District Statement of Philosophy
DISTRICT STATEMENT OF PHILOSOPHY
100
GENERAL
The district's philosophy is projected to complete dedication and preservation of the ideals of democracy, and to the ultimate in democratic observance on the part of the individual child. Therefore, the prime objective of the district is to insure the provision of opportunities within its schools whereby the students can learn to participate most effectively in the American way of life. Further it shall be the district's responsibility to insure programs of broad and varied experiences within the curriculum that will develop the child's personality to the fullest and at the same time bring about growth in the designated skills and resulting competencies deemed as essential for successful, active participation as a member of a democratic society.
SPECIFIC PRINCIPLES OF PHILOSOPHY UPON WHICH THE INDIVIDUAL SCHOOL'S CURRICULUM IS BUILT 1. It is the American way of life to consider the intrinsic value of every human being. The dignity and worth of every child must be respected.
2. Each child differs in needs, interest, and abilities. Individual children even differ within themselves in interest and abilities in the various areas of learning. Therefore, success is determined by children’s' progress in relation to their abilities.
3. Fundamentally, the school must be concerned with all factors that influence the physical well-being of the child. It follows that good development and learning depend in part, upon physical health.
4. The schools must be continually on the alert to the symptoms of insecurity and negative behavioral patterns. Children’s mental health has a most decisive influence upon their learning and personalities.
5. The teacher's place in the school is one of leadership in all student activities. Leadership in this sense is accomplished through careful and precise planning, effective guidance, and intelligent counseling.
6. The student is recognized as a total personality whose basic physical, mental, emotional, social, and spiritual needs must be met and fulfilled.
7. Academic achievement alone is not the ultimate objective concerning and measuring individual growth. The many purposeful learning experiences essential to growth must be provided for in the curriculum. These experiences must include problem solving in science, mathematics, and social studies; the acquisition of the skills and knowledge necessary as tools in the areas of living; the development and appreciation of creative activities; and physical activities.
8. Since both in and out of school activities are constantly laboring in the development of individuals, the school benefits through cooperative efforts with the community.
9. The development of individuals who become understanding and appreciative of their national and international heritage is a responsibility of the school in serving the nation and the world.
Adopted: 8/20/07
200 Statement of Guiding Principles
200.1 Code of Ethics / Operating Procedures
201 General Organization Name of School District
202 General Powers, Duties & Election of Board Members Superintendent Assistant Superintendent/Director of Supervision & Curriculum Principal Treasurer Clerk Secretary to the Superintendent Retention & Delegation of Authority
203 Meetings of the Board Regular Meetings Special Meetings Quorum for Transaction of Business Presiding Officer Voting Order of Business Rules of Order Change of By-Laws Conflict with State Law Transaction of Business
204 Duties of Officers Chairperson & Vice-Chairperson Treasurer Clerk
205 Budgeting
206 Waivers of State Board of Education Rules
207 Transportation of Non-Public School Students
STATEMENT OF GUIDING PRINCIPLES
200
It is the policy of the Board of Trustees to organize and maintain the distinction between those activities which are appropriate to the Board of Trustees as the legislative governing body of the School District, and those administrative activities which are to be performed by the Superintendent of Schools and staff in the exercise of delegated administrative authority. The function of the Board can be described as policy-making, appraisal, and evaluation.
The Board of Trustees shall have the further duty of providing the financial means by which the educational program is conducted. They shall also ensure that the community be informed of the needs, purposes, values, and status of the schools.
Adopted: 8/20/07
200.1 Board of Trustees Code of Ethics/Operating Procedures
The Mountain View School District Board of Trustees Mission is “Educational Excellence for All”. To which stands that:
For the purpose of promoting, maintaining and enhancing teamwork among the members of the Board of Trustees and between the Board and Administration, we the members of the Mountain View School District Board of Trustees publicly commit ourselves collectively and individually to an adopted set of Code of Ethics/Operating Principles. We also believe that the manner in which we conduct our business sets an example and a standard for the staff, students, parents and community. Thus, we commit to model the practices outlined in the Code of Ethics/Operating Principles:
1. The Board of Trustees, as stewards, will represent the needs and interests of ALL the children of our school district. Their educational welfare is the Board’s greatest concern; 2. The Board, as stewards, will represent the needs and interests of ALL the patrons of our school district and will be good stewards of tax dollars; 3. The Board respects the right of the public to be informed about district decisions and school operations; 4. The Superintendent is the Chief Executive Officer of the District. He/she is to advise the Board, provide recommendations, and propose options on matters pending before the Board. The Superintendent shall be present at all meetings, except when the board is considering the superintendent’s evaluation, contract or salary; 5. The Board will establish the vision, adopt and revise policy, and assume accountability after full discussion at publicly held board meetings, recognizing that authority to administer policy and manage the schools rests with the Superintendent; 6. The Board, with input of the Superintendent, will set clear goals for the school district; 7. The Board Chair or designee is the Board spokesperson, and the Superintendent or designee is the school district spokesperson; 8. The Board Chair and Superintendent jointly set meeting agendas; 9. Board members will do their homework, be on time, attend all regularly scheduled sessions, give notice if members have a need to be absent, and make diligent effort to participate in all local and state board training opportunities; 10. Board members will keep abreast of educational trends, research and best practices through individual study, and participate in programs which provide educational information; 11. Individual Board members understand that the Board makes decisions as a team. Individual Board members may not commit the Board to any action unless so authorized by official board action; 12. The Board recognizes that the Board must comply with the Idaho Open Meeting Law and only has authority to make decisions at official board meetings; 13. The Board recognizes that decisions are made by a majority vote. Once a decision is made, all Board members will support that decision; 14. The Board will conduct a yearly self-evaluation and promptly address individual problems which limit teamwork, thus being in conflict with the Code of Ethics/Operating Principles; 15. Board members will give staff the respect and consideration due skilled, professional employees and support the employment of those best qualified to serve as district staff, while insisting on regular and impartial evaluation of all staff; 16. The Board will lead by example. We agree to avoid words and actions that impact people negatively and personally. Prior to making decisions, we encourage debate and the discussion of differing points of view, in a safe, open, honest, and respectful environment; 17. Communication between staff and the Board is encouraged. However, requests made of individual Board members or of the Board as a whole are to be directed to the Superintendent; 18. All staff and student personnel complaints and criticisms received by the Board, as a whole or the individual members, will be directed to the Superintendent; 19. The Board understands the chain of command and shall refer problems or complaints to the proper administrative office while refraining from communications that may create conditions of bias should a district concern ever rise to the attention of the board as a hearing panel; 20. The Board will consider available facts, research, best practices, cost implications, input from administration, staff and the public, and individual judgment in its decision making process; 21. Prior to making a decision that the Board identifies as having major impact on students, staff and/or patrons, the Board will accept public input at board meetings as indicated on the agenda; 22. Board members are to refrain from using the Board position for personal or family gain or prestige. We agree that any Board member having any conflict of interest with an agenda item must declare that conflict prior to Board action; 23. When Board members are involved to serve on various committees as a representative of the Board, their role shall be defined by the Board;
24. Surprises to the Board or the Superintendent will be the exception, not the rule. We agree to ask the Board Chair or the Superintendent to place an item on a future agenda rather than bringing an item up unexpectedly at a meeting. Board members having personal criticism of district operations are to present that criticism to the Superintendent at a time other than a Board meeting; 25. To be efficient and effective as a Board of Trustees, long Board meetings will be avoided. If a Board member needs more information, either the Superintendent or Board Chair is to be contacted before the meeting. Public comment will be encouraged as a component of Board meetings under public comment. Appropriate protocol for public comment will be consistently practiced; 26. The Board will debate or speak only to the issues noticed on the agenda. Facts and information needed from the administration will be referred to the Superintendent; 27. Executive sessions will be held only when specific needs arise. Board members must adhere to confidentiality in regard to executive sessions realizing the legal ramifications of outside communication from these sessions; 28. Work sessions may be scheduled for in-depth discussion on one or more topics.
Code Approved: December 15, 2008
______Kent Stokes Lot Smith Superintendent of Schools Board Member, Zone 1
______Casey Smith Board Member, Zone 2
______Rebecca Warden Board Member, Zone 3
______Mike Dominguez Board Member, Zone 4
______To Be Appointed Board Member, Zone 5
Adopted: June 20, 2016
GENERAL ORGANIZATION
201
The public schools of Mountain View School District 244 are maintained for all children who reside within the school district.
No pupil may be enrolled in kindergarten whose fifth birthday does not occur on or before midnight, the first day of September of the school year during which the child registers to enter school.
No pupil may be enrolled in the first grade whose sixth birthday does not occur on or before midnight, the first day of September of the school year during which the child registers to enter school.
The school system shall consist of the following organizational units as the standard types of programs to offer instruction:
A. Pre-School - Ages 3-5
B. Elementary School - Comprising various combinations of grades K through 6.
C. Middle School – Comprising grades 6 through 8
D. High School - Comprising grades 9 through 12.
E. Junior-Senior High - Comprising grades 7 through 12.
NAME OF SCHOOL DISTRICT
This district is designated as Mountain View School District 244, in State of Idaho.
Adopted: 8/20/07
GENERAL POWERS, DUTIES AND ELECTION OF BOARD MEMBERS
202
The Board shall possess the usual powers of quasi-municipal corporations. It shall consist of five members, to be nominated and elected by the qualified voters of their respective trustee districts.
The Board of Trustees shall have power to elect its own officers annually, to make its own rules and regulations, subject to the provisions of this article; to organize and maintain a system of graded schools; and to exercise the sole control over the schools and property of the schools of the district.
While the Board of Trustees of Mountain View School District 244 is charged by the state with the responsibility of educational opportunities for the children of its schools and of directing those public school activities which the state entrusts to its care and supervision, and carefully planned pattern of authority is observed in its relationships to the schools as do boards of directors to successful business organizations; that is, through the power of legislation, by the determination of policies, and the evaluation of results. The direct administration of the school systems is delegated to the District Superintendent whom the Board appoints as executive officer of the Board. The Superintendent is held individually and directly responsible to the Board for the execution of all its policies and its legislation and for such other duties assigned to the Superintendent by the Board. Individual members have status as Board members only when acting formally as members of the Board while it is in session, or when specifically entrusted by the Board to carry out definite assignments.
School district trustees shall be nominated by nominating petitions, each of which shall bear the name of a nominee, state the term for which nomination is made, bear the signature of not less than five (5) school district electors resident of the trustee zone of which the nominee is resident, and be filed with the clerk of the board of trustees of the school district not later than on the fifth Friday preceding.
The election of school district trustees including those in charter districts shall be on the third Tuesday in May. Notice and conduct of the elections, and the canvassing of the returns shall be provided in Sections 33-401-33-406, Idaho Code. In each trustee zone, the person receiving the greatest number of votes cast within their zone shall be declared by the Board of Trustees as the trustee elected for that zone.
If any two (2) or more persons have an equal number of votes in any trustee zone and a greater number than any other nominee in that zone, the board of trustees shall determine the winner by a toss of a coin as stated in IC 33- 503.
SUPERINTENDENT
The Board of Trustees at such time as it deems expedient shall elect a District Superintendent who shall not be a member of said Board, for a term of as many years as the Board may choose, and whose term shall begin on the first day of July. The Superintendent shall have charge and control of the public schools of the district, subject to the orders, rules and regulations, and by-laws of the Board, and shall receive for their services such compensation as the Board may determine. His/her contract shall be considered in January.
ASSISTANT SUPERINTENDENT/DIRECTOR OF SUPERVISION & CURRICULUM
The Board of Trustees at such time as it deems expedient or necessary may elect an Assistant Superintendent who shall not be a member of said Board, for a term of as many years as the Board may choose, and whose term shall begin the first day of July.
The Assistant Superintendent/Director of Supervision & Curriculum will assist the Superintendent in the operation of the public schools of the district, subject to the orders, rules and regulations and by-laws of the Board and shall receive for their services such compensation as the Board may determine. The contract for this position will be considered in January.
PRINCIPALS
Principals shall be appointed to act as executive officers in charge of their respective communities and directly responsible to the District Superintendent. Duties shall be as hereinafter described. Their contracts will be reviewed in February.
TREASURER
A Treasurer of the Board of Trustees shall be elected. Before entering upon the discharge of their duties, the Treasurer of the Board of Trustees shall be adequately bonded with good and sufficient sureties, to be approved by the Board, conditioned for the faithful performance of the duties of the Treasurer's office. Expense involved in securing the bond will be defrayed by the school district. Other duties shall be hereinafter described.
CLERK OF THE BOARD
The Board shall elect a Clerk to serve at the pleasure of the Board, who shall receive for services such compensation as the Board may determine. Duties shall be hereinafter described.
SECRETARY TO THE SUPERINTENDENT
A secretary shall be appointed by the Board who shall perform the duties directly under the supervision of the District Superintendent. Duties shall be hereinafter described.
RETENTION OF DELEGATION OF AUTHORITY
The Board of Trustees retains full legislative and judicial authority over the schools in accordance with the school laws, and delegates all executive, supervisory and instructional authority to its employees as hereinafter specified. Legislative service under the law implies the power and the obligation to contract for service and materials, and power to inspect, the power to pass judgment upon employees and their work, and the power to veto acts of any or all employees when such acts are deemed contrary to the legal rights or obligation of the district, or inconsistent with established Board policies.
Adopted: 8/20/07 MEETINGS OF THE BOARD
203
Unless otherwise specified, all Board meetings will be held in the Board Meeting Room of the Administration Building at 714 Jefferson Street, Grangeville, Idaho.
REGULAR MEETINGS
Regular meetings of the Board shall be held on the third Monday of each month, or if such day be a legal holiday, on the following day. Meetings times will be scheduled at the annual July board meeting.
SPECIAL MEETINGS
Special meetings may be called at any time by the Chairperson of the Board or by joint action of any two members thereof, or when the District Superintendent feels a meeting is essential. Written notice, stating the time and place of any special meeting and the purpose for which called shall, unless waived, be given each member of the Board at least 24 hours in advance of such meeting, and no business, other than that stated in the notice, shall be transacted at such meeting.
QUORUM FOR TRANSACTION OF BUSINESS
Three members of the Board shall constitute a quorum for the transaction of business.
PRESIDING OFFICER
The Chairperson of the Board shall preside at all meetings of the Board. In the event of inability of the Chairperson to preside, the Vice-Chairperson shall perform the duties of the chairperson.
VOTING
Voting shall be by voice. Each member's vote or failure to vote shall be recorded. The Chairperson may vote in all cases, and in the case of a tie vote, may cast the deciding vote. The Clerk and the Superintendent are not members of the Board and shall not vote.
ORDER OF BUSINESS
The following shall be the order of business of the regular meetings. The order of business may be changed by consent of all members present.
1. Roll call
2. Reading and approval of minutes of previous meeting
3. Public input
4. Treasurer's Report
5. Reading and approval of bills
6. Unfinished business
7. New and miscellaneous business
8. Audience with individuals or committees wishing to make reports or request
9. Public input
10. Adjournment
RULES OF ORDER
In matters of procedure not covered by these by-laws, Robert's Rules of Order, Revised, shall govern.
CHANGE OF BY-LAWS
These by-laws may be amended by an unanimous vote of all Board members at any regular or special meeting. They may be amended by a majority vote of the entire Board at any meeting at which a thirty day notice shall have been given.
CONFLICT WITH STATE LAWS
No policy in these by-laws shall be operative if it is found to be in conflict with any laws of the State of Idaho.
TRANSACTION OF BUSINESS
The Board of Trustees can transact business which is legally binding on the district only when it is in regular or special session with a quorum present and its proceedings recorded in the minutes of the meeting.
All meetings, regular and special, of the boards of trustees of school districts are declared to be public meetings open to the public at all times, but nothing herein shall be construed to prevent the Board of Trustees from holding executive sessions from which the public is excluded. No rules, resolutions, or regulations shall be adopted at such executive sessions.
Adopted: 8/20/07
DUTIES OF OFFICERS
204
DUTIES OF CHAIRPERSON & VICE-CHAIRPERSON
It shall be the duty of the Chairperson to preside at all the meetings of the Board of Trustees and to co-sign all checks with the Treasurer ordered by the Board of Trustees to be drawn upon the treasury for school monies. In case of the absence of the Chairperson, the Vice-Chairperson shall assume these duties.
DUTIES OF TREASURER
The treasurer elected by the board of trustees of a school district shall have such duties as the board may prescribe. He/she shall be placed under fidelity bond issued by a surety company authorized to do business in the State of Idaho, in such amount as the Board of Trustees may from time to time determine, or under personal bond equal to twice such determined amount with at least two (2) sureties who each shall qualify as the case of sureties on the bonds of county officers.
The Treasurer shall deposit the monies of the district in accordance with the provisions of the Public Depository Law as now appearing or as it may be amended.
DUTIES OF CLERK
The Clerk of the Board of Trustees shall have such duties as shall be prescribed by the Board. He/she shall attend all meetings of the Board of Trustees, shall keep the record of the proceedings, and shall enter in said record all matters required by law, or by the Board, so to be entered; and said record shall be open to inspection by any person, at all reasonable times.
When the Clerk does not attend a meeting of the Board of Trustees, the Board shall appoint some person who, as temporary clerk, shall keep the record of the proceedings of the Board and certify the same to the Clerk, to be entered by him/her.
Whenever in the judgment of the Board of Trustees it is deemed prudent so to do, the Clerk may be placed under a fidelity bond, in the manner of section 33-509, in such amount as the Board of Trustees shall determine.
Adopted: 8/20/07
BUDGETING
205
The annual school budget is a plan of financial operations developed for the purpose of achieving the goals and objectives of the school district. The school budget is a statement of the estimated revenues and the proposed expenditures developed for operating the various funds and school programs during the fiscal year. The budget is to be prepared, approved, and filed in the format prescribed by the State Superintendent of Public Instruction.
The Board of Trustees is responsible for the financing of the education programs of the school district. This responsibility is derived from Title 33, Idaho Code. The Board of Trustees employs a superintendent of schools to serve as executive officer for the board with such powers and duties as directed by local school policy. The duties of the superintendent will include administrative and supervisory responsibility for the school budget. Other school personnel, such as the clerk of the board and the business manager may be delegated tasks to assist the superintendent of schools and the Board of Trustees to meet their responsibility for budget preparation.
General budgeting principles, which contribute to understanding the tasks to be accomplished, include:
• Budgeting is a means to an end. A budget is a well thought out plan to accomplish program goals and objectives. • Budgeting is a cooperative activity. The process should include the involvement of knowledgeable and interested persons. • Budgeting is a continuous process. Each month of operation provides information for the next budget. • Budgeting is a system of rationing. Available resources are scheduled to accomplish goals. • Budgeting is a means of setting priorities. The needs of the district should be evaluated and met with available resources. • Budgeting should be flexible. Demands and changes may arise after the budget is adopted and may need to be resolved. • Budgeting is comprehensive. The plan should include the needs of all programs and funds available to the district. • A budget is balanced. The plan for expenditures should not exceed the planned source of revenues.
The Board of Trustees and anyone responsible for supervising the budget should understand the Education Plan or the purpose for the budget.
Estimating the expenditures necessary for the budget of each fund constitutes the spending plan. Information on the past needs and the actual costs of programs that were offered in prior years provides an excellent reference for projecting costs for new budgets. Comparing the previous year’s budget information with the amount actually expended and reported in the annual financial report enables the budget planner to identify programs which may need adjustment or review for the new budget.
Estimates of revenues, which may become available from local, county, state, and federal sources constitute the financial plan for the annual budget. Projections of anticipated revenue should strive for accuracy and be developed in conjunction with the expenditure needs of each budget. Sources of information include the revenue history of the various funds and an understanding of the sources of revenue or support available from each level of government. The school superintendent, business manager, county clerks, assessors, state tax personnel, state department of education personnel, and individuals knowledgeable about federal, state and private grants are logical resource persons to be used for obtaining detailed revenue information.
The superintendent and business manager should summarize all estimations of expenditures and revenues and develop a working draft of the new fiscal budget. This working draft provides a document for the board, the superintendent and other budget planners to review and adjust. Tentative approval of the budget by the Board of Trustees for the new fiscal year should occur prior to the month of June.
BUDGET PRESENTATION
The annual budget that has been developed and tentatively approved by the Board of Trustees must be presented to the patrons of the school district at a public hearing. Section 33-801, Idaho Code:
“No later than twenty-eight (28) days prior to its annual meeting, the Board of Trustees of each school district shall have prepared a budget, in form prescribed by the State Board of Education, and shall have called and caused to be held a public hearing thereon…”
The annual meeting of the Mountain View School District 244 Board of Trustees is on the third Monday of July.
Notification of the hearing shall be accomplished by posting a notice at three public places in the district no less than ten days prior to the scheduled meeting and publishing a notice of the hearing at least once in a newspaper printed for general circulation in the county in which the district is located.
The public hearing is to be conducted by the Board of Trustees and the clerk of the board shall keep a record of the hearing. Prior to the final adoption of the budget, public comment regarding the budget should be considered for its merit by the Board. The annual school budget may be formally adopted at the public hearing or it may be adopted at a regular or special meeting held no later than 14 days after the public hearing. One copy of the adopted budget, signed by the chairman of the board shall be filed with the Department of Education by July 1, the beginning of the new fiscal and budget year.
BUDGET EXECUTION
Budget adjustments may become necessary after the adoption of the annual school budget. School Trustees are required to review the district budget and to make appropriate adjustments (Idaho code, Section 33-701-9). The code is not specific as to when budget adjustments are to be made, except to say “periodically…to reflect the availability of funds and the requirements of the school district.” The Board of Trustees may seek the advice of the district auditors when contemplating amending the budget. The Board of Trustees recognizes that there is value in maintaining the original budget amounts as a benchmark in planning and maintaining control over the budget as a whole from one year to the next. Extreme deviations in actual revenue and expenditures from those budgeted may start the budget amendment process. The requirements for posting and publishing notices and holding a public hearing to amend the budget are identical to those followed for the initial budget adoption.
It is unlikely that budget forecasts of carryover, revenues and expenditures will exactly meet the actual revenue and expenditure demands of the district operations. Factors such as changes in enrollment, changes in curriculum, staff changes, unforeseen repairs, and others, demand flexibility between programs and objects within each fund. Expenditures may not exceed the budget at the individual fund level.
All forecasted transfers to/from other funds are disclosed and included within the budget approved by the Board of Trustees. Again, it is unlikely that forecasted transfers will exactly meet the actual transfer amount needed. The actual transfer amount may be contingent upon the results of the entire twelve months of the district’s fiscal operation. The Board of Trustees recognizes that the actual transfer amounts will be recorded at such time as the amounts are available and accurately measurable and in a manner consistent from year to year.
CONTINGENCY
The board of trustees of Mountain View School District 244 may create and establish a general fund contingency reserve within the annual school district budget. Such general fund contingency reserve shall not exceed five per cent (5%) of the total general fund budget, or the equivalent value of one (1) support unit computed as required by section 33-1002, Idaho Code, whichever is greater. Disbursements from said fund may be made by resolution from time to time as the board of trustees determines necessary for contingencies that may arise. The balance of said fund shall not be accumulated beyond the budgeted fiscal year. If any money remains in the contingency reserve it shall be treated as an item of income in the following year’s budget.
FINANCIAL MANAGEMENT
INCOME
Sale of Property over Five Hundred Dollars ($500.00)
The Board of Trustees has exclusive control of the disposal of all district property. Once the board has considered all the factors relating to a proposed sale of real and personal property, it shall comply with all requirement of the law, including:
• Prior to such sale or conveyance, the Board shall have the property appraised by three (3) disinterested residents of the district, which appraisal shall be entered in the records of the Board of Trustees. • The property may be sold at public auction or by sealed bids, as the Board of Trustees shall determine, to the highest cash bidder. • Notice of the time and the conditions of such sale shall be posted ,and published twice, and proof thereof made, in accordance with Idaho Code, Section 33-4-1 • The Board of Trustees may accept the highest bid, may reject any bid, or reject all bids and have new appraisals made and again post and publish notice for bids, as before. If thereafter, no satisfactory bid is made and received, the board may proceed under its own discretion to sell and convey the property, subject to the approval of the State Board of Education. In no case shall any property of the District be sold for less than its appraisal.
Investments
The District may participate in the local government investment pool authorized under the Joint Exercise of Powers Agreement, invest in certificates of deposit at local banks, interest bearing accounts at local banks, U. S Treasury Certificates and other investments that the Board of Trustees may approve.
Funds from Interest
The interest on any funds from the proceeds of a bond issue or Plant Facilities Levy shall be used for the purpose for which the bonds were issued.
Any interest accruing from the investment of monies shall be credited to the fund holding the investments.
EXPENDITURES
Authority to Pay
The Board grants authority to the Superintendent or designee to pay claims accruing against the district during periods between board meetings.
Monthly Vendor Report
A summary of all bills to be paid will be submitted to the Board each month for payment approval. At a minimum, the report will give the name of the vendor, the total amount owed to that vendor and the budget account chargeable.
Purchasing
The intent of the purchasing policy is to establish a framework so that purchasing activities for Mountain View School District 244 are carried out in a prudent and economical manner. Fundamentally, the objective is to purchase supplies and equipment from the qualified vendor who submits the lowest quote or bid for products, and gives the school district quality and service. District wide purchasing will be done for large volume items such as copy paper, light bulbs, copier toner, etc., but instructional supplies and equipment will be left to the discretion of the building administrators to purchase. The building administrators must operate within the confines of their respective supply and equipment budget allotments for the year. We encourage local purchasing whenever possible.
Contracting for Professional Services
Purchases for services such as legal, auditing, consulting, architect, or other professional services are not the result of normal competitive bidding. Such services are purchased within the board’s sole discretion.
Petty Cash
Petty cash is to be spent for small instructional supply items necessary to the operation of a school and which are of the kind that cannot be anticipated.
Relations with Vendors
All financial and business transactions of the district shall be carried out in conformity with the law and consistent with sound ethical business practices. All purchasing decisions shall be made on the basis of objectivity and shall not be influenced by friendship or other personal relationship. There should not be any economic benefit to the employee from purchasing material for the school district.
Bidding Process
To contract for the construction, repair, or improvement of any real property, or the acquisition, purchase or repair of any equipment, or other personal property necessary for the operation of the school district. No contract shall be executed which entails the expenditure of fifteen thousand dollars ($15,000) or more without notice first being given by publishing twice, in the manner required by subsections g and h of section 33-402, Idaho Code, unless in cooperation with the division of purchasing or cooperative agency established pursuant to chapter 23, title 67, and/or sections 33-315--33-318 inclusive, Idaho Code. The board of trustees may let the contract to the lowest responsible bidder, or reject any bid, or reject all bids and publish notice for bids, as before. If, thereafter, no satisfactory bid is received, the School Board may proceed under its own direction, subject to the approval of the state board of education.
Proof of publication shall be upon the affidavit of the publisher of the newspaper. The clerk shall file such affidavits with the School Board.
Any change in the specifications after the bid notice has been sent out will require the School District to inform prospective bidders in writing of the change in specifications.
All bids must be received before or on the time stated. Any bid received after the time stated will be rejected. The time used will be the clock in the Superintendent secretary’s office.
CHANGE IN POLICY
Any change in this policy must be done by a Board of Trustee resolution.
ADOPTED: 8/20/07
WAIVERS OF STATE BOARD OF EDUCATION RULES
206
The State Board of Education may grant a waiver of any rule not required by state or federal law to any school district upon written request. The Board will not grant waivers of any rule required by state or federal law. State and federal law includes case law (including consent decrees), statutes, constitutions, and federal regulations.
This school district will seek waivers from the State Board of Education when extenuating circumstances preclude compliance with any rule governing Administration, Uniformity or Thoroughness. The superintendent or designee will prepare and submit any waiver requests to the board of trustees. The board of trustees will review waiver requests on a case-by-case basis, and, if approved, will submit the waiver request to the State Board of Education.
LEGAL REFERENCE: IDAPA 08.02.01.001
ADOPTED: 8/20/07 TRANSPORTATION OF NON-PUBLIC SCHOOL STUDENTS
207
This district may transport nonpublic school students when requested, if there is space available to transport such students and commercial bus transportation is not reasonably available.
All nonpublic school students will be picked up only at established school bus route stops approved by this district. The nonpublic school student’s parent/guardian, or the nonpublic school shall be responsible for proper supervision of the loading and unloading of the student(s) by an adult.
All nonpublic school students riding the buses of this school district will be subject to all laws, policies, rules and regulations applying to public school students being transported on such buses, and may be disciplined according to district policies and procedures. Such discipline may include termination of bus-riding privileges.
In the event this district does transport nonpublic school students the full cost for providing such transportation will be recovered by this district. The full cost will be calculated as follows:
1. Total actual operating costs plus depreciation divided by the total miles as filed on the prior year’s Idaho Department of Education Pupil Transportation Claim for Reimbursement. This figure will equal the average cost per mile of operating this district’s buses.
2. Total number of bus seats divided by the total number of bus routes. This calculation will equal the average number of available seats per route.
3. The average cost per mile divided by the number of average available seats per route equals the average seat cost per mile.
4. Once the average seat cost per mile is established it will be multiplied by the sum of all nonpublic school students’ miles traveled from the designated bus stop to the nonpublic school and from the nonpublic school back to the designated bus stop. This will equal the total daily reimbursement.
5. The total daily reimbursement will be multiplied by the total school busing days for the school year, and then divided by the number of school months (typically nine (9)) to determine the monthly nonpublic school student payment.
6. If appropriate, and space on this district’s buses is available, this district may enter into an agreement with a nonpublic school to provide transportation. The calculation method set forth above will be used. Failure to make monthly payment within ten (10) days from the end of the month will result in termination of the agreement and the nonpublic school students will not be transported.
LEGAL REFERENCE: Idaho Code Section 33-1501 Attorney General Guideline, Feb. 25, 1994
ADOPTED: 8/20/07
ADMINISTRATION
300 Statement of Guiding Principles
301 Superintendent of Schools
302 Assistant Superintendent/Director of Supervision & Curriculum
303 Principals
304 Teachers
305 Charter Schools
STATEMENT OF GUIDING PRINCIPLES
300
The Superintendent of Schools shall be the executive officer of the Board of Trustees and shall be directly responsible to it for the execution of its policies, for the faithful and efficient observance of its rules by all employees throughout the system, and for the enforcement of all provisions of the law relating to the operation of the schools.
Adopted: 8/20/07
SUPERINTENDENT OF SCHOOLS
301
EXECUTIVE OFFICER: The Superintendent shall be the chief executive officer of the Board. He/she shall exercise general supervision over all the public schools in the district, and all the district employees shall be responsible to the Superintendent through their respective principals, supervisors or directors.
BOARD MEETINGS: The Superintendent shall attend all meetings of the Board except when own salary or re- election is being considered and keep the Board informed of conditions of the schools under the supervision of the Superintendent.
EMPLOYEES: The Superintendent shall make recommendations for appointment, promotion, demotion, and discharge of all school employees. No vacancy shall be filled without the recommendation of the Superintendent. The Superintendent may suspend employees for cause. Such suspension shall be immediately reported to the Board. No employee shall be recommended for discharge until the Superintendent is convinced that the efficiency of said employee cannot be improved. Employees may be discharged for inefficiency, immorality, insubordination; for violation of Board regulations; and for cause shown. Due process procedures will be followed. The Superintendent shall have authority to require reports from all employees as desired from time to time.
IN-SERVICE GROWTH OF TEACHERS: The Superintendent shall be charged with the responsibility of all measures for the improvement of teachers in service. With the aid of assistants, the Superintendent shall from time to time issue bulletins, circulars, courses of study and other curricular material for the improvement of instruction.
POLICIES: The Superintendent shall propose new policies to the Board of Trustees for adoption as necessity for such arises.
RULES AND REGULATIONS: The Superintendent shall make rules and regulations regarding routine matters which have not been specifically provided for in the rules and regulations of the Board.
CONSULTANT: As new buildings are to be erected or old ones remodeled or discontinued in use, the Superintendent shall be responsible for carefully studying the needs of the school, and for recommending to the Board of Trustees plans adequate for meeting those needs. The Superintendent shall assist the architect employed by the Board in drafting plans and specifications for construction work.
EMERGENCY AUTHORITY: The Superintendent shall perform such duties as the Board may require and in the absence of the specific rules and advice of the Board, shall assume any authority or perform any duty which any particular situation unforeseen and suddenly arising, may demand, subject to later consideration of and action by the Board.
SCHOOL INTERPRETATION: It shall be the responsibility of the Superintendent to interpret the philosophy, aims and objectives of the teaching program of the schools to the community.
APPRAISAL OF TEACHERS: It shall be the duty of the Superintendent or designated representative to appraise the quality of teaching of the instructional staff with a view of increasing its effectiveness.
SUBSTITUTE TEACHERS: The Superintendent shall employ and assign substitute teachers as need arises or give principals and head teachers the authority to do so.
SALARY SCHEDULE: The Superintendent shall recommend a schedule of salaries to the Board for consideration. Such schedule shall provide minimum and maximum salaries, annual increments and other items pertinent to a salary schedule.
CURRICULUM: The Superintendent shall direct studies to determine the adequacy of the curriculum and recommend to the Board new courses of study or improvements in the organization of the curriculum as need arises.
CHANNELS OF COMMUNICATION: The Superintendent shall transmit all communications from the Board of Education, or its committees to members of the instructional, administrative, supervisory and custodial staff, and transmit all communications from them to the Board of Education.
BUSINESS AGENT: The Superintendent shall receive communications relative to school affairs and consult with individuals having business with the Board of Trustees.
OPERATION & MAINTENANCE OF SCHOOLS: The Superintendent shall direct the operation and the maintenance of the buildings and equipment of the schools.
BUDGET: The Superintendent shall prepare a budget annually for the consideration of the Board and shall administer the budget as enacted by the Board, acting at all times in accordance with legal requirements and adopted policies of the Board.
PURCHASING AGENT: The Superintendent shall be the purchasing agent of the Board and shall have authority to purchase supplies and equipment under the regulations of the Board.
FACULTY COMMITTEES: The Superintendent shall approve the appointment of faculty committees that may be required for the execution and establishment of educational practices and policies.
PROFESSIONAL MEETINGS: The Superintendent shall attend state, national and regional conferences as directed by the School Board as part of the official duties of the position.
Adopted: 8/20/07
THE ASSISTANT SUPERINTENDENT OF SCHOOLS/DIRECTOR OF SUPERVISION & CURRICULUM
302
The Assistant Superintendent of Schools/Director of Supervision & Curriculum shall be responsible to the Superintendent in carrying out the duties of operation of the school district, and in particular as the Director of Curriculum and Supervision and evaluation of teachers.
Adopted: 8/20/07
PRINCIPALS
303
AUTHORITY: Principals shall be directly responsible to the District Superintendent of Schools.
ADMINISTRATIVE FUNCTION: The Principals shall be responsible for the administration of their respective buildings and enforcement of the rules of the Board. They have authority to call upon all certified and non-certified personnel to this end.
OTHER DUTIES: Principals shall meet with the Superintendent for conferences as often as they may require, keep accurate and complete records, delegate authority, adequately supervise all academic and non-academic activities placed under their jurisdiction, participate in curriculum studies and be tactful in relations with parents and public. They shall be fully responsible for decisions made in their respective buildings. Principals or head teachers have the authority to prohibit entrance to each schoolhouse or school grounds, to prohibit loitering in schoolhouses or on school grounds and to provide for the removal from each schoolhouse or school grounds of any individual or individuals who disrupt the educational processes or whose presence is detrimental to the morals, health, safety, academic learning or discipline of the pupils. A person who disrupts the educational process or whose presence is detrimental to the morals, health, safety, academic learning or discipline of the pupils or who loiters in schoolhouses or on school grounds, is guilty of a misdemeanor.
OPERATION & MAINTENANCE OF SCHOOLS: Principals shall be responsible for the operation and the maintenance of the buildings and equipment of the schools. Principals shall establish rules for providing proper order in the buildings and on the grounds as may be agreed upon in consultation with the Superintendent and shall be held responsible for any lack of neatness and cleanliness about school premises.
SUBSTITUTE TEACHERS: They shall employ and assign substitute teachers as the need arises.
APPRAISAL OF TEACHING: It shall be a duty of the Principal to appraise the quality of teaching of the instructional staff with a view of increasing its effectiveness and report to the District Superintendent on evaluation forms provided for that purpose as frequently as requested by the District Superintendent.
NORMAL WORKING DAY: The normal working day of the Principal is from 8:00 a.m. to 5:00 p.m. Certain types of activities may warrant deviation from this schedule.
DISMISSAL OF INDIVIDUAL PUPILS: The Principal shall have authority to excuse any pupil on written request by parents, if it is deemed advisable, and allow the pupil to leave the school premises before the regularly scheduled dismissal time.
PUPILS LEAVING SCHOOL PREMISES: No pupil shall leave the premises during school hours without permission of the Principal granted upon written request of the parent or guardian or for good cause known to the Principal. Telephone requests for excuse of pupils from school shall be referred to the Principal and honored with caution.
EARLY DISMISSAL OF ENTIRE BUILDING: Principals shall have authority to dismiss school before the regular hour with approval of the District Superintendent.
OPENING BUILDING FOR PUPILS: Principals shall cause doors to be open for students to enter buildings at least 15 minutes before morning session and 10 minutes before afternoon session. Earlier opening of the building during inclement weather is left to the discretion of the Principal.
SUSPENSION OF PUPILS: The Principal shall have power to suspend from the privileges of the schools any pupil guilty of gross misconduct or continual insubordination to school organization and/or regulations in accordance with Idaho Code 33-1224. The right to expel is a power retained by the Board of Trustees.
CLASSIFICATION & PROMOTION OF PUPILS: The Principal shall be responsible for the proper classification and promotion of pupils.
HEALTH & SAFETY: Principals shall consider it an important phase of their work to promote health and safety education. To conform with fire regulations, fire drills shall be held monthly, and fire drill reports sent to the District Superintendent monthly.
REMOVAL OF SCHOOL PROPERTY: Removal of school furniture or equipment from the building for private use shall not be done except on the direct authorization of the District Superintendent.
SUPERVISION OF RECORDS: Principals shall examine all class records and registers, giving such directions as will insure their being kept in a proper manner. All class records shall be filed in the Principal's office at the close of the term. Records of teachers must be filed with the Principal as requested.
PROGRAM OF STUDIES: Pupils shall pursue all of the studies of the grade to which they belong unless excused by the Principal after consultation with the Superintendent.
DAMAGE TO SCHOOL PROPERTY: A pupil who shall intentionally or accidentally destroy or damage any school property or who shall deface same, shall compensate for such damage; and upon refusal may be suspended from school until compensation has been made.
SCHOOL LUNCH: In general pupils are encouraged to eat in the cafeteria if there is a cafeteria in their school. Applications for free and reduced meals should be submitted to the building Principal. The guidelines recommended by the school lunch division of the State Department of Education will be used by a committee to determine approval.
AGENTS & SALESMEN: The Principal shall not permit any of the time of the teachers or that of the school to be occupied while school is in session by solicitors or agents. No tickets shall be sold or offered for sale and no meetings or other entertainment shall be given in the schools, or on or about the school premises, without the permission of the Principal after consultation with the Superintendent.
BOARD POLICIES: It shall be a duty of the Principal to keep informed concerning the rules, policies and regulations of the Board of Trustees.
INVENTORIES: The Principal shall be responsible for keeping annual inventories in the District Superintendent's office. Inventories shall include all equipment and materials belonging to the school.
ATTENDANCE/ACCREDITATION REPORTS: Attendance reports must be handed in to the district office when requested as per instructions of the State Department of Education on forms provided by the State Department of Education. Each Principal will be responsible for filling out and sending the accreditation reports for the State.
CUMULATIVE RECORDS: Accurate cumulative records of pupil progress shall be kept in each school. It is the responsibility of the Principal to furnish the district office with a duplicate copy of each pupil's record upon request. Each school shall conform to the federal law concerning "The Family Educational Rights and Privacy Act of 1974", sections 438 and 439.
The foregoing policies and duties may be applicable to head teachers where there is no principal assigned to a school.
Adopted: 8/20/07
TEACHERS
304
POLICIES & REGULATIONS: It shall be the duty of the teacher to keep informed concerning the rules, regulations, and policies of the Board of Education.
AUTHORITY: Teachers shall be directly responsible to their Principal. They shall promptly and consistently carry out the instructions of their Principal and District Superintendent.
PROFESSIONAL GROWTH: Teachers shall observe all school regulations, seek professional growth and participate in curriculum study.
RELATIONS TO STUDENTS: Teachers shall make immediate report of any unusual disorder among the students under their charge to the Principal.
COMMUNITY LIFE: Teachers should contribute to community life. They should develop normal interests outside their professional duties.
SCHOOL DUTIES: During school hours, teachers shall devote their time exclusively to school duties. Plans and reports shall not be prepared during the hours when teachers are in charge of pupils.
CLASSIFICATION OF PUPILS: Teachers shall be responsible for classification and grading as well as promotion of their pupils in accordance with policy and instruction of the Principal.
SOLICITING SCHOOL PATRONS: As school employees, teachers shall not solicit school patrons during the school year for the purchase of books and other school materials.
SCHOOL PROPERTY: Teachers should understand that public school property cannot be loaned for personal use under any circumstances.
ETHICS: Teachers shall not act as agents or accept royalties, commissions or other rewards for books or other school materials, the selection or purchase of which they may influence.
DISCIPLINE: Teachers shall be responsible for the discipline of pupils enrolled in their classes, but shall have the freedom of consulting with the Principal when it is felt advisable.
TUTORING PUPILS: Teachers are expected to spend some extra time helping students who have difficulty with studies. Tutoring for pay may be acceptable in some special areas, but the teachers should get permission from the Principal before scheduling such classes.
EARLY DISMISSAL OF PUPILS: Teachers shall not dismiss their pupils earlier than the regularly scheduled time without permission of the Principal.
CARE OF EQUIPMENT: Teachers shall be responsible for the proper care of all books, apparatus, supplies and furniture owned by the district which are under their supervision.
RELATIONS WITH CUSTODIANS: All orders from teachers to custodians shall be made through the Principal, except in the event of unsatisfactory room temperature or emergency.
DISCUSSIONS WITH STUDENTS: Teachers shall not at any time engage in controversial school issues in the presence of students. Matters in which teachers are in disagreement should be discussed in private.
SERVING ON COMMITTEES: Teachers will frequently be asked to serve on committees which will be formed during the course of the year for improvement of some phase of the school's program.
TEACHERS' ABSENCES: Teachers who find they are unable to be present to discharge their assigned duties should notify the Principal before they leave the building the evening prior to the day of their possible absence. Tentative arrangements can then be made for a substitute. If it is necessary to call a substitute, the Principal should be notified by 7:00 a.m.
ABSENCES NOT COVERED BY SICK LEAVE: Occasionally a teacher may find it necessary to be absent for reasons to which the Board's adopted sick leave policy does not apply; however, teachers will not be excused to participate in a remunerative activity. They will be excused for other personal reasons as covered in "Leaves" in Staff Personnel section of this policy handbook. Teachers will not be paid for days they do not teach, except as covered by the sick leave and personal leave policy or to engage in some professional activity approved by the Superintendent. In making deductions for days of absence, 1/190th of the annual salary will be deducted for each day of absence.
GUIDANCE PROGRAM: Each teacher is a part of the guidance program and should do all possible for the physical and mental welfare of the students.
TRANSCRIPTS OF CREDIT: Teachers must have transcripts of credits sent to the District Superintendent's Office from all colleges attended.
RELEASE FROM CONTRACT: Teachers are sometimes offered positions in other school systems which may provide professional advancement and may cause a teacher to ask to be released from a contract in the local schools. The Board's first obligation is to the children in the school. If suitable replacement can be found and it is felt that the educational program of the school will not be impaired, a teacher may be released from the obligation of contract.
Duties and policies in the foregoing section regarding principals may be given to head teachers where no principal is assigned.
Adopted: 8/20/07
STAFF PERSONNEL
400 Statement of Guiding Principles
401 Certified Personnel Selection Recruitment Qualifications Certification
402 Certified Personnel Employment Original Contracts Continuing Contracts Assignment & Transfer Salary Schedule Insurance Vacations Evaluation
403 Certified Personnel Contract Termination Resignation Dismissal
404 Certified Personnel Absence, Leaves and Policies Misuse of Leave Policies Jury Duty Use of Outside/Community Speakers in the Classroom School Day Travel Professional Organizations Access to Buildings Public Office Policy
405 Certified Personnel Substitutes Substitutes Student Teachers
406 Non-Certified Personnel
407 Sexual Harassment see 518 under Student Policy
408 Parental Complaint Procedure
409 Drug/Alcohol Testing Policy
410 Family Medical Leave Act Policy
411 Employee-Student Relations
412 Code of Ethics for Certificated Employees
413 Evacuation Drills
414 Building Safety
415 Student Transportation System
416 Duties of Bus Drivers
417 Discharge of Certified Employees
420 Reduction in Force for Certified Personnel
421 Personnel Complaint Procedures
422 Personnel Credit Reimbursement
423 Health and Wellness Committee
STATEMENT OF GUIDING PRINCIPLES
400
The goal of the Board of Education of Joint School District #241 is to provide an educational program of the highest possible standards. Success in attaining this goal is dependent in large measure upon the competency of the professional staff and of those who serve in direct supporting positions to the instructional programs of the school.
It shall be the policy of the Board of Education to recruit and retain the highest caliber of professional personnel and non- certified employees.
It shall be the policy of the Board of Education to encourage the continued professional preparation of all certified personnel.
It shall be the policy of the Board of Education to appoint all personnel only upon the recommendation of the Superintendent of Schools.
CERTIFIED PERSONNEL EMPLOYMENT
401
RECRUITMENT
Recruitment of the professional staff members of the district shall be the responsibility of the Superintendent of Schools or his appointed representative. In the discharge of this responsibility, the Superintendent shall make such use of other administrative and supervisory staff members as may be both practical and effective. Recruitment practices shall be conducted in a professional and competent manner with utmost regard for the welfare of the school district in compliance with equal opportunity and affirmative action policies. Notification of position vacancies shall be announced within the school district as well as with teacher education agencies and local newspapers. Applications from within the district shall be given consideration with other applications.
QUALIFICATIONS
Selection of staff personnel shall be based on the following qualifications:
1. Training and certification
2. Demonstrated professional competency
3. Personal characteristics
4. Suitability for the position
5. Compatibility with school district philosophy
6. Experiential qualifications
Staff personnel qualifications shall be evaluated upon the merits of the candidates without regard to their race, religion, age, sex, or marital status.
CERTIFICATION
All professional employees shall be properly certificated prior to the beginning of each contract as required by statutory enactment of the State Department of Education.
Salary warrants will be withheld until the evidence of the certification is complete with the Superintendent.
CERTIFIED PERSONNEL EMPLOYMENT
402
CONTRACTS
As per Idaho Statute 33-514 & 33-515 contracts with certified personnel shall be in writing and shall state the length of time the contract is in force and the total compensation for the contract period together with the schedule of periodic payments.
Such written contracts shall be in the form approved by the State Board of Education, conditioned upon a valid certificate held by such personnel at the time of entering the duties thereunder.
The contract period for a teacher shall be one hundred ninety (190) days as specified by the school calendar adopted by the board of trustees on an annual basis.
ASSIGNMENT/REASSIGNMENT
In order to optimize the educational programs in the district, all staff shall be subject to annual assignment of position and duties by the Superintendent with input from Director of Personnel, Building Principal, or head teacher. Nothing in this policy shall prevent the reassignment of a staff member during the school year.
Upon completion of assignment any open positions will be considered as vacancies and will be advertised. Any present certificated employees of Joint School District #241 who have requested a reassignment will be screened with other applicants seeking an interview for the position. The certificated employee will be required to submit an application and a resume to the district office personnel staff.
DATE ADOPTED 2/20/96 Revised 4/18/05
SALARY SCHEDULE
The Board of Trustee shall establish salary schedules and guides for the several professional positions in the school district that will:
(1) attract to this school district the best candidates available.
(2) give stability to the professional staff.
(3) stimulate professional growth while in service.
These schedules and guides shall be subject to review and modification as necessary for the continued improvement of the educational program of this school district.
INSURANCE
All employees are covered under Industrial Accident Insurance while on the job. Other payroll deductions may be withheld. The employee must request in writing, listing the amount, date, and specific category of deduction. No payroll deduction will be made unless at least five (5) employees request the deduction to a specific company. Employees making the request must be on annual salary.
VACATIONS
The Superintendent of Schools shall establish a vacation schedule for full-time certificated and non-certified employees of the district.
DATE REVISED 8/16/93 4/15/05 EVALUATIONS
The Board of Education shall employ, retain, and advance only the most qualified professional personnel on the staff. The administrative and consultative staff shall continuously evaluate the services of the professional personnel and shall submit such evaluation in writing to the Superintendent in such manner and at such times as may be determined by the Board of Education and the Superintendent of Schools.
1. There will be three evaluations for first year teachers. These evaluations must be turned in to the District Office by October 31, December 31 and March 31.
2. There will be two evaluations for second and third year teachers. These evaluations will be turned in to the District Office by December 31 and March 31.
3. All other teachers who have tenure will be evaluated once each year. These evaluations will be turned in to the District Office by March 31 of each year. REQUEST FOR REASSIGNMENT
It is the desire of Joint School District #241 to place members of the staff in positions in which they will be most productive and derive the greatest satisfaction. To be considered for a reassignment from their present assignments the employees must inform the Superintendent in writing.
The staff members interested in a reassignment for the following school year are asked to fill in the following information and return to the Superintendent by the end of the current school year.
Name ______
Present Present School ______Assignment(s) ______
Requested Requested School ______Assignment(s) ______
Degree(s) and Date(s) earned ______
______
Length of Service in Present Assignment ______
Reason for Request ______
______
______
______
______Date Submitted Signature of Staff Member
______Signature of Building Principal or Head Teacher
Request Granted ______Request Denied ______
Comments ______
______
______
Revised: 4/18/05 CERTIFIED PERSONNEL CONTRACT TERMINATION
403
RESIGNATION
The Board recognizes that there are circumstances which dictate an employee to request a release from a contract before the expiration date of the contract; therefore, personnel may be released from their contracts by agreement of the Board provided that suitable replacements can be secured. Request for release from a contract for a school year must be given in a formal letter signed by the employee for the Board’s consideration.
INCENTIVE FOR EARLY NOTICE OF RETIREMENT
The District will provide a $250 stipend to certified personnel who give written notice to the district on or before April 1 of their intent to retire at the end of their current teaching contract. The stipend will be paid to the employee in the August payroll.
Policy History: Adopted on: (8/20/2007) Revised on: (July 18, 2011)
CERTIFIED PERSONNEL ABSENCE, LEAVES AND POLICIES
404
LEAVES
All leaves are agreed upon by C.I.E.A. and Trustees of Joint School District #241. Please see annual contract between C.I.E.A. and Joint School District #241.
Misuse of Leave Policies:
In the event that a professional employee violated or misuses any leave policy, or misrepresents any statement of condition with respect to the use of the policies contained in C.I.E.A. and Joint School District #241 agreement, he/she may be subject to reprimand and/or forfeit of pay for the day or days absent. If it is found that the professional employee continues to violate any leave policy contained in C.I.E.A. and Joint School District #241 agreement after having been reprimanded, the Board may take appropriate disciplinary action.
JURY DUTY
Teachers will be excused for jury duty. Jury pay and subpoenaed witness pay will be deducted from teachers' salaries when serving in court on working days.
USE OF OUTSIDE/COMMUNITY SPEAKERS IN THE CLASSROOM
Policy Statement It is the policy of the Joint School District #241 that the use of outside/community speakers will be encouraged when it is based on prior approval of the building principal and is appropriate.
Administrative Regulations
1. The selection of speakers and topics should be appropriate to the age and grade level of the students.
2. The selection of speakers and topics should be congruent with the curriculum of the course.
3. There must be prior notification of the building principal.
4. When the speaker arrives at the school, he/she will notify the main office.
5. Structure/procedures will be provided that guarantee minimal disruption to the normal flow of school operation.
6. An attempt to provide a balance of viewpoints is necessary when dealing with controversial issues or candidates for public office.
7. Teachers should insure that the presentation/follow-up is consistent with district approved programs and policies.
8. When using an outside speaker, primary responsibility for the instruction and supervision of students is retained by the teacher.
9. In the event an outside/community speaker is denied access to the classroom, the teacher may request a meeting to be held between the Superintendent (or designee), the principal and the teacher. The meeting shall be held no later than five (5) working days from the date of the request for the meeting.
DATE ADOPTED 3-15-93
SCHOOL DAY
Teachers are contracted to perform a service which cannot be measured by a fixed time during the day. Some days more time is needed than on other days. Only minimums are stated here.
So that teachers are available to parents and students they shall report for duty 30 minutes before the opening of school and shall remain on duty for 30 minutes after the regular dismissal time.
Teachers will be allowed to leave school fifteen (15) minutes after student dismissal on Fridays and on days before a vacation unless meetings or duties are assigned which require teacher presence.
All school personnel shall make arrangements through their building supervisor when necessary to be absent from the building during any part of the school day.
DATE REVISED 11-15-93
TRAVEL
Expenses for approved travel outside the school district and travel within the school district caused by assignments to more than one center shall be reimbursed.
PROFESSIONAL ORGANIZATIONS
Individual members of the staff are encouraged to participate in professional activities related to their subject matter areas.
ACCESS TO BUILDINGS
Master keys will not be issued to certified personnel. In the event of special need, keys may be obtained from the building principal or head teacher upon request.
PUBLIC OFFICE POLICY
Certified personnel may seek, and if elected or appointed, hold public office - provided, however, that if such elective or appointive office requires time, for the proper performance of the duties of that office, which interferes with the professional and contractual obligation of the elected or appointed certified person, he or she shall suffer a deduction of 1/190th of his or her annual salary for each missed day, or days absence from his or her professional or contractual obligation of the elected or appointed certified person.
DATE ADOPTED 8-11-80
CERTIFIED PERSONNEL SUBSTITUTES
405
SUBSTITUTES
Principals shall make every effort to fill temporary positions with substitutes who have qualifications equal to those of regular contract personnel. In the event that such qualified persons are not available, the employment of persons not so qualified is authorized on a purely temporary basis. Substitutes will be employed only by principals.
Substitutes will be paid according to the following schedule:
For up to 3 consecutive days for the same teacher, the pay will be at a daily rate of .0030 x the annual salary of the beginning teacher's salary with a bachelor's degree;
From the 4th to the 21st consecutive days for the same teacher, the daily rate will be .0035 x the annual salary of the beginning teacher's annual salary;
After the 20th consecutive day for the same teacher, substitute teachers will be paid at the same rate as a beginning teacher with a Bachelor's degree. After 20 consecutive days taught for the same teacher, a salary adjustment will be made for the initial 20 days to reflect a first year B.A. salary.
Substitute teachers shall not be entitled to any of the fringe benefits offered to and enjoyed by regularly certified and contracted teacher.
DATE REVISED 7/16/90
STUDENT TEACHERS
It is the policy of Joint School District #241 to cooperate with higher educational institutions in the practical preparation of future teachers.
Contracts between the District and training institutions shall be reviewed for Board approval on an annual basis.
NON-CERTIFIED PERSONNEL
406
1. See Bus Drivers Policy Manual
2. See Non-certified Policy Manual
SEXUAL HARASSMENT
407
1. See 518 under Student Policy
PARENTAL COMPLAINT PROCEDURE
408
In the event a professional employee receives a parental complaint, the employee should attempt to resolve the difficulty by meeting with the parent. In the event that either party feels that the matter cannot be resolved by a parent-employee conference, or the matter is not resolved at a parent-employee conference, then the conflict resolution conference steps listed below will be initiated.
In the event an administrator receives a parental complaint about a professional employee, the employee will be notified of the complaint. The employee should attempt to resolve the difficulty by meeting with the parent. In the event that either party feels that the matter cannot be resolved by a parent-employee conference, or the matter is not resolved at a parent- employee conference, then the conflict resolution conference steps listed below will be initiated:
In the event a board member receives a parental complaint about a professional employee, the employee should be notified of the complaint by the building principal after the board member has notified the building principal. The board member may also call the Superintendent. The employee should attempt to resolve the difficulty by meeting with the parent. In the event that either party feels that the matter cannot be resolved by a parent-employee conference, or the matter is not resolved at a parent-employee conference, then the conflict resolution conference steps listed below will be initiated:
A. Parent-employee-building principal B. Parent-employee-building principal-superintendent C. Parent-employee-building principal-superintendent-board
The meetings should be documented in writing.
If the complaint is of the nature that there is a concern for the welfare of the students or the professional employee, these steps may be bypassed.
It is the responsibility of all teachers, administrators, and board members contacted by a parent with a complaint to inform the parent of this complaint procedure.
DATE ADOPTED 4/17/95
DRUG/ALCOHOL TESTING POLICY POLICY STATEMENT
409
In recognition of the harmful effects that the use of illegal drugs and the misuse of alcohol can have on employees engaged in the transportation industry, Mountain View School District #244 has a responsibility to its drivers, and the public at large, to see that its vehicle operators are both drug and alcohol free while on duty. This responsibility comes in light of recent studies showing that employees who are under the influence of drugs or alcohol while on duty are more likely to cause accidents and injuries, both to themselves and co-workers, as well as the public at large.
Therefore, Mountain View School District #244 is implementing this Drug and Alcohol Free Workplace Policy that includes within its provisions those regulations contained within the Department of Transportation (DOT) Controlled Substances and Alcohol Use and Testing, as contained in 49 CFR Part 382.
Implementation Schedule This policy will be effective August 1, 1995, and will apply to all prospective and current drivers of this District who operate vehicles (hereafter referred to as drivers means bus drivers).
Questions Regarding This Policy The District hereby designates the Transportation Supervisor as the person responsible for answering drivers' questions relating to the provisions of this policy.
Drivers' Use of Alcohol The District is interested in ensuring that all drivers do not operate a vehicle while under the influence of alcohol while at the same time ensuring that a driver's right to responsibly consume alcohol is not infringed. Therefore, drivers of this District are hereby notified that they are not to consume alcohol within four (4) hours of reporting to work. Drivers are further advised that they are not to report to work or remain at work while having an alcohol concentration of .02 or greater. Drivers are prohibited from using or possessing alcohol while they are on duty.
Drivers' Use of Illegal Drugs Drivers are hereby notified that the District has an absolute prohibition against their use of illegal drugs, or the illegal use or misuse of prescription medication. This prohibition extends to use both on and off the job.
Types of Drug and Alcohol Testing Pre-Employment Testing All prospective drivers will take, and pass, a drug and alcohol test prior to driving a vehicle for this District. Furthermore, all prospective drivers must disclose to the District any and all incidents where they have tested positive for illegal drugs or alcohol, or refused to test, with an employer or law enforcement agency up to two (2) years prior to applying with this District. Drivers will be required to sign a consent form authorizing the District to conduct a check with each District or company employing the driver during the past two (2) years to determine whether the driver has, in fact, tested positive for illegal drugs or alcohol. (Prospective drivers that are identified as having tested positive for illegal drugs or alcohol in the past two years will not be offered employment by the District.)
Reasonable Cause The District may require a driver to be tested for illegal drugs or alcohol when there is reasonable suspicion to believe a driver is under the influence of illegal drugs or alcohol while at work.
Random Testing All drivers will be subject to random drug and alcohol testing. Random testing selections shall be made by a scientifically valid method that will result in each driver having an equal chance of being tested each time selections are made. Random testing for alcohol will take place just prior to, during, or just after a driver's duty time.
Post-Accident A driver operating a vehicle for the District that is involved in a reportable accident as defined by the DOT, and who receives a citation in connection with that accident, will be tested for both illegal drugs and alcohol as soon as practical. Alcohol testing must be administered within two (2) hours of the accident and drug testing must be administered within 32 hours of the accident.
Any driver required to be tested under this section must remain readily available for such testing and such a driver may not consume alcohol within eight (8) hours of the accident. A driver who is involved in an accident required a drug and alcohol test must notify the District of the accident as quickly as possible and comply with those instructions given them relative to their taking a drug and alcohol test.
Return to Duty/Follow Up Testing Any driver that tests positive for illegal drugs or alcohol and who is allowed to continue to drive for this District will be required to take, and pass, a drug and/or alcohol test, at their expense. Thereafter, such a driver will be subject to unannounced random drug and/or alcohol testing the next year. Follow up testing will also be required of drivers who tested positive for drugs or alcohol within the past two years while unemployed by another District.
Specimen Collection Procedures and Test Result Notification Refusal A driver operating a vehicle for this District may not refuse to take a drug or alcohol test when requested to do so, consistent with the terms of this policy. Such a refusal will be considered equivalent to testing positive for illegal drugs or alcohol.
A driver will be considered as refusing to test if he/she expressly refuses to take a test when so requested, or otherwise fails to provide an adequate breath or urine sample without a valid medical explanation. Additionally, a driver will be considered as refusing to test if he/she engages in conduct that clearly obstructs the testing process.
Drug/Alcohol Specimen Collection Procedures All testing for illegal drugs will be done by the testing of a driver's urine specimen. All such testing will utilize the split specimen collection procedure. Under that procedure, each driver will have his/her urine specimen sealed in two separate containers and both sent to a NIDA certified laboratory. This second test will be done at the driver's expense unless the second test comes back negative. All urine specimen collections will be conducted by personnel that have instructed and trained in collection procedures set by the DOT.
All testing for alcohol will be done by the use of a DOT approved breath testing device, operated by a trained and qualified breath alcohol technician (BAT). Blood testing for alcohol will only be allowed when a breath testing device is not readily available.
Adulteration or Submission of a Concealed Specimen If, during the collection procedure, the collection monitor detects an effort by a driver to adulterate or substitute a specimen, a second specimen will be requested. If a second specimen is provided, that specimen will be tested. If the request for a second specimen is refused, the collection monitor will inform the District contact of the driver's refusal to submit a true specimen. Such conduct by the driver will be considered as a refusal to provide a true specimen for testing.
In the event that a prospective or current employee submits a specimen that the laboratory later identifies as a diluted specimen, the company will advise the employee of that result and request that that employee submit a second specimen. Such donors will be advised by the company not to drink any fluids prior to the test.
Notification of Testing Results This District has arranged that all testing results received from the laboratory will be forwarded to the District through Minert & Associates, Inc., as the representative of the Medical Review Officer (MRO). Drug or alcohol test results will be reported only to the District contact who has been designated to receive them.
Prior to informing the District of a prospective or current driver's positive result, the driver will be offered an opportunity to personally discuss the positive result with the MRO or his representative. The MRO will follow up on such information as is deemed appropriate. Any driver who is taking a prescription drug that may have been the cause of a positive test result will be asked to provide the name of the medication and the identity of the prescribing physician for verification. If this is verified, the driver's test result will be reported as negative. If, after consideration of the matter, the MRO finds no reason to doubt the validity of the positive test, that result will be conveyed to the District contact, as well as the identity of the drug.
If the driver cannot be located, the MRO, or his representative, may request that the District contact arrange for the driver to contact the MRO as soon as possible to discuss the results of the positive test. The MRO will communicate a positive result to the District without discussing the result with the driver if the driver expressly declines the opportunity to discuss the results of the test, or the driver is instructed by the District to contact the MRO but fails to do so within 24 hours. Effects of Testing Positive For Drugs or Alcohol Any prospective driver who tests positive for illegal drugs or alcohol will not be hired. Any current driver that tests positive for alcohol or illegal drugs will immediately be released from operating a vehicle for the District. Thereafter, such a driver will be terminated from further employment with the District.
Prior to terminating the employment of a driver who tests positive for drugs or alcohol, the District will provide to such drivers information relating to counseling and treatment programs. It will be the responsibility of the driver to contact such facilities and pay for any necessary counseling and/or treatment.
For purposes of this policy, an employee tests positive for alcohol when that employee's blood alcohol concentration (BAC) exceeds 0.04. If an employee tests above 0.02 BAC, that driver will not be allowed to operate a vehicle for this District for 24 hours from the time of the test. A driver that twice tests above 0.02 BAC in a year's time will be treated as the equivalent of testing positive for alcohol. This last provision is done as a matter of District policy and is not as required by the DOT.
