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NATIONAL SECURITY AGENCY, \-lash:lng'ton 25, D.C. November 1953 No.1-53

MEMORANDUM TO ALL NSA ENPLOYEES:

Coo~ration is vital in our business. It is vital to our progress as a group, and to our individual pe8.ce of mind. Willingness of a group to work cooperatively toward job objectives spells the difference between job satisfaction and frustration. Yet cooperation i_s but a meaningless term unless proYision is made for the tlmely interchange and dissemina,tJon of ideas and information of policy significance, partieu] -",rly as they affect NSA employees.

The Personnel Nevrsletter is merely one endeavor in i.he NSA family of' communication media. It will provide 1'18/\ employees B.t all levels with official information of a personnel nature. I firmly believe that the Personnel Newsletter will he v. vll-:;lcome addltion to the NSA cooperative effort} and I trust that all NSA employees •..till regard it in tris mann.er. I'v19.lte it a. prac1~.:i.ce to consult it regulB-rly for informatjon concernine J'UU and your position with NSA.

~roved for Release by NSA on 11-07-2005, FOIA Case # 47295 Force stfmdards t.o aveJd deprivj_ng an officer a promotioD by thinkjr;~; in terms of Army or Navy standard:3, Before rating an officer, obtain expl:i ci.t inst:euctions from the

Hilitary Personnel Branch., Ext. 6olt.c!6/ .. NS/\GRAl,1S ENI,ISTED PEli.SOI'J1!EL C(!'(~L~IJ LH}NCI~,.N SINCLAffi, USA} 1·'B~] 8.r<:;_[;;Jl(~d f, vi­ FRO~j Chie PerscHmel Di ABSENCE. DUTY- s-Lon on, J2 October vic.:~ CAYfAIN JAMES NSA Form E-lT19, l!Absence from

1 I 11 ",(',;-"-'11 fl' iT:' L'Cl' R-l" • ::.:...- ;,.~ .J"':-;. J .' '.r) 1 ~" Cap+_"'L. ,.It-.n FOJ . l."-tme NSA Duty Permit for Enlisteel Persol'H'1el, :1 ~-,..., " rp'~ ~ c: -1 l:;li~ NCA...;'\ -_.Cl..._· ...... L,.-...:,"[lpd -t-,0 .J. OD • will be used vrhen enlj.:sted personnc~1 The firf;·t :tf)~:n-,c~ of the "MOVEMENT e.re required to attend to official bU;3~­

l'ft;1;{3 If V[1.S di~~t:c:Lbut~d on 23 October. ness during duty hOtu~s. HereD.f-I:,'~r~ it 1rJ.l1 be included in SuperviGorS li1a;)r use this form when the NSA PersonnC':l I\:;\\Tsletter " an enli sted man is ordered by hj.s . :.rhe NSA School In\.l.octl'ination Com'l1anding Officer to return t.o his

Course for nelo1 ellmloveef.5.... v has been company to attend to pay matters and P::-'V:l sed and. nOii includes more in- the like. st.ruction on 8-2C1Jl'ity rec:ulations ~ Critique sheets of new en~loyees reveal many favorable COlrtln'=nts about MISCELLANEOUS the ne1'; course. Safety observers have been ap­ MILITARY PEHSONNEL POLICY Jv1ANUAJ.J pointed fo:c all activities. They 'l'his manual, published in MB,y 1.953, yd.ll niEtke periodic inspections of provides guidance and instruction for areas assigned to report on safety all NSA ~upervisors vmo have the ha.zards Hb.ich miGht result in dam- responsibility for supervising military age to pr'oI1erty and injury to em­ personnel. Supervisors of military lilovees" personnel should be thoroughly acquainted ... y with its contents. Questions about the MILITARY AFFAIRS l?Olicies and procedures contained in this manual will be answered by the AIR FORCE OFFICER EFFECTIv~NESS ~lilitary Personnel Branch, Code 131, REPU~T Ext. 60496. - r Air Forc{'~ Rev-:tlation, 30-10 has *x )( ~( )( ~-)f.* ~= )( J( )( )( )( established a new policy pertain­ inG t.o effeetiveness reports on SAFETY Air Force Officers. Effective irnm-:.dJately, the Effectiveness f\.PCIDENTS ARE EXPENSIVE. THEY COST: Report of en Air Force Officer YOU l·rill be siGned by his immediate . YOUR ASSOCIATES supervisor" regn.rdless of his YOUR FAMILY branch or service. Civillans may YOUR AGEnCY also sjc;n t.his form a.s eit.her YOUR NATION ratiD~ or endorsing officers, as TO PREVENT THEN: THINK P.BOUT \'iIif\T o.ppropriate . YOU AltE DOING HHlLE YOU DO IT. Hatins officers, other than Air Force, :3houJ.d JmoVT thoroughly Air

