Notice of Meeting Council Agenda & Reports

NOTICE OF MEETING COUNCIL AGENDA & REPORTS

for the meeting commencing at 07:00 PM on Monday, 26 October 2020 Council Chambers 72 Woodville Rd, Woodville SA 5011

PAUL SUTTON CHIEF EXECUTIVE OFFICER Dated 22 October 2020

Please advise Kerrie Jackson if you are unable to attend this meeting or will be late. Phone 8408 1115. CL Agenda and Reports 26/10/2020

TABLE OF CONTENTS

1. COUNCIL OPENING ...... 4 1.1 OPENING PRAYER ...... 4 1.2 APOLOGIES AND LEAVE OF ABSENCE ...... 4 2. CONFIRMATION OF MINUTES ...... 4

2.1 COUNCIL ...... 4 Brief

2.2 REPORTS OF COMMITTEES - PART I ...... 5

2.2.1 ASSET MANAGEMENT COMMITTEE ...... 5 Brief

2.2.2 CITY SERVICES COMMITTEE ...... 6 Brief

3. REPORTS ...... 7

3.13 MAYORAL REPORT - SEPTEMBER 2020 ...... 7 Brief

APPENDIX 1 ...... 8

4. DEPUTATIONS ...... 11

4.09 DEPUTATION - 40KMH ZONES IN THE CITY OF CHARLES STURT ...... 11 - MR ANDREW CHEESMAN Brief

5. PETITIONS ...... 12 6. BUSINESS ...... 12

6.104 LOCAL GOVERNMENT ASSOCIATION ANNUAL GENERAL MEETING ...... 12 29 OCTOBER 2020 AGENDA ITEMS Brief

APPENDIX 1 ...... 14

APPENDIX 2 ...... 20

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6.105 DISCRETIONARY WARD ALLOWANCE - CONSIDERATION OF APPLICATIONS ...... 386 Brief

APPENDIX 1 ...... 389

APPENDIX 2 ...... 393

APPENDIX 3 ...... 396

7. MOTIONS ON NOTICE ...... 404 8. QUESTIONS ON NOTICE ...... 404

8.04 QUESTIONS ON NOTICE - COUNCILLOR NGUYEN - ADAPT WEST ...... 404 CLIMATE CHANGE ADAPTATION - REGIONAL PARTNERSHIPS PROGRESS ... Brief

9. MOTIONS WITHOUT NOTICE ...... 406 10. QUESTIONS WITHOUT NOTICE ...... 406 11. BUSINESS - PART 11 - CONFIDENTIAL ITEMS ...... 406 12. REPORTS OF COMMITTEES - PART 11 - CONFIDENTIAL ITEMS ...... 406 13. MEETING CLOSURE ...... 406

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1. COUNCIL OPENING

1.1 OPENING PRAYER

Almighty Father from Whom all goodness flows, grant unto us qualities of wisdom justice and tolerance, that we the civic leaders of this community may govern in harmony and concord.

This we ask in Thy name.

We also remember and give thanks for those, our sons and daughters, who gave their lives for Australia.

Lest we forget.

We acknowledge that the land we meet on today is the traditional land of the Kaurna People. We respect their spiritual relationship with this land. We also acknowledge the Kaurna people as traditional custodians of the Kaurna land. We will endeavour, as Council, to act in a way that respects Kaurna heritage and cultural beliefs of the Kaurna people.

| 1.2 APOLOGIES AND LEAVE OF ABSENCE

2. CONFIRMATION OF MINUTES

2.1 COUNCIL

Brief Confirmation of the minutes of the previous meeting held on Monday, 12 October 2020. | Recommendation That the minutes of the previous meeting held on Monday, 12 October 2020 be taken as read and confirmed. |

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2.2 REPORTS OF COMMITTEES - PART I

2.2.1 ASSET MANAGEMENT COMMITTEE

Brief The Asset Management Committee was held on Monday, 19 October 2020. | Recommendation That having considered the recommendations of the Committee which has read and considered the reports in the agenda related to items:

4.77 MILITARY ROAD POWER LINE UNDERGROUNDING - IMPACT ON TRANSFORMER ON KENT STREET 4.78 TREE LOCATED IN FRONT OF WRIGHT STREET RIDLEYTON - CONSULTATION 4.79 REGULATED TREE LOCATED IN FRONT OF 36 FREDERICK STREET WELLAND 4.80 AMEND COMMUNITY LAND MANAGEMENT PLAN - POINT MALCOLM AND SEMAPHORE SURF LIFE SAVING CLUB 4.81 WATER SENSITIVE URBAN DESIGN UPDATE 4.82 GRANT TO MODIFY EASEMENTS - SA POWER NETWORKS 4.83 REQUEST TO GRANT EASEMENT - TAPLEYS HILL RESERVE 4.84 ROAD OPENING - CHARLES STURT INDUSTRIAL ESTATE - CHELTENHAM PARADE, WOODVILLE 4.85 ST CLAIR RECREATION CENTRE - YMCA AUGUST REPORT 4.86 PORT ROAD DRAINAGE AND LANDSCAPING PROJECT - UPDATE REPORT SEPTEMBER 2020 4.87 WEST BEACH ROCK SEA WALL & LANDSCAPING PROJECT UPDATE

Council adopts the recommendations of the Committee as printed in the Minutes of this Committee. |

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2.2 REPORTS OF COMMITTEES - PART I

2.2.2 CITY SERVICES COMMITTEE

Brief The City Services Committee was held on Monday, 19 October 2020. | Recommendation That having considered the recommendations of the Committee which has read and considered the reports in the agenda related to items:

4.32 FINAL PUBLIC HEALTH PLAN 2020 - 2025 4.33 ANIMAL MANAGEMENT PLAN 2021 - 2025 4.34 EVENTS AND FESTIVALS SPONSORSHIP - RECOMMENDATIONS FOR FUNDING 4.35 UPDATE ON THE STATE PLANNING COMMISSION'S PLANNING AND DESIGN CODE - FOR PHASE 3 COUNCILS 4.36 HERITAGE CONSERVATION GRANT APPLICATIONS

Council adopts the recommendations of the Committee as printed in the Minutes of this Committee. |

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3. REPORTS

3.13 MAYORAL REPORT - SEPTEMBER 2020

TO: Council | FROM: Executive Assistant to the Mayor - Sally Bartlett

DATE: 26 October 2020

Brief In line with the Code of Practice for Meeting Procedures, Mayor Evans has provided a report for the month of September 2020, detailing her activities, functions and media interactions in her official capacity. | Recommendation That the report be received and noted. | Attachment

# Attachment Type 1 APPENDIX A - Mayoral Report - September 2020 PDF File

City of Charles Sturt Page 7 of 406 APPENDIX A Mayoral Report - September 2020 Date Time Subject Location 1/09/2020 9:00 AM ABC Radio Interview regarding graffiti damage to Westport Primary Phone Interview School mural at Trust Reserve, Semaphore Park 2/09/2020 9:00 AM Catch up with Cr Sykes West Lakes Sports Club, Bartley Terrace, West Lakes Shore 10:00 AM Visit to West Lakes Current Affairs Group West Lakes Sports Club, Bartley Terrace, West Lakes Shore 4:30 PM Met with staff and residents to discuss development at 498 Port Road, Boardroom, Civic Centre Welland 5:30 PM Briefing for the Local Government (Elections) Act Zoom meeting 3/09/2020 1:30 PM Met with Allison Ashby, Jacki Done and Panel to discuss CEO Mayors Office, Civic Centre, 72 Woodville Road, Performance Review 2020 Woodville 4:30 PM Live Webinar - Securing the Future of Our Coastline Project Microsoft Teams meeting 6:00 PM Woodville Hockey Club - Announcement of funding for redevelopment Woodville Hockey Club, Park Ave & Northgate Street, Woodville North 4/09/2020 10:30 AM Coastal e-Scooter Relaunch Semaphore foreshore, Semaphore 5/09/2020 6:30 PM Grange SLSC - Annual Presentation Dinner Lakes Resort Hotel, West Lakes 6/09/2020 2:40 PM Eagles v North Adelaide Football match Maughan Thiem Kia Oval, Oval Avenue, Woodville South 7/09/2020 10:00 AM GAROC Committee Meeting City of Prospect, 128 Prospect Road, Prospect 1:00 PM Mayor and CEO Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 2:00 PM Mayor and Manager Media, Marketing and Communications Catch Up Phone meeting 2:30 PM Climate Emergency catch up prior to SAG meeting on 10 September Microsoft Teams meeting 3:00 PM Mayor and GM City Services Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 4:00 PM Met with staff and owner of Bank192 Mayors Office, Civic Centre, 72 Woodville Road, Woodville 4:30 PM Met with staff and resident regarding rates matter Mayors Office, Civic Centre, 72 Woodville Road, Woodville 6:00 PM Corporate Services Committee Council Chamber, Civic Centre, 72 Woodville Road, Woodville 8/09/2020 12:30 PM Met with CEO, Paul Sutton and Allison Ashby to discuss CEO Intersect, 167 Flinders Street, Adelaide Performance Review Overview 2:00 PM Investiture Ceremony - Public Service Medal - Jan Cornish Government House, North Terrace, Adelaide 9/09/2020 Nil 10/09/2020 3:30 PM Climate Emergency Australia - Strategic Advisory Group Zoom meeting 11/09/2020 Nil 12/09/2020 1:40 PM Adelaide Cemeteries Authority - Cheltenham Mausoleum Opening and Cheltenham Cemetery, High Street & Port Road, Blessing Service Cheltenham 13/09/2020 8:15 AM DragonBoat SA - Opening Ceremony 2020 Aquatic Reserve, Bower Road, West Lake 14/09/2020 9:00 AM COVID-19 Update Microsoft Teams meeting 10:30 AM Mayor and CEO Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 11:30 AM Mayor and Manager Media, Marketing and Communications Catch Up Phone meeting 12:30 PM Filming for Mayoral Make-A-Book and Public Update Civic Centre, 72 Woodville Road, Woodville 2:00 PM Mayor and GM Corporate Services Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 6:00 PM Council Workshop - Tree and Streetscape Policy Review CC1, Civic Centre, 72 Woodville Road, Woodville 7:00 PM Council Meeting Council Chamber, Civic Centre, 72 Woodville Road, Woodville 15/09/2020 9:30 AM Western Business Leaders Executive Meeting Zoom meeting 11:45 AM Findon High School Mural Official Unveiling Findon High School, 44 Drummond Ave, Findon 16/09/2020 6:30 PM WBL Exec Committee - Dinner Ruby Rose, 315 The Parade, Norwood 17/09/2020 10:00 AM Photo shoot with Marketing staff at Chief Street Ethelbert Square, Chief Street 7:00 PM Your Say Breakout Creek Stage 3 Redevelopment Community Zoom meeting Information Session 2 of 3 Mayoral Report - September 2020 continued Date Time Subject Location 18/09/2020 Nil. 19/09/2020 9:00 AM Lions Club of Charles Sturt - General Meeting Woodville West Torrens Football Club, Oval Avenue, Woodville South 9:30 AM Hon Stephen Mullighan MP - Street Corner Meeting - Royal Park Various locations in Royal Park 11:30 AM Royal Park Community Garden - Official Opening Royal Park Community Garden, Cooke Crescent, Royal Park 20/09/2020 10:30 AM Vaagai - Adelaide Tamil Broadcasting Service' - Launch 6A Hawker Street, Bowden 11:15 AM Associazione Sinopolese Del South Australia - Procession and Holy Mass Mater Christi Church, 413 grange Road, Seaton in honour of Our Lady of Perpetual Grace 21/09/2020 6:00 PM Council Workshop - Representation Review (Part 2 of 2) Council Chamber, Civic Centre, 72 Woodville Road, Woodville 3:00 PM Official Opening - Mosaic Hotel Mosaic Hotel, Turner Drive, West Lakes 1:00 PM Mayor and EA Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 9:00 AM COVID-19 Update Microsoft Teams Meeting 22/09/2020 12:30 PM Mayor and GM Asset Management Services Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 1:30 PM Poles Together Apart - Stobie and Scones Afternoon Tea Henley & Grange Community Centre, 196A Military Road, Henley Beach 4:00 PM Review of Council Agenda Microsoft Teams Meeting 6:00 PM Citizenship Ceremony CC1, Civic Centre, 72 Woodville Road, Woodville 23/09/2020 9:30 AM His Excellency the Hon Hieu Van Le AC visit to the City of Charles Sturt Various locations throughout the city 4:30 PM Met with staff and Telethon SA Boardroom, Civic Centre, 72 Woodville Road, Woodville 24/09/2020 11:00 AM CAWRA Board Workshop City of Port Adelaide Enfield, 163 St Vincent Street, Port Adelaide 25/09/2020 12:00 PM Mayor's lunch - Lord Mayor, Mayor Claire Boan, Mayor Dr Heather Part Time Lover, Pilgrim Lane, Adelaide Holmes-Ross & Mayor Angela Evans, 26/09/2020 - Nil. 27/09/2020 28/09/2020 10:30 AM Mayor and CEO Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 11:30 AM Mayor and Manager Media, Marketing and Communications Catch Up Phone meeting 1:00 PM Mayor and GM City Services Catch Up Mayors Office, Civic Centre, 72 Woodville Road, Woodville 2:00 PM Met with John Wills - Introduction and to discuss Multi Factor Mayors Office, Civic Centre, 72 Woodville Road, Authentication Woodville 4:00 PM Met with staff and the Adelaide Tamil Association - regarding the Vagaai Boardroom, Civic Centre, 72 Woodville Road, Woodville Tamil Radio 6:00 PM Council Workshop - Your Neighbourhood Plan CC1, Civic Centre, 72 Woodville Road, Woodville 7:00 PM Council Meeting Council Chamber, Civic Centre, 72 Woodville Road, Woodville 29/09/2020 Nil. 30/09/2020 6:00 PM Local Government Reform briefing with Opposition Leader, Peter Zoom meeting Malinauskas MP and new Shadow Minister for Planning and Local Government, Jayne Stinson MP 9:00 AM Elected Member Video Shoot - 'Your favourite place within your ward' River Torrens Linear Park, Mountbatten Terrace, Flinders Park 10:00 AM Ladies High Tea - Celebration of Barbara Sax being awarded OAM Crusoe's Restaurant, Lakes Hotel, West Lakes 6:00 PM Local Government Reform briefing with Opposition Leader, Peter Zoom meeting Malinauskas MP and new Shadow Minister for Planning and Local Government, Jayne Stinson MP Declined invitations and representation at events - September 2020 Council/Staff Organisation Event Date Time Location Member Name Invitation Declined Tennyson Dunes Group 25th Anniversary 27/09/2020 10am Tennyson Dunes CL Agenda and Reports 26/10/2020

