Township of Russell Committee of the Whole Comité Plénier Du Conseil Municipal Du Canton De Russell AGENDA / ORDRE DU JOUR Tuesday August 5, 2014 at 5:00 P.M

TOWNSHIP OF RUSSELL CANTON DE RUSSELL COMMITTEE OF THE WHOLE COMITÉ PLÉNIER AGENDA ORDRE DU JOUR

Tuesday August 5, 2014 – 5:00 p.m. Le mardi 5 août 2014 – 17 h Gaston R. Patenaude Hall Salle Gaston R. Patenaude 717 Notre-Dame Street 717, rue Notre-Dame Embrun, ON Embrun, ON

JEAN-PAUL ST. PIERRE Mayor/Maire

ERIC BAZINET CALVIN POL Councillor/Conseiller Councillor/Conseiller

PIERRE LEROUX JAMIE LAURIN Councillor/Conseiller Councillor/Conseiller

Committee of the Whole Meeting August 5, 2014 Page 2 of 321

Township of Russell Committee of the Whole Comité plénier du conseil municipal du canton de Russell AGENDA / ORDRE DU JOUR Tuesday August 5, 2014 at 5:00 p.m. Le mardi 5 août 2014 à 17 h

PAGE NO.

1. OPENING OF THE MEETING OUVERTURE DE LA REUNION

a. PLAYING OF THE NATIONAL ANTHEM JOUER L'HYMNE NATIONAL DU CANADA

b. PRAYER PRIÈRE

2. ADOPTION OF THE AGENDA ADOPTION DE L'ORDER DU JOUR

3. DISCLOSURE OF PECUNIARY INTEREST DIVULGATION D'INTÉRÊT PÉCUNIAIRE

4. PETITIONS AND DELEGATIONS PETITIONS ET DELEGATIONS

a. Delegation Limoges Biological Mosquito Control Committee (David Mushing) - Limoges Biological Mosquito Control Program Délégation Comité de contrôle biologique sur les moustiques de Limoges (David Mushing) - Programme de contrôle biologique sur les moustique de Limoges

5. PRESENTATIONS REQUESTED BY MAYOR AND/OR COUNCIL PRESENTATIONS A LA DEMANDE DU MAIRE ET/OU DU CONSEIL

6. COUNCIL MEMBERS' ITEMS ARTICLES DES MEMBRES DU CONSEIL

a. Mayor St. Pierre - Update on United Counties meetings Maire St. Pierre - Suivi de réunions aux Comtés unis

7. NOTICE OF MOTIONS AVIS DE MOTIONS

Committee of the Whole Meeting August 5, 2014 Page 3 of 321

8. REPORTS FROM DEPARTMENTS AND COMMITTEES RAPPORTS DES DIRECTEURS DE SERVICES ET DES COMITÉS

a. Planning - Removal of Part Lot Control – Property 8 - 14 owned by Mélanie Construction Inc. and known as 6 and 8 Abbey Crescent in Russell (Report PD 48-2014) Urbanisme – Demande de retrait de l’application du contrôle des parties de lots – Propriétaire Mélanie Construction Inc. au 6 et 8, croissant Abbey à Russell (Rapport PD 48-2014)

b. Planning - Removal of Part Lot Control – Property 15 - 23 owned by J.D. Thompson Investment 2008 Ltd. and known as 92 and 96 Mill Street in Russell (Report PD 49-2014) Urbanisme – Demande de retrait de l’application du contrôle des parties de lots – propriétaire J.D. Thompson Investment 2008 Ltd. au 92 et 96, rue Mill à Russell (Rapport PD 49-2014)

c. Planning - Request for Approval for an Extension of a 24 - 29 Draft Plan of Subdivision by Lapointe Developments Ltd. (2098163 Ontario Inc.) and known as Domaine Versailles Phase V on the property legally described as Part of Lot 8, Concession 8, in the Village of Embrun (Report PD 51-2014) Urbanisme – Demande de prolongation de l'approbation provisoire pour le lotissement par Lapointe Developments Ltd. (2098163 Ontario Inc.) et connu sous le lotissement Domaine Versailles Phase V pour la propriété légalement décrite comme étant partie du lot 8, concession 8, dans le village d'Embrun(Rapport PD 51-2014)

d. Finance - Paylist for the month of June 2014 30 - 49 Finance – Liste des comptes pour le mois de juin 2014

e. Finance - 2nd Quarterly Financial Report (Report FS 18- 50 - 68 2014) Finance - 2ieme rapport trimestriel de 2014(Rapport FS 18- 2014)

f. Finance - Summary of Sponsorship, Advertising and 69 - 78 Donation for 2012/2013 (Report FS 19-2014) Finance - Sommaire des commandites, publicités et dons pour 2012/2013 (Rapport FS 19-2014)

Committee of the Whole Meeting August 5, 2014 Page 4 of 321 g. Finance - Summary of Purchases Awarded 79 - 82 Over $25,000(Report FS 20-2014) Finance - Sommaire des dépenses allouées par soumissions au-delà de 25,000$ (Rapport FS 20-2014)

h. Finance - To Authorize the Temporary Loan 83 - 99 of $307,000 Towards the Construction of the Embrun Fire Hall (Report FS 21-2014) Finance - Autoriser l'emprunt temporaire de 307,000 $ dans le projet de construction de la caserne d'incendie d'Embrun(Rapport FS 21-2014)

i. Finance - 2013 Library Surplus (Report FS 22-2014) 100 - 105 Finance - Surplus 2013 de la Bibliothèque publique(Rapport FS 22-2014)

j. Public Safety & Enforcement/CEMC - Noise By-law 106 - 109 exemption request for Russell Fair 2014 (Report PIC 19- 2014) Sécurité publique et exécution des règlements/CCGSU – Une demande d’exemption au règlement sur le bruit pour la foire de Russell 2014 (Rapport PIC 19-2014)

k. Public Safety & Enforcement/CEMC - Noise By-law 110 - 116 amendment - Highway 417 from Anderson Road to Limoges Road (Report PIC 20-2014) Sécurité publique et exécution des règlements/CCGSU – Modification au règlement sur le bruit –Autoroute 417 du chemin Anderson au chemin Limoges (Rapport PIC 20- 2014)

l. Parks and Recreation – Community Grants/Special 117 - 122 Events (Report PR 22-2014) Parcs et loisirs – Subventions et contributions communautaires/ événements spéciaux (Rapport PR 22- 2014)

m. Parks and Recreation – Festival License for a Special 123 - 126 Event with Alcoholic Beverages for the Russell Fair from September 4-7, 2014 (Report PR 23-2014) Parcs et loisirs – Permis de festival pour une occasion special avec boisson alcoolisée pour la foire de Russel du 4-7 septembre 2014 (Rapport PR 23-2014)

n. Parks and Recreation – Festival License for a Special 127 - 129 Event with Alcoholic Beverages for the Marionville 3

Committee of the Whole Meeting August 5, 2014 Page 5 of 321 Pitch League from August 22-24, 2014 (Report PR 24-2014) Parcs et loisirs – Permis de festival pour une occasion spéciale avec boisson alcoolisée pour la ligue 3 lancers de Marionville du 22-24 août 2014 (Rapport PR 24-2014)

o. Parks and Recreation – Splash Pad (Report PR 25-2014) 130 - 137 Parcs et loisirs – Fontaine à jet d’eau (Rapport PR 25-2014)

p. Parks and Recreation – Amendments to the Municipal 138 - 161 Facilities Rental and Allocation Policy (Report PR 26-2014) Parcs et loisirs – Changements à la politique d’allocations et de locations d’installations municipales (Rapport PR 26-2014)

q. Parks and Recreation – Update report on the Séraphin 162 - 167 Marion Park project in Marionville (Report PR 27-2014) Parcs et loisirs – Mise à jour du projet du Parc Séraphin Marion à Marionville (Rapport PR 27-2014)

r. Economic Development - Economic Development 168 - 186 Strategy Plan Study (Report ECO-DEV 08-2014) Développement économique – Étude d'un plan stratégique pour le développement économique (Rapport ECO-DEV 08-2014)

s. Economic Development - Sale of Industrial Land to 187 - 191 Blueprint Builds Inc. (Report ECO-DEV 10-2014) Développement économique – Vente de terrain industriel à Blueprint Builds Inc. (Rapport ECO-DEV 10-2014)

t. Economic Development - Report of Activities of the 192 - 200 Economic Development Department (Report ECO-DEV 11- 2014) Développement économique – Rapport d'activités du department de développement économique (Rapport ECO- DEV 11-2014)

u. Infrastructure Services - Drinking Water System 201 - 305 Operational Plan Endorsement (Report IS-WAT 1-2014) Services d'infrastructures – Approbation du plan d'exploitation du réseau d'eau potable (Rapport IS-WAT 1- 2014)

v. Infrastructure Services - Request from Residents of 306 - 308 Embrun West to have Sanitary Sewer Services Extended to their Properties Services d'infrastructures – Demande des résidents

Committee of the Whole Meeting August 5, 2014 Page 6 of 321 d'Embrun ouest de prolonger le service d’égout sanitaire jusqu’à leurs propriétés

w. Infrastructure Services - Request from Residents of 309 - 310 Tweed and MacDougall Streets in Russell to have Sanitary Sewer Services Extended to their Properties Services d'infrastructures – Demande des résidents des rues Tweed et MacDougall à Russell de prolonger le service d’égout sanitaire jusqu’à leurs propriétés

x. Chief Administrative Officer - Restricted Acts of Council 311 - 316 after Nomination Day By-law (Report CAO 04-2014) Directeur général – Règlement de mesures interdites du conseil après le jour de la déclaration de candidature (Rapport CAO 04-2014)

y. Chief Administrative Officer - Employee Benefits Plan 317 - 321 Renewal for the Township of Russell (Report CAO 05-2014) Directeur général – Renouvellement du programme d’assurance collective des employés de la municipalité (Rapport DG 05-2014)

9. QUESTIONS ON THE MEETING OF THE DAY QUESTIONS DU PUBLIC RELATIVES À LA RÉUNION DU JOUR

10. OTHER ITEMS AUTRES SUJETS

11. ADJOURNMENT CLOTURE

Committee of the Whole Meeting August 5, 2014 Page 7 of 321 REPORT TO COUNCIL: PD-48-2014 DATE: August 5 août 2014 RAPPORT AU CONSEIL:

REMOVAL OF PART LOT CONTROL DEMANDE DE RETRAIT DE L’APPLICATION DU CONTRÔLE DES PARTIES DE LOTS

SUBJECT SUJET Removal of Part Lot Control – Property Demande de retrait de l’application du owned by Mélanie Construction Inc. contrôle des parties de lots – and legally described as Lot 38 on Plan Propriétaire Mélanie Construction Inc. 50M-311, being Parts 1 and 2 on Plan pour la propriété légalement 50R-10292 and known as 6 and 8 décrite comme étant le lot 38, plan Abbey Crescent in the Village of 50M-311 étant les parties 1 et 2 du Russell. plan 50R-10292. Les adresses civiques pour la propriété sont les 6 et 8, croissant Abbey dans le Village de Russell.