______Mountain View School District #244 Date
ADOPTED DATE 6/19/95 DOT DRUG TESTING PROGRAM Controlled Substance Testing Consent Form (Prospective Employees)
As a part of my application for employment as a driver of a motor vehicle for Mountain View School District #244, I consent to a drug/alcohol test as required by federal regulations.
I understand that if I test positive for illegal drugs or alcohol, I will not be offered employment.
I understand that the collection, testing and reporting of my specimen will be done in accordance with DOT regulations relating to the testing of controlled substances. If I am taking any prescription medication at the time of my drug test, I will be afforded an opportunity to discuss that with an MRO if my test comes back positive for illegal drugs.
I consent to the release of my test results received by Minert & Associates, Inc., as the representative of the Medical Review Officer, to management officials at Mountain View School District #244 verifying from my past employers whether I have tested positive for illegal drugs or alcohol, or have refused to test when requested to do so. I consent to the release of that information by those employers for who I have worked during the past two (2) years as a vehicle driver. I further understand that if it is determined that I have tested positive for illegal drugs or alcohol with another employer during the past two years that I will not be offered employment by the District.
______Applicant's Name (Print) Applicant's Home Phone Number
______Applicant's Signature Date
Mountain View School District #244 DOT DRUG TESTING PROGRAM Controlled Substance Testing Consent Form (Current Employees)
As a condition of my continued employment as a driver of a motor vehicle for Mountain View School District #244, I consent to take a drug and/or alcohol test as required by the terms of the District's Substance Abuse Policy.
I understand that if I test positive for illegal drugs or alcohol, I will be relieved from operating a vehicle for Mountain View School District #244 and will be terminated from further employment with the District.
I further agree that in the event that I am involved in an on-the-job accident (as defined by the terms of the District's Substance Abuse Policy), I authorize the release of relevant hospital reports, or other documentation, that would indicate whether there were any illegal drugs or alcohol in my system at the time of the accident.
I consent to the release of my test results received by Minert & Associates, Inc., as the representative of the Medical Review Officer, to management officials as Mountain View School District #244 and understand that those results will be held in confidence by them.
I have received, read, and understand the terms of Mountain View School District #244's Drug Free Workplace testing program, dated January 1, 1995, and agree to abide by those terms during my employment at Mountain View School District #244.
______Driver's Name (Print)
______Driver's Signature Date
FAMILY MEDICAL LEAVE ACT POLICY
410 (5410)
Twelve (12) weeks of job-protected leave (FMLA Leave) will be provided to eligible employees for certain family and medical reasons during any twelve-month period. Employees are eligible if they have been employed with the District for at least one year and have worked for at least 1,250 hours over the previous twelve months.
During the FMLA leave, employees are required to use accrued paid vacation, eligible sick leave and personal leave first. If an employee has less than twelve weeks of accrued vacation, eligible sick leave, and personal leave, the employee may be able to take the time remaining up to twelve weeks as unpaid FMLA leave. Employees will continue to accrue vacation and sick leave while using their eligible paid leave but not during the unpaid portion of their leave.
Intermittent or reduced schedule FMLA leave may be permitted by the District under some circumstances.
The employee's health benefits will be maintained as if the employee was working and the employee's share of the cost of the benefits will remain the employee's responsibility. The District may recover premiums paid on behalf of an employee who does not return to work.
Employees are entitled to FMLA leave:
a. to care for a child following a birth or for placement of a child with the employee for adoption or foster care.
b. to care for the employee's spouse, child, or parent who has a serious health condition.
c. if the employee is unable to perform his/her own job because of the employee's own serious health condition.
d. for any qualifying exigency arising out of the fact that a spouse, son, daughter, or parent of the employee is on active duty status, or has been notified of an impending call to active duty status, in the Armed Forces. An eligible employee who is the spouse, son, daughter, parent or next of kin of a covered service member who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitle to up to 26 weeks of leave in a single 12 month period to care for the service member.
If both spouses are employed by the District, the total leave for both spouses is limited to twelve weeks if the leave is taken for birth, adoption, or foster care of a child or to care for a sick child or parent.
Employees are required to give written notice thirty (30) days in advance when the leave is foreseeable or with as much notice as is practical. Employees must make a reasonable effort to schedule foreseeable planned medical treatment so as not to unduly disrupt the operation of the District, subject to the approval of the health care provider. The District reserves the right to request medical certification supporting the leave, and may require second or third opinions (at the District's expense) and a fitness for duty report to return to work. Leave may be denied if these requirements are not met. If the leave is sought on an intermittent or reduced-schedule basis, it must have prior approval from the Superintendent or designee. The medical certification must contain additional declarations stating that intermittent or reduced-schedule leave is medically necessary and the amount of time that the intermittent or reduced-schedule leave will be needed.
Additional requirements may apply to employees who are employed principally in an instructional capacity. If FMLA leave is taken close to the end of the academic term (within a few weeks) the employee may be required to continue taking the leave until the end of the term.
To protect employees' privacy rights, medical certifications will be treated as confidential medical records, and information will be disclosed only on a strictly need-to-know basis.
Employees returning from FMLA leave will be restored to their original or equivalent positions with equivalent pay, benefits, and other employment terms.
DATE ADOPTED 6/19/95 Revised/Adopted: 8/20/07 Revised June 20, 2016
EMPLOYEE-STUDENT RELATIONS
411
These are policy guidelines for employees:
1. Employees must communicate in writing immediately to their supervisor if they observe activities or receive reliable information concerning a fellow employee who is engaging in inappropriate or unethical behavior with students. The supervisor must report this to the superintendent immediately. Each report will be investigated in a manner. The supervisor must report this to the superintendent immediately. Each report will be investigated, in a manner determined by the superintendent, and the superintendent will pass on the results of the investigation to the proper authorities.
2. It is recommended that no employee give a student a ride in any vehicle, unless there is another adult or other students in the car.
3. No employee shall be permitted to have a school sponsored or affiliated function for students at their residence without written consent of the building principal or the superintendent. It is recommended that school sponsored or affiliated functions be held at the school, public places or eating establishments.
4. Employees should not socialize with any students in an intimate or inappropriate manner. Dating between an employee and a student is prohibited.
DATE ADOPTED : 1/16/96
CODE OF ETHICS FOR CERTIFICATED EMPLOYEES
412
It is the policy of this school district that all educators will adhere to the Code of Ethics of the Idaho Teaching Profession, as set forth in the Idaho Department of Education Professional School Personnel Certification Standards Manual, revised July 1, 1996 and adopted by the State Board of Education on October 17, 1996 and any amendments thereto.
CODE OF ETHICS OF THE IDAHO TEACHING PROFESSION
Preamble:
Believing in the worth and dignity of each human being, the educator recognizes the supreme importance of pursuing truth, striving toward excellence, nurturing democratic citizenship and safeguarding the freedom to learn and to teach, while guaranteeing equal educational opportunity for all. The educator accepts the responsibility to practice the profession according to the highest ethical standards. The Code of Ethics of the Idaho Teaching Professional symbolizes the commitment of all Idaho educators and provides standards by which to judge conduct.
PRINCIPLE I—COMMITMENT TO THE STUDENT
The educator measures success by the progress each student makes toward the realization of his/her potential as an effective citizen. The educator, therefore, works to stimulate the spirit of inquiry, acquisition of knowledge and understanding, and thoughtful formulation of goals.
In fulfilling these obligations to the students, the Idaho educator:
1. Shall not, without just cause, deny the student access to varying points of view.
2. Shall protect the student from conditions detrimental to learning or to physiological or psychological well-being.
3. Shall not procure, distribute, or in any way make available any of the substances recognized as harmful to learning, well-being of the students, or to advocate the use of any such substances.
4. Shall respect the constitutional rights of the students.
5. Shall provide professional educational services in a nondiscriminatory manner.
6. Shall refrain from using professional relationships with students for personal advantage.
7. Shall keep in confidence information obtained in the course of professional services unless disclosure serves professional purposes or is required by law.
8. Shall not tutor students assigned to one’s classes for remuneration, except when specifically approved by the board of trustees.
9. Shall assess and report student achievement and ability as required by the employing educational agency.
PRINCIPLE II—COMMITMENT TO THE PUBLIC
The educator believes that education should preserve and promote the principles of democracy. Thus, the educator shares with all other citizens the responsibility for the development of sound educational policy.
In fulfilling these obligations to the public, the Idaho educator:
1. Shall distinguish between personal views and the views of the employing educational agency.
2. Shall not distort or misrepresent the facts concerning education matters.
3. Shall not interfere in the exercise of political and citizenship rights and responsibilities of others.
4. Shall present only factual information on the application for certification and employment.
5. Shall not use institutional privileges for private gain, for the promotion of political candidates, or for political activities.
6. Shall accept no gratuities, gifts, or favors that impair, or appear to impair, professional judgment, nor offer any such to obtain special advantage.
PRINCIPLE III—COMMITMENT TO THE PROFESSION
The educator believes the quality of the services of the education profession directly influences the nation and its citizens. Therefore, the educator strives to establish and maintain professional standards, to improve, service, and achieve conditions which attract highly qualified persons to the profession.
In fulfilling these obligation to the profession, the Idaho educator:
1. Shall provide professional educational services in a nondiscriminatory manner and not interfere with free participation of colleagues in their professional associations.
2. Shall accord just and equitable treatment to all members of the profession in the exercise of their professional rights and responsibilities.
3. Shall use no coercive means nor give special treatment in order to influence professional decision of colleagues.
4. Shall withhold and safeguard information acquired about colleagues in the course of employment, unless disclosure serves professional purposes or is required by law.
5. Shall present one’s professional qualification accurately and completely.
6. Shall present evaluations of and recommendations for colleagues fairly, accurately, and professionally.
7. Shall cooperate with the Professional Standards Commission in inquiries and hearings.
8. Shall not engage in conduct which is offensive to the ordinary dignity, decency, and morality of others.
PRINCIPLE IV—COMMITMENT TO PROFESSIONAL EMPLOYMENT PRACTICES
The educator regards the employment agreement as a pledge to be executed in a manner consistent with the highest ideals of professional service. The educator believes sound professional personnel relationship with governing boards are built upon personal integrity, dignity, and mutual respect.
In fulfilling these obligations to professional employment practices, the Idaho educator:
1. Shall apply for, accept, offer, or assign a position or responsibility after due consideration of professional preparation and legal qualifications.
2. Shall apply for a specific position only when it is known to the educator to be vacant and shall refrain form underbidding or commenting adversely about other candidates.
3. Shall present only factual information regarding the assignment or conditions of employment to an applicant.
4. Shall adhere to the terms of a contract or appointment, unless these terms have been legally terminated, falsely presented, or substantially altered by unilateral action of the employment, or termination of employment.
5. Shall conduct professional business through appropriate channels.
6. Shall provide, upon the request of an aggrieved party, a written statement of specific reasons for recommendation that lead to the denial of increments, significant changes in employment, or termination of employment.
7. Shall use time granted for the purpose for which it is intended.
8. Shall not delegate assigned tasks to unqualified personnel.
VIOLATION OF THE CODE OF ETHICS OF THE IDAHO TEACHING PROFESSION
Upon Idaho Code, 33-1208, a violation of the Code of Ethics is grounds for suspension or revocation of one’s teaching certificate. An allegation of ethical misconduct may be brought by an Idaho local board of trustees or by any individual-other than a student of an Idaho public school-who has substantial interest in the matter.
The board of trustees of this school district, through its designee, shall, within ten (10) days of the date employment is served, report to the chief officer of teacher certification the circumstances and the name of any educator who is dismissed, resigns or is otherwise severed from employment for reasons that could constitute grounds for revocation, suspension or denial of a certificate.
Upon receipt of an allegation, the Executive Committee of the Professional Standards commission reviews the circumstances of the case and determines whether sufficient grounds exist to warrant filing a complaint against the individual accused of misconduct. If sufficient grounds are determined to exist, the chief certification officer of the Professional Standards Commission files a formal complaint against the accused. Upon request, a hearing will be held, and a recommendation will be made to the Professional Standards Commission. The final decision of the Professional Standards Commission shall be subject to judicial review. Such hearings are held in compliance with Idaho Code, 33-1209.
LEGAL REFERENCE: Idaho Code Sections 33-513 33-1208(1)(j) 33-1208A IDAPA 08.02.02.001
ADOPTED: February 17, 1998
EVACUATION DRILLS
413
To prepare students and personnel to respond to fire or other disasters, the Superintendent or designee will formulate an evacuation plan, and schedule and carry out evacuation drills at each school at least once each month. The special needs of students and personnel will be analyzed and incorporated into the evacuation plans for all schools in this district. Blocked- exit drills will be scheduled. The results of these drills will be recorded and evaluated for possible improvement.
LEGAL REFERENCE: IDAPA 08.02.03.600
ADOPTED: April 20, 1998
BUILDING SAFETY
414
It is the policy of this school district to provide safe and clean buildings, facilities and grounds for personnel, students, and visitors.
The construction of any new buildings, or remodeling of existing buildings, will be inspected and approved by the local building inspector as complying with all local and state building codes.
All buildings owned by the school district will be inspected annually by the local fire department. The janitorial staff will survey the school buildings, facilities and grounds at reasonable intervals to determine whether or not a safety concern exists. A log will be kept of the inspections. All minor safety concerns will be corrected, as determined to be necessary to protect students, personnel and visitors from unsafe conditions. Any corrective action taken on minor safety concerns or any determination to delay corrective action will be documented by the janitorial staff. Major safety concerns will be reported to the building administrator’s office. The corrective action taken, or determination to delay corrective action, will be documented by the school principal or superintendent.
Personnel, students, and visitors who believe that a building, facility or grounds, or use thereof, is unsafe are encouraged to report such concerns to the building administrator’s office. Such reports will be investigated within a reasonable time and corrected as determined to be necessary to protect students, personnel and visitors from unsafe conditions.
LEGAL REFERENCE: Idaho Code Section 33-1612 IDAPA 08.02.03.600
ADOPTED: April 20, 1998
STUDENT TRANSPORTATION SYSTEM 415
This school district establishes and adopts these policies governing the student transportation system and will inform students, teachers, administrators and transportation personnel of the requirements.
The board of trustees will designate the school officials who will have responsibility and authority for operation of the student transportation system. The function of each official will also be designated.
This school district will maintain a personnel file for each school bus driver, which will include the following:
1. Employment application;
2. Copy of physical examinations;
3. Record of all school bus drivers training;
4. Copy of current commercial driver’s license;
5. Copies of drug tests,
6. Copies of annual driving record check; and
7. Copies of driver evaluations.
The district’s transportation supervisor will ride on each route and with each driver at least one time per year. The supervisor will evaluate the driver’s performance and the safety of the route and bus stops. Documentation of the evaluation will be retained in the driver’s personnel file.
The district will provide emergency training and evacuation drills for students and bus drivers. The regular route drivers will conduct evacuation drills once each year.
LEGAL REFERENCE: Idaho Code Section 33-506
ADOPTED: April 20, 1998
Transportation
The Board’s primary concerns in providing transportation services to students are the safety and protection of the health of students.
The District shall provide transportation to and from school for a student who:
1. resides at least one and one-half (1 ½) miles from the nearest appropriate school (determined by the nearest and best route from the junction of the driveway of the student’s home and the nearest public road to the nearest door of the school the student attends or to a bus stop, whichever the case may be); or
2. if a student with a disability, whose IEP identifies transportation as a related service; or
3. in the judgment of the Board, has another compelling and legally sufficient reason to receive transportation services, including the age, health or safety of the student.
Although the District will not transport students between child care facilities, if a student attends one of the following, transportation may be provided:
1. day care center 2. family day care home; or 3. a group day care facility
The type of transportation provided by the District may be by a school bus or van, agreement for use of a charter bus, agreement with individuals, firms, corporations or private carriers, or by making payments to parents/guardians for individually transporting the pupil. The Board may pay board and room reimbursements to a parent when a pupil resides within a non-transportation area (an area of a school district designated by the Board as impracticable, by reason of sparsity of students, remoteness or conditions of roads) but is otherwise eligible for transportation and cannot be transported in any authorized manner. The Board may authorize children attending nonpublic schools to ride a school bus provided that space is available, when practical and when the full costs of such transportation is recovered.
Legal Reference: I.C. § 33-1501 Transportation authorized I.C. § 33-1503 Payments when transportation not furnished IDAPA 08.02.03.109 Special Education Policy History: Adopted on: Revised on:
In-Town Busing
In-town busing will be defined as busing of students within one and one-half (1 ½) miles from their school. In-town busing is a privilege that the District can discontinue at any time. The Superintendent shall establish guidelines under which a student may request bus service within one and one-half (1 ½) miles from school. : Adopted on: Revised on:
Bus Routes, Stops and Non-Transportation Zones
Subject to the conditions set forth herein, on or before the regular August board meeting each year, the Board will determine, with the assistance and recommendation of the Superintendent, bus routes, bus stops and non-transportation zones (areas within the boundaries of the District which are impracticable, by reason of sparsity of students, remoteness, or road conditions). When changes in the conditions of roads or the number of pupils being transported changes, the Board may, at any time, alter bus routes or non-transportation zones.
In order to operate the transportation system as safely and efficiently as possible, the following factors shall be considered in establishing bus routes:
1. A school bus route shall be established with due consideration of the sum total of local conditions affecting the safety, economic soundness and convenience of its operation, including road conditions, condition of bridges and culverts, hazardous crossings, presence of railroad tracks and arterial highways, extreme weather conditions and variations, length of route, number of families and children to be serviced, availability of turn-around points, capacity of bus, and other related factors.
2. School bus drivers are encouraged to make recommendations in regard to establishing or changing routes.
3. Parents should be referred to the Superintendent for any request of change in routes, stops, or schedules.
Bus Stops
Buses should stop only at designated places approved by school authorities. Exceptions should be made only in cases of emergency and inclement weather conditions. Bus stops shall be chosen with safety in mind and protection of the health of the student.
School loading and unloading zones are to be established and marked to provide safe and orderly loading and unloading of students. The principal or designee of each building is responsible for the conduct of students waiting in loading zones.
Delay in Schedule
The driver is to notify the administration of a delay in schedule. The administration will notify parents on routes and radio stations, if necessary.
Responsibilities - Pupils
Pupils must realize that safety is based on group conduct. Talk should be in conversational tones at all times. There should be no shouting or loud talking which may distract the bus driver. There should be no shouting at passersby. Pupils should instantly obey any command or suggestions from the driver and/or his/her assistants. A pupil may be denied transportation upon a showing of good cause. The reason for the denial of transportation services shall be provided to the parent(s)/guardian(s) in writing.
Responsibilities - Parents
The interest and assistance of each parent is a valued asset to the transportation program. Parents’ efforts towards making each bus trip a safe and pleasant experience are requested and appreciated. The following suggestions are only three of the many ways parents can assist:
1. Ensure that students are at the bus stop in sufficient time to efficiently meet the bus. 2. Properly prepare children for weather conditions. 3. Encourage school bus safety at home. Caution children regarding safe behavior and conduct while riding on the school bus.
Safety
The Superintendent shall develop written rules establishing the procedures for bus safety and emergency exit drills, and for student conduct while riding on buses.
If the bus and driver are present, the driver is responsible for the safety of his/her passengers, particularly for those who must cross a roadway prior to loading or after leaving the bus. Except in emergencies, no bus driver shall order or allow a student to board or disembark at other than his/her assigned stop unless so authorized by the Superintendent. In order to assure the safety of all, the bus driver may hold students accountable for their conduct during the course of transportation and may recommend corrective action against a student. Bus drivers are expressly prohibited from using corporal punishment.
The bus driver is responsible for the use of the warning and stop signaling systems and the consequent protection of his/her passengers. Failure to use the system constitutes negligence on the part of the driver.
Inclement Weather
The Board recognizes the unpredictability and resulting dangers associated with the weather in Idaho. To achieve the maximum safety for children and efficiency of operation, the Superintendent is empowered to make decisions as to the emergency operation of buses, the cancellation of bus routes and the closing of school in accordance with his/her best judgment.
Legal Reference: I.C. § 33-1501 Transportation authorized I.C. § 33-1502 Bus routes – Non-transportation zones Adopted on: 10-05 Revised on:
Transportation of Students with Disabilities
Transportation shall be provided as a related service when a student with a disability requires special transportation in order to benefit from special education or to have access to an appropriate education placement. Transportation is defined as: (a) travel to and from school and between schools; (b) travel in and around school buildings or to those activities which are a regular part of the student’s instructional program; (c) specialized equipment (such as special or adapted buses, lifts, and ramps) if required to provide special transportation for a student with disabilities.
The Child Study Team who develops the disabled student’s Individualized Education Program will determine on an individual basis when a student with a disability requires this related service. Such recommendations must be specified on the student’s IEP. Only those children with disabilities who qualify for transportation as a related service under the provisions of the IDEA shall be entitled to special transportation. All other children with disabilities in the District have access to the District’s regular transportation system under policies and procedures applicable to all students of the District. Utilizing the District’s regular transportation service shall be viewed as a “least restrictive environment.”
Mode of Transportation
One of the District’s special education buses will be the preferred mode of transportation. Exceptions may be made in situations where buses are prohibited from entering certain subdivisions due to inadequate turning space or distance from school may seriously impact bus scheduling. In such situations, other arrangements such as an individual transportation contract may be arranged with the parents. Such voluntary agreement shall stipulate in writing the terms of reimbursement.
Cross Reference: 3340 Corrective Actions and Punishment Legal Reference: 20 U.S.C. § 1400 et seq. Individuals with Disabilities in Education Act (IDEA) IDAPA 08.02.03.109 Special Education Idaho Special Education Manual Adopted on: Revised on:
Student Conduct on Buses The Superintendent shall establish written rules of conduct for students riding school buses. Such rules shall be reviewed annually by the Superintendent and revised if necessary. If the rules are substantially revised, they shall be submitted to the Board for approval.
A copy of the rules of conduct for students riding buses shall be provided to students at the beginning of the year. The classroom teacher and bus driver shall review the rules with the students at the beginning of each school year. A copy of the rules shall be posted in each bus and shall be available upon request at the District office and in each building principal’s office.
The bus driver shall be responsible for enforcing the rules, and shall work closely with the parent and building principal to modify a student’s behavior. The rules shall include consistent consequences for student misbehavior.
Recommendations for permanent termination of bus privileges will be referred to the Superintendent for final determination. The termination may be appealed to the Board. No further appeal shall be allowed.
A recommendation to terminate bus privileges shall be accompanied by a written record of the incident(s) that led to the recommendation. Said written record shall be provided to the parent/guardian of the student whose bus privileges are being revoked.
Cross Reference: 3330 Student Discipline 8130 Transportation of Students with Disabilities Legal Reference: I.C. § 33-1501 Transportation authorized
I.C. § 33-205 Denial of school attendance Adopted on: 10-05 Revised on: District-Owned Vehicles
The District owns and maintains certain vehicles. Included among them are pickups, school buses and vans. These are for use by properly authorized personnel of the District for District business purposes.
Any driver who receives a citation for a driving violation while operating a District vehicle shall personally pay all fines levied. All citations received while the driver is a District employee, whether operating a District vehicle or not, must be reported and may result in disciplinary action up to and including termination.
Bus and Vehicle Maintenance, District Buses used in the District’s transportation program shall be in safe and legal operating condition. All buses shall conform to standards of construction prescribed by the state board of education and inspections as required by law. The Superintendent shall establish a specific list of tasks that bus drivers shall perform on a daily basis. All other District vehicles shall be maintained following established programs as developed by the Superintendent.
Legal Reference: I.C. § 33-1506 Inspection of school buses IDAPA 08.02.02.159 Transportation IDAPA 08.02.02.160 Maintenance Standards and Inspections Adopted on: 10-05 Revised on:
Driver Training and Responsibility Bus drivers shall observe all state statutes and administrative rules governing traffic safety and school bus operation. The District shall, at the beginning of each school year, provide each driver with a copy of the District’s written rules for bus drivers and for student conduct on buses.
Each bus driver shall meet the qualifications established by the state department of education, including, but not limited to the following: 1. Over the age of 18 years of age; 2. Be of good moral character; 3. Not be addicted to the use of intoxicants or narcotics 4. Possess a valid and appropriate commercial driver’s license and other endorsements required by law; 5. Be medically qualified under the physical examination standards of the federal motor carrier safety regulations.
When a teacher, coach or other certified staff member is assigned to accompany students on a bus, such person shall be primarily responsible for the behavior of the students in his/her charge. The bus driver shall have final authority and responsibility for the bus. The Superintendent shall establish written procedures for bus drivers.
Legal Reference: I.C. § 33-1509 School Bus Drivers – Definition – Qualification – Duties IDAPA 08.02.02.170 School Bus Drivers and Vehicle Operation Adopted on: 10-05 Revised on:
DUTIES OF BUS DRIVERS 416
The board of trustees adopts this policy to define the duties of all bus drivers transporting students of this district, whether on a regular route, field trip or activity trip.
This policy applies to all regular and substitute bus drivers.
1. Prior to operating the bus, the driver will check the tires, lights, stop arm controls and brakes to determine if they are working properly. The driver will immediately report any equipment which is not in proper working condition.
2. The driver will regularly check the first-aid kit to see that it contains all required items and replace missing items.
3. Only properly enrolled students, eligible for transportation, and bus aides may ride the bus on a regular route. When special circumstances exist and space is available, the superintendent or designee may allow non- students to ride the bus. The driver will not allow non-students to board the bus, unless presented with prior written permission by the superintendent or designee. Teachers and other persons who have been officially appointed as chaperones may be allowed on the bus for field and activity trips. At least one chaperones must sit in the back of the bus on all field trips.
4. The driver has complete responsibility, and final authority, for the operation of the bus and care of the student passengers. The driver is responsible for the proper discipline of students on the bus and will exercise discipline in compliance with the school district’s discipline policies. The driver will not remove any student from the bus for discipline reasons except at the student’s school or the student’s regular bus stop.
5. The driver will load and unload students only from the right hand side of the road and at a position from which the driver has clear vision of at least one hundred (100) yards in both directions. The driver will count the number of students exiting the bus at each stop and will ascertain the students’ whereabouts prior to moving the bus. When loading or unloading students on a roadway having more than three (3) lanes, the driver will load or unload only those students who live on the right hand side, unless the stop is at an intersection with traffic control signals.
6. The driver will require each bus passenger to be seated in a regular passenger seat. No passengers will be allowed to stand while the bus is in motion.
7. The driver will not allow students to carry weapons, inflammable or explosive materials, or animals onto the bus.
8. The bus driver will not, under any circumstances, exceed a rate of speed of sixty (60) miles per hour.
9. The driver will report to his or her immediate supervisor the license number of any vehicle which violates any law endangering students.
10. The driver will immediately report all traffic accidents in which the bus is involved to the local school authorities and the appropriate law enforcement agency. The superintendent will report all accidents to the State Department of Education. The driver or his/her supervisor will complete a School Bus Accident Report form and submit it to the State Department of Education within fifteen (15) days of the accident.
11. The driver will not leave an occupied bus. In case of emergency, the driver will radio for assistance. If such communication is not possible, the driver should send a school bus aide for assistance, ask a passing motorist to communicate the need for assistance to the local law enforcement authorities or school district administrative office, or wait for help. An older student may be asked to go for help.
12. When the driver leaves an unoccupied bus, he or she will shut off the motor, set the brakes, and remove the ignition keys.
13. The driver will comply, as much as possible, with the route’s time schedule. LEGAL REFERENCE: Idaho Code Section 33-1254 ADOPTED: April 20, 1998 DISTRICT VEHICLE FLEET POLICY
Overview
As a driver of a district vehicle, the authorized driver has been given certain privileges. He/she assumes the duty of obeying all motor vehicle laws, maintaining the vehicle properly at all times and, otherwise, following the policies and procedures outlined in the following.
Superintendent ______
Fleet Administrator ______
Vehicle Fleet Purpose District vehicles are provided to support business activities and are to be used only by qualified and authorized employees. They are not to be considered a part of an employee’s compensation and must not be used as an inducement for employment. In all cases, these vehicles are to be operated in strict compliance with motor vehicle laws of the jurisdiction in which they are driven and with the utmost regard for their care and cost-efficient use.
District vehicles may not be used for business activities of other companies.
Driver Licensing District drivers and anyone authorized to drive the district vehicles must have a valid driver’s license issued in the state of residence for the class of the vehicle being operated and must be able to drive a vehicle. Obtaining a driver’s license is a personal expense.
Driver Licensing Driver qualifications are as follows: 1. Authorized employee of district. 2. Must be as least 21 years of age. 3. Have at least one year of experience in the class of vehicle operated. 4. Must meet licensing requirements. 5. Will not qualify for a district vehicle if, during the last 36 months, the driver had any of the following experiences: • Been convicted of a felony. • Been convicted of sale, handling or use of drugs. • Has automobile insurance canceled, declined or not renewed by an insurance company. • Been convicted of an alcohol or drug-related offense while driving. • Had driver’s license suspended or revoked. • Been convicted of three or more speeding violations or one or more other serious violations. • Been involved in two or more chargeable accidents.
Review of Motor Vehicle Record State Motor Vehicle Records (MVRs) will be used as the source for verifying driver history. MVRs will be obtained and reviewed at least annually. Driving privileges may be withdrawn or suspended and/or the district vehicles removed for any authorized driver not meeting the above requirements. In addition, appropriate disciplinary action may be taken.
Motor Vehicle Record Grading Criteria (last 3 years, except major violations are the last 5 years):
Number of Minor Number of At-Fault Accidents Violations
0 1 2 3 0 Preferred Good Unacceptable Unacceptable 1 Good Borderline Unacceptable Unacceptable 2 Borderline Unacceptable Unacceptable Unacceptable 3 Unacceptable Unacceptable Unacceptable Unacceptable 4 Unacceptable Unacceptable Unacceptable Unacceptable Any Major Violation
Minor Violations: Any moving violation other than major except: . Improper/failure to display license plates (if they exist) . Failure to sign or display registration . Motor vehicle equipment, load and size requirements . Failure to have driver’s license in possession (if valid license exists)
Major Violations: - Driving under the influence of alcohol/drugs - Homicide, manslaughter or assault arising out of the use of a vehicle - Failure to stop/report an accident - Driving while license is suspended/revoked - Reckless driving/speeding contest - Careless driving - Driving while impaired - Making a false accident report - Attempting to elude law enforcement
Personal Cars Used on District Business The district does not assume any liability for bodily injuries or property damage the employee may become personally obligated to pay arising out of an accident occurring in connection with operation of his/her own car. The reimbursement to the employee for the operation of his/her car on district business includes the allowance for the expense of automobile insurance. You are required to have minimum liability limits of $300,000. The district does not specify and assumes no responsibility for any other coverage employees carry on their own card since this is a matter of individual status and preference.
Traffic Violations Fines for parking or moving violations are the personal responsibility of the assigned operator. The district will not condone nor excuse ignorance of traffic citations that result in court summons being directed to itself as owner of the vehicle.
Each driver is required to report all moving violations to the Transportation Supervisor with 24 hours. The requirement applies to violations involving the use of any vehicle (district, personal, or other) while on district business. Failure to report violations will result in appropriate disciplinary action and/or termination.
Please be aware that traffic violations incurred during non-business (personal use) hours will affect your driver record as well and are subject to review.
Accidents involving District Vehicles In the event of an accident: 1. Do not admit negligence or liability. 2. Do not attempt settlement, regardless of how minor. 3. Get name, address and phone number of injured person and witnesses, if possible. 4. Exchange vehicle identification, insurance, district name and policy numbers with the other driver. 5. Take a photograph of the scene of accident, if possible. 6. Call the police if injury to other is involved. You may want to call police even if there are not injuries. 7. Complete the accident report at the time of accident. 8. Turn all information over to your Transportation Supervisor within 24 hours.
Thefts In the event of theft of district vehicle, notify local police immediately.
Driver Responsibilities Each driver is responsible for the actual possession, care and use of the district vehicle in his/her possession. Therefore, driver’s responsibilities include but are not limited to the following: 1. Operation of the vehicle in a manner consistent with reasonable practices that avoid abuse, theft, neglect or disrespect of the equipment. 2. Obey all traffic laws. 3. The use of seat belts and shoulder harness is mandatory for driver and passenger. 4. Adhering to manufacturer’s recommendations regarding service, maintenance and inspection. Vehicles should not be operated with any defect that would prevent safe operation. 5. Attention to and practice of safe driving techniques and adherence to current safety requirements. 6. Restricting the use of vehicles to authorized driver only. 7. Reporting the occurrence of moving violations to supervisor. 8. Accurate, comprehensive and timely reporting of all accidents by an authorized driver and thefts of a district vehicle to the Transportation Supervisor.
Failure to comply with any of these responsibilities may result in disciplinary action. Preventable Accidents A preventable accident is defined as any accident involving a district vehicle – whether being used for district or personal use – or any vehicle while being used on district business that results in property damage and/or personal injury, and in which the driver in question failed to exercise every reasonable precaution to prevent the accident. 1. Classification of preventable accidents. • Following to close • Driving too fast for conditions • Failure to observe clearance • Improper turns • Failure to observe signals from other drivers • Failure to reduce speed • Improper passing • Improper parking • Failure to yield • Improper backing • Failure to obey traffic signals or directions • Exceeding the posted speed limit • Driving while intoxicated (DWI) or Driving Under the Influence (DUI) or similar charges
I have read and will abide by the conditions as stated in this document regarding the operation of any vehicle for district business.
______Printed Name Signature Date
______Witness Signature Date
BUS DRIVER APPLICATION
Joint School District #241 714 JEFFERSON ST. GRANGEVILLE, ID 83530
NAME ______TELEPHONE NUMBER______
ADDRESS ______CITY/STATE/ZIP ______
DO YOU HOLD A VALID IDAHO DRIVER’S LICENSE? ______DO YOU HOLD A CDL? ______TYPE ______
EXPERIENCE AS A DRIVER OF A: HAVE YOU EVER HAD YOUR DRIVER’S LICENSE REVOKED? ______
____ TRUCK ____ YEARS WHEN? ______WHY? ______
____ BUS ____ YEARS ______
PAST EMPLOYER/ADDRESS POSITION TELEPHONE NUMBER DATE EMPLOYED (list by most recent employer first)
______
______
______
______
______
REFERENCE (list 3) ______PHONE ______
______PHONE ______
______PHONE ______
DOT DRUG TESTING PROGRAM Controlled Substance Testing Consent Form (Prospective Employees) As a part of my application for employment as a driver of motor vehicle for Joint School District #241, I consent to a drug/alcohol test as required by federal regulations:
I understand that if I test positive for illegal drugs or alcohol, I will not be offered employment.
I understand that the collection, testing and reporting of my specimen will be done in accordance with DOT regulations relating to the testing of controlled substance. If I am taking any prescription medication at the time of my drug test, I will be afforded an opportunity to discuss that with a MRO if my test comes back positive for illegal drugs.
I consent to the release of my test results received by Minert & Associates, Inc., as the representation of the Medical Review Officer, to management officials at Joint School District #241 verifying from my past employers whether I have tested positive for illegal drugs or alcohol, or have refused to test when requested to do so. I consent to the release of that information by those employers for whom I have worked during the past two (2) years as a vehicle driver. I further understand that if it is determined that I have tested positive for illegal drugs or alcohol with another employer during the past two years that I will not be offered employment by the District.
______Applicant’s Signature Date
Joint School District #241 714 Jefferson Grangeville, Idaho 83530
FAX COMMUNICATION REQUEST FOR PAST DRUG & ALCOHOL INFORMATION
DATE: ______PAGES: ______
TO: ______FROM: ______
CONTACT: ______CONTACT: ______
PHONE NUMBER: ______PHONE NUMBER: ______
FAX NUMBER: ______FAX NUMBER: ______
______(prospective employee) has applied to our company for the purpose of being hired to operate a commercial vehicle. On the application he/she has listed your company as an employer he/she has worked for as a commercial vehicle driver since January 1, 1995.
Per DOT requirement, we request that you provide us the following information (circle applicable answer):
1. Has ______, Social Security # ______- _____ - ______worked for our company since January 1, 1995 as a commercial vehicle operator? YES NO
2. If yes on question #1, did he/she take a drug and or alcohol test while employed at your company? YES NO
3. If yes on question #2, did he/she test positive for illegal drugs or alcohol for any such testing conducted by your company since January 1, 1995? YES NO
The nature of this request is urgent and I would request that your response be faxed directly to my attention. If your answer to question #3 is yes, please call and notify me of such information so that I can receive your faxed response in a confidential manner.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
EMPLOYEE CONSENT FOR RELEASE OF INFORMATION
Employee Name (print): ______Date: ______
I consent to the release of the above information regarding any drug & alcohol test results performed during my employment as required by the DOT.
______Prospective Employee Signature Social Security Number
MEASURING INSTRUMENT FOR WALKING STUDENTS
School District: School: ______
Location of Area Rated: ______
Date Rated: ______
Rate the following by putting a circle around the appropriate number. The higher the number, the more hazardous the walking route. Numeric Score Vehicular: 1. Average hourly traffic Over 1000 900 800 700 600 500 400 300 200 100 during school arrival & 1000 901 801 701 600 500 401 301 201 101 0 departure both morning & afternoon. A.M. 10 9 8 7 6 5 4 3 2 1 0 ______
P.M. 10 9 8 7 6 5 4 3 2 1 0 ______
2. Truck traffic during school arrival & departure both morning & afternoon. Over 100 100-75 75-51 50-25 25-1 0
A.M. 5 4 3 2 1 0 ______
P.M. 5 4 3 2 1 0 ______
3. Posted traffic speed 55 mph 50 mph 45 mph 40 mph 35 mph 30 mph 25 mph 20 mph
7 6 5 4 3 2 1 0 ______
Pedestrian: 1. Number of pupils Over 225- 220- 175- 150- 125- 100- 75- 50- 25- 0 225 201 176 151 126 101 76 51 26 1
10 9 8 7 6 5 4 3 2 1 0 ______
2. Grade level Elementary MiddleSchool/Junior High High School
10 2 0 ______Roadway: 1. Width of road Multi-lane Multi-lane Two-lane Two-lane Two-way, divided (two-way)or Two-way Two-way no street highway, single-lane w/ No-passing Passing markings raised or left turn lane painted median crossing 10 9 8 7 6 5 4 3 2 1 0 ______
Exposure time walking > 30 27-30 24-27 21-24 18-21 15-18 12-15 9-12 6-9 3-6 3-0 (in minutes) 10 9 8 7 6 5 4 3 2 1 0 ______2. Shoulder or sidewalk No shoulder Narrow, Narrow, Wide, Wide, Sidewalk Sidewalk “Narrow”-under 3 feet or sidewalk unpaved paved unpaved paved all way all way “Wide” – 3-9 feet shoulder shoulder shoulder shoulder with no with no no no no no breaks breaks, sidewalk sidewalk sidewalk sidewalk shoulder or utility strip 10 9 8 7 6 5 4 3 2 1 0 0 ______
3. Accumulative walking 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% less than 10% area with no sidewalk 10 9 8 7 6 5 4 3 2 1 0 ______
4. Traffic control signs & No school No pavement No traffic No traffic No crossing markings (score as many signs markings signals lights- guard- as applicable) Elementary Elementary only only 2 2 2 2 2 ______Environmental: 1. Visual obstructions Comments: (trees, shrubs, hills, curves, Accumulative Exposure-% of Walking Route buildings, etc.) 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% less than 10% 10 9 8 7 6 5 4 3 2 1 0 ______
2. Cross traffic pupil’s Comments: direction of travel (streets Accumulative exposure-% of Walking Route & driveways other than 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% less than 10% single family home) 10 9 8 7 6 5 4 3 2 1 0 ______
3. Special conditions Comments: (extraordinary factors, Accumulative exposure-% of Walking Route fences, open waterway, 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% less than 10% history of crime, etc.) 10 9 8 7 6 5 4 3 2 1 0 ______
Accident Rate: Accident rate (vehicle & 2 x Average for 1.6 x Average for Average for .75 Average for .5 Average for pedestrian) Facility Facility Facility Facility Facility 10 9 8 7 6 5 4 3 2 0 ______
RATING: 1-9 SAFE TOTAL RATING 10-18 MODERATELY SAFE 19-ABOVE UNSAFE EXCEPTION: 1. If more than one category is rated a #3(unsafe), it is then considered unsafe for students to walk to and from school. 2. If the board, under special conditions (extraordinary factors, fences, open waterway, history of crime, railroad crossing, state highway, etc.), decides that it is unsafe, it is considered unsafe for students to walk to and from school. Agency or Individual Contact Person W/Phone Number Contacted Agency State Highway District or individual County Roads Responsible for City Streets Making improvement Other:
Evaluator: ______
Date Approved: 3/21/05
DISCHARGE OF CERTIFIED EMPLOYEES
417
EMPLOYEES RECEIVING LIMITED CONTRACTS
A limited contract is specifically offered only for the duration of a school year. This district is under no obligation to give further notice to terminate the contract at the conclusion of the contract year. The district is further under no obligation to rehire an employee that received a limited contract.
EMPLOYEES RECEIVING ANNUAL CONTRACTS
When an employee’s work is found to be unsatisfactory, a reasonable period of probation shall be established by the board. At the end of the probationary period, the board shall decide whether the employee is to be retained, immediately discharged, discharged upon termination of the current contract or reemployed at the end of the contract term under a continuing probationary status.
EMPLOYEES RECEIVING RENEWABLE CONTRACTS
Before the board can determine not to renew a contract for reasons of an unsatisfactory report of the performance of any certificated person whose contract would otherwise be automatically be renewed, or to renew the contract of an employee at a reduced salary, the employee shall be entitled to a reasonable period of probation.
DISCHARGE OF CERTIFICATED EMPLOYEES
Any certificated employee during the annual contract period or with a renewable contract may be discharged only after the following procedures are met:
1. The superintendent or other authorized administrative officer may recommend the discharge of any certificated employee by filing with the board written notice specifying the alleged reasons for discharge.
2. Upon receipt of the notice, the board, acting through its designee, shall give the affected employee written notice of the allegations and the recommendation of discharge, along with a written notice of a hearing before the board prior to any determination by the board.
3. The hearing shall be scheduled to take place not less than six (6) days nor more than twenty-one (21) days after receipt of the notice by the employee. The date provided for the hearing may be changed by mutual consensus.
4. The hearing shall be public unless the employee requests in writing that it be in executive session.
5. All testimony at the hearing shall be given under oath or affirmation. Any member of the board, or the clerk of the board, may administer oaths to witnesses or affirmations by witnesses.
6. The employee may be represented by legal counsel and/or by a representative of a local or state teachers association.
7. The chairman of the board or his or her designee shall conduct the hearing.
8. The board shall cause an electronic record of the hearing to be made, or shall employ a competent reporter to take stenographic or steno-type notes of all the testimony at the hearing. A transcript of the hearing shall be provided at cost by the board upon request of the employee.
9. At the hearing, the superintendent or duly authorized administrative officer shall present evidence to substantiate the allegations contained in the notice received by the board.
10. The employee may produce evidence to refute the allegations. Any witness presented by the superintendent or by the employee shall be subject to cross examination. The board may also examine witnesses and be represented by counsel.
11. The affected employee may file written briefs and arguments with the board within three (3) days after the close of the hearing or such other time as may be agreed upon by the affected employee of the board.
12. Within fifteen (15) days following the close of the hearing, the board shall determine and, acting through their duly authorized administrative official, notify the employee in writing whether the evidence presented at the hearing established the truth of the allegations and whether the employee is to be retained, immediately discharged, or be discharged upon termination of the current contract.
LEGAL REFERENCE: Idaho Code Sections 33-513 33-514 33-514A 33-515
ADOPTED April 20, 1998
PERSONNEL FORMAL COMPLAINT PROCEDURE
421
For the purpose of this policy, a formal complaint shall be a written statement by a staff member that a disagreement exists over the application of the Mountain View School District Board Policy. All formal complaints shall contain a concise statement of the disagreement and the policy/policies which is/are allegedly violated.
Every effort shall be made to settle the formal complaint at the lowest possible level of the formal complaint procedure.
Formal complaints will be processed in the following manner and within the stated time limits. When school is not in session, “days” shall mean work week days exclusive of federal holidays.
Step 1 - A staff member shall promptly attempt to resolve the complaint informally between the staff member and his/her principal. If the complaint is not resolved informally, it shall be reduced to writing by the staff member who shall submit it to the principal. If a staff member does not submit his/her formal complaint to the principal in writing in accordance with Step 1 within fifteen (15) days after the facts upon which the complaint is based first occurred, the complaint will be deemed waived.
The principal will reply in writing to the staff member within ten (10) school days after receipt of the written formal complaint.
Step 2 - If the formal complaint is not settled in Step 1 and the staff member wishes to appeal the formal complaint to Step 2, the staff member may file the formal complaint in writing to the Superintendent of schools within ten (10) school days after receipt of the principal's written answer. The written formal complaint shall give a clear and concise statement of the alleged complaint including the fact upon which the complaint is based, the issues involved, the policy provisions involved, and the relief sought. The Superintendent or his/her representative shall thoroughly review the formal complaint, arrange for necessary discussions, and give a written answer to the staff member no later than twenty (20) school days after receipt of the written formal complaint.
Step 3 - If the formal complaint is not settled at Step 2, the staff member may within five (5) days after a decision by the Superintendent, refer the formal complaint to the Board of Trustees through the Superintendent. The Board will then at their next available meeting, hear the formal complaint. The Step 3 formal complaint shall be on the basis of Step 2. Neither party shall be permitted to assert in the proceedings any evidence which was not submitted to the other party before the completion of Step 2 meetings. The Board may uphold, modify, or overturn the ruling of the Superintendent.
Upon conclusion of the hearing, the Board will have ten (10) days to provide its written decision to the staff member.
The Board will attempt to hear formal complaint(s) outside of school hours. If the Board finds it necessary to hear a formal complaint during school hours, the staff member filing the complaint and necessary witnesses shall suffer no loss of pay for attendance at the Board's hearing.
Each party shall bear all costs of producing their own witnesses, preparation of exhibits and other materials, including the production of a record or transcript of the proceeding unless such record or transcript is desired by both parties.
Procedure By-Pass
Formal Complaints involving more than one employee, formal complaints involving an administrator above the building level or those formal complaints promulgated by the Board may be initially filed at Step 2 or Step 3.
Non-Reprisal Clause
No reprisals of any kind shall be taken by the Board or the administration against any employee because of the employee’s participation in this formal complaint procedure.
Formal Complaint Files
All documents, communications, and records dealing with the processing of a formal complaint shall be maintained separately from the personnel files of the participant(s).
Withdrawal of Formal Complaint
A formal complaint may be withdrawn in writing at any level without establishing precedent.
Policy History: Adopted on: July 18, 2011 Revised on: PERSONNEL CREDIT REIMBURSEMENT
422
The District will reimburse a contracted certificated employee that is at least .5 FTE for the tuition cost of up to six (6) credits in a five (5) year period. Coaching clinic credits will be limited to reimbursement for one (1) credit in the five (5) year period. It is the responsibility of each certified employee to consult with the District Office to ascertain his/her five (5) year credit period. The maximum per credit cost will be the maximum per credit cost charged at Idaho state schools.
Certificated employees will be limited to reimbursement of tuition costs of up to one (1) credit per school semester during the first two school semesters of employment with the District. These credits will be included within the six (6) credits provided in the five (5) year period.
The District will reimburse the full time non-certificated employee for the tuition cost of up to six (6) credits in a five (5) year period. Coaching clinic credits will not be reimbursed. The maximum per credit cost will be the maximum per credit cost charged at Idaho state schools.
Those certificated staff pursuing a Master’s or advanced degree may follow an application process (to be established at the board’s discretion with standards and criteria for positions that are hard for the district to fill) which the board may approve to provide credit reimbursement, limited to thirty (30) credits in five (5) years . Credit reimbursement approved under this section is contingent upon adherence to the advanced degree study plan and its time frame.
Credits earned from September 1 through August 31 of the current year will be reimbursed to the employee through any of the District’s normal monthly Accounts Payable runs upon submission of a claim for reimbursement with the required supporting documentation. All claims for reimbursement of credits earned from September 1 through August 31 of the prior year must be received by the District Office no later than October 1 of the current year. No credits will be reimbursed for those credits that were received or began prior to employment with the District.
Any staff member leaving the school district will not be reimbursed for credits taken, starting after January 1 of the current school year, and becomes subject to terms of repayment of any reimbursement they may have claimed and received pertaining to those credits. In the event of a reduction in force (RIF) this paragraph will not apply to any staff member eliminated through the RIF process.
Any staff member receiving reimbursement from the District who fails to provide a college transcript showing completion of the course(s) they claimed for reimbursement, or failed to meet the course completion date, will be subject to terms of repayment of any reimbursement they may have claimed and received pertaining to those credits.
Policy History: Adopted on: July 18, 2011 Revised on: June 20, 2016 HEALTH & WELLNESS COMMITTEE
423
In the event a change in health, dental or optical insurance carrier and/or coverage are contemplated, the District will form a joint study committee to make recommendations to the Board prior to the District making a change.
The Health & Wellness Committee, composed of the CIEA president, one (1) certified staff member from Grangeville, one (1) certified staff member from Clearwater Valley, one (1) certified staff from Elk City, one (2) non-certificated employees, one (1) retired certified staff, two (2) school board members, and one (1) administrator, will be retained for the purposes of reviewing and recommending future employee health benefit plan design, which will be considered by the Board.
Policy History: Adopted on: July 18, 2011 Revised on: EMPLOYEE-STUDENT RELATIONS
411
These are policy guidelines for employees:
1. Employees must communicate in writing immediately to their supervisor if they observe activities or receive reliable information concerning a fellow employee who is engaging in inappropriate or unethical behavior with students. The supervisor must report this to the superintendent immediately. Each report will be investigated in a manner determined by the superintendent, and the superintendent will pass on the results of the investigation to the proper authorities.
2. It is recommended that no employee give a student a ride in any vehicle, unless there is another adult or other students in the car.
3. No employee shall be permitted to have a school sponsored or affiliated function for students at their residence without written consent of the building principal or the superintendent. It is recommended that school sponsored or affiliated functions be held at the school, public places or eating establishments.
4. Employees should not socialize, including the use of social media, with any students in an intimate or inappropriate manner. Dating between an employee and a student is prohibited.
DATE ADOPTED : 1/ 16/ 96 Revised/Adopted: 8/20/07; 4/ 16/2012
Evaluation of Certificated Personnel
419
The Board of Education shall employ, retain, and advance only the most qualified professional personnel on the staff. The administrative and consultative staff shall continuously evaluate the services of the professional personnel and shall submit such evaluations in writing to the Superintendent in such manner and at such times as may be determined by the Board of Education and the Superintendent of Schools. The primary purpose of such evaluation is to assist personnel in professional development and in achieving District goals. The procedures outlined in this policy apply to certificated personnel.
.
Each certificated staff member shall receive at least one (1) written evaluation to be completed by no later than January 31 for each annual contract year of employment.
Objectives and criteria
The formal performance evaluation system is designed to:
• Maintain or improve each employee's job satisfaction and morale by letting him/her know that the supervisor is interested in his/her job progress and personal development. • Serve as systematic guide for supervisors in planning each employee’s further training. • Assure considered opinion of an employee's performance and focus maximum attention on the achievement of assigned duties. • Assist in determining and recording special talents, skills, and capabilities that might otherwise not be noticed or recognized. • Assist in planning personnel moves and placement that will best utilize each employee's capabilities. • Provide an opportunity for each employee to discuss job problems and interests with his/her supervisor. • Assemble substantiating data for use as a guide, although not necessarily the sole governing factor, for such purposes as wage adjustments, promotions, disciplinary action, and termination.
Responsibility
The Superintendent has overall responsibility for the administration of the Performance Evaluation Program and will ensure the fairness and efficiency of its execution, including:
• The distribution of proper forms in a timely manner. • Ensuring completed forms are returned for file by a specified date. • Reviewing forms for completeness. • Identify discrepancies. • Ensuring proper safeguard and filing of complete forms.
• Creating a plan for ongoing training for evaluators and teachers on the District’s evaluation standards, forms, and process. The plan will include identification of the actions, if any, available to the District as a result of the evaluation as well as the procedure(s) for implementing each action. • Creating a plan for ongoing review of the District’s Performance Evaluation Program that includes stakeholder input from teachers, Board members, administrators, and other interested parties. • Creating a procedure for remediation for employees that receive evaluations indicating that remediation would be an appropriate course of action.
The Immediate Supervisor (evaluator) is the employee’s “Evaluator” and has the responsibility for:
• Continuously observing and evaluating an employee’s job performance. • Holding periodic conferences with each employee to discuss job performance. • Completing Performance Evaluation Forms as required.
Procedures
Evaluation Form: An Evaluation Form will be completed for each certificated employee. A copy will be given to the employee. The original will be retained by the immediate supervisor. This form should be reviewed annually and revised as necessary to indicate any significant changes in duties and/or responsibilities. The form is designed to increase planning and relate performance to assigned responsibilities through joint understanding between the immediate supervisor (evaluator) and the employee as to the job description and major performance objectives.
Periodic classroom observations will be included in the evaluation process.
The evaluation form will identify the sources of data used in conducting the evaluation.
The evaluation form will include a section for input received from parents or guardians. Parental or guardian input forms will be made available on the main District webpage.
The evaluation form will be aligned with minimum State standards and based upon Charlotte Danielson’s Framework for Teaching and will include, at a minimum, the following general criteria upon which the performance evaluation system will be based:
• Planning and Preparation • Learning Environment • Instruction and Use of Assessment • Professional Responsibilities
A teacher - principal conference is to be held following each formal observation, and the observation instrument is to be dated and signed by the teacher and the principal. Additional formal observations may be conducted as needed.
Frequent informal classroom observations are encouraged. A conference between the teacher and the principal may be held after an informal observation when deemed necessary or appropriate.
Summative Evaluation: an Evaluation Form will be completed for each certificated employee. A copy will be given to the employee. A copy will be retained by the immediate supervisor either as an electronic or hard copy, and the original will be retained at the District Office for placement in the personnel file. This form should be reviewed annually and revised as necessary to indicate any significant changes in duties and/or responsibilities. This form is designed to increase planning and relate performance to assigned responsibilities through joint understanding between the immediate supervisor (Evaluator) and the employee as to the job description and major performance objectives.
When any matter of the nature that could cause dismissal or non-renewal of a contract for a teacher is brought to the attention of the teacher, the principal shall assist the teacher towards correcting the situation.
Each advisor contracted for an interscholastic activity shall be evaluated following the end of the entire season. A written formal evaluation on a separate form provided by the District is to be prepared by the principal or activity director, approved by the principal, and shall be forwarded to the Superintendent after a conference is held with the advisor to review the evaluation.
Informal Conferences: Informal conferences between immediate supervisors and employees may be scheduled periodically. During these sessions an open dialogue should occur which allows for the exchange of ideas focused on performance. The employee should be informed of how he/she has performed to date. In the case of basic or below basic ratings, the employee should be informed of the steps necessary to improve performance to the desired level. Conference sessions should include but not be limited to the following: Planning and Preparation, Classroom Environment, Instruction and Professional Responsibilities. A memorandum for record will be prepared following each conference session and maintained by the supervisor
Meeting with the Employee
Each evaluation shall include a meeting with the affected employee. At the scheduled meeting with the employee, the supervisor will:
• Discuss the evaluation with the employee, emphasizing strong and weak points in job performance. Commend the employee for a job well done if applicable and discuss specific corrective action if warranted. Set mutual goals for the employee to reach before the next performance evaluation. Recommendations should specifically state methods to correct weaknesses and/or prepare the employee for future promotions.
• Allow the employee to make any written comments he/she desires. Inform the employee that he/she may turn in a written rebuttal of any portion of the evaluation within seven (7) days and outline the process for rebuttal. Have the employee sign the evaluation form indicating that he/she has been given a copy and initial after supervisor’s comments.
No earlier than seven (7) days following the meeting, if the supervisor has not received any written rebuttal, the supervisor will forward the original evaluation form in a sealed envelope, marked Personnel-Evaluation Form to the Superintendent, or the designee, for review. The supervisor will also retain a copy of the completed form.
Rebuttals
Within seven (7) days from the date of the evaluation meeting with their supervisor the employee may file a written rebuttal of any portion of the evaluation form. The written rebuttal shall state the specific content of the evaluation form with which the employee disagrees, a statement of the reason(s) for disagreement, and the amendment to the evaluation form requested.
If a written rebuttal is received by the supervisor within seven (7) days, the supervisor may conduct additional meetings or investigative activities necessary to address the rebuttal. Subsequent to these activities, and within a period of ten (10) working days, the supervisor may provide the employee with a written response either amending the evaluation as requested by the employee or stating the reason(s) why the supervisor will not be amending the evaluation as requested.
If the supervisor chooses to amend the evaluation form as requested by the employee then the amended copy of the evaluation form will be provided to, and signed by, the employee. The original amended evaluation form will then be forwarded to the Superintendent, or the designee, for review in a sealed envelope, marked Personnel-Evaluation Form. The supervisor will also retain a copy of the completed form.
If the supervisor chooses not to amend the evaluation form as requested by the employee then the evaluation form along with the written rebuttal, and the supervisor’s response, if any, will be forwarded to the Superintendent, or the designee, for review in a sealed envelope, marked Personnel-Evaluation Form. The supervisor will also retain a copy of the completed form including any rebuttals and responses.
Action
Should any action be taken as a result of an evaluation to not renew an individual's contract or to renew an individual's contract at a reduced rate, the District will comply with the requirements and procedures established by State law in order to assure the due process rights of all personnel. Evaluation of Administrative Staff
Each administrator shall be evaluated annually in order to provide guidance and direction to the administrator in the performance of his/her assignment. Such evaluation shall be based on the job description, accomplishment of annual goals and performance objectives, and established evaluative criteria. For building based school administrators such evaluation, except for that of the Superintendent, will include a section for input received from parents or guardians. Parental or guardian input forms will be made available on the main District webpage.
The Superintendent shall establish procedures for the conduct of these evaluations. Near the beginning of the school year, the Superintendent shall inform the administrator of the criteria to be used for evaluation purposes, including the adopted goals for the District. Such criteria shall include performance statements dealing with leadership; administration and management; school financing; professional preparation; effort toward improvement; interest in students, staff, citizens and programs; and staff evaluation.
Both staff members involved in the evaluation conference shall sign the written report and retain a copy for their records. The person being evaluated shall have the right to submit and attach a written statement to the evaluation within a reasonable time following the conference.
Stakeholders
The Mountain View School District Teacher Evaluation Plan was developed by administrative council with input from teacher representatives. The plan was approved by the Board of Trustees. The District WISE Leadership team consisting of administration, teachers, and community members will review the Teacher evaluation plan through the annual planning and evaluation process.
Monitor and Evaluation
Our District WISE Leadership Team will monitor and evaluate the district’s personnel evaluation system for effectiveness for obtaining data needed to make improvements within the strategic plan for student improvement.
Funding
General fund instructional improvement, Title I, and Title IIA funds can be used to provide ongoing professional development in effective evaluation practices for administrators. Collecting and Using Data
A centralized database system will be utilized to track evaluation results at the school and district-wide level. Superintendent and administrators can query the database to gather data on the different levels of success for the different Domains within the evaluation. This information would be then used to plan district and building professional development activities.
Professional Development and Training
Ongoing training and professional development for administrators and teachers on the district’s evaluation standards, tool and process will be provided during Building Collaboration time throughout the year.
Legal Reference: I.C. § 33-514 Issuance of Annual Contracts – Support programs – Categories of Contracts – Optional Placement – Written Evaluation
I.C. § 33-515 Issuance of Renewable Contracts
I.C. § 33-518 Employee Personnel Files
IDAPA 08.02.02.120 Local District Evaluation Policy
Adopted on: 8/20/07 Revised on: July 19, 2010; December 13, 2010; September 19, 2011 Prior District policy: Policy 402 - Certified Personnel Employment, Subsection - Evaluation PARENT OR GUARDIAN INPUT FORM CLASSROOM TEACHER EVALUATION
TEACHER: ______
GRADE(S)/CLASS(ES): ______
SCHOOL YEAR: ______
Instructions:
1. Please complete the evaluation by circling the most appropriate number. 2. This form should be placed into the box located at school office or mailed to: a. [Insert Address]
3. Only one form should be completed by each parent for this teacher for each school year. 4. If a parent has a concern with regard to an event occurring in their child’s classroom and wishes to more directly address this issue, please understand that this form alone will not directly address the parental concern. The parent should raise the concern with the teacher and/or building administration. 5. Please offer specific comments when possible. Specific comments will be considered in the preparation of the teacher’s evaluation and will aid both the District and the teacher in addressing performance.
Area of Evaluation Agree Disagree Don’t know
1. The teacher engaged in frequent 1 2 3 4 5 0 and informative communications with the parent about student progress, attendance, behavior, curriculum topics and objectives.
Comment:
2. The teacher provided adequate 1 2 3 4 5 0 suggestions for home support of learning.
Comment:
3. Teacher is approachable, open to 1 2 3 4 5 0 parental communication and parental input.
Comment:
4. Teacher is respectful of family’s 1 2 3 4 5 0 culture and the social expectations of the family for the child.
Comment:
5. Teacher maintains a classroom in 1 2 3 4 5 0 which my child feels physically and emotionally safe.
Comment:
6. Teacher administers discipline fairly 1 2 3 4 5 0 and consistently.
Comment:
7. Teacher provides curriculum-based 1 2 3 4 5 0 and developmentally appropriate homework.
Comment:
8. Teacher has provided child and 1 2 3 4 5 0 family with knowledge of class expectations.
Comment:
9. Classroom work demonstrated the 1 2 3 4 5 0 appropriate level of difficulty for my child.
Comment:
10. The teacher knows the content 1 2 3 4 5 0 area and how to teach it.
Comment:
11. Teacher treated my child with 1 2 3 4 5 0 respect, care and knowledge of my child’s needs.
Comment:
12. Teacher appropriately monitored 1 2 3 4 5 0 and assessed student learning.
Comment:
13. Teacher provided appropriate 1 2 3 4 5 0 individual assistance to my child.
Comment:
14. Were you satisfied with your child’s 1 2 3 4 5 0 overall school experience as provided by this teacher?
Comment:
Did you attend parent/teacher YES NO conferences?
Did you attend Open House? YES NO
Were you provided with a timely copy of YES NO your child’s report cards?
Did your child’s teacher ever contact you YES NO via telephone?
Did your child’s teacher provide you YES NO information regarding your child and/or class activities via e-mail?
Did your child’s teacher provide you YES NO information regarding your child and/or class activities via notes sent home to you?
Did you ever visit your child’s classroom? YES NO
Did you ever volunteer in your child’s YES NO classroom?
Any additional comments you wish to share not covered by the above questions (please feel free to attach a separate page): ______
Please complete and sign the form and place in a sealed envelope.
Name: ______Signature: ______Date: ______Telephone No.:______
PARENT OR GUARDIAN INPUT FORM ADMINISTRATOR EVALUATION
RELATING TO ADMINISTRATOR: ______
HOLDING THE POSITION OF: ______
SCHOOL YEAR: ______
Instructions:
6. Please complete the evaluation by circling the most appropriate number. 7. This form should be placed into the box located at school office or mailed to: a. [Insert Address]
8. Only one form should be completed by each parent for this Administrator for each school year. 9. If a parent has a concern with regard to an event occurring in their child’s classroom and wishes to more directly address this issue, please understand that this form alone will not necessarily directly address the parental concern and that such should be directly raised with the teacher or administrator. 10. Please offer specific comments when possible. Specific comments will be considered in the preparation of the administrator’s evaluation and will aid both the District and the Administrator in addressing performance.
