briefly how the event will be marketed to attract visitors to Tofino.

The festival is being marketed through a combination of print advertising, specifically targeting the east coast of Vancouver Island, and the mainland, from where most our visitors come. are leveraging our budget to incorporate partnerships that will allow a broader marketing base. We partnered with Tourism Tofino and Tourism Mt. Washington to market the festival to Alberta, and have ads running in the Westerly, as well as Tofino Time and social media. Social media and our email list of over 13,000 engaged readers will also be used to market events over the next 3 months with a by-weekly newsletter and update. At the moment we are developing a long-term 3 year marketing plan to incorporate year-round marketing.

What key messages will be used to market the event?

Inspire- Educate- Entertain Over the past few years, the festival has featured excellent educational speakers involved in awareness of the preservation of our oceans and its inhabitants, primarily focused on the grey whale. We continue to be a non-political festival, avoiding issues which may be of a contentious nature, ensuring the festival is fun and entertaining for all. We also strive to build a calendar of events that includes great entertainers and fun for kids and adults alike.

Page 193 of 370 Please describe the strategy for long-term financial sustainability of the event.

Without a doubt the festival attributes its successful sustainability to the partners and sponsors of this event. We continue to develop fund raising ideas and events, but remain dependent on support such as this grant. Part of the strategic planning the board took on at the outset this year, indicated that long-term financial stability was paramount and we are working to that end. The board will be working to create that plan continually throughout the next year, including ways to market the festival year-round.

List all event partners and collaborators and describe briefly their role with the event.

Although there are a number of partners, these are the main entities. Districts of Totino & Ucluelet providing administrative and financial support 1 Pacific Rim National Park Reserve, provides representation & event support I Ucluelet Aquarium provides event support The Wickaninnish Inn provides huge fundraising support (event) for our marketing efforts Pacific Rim Arts Society, event support 1 The Westerly News, marketing support and sponsorship Jamie's Whaling Station- major sponsor, event support 1 Remote Passages Marine Excursions - major sponsor and event support I Black Rock Resort- major sponsor and event support.

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 $200 Event budget is attached.

Total Expenditures

Sources of Funding Total

District of Tofino 2000.00 1500.00 3500.00 Your organization's contribution Sponsorship - 15,000 15,000 District of Ucluelet 2000.00 2000.00 ACRD 1,000.00 1,000.00

Total Revenue 21 ,500.00

Page 194 of 370 Please acknowledge with a check mark that you agree to the following grant requirements:

Ill The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. Ill Grant funds will be applied only to activities specified in this application.

Ill Grant funds will not be used to fund capital acquisitions. IZJ Any grant funds not used during the event year indicated on this application will be returned to the District. Ill Grant funds will be managed by the applicant organization. IZJ Grant funds will not be used to fund other bodies or organizations. IZJ I agree to recognize the District of Tofino on all promotion and marketing materials. IZJ I agree to submit within 90 days of the proposed event, a post-event evaluation report following the template provided by the District ofTofino.

Required Attachments

• List of Directors, staff and volunteers.

Susan Payne, Coordinator Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 121 3'd Street, Tofino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 195 of 370 Cash Flow Budget Worksheet 2015 PRWF 2015 PACIFIC RIM WHALE FESTIVAL

November December January February March April May [Month] [Month] Total Beginning Cash Balance 36,145 $30,202 $25,952 $24,902 $17,452 $35,502 $20,552 $31,902 $31,802 $31,702 $31,602 $31,502 Cash Inflows (Income): TOTALBUDGET Accts. Rec. Collections 0 Proceeds from 2014 36,145.29 36,145 Sales & Receipts 0 Other: Grants Tofino 2500 2500 2500 Ucluelet 2500 2500 2500 ACRD 1000 1000 1000 0

sponsorships 0 Tofino 8000 8,000 8,000 Ucluelet 2000 2,000 2,000 Annual / other 6000 6,000 6,000 outside area 250 250 250 0 Sales / Events Auction & Gala 15000 15,000 15,000 Buttons 4900 4,900 4,900 Opening / Closing 500 500 500 Education Misc events 12000 12,000 12,000

0 Total Cash Inflows $90,795 $0 $0 $5,000 $1,000 $33,650 $0 $15,000 $0 $0 $0 $0 $0 $90,795 Available Cash Balance $90,795 $36,145 $30,202 $30,952 $25,902 $51,102 $35,502 $35,552 $31,902 $31,802 $31,702 $31,602 $31,502 Cash Outflows (Expenses): 0 Bank Service Charges 0 0 Hydro 0 0 0 Insurance 2200 2,200 2,200 Interest 0 Internet 0 0 Inventory Purchases 200 200 200 Office Supplies 300 200 100 300

Coordinator expense 0 WAGES 22,000 4,800 3,200 3,200 3,200 3,200 1,600 19,200 Payroll Taxes 0 0 0 Fees / Dues 75 68 68 Rent or Lease 0 0 Milage / Expenses/phone 1000 100 100 100 300 300 100 1,000

Opertions 0 Accounting / Legal 1800 50 50 50 50 50 50 1,300 1,600 AGM metting/ meetings 500 250 250 500 Storage Unit 1200 100 100 100 100 100 100 100 100 100 100 100 100 1,200 PO Box fee 175 175 0 175 Director expense/milage 250 250 250

Marketing Website 1200 400 400 400 1,200 Advertising 8000 2000 2000 2000 6000 Posters 600 600 600 Buttons 1500 1,500 1,500 COG'S 0 0 marekting merch 1000 1,000 1,000

Sponosrship Director's Wrap-up 500 500 500 Framed posters 1800 1,800 1,800

Events GALA 500 500 500 Opening/closing 600 600 600 Education 3000 1,500 1,500 3,000 Entertainers 5000 5,000 5,000 Event / supplies 8500 3,000 5,500 8,500 Raffle items 0 0 . 0 permanent props 2000 500 500 1,000

Page 196 of 370 Volunteers/shirts 1500 1,500 1,500 0 Subtotal $65,400 $5,943 $4,250 $6,050 $8,450 $15,600 $14,950 $3,650 $100 $100 $100 $100 $100 $59,393 0 Subtotal $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Cash Outflows $5,943 $4,250 $6,050 $8,450 $15,600 $14,950 $3,650 $100 $100 $100 $100 $100 $59,393 Ending Cash Balance $30,202 $25,952 $24,902 $17,452 $35,502 $20,552 $31,902 $31,802 $31,702 $31,602 $31,502 $31,402

Page 1 -...... l 1 ~I"- •''' •' I ~ ' Resort Municipality Initiative Event Support Grant "' -=· 2015 Application Worksheet

Queen of the Peak $7,000 (3 5% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 0 Yes 0 No 2014 Grant Amount: $4,500 Post-event Report Received? 0 Yes 0 No Cost breakdown of spedfie activities Does this application meet all submission requirements? 0 Yes 0 No to which grant will be applied not provided.

Does the appik ation demonstrate iln effort by t he proponent1.o secure other sources of funding? 0 0 0 0 0 Very Weak Weak Fair Strong Very Strong

Comments: • In addition to funds sought from DOT, applicant fo recasts: o $10,000 In cash sponsorships. o .$1,200 in merchandise sales. o $4' 595 in contest registration fees> RMI Request Total projected revenues/contributions: $22,795 $7,000 30% Total cost of specific activity to which the grant will be applied Not provided $7,000 -% Total cost of all event activities listed In application: $27,300 $7,000 25%

Does the application adequ a te!~ demonstrate sound fi nancial controls and administrative management process? 0 0 0 0 0 Very Weak Weak Fair Strong v ery Strong

Comments: • An annual budget Is created and adhered to-successful for last five years. 2014 budget attached.

Does the applicatton adequately demonstrate a strategy for the event's long-terl1'1 financial sustainability? 0 0 0 0 0 Very Weak Weak Fair Strong Very Strong

Comments: • Bulk of revenue comes from sponsorship and contest entry tees. • 'Princess of t he Peak' division has created a competitive platform fo r future QOP competitors. • The structure and nature of the event continues to attract new competitors from afar. • Selects sponsors and partners who believe in the event and its continued growth. • Plan to work with other local contests and event producers to ImproVe the quality of QOP and surf month.

Page 197 of 370 Does the application seek funds l or activities which will build long-term capacity for the event?

Very0 Weak 0 Weak 0Fair Strong0 Very0 Strong

Comments: • Some of the grant funds will be allocated to activities that build capacity. o Hiring a co-ordinator to alleviate the current structure of volunteer coordinators. o Increasing the event to three full days. o Employ more people to help with logistics of parking, security, sl!!t·t.lp and tear-down. o Increase prize money to draw more competitors from out of town and tourists traveling with them.

Does the iiPPiication adequately demonstrate the event's a bility to raise visitor awareness of local tourism assets and/or promote the special eclectic character ofTofino?

Very0 Weak 0 Weak 0Fair Strong0 Very0 Strong

Comments: • The event promotes surf culture, na tural environment, and healthy lifestyle.