4. DEPUTATIONS

4.09 DEPUTATION - 40KMH ZONES IN THE CITY OF CHARLES STURT - MR ANDREW CHEESMAN

TO: Council | FROM: Senior Governance Officer - Mary Del Giglio

DATE: 26 October 2020

Brief A deputation request was received from Mr Andrew Cheesman who would like to speak to Council in relation to the implementation of 40kmh zones within the City of Charles Sturt, following evaluation of the community consultation conducted by Painted Dog research. | Recommendation 1. That the deputation be received and noted. | 2. That Mr Cheesman be thanked for his presentation and any notes that comply with Council's Code of Practice for Meeting Procedures and the laws of defamation, be included in the Minutes. Deputation A deputation request was received from Mr Andrew Cheesman who would like to speak to Council in relation to the implementation of 40kmh zones within the City of Charles Sturt, following evaluation of the community consultation conducted by Painted Dog research. |

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5. PETITIONS

Nil 6. BUSINESS

6.104 LOCAL GOVERNMENT ASSOCIATION ANNUAL GENERAL MEETING 29 OCTOBER 2020 AGENDA ITEMS

TO: Council | FROM: Manager Governance and Operational Support - Kerrie Jackson

DATE: 26 October 2020

Brief To consider the items on the agenda for the Local Government Association (LGA) Annual General Meeting to be held on Thursday 29 October 2020 and to determine Council's votes for each of these items. | Recommendation That Council endorse the positions as detailed in Appendix A for each of the Motions on Notice on the agenda for the LGA Annual General Meeting to be held on Thursday 29 October 2020. | Status

This report relates to or impacts upon the following Community Plan Objectives 2016-2027.

Our Leadership - A leading & transformational Local Government organisation | Be bold and innovative in our practices, leadership and decision making A collaborative, agile and high performing work place Practise transparent and accountable governance | Relevant Council policies are:

• Nil Relevant statutory provisions are:

• The South Australian Local Government Association Constitution • Local Government Act 1999 Background The Local Government Association SA (LGA) Annual General Meeting will be held on Thursday 29 October 2020 at the Woodville Town Hall, 74-76 Woodville Road, Woodville, commencing at 11am. The agenda is contained in Appendix B to this report. |

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Report The LGA Annual General Meeting Agenda (Appendix B) contains the LGA Board Recommendations and Notices of Motions as approved and put forward by the South Australian Regional Organisation of Councils (SAROC) and Greater Adelaide Regional Organisation of Councils (GAROC). | Council's administration have considered each Notice of Motion being presented at the LGA's Annual General Meeting and have recommended their support/not support for each item as detailed in Appendix A to this report. | Financial and Resource Implications There are no financial or resource implications. | | |Customer Service and Community Implications

There are no customer service or community implications. | Environmental Implications There are no environmental implications. | Community Engagement/Consultation (including with community, Council members and staff) There is no requirement for community engagement or consultation. | Risk Management/Legislative Implications There are no risk management or legislative implications. | Conclusion That Council consider the items on the agenda for the 2020 LGA Annual General Meeting and provide guidance to the Council's representative, Mayor Evans, on how to vote for each of the items. | Appendices

# Attachment Type 1 LGA AGM Agenda Appendix A PDF File 2 LGA AGM Agenda Appendix B PDF File

City of Charles Sturt Page 13 of 406 APPENDIX A LGA Business Item Recommendation City of Charles Sturt support/not support 6.1 That the Annual General Meeting receives and adopts the Local Support LGA Annual Report 19-20 Government Association of South Australia’s Annual Report for the year 2019-20 6.2 That the Annual General Meeting receives and adopts the LGA of SA Support Financial Statements 29/20 and controlled entities Financial Statements for the year 2019/20 6.3 That the Annual General Meeting notes the Annual Reports for the Support Annual Report of LGA year 2019-2020 of the following Committees established under the Committees LGA Constitution: a) Greater Adelaide Region Organisation of Councils (GAROC) b) South Australian Region Organisation of Councils (SAROC) c) CEO Advisory Group d) Audit and Risk Committee 6.4 That the Annual General Meeting receives and notes the LGASA Support LGASA Mutual Annual Report Mutual Annual Report for the year 2019-2020 2091/20 6.5 That the Annual General Meeting receives and notes the LGA Support LGA Procurement Annual Procurement Annual Report for the year 2019-202 Report 6.6 That the Annual General Meeting notes the report. Support Local Government Research and Development Scheme 6.7 That the Annual General Meeting notes the report. Support LGA Advocacy Update 6.8 That the Annual General Meeting notes the report. Support LGA Member Services Update 6.9 That the Annual General Meeting notes the report on the Local Support Local Government Functional Government Functional Support Group. Support Group (LGFSG) 6.10 That the Annual General Meeting notes the report. Support Pricing Methodology and Pricing Schedule 6.11 That the Annual General Meeting notes the report. Support Local Government Financial Indicators 2020 6.12 That the Annual General Meeting adopts the attached revised Board Support LGA Board and Committee and Committee Member Allowances and Expenses Policy Member Allowance and Expenses Policy 6.13 That the Annual General Meeting ratifies the LGA SAROC Terms of Support SAROC and GAROC Terms of Reference (effective 8 January 2020) and LGA GAROC Terms of Reference Reference (effective 23 July 2020)

Recommendations from SAROC Committee Item Recommendation City of Charles Sturt support/not support 7.1 That the Annual General Meeting requests the Local Government Support Attendance at Meetings by Association to lobby to the State Government or the Minister for electronic means Planning and Local Government to review the Local Government Act Submitted by City of Victor 1999 and Local Government (Procedures at Meetings) 2013 to include Harbor provisions for Council Members to attend Meetings and Informal Gatherings by electronic means. 7.2 That the Annual General Meeting requests the LGA to: Support Solid Waste Leave 1. continue to advocate for 50% of the monies accumulated in Submitted by Berri Barmera the Green Industry Fund (collected from council Suggest an amendment Council contributions to the Solid Waste Levy) be committed back to to 3a to read: local government for worthwhile waste, recycling and resource recovery endeavours that support the transition “alternative waste towards a more circular economy; technologies that 2. advocate that State Government commit to a guaranteed support the upper end minimum level of reinvestment of the Solid Waste Levy in of the waste hierarchy the waste, recycling and resource recovery sector; and strategies such as 3. advocate for State Government to conduct ongoing research organics composting and development in collaboration with local government for food waste.” and other stakeholders into; a. alternative waste technologies and strategies such as organics composting for food waste; b. kerbside collection technologies/strategies to incentivise households to maximise recycling rates and minimise the amount of general waste going to landfill; and c. Green Industries SA to expand its Waste Education/Awareness campaign to provide clear messaging on recycling and organic waste strategies to help the South Australian community. 7.3 That the Annual General Meeting requests the LGA to: Support Recycling Services and better 1. advocate on behalf of all councils with State Government on support for regional the challenges of managing recycling and resource recovery communities in the disposal in South Australia; and management of recycling 2. ask State Government to direct Green Industries SA to work . more closely with local government and businesses in the Submitted by Wattle Range development of sustainable long-term options and ‘on the Council ground solutions’ to support the transition towards a circular economy, including making a lot more funding available; and 3. advocate for a substantial increase in the level of State Government funding in the waste and resource recovery infrastructure program.

Recommendations from GAROC Committee Item Recommendation City of Charles Sturt support/not support 8.1 That the Annual General Meeting requests that the LGA: Support Family and Domestic Violence 1. consults with member councils to determine what resources training, education and and programs currently exist to support employees and/or development members of their communities impacted by Family and Submitted by City of Adelaide Domestic Violence, and identify any further resources which should be developed; 2. liaises with the State and Federal Government to explore partnership opportunities to support the local government sector in providing consistent, best practice support and education to employees on matters relating to Family and Domestic Violence; and 3. based on the outcomes of those investigations, develops a training and education package: • that can be implemented by leaders in the sector, to assist them in identifying when an employee may be in a Family and Domestic Violence situation and how they can assist in connecting them to supporting mechanisms; and • that could be provided to employees (possibly delivered by leaders) on Family and Domestic Violence. 8.2 That the Annual General Meeting requests the LGA to: Support Native Vegetation Act and 1. investigate the Native Vegetation Act 1991 (SA), the Native Policy for SEB Guidelines Vegetation Regulations 2017 (SA) and relevant guidelines to Submitted by City of Playford consider, in particular, the effect that it has on: a) road safety and function; and b) cost implications to councils across the state; and 2. prepare a report for the LGA Board of Directors on the outcomes of the investigation (in part 1) to inform future advocacy to the State Government on matters relating to the management of Native Vegetation. 8.3 That the Annual General Meeting requests the LGA to work with Not Support Collaborative development of interested councils to: trial local government sector 1. develop a framework and approach fostering greater cross CCS does not support framework and approach council collaboration and co-funding of social and other this recommendation fostering greater cross council facilities and infrastructure which support communities in its current form. collaboration and co-funding across multiple council areas; and CCS supports Council’s of shared social and other 2. provide materials and resources to support councils seeking working together to facilities and infrastructure partnership and cofounding arrangements with State and identify opportunities Submitted by City of Adelaide Federal governments as well as private and non-government for cross Council sector organisations to support such facilities and collaboration however infrastructure. we do not support the development of a prescriptive framework.

Recommendations from GAROC Committee Item Recommendation City of Charles Sturt support/not support 8.4 That the Annual General Meeting requests the LGA on behalf of the Support Aluminium Composite Panel whole local government sector to make representations to the State Cladding Government in relation to the proposed measure to increase This proposal should Submitted by City of Salisbury purchaser protection for Aluminium Composite Panel Cladding by: be opposed as it places 1. opposing the use of an advisory notice in the Form 1 an increased burden template and Property Interest Report for potential on Council’s to purchasers of properties to contact the local council in undertake due relation to cladding; diligence on behalf of 2. recommending that an obligation is placed on the owner of private building the building to make this disclosure; owners. It should be 3. opposing any attempts by Government to place the burden the owners of disclosure of information as to the existence of ACP responsibility to ensure cladding, or action taken to reduce the risk of buildings with that the presence of ACP cladding, beyond the current statutory obligations; ACP in buildings is 4. making the necessary regulatory amendment to require the clearly promoted to vendor to disclose matters relating to the presence of potential purchasers. Aluminium Composite Panels on a building as a matter of urgency; and 5. consideration being given for a campaign to increase the general awareness of purchasers on the appropriate use of materials in a building. 8.5 That the Annual General Meeting requests the LGA on behalf of the Support Regulation 119 of the whole local government sector: Planning, Development and 1. make the strongest possible representations to State Funding for the new E- Infrastructure (General) Government opposing their variation to Regulation 119 of Planning system should Regulations 2017 the Planning, Development and Infrastructure (General) be provided from Submitted by City of Salisbury Regulations 2017; and general revenue, not 2. write to and meet with all parties in the State Parliament to from the Planning and urge them to disallow the variation of Regulation 119 of the Development Fund, Planning, Development and Infrastructure (General) which is a fund Regulations 2017. specifically created to enable the purchase of Open Space. Council’s already pay an annual levy for the E-Planning System, therefore this proposal would place additional cost impost on local government.