Area of Evaluation Agree Disagree Don’t know
1. Works with parents, staff and students 1 2 3 4 5 0 in development and promotion of the school’s vision.
Comment:
2. Promotes and maintains high 1 2 3 4 5 0 standards of Academic Excellence for the performance of students and staff.
Comment:
3. Manages all aspects of the school to 1 2 3 4 5 0 ensure a positive educational experience for all students.
Comment:
4. Listens to community members, 1 2 3 4 5 0 parents, and students and timely responds to their concerns.
Comment:
5. Treats students and adults with 1 2 3 4 5 0 respect.
Comment:
6. Communicates with community 1 2 3 4 5 0 members accurately.
Comment:
7. Shows awareness/understanding of 1 2 3 4 5 0 developmental characteristics of different age groups. Acts with an understanding of social, racial, cultural, political and economic forces that influence a positive school environment. Comment:
8. Encourages parental involvement in 1 2 3 4 5 0 the educational process.
Comment:
9. Is a positive advocate for students. 1 2 3 4 5 0
Comment:
10. Is a strong and visible leader of the 1 2 3 4 5 0 school.
Comment:
11. Effectively coordinates school 1 2 3 4 5 0 programs that promote student involvement, education, safety, growth, and development of responsibility.
Comment:
12. Administers student discipline fairly 1 2 3 4 5 0 and consistently.
Comment:
13. Maintains a school climate that 1 2 3 4 5 0 welcomes parents, families and community members and invites their participation. Encourages teachers to provide opportunities to engage families to assist in student learning. Comment:
14. Have you personally met with the YES NO administrator?
15. Have you had any reason to visit the YES NO administrator’s office?
16. Were you satisfied that your concerns YES NO were addressed?
Any additional comments you wish to share not covered by the above questions (please feel free to attach a separate page): ______
Please complete and sign the form and place in a sealed envelope.
Name: ______
Signature: ______
Date: ______
Telephone No.:______
REDUCTION IN FORCE (RIF) FOR CERTIFIED STAFF
420
It is recognized that the Board has the responsibility to maintain good public elementary and secondary schools and to implement the educational interest of the school district, consistent with state and federal educational requirements, including District and school attainment of Adequate Yearly Progress, improvement plans, accreditation requirements, and other school-based issues. However, recognizing also that it may become necessary to eliminate certificated staff positions in certain circumstances, this policy is adopted to provide a fair and orderly process should such elimination become necessary.
The Board has the sole and exclusive authority to determine the appropriate number of certificated employees and to eliminate certified staff positions consistent with the provisions of the State statutes. A reduction of certified employees may occur as a result of, but not be limited to, the following examples or from other conditions necessitating reductions:
a. Decreases in student enrollment b. Changes in curriculum c. Financial conditions or limitations of the District
The need for implementation of a Reduction in Force (RIF) and/or the elimination of certificated positions is left to the sole discretion of the Board.
The Board may choose to implement a RIF through: a. the elimination of an entire program or portions of programs: b. the elimination of positions by category (i.e. elementary, secondary); c. the elimination of positions in an overall review of the District; d. the elimination of positions through other considerations and implementation decisions; e. the elimination of a portion or percentage of a position(s) or any combination of the above.
Reduction in Force Procedures
The following definition and procedures shall be used for conducting a Reduction in Force.
Definition
As used in this policy, “teacher” shall apply to any employee of the District who holds a certificate issued by the State Board of Education who is employed in a teaching or non- administrative certificated position.
(PERSONNEL - MVSD 244)
Procedures
1. Prior to commencing action to terminate teacher contracts under these procedures, the Board will give due consideration to its ability to effectuate position elimination and/or reduction in staff by:
a. Voluntary retirements b. Voluntary resignations c. Transfer of existing staff members d. Voluntary leaves of absence
2. In the event a Reduction in Force is required, teachers who are retained pursuant to these procedures may be reassigned if suitable position openings are available in instructional areas for which they are Highly Qualified and for which the principal has approved transfer pursuant to Idaho Code.
3. In the Board’s determination as to the individuals to be released pursuant to the Reduction in Force, consideration will be given to the criteria set out below. Each criterion shall be considered in terms of the total context when selecting those employees who are to be considered for release pursuant to the provisions of these procedures.
It is the intent of the Board that the individual and cumulative effect of each criterion on the welfare of students and the best long-term and short-term interest of the District be considered.
It is further the intent of the Board that primary consideration be the quality of instruction and the progress that students are making throughout the course of the school year as well as properly endorsed Highly Qualified instructors to be in classroom positions in order for the District to be compliant with federal and state education requirements. Thus, each criterion shall be considered in terms of this total context.
The factors for consideration shall be reviewed on an annual basis by the District’s Administration to determine whether factors should be added, eliminated, or weighted differently. Such recommendations for modification will then be brought before the Board for consideration prior to a RIF being declared. The following criteria will be considered in no particular order:
• Area(s) of certification for which the teacher is Highly Qualified which are classified by the District as Hard to Fill positions • Number of areas of certification for which the teacher is Highly Qualified • Educational/Degree Status • National Certifications Held • Whether or not the teacher is Highly Qualified in a course necessary for High School Graduation requirements
(PERSONNEL - MVSD 244) • Whether or not the teacher is Highly Qualified in a course necessary for middle school advancement • Other assigned duties beyond assigned to all staff within category. • Compliance with Professional Standards and Conduct over the course of employment with the District • Teacher evaluation, including components required by Idaho Code to be encompassed in teacher evaluation • Credits earned after initial certification • Leadership Activities
4. The District Administration Office shall give notice of the possible Reduction in Force to all teachers who may be released, based upon the number of teachers who may be released, in full or in part, and the school programs, teacher positions, or categories of positions that may be affected.
5. Upon receipt of this notification, it is recommended that the subject teachers review their personnel file materials with the District’s Administrative Office to ensure that the District has appropriate information relating to the various criteria referenced above. Should a teacher fail to inspect their personnel and/or have failed to provide the District with updated information, the information contained in the file will be utilized for the Reduction in Force determination and the teacher will not have the opportunity to subsequently correct such information after the Reduction in Force has been implemented.
a. If a teacher believes their personnel file is in error, the teacher shall notify the District’s Administrative Office of their concern of an error in a formal letter, by the close of the business day on the fifth (5 th ) week day after the teacher has received written notice of the possible Reduction in Force. b. This formal letter shall specifically identify the element or elements of the teacher’s personnel file and criteria are believed to be erroneous and explain specifically why the element(s) is believed to be in error. c. When the District receives notice of possible error, each such written notice, timely received, shall be individually reviewed for possible reconsideration or evaluation of the information used in consideration of the Reduction in Force.
6. If the Board determines that a Reduction in Force will be implemented, the Superintendent shall submit a list of the teachers recommended for release, through use of the above procedure.
7. All releases shall be done in conformance with the applicable provisions of Idaho Code and all affected teachers will be promptly notified, in writing, of the Board’s decision or
(PERSONNEL - MVSD 244) actions that need to be taken by the Board, including informal review per Policy 424: Personnel Informal Review.
Legal Reference: § I.C. 33-514 Issuance of Annual Contracts § I.C. 33-515 Issuance of Renewable Contracts § I.C. 33-522 Reductions in Force § I.C. 33-523 Principals to Determine New Staffing
Policy History: Adopted on: July 18, 2011 Revised on:
(PERSONNEL - MVSD 244) PERSONNEL CREDIT REIMBURSEMENT
422
The District will reimburse a contracted certificated employee for the tuition cost of up to eighteen (18) credits in a five (5) year period. Coaching clinic credits will be limited to reimbursement for one (1) credit in the five (5) year period. It is the responsibility of each certified employee to consult with the District Office to ascertain his/her five (5) year credit period. The maximum per credit cost will be the maximum per credit cost charged at Idaho state schools.
Certificated employees will be limited to reimbursement of tuition costs of up to six (3) credits per school semester during the first two school semesters of employment with the District. These credits will be included within the eighteen (18) credits provided in the five (5) year period.
The District will reimburse the full time non-certificated employee for the tuition cost of up to three (3) credits per year. Coaching clinic credits will not be reimbursed. The maximum per credit cost will be the maximum per credit cost charged at Idaho state schools.
Those certificated staff pursuing a Master’s or advanced degree may follow an application process (to be established with standards and criteria) which the Board may at its discretion approve to provide credit reimbursement, limited to thirty (30) credits in five (5) years. It is the Board’s intent to approve credit reimbursement for as many advanced degrees as funding will permit. Credit reimbursement approved under this section is contingent upon adherence to the advanced degree study plan and its time frame.
Credits earned from September 1 through August 31 of the current year will be reimbursed to the employee through any of the District’s normal monthly Accounts Payable runs upon submission of a claim for reimbursement with the required supporting documentation. All claims for reimbursement of credits earned from September 1 through August 31 of the prior year must be received by the District Office no later than October 1 of the current year. No credits will be reimbursed for those credits that were received or began prior to employment with the District.
Any staff member leaving the school district will not be reimbursed for credits taken, starting after January 1 of the current school year, and becomes subject to terms of repayment of any reimbursement they may have claimed and received pertaining to those credits. In the event of a reduction in force (RIF) this paragraph will not apply to any staff member eliminated through the RIF process.
Any staff member receiving reimbursement from the District who fails to provide a transcript showing completion of the course(s) they claimed for reimbursement, or failed to meet the course completion date, will be subject to terms of repayment of any reimbursement they may have claimed and received pertaining to those credits.
Policy History: Adopted on: July 18, 2011 Revised on: HEALTH & WELLNESS COMMITTEE
423
In the event a change in health, dental or optical insurance carrier and/or coverage are contemplated, the District will form a joint study committee to make recommendations to the Board prior to the District making a change.
The Health & Wellness Committee, composed of the CIEA president, one (1) certified staff member from Grangeville, one (1) certified staff member from Clearwater Valley, one (1) certified staff from Elk City, one (2) non-certificated employees, one (1) retired certified staff, two (2) school board members, and one (1) administrator, will be retained for the purposes of reviewing and recommending future employee health benefit plan design, which will be considered by the Board.
Policy History: Adopted on: July 18, 2011 Revised on:
PERSONNEL Social Media 424
Recommended Practices for Use of Social Media Sites, Including Personal Sites
Think Before Posting
Privacy does not exist in the world of social media, therefore the District recommends that employees consider what could happen if a post becomes widely known or how that may reflect on the poster, the District, or its patrons. Search engines can turn up posts years after they are created and comments can be easily forwarded or copied. If you would not say it at a Board Meeting or to a member of the media or a colleague, consider the propriety of posting it online.
Employees must be respectful and professional in all communications at all times. Employees may not use obscene, offensive, profane, or Vulgar language, or engage in communications or conduct that is harassing, threatening, bullying, libelous, or defamatory or that discusses or encourages any illegal activity, sexual behavior, sexual harassment, bullying, or the inappropriate use of alcohol or illegal drugs.
Employees may not act as a spokesperson for the district or make comments as a representative of the district, except as authorized by the board, Superintendent or designee. When authorized as a spokesperson for the district, employees must disclose their employment relationship with the district.
If information is posted on a social media network that evidences that the employee has engaged in conduct in violation of applicable federal and state law or district policies, the district may take disciplinary action, up to and including termination.
Be Respectful
Posts should be considered carefully in light of how they would reflect on the poster, colleagues, the District, and its students, patrons, and employees.
Remember Your Audience
Be aware that a presence in the social media world is or easily can be made available to the public at large. This includes students, fellow employees, and peers. Consider this before publishing to ensure the post will not unnecessarily alienate, harm, or provoke any of these groups.
Professional Communications Employees must be respectful and professional in all communications at all times. Employees may not use obscene, offensive, profane, or Vulgar language, or engage in communications or
5325P -1
conduct that is harassing, threatening, bullying, libelous, or defamatory or that discusses or encourages any illegal activity, sexual behavior, sexual harassment, bullying, or the inappropriate use of alcohol or illegal drugs.
Employees may not act as a spokesperson for the district or make comments as a representative of the district, except as authorized by the board, Superintendent or designee. When authorized as a spokesperson for the district, employees must disclose their employment relationship with the district.
Contact with Students
Pursuant to the Code of Ethics for Idaho Professional Educators, individuals shall maintain a professional relationship with all students, both inside and outside of the classroom. In order to avoid the appearance of partiality or impropriety, all electronic communications with students should be through the official District e-mail or your work phone. Do not list current students as friends on social media sites, do not give students your personal e-mail address or phone number, and do not text students.
Keep Personal and Professional Use Separate
Staff members who decide to engage in personal social media activities will maintain separate professional and personal email addresses. Staff members will not use their District email address for personal social media activities. Such uses will be considered a violation of District policy and may result in disciplinary action. The District reserves the right to monitor communications transmitted and received through the District network. This may include social media messages and updates sent to a District e-mail account.
District Social Media Sites
Notify the District: Employees that have or would like to start a school social media page should contact their Superintendent or designee. All District pages must have an appointed employee who is responsible for content. Districts should outline the duties of the employee responsible for the site, including how often the site must be checked for comments and who is allowed to post to the site. Superintendents should be aware of the content on the site, arrange for periodic monitoring of the site, and for the receipt and addressing of any complaints about the content on the site. The Superintendent reserves the right to shut down or discontinue the site if he or she believes it is in the best overall interest of the students.
Have a Plan: Districts should consider their messages, audiences, and goals as well as their strategy for keeping information on social media sites up to date, accurate, and in the best interest of the students.
Protect the District Voice: Posts on District affiliated social media sites should protect the District’s voice by remaining professional in tone and in good taste. Carefully consider the
5325P -2 naming of pages or accounts, the selecting of pictures or icons, compliance with district policy and State and federal laws with regard to student and employee confidentiality and the determination of content.
Procedure History: Adopted on: 11/21/16 Revised on: 5325P
5325P -3
STUDENT POLICIES
500 Statement of Guiding Principles
501 Student Discipline Policy
502 Special Education Graduation Policy
503 Student Attendance
504 Bomb Threat
505 Tuition
506 Student Fees
507 Emergency Closure
508 Reading Policy
509 Isolated Students
510 Student Arrest Policy
511 Health and Welfare Policy
512 Graduation Policy
513 Student Injury Policy
514 Open Enrollment
515 Weapons Policy
516 Program for Enrolled Students
517 Search and Seizure
518 Sexual Harassment
519 Repeating Classes
520 Dual Enrollment
521 Crisis Intervention Policy
522 Head Lice Policy
523 HIV/AIDS
524 Drug and Alcohol
525 Early Graduation
526 Exclusion for Head Lice
527 Administering Medications
528 Immunization Requirements
529 Health/Wellness
530 Health Records and Emergency Care
531 Elementary School Required Instruction
532 Middle School Required Instruction & Promotion Policy
533 Student Learning Plans
534 Correspondence Courses
535 Credit Acceptance for Transferring Students
536 Prohibition of Gang Activities
537 Student suicidal Tendencies
538 Disciplining Students with 504 (IDEA)
539 Disciplining Student with Disabilities (IDEA)
540 Drug Testing of Activity Students
541 Transfer of Student Records
542 Athletic Activities Insurance
543 Network Acceptable Use Policy
545 Transportation to School-Sponsored Activities
546 Foreign Exchange Students
547 Student Wellness Policy
548 Student Records
549-4160 No Child Left Behind
550 Student Fund Raising Activities
551 District Tryouts and Membership Requirements
STATEMENT OF GUIDING PRINCIPLES
500
The Board of Education strives to protect the rights of each student and promote the welfare of all students simultaneously.
Policies in this series are enacted to aid in providing quality experiences for students in all activities related to the educational program. It is the purpose of the Board to provide opportunities for all students to become useful and productive citizens.
STUDENT DISCIPLINE POLICY GENERAL STATEMENT
501
As guaranteed by the Constitution of Idaho, all students shall have the right of free public school. In this guarantee students have inalienable rights such as:
Freedom of speech, petition and assembly as far as it does not disrupt the educational process or interfere with the property or constitutional rights of others.
Students shall have a right to equality of educational opportunity regardless of race, creed, sex, or handicap.
Students are to be involved in the educational process in their schools. They shall be free to establish and participate in student government that allows them a voice in school affairs through a representative system.
Each individual school building administration shall have a handbook of rules and regulations that contain the Board policy and comply with Idaho Code 33-1224, and shall see that each student and faculty member is informed of these regulations at the beginning of each school year and that they are available in written form for any student, teacher or patron to see. The District Board of Trustees shall be aware of and approve the handbooks.
Students shall be entitled to due process rights. All students will be accorded rights as guaranteed under the United States Constitution. When an incident of misconduct is reported, a student shall be given written or oral notice of any charges against him or her and said student shall have the opportunity to defend himself or herself against these charges prior to a disciplinary action. When a major incident or prolonged series occurs, a parent or legal guardian shall be given written and/or oral notice.
Students are hereby advised of their right to appeal and instructed as to who represents the next level of appeal. Generally the line of authority will be the teacher, principal, and finally the superintendent or the superintendent’s designee.
I. Student Responsibilities A. Respect for the Law and Rights of Others The student is responsible as a citizen to observe the laws of the United States, the State of Idaho and/or its subdivisions.
Student conduct in Mountain View School District #244 is based on respect and consideration for the right of others. Students have the responsibility to know, respect, and abide by all school rules and regulations. Students have the further responsibility to conduct themselves in such a manner that would reflect honor and dignity upon the individual, the school, and the community.
B. Compliance with Rules
Students shall comply with all rules and regulations adopted by the district. The following rules identify, but do not limit, the types of activities covered by school district regulations:
1. Alteration of School Records- A student shall not falsify, alter, or intercept a school record or any communication between the home and the school.
2. Disruptive Actions- The building principal may deny attendance through suspension for any disruptive action. The principal may recommend to the superintendent’s office the expulsion of a student for just cause.
3. The Board considers the following as examples of disruptive actions: a. Alcohol, Tobacco, Drugs and Narcotics - No student will be allowed to possess, use, or be under the influence of alcohol, illegal drugs or narcotics or tobacco at any time within school buildings, on any school district property, or at any school activity whether on or off school property.
b. Fighting - Fighting or aggressive behavior directed toward another person in a threatening manner.
c. Gambling - Gambling or possessing gambling devices on school premises or during school activities.
d. Hazing - Requiring another student to perform humiliating or unnecessary tasks by using coercion of any type.
e. Incorrigibility - Unmanageable or unruly behavior.
f. Insubordination - Refusing to comply with reasonable directions of teachers, administrators, or supervisory personnel.
g. Lascivious Literature - Possessing or distributing lascivious literature or materials on school premises or during school activities.
h. Profanity - Cursing, using profane or vulgar language.
i. Tardiness - Habitual lateness to classes.
j. Unsafe Behavior - Not observing rules of good conduct and safety on school buses, school grounds, in classrooms, in lunchrooms, and at school activities.
4. Off Campus Events - Students attending school sponsored functions such as games, music programs or other activities at home or away are under the same regulations as if they were at school.
5. Dress and Appearance- Dress and appearance must not present health or safety problems or pose potential disruption of the educational process as adjudged by school personnel.
6. Refusal to Identify Self - All persons must, upon request, correctly identify themselves to school authorities in the school building, on school grounds or at school sponsored events.
7. Cooperation with School Personnel - Students must obey the lawful instructions of school district personnel.
8. Interference with the orderly operation of the school - Any student who interferes with the orderly operation of the school is in violation of school rules. This includes noncompliance, insubordination, disruption of classes or activities, interference with teachers or staff, and other disruptive behavior that is against school rules. Appropriate consequences will result.
C. Criminal Acts
The following activities are among those defined as “criminal” under the laws of the State of Idaho. In addition to serving as grounds for suspension or expulsion from school district attendance, students should also know that these activities carry a potential for court action if remanded to civil proceedings.
Any perpetrator of a criminal act will be referred to the appropriate legal authority. The list is partial only and “criminal acts” are not necessarily limited to the following:
1. Arson - The intentional setting of fire.
2. Assault - Physical threats or violence.
3. Burglary or Theft - Stealing of school or personal property.
4. Explosives - Possession of explosives including firecrackers.
5. Extortion, Blackmail or Coercion - Obtaining money or property by violence or threat of violence or forcing someone to do something against his/her will by force or threat of force.
6. False Alarms or Bomb Threat - Instigating or taking part in false alarms or a bomb threat.
7. Firearms - Possession of firearms are prohibited on school property or at school sponsored events.
8. Larceny - Theft
9. Loitering - “A person who disrupts the educational process or whose presence is detrimental to the morals, health, safety, academic learning or discipline of the pupils.” (Section 33-512, Idaho Code)
10. Malicious Mischief - Property damage.
11. Reckless Driving - Driving vehicles in a dangerous manner on or near school grounds or during school activities.
12. Rioting - A disturbance of the peace by two or more persons assembled together.
13. Robbery - Stealing from an individual by force or threat of force.
14. Substance Abuse - Sale, use, or possession of alcoholic beverages or illegal drugs or drug paraphernalia.
15. Trespass - Being present in an unauthorized place or refusing to leave when ordered to do so by an authorized person.
16. Unlawful Interference with School Authorities - Interference with school personnel by threats, force or by violence.
17. Weapons Possession - Possessing, handling, or transmitting any object which may be considered a weapon at any school educational function or school event is prohibited.
II. Procedural Rules and Regulations
A. Disciplinary Actions
This means all forms of correction other than expulsion or suspension. No form of discipline, other than suspension or expulsion, or the penalties prescribed for absenteeism, shall be enforced in such a manner as to prevent the student from accomplishing specific academic grades, grade level, or graduation requirements. The following is a partial list of disciplinary actions which may be taken by the teacher and/or the building principal or his/her designee.
1. Guidance - A conversation between the student and school personnel. The purpose of this form of meeting is to inform the student that his/her behavior needs to change so that he/she does not violate the rights of others or to help the student improve his/her learning capabilities.
2. Conference - A meeting of student’s parent(s) or legal guardian(s) and school personnel to discuss the student’s behavior or learning process. The school will seek the assistance of the student’s parent(s) or legal guardian(s) in helping the student.
3. Detention - Requiring that a student remain after school for a period of time. Students may be detained up to thirty (30) minutes at the elementary level or sixty (60) minutes at the secondary level after the regular hour of dismissal.
Prior arrangements will be made when a bus student is detained.
4. School Cleanup - Requiring a student to clean up certain areas of the school.
5. Rearrangement of School Schedule - Assigning a student a new schedule of classes and/or teachers when the behavior of a student is such that the student cannot conduct himself/herself in an acceptable manner.
6. Restriction of Extracurricular Activities - Prohibiting a student from participating in certain activities because of his/her past or present behavior.
B. Suspension of Student by Principal, Superintendent or Designee.
The Principal of any school or the District Superintendent or Designee may temporarily suspend any pupil for disciplinary reasons or for the conduct disruptive of good order or of the instructional effectiveness of the school. This means a denial of attendance at any single subject, class or activity, or any full schedule of subjects, classes, or activities. A suspension also may include a denial of admission to or entry upon real and personal property that is owned, leased, rented, or controlled by the school district. A temporary suspension by the Principal shall not exceed five (5) school days in length per offence. In addition the Superintendent or designee may suspend a student up to ten (10) additional days provided due process as outlined in 2.b and 2.c is followed. The handicapping condition of an identified special education student will be taken into consideration prior to initiating a suspension of the student.
1. Due Process Procedure for Informal Suspension Hearing. The principal or designee will make an investigation and evaluate whether the evidence supports the charge of misconduct.
2. If the principal finds sufficient evidence to proceed: a. The student must be advised of the grounds or charges against him/her. The notification will be written and/or oral.
b. The student will be informed of the nature of the evidence against him/her. If the student leaves or terminates the informal hearing the principal may proceed with the remainder of the hearing without the presence of the student.
c. The student will be given an opportunity to be heard in his/her own defense orally and/or by written statement of his/her version of the circumstances of the incident and will be allowed to provide other testimony from other students in the form of written statements or oral testimony before the principal.
d. The student will not be suspended except on the basis of substantial evidence. Substantial evidence shall include but not be limited to:
(1) Direct observation by a district administrator, teacher, or district staff member.
(2) Self-admission.
(3) Conviction or other determination of guilt within the legal justice system.
(4) Direct observation by police or other legal authority.
(5) Other substantial evidence.
e. Punishment for the offenses must be imposed on the basis of handbook rules.
f. An appeal process may be requested and is an informal review by the Superintendent or designee. Parents my request a written review by the Board of Trustees regarding the decision by the Superintendent.
g. The Board of Trustees shall be notified of any temporary suspensions, the reasons therefore, and the response, if any thereto as required by District #244 student discipline policy (501).
C. Expulsion
This means a denial of attendance at any single subject, class or activity or any full schedule of subject, classes, or activities for an indefinite period of time. An expulsion also may include a denial of admission to or entry upon real or personal property that is owned, leased, rented, or controlled by the school district.
The Board may deny attendance at any of its schools by expulsion for just cause.
“No pupil shall be expelled without the Board of Trustees having first given written notice to the parent or guardian of the pupil, which notice shall state the grounds for the proposed expulsion and the time and place where such parent or guardian may appear to contest the action of the board to deny school attendance, and which notice shall also state the rights of the pupil to be represented by counsel, to produce witnesses and submit evidence on its own behalf, and to cross-examine any adult witnesses who may appear against him/her.” (Section 33-205, Idaho Code)
Due process procedures will be followed in all expulsions.
The handicapping condition of an identified special education student will be taken into consideration prior to initiating the expulsion of the student.
The School District will review the circumstances and conduct a hearing before enrolling a student who has been expelled from any other school district, whether it be in state or out of state.
DATE REVISED 3-15-93 DATE REVISED 1-17-95 DATE REVISED 10/16/06 DATE REVISED 1-07 Revised/Adopted: 8/20/07
SUSPENSION & INFORMAL HEARING FORM MOUNTAIN VIEW SCHOOL DISTRICT #244
Student ______Date______
Student was informed that this is an informal hearing.
Infraction: ______
______
______
Student Response: ______Admitted charge ___ Denied part/all of the charges
______Student statement attached ___ Other
School Action:
______The student was informed of the substantiating evidence.
After the informal hearing, the following action was taken according to policy/handbook guidelines (including date and length of suspension):
______
______
______
______
______
Notification to Parents/Guardians: By phone___ In person___ In writing___
District Policy 501 included _Yes _No .
**Please note** A student that has been suspended cannot be on any school property or attend any school sponsored activity for the length of the suspension. A student or his/her parents can appeal a suspension to the Superintendent of School District #244. The District Office is located at 714 Jefferson in Grangeville, Idaho (208-983-0990).
Administrator______cc: Student File, Parent/Guardian, Superintendent, School Board
Corporal Punishment
The only form or corporal punishment permitted is spanking on the buttocks. The only instruments used will be the administrator’s hand or a leather paddle.
Corporal punishment (swats) shall be administered only for flagrant offenses or when other less severe modes of discipline have failed to effect improvement. In no case, should corporal punishment be administered in the presence of a class, but will always be administered in the presence of another adult and in an area designated by the principal.
Parents or guardians will be notified in advance in all cases of corporal punishment.
To ensure due process is followed, these recommendations should be adhered to:
1. Student will be told the reasons for the punishment. 2. Only the principal or head teacher will administer corporal punishment. 3. The punishment must be reasonable. 4. The punishment is related to age, size, and physical condition of the child. 5. The punishment leaves no permanent physical effects. 6. The punishment is not performed to enforce an unreasonable rule. 7. There must be an appropriate witness to the spanking and the witness must sign the discipline referral. 8. Three swats are maximum.
Revised 12/06 Revised/Adopted 8/20/07 SPECIAL EDUCATION GRADUATION POLICY
502
Students enrolled in Special Education programs and who are eligible for graduation will receive the same diploma that is given to non-special education students.
The requirement for special education graduation can vary, depending upon the degree of handicap involved. In most cases, those students that receive special education help for a specific learning disability in one or more areas will receive credit for the subjects taken as required by state and district policy. The permanent record will show that these subjects were completed with special education help and the grades and grade point averages will reflect this.
For those students whose handicapping conditions are such that they could not be mainstreamed or be expected to function in a class situation, goals and requirements will be set on the IEP designed for their individual needs.
Upon attaining these goals and/or reaching the maximum age for school enrollment, the student will be graduated with a regular diploma.
In ALL cases, the permanent record will show the amount of special education help and degree of achievement by the individual student.
Adopted 8/20/07 STUDENT ATTENDANCE
503
1. The compulsory attendance law provides that the parent or guardian of any child resident of the State who has attained the age of seven (7) years at the time of the commencement of school in the District, but not the age of sixteen (16) years, shall cause the child to be instructed in subjects commonly taught in the public schools of the State of Idaho. They are to conform to the attendance policies and regulations established by the Board of Trustees, or other governing body operating the school attended. (IC 33-202)
2. The law also provides that under certain conditions, the Board of Trustees may excuse compulsory attendance age children from school attendance and in other circumstances may exclude children from the privilege of school attendance.
3. To be eligible to enter kindergarten, a student must be five (5) years of age by the 1st day of September of that year.
4. To be eligible to enter the first grade, a student must be six (6) years of age by the 1st of September of that year.
5. Any student entering school for the first time in this District is required to submit a birth certificate and immunization records in accordance with state regulations.
6. In order to enroll in other grades a student must present evidence of having completed the necessary prerequisites or show the ability to do the work.
A. Students entering grades kindergarten through the end of the eighth grade from non-accredited schools should be placed according to chronological age and the recommendation from the non-accredited school. As soon as possible a staffing will be held involving parents, teacher(s), psychologist and/or guidance counselor. Their recommendations will be considered by the building administration when making the final determination for the placement.
B. Students entering from non-accredited schools after eighth grade may not be allowed credit in subjects completed in a non-accredited school.
7. The District reserves the right to classify all students subject to school policy. Principals and staffing team shall decide all matters pertaining to the grading and the classification of their students.
DATE REVISED 10-85 DATE REVISED 7-93 ADOPTED 8/20/07
Regular attendance is an important factor in a student’s achievement at school and helps prepare them for the world of work. Students not in school have fewer opportunities to learn the material that enables them to succeed in their classes. High attendance rates are indicators of effective schools and enable greater student performance.
Objectives of Attendance To increase school completion for all students To raise student achievement To close gaps in student performance To know the whereabouts of every student for safety To comply with Idaho state education laws To increase ISAT scores through classroom learning To acknowledge educator’s accountability for student achievement
Therefore, School District #244 requires all school children to be in attendance 90 percent of instruction days.
All absences will be counted toward the 90% attendance requirement. Except the following absences which are not counted toward the 90% attendance requirement because they are beyond the control of the student and/or parents are as followed are defined by the School Board as:
1. Activities that are sponsored by the school in which the student is provided the opportunity to attend.
2. Illness or injury verified in writing by a physician or school district nurse.
3. Attendance of a funeral.
4. Dental appointments, doctor appointments, court appointments, and Health and Welfare appointments. These absences require prearrangement with the school (when possible). Written verification from the service provider must be provided on return to school.
5. College visitation – (Maximum 1 per Junior Year and 2 per Senior Year)
6. Absence due to an immediate family member departing or returning from overseas military deployment.
7. Absence caused by a natural disaster as confirmed by school administration.
Excuses, other than listed above, given to the school by parent/guardian will be accepted within the 10% of absences per semester, including excuses from 18 year old students only if they are living away from parent/guardian and in their own home. If the student does not bring an excuse within two (2) days the absence will be unexcused. An unexcused absence will mean that the student will not receive any credit for work turned in for the day of the unexcused absence.
All students must attend class at least 90% of the time that classes are in session in order to receive credit. In meeting the 90% attendance requirement there is no differentiation between excused and unexcused absences. All absences count against the 90% attendance. After the student goes beyond the 10% of absences within a semester the student will not receive credit for completing the semester.
Extraordinary Circumstances
If a student has extraordinary circumstances that will put them at less than the 90% attendance, the student and parent/guardian may take the following actions of appeal (prior when possible) for the scheduled absences.
Appeal Process
Step 1 - The student and parent/guardian must make their appeal to the building principal. The student and parent/guardian have five (5) school days after notification to make arrangements to meet with the building principal. If the principal determines there are extraordinary circumstances that need to be considered a Review Board will convene to determine if additional days are warranted. The Review Board is limited to allowing up to five additional days of absences. The Review Board is composed of the principal, counselor, and the student’s teacher(s) affected by the loss of credit. If the decision by the Review Board is not favorable to the student and the parent(s)/guardian believe additional information needs to be considered, then the parent(s)/guardian may go to step 2. If the student or parent/guardian does not respond within five (5) days of notification, the decision of the principal shall be final. Step 2 - The student and parent(s)/guardian have five (5) school days after the decision by the Review Board to ask the Superintendent for their appeal to be placed on the next school board meeting agenda. The final disposition of each case will be made by the District Board of Trustees.
If after this appeal the absences are substantiated, the student may continue in class for no credit.
The School board has defined extraordinary circumstances to mean:
1. Activities that are sponsored by the IHSAA or school in which the student is required to attend.
2. Illness or injury verified in writing by a physician.
3. 4. Dental appointments, doctor appointments, court appointments, Health and Welfare appointments and college visitations for seniors.
SCHOOL PROCEDURE FOR ATTENDANCE
1. The teacher and school shall keep accurate attendance records.
2. The student and parent/guardian will be notified of the ninety (90) per cent attendance policy and provided the number of days that constitute 90% attendance for the current school year.
3. The student and parent/guardian will be asked to sign and return a written acknowledgment of the attendance policy.
4. Whenever any student shall be absent seven (7) times in any class during any semester, the principal shall notify the parent/guardian of the absences with specific attention to the provision of this policy. A principal may wish to call the parent/guardian on the seventh (7) absence if the 7th, 8th, 9th absence occur in a row, and then follow up with a letter. Under all circumstances, a letter will be sent to the parents.
5. The student and parent/guardian will be notified, either in person or by mail whenever the student reaches the final absence within the 10% maximum in any subject during a semester.
6.
DATE ADOPTED 1982 DATE ADDOPTED 8/20/07 DATE REVISED 10-85 DATE REVISED 4-90 DATE REVISED 8-92 DATE REVISED 7-93 DATE REVISED 10-05 DATE REVISED 07-12
BOMB THREAT
504
A. Whoever receives the call should try to keep the caller talking as long as possible. Suggested questions are:
1. In which building is the bomb?
2. Where is the bomb placed?
3. When is it set to be exploded?
4. What is your phone number?
5. What is your name?
6. Why did you place a bomb in the school?
7. Do you have any friends in school?
8. What grade are you in?
The person receiving the call should try to listen to the voice and note the exact time of the call. Get another person on another phone with you if possible. Do not hang up the phone.
B. Whoever receives the call must notify the person in charge of the building at the time.
C. The principal or person in charge will call for all students to be evacuated along with designated personnel. It is recommended that teachers observe their room and report any unusual object. Teachers should take their grade books with them to take roll call.
D. The person in charge will notify the police, fire dept. and district office, in that order. (Use number 911)
E. Students, teachers, and personnel should remain 200 feet from building.
F. If the principal or person in charge feels the call is probably real, all school personnel and students will be sent home as soon as possible and police will be asked to search building.
G. The principal or person in charge will decide when it is safe and call teachers and students back to their classes. This decision should be made based on recommendations from the police and fire dept.
H. If a person spots a suspicious object, it is not to be touched.
DATE ADOPTED 11-12-84 Revised/Adopted: 8/20/07 TUITION
505
Principals shall report names of students whose parents or guardians do not reside in the District. These shall pay tuition.
Tuition students are those students whose parents do not live in our school district, but who go to a school in Mountain View School District #244.
For the purposes of tuition charges and payments, the following words and phrases shall have these meanings.
1. "Nonresident pupils" shall mean pupils attending school in districts other than their home districts, or from other states.
2. "Guardian" shall mean any person so designated by court order, or any person with whom the pupil is residing and making his/her home on a full time basis, provided such person has in his possession a properly executed power of attorney for the care and custody of the pupil for a period of time not less than the balance of the school term.
POLICY
Mountain View School District #244 will require tuition payment from parents of "nonresident" students. The charge will be based on the State Department rates for the current year.
EXCEPTIONS
1. Employees of Mountain View School District #244 who live in another school district may have their children educated in Mountain View School District #244 at no cost to the employee.
2. A "nonresident student" who is residing with a guardian or with a person who has power of attorney will not be charged tuition.
3. Any other exception must be presented to the Superintendent.
DATE ADOPTED 11-21-88 Revised/Adopted: 8/20/07
STUDENT FEES
506
Certain rental or use fees may be charged and collected by the various schools, and used for expendable items for which the fees were collected.
Adopted Date: 8/20/07
507
EMERGENCY CLOSURE
In the event that weather, mechanical breakdown, or other issues may be seen to jeopardize the health, welfare, or safety of students or staff, the Superintendent is authorized to close school on an emergency basis. At the next regularly scheduled Board of Trustees meeting following the closure, the Superintendent will provide to the Trustees an amended school calendar illustrating the closure(s) and the days intended to be rescheduled to make up days lost due to closure.
Any day during which school is closed for emergency purposes after classes begin for the day shall not be rescheduled into the amended calendar unless required by law to do so or the Board of Trustees deem necessary. Staff members will receive their regular salaries on these days.
Any day during which school is closed for emergency purposes before classes begin for the day shall be rescheduled into the amended calendar. The board may waive this requirement in extreme circumstances. If an employee is unable to work on the scheduled make-up day, pay will be deducted from his/her paycheck in that pay period.
An employee required to report to work in order to complete certain tasks their immediate supervisor deems necessary shall not receive additional pay, but will receive compensatory time for this requirement.
Adopted (August 18, 2008)
READING POLICY
508
GRANTING READING CREDIT
Policy for allowing students to challenge the required reading class.
Ninth-grade students who wish to waive the required 9th grade reading course must score at or above the 90th percentile on the reading total of the ITBS or other approved standardized test.
Those students who qualify at or above the 90th percentile will be credited with an "A" grade for the one semester reading class.
Transfer students who have not taken Reading previously and for whom standardized test scores are available and who have scored at or above the 90th percentile on the reading total of this test will be credited with an "A" grade for the one semester reading class.
Transfer students who have not met the reading requirement and are juniors or seniors may take the Board approved Mountain View School District #244 Challenge Test for Reading. These students who take the challenge test and score an 85 percent or better will be credited with an "A" grade for the one semester reading class.
DATE ADOPTED 2-16-87 REVISED 3-20-95 Revised/Adopted: 8/20/07
ISOLATED STUDENTS
509
Isolated Elementary Children
School Board Policy on Correspondence Study for Isolated Elementary Children. (Grades 1-8)
The School Board of Mountain View School District #244 recognizes that there may be some exceptional cases where correspondence study may be authorized for students residing within the boundaries of the district. If correspondence study is granted by the Board, the school district will pay for the students' instruction. The following conditions must be met by the parents before payment can be made by the School District.
1. The parent(s) must meet with the school board prior to enrolling the student in a correspondence program.
2. The Board has the final decision in what type of correspondence course(s) will be acceptable, and what cost will be paid by District.
3. The student will be enrolled in Grangeville Elementary School.
4. The student will take appropriate tests each spring at the School District Office and at the time designated by the school district.
5. The Board recommends the Calvert School for correspondence study. Verification from the correspondence school must be presented in writing to the school district each year to show that the students have completed the courses.
DATE ADOPTED 1-13-86 Revised/Adopted 8/20/07
STUDENT ARREST POLICY
510
LAW ENFORCEMENT INVESTIGATION, ARREST, AND SUBPOENAS
A. Law Enforcement Investigation Interviews in School Setting other than child abuse, abandonment and neglect: 1. Any request for interview of a student by law enforcement officials should be handled by the school administrator or designee. The school principal should require a request from the officers which sets forth the nature and reasons for the interview including the reasons why the interview should take place in the school setting rather than the home setting. 2. If the officers supply sufficient information to justify a school interview, the school administrator or designee should attempt to immediately make contact with the parents of the student to determine if they consent to the interview. 3. The school administrator or designee should deny the officers the right to interview the child if any of the following occur: a. The parents can not be reached in order to obtain consent; b. The parents do not consent to the interview; c. The child indicates that he does not wish to consent to the interview. If permission is given for the interview by the parents and child, the interview may take place in the presence of a school official who shall witness the interview but not actively participate in the same. The interview should take place in a manner which is least likely to embarrass the child or to be coercive. B. Arrest: 1. Law enforcement officials trying to make an arrest on campus should contact the school administrator or designee and supply the school principal with a copy of the complaint and warrant for arrest of the minor student. 2. Unless good cause is shown by the law enforcement officials the arrest should take place out of the presence of other students and in the least embarrassing situation for the student. 3. School officials should make reasonable effort to notify the parents or guardians that an arrest has taken place on campus and that their child has been removed by law enforcement officials to the sheriff's office. C. Subpoenas and Service of Other Legal Documents: 1. Law enforcement officials should seek the prior consent of the school administrator or designee prior to attempting to serve subpoenas or other legal documents on any student on campus. 2. In the event of an emergency or upon reasonable cause shown, the school principal may allow the law enforcement officers to serve subpoenas and other legal documents on campus. 3. In the event that good cause is shown the student should be served with the subpoena or documents in the least embarrassing setting. 4. The school officials should obtain copies of the paperwork served upon the student and should immediately contact the parents to indicate what paperwork has been served upon the student HEALTH AND WELFARE POLICY
511
INVESTIGATION OF SUSPECTED CHILD ABUSE, ABANDONMENT AND NEGLECT
1. School personnel are required by law to report all instances of suspected child abuse, abandonment or neglect to either law enforcement or the Department of Health and Welfare within 24 hours of discovery. Failure to do so is a misdemeanor.
2. The Department of Health and Welfare has the authority to investigate reports of suspected child abuse, abandonment or neglect. The department's authority to investigate extends to school facilities. The investigation should proceed in accordance with governing statutes, the department's promulgated rules, and internal policies.
3. The authority of the Idaho Department of Health and Welfare to investigate reports of child abuse, abandonment or neglect includes the ability to determine who may be present and/or participate in the interview process.
4. School personnel incur no liability for allowing use of school facilities for purposes of child abuse investigation so long as the reporting was done in good faith and without malice.
5. Interviews of suspected victims of child abuse, abandonment or neglect without parental consent or notification do not violate the parent's right to privacy in family relationships and the responsibility of notification is that of the Department of Health and Welfare.
DATE ADOPTED 9-14-87 DATE AMENDED 12-20-93 Revised/Adopted: 8/20/07
GRADUATION POLICY
512
GRADUATION REQUIREMENTS FOR SCHOOL DISTRICT #241 STARTING WITH THE GRADUATION CLASS OF 2001
1. Each student should be able to obtain a maximum of 28 units or 56 credits with each high school teaching seven classes a day.
2. Each graduating senior, starting with the graduating class of 2001, shall meet the State of Idaho requirements and shall additionally obtain 6 more credits (total of 48 credits) to receive a School District #241 diploma. Any senior who has at least 42 but less than 48 credits will graduate, but will receive a diploma stating they have met the State of Idaho requirements.
3. A graduating senior will take seven classes per semester and pass seven classes of his/her senior year to receive a School District #241 diploma. One of these classes may be a released religion class. If they do not pass all classes they will receive a diploma that states they have met the State of Idaho requirements if they have at least 42 credits. The building principal will determine at the end of the 7th semester those students who are on line to meet the State of Idaho or School District #241 requirements for graduation. These students are the only ones who will go through the graduation ceremony.
4. To be considered for Valedictorian or Salutatorian the student must qualify for a School District #241 diploma. The final G.P.A. will be carried out two places past the decimal.
5. Requirements for graduation:
Core Subjects State State District #241 Yearly Semester Semester Units Credits Credits
English (writing skills emphasis) 4.0 8.0 8.0 Mathematics (two credits of which may be computer/mathematics) 2.0 4.0 4.0 Speech (a class of debate may be substituted for the requirements in speech) 0.5 1.0 1.0 Science (two science credits shall be lab Courses) 2.0 4.0 4.0 (Homemaking and agriculture are not to be substituted for the science requirements.) U.S. History to include 20th Century History and World Affairs (grade 11) 1.0 2.0 2.0 American Government, including state and local (grade 12) 1.0 2.0 2.0 Economics 0.5 1.0 1.0 Health (required in grades 9-12) 0.5 1.0 1.0 Physical Education (not athletics.) A course in development of physical fitness and lifetime activities in grades 9-12. 2.0 Humanities 1.0 2.0 2.0 Computers 2.0 Total required 12.5 25 29 Total electives 8.5 17 19
Total for graduation 21 42 48
DATE REVISED 9-19-94 DATE REVISED 7-15-96 DATE REVISED 6-97 GRADUATION POLICY
512 [2410]
The conditions of this policy are effective the beginning of the 2005/2006 School Year
High School Graduation Requirements
1. The Board shall award a regular high school diploma to every student enrolled in the District who meets the requirements of graduation established by the District. The official transcript will indicate the specific courses taken and level of achievement.
2. The Board shall establish graduation requirements which, as a minimum, satisfy those established by the Board of Public Education (IDAPA 08.02.03.107). Generally, any change in graduation requirements promulgated by the Board will become effective for the next class to enter ninth grade. Exceptions to this general rule may be made where it is determined by the Board that the proposed change in graduation requirements will not have a negative effect on students already in grades nine through twelve (9-12). The Board shall approve graduation requirements as recommended by the Superintendent.
3. To graduate from High School, a student must have satisfactorily completed four (4) years of course study in grades nine through twelve (9-12). Highly unusual exceptions may be considered by the principal, such as a student exchange program in a recognized school.
4. A student who possesses a disabling condition shall satisfy those competency requirements which are incorporated into the individualized education program (“IEP”) as defined under IDEA. Satisfactory completion of the objectives incorporated into the IEP shall serve as the basis for determining completion of a course.
5. Participation in graduation ceremonies is a privilege extended to students. Students may be denied the right to participate. Such exclusion shall be regarded as a school suspension. In such instances, the diploma will be awarded after the official ceremony has been held.
6. Each student should be able to obtain a maximum of 56 credits offered during a seven period school day. This does not limit students from acquiring additional courses through correspondence or additional offerings
7. Graduating seniors shall meet the State of Idaho requirements and shall additionally obtain 6 more credits (total of 48 credits), and obtain a proficiency or higher score on the Idaho Standards Achievement Test (ISAT) to receive a School District #244 diploma. Students failing to pass the ISAT may seek an Alternate Route to ISAT Completion as defined by the District.
8. The building principal will determine at the end of the 8th semester, prior to the scheduled graduation ceremony, those students who have completed all graduation requirements and are eligible to receive a diploma. These students are the only ones who will be recognized as a graduate and participate in the graduation ceremony.
9. A senior student who does not meet the eligibility requirements to participate in graduation ceremonies at the end of his/her senior year is eligible to participate in a graduation ceremony for up to a year pending completion of the missing requirements.
10. To be considered for Valedictorian or Salutatorian the student must qualify for a diploma, and have earned 25% of the required 48 high school credits, from School District #244 by the end of the 7th semester. Valedictorian and salutatorian awards will be computed at the end of the seventh semester. The final G.P.A. will be carried out two places past the decimal.
11. Requirements for graduation
Subjects District #244 Semester Credits
English (writing skills emphasis) 8.0 Mathematics (two credits of which may be 4.0 computer/mathematics) Speech (a debate class may be substituted 1.0 for the requirements in speech) Science (two science credits shall be lab courses) 4.0
World History (grade 9) 2.0 Early American History (grade 10) 2.0 U.S. History to include Civil War to Present (grade 11) 2.0 American Government, including state and 2.0 national (grade 12) Economics 1.0 Health (required in grades 9-12) 1.0 Physical Education (not athletics) A course in development 2.0 of physical fitness and 1 lifetime activities in grades 9-12. Humanities 2.0 Computer Science/Application (beyond Keyboarding I) 2.0 Electives (Pass/Fail courses are not calculated into GPA; 15.0 i.e. office or teacher aide course is ½ credit/semester/period of enrollment, work experience is 1 credit/semester/period of enrollment.)
Total for graduation 48.0
Requirements are effective for the graduating class of 2009.
Publication of Graduation Requirements
13. Prior to registering in high school, each student will be provided with a copy of the current graduation requirements. Graduation requirements shall also be included in the student handbook.
Credits
14. Students shall be expected to earn a total of 48 semester credits (1 semester equaling 1 credit) in order to complete graduation requirements. The core of instruction required by the State Board of Education is twenty- five (25) semester credits as provided in the Board of Education Rules Governing Thoroughness (IDAPA 08.02.03.107). Special education students who have successfully completed their IEP leading to completion of high school requirements will be awarded a diploma.
Waiver of Requirement
15. Graduation requirements generally will not be waived except in rare and unique circumstances. The Principal may recommend and the Superintendent may approve minor deviation from the graduation requirements. If the application is denied by the Superintendent, the student may appeal the decision to the Board. The decision of the Board shall be final.
Alternative Programs
16. Credit toward graduation requirements may be granted for planned learning experiences from accredited programs, such as summer school, university courses, and correspondence courses.
Credit for work experience may be offered when the work program is a part of and supervised by the school. All classes attempted at High School and all acceptable transfer credits shall be recorded on the transcript. All grades earned, including failures and retakes, shall be recorded as such and utilized in the calculation of Grade Point Average and class rank. Credit shall be awarded only once regardless of repetition of the course. Special Education [502]
17. Students enrolled in Special Education programs and who are eligible for graduation will receive the same diploma that is given to non-special education students.
The requirement for special education graduation can vary, depending upon the degree of handicap involved. In most cases, those students that receive special education help for a specific learning disability in one or more areas will receive credit for the subjects taken as required by state and district policy.
For those students whose handicapping conditions are such that they could not be mainstreamed or be expected to function in a class situation, goals and requirements will be set on the IEP designed for their individual needs.
Beginning with the development of the IEP during the student’s 8th grade year, the IEP team must address the student’s course of study, as well as consider the district graduation requirements for each student. Every student eligible for special education services must have an Individualized Graduation Plan. The plan must include at least one evaluation measure in the core academic area(s). If the student is not demonstrating proficiency on the ISAT and it appears that he/she may not be able to demonstrate proficiency on the High School ISAT, another agreed upon evaluation mechanism must be identified. The plan may also use other indicators to support the identified method of evaluation when determining the graduation requirements for individual students receiving special education services.
When a student meets the regular or comparable graduation requirements for receipt of a regular high school diploma, the student’s entitlement to a free appropriate public education (FAPE) ends. If a student is granted a high school diploma for completing requirements that are not comparable to regular graduation requirements, the student is entitled to receive FAPE through the semester in which he/she turns 21 years of age or completes requirements that are comparable to regular graduation requirements, whichever comes first.
Repeating Classes [519]
18. High School students in School District No. 244 are provided coursework that will allow them to meet School District No. 244 graduation requirements.
If a student fails a course(s) the student will have an opportunity to repeat that course upon approval of the counselor or building principal. If a course is failed a second (2) time, the responsibility for taking the course a third (3) time will rest with the parent/guardian subject to approval by the counselor of building principal. The parent/guardian will be solely responsible to make arrangements for his/her child to take the course(s) when outside accredited educational institutions are utilized. This policy applies to all required and elective courses taught in School District No. 244 secondary schools.
Correspondence Courses [534]
19. A student may receive fourteen (14) semester credits toward high school graduation through correspondence courses. The correspondence courses must be offered by an institution accredited by the Idaho State Board of Education, or other regional accrediting association recognized by the Idaho State Board of Education.
Only courses successfully completed through an accredited institution as set forth above will be accepted. It is advisable to clear courses, prior to taking them, through School District No. 244 to avoid difficulties which may occur from taking non-acceptable courses.
A maximum of fourteen (14) correspondences credits will be accepted for any student in School District No. 244, providing they have met proper accrediting standards in each case. The approved and completed credit (s) will not be added to any School District No. 244 High School transcript until an official transcript has been received from the accredited institution granting the credit(s). Diplomas will only be issued when School District No. 244 High School transcripts are complete and graduation requirements are met.
Distance learning programs approved by the School Board will not be required to follow this policy.
Legal Reference: IDAPA 08.02.03.100.06 20. General Assumptions:
School District No. 244 Secondary Schools’ Credit by Examination The purpose of taking courses is to develop skills, knowledge and competence based on course content and activities.
Students vary in their previous knowledge, skills, and competence in subjects and must be allowed to advance as much as possible at their own rate.
Students shall be given an opportunity demonstrate mastery in prerequisite or required courses by means of Credit by Examination. If they can demonstrate knowledge, skills, and competence by means of this Examination, they shall be awarded credit for the course. “Testing out” by means of Credit by Examination is not allowed in such performance courses as PE, drama, speech, chorus, art, or lab sciences.
Credit by Examination Testing will be provided in early August, early January and late April of each year, as requested by students/parents. Credit by Examination applications must be received by the principal three (3) weeks prior to the beginning of the semester in which the student wants credit applied.
Testing for any course is allowed once. Credit will be granted for a grade of A, B, or C.
Testing of a course already taken is not permitted except in the case of Algebra I, Algebra II, Geometry, Spanish I and Spanish II (If taken in the 7th or 8th grade). These courses, however, will be posted on the grade 9 transcript upon written request of the parent. In lieu of the Credit by Examination, the assessments utilized throughout the course will be used to determine the grade that is posted with the credits. These credits will apply to graduation requirements and the grades will be included in the GPA for the student. These courses will not be listed as Credit by Examination..
Procedures The student will complete the Credit by Examination application available from the school counselor and will submit the application and a $100.00 per course processing fee and the application to the counselor. The fee is non-refundable. State guidelines, course textbooks, and course syllabi will be located in the school library.
The counselor will send a copy of the syllabus, the original application and the processing fee to the high school principal. If a test has already been developed, the high school principal will review its contents with the department to ensure that the test still reflects course requirements. If a test has not been developed, the high school principal will work with the teacher(s) to develop the test outline and test procedure that will provide students with an opportunity to demonstrate competence, and identify criteria for either the pass/fail option or requirements for earning a grade.
The high school principal will coordinate the administration and grading of the test. Exams will be given outside of the regular school day.
The Counselor and Registrar will be notified in writing of the results of the test. The Counselor will notify the student and parent of the results of the test. The student may opt, with parent's written permission, to take the course in lieu of a C grade earned on the test. If a D or F is earned on the test, the course must be taken to earn credit.
The letter grade of A, B, or C assigned by the test results will be posted on the student's transcript with a footnote that such grade and credit was earned by examination.
The last grade posted for a course is the grade of record.
Honor Roll
21. A student must have a minimum grade-point average of 3.0 to be placed on the regular honor roll. Specific information regarding honors at graduation is included in the student handbook.
Class Rank (Grade Point Average)
22. Class Rank is compiled from semester grades. Courses not eligible for GPA are designated with an asterisk on the report card (i.e. Pass/Fail courses).
Early Graduation [525]
23. Any high school student who completes the number of credits and exiting standards required by Idaho law and Board policy prior to completing eight (8) semesters of high school work may petition the Superintendent requesting to be allowed to graduate early. Any student seeking to graduate early must follow the following procedure:
a. All applications must be submitted to the Superintendent at least two (2) semesters prior to the proposed graduation date. Applications must be in writing and countersigned by parents or legal guardians if the student is a minor.
b. All applications must include an official transcript indicating a minimum 2.5 GPA, and demonstration of proficiency level or better on performance measures of each ISAT sub-skill. All applications must be accompanied by a recommendation from the high school principal.
Reasons considered for early graduation may include a planned post secondary educational program, medical, religious, or family emergency consideration. Working to earn money for further education is not considered a substantial hardship and will not make a student eligible for early graduation.
The building principal and the counselor will review the application and all pertinent information concerning the application. The principal and the counselor will determine whether to recommend the approval or denial of the application. If the application is denied by the building principal, the student may appeal the decision to the Superintendent.
If the application is denied by the Superintendent, the student may appeal the decision to the Board. The decision of the Board shall be final.
Legal Reference: IDAPA 08.02.03.105 Graduation from High School IDAPA 08.02.03.107 High School Graduation Standards (Effective July 1, 2000) IDAPA 08.02.01.250.02 Required Attendance Legal Reference: IDAPA 08.02.01.350 Early Graduation IDAPA 08.02.03.105 Graduation from High School IDAPA 08.02.03.107 High School Graduation Standards Adopted 8/20/07 Idaho Standards
Achievement Test
ISAT Proficiency + Local Graduation Requirements = Graduate
Alternative ALTERNATIVE ROUTE TO GRADUATION
Demonstrate Proficiency on PLATO Assessments AND/OR
Grade Point Average: 100 points maximum Assessments: 200 points maximum
3.5 - 4.0 = 100 ISAT Reading/IPLN/Literacy Exam………………. 3.0 - 3.5 = 90 Basic 50 pts. Proficient 100 pts. 2.5 - 3.0 = 80 ISAT Math/IPLN ...... 2.0 - 2.5 = 70 Basic 50 pts. Proficient 100 pts. 1.5 - 2.0 = 60 ISAT Language Arts/IPLN ...... Basic 50 pts. Proficient 100 pts.
District Graduation Requirements- 100 Portfolio or Performance Measures: 200 points maximum points maximum
Senior Project (A=100 pts, B=90pts, C+80 pts, D+70pts) Meet District Graduation Requirements……….100 Work/Community Based Learning (maximum of 100pts) e.g.: -Community Service…….50 pts -Work Experience……….50 pts
400 Points Necessary to Graduate
100 points must be earned by showing proficiency on ISAT reading or district endorsed alternative literacy assessment.
Appendix I Alternate Graduation Mechanism Worksheet School District #244
1. Provide a detailed description of the alternate graduation plan. Identify the date the plan was submitted to the local board or the timeline for submission to the local board.
School District 244 believes not only that students learn in a variety of ways, but that they demonstrate their knowledge and skills in a variety of ways. The district’s Alternative Route to Graduation approved by Joint School District 241 Board of Trustees during their regular meeting on November 21, 2005 and adopted by School District 244 on August 20, 2007, is an attempt to provide students with alternative ways to demonstrate that they possess the knowledge and skills to receive a School District 244 diploma. District 241 convened a committee in the fall of 2005 to design the alternative route. In addition to its own work, the committee has consulted with representatives of Region I & II school districts in developing the alternative route to graduation.
The district’s Alternate Path to Graduation is best understood by reviewing appendix 1 of this report. The summary sheet shows that the district will accept three routes for a student to demonstrate his/her skills and knowledge. A. Meeting Local Graduation Requirements and demonstrating proficiency on the three sections of the Idaho Student Achievement Test Grade 10 (ISAT 10).
B. Meeting Local Graduation Requirements and demonstrate comparable proficiency through the use of Idaho PLATO Learning Network (IPLN).
Specific Steps 1. Identify student who have not yet demonstrated proficiency according to SBE graduation standards on ISAT 10. * 2. Enter each identified student’s specific ISAT strand scores into the ISAT PLATO Diagnosis/Prescriptive Spread Sheet. 3. Enroll students in an individual remediation/intervention program based on the results of # 2. 4. Identified students will demonstrate comparable knowledge and skills in the appropriate IPLN learning modules. IPLN proficiency is defined as mastery of 70% of the modules within an individual strand of each content area.
C. Meet Local Graduation Requirements and score 400 points on a matrix with four quadrants that evaluate a student’s readiness for graduation.
Specific Steps 1. Identify student who have not yet demonstrated proficiency according to SBE graduation standards on ISAT 10 or IPLN learning modules.* 2. Develop an education plan for each student identified that delineates how that student will demonstrate the appropriate skills and knowledge through the use of the four quadrant matrix. 3. Identified students must accumulate a minimum of 400 points from the various available options on the matrix to qualify to receive a diploma. The rubric for this alternative assessment is displayed in a matrix (appendix I) with four quadrants that are used to evaluate a student’s readiness for graduation. • Grade point average: A cumulative measure of student achievement, 9-12. • Assessments: Measurement using standardized assessments including the Idaho State assessments. • Professional/Institutional Evaluation of Students Skills: District 244’s high school graduation requirements which exceed the state graduation requirements. • Portfolio or Performance Measures: Community and business expectations of academic skills that further prepare students for the workforce.
Students who, by the fall of their senior year, have not yet demonstrated proficiency on the ISAT 10 may petition the Board of Trustees for permission to use IPLN proficiency results or the Alternative Graduation Matrix to meet the graduation requirements.
* All students will continue to take the appropriate ISAT assessments until such time as the Board of Trustees approves their petition to use an alternative assessment.
For detail on these options see appendix I.
2. Provide a description of the measure or measures components.
The components for the Alternative Routes to Graduation were developed to ensure that they meet the following criteria: • meets the thoroughness standard. • aligned to Idaho Content Standards in Reading, Language, and Math. • based upon academic proficiency. • provide for consistent management and reporting. • can be replicated by educators from multiple schools and districts.
Based upon the above criteria, the IPLN provided to all Idaho School Districts by the State Board of Education was selected as the content and assessment mechanism by which students may demonstrate skills measured on the ISAT.
The four quadrant matrix is also designed to measure graduation readiness equal to or better than the skills and knowledge measured by the ISAT 10. The Alternative Route to Graduation rubric requires that students must earn a minimum of 400 points to graduate.
Grade Point Average Quadrant: Curriculum and assessment in District 244 is the collaborative work of teachers and administrators aligned to the Idaho State Standards. The most recent curriculum auditing, writing, and evaluation of student assessment began in 2003. The curricula has been aligned both vertically and horizontally to the state standards. Thus a student’s GPA is a direct reflection of his/her competency related to the state standards. In this quadrant, students are awarded a maximum of 100 points for grade point average as follows:
3.5 - 4.0 = 100 3.0 - 3.5 = 90 2.5 - 3.0 = 80 2.0 - 2.5 = 70 1.5 - 2.0 = 60
Assessment Quadrant: A student may earn a maximum of 200 points in quadrant two, “Assessments.” Points are earned as follows:
ISAT or IPLN Reading and/or Literacy Assessment basic 50 proficient 100 ISAT or IPLN Math basic 50 proficient 100 ISAT or IPLN Language Arts basic 50 proficient 100
District 244 requires that 100 of the 400 matrix points must be earned by passing ISAT reading, IPLN Reading Strand or Gray Silent Reading Tests (GSRT). Benchmark scores on these tests were determined by using the tenth grade standard established by the reading ISAT.
Professional/Institutional Evaluation of Student Skills Quadrant: This is also an assessment of academic performance. Students must successfully complete graduation requirements (or meet all goals of the Individual Education Plan if the student qualifies for special education services). The district also requires completion of the following courses as well: Effective For Classes of 2006, 07, 08 Effective For Class of 2009 • 8 Language Arts credits • 8 Language Arts credits • 1 Speech Credit • 1 Speech Credit • 7 Social Studies Credits • 9 Social Studies Credits • 0 Physical Education Credit • 1 Physical Education Credit • 2 Humanities Credits • 2 Humanities Credits • 2 Technology Application Credit • 2 Technology Application Credit • 1 Health Credit • 1 Health Credit • 4 Math Credits • 4 Math Credits • 4 Science Credits • 4 Science Credits • additional elective credits • additional elective credits
As stated previously, District 244’s curriculum is aligned nine through twelve to the state standards. District 244 requires forty two credits to graduate. In addition, starting with the class of 2009, District 244 has graduation requirements of forty-eight (48) credits which is six credits beyond state requirements.
Portfolio and/or Performance Measures Quadrant: While most points in quadrant four, still have solid academic foundations, it is the most “alternative” measure. Students may earn a maximum of 200 points in this quadrant. Student points will be awarded as follows: • Senior Project (A=100 pts, B=90pts, C=80 pts, D=70 pts) • Work/Community Based Learning (maximum of 100pts) e.g.: -Community Service…….50 pts -Work Experience……….50 pts
The description of and rubric for School District 244 High Schools’ Senior Project is in Appendix II. The completion of a vocational sequence is the completion of one pathway of the state’s Professional Technical Program that has been aligned to the state standards.
3. Provide evidence that the measure(s) is aligned to a minimum of 10th grade content standards.
The Idaho PLATO Learning Network is aligned to the Idaho State Academic Standards and has identified the 10th grade level of proficiency. The development of the ISAT PLATO Diagnosis/Prescriptive Spread Sheet was authorized by the State Board of Education and was prepared by the PLATO research department to match up with the appropriate state standards. A learning path within PLATO has been identified according to the graduation ISAT proficiency scores for the classes of 2006, 2007, and 2008. The learning paths were developed in consultation with PLATO Learning Services and were triangulated with the ISAT Grade 10-Standards and Reporting Structure and the Idaho State Standards.