RECOMMENDATION RECOMMANDATION The Planning Department recommends Le département d’urbanisme that the proposed application for the recommande l’adoption du règlement Removal of Part Lot Control submitted pour une demande de retrait de by Mélanie Construction Inc. c/o James l’application du contrôle des parties de D. Campbell of Campbell and Sabourin lot déposée par Mélanie Construction LLP for the parcel of land described as Inc. a/s James D. Campbell de Lot 38 on Plan 50M-311, being Parts 1 Campbell et Sabourin s.r.l. pour la and 2 on Plan 50R-10292 and known propriété décrite comme étant le lot 38, as 6 and 8 Abbey Crescent in the plan 50M-311 étant les parties 1 et 2 Village of Russell be adopted by by- du plan 50R-10292. Les adresses law. civiques pour la propriété sont 6 et 8, croissant Abbey dans le Village de Russell.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

Page 8 of 321 BUSINESS PLAN PLAN D’AFFAIRES N/A S/O

COMMUNICATIONS PLAN PLAN DE COMMUNICATION N/A S/O

SUBMITTED BY | SOUMIS PAR:

August 5 août, 2014 Dominique Tremblay, Planning Director Date : APPROVAL(S) | APPROBATION(S): August 5 août, 2014

Date:

Jean Leduc, CAO/Directeur général

Page 9 of 321 PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORTING INFORMATION INFORMATION DE SUPPORT See Appendix 1 attached to this report. Voir l’annexe 1 ci-jointe.

OPTION(S) OPTION(S) N/A S/O

ATTACHMENT(S) PIÈCE(S) JOINTE(S) - Appendix 1 - Annexe 1 - By-law (certified copy is required) - Règlement (une copie certifiée est requise)

Page 10 of 321 APPENDIX 1 TO REPORT # PD 48-2014

SUBJECT Application for Removal of Part Lot Control for Lot 38 on Plan 50M- 311, being Parts 1 and 2 on Plan 50R-10292 and known as 6 and 8 Abbey Crescent in the Village of Russell.

BACKGROUND

The applicant, Melanie Construction c/o James D. Campbell of Campbell & Sabourin LLP, wishes to proceed with a Removal of Part Lot Control Application in order to divide the existing semi-detached dwelling on Lot 38 into two (2) separate lots.

PLANNING ACT REGULATIONS

Section 50, subsection (5), states:

Where land is within a plan of subdivision registered before or after the coming into force of this section, no person shall convey a part of any lot or block of the land by way of a deed, or transfer, or grant, assign or exercise a power of appointment in respect of a part of any lot or block of the land, or mortgage or charge a part of any lot or block of the land, or enter into an agreement of sale and purchase of a part of any lot or block of the land or enter into any agreement that has the effect of granting the use of or right in a part of any lot or block of the land directly or by entitlement to renewal for a period of twenty-one years or more.

As this application is related to lots that were approved within a plan of subdivision, we are able to proceed with the removal of part-lot control as opposed to proceeding with a consent.

If the request was for lots that were not approved by Plan of Subdivision, the applicant would have to proceed with a consent application. The consent application is a longer process and therefore the owner of a property in an approved Plan of Subdivision has the option of proceeding with an application for the removal of part-lot control.

Page 11 of 321 DISCUSSION

In September 2012, Melanie Construction Inc. received approval to proceed with Phase 4 of a draft approved subdivision being a residential development in the Village of Russell. The Plan of Subdivision, which consisted of eighty-one (81) lots intended for single and semi-detached dwellings, was registered on title on November 6, 2012.

It is important to mention that once the Part-lot Control is approved, the lot frontage of each lot will still be in conformity with all Zoning By-law requirements. The minimum lot frontage in a “Residential Two-21 Zone (R2-21)” is 10 metres per dwelling unit and the final frontage of the lots affected by this Part-lot Control will be 11 metres. The interior side yard of this zone is 1 metres and the final interior side yard of the lots affected by this Part-lot Control will be 1.55 metres.

Page 12 of 321 Lot 38, Plan 50M-311 – Parts 1 & 2 on Plan 50R-10292

If the application for Removal of Part-lot Control is approved, the appropriate documents will be registered on title.

Page 13 of 321 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law # -2014 Being a by-law to exempt certain lands from part-lot control. ______

WHEREAS subsection 50(5) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides for part-lot control over all lands within plans of subdivision registered before or after the coming into force of this subsection.

AND WHEREAS authority is vested in Council by subsection 50(7) of the Planning Act to enact by-laws which provide that Subsection 50(5) of the Planning Act does not apply to such lands as are designated in the by-law.

NOW THEREFORE be it resolved that the Council of the Corporation of the Township of Russell enacts as follows:

1. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 1 on Reference Plan 50R-10292 being Part Lot 38, Plan 50M-311 (PIN 69002-0405) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50).

2. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 2 on Reference Plan 50R-10292 being Part Lot 38, Plan 50M-311 (PIN 69002-0405) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50).

3. This by-law shall take effect upon the approval thereof by the Council of the United Counties of Prescott and Russell.

4. Further subdivision or severance of the said real property beyond that permitted by paragraphs 1 and 2 is prohibited.

Read a first and second time this 5th day of August, 2014. Read a third time and finally passed this 5th day of August, 2014.

______Mayor or Acting Mayor Clerk or Acting Clerk

Page 14 of 321 REPORT TO COUNCIL: PD-49-2014 DATE: August 5 août 2014 RAPPORT AU CONSEIL:

REMOVAL OF PART LOT CONTROL DEMANDE DE RETRAIT DE L’APPLICATION DU CONTRÔLE DES PARTIES DE LOTS

SUBJECT SUJET Removal of Part Lot Control – Property Demande de retrait de l’application du owned by J.D. Thompson Investment contrôle des parties de lots – 2008 Ltd. and legally described as Part propriétaire J.D. Thompson Investment of Lots 1 & 2, Plan DB Brown 1853 and 2008 Ltd. pour les propriétés known as 92 and 96 Mill Street in the légalement décritent comme étant Village of Russell. parties des lots 1 et 2 du plan DB Brown 1853. Les adresses civiques pour les propriétés sont 92 et 96, rue Mill dans le Village de Russell.

RECOMMENDATION RECOMMANDATION The Planning Department recommends Le département d’urbanisme that the proposed application for the recommande l’adoption du règlement Removal of Part Lot Control submitted pour une demande de retrait de by J.D. Thompson Investments 2008 l’application du contrôle des parties de Ltd. c/o James D. Campbell of lot déposée par J.D. Thompson Campbell and Sabourin LLP for the Investments 2008 Ltd. a/s James D. parcel of land described as Part of Lots Campbell de Campbell et Sabourin 1 & 2, Plan DB Brown 1853 and known s.r.l. pour les propriétés légalement as 92 and 96 Mill Street in the Village décritent comme étant parties des lots of Russell be adopted by by-law. 1 et 2 du plan DB Brown 1853. Les adresses civiques pour les propriétés sont 92 et 96, rue Mill dans le Village de Russell.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

Page 15 of 321 BUSINESS PLAN PLAN D’AFFAIRES N/A S/O

COMMUNICATIONS PLAN PLAN DE COMMUNICATION N/A S/O

SUBMITTED BY | SOUMIS PAR:

August 5 août, 2014 Dominique Tremblay, Planning Director Date : APPROVAL(S) | APPROBATION(S): August 5 août, 2014

Date:

Jean Leduc, CAO/Directeur général

Page 16 of 321 PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORTING INFORMATION INFORMATION DE SUPPORT See Appendix 1 attached to this report. Voir l’annexe 1 ci-jointe.

OPTION(S) OPTION(S) N/A S/O

ATTACHMENT(S) PIÈCE(S) JOINTE(S) - Appendix 1 - Annexe 1 - By-law (certified copy is required) - Règlement (une copie certifiée est requise)

Page 17 of 321 APPENDIX 1 TO REPORT PD 49-2014

SUBJECT Application for Removal of Part Lot Control for Part of Lots 1 & 2, Plan DB Brown 1853 and known as 92 and 96 Mill Street in the Village of Russell.

BACKGROUND

The applicant, J.D. Thompson Investments 2008 Ltd. c/o James D. Campbell of Campbell & Sabourin LLP, wishes to proceed with a Removal of Part Lot Control Application in order to separate an existing lot into two (2) separate lots in order to legally have two distinct properties under the same ownership.

PLANNING ACT REGULATIONS

Section 50, subsection (5), states:

As this application is related to lots that were approved within a Plan of Subdivision (Plan DB Brown 1853), we are able to proceed with the removal of part-lot control as opposed to proceeding with a consent.

Page 18 of 321 DISCUSSION

J.D. Thompson Investments 2008 Ltd. purchased in 2010 a property legally described as Part of Lots 1 & 2 on Plan DB Brown 1853 Part 3 on Plan 50R-6385 and known as 92 Mill Street in the Village of Russell (old Russell Library). Recently, J.D. Thompson Investments 2008 Ltd. purchased an adjoining property legally described as Part of Lot 2 on Plan DB Brown 1853, Part 1 on Plan 50R- 9548 and known as 96 Mill Street in the Village of Russell. The owners requested that both properties be registered on title under the same ownership. The two properties include a Part of Lot 2 on Plan DB Brown 1853. In order to legally create both properties under the same ownership of J.D. Thompson Investments 2008 Ltd., it is necessary to apply for removal of Part Lot Control under section 50(7) of the Planning Act. The Plan of Subdivision DB Brown 1853 was registered on title on March 19, 1853.