Recommendations from the LGA Board of Directors Item Recommendation City of Charles Sturt support/not support 9.1 That the Annual General Meeting requests: Support State of Climate Emergency 1. that the LGA recognise the climate crisis and declare a Submitted by Town of Gawler Climate Emergency; 2. that the LGA develop an LGA Climate Emergency Action Plan (CEAP) in partnership with its member councils (in relation to its operations and its leadership role); 3. that the LGA CEAP primarily focuses on mitigation through reduction of GHG emissions but it also focuses on adaptation and climate safety for local communities; and 4. the LGA develop a model CEAP in partnership with interested member councils for use by member councils throughout the state. 9.2 That the Annual General Meeting requests the LGA to continue to Support Voters Roll Process advocate for a simplified process for non-resident property owners to Submitted by Murraylands and enrol on Council’s voters roll either through an online and/or Riverland LGA automatic process and removing the requirement to purge the voters roll in the year of the ordinary election. 9.3 That the Annual General Meeting requests the LGA continue to work Support Catastrophic Fire Days with appropriate agencies in developing a Joint Operating Guideline Community Relief Centres to clarify local government roles and responsibilities in supporting a (Cool Refuge Centre) relief centre (cool refuge centre) for communities during times of Submitted by City of Port extreme heat and catastrophic fire danger, particularly when mains Lincoln power may not be available. 9.4 That the Annual General Meeting requests that: Support Installation of Sea-Level 1. the LGA give a higher priority to lobbying State and Federal Gauge at O’Sullivan Beach Governments on the installation of a Sea Level Gauge at Submitted by Adelaide Plains O’Sullivan Beach to obtain accurate data regarding of Sea Council Level change; and 2. the LGA continue to lobby for and contribute to an improved national approach to sea level rise management and consider moving to a ‘monitor and respond’ model of adaptation.

Recommendations from the LGA Board of Directors Item Recommendation City of Charles Sturt support/not support 9.5 That the Annual General Meeting: Support Buying it Back Circular 1. acknowledges the outcomes, learnings and support Procurement Pilot Program materials from the ‘Buying it Back’ Circular Procurement recommendations for local Pilot Project that has supported participating councils to Government increase and track their purchase of recycled content; Submitted by LGA Board of 2. endorses the following recommendations of the ‘Buying it Directors Back’ Circular Procurement Pilot Project, that LGA member councils: 2.1 acknowledge that local government action is imperative for addressing the current challenges in waste and recycling (as detailed in the National Waste Policy Action Plan and including the implications of the impending national waste export ban); 2.2 commit to increasing purchasing of recycled-content material as a high priority and as a necessary method of mitigating councils’ rising waste management costs; 2.3 amend their existing Procurement Policies to: a. Temporarily (say, for 5 years) prioritise recycled- content through the procurement process and include a method of ensuring accountability; b. Mandate consideration of recycled-content through design and planning processes (including where panel contracts are already in place); c. Specifically permit consideration of the “opportunity cost” associated with a purchase (ie instead of only asking “which product is most sustainable?”, also ask “what will happen to the materials if I don’t purchase the recycled-content option?”); d. Require councils to track the purchase of recycled- content by weight and report publicly on purchases; 2.4 in addition to amending existing Procurement Policies, consider implementing an administrative approach outside of the policy, for example, by limiting stationery items available for purchase by council staff to those with recycled-content (noting that this approach can make data collection easier as all purchases will have recycled-content and simply need to be collated); 2.5 continue working through communities of practice to share knowledge and experiences of buying recycled and to explore and/or support development of a certification scheme for recycled-content products and materials; 3. endorses the LGA writing to the Commissioner for Roads as provided for in sections 23 and 24 of the Highways Act 1926 to request that work be undertaken with engineering bodies and/or Austroads to develop a generic (ie non-industry owned) specification that allows for the use of recycled- content in road construction materials (in particular, materials sourced from yellow bins including plastic and glass fines).

APPENDIX B

Appendix B consists of 366 pages attached separately. CL Agenda and Reports 26/10/2020

6. BUSINESS

6.105 DISCRETIONARY WARD ALLOWANCE - CONSIDERATION OF APPLICATIONS

TO: Council | FROM: Executive Assistant to the CEO - Caitlin Tierney

DATE: 20 October 2020

Brief Discretionary Ward Allowance grants are available to eligible, not for profit individuals, groups and organisations which are seeking funding support for programs, projects and activities that benefit the local community. This report is for Council to consider new applications that have been received and assessed. | Recommendation 1. That the Discretionary Ward Allowance application for Royal Park Community Garden for $3,782.00 no GST be approved or not approved from West Woodville Wards. 2. That the Discretionary Ward Allowance application for Bosniak Association of South Australia for $6,435.00 be approved or not approved for the maximum eligible amount of $5,000.00 no GST from West Woodville. 3. That the Discretionary Ward Allowance application for Orange Tree Quilters for $5,000.00 be approved or not approved for the maximum eligible amount of $3,000.00 from Findon and/or Beverley Wards. | Status

This report relates to or impacts upon the following Community Plan Objectives 2016-2027.

Our Community - A strong and connected community | Provide accessible social infrastructure and services that engage our diverse community Capitalise on partnerships, build community resilience and sense of belonging Create opportunities for community leadership and civic participation | Our Leadership - A leading & transformational Local Government organisation | Be bold and innovative in our practices, leadership and decision making Practise transparent and accountable governance | Relevant Council policies are:

• Discretionary Ward Allowance Guideline Relevant statutory provisions are:

• Nil

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Background Council provide discretionary funds to assist eligible, not-for-profit individuals, groups and organisations within the community who are seeking support for programs, projects and activities that address identified community priorities and which build local capacity, strengthen social diversity and enhance the health and wellbeing of residents in the City of Charles Sturt. The establishment and operation of the Discretionary Ward Allowance (DWA) is derived from Council's powers under Section 137 of the Local Government Act 1999. | Report Three applications were finalised following assessment during the period 22 September 2020 to 19 October 2020. The applications have been assessed for consistency and eligibility by the Grant Administrator against the DWA Guideline and program criteria. | A summary of the Application assessment notes in addition to any specific notes regarding identified eligibility concerns are contained in Appendix A of this report. | Copies of finalised applications and their supporting documentation are available for perusal by Elected Members at the time the Council report is prepared by visiting the Elected Members Extranet "DWA Applications" folder. Alternatively, Elected Members may contact the DWA Administrator(s) to request a copy. | All applications approved, not approved, outstanding and yet to be considered for the 2020/21 financial year are detailed in Appendix B. | All applications that were approved for the 2019/20 financial year, including those still being processed and/or yet to be acquitted are detailed in Appendix C. | | Financial and Resource Implications The approved budget for the DWA program is $276,000 for this financial year, for which each ward is allocated $34,500. The approved applications will be funded from this allocation and Appendix B provides a summary of the funds currently available for each ward and the impact of the new applications. | Customer Service and Community Implications There are no customer service or community implications. | Environmental Implications There are no environmental implications. | Community Engagement/Consultation (including with community, Council members and staff) Public advertisement of the DWA scheme to community groups and residents will occur at the commencement of the financial year and at other times throughout the year should the Council members determine this is necessary, in the interests of good probity practices. | Risk Management/Legislative Implications

City of Charles Sturt Page 387 of 406 CL Agenda and Reports 26/10/2020

The establishment and operation of the DWA is derived from Council's powers under Section 137 of the Local Government Act 1999. | Conclusion Council is to review the DWA applications finalised for consideration during the period 22 September 2020 to 19 October 2020 and determine what funds, if any, shall be allocated to the applicants. | Appendices

# Attachment Type 1 Appendix A - DWA Application Assessment - 26 October 2020 PDF File 2 Appendix B - Discretionary Ward Allowance Applications - 2020_ 2021 PDF File 3 Appendix C - Discretionary Ward Allowance Applications - 2019_ 2020 PDF File

City of Charles Sturt Page 388 of 406 APPENDIX A 2020/21 DISCRETIONARY WARD ALLOWANCE APPLICATION ASSESSMENT - FOR DECISION

Ward Project Allowance Application Eligible Allowance Available Amount Contribution Remaining Ex GST Ex GST West Royal Park Community $29,239.82 $3,782.00 $3,782.00 $25,457.82 Woodville Garden - Purchase of community wicking and raised garden beds, and garden materials.

Assessment • Application received 24 September 2020. • The Royal Park Community Garden group formed in late 2019. • The garden is intended to be located on a portion of land at 17 Cooke Crescent, Royal Park based in West Woodville ward (near Faith Montessori). • Applicant is seeking to grow their membership base and is looking to provide 5 large garden beds for new members to occupy and grow fresh produce. • Applicant was incorporated on 4 August 2020. Evidence of Incorporation obtained. • Applicant does not have an ABN. Statement by a Supplier has been completed. • Financial Statements for the financial year ended 30 June 2019 were not able to be provided. This is a new group in their first year of operation, which has been deemed an acceptable exemption to this requirement. • Minutes of Annual General Meeting were not provided. As a new group, an AGM has not yet been held. • Grant expense budget was provided as per the Guideline. • Applicant has never made application for a Discretionary Ward Allowance grant. • Other council funding, subsidies or support received in the last 4 years: o Annual: Peppercorn (free) lease. o Ongoing: Community garden ongoing support from Council, including from Council Officer Janet Willoughby.

2020/21 DISCRETIONARY WARD ALLOWANCE APPLICATION ASSESSMENT - FOR DECISION

Ward Project Allowance Application Eligible Allowance Available Amount Contribution Remaining Ex GST Ex GST West Bosniak Association of $25,457.82 $6,435.00 $5,000.00 $20,457.82 Woodville South Australia - Bosniak Masjed Adelaide Inc. - Subsidised purchase and instalment of a fence to separate playground and car park.

Assessment • Application received 6 October 2020. • Bosnian Herzegovina Muslim Society of SA owns the premises at 1 Frederick Road, Royal Park. This company is not a registered charity and their financial status is unknown. Bosnian Herzegovina Muslim Society allows the applicant to use the ground floor of the building at no cost, however the applicant is responsible for full payment of the fence. The applicant has advised that they will fundraise within the community and parents to fund any shortfall in funds. • Applicant requested $6,435.00, however is only eligible for a maximum amount of $5,000.00 (ex GST) given the application is for building works. • Please see the email correspondence attached within the application for further responses to administrator queries. • Applicant is Incorporated. Evidence of Incorporation obtained. • Applicant ABN provided and checked. • Applicant is registered with the Australian Charities and Not-for-profits Commission. • Audited Financial Statements for the financial year ended 30 June 2020 were provided. • Minutes of Annual General Meeting held on 30 August 2020 were provided. • Applicant has provided 2 quotes for items being requested for purchase by the grant funds, which is a requirement of the Guideline given the individual expense is over $3,000.00 ex GST. • Grant expense budget was not required to be provided. • DWA funding received in the last 4 years: o 2015/16: $692.00 - Playground framing & softfall mulch. • Other council funding, subsidies or support received in the last 4 years: o Nil

2020/21 DISCRETIONARY WARD ALLOWANCE APPLICATION ASSESSMENT - FOR DECISION

Ward Project Allowance Application Eligible Allowance Available Amount Contribution Remaining Ex GST Ex GST Findon Orange Tree Quilters - $26,500.00 $5,000.00 $3,000.00 $23,500.00 & Purchase of wool/poly Beverley batting, cotton backing $25,350.00 $22,350.00 and various fabrics for making 120 (now 70- 80) quilts to be donated to charities.