The four quadrant matrix is based on the actual work that a senior in high school would need to accomplish in order to graduate. Quadrant two is based on standardized assessments that are aligned to the content standards. The benchmarks of additional reading measures have been correlated statistically to the tenth grade ISAT reading standard.
4. Provide evidence that the measure(s) is aligned to the communications/language arts (reading) and math content standards.
The IPLN version of the PLATO curriculum is aligned to the Idaho Standards, specific learning paths for each strand.
The four quadrant matrix is based on School District 244 curriculum that is aligned to the state standards.
5. Provide evidence that the measure(s) is valid and reliable.
PLATO Learning began over 40 years ago as a National Science Foundation funded Research and Development project at the University of Illinois. Its research legacy includes nearly 900 citations in ERIC, independent studies, and an ongoing program of third-party research funded by the company. Eighteen of these studies reported exam scores from students tested before and after PLATO Learning Technologies instruction. The median of all the effect sizes in these studies is 0.82- a large effect size, especially when derived from varied settings.
District 244’s curriculum is aligned to the state curriculum standards which are aligned with the ISAT exam. The alternative reading assessments are research based programs validated by their companies.
6. How will the measure(s) be consistently updated to ensure validity, reliability and alignment?
Both the district and PLATO will realign their curriculums to the revised state standards and test as a result of the HUMRO report that indicated that the ISAT may not be measuring the state content standards. The state is currently revising the system to increase the validity and reliability of the ISAT. The district instructional staff will continue to review and revise the core curriculum taught with the standards as the standards are adjusted
In particular, the district will utilize a team to assess student achievement consisting of the superintendent or designee, building principal where the student is currently enrolled, a member of the board of trustees, and a current teacher of the student. The student will be expected to provide in advance, a written document indicating his/her five year educational plan, current resume’, current transcript, copy of recent ISAT scores, attendance record and any additional information the student believes will be helpful to the committee in assessing his/her progress. The team will meet with the student after reviewing the materials submitted and interview the student to assist in the assessment process.
7. Outline when this option will be available to students.
Students who, by the fall of their senior year, have not yet passed the ISAT-10 may petition the Board of Trustees for permission to use an Alternative Route to Graduation as defined in School District 244 Policy.
It is the highest priority for all School District 244’s students to demonstrate the appropriate knowledge and skills necessary to graduate via the ISAT. The district has and will continue to provide numerous student assistance programs at all levels to help students achieve that goal. For example, remediation classes were added at District 244’s schools to provide direct support to students who have not met the appropriate ISAT benchmarks. One of the main interventions has and will continue to be IPLN as well as the Idaho Digital Learning Network Blackboard.
APPENDIX II
Senior Project
The senior project is a compilation of research, planning, project completion and reporting of the skills and abilities developed while a student in high school. The project will have points awarded based upon successful completion of each component. Each step is mandatory and must be completed before points will be awarded.
Step 1 Meet with an advisor to discuss and decide on an appropriate project. 10 points
Step 2 Read the research materials or planning documents for the project. All materials will be placed in a portfolio as part of the project. 15 points
Step 3 Resume’ and five year plan for post high school plans and goals. 20 points
Step 4 Provide a written summary explaining the use of math, reading, and language arts skills used to complete the project. The summary must be thorough and complete. 25 points
Step 5 Make a computerized presentation to a panel of educators explaining the project from beginning to completion. 30 points
Adopted 10-05 Revised/adopted: 8/20/07
GRADUATION POLICY
512 [2410]
The conditions of this policy are effective the beginning of the 2006/2007 School Year
High School Graduation Requirements
1. The Board shall award a regular high school diploma to every student enrolled in the District who meets the requirements of graduation established by the District. The official transcript will indicate the specific courses taken and level of achievement.
2. The Board shall establish graduation requirements which, as a minimum, satisfy those established by the Board of Public Education (IDAPA 08.02.03.107). Generally, any change in graduation requirements promulgated by the Board will become effective for the next class to enter ninth grade. Exceptions to this general rule may be made where it is determined by the Board that the proposed change in graduation requirements will not have a negative effect on students already in grades nine through twelve (9-12). The Board shall approve graduation requirements as recommended by the Superintendent.
3. To graduate from High School, a student must have satisfactorily completed four (4) years of course study in grades nine through twelve (9-12). Highly unusual exceptions may be considered by the principal, such as a student exchange program in a recognized school.
4. A student who possesses a disabling condition shall satisfy those competency requirements which are incorporated into the individualized education program (“IEP”) as defined under IDEA. Satisfactory completion of the objectives incorporated into the IEP shall serve as the basis for determining completion of a course.
5. Participation in graduation ceremonies is a privilege extended to students. Students may be denied the right to participate. Such exclusion shall be regarded as a school suspension. In such instances, the diploma will be awarded after the official ceremony has been held.
6. Each student should be able to obtain a maximum of 56 credits offered during a seven period school day. This does not limit students from acquiring additional courses through correspondence or additional offerings
7. Graduating seniors shall meet the State of Idaho requirements and shall additionally obtain 6 more credits (total of 48 credits), and obtain a proficiency or higher score on the Idaho Standards Achievement Test (ISAT) to receive a School District #244 diploma. Students failing to pass the ISAT may seek an Alternate Route to ISAT Completion as defined by the District.
8. The building principal will determine at the end of the 8th semester, prior to the scheduled graduation ceremony, those students who have completed all graduation requirements and are eligible to receive a diploma. These students are the only ones who will be recognized as a graduate and participate in the graduation ceremony.
9. A senior student who does not meet the eligibility requirements to participate in graduation ceremonies at the end of his/her senior year is eligible to participate in a graduation ceremony for up to a year pending completion of the missing requirements.
10. To be considered for Valedictorian or Salutatorian the student must qualify for a diploma, and have earned 25% of the required 48 high school credits, from School District #244 by the end of the 7th semester. Valedictorian and salutatorian awards will be computed at the end of the seventh semester. The final G.P.A. will be carried out two places past the decimal.
11. Requirements for graduation
Subjects District #244 Semester Credits
English (writing skills emphasis) 8.0 Mathematics (two credits of which may be 4.0 computer/mathematics) Speech (a debate class may be substituted 1.0 for the requirements in speech) Science (two science credits shall be lab courses) 4.0
World History (grade 9) 2.0 Early American History (grade 10) 2.0 U.S. History to include Civil War to Present (grade 11) 2.0 American Government, including state and 2.0 national (grade 12) Economics 1.0 Health (required in grades 9-12) 1.0 Physical Education (not athletics) A course in development 2.0 of physical fitness and 1 lifetime activities in grades 9-12. Humanities 2.0 Computer Science/Application (beyond Keyboarding I) 2.0 Electives (Pass/Fail courses are not calculated into GPA; 15.0 i.e. office or teacher aide course is ½ credit/semester/period of enrollment, work experience is 1 credit/semester/period of enrollment.)
Total for graduation 48.0
Requirements are effective for the graduating class of 2009.
Publication of Graduation Requirements
13. Prior to registering in high school, each student will be provided with a copy of the current graduation requirements. Graduation requirements shall also be included in the student handbook.
Credits
14. Students shall be expected to earn a total of 48 semester credits (1 semester equaling 1 credit) in order to complete graduation requirements. The core of instruction required by the State Board of Education is twenty- five (25) semester credits as provided in the Board of Education Rules Governing Thoroughness (IDAPA 08.02.03.107). Special education students who have successfully completed their IEP leading to completion of high school requirements will be awarded a diploma.
Waiver of Requirement
15. Graduation requirements generally will not be waived except in rare and unique circumstances. The Principal may recommend and the Superintendent may approve minor deviation from the graduation requirements. If the application is denied by the Superintendent, the student may appeal the decision to the Board. The decision of the Board shall be final.
Alternative Programs
16. Credit toward graduation requirements may be granted for planned learning experiences from accredited programs, such as summer school, university courses, and correspondence courses.
Credit for work experience may be offered when the work program is a part of and supervised by the school. All classes attempted at High School and all acceptable transfer credits shall be recorded on the transcript. All grades earned, including failures and retakes, shall be recorded as such and utilized in the calculation of Grade Point Average and class rank. Credit shall be awarded only once regardless of repetition of the course. Special Education [502]
17. Students enrolled in Special Education programs and who are eligible for graduation will receive the same diploma that is given to non-special education students.
The requirement for special education graduation can vary, depending upon the degree of handicap involved. In most cases, those students that receive special education help for a specific learning disability in one or more areas will receive credit for the subjects taken as required by state and district policy.
For those students whose handicapping conditions are such that they could not be mainstreamed or be expected to function in a class situation, goals and requirements will be set on the IEP designed for their individual needs.
Beginning with the development of the IEP during the student’s 8th grade year, the IEP team must address the student’s course of study, as well as consider the district graduation requirements for each student. Every student eligible for special education services must have an Individualized Graduation Plan. The plan must include at least one evaluation measure in the core academic area(s). If the student is not demonstrating proficiency on the ISAT and it appears that he/she may not be able to demonstrate proficiency on the High School ISAT, another agreed upon evaluation mechanism must be identified. The plan may also use other indicators to support the identified method of evaluation when determining the graduation requirements for individual students receiving special education services.
When a student meets the regular or comparable graduation requirements for receipt of a regular high school diploma, the student’s entitlement to a free appropriate public education (FAPE) ends. If a student is granted a high school diploma for completing requirements that are not comparable to regular graduation requirements, the student is entitled to receive FAPE through the semester in which he/she turns 21 years of age or completes requirements that are comparable to regular graduation requirements, whichever comes first.
Repeating Classes [519]
18. High School students in Mountain View School District #244 are provided coursework that will allow them to meet Mountain View School District #244 graduation requirements.
If a student fails a course(s) the student will have an opportunity to repeat that course upon approval of the counselor or building principal. If a course is failed a second (2) time, the responsibility for taking the course a third (3) time will rest with the parent/guardian subject to approval by the counselor of building principal. The parent/guardian will be solely responsible to make arrangements for his/her child to take the course(s) when outside accredited educational institutions are utilized. This policy applies to all required and elective courses taught in Mountain View School District #244 secondary schools.
Correspondence Courses [534]
19. A student may receive fourteen (14) semester credits toward high school graduation through correspondence courses. The correspondence courses must be offered by an institution accredited by the Idaho State Board of Education, or other regional accrediting association recognized by the Idaho State Board of Education.
Only courses successfully completed through an accredited institution as set forth above will be accepted. It is advisable to clear courses, prior to taking them, through Mountain View School District #244 to avoid difficulties which may occur from taking non-acceptable courses.
A maximum of fourteen (14) correspondences credits will be accepted for any student in Mountain View School District #244, providing they have met proper accrediting standards in each case. The approved and completed credit (s) will not be added to any Mountain View School District #244 High School transcript until an official transcript has been received from the accredited institution granting the credit(s). Diplomas will only be issued when Mountain View School District #244 High School transcripts are complete and graduation requirements are met.
Distance learning programs approved by the School Board will not be required to follow this policy. Legal Reference: IDAPA 08.02.03.100.06 General Assumptions:
20. School District No. 244 Secondary School’s Credit by Examination: The purpose of taking courses is to develop skills, knowledge and competence based on course content and activities.
Students vary in their previous knowledge, skills, and competence in subjects and must be allowed to advance as much as possible at their own rate.
Students shall be given an opportunity to demonstrate mastery in prerequisite or required courses by means of Credit by Examination. If they can demonstrate knowledge, skills, and competence by means of this Examination, they shall be awarded credit for the course. “Testing out” by means of Credit by Examination is not allowed in such performance courses as PE, drama, speech, chorus, art, or lab sciences. Testing out is not allowed in such performance courses as PE, drama, speech, chorus, art, or lab sciences.
Credit by Examination Testing will be provided in early August, early January and late April of each year, as requested by students/parents. Credit by Examination applications must be received by the principal three (3) weeks prior to the beginning of the semester in which the student wants credit applied.
Testing for any course is allowed once. Credit will be granted for a grade of A, B, or C.
Testing of a course already taken is not permitted except in the case of Algebra I, Algebra II, Geometry, Spanish I and Spanish II (If taken in the 7th or 8th grade). These courses, however, will be posted on the grade 9 transcript upon written request of the parent. In lieu of an “examination,” the assessments utilized throughout the course will be used to determine the grade that is posted with the credits. These credits will apply to graduation requirements and will be included in the GPA for the student. These courses will not be listed as ‘credit by examination”.
Procedures The student will complete the Credit by Examination application available from the school counselor and will submit the application and a $100.00 per course processing fee to the counselor. The fee is non-refundable. State guidelines, course textbooks, and course syllabi will be located in the school library.
The counselor will send a copy of the syllabus, the original application and the processing fee to the high school principal. If a test has already been developed, the high school principal will review its contents with the department to ensure that the test still reflects course requirements. If a test has not been developed, the high school principal will work with teacher(s) to develop the test outline and test procedure that will provide students with an opportunity to demonstrate competence, and identify criteria for either the pass/fail option or requirements for receiving a grade.
The high school principal will coordinate the administration and grading of the test. Exams will be given outside of the regular school day.
The Counselor and Registrar will be notified in writing of the results of the test. The Counselor will notify the student and parent of the results of the test. The student may opt, with parent's written permission, to take the course in lieu of a C grade earned on the test. If a D or F is earned on the test, the course must be taken to earn credit.
The letter grade of A, B, or C assigned by the test results will be posted on the student's transcript with a footnote that such grade and credit was earned by examination.
The last grade posted for a course is the grade of record.
Honor Roll
21. A student must have a minimum grade-point average of 3.0 to be placed on the regular honor roll. Specific information regarding honors at graduation is included in the student handbook.
Class Rank (Grade Point Average)
22. Class Rank is compiled from semester grades. Courses not eligible for GPA are designated with an asterisk on the report card (i.e. Pass/Fail courses).
Early Graduation [525]
23. Any high school student who completes the number of credits and exiting standards required by Idaho law and Board policy prior to completing eight (8) semesters of high school work may petition the Superintendent requesting to be allowed to graduate early. Any student seeking to graduate early must follow the following procedure:
a. All applications must be submitted to the Superintendent at least two (2) semesters prior to the proposed graduation date. Applications must be in writing and countersigned by parents or legal guardians if the student is a minor.
b. All applications must include an official transcript indicating a minimum 2.5 GPA, and demonstration of proficiency level or better on performance measures of each ISAT sub-skill. All applications must be accompanied by a recommendation from the high school principal.
Reasons considered for early graduation may include a planned post secondary educational program, medical, religious, or family emergency consideration. Working to earn money for further education is not considered a substantial hardship and will not make a student eligible for early graduation.
The building principal and the counselor will review the application and all pertinent information concerning the application. The principal and the counselor will determine whether to recommend the approval or denial of the application. If the application is denied by the building principal, the student may appeal the decision to the Superintendent.
If the application is denied by the Superintendent, the student may appeal the decision to the Board. The decision of the Board shall be final.
Legal Reference: IDAPA 08.02.03.105 Graduation from High School IDAPA 08.02.03.107 High School Graduation Standards (Effective July 1, 2000) IDAPA 08.02.01.250.02 Required Attendance Legal Reference: IDAPA 08.02.01.350 Early Graduation IDAPA 08.02.03.105 Graduation from High School IDAPA 08.02.03.107 High School Graduation Standards
Revised 8/20/07
Idaho Standards
Achievement Test
ISAT Proficiency + Local Graduation Requirements = Graduate
Alternative ALTERNATIVE ROUTE TO GRADUATION
Demonstrate Proficiency on PLATO Assessments AND/OR
Grade Point Average: 100 points maximum Assessments: 200 points maximum
3.5 - 4.0 = 100 ISAT Reading/IPLN/Literacy Exam………………. 3.0 - 3.5 = 90 Basic 50 pts. Proficient 100 pts. 2.5 - 3.0 = 80 ISAT Math/IPLN ...... 2.0 - 2.5 = 70 Basic 50 pts. Proficient 100 pts. 1.5 - 2.0 = 60 ISAT Language Arts/IPLN ...... Basic 50 pts. Proficient 100 pts.
District Graduation Requirements- 100 Portfolio or Performance Measures: 200 points maximum points maximum
Senior Project (A=100 pts, B=90pts, C+80 pts, D+70pts) Meet District Graduation Requirements……….100 Work/Community Based Learning (maximum of 100pts) e.g.: -Community Service…….50 pts -Work Experience……….50 pts
400 Points Necessary to Graduate
100 points must be earned by showing proficiency on ISAT reading or district endorsed alternative literacy assessment.
Appendix I Alternate Graduation Mechanism Worksheet Mountain View School District #244
1. Provide a detailed description of the alternate graduation plan. Identify the date the plan was submitted to the local board or the timeline for submission to the local board.
Mountain View School District #244 believes not only that students learn in a variety of ways, but that they demonstrate their knowledge and skills in a variety of ways. The district’s Alternative Route to Graduation approved by Joint School District No. 241 Board of Trustees during their regular meeting on November 21, 2005 and adopted by Mountain View School District No. 244 on August 20, 2007, is an attempt to provide students with alternative ways to demonstrate that they possess the knowledge and skills to receive a Mountain View School District #244 diploma. District 244 convened a committee in the fall of 2005 to design the alternative route. In addition to its own work, the committee has consulted with representatives of Region I & II school districts in developing the alternative route to graduation.
The district’s Alternate Path to Graduation is best understood by reviewing appendix 1 of this report. The summary sheet shows that the district will accept three routes for a student to demonstrate his/her skills and knowledge. A. Meeting Local Graduation Requirements and demonstrating proficiency on the three sections of the Idaho Student Achievement Test Grade 10 (ISAT 10).
B. Meeting Local Graduation Requirements and demonstrate comparable proficiency through the use of Idaho PLATO Learning Network (IPLN).
Specific Steps 1. Identify students who have not yet demonstrated proficiency according to SBE graduation standards on ISAT 10. * 2. Enter each identified student’s specific ISAT strand scores into the ISAT PLATO Diagnosis/Prescriptive Spread Sheet. 3. Enroll students in an individual remediation/intervention program based on the results of # 2. 4. Identified students will demonstrate comparable knowledge and skills in the appropriate IPLN learning modules. IPLN proficiency is defined as mastery of 70% of the modules within an individual strand of each content area.
C. Meet Local Graduation Requirements and score 400 points on a matrix with four quadrants that evaluate a student’s readiness for graduation.
Specific Steps 1. Identify students who have not yet demonstrated proficiency according to SBE graduation standards on ISAT 10 or IPLN learning modules.* 2. Develop an education plan for each student identified that delineates how that student will demonstrate the appropriate skills and knowledge through the use of the four quadrant matrix. 3. Identified students must accumulate a minimum of 400 points from the various available options on the matrix to qualify to receive a diploma. The rubric for this alternative assessment is displayed in a matrix (appendix I) with four quadrants that are used to evaluate a student’s readiness for graduation. • Grade point average: A cumulative measure of student achievement, 9-12. • Assessments: Measurement using standardized assessments including the Idaho State assessments. • Professional/Institutional Evaluation of Students Skills: District 244’s high school graduation requirements which exceed the state graduation requirements. • Portfolio or Performance Measures: Community and business expectations of academic skills that further prepare students for the workforce.
Students who, by the fall of their senior year, have not yet demonstrated proficiency on the ISAT 10 may petition the Board of Trustees for permission to use IPLN proficiency results or the Alternative Graduation Matrix to meet the graduation requirements.
* All students will continue to take the appropriate ISAT assessments until such time as the Board of Trustees approves their petition to use an alternative assessment.
For detail on these options see appendix I.
2. Provide a description of the measure or measures components.
The components for the Alternative Routes to Graduation were developed to ensure that they meet the following criteria: • meets the thoroughness standard. • aligned to Idaho Content Standards in Reading, Language, and Math. • based upon academic proficiency. • provide for consistent management and reporting. • can be replicated by educators from multiple schools and districts.
Based upon the above criteria, the IPLN provided to all Idaho School Districts by the State Board of Education was selected as the content and assessment mechanism by which students may demonstrate skills measured on the ISAT.
The four quadrant matrix is also designed to measure graduation readiness equal to or better than the skills and knowledge measured by the ISAT 10. The Alternative Route to Graduation rubric requires that students must earn a minimum of 400 points to graduate.
Grade Point Average Quadrant: Curriculum and assessment in District 244 is the collaborative work of teachers and administrators aligned to the Idaho State Standards. The most recent curriculum auditing, writing, and evaluation of student assessment began in 2003. The curricula has been aligned both vertically and horizontally to the state standards. Thus a student’s GPA is a direct reflection of his/her competency related to the state standards. In this quadrant, students are awarded a maximum of 100 points for grade point average as follows:
3.5 - 4.0 = 100 3.0 - 3.5 = 90 2.5 - 3.0 = 80 2.0 - 2.5 = 70 1.5 - 2.0 = 60
Assessment Quadrant: A student may earn a maximum of 200 points in quadrant two, “Assessments.” Points are earned as follows:
ISAT or IPLN Reading and/or Literacy Assessment basic 50 proficient 100 ISAT or IPLN Math basic 50 proficient 100 ISAT or IPLN Language Arts basic 50 proficient 100
District 244 requires that 100 of the 400 matrix points must be earned by passing ISAT reading, IPLN Reading Strand or Gray Silent Reading Tests (GSRT). Benchmark scores on these tests were determined by using the tenth grade standard established by the reading ISAT.
Professional/Institutional Evaluation of Student Skills Quadrant: This is also an assessment of academic performance. Students must successfully complete graduation requirements (or meet all goals of the Individual Education Plan if the student qualifies for special education services). The district also requires completion of the following courses as well: Effective For Classes of 2006, 07, 08 Effective For Class of 2009 • 8 Language Arts credits • 8 Language Arts credits • 1 Speech Credit • 1 Speech Credit • 7 Social Studies Credits • 9 Social Studies Credits • 0 Physical Education Credit • 1 Physical Education Credit • 2 Humanities Credits • 2 Humanities Credits • 2 Technology Application Credit • 2 Technology Application Credit • 1 Health Credit • 1 Health Credit • 4 Math Credits • 4 Math Credits • 4 Science Credits • 4 Science Credits • additional elective credits • additional elective credits
As stated previously, District 244’s curriculum is aligned nine through twelve to the state standards. District 244 requires forty two (42) credits to graduate. In addition, starting with the class of 2009, District 244 has graduation requirements of forty-eight (48) credits which is six (6) credits beyond state requirements.
Portfolio and/or Performance Measures Quadrant: While most points in quadrant four, still have solid academic foundations, it is the most “alternative” measure. Students may earn a maximum of 200 points in this quadrant. Student point will be awarded as follows: • Senior Project (A=100 pts, B=90pts, C=80 pts, D=70 pts) • Work/Community Based Learning (maximum of 100pts) e.g.: -Community Service…….50 pts -Work Experience……….50 pts
The description of and rubric for Mountain View School District #244 High Schools’ Senior Project is in Appendix II. The completion of a vocational sequence is the completion of one pathway of the state’s Professional Technical Program that has been aligned to the state standards.
3. Provide evidence that the measure(s) is aligned to a minimum of 10th grade content standards.
The Idaho PLATO Learning Network is aligned to the Idaho State Academic Standards and has identified the 10th grade level of proficiency. The development of the ISAT PLATO Diagnosis/Prescriptive Spread Sheet was authorized by the State Board of Education and was prepared by the PLATO research department to match up with the appropriate state standards. A learning path within PLATO has been identified according to the graduation ISAT proficiency scores for the classes of 2006, 2007, and 2008. The learning paths were developed in consultation with PLATO Learning Services and were triangulated with the ISAT Grade 10-Standards and Reporting Structure and the Idaho State Standards.
The four quadrant matrix is based on the actual work that a senior in high school would need to accomplish in order to graduate. Quadrant two is based on standardized assessments that are aligned to the content standards. The benchmarks of additional reading measures have been correlated statistically to the tenth grade ISAT reading standard.
4. Provide evidence that the measure(s) is aligned to the communications/language arts (reading) and math content standards.
The IPLN version of the PLATO curriculum is aligned to the Idaho Standards, specific learning paths for each strand.
The four quadrant matrix is based on Mountain View School District #244 curriculum that is aligned to the state standards.
5. Provide evidence that the measure(s) is valid and reliable.
PLATO Learning began over 40 years ago as a National Science Foundation funded Research and Development project at the University of Illinois. Its research legacy includes nearly 900 citations in ERIC, independent studies, and an ongoing program of third-party research funded by the company. Eighteen of these studies reported exam scores from students tested before and after PLATO Learning Technologies instruction. The median of all the effect sizes in these studies is 0.82- a large effect size, especially when derived from varied settings.
District 244’s curriculum is aligned to the state curriculum standards which are aligned with the ISAT exam. The alternative reading assessments are research based programs validated by their companies.
6. How will the measure(s) be consistently updated to ensure validity, reliability and alignment?
Both the district and PLATO will realign their curriculums to the revised state standards and test as a result of the HUMRO report that indicated that the ISAT may not be measuring the state content standards. The state continues will to revise the system to increase the validity and reliability of the ISAT. The district instructional staff will continue to review and revise the core curriculum taught with the standards as they are adjusted.
In particular, the district will utilize a team to assess the student achievement consisting of the superintendent or designee, building principal where the student is currently enrolled, a member of the board of trustees, and a current teacher of the student. The student will be expected to provide in advance, a written document indicating their five year educational plan, current resume, current transcript, copy of recent ISAT scores, attendance record and any additional information the student believes will be helpful to the committee in assessing his/her progress. The team will meet with the student after reviewing the materials submitted and interview the student to assist in the assessment process.
7. Outline when this option will be available to students.
Students who, by the fall of their senior year, have not yet passed the ISAT-10 may petition the Board of Trustees for permission to use an Alternative Route to Graduation as defined in Mountain View School District #244 Policy.
It is the highest priority for all Mountain View School District #244’s students to demonstrate the appropriate knowledge and skills necessary to graduate via the ISAT. The district has and will continue to provide numerous student assistance programs at all levels to help students achieve that goal. For example, remediation classes were added at District 244’s schools to provide direct support to students who have not met the appropriate ISAT benchmarks. One of the main interventions has and will continue to be IPLN as well as the Idaho Digital Learning Network Blackboard.
APPENDIX II
Senior Project
The senior project is a compilation of research, planning, project completion and reporting of the skills and abilities developed while a student in high school. The project will have points awarded based upon successful completion of each component. Each step is mandatory and must be completed before points will be awarded.
Step 1 Meet with an advisor to discuss and decide on an appropriate project. 10 points
Step 2 Read the research materials or planning documents for the project. All materials will be placed in a portfolio as part of the project. 15 points
Step 3 Provide a resume’ and five year plan for post high school plans and goals. 20 points
Step 4 Provide a written summary explaining the use of math, reading, and language arts skills used to complete the project. The summary must be thorough and complete. 25 points
Step 5 Make a computerized presentation to a panel of educators explaining the project from beginning to completion. 30 points
Adopted 10-05 Revised 12-06 Revised/Adopted: 8/20/07
GRADUATION POLICY
512 [2410]
The conditions of this policy are effective the beginning of the 2008/2009 School Year
High School Graduation Requirements
1. The Board shall award a regular high school diploma to every student enrolled in the District who meets the requirements of graduation established by the District. The official transcript will indicate the specific courses taken and level of achievement.
2. The Board shall establish graduation requirements which, as a minimum, satisfy those established by the Board of Public Education (IDAPA 08.02.03.107). Generally, any change in graduation requirements promulgated by the Board will become effective for the next class to enter ninth grade. Exceptions to this general rule may be made where it is determined by the Board that the proposed change in graduation requirements will not have a negative effect on students already in grades nine through twelve (9-12). The Board shall approve graduation requirements as recommended by the Superintendent.
3. To graduate from High School, a student must have satisfactorily completed four (4) years of course study in grades nine through twelve (9-12). Highly unusual exceptions may be considered by the principal, such as a student exchange program in a recognized school.
4. A student who possesses a disabling condition shall satisfy those competency requirements which are incorporated into the individualized education program (“IEP”) as defined under IDEA. Satisfactory completion of the objectives incorporated into the IEP shall serve as the basis for determining completion of a course.
5. Participation in graduation ceremonies is a privilege extended to students. Students may be denied the right to participate. Such exclusion shall be regarded as a school suspension. In such instances, the diploma will be awarded after the official ceremony has been held.
6. Each student should be able to obtain a maximum of 56 credits offered during a seven period school day. This does not limit students from acquiring additional courses through correspondence or additional offerings
7. Graduating seniors shall meet the State of Idaho requirements and shall additionally obtain 6 more credits (total of 48 credits), and obtain a proficiency or higher score on the Idaho Standards Achievement Test (ISAT) to receive a School District #244 diploma. Students failing to pass the ISAT may seek an Alternate Route to ISAT Completion as defined by the District.
8. The building principal will determine at the end of the 8th semester, prior to the scheduled graduation ceremony, those students who have completed all graduation requirements and are eligible to receive a diploma. These students are the only ones who will be recognized as a graduate and participate in the graduation ceremony.
9. A senior student who does not meet the eligibility requirements to participate in graduation ceremonies at the end of his/her senior year is eligible to participate in a graduation ceremony for up to a year pending completion of the missing requirements.
10. To be considered for Valedictorian or Salutatorian the student must qualify for a diploma, and have earned 25% of the required 48 high school credits, from School District #244 by the end of the 7th semester. Valedictorian and salutatorian awards will be computed at the end of the seventh semester. The final G.P.A. will be carried out two places past the decimal.
11. Requirements for graduation
Subjects District #244 Semester Credits
Requirements are effective for following classes 2009-2012 2013
English (writing skills emphasis) 8.0 8.0 Mathematics (two credits of which may be 4.0 6.0 computer/mathematic, two (2) semesters of the required six (6) credits of mathematics must be taken the last year of high school beginning with the class of 2013) Speech (a debate class may be substituted 1.0 1.0 for the requirements in speech) Science (two science credits shall be lab courses, four (4) credits shall be lab courses beginning with class of 2013) 4.0 6.0 Early American History (grade 10) 2.0 2.0 U.S. History to include Civil War to Present (grade 11) 2.0 2.0 American Government, including state and 2.0 2.0 national (grade 12) Economics 1.0 1.0 Health (required in grades 9-12) 1.0 1.0 Physical Education (not athletics) A course in development 2.0 2.0 of physical fitness and 1 lifetime activities in grades 9-12. Humanities 2.0 2.0 Computer Science/Application (beyond Keyboarding I) 2.0 2.0 Electives (Pass/Fail courses are not calculated into GPA; 17.0 13.0 i.e. office or teacher aide course is ½ credit/semester/period of enrollment, work experience is 1 credit/semester/period of enrollment.)
Total for graduation 48.0 48.0
Additional graduation requirements: College Entrance Examination. (Effective for all students that enter the ninth grade in the fall of 2009 or later.) A student must take one (1) of the following college entrance examinations before the end of the student’s eleventh grade year: COMPASS, ACT OR SAT. Scores must be included in the Learning Plan. Senior Project. (Effective for all students that enter the ninth grade in the fall of 2009 or later.) A student shall complete a senior project that shall include a research paper and oral presentation by the end of grade twelve. Publication of Graduation Requirements
13. Prior to registering in high school, each student will be provided with a copy of the current graduation requirements. Graduation requirements shall also be included in the student handbook.
Credits
14. Students shall be expected to earn a total of 48 semester credits (1 semester equaling 1 credit) in order to complete graduation requirements. The core of instruction required by the State Board of Education is twenty- five (25) semester credits as provided in the Board of Education Rules Governing Thoroughness (IDAPA 08.02.03.107). Special education students who have successfully completed their IEP leading to completion of high school requirements will be awarded a diploma.
Waiver of Requirement
15. Graduation requirements generally will not be waived except in rare and unique circumstances. The Principal may recommend and the Superintendent may approve minor deviation from the graduation requirements. If the application is denied by the Superintendent, the student may appeal the decision to the Board. The decision of the Board shall be final.
Alternative Programs
16. Credit toward graduation requirements may be granted for planned learning experiences from accredited programs, such as summer school, university courses, and correspondence courses.
Credit for work experience may be offered when the work program is a part of and supervised by the school. All classes attempted at High School and all acceptable transfer credits shall be recorded on the transcript. All grades earned, including failures and retakes, shall be recorded as such and utilized in the calculation of Grade Point Average and class rank. Credit shall be awarded only once regardless of repetition of the course.
Special Education [502]
17. Students enrolled in Special Education programs and who are eligible for graduation will receive the same diploma that is given to non-special education students.
The requirement for special education graduation can vary, depending upon the degree of handicap involved. In most cases, those students that receive special education help for a specific learning disability in one or more areas will receive credit for the subjects taken as required by state and district policy.
For those students whose handicapping conditions are such that they could not be mainstreamed or be expected to function in a class situation, goals and requirements will be set on the IEP designed for their individual needs.
Beginning with the development of the IEP during the student’s 8th grade year, the IEP team must address the student’s course of study, as well as consider the district graduation requirements for each student. Every student eligible for special education services must have an Individualized Graduation Plan. The plan must include at least one evaluation measure in the core academic area(s). If the student is not demonstrating proficiency on the ISAT and it appears that he/she may not be able to demonstrate proficiency on the High School ISAT, another agreed upon evaluation mechanism must be identified. The plan may also use other indicators to support the identified method of evaluation when determining the graduation requirements for individual students receiving special education services.
When a student meets the regular or comparable graduation requirements for receipt of a regular high school diploma, the student’s entitlement to a free appropriate public education (FAPE) ends. If a student is granted a high school diploma for completing requirements that are not comparable to regular graduation requirements, the student is entitled to receive FAPE through the semester in which he/she turns 21 years of age or completes requirements that are comparable to regular graduation requirements, whichever comes first.
Repeating Classes [519]
18. High School students in Mountain View School District #244 are provided coursework that will allow them to meet Mountain View School District #244 graduation requirements.
If a student fails a course(s) the student will have an opportunity to repeat that course upon approval of the counselor or building principal. If a course is failed a second (2) time, the responsibility for taking the course a third (3) time will rest with the parent/guardian subject to approval by the counselor of building principal. The parent/guardian will be solely responsible to make arrangements for his/her child to take the course(s) when outside accredited educational institutions are utilized. This policy applies to all required and elective courses taught in Mountain View School District #244 secondary schools.
Correspondence Courses [534]
19. A student may receive fourteen (14) semester credits toward high school graduation through correspondence courses. The correspondence courses must be offered by an institution accredited by the Idaho State Board of Education, or other regional accrediting association recognized by the Idaho State Board of Education.
Only courses successfully completed through an accredited institution as set forth above will be accepted. It is advisable to clear courses, prior to taking them, through Mountain View School District #244 to avoid difficulties which may occur from taking non-acceptable courses.
A maximum of fourteen (14) correspondences credits will be accepted for any student in Mountain View School District #244, providing they have met proper accrediting standards in each case. The approved and completed credit (s) will not be added to any Mountain View School District #244 High School transcript until an official transcript has been received from the accredited institution granting the credit(s). Diplomas will only be issued when Mountain View School District #244 High School transcripts are complete and graduation requirements are met.
Distance learning programs approved by the School Board will not be required to follow this policy. Legal Reference: IDAPA 08.02.03.100.06
General Assumptions:
20. School District No. 244 Secondary School’s Credit by Examination: The purpose of taking courses is to develop skills, knowledge and competence based on course content and activities.
Students vary in their previous knowledge, skills, and competence in subjects and must be allowed to advance as much as possible at their own rate.
Students shall be given an opportunity to demonstrate mastery in prerequisite or required courses by means of Credit by Examination. If they can demonstrate knowledge, skills, and competence by means of this Examination, they shall be awarded credit for the course. “Testing out” by means of Credit by Examination is not allowed in such performance courses as PE, drama, speech, chorus, art, or lab sciences. Testing out is not allowed in such performance courses as PE, drama, speech, chorus, art, or lab sciences.
Credit by Examination Testing will be provided in early August, early January and late April of each year, as requested by students/parents. Credit by Examination applications must be received by the principal three (3) weeks prior to the beginning of the semester in which the student wants credit applied.
Testing for any course is allowed once. Credit will be granted for a grade of A, B, or C.
Testing of a course already taken is not permitted except in the case of Algebra I, Algebra II, Geometry, Spanish I and Spanish II (If taken in the 7th or 8th grade). These courses, however, will be posted on the grade 9 transcript upon written request of the parent. In lieu of an “examination,” the assessments utilized throughout the course will be used to determine the grade that is posted with the credits. These credits will apply to graduation requirements and will be included in the GPA for the student. These courses will not be listed as ‘credit by examination”.
Procedures The student will complete the Credit by Examination application available from the school counselor and will submit the application and a $100.00 per course processing fee to the counselor. The fee is non-refundable. State guidelines, course textbooks, and course syllabi will be located in the school library.
The counselor will send a copy of the syllabus, the original application and the processing fee to the high school principal. If a test has already been developed, the high school principal will review its contents with the department to ensure that the test still reflects course requirements. If a test has not been developed, the high school principal will work with teacher(s) to develop the test outline and test procedure that will provide students with an opportunity to demonstrate competence, and identify criteria for either the pass/fail option or requirements for receiving a grade.
The high school principal will coordinate the administration and grading of the test. Exams will be given outside of the regular school day.
The Counselor and Registrar will be notified in writing of the results of the test. The Counselor will notify the student and parent of the results of the test. The student may opt, with parent's written permission, to take the course in lieu of a C grade earned on the test. If a D or F is earned on the test, the course must be taken to earn credit.
The letter grade of A, B, or C assigned by the test results will be posted on the student's transcript with a footnote that such grade and credit was earned by examination.
The last grade posted for a course is the grade of record.
Honor Roll
21. A student must have a minimum grade-point average of 3.0 to be placed on the regular honor roll. Specific information regarding honors at graduation is included in the student handbook.
Class Rank (Grade Point Average)
22. Class Rank is compiled from semester grades. Courses not eligible for GPA are designated with an asterisk on the report card (i.e. Pass/Fail courses).
Early Graduation [525]
23. Any high school student who completes the number of credits and exiting standards required by Idaho law and Board policy prior to completing eight (8) semesters of high school work may petition the Superintendent requesting to be allowed to graduate early. Any student seeking to graduate early must follow the following procedure:
a. All applications must be submitted to the Superintendent at least two (2) semesters prior to the proposed graduation date. Applications must be in writing and countersigned by parents or legal guardians if the student is a minor.
b. All applications must include an official transcript indicating a minimum 2.5 GPA, and demonstration of proficiency level or better on performance measures of each ISAT sub-skill. All applications must be accompanied by a recommendation from the high school principal.
Reasons considered for early graduation may include a planned post secondary educational program, medical, religious, or family emergency consideration. Working to earn money for further education is not considered a substantial hardship and will not make a student eligible for early graduation.
The building principal and the counselor will review the application and all pertinent information concerning the application. The principal and the counselor will determine whether to recommend the approval or denial of the application. If the application is denied by the building principal, the student may appeal the decision to the Superintendent.
If the application is denied by the Superintendent, the student may appeal the decision to the Board. The decision of the Board shall be final.
Legal Reference: IDAPA 08.02.03.105 Graduation from High School IDAPA 08.02.03.107 High School Graduation Standards (Effective July 1, 2000) IDAPA 08.02.01.250.02 Required Attendance Legal Reference: IDAPA 08.02.01.350 Early Graduation IDAPA 08.02.03.105 Graduation from High School IDAPA 08.02.03.107 High School Graduation Standards
Revised 8/20/07
Idaho Standards
Achievement Test
ISAT Proficiency + Local Graduation Requirements = Graduate
Alternative ALTERNATIVE ROUTE TO GRADUATION
Demonstrate Proficiency on PLATO Assessments AND/OR
Grade Point Average: 100 points maximum Assessments: 200 points maximum
3.5 - 4.0 = 100 ISAT Reading/IPLN/Literacy Exam………………. 3.0 - 3.5 = 90 Basic 50 pts. Proficient 100 pts. 2.5 - 3.0 = 80 ISAT Math/IPLN ...... 2.0 - 2.5 = 70 Basic 50 pts. Proficient 100 pts. 1.5 - 2.0 = 60 ISAT Language Arts/IPLN ...... Basic 50 pts. Proficient 100 pts.
District Graduation Requirements- 100 Portfolio or Performance Measures: 200 points maximum points maximum
Senior Project (A=100 pts, B=90pts, C+80 pts, D+70pts) Meet District Graduation Requirements……….100 Work/Community Based Learning (maximum of 100pts) e.g.: -Community Service…….50 pts -Work Experience……….50 pts
400 Points Necessary to Graduate
100 points must be earned by showing proficiency on ISAT reading or district endorsed alternative literacy assessment.
Appendix I Alternate Graduation Mechanism Worksheet Mountain View School District #244
1. Provide a detailed description of the alternate graduation plan. Identify the date the plan was submitted to the local board or the timeline for submission to the local board.
Mountain View School District #244 believes not only that students learn in a variety of ways, but that they demonstrate their knowledge and skills in a variety of ways. The district’s Alternative Route to Graduation approved by Joint School District No. 241 Board of Trustees during their regular meeting on November 21, 2005 and adopted by Mountain View School District No. 244 on August 20, 2007, is an attempt to provide students with alternative ways to demonstrate that they possess the knowledge and skills to receive a Mountain View School District #244 diploma. District 244 convened a committee in the fall of 2005 to design the alternative route. In addition to its own work, the committee has consulted with representatives of Region I & II school districts in developing the alternative route to graduation.
The district’s Alternate Path to Graduation is best understood by reviewing appendix 1 of this report. The summary sheet shows that the district will accept three routes for a student to demonstrate his/her skills and knowledge. A. Meeting Local Graduation Requirements and demonstrating proficiency on the three sections of the Idaho Student Achievement Test Grade 10 (ISAT 10).
B. Meeting Local Graduation Requirements and demonstrate comparable proficiency through the use of Idaho PLATO Learning Network (IPLN).
Specific Steps 1. Identify students who have not yet demonstrated proficiency according to SBE graduation standards on ISAT 10. * 2. Enter each identified student’s specific ISAT strand scores into the ISAT PLATO Diagnosis/Prescriptive Spread Sheet. 3. Enroll students in an individual remediation/intervention program based on the results of # 2. 4. Identified students will demonstrate comparable knowledge and skills in the appropriate IPLN learning modules. IPLN proficiency is defined as mastery of 70% of the modules within an individual strand of each content area.
C. Meet Local Graduation Requirements and score 400 points on a matrix with four quadrants that evaluate a student’s readiness for graduation.
Specific Steps 1. Identify students who have not yet demonstrated proficiency according to SBE graduation standards on ISAT 10 or IPLN learning modules.* 2. Develop an education plan for each student identified that delineates how that student will demonstrate the appropriate skills and knowledge through the use of the four quadrant matrix. 3. Identified students must accumulate a minimum of 400 points from the various available options on the matrix to qualify to receive a diploma. The rubric for this alternative assessment is displayed in a matrix (appendix I) with four quadrants that are used to evaluate a student’s readiness for graduation. • Grade point average: A cumulative measure of student achievement, 9-12. • Assessments: Measurement using standardized assessments including the Idaho State assessments. • Professional/Institutional Evaluation of Students Skills: District 244’s high school graduation requirements which exceed the state graduation requirements. • Portfolio or Performance Measures: Community and business expectations of academic skills that further prepare students for the workforce.
Students who, by the fall of their senior year, have not yet demonstrated proficiency on the ISAT 10 may petition the Board of Trustees for permission to use IPLN proficiency results or the Alternative Graduation Matrix to meet the graduation requirements.
* All students will continue to take the appropriate ISAT assessments until such time as the Board of Trustees approves their petition to use an alternative assessment.
For detail on these options see appendix I.
2. Provide a description of the measure or measures components.
The components for the Alternative Routes to Graduation were developed to ensure that they meet the following criteria: • meets the thoroughness standard. • aligned to Idaho Content Standards in Reading, Language, and Math. • based upon academic proficiency. • provide for consistent management and reporting. • can be replicated by educators from multiple schools and districts.
Based upon the above criteria, the IPLN provided to all Idaho School Districts by the State Board of Education was selected as the content and assessment mechanism by which students may demonstrate skills measured on the ISAT.
The four quadrant matrix is also designed to measure graduation readiness equal to or better than the skills and knowledge measured by the ISAT 10. The Alternative Route to Graduation rubric requires that students must earn a minimum of 400 points to graduate.
Grade Point Average Quadrant: Curriculum and assessment in District 244 is the collaborative work of teachers and administrators aligned to the Idaho State Standards. The most recent curriculum auditing, writing, and evaluation of student assessment began in 2003. The curricula has been aligned both vertically and horizontally to the state standards. Thus a student’s GPA is a direct reflection of his/her competency related to the state standards. In this quadrant, students are awarded a maximum of 100 points for grade point average as follows:
3.5 - 4.0 = 100 3.0 - 3.5 = 90 2.5 - 3.0 = 80 2.0 - 2.5 = 70 1.5 - 2.0 = 60
Assessment Quadrant: A student may earn a maximum of 200 points in quadrant two, “Assessments.” Points are earned as follows:
ISAT or IPLN Reading and/or Literacy Assessment basic 50 proficient 100 ISAT or IPLN Math basic 50 proficient 100 ISAT or IPLN Language Arts basic 50 proficient 100
District 244 requires that 100 of the 400 matrix points must be earned by passing ISAT reading, IPLN Reading Strand or Gray Silent Reading Tests (GSRT). Benchmark scores on these tests were determined by using the tenth grade standard established by the reading ISAT.
Professional/Institutional Evaluation of Student Skills Quadrant: This is also an assessment of academic performance. Students must successfully complete graduation requirements (or meet all goals of the Individual Education Plan if the student qualifies for special education services). The district also requires completion of the following courses as well: Effective For Classes of 2006, 07, 08 Effective For Class of 2009 • 8 Language Arts credits • 8 Language Arts credits • 1 Speech Credit • 1 Speech Credit • 7 Social Studies Credits • 9 Social Studies Credits • 0 Physical Education Credit • 1 Physical Education Credit • 2 Humanities Credits • 2 Humanities Credits • 2 Technology Application Credit • 2 Technology Application Credit • 1 Health Credit • 1 Health Credit • 4 Math Credits • 4 Math Credits • 4 Science Credits • 4 Science Credits • additional elective credits • additional elective credits
As stated previously, District 244’s curriculum is aligned nine through twelve to the state standards. District 244 requires forty two (42) credits to graduate. In addition, starting with the class of 2009, District 244 has graduation requirements of forty-eight (48) credits which is six (6) credits beyond state requirements.
Portfolio and/or Performance Measures Quadrant: While most points in quadrant four, still have solid academic foundations, it is the most “alternative” measure. Students may earn a maximum of 200 points in this quadrant. Student point will be awarded as follows: • Senior Project (A=100 pts, B=90pts, C=80 pts, D=70 pts) • Work/Community Based Learning (maximum of 100pts) e.g.: -Community Service…….50 pts -Work Experience……….50 pts
The description of and rubric for Mountain View School District #244 High Schools’ Senior Project is in Appendix II. The completion of a vocational sequence is the completion of one pathway of the state’s Professional Technical Program that has been aligned to the state standards.
3. Provide evidence that the measure(s) is aligned to a minimum of 10th grade content standards.
The Idaho PLATO Learning Network is aligned to the Idaho State Academic Standards and has identified the 10th grade level of proficiency. The development of the ISAT PLATO Diagnosis/Prescriptive Spread Sheet was authorized by the State Board of Education and was prepared by the PLATO research department to match up with the appropriate state standards. A learning path within PLATO has been identified according to the graduation ISAT proficiency scores for the classes of 2006, 2007, and 2008. The learning paths were developed in consultation with PLATO Learning Services and were triangulated with the ISAT Grade 10-Standards and Reporting Structure and the Idaho State Standards.
The four quadrant matrix is based on the actual work that a senior in high school would need to accomplish in order to graduate. Quadrant two is based on standardized assessments that are aligned to the content standards. The benchmarks of additional reading measures have been correlated statistically to the tenth grade ISAT reading standard.
4. Provide evidence that the measure(s) is aligned to the communications/language arts (reading) and math content standards.
The IPLN version of the PLATO curriculum is aligned to the Idaho Standards, specific learning paths for each strand.
The four quadrant matrix is based on Mountain View School District #244 curriculum that is aligned to the state standards.
5. Provide evidence that the measure(s) is valid and reliable.
PLATO Learning began over 40 years ago as a National Science Foundation funded Research and Development project at the University of Illinois. Its research legacy includes nearly 900 citations in ERIC, independent studies, and an ongoing program of third-party research funded by the company. Eighteen of these studies reported exam scores from students tested before and after PLATO Learning Technologies instruction. The median of all the effect sizes in these studies is 0.82- a large effect size, especially when derived from varied settings.
District 244’s curriculum is aligned to the state curriculum standards which are aligned with the ISAT exam. The alternative reading assessments are research based programs validated by their companies.
6. How will the measure(s) be consistently updated to ensure validity, reliability and alignment?
Both the district and PLATO will realign their curriculums to the revised state standards and test as a result of the HUMRO report that indicated that the ISAT may not be measuring the state content standards. The state continues will to revise the system to increase the validity and reliability of the ISAT. The district instructional staff will continue to review and revise the core curriculum taught with the standards as they are adjusted.
In particular, the district will utilize a team to assess the student achievement consisting of the superintendent or designee, building principal where the student is currently enrolled, a member of the board of trustees, and a current teacher of the student. The student will be expected to provide in advance, a written document indicating their five year educational plan, current resume, current transcript, copy of recent ISAT scores, attendance record and any additional information the student believes will be helpful to the committee in assessing his/her progress. The team will meet with the student after reviewing the materials submitted and interview the student to assist in the assessment process.
7. Outline when this option will be available to students.
Students who, by the fall of their senior year, have not yet passed the ISAT-10 may petition the Board of Trustees for permission to use an Alternative Route to Graduation as defined in Mountain View School District #244 Policy.
It is the highest priority for all Mountain View School District #244’s students to demonstrate the appropriate knowledge and skills necessary to graduate via the ISAT. The district has and will continue to provide numerous student assistance programs at all levels to help students achieve that goal. For example, remediation classes were added at District 244’s schools to provide direct support to students who have not met the appropriate ISAT benchmarks. One of the main interventions has and will continue to be IPLN as well as the Idaho Digital Learning Network Blackboard.
APPENDIX II
Senior Project
The senior project is a compilation of research, planning, project completion and reporting of the skills and abilities developed while a student in high school. The project will have points awarded based upon successful completion of each component. Each step is mandatory and must be completed before points will be awarded.
Step 1 Meet with an advisor to discuss and decide on an appropriate project. 10 points
Step 2 Read the research materials or planning documents for the project. All materials will be placed in a portfolio as part of the project. 15 points
Step 3 Provide a resume’ and five year plan for post high school plans and goals. 20 points
Step 4 Provide a written summary explaining the use of math, reading, and language arts skills used to complete the project. The summary must be thorough and complete. 25 points
Step 5 Make a computerized presentation to a panel of educators explaining the project from beginning to completion. 30 points Adopted 10-05 Revised 12-06 Revised/Adopted: 8/20/07 6/16/08
STUDENT INJURY POLICY
513
When a student injury occurs on your school premises, the following procedures should be implemented:
MINOR INJURY
1. Provide immediate first aid.
POSSIBLE MEDICAL ATTENTION NEEDED
1. Provide immediate first aid.
2. School employee should stay with injured person, if necessary. Send a student to the office to summons help, if necessary.
3. Contact parent(s) or guardian, if necessary.
4. Report injury to your building administrator.
5. Fill out accident report.
SERIOUS INJURY
1. Contact emergency services and provide immediate first aid.
2. School employee must stay with injured person. Do not move a student suspected of having a head, neck or back injury. Send a student to the office to summons help, if necessary.
3. Contact parent(s) or guardian immediately.
4. Report injury to your building administrator.
5. Notify School District Office of the accident.
6. Fill out accident report.
Retain reports for:
1. Moderate Injury for three years.
2. Serious Injury until the injured person is 19 years of age.
Do not admit to any liability.
DATE ADOPTED 6-19-89 Revised/Adopted: 8/20/07
OPEN ENROLLMENT
514
The District will participate in the enrollments option program described in Section 33-1402, Idaho Code, while taking into consideration the following conditions:
A. That such actual student enrollment will not cause the Grade Level Class Ratios of the District to exceed:
18:1 Grades K-3 20:1 Grades 4-6 22:1 Grades 7-12 6:1 Special Education
B. That a Grade Level priority waiting list will determine the order in which non-resident students will be admitted to the District.
C. A pupil who applies and is accepted as a non-resident student in the district, but fails to attend the district, shall be ineligible to again apply for an enrollment option in the district.
D. The district shall not take any action to prohibit or prevent application by resident pupils to attend school in another school district.
E. A pupil under suspension or expulsion shall be ineligible for the provisions of this section.
F. All applications must be made by February 1 for the next school year.
DATE ADOPTED 1-21-91 REVISED 3-15-96 Revised/Adopted: 8/20/07 NON-RESIDENT ENROLLMENT APPLICATION
Name of Receiving School District ______School District No. ______
I have read the guidelines on Non-Resident Student(s) enrollment, and hereby request that my son/daughter be Permitted to attend ______(name of receiving school)
1. Parent/guardian Name ______
2. Parent/Guardian Address ______
______
Home phone # ______Work phone # ______
3. Applicant student’s name ______
Date of Birth ______
4. School student is presently attending ______Grade ______(name of school)
5. Present school address ______(street) (city/town & state) (zip)
6. Has the student ever been suspended or expelled from school? Yes ______No ______
If Yes describe the circumstances including dates and duration.
______
______
______
7. Reason(s) for requesting attendance in this school. (Optional)
______
______
______
8. Special instructional programs in which the applicant child is currently enrolled. (for example: Vocational,
Foreign Language, Remedial, Special Education, Gifted/Talented, etc.)
______
______
9. Special instructional programs that the applicant child expects to enroll in during the next school year.
______
______10. Transportation arrangements that will be made.
______
______
______(Parent’s Signature) (Date)
( ) Approved
______(Superintendent of School’s Signature)
( ) Disapproved
Following action by the receiving school district, copies shall be sent to: Parents, Building Principal, and Superintendent of Home District.
*NOTE: A copy of the applicant student’s accumulative record must be attached to this application.
WEAPONS POLICY
515
No student or adult shall bring a gun or any deadly or dangerous weapon that may injure a person, such as a dirk knife, bowie knife, dagger, or metal knuckles, or a weapon as defined by Title 18 Section 921 United State code, into a school building or on school grounds or while riding school provided transportation.
No student or adult shall have a gun or any deadly or dangerous weapon that may injure a person, as listed above, or a weapon as defined by Title 18 Section 921 United States Code, in his or her vehicle parked on school grounds.
The Board of Trustees shall expel any student violating this policy for a period of time of not less than one year. The Board of Trustees or the superintendent, if delegated such responsibility by the Board of Trustees, may modify the expulsion requirement for a student on a case-by-case basis.
Police will be called if an adult or student brings a gun or any dangerous weapon on school campus.
For the purposes of enforcing this policy, employees of the school district shall have the right to search all students (or minors), their vehicles, their belongings, and lockers who are reasonably believed to be in violation of this policy.
The School District will review the circumstances and conduct a hearing before enrolling a student who has been expelled from any other school district, whether it be in state or out state.
DATE ADOPTED 1-21-91 DATE REVISED 10-21-91 DATE REVISED 8-16-93 DATE REVISED 9-19-94 DATED REVISED 1-17-95 Revised/Adopted: 8/20/07
PROGRAM FOR ENROLLED STUDENTS
516 [3120]
Compulsory Attendance
Parents are responsible for seeing that their children of age seven (7) or older prior to the first day of school attend school until the child’s sixteenth (16th) birthday. Unless the child is otherwise comparably instructed, the parent/guardian shall cause the child to attend a public, private or parochial school during a period in each year equal to that in which the public schools are in session.
Legal Reference: Art. IX, § 9, Idaho Constitution – Compulsory Attendance at School I.C. §33-201 School age I.C. § 33-202 School attendance compulsory
Entrance, Placement and Transfer [3110] Entrance, Date and Age
1. No pupil may be enrolled in the kindergarten or first grade whose fifth (5th) or sixth (6th) birthday does not occur on or before the first (1st) day of September of the school year in which the child registers to enter school. Any child of the age of five (5) years who has completed a private or public accredited out-of-state kindergarten for the required 450 hours but has not reached the age and date requirements set forth above shall be allowed to enter the first grade. A birth certificate and an immunization record are required for admission to the District.
Placement and Promotion
2. The goal of the District shall be to place students at levels and in settings that will enhance the probability of student success. Developmental and/or standardized testing, together with other relevant criteria, including, but not limited to, health, maturity, emotional stability, and developmental disabilities, may be considered in the placement and promotion of all students. Final disposition of all placement and/or promotion decisions rests with the principal, subject to review by the Superintendent and the Board.
Transfer
3. District policies regulating pupil enrollment from other accredited elementary and secondary schools are designed to protect the educational welfare of the child and of other children enrolled in the District.
Credit Acceptance for Transferring Students [535]
4. Elementary Grades (K-8): Any student transferring into the District will be admitted and placed according to his/her chronological age on a probationary basis for a period of two (2) weeks. Should any doubt exist with teacher and/or principal as to grade and level placement of the student, the student shall be subject to an educational assessment to determine appropriate grade and level placement. During the two-(2)-week probationary period, the student will be subject to observation by the teacher and building principal.
5. Secondary Grades (9-12), Credit Transfer: Requests for transfer of credits from any secondary and/or post- secondary school shall be subject to a satisfactory examination of the following: Appropriate certificates of accreditation. Length of course, school day and school year. Content of applicable courses. The school facility as it relates to credit earned (i.e., lab areas for appropriate science or vocational instruction). An appropriate evaluation of student performance leading toward credit issuance. Final approval of transfer credits and applicability to core requirements will be determined by the high school principal, subject to review upon approval by the Superintendent and Board of Trustees. Transfer of correspondence courses subject to requirements under 512.19, Correspondence Courses. Students transferring from outside schools will, in no case, receive more than .5 credit awarded by the outside school for courses in Old Testament/Bible Literature and New Testament/Bible History.
Programs, services or resources of the public school district will be provided to students enrolled in the public schools and qualifying for state funds.
Legal Reference: Art. IX, § 9, Idaho Code Compulsory Attendance at School I.C. § 33-201 School age I.C. § 39-4801 Immunization required I.C. § 39-4802 Exemptions IDAPA 08.02.03.100 Revised/Adopted: 8/20/07 Revised/Adopted: 7/16/12 SEARCH AND SEIZURE
517
All students have the right to be secure in their persons and effects against unreasonable searches and seizure. Therefore, to assure that the rights of the student are balanced with the total needs of the school community, the following rules will apply to the search of school property assigned to a specific student and the seizure of items in his/her possession.
1. The principal may conduct a search and inspection of school property, including lockers and their contents assigned to students, for reasonable cause. Reasonable cause is defined as when a reasonable person, in view of the facts of the matter, could assume articles will be uncovered that are potentially harmful to students or school property or disruptive to the educational process.
2. Unauthorized, stolen, or illegal items may be taken into custody by school authorities. A reasonable effort will be made to notify the parents or guardians of students affected by school searches and seizures.
3. Items considered potentially dangerous, disruptive, or that interfere with the educational process may be removed from school property or premises or from student's possession.
4. For the purpose of enforcing this policy, Principal of the school or his/her designee shall have the right to search all students (or minors), their vehicles, their belongings, and lockers while on school district property or at school sponsored events .
DATE ADOPTED 4-18-94 REVISED 3-20-95 Revised/Adopted: 8/20/07
SEXUAL HARASSMENT
518
I. GENERAL STATEMENT OF POLICY
Sexual harassment is a form of sex discrimination which violates Section 703 of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. S2000e, et seq.
It is the policy of Mountain View School District #244 to maintain a learning and working environment that is free from sexual harassment. The School District prohibits any form of sexual harassment.
It shall be a violation of this policy for any student or employee of Mountain View School District #244 to harass a student or an employee through conduct or communication of a sexual nature as defined by this policy.
The School District will act to investigate all complaints of sexual harassment and to discipline any student or employee who sexually harasses a student or employee of the School District.
II. SEXUAL HARASSMENT DEFINED
A. Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication of a sexual nature when:
1. Submission to that conduct or communication is made a term or condition, either explicitly or implicitly, of obtaining or retaining employment, or of obtaining an education; or
2. Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual's employment or education; or
3. That conduct or communication has the purpose or effect of substantially or unreasonably interfering with an individual's employment or education, or creating an intimidating, hostile or offensive employment or education environment.
Any sexual harassment as defined when perpetrated on any student or employee by any student or employee will be treated as sexual harassment under this policy.
B. Sexual harassment may include but is not limited to:
1. Verbal harassment or abuse;
2. Subtle pressure for sexual activity;
3. Inappropriate patting or pinching;
4. Intentional brushing against a student's or an employee's body;
5. Demanding sexual favors accompanied by implied or overt threats concerning an individual's employment or educational status;
6. Demanding sexual favors accompanied by implied or overt promises of preferential treatment with regard to an individual's employment or educational status; or
7. Any unwelcome sexually motivated touching.
III. REPORTING PROCEDURES
Any person who believes he or she has been the victim of sexual harassment by a student or any employee of the School District, or any third person with knowledge or belief of conduct which may constitute sexual harassment should report the alleged acts immediately to an appropriate School District official as designated by this policy.
A. In Each School Building. The building principal is the person responsible for receiving written reports of sexual harassment at the building level. Upon receipt of a report, the principal must notify the District Superintendent immediately without screening or investigating the report. If the report was given verbally, the principal shall reduce it to written form within 24 hours and forward it to the Superintendent. Failure to forward any sexual harassment report or complaint as provided herein will result in disciplinary action. If the complaint involves the building principal, the complaint shall be filed directly with the District Superintendent.
B. District-Wide. The School Board hereby designates the Principal at each school and Superintendent as the School District Human Rights Officers to receive reports or complaints of sexual harassment from any individual, employee or victim of sexual harassment and also from the building principals as outlined above. If the complaint involves the Superintendent, the complaint shall be filed directly with the School Board of Trustees Chairperson.
C. Submission of a complaint or report of sexual harassment will not affect an individual's future employment, grades or work assignments.
D. Use of formal reporting forms is mandatory. Forms are available at the District Office and the schools' offices.
The School District will respect the confidentiality of the complainant and the individual(s) against whom the complaint is filed as much as possible, consistent with the School District's legal obligations and the necessity to investigate allegations of harassment and take disciplinary action when the conduct has occurred.
IV. INVESTIGATION AND RECOMMENDATION
By authority of the School District, the Human Rights Officer, upon receipt of a report or complaint alleging sexual harassment, shall immediately authorize an investigation. This investigation may be conducted by School District officials or by a third party designated by the School District. The investigating party shall provide a written report of the status of the investigation within 10 working days to the Superintendent of Schools.
In determining whether alleged conduct constitutes sexual harassment, the School District should consider the surrounding circumstances, the nature of the sexual advances, relationships between the parties involved and the context in which the alleged incidents occurred. The investigation may consist of personal interviews with the complainant, the individual(s) against whom the complaint is filed, and others who may have knowledge of the alleged incident(s) or circumstances giving rise to the complaint. The investigation may also consist of any other methods and documents deemed pertinent by the investigator.
In addition, the School District may take immediate steps, at its discretion, to protect the complainant, students and employees pending completion of an investigation of alleged sexual harassment.
The School District Human Rights Officer shall make a report to the Superintendent upon completion of the investigation.
V. SCHOOL DISTRICT ACTION
A. Upon receipt of a recommendation that the complaint is valid, the School District will take such action as appropriate based on the results of the investigation.
B. The result of the investigation of each complaint filed under these procedures will be reported in writing to the complainant by the School District. The report will document any disciplinary action taken as a result of the complaint.