~; lJSA PEHSONNLL NEHSLErr~ER - 2 - HOVEl·mEn J953 " ." NSA CIVTLl1\N 11101fJO'l'ION I'ULJC't ctlt·(~rnlJy )"'V"1 e~·l(~d. l\,rpU":~!}:d~;; C:":' "AG-~:-l~iJ'("'-Of'-Hl(;-c'ontj111}j7.IL~ tJrfort t"l~ r1vr)t1 id,b:L·· ,[('l' h;~ v·i'I,';' r) n ';lr - I.:''''rJ:::'f .:: i mprnve -th(~ 0. -Lv 11 :l ill) :P('~ r f;Onl1r~ 1 m,'·<;'( on :i'5.J.c for r,~\,-jei,'r. ·IJ(~\I. n('~{r)}:Olmvl 0 'Tflm f(J'rLh· /\: .... n ... ··!.. ,::-. y- oI.~l",:;] '1.. ,'\ 1) .', c·,,)·t 1 ("11 c 1 D V·i:'~ "f" t'" '\ •. ~-" " .' .It I \.f ,"",...... __ ._L.. ( •.• p"l_ 1:' .... _ -"-'(' , .V I..J J.. 1'_-' _. c'- -_J,. \ )) polJr::y hnt; !" '~il f~gtnbli nhod a.nd revie Wi2d., tbeC:i.vilinn Fe.rsonneJ. I ,; no,\-, i n e:rfe(~t. Tlk~ pol :~.ey provides Bre.neh wIll forH3.r(1 to open).t,.l.nc feil' 11. fl:t'm career B'2l'vlce and should officIals Rl)J)l:l.catiul1r of tt.-:)se con­ ~l.:i () in the :full 1rtl]jzatjon of employee oj dcred elielble for pJ:oIllu!J1on . .~;lt:i.l.ls a.nd abilitJr-,;s b~y provJding OpcratluG offir.ln.ls ma.y request in­ YI;;:.:'>: imum promot:i.oDJ=tl opportunities. t.erviews vith 8.pplice,nts, ;3'.':1ectlons Ulloer the nCvT policy., opcoratj.ng· of opere.tiug offieinls f~.X"e subject to (l:Cf:iclflls Hnd supervJsors G.t all levels re-d.'::l,r l'y t,l.10 PI~rsonnel DivIsion. 'It'e urG2'd to fill theJr vace.ncies from Only G.fter alJ. possil)le sources I-iLthin thctr op~rating areas if qual­ of ap:plica.nts \ori thin the Agency have :i.fie(l arplicant.s are ('.,vallable. It is been exhnnsted. wtll th~ vacancy be 8. ....\~11-1·(~eognlzed fact that serious opened to external recruit.mt~nt . mocB,le pro'blems arise if the btsher Questions about this nel-T promot,ion u,c~:)}Jc(l 1J.9.cant positions a.re filled by 111.')licy should be directed to personnel "uutsJd.ers" w11'=11 they could have been representatives of the Civilia.n Per­ fj.lled by promotion from "within. 0' sonnel Branch assigr~d to various ~rhe neu policy :provi.des for the oper8;t,ing segments of the Agency. ·:.:;L:'lblir;hlw)nt. of a Civilian Promot.ion .It*iH<~* He.,] .~'\{ l"':~~·:.rd· '1..111 s Board "till review 8.nli u..Pl)rovc all promotions to GS-13. ANNUPL AND SICK LEAVE ACT CHANGES :-/'Ll'::l1 DO q'.lalifi.ed applicant is Pentling issuance of the revised. n,Vi\11al')le for 11romotion to a vacancy Civiltan Personnel Regulation on in the FIRST AHEA OF CONSIDERATION- leave, the' follovdng points are noted (~. Dlvisi.on) '?,:r:-plicants from the SECOND: for your information: AnEA OF CONSIDillATION (the renk'1.inder of a. Maximum accumulation of annual of the Agency) 'tdll be considered.' . leave is reduced to 30 days for employ· A vacancy list of positions open ees \dthin t.he United States and 45 for Azency-vdde con~etition is publish­ overse<.~·s days for employees serving 0 ed every two "reeks by the Civilian b. Emplo;:reeG 1"ho have accturl.Ulatlons Fel'SOlmel Branch. Employees should in excess of those X'0rmitted by a, consult these vacancy lists ,·Jhich are above, will not be required to for­ l);)sted on bulletin boards. Applica­ feit this annual leave . tions fOl' consideration should in­ c. A prohibition is made against cll~de the follo1·ring inforrrlr3.tion: m.aking lump-sum. leave payments after (1) Job number and title of VB,cant 31 August 1953 for more leave than the position, (2) Employee's n8Jl1e, employee's maximnn accumulation figure orranization, and telephone nwnber, 30 and !~5 days for employees in the (3) f\ statement to the effect that Un:l.ted states and overseas respective­ he has notified his supervisor of ly, or such grea.ter 81DOunt as the his interest in the vacancy. employee had at the beginning of the Applications should reach the current year. Civilian Personnel Branch, Head­ Scheduled use ofs.nnual lea.ve 3h211 quarters Bldg., Room A-lIO, AHS, or be authorized or directed in such mun-· Bldg., 17, Room 207, NSS, by the ner as to ca.use the least disruption. close of business on Thursday of the to essential funct.ions and so as to ob­ week in ~.mich the vaca.ncy list was viate the necessity for overtime or re­ I't :tu15 shed. All a.pplications will be placementso

