2004.1 Jan-Feb

Newsletter PINAL COUNTY LIBRARY DISTRICT January-February 2004

by Shirley GPO Changes C ondit Blogging by Cheryl Conrad This fall I attended the Moun- GPO and the Office of Manage- I attended the Internet Librarian cess online. Bloglines (http:// tain Planes Library Association ment and Budget (OMB) over 2003 Conference in November. www.bloglines.com) is a popular (MPLA) conference in Nevada. who controls government print- There were many informative example of a web-based reader. Although there were many ing. The decision was made programs. I would like to high- Finding blogs on library or other interesting sessions ranging that the GPO would be respon- light the Information & Knowl- issues can be daunting, but there from graphic novels to architec- sible for government docu- edge Exchange track on blog- are search sites available. (see tural design, I would like to tell ments and, in conjunction with ging. Web logs, or blogs, are a http://www.lights.com/weblogs/ you about the changes happen- OMB, has recently instituted a fairly new phenomenon on the searching.html) ing within the Government policy requiring each agency to web. In the first session, Darlene Creating a weblog is easy with Printing Office (GPO) and how submit one electronic copy, two Fichter defined blogs as web the various free and pay tools those changes will affect public hard copies and one copy suit- pages containing brief entries and hosting services. For blog- libraries. able for Print on Demand to the arranged chronologically. Fre- ging tools see: http:// GPO. This ensures future ac- quently they are like journals or www.lights.com/weblogs/ The GPO is currently going cess to the documents, as GPO diaries or they are short entries tools.html . through a rapid transition. Sub- will archive them, and uniform- on current news. Usually, web Weblogs are a great way for scription rates have dropped ity of document formats for logs are created with special people who have no experience from 28,000 to 2,400 in a cou- easier access by the public, tools that allow quick web publi- creating web pages to publish on ple of years. As a result, the libraries and other government cation without html or ftp knowl- the web and can be an almost GPO has closed all of its book- agencies. The first test for this edge. Looking at weblogs is the immediate way to exchange stores except the main store in policy will be with the Depart- best way to understand what a information. Their ease of use Washington D.C. Within five ment of Labor in 2004. web log is. For library related has led to an explosion of blogs, years or less 95% of all govern- weblogs see http:// which in turn has led to the bane ment documents will be in elec- How does all of this affect pub- www.libdex.com/weblogs.html . of blog reading: the abandoned tronic format. Currently about lic libraries? Traditionally Several ways for libraries and blog. While abandoned and 150,000 titles are available designated institutions, such as individuals to use weblogs were infrequently updated web pages electronically with more being the University of Arizona, have highlighted. One obvious way, have always been with us, the added every day. About a third been depository libraries for since web logs are in reverse number of blogs combined with of government documents are government documents. Any- chronological order, would be the time-sensitive nature of the on fiche. This program is being one doing research or needing for news and events pages. (see form makes abandoned blogs a phased out very quickly and in-depth information could http:// particular problem. Searching GPO is exploring methods of obtain the documents and get escondidolibrary.blogspot.com/ ) out favorite and reputable blogs digitizing these documents. reference help from librarians The Roselle Library in Illinois and using a news reader solve specializing in government has a unique weblog for their most of the difficulties however, There are numerous problems documents at these institutions. children’s book club. (see http:// and weblogs can enhance your associated with this transition. Now, although some documents bloggerbookclub.blogspot.com/ ) information gathering and ex- Many documents are being are available by subscription Some internal library uses of change. For links to the IL2003 published online by each and will still need to be ac- weblogs are for staff develop- presentations see: http:// agency and are no longer going cessed at a depository library, ment, project management and www.infotoday.com/il2003/ through the GPO. Agencies are many are now freely available workplace communication. For presentations/default.htm publishing documents in differ- online. As a result, public li- professional development, there ent formats which complicates braries are becoming access are many weblogs on library I N S I D E T H I S I S S U E : access and can cause confusion points for government docu- issues that one could monitor. if a document is updated yet ments. See http://www.lisfeeds.com/ both are still available online. for a convenient way to access Around the County 2 Because each agency is pub- In an effort to keep librarians them. Another way to access lishing their own documents, informed of all these changes, several web logs from one screen these documents are not being the GPO is presenting sessions is to use a news reader. (see Cataloging Corner 3 archived in a central location at all the national, regional and http://www.lights.com/weblogs/ and access is becoming increas- state library associations’ con- rss.html ) Many are programs ingly difficult. There has also ferences. They also recognize you download to your computer, Events