Assessment • Application received 26 September 2020. • As per email correspondence included in the application, this group is made up of a collective of individuals with no official business residence. The group meet weekly at 9 Pope Street, Beverley and the application contact person's home at 1 Drummond Avenue, Findon, hence the allocation to both Beverley and Findon wards. • Application request amount was for $5,000.00 however as an unincorporated group, the applicant is only eligible for a maximum of $3,000.00 and they were comfortable to reduce their application to this amount. • For Council Consideration: The group currently donates approximately 250 quilts annually to over 30 in-need organisations across South Australia, such as Women's and Children's Hospital NICU, QEH Palliative Care, Women's Shelters, HeartKids SA/NT, Ronald McDonald House, Grandparents for Grandchildren, Cystic Fibrosis, Legacy, Puddle Jumpers. Please review the correspondence in the DWA Application available on the extranet in relation to this. Applicant was advised that the quilts made with any approved DWA grant funds should be donated within the City, given the benefit to the Charles Sturt Community is a key criterion of the grant program. The applicant assumed some of their donated quilts would be received within the City area but was also happy to receive advice from Elected Members and staff about organisation within our Council area who were in need, in order to meet this criteria. • Applicant is not yet incorporated, however they do meet all of the requirements for an incorporated company. • The group are registered members of the Quilters Guild of SA Inc. • Applicant ABN provided and checked. • While not yet incorporated, the group has a management committee and 28 members ranging in ages from 50-90 years of age. Several reside in the Charles Sturt Council area. The group also has a constitution, hold an AGM and have their financial records audited every year. • Audited Financial Statements for the financial year ended 30 June 2020 were provided, though not required.

Assessment continued over page… • Minutes of Annual General Meeting held on 20 September 2019 were provided, though not required, and included the President's and Treasurer's report. • Applicant did not provide any quotes for items being requested for purchase by the grant funds, which is a requirement of the Guideline given the itemised expenses are over $1,000.00 ex GST. Quotes were not requested to be supplied given the budget detailed cost per item, and that the amounts would be less than stated given eligibility is for a maximum of $3,000.00. • Grant expense budget was provided as per the Guideline. • Applicant has never made application for a Discretionary Ward Allowance grant. • Applicant has never received other council funding, subsidies or support.

APPENDIX B Discretionary Ward Allowance applications and status - 2020/2021

Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST SEMAPHORE PARK Applicant Projects $34,500 20/128511 13/05/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Henley & Grange Baseball Club Inc 44 hours hire of Seaton High School Indoor Nets for pre-season training $4,400.00 $4,400.00 $4,000.00 NO $4,000.00 $30,500.00 17/7 Applicant notified approved. 23/7 Payment Voucher raised. for August 2020 23/7 Due to GST error, Council approved amount is reduce amount of $4,000 (refer 20/196348). 30/7 Payment made via EFT. 4/8 Funding letter emailed. 20/134246 19/05/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Semaphore Surf Life Saving Club Inc Purchase of floating Mobi-Chair for special needs Nippers program and $4,600.00 $4,600.00 $4,600.00 YES $5,060.00 $25,900.00 17/7 Applicant notified approved and tax invoice requested. public use. 27/7 Tax Invoice processed for payment. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 20/196241 27/07/20 Approved CL 10/8/2020, Item 6.75 27/08/2020 Canoe South Australia Inc TA Paddle SA Purchase of Defibrillator Package $2,409.09 $2,409.09 $1,204.55 YES $1,325.00 $24,695.46 20/257945 Approved equally from SEMAPHORE PARK & GRANGE WARDS. 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 27/8 Payment made via EFT. 31/8 Funding Letter emailed. 23/9 - Acquittal finalised. 20/246932 13/09/20 Decision CL 28/09/2020, Item 6.97 15/10/2020 Semaphore Park Community Garden Inc Purchase of hardware and a security camera $2,448.95 $2,448.95 $2,448.95 NO $2,448.95 $22,246.51 1/10 - Applicant notified approved and Payment Voucher raised. 15/10 Payment made via EFT. 19/10 - Funding Letter emailed.

Total Spend to Date $12,253.50 $22,246.51 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR

20/207773 6/08/20 Approved CL 24/8/2020, Item 6.81 11/09/2020 Seaton Community Children's Centre Inc Subsidised upgrade of kitchenettes in babies and staff rooms - cabinetry, $5,000.00 $5,000.00 $5,000.00 YES $5,500.00 $28,295.00 27/8 Applicant notified approved and Tax Invoice requested sink and benchtops. 11/09 Payment made via EFT. 14/09 Funding letter emailed.

20/196241 27/07/20 Approved CL 10/8/2020, Item 6.75 27/08/2020 Canoe South Australia Inc TA Paddle SA Purchase of Defibrillator Package $2,409.09 $2,409.09 $1,204.55 YES $1,325.00 $27,090.46 20/257945 Approved equally from SEMAPHORE PARK & GRANGE WARDS. 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 27/8 Payment made via EFT. 31/8 Funding Letter emailed. 23/9 - Acquittal finalised.

Total Spend to Date $7,409.55 $27,090.46 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST HENLEY Applicant Projects $34,500 20/75020 15/03/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Western Districts Athletics Club Inc - Little Athletics Subsidy for the cost of monthly track linemarking $5,000.00 $5,000.00 $5,000.00 NO $5,000.00 $29,500.00 17/7 Applicant notified approved. 23/7 Payment Voucher raised. 30/7 Payment made via EFT. 3/8 Funding letter emailed.

20/146637 2/06/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Henley & Grange Arts Society Inc Subsidised purchase of a new kiln to improve member safety. $5,000.00 $5,000.00 $5,000.00 NO $5,000.00 $24,500.00 20/208719 17/7 Applicant notified approved. 23/7 Payment Voucher raised. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 07/08 - Acquittal finalised and application completed.

20/179870 8/07/20 Approved CL 27/7/2020, Item 6.64 6/08/2020 Henley Community Garden Inc Purchase of Solar and Security Equipment $1,777.00 $1,777.00 $1,777.00 NO $1,777.00 $22,723.00 20/257910 30/7 Applicant notified approved. 31/7 Payment Voucher raised. 6/8 Payment made via EFT. 17/8 Funding letter emailed. 23/09 - Acquittal finalised. 20/217372 16/08/20 Approved CL 14/09/2020, Item 6.87 24/09/2020 Henley Surf Life Saving Club Henley SLSC's Inclusive Education Programs $2,755.00 $2,755.00 $2,755.00 YES $3,030.50 $19,968.00 17/9 Applicant notified approved and tax invoice requested and received. 24/9 Payment made via EFT. 28/09 Funding letter emailed.

Total Spend to Date $14,532.00 $0.00 $19,968.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Page 1 of 3 Discretionary Ward Allowance applications and status - 2020/2021

Total Spend to Date $5,000.00 $0.00 $29,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST WEST WOODVILLE Applicant Projects $34,500 20/160334 18/06/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Woodville City Soccer Club - Western Strikers Purchase of white goods and a storage closet (equipment) $2,248.18 $2,248.18 $2,248.18 YES $2,473.00 $32,251.82 20/261034 17/7 Applicant notified approved and tax invoice requested. 27/7 Tax invoice processed for payment. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 25/09 - Statement of Acquittal Finalised. 20/164544 23/06/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Woodville West Community Garden 6 new garden bed plots for new members $3,012.00 $3,012.00 $3,012.00 NO $3,012.00 $29,239.82 17/7 Applicant notified approved. 23/7 Payment Voucher raised.30/7 Payment made via EFT. 3/8 Funding letter emailed.

20/259728 24/09/20 Decision Up to Council 26/10/2020 Royal Park Community Garden Purchase of community wicking and raised garden beds, and garden $3,782.00 $3,782.00 NO $25,457.82 materials. 20/270203 6/10/20 Decision Up to Council 26/10/2020 Bosniak Association of South Australia - Bosniak Masjed Subsidised purchase and instalment of a fence to separate playground $6,435.00 $5,000.00 NO $20,457.82 Adelaide Inc. (Property Owner - Bosnia Herzegovina and car park. Muslim Society of SA Ltd - (BHMZSA))

Total Spend to Date $5,260.18 $29,239.82 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST FINDON Applicant Projects $34,500 20/109940 23/04/20 Approved CL 10/8/2020, Item 6.75 20/08/2020 Woodville Rechabite Cricket Club Inc Subsidised purchase of a new cricket pitch roller $5,000.00 $5,000.00 $5,000.00 NO $5,000.00 $29,500.00 20/256295 14/8 - Applicant notified approved and Payment Voucher raised. 21/8 Payment made via EFT and Funding Letter emailed. 22/09/20 Statement of acquittal finalised. 20/234014 1/09/20 Approved CL 14/09/2020, Ite, 6.87 Helen Manou Subsidy for costs to edit and publish a self-written book entitled $3,000.00 $3,000.00 $3,000.00 NO $3,000.00 $26,500.00 17/9 Applicant notified approved and new creditor requisition ‘Destination Mansfield Park’. requested. 25/9 New creditor approved and Payment Voucher raised. Paid 02/10 EFT. Funding letter emailed 7/10.

20/261130 26/09/20 Decision Up to Council 26 October 2020 Orange Tree Quilters Purchase of wool/poly batting, cotton backing and various fabrics for $5,000.00 $3,000.00 NO $23,500.00 making 120 (now 70-80) quilts to be donated to charities.

Total Spend to Date $8,000.00 $26,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Page 2 of 3 Discretionary Ward Allowance applications and status - 2020/2021

Total Spend to Date $5,000.00 $29,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST BEVERLEY Applicant Projects $34,500 20/86425 4/02/20 Approved CL 27/7/2020, Item 6.64 6/08/2020 Afghan Australian Women Association Incorporated Nawroz Festival - Rescheduled to 15 August 20 (post COVID) - Ballroom $4,150.00 $4,150.00 $4,150.00 NO $4,150.00 $30,350.00 30/7 Applicant notified approved. 31/7 Payment Voucher raised. Function Centre, 66 Orsmond Street, Hindmarsh. Originally approved CL 6/8 Payment made via EFT. 17/8 Funding letter emailed. 24/02/20, Item 6.17, Rescinded CL 24/03/20, Item 6.26.

20/196144 26/07/20 Approved CL 10/8/2020, Item 6.75 3/09/2020 Lesvos Mytilinian Brotherhood of South Australia Inc Subsidised purchase of a commercial dishwasher $5,000.00 $5,000.00 $5,000.00 YES $5,500.00 $25,350.00 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 3/9 Payment made via EFT and Funding Letter emailed.

20/261130 26/09/20 Decision Up to Council 26 October 2020 Orange Tree Quilters Purchase of wool/poly batting, cotton backing and various fabrics for $5,000.00 $3,000.00 NO $22,350.00 making 120 (now 70-80) quilts to be donated to charities.

Total Spend to Date $9,150.00 $25,350.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Page 3 of 3 APPENDIX C Discretionary Ward Allowance applications and status - 2019/2020

Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?