It is important to mention that once the Part-lot Control is approved, each lot will be under the same ownership and will be in conformity with all Zoning By-law requirements.

Page 19 of 321 Part of Lots 2, 3 and 4 (North Side Mill Street), Plan by DB Brown dated March 19, 1853 Village of Russell being Part 1 & 2, Plan 50R-6385.

Part of Lot 2, Plan DB Brown 1853 Part 1 on Plan 50R-9548

Page 20 of 321 Plan DB Brown 1853

If the application for Removal of Part-lot Control is approved, the appropriate documents will be registered on title.

Page 21 of 321 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law # - 2014 Being a by-law to exempt certain lands from part-lot control. ______

NOW THEREFORE be it resolved that the Council of the Corporation of the Township of Russell enacts as follows:

1. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 1 on Reference Plan 50R-9548 being Part Lot 2, N.S. Mill Street, Russell, Plan DB Brown 1853 (PIN 69074- 0118) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50).

2. Subsection 50(5) of the Planning Act does not apply to those lands designated as Part 3 on Reference Plan 50R-6385, being Part Lots 1 and 2, N.S. Mill Street, Russell, Plan DB Brown 1853 (PIN 69074-0015) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50).

3. This by-law shall take effect upon the approval thereof by the Council of the United Counties of Prescott and Russell.

Page 22 of 321 4. Further subdivision or severance of the said real property beyond that permitted by paragraphs 1 and 2 is prohibited.

Read a first and second time this 5th day of August, 2014. Read a third time and finally passed this 5th day of August, 2014.

______Mayor or Acting Mayor Clerk or Acting Clerk

Page 23 of 321 REPORT TO COUNCIL: PD-51-2014 DATE: August 5 août 2014 RAPPORT AU CONSEIL:

EXTENSION OF DRAFT PLAN OF SUBDIVISION APPROVAL EXTENSION DE L’APPROBATION D’UN PLAN PRÉLIMINAIRE DE LOTISSEMENT

SUBJECT SUJET Request for an Approval for an Demande de prolongation de Extension of a Draft Plan of l'approbation provisoire pour le Subdivision made by Lapointe lotissement par Lapointe Developments Ltd. (2098163 Developments Ltd. (2098163 Ontario Inc.) and known as Domaine Ontario Inc.) (Dossier No 080-S-08- Versailles Phase V (File No. 080-S- 009) et connu sous le lotissement 08-009) on the property legally Domaine Versailles Phase V pour la described as Part of Lot 8, propriété légalement décrite comme Concession 8, in the Village of étant partie du lot 8, concession 8, Embrun. dans le village d'Embrun. RECOMMENDATION RECOMMANDATION The Planning Department Le service de l'urbanisme recommends that the Draft Plan of recommande que l'approbation de Subdivision’s Approval for Domaine l’ébauche du plan de lotissement Versailles V Subdivision (File No. pour Domaine Versailles V (Fichier 080-S-08-009) submitted by No. 080-S-08-009) présentée par Lapointe Developments Ltd. Lapointe Developments Ltd. (2098163 Ontario Inc.) be extended (2098163 Ontario Inc.) soit for two years as requested by the prolongée de deux ans à la applicant. demande du demandeur. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O 1

Page 24 of 321 SUBMITTED BY | SOUMIS PAR:

August 5 août 2014 Dominique Tremblay, Date: Planning Director/Directrice du service de l’urbanisme APPROVAL(S)|APPROBATION(S): August 5 août 2013 Date:

Jean Leduc, CAO/Directeur Général

Page 25 of 321 PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORTING INFORMATION INFORMATION DE SUPPORT The Planning Department has Le service d'urbanisme a reçu une received a request for an extension of demande de prolongation du projet the Draft Plan of Subdivision de plan de lotissement de Lapointe Approval from Lapointe Developments Ltd. (2098163 Developments Ltd. (2098163 Ontario Ontario Inc.). Le demandeur est à Inc.). The applicant is seeking a two- la recherche d'une prolongation de year extension of the time which they deux ans du temps alloué pour have to complete the conditions of remplir les conditions de l’ébauche their draft approval. The initial du plan de lotissement. L’entente approval provided 3 years for the initiale a fourni trois années pour conditions to be completed. An remplir les conditions. Une extension for an additional period of prolongation pour une période two (2) years was granted in 2012. supplémentaire de deux (2) ans a été accordée en 2012.

Subdivisions are regulated by section Les lotissements sont régis par 51 of the Planning Act. Subsection 32 l'article 51 de la Loi sur provides the approval authority (i.e. l'aménagement. La section 32 the United Counties of Prescott and prévoit l'autorité compétente (c'est Russell) with the ability to cause the à dire les Comtés Unis de Prescott draft approval of a subdivision to et Russell) d’approuver l'ébauche lapse at some date in the future, de plan de lotissement avec une being not less than 3 years from the certaine date d’expiration dans le date of the approval. Further, futur. Cette date doit être d'au subsection 33 states that the moins 3 ans à compter de la date approval authority may extend the de l'approbation. De plus, le approval for a time period as they paragraphe 33 stipule que l'autorité determine appropriate. It is the compétente peut prolonger responsibility of the applicant to l’approbation pour une période de request an extension prior to the temps appropriée. Il est la approval lapsing. responsabilité du demandeur de demander une prolongation avant son expiration.

The subdivision known as “Domaine Le lotissement, connu sous le nom Versailles V” is located on the west « Domaine Versailles V» est situé side of St-Thomas Road in the Village sur le côté ouest du chemin St-

Page 26 of 321 of Embrun (File No. 080-S-08-009). Thomas dans le village d'Embrun The original plan of subdivision (#080-S-08-009). Le plan original application was submitted in 2009 by de demande de lotissement a été Lapointe Developments Ltd. and présenté en 2009 par Lapointe received draft approval in December Developments Ltd. et a reçu 2009. l'approbation du projet en décembre 2009.

A two year extension was requested Une prolongation de deux ans a été and was approved in 2012 by the approuvée en 2012 par le conseil Council of the UCPR. The approval of des CUPR. Cette prolongation the extension stated that the approval stipule que l'approbation sera would be expiring on October 6, périmée le 6 octobre 2014, si le 2014, if no extension is granted. prolongement n’est pas obtenu.

The last phase of this subdivision is La dernière phase de ce awaiting capacity in the municipal lotissement est en attente de la sanitary sewer system for the Village disponibilité des capacités d’égouts of Embrun. The applicant and the municipaux dans le village Township are working toward d’Embrun (station de pompage no resolving these issues. The applicant 1). Le demandeur continue de continues to work to clear other travailler à remplir les autres conditions of the draft approval. conditions de l'approbation de l'ébauche de lotissement. OPTION(S) TO THE RECOMMENDATION OPTION(S) À LA RECOMMENDATION 1. Approve the extension of draft 1. Approuver l’extension de plan of subdivision approval for l’approbation des plans the subdivision for more or less préliminaires de lotissement than the requested two years. pour moins que, ou plus que, 2. Status quo les deux ans demandés. 2. Statu quo

ATTACHMENT(S) PIÈCE(S) JOINTE(S) 1. Letter from UCPR 1. Lettre des CUPR 2. Letter from Lapointe 2. Lettre de Lapointe Developments Ltd. Developments Ltd.

Page 27 of 321 Pre~

Urbanisme et Foresterie . Travaux publics Planning and forestry · Public Works

th July 25 , 2014

Mrs. Dominique Tremblay Director of Planning Township of Russell 717 Notre-Dame Street Embrun, ON KOA 1W1

Object: Plan of Subdivision - Lapointe Developments Ltd. Domaine Versailles Phase V Our file No.: 080-5-08-009

Mrs. Tremblay,

Please find enclosed a copy of a letter requesting a two year extension to the above-mentioned Draft Plan of Subdivision.

Our next step is to obtain the comments in support or not of the Township of Russell before approving an extension as per Section 51(33) of the Planning Act.

Should you require further information. please contact the undersigned.

Sincerely,

~,~"'Junior Planner

Ene!. : - Letter of the developer

59, rue Court St., c.pJP.O. Box 304, L'Orignal ON KOB 1 KO • Tel.: 613 675-4661 - 1 800 667-6307 • Fax: 613 675-1007 www.prescott-russell.on.ca

Page 28 of 321 2098163 Ontario Inc. 1199 NOTRE-DAME, C.P. 779, EMBRUN, ONTARIO KOA IWO Tel.( 613)443-5263 Fax (613)443-5195

June 24'h, 2014

United Counties of Prescott and Russell Planning and Forestry Department Louis Prevost, Director, Planning and Forestry 59 Court Street, PO Box 304 L'Orignal, ON, KOB 1KO

Dear Mr. Prevost,

Re: Draft approval extension Village: Embrun UCPR file #: 080-S-08-009

We'd like to request a two year extension to the Draft Plan for our Domaine Versailles, Phase V subdivision, file number 080-5-08-009. We are currently working with the Township of Russell for a solution for municipal services.