Does the application adequately demonstrate the event's capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder· and off-seasons? 0 0 0 0 0 Very Weak Weak Fair Strong Very Strong

Comments: • Applicant repom 70% of the 1,000 attendees are visitors to To fi no. • Event occurs In shoulder season. • Partl)ering with Tourism Totino. • Website, social media and posters. • ~ead-up promo events will be held in Vancouver and Victoria. • Sponsors/partners With promote contest via their marketing channel;, • Press release sent out on the wire and to targeted media.

Page 198 of 370 Resort Municipality Initiative Event Support Grant Application

NOTE: Please be concise. The length of your answers will be limited to the size of the boxes provided.

7000.00 March 12. 2015 Queen of tha Peak

Amo unt Requested Application Date Name to Appear on Cheque

Organization Details

Queen of the Peak

Legal Name of Organization

625 Campbell PO BOX 21 Toijno BC VOR2ZO 2507254456

Address City Province Postal Code Phone

Krissy Montgomery Founder [email protected]

Primary Contact Title Email

Is your organization a not•for-proflt operating within the District ofTofino? Ill Yes 0 No

What the organization's mission statement or mandate?

The Queen of the Peak aims to showcase surfing and the destination of Toflno by attracting female athletes to a professionally organized contest that inspires locals. youth and visitors to embrace the spor1 of surfing and a healthy lifestyle.

De.scribe the finandaJ.controls and administrative management process ofthe organlz~tion .

Contest founders create an annual budget that they strictly adhere to and have successfully managed for the past flve years. The contest relies on sponsorshlp funds and contest entries as the bulk of the revenue. One of our biggest successes is we hav$ paid the majority or our staff in key rolesGudges, contest director, social mecfia & volunteer coordinator) since inception. All budget surpluses are donated to charity, specifically the Keep a Breast foundation.

Page 199 of 370 Event Details

Queen of the Peak October 2,3:4

EllentName Event Oate{s}

5 Has this event been held before? How many times?

'ls111is a one-time event? DYes

1000+ 70% How many attendees will the event draw? What percent of auendees will be visitors to Tofino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

Queen of the Peak looks to target men & women who are Tofino and surf enthusiasts.

We w ill attract attendee Information through social media, online and live stream stals. We wlll observe who attends Queen or the Peak as specta10rs for anecdotal slats. Organizer:s wlll track contest participation and lead up event participation.

List the specific activ1tles for which the grant will be used. Please note, the grant may nat be applied ta marketing activities.

The grant will be used for: - pay a Queen of the Peak co-ordinator to alleviate the current structure of volunteer coordinators - potentially increase the contest to 3 days. which allows tor more competitors, divisions and choice or conditions to successfully execute the event. (this would increase expenses by 30%) -pay a beach marshall, which has been a demanding, hard to fill , but critical to success position -employ more people to make the event more logistically pleasing (parking attendan\S, security, setup & tear down) - allocate funds to Improve eVerJt environment (tables, tents, beach amenities) - increase prize money to draw more competitors from out of town and in tum tourists that travel wllh these competitors -pay for scaffold at 2 locations (was donated for 1 location in 2014) -add ilion of 1 more beach commentator

(See inCluded Anal Package Document)

Describe briefly ~ow the eve111 will be mar~et~d to attract visitors to Toflno.

Queen or the Peak will primarily market the contest and lead up events via the webstle, social media arJd posters. Organizers will hold lead up events In Vancouver and Victoria In the months leading up to lhe everJ\lo promote domestic tourism. Sponsors/Partners will use their channels and outlets to promote as well. A press release will be pul on "the wire• and sent to targeted media. The event will be showcased via hired photographers and vrdeographers. (See included Rnal Packafje Document)

Whar key messages will be used to market the event?

Women's Surf Championships, ToOno BC, Cash. Prizes & AJn! (See inc;luded Final Package Document}

Page 200 of 370 Please describe the strategy for long-term financial sustainability of the event.

Queen of the Peak Is a successful, professional, fiscally responsible contest By building the Princess of the Peak divlsiol) we have created a competitive platform for future Queen of the Peak competitors. Due to the structure and professiol")al nature of the event we conlinue to allracl new competitors from afar. Queen of the Peak only works with like minded sponsors and partners who believe In the event and 11s continued growth. In the years to come we hope to work with other local contests and festival/event providers to improve the quality of Queen of the Peak & surf month In Tofino. (See included Final Package Document)

List all event partners and collaborators and describe brlelly their role with the event,

Shelter & Surf Sisler· Creators, Organizers, Use of venues, In Kind & Monetary donations I Wlckaninnish Inn - Sponsor, Use of venue, Use of social media & newsletter, In Kind & Monetary donations 1Billabong - Sponsor, Product donations. Use of branding material & staff I Ocean Village • Sponsor- Marl\eting Partner I Lululemon - Sponsor- Beach Amenity Provider 1Wild side Grill - Sponsor, beach food provider 1 Long Beach Surf Shop - Sponsor, prize provider 1Cox Bay Beach Resort- Venue use 1Pacific Sands - venue use 1Surfcam .Ca- Sponsor, live feed provider 1D istrict of Tofino- Beach ac;;cess. use of tents. chairs etc. I Tourism Toffno • webslle buTid. marketing partner I Epic Pharmacy · event provider. prize provider I Nixon- sponsor, prizes I Toms Shoes- Sponsor, prizes I Keep a Breat- Charity, marketing partner I Tof!no BreWt;!ry - event partner, In kind donations I Tofino Arts Council · Possible Collaborater 1 Otalith ·Possible Collaboraler

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $4{)0 $200 See attached See attached (See Included Rna! Package Oocwn (See Included Final Package Document)

Total Expendit ures

Sources of Funding I Total District ofTofino Your organization's contribution See Altached (See included Final Package Docura

Total Revenue I

Page 201 of 370 Please acknowledge with a check mark that you agree to the following grant requirements:

IZJ The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. IZJ Grant funds will be applied only to activities specified in this application. 1ZJ Grant funds will not be used to fund capital acquisitions. IZJ Any grant funds not used during the event year indicated on this application will be returned to the District. IZJ Grant funds will be managed by the applicant organization. IZJ Grant funds will not be used to fund other bodies or organizations. 1ZJ I agree to recognize the District ofTofino on all promotion and marketing materials. IZJ I agree to submit within 90 days of the proposed event, a post-event evaluation report following the template provided by the District of Totino.

Required Attachments

• List of Directors, staff and volunteers.

Mike Jacobsen & Krissy Montgomery Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 1213' 6 Street, Totino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 202 of 370 QOP 1015 Working Budget

No;es: DoT Grant $ 4,500.00 Is thls a reality ag31n? Billlabong Sponsor $ 3,000.00 Earlier tn{tO.gernent. Posslbtv more monev & te~m rtde,-s from tlk' whete Wid: Sponsor $ 2,500.00 Ocean V\IIJSt Sponsor s 1,000.00 W •lcblde Sponsoc s ~000.00 Toms shoes s LOOO.OO l uluLtmon SpMSOt s 1,000.00 Are they lntetest in beinc mort Involved? LBSS Sponsor s 50000 Entrv Fee U tp $65 s 845.00 tan we kletease? Entry Fee 67 @I SSO s 3,350.00 Can we inaease? Entry Fee Princess 2t:@ $20 s 4100.00 M!1r.;hilndise s 1,200.00

s 20,29.5.00

Expenses

Merchandise $ 1,800.00 Early lnvolvcf"''ttr•t of 8111Jbont so LhC'y un t~t.o on some of thrs GOst Prize money s 4,250.00 00 wt trow ttli:S to attt~ct mofe out of t own competrtou? Donate to Keep a 8rets-t s 500.00 .SCaffold s s.ooo.oo Donated in 2014 • 2 location~ of s

Total Eltpenses $ 27,300.00

Ntt Profit loss $ {7,00$.00)

Page 203 of 370 Resort Municipality Initiative Event Support Grant Final Report

Nov. 7 2014 $4500

Report Date Grant Amount

Organization Details Queen of the Peak l egal Name of Organization 625 Campbell PO BOX 21 Tofino BC VOR2ZO 2507254456

Address City Province Postal Code Phone

Krissy Montgomery Founder [email protected]

Primary Cont act Title Email

Event Details

Queen or the Peak October 2,3,4

Event Name Event Oate(s)

1000 50 How many attendees did the event draw? ___ What percent of attendees were visitors to Tofino? __ __

Describe the demographics of event attendees.

Queen or the Peak appeals to men, women & children who are Tofino and surt enthusiasts,

Ust the specific activities for which the grant was used.

The grant was used to: -pay Drew Burke, to run social media , help with adminlstratiol), coordinate the volunteers, and ensure proper set up and take down - Increase llle contest to 3 days. which allowed for more competitors, divisions and chotce of conditions to successfully execute the evenl This increased contest employee wages by adding an additional day. - pay a beach marshall, which has been a demanding, hard to fill, but criticatlo success, position - employed more people to make the event more logistically pleasing from a beach amenities perspective

Page 204 of 370 Describe briefly how the event was marketed to attract visitors to Totino.