SEMAPHORE PARK Applicant Projects $34,500 19/68893 12/03/19 Approved CL 26/08/2019, Item 6.102 YES West Lakes Sports Club Purchase of soft back net with winch storage system - for the baseball $5,483.50 $4,985.00 $4,985.00 TRUE $29,515.00 19/313604 02/09 - Advised of Approval and Tax Invoice Requested. 04/09 backstop and football goals - SMOSH West Lakes - Henley and Grange Invoice Received. 04/09 - Invoice processed and awaiting payment. Baseball Club - Port Adelaide Softball Club. 6/9/2019 - Funding Letter sent (payment entered and awaiting payment). 19/09 - Payment made. 05/11/19 - Statement of Acquittal finalised and 07/11 application completed. 19/156629 5/06/19 Approved CL 8/07/2019, Item 6.91 YES SA Radio Yacht Club Inc Purchase of a new Honda 4-stroke outboard motor, trolley and spares kit $1,481.00 $1,481.00 $1,481.00 FALSE $28,034.00 19/300642 12/07 - Applicant notified and new creditor raised. 22/07 payment to go towards replacement Dinghy voucher processed. 25/7 Payment made via EFT and funding letter sent. 28/10 Finalised acquittal with report received and application finalised. 19/117883 29/04/19 Partially Approved CL 8/07/2019, Item 6.91 YES The Epilepsy Association of SA & NT Inc Family Respite Camp for 25 families in urgent need of respite and $6,000.00 $5,454.55 $1,000.00 TRUE $27,034.00 19/352624 ALL WARD APPLICATION. Supported by Semaphore Park and community engagement at West Beach Park 1-3 November 2019 Hindmarsh. 11/07 - Applicant notified approved and invoice requested. 12/7 - New creditor raised. 22/07 Invoice processed. 25/7 Payment made via EFT and funding letter sent. 12/12 - Statement of acquittal received. 19/200099 18/07/19 Not Approved CL 12/08/2019, Item 6.99 NA Rotary Club of Adelaide Trailblazer by the Sea #6 2019 - from Semaphore to Henley Beaches $6,000.00 $5,454.55 $0.00 TRUE $27,034.00 20/86102 Application to Henley, Grange and Semaphore Park wards. 6/8 email sent advising funding not approved. 19/205149 24/07/19 Approved CL 12/08/2019, Item 6.99 YES West Lakes Croquet Club Replacement of aged and failing, crumbling croquet lawn edging $6,900.00 $5,000.00 $6,900.00 $20,134.00 19/359656 16/8 email sent advising funding approved & Payment Voucher raised. 21/8 Payment voucher processed. 29/8 Funding letter and FALSE cheque posted. 11/12 - Statement of Acquittal Received. 19/12 Sent to Ward Councillors and finalised. 19/210885 31/07/19 Approved CL 12/08/2019, Item 6.99 YES Port Adelaide Softball Club Hire of Seaton High School Indoor Batting Facility Aug to Sept 2019 $3,000.00 $3,000.00 $1,500.00 $18,634.00 20/86050 Application split with Grange. 16/8 email sent advising funding approved & Payment Voucher raised. 21/8 Payment voucher TRUE processed. 29/8 Payment processed and funding letter emailed. 25/03 - Statement of Acquittal finalised & sent to Crs. 19/211514 31/07/2019 Approved CL 26/08/2019, Item 6.102 YES SMOSH West Lakes Junior Football Club Purchase of 25 footballs for female team pre-season games and training. $2,244.00 $2,244.00 $2,244.00 $16,390.00 19/324585 02/09 - Advised of Approval and payment to be processed (PV). 05/09 - New Creditor and Payment Voucher raised. 11/09 EFT FALSE Payment Made. 19/09 Funding Letter Sent. 19/11 Statement of Acquittal received. 19/224245 13/08/19 Approved CL 26/08/2019, Item 6.102 YES Material Girls Purchase of materials to make quilts and supply them to the community $1,315.00 $1,315.00 $657.50 $15,732.50 19/274893 Application split with Grange. 02/09 Notified of Approval (PV). 05/09 New Creditor and Payment Voucher raised. 16/09 - Payment made who are least able to afford them. FALSE and 19/09 Funding Letter sent. 30/09 - Statement of Acquittal received and finalised. 19/246872 3/09/19 Approved CL 09/12/2019, Item 6.142 (1) YES West Lakes Tennis Club Inc at Club West Lakes Kitchen Upgrade to the tennis canteen facilities (next to Norm Gibson $5,500.00 $5,000.00 $5,000.00 $10,732.50 20/116986 16/09 - Application amended from $9,090.91 to $5,000 ex GST as requested. 19/12 - Invoice received. Payment to be made in new Hall). Canteen is also used by West Lakes Bridge Club, West Lakes TRUE Senior Citizens and Probus Clubs (2). year. 17/1 - Funding letter mailed with enclosed cheque. 30/04 - Statement of Acquittal finalised. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 $10,357.50 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/290313 17/10/19 Approved CL 11/11/19, Item 6.128 (1) YES Lakes Sports and Community Club at Club West Lakes Replacement of block out curtains in Norm Gibson Hall $3,600.00 $3,600.00 $3,272.73 $7,084.77 20/146704 14/11 - Applicant notified approved and tax invoice requested. 14/11 - Invoice received. 19/11 - Invoice processed for payment. 28/11 - EFT FALSE Payment made. 02/03 acquittal received. 03/05 acquittal report received. 02/06 Finalised. 19/299009 24/10/19 Approved CL 11/11/19, Item 6.128 (2) YES Semaphore Surf Life Saving Club Purchase of three flag poles for patrol flag, club flag and Indigenous flag. $2,090.00 $1,900.00 $1,900.00 $5,184.77 20/92150 21/11 - Applicant advised they had input their application amount in ex GST dollars not realising it should be GST inclusive. Ward councillors were happy for Council to consider the additional amount. TRUE 03/12 - Applicant notified approved and tax invoice requested. 5/12 - Invoice received and processed for payment. 12/12 - Payment made in full. 17/12 - Grant paid and funding letter emailed. 31/03 - First reminder for Statement of Acquittal. 1/4 - Statement of Acquittal Finalised. - - Approved CL 25/11/19, Item 6.133 (1) YES Semaphore Surf Life Saving Club Purchase of three flag poles for patrol flag, club flag and Indigenous flag. $209.00 $209.00 $190.00 $4,994.77 20/92150 21/11 - Applicant advised they had input their application amount in ex GST dollars not realising it should be GST inclusive. Ward councillors were happy for Council to consider the additional amount. FALSE 03/12 - Applicant notified approved and tax invoice requested. 5/12 - Invoice received and processed for payment. 12/12 - Payment made in full. 17/12 - Grant paid and funding letter emailed. 31/03 - First reminder for Statement of Acquittal. 1/4 - Statement of Acquittal Finalised. 20/65172 4/03/2020 Approved CL 14/04/20, Item 6.30 YES Semaphore Park Community Garden Inc 2 Storage Bays for wicking bed materials and purchase of irrigation $4,592.50 $4,175.00 $2,000.00 $2,994.77 20/233206 Approved Semaphore Park, Grange and West Woodville Ward. 17/4 - system to water 12 fruit trees donated by Council. Applicant notified approved and new creditor requisition raised. 24/4 - TRUE Payment Voucher raised. 7/5 EFT payment made and funding letter sent. 31/08 - Acquittal finalised.

20/124458 8/05/2020 Approved CL 25/05/20, Item 6.45 (1) NA SMOSH West Lakes Junior Football Club Purchase of 45 x Reversible Guernseys $2,425.00 $2,425.00 $2,204.55 $790.22 1/6 - Applicant notified approved and Payment Voucher raised. Applicant has advised they were GST registered but they were not, FALSE therefore only $2,204.55 was approved. 19/6 payment made and funding letter sent 20/125409 11/05/2020 Approved CL 25/05/20, Item 6.45 (2) YES Adelaide Jaguars Women's Soccer Club Purchase of additional equipment to ensure the team is COVIDsafe $2,610.84 $2,610.84 $790.22 $0.00 25/5 - Approved Semaphore Park and Grange Ward. 1/6 Applicant FALSE notified approved and Payment Voucher raised. 12/6 Payment made and funding letter sent. 20/128511 14/05/2020 Hold over to July 2020 NA NA Henley & Grange Baseball Club Hire of Seaton High School Indoor Batting Facility for August & $4,400.00 $0.00 $0.00 $0.00 September 2020. Total Spend to Date $34,500.00 $0.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure GRANGE Applicant Projects $34,500 19/147617 28/05/19 Not Approved CL 8/07/2019, Item 6.91 NA Rotary Club of Adelaide West Rotary Youth Driving Awareness program to be held on 26 September $6,300.00 $5,727.27 $0.00 TRUE $34,500.00 19/197677 12/07 - Applicant notified not approved 2019 at the Christian Family Centre for students of the Thebarton Senior College. (Ineligible). 19/210885 18/07/19 Not Approved CL 12/08/2019, Item 6.99 NA Rotary Club of Adelaide Trailblazer by the Sea #6 2019 - from Semaphore to Henley Beaches $6,000.00 $5,454.55 $0.00 TRUE $34,500.00 20/86102 Application to Henley, Grange and Semaphore Park wards. 16/8 email sent advising funding not approved 19/210885 31/07/19 Approved CL 12/08/2019, Item 6.99 YES Port Adelaide Softball Club Hire of Seaton High School Indoor Batting Facility Aug to Sept 2019 $3,000.00 $3,000.00 $1,500.00 FALSE $33,000.00 20/86050 Application split with Grange. 16/8 email sent advising funding approved & Payment Voucher raised. 21/8 Payment voucher processed. 29/8 Payment processed and funding letter emailed. 25/03 - Statement of Acquittal finalised & sent to Crs. 19/224245 13/08/19 Approved CL 26/08/2019, Item 6.102 YES Material Girls Purchase of materials to make quilts and supply them to the community $1,315.00 $1,315.00 $657.50 FALSE $32,342.50 19/274893 Application also put to Grange. 02/09 Notified of Approval (PV). 05/09 who are least able to afford them. New Creditor and Payment Voucher raised. 16/09 - Payment made and 19/09 Funding Letter sent. 30/09 - Statement of Acquittal received and finalised. 19/224244 13/08/19 Approved CL 26/08/2019, Item 6.102 YES Stitchin Sisters Purchase of a sewing machine and quilt wadding and fabric to support $1,350.00 $1,350.00 $1,350.00 FALSE $30,992.50 19/274906 Application split with Semaphore Park. 02/09 Notified of Approval people experiencing domestic violence. (PV). 05/09 Payment Voucher raised. 06/09 Funding Letter sent (advising payment scheduled). 11/09 Payment made via EFT. 26/09 - Statement of Acquittal Received. 30/09 Application Finalised.

19/32569 1/02/19 Approved CL 23/09/2019, Item 6.115 YES Grange Surf Life Saving Club Purchase of replacement motor for Inflatable Rescue Boat $6,400.00 $5,000.00 $5,000.00 TRUE $25,992.50 20/11579 24/09 - Applicant advised of approval and tax invoice requested. 10/10 - Payment made and funding letter sent. 26/11 - Statement of Acquittal Received, documentation outstanding. 14/01/20 SOA finalised and application completed. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $25,617.50 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/315413 11/11/19 Approved CL 25/11/19, Item 6.133 (2) YES Grange Uniting Netball Club Inc Purchase of velcro bibs and electric netball pump $2,614.50 $2,614.50 $2,614.50 FALSE $23,003.00 19/363027 03/12 - Applicant notified approved. 5/12 - Payment voucher processed for payment. 18/12 - Statement of acquittal received and sent to ward councillors. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $45.45 TRUE $22,957.55 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $1,000.00 FALSE $21,957.55 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $900.00 TRUE $21,057.55 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/65172 4/03/2020 Approved CL 14/04/20, Item 6.30 YES Semaphore Park Community Garden Inc 2 Storage Bays for wicking bed materials and purchase of irrigation $4,592.50 $4,592.50 $2,000.00 $19,057.55 20/233206 Approved Semaphore Park, Grange and West Woodville Ward. 17/4 - system to water 12 fruit trees donated by Council. Applicant notified approved and new creditor requisition raised. 24/4 - Payment Voucher raised. 7/5 EFT payment made and funding letter sent. 31/08 - Acquittal finalised. 20/125409 11/05/2020 Approved CL 25/05/20, Item 6.45 (2) YES Adelaide Jaguars Women's Soccer Club Purchase of additional equipment to ensure the team is COVIDsafe $2,610.84 $2,610.84 $1,820.62 $17,236.93 25/5 - Approved Semaphore Park and Grange Ward. 1/6 Applicant FALSE notified approved and Payment Voucher raised. 12/6 Payment made and funding letter sent. FALSE Total Spend to Date $17,263.07 $17,236.93 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure HENLEY Applicant Projects $34,500 19/84080 22/03/19 Approved CL 8/07/2019, Item 6.91 YES Henley Dunes Care Group Purchase of fencing and equipment, and operational and administrative $2,443.50 $2,443.50 $2,443.50 FALSE $32,056.50 20/176549 12/07 Applicant notified approved & new creditor requisition raised. expenses 22/07 payment voucher processed. Cc Council Officer Gary Griffiths. 25/7 Payment made via EFT and funding letter sent. 30/04 - Granted further extension of Acquittal to 31/5. 03/06 - acquittal received.