Calendar 4 been a dispute between the (Continued on page 3) but there are some that you ac- Page 2 Newsletter Around the County APACHE JUNCTION The annual meeting in February Wednesday Night Out noon on the fourth Thursday of will in include a celebration of Wednesday Night Out is a series every month for the Lunch Happy New Year to All! Arizona City Community Li- of knowledgeable people who Bunch Book Discussions. The After a brief hiatus, Storytimes brary’s tenth year. Please call give presentations on various Library makes these books will resume on Wednesday, the library at 520-466-5565 for topics. To register for these available for you to use. January 7, 2004. No registration more information. presentations please contact the Wings of the Dove by Henry is required. Babytime continues library at 421-8710 or email James weekly without a break on CASA GRANDE [email protected] . Book Discussion January 22 Thursdays from 10 to 10:20 Technology Classes All events are free to the public; Film Discussion January 29 a..m. To register for these classes or you do not need a library card to Next Discussion February 26 events, or for more information participate. Family Place, the five-week Books to Film Book Discussion Parent/Child Workshop will be contact the Casa Grande Public Library at 421-8710 or via e- Meet the Author @ Your Li- Come talk about all the great held on Mondays from 9:30 brary: Betty Webb Desert books that are made into movies a.m. to 10:45a.m, beginning on mail at [email protected] grande.az.us. All classes are free Wives/Desert Noir at 4 pm on the second Thursday January 12 and going through January 21 at 6:30pm in the of every month. The Library February 23. The program is of charge. You do not have to be a library card holder to par- APS Community Room makes these books available for free of charge but registration is you to use. ticipate. Registration for all Arizona Renaissance Festival required. Seabiscuit by Laura Hillenbrand classes begins at the first of Performers Book Discussion January 16 Teen Chat Cafe each month. The Local Yokels are a living Film Discussion January 22 This popular fun gathering for history troupe based at the Ari- Basic Email Under the Tuscan Sun by Fran- the teens will continue through zona Renaissance Festival. February 2 at 5:30pm. ces Mayes the coming months in the library http://www.local-yokels.org/ February 5 at 10am Book Discussion February 12 Program Room. Upcoming January 28 at 6:30pm in the Film Discussion February 19 dates for the new year are Tues- Basic Word APS Community Room day, January 20, and Tuesday, February 3, February 17 at Astronomy Party Youth Programs February 17, 2004. 5:30pm. Family Storytime This presentation will offer a February 6, February 20 at All ages are welcome to join Book Discussion great view of Saturn. Doug 10am. Youth Librarian Rose Bebris for The popular adult book discus- Lombardi is with the Astron- a half-hour of stories, songs, and sion groups continue to meet Basic Windows omy Department at Central fingerplays. Every Wednesday through the coming months in February 9 at 5:30pm. Arizona College. morning at 10am starting Janu- the Program Room. Just read February 12, January 15 at February 4 at 6:30 p.m. in the ary 14 and ending April 28. the book and join us! On Thurs- 10am APS Community Room days at 1:30 p.m., Here and School's Out Cinema Basic Internet Meet the Author @ Your Li- There Book Club participants It's an early dismissal day and January 20, February 16 at brary: Camelback Falls with Jon will be reading and discussing : you have nothing to do? Come 5:30pm. January 22, February Talton Girl With a Pearl Earring by to one of the great movies in our 19 at 10am. February 11 at 6:30pm in the Tracy Chevalier on January 8 family film series this Spring. APS Community Room Reading Lolita in Tehran:A Computer Maintenance Popcorn Provided! Memoir in Books by Azar Naf- January 13, February 10 at The African American Experi- Freaky Friday: Wednesday Feb- isi on February 5 10am. ence in Arizona: 500 Years of ruary 11 at 2pm On Tuesdays at 1:30 p.m., Dy- History with Dr. Mathew What is a Mouse? Super Saturday Crafts ing for a Mystery Book Club Whittaker of ASU January 22, January 26, Febru- Creative crafts for children of participants will be reading and This presentation is sponsored ary 5, February 12 at 5:30pm. all ages. Parent/Caregivers are discussing : by the Arizona Humanities January 28, February 4, Febru- encouraged to assist younger The Weaver's Inheritance by Council. It is also part of the ary 18 at 10am. children. Registration IS re- Kate Sedley on January 20 125th anniversary of the City of quired, although walk-ins will Turkey Stuffer by Mark Crock- Basic Excel Casa Grande. be accepted on a space available ett on February 17 January 16, January 30 at February 18 at 6:30pm in the basis. 10am. APS Community Room Computer Classes Chinese New Year Dancing The ever-popular basic three How to Build a Webpage Meet the Author @ Your Li- Dragon: Saturday January 31 at computer classes continue this January 27, February 23 at brary: Cowboy Poems with 2pm season. The classes are Basic 5:30pm. Mountain Man MacKay Marvelous Masks: Saturday Internet, Basic E-mail, Basic January 29, February 26 at February 25 at 6:30pm in the February 28 at 2pm Word. 10am APS Community Room Wednesday Words ARIZONA CITY Basic Windows in Spanish Book Discussions Join the library's book discus- January 27, February 24 at Lunch Bunch Book Discussion The library will hold a Soup sion group for teens 12-18 years 10am Brown Bag it to the library at Supper fundraiser in January. (Continued on page 3) January-February 2004 Page 3 Around the County GPO Con’t