-social media,. email blasts to our contact lists (all surf shops, surf/clothing industry people), - partenered with Ocean Village to use their banner ad on MSW, - an email release by QOP & Tourism Tofino. · posters, · through our sponsors social media

What key messages were used to market the event?

Women's Surf Championships, Tofino BC, Cash & Prizes, Keep a Breast Involvement,

List all event partners and collaborators and describe briefly their role with the event.

Shelter & Surf Sister· Creators, Organizers, Use of venues, In Kind & Monetary donations I Wickaninnish Inn • Sponsor, Use of venue, Use of social media & newsletter, In Kind & Monetary donations I Billabong- Sponsor, Product donations, Use of branding material & staff 1 Ocean Village • Sponsor · Marketing Partner 1 Lulu lemon • Sponsor· Beach Amenity Provider I Wildside Grill - Sponsor, beach food provider I Long Beach Surf Shop • Sponsor, prize provider I Cox Bay Beach Resort . Venue use 1 Pacific Sands · venue use 1 Surfcam.Ca - Sponsor, live feed provider I District of Tofino- Beach access. use of tents, chairs etc. I Tourism Totino- website build, marketing partner 1Epic Pharmacy · event provider, prize provider 1Nixon- sponsor. prizes 1T oms Shoes- Sponsor, prizes 1Keep a Breat- Charity, marketing partner I Tofino Brewery- event partner, in kind donations 1T ofino Arts Council • Possible Collaborater 1Ota lith - Possible Collaborater

How did you evaluate the succe.ss of the event?

Successful. See included report.

How can the event be improved for future years?

See included report.

Required Attachments

• Final event budget. • Marketing and advertising material.

Page 205 of 370 Event Attendees/Participants Movie Night 20 Zumba for Boobies 100+ Treat yourself like a Queen 40 Paddle like a Pro 15 Friday Morning Yoga 20 Competition- Friday 200 Competition - Saturday 400 Competition - Sunday 400

Page 206 of 370 SHORTIIOARD a LONGIIOARD.. CATEGORIES 'PRINCESS OF THE PEAK" FOR GIRLS AGES 16 AND UNDER •

N IXON& 5 !!~'"- 1 -

Page 207 of 370 Queen of the Peak 2014 Recap

The Queen of the Peak [QOP) seems to grow and improve organically year over year. In its 5"' year, the 2011 QOP seemed to take a big leap fonvard by becoming more sustainable, making some contest and production improvements. and by bringing on few more sponsorship partne.-s. Once again a new benchmark was set for the year ahead.

In 2014 Queen of the Peak organizers set out to make the contest more sustainable by creating a new paid positi on and by adding an additional day to the contest format Thanks to a grant from the District ofl'ofino (DoT) QOP was able to hire Drew Burke to nm our social media efforts, manage beach logistics and coordinate our set up and tear down volunteers. Having Drew allowed QOP organizers to focus time and energy on media and adding new elements to the event. The DoT grant also allowed the QOP to move to a three day contest format which allowed contest director Shannon Brown to make decisions that put the contestants in the water in optimal conditions, as well as allow the contest ample time to finish in the event of unforeseen weather. The QOP is now more sustainable from an organi7.ational standpoint and far easier to execute the event at its current capacity.

QOP organizers wanted to make some contest and production improvements to the event this year·. They were successful in creating a live scoring program at absolutely no cost (besides time). As of today QOP is the only surf contest in Canada cun·ently able to offer its competitors and spectators live scoring. Through beach commentary live scor·ing lets the competitors in the water know where they stand in the heat they are competing in. It also makes for a much better spectator environment, because the spectators know exactly what is going in the water. This was the first year QOP had a full time beach cornmentator·. The beach commentator engages the spectators, sponsors and competitors by talking about everything from the event, to the contestants, to what is going on in the water and what is going on in town. Tying the commentary into the Jive feed makes the online experience much more enjoyable as well. These improvements make for a very professional feel and ar·e necessary for continued growth of Queen of the Peak.

With the addition of new sponsorship partner'S QOP was able to pass on the responsibility of lead up events, address the needs of food and warm beverages on the beach and grow the reach of the QOP. In 2014 lead up events were spear headed and organized by groups or businesses, which took the task away from QOP organizers. This not only freed up organizers to focus on the contest it made the lead up events for more successful. Each year QOP was told they needed to have food and warm beverages on the beach. Having Wildside GrUI join U1e sponsorship team addressed this issue and made for a far better beach experience. Naturally our social media reach and QOP promotion grew with the addition of partners such as Lululemon, Ocean Vlllage and Wildside Grill. Without the help or the sponsors QOP is not possible and they ar·e a large apart of the continued gr·owth of the event.

For 2015 Queen of the Peak will have to build on the successes of 2014. Wlth the creation of a new QOP position, a Meaked contest format, an improved contest execution and production and by involving new sponsorship partners Queen of the Peak was able to reach new heights. The organizers will continue to work on improving the event year over year and with the support of the community and passionate partners the QOP should prosper for generations to come.

Page 208 of 370 Queen of the Peak Highlights

Contest • 3 day format- only Tofino surf contest with this format • Biggest prize purse in QOP history • Most number of competitors ever • Largest number of Princess of the Peak competitors ever • Contest was full2 weeks prior to the event • Addition of Masters Division Wickaninnish Inn Wave Catch·a·thon for breast cancer • Scaffold sponsor made for a far better judging area • Live scoring- only surf contest in Canada currently offering live scoring • By donation food and warm beverages on the beach raised $1000 for the Keep a Breast foundation • Beach commentary vastly improved beach experience

Lead up Events • Events that ran between September 2S•h & October 6'h. • More lead up events made for a more festival like feel • Movie night at the community theatre hosted by Caravan Beach Shop Donation to MS Society • Zumba for boobies raised $1800 for Keep a Breast Canada. This was organized by Epic Pharmacy (Pharmasave). F'ar better event with prizing for participants. Over 100 participants • Treat yourself like a Queen at the Driftwood Lounge Wickaninnish Inn. Well organized and attended. • Paddle like a pro- Keep a Breast fundraiser organized by Nicole Lohse that is yoga based event to help improve your surfing. • Friday Morning Yoga- sponsored by Lulu lemon and organized by Coastal Bliss was a big success.

Page 209 of 370 Social Media & Website Analysis

20141nstagram Statistics vs. 2013 As of October 11, 2014 vs report dat.'l as of October11. 2013 Total Media Posted: 140 G1·owth: +38 (need mo•·e posts throughout the year) Total likes Received: 4473 Growth: +2468 Total Comments Received: 244 Growth: +125 Tot".ol Followers: 801 Growth: +236 Most used tag: #queenofthepeak Anecdotal: Far better instagram engagement. A huge success having someone post for us each and everyday. More instagram growth through partners in the future.

Facebook Statistics As or Octob-er 11,2014 vs repondata :..s of October 11. 2013 Likes: 907 GJ"Owth: 192 Reach: 24.6k From 10/04/14-10/10/14 Engagement: 3.9k F•·om 10/04/14-10/10/14 Post Clicks: l0.8k From 10/04/14- 10/10/14 0 72% of fans a re women

0 of the 907 fans. only 251 are from the Pacific Rim Anecdotal: These numbers should significan tly grow as we slowly release Kyler's photos from the event Note: Faceboo k seems to be fading as instagr.om grows.

Twitter Statistics Recommendation: Need to be more engaging with Twitter world Working with larger outlets such as l.ululcmon has helped twitter reach

Surfcam.ca Live Feed Statistics Received from Brend.nn at Surfc3m.ca

0 See Included stats

Google Analytics Visits since site launch 09/01/12:15386 Page views since site launch 09/01/12:39042 Visits: 4599 From 09/01 -10/11 Page Views: 12999 From 09/01 - 10/11 Pages per visit: 2.83 From 09/01 -10/11 Bounce Rate: 39.9% From 09/01 - 10/11 Demographics Highlights Prom 09/01/14- 10/lJ/14 197 visits from the USA 841 visits from Vancouver Mobile Usage From 09/01/14-10/11/14 2010 of 4599 visits were mobile users 1623 of which were on Apple products Notes From 09/01/13-10/11/13 most found the site through a n organic search banner ad on magicseaweed.com produced 177 referrals with a bounce •·ate of37.29% tourismtollno.com #4 referrer with 80 visits

Page 210 of 370 QOP 2014 Income Statement

Revenue

DoT Grant s 4,500.00 Billabong Sponsor $ 3,000.00 Wick Sponsor $ 2,500.00 Ocean Village Sponsor $ 1,000.00 Wildside Sponsor $ 1,000.00 Toms Shoes s 1,000.00 lulu lemon Sponsor $ 1,000.00 lBSS Sponsor $ 500.00 Entry Fee 13 @ $65 $ 845.00 Entry Fee 67 @ $50 s 3,350.00 Entry Fee Princess 24 @ $20 s 400.00 Merchandise s 1,200.00