Please note that the lands are now owned by 2098163 Ontario Inc. (see attached Deed). --1 A cheque for $700 is attached for the fee to process the extension. REGU ( REG'\} \

Regards, JUl , • 101' unl\ed Counties comtM unls ~&. RUSSELL _ PRESeQ

Lucie Lapointe

President Lapointe Developments Ltd

Page 29 of 321 Township of Russell Page:1 Accounts Submitted to Council

System: 7/23/2014 User ID: jtetreault Ranges: From: To: Vendor ID: First Last Vendor Name: First Last Cheque Date: 6/1/2014 6/30/2014 Sorted By: Cheque Date Distribution Types Included: CASH, PURCH, TRADE, TAXES, GST

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

Fund: OO GENERAL OPERATIONS Department: 000 GENERAL CHQ026012 6/5/2014 ABC DISPOSAL (874086 ONTARIO INC) 201405 REFUND GARB TAGS (50%) MAY /14 $878.00 CHQ026015 6/5/2014 CENTRAIDE PRESCOTT-RUSSELL 140426ALL PAYROLL DEDUCTIONS $17.00 CHQ026015 6/5/2014 CENTRAIDE PRESCOTT-RUSSELL 140510ALL PAYROLL DEDUCTIONS $17.00 CHQ026015 6/5/2014 CENTRAIDE PRESCOTT-RUSSELL 140524ALL PAYROLL DEDUCTIONS $17.00 CHQ026025 6/5/2014 SEBASTIEN LANTEIGNE R#15519 REFUND - RENTAL CANCELLED $187.00 CHQ026032 6/5/2014 MIN OF FINANCE (MTO) 201405 MTO PORTION OF PARKING TICKETS $24.75 CHQ026038 6/5/2014 QUINN STANLEY AARON CRADJ6917-1 TAX OVERPAYMENT REFUND $1,983.12 CHQ026039 6/5/2014 HORRICKS DAVE ROSS CRADJ6918-1 TAX OVERPAYMENT REFUND $1,111.00 CHQ026040 6/5/2014 RATHWELL SHAWN CLAUDE UTLVY88280 UTILITY OVERPAYMENT REFUND $47.42 CHQ026041 6/5/2014 GREGOIRE DENIS UTLVY88218 UTILITY OVERPAYMENT REFUND $50.89 CHQ026042 6/5/2014 RIVET EDITHE UTLVY88314 UTILITY OVERPAYMENT REFUND $56.45 CHQ026043 6/5/2014 O'MALLEY MARGARET CATHERINE UTLVY88319 UTILITY OVERPAYMENT REFUND $164.82 CHQ026051 6/13/2014 SHAYLA BARRY R#15757 REFUND - CREDIT RETURN $19.30 CHQ026062 6/13/2014 CLERMONT CHRISTINE R#15760 REFUND - CREDIT RETURN $25.00 CHQ026065 6/13/2014 COOPRO P156238 DYED DIESEL 1199.2L $1,189.80 CHQ026065 6/13/2014 COOPRO P156239 UNLEADED DIESEL 1498.9L $1,737.91 CHQ026065 6/13/2014 COOPRO P156278 UNLEADED DIESEL 1396.0L $1,632.94 CHQ026065 6/13/2014 COOPRO P156236 CLEAR DIESEL 1599.3L $1,816.88 CHQ026076 6/13/2014 JONATHAN LAFOND R#15517 REFUND- RENTAL CANCELLED $186.45 CHQ026080 6/13/2014 MICHEL LEBRUN R#15762 REFUND - CREDIT RETURN $22.00 CHQ026080 6/13/2014 MICHEL LEBRUN R#15763 REFUND - CREDIT RETURN $4.00 CHQ026084 6/13/2014 CHRISTINE MATAMOROS R#15764 REFUND - CREDIT RETURN $70.00 CHQ026095 6/13/2014 STEPHANIE SIMARD-MASSEY R#15767 REFUND - CREDIT RETURN $17.00 CHQ026159 6/26/2014 BEGIN, CHANTAL R#17900 REFUND - ERROR $70.00 CHQ026162 6/26/2014 ANDRE BERGERON R#15758 REFUND - CREDIT RETURN $85.00 CHQ026164 6/26/2014 CAMPBELL & SABOURIN LLP/SRL R#204925 SITE PLAN - CSDCEO $666.70 CHQ026220 6/26/2014 MINISTER OF FINANCE 201407/4-0341 TAX ARREARS CERTIFICATE REGIST $70.00 CHQ026221 6/26/2014 MINISTER OF FINANCE 201407/3-04216 TAX ARREARS CERTIFICATE REGIST $70.00 CHQ026222 6/26/2014 MINISTER OF FINANCE 201407/10-03446 TAX ARREARS CERTIFICATE REGIST $70.00 CHQ026223 6/26/2014 MINISTER OF FINANCE 201407/32-26052 TAX ARREARS CERTIFICATE REGIST $70.00 CHQ026224 6/26/2014 MUNICIPAL OF NORTH GREENVILLE R#208801/218496 REF./IVC00002427/2434 PD 2X $678.00 PAP000256 6/30/2014 GREAT-WEST LIFE ASSURANCE - GROUP INSURANCE201406-DIV 1 PAYROLL DEDUCTIONS $324.68 PAP000256 6/30/2014 GREAT-WEST LIFE ASSURANCE - GROUP INSURANCE201406-DIV 432 PAYROLL DEDUCTIONS $30,433.75 PAP000257 6/30/2014 MINISTER OF FINANCE (E.H.T.) 140607ALL PAYROLL DEDUCTIONS $1,984.77 PAP000257 6/30/2014 MINISTER OF FINANCE (E.H.T.) 140607ALL PAYROLL DEDUCTIONS $3,237.82 PAP000257 6/30/2014 MINISTER OF FINANCE (E.H.T.) 140621ALL PAYROLL DEDUCTIONS $694.41 PAP000257 6/30/2014 MINISTER OF FINANCE (E.H.T.) 140621ALL PAYROLL DEDUCTIONS $2,948.89 PAP000258 6/30/2014 OMERS-PENSION ACCOUNTING 140607ALL PAYROLL DEDUCTIONS $25,217.84 PAP000258 6/30/2014 OMERS-PENSION ACCOUNTING 140621ALL PAYROLL DEDUCTIONS $24,646.52 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140607ALL PAYROLL DEDUCTIONS $4,479.50 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140607ALL PAYROLL DEDUCTIONS $8,379.78 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140607ALL PAYROLL DEDUCTIONS $14,681.38 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140607ALL PAYROLL DEDUCTIONS $6,272.38 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140607ALL PAYROLL DEDUCTIONS $14,739.60 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140607ALL PAYROLL DEDUCTIONS $34,225.41 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140621ALL PAYROLL DEDUCTIONS $1,484.84

Page 30 of 321 Township of Russell Page:2 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140621ALL PAYROLL DEDUCTIONS $2,652.48 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140621ALL PAYROLL DEDUCTIONS $4,250.70 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140621ALL PAYROLL DEDUCTIONS $5,098.17 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140621ALL PAYROLL DEDUCTIONS $12,024.60 PAP000260 6/30/2014 RECEVEUR GENERAL (D.A.S.) 140621ALL PAYROLL DEDUCTIONS $29,427.23 PAP000262 6/30/2014 SSQ FINANCIAL 201405-ADD MAY PAYROLL DEDUCTIONS $124.44 PAP000263 6/30/2014 STANDARD LIFE 140607ALL PAYROLL DEDUCTIONS $5,395.78 PAP000263 6/30/2014 STANDARD LIFE 140621ALL PAYROLL DEDUCTIONS $5,356.36 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 140607ALL PAYROLL DEDUCTIONS $3,556.66 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 140607ALL PAYROLL DEDUCTIONS $51.43 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 140607ALL PAYROLL DEDUCTIONS $264.32 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 201406-FIRE PAYROLL DEDUCTIONS $816.33 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 201406-T4A PAYROLL DEDUCTIONS $172.97 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 140621ALL PAYROLL DEDUCTIONS $3,291.14 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 140621ALL PAYROLL DEDUCTIONS $50.63 PAP000264 6/30/2014 WORKPLACE SAFETY & INS. BOARD 140621ALL PAYROLL DEDUCTIONS $228.94 PAP000274 6/30/2014 ROYAL BANK VISA VISA8698-20140527 HOME DEPOT - BULB $152.44 PAP000274 6/30/2014 ROYAL BANK VISA VISA2003-20140603 ADVANCED VISA PAYMENT(500) $23.50 PAP000274 6/30/2014 ROYAL BANK VISA VISA2003-20140603 ADVANCED VISA PAYMENT(900) $810.48 Total For Department 000 GENERAL $260,555.60

Department: 110 COUNCIL CHQ026064 6/13/2014 COMITE DE CITOYENS DE LIMOGES RES 03-2014 GRANT $1,500.00 CHQ026093 6/13/2014 THE PRESCOTT-RUSSELL COMMUNITY DEVELOPMENT20140815 CORP PRCDC/ANNUAL GOLF/HAWK/AUG 15 $170.00 CHQ026101 6/13/2014 UNITED COUNTIES OF PRES. & RUS 20140620A UCPR/BEN PRES/GOLF HAWK/JUN 20 $130.00 CHQ026104 6/17/2014 UNITED COUNTIES OF PRES. & RUS 20140620-P.L. UCPR/BEN PRES/GOLF HAWK/JUN 20 $260.00 CHQ026109 6/19/2014 ASSOCIATION DES LOISIRS COMMUNAUTAIRESRES 03-2014 ASS LOISIRS EM / SUMMERFEST $4,000.00 CHQ026130 6/19/2014 LIMOGES CANADA DAY RES 03-2014 LIMOGES CANADA DAY $1,560.00 CHQ026145 6/19/2014 SUBWAY BRUNET/ACSM 20140704 SUBWAY/SANTE/NATION/JUL 04 $150.00 CHQ026219 6/26/2014 MARVELVILLE COMMUNITY CLUB RES 185-2014 CANADA DAY FESTIVITIES $450.00 CHQ026230 6/26/2014 CINDY SAUCIER RES 185-2014 TERRY FOX RUN $300.00 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $54.82 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 IPAD $92.17 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR/IPAD $100.57 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 IPAD $20.35 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR/IPAD $210.54 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $53.48 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $86.50 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $102.30 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $20.35 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $75.58 Total For Department 110 COUNCIL $9,336.66

Department: 115 CAO'S OFFICE CHQ026145 6/19/2014 SUBWAY BRUNET/ACSM 20140704 SUBWAY/SANTE/NATION/JUL 04 $150.00 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR/MOBILE KEY $59.19 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $86.50 Total For Department 115 CAO'S OFFICE $295.69

Page 31 of 321 Township of Russell Page:3 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

Department: 120 ADMINISTRATION CHQ026075 6/13/2014 KONICA MINOLTA ( METER READING) 229192909 OFFICE SUPPLIES $431.87 CHQ026075 6/13/2014 KONICA MINOLTA ( METER READING) 229192814 OFFICE SUPPLIES $61.92 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58241 OFFICE SUPPLIES $74.90 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58244 OFFICE SUPPLIES $280.05 CHQ026093 6/13/2014 THE PRESCOTT-RUSSELL COMMUNITY DEVELOPMENT20140815 CORP PRCDC/ANNUAL GOLF/HAWK/AUG 15 $85.00 CHQ026114 6/19/2014 CANTON D'ALFRED ET PLANTAGENET 20140627 ALF&PLAN/GOLF MAIRE/NAT/JUN27 $125.00 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $121.72 PAP000265 6/30/2014 BELL CANADA 443-3066-201406 TELEPHONE $400.43 PAP000274 6/30/2014 ROYAL BANK VISA VISA3389-20140603 VISA ANNUAL FEE $120.00 Total For Department 120 ADMINISTRATION $1,700.89

