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72Nd ANNUAL GENERAL MEETING AGM

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72Nd ANNUAL GENERAL MEETING AGM 72nd ANNUAL GENERAL MEETING AGM WORKING PAPERS SUNDAY 26 AUGUST 2018 C O N T E N T S Page a. Agenda for 72nd Annual General Meeting of basketballscotland 2 Limited b. Draft minutes of the 71st Annual General Meeting of 3 basketballscotland Limited c. Nominations to Executive Board of basketballscotland - Nominee 8 Pen Pictures d. Resolutions 9 basketballscotland 2018 AGM Working Papers Page 1 The 72nd Annual General Meeting of basketballscotland Ltd Date: Sunday 26 August 2018 Time: 3-5pm Venue: basketballscotland Head Office, Caledonia House, South Gyle, Edinburgh, EH12 9DQ A G E N D A 1. Sederunt 2. Apologies 3. Draft minutes of the 71st Annual General Meeting of basketballscotland Limited 4. Election of Office Bearers 5. Resolutions 6. 2017-18 Annual Report 7. 2017-18 Financial Statement 8. Vote of Thanks basketballscotland 2018 AGM Working Papers Page 2 AGENDA ITEM 3: DRAFT Minutes: 71st Annual General Meeting of basketballscotland Limited held on Sunday 27 August 2017 at Caledonia House, South Gyle, Edinburgh 1. Sederunt 1.1 Attendance David Watt (DW) basketballscotland Chairman Andrew Warrington (AW) basketball scotland Board Vice Chairman/Perth Phoenix Amy Morgan (AM) basketballscotland Board Member/City of Edinburgh BC Euan Campbell (ECp) basketballscotland Board Finance Director Sandy Sutherland (SS) basketballscotland Board Member David Davies (DD) basketballscotland Board Member nominee Kristine Johnson (KJ) basketballscotland Board Member nominee Andy Borrie (AB) British Basketball Federation (BBF) Ken Johnston (KJ) Honorary Vice President Kevin Pringle (KP) basketballscotland CEO Louise Burke (LB) basketballscotland Staff Aymeric Beard (AB) basketballscotland Staff Tina Gordon (TG) basketballscotland Staff/Scottish Women’s Wheelchair Warriors Declan McGinley (DM) basketballscotland Staff Cameron McLay (CM) basketballscotland Staff Jim Renfrew (JR) basketballpaisley Pauline Feeney (PF) basketballpaisley Ally Reid (AR) Boroughmuir Blaze Basketball Club Emer Owens (EO) Edinburgh Lions Basketball Club Joanne Holmes (JH) Edinburgh Lions Basketball Club John Bunyan (JB) Falkirk Fury Basketball Club Gillian Thomson (GT) Falkirk Fury Basketball Club Eddie Mckinley (EM) Falkirk Fury Basketball Club John Campbell (JC) Glasgow Rens Basketball Club Borislav Gachev (BG) Glasgow University Basketball Club Martin Podlubu (MP) Glasgow University Basketball Club Johnnie Walker (JW) SPRA (Police Scotland) Gillian Brand (GB) Tayside Musketeers Matthew Dalziel (MD) Tayside Musketeers Jane White (JW) basketballscotland Staff (minutes) basketballscotland 2018 AGM Working Papers Page 3 1.2 Apologies Jamie Corr basketballscotland Board Member Jonathon Wilson Alford Basketball Danny Gibbons Ayr Storm Ray Thomson Banchory David Pollock Bishopton James Steel Dunfermline Reign Malcom Sievwright East Lothian Dragons Kirsty Taylor Edinburgh Napier University Karen Moir Fife Steel Leo Harper Fraserburgh Storm Shona Strachan Garioch Stacey MacDonald Glasgow Fever Paul Traynor Glasgow Rocks Jnrs David Purdie Glasgow Storm Alistair McDermid Heriot Watt University John Kerray Inverness City Robin Patterson Madsons BC Alasdair Sinclair North Lanarkshire Chiefs Jackie Bruce Panthers BC Arlene Legge Perth Phoenix Frank White Pleasance BC Annie-Marie Monaghan Scottish Women Wheelchair Warriors Les McGlasson Stirling Knights Dave Evans University of Strathclyde Louise Moyes West Edinburgh Warriors Andy Smyth West Lothian Wolves Mike Gilbert Honorary Vice President Ian Gordon Honorary Vice President Ewen Cameron sportscotland Partnership Manager 2. Welcome 2.1 DW welcomed everyone to the 71st basketballscotland Annual General Meeting (AGM) and confirmed that the meeting was quorate. 2.2 A moment’s silence followed in remembrance of Michael McGowan, a 19 year old player from Glasgow Storm; Bill McInnes, Ernie Glass and Honorary Vice Presidents Jack Bugge and Tam Dalyell, who all had a massive impact on our sport. 2.3 DW advised that the basketballscotland Board have discussed acknowledging the contribution of Bill McInnes and invited ideas and proposals from the membership for consideration. 3. Draft Minutes of the 70th Annual General Meeting of basketballscotland Limited: 28 August 2016 3.1 The minutes were approved as an accurate record of the meeting. Matters Arising 3.2 There were no matters arising. basketballscotland 2018 AGM Working Papers Page 4 4. Election of Office Bearers 4.1 DW noted that 9 applications were received in response to advertising Board positions with a high standard of applicants. Following an assessment and interview process 3 candidates, demonstrating requisite skills and commitment were proposed and information was presented in the AGM working papers. No nominations were received from clubs by the closing date. 4.2 Independent tellers were appointed, being: Louise Burke, Gillian Thomson and Gillian Brand. KP outlined the voting procedure. 