Total Revenue $ 20,295.00

Expenses

Merchandise s 1,800.00 Prize money $ 4,250.00 Donate to Keep a Breast s 500.00 Mise Supplies, labour (Step & Repeat) $ 2,500.00 Sound $ 400.00 Parking s 600.00 Video/Photo s 250.00 Babysitter s 250.00 Contest Employees s 3,350.00 Surfcam.ca $ 2,100.00 CoordinatorMedia/Admin Employee $ 1,050.00 Organizers s 2,000.00 Insurance $ 250.00 Web Hosting s 400.00

Total Expenses $ 19,700.00

Net Profit loss s 595.00

Page 211 of 370 •1lk' h~ue:o.oOI\riC:pUI UJll !0\lp rtw. li,Q,jo !h\s rtpor1 ~om'"""'oe t:01•

Audience Overview Sep 15, 2014-Oct 10, 2014

Afl Sessicms _. Add Segment 0 ,,.., fr

Ovtrvlcw

• Sessioos • 000

I I I I I • • • Sf92i 0<15

• New Vl1itor 8 Rel\tming VisllOr Sessioo& User& Pa;evl...,. 4,022 2,603 11,511 ~ _____..,.,__ ~

Pages I Session Avg. Sessb\ OwaUon Bou!'!ce Rate 2.86 00:02:13 38.59% ~ ~ ~

~ Ne'W' Se$sions 60.27%

Languago Senlons % Sessions ,, .,.... 3,303 82.12%

2. E!ll-gb 260 I s.

6, oe-de 23 0.57% 1. "'"'' 18 0.45% 8. •• 16 0.40% 9. en--au 15 I o.37%

10.de 14 I o.35%

~ 2014 Googte

Page 212 of 370 fwll#ll -,.,~ • ri~c.t•., ~~;...,. -..o. GO!Oihft r(IQQr1 ~ Coogle 1\nilty~ocs ltW'ff 11f1twn U

Oct 4, 2013 - Oct 7, 2013 Audience overview

o AJI ~ssions • Add Segme'll

OVerview

e SQS$01'1$

Otl• "" 5

• R.e1u ming Visitor • New VISitor SeSSiOt'iS u..... Pagevlews 2,853 --1,791 6,582 Pag:es---/ SeU!on A\19. Session Duration Bounce Rate 2.31 00:04:03 53.52%

"'4 New Se.asions 42.76%

Country I Territory Sessions '.4 Sessions

1. ~nad a 2,495 87,45%

2. U.lted Slates 220 I 7,71%

3. Un•toa K1ngdom 29 I 1.02"'

4. Au str~m 21 I o.7411

5. Ge

6. to

7. NeW Zealand 6 I o,z1%

8. $w1tzerta.nd 4 I o.1•%

9, India 4 I o.14%

10. JoJ)ao 4 I o.14%

Cl201 111 C.-oogle

Page 213 of 370 Queen of the Peak- Vision for the future

2015 • To grow the sponsorship revenue in the event we do not receive a grant • Find a signagefprint sponsor to further improve contest branding at the beach. Building on professional feel. • To have scaffold set up at both Cox Bay & North Chesterman beaches in the event we need to use both locations Improve the live feed. Incorporate a "morning show" and see if live scoring can be added to the feed. Ensure there is commentary on the beach and the feed always. Promote the live feed with Tourism Tofino Work on the QOP website and live feed website to bring up to date. Attract more international competitors to grow and improve the competitive side of the contest. • Add more surrounding events by engaging the business community. Bolster the surf month line up. • Consider and art aspect to the festival. Eg. Public art installments • Work with Tourism Tofino early on to drive more media and attention to the event. • Work with Tourism Totino to have a Surf Month landing page. All offers, contests, events & goings on could be packaged on this simple site in easy way. • Partner with l-ItO Surf Shop in Victoria & a Vancouver Surf Shop to do pre parties in th eir local & create a giveaway package that can be measured. • Add a men's expression session to finals day

Beyond

Eventually Queen of the Peak will reach critical mass for an amateur contest. To continue to grow the Queen of the Peak in the years to come we should consider adding an ASP women's event to the schedule in October. Queen of the Peak could be a qualifier for the event where the event winner and top placing Canadian get to surf in the main event. To attract an event of this size to Tofino we would need an operating budget around $100,000. This budget would also include the Queen of the Peak event. This is by no means an ask, but just a vision of how to grow the Queen of the Peak for the long term. Tofino has seen what the exposure of a world class event can bring, but a women's event would be a far more attractive story, no pun intended. Tie in breast cancer month, a healthy way of life, the growth of social media and the backdrop ofTofino and we could have two anchor events that make October a month in Tofino that you must experience.

Page 214 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Tofino Food and Wine Festival $2,500 (12.5% of total grant funds available) Event Name Amount Requested

Did applicant receive a 2014 RMI Grant? Yes 5 No Does this application meet all submission requirements? 5 Yes No

Does the application demonstrate an effort by the proponent to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, proponents forecast: o $55,800 their own contribution/ticket revenue. o $1,000 in cash sponsorships. o $14,500 in in-kind sponsorships. RMI Request Total projected revenues/contributions: $73,800 $2,500 3% Total cost of specific activity to which the grant will be applied $10,000 $2,500 50% Total cost of all event activities listed in application: $55,800 $2,500 5%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Financials controls and event administration are managed by the event producer with the help of the bookkeeper and the director of Tofino Botanical Gardens.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant reports 90% of revenue is ticket sales. Remaining 10% cash sponsorships. x Applicant receives in-kind sponsorships but difficult to secure cash. x Applicant continues to seek financial support from local organizations. x Long-term goal is to build most of the budget on ticket sales and continue to find financial partners to help subsidize chefs’ food costs.

Page 215 of 370

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Funds will be used to subsidize food costs in order to maintain integrity and quality of the event so visitors continue to attend and sustain the festival by keeping the chefs happy and making them feel supported.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event raises profile of local culinary scene, Tofino Botanical Gardens, and the natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant reports that 75% of the 750+ attendees are visitors to Tofino. x Event occurs in peak season. x Partnering with Tourism Tofino. x E-newsletter distributed to list of 1,000+ subscribers, 60% of whom are return guests. x Event marketed through CTV Vancouver Island, EAT Magazine, WestJet Magazine, Georgia Straight, Social media (Facebook, Instagram and Twitter). x Tickets are donated to fundraising events locally and in other markets across BC and AB.

Page 216 of 370 Resort Municipality Initiative Event Support Grant Application

NOTE: Please be concise. The length of your answers will be limited to the size of tile bo~es provided.

2500.00 March 13, 2015 TBGF • Food and Wine

Amount Requested Application Date Name to Appear on Cheque

Organization Details

Tofino Food and Wine Festival

Legal Name of Organization

Tofino Botanical Garden Foundatl Tofino BC VOR 2ZO 250 2183515

Address City Provinte Postal Code Phone

Kira Rogers Producer [email protected]

Primary Contact Title Email

Is your organlzation a not-for-profit operating \vithin the District of Tofinor I./ Yes _ No

Whot tf1e organization's mission st'atement or mandate?

Our goal is to do tile following things: 1 • raise money for Tofino Botanical Garden Foundalion 2 • promote culinary tourism on the west coast 3. showcase local products (island food products, local farmers, BC wine, microbreweries, Cideries) 4 • raise money In tl'le silent auction, for the Wickaninnish Elementary School Garden Project (Stage 3)

Describe the financial controls and administrative management process of the-'Organlzation.

The nnanclals are controlled by the producer orlne festival, {(ira Rogers. w1\hlhe help of the bookkeeper or the Tot1no Bota11ical Gardens Foundation, Phil Reimers, as well as the director of the Tonno Botanical Garden Foundation (TBGF), George Patterson. Kira is in charge of admfnistraiion, marketing. planning, commfncalions and coordination of the festival, and more specifically. for the signature even~ Grazing In the Gardens. Logistics and Ideas are discussed and agreed upon between Kira, George and Phil. We hire a volunteer coordinator, Stephanie Hughes. and this year we llave hired Bobby lax as ourfood coordinator, working under the umbrella of the Tofino Uctuelet Culinary Guild (TUCG).

Page 217 of 370 Event Details

Grazing in the Gardens- Totino Food and Wine Fesival Saturday June 6, 2015

Event Name Event Date(s)

12 years Has this event been held before? IZJ Yes How many times?

-...S,_~ Is this a one-time event? Dves 750 + 75 How many attendees wlll the event draw? What percent of attendees will be visitors to Tofino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

Our demographic includes !oodles, wine lovers, hospitality industry people. 68 %Women - 50% of which are aged 35yrs-55yrs 27% Men - 80% of which are aged 35yrs-55yrs Our guests come from all of Vancouver Island, Victoria to Campbell River. the Okanagan, lower Mainland. Alberta, Saskatchewan, Manitoba, Ontarlo. Quebec. USA Includes Washington, Oregon, California.

list the specific activities for which the grant will be used. Please note, the grant may nat be applied ta marketing activities.