VI. REPRISAL
The School District will discipline any individual who retaliates against any person who reports alleged sexual harassment or who retaliates against any person who testifies, assists or participates in an investigation, proceeding or hearing relating to a sexual harassment complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment.
VII. NON-HARASSMENT
The School District recognizes that not every advance or consent of sexual nature constitutes harassment. Whether a particular action or incident is a personal, social relationship without a discriminatory employment effect requires a determination based on all the facts and surrounding circumstances. False accusations or sexual harassment can have a serious detrimental effect on innocent parties.
VIII. RIGHT TO ALTERNATIVE COMPLAINT PROCEDURES
These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with the Department of Human Rights, initiating civil action or seeking redress under state criminal statues and/or federal law.
DATE ADOPTED 3/21/94 Revised/Adopted: 8/20/07
MOUNTAIN VIEW SCHOOL DISTRICT #244
SEXUAL HARASSMENT AND SEXUAL VIOLENCE REPORT FORM
General Statement of Policy Prohibiting Sexual Harassment
Mountain View School District #244 maintains a firm policy prohibiting all forms of discrimination based on sex. Sexual harassment and sexual violence against students or employees is sex discrimination. All persons are to be treated with respect and dignity. Sexual violence, sexual advances or other forms of personal harassment by any person, male or female, which create an intimidating, hostile, or offensive environment will not be tolerated under any circumstances.
Complainant ______
Home Address______
Work Address ______
Home Phone ______Work Phone ______
Date of Alleged Incident(s) ______
Name of person you believe sexually harassed or was sexually violent toward you ______
______
List any witnesses that were present ______
______
Where did the incident(s) occur ______
Describe the incident(s) as clearly as possible, including such things as: what force, if any, was used, any verbal statements (i.e. threats, requests, demands, etc.); what, if any, physical contact was involved; what did you do to avoid the situation, etc. (Attach additional pages if necessary.)
______
______
______
This complaint is filed based on my honest belief that ______has sexually harassed or was sexually violent to me. I hereby certify that the information I have provided in this complaint is true, correct and complete to the best of my knowledge and belief.
______(Complainant Signature) (Date)
Received by ______(Date)
REPEATING CLASSES AND CORRESPONDENCE COURSES
519
High School students in Mountain View School District #244 are provided coursework that will allow them to meet State and School District No. 244 graduation requirements.
If a student fails a course(s) the student will have one (1) opportunity to re-take or repeat that course. If a course is failed a second (2) time, Mountain View School District #244 will not provide the instruction a third (3) time. The responsibility for taking the course a third (3) time will rest with the parent/guardian. This policy applies to all required and elective courses taught Mountain View School District #244 secondary schools. The parent/guardian will be solely responsible to make arrangements for his/her child to take the course(s) with an accredited educational institution and will pay all costs associated with this option.
Only courses successfully completed through a regional accrediting association and matching the Mountain View School District #244 course description will be accepted. It is advisable to clear courses, prior to taking them, through Mountain View School District #244 to avoid difficulties which may occur from taking non-acceptable courses.
A maximum of fourteen (14) correspondences courses will be accepted for any student in Mountain View School District #244, providing they have met proper accrediting standards in each case. The approved and completed course(s) will not be added to any Mountain View School District #244 High School transcript until an official transcript has been received from the accredited institution granting the credit(s). Diplomas will only be issued when Mountain View School District #244 High School transcripts are complete and graduation requirements are met.
Approval to add courses to a student's transcript rests with the administration of Mountain View School District #244, and that decision will be final.
DATE ADOPTED 3-20-95 Revise/Adopted: 8/20/07 DUAL ENROLLMENT
520 [3150]
Part-Time Attendance / Dual Enrollment 1. For purposes of this policy the term “non-public school student” is any student who is enrolled in a non-public school (including a home school or private school), enrolled in a public charter school or enrolled in a post-secondary institution.
Any non-public school student will be allowed to enroll in the District and be entitled to participate in any program (curricular or extracurricular), subject to the same requirements as other students who are enrolled full-time in the District and subject to the requirements set forth below in this Policy.
Non-public school students admitted to the District shall only be on school property during the hours of enrollment or as otherwise indicated by the Principal or Superintendent. The District will not be responsible for the student during non- enrollment hours or times.
Admittance 2. The parent/legal guardian of any non-public school student wishing to admit their son/daughter in this District for any academic or nonacademic program must register the student and provide the following prior to acceptance of any such student: • Original Certified Birth certificate is required (from the child’s birth state); • Evidence of residency within the District; • Immunization records (or an appropriate waiver); and • Student records from the previously attended public school, if any, and any other records providing pertinent academic background information.
Extracurricular Activities 3. The following rules apply for a non-public school student to be eligible to participate in nonacademic school activities (i.e., extracurricular activities): • Eligibility standards must be met the same as other regular full-time students; • The non-public school student shall achieve a minimum score on the achievement test(s) required annually by the State Board of Education for purposes of determining eligibility for the following school year. The minimum test score(s) of the student must fall within the proficient range or higher as established by the test service utilized. • A non-public school student will be subject to the same requirements as public school students regarding school attendance on the date of an activity. If the non-public school student is not scheduled to attend academic courses in the District on activity days, the non-public school student’s primary education provider shall provide assurance to the District that such student has met the attendance requirements in the non-public school academic setting.
Priority 4. Priority for enrollment, when school programs reach maximum capacities, will be given to students enrolled on a regular full-time basis. If a number of non-public school students request admission into the same class, they will be accepted on a first-come basis. In the event the class enrollment position of a non-public school student is needed for a regular full- time student during the course of the year, the full-time student will have priority for the position beginning with the semester after the need is identified. Students with disabilities residing in the District who are attending private or home schools will be accepted in accordance with state and federal statutes.
Average Daily Attendance 5. Students who are dual enrolled (i.e., enrolled on a part-time basis) shall be used in calculating the District’s state fund, but only to the extent of the student’s participation in District programs.
Transportation 6. Other than the transportation of a dual enrolled student on a scheduled bus route, the parents or guardians of a dual enrolled student is responsible for transportation of said student to and from school curricular programs. The transportation of dual enrolled students to and from extracurricular activities shall be governed by policy number 545 herein, as amended.
Graduation 7. In order to graduate from this District, all non-public school students must meet the grade and other graduation requirements the same as regular full-time students.
Legal Reference: I.C. § 33-203 Dual enrollment I.C. § 33-1001, et. Seq. Average Daily Attendance IDAPA 08.02.03.111.13 Dual Enrollment Adopted 8/20/07 Revised and Adopted 3/15/2010 CRISIS INTERVENTION POLICY
521
1. Foreword
Mountain View School District #244 recognizes the need for careful planning before a crisis occurs, utilizing available resources, and efficiently working together with community agencies in a pre-planned procedure to resolve or intervene in a crisis situation.
A goal of the District is to protect the safety and well-being of students, faculty, and community in any crisis which might occur in the school district.
2. Definition
The term “crisis” means a situation which is unusual or abnormal, and in which circumstances are such that the individual(s) involved is/are highly stressed and in need of assistance. A crisis may consist of elements of surprise, insufficient information, escalating flow of events, loss of control, intense scrutiny by the news media and the public, a siege mentality, and/or a short term focus. Generally, there is no time to plan how to respond.
Crises may include, but not be limited to: natural disasters, hazardous material spills, national or regional emergencies, bomb threats, fires, kidnapping, threats of violence against student(s) or employee(s), death or injury of a student or employee by accident, illness, or suicide.
3. Policy Statement
The most efficient approach to crisis intervention is a district-wide team which will provide assistance to building administration, faculty, and students in the event of a crisis situation. The declaration of a crisis situation, and request for team assistance, will be determined by the building principal or designee. The team will be trained and will follow a planned procedure in dealing with other agencies, the news media, emergency services, and community members.
The team may include any or all of the following as determined by the particular crisis at hand: a central office administrator, building administrator, school psychologist, school nurse, teacher, counselor, and secretary. Other trained members of the community may also be included as needed in a specific crisis situation. These other members may include a parent/s, family services worker/mental health professional, physician, or private practitioner. Members will be chosen by the superintendent on the basis of their training and ability to respond effectively in a crisis situation.
The team will develop, and periodically review and revise, a crisis intervention framework for responding to a variety of crisis situations.
The team will make every effort to keep parents informed on what is happening during a crisis.
ADOPTED DATE 10-16-95 Revised/adopted: 8/20/07
HEAD LICE POLICY
522
Head lice are very small insects that live only on human hair. They are considered a "nuisance" disease, meaning they do not cause illness or death.
Because they can easily transfer from person to person, on hats, combs, barrettes, etc., head lice are termed a "communicable disease.”
All children suspected of having a communicable disease must be immediately excluded from school.
All children suspected of having head lice will be sent home immediately.
The child may not return to school until treated with a proper medicated shampoo.
The family may take the child to their private physician or the North Central Health District, or the family may decide to purchase a pediculicide (special shampoo for head lice) at the local pharmacy or grocery store.
The child, family members, and other close contacts should be treated with the proper medicated shampoo carefully following the manufacturers recommended guidelines.
After treatment, the eggs (nits) should be removed either with a fine tooth comb or by manually pulling them from the hair shaft.
The family will be provided with information regarding the treatment of other family members, contacts, and the home environment.
The child will be re-admitted when school personnel feel that the child has received adequate treatment, which includes a note form the child's parent or physician stating that the child's head was shampooed with a medicated shampoo.
Children experiencing repeated problems with head lice may be excluded from school until the child is nit free.
DATE ADOPTED 1/16/96 Revised/Adopted: 8/20/07
AIDS/HIV POLICY GUIDELINES
523
I. Guidelines for Policies Related to Employees and Students
Background
The AIDS virus is known to be spread by sexual contact, personal exposure such as injectable drug use or needle stick injury, and prenatal transmission from mother to child during pregnancy. Casual contact, like that shared by employees or students in the school environment, has not resulted in transmission of the AIDS virus. Of greater concern is the salmonellas, hepatitis B, herpes zoster, or herpes simplex. These threaten both non-infected persons and infected persons whose immune system may be weakened by HIV or AIDS.
It is probably not possible to develop strict guidelines for dealing with every aspect of the AIDS/HIV in the school environment. Instead, school officials should evaluate each case to make certain the response is appropriate. Such evaluations should include recommendations from the individual’s physician, and, when appropriate, from public health officials.
School District Employees
A. Confidentiality
Mountain View School District #244 will not require disclosure of an employee’s HIV or AIDS status. Any information known to the school district or its employees regarding an individual’s HIV or AIDS status will be confidential unless (1) the employee gives his or her prior approval or (2) such disclosure is required by Idaho law.
B. Discrimination
Mountain View School District #244 will not discriminate against anyone who has an HIV infection during the hiring, evaluation, promotion, work assignment, or termination processes.
C. Testing
Mountain View School District #244 will not conduct routine HIV antibody testing of employees. No school district employee will be tested for HIV without his or her consent unless otherwise required by Idaho law.
D. Work Restrictions
As a general rule, no work restriction will be placed on an AIDS or HIV-infected employee unless the employee has contracted, or is in danger of contracting, a transmittable secondary disease. Any work restriction requested by or imposed on an employee as a consequence of his or her HIV or AIDS status must be initiated or approved by the employee’s physician, the employee’s supervisor, and the school district superintendent.
E. Violation of Policy/Termination of Employees
An employee who violates any portion of this policy, or who refuses to work with another employee who has AIDS or the HIV infection, may be disciplined. Such disciplinary action may include suspension without pay or dismissal. Students
A. Education Decisions
Decisions regarding programs of education for students infected with the HIV virus should be based on the behavior, neuralgic development, and the physical condition of the student and the anticipated interaction between the student and others in the school setting. Such decisions will be made by a team comprised of the student’s parent(s) or guardian(s), the student’s physician, appropriate school officials, and other personnel, if any, whose involvement is deemed necessary. In each case, the decision-making process should include a weighing of benefits and risk to both the infected student and to others interacting with that student.
B. Attendance
Children infected with the HIV virus will be allowed to attend school as long as the benefits to the child outweigh the risks to the child or to others. See Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act for related information and requirements.
C. Confidentiality
Mountain View School District #244 will not require disclosure of a student’s HIV or AIDS status. Any information known to the school district or its employees regarding a student’s HIV or AIDS status will be confidential unless (1) the student and his parent(s) or guardian(s) give prior approval to a disclosure or (2) such disclosure is required by Idaho law.
D. Evaluation of Hygienic Practices
The team described in (A) above will evaluate the student at three-month intervals to determine whether the student’s educational environment should be changed. This evaluation should include an assessment of the student’s hygienic practices and whether those practices suggest a need for a more or less restricted environment.
II. Guidelines for Policies on Universal precautions and infection control
Background
HIV has been isolated from blood, semen, vaginal secretions, saliva, tears, breast milk, cerebrospinal fluid, amniotic fluid, and urine, and is likely to be isolated from other bodily fluids. Epidemiological evidence has implicated only blood, semen, vaginal secretions, and breast milk in transmission.
A. Direct Contact
School district employees and volunteers must take all reasonable precautions to avoid direct contact with blood, blood products, or other infectious fluids. All blood, semen, vaginal secretions, and breast milk should be treated as potentially infective.
B. Classroom Supplies
The school district will provide each classroom a supply of latex gloves and disinfecting solutions.
C. Handling Ill or Injured Persons
Whenever school district employees or volunteers are required to handle an ill or injured person, these procedures must be followed to minimize direct contact with blood or bodily fluids:
1. Appropriate barrier precautions will be used when contact with blood or other body fluids is anticipated. Latex gloves will be worn whenever blood and body fluids, mucus membranes, or non-intact skin must be touched. Gloves will also be worn for handling items or surfaces soiled with blood or body fluids. Gloves must be changed whenever a new person is handled. 2. Hand and other skin surfaces will be washed with soap and water immediately and thoroughly whenever contaminated with blood or other body fluids.
3. Extra precautions will be taken to prevent injuries caused by needles or other sharp instruments or devices while using, cleaning, or disposing of these sharp objects.
4. Other appropriate decontamination procedures will be followed.
ADOPTED 4/15/96 Revised/Adopted: 8/20/07 DRUG AND ALCOHOL POLICY
524
The Board of Trustees of Mountain View School District #244 recognizes that the misuse of drugs and alcohol has serious legal, physical, and social implications for the entire school community.
The Board further recognizes that the abuse of alcohol and drugs is a treatable condition and encourages professional intervention for the early diagnosis and treatment of such conditions.
The School Board is committed to the prevention of drug abuse and the rehabilitation of drug users by educational means. However, the Board will be involved in disciplinary action when needed. Therefore it shall be the policy of Mountain View School District #244:
The possession, manufacture, use, delivery, and/or sale of alcoholic beverages or controlled substances by students on school property, at school sponsored events, or while representing Mountain View School District #244 in extra- curricular activities is expressly forbidden
Alternative Corrective Action:
1. Voluntary Disclosure: A student who voluntarily discloses to an employee of Mountain View School District #244 his/her problems with the use of alcohol or other controlled substances will not be subject to administrative or law enforcement procedures. In an effort to maintain open communication, and to abide by section 33-210, Idaho Code, school employees who receive the student disclosure will be obligated to inform the school principal. The principal will notify the student’s parents. This sharing of information with parents serves to include the parents in the planning and support of their child’s recovery.
2. Any student caught violating any part of policy #501 (Student Discipline Policy) will be suspended or expelled as a result of that action. The law enforcement agency will be called by the building principal. The student must have a substance abuse evaluation done by an agreed upon agency and the student must promise to the building principal or School Board to follow the health care recommendations of that evaluation in order to attend school. The cost of such evaluation will be borne by the student and his/her parents. Any repeat offense may be brought to the School Board for expulsion. The School Board may take other action.
Education:
Each student in the School District shall be instructed in the use and misuse of drugs and alcohol as scheduled by adopted curriculum guides. Such instruction shall be designed to provide students with knowledge about the effects of chemical use and/or misuse in order to make responsible decisions about the use of chemicals.
Adopted 8/20/07
EARLY GRADUATION
525
Any high school student who completes the number of credits and other exiting standards required by both the state and the district prior to completing eight (8) semesters of high school work may petition the superintendent and board of trustees to graduate early.
This board will permit early graduation under unusual and unique circumstances for students who would benefit from early graduation. Early graduates may participate in the regular spring commencement ceremony.
1. An early graduation application will be completed in detail.
2. The student and his or her parent/guardian will meet with the counselor, who will review the application and counsel the student. The counselor will determine, on the basis of credits earned, whether the request is possible.
3. The counselor will meet with the building principal to inform him or her of the request and to supply all pertinent information concerning the application. The principal and the counselor will determine whether to recommend the approval or denial of the application; that recommendation will be taken to the board.
LEGAL REFERENCE: IDAPA 08.02.01.350
ADOPTED: February 17, 1998. Revised/Adopted: 8/20/07
Application for Early Graduation Mountain View School District #244
SEMESTER School District #244 applications due by: Nov. 30th for 1st semester April 15th for 2nd semester
SCHOOL:
Mailing Address City Zip______Phone No. ______
STUDENT’S NAME: has completed
Semester credits as indicated below and will have completed a total of Gender M F semester credits, as required for graduation by______(date). Ethn W B H Al A
Anticipated State School Total No. of Additional Completion Required Required Credits Credits Date Semester Semester Completed Needed School Subjects Credits Credits
English
Speech/Debate
Science (2 credits must be lab)
Mathematics
Economics
Humanities
P.E. (Grades 10, 11, 12 – not athletics)
Health (grades 9, 10, 11, or 12)
U.S. History (Grade 11)
U.S. Government (Grade 12)
Computers
Electives
Totals
STUDENT: I certify that the above information is true and correct and hereby petition the School District #244 for early graduation.
Student’s Signature Date Parent/Guardian Signature Date
DISTRICT: The above-named student will have completed all State and local requirements for high school graduation by the date shown above. This petition for early graduation has been reviewed and is endorsed and approved.
Counselor Signature Date Principal Signature Date
Superintendent Signature Date Chm. Brd. Of Trustees Signature Date
EXCLUSION FOR HEAD LICE
526
Head lice are a common condition in the school age child. It is highly contagious and easily spread from direct or indirect contact with the infested person and/or infested personal items.
The school nurse or designee will screen students for head lice. If nits (egg cases) or lice are present, the student will be excluded from school until the student is nit and lice free.
CASE FINDING
1. At the beginning of each academic year, all students (K-5) may be examined for head lice. Any new student may be examined for entry to school.
2. When a case is found, all the children in the classroom may be examined. Siblings of those found with head lice may also be checked. Also, a notification of head lice letter is to be sent home to all parents of children in the classroom the same day the case of head lice is discovered.
3. If five (5) or more children appear to be infested, an examination of the entire school may be done.
ADMINISTRATIVE HANDLING
1. Each infestation will be recorded. The following information shall be entered: name, grade, teacher, date the infestation was discovered, type of treatment, date student returned to school after treatment.
2. Each new infestation shall be recorded, even if the child has previously been treated and declared free of head lice and nits.
3. Parent/guardian of infested students will be requested orally and in writing to come to school and take the child home. Parents shall be shown some of the nits and/or live lice in order to:
a. Demonstrate that the child is infested; and
b. Enable parent/guardian to see what a nit or louse looks like and thus gain the information needed to examine other family members for infestation.
4. The child must be examined for lice or nits before readmission. If a child returns to school the same day as diagnosis and treatment, the child will have to be in a different set of clothing. If after any infestation, the child is not treated as set forth, he or she may be refused readmission to school.
5. Children experiencing repeated problems with head lice may be excluded from school until the child is nit free.
LEGAL REFERENCE: Idaho Code Sections 33-512.7 IDAPA 16.02.10.025.032 c.iv
ADOPTED: 5-18-98 Revised/Adopted: 8/20/07
ADMINISTERING MEDICATIONS
527
If a student must take medication during the school day, the following guidelines shall be followed:
Prescription Medications
1. The parent/guardian must submit a written request to this district if school personnel are being asked to administer medication.
2. The medication must be in its original container.
3. The student’s name, prescription number, doctor, and directions must be clearly set forth on the container.
4. Students are permitted to keep and self-administer medication administered by way of a metered-dose inhaler for asthma or other life threatening respiratory illness, or by way of an epinephrine auto-injector for severe allergic reaction (anaphylaxis).
Non-prescription (over the counter) Medications
1. The parent/guardian must request in writing that non-prescription medication be given during school hours. Specific directions for administering the medication and the parent/guardian’s signature must be received before any medication will be given to the student.
2. The medication must be in the original container and the student’s name and directions for administering the medication must be written on the container.
3. Secondary school students (grades 7-12) may keep and administer their own medication, but they may bring only one day’s supply of medication to school. A note from the parent/guardian should be on file in the office or in the student’s possession stating the name of the medication, the reason for taking it, and the dosage.
Additional Guidelines
1. Medications shall be kept in a secured area in the school office (except inhalers or epinephrine auto injectors).
2. It is the student’s responsibility to come to the office at the appropriate time to take his/her medication, unless the student has a disability and is unable to do so.
3. No medications, prescription or non-prescription, shall be dispensed by a teacher, secretary or other personnel to a student without written permission from parent/guardian.
4. Non-prescription medications, such as aspirin or Tylenol, will not be provided to students upon request. Students must supply their own medications.
5. Any medication which a student must have in case of emergency will be kept in an easily accessible location.
LEGAL REFERENCE: Idaho Code Section 33-506(1) Idaho Code Section 33-520
ADOPTED: March 16, 1998 Revised/Adopted: 8/20/07; 8/18/08
IMMUNIZATION REQUIREMENTS
528
At the time of first admission to any of the public schools within this district, and before attendance, all students must present an immunization certification statement signed by a physician or a Health Department stating the type, number and dates of immunizations received.
All students are required to have the following immunizations:
1. Diphtheria, Tetanus (DT Pediatric) and/or Tetanus, Diphtheria (Td). Any combination of four (4) or more doses of DTP (Diphtheria, Tetanus, Pertussis), DT Pediatric (Diphtheria, Tetanus) and/or Td (Tetanus, Diphtheria) vaccine, unless fewer doses are medically recommended; and
2. Three (3) or more doses of Polio vaccine, unless fewer doses are medically recommended; and
3. One (1) dose of Measles, Rubella and Mumps vaccine administered to the student; and
4. For children born after November 22, 1991, three (3) doses of Hepatitis B vaccine, unless fewer doses are medically recommended.
The parent or guardian of a student who is in the process of receiving, or has been scheduled to receive the required immunizations, must provide the school with the information listed below, items one through five (1-5). The information must be provided to the school at the time of first admission and before attendance, and must be on a form provided by the Idaho Department of Health and Welfare or on a substantially similar form:
1. Name and birth date of the student;
2. Type, number and dates of immunizations administered;
3. Signature of the legal parent, custodian or guardian providing the information; and/or
4. Signature of a physician or physician’s representative.
If a student is admitted to school and fails to continue the schedule of intended immunizations, that student shall be excluded from school until documentation is presented setting forth the administration of the required immunization(s).
A student who supplies documentation to the school of one (1) or more of the following conditions is not required to undergo the required immunizations:
1. Laboratory proof of immunity to any of the seven (7) childhood diseases set forth above;
2. A signed statement of a licensed physician stating that the student has had Measles or Mumps disease diagnosed by the physician upon personal examination;
3. A signed statement of a licensed physician that the student’s life or health would be endangered if any or all of the required immunizations are administered; or
4. A signed statement of the legal parent, custodian or guardian on a form provided by the Idaho Department of Health and Welfare setting forth the following information:
a. Name of the student; and
b. A statement of objection on religious or other valid grounds.
A student not in compliance with this policy upon first admission in preschool or kindergarten (K) though grade twelve (12) shall be denied attendance by this school district. Any student denied attendance shall not be allowed to attend any schools within this district until he/she is in compliance with this policy.
This district shall also exclude from school, students with contagious or infectious diseases who are diagnosed or suspected as having a contagious or infectious disease or those who are not immune and have been exposed to a contagious or infectious disease. This district shall also close school on order of the state board of health or the local health authorities.
LEGAL REFERENCE: Idaho Code Sections 33-512 (7) 39-4801 39-4802 IDAPA 16.02.15
ADOPTED: March 16, 1998 Revised/Adopted: 8/20/07
HEALTH/WELLNESS
529
This school district will provide instruction in comprehensive health education to all students, grades kindergarten through twelve, (K-12) consisting of planned, sequential learning experiences that assist students in acquiring knowledge, understanding, attitudes and practices regarding personal, family and community health issues. Among other health topics, students will receive instruction regarding substance use and abuse and the prevention and control of diseases and disorders, including HIV/AIDS and other sexually transmitted diseases.
Students in grades nine through twelve (9-12) are required to take at least one credit of Health/Wellness. The curriculum will focus on positive health habits.
LEGAL REFERENCE IDAPA 08.0.03.100.06.e
ADOPTED: March 16, 1998 Revised/Adopted: 8/20/07
HEALTH RECORDS AND EMERGENCY CARE
530
Each school within this district shall maintain the following health records for each student:
1. A record showing the medical history and pertinent information relating to immunizations; and
2. Information pertaining to each student setting forth:
a. The name of the family doctor.
b. The name of a contact person in case the parent/guardian can not be reached in a health emergency.
c. Any physical or medical condition the student might have that may require school personnel attention.
All employees of this district shall protect the health of the public school students and shall take reasonable measures to provide for the emergency care of any student that becomes ill or is injured on school property, during school hours, or at a school-sponsored event.
LEGAL REFERENCE: Idaho Code Section 33-512(4) Czaplicki v. Gooding Joint School District, 116 Idaho 326 (1989) Doe v. Durtschi, 110 Idaho 466 (1986)
ADOPTED: March 16, 1998 Revised/Adopted: 8/20/07
ELEMENTARY SCHOOL REQUIRED INSTRUCTION
531
This district will provide a core of instruction at the elementary level kindergarten through grade six (K-6) or grade one through grade six (1-6) as follows:
1. Language arts and communications will include instruction in reading, writing, English, literature, technological applications, spelling, speech and listening.
2. Mathematics will include instruction in addition, subtraction, multiplication, division, percentages, mathematical reasoning and probability.
3. Science will include instruction in applied sciences, earth and space sciences, physical sciences, and life sciences.
4. Social studies will include instruction in history, government, geography, economics, current world affairs, citizenship, and sociology.
All elementary classes in this district, grades one through six (1-6), will, at a minimum, offer the following instruction:
Fine Arts (art and music) Health (wellness) Physical Education (fitness.)
LEGAL REFERENCE: IDAPA 08.02.03.100.04
ADOPTED: 5-18-98 Revised/Adopted: 8/20/07
MIDDLE SCHOOL REQUIRED INSTRUCTION & PROMOTION POLICY
532
Middle School Required Instruction
This district will provide a core of instruction at the middle school as follows:
1. Language arts and communications will include instruction in reading, writing, English, literature, technological applications, spelling, speech and listening.
2. Mathematics will include instruction in addition, subtraction, multiplication, division, percentages, mathematical reasoning, probability, and Pre-Algebra.
3. Science will include instruction in applied sciences, earth and space sciences, physical sciences, and life sciences.
4. Social studies will include instruction in history, government, geography, economics, current world affairs, citizenship, and sociology.
In addition to the core of instruction set forth above, all students in middle schools in this district are required to participate in the following instruction:
Health (wellness) Physical Education (fitness)
This district shall offer the following courses of instruction:
Introduction to Technology Fine & Performing Arts
Middle School Promotion Requirements
Middle School Credit Requirements Students in grades 6th – 8th are required to attain a minimum of eighty percent (80%) of the total credits attempted before the student will be eligible for promotion to the next grade level. Students are required to attain, at a minimum, a portion of the total credits attempted in each area in which credits are attempted except for areas in which instruction is less than a school year before the student will be eligible for promotion to the next grade level.
Middle School Credit Recovery A student who does not meet the minimum requirements of the credit system shall be given an opportunity to recover credits or complete an alternate mechanism in order to become eligible for promotion to the next grade level.
Middle School Alternate Mechanism The Mountain View School District #244 has established an alternate mechanism to determine eligibility for grade level promotion. The alternate mechanism requires a student to demonstrate proficiency of the appropriate content standards. Alternative mechanisms include on-line courses (i.e. Idaho Digital Learning Academy – IDLA), correspondence courses, after school (intervention) program by attending a minimum of 14 hours of support in a semester with a “pass” recommendation from the instructor, and/or summer school with a passing grade. Costs to families for these courses are dependent on which course(s) are taken. Any costs occurred are the responsibility of the parent/guardian. Mathematics make-up credit(s) may be obtained by the student completing 30 hours of Apangea Math per credit outside the normal hours of school in a semester or academic year.
Deadline for earning make-up credits is one week prior to the beginning of the next school year. It is the student’s responsibility to maintain official documentation of credit recovery.
Attendance Students to be eligible for promotion to the next grade level must meet the Mountain View Policy 503: Student attendance requirements.
Special Education Students The Individualized Education Program (IEP) team for a student who is eligible for special education services under the Individuals with Disabilities Education Improvement Act may establish alternate requirements or accommodations to credit requirements as are deemed necessary for the student to become eligible for promotion to the next grade level.
Limited English Proficient (LEP) students The Educational Learning Plan (ELP) team for a Limited English Proficient (LEP) student may establish alternate requirements or accommodations to credit requirements as deemed necessary for the student to become eligible for promotion to the next grade level.
LEGAL REFERENCE: IDAPA 08.02.03.100.04.b
ADOPTED: May 18, 1998 Revised/Adopted: August 20, 2007; July 19, 2010
STUDENT LEARNING PLANS
533
All students in this district will develop a parent-approved student learning plan by the end of the eighth grade. Students’ learning plans will set forth their plans for high school and post-high school options. The purpose of learning plans is to outline a course of study and learning activities for students to become contributing members of society.
Each learning plan will be developed by a student and his or her parent or guardian with advice and recommendation from appropriate school personnel. Each learning plan will be reviewed annually and may be revised at any time.
Each learning plan will have, at a minimum, the list of courses and learning activities in which the student will engage while working toward meeting this district’s graduation requirements and exiting standards.
This district will make a good faith effort to notify the parent or guardian of each student falling under this policy of the responsibility for the development and approval of the learning plan. A learning plan will not be required if the parent or guardian requests, in writing, that no learning plan be developed.
LEGAL REFERENCE: IDAPA 08.02.03.100.04.b, c
ADOPTED: 5-18-98 Revised/Adopted: 8/20/07
.
CORRESPONDENCE COURSES
534
A student may receive fourteen (14) semester credits toward high school graduation through correspondence courses. The student must notify the school district of his or her intent, and obtain approval, prior to enrolling in the correspondence course. Approval will be given if the correspondence course meets the educational needs of the student and extraordinary conditions exist which justify the request. The correspondence courses must be offered by an institution accredited by the Idaho State Board of Education or other regional accrediting association recognized by the State Board of Education, and registered with the State Board of Education.
Distant learning programs approved by the School Board will not be required to follow this policy.
LEGAL REFERENCE: IDAPA 08.02.03.100.06
ADOPTED: 5-18-98 Adopted 8/20/07
CREDIT ACCEPTANCE FOR TRANSFERRING STUDENTS
535
PUBLIC SCHOOL STUDENTS
Students transferring from public schools outside this district will receive credit toward high school graduation for those classes successfully completed at the previous public school.
NONPUBLIC SCHOOL STUDENTS
Students transferring from nonpublic schools, including parochial and home study, will receive credit toward high school graduation for courses successfully completed at the non-public school as follows:
1. If the nonpublic school is accredited by the Idaho State Board of Education, other state accrediting agency, or other regional accreditation agency (Northwest Accrediting Association), the student will receive credit as awarded by the nonpublic school for all non-secular courses.
2. Students transferring from parochial schools will, in no case, receive more than .5 credits per semester credit awarded by the parochial school for courses in Old Testament/Bible Literature and New Testament/Bible History.
LEGAL REFERENCE: IDAPA 08.02.03.100
ADOPTED: 5-18-98 Revised/adopted: 8/20/07
PROHIBITION OF GANG ACTIVITIES
536
This school district has a legitimate educational objective of curtailing gangs and gang activities. In furtherance of this educational objective, all gangs and gang activities, including, but not limited to, wearing, possessing, using, distributing, displaying or selling any clothing, jewelry, emblem, badge, symbol, sign, gestures, codes, branding or other things which evidence membership or affiliation in any gang is prohibited in any of the public schools in this district and at all school functions.
It shall be unlawful for any person, group or organization to establish a fraternity, sorority or other secret society whose membership is comprised in whole or in part of students enrolled in this district’s public schools, or to solicit a student in any of this district’s schools to become a member of such organization; and no student enrolled in this school district shall be or become a member, or pledge him/herself to become a member of any such organization.
Furthermore, student use of electronic communication devices is prohibited. Any student found using such a device on school grounds shall have the device confiscated until the end of the school day. If a subsequent use of the device occurs, it will be confiscated until the end of the year, or a parent/guardian picks it up.
Disciplinary action for violation of this policy may include suspension and/or expulsion.
LEGAL REFERENCE: Idaho Code Sections 33-1901 33-1902
ADOPTED: 5-18-98 Revised/Adopted: 8/20/07
STUDENT SUICIDAL TENDENCIES
537
Neither this school district nor any teacher shall have a duty to warn of a student’s suicidal tendencies absent the teacher’s knowledge of direct evidence of such suicidal tendencies.
“Direct evidence” is defined as evidence which directly proves a fact without inference and which in itself, if true, conclusively establishes that fact. Direct evidence includes unequivocal and unambiguous oral or written statements by the student which would not cause a reasonable teacher to speculate regarding the existence of the fact in question. Direct evidence does not include equivocal or ambiguous oral or written statements by a student which would cause a reasonable teacher to speculate regarding the existence of the fact in question.
LEGAL REFERENCE: Idaho Code Section 33-512B Brooks v. Logan, 903 P.2d 73 (Idaho 1995)
ADOPTED: 5-18-98 Adopted 8/20/07
DISCIPLINING STUDENTS WITH 504 (IDEA)
538
SUSPENSION
A student with a disability, as defined by Section 504 of the 1973 Rehabilitation Act, may be suspended for ten (10) school days. Whenever a school considers suspending a student with a disability for more than ten (10) school days under this section, a Multi-Disciplinary Team (MDT) shall be convened to determine if the cumulative suspension constitutes a significant change in placement by reviewing the following factors:
1. The length of each suspension;
2. The proximity of the suspensions to one another;
3. The total amount of time the student is excluded from school.
If the MDT determines that the exclusion constitutes a significant change in placement, the school will conduct a manifest determination as set forth below.
EXPULSION
Prior to submitting an expulsion recommendation to the board for any student with a disability as defined by Section 504 of the 1973 Rehabilitation Act, an MDT shall make a “manifest determination.” A manifest determination involves a review of the student’s misconduct, the student’s disability and the services provided to determine:
1. Is the misconduct a manifestation, or result of, an inappropriate placement or educational program for the student?
2. Is the misconduct a manifestation, or result of, the student’s disability?
If either manifest determination question answer is “yes,” the student will not be expelled. However, the MDT may determine that a placement change is necessary for that student.
If the answers to both the questions set forth above are “no,” the school may proceed with the recommendation of expulsion to the board.
The student’s parent or guardian may ask for a hearing under this district’s Section 504 hearing procedure. However, although the parent or guardian may disagree with the manifest determination findings, the student may nevertheless be expelled after following the proper procedures. Educational services cease after expulsion.
LEGAL REFERENCE: Section 504 of the 1973 Rehabilitation Act 29 USC Ch. 16 Secs 706(8) and 794-794b 34 CFR Part 104 Idaho Code Section 33-205 Akron (OH) City School Distr., OCR Letter, 19 IDELR 542 (1992)
ADOPTED: April 20, 1998 Revised/Adopted: 8/20/07
DISCIPLINING STUDENTS WITH DISABILITIES (IDEA)
539
All procedures set forth in the “Student Suspension” policy and the “Student Expulsion” policy will be followed when it is necessary to discipline students with disabilities as defined by the Individuals with Disabilities Education Act (IDEA). The following additional procedures will also be adhered to when disciplining students with disabilities.
SUSPENSION
School personnel may order a suspension of a student with disabilities for not more than ten (10) school days to the extent suspension would apply to students without disabilities. A student may also be placed in an appropriate interim alternative educational setting or in another setting for not more than ten (10) school days.
The IEP Team may order a change in placement of a student with a disability to an appropriate interim alternative educational setting for the same amount of time that a student without a disability would be subject to discipline, but for not more than forty-five (45) days if:
1. The student carries a weapon to school or to a school function. “Weapon” for the purposes of this policy is defined as any weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury. This term does not include a pocketknife with a blade of less than two and one-half (2 ½) inches in length.
2. The student knowingly possesses or uses illegal drugs or sells or solicits the sale of a controlled substance while at school or a school function.
School personnel may request a change in placement to an appropriate interim alternative educational setting from a hearing officer for not more than forty-five days if it is determined by personnel that a student with disabilities is substantially likely to cause injury to himself or herself, or others in the current educational placement.
Removing a child with disabilities from the child’s current education placement for not more than 10 school days does not constitute a change of placement under the Part B regulation. A series of removals from a child’s current education placement in a school year, each of which is less than 10 school days but cumulate to more than 10 school days in a school year, may constitute a change in placement if, in any given case, factors such as the length of each removal, the total amount of time that the child is removed, and the proximity of the removals to one another lead to the conclusion that the child has been excluded from the current placement to such an extent that there has been a change of placement.
If the child with a disability is removed from the child’s current education placement for 10 school days or fewer in a given school year, and no further removal or disciplinary action is contemplated, the following activities need not be conducted.
If a student with a disability is suspended for ten (10) school days or more, the following will occur within ten (10) days after taking the disciplinary action:
1. If school personnel have not conducted a functional behavioral assessment and implemented a behavioral intervention plan for the student prior to the behavior that resulted in the interim alternative educational setting, an IEP Team meeting will be convened to develop an assessment plan to address the behavior; or
2. If the student has a behavioral intervention plan, the IEP Team will review the plan and modify it, as necessary to address the behavior;
3. The IEP Team shall conduct a manifest determination.
When a child is removed from the regular placement for 10 school days or fewer and no further removal or disciplinary action is contemplated, the building principals or EES teacher should review as soon as possible the circumstances surrounding the behavior that led to the child’s removal and consider whether the child was being provided services in accordance with the IEP, and whether the behavior could be addressed through minor classroom or program adjustments or whether the child’s IEP team should be reconvened to address possible changes in the IEP
MANIFEST DETERMINATION
Prior to submitting an expulsion recommendation to the board, the IEP Team must make a “manifest determination.” A manifest determination must be made within ten (10) school days after the date on which a decision was made to recommend a change in placement (i.e., expulsion). A manifest determination involves a review of the relationship between the student’s disability and the behavior subject to the disciplinary action. The IEP Team may determine that a student’s behavior was not a manifestation of the student’s disability only if the Team:
1. First considers, in terms of the behavior subject to disciplinary action, all relevant information, including:
a. Evaluation and diagnostic results, including such results or other relevant information supplied by the parents or guardians of the student;
b. Observations of the student; and
c. The student’s IEP and placement.
2. After considering the relevant information, the IEP Team must then determine that:
a. In relationship to the behavior subject to disciplinary action, the student’s IEP and placement were appropriate and the special education services, supplementary aids and services, and behavior intervention strategies were provided consistent with the student’s IEP and placement;
b. The student’s disability did not impair the ability of the student to understand the impact and consequences of the behavior subject to disciplinary action; and
c. The student’s disability did not impair the ability of the student to control the behavior subject to disciplinary action.
STAY PUT
If the parent/guardian of the student files a due process hearing request under the provisions of the IDEA, the student must “stay put” in the current placement. An exception to the stay put requirement occurs when a student has been placed in a forty-five-day (45-day) interim alternative educational setting for a weapon violation or by a hearing officer. The student remains in the forty-five-day (45-day) interim alternative educational setting pending the decision of the hearing officer, or until the expiration of the forty-five (45) days, whichever occurs first, unless the parent/guardian and this district agree otherwise.
DUE PROCESS HEARING
If the parent/guardian and this district do not agree to a temporary placement, the student will remain in his or her placement prior to the interim alternative educational setting until the issues presented at the due process hearing are decided. This district will always have the discretion to petition a court for an injunction if it is determined that the student is too dangerous to return to the school setting and that the issue cannot be resolved by requesting an expedited due process hearing.
EXPULSION
If a student on an Individualized Education Program (IEP) is expelled from school after a proper manifest determination has found that the student’s behavior was not a manifestation of the student’s disability, educational services must continue to be provided to that student at an alternative setting.
If a student in this district has not been determined eligible for special education and related services, and the student has engaged in behavior that violated any policy of this district the student may assert any of the protections set forth in this policy if the district has knowledge that the student was a student with a disability before the behavior that precipitated the disciplinary action occurred. “Knowledge” is defined as:
1. The parent/guardian of the student has expressed concern in writing (unless the parent is illiterate or has a disability and cannot set forth the concern in writing) that the student is in need of special education and related services;
2. The behavior or performance of the student demonstrates the need for such services;
3. The parent/guardian of the student has requested an evaluation of the student; or
4. The teacher of the student, or other school district staff, has expressed concern about the behavior or performance of the student to the director of special education or other educational staff.
If the district has no knowledge, as defined above, and a request is made for an evaluation of a student during the time period the student is subjected to disciplinary actions for (1) bringing a weapon to school, or (2) for knowingly possessing or using illegal drugs, or (3) for selling or soliciting the sale of a controlled substance while at school or a school function, an evaluation will be conducted in an expedited manner.
Pending the results of an evaluation, the student will remain expelled. If the student is determined to have a disability, a manifest determination will be conducted to determine if the behavior resulting in the expulsion was a manifestation of the student’s disability. If an IEP Team determines that the behavior was a manifestation of the student’s disability, the expulsion by this board will be set aside, and the student will be placed in an appropriate educational setting, as determined by his or her IEP Team.
LEGAL REFERENCE: IDEA Amendments of 1997 20 USC Charter 33, Section 1415(k) Honig v. Doe, 484 U.S. 686, 108 S.Ct. 592 (1988) IDAPA 08.02.03.600
ADOPTED: 5-18-98 Revised/Adopted: 8/20/07
DRUG TESTING OF STUDENT ATHLETES AND EXTRA-CURRICULAR ACTIVITY CODE
540
Philosophy
The administration, staff, many students and parents believe a mandatory drug testing program for all students in grades nine through twelve who participate in athletics is important for the following reasons:
1. Health and safety of the individual and others – anyone participating in athletics under the influence of an illegal drug is a potential danger to everyone. 2. Prevention – students will potentially be able to say no to drugs because they will have a legitimate reason: “I want to participate.” 3. Intervention – individuals desiring to participate in activities will be encouraged to seek help if there is a drug problem.
It is the hope of School District Number 244 that this policy will benefit all student athletes. This philosophy is an effort to address what we perceive to be a real problem in our society and in the schools. We believe this program will help create a drug free environment in School District Number 244.
Definitions
Athletic Season: Athletic seasons begin on the first day of practice allowed by the coach/advisor of that program and end on the last day of that program including travel from an activity to the school.
Student Athlete: Any student participating in an athletic activity program governed by the Idaho High School Activities Association.
Appropriate School A coach, advisor or leader of student athletes. Notification to these individuals Personnel: will be made for health and safety considerations if a student athlete in their program has a positive urine sample.
Drug: Controlled substances as defined by Idaho Code, Section 37-2701, except those possessed and/or used pursuant to a valid prescription.
Reasonable Suspicion: An act of judgment which leads to a reasonable and prudent belief that a student is in violation of use or being under the influence of drugs.
Policy Statement
Mountain View School District #244 conducts a mandatory drug-testing program for student athletes in grades nine through twelve. Its purpose is threefold: (1) to provide for the health and safety of all student athletes; (2) to undermine the effects of peer pressure by providing a legitimate reason for student athletes to refuse to use illegal drugs or misuse of prescriptive drugs; and (3) to encourage student athletes who use drugs to participate in receiving an assessment from a State certificated substance abuse counselor, of which all costs will be the responsibility of the parent or legal guardian. All student athletes who test positive will have the custodial parent or legal guardian notified so he/she can obtain an assessment from a state certificated substance abuse counselor and follow the recommended program completely. All costs associated with the assessment and the recommended programs are the responsibility of the parent or legal guardian. This policy is in effect from the first day of fall practice and ends after arriving home from the last event in the spring. Students are responsible to abide by the provisions of this policy from the first practice date, as establish by the IHSAA to the end of the athletic season. Seasons and athletic programs may overlap. Procedures
Consent: Each student wishing to participate in any athletic program and the student’s custodial parent or guardian shall indicate consent by completing and signing, under the seal of a Notary Public, the attached form (Exhibit A) which shall then be valid for the remainder of the student’s high school enrollment in a School District Number 244 high school. No student athlete shall be allowed to participate in any athletic program without such consent. Student Selection
At the option of Mountain View School District #244, all students in athletics will be drug tested at the beginning of their first activity season each year. In addition, random testing will be conducted weekly during the athletic season. Selection for random testing will be by lottery drawing from a “pool” of all student athletes participating in athletic programs in Mountain View School District #244 at the time of the drawing. The superintendent or his/her designee will conduct lottery drawings. The building principal or his/her designee shall take all reasonable steps to assure the integrity and random nature of the selection process including, but not necessarily limited to: assuring that the names of all participating student athletes are in the pool, assuring that the person drawing names has no way of knowingly choosing, or failing to choose, particular student athletes for the testing, assuring that the identity of student athletes drawn for testing is not known to those involved in the selection process and assuring direct observation of the selection process. Urine will be used for drug testing.
A student may be selected for testing by the building administrator, if he/she feels a student maybe under the influence of drugs. This selection process will be based only on reasonable suspicion.
Sample Collection
Samples will be collected from the student athlete at the time and day specified by the principal or his/her designee. In the case of a student athlete’s inability to provide a sample quickly, the student athlete will remain until a sample can be given. Discretion may be used on the part of the principal or his/her designee if unusual circumstances occur making it difficult to provide a sample. All student athletes providing urine samples will be given the option of doing so in any individual stall with the door closed. Student athletes should rinse off their hands with water prior to giving a urine sample. It is recommended to use the appropriate locker room as a test gathering site.
Prescription Medication
Student athletes who are taking prescription medication may provide a copy of the prescription or a doctor’s verification in a sealed envelope to school personnel at the time a urine sample is prepared for mailing to the testing lab. That envelope will be forwarded, unopened, to the testing lab with the sample and instructions for the lab to consider the student athlete’s use of such medication to assure the accuracy of the result. Such information provided by the student athlete will not be disclosed to any school official, unless a parent so chooses. Student athletes who refuse to provide such verification and test positive will be subject to the actions specified below for the appropriate “positive test.”
Scope of Tests
The testing lab will be instructed to test for drugs in the urine sample provided by the student athletes and for anything used to alter or falsify a urine sample.
Limited Access to Results
The testing lab will be authorized to report results only to the building principal or superintendent. Positive test results will be shared with the parent/guardian and appropriate school personnel.
Procedures in the Event of a Positive Result
Whenever a student athlete’s test result indicates the presence of illegal drugs (“positive test”), the following will occur:
1. The appropriate school personnel will be notified of the positive test so he/she can monitor the health and safety of the participating student athlete that has tested positive. The appropriate school personnel may keep a student athlete from participating for safety reasons until a urine sample is negative.
2. A custodial parent or legal guardian will be given an opportunity to provide proof of any prescriptive medication being taken by the student athlete not previously disclosed; i.e., prescription bottle.
3. Results of the testing lab will be given to the athlete, custodial parent or legal guardian and the appropriate school personnel by the building administrator or his/her designee.
First Positive Result
The student athlete will be removed from competition/performance for fourteen calendar days and must sit out a minimum of two competitions/performances. The student athlete must receive an assessment from a state certificated substance abuse counselor and follow the recommendation of the assessment completely. He/she must drug test for six consecutive weeks, which may continue into the next activity. All costs associated with the drug assessment and any follow-up program are the responsibility of the parent/guardian. Student athletes are to attend all practices during the fourteen-day penalty and are to attend all regular season competitions/performances, but must not participate in them. Traveling with the team for competition will be left to the discretion of the head coach. The level and intensity of practices rests with the coach of each athletic activity. The student athlete may also quit the activity in which he/she is participating realizing that the penalties will be applied to the next activity in which he/she participates. A student athlete quitting after a first positive urine sample may try out for another athletic activity only upon agreeing to submit to six consecutive weeks of mandatory drug testing. Any positive urine test during this six weeks will constitute a second positive drug test and the student athlete must abide by the appropriate consequences.
Student athletes testing positive for cocaine, amphetamines and morphine are expected to have negative tests within one week from the initial positive test. According to Comprehensive Toxicology Services, in Tacoma, Washington, continued positive tests are a result of continued or new use of the previously mentioned three substances. A positive test after one week for cocaine, amphetamines and/or morphine will be considered a second positive result. THC, an active chemical in marijuana, will take longer for the body to flush. A student athlete should test negative for THC within three weeks if use is discontinued. Long term heavy marijuana users may take six weeks to clear their systems of THC. At the end of a six-week testing period for THC, if the student is still testing positive, it will be considered the second positive result.
Second Positive Result
While enrolled at a Mountain View School District #244 high school; the student athlete will be suspended from participation in activities for the next forty-five calendar days during a school year. The building administrator will begin the forty-five day count as soon as he/she is notified that the urine sample is positive. School holidays and breaks will be included as part of the forty-five days. Consequences for positive results may overlap from one school year to the next. Summer vacations days do not count as penalty days.
Third Positive Result
While enrolled at a Mountain View School District #244 high school; the student athlete will be suspended from participation in athletics for the next twelve calendar months. The building administrator will begin the twelve- month count as soon as he/she is notified that the urine sample is positive. Summer vacation days count as penalty days for the third positive result.
Fourth Positive Result
While enrolled at a Mountain View School District #244 high school; the student athlete will be suspended from participation in athletics for the remainder of his/her high school career.
Nature of Policy
The results of drug tests pursuant to this policy will not be documented in any student athlete’s academic records. Information regarding the results of drug tests will not be disclosed to criminal or juvenile authorities absent legal compulsion by valid and binding subpoena or other legal process. Mountain View School District #244 shall not solicit any such process as a result of mandatory drug testing. In the event of service of any such subpoena or legal process, the student and/or the student’s custodial parent or legal guardian will be notified before response is made by Mountain View School District #244. A record of a positive result(s) will be kept through the student athlete’s senior year.
Voluntary Testing Program
Mountain View School District #244 is truly concerned and committed to helping students who are encountering substance abuse problems. We realize that a student with a drug dependency or use problem is not able to work to his/her potential and stands a greater chance of coming into contact with law enforcement due to increased criminal activity. To assist in the ultimate goal of drug free schools and drug free students, we will provide drug testing to any student whose custodial parent or legal guardian requests the testing be done. The nature of the testing is a urine sample mailed to a testing lab. The testing is provided at cost to parents and any consequences of a positive result rest with the custodial parent or guardian and student. No legal or criminal action will be taken, and no disciplinary action from Mountain View School District #244 will result from the testing. There will not be a record kept. This service is offered solely for the information of the custodial parent or legal guardian, and it is ultimately his/her decision what to do with the information.
Guidelines and Procedures for Testing
At the beginning of a student athlete’s first athletic activity each school year in a Mountain View School District #244 high school, each student who wishes to participate in said athletics will submit a signed (notarized) consent form from his/her parent(s) or legal guardian allowing testing to be done. This only needs to be done once during a student athlete’s enrollment in a Mountain View School District #244 high school, unless policy amendments are made. If a student athlete transfers to another school within the boundaries of Mountain View School District #244, all paper work and subsequent penalty information will be forwarded to the new high school of residence. All at the option of Mountain View School District #244, student athletes will submit to a test between the first meeting date and the first date of competition each year.
From the date of the first test until the date of the final completion for said activity, 6% of the total number of participants in the athletic activity will be tested each week. In the event there are fewer than 10 participants in an athletic activity, a minimum of one (1) will be tested each week. Random drawings will select those to be tested.
To assure the anonymity of the student athlete tested from the person randomly selecting, only numbers will be used. The superintendent or his/her designee will conduct lottery number drawings for random drug testing. Only the building principal or his/her designee will know these numbers and corresponding names. The building principal or his/her designee will keep number lists in a secure place where access is limited only to them. All lists will be destroyed at the end of each school year.
After numbers are drawn for a particular week, the student athletes tested will have their number returned to the pool of numbers; this will assure randomness of draw. It is possible that a student athlete could be randomly drawn several times during the season, or likewise, not drawn at all.
Falsification of a Urine Sample
A pure urine sample is required from the student athlete upon request. Any attempt to falsify, dilute or otherwise contaminate a urine sample will result in removal from all athletics sponsored by Mountain View School District #244 as specified by the second positive result penalty. If a student athlete has adulterated a urine sample and has already had a second positive test, the appropriate discipline would fall under the third positive test penalty, and so on.
ADOPTED: 6/15/98 REVISED: 7/19/99 REVISED: 4/17/00 Revised/Adopted: 8/20/07
EXTRA-CURRICULAR ACTIVITY CODE
PHILOSOPHY AND OBJECTIVES: The extra-curricular program is an integral part of the educational program offered by the District’s high schools. Because extra-curricular activities provide an educational opportunity in the total education of students and may provide motivational links to school success, activity students and coaches/advisors will strive to meet the following, but not limited to, objectives: • practice good sportsmanship and citizenship through competition • develop a high degree of individual and team skills • practice good health and safety habits • practice physical, intellectual, and artistic development • represent the team, the school, and the community in a positive manner • instill and promote a strong feeling of responsibility and loyalty to others • develop self-discipline • teach courtesy and respect School authorities strive to maintain a healthy atmosphere in all activities and model the above objectives to activity participants.
DEFINITION: Extra-curricular activities are those which are an extension of the school day. Participation in these activities is not a property right but is a PRIVILEGE. Extra-curricular activities may include, but are not limited to, drama, A.S.B. officers, athletics, cheerleading, youth legislature, academic bowl and any sport/organization under the auspices of the Activities Department when course credit is not involved.
POLICY: Mountain View School District #244 high schools will not condone the illegal possession and/or use of tobacco, alcohol or other drugs (activity students on a prescribed drug or medication should have their parent/guardian notify the coach/advisor in writing for the safety of the activity student) by any activity student in an extra-curricular activity. Should any member of the school’s administration, faculty, or coaching staff witness or have reasonable suspicion or have evidence of an activity student making use of, being in possession of, or being under the influence of any of the following listed substances or acts, that activity student will be informed of the nature of the infraction and potential penalties. Reasonable steps will be taken to notify the activity student’s parents or guardian. The activity student will be given an opportunity to admit or deny that an infraction of this policy has occurred. An appeal process will be conducted when requested. Suspension from participation will be in effect during any appeal process. This policy is in effect from the first day of the fall activity practices and ends after arriving home from the last event in the spring. Students are responsible to abide by the provisions of this policy from the first practice date, as established by the IHSAA or by the advisor if the activity is not governed by the IHSAA, to the end of the activity/event. Seasons and activities may overlap.
Consequences may overlap from one school year to the next. Summer vacation days do not count as penalty days. Penalties will be assessed according to the following procedure:
First possession of or use of alcohol or other drugs.
The activity student will be removed from competition/performance for fourteen (14) calendar days and must sit out a minimum of two (2) competitions/performances. The activity student must receive an assessment from a state certificated substance abuse counselor and follow the recommendations of the assessment completely. All costs associated with the substance assessment and any follow-up programs are the responsibility of the parent/guardian. Activity students are to attend all practices during the fourteen-day penalty and are to attend all regular season competition/performances at the discretion of the coach, but must not participate in them. The level and intensity of the student’s participation in of practices rests with the coach/advisor of each activity. The activity student may also quit the activity in which he/she is participating realizing that the penalties will be applied to the next activity in which he/she chooses to participate.
First possession of or use of tobacco; a conviction of a misdemeanor of a law or ordinance with the exceptions of minor traffic and minor fish & game infractions
The activity student will be removed from competition/performance for fourteen (14) calendar days and must sit out a minimum of two (2) competitions/performances. Activity students are to attend all practices during the fourteen- day penalty and are to attend all regular season competitions/performances at the discretion of the coach, but must not participate in them. The level and intensity of student’s participation in practices rests with the coach/advisor of each activity. The activity student may also quit the activity in which he/she is participating realizing that the penalties will be applied to the next activity in which he/she chooses to participate.
Second possession of or use of tobacco, alcohol or other drugs; second conviction of a misdemeanor (as described earlier); a conviction of a felony
An activity student will be suspended from participation in activities for the next forty-five (45) calendar days during a school year. The activity student may also quit the activity in which he/she is participating realizing that the penalties will be applied to the next activity in which he/she chooses to participate.
Third possession of or use of tobacco, alcohol or other drugs; third conviction of a misdemeanor (as described earlier); second conviction of a felony
An activity student will be suspended from participation in activities for the next twelve calendar months. The building administrator will begin the twelve-month count as soon as he/she is notified of the infraction. Summer vacation days count as penalty days for the third infraction.
Fourth possession of or use of tobacco, alcohol or other drugs; fourth conviction of a misdemeanor (as described earlier); third conviction of a felony
An activity student will be suspended from participation in activities for the remainder of his/her high school career.
The use of profane or obscene language and gestures
An activity student accused of using profane or obscene language and/or gestures will be dealt with by the coach/advisor, principal or the athletic director. The activity student may also quit the activity in which he/she is participating realizing that the penalties will be applied to the next activity in which he/she chooses to participate.
Other
In addition to the penalties specified, it shall be within the discretion of the principal, athletic director, and coaches/advisors to determine whether or not a participant will be eligible for continued participation, awards or honors after a conduct that tends to bring discredit to the activity student’s high school, or is a violation of a stated school/coach policy or procedure that has been approved by the superintendent, principal and athletic director. The activity student may also quit the activity in which he/she is participating realizing that any penalties may be applied to the next activity in which he/she chooses to participate.
Written permission from a doctor and from a parent/guardian will be required of pregnant or physically impaired activity students.
As is the case with all students who attend a Mountain View School District #244 high school, activity students who are found to be in violation of these policies will be held accountable to school authorities and will be subject to the same sanctions imposed on all members of the student body for such violations.
ELIGIBILITY
The Idaho High School Activities Association has established eligibility criteria for non-traditional high school aged people to participate in activities which they sponsor. Non-traditional high school aged people may take a nationally normed achievement test and score in the average/proficient range or higher for the appropriate grade level. Non- traditional high school aged people can also establish academic eligibility by demonstrating composite grade-level proficiency on any state board of education recognized test, portfolio, or other mechanism as provided for in the state board of education rules. Portfolios are to include many examples of work for multiple subjects that must include math, science, language arts and reading. The building administrator will establish a review committee to assist in evaluating the portfolio. Approval or rejection of the portfolio will be determined in the committee under the direction of the building administrator.
NOTE: Activity Student and Parent/Guardian: retain this policy.
ADOPTED: 8/16/99. REVISED: 2/22//00 REVISED:2/21/06 Revised/Adopted: 8/20/07
MOUNTAIN VIEW SCHOOL DISTRICT #244 EXHIBIT “A” STUDENT-PARENT/GUARDIAN DRUG TESTING AND ACTIVITY CODE CONSENT FORM
This form need not be signed every year, but after the first form is completed, it will be in effect for the student’s entire enrollment in a Mountain View School District #244 high school. Future policy amendments will require parent/guardian notification and the appropriate signatures on a new notarized consent form.
I understand that my performance as a participant and the reputation of my school are dependent, in part, on my conduct as an individual. I hereby agree to accept and abide by the standards, rules, and regulations set forth by Mountain View School District #244 Board of Trustees and the sponsors for the activity in which I participate.
I authorize Grangeville High School, or Clearwater Valley High School to conduct tests on urine specimens and/or saliva sample, which I provide, to test for drugs and alcohol use. I also authorize the release of information concerning the results of such a test to the principal at Grangeville High School, or Clearwater Valley High School, appropriate school personnel and to my parent or guardian.
This shall be deemed consent pursuant to the Family Education Right to Privacy Act for the release of above information to the parties named above.
______Student Signature Date
______Parent/Guardian Signature Date
ACKNOWLEDGEMENT CERTIFICATE (INDIVIDUAL PERSONALLY KNOWN BY NOTARY)
State of Idaho______) S.S. County of______)
On this______day of______, in the year of ______,
Before me______, personally known to me to be the person(s) whose name(s) is (are) subscribed to the within instrument, and acknowledged to me that he/she (they) executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, and the day and year in this certificate first above written.
Notary Public for Idaho
Residing at______
My Commission Expires: ______
Approved by Board of Trustees 7-19-99 & 8-17-99. Revised/Adopted: 8/20/07
TRANSFER OF STUDENT RECORDS
541
STUDENT RECORDS
All schools in this district are required by Idaho law to request the records of a transfer student from the former school within fourteen (14) days of the transfer of the student.
Any school in this district receiving a request to transfer the records of a former student must forward the transferred student’s records to the student’s new school within 10 days of receipt of the request for the records. The following exceptions apply to the requirement to forward the records:
1. The records are not transferred if they have been “flagged.” A student’s record is “flagged” by the school upon notification by law enforcement of a missing or runaway child report. If a “flagged” record is requested, the school must notify law enforcement of the request for the “flagged” record.
2. A school can remove the “flag” from the record only upon notification by law enforcement of the return of the child.
No provisions exist for any school in this district to withhold a transferring student’s records until outstanding fines or fees are paid.
DISCIPLINARY RECORDS
When a school record contains information of violent or disruptive behavior or disciplinary action of a student, the information must be included in the transfer of student records.
The disciplinary information must be transferred, following the time-lines set forth above, by putting it in a sealed envelope marked confidential and addressed to the principal or other administrative officer.
In the event this district, or any school in the district, reports a crime committed by a student with a disability to law enforcement, copies of all special education and disciplinary records of the student must be transmitted for consideration by the appropriate authorities to whom the crime was reported
LEGAL REFERENCE: Idaho Code Sections 33-209 33-603 18-4507 et seq IDEA Amendments of 1997, 20 USC Chapter 33 Section 1416(k)(5)(B)
ADOPTED: 6/15/98 Revised/Adopted: 8/20/07
ATHLETIC ACTIVITIES INSURANCE
542
As a prerequisite for participation in interscholastic athletic programs:
1. Each student must participate in the blanket insurance program adopted by this school district; or provide evidence of his/her own insurance.
2. The parent/guardian must give written permission for the student to participate in the athletic program.
This School District does not assume any financial responsibility for medical or hospital expenses incurred because of athletic injuries. Athletes participate at their own risk.
LEGAL REFERENCE: Idaho Code Section 33-512(12)
LEGAL REFERENCE: Idaho Code Section 18-901 et seq. BLACK’S LAW DICTIONARY 105 (5th ed. 1979)
ADOPTED: 6/15/98 Revised/Adopted: 8/20/07
Network Acceptable Use Policy
543
Learning is enhanced through technology's endless possibilities. Students and teachers have opportunities to gather information, communicate with people all over the world, and create their own products. The District provides students and staff with technology services. These services include the use of computers, servers, other technology equipment, and the Internet.
Some sites on the Internet may contain offensive material. Even though it is impossible to have control over all of the information on the Internet, the District has in place several ways to prevent access to inappropriate materials and to provide for a positive, productive educational experience. Communications on the Internet are public in nature and files stored on the Internet should not be assumed to be private. The District complies with the Children’s Internet Protection Act (CIPA) and: Attempts to filter out inappropriate material. Supervises and monitors students. Provides students with the understanding and skills needed to use technology in an appropriate manner.
Parents/guardians may sign a form, which requests that the student not participate in the use of the Internet.
Acceptable Use of Technology The use of the District's technology is a privilege and not a right. Technology is designed to be used as a tool to assist with the instructional objectives of the District. Students and staff shall use technology efficiently and in a timely manner so as not to tie up equipment for others’ use. Users of the District’s technology systems are responsible for the security of those users’ passwords.