NSA PERSONNEL NE\'BLE'l*l'ER - 3- NOVEMBER 1953 SC'lI.:DULE j\ ~.,.,_..-_-- On 19 Ha~r 1953 all employees of tlY' :Nat:LoD8.1 Security Agency l.n2re There are three such Schedules 8,t converted from Schedule B t.o Schedule the present time - Schedules A, B, A. Since there have been many i.n­ and C. ~]iries from military' and civilian personnel about Schedule A, the Q. What Schedule is employed in NSA? follo\rlng ty})ical questions and A. Schedule A. the anS1rers 8.re includecl here for the senerctl informa.tion of all Agency Q. • VJhy was Schedule A secured and personnel. Further questions on this authorized by the Civil Service Com­ subject may be forwarded to the mission for positions in NSA7 Cj.viIi.an Personnel Branch, Attention: A. To increase the significance of Chief.. Employee Relations Unit agency experience and training in (Ext. 480, AIlS) the evaluation of q~alifications.

Q. ~'fuat is the Excepted Service? Q. What is the basic difference be­ A. The excepted service comprises tvreen Schedule B and Schedule A? 8.11 those positions within the A. The Civil Service Commission governmental system which have been exercises review authority over the excepted from the competitive service minimum qualifications standards m1ich by statute, Executive order, or by are established to qualify individuals Civ:f.l S~:rvice Rules and Regula:t:i.ol1S, for appointment (and promotion) to and which are made without reference positions under Schedule B. The Ci~il to certifica~e of eligibles from Service Commission exercises no review registers established for the com­ authority over the qualification petitive service. Those employed standards established and the qualifi­ in such positions occupy "excepted cations of individuals for positions appointments. 11 under Schedule A.