While we know that the festival is already successful, this success brings us new challenges every year. Our costs continue to rise every year. Our local restaurants, chefs, bakeries have been supporting us for 12 years, and are asking for subsidy towards their food costs. We do not have the budget to afford to subsidize everyone for all their food costs, and il is extremely important for us to maintain Integrity and quality of this event. We want to make sure that we can maintain and sustain this festival by keeping the chefs happy and making them feel supported, We are limited to the amount of restaurants we can ask to participate as we only have some many to work with on the west coast (unlike larger communities that have a larger selection of restaurants. chefs and bakeries.) lf we do not support the local restaurants and chefs by subsidizing their food costs, we rear that the Integrity of the fesltval will be lost, which will result in a decline in attendance for the event, and the entire weekend.

This request for support is specifically to subsidize the food costs for the chefs. We are working with Bobby Lax and the TUCG who will be communicating with each chef, helping source a local (vancouver island) main Ingredient, negotiate a price with the farmer/purveyor and place the order for the chef. We will then subsidize the cost of the main Ingredient and pay for it through the TUCG, who will then make sure that each farmer/purveyor is paid.

Describe briefly how the event will be marketed to attract visitors to Tofino.

The evenl is marketed as follows: CTV Vancouver Island, EAT Magazine, Westjet Magazine, Georgia Straight, Social Media- FB, lnstagram, Twitter. We also donate tickets to various fundraising events, both locally and In other markets across BC and Alberta. We have an enewsletter that goes out to over 1000 subscribers. about 60% of those subscribers are return guests.

What key messages will be used to market the event?

Fundraiser for Tofino Botanical Garden Foundation Explore west coast culinary scene Eat and drink local Fundraise for the Wickaninnish School Garden Project (Stage 3)

Page 218 of 370 Please describe the strategy for long-term financial sustalhabllity of the event.

90% of our budget is based on licket sates. 10% or less is based on cash sponsorships. We have many in kfnd partnerships. Note - It is very difficult to secure r.ash sponsorships, and we continue to seek Onancial support from local organizations so that we do not have to go 'corporate'. Our long-term goal is to build most of the budget on ticket sales. and continue to find financial partners to help us subs1dize the chefs food costs.

Llst all event partners and collaborators and describe briefly their role with the event

CTV Vancouver Island - television media, EAT Magazine - print and online medii!. Georgia S\raigt1t - Pril'll and online media, Tourism Tofino - marke11ng partner, Paclfic Sands- accommodations partner, Tofino Vacation Rentals accommodations partner, Long Beach Lodge Resort- accommodations partner, cash sponsor, Jarnies Rainforest Inn accomdations par\ner (pending), ToRno Coop -In kind partner (gift cards for chefs), Event hosts typically include Long Beach Lodge, Middle Beach Lodge, Shelter Restauran~ Schooner Restaurant, Tofino Sea Kayaking.

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 $200 Tent Rent·als Smashing Glasses $8600 $0 Security and Ucensing SOL. Security $1200 $0 Staff Producer, CoO(dlnators $20,000 $0 - Accommodations Team Leaders, Musicians. Guest-Purveyors $7000 $0 Marketing Posters. Pnntfng $1000 so Staff Meats ;~nd Gifts Staff Dinner, Chef Thank You Bags $3500 so Menchandise Volunteer TShirts, Blockmount Posters $2500 $0 Wine Glasses wTih TFWF logo $6000 $0 Ma r~eting Manager Fees for design and management $50QO so Ticket Fees/Cosls Ticketweb fees, printing costs $1000 $0 Chef Subsidy $10,000 $2,500 Total Expenditures $55,800 $2.500

Sources of Funding i - ~ Total District ofTofi·no 2.500 Your o rganlratlon1s contribution $55,800 Long Beach lodge Resort $4000 $1000 Tofino CoOp $3000 Tolino Vacation Rentals $2500 Pacino Sands 55000 Total Revenue

Page 219 of 370 Please acknowledge with a check mark that you agree to the following grant requirements:

IZJ The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. IZJ Grant funds will be applied only to activities specified in this application. IZJ Grant funds will not be used to fund capital acquisitions. IZJ Any grant funds not used during the event year indicated on this application will be returned to the District. 1ZJ Grant funds will be managed by the applicant organization. IZJ Grant funds will not be used to fund other bodies or organizations. IZJ I agree to recognize the District of Totino on all promot ion and marketing materials.

[iJ I agree to submit within 90 days of the proposed event, a post-event evaluation report following the template provided by the District of Tofino.

Required Attachments

• list of Directors, staff and volunteers.

Kira Rogers Applicant Name Applicant Signature

Please return the completed applicat ion including required attachments to:

District ofTofino, PO Box 9, 121 3'0 Street, Totino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 220 of 370 lt:>J ~§:!11QFIN~ FOOD & WINE FESTIVAL

Other funding requests include: Jamie's Rainforest Inn - In Ki nd $500 for accommodations Coastal Credit Union - $5000 cash for subsidizing the chefs

List of Directors and Staff

George Patterson - Director, Tofino Botanical Garden Foundation Kira Rogers - Producer, Totino Food and Wine Festival

Phil Reimers- Bookkeeper, Totino Botanical Garden Foundation

Stephanie Hughes - Volunteer Coordinator Bobby Lax- Food Coordinator

Team Leaders (Volunteers) Hayden Harvey Pat McCue Dar Mace Kim Mace

Page 221 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Tofino Lantern Festival $1,000 (5% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? 5 Yes No 2014 Grant Amount: $700 Post-event Report Received? 5 Yes No Does this application meet all submission requirements? 5 Yes No

Does the application demonstrate an effort by the proponent to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x In addition to funds sought from DOT, applicant forecasts: o $1,000 their own contribution. o $1,000 in grant revenue. o $ in in-kind sponsorships. o $5,000 in ticket sales. RMI Request Total projected revenues/contributions: $8,000 $1,000 13% Total cost of specific activity to which the grant will be applied $2,000 $1,000 50% Total cost of all event activities listed in application: $8,000 $1,000 13%

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Page 222 of 370 Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Two fold-strategy o Admissions to the lantern festival (less the cost of supplies, staff, and venue rental generally raise about $2,000 which is applied to applicant’s outdoor education programming). o Fundraising through grants.

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Grant will be used to pay festival coordinator.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event promotes Tofino’s arts, culture and eclectic nature.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant reports 700 attendees (70% of 1,000) are visitors to Tofino. x Event held in peak season. x Partnering with Tourism Tofino. x Advertise the event on own website, Twitter, Facebook, in Tofino Time, x Email ads through own email list of over 1,000 people and the Tofino-Long Beach Chamber of Commerce list.

Page 223 of 370 Resort Municipality Initiative Event Grant Application

S1 ,000 March 13, 2015 Ralncoas\ Education Society

Amount fleq\lested Applfcallon Date Nam·e to Appear o n Cheque

0fganization Details

Raincoasl Education Society

Legal Name of Organizatior 1084 Pacific Rinl Highway, PO so Tonno BC VOR 2ZO 2.50 725 2560

Address O ty Province Postal Code Phone

Oan Harrison Exeoulive Director dan@J

Primary Contact Title Email

Is your organizatlon a not-for-profit operating wlthtn th~ Dfsrrict ofTofino? 0 Yes 0 N·o

What the organization's mission statement or mandate?

The Ralnc{)ast Education Society (RES) Is an Independent non-profrl· society and registered Canadian charity. The RES was established in August 2000 with a mission to help shape an environmentally sustalf'\able future for the Ciayoquot and Barkley Sound region through education and community stewardship. Our aim is to enable ciHzens within and beyond the ClayoqL•ot and Barkley Sound region to participate knowledgeably, effecfively and responsibly in the work of shaping this future for our region and for our planet. We seek to accomplish our mission by delivering a broad ra11ge of high-quality educational and interpretive programs, such as guided walks, seminar series, summer camps, courses, school programs, and festivals focused on the natural enl/lronment, cultures, and Ct?mmun1Ues of the Clayoquot and Barkley Sound region, We also co~duct research and • . f~ fhA " •nl <:n ..nn •oninn

Describe the financlal controls and administrative management process of the organi·zation.

The Raincoast Education Society produces an internal annual financial report as well as

Page 224 of 370 Event Details

The Tofino Lantern Festival August 16th, 2015

Event Name Event Date(s)

14 Has this event been held before? IZJ Yes How many times?

0No --c~~ Is this a one·time event? DYes . 1000 70% How many attendees w1ll the event draw? What percent of attendees will be visitors to Totino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

Our event targets children, youth, and adults and Is family oriented. We track demographics at the admissions table of the event. The participation breakdown is approximalley 30% local residents and 70% visitors.

List t he specific activities for which the grant will be used. Please note, the grant may not be applied to marketing activities.