19/192270 11/07/19 Approved CL 26/08/2019, Item 6.102 YES The Korean & South East Asia Forces Australia, SA Missing in Action Memorial Event being held 12 October 2019 on Port $2,789.00 $2,789.00 $929.67 FALSE $31,126.83 19/339291 Approved Henley, Hindmarsh and Beverley Wards. 02/09 Notified Branch Inc Road Median, Hindmarsh Approval (PV). 05/09 New Creditor and Payment Voucher raised. 20/9 Payment made via EFT & Funding Letter sent. 29/11 - Statement of Acquittal Finalised & sent to ward councillors. 19/210885 18/07/19 Not Approved CL 12/08/2019, Item 6.99 NA Rotary Club of Adelaide Trailblazer by the Sea #6 2019 - from Semaphore to Henley Beaches $6,000.00 $5,454.55 $0.00 TRUE $31,126.83 20/86102 Application to Henley, Grange and Semaphore Park wards. 16/8 email sent advising funding not approved 19/275286 1/10/19 Approved CL 14/10/2019, Item 6.120 YES Henley Woodworkers Purchase of a replacement table saw $1,900.00 $1,900.00 $1,900.00 FALSE $29,226.83 19/352629 15/10 New Creditor Requisition raised. 17/10 Email advice funding approved. 18/10 Payment Voucher raised. 24/410 Payment made. 29/10 Payment advice and funding letter sent. 12/12 Statement of Acquittal received and application closed. 19/278634 2/10/19 Not Approved CL 14/10/2019, Item 6.120 NA Anangu Ngangkari Tjutaku Aboriginal Corporation - Purchase of outdoor/indoor office furniture and equipment, including IT $5,500.00 $5,000.00 $0.00 TRUE $29,226.83 19/291639 17/10 Email advice funding not approved. ANTAC equipment. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $28,851.83 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/317402 12/11/19 Approved CL 27/04/20, Item 6.33 YES Henley and Grange Arts Society Inc Subsidy of purchase and erection of storage shed and veranda adjacent $5,000.00 $5,000.00 $5,000.00 FALSE $23,851.83 20/174568 1/5 Applicant notified approved. 7/5 New Creditor raised. 14/5 to existing Council building. Payment Voucher raised. 22/5 Payment made and Funding Letter sent. 02/07 - Statement of Acquittal Received. 19/331718 23/11/19 Approved CL 09/12/19, Item 6.142 (2) YES Henley & Grange Youth Clubs Incorporated TA Gym West Replacement of damaged gymnastics mats. $2,707.10 $2,461.00 $2,461.00 TRUE $21,390.83 20/135184 12/12 - Applicant notified approved and tax invoice requested. 04/02 - Tax Invoice received. 07/02 - Tax invoice processed for payment. 13/02 - Payment made. 21/2 - Funding letter sent. 19/05 Statement of Acquittal received. 20/05 - Statement of Acquittal finalised.

20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $500.00 TRUE $20,890.83 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/39463 12/02/20 Approved - CL 24/02/20, Item 6.17 NO Australian Melanoma Research Foundation 16/03 EVENT CANCELLED - COVID-19 - MONEY BEING REFUNDED - $3,770.71 $3,770.71 $0.00 FALSE $20,890.83 20/77215 5/3 - Applicant notified approved and payment voucher raised. 16/03 - CANCELLED ELIGIBLE FOR 2020/21 - Subsidy of Melanoma March 2020 event Event cancelled, approved amount of $3,770.71 to be returned to expenses, 22 March 2020 in Henley Square Council. 20/51949 24/02/20 Approved - CL 10/03/2020, Item 6.20 (1) NO Henley Beach Primary School on behalf of the Henley 16/03 EVENT CANCELLED - COVID-19 - NO PAYMENT MADE - $1,000.00 $909.09 $0.00 TRUE $20,890.83 20/51949 13/3 - Applicant notified approved and Tax Invoice Requested.17/03 - CANCELLED Beach Primary Parents and Community Committee Community Movie Night on 20 March 20 at Henley Beach Primary School Notified event is being cancelled. No payment made, no further action necessary. Application to be resubmitted in new financial year for Term 3/4 event. 20/52885 24/02/20 Approved CL 23/3/2020, Item 6.24 YES West Torrens District Cricket Club West Torrens District Cricket Club Youth Academy Equipment $3,300.00 $3,000.00 $3,000.00 TRUE $17,890.83 20/182220 27/3 - Applicant notified approved and Tax Invoice requested. 3/4 - Payment made and funding letter sent. 10/07 Statement of acquittal received. Application finalised. 20/75020 15/03/20 WITHDRAWN NA NA Western Districts Athletics Club Inc Cost of track line marking $5,000.00 $5,000.00 $0.00 FALSE $17,890.83 20/75020 03/04 - Applicant withdrew and grant request purpose had become retrospective given funds were being sought to pay overdue invoices.

20/92642 1/04/20 Approved CL 14/04/2020, Item 6.30 YES Henley Football Club Inc Subsidised purchase of Point of Sale System $4,000.00 $3,636.36 $3,636.36 TRUE $14,254.47 20/226593 17/4 - Applicant notified approved, EFT destination queried and Tax Invoice requested, 24/4 Tax invoice received and processed for payment. 7/5 EFT payment made and funding letter sent. 25/08 - Acquittal finalised 20/149415 6/05/20 Approved CL 22/6/2020, Item 6.54 YES Western District Athletics Club Inc - Little Athletics Purchase of various sporting & technical equipment $5,000.00 $5,000.00 $5,000.00 FALSE $9,254.47 20/209835 Application should have gone to CL meeting 25 May but there was an internal error which meant the application was not processed. This is a special report under extenuating circumstances. 25/6 Notified approved and payment voucher raised. 07/08 - Statement of Acquittal finalised.

Total Spend to Date $25,245.53 $0.00 $9,254.47 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure WOODVILLE Applicant Projects $34,500 19/1059 27/12/18 Partially Approved CL 8/07/2019, Item 6.91 YES Vishva Hindu Parishad of Australia Inc Raksha Bandhan Hindu festival being held on 3 August 2019 at the $4,000.00 $3,636.36 $1,290.00 $33,210.00 19/302852 cc Georgie Christie. 12/07 Applicant notified & new creditor raised. Woodville Town Hall. (Approved for Woodville Town Hall and technician Approved Hall Hire and technician costs only. 22/07 payment voucher costs only). processed. 26/7 Payment made via EFT and funding letter sent. TRUE 29/10/19 - Statement of acquittal received. 19/231814 21/08/19 Approved CL 09/09/2019, Item 6.109 YES Kirsty Darlaston on behalf of Westside BUG, Port BUG, Cover the cost of screening of 'Motherload' at Woodville Town Hall as $1,942.00 $1,856.67 $928.34 FALSE $32,281.67 20/11472 Application split with Hindmarsh Ward. 10/09 Applicant notified Bicycle Institute of SA and Australian Cycling and Walking part of the Bike FEST 2019 event on 31 October 2019 (Plant 4 to approved. 13/09 Payment Voucher raised. 16/09 - EFT Payment Conference. Woodville Town Hall). made. 16/12 - Statement of Acquittal Received. $85.33 to be reimbursed as unspent. 11/01 Payment received. 14/01 Application finalised. 19/280369 5/10/19 Request not eligible Angelina Bone Cost of flight travel expenses to participate in the Lasllian Volunteers $1,000.00 $1,000.00 $0.00 FALSE $32,281.67 08/10 - Left message for return call to discuss application. 10/10 - No Program 2020. call back so emailed to advise that application request was not eligible for funding as per the Guidelines. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $2,727.27 $375.00 TRUE $31,906.67 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/289102 15/10/19 Approved CL 11/11/19, item 6.128 (3) YES Woodville Orion Tennis Club (merged with Woodville Purchase of Tennis Balls, vacuum cleaner and entrance signs $4,908.07 $4,908.07 $2,454.04 FALSE $29,452.63 20/3311 West Woodville / Woodville shared request. 14/11 Notified Approved Glengarry Tennis Club) and Payment Voucher raised. 22/11 Payment made via EFT and funding letter emailed. 06/12 Statement of Acquittal Received. 07/01 - Acquittal finalised and sent to ward councillors 19/316253 11/11/19 Approved CL 25/11/19, item 6.133 (3) YES The Woodville Concert Choir Inc Purchase of sheet music and promotional costs. $2,100.00 $2,100.00 $2,100.00 FALSE $27,352.63 20/191394 03/12 - Applicant notified approved. 5/12 - Payment Voucher processed for payment. 12/12 Payment made and funding letter sent. 21/07 - Statement of acquittal finalised and application complete.

20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $1,000.00 TRUE $26,352.63 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $1,000.00 TRUE $25,352.63 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $500.00 TRUE $24,852.63 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/29476 3/02/2020 Partially Approved CL 24/02/20, Item 6.17 YES Serbian Folkloric Dance Group Oplenac Inc Nasih 50 Festival, being held on 29 Feb to 1 March 2020 at the Serbian $10,000.00 $10,000.00 $5,000.00 $19,852.63 26/02 - Approved Woodville, Beverley & Hindmarsh. 28/2 - Notified Orthodox Church, Hall and Community Centre. approved and requested Statement by Supplier. 5/3 - Statement of Supplier received and New Creditor raised. 17/3 - Payment voucher created. 25/03 - Payment made and funding letter sent.

20/124110 8/05/20 Approved CL 25/05/20, Item 6.45 (6) NA The Association of Ukrainians in South Australia Inc Subsidised replacement of gas stove in The Ukrainian Club kitchen $5,000.00 $5,000.00 $1,000.00 $18,852.63 Partially Approved Beverley and Woodville Ward. 1/6 - Applicant notified approved and new Creditor Raised. 9/6 Payment Voucher raised. 19/6 Payment made and funding letter sent.

FALSE Total Spend to Date $15,647.37 $0.00 $18,852.63 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Total Balance TRIM Ref. Notes Expenditure WEST WOODVILLE Applicant Projects $34,500 19/165434 16/06/19 Approved CL 8/07/2019, Item 6.91 YES Western Strikers Soccer Club Purchase of defibrillator, 2 x stretchers, crutches and portable massage $4,293.00 $3,902.73 $3,902.73 TRUE $30,597.27 19/346173 12/07 Applicant notified approved and tax invoice requested. table for women's changeroom. 19//7 Invoice processed for payment. 26/7 Payment made via EFT and funding letter sent. 28/10 - Statement of Acquittal Received. 05/12 queried with ward Cr's requirement for additional funding. Confirmed not required. Acquittal finalised 06/12/19. 19/193079 11/07/19 Approved CL 12/08/2019, Item 6.99 YES Woodville West Community Garden Construction of new garden beds to offer to new members $1,800.00 $1,800.00 $1,800.00 FALSE $28,797.27 20/31617 16/08 email sent advising funding approved. 22/8 payment voucher raised. 29/8 Payment made via EFT and funding letter emailed. 13/12 - Acquittal received but some further documents required. Acquittal deadline to 12/02. 05/02/20 Acquittal Finalised.