Prohibited uses of the Technology include, but are not limited to: Cyber-bullying, in essence sending, receiving, displaying, or accessing defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, offensive, harassing, or illegal materials. Encouraging the use of or promoting the sale of controlled substances or drugs. Any attempt to harm or destroy data of another user, the network, any technology equipment, or any of the agencies or other computer network services that are connected to the Internet. This includes, but is not limited to, the uploading or creation of computer viruses and worms. Any attempt to sell or offer for sale any goods or services that could be construed as a commercial enterprise, unless approved by the Board or their designee. Redistributing a copyrighted program or copyrighted material without the express written permission of the owner or authorized person or as provided by the fair use exception. This includes uploading and downloading of materials. Invading the privacy of individuals, revealing personal information of others or themselves, such as home address, or phone number. Logging in to the system using another user's account or password. Leaving an account open or unattended. Violating any local, state, or federal regulation or statute. Altering computer equipment as set up by the system administrator.
District Rights and Responsibilities The District reserves the right to monitor all activity on the Internet. The District reserves the right to block any material on the Internet. The District reserves the right to deny access to technology to any individual. Security on the network is a high priority. The Superintendent or designee shall establish procedures that will maximize system security. No warranties are made or given with respect to any service, any information, or any software contained within the Internet. Opinions, advice, services and all other information expressed by students, staff, information providers, service providers, or other third party personnel on the Internet provided by the District are those of the individual and do not necessarily represent the position of the District. Accounts which are inactive for more than 30 days may be removed by the District along with the user's files without prior notice. District staff is responsible for supervising student use of technology.
Discipline for Network Policy Violations
Student discipline will be addressed using our discipline policies. Staff discipline may involve actions up to and including termination. Perpetrators or their parents/guardians may be billed for damages to equipment. Illegal activities will be referred to the appropriate law enforcement agency.
Adopted: 2/21/06 Revised/Adopted: 8/20/07; 2/16/2010 TRANSPORTATION TO SCHOOL – SPONSORED ACTIVITIES
545
Transportation to all activities scheduled away from the student’s school will be provided by the district. All student participants are required to ride the bus to and from these scheduled events.
If a student participant wishes to ride to or from a scheduled event with his/her parent/guardian, arrangements must be made by the parent/guardian with the coach/advisor or building principal in writing. Extenuating circumstances must be established by a parent/guardian to permit a student participant to travel to an away event with his/her parent/guardian. The request to travel with the parent/guardian to an away event must be submitted in writing a day prior to the activity and must contain a statement of the extenuating circumstances for the request. The request must be approved by the building principal or his/her designee.
Parents/guardians may allow their son or daughter to ride to or from a scheduled event with another parent/guardian only upon complying with the terms and conditions set forth above, including the showing of extenuating circumstances for transportation to or from a scheduled event. Both the requesting parent/guardian and the transporting parent/guardian must present a written request for permission to allow the transportation to the building principal or coach/advisor at least one day prior to the activity.
LEGAL REFERENCE: Idaho Code Section 33-512(12)
LEGAL REFERENCE: Idaho Code Section 18-901 et seq. BLACK’S LAW DICTIONARY 105 (5TH ed. 1979)
ADOPTED: 8/20/98 Revised/Adopted: 8/20/07; 2/16/2010
FOREIGN EXCHANGE STUDENTS
546
Rationale
The Board believes there are benefits to students, schools, and to the community in general when foreign exchange students are allowed to attend the public schools. Therefore, it is the policy of the Board that foreign exchange students are permitted, under certain conditions to enroll in the school system.
Policy Regulations: A. A foreign exchange student is defined as a student from a foreign country studying in the United States under the sponsorship of an exchange organization. Approval will be made only for those students who are sponsored by exchange organizations which have Teenager Exchange Visitor Programs designation as listed by the United States Information Agency and/or the Council on Standards for International Educational Travel and are in full compliance with the regulations of the Student Exchange and Visitor Information System (SEVIS) of the Department of Homeland Security. B. The organization must have a local sponsor and the host family must be living within the appropriate school boundary. C. The fact that a foreign exchange organization has located a host family within the District does not infer the District will automatically enroll the student. While the organization may develop such an agreement with a host family, the family should be advised it is contingent upon admission to the local area high school. D. A ratio of one (1) foreign exchange student to two hundred (200) regular students will be used to determine the number of students placed. Any exception to this standard must be approved by the building principal. E. The foreign exchange student must be eighteen (18) years of age or younger at the time of enrollment. F. The foreign exchange student must have sufficient knowledge of the English language to enable effective communication and to use instructional materials and textbooks printed in English. G. The District will follow the regulations for exchange programs as defined by Student Exchange and Visitor Information System (SEVIS) of the Department of Homeland Security, United States Information Agency and/or the Council on Standards for International Educational Travel.
Implementation Procedures: A. Any exchange student program wishing to place students in the District must submit an application and gain approval prior to the placement of any student(s). B. Sponsoring organizations shall provide all necessary information pertinent to the exchange student who is planning to attend the school in this district. C. The exchange student will be expected to follow all rules, procedures, policies, and fees required of regular resident students. D. Foreign exchange students must maintain passing grades in all classes, follow rules and regulations of District student policies, and show satisfactory discipline and attendance. Failure to comply with these expectations shall result in dismissal of the student from the District’s Foreign Exchange Program. E. The District reserves the right to deny admittance to any exchange student or exchange student program. F. Only those foreign exchange students who complete all of the District’s requirements will be entitled to a high school diploma and be eligible to participate in the graduation ceremony. G. Required Timelines a. August 10 Deadline for organization to request placement of student in school. b. August 15 Organization submits names of student and host family to the building principal. c. Foreign exchange students will be entered only at the beginning of a school year and be enrolled no more than two consecutive semesters. H. Students desiring to participate in extra curricular activities will follow the guidelines for foreign exchange students as established by the Idaho High School Activities Association.
Association Policy History: Adopted on: 12/20/2004 Revised/Adopted: 8/20/07 SCHOOL WELLNESS POLICY
547
PURPOSE
The Mountain View School District is committed to providing school environments that promote and protect children’s health, well-being, and ability to learn by supporting healthy eating and physical activity.
GENERAL STATEMENT OF POLICY
1. The Mountain View School District recognizes that nutrition education and physical education are essential components of the educational process and that good health practices foster students’ health, well-being, and ability to learn by encouraging healthy eating and physical activity.
2. The school environment should promote and protect students’ health, well-being, and ability to learn by encouraging healthy eating and physical activity.
3. The school district will consists of one or more individuals representing each of the following groups: School Board members, administration, Physical Education Instructors school lunch program, parents, students and other interested persons in implementing, monitoring, and reviewing school district nutrition and physical activity policies.
4. Children need access to healthy foods and opportunities to be physically active in order to grow, learn, and thrive.
5. All students in grades K-12 will have opportunities, support, and encouragement to be physically active on a regular basis.
6. Qualified food service staff will strive to provide students with access to a variety of affordable, nutritious and appealing foods that meet the health and nutrition needs of students; try to accommodate the religious, ethnic, and cultural diversity of the student body in meal planning; and will provide clean, safe, and pleasant setting and adequate time for students to eat.
7. Public participation is encouraged through staff, parents and community members by accessing the school district web site.
GUIDELINES
1. All foods and beverages made available on campus and served under the umbrella of the National School Lunch Program (Breakfast, Lunch, and After School Snack, and Summer Food) will be consistent with the current USDA Dietary Guidelines for Americans.
2. During school hours Smart Snacks will follow the nutritional guidelines in vending machines, school stores and the a la carte.
3. Food service personnel will take every measure to ensure that student access to foods and beverages served on campus as part of the National School Lunch Program meets or exceed all federal, state, and local laws and guidelines.
4. Food service personnel shall adhere to all federal, state, and local food safety and security guidelines.
5. The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-priced school meals.
6. The school district will provide students access to hand washing or hand sanitizing before they eat meals or snacks.
7. The school district will make every effort to provide students with adequate time and space to eat meals in a pleasant and safe environment, and will schedule meal periods at appropriate times during the school day.
8. The school district will discourage tutoring, club, or organizational meetings or activities during mealtimes, unless students may eat during such activities.
SCHOOL FOOD SERVICE PROGRAM PERSONNEL
1. The schools will provide healthy and safe school meal programs that strictly comply with all federal, state, and local statutes and regulations.
2. The school district shall designate an appropriate person to be responsible for the school district’s food service program, whose duties shall include the creation of nutrition guidelines and procedures for the selection of foods and beverages made available on campus to ensure food and beverage choices are consistent with current USDA Dietary Guidelines for school breakfast, school lunch and summer food programs.
3. The food service contractor will provide ongoing in-service and professional development training opportunities for all food service personnel in schools.
FOODS AS REWARDS
Teachers and other school personnel are prohibited from using food as a reward for students and will not withhold food or beverages as a punishment. Guidelines for appropriate alternative reward systems can incorporate but are not limited to social rewards, recognition and praise, privileges and opportunity for classroom physical activity or additional recess.
CELEBRATIONS AND SNACKS
Classroom celebrations and snacks served during the school day or in after-school programs are encourage to have foods under 200 calories per serving, no high fructose corn syrup, focus on fruits and vegetables, trans fat free items, and whole grain rich (51%) when possible. Schools will determine when to offer snacks based on the schedule for school meals, the nutritional needs of students, student age, and other pertinent factors. Schools that provide reimbursable snacks through afterschool programs will follow the federal guidelines for the Afterschool Snack Program.
NUTRITION EDUCATION AND PROMOTION
1. The teachers will aim to teach, encourage, and support healthy eating habits, by providing students with the knowledge and skills necessary to promote and protect their health through classroom curriculum. 2. All teachers, directors and administrators will encourage student to make age appropriate healthy selections of foods and beverages including those sold individually outside the reimbursable school meal programs, such as through ala carte (snack) lines, vending machines, fundraising events, and concession stands.
3. Nutrition education will be offered in the cafeteria as well as in the classroom with coordination between the food service staff and teachers.
4. Nutrition education materials and meal menus will be made available to parents via handouts, newsletters, and presentations. Meal menus will be posted on-line.
5. The school district will encourage parents to pack healthy lunches and snacks and refrain from including beverages and foods without nutritional value.
PHYSICAL ACTIVITY
1. Schools will provide regular, age-appropriate, quality physical education, including instruction on year-round outdoor and indoor activities contributing to life-long habits of physical activity.
2. Physical activity is to be encouraged through active engagement in recess, physical education classes, and intramurals which maximize the use of available space, time and personnel.
3. Opportunities for physical activity will be incorporated into other subject lessons, where appropriate.
4. The School District will encourage and inform students about physical education and other school-based physical activity opportunities outside of regular school hours, such as physical activity clubs and intramural programs as well as interscholastic sports program to all students.
5. Classroom health education will reinforce the knowledge and skills needed to maintain a physically active lifestyle.
6. Teachers and other school personnel are prohibited from withholding opportunities for physical activity such as recess or physical education as punishment.
OTHER SCHOOL-BASED WELLNESS ACTIVITIES
Wellness activities available throughout the district include staff wellness training, a school garden, having a recycling program and having a drug prevention program.
1. Initiating and sustaining a recycle/environmental stewardship program.
2. Providing professional development related to healthy, nutrition and physical activity to all staff members. (i.e. CPR training)
3. Sponsoring health fairs, school supported races or fun runs, or family wellness activities that promote health and wellness.
4. Providing students, parents and staff with mental health resources available and prevention program information.
IMPLEMENTATION AND MONITORING
1. This wellness policy was developed by the District Wellness committee, a group comprised of individuals from the following: School Board members, school administration, Food Service Director, parents, students, School Nurse and Physical Education teachers.
2. After approval by the school board, the School Wellness Policy will be implemented throughout the school district.
3. School food service staff, at the school or district level, will ensure compliance within the school’s food service areas and will report to the food service program administrator, or the superintendent, as appropriate.
4. The school district’s food service program administrator will provide an annual report containing the selection of all foods to be served, complying with the nutrition guidelines and procedures made available under the National School Lunch Program to the superintendent for review.
5. The principal from each school is responsible to ensure that their school complies with the local School Wellness Policy. A School Wellness Evaluation form will be given out to each principal to fill out yearly.
6. Annually updated information of the local School Wellness Policy will be available to the public (including parents, students and other in the community) via our district website.
LEGAL REFERENCE:
Child Nutrition and WIC Reauthorization Act of 2004 (PL 108-265 Section 204) The Healthy, Hunger-Free Kids Act of 2010 (PL111-296) ADOPTED: May 2014 AMENDED: February 2017
School Wellness Evaluation
547A
I. Nutrition Services
Instructions: Carefully read over the questions and circle the most appropriate answer in the columns to the right of the questions.
# Question Yes No In Progress
1 Does your school offer breakfast and lunch programs? 2 Does your school offer Cold low-fat and fat-free milk with each meal Four foods containing whole grains offered weekly Two choices of fruit (or 100% fruit juice) daily Two choices of vegetables daily
3 Do a la carte offerings (foods that are sold individually in the lunch line) include low-fat dairy products(s), fresh fruit, vegetables(s) and whole grain food(s) every day? 4 Do school vending machines, stores, and concession stands during school hours offer low-fat dairy products, fruits, vegetables and whole grain foods? 5 Your school tries to promote healthy food and beverage choices by how many of the following ways? Placing healthy foods in prominent positions Displaying nutritional information Offering nutritious food at better prices than food of less nutritional value Advertising healthy foods through menus or posters 6 In the past two weeks, did the majority of students have at least 10 minutes to eat breakfast at school? 7 In the past two weeks, did the majority of students have at Least 20 minutes to eat lunch at school? 8 Are most foods served in your school of high quality (fresh, attractive) with a good variety? 9 Is the eating experience pleasant for students and adults? 10 Does your school encourage staff, students and families in nutrition awareness? 11 Is nutritional information (about nutritional content of food) available for foods served in school meals to help students make healthful eating choices? 12 Does your school promote the benefits of consuming low- fat/fat-free dairy products, fruits, vegetables and whole grains students? 13 Is the withholding of food as punishment of students prohibited? 14 Is drinking water available at meals and throughout the day?
II. Physical Education / Physical Activity
Instructions: Carefully read over the questions and circle the most appropriate answer in the columns to the right of the questions.
# Question Yes No In Progress
1 Does your school have required physical education courses? 2 Does your school prohibit the substitution of other courses or activities, such as interscholastic sports or band, for physical education? 3 Do boys and girls in your school have the opportunity to participate in extra-curricular physical activity (e.g., intramurals, physical activity clubs, dance clubs, and interscholastic sports)? 4 Do students have the opportunity to participate in physical activity breaks (short breaks that involve physical movement) in school on a daily basis?
III. Family and Community
Instructions: Carefully read over the questions and circle the most appropriate answer in the columns to the right of the questions.
# Question Yes No In Progress
1 Do parents and other community members help plan and implement school nutrition and physical activity programs (e.g., volunteering in the cafeteria, classroom or at special events)? 2 Does your school support community based athletic programs that involve students by providing sport venues when available? 3 Does your school encourage staff, student and family participation in wellness activities such as sport, exercising, walking, etc.?
STUDENTS RECORDS
548 (3570)
Student Records School student records are confidential, and information from them shall not be released other than as provided by law. State and federal laws grant students and parents certain rights, including the right to inspect, copy, and challenge school records. The information contained in school student records shall be kept current, accurate, clear and relevant. All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child. The District may release directory information as permitted by law, but parents shall have the right to object to the release of information regarding their child.
The Superintendent shall implement this policy and State and federal law with administrative procedures. The Superintendent or a designee shall inform staff members of this policy, and shall inform students and their parents of it, as well as their rights regarding student school records.
Legal Reference: Family Education Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R. 99 I.C. § 33-209 Transfer of Student Records -- Duties I.C. § 32-717 A Parents’ Access to Records and Information No Child Left Behind Act or 2001, P.L. 107-334
Adopted on: 8/20/07 Revised: 9/17/07
STUDENT RECORDS
548F (3570F) Student Records
Notification to Parents and Students of Rights Concerning a Student’s School Records
This notification may be distributed by any means likely to reach the parent(s)/guardian(s)such as Student Handbook.
The District will maintain a file for each student that shall contain the information, including but not limited to the following:
basic identifying information academic transcripts attendance record immunization records intelligence and aptitude scores psychological reports achievement test results participation in extracurricular activities honors and awards teacher anecdotal records special education files verified reports or information from non-educational persons verified information of clear relevance to the student’s education information pertaining to release of this record disciplinary information
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians and students over eighteen (18) years of age (“eligible students”) certain rights with respect to the student’s education records. They are:
1. The right to inspect and copy the student’s education records. Parents/guardians or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent(s)/ guardian(s) or eligible student of the time and place where the records may be inspected.
The District charges a nominal fee for copying. The rights contained in this section are denied to any person against whom an order of protection has been entered concerning a student.
2. The right to request the amendment of the student’s education records that the parent(s)/guardian(s) or eligible student believes are inaccurate, misleading, irrelevant, or improper.
Parents/guardians or eligible students may ask the District to amend a record that they believe is inaccurate, misleading, irrelevant, or improper. They should write the school principal or records custodian, clearly identifying the part of the record they want changed, and specify the reason.
If the District decides not to amend the record as requested by the parent(s)/guardian(s) or eligible student, the District will notify the parent(s)/guardian(s) or eligible student of the decision.
3. The right to permit disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA or state law authorizes disclosure without consent.
Disclosure is permitted without consent to school officials with legitimate educational or administrative interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent(s)/guardian(s), such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the District discloses education records without consent to officials of another school district in which a student has enrolled or intends to enroll, as well as to any person as specifically required by state or federal law
Disclosure is also permitted without consent to: any person for research, statistical reporting or planning, provided that no student or parent(s)/guardian(s) can be identified; any person named in a court order; and appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons.
4. The right to a copy of any school student record proposed to be destroyed or deleted.
5. The right to prohibit the release of directory information concerning the parent’s/guardian’s child.
Throughout the school year, the District may release directory information regarding students, limited to: name address telephone listing photograph grade level participation in officially recognized activities and sports weight and height of members of athletic teams degrees, honors and awards received most recent educational agency or institution attended
Any parent(s)/guardian(s) or eligible student may prohibit the release of any or all of the above information by delivering a written objection to the building principal within thirty (30) days of the date of this notice. No directory information will be released within this time period, unless the parent(s)/guardian(s) or eligible student are specifically informed otherwise.
6. The right to request that that information not be released to military recruiters and/or institutions of higher education.
Pursuant to Federal Law, the District is required to release the names, addresses, and telephone numbers of all high school students to military recruiters and institutes of higher education upon request.
Parent(s)/guardian(s) or eligible students may request that the District not release this information, and the District will comply with request.
7. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-4605
STUDENT RECORDS
548P (3570P)
Student Records
Maintenance of School Student Records
The District shall maintain a record for each student that shall contain information, including but not limited to the following:
basic identifying information academic transcripts immunization records attendance records intelligence and aptitude scores psychological reports achievement test results participation in extracurricular activities honors and awards teacher anecdotal records verified reports or information from non-educational persons verified information of clear relevance to the student’s education information pertaining to release of this record disciplinary information
Information in student files shall be maintained for a period of 5 years after a student graduates or permanently leaves the District. Records which may be of continued assistance to a student with disabilities who graduates or permanently withdraws from the District, may, after five (5) years, be transferred to the parents or to the student if the student has succeeded to the rights of the parents.
The building principal shall be responsible for the maintenance, retention, or destruction of a student’s records, in accordance with the District’s procedure established by the Superintendent.
Access to Student Records
The District shall grant access to student records as follows:
1. The District or any District employee shall not release, disclose, or grant access to information found in any student record except under the conditions set forth in this document.
2. Where the parents are divorced or separated, both shall be permitted to inspect and copy the student’s school records unless a court order indicates otherwise. The District shall send copies of the following to both parents at either one’s request, unless a court order indicates otherwise:
a. Academic progress reports or records; b. Health reports; c. Notices of parent-teacher conferences; d. School calendars distributed to parents/guardians; and
e. Notices about open houses and other major school events, including pupil-parent interaction.
When the student reaches eighteen (18) years of age, graduates from high school, marries, or enters military service, all rights and privileges accorded to the parent become exclusively those of the student. Access shall not be granted to the parent or the student to confidential letters and recommendations concerning the admission to a post-secondary educational institution, applications for employment, or the receipt of an honor or award, if the student has waived his or her right of access, after being advised of his or her right to obtain the names of all persons making such confidential letters or statements.
3. The District may grant access to, or release information from, student records to employees of officials of the District or the Idaho State Board of Education, provided a current, demonstrable, educational or administrative need is shown, without parental consent or notification. Access in such cases shall be limited to the satisfaction of that need.
4. The District may grant access to, or release information from, student records without parental consent or notification to any person, for the purpose of research, statistical reporting, or planning, provided that no student or parent can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.
5. The District shall grant access to or release information from a student’s records pursuant to a court order,
6. The District shall grant access to or release information from any student record as specifically required by federal or state statute.
7. The District shall grant access to or release information from student records to any person possessing a written, dated consent, signed by the parent or eligible student with particularity as to whom the records may be released, the information or record to be released, and the reason for the release. One (1) copy of the consent form will be kept in the records, and one (1) copy shall be mailed to the parent or eligible student by the Superintendent. Whenever the District requests the consent to release certain records, the records custodian shall inform the parent or eligible student of the right to limit such consent to specific portions of information in the records.
8. The District may release student records to the Superintendent or an official with similar responsibilities in a school in which the student has enrolled or intends to enroll, upon written request from such official.
9. The District may release student records or information in connection with an emergency, without parental consent, if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The records custodian shall make this decision taking into consideration the nature of the emergency, the seriousness of the threat to the health and safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency.
10. The District may disclose, without parental consent, student records or information to law youth court and law enforcement authorities pertaining to violations of the Idaho Youth Court Act or criminal laws by the student.
11. The District will comply with an ex parte order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to or consent of the student’s parent(s)/guardian(s).
12. The District charges a nominal fee for copying information in the student’s records.
13. A record of all releases of information from student records (including all instances of access granted, whether or not records were copied) shall be kept and maintained as part of such records. This record shall be maintained for the life of the student record and shall be accessible only to the parent or eligible student, records custodian, or other person. The record of release shall include:
a. Information released or made accessible. b. The name and signature of the records custodian. c. The name and position of the person obtaining the release or access. d. The date of the release or grant of access. e. A copy of any consent to such release.
Directory Information
The District may release certain directory information regarding students, except that parents may prohibit such a release. Directory information shall be limited to: name address telephone listing photograph grade level participation in officially recognized activities and sports weight and height of members of athletic teams degrees, honors and awards received most recent educational agency or institution attended
The notification to parents and students concerning school records will inform them of their right to object to the release of directory information.
Student Record Challenges • The parents may challenge the accuracy, relevancy or propriety of the records, except (1) grades, and (2) references to expulsions or out-of-school suspensions, if the challenge is made when the student’s school records are being forwarded to another school. The parents may insert a written statement of reasonable length describing their position on disputed information. The school will include a statement in any release of the information in dispute.
Legal Reference: 20 U.S.C. 1232g; 34 C.F.R. 99 Family Education Rights and Privacy Act, I.C. 33-209 Transfer of Students Records – Duties I.C. 32-717A Parents’ Access to Records and Information
Adopted: 8/20/07 Revised: 9/17/07
Student Records Access Form
Student Name: ______Date of Birth: ______
Name of person making request: ______
Relationship to student: ______I would like to: I would like to inspect my student’s school cumulative record I would like to obtain a copy of my student’s school cumulative record I would like to inspect and obtain a copy of my student’s school cumulative record.
Inspection I would like to visually inspect the following: My student’s complete cumulative record. My record at this office for the time period ______to ______. A specific section of my record (please describe): ______
Obtaining a copy I would like to obtain a copy of the following: My student’s complete school cumulative record. My record at this office for the time period ______to ______. A specific section of my record (please describe): ______
______I request the record in the form of: Readable hard copy at a fee per page indicated below, and payable at time of receipt. A summary in lieu of receiving the complete record, at a fee indicated below. Other format agreed to by the school and at a fee indicated below: ______Delivery I would like to pick up the copy of my records on the following date and time: ______
Please mail the copy of my student’s records to: ______
______
I agree to a fee of $______payable at time of receipt.
This practice has the right to deny access, in whole or in part to protected health information as provided in 164.524 paragraph(s) sections (2) and (3) of the Healthcare Portability and Accountability Act of 1996.
Signature: ______Date: ______
Relationship to student: ______
NO CHILD LEFT BEHIND ACT OF 2001
549
Notice to Parents Required by No Child Left Behind Act of 2001 (“NCLB”)
NOTE: This list of parental notice requirements may not be exhaustive. The only notices applying to districts that do not receive Title I funds are those regarding student privacy. The notices described in this administrative procedure are paraphrased; please see the specific NCLB section cited for the exact requirements.
Improving Basic Programs Operated by Local Educational Agencies
1. As required by NCLB § 1111 (h)(6)(A): At the beginning of each school year, a district that receives Title I funds shall notify the parents of each student attending any school receiving Title I funds that the parents may request, and the district will provide the parents on request, information regarding the professional qualifications of the student’s classroom teachers, including, at a minimum, the following:
a. Whether the teacher has met the state qualifications and licensing criteria for the grade levels and subject areas in which the teacher provides instruction. b. Whether the teacher is teaching under emergency or other provisional status. c. The teacher’s baccalaureate degree major and any other graduate certifications or degrees. d. Whether paraprofessionals provide services to the student and, if so, their qualifications.
2. As required by NCLB § 111 1(h)(6)(B)(i): Districts must provide parents information on the level of achievement of the parent’s child in each of the state academic assessments.
3. As required by NCLB § 1111 (h)(6)(B)(ii): Districts must provide parents timely notice that the parent’s child has been assigned, or has been taught for four (4) or more consecutive weeks by, a teacher who is not highly qualified.
Limited English Proficient Students
1. As required by NCLB § 11 12(g)(1)(A) and (g)(2) and § 3 302(a): Districts must inform a parent of a limited English proficient child identified for participation or participating in such a program, of the reasons for their child being identified, their child’s level of English proficiency, instructional method, how their child’s program will meet the child’s needs, how the program will help the child learn English, exit requirements for the program to meet the objectives of any limited English proficiency, and information regarding parental rights.
2. As required by NCLB § 11 12(g)(1)(B) and § 3 302(b): Each district using Title I funds to provide a language instruction educational program, that has failed to make progress on the annual measurable achievement objectives described in § 3122 for any fiscal year for which part A is in effect, shall separately inform the parents of a child identified for participation or participating in such a program, of such failure not later than thirty (30) days after such failure occurs.
3. As required by NCLB § 11 12(g)(4) and § 3 302(e): Each district shall implement an effective means of outreach to parents of limited English proficient students to inform the parents regarding how they can be involved in their child’s education and be active participants in assisting their child to attain English proficiency, achieve at high levels in core academic subjects, and meet challenging state academic achievement standards and state academic content standards expected of all students. In addition, the outreach shall include holding and sending notice of opportunities for regular meetings for formulating and responding to parent recommendations.
Academic Assessment and Local Agency and School Improvement
1. As required by NCLB § 111 6(b)(6): Districts shall promptly provide to parents of each student enrolled in an elementary school or a secondary school identified for school improvement under§ 111 6(b)( 1 )(E)(I), for corrective action under § 111 6(b)(7)(C)(I), or for restructuring under § 11 16(b)(8)(A)(I):
a. An explanation of what the identification means and how the school compares in terms of academic achievement to other district schools and the state educational agency; b. The reasons for the identification; c. An explanation of what the school identified for school improvement is doing to address the problem; d. An explanation of what the district or state educational agency is doing to help the school address the achievement problem; e. An explanation of how the parents can become involved in addressing the academic issues that caused the school to be identified for school improvement; and f. An explanation of the parents’ option to transfer their child to another public school under paragraphs (1 )(E), (5)(A), (7)(C)(i), (8)(A)(i), and subsection (c)(10)(C)(vii) (with transportation provided by the agency when required by paragraph (9)) or to obtain supplemental educational services for the child in accordance with subsection (e).
2. As required by NCLB § 111 6(b)(8)(c): Whenever the school fails to make adequate yearly progress and/or is restructured, the district shall provide the teachers and parents with an adequate opportunity to comment and participate in developing any plan.
3. As required by NCLB § 11 16(e)(2)(A): The district shall provide annual notice to parents of: a. The availability of supplemental education services; b. The identity of approved providers of those services within the district or whose services are reasonably available in neighboring districts; and c. A brief description of those services, qualifications, and the demonstrated effectiveness of each such provider.
Parental Involvement
1. As required by NCLB § 1118(b): Parents shall be notified of the parental involvement policy, in an understandable and uniform format and, to the extent practicable, in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school.
2. As required by NCLB § 1118(c): Each school shall: a. Convene an annual meeting at a convenient time, to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school’s participation and to explain the requirements of the NCLB and the right of the parents to be involved; b. Offer a flexible number of meetings; c. Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs, including the planning, review, and improvement of the school parental involvement policy and the joint development of the school-wide program plan under § 11 14(b)(2); d. Provide parents of participating children: • Timely information about programs under this part; • A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet; and • If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any such suggestions as soon as practicably possible.
Education of Homeless Children and Youths
1. As required by NCLB § 722(e)(3)(C): The district shall provide written notice, at the time any homeless child or youth seeks enrollment in the school and at least twice annually while the child or youth is enrolled in the school, to the parent or guardian of the child or youth (or, in the case of an unaccompanied youth, the youth) that: Shall be signed by the parent or guardian;
a. Sets forth the general rights provided under this subtitle;
b. Specifically states: • The choice of schools homeless children and youths are eligible to attend; • That no homeless child or youth is required to attend a separate school for homeless children or youths; • That homeless children and youths shall be provided comparable services, including transportation services, educational services, and meals through school meals programs; • That homeless children and youths should not be stigmatized by school personnel; c. Includes contact information for the local liaison for the homeless children and youths.
2. As required by NCLB § 722(g)(2)(B)(iii): In the case of an unaccompanied homeless youth, the district shall ensure that the homeless liaison assists in placement or enrollment decisions, considers the views of such unaccompanied youth, and provides notice to such youth of the right to appeal.
3. As required by NCLB § 722(g)(6)(A)(iv): Each district shall ensure that public notice of the educational rights of homeless children is disseminated where such children and youths receive services under this Act, such as schools, family shelters, and soup kitchens. Homeless Student Dispute Resolution Process
The following procedures are established to promptly resolve disputes regarding the educational placement of students experiencing homelessness. A student is considered homeless under the McKinney-Vento Homeless Assistance Act if the student lacks a fixed, regular, and adequate nighttime residence.
If a dispute arises regarding the educational placement of a homeless student in a particular school, or if a school or the Mountain View School District #244 denies a child homeless status, then a written notice of explanation of such decision shall be promptly provided to the parent/guardian of the student, or to the student, if unaccompanied by a parent/guardian. Such notice shall be in language the parent/guardian or unaccompanied student can understand, shall include a description of how to dispute the decision, and shall include a summary of the dispute resolution process.
In addition, the Mountain View School District #244 shall promptly refer the parent/guardian or unaccompanied student to the homeless liaison selected by Mountain View School District #244, who shall carry out the dispute resolution process as expeditiously as possible. The Mountain View School District #244 homeless liaison shall advise the parent/guardian of the student’s rights, and assist in the dispute resolution process. With respect to unaccompanied students, the homeless liaison shall ensure that the dispute resolution process is followed with respect to such student.
During the pendency of the dispute resolution process, the student shall be immediately enrolled in the school of choice selected by the parent/guardian, or by the student, if unaccompanied by a parent/guardian. Enrollment shall include all educational services for which the student is eligible, such as attending classes and full participation by such student in all school activities.
If agreement cannot be reached between the parties regarding the educational placement of the student, then the Mountain View School District #244 shall promptly seek further assistance and review from the Idaho State Department of Education, who shall appoint a qualified individual to further assist in the dispute resolution process and determine how the student’s best interests will be served.
The written findings, conclusions, and recommendation of the reviewer shall be provided to the Mountain View
School District #244 Board of Trustees for consideration at the next scheduled meeting. The board of trustees may accept or reject the recommendation, and such determination shall constitute final resolution of the dispute.
Persistently Dangerous Schools
Proposed by the Idaho Department of Education, Bureau of Federal Programs.
If the district is identified as a persistently dangerous school,1 the district must, in a timely manner:
1. Notify parents of each student attending the school that the state has identified the school
The Department of Education gathers school district data through the annual SDFS evaluation, (a process for gathering individual school building data and adding criminally injurious conduct would need to be developed.) A persistently dangerous school must meet all of the following criteria for three consecutive years:
� Student suspension or expulsion for criminally injurious conduct (Defined by Idaho Criminal Code, Section 72-1003(7)(a) -homicide, rape, robbery, aggravated battery, aggravate assault, assault with intent to commit a serious felony, battery with intent to commit a serious felony, administration of poison with intent to kill, and mayhem)and
� Weapons-related violations, ID Code 1 8-3302D(2)(a)(b), or criminally injurious conduct committed by a student or a non-student on school property,
Any school that has suspended or expelled 1% of the students body or 5 students, whichever number is higher, for weapon-related offenses or criminally injurious conduct for three or more consecutive years will be determined persistently dangerous.
Schools with more than 500 students may use the formula in the Appendix to calculate their current rate of violence- related suspensions / expulsions. Schools with 500 or fewer students may use the number 5 as the threshold criteria. Any school meeting one or both of these criteria a second consecutive year will be required to identify the problems and implement a corrective action plan to ensure a safe school environment for students.
2. Offer all students the opportunity to transfer to a safe public school within the district. If there is not another school in the district, the district is encouraged, but not required, to explore other options such as an agreement with a neighboring district to accept transfer students. 3. For those students who accept the offer, complete the transfer. In addition a district must also: 1. Develop a corrective action plan; and
2. Implement the plan in a timely manner.
Parental notification regarding the status of the school and the offer to transfer students may be made simultaneously.
Student Privacy
1. As required by NCLB § 1061 (c)(2)(A): The student privacy policies developed by the district shall provide for reasonable notice of the adoption or continued use of such
policies directly to the parents of students enrolled in schools served by the district. At a minimum, the district shall:
a. Provide such notice at least annually at the beginning of the school year and within a reasonable period of time after any substantive change in such policies; and offer an opportunity for the parent to opt the student out of any activity affected by the policy.
2. As required by NCLB § 1061 (c)(2): All districts shall provide reasonable notice of such existing policies to parents and guardians of students, e.g., “The Board has adopted and continues to use policies regarding student privacy, parental access to information, and administration of certain physical examinations to minors. Copies of those policies are available on request.”
Legal Reference: McKinney-Vento Homeless Assistance Act, Title VII, Subtitle B, as Amended by the No Child Left Behind Act Section 33-1404, Idaho Code
Adopted on: 8/20/07 Revised/Adopted: 9/17/07; 2/16/2010
550
Student Fund Raising Activities
The Board recognizes that the solicitations of funds (fundraising) by students and staff may be desired to augment student programs or activities. The Board limits funds solicitation and collection of money by students and staff for student use, including the collection of money by students in exchange for tickets, papers, magazine subscriptions, or for any other goods or services for the benefit of an approved school organization or activity. Fund raised funds must be utilized only for purposes sanctioned by the District’s general guidelines of student use of funds. For instance, fund raised funds cannot be used for any purpose which does not fall within the District parameters of appropriate expenditures. Solicitation of funds for student use may be permitted by the Board of Trustees, providing that the instructional program is not adversely affected. Solicitation of businesses is strongly discouraged.
Approval of the scheduled fundraiser by the Board or Board Designee must be obtained prior to public advertisement of the intent to fund raise. Application of intent to fund raise shall be made on regular forms secured from one of the building principals or at the office of the Superintendent.
Applications shall be acted upon by the Board of Trustees, or Board Designee, who may require any information of applicants, may reject any application and may cancel any permit previously issued.
Any persons soliciting money, services, goods, or donations via fundraising must carry a copy of the District approval form with the District’s stamp of approval and signature of the Board Representative.
Adopted on: 2/19/08 Revised/Adopted: July 19, 2010
POLICY TITLE: Student Data Privacy and Security SBE POLICY NO: 681.50 551 PAGE 1 of 4
The efficient collection, analysis, and storage of student information is essential to improve the education of our students. As the use of student data has increased and technology has advanced, the need to exercise care in the handling of confidential student information has intensified. The privacy of students and the use of confidential student information is protected by federal and state laws, including the Family Educational Rights and Privacy Act (FERPA) and the Idaho Student Data Accessibility, Transparency and Accountability Act of 2014 (Idaho Data Accountability Act).
Student information is compiled and used to evaluate and improve Idaho’s educational system and improve transitions from high school to postsecondary education or the workforce. The Data Management Council (DMC) was established by the Idaho State Board of Education to make recommendations on the proper collection, protection, storage and use of confidential student information stored within the Statewide Longitudinal Data System (SLDS). The DMC includes representatives from K-12, higher education institutions and the Department of Labor.
This model policy is required by the Idaho Data Accountability Act. In order to ensure the proper protection of confidential student information, each school district and public charter school shall adopt, implement and electronically post this policy. It is intended to provide guidance regarding the collection, access, security and use of education data to protect student privacy. This policy is consistent with the DMC’s policies regarding the access, security and use of data maintained within the SLDS.1 Violation of the Idaho Data Accountability Act may result in civil penalties.2
DEFINED TERMS
Administrative Security consists of policies, procedures, and personnel controls including security policies, training, and audits, technical training, supervision, separation of duties, rotation of duties, recruiting and termination procedures, user access control, background checks, performance evaluations, and disaster recovery, contingency, and emergency plans. These measures ensure that authorized users know and understand how to properly use the system in order to maintain security of data.
Aggregate Data is collected or reported at a group, cohort or institutional level and does not contain PII.
Data Breach is the unauthorized acquisition of PII.
Logical Security consists of software safeguards for an organization’s systems, including user identification and password access, authenticating, access rights and authority levels. These
1 Data Management Council Policies and Procedures http://www.boardofed.idaho.gov/research_stats/documents/data_management_council/DMC%20Policies%20approv ed%208-14-14.pdf 2 Idaho Code Section 33-133
SECTION 600: EDUCATIONAL PROGRAMS Effective 08/14/2014 Drafted by the Data Management Council and adopted by the Idaho State Board of Education Student Data Privacy and Security—continued Page 2 of 4
measures ensure that only authorized users are able to perform actions or access information in a network or a workstation.
Personally Identifiable Information (PII) includes: a student’s name; the name of a student’s family; the student’s address; the students’ social security number; a student education unique identification number or biometric record; or other indirect identifiers such as a student’s date of birth, place of birth or mother’s maiden name; and other information that alone or in combination is linked or linkable to a specific student that would allow a reasonable person in the school community who does not have personal knowledge of the relevant circumstances, to identify the student.
Physical Security describes security measures designed to deny unauthorized access to facilities or equipment.
Student Data means data collected at the student level and included in a student’s educational records.
Unauthorized Data Disclosure is the intentional or unintentional release of PII to an unauthorized person or untrusted environment.
COLLECTION
School districts and public charter schools shall follow applicable state and federal laws related to student privacy in the collection of student data.
ACCESS
Unless prohibited by law or court order, school districts and public charter schools shall provide parents, legal guardians, or eligible students, as applicable, the ability to review their child’s educational records.
The Superintendent, administrator, or designee, is responsible for granting, removing, and reviewing user access to student data. An annual review of existing access shall be performed.
Access to PII maintained by the school district or public charter school shall be restricted to: (1) the authorized staff of the school district or public charter school who require access to perform their assigned duties; and (2) authorized employees of the State Board of Education and the State Department of Education who require access to perform their assigned duties; and (3) vendors who require access to perform their assigned duties.
SECURITY
School districts and public charter schools shall have in place Administrative Security, Physical Security, and Logical Security controls to protect from a Data Breach or Unauthorized Data Disclosure.
SECTION 600: EDUCATIONAL PROGRAMS Effective 08/14/2014 Drafted by the Data Management Council and adopted by the Idaho State Board of Education Student Data Privacy and Security—continued Page 3 of 4
School districts and public charter schools shall immediately notify the Executive Director of the Idaho State Board of Education and the State Superintendent of Public Instruction in the case of a confirmed Data Breach or confirmed Unauthorized Data Disclosure.
School districts and public charter schools shall notify in a timely manner affected individuals, students, and families if there is a confirmed Data Breach or confirmed Unauthorized Data Disclosure.
USE
Publicly released reports shall not include PII and shall use Aggregate Data in such a manner that re-identification of individual students is not possible.
School district or public charter school contracts with outside vendors involving student data, which govern databases, online services, assessments, special education or instructional supports, shall include the following provisions which are intended to safeguard student privacy and the security of the data: Requirement that the vendor agree to comply with all applicable state and federal law; Requirement that the vendor have in place Administrative Security, Physical Security, and Logical Security controls to protect from a Data Breach or Unauthorized Data Disclosure; Requirement that the vendor restrict access to PII to the authorized staff of the vendor who require such access to perform their assigned duties; Prohibition against the vendor’s secondary use of PII including sales, marketing or advertising; Requirement for data destruction and an associated timeframe; and Penalties for non-compliance with the above provisions.
School districts and public charter schools shall clearly define what data is determined to be directory information.
If a school district or public charter school chooses to publish directory information which includes PII, parents must be notified annually in writing and given an opportunity to opt out of the directory. If a parent does not opt out, the release of the information as part of the directory is not a Data Breach or Unauthorized Data Disclosure.
♦ ♦ ♦ ♦ ♦ ♦ ♦
LEGAL REFERENCE: Family Educational Rights and Privacy Act (FERPA) http://www.gpo.gov/fdsys/pkg/USCODE-2011-title20/pdf/USCODE-2011-title20- chap31-subchapIII-part4-sec1232g.pdf Electronic Code of Federal Regulations pertaining to FERPA: 34 CFR Part 99
SECTION 600: EDUCATIONAL PROGRAMS Effective 08/14/2014 Drafted by the Data Management Council and adopted by the Idaho State Board of Education Student Data Privacy and Security—continued Page 4 of 4
http://www.ecfr.gov/cgi-bin/text- idx?c=ecfr&sid=11975031b82001bed902b3e73f33e604&rgn=div5&view=text&node=34 :1.1.1.1.33&idno=34 U.S. Department of Education, Family Policy Compliance Office http://www2.ed.gov/policy/gen/guid/fpco/index.html Idaho Student Data Accessibility, Transparency and Accountability Act of 2014, Idaho Code Title 33, Section 133 http://legislature.idaho.gov/legislation/2014/S1372E1.pdf
ADOPTED: September 1, 2014
AMENDED: October 22, 2014
SECTION 600: EDUCATIONAL PROGRAMS Effective 08/14/2014 Drafted by the Data Management Council and adopted by the Idaho State Board of Education Mountain View School District Tryouts 552
The Mountain View School District encourages all students to participate in a sport. Individuals have the right to try out for the sport that they desire to play. Every athlete who tries out may not make the team. The coaching staff will put your child through various workouts to judge your child’s ability level. The Athletic Department understands that this can be a very difficult adjustment for the student-athlete. The Athletic Department recognizes these concerns and is striving to maximize the options available to the student-athlete.
Minimum and maximum players and coaches
Each sport shall have a coach and an assistant. In a case where combined activities between schools is feasible it will be districts option to have one head coach at each facility eliminating the need for assistants. Minimum and maximum coaches otherwise stay unchanged per previous policy. If a sport does not have minimum to participate then it is canceled unless approved by board. If sport falls below minimum prior to first scheduled contest sport is canceled unless approved by board.
Team Participation
Most sports have various levels of competition based on grade level. Coaches may reduce or cut participation at the 9th, sophomore, junior varsity, and varsity levels of participation in any activity. Each coach that is involved with a team that must reduce the number of participants will have evaluation process approved by school administrator in written form. The evaluation process and requirements will be discussed with each athlete and a written copy sent home to explain the criteria to parents. During the try-out period, participants will be given equal attention. District would like to see academic factors included in evaluation. Seniors must only be allowed to participate in Varsity activities unless otherwise approved by superintendent. Procedures for tryouts
Choosing the final number of participants on a team is the responsibility of the coach. Before tryouts begin, the coach will provide information to the student athlete. Such information shall include: Length of tryouts
Objectives used to select members of the team
Distribution of practice and game Schedules-Coaches will explain the commitment necessary to the team
Clear notification that tryouts are based on performance during the selection process. Tryouts are not based on summer participation or camps that the athletes participated in previous to selections.
The Coach will inform all individuals of his/her status of whether they made the team or not by individually meeting with each student-athlete.
PARENT/COACH RELATIONSHIP
At Mountain View School District, we welcome the relationship between the parent and the coach. An open line of communication should always exist between the two. As a parent, you have the right to understand the expectations of the coach as they pertain to your child. The parent should always approach the coach first with any questions or concerns before going to the Athletic Director, Principal or Superintendent.
Communications You Should Expect from Your Child’s Coach
1. Philosophy of the coach.
2. Expectations and goals the coach has for your child as well as the team.
3. Locations and times of practices.
4. Team rules, guidelines and consequences for infractions.
5. Procedures should your child be injured during a game or practice.
Communication Coaches Expect from Athletes and Parents
1. Concerns expressed directly to the coach.
2. Notifications of any scheduling conflicts in advance.
3. Specific concerns with regard to the coach’s philosophy and/or expectations.
When your child becomes part of a team at Mountain View School District, he/she may experience times when things do not go as he/she may wish. These are the times your child should discuss his/her concerns with the coach.
Appropriate Concerns to Discuss with the Coach
1. Treatment of your child.
2. Ways to help your child improve.
3. Concern about your child’s attitude.
4. Academic support and college opportunities.
As your child progresses through the Mountain View School District athletic programs, there may become times that you disagree with the amount of playing time he/she is receiving. Coaches are professionals who take their job very seriously. They would love to have every child on the roster play the same amount of time. There is a distinct difference between recreation athletics and interscholastic sports. Game situations may not dictate that all players will participate in every game. Issues Not Appropriate to Discuss with the Coaches
1. Playing time
2. Other students
3. Team strategy
During or after a game or practice, do not confront a coach. Please make an appointment to set up a meeting at a convenient time. Meetings in the heat of the moment are usually negative in nature and are not productive.
SPORTSMANSHIP
Sportsmanship should take precedence above all. Mountain View prides itself on winning and losing with dignity. Please speak to your child about their conduct during and after contests.
Sportsmanship has three basic angles:
For the Coaches:
1. Make sportsmanship a priority.
2. Keep winning in perspective.
3. Fun should be part of the game.
For the Parents:
1.Cheer for your child, but do not make comments about the other team or officials.
2. Cool off before confronting the coach.
3. Get to know the coach.
For the Players:
1. Be respectful to your opponents.
2. Be respectful to the officials.
3. Encourage your teammates.
Mountain View School District #244 Extracurricular Activities Membership Requirements
Maximum The Number of Participation Number of Participants That Minimum Participation Number of Number Requiring Coaches Would Require a C Sport Number Coaches an Additional Coach Allowed Squad Boy's Basketball 8 1 16 2 28 Girl's Basketball 8 1 16 2 28 Football (8 Man) 12 2 24 4 NA Football (11 Man) 14 2 28 4 NA Baseball 12 1 18 2 NA Softball 12 1 18 2 NA Volleyball 9 1 18 2 28 Tennis 8 1 16 2 NA Track 8 1 16 2 45 Cross Country 8 1 Unlimited 1 NA Wrestling 8 1 16 2 28 ** Dance 8 1 Unlimited 1 NA Cheerleading 6 1 Unlimited 1 NA Quiz Bowl 8 1 Unlimited 1 NA Drama 8 1 Unlimited 1 NA ** Junior High Dance is offered at GEMS only. Will be eliminated next year.
NOTES: No Cut Policy in Effect
Any activity will be subject for review if participation drops below the minimum participation number after the season begins.
AUXILIARY SERVICES
600 Statement of Guiding Principles
601 Payment of Board & Room
602 Payment in Lieu of Transportation
603 Bus Rules
604 Rules Governing the use of School Facilities
605 Idaho Public Records Law
609 HIPPA
STATEMENT OF GUIDING PRINCIPLES
600
The Board of Education shall, as it deems necessary, make provisions for auxiliary services that will enhance the opportunity for all children to take full advantage of the educational program.
PAYMENTS FOR BOARD AND ROOM
601
Consideration is made for board and room payments by the Board of Trustees for students who must live away from home in order to attend school.
Payments for board and room are made each month after the regular scheduled Board of Trustees meeting. This meeting is the 3rd Monday of each month except when the 3rd Monday is a holiday. In order to facilitate these payments, it is necessary for applications to be in this office thirty (30) days prior to these meetings. All applications will be considered for no more than thirty (30) days prior to the date the application is received. (Example: In order to be paid for September the application must be in before the 2nd Monday of October).
At the regular Board of Trustees Meeting on September 16, 1991, board and room payment for students in Grades 7-12 was set at $150.00 per month. This is to be computed on a daily basis of $7.50 per day, 5 days a week, or a maximum of $150.00 per month. A schedule of payment for grades 1-6 may be requested from this office.
In order to facilitate these payments, at the end of each calendar month, it is required that each qualifying applicant send one of the enclosed forms confirming continued eligibility for payment. If this statement is not sent, further payments will not be made.
Adopted: 8/20/07
APPLICATION FOR BOARD AND ROOM COMPENSATION Made in lieu of bus transportation for high school students
Parent Name______
Home Address______
Phone Number______
1. List names of all children attending high school: NAME AGE GRADE
1. ______
2. ______
3. ______
4. ______
5. ______
6. ______
2. Distance from residence to nearest operating high school ______
3. List the number of years and months that you have lived at your present residence _____.
4. At what school do you intend to enroll your children in District #244 for the coming
year?______
5. On what date will your children begin boarding? ______.
6. Who will your children be boarding with? (NAME)______
(ADDRESS) ______(PHONE#) ______
(SOC.SEC.#)______
Signature of both parents is required.
______(date of board approval) ______
ASSIGNMENT KNOW ALL MEN BY THESE PRESENT THAT, we ______of ______(name of Parent/Parents) (city parent resides in) for and in consideration of board and room compensation made in lieu of providing school bus transportation for our children ______during school year ______-______(children’s first names) (school year) hereby assign all compensation due us to be paid to ______for board and (name of person with whom children are boarding) room services rendered by them during the said school year while our children are living under their care. IN WITNESS WHERE OF, we have set our hand this ______day of ______, ______.
Parent’s signature ______Parent’s signature ______
REQUEST FOR REIMBURSEMENT MUST BE MADE AT THE END OF EACH MONTH REQUEST FOR REIMBURSEMENT
Date______
Month______
1. As of the above date my child/children are being transported to the nearest bus or to the nearest school. This mileage being stated on the original application.
2. As of the above date my child/children are still eligible for Board and Room payments and staying with the same host family as stated on application.
Please fill this out after the end of each month and mail to: Mountain View School District #244 714 Jefferson St. Grangeville, Idaho 83530
______Assignee’s Name Parent’s Signature
______Address of Assignee Address of Parent
______Telephone Number of Assignee Telephone Number of Parents
*NOTIFY THE DISTRICT OFFICE IMMEDIATELY IF ASSIGNEE CHANGES! **RETURN AT THE END OF EACH MONTH FOR PAYMENT.
PAYMENT IN LIEU OF TRANSPORTATION
602
Whenever any pupil lives more than one and one-half (1 1/2) miles from any established bus stop, or from the school of attendance, as designated by the Board of Trustees, and such pupil is regularly transported by private vehicle not under contract with the school district, the Board shall pay to the parent or guardian an amount per month for mileage at the current rate established by the Board of Trustees for each round trip approved.
Payments in lieu of transportation are made each month after the regular scheduled Board of Trustees meeting. This meeting is the 3rd Monday of each month except when 3rd Monday is a holiday.
In order to facilitate these payments, at the end of each calendar month, it is required that each qualifying applicant send one of the enclosed forms confirming eligibility of payment. If this statement is not send, further payments will not be made.
DATE AMENDED 12-18-89 Adopted: 8/20/07 Revised: 9/17/07
APPLICATION FOR TRANSPORTATION COMPENSATION Made in lieu of bus transportation
Mr./Mrs. Social Security No. . Address .
Resides in a non-transportation zone and hereby requests payment in lieu of transportation subject to the following conditions: Applicant resides at least 1 ½ miles from school or the nearest bus route (measurement starts at the intersection of private driveway and county road/highway). Payment is based upon the number of miles applicant lives from the nearest bus route or school, whichever is nearest the home of the applicant. At least one student in the family must attend school if the applicant is to be compensated for that day. Kindergarten students are not eligible.
Student’s Name Grade Age Miles to School Miles to Nearest Bus Stop
Legal description of residence:
I hereby certify that the children for whom we are applying for payment in lieu of transportation are being transported to and from school by us or by the assignee every day.
______Applicant’s Signature School Attending Date Enrolled
ASSIGNMENT
KNOW ALL MEN BY THESE PRESENT THAT we ______of ______(name of Parent/Parents) (residence of Parent) for and in consideration of school transportation furnished our children ______(children’s names)
______during school year ______by ______, ______(driver’s name) (driver’s Soc. Security No) hereby assign to the driver all payments made in lieu of bus transportation due us during the said school year. In the event that the above named assignee is removed, this assignment shall be transferred to the named successor so long as the students are transported.
IN WITNESS WHEREOF, we have set our hand this ______day of ______, ______
Parent’s Signature ______Parent’s Signature______
REQUEST FOR REIMBURSEMENT MUST BE MADE AT THE END OF EACH MONTH REQUEST FOR REIMBURSEMENT
Date______
Month______
1. As of the above date my child/children are being transported to the nearest bus or to the nearest school. This mileage being stated on the original application.
2. As of the above date my child/children are still eligible for Board and Room payments and staying with the same host family as stated on application.
Please fill this out after the end of each month and mail to: Mountain View School District #244 714 Jefferson St. Grangeville, Idaho 83530
______Assignee’s Name Parent’s Signature
______Address of Assignee Address of Parent
______Telephone Number of Assignee Telephone Number of Parents
*NOTIFY THE DISTRICT OFFICE IMMEDIATELY IF ASSIGNEE CHANGES! **RETURN AT THE END OF EACH MONTH FOR PAYMENT.
BUS RULES
603
See Bus Drivers Policy Manual
RULES GOVERNING THE USE OF SCHOOL FACILITIES OR EQUIPMENT
604
1. The school gymnasium, playfields, and other special purpose rooms are designed primarily for school purposes, and may be used without charge for meetings of pupils, for meetings for the benefit of teachers, for meetings and entertainment by teachers, parent-teacher associations and other organizations affiliated directly with the schools, and for entertainment for the benefit of the school given by student organizations recognized by school authorities. Such meetings shall have precedence over all others, and may be held by arrangement with the principal of the building, who shall assume responsibility therefore and either be present in person or be represented by a responsible teacher.
2. The use of school facilities by the public is permitted for meetings of an educational, patriotic, philanthropic, civic, musical, recreational, or social nature intended to promote the public welfare and not conflicting with the afore mentioned school uses or the regular work of the school. These meetings will be permitted only if sponsored by organizations within Mountain View School District #244. No political meetings will be permitted in the school auditoriums without specific approval by the Board.
3. The Board shall determine the rental rates and all rules for use of school facilities.
4. Application for public use of school accommodations shall be made on regular forms secured at the office of the Superintendent or from one of the building principals.
5. Applications shall be acted upon by the Superintendent, or a staff member designated by him/her, who may require any information of applicants, may reject any application and may cancel any permit previously issued.
6. The school building may not be used for private gain, nor by any group, which in the opinion of the Board advocates the overthrow or change of our government.
7. Whenever an auditorium or other room is used, sufficient supervision including police attendance, if necessary, shall be provided by those to whom the accommodation is granted to insure good order, the protection of property, the observance of these rules and regulations, the prevention of people wandering throughout the building or being on the school premises elsewhere than in the rooms engaged and their direct approaches.
8. As a general rule buildings should be vacated by 10:30 p.m. unless arrangements for a later closing time are made in advance.
9. The Board reserves the right to reject any or all applications for the use of buildings and other facilities.
10. The school kitchen and food service is established with government aid for the purpose of serving meals and snacks to school-age children in order that they may have good nutritious food. The use of the facilities for outside group dinners is to be discouraged, in as much as it works a hardship on the regular help, and is costly to the program. At least one of the regular staff must be in the kitchen at all times when the kitchen is in use. The manager is responsible for the equipment and food in the kitchen, therefore must be the only person with access to it. This person must be paid the federal minimum wage by the organization renting the facility.
11. SCHEDULE OF RENTAL FEES:
A. Senior High Cafetorium & Junior High Cafetorium: A performance to which admission is charged or a fee offered $ 75.00 No charge or fee $ 25.00
B. Senior High Gymnasium: A performance to which admission is charged or a fee offered $150.00 No charge or fee $ 50.00
C. Junior High Gymnasium: A performance to which admission is charged or a fee offered $ 75.00 No Charge or fee $ 15.00
D. Kitchens: No charge or fee $ 25.00
These charges may be added if it is necessary:
1. Auditorium Clean-up $ 25.00
2. Gym Clean-up $ 50.00
3. Supervisor-Teacher $ 10.00 per hour
4. Cook $ 6.00 per hour
5. Charge for using school equipment
6. Liability Insurance
DATE REVISED 10-14-85 Revised/Adopted 8/20/07 MOUNTAIN VIEW SCHOOL DISTRICT #244 714 JEFFERSON GRANGEVILLE, IDAHO DATE ______AGREEMENT FOR THE USE OF SCHOOL FACILITIES:
Individual or organization seeking permission to use school facilities.
A statement of the nature of the function to be held. (civic interest, education, non-sectarian). Is admission to be charged? is a free will offering to be taken? Is the function to be open to the Public? .
A. The exact Facilities sought: Sr. High Cafetorium Sr. High Gymnasium Jr. High Cafetorium Jr. High Gymnasium Cafeterias
B. Special equipment needed as sound equipment, special light, projectors, screens, dressing room facilities, chairs ___ number
The exact dates and hours during which facilities are to be used to include time necessary to set up equipment or staging and to remove same and restore to normal, regular conditions.
It is understood that arrangements for the services of teachers or individual students is to be arranged between the organization using the facilities and the individuals. The administration accepts no responsibility for their performance or contribution.
Individuals or organizations using the facilities agree to provide adequate policing to safeguard school property.
The contracting party acting for itself or for an organization agrees to pay in advance ______; the fee agreed upon by the board of directors for the use of specific school facilities, and in addition the contracting party accepts responsibility for any damage to the facilities resulting from its use or occupancy.
______Name of individual or agent Name of contracting organization
IDAHO PUBLIC RECORDS LAW
605
INTRODUCTION
Effective July 1, 1990, Idaho has a law relating to the disclosure of information by all state and local government entities. The Idaho Public Records Act is found at Idaho Code Sections 9-337 through 9-348. The intent of this law is that all records maintained by public agencies are open to the public for inspection and copying at all reasonable times, unless the information is specifically exempted from disclosure by law.
DEFINITIONS
Key terms are defined in the Act. Some of the law's most important concepts are:
1. Public records - These include, but are not limited to, any writing containing information relating to the conduct or administration of the public's business, prepared, owned, used or retained by a public agency. "Writing" means information maintained in many forms including, for example, pictures, maps, tapes, magnetic or punched cards, and computer disks.
2. Inspect - This means the right to listen, view, and make notes of public records, as long as the public record is not altered or damaged in the process.
3. Copy - This means transcribing by handwriting, photocopying, duplicating machine, and reproducing by any other means, so long as the public record is not altered or damaged in the process.
4. Custodian - This means any public official or employee having physical custody and control of the public records, including those who respond to requests for information on routine basis. "Custodian" also includes the person, whether elected or appointed, who is legally responsible for administering the public agency, or that person's designee. "Designated custodians" are those employees authorized to perform specific responsibilities that are described in this policy including denying requests for information when appropriate to do so.
DESIGNATED CUSTODIANS
The following people are the designated custodians for this agency:
Superintendent Assist. Superintendent
EXEMPTIONS
The records exempt from disclosure by this Act are listed in Idaho Code Section 9-340. All Employees should be aware of the following exemptions that apply to this agency:
Personnel Information
The employment history, classification, pay grade and step, longevity, gross salary and salary history, status, work place and employing agency of any current or former employee are required to be disclosed to any person who requests the information.
All other information relating to any employee or applicant, such as home address and phone number, shall not be disclosed to the public without the written consent of the employee, applicant or designated representative. Employees may inspect and copy their own records, except for material used to screen and test for employment.
* * * * * * * * Records may contain both exempt and non-exempt material. The public agency is responsible for separating the exempt from the non-exempt information and supplying the non-exempt record. The Act prohibits denying access based upon the fact that the record contains both types of materials.
Even if an exemption applies to a record, the law allows disclosure of statistical information that does not identify any particular person.
PROCEDURE FOR REQUESTING PUBLIC RECORDS
It is this agency's policy to continue providing access to and copies of records immediately upon request whenever possible. Examination of records should be done during normal working hours, unless the person who administers the agency or a designated custodian authorizes otherwise. A certified copy, if feasible to produce or required by law, must be provided upon request.
The law prohibits asking why the information is needed. It is permissible to explain what records are available and to help identify the material that is desired. It is also permissible to allow the person to examine non-exempt files in order to select the specific records needed. Staff must maintain vigilance to see that records are not altered or destroyed, but the law prohibits examination of any copy, photograph or notes in the person's possession.
Whenever information is requested, the person is required to fill out a written request form.
A request for records must be granted or denied within three (3) working days.
If a longer time is needed to locate or retrieve the records, ask for a written request. The persons in this agency who are authorized to determine that a request cannot be granted within three working days are the Superintendent and Assist. Superintendent. The request must be granted or denied in whole or part within ten (10) working days. If no answer is provided within ten (10) working days, the request will be deemed to have been denied.
Policy Decision:
Some agencies have considered keeping a log of requests. Given legislative intent that there be free access to public records and that such a log would itself be a public document, it may be inappropriate to include any information identifying the person making the request.
COSTS FOR PROVIDING PUBLIC RECORDS
A fee will be charged for each photocopy provided.
The Act does not require the agency to provide multiple copies of the same document.
The fee charged for locating or copying a public record cannot include any administrative or labor costs. The Act does permit public agencies to charge for the actual cost of copying records. This agency's cost of standard photocopies is currently twenty (20) cents per page and colored copies $1.00 per page.
Advance payment of photocopying charges is required.
The fee charged for providing information in the form of computer tapes, disks, microfilm or similar record media may not exceed the amount of the direct cost of copying. If the information is also available in publication form, the agency may offer the published material to the individual at the standard cost of selling the publication.
When necessary the Superintendent or Assist. Superintendent may authorize examination of records to be done outside of regular working hours. If this is done, advance payment of reasonable compensation for this added expense is required.
If there is a request to mail copies of documents to someone and the mailing cost is in excess of $ .41, ask for a written request, advance payment, and a stamped, self-addressed envelope large enough for the number of copies.
The designated custodian or person who administers the agency may choose to allow staff, as time permits, to transmit a small number of records by FAX, with the understanding that the person requesting the records will pay the telecommunications charges if they are not minimal.
INSPECTION AND CORRECTION OF AN INDIVIDUAL'S RECORDS
After providing identification, an individual may inspect copy and request correction of public records pertaining to that person, except those portions of records that are exempt from disclosure. A correction, or a written refusal to make the correction, must be made within ten (10) calendar days. Refer these requests to the person who administers the agency or a designated custodian immediately.
Subsection (3) of Section 9-342 prohibits access to certain records pertaining to oneself, if the information: relates to exempt investigatory records of ongoing investigations; “is compiled in reasonable anticipation of litigation which is not otherwise discoverable;” relates to adoption records; or "is otherwise exempt from disclosure by statute.”
DENIAL OF REQUEST
If there is any doubt about whether information should be disclosed, ask for a written request and immediately direct it to a designated custodian. It is this agency's policy that such a request shall be reviewed by the agency's attorney.