This grant will be used to contract a Lantern Festival Coordinator. The Festival Coordinator will be In charge of purchasing Lantern Festival supplies. coordinating lantern making workshops, and organizing volunteers and entertainment for The Tofino Lantern Festival. The Lantern Festival Coordinator will be a contract position for the months of July & August.

Describe briefly how the event will be marketed to attract visitors to Tofino.

We market our event through our partnership with Tourism Tofino. In addition we advertise the event on our website, Twilter, Facebook, and Tofino Time. as well as through our email list of over 1000 people and the Tofino Chamber of Commerce email list.

What key messages will be used to market the event?

The key messages we use are the following: 1. A family-friendly magical event in the Tofino Botanical Gardens 2. An incredible venue for seeing local live music & different genres of music 3. A fund raiser for the Raincoast Education Society (including a brief synopsis of what the fund raiser supports: outdoor

Page 225 of 370 Please describe the strategy for long·term financial sustainabillty of the event.

Our strategy is two-fold:

1. Admissions to the lantern festival (after we pay for supplies, staff. and the rental fee we generally raise about $2.000 In revenue. which we apply to our outdoor education programming). 2. Fundrai sing through grants.

list an event partners and collaborators and describe briefly their role wfth the event.

Our event partners are the:

1. Tofino Botanical Gardens. They provide the space to hold the Festival. We pay them 20% of admissions to host the Festival. 2. Aertosa Dance Society· They provide entertainment before and during the Festival.

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 RES staff time (Education Coordinat 5 days xS200pld x 2 people S2,000 0 RES Interns 5 daysxS100p/d x 2 people $1.000 0 Rental of TBG 1 day • 20% of door $2,000 0 Materials for Lantem Festival Lantern Making Supplies $1 ,000 0 Tortno Lantern Festival Coordinator 10 days at $200 per day $2,000 $1.000

Total Expenditures $8,000

Sources of Funding h'~o_nfirrned~ Total ash r District ofTofino $2.000 $2,000 Your organization's contribution $1.000 Admission Revenue $5,000 $5.000 Services Canada Grant (Interns) $1 ,000 $1 ,000

Total Revenue $8,000

Page 226 of 370 Grant Requirements

Please acknowledge with a check mark that you agree to the following grant requirements:

[lJ The applicant organization does not have exclusionary or discriminatory membership eligibility criteria.

[lJ Grant funds will be applied only to activities specified in this application.

[lJ Grant funds will not be used to fund capital acquisitions.

[lJ Any grant funds not used during the event year indicated on this application will be returned to the Dist rict.

[lJ Grant funds will be managed by the applicant organization. fll Grant funds will not be used to fund other bodies or organizations. Ill I agree to recognize t he District of Totino on all promotion and marketing materials. llJ I agree to submit within 90 days of the proposed event, a post-event evaluation report following t he template provided by t he District ofTofino.

Required Attachments list of Directors, staff and volunteers.

Submitting your Application

Please submit completed applications with attachments to the District of Tofino, attention: Ivana Kraljevic, Festival and Event Services Assistant.

Email [email protected]

Post PO Box 9 Tofino, BC VOR 2ZO

Hand 121 Thirds Street Totino, BC VOR 2ZO

Page 227 of 370 raincoas~ EDUCATION SOCIETY PO Box 815 Totino BC, VOR 2ZO ralncoasteducation.org

Personnel as of March 13. 2015

Staff: Dan Harrison, EXecutive Oirector Brady Clarke, Educatlon Coordinator Luke Slime. Communications and Program Development Officer

Board of Directors: Jen Pukonen Melanie Morris Marnie Halliwell Sarah Timberlake Colin Zacharias

Page 228 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Tofino Public Market $2,500 (13% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? Yes 5 No Does this application meet all submission requirements? Yes No Complete financials not provided.

Does the application demonstrate an effort by the proponent to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x Revenues were not provided. x Expenses for activities outside of the grant were not provided. RMI Request Total projected revenues/contributions: Not provided $ -- -- % Total cost of specific activity to which the grant will be applied $2,500 $2,500 100% Total cost of all event activities listed in application: Not provided $ -- -- %

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Coordinator carries out administrative functions. x Treasurer performs financial/accounting duties (with support from the coordinator). x As a not-for-profit society, the Market must engage a third-party to prepare year-end statements.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Vendor fees are continually researched and adjusted according to cost of production and competitive island market rates. x Vendor fees pay for the majority of operating costs. x Coordinator applies for grants for remainder of costs.

Page 229 of 370 Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant seeks funds for entertainment to enhance the market, thereby increasing attendance.

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event promotes Tofino’s arts, culture and eclectic nature.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant expects 12,500 – 15,000 total attendees—75% visitors. x Event held in the shoulder and peak seasons. x Applicant partnering with Tourism Tofino. x Ads placed in Tofino Time and Westerly. x Promotion via event website, Facebook page, TT event calendar and Twitter feed, Chamber re-directs, posters and rack cards. x Applicant seeking support for inclusion in online event listings.

Page 230 of 370 fJ TOFINO rn P\JBLJC :

....._MARKE_ ___T $]!t.,

IE f · · ~ m

Totino Public Market Society PO Box 56 Tofino, BC VOR 2ZO

Attn: Ivana Kraljevic Re: Resort Municipality Initiative Event Support Grant

Dear Ivana,

Please find attached the application for the RMI Event Support Grant for the Tofino Public Market, and a list of current directors and staff.

We appreciate the time and consideration from the District of Tofino and Council members, and please feel free to contact me with any questions.

Thank you, rr l.---0 w~ Anne Weeks

Anne Weeks, Market Coordinator Totino Public Market (250) 266-5006 www.tofinomarket.com facebook.comffofinoPublicMarket

Page 231 of 370 Event Support Grant

I Application OI ~THiC.1' O F T O f=: t NO

NOTE: Please be concise. The length of your answers will be limited to the size of the boxes provided.

$2,500 March 11 , 2015 Totino Public Market Society

Amount Requested Application Date Name to Appear on Cheque

Organization Details

Totino Public Market Society

Legal Name of Organization PO Box 56 Totino BC VOR 2ZO (250) 266-5006

Address City Province Postal Code Phone

Anne Weeks Market Coordinator info @tofinomarket.com

Primary Contact Title Email

Is your organization a not-for-profit operating within the District ofTofino? I2J Yes D No

What the organization's mission statement or mandate?

The Totino Public Market promotes and coordinates a community of local artisan vendors representing the West Coast of Vancouver Island. Our motto is "Make it, bake it, grow it and gather it".

Describe the financial controls and administrative management process of the organization.

The administrative functions are carried out by the Market Coordinator throughout the year, and the financial/accounting duties are performed by the Treasurer of the Board of Directors (currently Marny Saunders), with support from the Coordinator.

Page 232 of 370 Event Details

Totino Public Market Saturdays from May 16th - September 26th, 2015

Event Name Event Date(s)

6+ years Has this event been held before? IZJ Yes How many times?

0No Is this a one-time event? Dves 12,000- 75% How many attendees will the event draw? 15 ,coo What percent of attendees will be visitors to Tofino?

What demographic is your event targeting? Describe how you intend to track attendee demographics.

Li st the specific activities for which the grant will be used. Please note, the grant may not be applied to marketing activities.

The $2,500 will be used towards entertainment provided by the Market on the gazebo stage. Our goal is to present 20 consecutive Saturdays of live music/performing arts entertainment during the Market, including musicians, dj's, public interactive presentations and a First Nations cedar weaving workshop (which is hosted yearly). The focus will be on booking as many local acts as possible, providing diverse types of performers that not only entertain, but help to educate and showcase to visitors what our town has to offer in terms of arts and culture. The entertainment offered on the gazebo stage will enhance the atmosphere of the Market, promoting the special eclectic character of Totino. It will also attract more visitors to the event and into the downtown core, providing spin-off business to surrounding local shops.

Describe briefly how the event will be marketed to attract visitors to Totino.

Marketing and advertising includes: ads in Totino Time and The Westerly News, Totino Public Market website and facebook page (including weekly posts featuring each artist/performance booked), Tourism Totino events calendar and Twitter feed, email blasts and Chamber of Commerce redirects, posters, rack cards and Market Coordinator business cards. The Market is also applying for grant support from Tourism Totino for inclusion in online event calendars such as CBC, Tourism Vancouver Island, Harbour Living, Island Parent and Tofino-BC.com.

What key messages will be used to market the event?

One of the key messages is our motto "Make it, bake it, grow it, gather it", which upholds the integrity of the products sold within the Market (ie handmade on Vancouver Island) and promotes local artisan wares, crafts and up-cycled creations to visitors. The Market experience raises visitor awareness of local tourism assets in arts, music and food culture.

Page 233 of 370 Please describe the strategy for long-term financial sustainability of the event.