19/198749 17/07/19 Approved CL 12/08/2019, Item 6.99 YES Beograd's Woodville Sports and Social Club - White City Purchase of Recovery Ice Bath Duo for Female Changerooms. $2,499.00 $2,271.82 $2,271.82 TRUE $26,525.45 20/3441 16/08 email sent advising funding approved & requested tax invoice. Football Club. 29/8 Payment made via EFT and funding letter emailed. 5/12 receipt received and sent to ward Crs. 06/12 Acquittal form received and sent to ward cr's. 07/01/20 Finalised. 19/198967 17/07/19 Approved CL 12/08/2019, Item 6.99 YES Italian Historical Society of South Australia Inc Purchase of technical computer equipment - Printer and Scanner plus $4,349.80 $4,349.80 $4,349.80 FALSE $22,175.65 20/30093 16/08 email sent advising funding approved. 22/08 Payment Voucher accessories processed. 29/8 Funding letter and cheque collected from Front Counter. 01/12 Acquittal Received. Awaiting Outcome Summary. Acquittal Deadline to 12/2. 04/02/20 - Statement of Acquittal Finalised. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $21,800.65 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 8/06/13 15/10/19 Approved CL 11/11/19, item 6.128 (3) YES Woodville Orion Tennis Club (merged with Woodville Purchase of Tennis Balls, vacuum cleaner and 3 x entrance signs $4,908.07 $4,908.07 $2,454.04 FALSE $19,346.62 20/3311 West Woodville / Woodville shared request. 14/11 Notified Approved Glengarry Tennis Club) and Payment Voucher raised. 22/11 Payment made via EFT and funding letter emailed. 06/12 Statement of Acquittal Received. 07/01 - Acquittal finalised and sent to ward councillors 19/362328 21/12/19 Approved CL 28/01/20, Item 6.08 (1) YES Woodville Community Dog Training Centre $3,938.00 $3,938.00 $3,938.00 $15,408.62 20/98881 03/02 - Notified Approved and Payment Voucher raised. 14/02 - Payment made and funding letter sent. 08/04 - Acquittal finalised and Replacement of our front door which has become unsafe sent to Ward Councillors 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $518.18 TRUE $14,890.44 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $545.45 TRUE $14,344.99 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - 20/25396 29/01/20 Approved CL 10/02/20, Item 6.12 YES Seaton Park RSL Sub Branch Including Findon & Flinders Purchase of a new computer, software and printer including Ink $6,783.00 $5,762.73 $5,762.73 TRUE $8,582.26 20/148706 14/02Granted - Notified further Approvedextension andof Acquittal tax invoice to 31/5/2020. requested. 06/05 20/02 - - 1st Park Sub Branch Cartridges Payment made. 5/3 2nd payment made (GST component). 21/5 Funding letter sent. 02/06 Acquittal received. 20/31215 4/02/20 Approved CL 24/02/20, Item 6.17 YES Woodville South Junior Football Club Cost of junior footballs purchase for Junior Season 2020 $3,000.00 $3,000.00 $3,000.00 FALSE $5,582.26 20/165014 5/3 - Notified approved and requested EFT details. 18/3 - sent follow up email regarding bank details. 18/3 - Awaiting bank details to be 20/62438 3/03/20 Approved CL 23/03/20, Item 6.24 YES Woodville District Cricket Club Purchase of equipment for the U12s development squad program. $3,000.00 $2,727.27 $2,727.27 TRUE $2,854.99 27/3updated - Notified by Finance. approved 6/4 and- funding Tax Invoice letter sent. requested. 23/06 - Acquittal 3/4 - Payment made and Funding Letter sent 20/65172 4/03/2020 Approved CL 14/04/20, Item 6.30 YES Semaphore Park Community Garden Inc 2 Storage Bays for wicking bed materials and purchase of irrigation $4,592.50 $4,592.50 $592.50 $2,262.49 20/233206 Approved Semaphore Park, Grange and West Woodville Ward. 17/4 - system to water 12 fruit trees donated by Council. Applicant notified approved and new creditor requisition raised. 24/4 - Payment Voucher raised. 7/5 EFT payment made and funding letter sent. 31/08 - Acquittal finalised. 20/125658 11/05/20 Approved CL 25/5/2020, Item 6.45 (3) YES Woodville Bowling Club Inc Purchase of a Honda, Billygoat Vacuum and Hose Kit for routine $2,598.00 $2,361.82 $2,262.49 TRUE $0.00 20/256193 Approved West Woodville and Findon. 1/6 - Notified approved and maintenance of new, synthetic greens. Tax Invoice requested. 5/6 Tax Invoice received and processed for payment.12/6 Payment made and funding letter sent. 21/09 Statement of Acquittal finalised. Total Spend to Date $34,500.01 $0.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure FINDON Applicant Projects $34,500 19/215107 5/08/19 Approved CL 26/08/2019, Item 6.102 YES Woodville Rechabite Cricket Club Inc Purchase of cricket wicket equipment to improve the cricket pitch. $2,950.00 $2,950.00 $2,950.00 FALSE $31,550.00 20/6512 02/09 Notified Approved. 06/09 Funding Letter sent (advising payment scheduled). 11/09 Payment made via EFT. 06/01 Acquittal received but further info required. 09/01 - Acquittal and application finalised. 19/233320 22/08/19 Approved CL 09/09/2019, Item 6.109 YES Fulham Cricket Club Inc Purchase of playing equipment to cater for increased membership. $4,999.00 $4,999.00 $4,999.00 FALSE $26,551.00 19/353300 13/09 Payment Voucher raised. 19/09 Funding letter and cheque posted. 13/12 - Statement of Acquittal Received. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $26,176.00 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/324314 19/11/19 Approved CL 9/12/2019, Item 6.142 (3) YES The Scout Association of Australia - SA Branch on behalf Purchase of a Defibrillator and Cabinet plus accessories $3,000.00 $2,727.27 $2,727.27 TRUE $23,448.73 20/79346 12/12 - Notified approved. 19/12 - EFT Payment made. 23/12 - of Kidman Park Scout Group Funding letter sent. 17/03 - Statement of Acquittal Received and sent to Ward Crs. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $500.00 TRUE $22,948.73 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $1,000.00 TRUE $21,948.73 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $500.00 TRUE $21,448.73 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/16626 20/01/20 Approved CL 10/02/20, Item 6.12 YES Findon Skid Kids Subsidised Replacement of Depleted and Old Floodlights with LED $5,000.00 $5,000.00 $5,000.00 FALSE $16,448.73 20/103695 14/02 - Notified approved and payment voucher processed. 21/02 - Floodlights EFT Payment made and funding letter sent. 16/04 Statement of Acquittal received and application finalised. 20/35768 9/02/20 Approved CL10/03/20, Item 6.20 (2) YES Woodville District Baseball Club Cost of repairs to indoor netting and installation of entry/exit gate into $2,648.00 $2,648.00 $2,648.00 $13,800.73 13/3 - Applicant notified approved and Payment Voucher raised. 17/3 existing mesh diamond fencing at Drummond Reserve, Findon. - Payment voucher created. 25/03 - Payment made and funding letter sent. 20/109940 23/04/20 Hold over to July 2020 NA NA Woodville Rechabite Cricket Club Inc Subsidised purchase of cricket pitch roller. $5,000.00 $0.00 $0.00 $13,800.73 Applicant cannot purchase until the new financial year, so application will be held over to the new financial year. 20/128065 12/05/20 Approved CL 25/5/2020, Item 6.45 (4) YES Woodville Rugby Union Club Purchase of a defibrillator with accessories and an outdoor noticeboard. $4,348.95 $4,348.95 $4,348.95 FALSE $9,451.78 1/6 - Applicant notifed approved and payment voucher raised. 12/6 Payment made and funding letter sent. 10/09 - Request for SoA extension to 30/09/20 granted 20/125658 11/05/20 Approved CL 25/5/2020, Item 6.45 (3) YES Woodville Bowling Club Inc Purchase of a Honda, Billygoat Vacuum and Hose Kit for routine $2,598.00 $2,598.00 $99.33 $9,352.45 20/256193 Approved West Woodville and Findon. 1/6 - Notified approved and maintenance of new, synthetic greens. Tax Invoice requested. 5/6 Tax Invoice received and processed for payment.12/6 Payment made and funding letter sent. 21/09 Statement of Acquittal finalised. Total Spend to Date $25,147.55 $9,352.45 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure HINDMARSH Applicant Projects $34,500 19/138173 18/05/19 Not Approved CL 8/07/2019, Item 6.91 NA Adelaide Sarvajanik Ganeshotsav Samitee Inc Ganeshotsav Festival 2019 at Ukrainian Function Centre, 7-8 September $5,000.00 $5,000.00 $0.00 FALSE $34,500.00 19/197644 16/7 - Applicant notified not approved. Suggest contact Beverley 2019 Ward councillors for suitability of resubmission 19/138290 19/05/19 Approved CL 8/07/2019, Item 6.91 YES Hindmarsh Greening Community Art Mosaic and Painting Initiative $4,906.00 $3,000.00 $3,000.00 TRUE $31,500.00 20/91266 12/7 - applicant notified approved. 17/7 - Payment voucher processed for payment. 26/7 Payment made via EFT and funding letter sent. Acquittal extension to March 20. 31/03 - Statement of Acquittal finalised. 19/146428 28/05/19 Approved CL 8/07/2019, Item 6.91 YES $1,980.00 $1,980.00 $1,980.00 FALSE $29,520.00 19/232176 12/7 - Applicant notified, new creditor raised. 22/07 - payment voucher processed. 26/7 - Payment made via EFT. 02/08 - Applicant Mr Ben Woodd on behalf of Adelaide West Community Purchase of a keyboard, T-shirts, music, and heaters. advised choir has been cancelled. 5/8 Invoice issued for return of Choir funds. $0.00 $0.00 -$1,980.00 $31,500.00 06/08/19 - Funds were returned and reimbursed to DWA account. Application closed and finalised. 19/117883 29/04/19 Partially Approved CL 8/07/2019, Item 6.91 YES The Epilepsy Association of SA & NT Inc Family Respite Family Camp for 25 families in urgent need of respite and $6,000.00 $5,454.55 $1,000.00 TRUE $30,500.00 19/352624 ALL WARD APPLICATION. Supported by Semaphore Park and community engagement at West Beach Park 1-3 November 2019 Hindmarsh. 11/07 - Applicant notified approved and invoice requested. 12/7 - New creditor raised. 22/07 Invoice processed. 25/7 Payment made via EFT and funding letter sent. 12/12 - Statement of acquittal received. 19/174972 25/06/19 Approved CL 12/08/2019, Item 6.99 YES Carole Strong for Welcoming Australia Ltd Shading, irrigation, garden bed and seedling/garden tool expenses for $3,000.00 $2,727.27 $2,727.27 TRUE $27,772.73 20/117263 16/08 email sent advising funding approved & requested tax invoice. Community Garden from which produce is donated to new arrivals to the 30/8 invoice processed (awaiting payment) and funding letter sent. area. 05/09 - Payment made. 30/04 - Statement of Acquittal finalised.

19/198492 17/07/19 Not Approved - Motion CL 12/08/2019, Item 6.99 NA Greek Orthodox Community SA Panagia Multicultural Festival being held a 1A William Street, Croydon $15,000.00 $12,358.58 $0.00 TRUE $27,772.73 19/235370 16/08 email sent advising funding not approved Lost on 15 August 2019. 19/192270 11/07/19 Approved CL 26/08/2019, Item 6.102 YES The Korean & South East Asia Forces Australia, SA Missing in Action Memorial Event being held 12 October 2019 on Port $2,789.00 $2,789.00 $929.67 $26,843.06 19/339291 Approved Henley, Hindmarsh and Beverley Wards. 02/09 Notified Branch Inc Road Median, Hindmarsh Approval (PV). 05/09 New Creditor and Payment Voucher raised. 20/9 Payment made via EFT & Funding Letter sent. 29/11 - Statement of Acquittal Finalised & sent to ward councillors. 19/230431 20/08/19 Withdrawn - Overdue NA Fitzroy Community Club SACA Junior World Cup Cricket Tournament expenses to be held at Sam $7,135.00 $6,486.36 $0.00 TRUE $26,843.06 19/247257 03/09 - Applicant phoned on 03/09 to advise outstanding debt is Debt awaiting payment Johnson Oval (?) on 22 September 2019. unable to be paid at this time as they are awaiting collection of their own debtors. Event is on 22/09 so an application will not be able to be submitted to Council prior to the event. Applicant has withdrawn the application. 19/231814 21/08/19 Approved CL 09/09/2019, Item 6.109 YES Kirsty Darlaston on behalf of Westside BUG, Port BUG, Cover the cost of screening of 'Motherload' at Woodville Town Hall as $1,942.00 $1,856.67 $928.34 FALSE $25,914.73 20/11472 Application split with Hindmarsh Ward. 10/09 Applicant notified Bicycle Institute of SA and Australian Cycling and Walking part of the Bike FEST 2019 event on 31 October 2019 (Plant 4 to approved. 13/09 Payment Voucher raised. 16/09 - EFT Payment Conference. Woodville Town Hall). made. 16/12 - Statement of Acquittal Received. $85.33 to be reimbursed as unspent. 11/01 Payment received. 14/01 Application finalised. 19/265832 19/09/19 Approved CL 14/10/2019, Item 6.120 YES West Croydon and Kilkenny RSL Sub Branch and Purchase of replacement, outdoor furniture $998.80 $908.00 $908.00 TRUE $25,006.73 20/23787 17/10 - Email advice funding approved & invoice request. 29/10 - Community Club Invoice processed (awaiting payment) and funding letter sent. 28/11 - Payment made via EFT. 17/12 - Statement of Acquittal Received. $39.00 outstanding. 28/01 Further expense provided. Acquittal Finalised. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $24,631.73 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/325489 20/11/2019 Approved CL 09/12/19, Item 6.142 (4) YES St Barnabas Anglican Church Subsidised purchase of 5 x reverse cycle air-conditioning units in the $3,000.00 $3,000.00 $3,000.00 FALSE $21,631.73 20/127101 12/12 - Email advice funding approved sent and new creditor church hall. requisition raised. 19/12 - Payment made and funding letter emailed. 12/05 - Statement of Acquittal finalised. 19/339191 29/11/19 Approved CL 09/12/19, Item 6.142 (5) YES Sharon Hefferan on behalf of Croydon Paint Bank Top up Croydon paint bank supplies for stobie pole painting by groups in $2,997.35 $2,997.35 $2,997.35 FALSE $18,634.38 20/31690 12/12 - Email advice funding approved and payment voucher raised. Croydon, West Croydon and Rosetta Street Greening. 19/12 - Funding letter and cheque posted. 05/02/20 Acquittal process finalised. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $1,000.00 TRUE $17,634.38 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $600.00 TRUE $17,034.38 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $1,000.00 TRUE $16,034.38 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/29476 3/02/2020 Partially Approved CL 24/02/20, Item 6.17 YES Serbian Folkloric Dance Group Oplenac Inc Nasih 50 Festival, being held on 29 Feb to 1 March 2020 at the Serbian $10,000.00 $10,000.00 $1,000.00 $15,034.38 26/02 - Approved Woodville, Beverley & Hindmarsh. 28/2 - Notified Orthodox Church, Hall and Community Centre. approved and requested Statement by Supplier. 5/3 - Statement of Supplier received and New Creditor raised. 17/3 - Payment voucher created. 25/03 - Payment made and funding letter sent. 20/23546 28/01/19 Approved - CL 10/03/20, Item 6.20 (3) NO Ideas for Adelaide EVENT CANCELLED - COVID-19 - APPROVED FUNDS NOT PAID - $400.00 $400.00 $0.00 $15,034.38 20/23546 13/3 - Applicant notified approved and Payment Voucher raised. CANCELLED Fourth Annual Croydon to Kilkenny Water Balloon Fight event on 5 April 16/03 - Event cancelled, Payment Voucher Cancelled. 17/03 - 2020 at McInerny Reserve. Application to be resubmitted in the new year following advice from applicant. 20/53830 25/02/20 Approved CL 10/03/20, Item 6.20 (4) NO The Croatian Club Adelaide Inc EVENT CANCELLED - COVID-19 - APPROVED FUNDS NOT PAID - $5,500.00 $5,500.00 $0.00 FALSE $15,034.38 20/86436 13/3 - Applicant notified approved and Tax Invoice requested. 24/03 - REFER RESCISSION MOTION 24/03/20 ITEM 6.26 - 70th Anniversary DWA application approval rescinded - CL 24/03/20 - Item 6.26. Event held on 5-7 June 2020 at the Croatian Club Council rescinded two Discretionary Ward Allowance Grants recently approved by Council taking into consideration the restrictions on social gatherings imposed by the Federal Government arising from the COVID-19 Pandemic. 20/106578 20/04/2020 Not Approved CL 11/5/20, Item 6.39 NA Finsart Inc (Fiona Gardner & Cirkidz collab) Purchase of aerial equipment and harnesses for aerial dance $5,000.00 $5,000.00 $0.00 FALSE $15,034.38 20/132157 14/5 - Applicant notified application not approved by Council performance project. 20/120773 5/05/2020 Approved CL 25/5/2020, Item 6.45 (5) YES West Croydon and Kilkenny RSL Sub Branch and Development Application Fee Cost for new signage $171.75 $156.14 $156.14 TRUE $14,878.24 20/162245 1/6 - Applicant notified approved and Tax Invoice requested. 5/6 Tax Community Club Invoice received and processed for payment.12/6 Payment made and funding letter sent. 19/06 - Statement of Acquittal received.