Department: 125 ASSET MANAGEMENT CHQ026013 6/5/2014 SERGE ARCAND PLUMBING 7585 WASHROOM REPAIRS $106.85 CHQ026013 6/5/2014 SERGE ARCAND PLUMBING 7585 WASHROOM REPAIRS $181.74 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700540619 TOWELS $1.50 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700540619 MATS $31.07 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700538237 TOWELS $1.50 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700538237 MATS $31.07 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58243 OFFICE SUPPLIES $179.23 CHQ026117 6/19/2014 CLIMATECH AIR CONDITIONING 5869 INSPECT/AIR FILTERS $316.16 CHQ026117 6/19/2014 CLIMATECH AIR CONDITIONING 5869 INSPECT/AIR FILTERS $117.53 CHQ026153 6/26/2014 ABC DISPOSAL (874086 ONTARIO INC) 44106 DUMPSTERS - MAY /14 $64.30 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700543078 TOWELS $1.50 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700543078 MATS $31.07 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700545473 TOWELS $1.50 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700545473 MATS $31.07 CHQ026168 6/26/2014 COOPRO 5526208 ANTISKID $21.87 CHQ026168 6/26/2014 COOPRO 5498817 TANK LEVER $17.79 CHQ026228 6/26/2014 R.S. PRODUITS D'ENTRETIEN 11146 PAPER/TOWELS/CLEANER $119.93 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 37311-201404 HYDRO $881.46 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $72.29 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $71.64 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 02131-201405 NATURAL GAS $151.90 Total For Department 125 ASSET MANAGEMENT $2,432.97

Department: 135 COMMUNICATIONS CHQ026047 6/13/2014 AFFINITY GRAPHICS 2103 DECALS $91.58 CHQ026214 6/26/2014 KELLY BLANCHARD MEDIA KBM-4307 SIGNS/DECALS $254.40 Total For Department 135 COMMUNICATIONS $345.98

Department: 140 IT INFORMATION TECHNOLOGY CHQ026034 6/5/2014 PRODUCTION QUEBEC MULTIMEDIA INC. 41288 WEB(JUN/JUL/AUG '14) $173.92 CHQ026235 6/26/2014 THE COMPUTER DOCTOR 25222 LAPTOP SCREEN/LBR $145.00 CHQ026239 6/26/2014 UNITED COUNTIES OF PRES. & RUS IT000123 IT SERVICES $2,422.26 PAP000275 6/30/2014 STORM INTERNET SERVICES 736979-201406/TWP DSL/INTERNET $464.03 Total For Department 140 IT INFORMATION TECHNOLOGY $3,205.21

Page 32 of 321 Township of Russell Page:4 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

Department: 150 SERVICE ONTARIO CHQ026013 6/5/2014 SERGE ARCAND PLUMBING 7585 WASHROOM REPAIRS $71.23 CHQ026013 6/5/2014 SERGE ARCAND PLUMBING 7585 WASHROOM REPAIRS $67.57 CHQ026117 6/19/2014 CLIMATECH AIR CONDITIONING 5868 INSPECT/AIR FILTERS $245.31 CHQ026117 6/19/2014 CLIMATECH AIR CONDITIONING 5868 INSPECT/AIR FILTERS $274.75 CHQ026153 6/26/2014 ABC DISPOSAL (874086 ONTARIO INC) 44106 DUMPSTERS - MAY /14 $23.90 CHQ026168 6/26/2014 COOPRO 5526208 KEY $2.28 CHQ026168 6/26/2014 COOPRO 5498817 TANK LEVER $6.61 CHQ026228 6/26/2014 R.S. PRODUITS D'ENTRETIEN 11146 TOWELS/CLEANER $21.51 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 37311-201404 HYDRO $491.50 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 02131-201405 NATURAL GAS $84.69 Total For Department 150 SERVICE ONTARIO $1,289.35

Department: 170 CLERK'S OFFICE CHQ026083 6/13/2014 MARCHE A & B 353001 SUPPER/ CMTTEE OF THE WHOLE $170.96 CHQ026167 6/26/2014 COCHRANE'S DAIRY LTD 88426 MILK/CREAM $13.05 CHQ026167 6/26/2014 COCHRANE'S DAIRY LTD 87561 CREAM/MILK $13.05 CHQ026215 6/26/2014 LE TRAITEUR " LA BONNE BOUFFE " 870 SUPPER - REG. COUNCIL $224.18 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 34030-201404 HYDRO $39.47 PAP000274 6/30/2014 ROYAL BANK VISA VISA3389-20140603 MARIAGE LICENCES $1,200.00 PAP000274 6/30/2014 ROYAL BANK VISA VISA3389-20140603 SHERATON - HOTEL RESERVATION $348.56 Total For Department 170 CLERK'S OFFICE $2,009.27

Department: 211 EMBRUN FIRE CHQ026014 6/5/2014 CDW CANADA INC 1BFDFDT PA-FIRE HALL - CISCO SWITCH IT $1,278.56 CHQ026016 6/5/2014 DESCHAMPS LUC 201405 JANITORIAL SERVICES $280.00 CHQ026027 6/5/2014 LEVAC PROPANE INC L234180 PROPANE $743.15 CHQ026065 6/13/2014 COOPRO 5529269 OIL/ANCHORS/CORD $37.10 CHQ026089 6/13/2014 OTTAWA COMPRESSOR SERVICES 12785 HOSE/FITTING/LBR $397.05 CHQ026107 6/19/2014 SERGE ARCAND PLUMBING 7598 PA-FIRE HALL - SINK CONNECTION $1,933.44 CHQ026108 6/19/2014 AREO-FEU 233790 CRESTS $72.06 CHQ026111 6/19/2014 BENSON AUTO PARTS 28566010 WOOD HANDLE/SQUEGEE $154.50 CHQ026112 6/19/2014 BERTRAND MECHANIC 1609 #R-04/INSP./BATTERY $730.64 CHQ026112 6/19/2014 BERTRAND MECHANIC 1608 TANKER/INSPECT. $234.05 CHQ026112 6/19/2014 BERTRAND MECHANIC 1606 #P-11/INSPECT. $183.17 CHQ026112 6/19/2014 BERTRAND MECHANIC 1607 #S-95/INSPECT. $183.17 CHQ026120 6/19/2014 DYNAMIC ONLINE MARKETING CORP 110805 FIRE PREV. MATERIAL $315.46 CHQ026132 6/19/2014 M & L SUPPLY FIRE & SAFETY 134436 BOOTS/RIT PAK $1,169.02 CHQ026139 6/19/2014 PAPETERIE GERMAIN 58253 OFFICE SUPPLIES $54.38 CHQ026142 6/19/2014 R.S. PRODUITS D'ENTRETIEN 11012 PAPER/TOWELS/FOAM/SOAP $911.24 CHQ026146 6/19/2014 THERIAULT ELECTRONIQUE 139561 PA-FIRE HALL - TV FOR TRAINING $3,962.34 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $64.02 CHQ026160 6/26/2014 BENSON AUTO PARTS 28572033 FAN DRUMS $250.31 CHQ026229 6/26/2014 SANI GEAR FIRE BUNKERGEAR CLEANERS 5833 SUIT CLEANING/SANIT/REPAIR $366.13 PAP000265 6/30/2014 BELL CANADA 443-2113-201406 TELEPHONE $46.09 PAP000265 6/30/2014 BELL CANADA 443-5528-201406 TELEPHONE $156.19 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30036800-201404 HYDRO $61.53

Page 33 of 321 Township of Russell Page:5 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 00246-201405A HYDRO $581.91 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $125.96 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $137.21 Total For Department 211 EMBRUN FIRE $14,428.68

Department: 212 RUSSELL FIRE CHQ026050 6/13/2014 BARRY (REQ) 124283 BOLT CUTTER $41.20 CHQ026052 6/13/2014 BATTLESHIELD 14-0100 TRANSFER PIPE $581.52 CHQ026052 6/13/2014 BATTLESHIELD 14-0096 SHOCKS $181.52 CHQ026052 6/13/2014 BATTLESHIELD 14-0102 BALL VALVE/CONNECTOR $580.57 CHQ026066 6/13/2014 CORP VILLE DE HAWKESBURY 2460 REPAIR RADIO EQUIP. $407.04 CHQ026071 6/13/2014 HETEK SOLUTIONS INC INV0010898 CALIBRATION $244.22 CHQ026072 6/13/2014 HONEY'S GARAGE 19507 SAFETY/REPLACE BUSHINGS $368.47 CHQ026073 6/13/2014 IRWIN JOHN 1/4/2014 ICE/WATER RESCUE $270.16 CHQ026087 6/13/2014 MURRAY WENDY 201405 JANITORIAL SERVICES $375.00 CHQ026089 6/13/2014 OTTAWA COMPRESSOR SERVICES 12784 FILTER/ELEMENT/PRESSURE/CART. $928.79 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58287 OFFICE SUPPLIES $21.14 CHQ026092 6/13/2014 PIVOTECH DOORS INC 28261 MAINTENANCE $278.31 CHQ026110 6/19/2014 BARRY (REQ) 124525 PAINT $12.80 CHQ026110 6/19/2014 BARRY (REQ) 124917 BLADES $4.29 CHQ026110 6/19/2014 BARRY (REQ) 124660 LAMP/SEAL $169.36 CHQ026110 6/19/2014 BARRY (REQ) 124647 WASHERS $1.64 CHQ026110 6/19/2014 BARRY (REQ) 124621 FERTILIZER $44.86 CHQ026110 6/19/2014 BARRY (REQ) 124600 DEGREASER $19.17 CHQ026110 6/19/2014 BARRY (REQ) 124911 CHAMOIS $42.11 CHQ026110 6/19/2014 BARRY (REQ) 124799 REPELLENT/CHAMOIS $60.40 CHQ026110 6/19/2014 BARRY (REQ) 124740 BLEACH/BOLT $6.19 CHQ026110 6/19/2014 BARRY (REQ) 124729 FLUID $4.84 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $69.84 CHQ026155 6/26/2014 ALLAN JOHNSTON REPAIR & SALES 73533 HANDLE/TANK CAP $58.83 CHQ026158 6/26/2014 BATTLESHIELD 14-0115 INSTALL CHEVERON/EDGE $1,770.62 CHQ026158 6/26/2014 BATTLESHIELD 14-0113 SEAL KIT/LBR/FREIGHT $606.58 CHQ026207 6/26/2014 EMBRUN GLASS & MIRROR INC 16367 SEAL UNITS $443.11 CHQ026209 6/26/2014 FIELD AUTOMOTIVE LTD 841-408792 SPARK PLUG $7.84 CHQ026209 6/26/2014 FIELD AUTOMOTIVE LTD 841-409020 LAMP $2.52 CHQ026217 6/26/2014 M & L SUPPLY FIRE & SAFETY 134543 SLIDE/STORE SIGN SYST. $375.00 CHQ026218 6/26/2014 MACEWEN PETROLEUM INC 94140401 PREMIUM GAS $6.31 CHQ026218 6/26/2014 MACEWEN PETROLEUM INC 94140501 PREMIUM GAS $59.79 CHQ026225 6/26/2014 PRINCESS AUTO LTD 2904265 COUPLERS $22.56 CHQ026234 6/26/2014 STERLMAR EQUIPMENT 140258 WINDSHIELD LIGHT $122.10 CHQ026237 6/26/2014 TOTAL BATTERY OTTAWA O75827 UNIVERSAL POWER GROUP $12.11 PAP000261 6/30/2014 ROYAL BANK 201406-RUSFIREHALL PRINCIPAL $11,825.19 PAP000261 6/30/2014 ROYAL BANK 201406-RUSFIREHALL INTEREST $385.90 PAP000265 6/30/2014 BELL CANADA 445-2112-201406 TELEPHONE $44.35 PAP000265 6/30/2014 BELL CANADA 445-3326-201406 TELEPHONE $127.91 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 66831-201404 HYDRO $542.28 PAP000271 6/30/2014 KONICA MINOLTA (LEASE) 201406-RFIRE PHOTOCOPIER LEASE $89.55 PAP000273 6/30/2014 ROGERS CABLESYSTEMS 1408508349/RF-201406INTERNET/CABLE $93.62