The Market continually researches and adjusts their vendor fees according to the cost of production and competitive Island market rates. Vendor fees pay for the majority of base operating costs, and the Coordinator is responsible for applying for grants to fund the remainder of costs, such as the entertainment, additional marketing/advertising and projects such as the Kids Arts & Crafts tent.

List all event partners and collaborators and describe briefly their role with the event.

Pacific Rim Arts Society- collaborate on performers during the PRAS Summerfest, Kids Arts & Crafts tent sponsor (yearly) Carving On The Edge Festival -free carving demo on the gazebo stage (yearly) Totino Arts Council- funding towards new sound equipment (awarded in 2014) Tourism Totino - funding towards website re-design (awarded in 2014), grant applied for marketing support (201 5)

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days @ $200/day $400 $200 Saturday Live Performances 20 x $125/day** $2,500 $2,500

**This budget is a guideline Performance/workshop costs may vary from week to week, depending on the production The Market will cover any entertainment costs over and above the $2,500

Total Expenditures $2,500

Sources of Funding ~-~ Total District of Totino $2,500 $2,500 Your organization's contribution Anything above $2,500

Total Revenue $2,500

Page 234 of 370 0 The applicant organization does not have exclusionary or discriminatory membership eligibility criteria.

~ Grant funds will be applied only to activities specified in this application.

0 Grant funds will not be used to fund capital acquisitions. 0 Any grant funds not used during the event year indicated on this application will be returned to the District.

~ Grant funds will be managed by the applicant organization.

0 Grant funds will not be used to fund other bodies or organizations. 0 I agree to recognize the District of Tofino on all promotion and marketing materials. 0 I agree to submit within 90 days of the proposed event, a post-event evaluation report following the template provided by the District ofTofino.

Required Attachments

• List of Directors, staff and volunteers.

Anne Weeks

Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 121 3 rd Street, Tofino, BC, VOR 2ZO Attention: Festival and Event Services Assista nt E-mail: [email protected]

Page 235 of 370 List of Directors and Staff - 2015

Chair: Julie Lomenda

Co-Chair: Samantha Fyleris

Treasurer: Marnel Saunders

Secretary: Cindy Hutchison

Market Coordinator: Anne Weeks

Page 236 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Bruhwiler Kids Classic $5,100 (25.5 % of total grant funds available) Event Name Amount Requested

Did applicant receive a 2014 RMI Grant? Yes 5 No Missing list of staff/volunteers. Does this application meet all submission requirements? Yes 5 No Missing revenue projections.

Does the application demonstrate an effort by the applicant to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Income and expense tracking only financial controls.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Plans to register a non-profit society to support youth and surfing different programs including this event. x Expect event success will attract sponsors to become more involved and pick-up costs.

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x None of the activities build long-term capacity.

Page 237 of 370 Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event raises visitor awareness of Tofino’s active lifestyle, surf culture, and natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Event held in shoulder season. x Expecting 50 attendees from outside of Tofino (25% of event attendees) in last two weeks of September.

Page 238 of 370 Resort Municipality Initiative ~ ....,, ' 1:1 l'lj.,... ~ ' ' ' Event Support Grant ' •,.J ' I ---- Application

NOTE: Please be concise. The length of your answers will be limited to the size of the boxes provided.

'$5100 March 1sl Catherine Bruhwiler

Amount Requested Application Date Name to ,tlppear oo Cheque

Organization Details

Bruhwiler Kids Surf Classic

Legal Name of Organ1zation

Box438 Tofino BC VOR2ZO 250 266-1997

Address City Province Postal Code Phone

Catherine Bruhwller Director

Primary Contact Email

Is your organization a not-for-profit operating within the District ofToftno7 0 Yes Ill No

What the organization's mission statement or mandate?

To offer a free event lhal creates inspiration ror youth and for celebration of communily, our beaches and ocean, our local youth talenL and raises more awareness of our Canadian surf culture. The event provides an avenue for expression, heallhy living, nlness, and fun In our local outdoor environment for youth and adults by providing a day that is Inclusive to all with equal opportunity regardless of age, skill level, and access to the beach and gear.

Oescrllle the frnanCial controls and' admlmstrative management proress of the organization.

Income and expense \racking Worki11Q towards a non profll in which proper financial controls wilt be lmpllmented

Page 239 of 370 Event Details

Bruhwiler Kids Surf Classic Sept 19 2015

Event Name Event Date(s)

1 Has this event been held before? Ill Yes ~ How many times?

0 No --9- Is this a one-time event? Dves 200 25% How many attendees will the event draw? What percent of attendees will be visitors to Totino?

What demographic Is your event targeting? Describe how you intend to track attendee demographics.

-demographic is families from all over Canada (primarily the targeting families on Vancouver Island, the lower Mainland. Whisller/Squamish. Northern Coastal USA and Hawaii. -we will track attendee demographics through registration and social media followings

List the specific activities for which the grant will be used. Please note, the grant may not be applied to marketing activities. kids-only art exhibition for poster art -pre-contest day events for the kids {local k.ids surf movie and feature film movie night) -games/beach day/ surf heats for competition/beach cleanup/surf expression sessions/art station/awards ceremony -judges -prizing -beach permits

Describe briefly how the event will be marketed to attract visitors to Totino.

-Tourism Tofino eventlisting -widespread poster campaign all over Canada -local print publications -local businesses websites/blogs/social media -contest websitelblogs/social media -sponsors websitelblogs/social media

What key messages will be used to market the event?

-kids surf. all ages. all levels, fun, beach day, beach festival, healthy, active. youth. family, tofino surf culture. -to offer a free event that creates inspiration for youth and for celebration of community, our beaches and ocean. our local youth talent. and raises more awareness of our Canadian surf culture. The event provides an avenue for expression, healthy living, fitness, and fun in our local outdoor environment for youth and adults by providing a day that is inclusive to al

Page 240 of 370 Please describe the strategy for long·term financial sustalnability of the event.

We are in the works creating a non-profit organization lhat will support youth and surfing in Canada through many different programs including the contest. We predict sponsors will also get more involved as they see the growing success of the event and will likely come forward lo assist with some or the costs

List all event partners and collaborators and describe briefly the·rr role with the event.

Various global and local businesses Nolunteers .. . Prizing and raffle prizes/ all aspects Raincoast Education Society ..will host a beach cleanup Surfrider foundation ... lnllited to be present at the beach and share info Tourism Tofino.. Art tent with VW van tent Wild side Grilt ...provide a beacll BBQ District of Tofino ...garbage I equipment Ukee Rent it Centre .. bathrooms Volunteers ... everythlng from planning to organizing, fundraising. pre contest events, registration. etc, media and advertisln

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room rental 2 days@ $200/day $400 $200 advertising and web 200 logo/ poster graphic design 200 Tees for participants 1000 trophies and metals 800 beach driving permits 2000 paid judges 6@$100 600 mOllie costs JOO

Total Expenditures TOTAL 5100

Sources of Funding ~~--.;.~reste~Fund~_j Total h j ln-ktnd I District of Toflno Your organization's contribution

Total Revenue

Page 241 of 370 Please acknowledge with a check mark that you agree to the following grant requirements:

[Z) The applicant organization does not have exclusionary or discriminatory membership eligibility criteria.

[Z) Grant funds will be applied only to activities specified in this application.

[Z) Grant funds will not be used to fund capital acquisitions. IZJ Any grant funds not used during the event year indicated on this application will be returned to the District.

[Z) Grant funds will be managed by the applicant organization.

[Z) Grant funds will not be used to fund other bodies or organizations.

IZJ I agree to recognize the District of Toflno on all promotion and marketing materials. 1ZJ I agree to submit within 90 days of the proposed event, a post-event eva luation report following the template provided by the District of Totino.

Required Attachments

• list of Directors, staff and volunteers.

Catherine Bruhwiler Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District ofTofino, PO Box 9, 1213'• Street, Totino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 242 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Tofino Salt Water Classic $5,000 (25 % of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? Yes 5 No Missing list of staff and volunteers. Does this application meet all submission requirements? Yes 5 No Missing budget and revenues.

Does the application demonstrate an effort by the applicant to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x The derby's finances are managed by the event's founders, Brendan and Erin Morrison, who control expenses and distribution of raised funds to Tofino organizations.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Applicant indicates: proven model. x Goal to increase funds raised by at least 10 per cent per year indefinitely—no strategy provided for growth.

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Some activities are for capacity building (i.e. fundraising dinner and website design)

Page 243 of 370

Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event raises visitor awareness of Tofino’s active lifestyle and natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Event held in peak season. x Expecting 65 attendees from outside of Tofino (50% of event attendees) in last two weeks of September. x Promotion via social media, website, direct email campaigns. x Applicants will engage in media outreach (no specifics provided). x Advertising in print and online (no specifics provided).

Page 244 of 370 Resort Municipality Initiative Event Support Grant Application

NOTE": Please be concise. The length of younmswers will be llm~ed to the size of the boxes provided.