(Continued from page 2) The Balloon Lady (Continued from page 1) of good information, freely old. January 28, February 25; This program by Balloon Art- that government documents is a available to the public. Go to 3:30-4:30pm ist Extraordinaire, Bryce As- highly specialized area of li- http://www.gpo.gov and click TAG: Casa Grande Public pen Stillwater, features the brarianship and few librarians on the “A-Z Resource List.” Library Teen Advisory Group stories the Valentine Bears, have expertise in this area. As a For children there is Ben’s Teens aged 12-18 can become How Spider Saved Valentine's result, the Federal Depository Guide to the U.S. Government. a TAG member today! Day, and Ask Mr. Bear. Each Library Program (FDLP) is Adults might be interested in the Wednesday February 4 at 4pm child will receive a Valentine proposing regional training ses- Davis-Bacon Wage Determina- heart balloon. Fun for children sions to train librarians in the tions website. To locate a de- Laura Ingalls Wilder Sociable of all ages! Registration is basics of government docu- pository library, click on It's Laura's Birthday! The Li- requested for this program, ments. They are also consider- “Locate a Federal Depository brary welcomes Diane de although walk-ins will be ac- ing training a few librarians to Library.” At the bottom of their Roulhac, dressed in period cepted on a space available become locally based consult- homepage look for GPO Access costume, as we celebrate the basis. February 10th at 7pm ants. All of this is still in the Resource by Topic. Select a life of one of America's most planning stages. topic such as Health and Safety The Friends of the Casa beloved authors. Crafts and a and you’ll find information on Grande Public Library Book- snack. February 7 at 2pm In the meantime, take a look at the new Medicare Prescription sale is on Thursday January the GPO website which has a lot Drug Act. 16th from 4-6pm.