Page 34 of 321 Township of Russell Page:6 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $182.88 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $182.83 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 29491-201405 NATURAL GAS $230.89 Total For Department 212 RUSSELL FIRE $21,906.21

Department: 220 POLICE SERVICES CHQ026134 6/19/2014 MINISTER OF FINANCE (OPP) 280514053 OPP CONTRACT $188,374.00 Total For Department 220 POLICE SERVICES $188,374.00

Department: 230 CONSERVATION AUTHORITY CHQ026097 6/13/2014 S.N.R.C.A. 20140630 2014 2nd INSTALLMENT $33,033.08 Total For Department 230 CONSERVATION AUTHORITY $33,033.08

Department: 240 BY-LAW ENFORCEMENT CHQ026088 6/13/2014 OFFICE FURNITURE & INTERIORS INC. 10037 CHAIRS $1,320.11 CHQ026126 6/19/2014 KONICA MINOLTA ( METER READING) 229192820 COPIER METER READING $292.30 CHQ026168 6/26/2014 COOPRO NGR6345 SUNSCREEN $30.51 CHQ026168 6/26/2014 COOPRO NGR6882 GROCERIES $63.54 CHQ026168 6/26/2014 COOPRO NGR6882 WATER $2.99 CHQ026206 6/26/2014 EMBRUN FORD SALES LTD 191042 2011 F150 MAINTENANCE $43.11 CHQ026206 6/26/2014 EMBRUN FORD SALES LTD 191282 2011 F150/TIRES $744.59 CHQ026206 6/26/2014 EMBRUN FORD SALES LTD 191179 2013 F150/MAINTENANCE $31.72 CHQ026214 6/26/2014 KELLY BLANCHARD MEDIA KBM-4307 SIGNS/DECALS $315.46 CHQ026227 6/26/2014 ROYALE VENDING 12745 WATER $1.84 CHQ026227 6/26/2014 ROYALE VENDING 12868 WATER $1.84 PAP000265 6/30/2014 BELL CANADA 443-3066-201406 TELEPHONE $66.73 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 37311-201404 HYDRO $146.90 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR/MOBILE KEY $250.91 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $252.91 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 02131-201405 NATURAL GAS $25.32 Total For Department 240 BY-LAW ENFORCEMENT $3,590.78

Department: 245 ANIMAL CONTROL CHQ026021 6/5/2014 HEWITT'S 403797 DOGTAGS/SHOOKS $221.87 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58182 OFFICE SUPPLIES $69.84 CHQ026168 6/26/2014 COOPRO 5535020 BAGS $16.02 CHQ026210 6/26/2014 HALPENNY INSURANCE BROKERS LTD 36318 LIABILITY /DOG WALKATHON $140.40 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 34030-201404 HYDRO $90.53 Total For Department 245 ANIMAL CONTROL $538.66

Department: 250 BUILDING INSPECTION CHQ026030 6/5/2014 MAISON ILM INC. 2014066 REFUND BLDG PERMIT $100.00 CHQ026088 6/13/2014 OFFICE FURNITURE & INTERIORS INC. 10037 CHAIRS $951.82 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58242 OFFICE SUPPLIES $26.24 CHQ026126 6/19/2014 KONICA MINOLTA ( METER READING) 229192820 COPIER METER READING $292.30 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $8.73 CHQ026152 6/26/2014 1384436 ONTARIO INC. IN TRUST 2014034 REFUND - BLDG PERMIT $100.00 CHQ026206 6/26/2014 EMBRUN FORD SALES LTD 191179 2013 F150/MAINTENANCE $31.71

Page 35 of 321 Township of Russell Page:7 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

CHQ026227 6/26/2014 ROYALE VENDING 12745 WATER $1.83 CHQ026227 6/26/2014 ROYALE VENDING 12868 WATER $1.83 CHQ026233 6/26/2014 ST-ALBERT CONSTRUCTION 2014069 REFUND - BLDG PERMIT $100.00 PAP000265 6/30/2014 BELL CANADA 443-3066-201406 TELEPHONE $66.73 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 37311-201404 HYDRO $146.90 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR/MOBILE KEY $113.73 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $114.76 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 02131-201405 NATURAL GAS $25.32 Total For Department 250 BUILDING INSPECTION $2,081.90

Department: 260 EMERGENCY MEASURES CHQ026022 6/5/2014 HOLMES DANIEL M 2014-013 PROFESSIONAL FEES $1,462.50 CHQ026022 6/5/2014 HOLMES DANIEL M 2014-013 MILEAGE $344.46 PAP000265 6/30/2014 BELL CANADA 445-1638-201406 TELEPHONE $73.16 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 34030-201404 HYDRO $30.18 PAP000272 6/30/2014 ON CALL MESSAGE CENTER 140502045101/201406 MSG CENTRE $237.33 Total For Department 260 EMERGENCY MEASURES $2,147.63

Department: 301 RDS - ADMINISTRATION CHQ026047 6/13/2014 AFFINITY GRAPHICS 2104 REPAIR SIGN $279.84 CHQ026053 6/13/2014 BENSON AUTO PARTS 28569991 METS $101.56 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700538264 MATS $16.92 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700538264 COVERALL $27.25 CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700538264 CLEANING SUPPLIES $12.43 CHQ026065 6/13/2014 COOPRO 5518309 GATE/HARDWARE $93.23 CHQ026075 6/13/2014 KONICA MINOLTA ( METER READING) 228802113 COPIER METER READING $10.55 CHQ026100 6/13/2014 THE SOURCE (23T319) 5000219846 BLUETOOTH $81.40 CHQ026114 6/19/2014 CANTON D'ALFRED ET PLANTAGENET 20140627 ALF&PLAN/GOLF MAIRE/NAT/JUN27 $125.00 CHQ026118 6/19/2014 COOPRO 5527118 MAILBOX $16.57 CHQ026136 6/19/2014 MSC INDUSTRIAL SUPPLY ULC 6560887001 BRAKEWASH/LIGHT/CABLE/CLEANER $271.19 CHQ026137 6/19/2014 OLIGO PROPERTIES INC. R#171673 REFUND - ROAD CUT $500.00 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700540649 MATS $16.92 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700540649 COVERALL $27.25 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700540649 CLEANING SUPPLIES $13.04 CHQ026167 6/26/2014 COCHRANE'S DAIRY LTD 88759 CREAMERS $7.25 CHQ026227 6/26/2014 ROYALE VENDING 12746 WATER $11.00 PAP000259 6/30/2014 OMEIFA 201406-OSIFA INTEREST $1,682.50 PAP000265 6/30/2014 BELL CANADA 443-5078-201406 TELEPHONE $165.47 PAP000269 6/30/2014 ELEMENT FINAN. CORP. (CO-ACTIVE PARTNERS)201406/08-RD PHOTOCOPIER LEASE $465.46 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 34030-201404 HYDRO $541.66 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 34030-201404 HYDRO $71.95 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 44683-201404 HYDRO $43.83 PAP000272 6/30/2014 ON CALL MESSAGE CENTER 140502045101/201406 MSG CENTRE $158.24 PAP000274 6/30/2014 ROYAL BANK VISA VISA1259-20140527 INFRASTRUCTURE TRAINING $478.27 PAP000274 6/30/2014 ROYAL BANK VISA VISA1259-20140527 LICENCE $46.00 PAP000275 6/30/2014 STORM INTERNET SERVICES 737410-201406/PU/RD INTERNET $25.44 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $305.59 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $300.29

Page 36 of 321 Township of Russell Page:8 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

Total For Department 301 RDS - ADMINISTRATION $5,896.10

Department: 303 RDS - MACHINERY CHQ026053 6/13/2014 BENSON AUTO PARTS 28571354 GEAR LUBE $39.87 CHQ026059 6/13/2014 CENTRAL TRUCK TRAILER REPAIR 10034 SWITCH $55.59 CHQ026072 6/13/2014 HONEY'S GARAGE 19457 SAFETY/LUBE/SUPPLY $566.19 CHQ026072 6/13/2014 HONEY'S GARAGE 19464 SAFETY/LUBE/VALVE/DRYER $2,291.66 CHQ026072 6/13/2014 HONEY'S GARAGE 19465 FILTERS/OIL/LUBE/ANTIFREEZE $895.91 CHQ026099 6/13/2014 THERKELSEN & SONS LTD WO22840 REPAIR DISC MOWER $2,717.45 CHQ026111 6/19/2014 BENSON AUTO PARTS 28572157 GEAR LUBE $39.87 CHQ026116 6/19/2014 CENTRAL TRUCK TRAILER REPAIR 33473 EXHAUST BRAKE/CODES $830.05 CHQ026123 6/19/2014 GDS HYDRAULIC 3396 NEW HYDRAULIC HOSE $172.49 CHQ026127 6/19/2014 LANDERS AUTO GLASS & STEREO 2418 DOOR GLASS $712.32 Total For Department 303 RDS - MACHINERY $8,321.40