$5,000 February 13, 2015 Tofino Saltvlater Classrc

Amount Requested App)icatio11 Date Name to Appear on C~eque

Organization Details

Tofino Saltwater Classic legal Name of Organization

Box 72 Totino BC VOR2ZD 250·726·6463

Address Province Postal Code Phone

Sarah Stoskl Event Coordinator [email protected]

Primary contact Title Email

Is your organization a not-for·profrt operating within the District of Tofino1 Ill Yes D No

What the organization's mission statement or mandate?

In its sixth year. the Tofino Saltl'{ater Classic fishing derby was created by former Nationall-tockey League (NHL) player Brendan Morrison as a fwndraiser for TORno community initiatives. To date, the Tofino Saltwater Classic has raised more than $185,000 to support Wlckaninnlsh Community School WEPAC Heallhy Food and Sc.holastlc Programs. Wlckaninnis(l Community School Society-after school care program, ror.no Hospital Foundation, To!ino Parks and Recreation Commission, Toflno Salmon Enhancement Society' and other community programs.

Describe the financial controls and administrative management proce5s of the organization.

The Tofino Salt"''aler Classic is funded by a combination of derby registration fees, private and corporate donations, and the proceeds from a silent auction held during the derby weekend. The derby's finances are managed by the event's founders, Brendan and Erin Morrision. who control expenses and distribution of raised funds to Tofino organizations. Administration of the event and associated fund raising actfv111es are managed ~Y the Morrison famny w11h the help or a team of local and regional volunteers.

Page 245 of 370 Event Details

Tonne Saltwater Classic Funcll'afset FTsh1ng Derby July +5, 2015

Event Name Event Date(s)

5 Has this event been held before? IZI Yes How many times?

Is thfs a one·ttme event? Oves

130 50+ How many attendees will the event draw? What percent of attendees wlll be visitors to Tofino7

What demographic Is your event targeting? Describe how you intend to track attendee demographics.

Anglers, outdoor and sports enthusiasts and media outlets from all over North America. Attendee demographics are tracked by in-depth participant regiStration data gathered and traoked before and during the evenl

list the specific actiVIties for which the grant will be used. Please note, the grant may not be applied to marketing activities•

• Shipping and storage or participant welcome packs • Expenses associated with 125-person fundralser Marina West dinner and silent auction including tent, furniture and equipment rental. rood and beverage. volunteer recognifion gifts, bid sheet prll'ling • Partial food and beverage costs for pre-event fund raiser at the Wickanlnriish inn (some of these costs are donated by the venue) - Partial food and beverage costs lor participant ;;~nd community VIP meet-and-greet event with Brendan Morrison event at Wolf in the Fog (some or these costs are donated by the venue) • Photography and video production expenses

Describe briefly how the event witt be marketed to attract visitors to Tolino.

Regular social media posts Website updates (Including accommodation specials} Direct email campaigns Media oUtreach. press release posllngs. media hosting Advertising (online and print)

What key messages will be used to market the event?

World-class fishing destinal!on wHh a variety of accommodation and culinary options Addirionallamily activity options All proceeds (after prizes) benefit Toflno community Initiatives

Page 246 of 370 Please describe the strategy for long-term financial susta lnabilltY of the event.

Already proven model with goal to Increase funds raised by at least 10 per cent per year indefinitely.

List all event partners and collaborators and describe briefly t~eir rote with the event.

Pacific Sands, Long Beach Lodge Resort, Ocean Village, Chesterman Beach B&B - accommodation specials Wlckanlnni sh Inn - accomodalfon specials. supporting event venue Marina West- accommodation specials. dinner/sflent auction event venue. angler registraUon location Tofino Rshlng- angler registration location Wolf in the Fog- supporting event venue, monetary .supporter Volunteers (approximately 20 Tofino residents)- event management. marketing Sponsors (see complete list at www.tofinosaltwatel classic.com)

Event Budget

Requested Expenses Description Total Cost from DoT e.g. Room renr-ol 2 days @ $200/day $4QO $200 Food and beverage MultipJe supporting events over 4 days $4,900 $4,100 Printing, postage~ shipping, storage Participant welcome packs, silent aucUon items $150 $100 Website design and updates New pages, content updates, photo $300 $300 Photo/video Photographer, videographer time & expenses $500 $500

Total Expenditures $5,000

Confirmed Funding I Requested Funding J Sources of Funding Total 1- Ca~ r--1 ;;-~~ --r- lr;:T,~ j District of Tofino 5,000 Your organization's contribution

Total Revenue

Page 247 of 370 Please acknowledge with a check ma rk that you agree to the following grant requirements:

IZJ The applicant organization does not have exclusionary or discriminatory membership eligibility criteria. IZJ Grant funds will be applied only to activities specified in this application. IZJ Grant funds will not be used to fund capital acquisitions. IZJ Any grant funds not used during the event yea r indicated on this application will be returned to the District. IZJ Grant funds will be managed by the applicant organization. IZJ Grant funds will not be used to fund other bodies or organizations. IZJ I agree to recognize the District of Totino on all promotion and marketing materials. IZJ I agree to submit within 90 days of the proposed event, a post-event eva luation report following the template provided by the District ofTofino.

Required Attachments

• List of Directors, staff and volunteers.

OlgoQlly ~d tly Satt'l~ s.k1 ON; en~ Sttah ~ O&'Tof~'IO StiiW.bltr CIU..C. ov-Tollllo S..lWMel Sarah Stoski Cleostlt.•mli~'••ilct~III:Ota\0;~. C•CA Dll1o:20tS.02.13 ·~1 2:33.o&'OO' Applicant Name Applicant Signature

Please return the completed application including required attachments to:

District of Tofino, PO Box 9, 1213'" Street, Tofino, BC, VOR 2ZO Attention: Festival and Event Services Assistant E-mail: [email protected]

Page 248 of 370

Resort Municipality Initiative Event Support Grant 2015 Application Worksheet

Prism Garden Wellness Festival $10,000 (50% of total grant funds available) Event Name Amount Requested Did applicant receive a 2014 RMI Grant? Yes 5 No Missing: budget, revenues, list of Does this application meet all submission requirements? Yes 5 No staff and volunteers.

Does the application demonstrate an effort by the proponent to secure other sources of funding?

Very Weak Weak Fair Strong Very Strong

Comments: x Revenues and expenses were not provided. RMI Request Total projected revenues/contributions: Not provided $ -- -- % Total cost of specific activity to which the grant will be applied Not provided $ -- -- % Total cost of all event activities listed in application: Not provided $ -- -- %

Does the application adequately demonstrate sound financial controls and administrative management process?

Very Weak Weak Fair Strong Very Strong

Comments: x Financial controls and management to be shared between event organizers.

Does the application adequately demonstrate a strategy for the event's long-term financial sustainability?

Very Weak Weak Fair Strong Very Strong

Comments: x Sponsorship, pre-event fundraising, event growth.

Does the application seek funds for activities which will build long-term capacity for the event?

Very Weak Weak Fair Strong Very Strong

Comments: x Funds requested for program delivery.

Page 249 of 370 Does the application adequately demonstrate the event’s ability to raise visitor awareness of local tourism assets and/or promote the special eclectic character of Tofino?

Very Weak Weak Fair Strong Very Strong

Comments: x Event promotes Tofino’s active lifestyle, local music and art, and the natural environment.

Does the application adequately demonstrate the event’s capacity to increase the number of visitors to Tofino and/or the number of room nights booked during the shoulder- and off-seasons?

Very Weak Weak Fair Strong Very Strong

Comments: x Event proposed for shoulder season. x Applicants propose to employ print advertising in magazines, weeklies, websites and papers. x Applicant will seek assistance through Tourism Tofino and TLBCC. x Social media and personal business/websites/newsletters of event organizers x Flyers distributed at other wellness events organizers attend.

Page 250 of 370 t(eSOf1 IVIUn1Cipa111V InitiatiVe Event Support Grant -~.~--- · ··:r~m~ (~-18r:::Jm_f·r:5 · ·-~-~,--· :t,C-l j 0 ·.· -; Application ,.;..~~\~.,.~ ~' DI$TJl i C 1' O F TOFIN O

·--- ~...... --

NOTE: Please be concise. The length of your answers will be limited to the size of the boxes provided.

C\1r if:> teav\1" (J( f Gt5ca\e, f\-o'fY'C'N\~ Amount Requested Application .. ate ppear on Cheque

Organization Details

Legal Name of Organization ·fob no BL· \}of<. IW (pOL{ Qk4 rio~}· Address City Province Postal Code Phone

Is your organization a not-for-profit operating within the District of Totino?

What the organization's mission statement or mandate?

t o bn~"1 <..)\o\:xLl v-ecojv'\~~ cNl etnd OvWQfe()eS5 ~ CO tnrnUJi i ~ . Show cOJ, i Yl3

Describe the financial controls and administrative management process ofthe organization.

-eLl. I h'ilt

Page 251 of 370 Event Details Pr;sYY1 b)LLrdtrl vJuHness feshvlLl Event Name Event Date(s)

Has this event been held before? Dves How many times?