If a request for a record is denied in whole or in part, the Act requires the person who administers the agency or a designated custodian to notify the person in writing. This notice shall state that (1) the attorney for the agency has reviewed the request, or that the agency had the opportunity to consult with an attorney and has denied the request; (2) the statutory basis for the denial; (3) a simple statement of the right to appeal and the time limit for appeal; and (4) a certificate for mailing (see attached form).
If a request to correct an individual's record is denied, written notification is required within ten (10) calendar days of the receipt of the request. The notice of refusal to amend a record must state the reasons for the refusal, and provide the statement of appeal rights and certificate of mailing mentioned above.
The time limit for filing an appeal is 180 days from the date the notice of denial is mailed. The sole remedy for protesting the public agency's decision is to file a petition in the district court of the county where the records or
some part of them are located, requesting the court to compel the agency to make the information available or to correct the record.
If a request is denied, the requested records must be retained until the end of the appeal period, or as otherwise provided by law, whichever is longer. Whenever a request is denied, there must be some indication made on the record that it shall not be purged without the approval of the person who administers the agency or a designated custodian.
PENALTY AND IMMUNITY
The law provides a penalty of up to $1,000 for a deliberate, bad faith denial of information that can legally be disclosed. It also provides immunity from liability for the release of records as long as there is a good faith attempt to comply with the law's requirements. Therefore, it is important to refer immediately any questions or any requests that seem doubtful to the person who administers the agency or a designated custodian.
DATE ADOPTED 1-21-91 Adopted 8/20/07
To:
Re: Request for Information
Dear ______:
On ______, I received your request for ______.
Section 9-340 (______) of the Idaho Public Records Law provides:______
______
To the extent that your request involves records that are exempt from disclosure under this section, the request is denied.
You have 180 days from the date of mailing indicated below in which to protest this decision. You have the right to file a petition in the district court of the county where the records, or some part of them, are located, requesting the court to compel disclosure of the information. The court will set a time for our response and for a hearing at the earliest possible time, not later than twenty-eight days after the petition is filed.
I regret that we could not accommodate your request.
Very truly yours,
______Designated Custodian
[ ] This request has been reviewed by ______, our attorney.
Approved:______. (signature of attorney)
[ ] Though I have had an opportunity to have this request reviewed by an attorney, I have chosen not to do so because the Idaho Public Records Law makes this information exempt from disclosure.
[ ] I have consulted with our attorney, ______, by telephone. cc: attorney]
CERTIFICATE OF MAILING
I hereby certify that the original of this letter was deposited in the United States mail, postage prepaid, this ______day of ______, ______.
714 Jefferson Street Grangeville, ID 83530 Telephone 208 -983-0990 Facsimile 208 -983-1245
www.sd244.org
REQUEST FOR PUBLIC RECORDS
If more than three working days are needed to locate or retrieve the request records, a response shall be provided within ten (10) working days of the request.
I request to examine [ ] copy [ ] the following records:
______Signature ______Name (Please Print) Date of Request
Mailing Address: ______Zip Daytime Phone Number ------(for office use only) MOUNTAIN VIEW SCHOOL DISTRICT #244 [Public Agency] ______Date Received
Charge for copies @ .20 per copy = $______o colored copies @ 1.00 per copy = $______
o Charge for staff time hours @ ___per hour = $______
Total Amount Due = $______
Receipt Number : ______Received by: ______
Working together for educational excellence for all in Elk City, Fenn, Grangeville, Harpster, Kooskia, Powell, Stites, Syringa, Warren and White Bird.
HIPAA 609 (8610)
Health Insurance Portability and Accountability Act
The Board has determined that it meets the definition of a hybrid of covered entities under the Health Insurance Portability and Accountability Act (HIPAA) since • the district offers health-care provider programs and services that include electronic billing for the reimbursement of services under Idaho Medicaid programs, • or contracts with another entity to provide such services, it is subject to HIPAA. In all electronic transactions involving student education records information, the district will adhere to the transaction requirements of HIPAA and the confidentiality requirements of the Family Education Rights and Privacy Act (FERPA).
Additionally, because the district self-insures a health plan and self-administers an Internal Revenue Service Section 125 plan it also meets the health plan definition under HIPAA. • Accordingly, the district will safeguard the protected health information of employees from use or disclosure that may violate standards and implementation specifications to the extent required by law.
As a HIPPA covered entity, the district will meet the national electronic transaction standards and applicable requirements of federal law designed to ensure the security of projected health information of employees and student education record information created or received by the district.
In order to meet the HIPAA notice requirements under the health-care provider provisions of the law, information will be provided to students and parents of their rights under FERPA in accordance with established procedures.
The superintendent will designate an individual responsible for responding to HIPAA inquiries and/or complaints and for providing adequate notice of employee rights and district duties under the health plan provisions of the act. Notice will include the privacy provisions of the law, and permissible uses of employee protected health information and disclosures that may be made by the district.
Training will be provided to all current staff and new employees determined by the district to have access to the protected health information of employees and student education records. Training will be provided within a reasonable period of time after the individual’s hiring, and to employees whose duties may be impacted by a change in the district’s policy and/or procedures.
Individuals who believe their privacy rights have been violated may file a complaint in accordance with established district procedures. Employee complaints may also be filed directly with the U. S. Secretary of Health and Human Services. There shall be no retaliation by the district against any person who files a complaint or otherwise participates in an investigation or inquiry into an alleged violation of an individual’s protected privacy rights. All complaints received will be promptly investigated and documented, including their final disposition.
The Superintendent will ensure that satisfactory assurance has been obtained from any business associate performing HIPAA-covered activities or functions on behalf of the district that the protected health information it receives from the district will be protected. Such assurance will be in the form of a written agreement, or may be included as a part of the district’s contract with the business associate.
Employees in violation of this policy or procedures established to safeguard student education records information and the projected health information of employees will be subject to discipline up to and including dismissal.
The Superintendent is directed to ensure an assessment of district operations is conducted to determine the extent of the district’s responsibilities as a covered entity under HIPAA and to develop internal controls and procedures necessary to implement this policy and meet the requirements of the law. The procedures shall include provisions for record keeping, documentation of the district’s compliance efforts and appropriate administrative, technical and physical safeguards to protect the privacy of student education records and employee protected health information and to ensure that any response to a request is limited to information reasonably necessary to accomplish the purpose for which the request is made.
In the event of a change in the law that may impact this policy or established district procedures, the superintendent shall ensure appropriate revisions are recommended for Board approval, necessary changes are implemented and notification is made to staff and others, as appropriate.
Legal Reference: Health Insurance Portability and Accountability Act of 1996, P.L. 104-191, 42 U.S.C. 1320d-1320d-8; 45 CFR Parts 160 and 164.
Family Educational Rights and Privacy Act, 20 U.S.C. Section 1232g; 34 CFR Part 99 (2000).
Adopted on: 8/20/07 Revised: 9/17/07 Reviewed: 6/20/16
OTHER
700 Policy of Mountain View School District 244
701 Affirmative Action-Grievance Procedure
702 Material Selection Policy
703 Capitalization of Fixed Assets
704 Food Service
705 Community Relations
706 Copy Right
707 Student Information Program
708 Retention of District Records
709 Volunteer Policies (4600-4600P-4600F)
700 (5120, 5320) Equal Employment Opportunity and Non-Discrimination
The District shall provide equal employment opportunities to all persons, regardless of their race, color, religion, creed, national origin, sex, gender identity and expression, sexual orientation, age, ancestry, marital status, military status, citizenship status, pregnancy, use of lawful products while not at work, physical or mental handicap or disability if otherwise able to perform the essential functions of the job with reasonable accommodations, and other legally protected categories.
The District will make reasonable accommodation for an individual with a disability known to the District, if the individual is otherwise qualified for the position, unless the accommodation would impose an undue hardship upon the District.
Inquiries regarding discrimination should be directed to the Superintendent in his/her role as the Title IX or Nondiscrimination Coordinator. Specific written complaints should follow the Grievance Procedure.
In compliance with federal regulations, the District will notify all students and applicants annually of this policy and will include the name and location of the Superintendent in his/her role as the designated Coordinator to receive inquiries.
Policy History: Adopted on: 8-20-07 Revised on: June 20, 2016
5120-1 AFFIRMATIVE ACTION - GRIEVANCE PROCEDURE
701
A GRIEVANCE CAN BE FILED BY:
Any person, employee, applicant for employment, student, parent, or patron, may contact the Affirmative Action Office of Mountain View School District #244, if that person feels there has been discrimination on the basis of race, color, sex, religion, age, birth, ancestry, national origin, family relationship, or personal or political patronage, in the area of employment, recruitment, training, and promotion of staff or the delivery of educational services to the students of Mountain View School District #244.
DEFINITION
A grievance is an assertion that there has been discrimination in the areas of employment, compensation, transfer, or promotion of existing employees of the Mountain View School District #244 or of applicants for employment. A grievance may also be filed by a student who feels there has been discrimination in the area of the delivery of educational services. The grievance in these cases may be filed on the basis of race, color, age, sex, religion, birth, ancestry, national origin, family relationship, or personal or political patronage.
PURPOSE
The purpose of this procedure is to secure equitable solutions to claims of discrimination or preferential treatment of an employee, an applicant for employment, or a student in the area of race, color, sex, religion, age, birth, ancestry, national origin, family relationship, or personal or political patronage.
PROCEDURE Employees of Mountain View School District #244 must follow procedures in policy manuals for their respective employment.
The first meeting shall be with the building principal of the aggrieved person. If not absolved, follow thus:
A grievance must be in writing to the Affirmative Action Officer, 714 Jefferson St., Grangeville, Idaho, 83530, Phone 208-983-0990, and meet the following specifications.
A. It shall be specific.
B. It shall contain a synopsis of the facts giving rise to the allegation.
C. It shall state the relief requested.
D. It shall contain the date or dates of the alleged violation.
E. It shall be signed by the person filing the grievance.
RESOLUTION OF A GRIEVANCE
After receipt of a formal grievance, the Affirmative Action Officer will meet with the party in an attempt to resolve the problem. If after a reasonable amount of time, but not more than 30 days (working) the person is not satisfied with the progress of the grievance, the person may submit the grievance, in writing, to the Superintendent or his/her designee.
If the person is not satisfied with the disposition of the grievance by the Superintendent, the grievance may be submitted to the Board or Trustees for final disposition. The request for a hearing before the Board of Trustees must be in writing and submitted to the Clerk of the Board.
The Board hearing will be set at the earliest possible date after the receipt of the written request, but in no case more than thirty (30) working days after notification.
Neither party shall be permitted to assert in the Board hearing any evidence which was not submitted to the other party before completion of the meeting with the Superintendent.
DISTRICT PROCEDURE FOR GRIEVANCES
A "grievance" is any question concerning the interpretation of a Board policy, Board action of record, published administrative rule, or any action deemed to be discriminatory in nature.
The "grievance" procedure is designed to insure adequate consideration and appropriate solution of grievances, as defined above. Nothing in the procedure should inhibit the continuation of rapport and informal discussion between district personnel.
Grievances may be filed with the Affirmative Action Office and a hearing shall be provided within appropriate time limits established for that purpose.
Complaints Relative to Grievances
If the Affirmative Action Officer believes the complaint warrants an investigation, the officer shall within two (2) days after receiving notice of grievance:
Require the party alleging the grievance to explain the circumstances in writing. Require the individual(s) to whom the grievance is being alleged to explain the circumstances in writing. Obtain facts from others who observed or were involved and require a written statement from them. After reviewing the above data, the Affirmative Action Officer shall then determine whether Formal or Informal action is appropriate.
Informal Action
If, in the Affirmative Action Officer's judgment, the matter can be handled by an informal conference, the officer may wish to meet with the party alleging the grievance and the party to whom the grievance has been alleged, in an effort to reach mutual agreement on the issue. It is expected that most matters involving a grievance would be handled informally at this level. If the matter cannot be handled informally, the party alleging the grievance shall be informed of his/her right to a hearing (see Formal Action).
Formal Action
If the Affirmative Action Officer has reason to believe that the party alleging the grievance requires further action, the party alleging the grievance shall be informed in the presence of the Affirmative Action Officer and a district administrator that he/she has a right to a hearing. The request for a hearing must be made in writing to the officer within 48 hours following notice.
Affirmative Action Officer Level
Upon receipt of a request for a hearing, the Affirmative Action Officer or his/her designee may take formal action and select a hearing panel. Said panel shall take the necessary actions to hear the case within four (4) days. The panel shall consist of the Affirmative Action Officer, or his/her designee, and two certified staff members, who have not been associated with the action.
The hearing officer will provide the party claiming the grievance with a written notice of the hearing. The notice shall include a statement concerning:
Time and place of hearing. Specific facts alleged. The right to be represented by an advocate of their choosing (may be legal counsel). The right to present evidence, call witnesses and cross examine adverse witnesses.
Conduct of the Hearing
All rights, stated in the above paragraph shall be provided and all procedures indicated below shall be followed:
Shall be in private (optional). Hearing need not follow same rules of evidence observed by the courts, but it must be the kind of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs. A record shall be kept of the proceeding and a copy made available to the party to which the grievance has been alleged. The hearing panel shall issue a written decision stating the findings and evidence upon which they are based within two (2) days after the meeting. Said findings and recommendations will be given to the District Board of Trustees at their next regularly scheduled meeting at which time official action will be taken in regard to the matter.
Alternate Grievance Procedures for Affirmative Action
Employees, applicants for employment, students and other patrons of this district may have affirmative action grievances heard by any of the following procedures:
District Procedure - It is usually good practice to use local agencies first to seek mediation of grievances. The local procedures for airing grievances is included in the district Affirmative Action Plan.
The District Affirmative Action Plan may be obtained from the Superintendent of Schools, 714 Jefferson Street, Grangeville, Idaho, 83530 (208-983-0990).
The contract person for affirmative action grievances in Mountain View School District #244 is the Superintendent of Schools.
The law also makes these other agencies available to you for mediation or rectification of affirmative action grievances. The Office of Civil Rights Idaho Human Rights Commission Health Education and Welfare 506 North 5th St. 1321 Second Avenue Boise, Idaho 83720 Seattle, Washington 98101 Phone: 384-2873 Phone: (206) 442-0473
The Equal Employment Opportunity Commission 414 Olive Way, 4th Floor Seattle, Washington 98104 Phone: (206) 442-0968
The Wage & Hour Division of the Employment Standards Administration Department of Labor 550 West Fort Street Boise, Idaho 83702 Phone: (206) 442-0968
Adopted 8/20/07 Library Materials Selection Policy
702
I. Philosophy
The school library media centers in Mountain View School District #244 espouse the philosophy set out in the AASL Position Statement on the Role of the School Library Media Program as adopted by the American Association of School Librarians in 1990. Most importantly, District #244 libraries will reflect the following key points of the position statement: Materials are selected to meet the wide range of students’ individual learning styles. The school library media center is a place where students may explore more fully classroom subjects that interest them, expand their imagination, delve into areas of personal interest, and develop the ability to think clearly, critically, and creatively about the resources they have chosen to read, hear, or view… The school library media program serves all of the students of the community-- not only the children of the most powerful, the most vocal or even the majority, but all of the students who attend the school. The collection includes materials to meet the needs of all learners, including the gifted, as well as the reluctant readers, the mentally, physically, and emotionally impaired, and those from a diversity of backgrounds. The school library media program strives to maintain a diverse collection that represents various points of view on current and historical issues, as well as a wide variety of areas of interest to all students served. Though one parent or member of the school community may feel a particular title in the school library media center's collection is inappropriate, others will feel the title is not only appropriate but desirable.
II. Responsibility
The legal responsibility for selection of materials shall rest with the Board of Education of Mountain View School District #244. Upon approval of this selection policy, the Board of Education delegates to each Library Media Center Paraprofessional and the District Library Media Center Specialist the responsibility for final selection of materials. General philosophies, as previously stated, will be the guiding factors in selection. The Library Media Center Paraprofessionals will select materials, after consultation with the District Library Media Center Specialist, faculty members and administrative personnel. The Library Media Center Paraprofessionals will consider student requests in making selections.
III. Definition of Materials
Materials, as used in this policy statement, may be defined as: Instructional materials: material used to develop the curriculum according to the basic course of study at the levels of maturity of the student.
Library materials: materials used to support and enrich the curriculum and selected for the faculty and students of the school in which the library media center is located.
Materials may take the form of books in a variety of formats, periodicals, audio-visual items, software, and hardware.
IV. Criteria for Selection
A. General Resources
A combination of the following evaluative criteria shall be used as a guideline in selecting materials:
1. contribution to the curriculum and the educational goals of the school; 2. literary and artistic excellence; 3. lasting importance or significance to a field of knowledge; 4. relevance to the interests of students; 5. favorable reviews found in standard selection sources; 6. favorable recommendations based on preview and examination of materials by professional personnel, adults with special expertise, and students’ suggestions; 7. reputation and significance of the author, producer, and publisher; 8. currency or timeliness of material; 9. contribution to the breadth and diversity of representative viewpoints on controversial issues; 10. contribution to multicultural and pluralistic awareness; 11. high degree of potential user appeal; 12. quality, durability, and variety of format; 13. suitability of format and appearance for intended use; 14. material is commensurate with cost and/or need.
B. Non-print Resources
Non-print resources include, but are not limited to video tapes and DVDs, laser disks, on-line databases, sound recordings, CD-ROMS, computer software, graphic materials, maps/globes, microforms, learning kits, games, transparencies, and archival materials that support the established learning goals of the Mountain View School District library media centers. In selecting non-print resources, each item should be considered for its merit and value in the collection. Materials will be previewed whenever possible before a determination for selection and purchase is made. Previously stated criteria for selection should be applied, with some additional considerations:
1. availability and capability of existing and currently owned hardware to utilize the format; 2. appropriateness of format; 3. addresses instructional goals and supports curriculum taking into account learning styles, and the developmental abilities and adaptive technology needs of the students; 4. ease of use and/or availability of training or customer support; 5. sufficient documentation; 6. licensing agreements; 7. technical quality; 8. accurate and reliable presentation of information.
C. Internet Resources
There are many Internet Web sites available that provide significant information, and supplement the resources of the school library media centers. In selecting Internet sites it is important that the site be chosen for support of the goals of the educational community based on application of previously stated criteria. The following considerations should also be made:
1. relevance to the curriculum and interests of the learning community; 2. format accessible for the intended audience: the text is readable and graphics appropriate; 3. ease of access; 4. availability of equipment for viewing; 5. sites developed by authoritative sources are preferred; 6. accuracy and currency of information; 7. favorable reviews when available; 8. inclusion in recognized professional educational resources and collection development tools; 9. extends the learning experience of the students or the instructional resources of the classroom teacher beyond available print and non-print resources in the school library media center.
Internet web sites accessed in the library will comply with the Children’s Internet Protection Act and be in compliance with the Mountain View School District Network Acceptable Use Policy 543.
V. Resource Selection and Purchase Process
Requests and suggestions are sought from students, staff, parents, and other members of the school community. The Library Media Specialist and paraprofessionals read current reviews from professional literature and other reviewing sources recognized for their expertise. Purchases are also based on the needs of the collection as determined in the Collection Development Policy created by the Library Media Specialist. This policy is based on current and past use and average age of each area of the collection. The selection process also includes the replacement of lost and worn materials and the removal of materials no longer current, applicable to the curriculum, or containing stereotypes and biases. The disposal of these deselected materials shall be according to established guidelines.
Gift materials, sponsored materials, and other donations are evaluated by the same criteria as purchased materials. Gifts are a way for patrons and community members to help the public school library. Gifts may come in the form of donated materials, money and subscriptions to newspapers or magazines. If the donation does not meet the same criteria as purchased materials, every effort should be made to find an appropriate home for it.
VI. Procedure for Handling Objections to Materials
Occasionally objections to materials may be made. The procedure concerning complaints is as follows. Its purpose is to provide for a hearing to determine appropriate action within the context of the principles of freedom of information, the students’ right to access of materials, and the professional responsibility and integrity of the school faculty. No materials shall be removed from the library before the process of review is completed.
A. All complaints to staff members or administrators shall be reported to the Library Media Paraprofessional and / or the District Library Media Specialist, whether received by telephone, letter, or in personal conversation.
B. Upon receiving the complaint, the Library Media Paraprofessional or the District Library Media Specialist will request that the patron sharing the complaint complete the Citizen’s Request for Reconsideration of Library Materials.
C. Upon receiving the official complaint previously referred to as the Citizen’s Request for Reconsideration of Library Materials, the District Library Media Specialist will notify the building principal and the District Superintendent and supply them with copies of the completed Citizen’s Request for Reconsideration of Library Materials. While no questioned materials shall be removed from the school library media shelf pending the reconsideration process, access to questioned materials can be denied to the child (or children) of the parent(s) or guardian(s) making the complaint, if they so desire.
D. The District Library Media Specialist will chair and convene a Reconsideration Committee to review the complaint within two weeks of receipt of the completed Citizen’s Request for Reconsideration of Library Materials. The Reconsideration Committee shall consist of the building principal, the building Library Media Aide, two teachers from the building, a Library Media Aide from a second building in the district, and a School Board Representative. Should there be a conflict of interest; other representatives will be appointed by the District Library Media Specialist and/or District Superintendent.
E. The Reconsideration Committee process shall include the following steps: 1. Read, view, or listen to the challenged material. 2. Check general acceptance of the material through the reading of critical reviews and consulting recommended lists and collection development tools. 3. Determine the extent to which the material adheres to the selection guidelines. 4. Weigh merits against faults to form opinions based on the material as a whole, and not on passages isolated from context. 5. The Reconsideration Committee shall prepare a report on the challenged material containing their recommendations on the disposition of the matter and deliver it to the Mountain View School Board in a timely manner.
F. The Mountain View School Board shall review the recommendations of the Reconsideration Committee and make a final determination on the matter. They will notify the complainant of their decision in writing. A decision to sustain a challenge shall not be interpreted as a judgment of irresponsibility on the part of the professionals involved in the original selection and/or use of the material The School Board’s determination to keep or dispose of the item in consideration based on the Committee’s findings shall be administratively final, binding, and conclusive. The School District Media Specialist will then complete the ALA Intellectual Freedom Challenge form found in the Idaho SLIM as appendix 1 for the purpose of ongoing statistical collection.
VII. Weeding and Disposal of Resources
Material will be weeded when it has been out of circulation for five to ten years; is too badly in need of repair; contains information that is no longer factual, or is biased, racist or sexist; or is no longer a benefit to the education of our students. The copyright date of the material will be assessed to determine the value of the information within. Materials that should not be weeded without careful consideration include genealogy, material by local authors, and award winners.
Materials withdrawn from the library collection will be marked “discard” and will be removed from the catalog / OPAC. Material will be disposed of in accordance with Mountain View School District policy for disposal of equipment and materials.
The District Library Media Specialist and the Library Aides will refer to the Crew Guidelines for weeding when considering materials to be withdrawn from the collection.
Adopted: 8/20/07
Revised: (1/24/11)
CITIZENS REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
TITLE______book ______magazine ______other ______
Author (or Director if AV) ______
Publisher or Distributor ______
Request initiated by (name) ______
Address______
City ______State ______Zip ______Phone ______
Do you represent: ______Yourself ______Organization or Group
Name of organization represented ______
1. To what do you object in the work noted above: Please be specific. Cite pages, specific scenes, etc. ______
2. Did you read or view the entire work: ______
What parts? ______
3. What do you feel might be the result of reading/viewing this work? ______
______
4. For what age group would you recommend this work? ______
5. For what do you believe is the theme of this work? ______
______
6. Is there anything good about this material considered as a whole?______
______
______
7. What would you like the library to do about this work? ____ Return to staff selection committee for re-evaluation. ____Other. Explain ______
______
8. Comments:
SIGNATURE: ______Date ______CAPITALIZATION OF FIXED ASSETS POLICY
703
PURPOSES
To establish a policy by which fixed assets will be capitalized.
The investment in property, buildings, and equipment comprises a substantial portion of the total assets for the School District. It is important to properly record and account for the acquisition, transfer, addition, and deletion of such items. All fixed asset accounts are controlling accounts and should be supported by appropriate inventory records.
REFERENCE: National Council on Governmental Accounting Statement No. 1 and Governmental Accounting Standards Board Statements No. 6 and No. 8.
I. DEFINITIONS
A. Capitalization Policy
A Policy that determines which District-owned and leased assets will be capitalized for purposes of financial reporting and inventory control processes.
B. Fixed Assets Categories
Fixed assets consist of land, buildings, and improvements thereon, equipment, school busses, and furniture. Real property held as investments is not included in the fixed asset category.
Land – All tracts of land acquired by purchase, gift or bequest, or otherwise acquired, are included in the accounting records. When land is purchased, the valuation includes the amount paid for the land itself and all costs incidental to its acquisition. These costs include legal expenses, broker's fees, and expenses incurred in preparing the land for use, such as building demolition and grading. When acquired by gift or bequest, the land is recorded at fair market value at the date of acquisition. An independent professional appraisal is considered appropriate for establishing the valuation of land and buildings acquired by gift or bequest.
Buildings – All buildings and structures, including all permanently attached fixtures, machinery, and other apparatus that cannot be removed without cutting into walls, ceilings, or floors, or otherwise damaging the building for the items so removed, are included in this classification. When buildings are purchased or acquired by gift or bequest, the valuation method to be utilized is the same as that for land. Care should be taken to allocate all elements of related cost proportionately between the buildings and the land.
When buildings are constructed, all identifiable direct costs are included, such as payments for insurance and interest during the construction period. If the District’s own labor forces construct the building, the cost should include properly allocated overhead or indirect costs.
Significant alterations, structural changes, extraordinary repairs, and replacements or betterments that increase the usefulness, efficiency, or life of existing building should be added to the recorded valuation as noted later.
Improvements Other Than Buildings – All improvements to land other than buildings such as streets, roads, bridges, pavements, landscaping, and utility distribution systems are included. The valuation method is the same as for land and buildings.
Equipment – Equipment includes all personal property with an extended useful life in excess of one year and is not altered materially through use.
If equipment is purchased, the item is recorded at net, which is the invoice price, less all discounts, plus freight. Trade-in allowances are not deducted in determining the asset value to be recorded.
Equipment (Continued) – if an item is fabricated, recording of the asset includes the total of all identifiable direct costs including materials, supplies, labor, installation, and indirect costs. If acquired by gift, the items are recorded at a fair estimate of value at the date of acquisition. Surplus property acquired from the federal government is shown at the value placed on the property by the federal government plus freight and installation costs, unless the value reported is clearly unreasonable. If an item acquired by gift or as surplus property is of significant value, a professional independent appraisal will be utilized to establish the recording value.
Construction in Progress – This classification includes all projects for construction of buildings, other improvements, and equipment that are in progress at the end of the fiscal year. The valuation includes all accrued capitalized costs.
Excess (Surplus) Property – When excess property is sold outside of the institution, the amount realized from the sale is credited to revenue from sale of excess property. Disposition of the proceeds from the sale depends on the source of funds for the original acquisition of the assets, as well as other legal or administrative policies. If no other restrictions exist, disposition is at the discretion of management.
C. Capital Equipment and Vehicles
The District’s capitalization policy for equipment includes District assets purchased, donated and lease- purchased machinery, and equipment not affixed to a structure.
1. Stand alone equipment purchased or donated must meet the following criteria before being capitalized:
a. The item has an expected useful life in excess of 3 years; and b. The item's original unit cost or estimated fair market value of donated assets is over $3,000. c. Computer equipment purchased to enhance existing computer hardware with a unit cost in excess of $3,000 and extends the expected useful life in excess of 3 years. d. Items with an original unit cost or estimated fair market value of donated assets of $300 to $3,000 will be tracked as “Equipment Inventory” for accountability purposes, but will not be capitalized for depreciation purposes.
2. Improvements (Betterments) to an existing capital equipment asset must meet both of the following requirements to be capitalized:
a. The life of the asset is prolonged for more than 3 years; and b. The cost of the improvement exceeds $3,000.
3. Leased equipment, not subject to lease purchase, will not be capitalized.
D. Capital Improvements
1. Improvements made to property, District-owned or leased, will be capitalized if both of the following criteria are met:
a. The total expenditure is $10,000 or more, and b. The properties' useful life is extended for 10 years or more, or there is a change in use that significantly increases the value or extends the life.
2. Expenditures that are of a refurbishing or a repair nature will not be capitalized. Refurbishing or repair expenditures are defined as those expenses that do not change the function of the asset, significantly extend the life of the asset, or appreciably increase the value of the asset. For example: Landscaping Carpet installation Painting Drapery cleaning and installation Asbestos removal Insulation Improvements totaling less than $10,000 3. Leased property, not subject to lease-purchase, will not be capitalized.
E. Depreciation Method
1. Depreciation will be calculated on the straight-line method of accounting over the estimated life of the asset based upon the useful life table provided by the Association of School Business Officials International.
Adopted 8/20/07
FOOD SERVICES
704 8200-1
The District supports the philosophy of the National School Lunch Program and shall provide wholesome, appetizing and nutritious meals for children in the District's schools.
Because of the potential liability of the District, the food services program shall not accept donations of food without the approval of the Board. Should the Board approve a food donation, the Superintendent shall establish inspection and handling procedures for the food and determine that the provisions of all state and local laws have been met before selling the food as part of the school meals.
Commodities The District shall use food commodities made available under the Federal Food Commodity Program for school meals.
Free and Reduced Price Food Services The District shall provide free and reduced price meals to students according to the terms of the National School Lunch Program and the laws, rules and regulations of the state. The District shall inform parents of the eligibility standards for free or reduced price meals. Identity of students receiving free or reduced price meals will be confidential in accordance with the National School Lunch Program guidelines. A parent has the right to appeal any decision with respect to his/her application for free or reduced price food services to a designated hearing official. The Board may establish programs whereby meals may be provided in the District in accordance with National School Lunch Program guidelines. The amount charged for such meals shall be sufficient to cover all costs of the meals, including preparation labor, food costs, handling costs, utility costs, and equipment depreciation costs.
Food Services Procedures for Meal Charges, Notification Process & Alternative Meals Provided
8200-1
I. Meal Charges a. Number of Charges by students allowed will be as follows: i. K-8 grades -- No student may accrue more than 3 meal charges at any one time. ii. 9-12 grades – No student may accrue more than 1 meal charge at any one time. iii. Adults – No charges are allowed for adult meals
II. Notification Process a. Combination process will be utilized to inform parents or guardians of meal charges by their students. i. Charge numbers one and two will constitute a reminder to the student by the food service staff that the charges may not accrue beyond three charges. ii. Charge number two will involve the student and food service staff calling the parent or guardian to provide notification of the charging limits. iii. Charge number three will constitute a call from the principal’s office to inform the parent/guardian that the limit has been reached and no further meals will be provided other than 1 alternative meal until the billing has been satisfied with payment.
Alternative Meal Provision b. Student nutrition is important and one alternative meal will be provided as follows to those students deemed in need based on recommendation and approval by the building principal: i. Meals will consist of a basic sandwich and milk. ii. No alternative meals will be provided beyond the 1 limit without authorization by the building principal.
Nutrition
8210-1
The District shall provide school meals which meet or exceed the nutritional standards required by state and federal school lunch programs.
The Superintendent shall establish rules for the sale of foods during the school day. To encourage the eating of nutritious lunches, competitive food services shall be limited in operation on school premises during or for the period of one (1) hour before and after the lunch period.
Any food sales of an occasional nature must have the prior approval of the principal.
Cross Reference: 8200 Food Services Legal Reference: 42 U.S.C. 1751 et seq. National School Lunch Act Policy History: Adopted on: 12/20/2004 Adopted on: 8/20/07
COMMUNITY RELATIONS
705 4400
Relations with the Law Enforcement and Child Protective Agencies
The primary responsibility for maintaining proper order and conduct in the schools is that of staff. Staff shall be responsible for holding students accountable for infractions of school rules, which may include minor violations of the law occurring during school hours or at school activities. Where there is substantial threat to the health and safety of students or others such as in the case of bomb threats, mass demonstrations with threat of violence, individual threats of substantial bodily harm, trafficking in prohibited drugs or the scheduling of events where large crowds may be difficult to handle, the law enforcement agency shall be called upon for assistance. Information regarding major violations of the law shall be communicated to the appropriate law enforcement agency.
The District shall strive to develop and maintain cooperative working relationships with the law enforcement agencies. Procedures for cooperation between law enforcement, child protective and school authorities shall be established. Such procedures shall be made available to affected staff and periodically revised.
Legal Reference: I.C. 33-205 Denial of school attendance I.C. 33-1605 Reporting of Abuse, abandonment or neglect
Adopted: 2/20/06 Adopted: 8/20/07
COPYRIGHT POLICY 706 (2150-2150P)
The District recognizes that federal law makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes. Severe penalties may be imposed for unauthorized copying or using of audio, visual or printed materials and computer software, unless the copying or using conforms to the “fair use” doctrine.
Under the “fair use” doctrine, reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research.
While the District encourages its staff to enrich the learning programs by making proper use of supplementary materials, it is the responsibility of District staff to abide by the District’s copying procedures and obey the requirements of the law. Under no circumstances shall District staff be required to violate copyright requirements in order to perform their duties properly. The District cannot be responsible for any violations of the copyright law by its staff.
Any staff member who is uncertain as to whether reproducing or using copyrighted material complies with the District’s procedures or is permissible under the law should contact the Superintendent. The Superintendent will assist staff in obtaining proper authorization to copy or use protected materials when such authorization is required.
Legal Reference: 17 USC 101 to 1010 Federal Copyright Law of 1976
Adopted: 3/20/06 Adopted: 8/20/07
COPYRIGHT COMPLIANCE
Authorized Reproduction and Use of Copyrighted Material in Print
In preparing for instruction, a teacher may make or have made a single copy of a chapter from a book; an article from a newspaper or periodical; a short story, short essay or short poem; or a chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper. A teacher may make multiple copies, not exceeding more than one (1) per pupil for classroom use if the copying meets the tests of “brevity, spontaneity and cumulative effect” set by the following guidelines. Each copy must include a notice of copyright.
1. Brevity
a. A complete poem, if less than 250 words and two pages long, may be copied; excerpts from longer poems cannot exceed 250 words. b. Complete articles, stories or essays of less than 2500 words or excerpts from prose works less than 1000 words or 10% of the work, whichever is less, may be copied; in any event, the minimum is 500 words. (Each numerical limit may be expanded to permit the completion of an unfinished line of a poem or prose paragraph.) c. One chart, graph, diagram, drawing, cartoon or picture per book or periodical issue may be copied. “Special” works cannot be reproduced in full; this includes children’s books combining poetry, prose or poetic prose.
2. Spontaneity. Should be at the “instance and inspiration” of the individual teacher.
3. Cumulative Effect. Teachers are limited to using copied material for only one (1) course in the school in which copies are made. No more than one (1) short poem, article, story or two (2) excerpts from the same author may be copied, and no more than three (3) works can be copied from collective work or periodical issue during one (1) class term. Teachers are limited to nine (9) instances of multiple copying in one (1) course during one (1) class term. Limitations do not apply to current news periodicals, newspapers and current news sections of other periodicals.
Performances by teachers or students of copyrighted dramatic works without authorization from the copyright owner are permitted as part of a teaching activity in a classroom or instructional setting. All other performances require permission from the copyright owner.
The copyright law prohibits using copies to replace or substitute for anthologies, consumable works, compilations or collective works. “Consumable” works include; workbooks, exercises, standardized tests, test booklets and answer sheets. Teachers cannot substitute copies for the purchase of books, publishers’ reprint or periodicals, nor can they repeatedly copy the same item from term-to-term. Copying cannot be directed by a “higher authority,” and students cannot be charged more than actual cost of photocopying. Teachers may use copyrighted materials in overhead or opaque projectors for instructional purposes.
Authorized Reproduction and Use of Copyrighted Materials in the Library
A library may make a single copy of an unpublished work which is in its collection; and a published work in order to replace it because it is damaged, deteriorated, lost or stolen, provided the unused replacement cannot be obtained at a fair price.
A library may provide a single copy of copyrighted material to a student or staff member at no more than the actual cost of photocopying. The copy must be limited to one (1) article of a periodical issue or a small part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a fair price. In the latter circumstance, the entire work may be copied. In any case, the copy COPYRIGHT COMPLIANCE (cont.) shall contain the notice of copyright, and the student or staff member shall be notified that the copy is to be used only for private study, scholarship or research. Any other use may subject the person to liability for copyright infringement.
At the request of a teacher, copies may be made for reserve use. The same limits apply as for single or multiple copies designated in “Authorized Reproduction and Use of Copyrighted Material in Print.”
Authorized Reproduction and Use of Copyrighted Music
A teacher may make a single copy of a song, movement, or short section from a printed musical work that is unavailable except in a larger work, for purposes of preparing for instruction.
A teacher may make multiple copies for classroom use of an excerpt of not more than 10% of a printed musical work if it is to be used for academic purposes other than performance, provided that the excerpt does not comprise a part of the whole musical work which would constitute a performable unit such as a complete section, movement, or song.
In an emergency, a teacher may make and use replacement copies of printed music for an imminent musical performance when the purchased copies have been lost, destroyed or are otherwise not available.
Adopted: 3/20/06 Adopted: 8/20/07
Student Information Management Policy
707 [3601-3603]
The Board of Trustees of Mountain View School District #244 directs the Superintendent to comply with the requirements set forth in I.C. § 33-120A Student Information Management as well as the responsibilities set forth in I.C. § 33-512 (17). The Superintendent in his/her discretion shall enact procedures to implement district compliance with district and/or state policy.
Purpose: This policy provides direction for establishment, operation and maintenance of a district-wide education information management system and the subsequent integration with the Statewide Student Information Management as provided for in State Board Policy.
Board of Trustees – The Board shall provide for, and oversee the establishment and ongoing operation and maintenance of a district-wide Student Information Management Policy implementation through state (I.C. s 33-1002(2)(k)) and local resources. The Board may utilize Student Information Management data to inform governance decisions and to create and implement effective policy leading to efficiencies in the delivery of educational services as well as increasing student achievement.
Administration – District administration will implement, operate and maintain Student Information Management district-wide as directed by the Board of Trustees. Moreover, administration will utilize data from Student Information Management to aid in the creation of greater effectiveness and efficiencies in the management of district resources with a focus on student achievement.
Instructional – instructional staff will utilize Student Information Management to aid in the day-to-day process of student management and to inform instruction with the goal of increased student achievement.
Non-instruction – non-instructional staff will utilize Student Information Management to aid in the management of the day-to-day operations of the district’s educational system.
Parent/Guardian – parents or legal guardians will be provided access to the Student Information Management portal for communicating with the school administration and instructional staff. The portal will provide a conduit for real-time information and data on their student’s progress.
Data Access, Security and Confidentiality-3602
Purpose: This policy provides for security and confidentiality ensuring all student data, including student identifiers, records, and class materials will be maintained in compliance with Federal and State law, Family Education Rights and Privacy Act (FERPA) and State Board rule governing the confidentiality of student information related to FERPA Policy $548.
Subject to Board approval, the Superintendent will: • Create a process to authenticate requests for access to the district and state systems from parents, educators, and government agencies with comport to state and federal laws and regulations. • Create the secure transfer of data within the district education information management system to the state system. • Approve changes to the definition of appropriate access and procedures; however, such changes are subject to board ratification at the next scheduled board meeting.
Electronic Transfer or Release of Records-3603
It is the policy of Mountain View School District #244 Board of Trustees to adhere to all existing School District Policy, state and federal law identified by the Family Education Rights and Privacy Act (FERPA) regarding the access and disclosure of identifiable student information and health information contained in a student’s educational record.
Purpose: This policy provides direction for the transfer of confidential student data within the Student Information Management System as provided for in State Board Policy.
For the purposes of this policy “confidential information” means any information regarding a child receiving services supported in part or in whole by state or federal funds, a family member of such child, or other persons residing in the home of such child, and which is contained in the student’s educational record and is required by state or federal law or rule to be maintained in a confidential manner.
The school district will follow the rules promulgated by the State Board of Education for authorizing access to and transfer or release of confidential information for the purpose of gathering statistical information, conducting studies or state and federal accountability reporting as authorized by law or State Board Rule.
The school district will transfer and release confidential information for the above stated purposes in accordance with this policy to:
1. The State Department of Education 2. The State Board of Education 3. The State Division of Professional-Technical Education
Unless otherwise permitted by state or federal law or regulation, confidential information will only be electronically released or transferred to the below described entities pursuant to (1) a court order or (2) an informed consent that has been executed by (a) the parent or guardian of the child or other person authorized by the state to execute such consent (b) the individual who was the subject of the confidential information or other person authorized by law to execute such consent on his or her behalf, if the subject of the confidential information is an adult.
1. The Department of Corrections 2. The Department of Health and Welfare 3. Statutorily-constituted juvenile bureaus or agencies 4. Other school districts upon their request and compliance with the law 5. Idaho Youth Court 6. Other
Legal References: I.C. § 33-105 Authority of the State Board of Education I.C. § 33-120A Student Information Management System
I.C. § 33-512 Local Authority and Duties of School Boards I.C. § 33-209 Transfer of Student Records I.C. § 32-717A Parents Access to Records Family Educational Record and Privacy Act, 20 USC 123g, 34 CFR Part 99 State Board Policy, Section IV, Agency Affairs, Paragraph B. State Department of Education, Item 10. Policy History: Adopted on: 7/19/05 Adopted: 8/20/07
Retention of District Records
708
In compliance with Section 33-506, Idaho Code, the Board of Trustees of Mountain View School District #244 establishes the following guidelines to provide administrative direction pertaining to the retention and/or disposal of district records.
It is the policy of Mountain View School District #244 Board of Trustees that district records shall be retained and/or disposed of as follows:
1. Records to be retained permanently: Official Board Minutes in official minute book, including attachments Titles, Deeds or Certificates, Easements, Water Rights to District property Court orders and related pleadings Certificated personnel folders, registry of teacher certifications, teachers contracts Annual attendance summaries by building School certifications reports Master Pupil personnel Records (Student records) Annual reports to Board Audited Financial Statements Adopted School budgets Personnel records Bond Documents Construction documents and drawings Legal documents Accidents reports/claims
2. Records to be retained three (3) years: Bills and receipts Paid tax anticipation notes Levy certificated Auditor’s remittance reports Correspondence Copies of State and Federal reports Enrollment attendance data U.S.D.A. (3 years from submission of final expenditures)
3. Records to be retained for five (5) or more years: Bank statements Canceled checks, warrants, paid claims and vouchers (IC-33-701) Title I Records or until all pending audits or reviews are completed Chapter 2 or until all pending audits or reviews are completed Title VI-B or until all pending audits or reviews are completed
4. Records to be retained for seven (7) or more years: Payroll registers Invoices from vendors Bond certificated (canceled)
5. Records to be retained for other time periods: Canceled bonds and coupons, one (1) year following repayment in full of entire bond issue Listing of official bids in the Board Minutes, one (1) year Ballots and oaths of election, until canvassed and recorded in the minutes (not less than eight (8) months following election) Expired liability/property insurance policies, eight (8) years Expired workers’ compensation insurance policies, ten (10) years
In the event that district records do not correspond to any of the above listed categories, the Superintendent will determine the period of retention for a particular record.
The district’s official records and any copy thereof that may be deemed to be confidential and/or not intended to be disseminated to the public, will be shredded before being disposed of. The Board of Trustees must approve any request from the district to destroy records.
Adopted: 8/20/07
Volunteer Policy
709 (4600)
Volunteer Assistance The district recognizes the valuable contribution made to the total school program through the volunteer assistance of parents and other citizens. In working with volunteers, district staff shall clearly explain the volunteer’s responsibility in school, on the playground and on field trips. On field trips both students and volunteers are to be informed of the rules of student behavior and the means by which they are to be held accountable to those rules.
Definition of Volunteer
Volunteers are persons who assist, without compensation, in school or District programs. Volunteers are enlisted to use their time and effort to support school and District programs.
A volunteer shall be an individual who:
• Has not entered into an express or implied compensation agreement with the District;
• Is excluded from the definition of “employee” under appropriate state and federal statutes;
• May be paid expenses, reasonable benefits, and/or nominal fees in some situations; and
• Is not employed by the District in the same or similar capacity for which he/she is volunteering.
Volunteers who have unsupervised access to children are subject to the District’s policy mandating background checks.
The superintendent or designee shall be responsible for developing and implementing procedures for the utilization of volunteers. The procedures will facilitate effective communication between the volunteer and District personnel, with persons who volunteer. The selection and use of volunteers will be consistent with the procedures outlined in 709P (4600P).
The final decision to accept or reject a volunteer applicant rests exclusively with the principal and/or volunteer coordinator.
Volunteer Procedures
709P (4600P)
Volunteer Assistance Procedures The District supports and encourages volunteers in our schools. Volunteers work in cooperation with schools to help in meeting the needs of children and the school staff. The final decision to accept or reject a volunteer applicant rests exclusively with the principal and/or volunteer coordinator. While the District acknowledges that volunteers serve a valuable role in our schools, for the sake of the safety and well-being of our students, the following procedural guidelines apply with regard to volunteers.
Qualifications and Requirements.
The qualifications and requirements of a volunteer include:
A. Be a community member of good standing and possess an aptitude/interest for working with students and teachers.
B. Be dependable and of appropriate character to work with students and teachers.
C. All volunteers who have unsupervised access to children must complete a Criminal History Records Check supplied by the District prior to service and will be subject to a background check. Any volunteer applicant who does not disclose his/her criminal background will not be eligible for service.
D. Read the district’s policy and procedure regarding volunteers.
E. Complete a Volunteer Application provided by the District.
Fair Labor Standards Act. Section 3(e) of the Fair Labor Standards Act, 29 U.S.C. § 203(e)(4)(A), provides that individuals performing volunteer services for units of state and local governments will not be regarded as “employees” under the statute if several criteria are met:
• The employee must perform the voluntary service without promise, expectation or receipt of compensation for services rendered. • Individuals will be considered volunteers only where their services are offered freely and without pressure, direct or implied, from any employer. • The individual may not be employed by the same school district to perform the same type of services as those for which the individual proposes to volunteer.
Additional Requirements.
A. Any volunteer who falsifies information on his/her application will not be eligible for service. B. Volunteers will work with students in areas designated by school staff. C. Volunteers will treat all students equally regardless of gender, race, religion or culture and refrain from any comments that can be construed as racist, sexist or bigoted. D. Volunteers must refrain from promoting religious doctrines or beliefs, political candidates or parties, or commercial products. E. Disciplinary issues should be referred to the student’s teacher. F. Volunteers may not be in possession of or under the influence of alcohol or illegal substances. G. Smoking or the use of tobacco products is not permitted on school grounds or supervised trips.
If a volunteer is unwilling to agree to the requirements of the District’s policy and procedure regarding volunteers, the principal will inform the applicant that he/she may not perform volunteer services in the District.
Background Check.
The District shall conduct, at volunteer’s expense, a state criminal records check on all volunteers who have supervisory responsibility for children at a school site or on school sponsored trips. No volunteer shall be utilized to supervise students, or deemed to have the authority to supervise students, unless the volunteer has been designated to supervise students by the principal or designee and the volunteer has undergone the required records check.
If the background check reveals evidence of convictions as identified in the paragraph below or other concerns regarding past behavior, the candidate will not be recommended.
A. Convicted of any crime against persons.
B. Found to have sexually assaulted or exploited any minor or to have physically abused any minor.
C. Found by a court in a domestic relations proceeding to have sexually abused or exploited any minor or to have physically abused any minor or the applicant’s spouse.
D. Found in any disciplinary board final decision to have sexually abused or exploited any minor or to have physically abused any minor or the applicant’s spouse.
If a criminal background check reveals a conviction or pending charge which substantially relates to the nature of the position and which the candidate failed to disclose as required on the district application form, his/her application for volunteer assignment may be rejected.
If the criminal background check confirms a conviction or pending charge which the candidate acknowledged on the application form, a determination shall be made, in consultation with legal counsel, whether or not to reject the application based upon a consideration of the circumstances of the conviction/pending charge and whether the circumstances substantially relate to the nature of the particular position for which the candidate has applied.
Selection and Placement of Volunteers.
Placement of volunteers shall be the responsibility of the building principal who shall base placement decisions on data regarding staff needs. Volunteers shall not correct or make disciplinary decisions regarding students or other personnel. Volunteers shall not make decisions regarding procedures of projects or services without first getting input from the supervisory personnel. No volunteer shall be placed unless a need has been identified and approved by the building principal.
Supervision.
All volunteers shall provide assistance only under the direction of a member of the professional administrative and teaching staff. Volunteers who assist in the District on a scheduled and/or continuing basis shall be provided with a written task description detailing responsibilities and expectations, as well as specific qualifications that may be required.
Volunteers who jeopardize the security or safety of a facility or office may be denied access to the school. Additionally, volunteers who are inappropriately dressed may be denied access to the school.
If a volunteer is injured while on school premises or providing volunteer services, he/she will report this injury to the building principal as soon as reasonably possible.
Relationship Between Schools and Volunteers.
When arriving at school during regular school hours, volunteers will sign in and be issued a badge.
School staff will be courteous to volunteers and show respect for their contributions. Likewise, volunteers will be expected to extend courtesy and respect to school staff. Any issues that may arise will be referred to the volunteer coordinator or school principal as appropriate.
All volunteers working in schools will be under the direction of an accountable member of the school’s staff. Periodic assessments should be made to ensure volunteers are working productively with students.
Orientation and Training.
The superintendent/designee shall develop orientation materials to be provided to all volunteers who have contact with students on a regularly scheduled or continuing basis. These materials shall include, but not be limited to, pertinent policies and safety and emergency procedures. Volunteers shall be provided appropriate training at the building level consistent with their tasks and existing district standards. This training shall be developed under the leadership of the principal.
Duties and Responsibilities.
A volunteer’s assignment shall be limited to assisting staff members with duties such as routine tutorial, clerical, housekeeping and material preparation tasks. The assignment shall be limited to situations which may be directed by a certificated staff person. In some instances, volunteers may perform clerical and material preparation tasks away from the school site. Volunteers with special talents, hobbies or experiences may share those with students on a scheduled basis in a suitable educational setting. Volunteers will not discuss the performance or actions of students except with the student's teacher, counselor or principal.
Additional specific areas in which a volunteer may be used are as follows:
• Reading stories to students • Providing exhibits • Assisting in supervising the loading • Arranging and assisting in field trips and unloading of buses • Assisting in supervising playgrounds • Helping in learning centers, • Tutoring computer labs, libraries, cafeterias, • Contacting groups of parents offices, etc. by telephone • Assisting in technology • Organizing parents for special • Lecturing on special topics projects • Helping set up science experiments • Mentoring • Acting as host for school functions • Participating in business and community partnerships
Volunteers will supplement and enrich programs and services in the District but will not substitute for employee activities and functions.
Orientation.
Each school should thoroughly orient volunteers to the duties they will perform. Volunteers also should be acquainted with the overall operation of the school, including what is expected of all employees and volunteers. They should be cautioned to discuss school matters outside of school in a responsible manner.
A. Training at local schools should not be held simultaneously with school- sponsored functions. Volunteers should not have to choose between attending a school function or a volunteer training. However, it is appropriate to hold trainings prior to or immediately following a school- sponsored event. B. Each volunteer coordinator will provide all volunteers with a handout of expectations, guidelines and procedures specific to the school. C. All volunteers will be oriented on the following: • Volunteer guidelines, polices and procedures • Expectations for creating positive school climate • Safety and security issues • Confidentiality: All communications are to be kept strictly confidential. Information about the student may be shared only with the teacher, principal or guidance counselor of the school. • Transportation • Dress Code
• Sexual Harassment • Blood borne pathogens D. Volunteers may receive initial training from any school principal, teacher or volunteer coordinator. E. The volunteer coordinator will notify the volunteer specialist of training dates. These will be posted at the District office or on the District website. F. At the beginning of each school year, schools are encouraged to have multiple training sessions at various times of the day. Beginning in October, the District’s volunteer coordinator will hold one training session at the district office or at a local school each month.
Termination.
Although the District is not limited to the reasons below, a volunteer can be terminated for the following:
A. Breach of confidentiality concerning student or other privileged information. B. Unlawful conduct or breach of the District rules and regulations. C. Physical or emotional stress which incapacitates the volunteer. D. Inability to cooperate and work effectively with site staff and students. E. Activities that threaten the order or security of the site or the safety of the volunteer. F. Erratic or unreliable attendance or behavior. G. Unsatisfactory service. H. Sexual misconduct. I. Providing falsified information on the application. J. Establishing inappropriate relationships with youth served. K. Criminal charges or conviction of a crime.
A volunteer may be asked to terminate his/her services when circumstances which in the judgment of the administrator necessitate termination.
Adopted on: 9/17/07
Volunteer Confidentiality 709F 4600F
Volunteer Confidentiality
In the course of their work in the school, volunteers might have access to student records. To make sure volunteers know the importance of keeping records confidential, the Mountain View School District requires all Volunteers to sign this Volunteer Code of Confidentiality.
Code of Confidentiality for Volunteers
1. All student records should be considered confidential.
2. Volunteer should guard against leaving records in a place where they can be viewed by others.
3. Volunteers should never share copies of records.
4. Volunteers should not discuss information obtained while in a classroom, such as a student’s grade or behavior, with anyone other than the student’s teacher, principal, or guidance counselor.
5. Volunteers should not discuss or repeat information overheard from teachers or administrators while in the school or at school-sponsored functions.
6. Directory information, including student’s and staff’s name, address, telephone number, date and place of birth, student’s photograph, participation in officially recognized activities and sports, weight and height of student members of athletic teams, dates of attendance and awards received, and previous educational agencies or institutions attended can only be shared by volunteers with administrative approval. Volunteers should never share copies of student information without administrative approval.
7. Concerns or questions of issues of confidentiality regarding student records should be brought to the attention of the staff member that supervises the volunteer and the school administrator.
8. Any knowledge by the volunteer or school personnel of a violation of this Code of Confidentiality should be immediately reported to the school administrator and the staff member who supervises the volunteer.
By signing, I acknowledge that I have read, understand, and will comply with the Volunteer Code of Confidentiality.
Date Signature
Adopted on: 8/20/07 Revised on:
MOUNTAIN VIEW SCHOOL DISTRICT #244 VOLUNTEER APPLICATION 709F 4600F
Thank you for your interest in serving as a school volunteer. The application procedure helps us to provide the safest environment for our students. Prior to completing the volunteer application it is required that you read the District’s policy regarding volunteers. A criminal history/fingerprint check will be obtained for volunteers who have unsupervised access to children. The school’s volunteer coordinator will contact you upon the application process being completed.
Personal Information:
Last Name: ______First Name: ______
Social Security Number: ______Date of Birth: ______
City of Birth: ______State of Birth: ______
Gender: ______Race: (optional) ______
Home Phone: ______Business Phone: ______
Home Address: ______
City: ______State: ______Zip: ______
School Selection:
1. List all schools where you will volunteer:
2. If you have children attending those schools, list the child’s name, grade and school: Child’s First & Last Name: ______School Child Attends:______Grade: ______Child’s First & Last Name: ______School Child Attends:______Grade: ______
Volunteer Availability: I am available at the following times: Monday A.M. P.M. Tuesday A.M. P.M. Wednesday A.M. P.M. Thursday A.M. P.M. Friday A.M. P.M. Education Information: Provide highest level of education completed: ______
Employment Information:
Current Employer: ______Address: ______Position: ______Years with Employer: ______
Past Volunteer Experience:
Name of Organization: ______Contact Name: ______Address: ______Can we contact Supervisor? Yes No Name of Supervisor & Supervisor’s Position: ______Phone Number: ______When did you volunteer? From: ______To: ______
References: List two references who have known you for at least one year and are not related to you. Please notify your references to expect us to contact them. Name # 1: Name # 2: Phone: Relationship: ______Phone: Relationship: ______Email: Email:
Background Security Information:
To safeguard the children we serve, Mountain View School District #244 screens volunteer applicants. All information is confidential and will not be shared.
Yes No NA If warranted by the volunteer position I am applying for, I will cooperate with the Mountain View School District in obtaining fingerprint background check.
Yes No Have you ever been convicted of a felony? If yes, explain:
IDAHO STATE POLICE BUREAU OF CRIMINAL IDENTIFICATION
NON-CRIMINAL JUSTICE CRIMINAL HISTORY RECORDS FINGERPRINT CHECK REQUEST of the Idaho Central Repository of Criminal History Records
Yes No Have you ever been arrested, found guilty, entered a plea of no contest or had adjudication withheld in a criminal offense other than a minor traffic violation?
Statement of Understanding & Signature (Required):
I have read the district’s policy and procedure regarding volunteers. I fully understand the policy and procedure and agree to abide by them.
I affirm that all of my responses are true, complete and correct to the best of my knowledge and are made in good faith. In addition, I certify that I have reviewed the above criminal history information and responded truthfully. I understand that all involvement with students is restricted to approved school activities. In exchange for the benefit I receive from being allowed to volunteer within the school district I agree to indemnify Mountain View School District #244 from any and all responsibility of liability that they may incur as a result of volunteering my services to the district.
______Signature
Name Printed
Date A completed fingerprint card must be attached to this request. Submit a separate form for each request. Please print clearly in blue or black ink.
REQUEST (check one) I am requesting an Idaho criminal history check on the subject named below.. I am requesting a copy of my Idaho criminal history check..
Name Date of Birth
Requester Name (if different) Reason for Criminal History Check
Address of Requester (Results will be mailed to this address.)
RESULTS Record Attached No Record Found BCI Initials Date
General Information: An individual may obtain a copy of an Idaho record through the following procedure Submit a set of rolled fingerprints of the subject of the check on an applicant fingerprint card. These will be used to search the BCI database of fingerprints. BCI will return the fingerprint card with the search results. Fingerprints provide a positive method of identification. The fingerprint card must be completed and include: name (print), alias names (including maiden and previous married names), current address, sex, date of birth, and (optionally) social security number. The subject of the check must also sign and date the card. The date must be within 180 days of the fingerprint card submission.
A check made payable to Idaho State Police must accompany the fingerprint card. The fee is $10 for each fingerprint check. A $20.00 processing fee will be charged for any returned checks. This request may be hand delivered or mailed to the address below. The bureau does not telephone or fax responses. Please allow ample time for processing this request. Requests are processed on a first come basis. The records maintained by the Idaho Bureau of Criminal Identification (BCI) are based upon the felony and serious misdemeanor arrests reported to BCI from other Idaho criminal justice agencies. If a person disputes the accuracy of information obtained, that person may challenge the information by writing to the address on this form. Idaho code 67-3008 (6) states, “A person or private agency, or public agency, other than the department, shall not disseminate criminal history record information obtained from the department to a person or agency that is not a criminal justice agency or a court without a signed release of the subject of record or unless otherwise provided by law.”
P.O. BOX 700 MERIDIAN, ID 83680-0700 - (208) 884-7130 - FAX 884-7193
COMMUNITY RELATIONS 4600F(2)
Resolution to Negate Various Policies in Conflict with State Laws
710
WHEREAS, the Idaho Legislature has enacted an education reform package affecting the contract rights, collective bargaining rights, and timing of various employment related issues involving Idaho school districts and employees of Idaho public schools; and
WHEREAS, the School District has enacted certain policies and procedures in handbooks, correspondence, official school district policies and procedures, and any such other similar documents that also address various employment related issues between employees of the School District and the School District itself; and
WHEREAS, the School District is mandated to adhere to the recent legislative changes affecting employment relationships between the District, the local education association and its members as well as individual certificated employees of the District; and
WHEREAS, there exists insufficient time for the School District to examine each and every document, policy, or procedure that may now be in conflict with recent legislative changes;
NOW THEREFORE BE IT RESOLVED, that any requirement, condition, term, policy, procedure, time deadline, other matter, or document in conflict with the Idaho legislative changes regarding employment relationships, collective bargaining, employee rights, contract terms, and any other condition including any such inconsistency giving greater rights than permitted by newly enacted and existing statutes shall be hereby rescinded and changed to read consistently with the statutes enacted by the Idaho legislature.
Adopted on: 4/25/11
MOUNTAIN VIEW SCHOOL DISTRICT #244
SCHOOL BOOKKEEPING PROCEDURE REFERENCE MANUAL
TABLE OF CONTENTS
• Defining and Understanding Student Activity Funds, (SAF)
• Chart of Accounts for Building Bookkeeping
• Cash Receipt Procedures
• Sales Tax Collection and Remittance Procedures
• Purchasing and Cash Disbursement Procedures
• Adjusting Journal Entries / Transfer Procedures
• Reporting Procedures to Board, District, Student Groups, Etc.
• Appendix A: Approved Chart of Account Reference Sheets for schools in District #244
• Appendix B: Forms Referenced in this Manual Chart of Accounts Reference Sheet Form Cash Collection Report Ticket Sales Report Concession Stand Sales Report Student Activity Account Transfer Request Form Daily Cash on Hand Reconciliation Vending Machine Cash Receipt / Sales Tax Worksheet Per Diem / Refund Received Disbursement Log Form W9, Request for Taxpayer Identification Number Form ST 101, Sales Tax Resale or Exemption Certificate Student Activity Fund Time Sheet
PREFACE
This manual is designed to serve as a reference to standardized bookkeeping procedures for the recording and reporting of Student Activity Funds, (SAF) and for miscellaneous General Fund transactions occurring at the building level for all schools in Mountain View School District #244
The procedures described herein have been reviewed and approved by the Board of Trustees of Mountain View School District #244.
STUDENT ACTIVITY FUNDS
Assets held by the school district as an agent for school sponsored activities, clubs and organizations shall be accounted for in the Student Activity Fund, (SAF).
DEFINITION AND PURPOSE Student Activity Funds are custodial in nature. The Student Activity Fund will report assets received from and disbursed for school related activities such as publications, clubs, student organizations and other student activities. The resources are generated directly by the students and are owned, operated and managed by the student body under the guidance and direction of the principal or his/her designee for educational, recreational or cultural purposes. The Student Activity Fund resources may also be used to promote the general welfare of each school and the educational development and morale of all students.
LEGAL REQUIREMENTS Idaho Code Section 33-705 provides the legal requirements for the Student Activity Funds:
1. The board of trustees of each school district, including specially chartered districts, shall create a fund or funds for the purpose of controlling and accounting for the receipts, deposits, expenditures, assets, liabilities and fund balances arising from the following transactions: (a) Admission charges for interscholastic activities. (b) The sale of yearbooks and annuals. (c) Student fee collections which are used to provide more than one (1) activity or benefit to all of the students of a school or school building.
2. For each fund created the board of trustees shall promulgate policies: (a) Describing with reasonable certainty the nature and type of expenditures which may be made therefrom. (b) Setting forth the requirements for the expenditures and the withdrawal of such moneys.
3. The treasurer of the district shall provide accounting procedures for the receipt, deposit, expenditure and withdrawal of such moneys and procedures for monthly reporting to the board of trustees of the transactions, assets, liabilities and fund balance for each such fund.
4. For other activity or student funds including, but not limited to, custodial funds, the board of trustees may create a separate fund or funds and promulgate policies to provide for accounting and control thereof.
5. Nothing in this section limits the power of the board of trustees of any school district from promulgating policies or imposing further controls, requirements, accounting and reporting procedures with respect to any funds or moneys of the district or moneys which it holds as custodian for the students.
6. Disbursements from any of the funds created under this section shall be made by regular bank check signed by the treasurer or assistant treasurer of the district and countersigned by the chairman or vice chairman of the board of trustees or other employee of the district designated by the board of trustees.
RESPONSIBILITY AND ACCOUNTABILITY Student Activity Funds are under the authority of the Board of Trustees of Mountain View School District #244. The building principal is responsible for the proper collection, disbursement and control of all student activity funds. This responsibility includes providing for the safekeeping of fund assets, proper budgeting, accounting, reporting and administration of the funds in compliance with Board of Trustees policies and Mountain View School District #244 procedures.
At the annual meeting, the Board of Trustees will appoint assistant treasurers of the district as well as designate the employees empowered to countersign student activity fund checks.