Q. Then) what is the competitive Q,. 'Who, then is the qua~i:rying auth­ service? ority? A. The competitive service comprises A. The Director, NSA, ,Yho has dele­ all those positions vdthin the civil gated this authority to the Civilian service system which are filled by Personnel Officer and to certain competitive examinations. This re­ members of the latter's staff. quirement ma~' be ,~ived by the USCSC during a state of emergency, but Q. I have heard it said thax those those "\0,110 rnaJi- occupy pos1tions with occupying an excepted position are a tempora.ry tenure, are required to "outside the civii service system. n be removed from their positions after Is this correct? an emergency, in order that their A. :No. An individual occupying an posltlons may be filled by a civil excepted position is within the civil service status (or,"career") employee. service system, but is "outside fl the regular civil service competitive Q. ~,.11at is a lfSchedule II under the service. Excented.... Service 7' A. A Schedule j.8 siml11y a me8.ns used Q. Does this mean that all of the by Ctvil S,'rvice Conunission to categorize basic lavs, such as the Veterans Pre­ C'.nd idcnLifJ I'os:Ltions in the 8xcepted ference Act, Retirement Act, Fay

NSA PERSONNEJJ NE~JSLE'llTEH - 4 - NOVEMBER, 1953 ---~,---._------'tJATCH YOUR HEtJ-,TH j~\ ~. CJ::?r;;~jj:>jc3tion Act, et cetera, DurinG tIle ft1.1.l. 8,lld\Jil1tc:r months ·· "::'il', {'.l;··j,,-··t:·l·J·~rn j1-1 OCC1.11Y\!l'h(r Cl .t -. t .. Iv __.•. '- .>..t.~ -, -~~..... 1:',1 U '"1. there j G <.'\.1'·.I:\Y5 n. noticcablf2 increase ~~r~ ;;jul(!;~ ....lppointllli ;'nt 1..rith NSA '( of illness r(~suJ.tinQ; in a great amount A. Th:-'J.t j f..:' cO.erect ~ Schedule A of absenteeism. Such illness frequent­ m2~cly uffects the m~thod ~lich is ly results in personal expenses for C];ll)lo~r:d in effectinG the appoint­ medica.l care as lie11 as incon~renience m:nt (l'roi1totion, reansienment) of to yourself and to fella,,, employees indi·... idu::tls. whose efficiency is interrupted by a break in your normal routine. Q. I notice that my 1l0fficial Per­ It follows then that you help your­ sonnpl Action" (SF-50)} under item, self as well as the Agency when you "j\h.ture of Action" reeds: "Excepted take extra precautions to guard your Appointment" with each new personnel health. D.ction effected for "Promotion, If and in som2 cases reassignment, Does this INSURMTCE: All employees are encourag­ m'::·~.n tho.t ll\Y (job with NSA is temporary? ed to participate in some hospita.l­ It. :<;mployecs of NSA do not occupy ization plan vmich will provide medical "temporary" posit1ans. With each new personnel action issued, the incumbent services and financial assistance m1ich of t.he posltion occupies such position may be needed in case of prolonged ill­ ness or serious accident. A large "vithout t:im2 limitation." Accordingly) number of NSA employees are now par­ th(~ position is permanent in so far as ticipating in the Gl'OUp Hospitalization, NSA is concerned. Inc., plan. Information about this plan and others providing more benefits Q. I occupied a position in the com­ may be obtained from the Employee petitive civil service system and some­ Relations Unit (Ext. 379) time during my employw..ent was converted ******4H\~Hf* to competitive civil service status. I later resigned my position and accept­ SUPERVISORY S'mATEGY ed a position vdth NSA} without a break in service. Does this give me any pro­ * No man can serve two masters. tection rights in the event of an adverse * Orienta.tion of employees never stops. action~' * High morale--high prod~ction. A. One ,mo has acquired a competitive '* Learn to like people. ciVil service status in the competitive *1 will pay mQre for· the ability t·o civil service has protection rights to handle people than for any other adverse actions in the competitive ability that man has. service only. Ho~ver, he does not --John D. Rockefeller have any protection rights when occupy­ * Einstein's forrrmla for SUCCESS: ing a position under Schedule A, unless SIlA~B~C the employee is a veteran. A veteran A is liORK. B is PLAY. C is the must be accorded the rights of protect­ ABILITY TO KEEP YOUR MOUTH SHUT. ion to adverse actions as prescribed by '* It pays to look ,rell; it nay mean the Veteran's Preference Act. a promotion. * You paid for the government property Q. HOvT does the' granting of Schedule you handle; take care of it accord­ A authority affect the classifying of ingly. POSitions? * Few words uttered mean few words to A. None ~1atsoever! The classification tak.e back. of positions is governe~ by the Classifi­ * Leadership is not "drivership." cation Act of 1949. .