Total Spend to Date $19,621.76 $14,878.24 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 Discretionary Ward Allowance applications and status - 2019/2020

Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure BEVERLEY Applicant Projects $34,500 19/192270 11/07/19 Approved CL 26/08/2019, Item 6.102 YES The Korean & South East Asia Forces Australia, SA Missing in Action Memorial Event being held 12 October 2019 on Port $2,789.00 $2,789.00 $929.66 FALSE $33,570.34 19/339291 Approved Henley, Hindmarsh and Beverley Wards. 02/09 Notified Branch Inc Road Median, Hindmarsh Approval (PV). 05/09 New Creditor and Payment Voucher raised. 20/9 Payment made via EFT & Funding Letter sent. 29/11 - Statement of Acquittal Finalised & sent to ward councillors. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $2,727.27 $375.00 TRUE $33,195.34 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/319192 13/11/19 Approved CL 25/11/19, Item 6.133 (4) YES Macedonian Community of Adelaide and SA Inc Summer Fete & Garage Sale event on 1 December 2019 to hire pop up $2,394.00 $2,394.00 $2,394.00 FALSE $30,801.34 20/126960 03/12 - Applicant notified approved. 5/12 - New Creditor Requisition marquees, seating, games & popcorn and fairy floss machines. raised. 5/12 - Payment Voucher Raised. 17/12 - Funding letter and cheque collected from front counter. 12/05 - Statement of Acquittal finalised. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $2,000.00 TRUE $28,801.34 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $2,300.00 TRUE $26,501.34 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $5,000.00 $1,000.00 FALSE $25,501.34 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/18695 21/01/20 Approved CL 24/02/20, Item 6.17 YES Maltese Guild of SA Inc Subsidised 15kw Solar Panel Purchase for private property at 6 Jeans $5,000.00 $5,000.00 $4,545.45 FALSE $20,955.89 5/3 - Notified approved and GST error identified. Additional funds Street, Beverley. approved CL 23/03/2020, Item 6.24, to make up application amount to $5,000 no GST. 27/3 - Notified approved and Payment Voucher raised. 2/4 - Cheque mailed by Finance Department and Funding Letter Emailed. 16/07 - SOA extension granted to 30 August 2020.

20/29925 3/02/20 Approved CL 24/02/20, Item 6.17 NO Afghan Australian Women Association Incorporated EVENT CANCELLED - COVID-19 - APPROVED FUNDS NOT PAID - $4,150.00 $4,150.00 $0.00 FALSE $20,955.89 20/86425 5/3 - Notified approved and New Creditor Requisition Raised. 24/03 - REFER RESCISSION MOTION 24/03/20 ITEM 6.26 - Nawroz Festival - DWA application approval rescinded - CL 24/03/20 - Item 6.26 29 March 20 - Ballroom Function Centre - 66 Orsmond Street, Council rescinded two Discretionary Ward Allowance Grants recently Hindmarsh. approved by Council taking into consideration the restrictions on social gatherings imposed by the Federal Government arising from the COVID-19 Pandemic.

20/29476 3/02/2020 Partially Approved CL 24/02/20, Item 6.17 YES Serbian Folkloric Dance Group Oplenac Inc Nasih 50 Festival, being held on 29 Feb to 1 March 2020 at the Serbian $10,000.00 $10,000.00 $1,000.00 $19,955.89 26/02 - Approved Woodville, Beverley & Hindmarsh. 28/2 - Notified Orthodox Church, Hall and Community Centre. approved and requested Statement by Supplier. 5/3 - Statement of Supplier received and New Creditor raised. 17/3 - Payment voucher 20/18695 21/01/20 Approved CL 23/03/20, Item 6.24 YES Maltese Guild of SA Inc Subsidised 15kw Solar Panel Purchase for private property at 6 Jeans $454.55 $454.55 $454.55 FALSE $19,501.34 5/3created. - Notified 25/03 approved - Payment and made GST and error funding identified. letter Additional sent. funds Street, Beverley. approved CL 23/03/2020, Item 6.24, to make up application amount to $5,000 no GST. 27/3 - Notified approved and Payment Voucher raised. 2/4 - Cheque mailed by Finance Department and Funding Letter Emailed. 16/07 - SOA extension granted to 30 August 2020.

20/15642 16/01/2020 Approved CL 23/03/20, Item 6.24 YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $681.82 $681.82 $681.82 FALSE $18,819.52 20/135689 10/03 - Applicant GST registration error. To make up application Flinders Park Football Oval amount to $7,500 no GST. 27/3 - Notified approved. Funding letter already provided on 14/2. 21/05 - Statement of Acquittal received and finalised. 20/124110 8/05/20 Approved CL 25/05/20, Item 6.45 (6) NA The Association of Ukrainians in South Australia Inc Subsidised replacement of gas stove in The Ukrainian Club kitchen $5,000.00 $5,000.00 $3,000.00 FALSE $15,819.52 Partially Approved Beverley and Woodville Ward. 1/6 - Applicant notified approved and new Creditor Raised. 9/6 Payment Voucher raised. 19/6 Payment made and funding letter sent.

Total Spend to Date $18,680.48 $15,819.52 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

Current as at 20 October 2020 CL Agenda and Reports 26/10/2020

7. MOTIONS ON NOTICE

Nil 8. QUESTIONS ON NOTICE

8.04 QUESTIONS ON NOTICE - COUNCILLOR NGUYEN - ADAPT WEST CLIMATE CHANGE ADAPTATION - REGIONAL PARTNERSHIPS PROGRESS REPORT - OCTOBER 2020

TO: Council | FROM: General Manager Asset Management Services - Adrian Ralph

DATE: 26 October 2020

Brief Questions on Notice have been received by Councillor Nguyen and Councillor Turelli relating to the AdaptWest Climate Change Adaptation - Regional Partnerships Progress Report - October 2020. | Questions 1. Can AdaptWest set up any system like the ACT do for home energy use assessment? ie can we have a kits set up for the Adapt West region that home owners can borrow – “Australian Capital Territory residents can access an Actsmart Home Energy Action Kit to perform a self-assessment of their home’s energy use. You can borrow a kit from any branch of the ACT Government Libraries and use it to develop your own Home Energy Action Plan. The kits contain equipment, instructions and worksheets that will help you to find practical ways of saving energy around your home to reduce your energy bills and greenhouse gas emissions.” 2. Can AdaptWest get access to the Adelaide Metropolitan LiDAR research data and make use of this information? 3. What is the number of homeless people in the Greater Adelaide Area? | | Questions and Answers 1. Can AdaptWest set up any system like the ACT do for home energy use assessment? ie can we have a kits set up for the Adapt West region that home owners can borrow – “Australian Capital Territory residents can access an Actsmart Home Energy Action Kit to perform a self-assessment of their home’s energy use. You can borrow a kit from any branch of the ACT Government Libraries and use it to develop your own Home Energy Action Plan. The kits contain equipment, instructions and worksheets that will help you to find practical ways of saving energy around your home to reduce your energy bills and greenhouse gas emissions.” | Yes, our residents have access to a similar energy efficiency in the home audit kit that the State Government have prepared, and they can be hired through our libraries. We have a ‘save energy at home’ section on our City of Charles Sturt (CCS) website for residents, which among other tips, links residents to the library catalogue to loan these kits: https://www.charlessturt.sa.gov.au/environment/saving-energy/save-energy-at-home |

City of Charles Sturt Page 404 of 406 CL Agenda and Reports 26/10/2020

2. Can AdaptWest get access to the Adelaide Metropolitan LiDAR research data and make use of this information? | AdaptWest have access to LiDAR data. Essentially there were two projects that use the same data. CCS (and the AdaptWest councils) participated in the first project (Western Adelaide), but only Port Adelaide Enfield Council (PAE) participated in the second (Adelaide Metropolitan). The reason behind this was the first project provided us with a classified point cloud of LiDAR data that had been acquired for most of the metro area (all of the Western Adelaide region) that our internal GIS teams could then derive ‘products’ from (e.g. canopy models). Once we had purchased this data our GIS teams went to work on it and have tree canopy mapping and percentage cover by suburb within CCS. Some months later a separate project was proposed. This was mainly off the back of Mitcham and Onkaparinga who had areas of their councils that were missed in the first LiDAR acquisition (parts of the hills face zone) and driven by the councils that did not have the internal GIS capability to undertake the necessary data analysis. The project scope was to take the LiDAR data and perform an additional classification to derive specific products related to canopy height and coverage and report back. The consultant that worked on the project was Aerometrex. Charles Sturt and West Torrens opted not to participate in this second project because they already had undertaken analysis internally. PAE did opt-in, but this was also driven by the need to use the classified LiDAR data to derive storm water modelling. All three councils also had extensive use of iTree models to create canopy coverage maps. At the end of the project state government published the results from the second project (canopy models) to the Urban Heat and Tree Mapping viewer https://data.environment.sa.gov.au/Climate/Data-Systems/Urban-Heat- Mapping/Pages/default.aspx - the results for Western Adelaide are included so that there is consistency across metro Adelaide. | 3. What is the number of homeless people in the Greater Adelaide Area? | 6201 | |

City of Charles Sturt Page 405 of 406 CL Agenda and Reports 26/10/2020

9. MOTIONS WITHOUT NOTICE

[As previously identified and agreed by the Presiding Member] 10. QUESTIONS WITHOUT NOTICE

11. BUSINESS - PART 11 - CONFIDENTIAL ITEMS

Nil 12. REPORTS OF COMMITTEES - PART 11 - CONFIDENTIAL ITEMS

Nil 13. MEETING CLOSURE

City of Charles Sturt Page 406 of 406