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Converting Microsoft Word Files to Web Pages

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Converting Microsoft Word Files to Web Pages SJCC:Using Word Files on the Web http://www.sjcc.edu/OnlineLearning/Moodle/Moodle-HowTo-Faculty/... SJCC Moodle Resources for Faculty Converting Microsoft Word Files to Web Pages There are three main steps to converting MS Word files to web pages that you can use in Moodle: A. Modify the page formatting, using tables as much as possible (if needed). B. Convert the character encoding to Unicode (UTF-8 ). C. Save the file as a web page (Web page, filtered) . A. Modify the Page Formatting (if needed) Most Word files display well after being converted to web pages. If your Word document has simple formatting, you won't need to modify it. One kind of formatting that typically causes problems, however, is the use of columns created by using the Tab character. Your file will display better as a web page, if you use tables to create columns in Word. B. Convert the Character Encoding to Unicode (UTF-8) Character encoding maps the characters you see on the screen with a series of numbers (or codes) that a software application uses to display those characters. There are several different character-encoding schemes, which can cause a file created in one software application to display improperly in another. The prevailing international standard for character-encoding is Unicode . Moodle uses Unicode (specifically UTF-8 ), but your Word document will probably have a different character-encoding scheme. You therefore need to convert the character encoding, so that it displays properly on the web. Otherwise, some of the characters in your file will display as different characters in Moodle. Microsoft Office 2007 or Later 1. Click on the Office menu button in the upper-left corner, and then on the Word Options button at the bottom of the menu. 2. Click on the Advanced link in the left-side navigation for the Word Options window. 3. Scroll down to the section labeled General at the bottom of the window, and click on the Web Options button. 4. When the Web Options window opens, click on the Encoding tab. 5. Select Unicode (UTF-8) from the drop-down list. 6. Click on the ‘Always save Web pages in the default encoding’ checkbox. 7. Click OK for both options screens. Microsoft Office 2003 or Earlier 1. Click on the Tools menu and select Options . 2. Click on the General tab and then on the Web Options button at the bottom of the screen. 1 of 2 12/14/2012 11:45 AM SJCC:Using Word Files on the Web http://www.sjcc.edu/OnlineLearning/Moodle/Moodle-HowTo-Faculty/... 3. When the Web Options window opens, click on the Encoding tab. 4. Select Unicode (UTF-8) from the drop-down list. 5. Click on the ‘Always save Web pages in the default encoding’ checkbox. 6. Click OK for both options screens. C. Save as a Web Page (Web page, filtered) To save a Word file in as a web page to use in Moodle: 1. Open the File menu (Word 2003 or earlier) or the Office menu (Word 2007 or later) and select Save As . (Ignore the Save As options that appear; just click on Save As.) 2. In the location bar at the top of the Save As window, select the location to which you want to save the plaint text file. 3. On the Save As screen, click on the arrow for the drop-down menu for File Type (Office 2003 and earlier) or Save as type (Office 2007 and later), to see the file type options. 4. Select : Web page, filtered (*htm;*html) from the File Type drop-down menu. 5. Click OK . 6. The newly created web page will consist of two parts: a. a file that has the same name as the Word file and the file extension .htm or .html (instead of .doc or .docx) b. a folder whose name consists of the Word file name and the word 'files.' (This folder contains any images your Word file contained, as well as formatting information.) You will need to upload both parts of the web page (the .htm/.html file and the folder) to Moodle. 7. Go to the folder on your computer that contains the new HTML file and associated folder. 8. To zip the file and folder together, select both of them (using the Control key). Then right-click on one of them and select Send to > Compressed Folder (or Send to > Archive ). 9. A new file with the extension .zip will appear in the same folder. That is the file you should upload. 10. After uploading the .zip file to Moodle, you will see you will see it listed on the course Files page, with the word Unzip in the Action column for the file. Click Unzip . 11. From your Moodle homepage, link to the HTML file; it will reference the files in the folder to create the web page. Created by Jane Rice. Updated March 2011. 2 of 2 12/14/2012 11:45 AM.
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