Department: 310 RDS - GENERAL MTCE CHQ026065 6/13/2014 COOPRO 5525356 HARD HAT $13.72 CHQ026068 6/13/2014 DENCHEM LTD 13090 COLD MIX $2,947.13 CHQ026079 6/13/2014 LAPOINTE DRAINAGE LTD. I006382 PIPE $801.47 CHQ026079 6/13/2014 LAPOINTE DRAINAGE LTD. I006377 PIPE/COUPLING $1,868.37 CHQ026079 6/13/2014 LAPOINTE DRAINAGE LTD. I006376 PIPES $2,033.04 CHQ026124 6/19/2014 GHYSLAIN LALONDE ENTREPRISE 313500 STREETS SWEEPING $6,665.29 CHQ026138 6/19/2014 OWL-LITE RENTALS 211477 BOOK 5&6 OFFICE EDITION $145.01 Total For Department 310 RDS - GENERAL MTCE $14,474.03

Department: 340 RDS - CAPITAL PROJECTS CHQ026081 6/13/2014 LRL ASSOCIATES LTD. 140125-2 PA-CORDUROY ST - ENGINEERING $5,368.17 CHQ026105 6/19/2014 AFFINITY GRAPHICS 2108 PA-STORM UPGRADE - SIGN $127.20 CHQ026106 6/19/2014 ANNIS, O'SULLIVAN, VOLLEBEKK 14-8157 PA-CORDUROY ST-REFERENCE PLAN $4,217.96 CHQ026106 6/19/2014 ANNIS, O'SULLIVAN, VOLLEBEKK 14-8156 PA-CORDUROY ST-TOPOGRAPH SURVE $5,464.52 CHQ026128 6/19/2014 LAPALME GERMAIN 555107 PA- MISC ROADS - WATERING $405.24 CHQ026135 6/19/2014 MORRIS EQUIPMENT RENTALS 37 PA- MISC ROADS- ROADSIDE DITCH $11,503.98 CHQ026151 6/19/2014 WSP CANADA INC. 400668 PA-CORDUROY ST - FIN. ANALYSIS $732.67 PAP000259 6/30/2014 OMEIFA 201406-OSIFA PRINCIPAL $36,110.73 Total For Department 340 RDS - CAPITAL PROJECTS $63,930.47

Department: 360 TRANSIT SYSTEMS CHQ026011 6/5/2014 417 BUS LINE LIMITED MAI 2014 BUS SERVICES $55,547.18 Total For Department 360 TRANSIT SYSTEMS $55,547.18

Department: 380 STREET LIGHTING CHQ026143 6/19/2014 SPROULE POWERLINE CONSTRUCTION 31759 PROF. FEES $190.80 CHQ026143 6/19/2014 SPROULE POWERLINE CONSTRUCTION 31758 LABOUR $162.82 CHQ026143 6/19/2014 SPROULE POWERLINE CONSTRUCTION 31758 BULB/PHOTOCELL/FUSE $140.92 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 32109900-201404 HYDRO $20.68 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 32109800-201404 HYDRO $25.62 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 32108800-201404 HYDRO $39.65 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 32108900-201404 HYDRO $60.14

Page 37 of 321 Township of Russell Page:9 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 35999999-201404 HYDRO $3,194.55 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 49034-201404 HYDRO $436.02 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 59291-201404 HYDRO $39.28 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 57221-201404 HYDRO $934.21 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 22680-201403 HYDRO $29.25 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 83567-201404 HYDRO $40.19 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 66214-201404 HYDRO $1,530.38 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 67424-201404 HYDRO $1,681.91 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 81355-201404A HYDRO $1,230.89 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 81355-201405 HYDRO $12.01 Total For Department 380 STREET LIGHTING $9,769.32

Department: 411 SAN. SEWER SYSTEMS CHQ026028 6/5/2014 LSC SANITATION 32423 SUPER SUCKER, SERVICE TRUCK $549.50 CHQ026028 6/5/2014 LSC SANITATION 32424 SUPER SUCKER, SERVICE TRUCK $686.89 CHQ026036 6/5/2014 STANTEC CONSULTING LTD 860699 PA-PUMP STN#3-SNC RIVER CROSS $3,035.46 CHQ026036 6/5/2014 STANTEC CONSULTING LTD 860698 PA-PUMP STN#8-SHOP DRAW REVIEW $1,458.93 CHQ026036 6/5/2014 STANTEC CONSULTING LTD 860713 PA-PUMP STN#3-ECA AMENDMENT $1,206.61 CHQ026054 6/13/2014 EXOVA CANADA INC. 1407257 SEWER TESTING $2,018.69 CHQ026054 6/13/2014 EXOVA CANADA INC. 1407256 SEWER TESTING $1,022.98 CHQ026057 6/13/2014 CAPITAL CONTROLS 82301 SERVICE MAINTENANCE $1,704.48 CHQ026065 6/13/2014 COOPRO 9598 PRESSURE WASHER HOSE $95.81 CHQ026077 6/13/2014 LALANDE DOORS SERVICE 762205 DOOR REPAIR $97.50 CHQ026085 6/13/2014 MELANIE CONSTRUCTION 4 PA-PUMP STN#8-CONSTRUCTION $324,516.92 CHQ026086 6/13/2014 MHPM PROJECT MANAGERS INC. 60081 PA-TWEED&MCDOUGAL-PROF.FEES $707.23 CHQ026086 6/13/2014 MHPM PROJECT MANAGERS INC. 60082 PA-TWEED&MCDOUGALL REVIEW $241.68 CHQ026096 6/13/2014 SIMPLY SPARKLING 1210 JANITORIAL SERVICES $162.82 CHQ026103 6/17/2014 MENARD PATENAUDE INVESTMENTS LIMITEDPTLT8 CON7 PA-PUMP STN#8-LAND $8,311.45 CHQ026110 6/19/2014 BARRY (REQ) 124727 TAPE-MEASURE $9.15 CHQ026115 6/19/2014 CANADIAN LINEN & UNIFORMS 5700540648 MATS $30.26 CHQ026118 6/19/2014 COOPRO 5533599 UNLEADED GAS, OIL $32.70 CHQ026125 6/19/2014 KEMIRA WATER SOLUTION CANADA INC 9019087960 CHEMICALS $4,616.39 CHQ026125 6/19/2014 KEMIRA WATER SOLUTION CANADA INC 9019087961 CHEMICALS $2,230.20 CHQ026131 6/19/2014 LSC SANITATION 32482 FLUSH LINE TO SEPTIC PUMP OUT $824.26 CHQ026131 6/19/2014 LSC SANITATION 32626 FLUSH LINE TO SEPTIC PUMP OUT $824.26 CHQ026140 6/19/2014 PUROLATOR COURIER LTD 424002175 COURRIER $3.92 CHQ026140 6/19/2014 PUROLATOR COURIER LTD 424218484 COURRIER $219.91 CHQ026144 6/19/2014 SPRING BREEZE YARD CARE 20140531 LAWN MAINTENANCE $534.12 CHQ026145 6/19/2014 SUBWAY BRUNET/ACSM 20140704 SUBWAY/SANTE/NATION/JUL 04 $75.00 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $10.19 CHQ026149 6/19/2014 VICE HUNTER LABROSSE LLP 18279 S&S SEWER DISCHARGE BY-LAW $500.91 PAP000259 6/30/2014 OMEIFA 201406-RUS PUMP STN PRINCIPAL $49,006.54 PAP000259 6/30/2014 OMEIFA 201406-RUS PUMP STN INTEREST $4,186.75 PAP000265 6/30/2014 BELL CANADA 443-1821-201406 TELEPHONE $23.19 PAP000265 6/30/2014 BELL CANADA 443-1747-201406 TELEPHONE $109.22 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30092000-201404 HYDRO $41.27 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30083280-201404 HYDRO $121.43 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30023500-201404 HYDRO $191.16

Page 38 of 321 Township of Russell Page:10 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30044800-201404 HYDRO $353.57 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30082900-201404 HYDRO $589.75 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 48123-201404 HYDRO $68.17 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 31210-201404 HYDRO $177.82 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 11574-201404 HYDRO $203.46 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 15955-201404 HYDRO $176.68 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 67059-201404 HYDRO $3,460.57 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 19059-201404 HYDRO $72.27 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 02740-201405 HYDRO $936.44 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 86417-201405 HYDRO $2,359.75 PAP000271 6/30/2014 KONICA MINOLTA (LEASE) 201406/08-PU PHOTOCOPIER LEASE $232.73 PAP000272 6/30/2014 ON CALL MESSAGE CENTER 140501139101/P201406MSG CENTRE $139.09 PAP000274 6/30/2014 ROYAL BANK VISA VISA8698-20140527 VISA ANNUAL FEE $6.00 PAP000274 6/30/2014 ROYAL BANK VISA VISA8698-20140527 WASTEWATER OPE. LICENCE RENEW $75.00 PAP000274 6/30/2014 ROYAL BANK VISA VISA9050-20140527 VISA ANNUAL FEE $6.00 PAP000275 6/30/2014 STORM INTERNET SERVICES 737410-201406/PU/RD INTERNET $25.44 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $113.07 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $143.18 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 08381-201405 NATURAL GAS $72.77 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 03244-201404 NATURAL GAS $147.23 Total For Department 411 SAN. SEWER SYSTEMS $418,766.77

Department: 412 SAN. SEW. - LIMOGES PAP000261 6/30/2014 ROYAL BANK 201406-LIMOGES W&S PRINCIPAL $1,111.76 PAP000261 6/30/2014 ROYAL BANK 201406-LIMOGES W&S INTEREST $378.29 Total For Department 412 SAN. SEW. - LIMOGES $1,490.05