NSA PERSONNEL NEWSLETI'ER - 5 - N.overnber 1953 f i ! I .a f f WHOLE BLOOD STILL NEEDED The military and civilian per­ -Summer and fall vacation periods sonnel of both NSA and ABA have made are over. MElOY of us are quite large contributions to the blood bank refreshed from stays in the country, during the summer months. at tlle seashore, or in the mountains. After deducting those} who, be- Sonv~ of us enjoyed our vacation even cause of their medical history or pre­ though we had to rem:J.in at home or ·liminary tests, l.Jere unable to g1ve on the job. their blood, the personnel of NSS gave But there Here Game who spent a total of 174 pints. At AHS 485 pints weeks In the hospital or ~.,rho ha.d were collected, and at NSA School 475 friends faced with disaster and pints were contributed. The Navy trae;edy in some pa.rts of t.he world. Medical Center, and the Arlington Red The paralyzine; impact of tornadoes Cross Chapter furnished the personnel in many of our home states) and the and facilities for the collectioli of stories told by our prlsoners of war this blood. , I released from many months of imprison­ During this period several of ! ment, has vividly brought to us the our employees and members of their need for' blood. As long as one shot immediate families, who were in need I is fired, one airplane is in the air, of blood, received it through the Red I one train is in operation, and one Cross in hospitals of several cities. careless driver is on the highway, I blood donors will be needed. I The need. for ,.;hole blood for In October 252 military and military 8.nd .civilian hospitals con­ civilian personnel of NSA gave blood. tinues to be great. Do you know What was the date of your last that there is ab~olutely no substi­ donation? Make an appointment now! tute for 1IDole blood? Plasma and Call extensions 654 or 379 at AHS; plasma substitutes are only volume at NSS, 60458; at School, 60178. extenders for use until a person can xxxX*X)EJ(X)()( be given further care. Plasma sub­ NSA CREED OF SERVICE stitutes are the least effective . since they contain no nutritional We as members of the National value whatsoever. Security Agency accept our obliga­ It is interesting to know that tions and our opportunity to serve serum albumin, the concentrated the American people well and in fUll shock fighter, is used in large measure, doing our best to further quantity by our a.nned forces. It is the free and democratic institutions packed in lOOcc bottles, needs no of our country. refrigeration, but it takes tour l-le believe it is our duty to: pints of whole blood (500cc's each) carry out loyally the will of the to make one vial oflOOcc's of serum people a.s expressed in our laws, albumin. This powerful blood fra.c­ service the public with fairness, tion has saved many lives and will courtesy, integrity, and understand­ continue to do so if the whole blood ing, help improve the efficiency, is available from \ihich to process it. economy, and effectiveness of our Gamnk~ globulin, a blood derivative, work ..• and thus do our part in is also obtainable in small quantities. performing the great services of It takes one pint of whole blood to the government. produce one dose of gg for a small child. Here again} there is no substitute.