Student Activity Fund accounts and records will undergo an annual audit performed by an independent auditor at the same time the district’s other funds are audited. Internal review and compliance checks may be made periodically by the district office staff as well.
GENERAL FUND TRANSACTIONS AT THE BUILDING LEVEL
In addition to Student Activity Fund transactions, there may be miscellaneous transactions arising in the school buildings which ultimately need to be accounted for in the district’s General Fund. These transactions will consist of collection and remittance of District funds through “due to” and “due from” clearing accounts as well as transactions arising from activities in which school personnel rather than students control and administer the moneys. These transactions are also accountable to the Board of Trustees and the same level of responsibility and care should be exercised in the administration, classification, recording and reporting of these transactions as with the Student Activity Fund transactions.
CHART OF ACCOUNTS
A standardized chart of accounts will provide the basis for properly classifying and recording all transactions. The following Chart of Accounts has been developed as a district model. Note that not all accounts may be necessary in some buildings. Special circumstances may necessitate creation of a new account in which case the building administrator or his/her bookkeeper shall consult with the district Business Manager concerning proper account placement in the Chart of Accounts for any new accounts.
Each building administrator should prepare, periodically update and make available for Board review a Chart of Accounts Reference Sheet which defines each account as it is used in that building. The typical sources of revenue flowing through each account as well as the nature and type of expenditures which may be made therefrom should be described. In addition the identity of the student group and faculty or staff advisor responsible for each account should be noted. This Reference Sheet should also describe the building administration’s plan for allocation of funds between accounts when, for example, revenues are receipted into a general activity account and are later allocated among more specific activity accounts.
Copies of the Chart of Accounts Reference Sheets for schools with student activity funds currently approved by the Board are included in Appendix A.
CHART OF ACCOUNTS For Use by Schools in Mountain View School District #244
ASSETS: Cash on hand (undeposited cash) Cash in Checking Cash in Savings Due from DO - Reimbursement for IHSAA officiating fees Due from DO - Reimbursement for petty cash expenditures from M&O supply budget Due from DO - Reimbursement for State tournament competition
LIABILITIES: Payable to DO - District activity fees collected Payable to DO - Damage restitution Payable to DO - Sales Tax Payable to DO - Driver Education student fees collected Payable to Vendor - Special Project Collections clearing
STUDENT ACTIVITY FUND RECEIPTS / DISBURSEMENTS:
Student Organizations and Clubs: Associated Student Body Student Council Class of 19xx Class of 19xx Class of 19xx Class of 20xx National Honor Society Foreign Language Club
GENERAL FUND ACTIVITY RECEIPTS AND DISBURSEMENTS:
Activities and Athletics Football Volleyball Basketball Wrestling Track Baseball / Softball Tennis Drill Team/ Dance Annual Music Debate Cheerleader Drama Knowledge Bowl Youth Legislature
Classroom / Department Activities Art Industrial Technology Communication Technology Music Library PE
Donations, Contributions, Grants and Gifts Recycling Staff fund for expressions Other grants and donations managed by school personnel
Fines, Fees and Rentals Library fines and book replacement Facility / equipment rental Locker rental and service Towel laundry service Vending machine purchases and sales
CASH RECEIPTS
GENERAL PROCEDURES: A pre-numbered cash receipt form shall be prepared by the person receiving the money for all cash and check collections. The receipt shall be prepared in triplicate with the following information included:
Date of receipt. Name of individual or organization from whom the money is received. The source of the money - an explanation of how it was generated. The account name and number of the account it is to be credited to. The signature/initials of the person receiving the money.
The original copy of the receipt should be given to the person delivering the money. The second copy should be used as the bookkeeping entry copy and filed with any supporting documentation (such as Cash Collection Report, Ticket Sale Report or Concession Sale Report forms) for that month’s work. The third copy should be retained and filed numerically to document that there are no breaks in the numerical order. All voided receipts and copies should be clearly marked “VOID” and filed in their proper numerical sequence.
CLUB, CLASSROOM & MISCELLANEOUS STUDENT RECEIPTS: All moneys received by the advisors of clubs or school organizations, staff members, coaches, etc. shall be documented on Cash Collection Report forms. This form should include: Name of the organization, project, activity, team, class, etc. Name of the activity advisor, coach, teacher, etc. A listing of student names, amounts collected, date collected and whether a check or cash was received. A grand total of the individual amounts collected.
The money, accompanied by the Cash Collection Report, should be turned over regularly to the building bookkeeper in exchange for a receipt as described in the General Procedures above. As a general guideline, money should be turned over to the bookkeeper whenever the total reaches $20. Cash left in desks, drawers, file cabinets, etc. is at risk. The District liability insurance policy has a $1,000 deductible. Even if more than a $1,000 cash loss was submitted against an insurance claim you would still have the task of providing sufficient documentation to support the claim. Often, vandals seeking to steal a sum of cash left in a desk or file cabinet do thousands of dollars of damage to the building in their efforts to steal a few hundred dollars. The best thing to do is to remove the temptation and turn the money over to the bookkeeper!
ACTIVITY AND GATE RECEIPTS: Moneys received from admission fees to any activity should be accompanied by a Ticket Sale Report. Pre-numbered tickets should be used for each category of gate admission. Both a ticket seller and a ticket taker should be working at admission gates. The Ticket Sale Report should be prepared in duplicate and should include: The name of the event Date of the event. Name of ticket seller(s) and ticket taker(s). Ticket information - beginning ticket number, price, ending ticket number, calculation of actual number of tickets sold and total sales based upon that number of tickets. Actual check and cash count categorized by currency and coin denomination. An explanation of any variance between actual cash count and calculated sales amount.
A copy of the Ticket Sale Report should be included in the cash box. The cash box should then be taken to the bookkeeper in exchange for a receipt, or if after business hours, locked in the school vault. If a night depository bag is used, then include a copy of the Ticket Sale Report in the depository bag. The duplicate copy of the Ticket Sale Report should be kept by the ticket seller and presented to the bookkeeper in exchange for a receipt as described in the General Procedures, above.
CONCESSION STAND SALES: The concession stand should be operated not only for fund raising purposes but also to facilitate a learning opportunity for the students involved in its operation. Proper accounting for concession sales would require beginning and ending inventory counts and extensions as well as point of sale reporting for each inventoried item. The cost of the extra assurance provided by this level of sales accountability may exceed the benefit. At a minimum, revenue received from concession stand sales should be accompanied by a Concession Stand Sales Report. This report should be prepared in duplicate and should include: The name of the event for which the stand was operated. Date of the event. Name of organization working in the concession stand. A reconciliation of actual cash count at the close of sales, less the change fund.
A copy of the Concession Stand Sale Report should be included in the cash box. The cash box should then be taken to the bookkeeper in exchange for a receipt, or if after business hours, locked in the school vault. If a night depository bag is used, then include a copy of the Concession Stand Sale Report in the depository bag. The duplicate copy of the Concession Stand Sale Report should be kept by the concession stand advisor and presented to the bookkeeper in exchange for a receipt as described in the General Procedures, above.
To further safeguard assets, the concession stand should remain locked when not in use and a faculty or staff advisor should be on duty when the stand is open to observe and assist the students in the operation of the stand and to oversee preparation of the Concession Stand Sale Report.
VENDING MACHINE SALES Cash collected from vending machine sales should be accounted for using the Vending Machine Cash Receipt / Sales Tax Worksheet which should assist the school bookkeeper in correctly calculating the taxable and nontaxable portions of these unique sales. Please refer to the “Idaho Schools Educational Guide to Sales Tax in the State of Idaho” for additional information.
DAILY CASH ON HAND RECONCILIATION A reconciliation of actual cash on hand to cash per books should be performed as part of the closing activity each day by the office staff. A complete cash count of the main till and all auxiliary tills or cash boxes should be made and documented using the Daily Cash on Hand Reconciliation Form. (Auxiliary cash boxes should be assigned permanent identification numbers which can be referenced on the reconciliation form as well as the sales report forms). The total cash count should be compared to the sum of the prior day’s cash on hand balance, plus the current day’s receipts, less any deposits taken to the bank on the current day. Any significant cash overage or shortage should be investigated and adequately explained.
SALES TAX COLLECTION AND REMITTANCE
Public elementary and secondary schools are exempt from paying sales tax on any purchases they make. Please refer to the section on “Purchasing and Cash Disbursements” for more discussion on sales tax and District purchases.
Schools are, however, required to collect and remit sales tax on any taxable sales they make.
The following guidelines have been reprinted from the “Idaho Schools Educational Guide to Sales Tax in the State of Idaho”, Publication #51, prepared by the Idaho State Tax Commission.
PURCHASING AND CASH DISBURSEMENTS
NATURE AND TYPE OF EXPENDITURES:
Expenditures from Student Activity Funds should be limited to purchasing goods or services to be disbursed in conjunction with school related student activities such as publications, clubs, student organizations, etc.
Student Activity Fund dollars should not be used to finance the reimbursement of employees for General Fund travel or supplies or the outright purchase of supplies and equipment, whether for classroom instruction or maintenance of the facility. Every effort should be made to follow the District purchase order procedures and travel reimbursement procedures for these types of expenditures. However, it is recognized that miscellaneous petty cash disbursements may be made at the building level and replenishment of the petty cash fund can be accomplished and accounted for by using the “Due from DO - reimbursement for petty cash expenditures from M&O supply budget” account. Similarly, current District practice is to pick up the costs of IHSAA dispatched officials and state competition travel expenses out of the General Fund. These disbursements may be made at the building level and reimbursement requested and accounted for by using the appropriate “Due from DO...” accounts provided in the Chart of Accounts.
PURCHASING PROCEDURES:
A SAF Purchase Order signed by the building principal must be issued before any goods or services are ordered. Building employees shall not make a commitment to any vendor without a written SAF Purchase Order signed by the building principal. Any purchase commitment made without a signed PO will be considered to be a personal purchase made by the staff member, and the vendor will be instructed to bill that staff member.
SAF Purchase Orders shall not be approved by the principal unless sufficient funds are available in the appropriate account or will be available prior to the close of the fiscal year at June 30.
SAF Purchase Orders shall be sequentially pre-numbered. A register of all POs issued shall be maintained and should include date issued, vendor name, amount, account to be charged and a description of the goods or services ordered.
Public primary and secondary schools are exempt from paying sales tax on any purchases they make. Schools may claim this exemption by giving their suppliers a completed form ST 101, Sales Tax Resale or Exemption Certificate. Once this form is on file with a vendor, it is valid for all future exempt sales. Generally the exemption does not extend to student activity groups; however, a purchase is exempt if it is paid by a check drawn on the Associated Student Body Fund and the school is responsible for the funds. The sales tax exemption for public schools does not apply to affiliated groups or organizations such as a PTO or a booster club.
CASH DISBURSEMENT PROCEDURES:
ISSUANCE OF CHECKS: All payments are to be made by check with the exception of petty cash disbursements which are discussed in a subsequent section.
Each check should be completed in its entirety before it is signed by two authorized check signers. Checks should never be pre-signed before all the blanks are completed..
Checks must always be made payable to a specific person, company or organization. Checks shall not be made payable to cash or to the name of the school issuing the check.
All disbursements should be documented with a copy of the purchase order, invoices, sales slips or register tapes, requests for reimbursement, etc. with detailed explanations provided. All disbursements are to be completely supported and explained. The building administrator should review and initial each invoice approved for payment. The bookkeeper should initial, date, note the check number, specify the account to be charged and mark the supporting document as “paid”.
Voided checks shall have “VOID” clearly marked across the check. The original and all copies should be filed in numerical sequence in a void check file. Voided checks shall be included in the check register in their proper numerical sequence.
Reimbursements Checks may be issued to students or employees to reimburse them for personal funds disbursed for SAF purposes; however, this type of disbursement must be completely supported by paid receipts or other proper documentation and explanation. Without this type of documentation, termed an “accountable plan” in the eyes of the IRS, reimbursements would be considered wages subject to withholding requirements. Reimbursements should not exceed $20 and this practice should be limited to “emergency” situations when following the purchase order procedure is not feasible. Again, employees requesting reimbursement for items properly chargeable to the District General Fund should not be reimbursed from SAF funds. They should submit their reimbursement request on the appropriate District form which will then be processed for payment after the monthly Board approval of the Bill Schedule.
Refunds Occasionally it may be necessary to make multiple refunds due to cancellation of an event, reduction of a student fee, etc.. In such cases individual refund checks may be issued or a single check may be issued to the activity sponsor who will then distribute the refund to each student. The sponsor must have each person due a refund sign for the refund received on the Per Diem / Refund Disbursement Log; this documentation should include the amount of the refund and the date the refund was received. This log must then be returned to the school bookkeeper and filed as support for the disbursement.
Activity Travel The District’s current practice is to pay for state tournament competition travel expenses from the District General Fund while local and regional competition travel expenses are to be borne by the Student Activity Fund. Any dividend or pro-rata gate receipt amounts received by the school as their share of state gates shall be remitted to the District to offset the state travel expenses incurred.
“Advance” payments may sometimes be requested for expenses expected to be incurred by teams or other groups engaged in out-of-town travel when the specific motel and or restaurant vendors are known before departure. The activity advisor should complete a purchase order requesting the advance and, upon approval by the building administrator, a check should be issued payable to the vendor named in the purchase order. When the activity travel is complete, the activity advisor shall submit all invoices, sales slips, etc. supporting the actual amount of expenses and shall return any unused funds. The bookkeeper will issue a cash receipt for the money returned and will cross reference this receipt to the check issued as an advance; the various invoices, sales slips, etc. will also be filed as support of the check issued as an advance.
In those out of town travel situations when the team members are not able to eat their meals as a group, it may be necessary to provide a per diem amount to team members. In such cases a single check may be issued to the activity advisor who will then distribute the per diem amount to each team member each day. A roster of the team members traveling should be attached to the purchase order to help document the per diem amount requested. The activity advisor must have each team member sign the Per Diem / Refund Disbursement Log for the per diem received. This log must then be returned to the school bookkeeper and filed as support for the disbursement. Sales slips or receipts for expenditures from the individual team members will not be required.
The following procedures are not the preferred procedures recommended by the District; however, it is recognized that it is not always possible to anticipate 100% of the travel needs of a team when they are competing away from home. In those cases when the specific restaurant vendor is not known prior to departure for an out of town event, a purchase order payable for an “amount not to exceed” a specified dollar limit, should be given to the activity advisor along with the necessary checks. The check numbers should be referenced on the purchase order and immediately entered in the check register and referenced to the purchase order. The total of the checks actually written cannot exceed the amount authorized by the purchase order. When the activity travel is complete, the advisor shall submit a detailed summary of all checks issued and return any unused checks. The unused checks should immediately be voided by the building bookkeeper. The advisor shall also submit all invoices, sales slips, etc. supporting the actual amount of expenses and shall return any unused funds. The bookkeeper will issue a cash receipt for the money returned and will cross reference this receipt to the check(s) issued; the various invoices, sales slips, etc. will also be filed as support of the check(s) issued.
Independent Contractors The courts have considered many facts in deciding whether a worker is an independent contractor or an employee. Control of the work is the issue and in many cases the decision to classify a worker as an employee or independent contractor is not an easy one to reach. Typically an independent contractor will make his/her services available to the relevant market and perform services for a number of different clients. Evidence to support this factor includes business cards, advertising, and business licenses. The opportunity to realize a profit or incur a loss is probably the strongest evidence suggesting that the worker is an independent contractor. In the schools, ticket takers and concession stand workers are considered employees and payments should be considered as wages. They will be paid through the district payroll.
The employment status of persons who officiate at high school sports events is currently a topic of great concern to school districts throughout Idaho. As of May, 1997, there is no definitive guidance; resolution of this issue will probably come at a much later date. The IRS is mediating this issue hoping that the Idaho High School Activities Association and the Districts will self correct.
Until a definitive answer is reached checks may be issued by the schools to certified officials dispatched by the IHSAA after a completed form W9, Request for Taxpayer Identification Number, is received from the official. All payments to officials will be reported for the calendar year to the District Office where payments will be summarized for all officials district-wide. The District will then issue 1099 forms. Please note that persons hired by the school to referee junior high or intramural events are to be paid as employees through the District payroll. These payments will then be charged against the Student Activity Fund involved rather than being reimbursed by the District General Fund.
Student Workers Checks may be issued by the schools to students for services performed in conjunction with SAF activities (football chains, score clock, intramural referee, etc.) since students are exempt from FICA withholding there is no FICA liability to the District and therefore, no need to run these payments through District payroll processing. Students regularly employed by the District as aides or janitors must be forwarded to the District Office for payroll processing.
District Employees Any payment for services of Mountain View School District #244 employees rendered in conjunction with SAF activities (ticket seller, ticket taker, score clock, concession stand supervisor, junior high and intramural officials, etc.), must be forwarded to the District Office for payroll processing using a SAF time sheet. After payroll is completed, the District Office will provide the school bookkeeper a summary of the amount due to the District and chargeable to the school’s SAF accounts.
PETTY CASH DISBURSEMENTS:
A petty cash account may be established at the discretion of the principal for the purchase of small, miscellaneous items, primarily postage. The petty cash box shall not exceed $200.00. Disbursements from petty cash shall be limited to a maximum of $20 for each purchase. No payments for services shall be made from petty cash.
Purchases Each time an item is purchased, a petty cash or “cash paid out” voucher should be completed listing the date, payee, amount, description of the purchase, account number chargeable and signature of the person making the purchase. Invoices, register receipts or other suitable documentation is required for all purchases from petty cash and is to be attached to the petty cash voucher.
Replenishment The petty cash box should be reconciled and replenished monthly . The total of the petty cash vouchers will equal the amount to be replenished. The total of the petty cash vouchers plus the actual cash remaining should always equal the original amount of the petty cash fund. A check should be issued for the amount of the petty cash vouchers and the accounts listed on those vouchers are then charged for the items purchased.
ADJUSTING JOURNAL ENTRIES
The bookkeeper will need to document and record transfers between accounts, interest earned, bank service charges and any corrections to the accounts via adjusting journal entries (AJE’s.) These entries should be written so as to describe the date, the accounts to be increased and decreased, the amounts, the rationale for the entry or a description of the situation being recorded or corrected. Each AJE for the month should be sequentially numbered with the fiscal month being the first digit of the reference number. For example, the first adjusting entry made in September, (the third month in the fiscal year) would be AJE 301. A copy of the AJE journal should be included in the monthly work remitted to the District Office.
Requests for transfer from one Student Activity Fund account to another Student Activity Fund account must be documented on a Student Activity Account Transfer Request Form and presented to the building administrator for his/her approval. The form will include the date, amount requested, accounts transferred from and to, the reason or rationale for the transfer, and signature lines for the approval of the student officers or faculty activity advisors authorized to make decisions regarding the accounts affected as well as for the building administrator’s approval.
Under no circumstances may funds be transferred from a Student Activity Fund account to a General Fund Activity account.
REPORTING PROCEDURES
REPORTING TO STUDENT GROUPS A monthly summary of transactions should be provided to the student officers and faculty advisors of each Student Activity Fund account held in the custody of the building administration. This report should include the balance as of the beginning of the month, detail of all transactions (receipts, disbursements, and adjusting journal entries) and account balances as of the end of the month. Outstanding purchase orders chargeable to the accounts should also be made available so that the students and faculty advisors responsible can budget accordingly.
REPORTING TO THE DISTRICT OFFICE AND BOARD OF TRUSTEES
Monthly financial reports should be submitted to the district Business Manager on or before the 15th of the following month. These financial reports should include the following:
Cash receipt journal Cash disbursement journal (check register) Detail supporting any adjusting journal entries Bank reconciliation for all bank accounts; copy of bank statement Daily Cash on Hand Reconciliation Summary of transactions and ending balances for all Student Activity Fund and General Fund Activity accounts
Totals from these reports will be used by the Business Manager in preparing the monthly Treasurer’s Report to the Board of Trustees.
District assessed activity fee reports and all fees collected should be remitted at the close of each season to the District Office.
Monthly reports of taxable sales, nontaxable sales and sales tax collected should be made to the Business Manager at the District Office no later than the 18th of each month. This will allow the Business Manager ample time to compile reports from all the schools and submit the District sales tax report to the State Tax Commission by the 20th of each month.
District assessed Driver Education fees should be collected prior to the onset of Driver Education classes and should be remitted to the District Office with a complete list of the students enrolled.
Any balances remaining in accounts “Due To the District” as of the close of the fiscal year should be remitted to the District Office prior to July 31 of each year. Any balances remaining in the “Due From the District” accounts will be remitted by the District prior to July 31 of each year.
YEAR END AUDIT OF FINANCIAL RECORDS
All records related to transactions recorded for the fiscal year ended June 30, should be assembled and brought to the District Office by July 31 of each year. These records will be audited as part of the annual independent audit conducted on all of the District’s funds. The records should include the following for the fiscal year:
Monthly files containing the source documents supporting the recording of all receipts, disbursements and transfers and month end cash on hand counts.
Monthly bank statements, reconciliation and canceled checks.
Monthly documentation supporting amounts reported as taxable sales, nontaxable sales and sales tax collected and remitted. Monthly reports as given to Student Groups and to the District Office for reporting to the Board of Trustees.
File of Purchase Orders issued for the year, sequentially numbered with all numbers accounted for.
Other records as may be requested for the audit.
The bank statement(s) for the month of July (received in early August) should be sent unopened to the District Office for the auditors to open and review.
APPENDIX A - CHART OF ACCOUNT REFERENCE SHEETS
1. Grangeville High School (GHS) 2. Clearwater Valley High School (CVHS) 3. Grangeville Elementary and Jr. High School (GES) 4. Clearwater Valley Elementary School (CVES) 4. Elk City Elementary School (ELK)
APPENDIX B - FORMS
• Chart of Accounts Reference Sheet Form • Cash Collection Report • Ticket Sales Report • Concession Stand Sales Report • Student Activity Account Transfer Request Form • Daily Cash on Hand Reconciliation • Vending Machine Cash Receipt Sales Tax Worksheet • Per Diem / Refund Disbursement Log • Form W9, Request for Taxpayer Identification Number • Form ST 101, Sales Tax Resale or Exemption Certificate
MOUNTAIN VIEW SCHOOL DISTRICT #244 STUDENT ACTIVITY FUND CHART OF ACCOUNTS REFERENCE SHEET SCHOOL:______
ACCOUNT REVENUE NATURE AND TYPE OF STUDENT GROUP FACULTY/STAFF NAME SOURCES EXPENDITURES RESPONSIBLE ADVISOR MOUNTAIN VIEW SCHOOL DISTRICT #244 CASH COLLECTION REPORT All cash and checks received by the advisors of clubs, school organizations, staff members, coaches, etc. shall be documented on this form and turned over to the building bookkeeper in exchange for a receipt.
NAME OF ORGANIZATION/CLUB/TEAM/PROJECT:
NAME OF PERSON COLLECTING MONEY:
CHECK ONE RECEIVED FROM DATE AMOUNT CASH CHECK PAYER'S SIGNATURE
TOTAL $ PLEASE TURN CASH AND CHECKS COLLECTED OVER TO SCHOOL BOOKKEEPER WHENEVER TOTAL REACHES $20.00, OR DAILY.
FOR OFFICE USE ONLY
Receipt No. Issued ______
Date ______Mountain View School District #244 Ticket Sale Report School: ______
Activity/Event ______Date of Event ______
Ticket Taker Name ______Ticket Seller Name ______
Ticket Sales
Color ______Color ______Color ______
Ending #______Ending #______Ending #______
Beginning #______Beginning #______Beginning #______
Total Sold ______Total Sold ______Total Sold ______
Selling Price $______Selling Price $______Selling Price $______
Total Sales $______(a) Total Sales $______(b) Total Sales $______(c)
Cash in Till (Cash Box ID#______)
Item Count Amount Checks Summary Reconciliation of Sales to Till $50 $20 Grand Total Sales (a+b+c) $______(d) $10 $5 Total Money Collected (e) $______$2 $1 Cash Over
Less Beginning Change Fund $<______>
Total Money Collected $ ______(e) For Office Use
Taxable Sales (e/1.06) ______(f) Cash Count Performed By: ______Sales Tax (f*6%) ______Notes:______Receipt No. Issued ______Date ______
Mountain View School District #244 Concession Stand Sales Report School: ______
Date of Event ______
Activity/Event ______
Name of Organization Operating Stand ______
Cash in Till (Cash Box ID#______)
Item Count Amount Checks $50 $20 $10 $5 $2 $1 .50 .25 .10 .05 .01 Other Total
Less Beginning Change Fund $<______>
Total Money Collected $ ______(d)
Cash Count Performed By: ______
Notes:______
______
For Office Use
Taxable Sales (d/1.05) ______(e)
Sales Tax (e*5%) ______
Receipt No. Issued ______
Date ______Mountain View School District #244 Student Activity Account Transfer Request Mountain View School District #244 Student Activity Account Transfer Request Date: ______Date: ______Please Transfer: $______Please Transfer: $______From Account: ______Approved by Student Officer/Advisor From Account: ______Approved by Student Officer/Advisor To Account: ______Approved by Student Officer/Advisor To Account: ______Approved by Student Officer/Advisor Explanation: ______Explanation: ______
Approved by: ______Administrator Approved by: ______Administrator
For Office Use For Office Use AJE#: ______AJE#: ______Date Recorded: ______Date Recorded: ______
Mountain View School District #244 Daily Cash On Hand Reconciliation
School: ______
Date: ______
Complete this reconciliation daily. Attach additional sheets if needed to account for additional cash boxes. Enter total for all cash boxes (line a) on lead sheet.
Item Main Till ___ Cash Box #___ Cash Box #___ Total Amount Checks $50 $20 $10 $ 5 $ 2 $ 1 .50 .25 .10 .05 .01 Other Total $ $ $ $ (a)
Cash Count Performed By: ______
Cash on Hand Balance From Prior Day $______
Today’s Receipts #______Thru #______$______
Less: Amounts Deposited $<______>
Cash on Hand/Ending Balance Per Books $______(b)
Reconciliation
Actual Cash on Hand Count From (a) $______
Calculated Cash on Hand Per Books (b) $______
Cash Over or
School ______School ______
Machine Name ______Machine Name ______
Product Cost Per Unit $______(a) Product Cost Per Unit $______(a)
Selling Price Per Unit $______(b) Selling Price Per Unit $______(b)
______
Date______Date______
Item Count Amount Item Count Amount $5 $5 $1 $1 .50 .50 .25 .25 .10 .10 .05 .05
Total Cash Received $______© Total Cash Received $______©
Total No. Units Sold (c/d) ______(d) Total No. Units Sold (c/d) ______(d)
Total Taxable Sales(a*d8117%) $______(e) Total Taxable Sales(a*d*117%) $______(e)
Sales Tax(e*5%) $______(f) Sales Tax(e*5%) $______(f)
Total Nontaxable Sales(c-f-e) $______Total Nontaxable Sales(c-f-e) $______
Cash Count Performed By ______Cash Count Performed By ______
Receipt No. Issued ______Receipt No. Issued ______
Mountain View School District #244
Per Diem/ Refund Disbursement Log
This form is used to document disbursement of cash refunds or per diem. It must be completed and returned to the school bookkeeper.
School: ______
Event/Activity: ______
Date: ______
Amount to be Disbursed: $______
Cash Received by: ______and Disbursed To: Signature of Advisor/Director Disbursing Cash
Name Amount Signature When Received Date
______
Total $ ______Form W-9 Request for Taxpayer Give Form to the (Rev. December 2014) requester. Do not Department of the Treasury Identification Number and Certification send to the IRS. Internal Revenue Service 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to certain entities, not individuals; see Individual/sole proprietor or C Corporation S Corporation Partnership Trust/estate instructions on page 3): single-member LLC Exempt payee code (if any) Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶ Exemption from FATCA reporting Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for the tax classification of the single-member owner. code (if any)
Other (see instructions) ▶ (Applies to accounts maintained outside the U.S.) Print or type 5 Address (number, street, and apt. or suite no.) Requester’s name and address (optional)
6 City, state, and ZIP code See Specific Instructions on page 2. 7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other – – entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3.
Sign Signature of Here U.S. person ▶ Date ▶
• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T General Instructions (tuition) Section references are to the Internal Revenue Code unless otherwise noted. • Form 1099-C (canceled debt) Future developments. Information about developments affecting Form W-9 (such • Form 1099-A (acquisition or abandonment of secured property) as legislation enacted after we release it) is at www.irs.gov/fw9. Use Form W-9 only if you are a U.S. person (including a resident alien), to Purpose of Form provide your correct TIN. An individual or entity (Form W-9 requester) who is required to file an information If you do not return Form W-9 to the requester with a TIN, you might be subject return with the IRS must obtain your correct taxpayer identification number (TIN) to backup withholding. See What is backup withholding? on page 2. which may be your social security number (SSN), individual taxpayer identification By signing the filled-out form, you: number (ITIN), adoption taxpayer identification number (ATIN), or employer 1. Certify that the TIN you are giving is correct (or you are waiting for a number identification number (EIN), to report on an information return the amount paid to to be issued), you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: 2. Certify that you are not subject to backup withholding, or • Form 1099-INT (interest earned or paid) 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of • Form 1099-DIV (dividends, including those from stocks or mutual funds) any partnership income from a U.S. trade or business is not subject to the • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) withholding tax on foreign partners' share of effectively connected income, and • Form 1099-B (stock or mutual fund sales and certain other transactions by 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are brokers) exempt from the FATCA reporting, is correct. See What is FATCA reporting? on • Form 1099-S (proceeds from real estate transactions) page 2 for further information. • Form 1099-K (merchant card and third party network transactions)
Cat. No. 10231X Form W-9 (Rev. 12-2014) This brochure is intended to help government The card reads: “State of Idaho—Tax Exempt, Purchasing PURCHASING agencies understand the sales tax laws that apply Card.” Charges to the card are directly billed to the CARDS to their purchases and sales. This information is government agency and paid for by the agency. Purchasing Cards are based on the sales tax laws and rules in effect on To document the exempt purchase the vendor must used by federal agencies July 1, 2002. keep a photocopy of the card, or the cardholder must to buy operating goods. complete form ST-101. Like the Fleet Card, all WHO QUALIFIES FOR A TAX-EXEMPT purchases made with GOVERNMENT PURCHASE? HOW DOES A FEDERAL AGENCY the Purchasing Cards are billed directly to the Most government entities and political subdivisions MAKE A TAX-EXEMPT PURCHASE? agency and are exempt from Idaho sales tax. are exempt from sales or use tax. They include: A federal agency may claim an exemption in the The vendor documents the exempt sale in the Any federal government agency following ways: same way as the Fleet Card. The State of Idaho, its agencies and departments 1) Giving the vendor an official purchase order issued by TRAVEL CARDS Any Idaho city, county, township, school district, the agency; or Travel Cards are used irrigation district, cemetery district, local 2) Paying for the goods with most U.S. Government by U.S. government improvement district, fire protection district or SmartPay cards; or employees for official other taxing district 3) For cash purchases, completing a form ST-104G, Sales travel expenses. Unlike HOW CAN I TELL IF MY AGENCY Tax Exemption Certificate for Cash Purchases by the Fleet and Purchas- IS EXEMPT FROM TAX? Governmental Entities; or ing Cards, purchases 4) For credit purchases, giving the vendor a completed with these cards may or may not be tax exempt. If Exempt political subdivisions usually have ST-101, Sales Tax Resale or Exemption Certificate. the sixth digit of the card number is a 1, 2, 3 or 4, the power to levy taxes. Private and nonprivate Once this form is on file with a vendor, it is valid for the purchase is billed to the employee and the sale agencies that use state or federal funds are not all future exempt purchases. is taxable. exempt. Neither are the political subdivisions of Forms ST-101 and ST-104G are available from any If the sixth digit of the card is 6, 7, 8, 9 or 0, the a state other than Idaho. Tax Commission office, or from our Web site at purchase is billed to the government agency, and If you need to know your agency’s status, contact www2.state.id.us/tax/forms.html. the sale is exempt from sales tax. any State Tax Commission office. If the seller is an innkeeper, he documents the HOW DOES AN IDAHO CITY, WHICH U.S. GOVERNMENT CREDIT CARDS exempt sale of lodging by having the government COUNTY OR STATE AGENCY CAN BE USED TO BUY TAX EXEMPT? employee complete form ST-104HM, Sales Tax MAKE A TAX-EXEMPT PURCHASE? Federal agencies are using a series of SmartPay cards Exemption for Lodging Accommodations. Other which may be either Visa® or MasterCard®. Each card has Idaho state government agencies and political sub- sellers may keep information from the card, or use the words “United States of America” at the top and divisions can make tax-exempt purchases in two ways: any method that clearly establishes that the Travel “GSA SmartPay” in the top right corner. The name of 1) Credit purchases can be made by giving a Card used qualifies the purchaser for an exemption the using employee is imprinted on the bottom left. completed form ST-101, Sales Tax Resale or from the sales tax. Exemption Certificate, to the vendor. Once this FLEET CARDS Fleet Cards are used to buy CAN A TRAVELING GOVERNMENT form is on file with the vendor, it is valid for all EMPLOYEE MAKE TAX-EXEMPT future exempt purchases. goods (such as gas, oil, parts 2) Cash purchases can be made by completing a form and repair services) for the PURCHASES? ST-104G at the time of purchase and giving it to agency’s fleet of vehicles. All When a government employee is traveling on the vendor for his records. purchases with Fleet Cards are business, room and meal charges are taxable unless Many state government agencies are making tax- billed directly to the agency they are directly billed to, and directly paid by, the exempt purchases with a state purchasing credit card. and are exempt from Idaho sales tax. government agency (paid by government check, an These Wells Fargo Bank The vendor documents the exempt sale by keeping a Idaho State Purchasing Card, or a federal Travel Card MasterCards® have the photocopy of the card, or documenting the information with an account number with a sixth digit of 6, 7, 8, name of the state agency from the card on the sales receipt. 9 or 0. Employees cannot get an exemption from and, in most cases, the tax when they pay with cash, personal check or name of the state credit cards for which they are responsible (such as a employee using the card Diner’s Club card or a federal Travel Card where the imprinted on the bottom. sixth digit of the account number is 1, 2, 3 or 4). Tax Commission DO FOREIGN DIPLOMATS QUALIFY Library cards FOR TAX-EXEMPT PURCHASES? Equipment rentals, such as sprayers and Diplomats from some foreign countries are the container rental portion of trash granted immunity from certain state taxes by pick-up service DAHO Items sold to prison inmates I the federal government. People with this immunity are given federal Admission charges (swimming pools, concerts, cards that outline the types of transactions that zoos, etc.) GOVERNMENT are not subject to sales tax. Fees to use recreation facilities (parks, A vendor should either keep a photocopy gyms, etc.) of the front and back of the card or record the Recreation program fees (baseball, football, person’s name, mission represented, federal tax basketball, etc.) exemption number, expiration date and nature If instruction is included as part of a recre- of the exemption. ation fee, the instruction portion of the fee is exempt from tax if it is listed separately on WHAT ABOUT CONTRACTORS WHO the fee statement. WORK FOR GOVERNMENT ENTITIES? FOR MORE INFORMATION, READ: Contractors who work for government entities do not qualify for an exemption from Brochure #4 Retailers sales or use tax. Brochure #51 Schools The law says contractors are consumers of the Rule 12 Contractors Improving materials they use when they alter, repair or Real Property improve real property. They must pay sales or Rule 94 Exemptions on Purchases by use tax on the cost of their materials, even when Political Subdivisions, Sales by they are used on a project for a government the State of Idaho, its Depart- entity. A contractor must pay tax on the value ments, Institutions, and All of the materials he uses, whether he buys them Other Political Subdivisions or they are provided by the government agency. Rule 98 Foreign Diplomats Rule 128 Certificates for Resale & WHAT IF A POLITICAL SUBDIVISION Other Exemption Claims MAKES RETAIL SALES? An Federal government agencies cannot be This brochure was prepared by the Educational required to collect a state sales tax. Idaho State Tax Commission. It does not Guide to However, state, county and city agencies provide comprehensive explanations of and departments are required to collect sales Sales Tax in tax. If a state or local agency makes retail sales, Idaho tax laws or rules. Specific questions a seller’s permit must be obtained and sales tax should be addressed to the Idaho State Tax the State must be collected on any taxable sales. See Commission or a qualified tax practitioner. of Idaho Brochure #4—Retailers for more information. Costs associated with this publication are WHAT KINDS OF TAXABLE available from the Idaho State Tax Commission SALES MIGHT A STATE, CITY in accordance with section 60-202 Idaho Code. OR COUNTY MAKE? Some examples of taxable sales are: Sales of tangible personal property • Gravel, equipment, surplus property, signs • Maps, books, forms, reports, photocopies, and other documents (unless the fee for the document is set by law) Revised 6/02 52 ST-101 Idaho State Tax Commission EFO00149 09-30-15 SALES TAX RESALE OR EXEMPTION CERTIFICATE
Seller's Name Buyer's Name
Address Address
City State Zip Code City State Zip Code
1. Buying for Resale. I will sell, rent, or lease the goods I am buying in the regular course of my business.
a. Primary nature of business ______Describe the products you sell, lease, or rent ______
b. Check the block that applies: Idaho registered retailer. Seller's permit number ______(required - see instructions) Wholesale only; no retail sales Out-of-state retailer; no Idaho business presence Idaho registered prepaid wireless service seller. E911 fee permit number ______(required - see instructions) 2. Producer Exemptions (see instructions). I will put the goods purchased to an exempt use in the business indicated below. Check all that apply and complete the required information. Logging Exemption Broadcasting Exemption Publishing Free Newspapers
Production Exemption (check all that apply): Farming Ranching Manufacturing Processing Fabricating Mining Hunting or Fishing Operation List the products you produce:______
3. Exempt Buyer. All purchases are exempt, and no permit number is required. Check the block that applies. Advocates for Survivors of Center for Independent Living Nonprofit Children's Free Senior Citizen Center Domestic Violence and Emergency Medical Service Agency Dental Service Clinic Sexual Assault, Inc. State/Federal Credit Union Federal/Idaho Government Entity Nonprofit Hospital American Indian Tribe Volunteer Fire Department Forest Protective Association Nonprofit Museum American Red Cross Idaho Foodbank Warehouse, Inc. Nonprofit School Amtrak Nonprofit Canal Company Qualifying Health Organization Blind Services Foundation, Inc. (see instructions for list) 4. Contractor Exemptions (see instructions). a. Invoice, purchase order, or job number to which this claim applies ______b. City and state where job is located ______c. Project owner name ______d. This exempt project is: (check appropriate box) In a nontaxing state. (To qualify, materials must become part of the real property.) An agricultural irrigation project. For production equipment owned by a producer who qualifies for the production exemption. 5. Other Exempt Goods and Buyers (see instructions). Aircraft used to transport passengers or freight for hire Livestock sold at a public livestock market Aircraft purchased by nonresident for out-of-state use Medical items that qualify American Indian buyer holding Tribal ID No.______. Pollution control items This form doesn't apply to vehicles or boats. See instructions. Research and development goods Church buying goods for food bank or to sell meals to members Snowmaking/grooming equipment; or aerial tramway component Food bank or soup kitchen buying food or food service goods Other goods or entity exempt by law under the following statute Glider kits for IRP-registered vehicles (required) ______Heating fuel
Buyer: Read and sign. I certify that all statements I have made on this form are true and correct to the best of my knowledge. I understand that falsification of this certificate for the purpose of evading payment of tax is a misdemeanor. Other penalties may also apply. Buyer's Signature Buyer's Name (please print) Title
Buyer's Federal EIN or Driver's License No. and State of Issue Date
Seller: Each exemption a customer may claim on this form has special rules (see instructions). It's your responsibility to learn the rules. You must charge tax to any customers and on any goods that don't qualify for a claimed exemption and are taxable by law.
• This form is valid only if all information is complete. • The seller must keep this form. • The blank form may be reproduced.
Mountain View District 244 Gun Policy 901
PREAMBLE
The District’s Board of Directors has determined that certain administrators, and other staff members selected by the school board, should be trained as District Security Officers, and provided with a firearm and certain equipment, in order that they might act as the initial line of defense in the case of a violent emergency which threatens the safety and security of District students and staff.
GENERAL PROVISIONS
1. In pursuit of this goal, the District will provide or reimburse the purchase of a firearm for each approved District Security Officer, as approved by the school board. These firearms may be owned by the individual Security Officer or the district. All firearms will be approved by the board. District issued firearms will be returned to the district when the individual is no longer a District Security Officer.
2. The District will reimburse each Security Officer for the purchase of ancillary equipment, such as a holster and such other equipment as the Superintendent and school board may believe to be reasonably necessary in order to perform the function of District Security Officer. This equipment will be returned to the district when the individual is no longer a District Security Officer.
3. District Security Officers will receive initial training by obtaining an Idaho enhanced Concealed Weapons License (Idaho Code 1833-02K) and do a mandatory maintenance training each year.
4. Upon completion of initial training, receipt of a concealed license and upon recommendation of the District’s security consultant (or law enforcement), District Security Officers will perform their primary duties as District employees while carrying their firearm concealed upon their person, or having it stored in the approved lock box, as previously described herein. The District reserves the right to rescind Security Officer Status at any time, for any reason or for no reason. The District will require all Security Officers to undergo psychological and/or physical evaluation as to their fitness for Security Officer duty prior to commencement of their duties as Security Officer, or at any time during their tenure in said status. This option may be exercised for any reason or for no reason.
5. Participation in the Security Officer program is optional for individual employees of the District. Likewise, the District reserves the right to preclude individual employees from participating, for any reason, or for no reason. The position of security officer is a volunteer position and the position is not subject to specialty pay or benefits beyond what is offered under current contract for their current position with the school district.
6. The protective function of District Security Officers will be to respond to violent threats to the safety and security of District Students and Staff and to stabilize any such situation until such time as law enforcement officials can be summoned. Firearms will be used in such responses only in the event of imminent violent threat to the lives and safety of District students and staff.
7. District Security Officers will participate in such ongoing and relevant training as the District’s security consultant or law enforcement may recommend
TECHNICAL PROVISIONS
8. All ammunition must be approved by the superintendent or his/her designee.
9. All Security Officers shall carry their firearm and spare ammunition concealed at all times or secured in a containment area. Firearms shall be carried in a manner consistent with the required training and completely out of sight from the public view. The firearm shall be carried on the Security Officer’s person, or locked into a secure containment area [gun safe] provided by the District, at all times. At no time will the firearm be left unattended or stored in a manner that could jeopardize the safety of the public, students or school staff. Fire arms will be contained in a holster approved by the superintendent or his/her designee. No purses, bags, satchels, backpacks or any other separate article of clothing will be allowed for concealed carry. If the firearm is not in the approved lock box, the firearm shall be carried on the Security Officers’ person, secured at all times. The only exception will be a “Fanny pack” or “Hip pack” style pouch that can be securely fastened around the waist with a clasp or lock that holds the belt into place. It must be specifically designed to hold a firearm and shall be in a closed position at all times.
10. The school district will keep a copy of each Security Officer’s concealed carry weapons license in their personnel training record. All school district security training records will be kept on file in a secure location for a period not to exceed 3 years after the person leaves district employment.
11. Security officers shall not draw their firearm, un-holster the firearm, display the firearm or brandish the firearm without due cause, unless in a training environment, or if there is need to draw the firearm to protect the life of the Security Officer, or the lives of others, from an imminent threat of deadly force.
12. All Security Officers will adhere to all firearms safety rules taught in the required firearms training course.
13. The discharge of a firearm falls into an intentional or accidental situation. Intentional discharge will occur either during qualification training or in the line of duty. Any intentional or accidental discharge of a firearm on school campus, within any building or school sponsored activity will require a law enforcement investigation. Discharging a firearm at the shooting range during training and qualification is exempt from the reporting requirement.
USE OF FORCE
14. District Security Officers may utilize their firearm or other methods to protect themselves or other persons from an imminent threat of death or injury. That is, when a Security Officer is in immediate fear of death or serious physical harm to him/her or others the Officer is justified to use deadly force.
15. The priority course of action for District Security Officers is to stabilize dangerous situations with which they are confronted until law enforcement officials can be summoned. Upon the arrival of law enforcement, District Security Officers will identify themselves and comply with all instructions of responding law enforcement officers. The District will work with local law enforcement personnel to determine procedures for easy identification of District Security Officers, and other procedures for intra- agency cooperation.
ADOPTED: FEBRUARY 2017
EDUCATIONAL PHILOSOPHY
Foreword
Educational Philosophy FOREWORD
That all those employees, certified and non-certified, of Mountain View School District #244 and the Board of Trustees may better understand their duties, responsibilities and privileges in the local schools, this book has been prepared. It sets forth the policies and regulations of the local Board of Trustees.
As the laws of the state delegate and define the power and authority of local boards of education, the local board, in the following pages, has in turn defined the power and authority it has delegated to its employees.
It has been found through experience that a written statement of the board policy placed in the hands of all those responsible to the Board of Education has contributed in attaining a higher degree of efficiency in the operation of our schools.
In formulating these printed policies, a thorough study of Board proceedings and rulings of the past ten years was made. Teachers and administrators in cooperation with the Superintendent of Schools contributed the suggestions considered, many of which were integrated into Board policy. Published policies of many other school systems were examined and some practices observed which seemed appropriate to local conditions were modified and included in the local policy statement.
In the light of past experience, the Board re-examines its policies annually and revises or discontinues those which have been rendered ineffective by changed conditions, and new policies are adopted as they are needed in the interest of progress in our school.
Mountain View School District No. 244 714 Jefferson Street Grangeville, Idaho 83530 208-983-0990 Office 208-983-1245 Fax Application for Certificated Position [email protected]
Applicant Information Name: Last First M.I. Date of Application: Address: City: State: Zip Code:
Position(s) for which you are Location of Opening(s): applying: (school, building, etc.)
Phone No: Cell No: Email: Have you ever been convicted, pled guilty, or received a withheld judgment for a felony offense? Yes No If yes, please explain below:
How did you learn of the position for which you are applying?
Newspaper Ad Internet Job Service I.A.S.A. College Bulletin Other (please list) Certification Do you have a valid Idaho Certificate? Yes If no, what would it take for your to obtain one? No If yes, do you carry the necessary endorsements for Yes If no, please explain below: the position for which you are applying? No
If you have a valid Idaho Certificate please complete the following: Type of Certificate: Initial Certification Date: Issue Date: Expiration Date: Endorsements: Where are your credentials on file? Education Please list in order of attendance: (if more space is needed, please use a separate sheet) College and/or University Location Dates Degree Date of Major and Minor and Inclusive Earned Degree Credit Credit Hours Hours
Education, continued
Teaching and Job-Related Experience Please list most recent experience first: Employer Name Address Superintendent Phone and/or Number of Date Position or Supervisor Email Years From/To Held
Extra-Curricular List those extra-curricular activities which you feel competent to sponsor or direct: Have you sponsored or directed this activity in the past? Yes No If yes, where/when? Have you sponsored or directed this activity in the past? Yes No If yes, where/when? Have you sponsored or directed this activity in the past? Yes No If yes, where/when? References List at least three people, not related to you, who can recommend you for this position – if you have had teaching experience, please list superintendents and principals for whom you have taught: (list most recent first) Name: Address: Phone No. and/or Email How Known: Address: Ex. Superintendent/Friend
Employment will be based on the following procedures, unless otherwise noted on the vacancy listing: • Preliminary screening of applicants will be based on ability to meet job description requirements as evidenced by completed application, placement files, and transcripts. Along with items listed on this form, other supportive materials may be submitted by the applicant. • Additional data will be requested from the candidate or from references after step one, such as, letters of recommendation and other information as determined by the district office. • Finalists will be required to attend a personal interview within the district. • A recommendation for employment will be submitted to the Board of Trustees. Notification of employment will be sent to the appropriate candidate. • It is the candidates responsibility to check on employment status.
NOTICE: Joint School District No. 244 is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request by contacting Dr. Wayne Davis at 208-983-0990. The district is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
I hereby certify that the information herein is true and accurate to the best of my knowledge.
______Signature of Applicant Date Post-Accident A driver operating a vehicle for the District that is involved in a reportable accident as defined by the DOT, and who receives a citation in connection with that accident, will be tested for both illegal drugs and alcohol as soon as practical. Alcohol testing must be administered within two (2) hours of the accident and drug testing must be administered within 32 hours of the accident.
Any driver required to be tested under this section must remain readily available for such testing and such a driver may not consume alcohol within eight (8) hours of the accident. A driver who is involved in an accident required a drug and alcohol test must notify the District of the accident as quickly as possible and comply with those instructions given them relative to their taking a drug and alcohol test.
Return to Duty/Follow Up Testing Any driver that tests positive for illegal drugs or alcohol and who is allowed to continue to drive for this District will be required to take, and pass, a drug and/or alcohol test, at their expense. Thereafter, such a driver will be subject to unannounced random drug and/or alcohol testing the next year. Follow up testing will also be required of drivers who tested positive for drugs or alcohol within the past two years while unemployed by another District.
Specimen Collection Procedures and Test Result Notification Refusal A driver operating a vehicle for this District may not refuse to take a drug or alcohol test when requested to do so, consistent with the terms of this policy. Such a refusal will be considered equivalent to testing positive for illegal drugs or alcohol.
A driver will be considered as refusing to test if he/she expressly refuses to take a test when so requested, or otherwise fails to provide an adequate breath or urine sample without a valid medical explanation. Additionally, a driver will be considered as refusing to test if he/she engages in conduct that clearly obstructs the testing process.
Drug/Alcohol Specimen Collection Procedures All testing for illegal drugs will be done by the testing of a driver's urine specimen. All such testing will utilize the split specimen collection procedure. Under that procedure, each driver will have his/her urine specimen sealed in two separate containers and both sent to a NIDA certified laboratory. This second test will be done at the driver's expense unless the second test comes back negative. All urine specimen collections will be conducted by personnel that have instructed and trained in collection procedures set by the DOT.
All testing for alcohol will be done by the use of a DOT approved breath testing device, operated by a trained and qualified breath alcohol technician (BAT). Blood testing for alcohol will only be allowed when a breath testing device is not readily available.
Adulteration or Submission of a Concealed Specimen If, during the collection procedure, the collection monitor detects an effort by a driver to adulterate or substitute a specimen, a second specimen will be requested. If a second specimen is provided, that specimen will be tested. If the request for a second specimen is refused, the collection monitor will inform the District contact of the driver's refusal to submit a true specimen. Such conduct by the driver will be considered as a refusal to provide a true specimen for testing.
In the event that a prospective or current employee submits a specimen that the laboratory later identifies as a diluted specimen, the company will advise the employee of that result and request that that employee submit a second specimen. Such donors will be advised by the company not to drink any fluids prior to the test.
Notification of Testing Results This District has arranged that all testing results received from the laboratory will be forwarded to the District through Minert & Associates, Inc., as the representative of the Medical Review Officer (MRO). Drug or alcohol test results will be reported only to the District contact who has been designated to receive them.
Prior to informing the District of a prospective or current driver's positive result, the driver will be offered an opportunity to personally discuss the positive result with the MRO or his representative. The MRO will follow up on such information as is deemed appropriate. Any driver who is taking a prescription drug that may have been the cause of a positive test result will be asked to provide the name of the medication and the identity of the prescribing physician for verification. If this is verified, the driver's test result will be reported as negative. If, after consideration of the matter, the MRO finds no reason to doubt the validity of the positive test, that result will be conveyed to the District contact, as well as the identity of the drug.
If the driver cannot be located, the MRO, or his representative, may request that the District contact arrange for the driver to contact the MRO as soon as possible to discuss the results of the positive test. The MRO will communicate a positive result to the District without discussing the result with the driver if the driver expressly declines the opportunity to discuss the results of the test, or the driver is instructed by the District to contact the MRO but fails to do so within 24 hours. Effects of Testing Positive For Drugs or Alcohol Any prospective driver who tests positive for illegal drugs or alcohol will not be hired. Any current driver that tests positive for alcohol or illegal drugs will immediately be released from operating a vehicle for the District. Thereafter, such a driver will be terminated from further employment with the District.
Prior to terminating the employment of a driver who tests positive for drugs or alcohol, the District will provide to such drivers information relating to counseling and treatment programs. It will be the responsibility of the driver to contact such facilities and pay for any necessary counseling and/or treatment.
For purposes of this policy, an employee tests positive for alcohol when that employee's blood alcohol concentration (BAC) exceeds 0.04. If an employee tests above 0.02 BAC, that driver will not be allowed to operate a vehicle for this District for 24 hours from the time of the test. A driver that twice tests above 0.02 BAC in a year's time will be treated as the equivalent of testing positive for alcohol. This last provision is done as a matter of District policy and is not as required by the DOT.
______Mountain View School District #244 Date
ADOPTED DATE 6/19/95 Revised/Adopted: 8/20/07 DOT DRUG TESTING PROGRAM Controlled Substance Testing Consent Form (Prospective Employees)
As a part of my application for employment as a driver of a motor vehicle for Mountain View School District #244, I consent to a drug/alcohol test as required by federal regulations.
I understand that if I test positive for illegal drugs or alcohol, I will not be offered employment.
I understand that the collection, testing and reporting of my specimen will be done in accordance with DOT regulations relating to the testing of controlled substances. If I am taking any prescription medication at the time of my drug test, I will be afforded an opportunity to discuss that with an MRO if my test comes back positive for illegal drugs.
I consent to the release of my test results received by Minert & Associates, Inc., as the representative of the Medical Review Officer, to management officials at Mountain View School District #244 verifying from my past employers whether I have tested positive for illegal drugs or alcohol, or have refused to test when requested to do so. I consent to the release of that information by those employers for who I have worked during the past two (2) years as a vehicle driver. I further understand that if it is determined that I have tested positive for illegal drugs or alcohol with another employer during the past two years that I will not be offered employment by the District.
______Applicant's Name (Print) Applicant's Home Phone Number
______Applicant's Signature Date
Mountain View School District #244 DOT DRUG TESTING PROGRAM Controlled Substance Testing Consent Form (Current Employees)
As a condition of my continued employment as a driver of a motor vehicle for Mountain View School District #244, I consent to take a drug and/or alcohol test as required by the terms of the District's Substance Abuse Policy.
I understand that if I test positive for illegal drugs or alcohol, I will be relieved from operating a vehicle for Mountain View School District #244 and will be terminated from further employment with the District.
I further agree that in the event that I am involved in an on-the-job accident (as defined by the terms of the District's Substance Abuse Policy), I authorize the release of relevant hospital reports, or other documentation, that would indicate whether there were any illegal drugs or alcohol in my system at the time of the accident.
I consent to the release of my test results received by Minert & Associates, Inc., as the representative of the Medical Review Officer, to management officials as Mountain View School District #244 and understand that those results will be held in confidence by them.
I have received, read, and understand the terms of Mountain View School District #244's Drug Free Workplace testing program, dated January 1, 1995, and agree to abide by those terms during my employment at Mountain View School District #244.
______Driver's Name (Print)
______Driver's Signature Date
SUSPENSION & INFORMAL HEARING FORM MOUNTAIN VIEW SCHOOL DISTRICT #244
Student ______Date______Student was informed that this is an informal hearing.
Infraction:
Student Response:
______Admitted charge ___ Denied part/all of the charges
______Student statement attached ___ Other
School Action:
______The student was informed of the substantiating evidence.
After the informal hearing, the following action was taken according to policy/handbook guidelines (including date and length of suspension):
Notification to Parents/Guardians: By phone___ In person___ In writing___
District Policy 501 included _Yes _No .
**Please note** A student that has been suspended cannot be on any school property or attend any school sponsored activity for the length of the suspension. A student or his/her parents can appeal a suspension to the Superintendent of School District #244. The District Office is located at 714 Jefferson in Grangeville, Idaho (208-983-0990).
Administrator______cc: Student File, Parent/Guardian, Superintendent, School Board
NON-RESIDENT ENROLLMENT APPLICATION
Name of Receiving School District ______School District No. ______
I have read the guidelines on Non-Resident Student(s) enrollment, and hereby request that my son/daughter be Permitted to attend ______(name of receiving school)
1. Parent/guardian Name ______
2. Parent/Guardian Address ______
______
Home phone # ______Work phone # ______
3. Applicant student’s name ______
Date of Birth ______
4. School student is presently attending ______Grade ______(name of school)
5. Present school address ______(street) (city/town & state) (zip)
6. Has the student ever been suspended or expelled from school? Yes ______No ______
If Yes describe the circumstances including dates and duration.
______
______
______
7. Reason(s) for requesting attendance in this school. (Optional)
______
______
______
8. Special instructional programs in which the applicant child is currently enrolled. (for example: Vocational,
Foreign Language, Remedial, Special Education, Gifted/Talented, etc.)
______
______
9. Special instructional programs that the applicant child expects to enroll in during the next school year.
______
______10. Transportation arrangements that will be made.
______
______
______(Parent’s Signature) (Date)
( ) Approved
______(Superintendent of School’s Signature)
( ) Disapproved
Following action by the receiving school district, copies shall be sent to: Parents, Building Principal, and Superintendent of Home District.
*NOTE: A copy of the applicant student’s accumulative record must be attached to this application.
MOUNTAIN VIEW SCHOOL DISTRICT #244
SEXUAL HARASSMENT AND SEXUAL VIOLENCE REPORT FORM
General Statement of Policy Prohibiting Sexual Harassment
Mountain View School District #244 maintains a firm policy prohibiting all forms of discrimination based on sex. Sexual harassment and sexual violence against students or employees is sex discrimination. All persons are to be treated with respect and dignity. Sexual violence, sexual advances or other forms of personal harassment by any person, male or female, which create an intimidating, hostile, or offensive environment will not be tolerated under any circumstances.
Complainant ______
Home Address______
Work Address ______
Home Phone ______Work Phone ______
Date of Alleged Incident(s) ______
Name of person you believe sexually harassed or was sexually violent toward you ______
______
List any witnesses that were present ______
______
Where did the incident(s) occur ______
Describe the incident(s) as clearly as possible, including such things as: what force, if any, was used, any verbal statements (i.e. threats, requests, demands, etc.); what, if any, physical contact was involved; what did you do to avoid the situation, etc. (Attach additional pages if necessary.)
______
______
______
This complaint is filed based on my honest belief that ______has sexually harassed or was sexually violent to me. I hereby certify that the information I have provided in this complaint is true, correct and complete to the best of my knowledge and belief.
______(Complainant Signature) (Date)
Received by ______(Date)
Student Records Access Form
Student Name: ______Date of Birth: ______
Name of person making request: ______
Relationship to student: ______I would like to: I would like to inspect my student’s school cumulative record I would like to obtain a copy of my student’s school cumulative record I would like to inspect and obtain a copy of my student’s school cumulative record.
Inspection I would like to visually inspect the following: My student’s complete cumulative record. My record at this office for the time period ______to ______. A specific section of my record (please describe): ______
Obtaining a copy I would like to obtain a copy of the following: My student’s complete school cumulative record. My record at this office for the time period ______to ______. A specific section of my record (please describe): ______
______I request the record in the form of: Readable hard copy at a fee per page indicated below, and payable at time of receipt. A summary in lieu of receiving the complete record, at a fee indicated below. Other format agreed to by the school and at a fee indicated below: ______Delivery I would like to pick up the copy of my records on the following date and time: ______
Please mail the copy of my student’s records to: ______
______
I agree to a fee of $______payable at time of receipt.
This practice has the right to deny access, in whole or in part to protected health information as provided in 164.524 paragraph(s) sections (2) and (3) of the Healthcare Portability and Accountability Act of 1996.
Signature: ______Date: ______
Relationship to student: ______
To:
Re: Request for Information
Dear ______:
On ______, I received your request for ______.
Section 9-340 (______) of the Idaho Public Records Law provides:______
______
To the extent that your request involves records that are exempt from disclosure under this section, the request is denied.
You have 180 days from the date of mailing indicated below in which to protest this decision. You have the right to file a petition in the district court of the county where the records, or some part of them, are located, requesting the court to compel disclosure of the information. The court will set a time for our response and for a hearing at the earliest possible time, not later than twenty-eight days after the petition is filed.
I regret that we could not accommodate your request.
Very truly yours,
______Designated Custodian
[ ] This request has been reviewed by ______, our attorney.
Approved:______. (signature of attorney)
[ ] Though I have had an opportunity to have this request reviewed by an attorney, I have chosen not to do so because the Idaho Public Records Law makes this information exempt from disclosure.
[ ] I have consulted with our attorney, ______, by telephone. cc: attorney]
CERTIFICATE OF MAILING
I hereby certify that the original of this letter was deposited in the United States mail, postage prepaid, this ______day of ______, ______.
REQUEST FOR PUBLIC RECORDS
If more than three working days are needed to locate or retrieve the requested records, a response shall be provided within ten (10) working days of the request.
I request to examine [ ] copy [ ] the following records:
______
______Signature
______Name (Please Print) Date of Request
Mailing Address: ______
______
______Zip Daytime Phone Number
------(for office use only)
JOINT SCHOOL DISTRICT #241 [Public Agency]
Date Received
Charge for copies @ .20 per copy = $
colored copies@ 1.00 per copy = $
Charge for staff time hours @ per hour = $
Total Amount Due
Receipt Number:
Received by:
CITIZENS REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
TITLE______book ______magazine ______other ______
Author (or Director if AV) ______
Publisher or Distributor ______
Request initiated by (name) ______
Address______
City ______State ______Zip ______Phone ______
Do you represent: ______Yourself ______Organization or Group
Name of organization represented ______
1. To what do you object in the work noted above: Please be specific. Cite pages, specific scenes, etc. ______
2. Did you read or view the entire work: ______
What parts? ______
3. What do you feel might be the result of reading/viewing this work? ______
______
4. For what age group would you recommend this work? ______
5. For what do you believe is the theme of this work? ______
______
6. Is there anything good about this material considered as a whole?______
______
______
7. What would you like the library to do about this work? ____ Return to staff selection committee for re-evaluation. ____Other. Explain ______
______
8. Comments:
SIGNATURE: ______Date ______IDAHO STATE POLICE BUREAU OF CRIMINAL IDENTIFICATION
NON-CRIMINAL JUSTICE CRIMINAL HISTORY RECORDS FINGERPRINT CHECK REQUEST of the Idaho Central Repository of Criminal History Records A completed fingerprint card must be attached to this request. Submit a separate form for each request. Please print clearly in blue or black ink.
REQUEST (check one) I am requesting an Idaho criminal history check on the subject named below.. I am requesting a copy of my Idaho criminal history check.. Name Date of Birth
Requester Name (if different) Reason for Criminal History Check
Address of Requester (Results will be mailed to this address.)
RESULTS Record Attached No Record Found BCI Initials Date
General Information: An individual may obtain a copy of an Idaho record through the following procedures.
Submit a set of rolled fingerprints of the subject of the check on an applicant fingerprint card. These will be used to search the BCI database of fingerprints. BCI will return the fingerprint card with the search results. Fingerprints provide a positive method of identification. The fingerprint card must be completed and include: name (print), alias names (including maiden and previous married names), current address, sex, date of birth, and (optionally) social security number. The subject of the check must also sign and date the card. The date must be within 180 days of the fingerprint card submission. A check made payable to Idaho State Police must accompany the fingerprint card. The fee is $10 for each fingerprint check. A $20.00 processing fee will be charged for any returned checks. This request may be hand delivered or mailed to the address below. The bureau does not telephone or fax responses. Please allow ample time for processing this request. Requests are processed on a first come basis. The records maintained by the Idaho Bureau of Criminal Identification (BCI) are based upon the felony and serious misdemeanor arrests reported to BCI from other Idaho criminal justice agencies. If a person disputes the accuracy of information obtained, that person may challenge the information by writing to the address on this form. Idaho code 67-3008 (6) states, “A person or private agency, or public agency, other than the department, shall not disseminate criminal history record information obtained from the department to a person or agency that is not a criminal justice agency or a court without a signed release of the subject of record or unless otherwise provided by law.”
P.O. BOX 700 MERIDIAN, ID 83680-0700 - (208) 884-7130 - FAX 884-7193
COMMUNITY RELATIONS 4600F(2)