Cataloging Corner by Eileen Jaffe When looking at a MARC record, there are a Bibliographic Description [ISBD] for punc- I - Full level, the most complete MARC tuation and spacing) number of fields at the very top that are only a – Follows AACR 2 form record codes. I am going to address the first of i – Follows ISBD form K – Less than full level these fields this month. The leader is the I have not listed all the options, just those Those are the two most used letters in OCLC 000 field. It is usually found at the very top found most often. If you want to see more, records for the encoding level. If you are of the record: go to the website: http://www.loc.gov/marc/ interested to see the OCLC information 000 namIa bibliographic/ecbdldrd.html#mrcblea about this field, go to: 000 camKa http://www.oclc.org/bibformats/en/ 000 cim2a To begin, Record status can be new ‘n’, 000 cgm a corrected ‘c’ for an edited record, or, after fixedfield/elvl.shtm 000 casKa adding the pagination and centimeters, ‘p’. The last space is for the Descriptive catalog- In some systems, however, it can be found as Since a record that does not have anything in ing form, or whose rules are being followed part of the 008 field: the 300 field might have a leader that looks for spacing and punctuation. Most of the 008 031225s1995 nyua j 000 1 eng camka like this: , after adding pagination, newer records use the ‘a’ for AACR 2, but 008 031225s1995 nyua j 000 1 eng dcam a nam8a 008 031225s1995 nyu 000 0 eng nam8a etc., it will change to this: pam a, rather than many old records will have an ‘i’ for ISBD There are five spaces in the leader, and each using the ‘c’ for a corrected record. or ‘#’ (blank). letter or number that is found there has a The second letter, for Type of record, is Obviously, the most important space is num- meaning. very important since most catalogs use this ber 2 for the type of record. It can make a 1. Record status letter for limiting in the public computers. If difference in the hits that a patron receives n - New there is an ‘a’ it is written material, an ‘i’ it for a limited search on videos, sound re- c - Corrected or revised p - Increase in encoding level from pre-publication is a non-musical sound recording, a ‘g’, cordings, etc. For the rest, most of you don’t 2. Type of record some sort of video recording, etc. This will really need to change anything, but it is good a – Language material not distinguish between a DVD and a VHS, to be aware of the non-book materials and e – Cartographic material that second space in the leader. I have no- g – Videos, filmstrips, etc. or between a sound cassette and a sound i – Non-musical sound recordings disc. That information is found in the 007 ticed that some of the book vendors who sell j – Musical sound recordings field, a required field for all non-book mate- MARC records do not have the correct letter o – Kit rials. in that space, which means that a patron r – Realia 3. Bibliographic level The third letter tells us that it is either mono- might not find that item by limiting. m – Monograph graphic or serial. This can be for all types of All of this is meant to show how important s – Serial materials, not just books. understanding the leader is, so that we can 4. Encoding level better serve our patrons by using the correct # - Blank, full level, the most complete MARC record The fourth letter, the Encoding level, is the 1 – Full level, material not examined most complicated. Unless you are making codes. 2 – Less than full level, material not examined an original record, you do not need to con- Don’t forget, I will be happy to answer any 3 – Abbreviated level cern yourself with changing this, but it is questions or help with any problem records. 4 – Core level 5 – Partial (preliminary) level interesting to see what the different numbers Remember, the MARC record is the engine 7 – Minimal level mean. Unfortunately, OCLC uses letters that gives staff and patrons the tools needed 8 – Prepublication level instead of numbers, so it can get rather con- to search the catalog. 5. Descriptive cataloging form Happy cataloging! # - Blank (does not follow International Standard fusing!

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Events Calendar

Pinal Co. Library Federation January 23 San Manuel

Library Legislative Day February 5 Phoenix

PLA February 24-28 Seattle, WA

AzLA Executive Board March 25 Lake Havasu

Regional Forum March 26 Lake Havasu

OneBookAZ April Statewide

National Library Week April 18-24 Nationwide