NSA PERSO:NNEL NEHSLETrER - 6 - NOVEMBER, 1953 QUESTIONS AIID ANSHERS grades for positions. - This is the first a series of or d. The supervisor determines and articles on this important subject_ assigns tasks and duties. 'ro .simplify the explanation of it, e. The employee is responsible e.rticles will be presented in ques­ for the effective and efficient tion and answer form. If the answrs Performance. of assigned duties. given here do not give you the specific information you need, don't Q. In evaluating posttions (assign­ hesitate to call the Civilian Person­ ing grades) why i sn 't everything nel Branch (Ext. 480) for further de­ taken into consideration wich appears tails. Your specific questions Will, to have a bearing on how much an no doubt, be of general interest and employee should be" paid? can be included in future articles. A· The evaluation or a. poe!tion is Next to SECURITY and RECOGNITION, based on a~tual work assigned. PAY is an incentive determining HOW Factors not considered are: (1) the 'WELL a.n employee will perform his employee ',9 efficiency, (2) qualifi­ duties. For morale purposes, even cations Possessed and. not required more important than actual pay re­ for a s~cific job, (3) personality, ceived is hoW' the Department of (4) financial need, (5) length of Defense policy of "equal pay treat­ service1 and the like. ment for equal 'WOrk" is being fol­ lowed. This series of articles will Q. If a supervisor delegates some explain how this policy is carried of his.responsibilities to subor­ out in NSA. dinates, will that result in a reduction of his grade? Q. \~t is Position Classification? A. No. This will not weaken his A.. It is the grouping of positions pos!tion.A,good supervisor' is according to the kind of work, the expected to delegate some of his level of difficulty, and the respon­ responsibility "down the line. It sibility and qualifications required. • Q. How can I:p~operly desc~ibe my Q. What is the frame'WOrk for Position work when I don't know the magic Classification? words" the Position Classifier uses? A. The "Classification Act of 1949." A. Simple tactual statements are all that are required. The defi­ Q. Who is responsible tor making it nitions found in a recognized dic­ work? . tionary mean the same thing to a A. a. The U.S .Civil Service Com­ classifier as they do to a super­ mission witea the rules and regula­ visor. The supervisor and the tions and prepares standards to be classifier Jointly agree upon def­ used. The HSA uses the esc standards initions and terminology used in which are applicable to jobs in this positiOD descriptions. ". Agency It has authority to prepare standards for specialized positions IE )( )(toonE K tor 'Which there are no esc standards. ~OtmING HIGH MORALE b. The Director of NSA is responsible *Let each employee mow. how he 1s for classification policies and their getting along. application within this Agency. *Point out ways to improve. c. The Personnel Division is responsl. *Give credit when due. ble for making studlesof 110rk assign­ ifTell employees in advance about ments and the application of stand­ changes that will a.ffect -them. ardsto arrive at correct titles and *Make the best use of each man's a.b1li~y. NSA PERSONNEL NEWSLE1-.L'ER - 7 - NOVEMBER 1953 NOVEl-lENT NEWS... bedroom precision built,

tember, 1954. ing the purchase of a home. Be w:i.se 3 . plan Since 1 September, a representative carefuIlJr, and don't act '000 hastily. It of the Civilian Personnel B~anch has is suggested that the prospective home­ been amassing facts of every sort that buyer study the excellent pamphlet, "TO will assist everyone in making plans for 'IRE HOME-BUYING VETERAN. " '!his can be the move o The .fac"t--finding job isn't obtained free by writing to the VE1ERAN S finished and won't be for some time. ADIITNISTRATION, Hashington 25, D. C. ' As the information is gathered, it will Maryland tax rates, the ground rent be revie'tred and presenter:1 on a contimrl.ng plan, lists or apartments in the Meade basis in the "Newsletter.1I It should be area, lists of real estate brokers, maps, clear~ understood that all information and other housing information will be is relatively current and that varying included in future issues of the "News­ circumstances will result in changes, letter." rorexample~ in housing 'costs, tax rates, EXHIBITS plans for ~ew roads, schools, and the Large scale maps of the Meade area will like. utmost effort will be made to be posted in strategic locations at AHS, report changes as they occur. NSS, and the NSA School. Themapswill HOUSING shOW' ·the locations ofschools,c:hw:'ehes, . Or primary interest to everyone is roads, housi.ng developmentB,~bopping the hO\1singsitua:tion. 'lhe picture seems centers, and other thi,;ngs of interest to grow brighter every day, and there is within a radius ot .a})1:)rc¢i.ma.te4r'.··SOmiles good reason for considera.ble optimism. of the new. NSA site. ·On diSp1a¥w:I.th the Surveys are not completed, but sone en­ map s will be a variety or reference couraging :i.nforrnation is now available. materials such as bookletsandpamphlBts '!he bUilding of FORD. CITY J to accom­ on tax laws, schools, churehes,roads, modate a population~ ha.s been housing developments, reoreational faoili­ announced. The c1ty, to be built along ties, and literature on apartments. the nel'l ~ltimore-1-:ashingtonParkway TRIPS TO FORT MEADE betl-reen Laurel, Marya.and, and Fort Meade, on :m"OcT:Oberand 5 November, groups will be completely sell-sustaining, it is of PROD employees were. taken on guided reported, and will be within three to tours of the newbuildi.ng site and the five minutes driving time ;from the new main post of Fort l-1eade. After seeing Agency headquarters. the chain androdmen at work surveying Thel-mERRY ROUS INGPROJECTfor NSA the neli' hea