4.3 The results were: Executive Board Members: Name Position For Against Abstain RESULTS David Davies Ordinary Member 31 0 3 Elected Stephen Ferguson Ordinary Member 29 2 3 Elected Kristine Johnson Ordinary Member 30 1 3 Elected 4.4 DW congratulated the new Board members and confirmed that David Davies and Kristine Johnson will hold the four year positions and Stephen Ferguson will hold the two year position. Questions: There were a number of points and questions raised, including: 4.5 Whether Board meeting minutes were published and circulated to the membership. It was agreed that the minutes would be made available via the basketballscotland website. 4.6 Why the recruitment period for the Board appointments differed for club nominations compared with the advertised recruitment. DW agreed that this should be open, clear and fair and it was agreed that the process would be reviewed in readiness for the next AGM. 5. Resolutions 5.1 One resolution had been received, from Glasgow University: “Glasgow University Basketball Club propose that registration rule 2.3. from the regulations and policies for all basketball be reviewed and changed. As of 19.07.17, the rule reads: 2.3. Registration of participants in National competition, using the above procedure, can be made up to and including the second Friday in January of the present season. For Regional/Local competition refer to the organising body for registration deadlines. We propose the rule is changed to: 2.3. Registration of participants in National competition, using the above procedure, can be made up to and including the third Friday in January of the present season. For Regional/Local competition refer to the organising body for registration deadlines.” 5.2 The voting papers were circulated for completion. The tellers conducted the count of the votes and the results were: Club Resolution For Against Abstain RESULTS Glasgow University As above 25 2 2 Passed basketballscotland 2018 AGM Working Papers Page 5 6. 2016-2017 Annual Report 6.1 KP introduced this item highlighting progress around the four key areas, namely, Grow the Club Game; Improve the Performance System, Develop Great People and Make it Happen. 6.2 KP thanked clubs, coaches, staff, volunteers and officials for their contributions over the year. Questions 6.3 There were a number of points and questions raised, including: - Issues with the administration of the West RDLs. KP undertook to improve this. - A very short programme for the U14 development squad in the past season. KP noted that a replacement of the “Future Starz” programme was being developed to fill this gap. - U18 Men National Squad programme had been stopped before the competitive phase. KP advised that too few selected players were available to continue the programme this year. - The recruitment process to appoint Tony Garbelotto as Scotland Senior Men’s Coach. DW noted that the process adopted reflected the short timescales ahead of the Commonwealth Games and was considered a pragmatic and robust approach. It was accepted that greater clarity could have been provided to the wider basketball community and that there was merit in carrying out an independent review of recruitment processes for future Senior and Youth national team appointments to support attracting suitable candidates. - Whether the FIBA exemption to play European Division C for Senior Men and Women be of benefit to athletes. KP noted that this had not been a priority, however, it was acknowledged that the standard of competition had improved and this position would be reviewed on an annual basis. - In relation to officiating, a view that there is retention of only 1 in 8 officials completing training courses. KP noted that the approach is changing towards an environment based approach where officials were given appropriate support and tailored training to aid development, progression and retention. KP welcomed any ideas on how this could be improved further. - It was noted that there are similar problems with recruitment of coaches in the North East. KP noted that the coaching qualification and education structure is being reviewed based on feedback from the coaching survey earlier this year. 7. 2016-2017 Financial Statements 7.1 The approved Financial Statements had been circulated. 7.2 ECp noted that the financial year had been challenging, particularly due to post-Brexit exchange rates negatively impacting on the costs of international programmes. However, a small surplus had been generated and added to the reserves. Questions 7.3 There were a number of points raised, including: - A request for more detailed income and expenditure figures.
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