Department: 431 WATER SYSTEMS CHQ026013 6/5/2014 SERGE ARCAND PLUMBING 7563 SEAL WIRE $111.94 CHQ026020 6/5/2014 HACH SALES & SERVICES CANADA LTD 82150 CHLORINE $876.15 CHQ026028 6/5/2014 LSC SANITATION 32432 COMBO SERVICES - HYDRANT REPL. $946.37 CHQ026036 6/5/2014 STANTEC CONSULTING LTD 860725 ENGINEERING SERVICES $2,684.88 CHQ026045 6/5/2014 WOLSELEY MECHANICAL GROUP 2417881 SERV. BOX SCREWS, THREAD $272.46 CHQ026046 6/13/2014 1278597 ONTARIO INC - LEGERE PAVING4813 ASPHALT - SERVICE BREAK REPAIR $305.28 CHQ026048 6/13/2014 ALAIN BERTRAND EQUIPMENT 3240 REPAIR WATER SERVICE $997.25 CHQ026048 6/13/2014 ALAIN BERTRAND EQUIPMENT 3236 REPAIR WATER LINE $396.86 CHQ026054 6/13/2014 EXOVA CANADA INC. 1407918 WATER TESTING $424.50 CHQ026054 6/13/2014 EXOVA CANADA INC. 1407917 WATER TESTING $283.01 CHQ026054 6/13/2014 EXOVA CANADA INC. 1407916 WATER TESTING $424.50 CHQ026065 6/13/2014 COOPRO 9598 PRESSURE WASHER HOSE $95.81 CHQ026077 6/13/2014 LALANDE DOORS SERVICE 762205 DOOR REPAIR $97.50 CHQ026096 6/13/2014 SIMPLY SPARKLING 1210 JANITORIAL SERVICES $162.82 CHQ026107 6/19/2014 SERGE ARCAND PLUMBING 7590 WAT- METERS ADAPTERS (100) $1,282.18 CHQ026113 6/19/2014 EXOVA CANADA INC. 1407252 WATER TESTING $7,177.60 CHQ026115 6/19/2014 CANADIAN LINEN & UNIFORMS 5700540648 MATS $30.27 CHQ026117 6/19/2014 CLIMATECH AIR CONDITIONING 5867 DEHUMIDIFIER INSPECTION $447.75 CHQ026118 6/19/2014 COOPRO 5533599 UNLEADED GAS, OIL $32.70 CHQ026122 6/19/2014 EMCO CORPORATION 4964285-00 HYD EXT $560.60

Page 39 of 321 Township of Russell Page:11 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

CHQ026129 6/19/2014 LEVAC PROPANE INC L237220 PROPANE $910.43 CHQ026131 6/19/2014 LSC SANITATION 32453 HYDRO EXC-WATERMAIN REPAIR $630.91 CHQ026131 6/19/2014 LSC SANITATION 32493 HYDRO EXC - 3 STAND POSTS $1,553.11 CHQ026133 6/19/2014 MARCHE A & B 353229 FOOD SUPPLIES-TRAINING COURSE $62.64 CHQ026144 6/19/2014 SPRING BREEZE YARD CARE 20140531 LAWN MAINTENANCE $534.12 CHQ026145 6/19/2014 SUBWAY BRUNET/ACSM 20140704 SUBWAY/SANTE/NATION/JUL 04 $75.00 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $10.19 CHQ026148 6/19/2014 UNIVAR CANADA LTD 18-613431 CHEMICALS $2,590.16 CHQ026150 6/19/2014 WOLSELEY MECHANICAL GROUP 2450206 WATER METERS (36) $6,309.77 PAP000261 6/30/2014 ROYAL BANK 201406-RESERVOIR PRINCIPAL $13,502.64 PAP000261 6/30/2014 ROYAL BANK 201406-RESERVOIR INTEREST $6,584.36 PAP000265 6/30/2014 BELL CANADA 443-3527-201406 TELEPHONE $53.01 PAP000265 6/30/2014 BELL CANADA 443-1821-201406 TELEPHONE $23.18 PAP000265 6/30/2014 BELL CANADA 443-1747-201406 TELEPHONE $109.22 PAP000265 6/30/2014 BELL CANADA 445-1179-201406 TELEPHONE $38.21 PAP000267 6/30/2014 CITY OF OTTAWA 20140528 WATER $137,056.50 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30094300-201404 HYDRO $180.81 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 12180-201404 HYDRO $174.08 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 11574-201404 HYDRO $203.46 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 12044-201404 HYDRO $583.63 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 73437-201404 HYDRO $147.39 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 75470-201305/201401 HYDRO $25,220.16 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 75470-201402/03 HYDRO $5,735.13 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 75470-201404 HYDRO $1,918.68 PAP000271 6/30/2014 KONICA MINOLTA (LEASE) 201406/08-PU PHOTOCOPIER LEASE $232.73 PAP000272 6/30/2014 ON CALL MESSAGE CENTER 140501139101/P201406MSG CENTRE $139.09 PAP000274 6/30/2014 ROYAL BANK VISA VISA8698-20140527 VISA ANNUAL FEE $6.00 PAP000274 6/30/2014 ROYAL BANK VISA VISA9050-20140527 VISA ANNUAL FEE $6.00 PAP000275 6/30/2014 STORM INTERNET SERVICES 737410-201406/PU/RD INTERNET $25.44 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $113.08 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $143.19 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 89999-201404 NATURAL GAS $551.55 Total For Department 431 WATER SYSTEMS $223,034.30

Department: 432 WATER - LIMOGES PAP000261 6/30/2014 ROYAL BANK 201406-LIMOGES W&S PRINCIPAL $1,885.10 PAP000261 6/30/2014 ROYAL BANK 201406-LIMOGES W&S INTEREST $641.42 Total For Department 432 WATER - LIMOGES $2,526.52

Department: 450 WASTE DISPOSAL CHQ026056 6/13/2014 CANADIAN LINEN & UNIFORMS 5700538264 COVERALL $3.62 CHQ026098 6/13/2014 STANTEC CONSULTING LTD 859986 PROF. FEES $1,126.81 CHQ026113 6/19/2014 EXOVA CANADA INC. 1409590 PROF. FEES $6,540.32 CHQ026113 6/19/2014 EXOVA CANADA INC. 1409192 PROF. FEES $2,616.13 CHQ026113 6/19/2014 EXOVA CANADA INC. 1409397 PROF. FEES $5,886.29 CHQ026141 6/19/2014 R M TECH 6543 REPLACE PRESS. CNTRL/VALVES $1,132.69 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $2.91 CHQ026165 6/26/2014 CANADIAN LINEN & UNIFORMS 5700540649 COVERALL $3.62

Page 40 of 321 Township of Russell Page:12 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000259 6/30/2014 OMEIFA 201406-OSIFA PRINCIPAL $2,135.82 PAP000259 6/30/2014 OMEIFA 201406-OSIFA INTEREST $99.51 PAP000265 6/30/2014 BELL CANADA 443-1358-201406 TELEPHONE $41.44 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 77496-201404 HYDRO $76.08 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $20.84 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $20.43 Total For Department 450 WASTE DISPOSAL $19,706.51

Department: 630 SOCIAL FAM SERV.- CHILD CARE CHQ026055 6/13/2014 BRUNET FRANCINE 20140612 ADV CHQ / CRAFTS & MATERIALS $800.00 CHQ026065 6/13/2014 COOPRO NGR3969 GROCERIES $36.30 CHQ026065 6/13/2014 COOPRO NGR3969 GROCERIES $5.99 CHQ026075 6/13/2014 KONICA MINOLTA ( METER READING) 228810142 COPIER METER READING $5.02 CHQ026082 6/13/2014 MACMILLAN'S 20140612 FUNDRAISING (FOOD) $1,037.50 CHQ026126 6/19/2014 KONICA MINOLTA ( METER READING) 229199837 COPIER METER READING $6.06 CHQ026168 6/26/2014 COOPRO NGR5478 GROCERIES $12.96 CHQ026168 6/26/2014 COOPRO NGR9191 GROCERIES $15.93 PAP000265 6/30/2014 BELL CANADA 443-2188-201406 TELEPHONE $69.49 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $20.35 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $20.35 Total For Department 630 SOCIAL FAM SERV.- CHILD CARE $2,029.95

Department: 710 RECREATION - ADMINISTRATION CHQ026139 6/19/2014 PAPETERIE GERMAIN 58240 OFFICE SUPPLIES $83.62 PAP000271 6/30/2014 KONICA MINOLTA (LEASE) 201406-EM ARENA PHOTOCOPIER LEASE $88.70 PAP000274 6/30/2014 ROYAL BANK VISA VISA3389-20140603 IN DESIGN COURSE-ALGONQUIN $808.68 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $62.56 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $54.12 Total For Department 710 RECREATION - ADMINISTRATION $1,097.68

Department: 720 PARKS CHQ026018 6/5/2014 EMBRUN BMR 23350 WOOD PLANKS $337.43 CHQ026018 6/5/2014 EMBRUN BMR 23354 BOLTS/NUT/GLOSS $40.92 CHQ026018 6/5/2014 EMBRUN BMR 23354 BOLTS/NUT/GLOSS $40.91 CHQ026026 6/5/2014 LE GROUPE SPORTS-INTER PLUS 2704991 PLATES/TOOL $143.07 CHQ026044 6/5/2014 TREE TOP SERVICES 482 TREE CUTTING $1,500.96 CHQ026049 6/13/2014 BANKLEY'S PLUMBING 1521 REPAIR WASHROOM LINES $281.72 CHQ026050 6/13/2014 BARRY (REQ) 124880 PAINT/DISC HOLE $48.02 CHQ026065 6/13/2014 COOPRO 5524313 CONCRETE/BOLTS $38.81 CHQ026065 6/13/2014 COOPRO 5524313 CONCRETE/BOLTS $38.81 CHQ026065 6/13/2014 COOPRO 5524313 CONCRETE/BOLTS $38.82 CHQ026065 6/13/2014 COOPRO 5516498 SPF STUDS $13.69 CHQ026065 6/13/2014 COOPRO 5516498 SPF STUDS $13.69 CHQ026065 6/13/2014 COOPRO 5522916 WASHERS/BOLTS $3.18 CHQ026065 6/13/2014 COOPRO 5523097 BOLTS $1.26 CHQ026070 6/13/2014 GREELY SAND AND GRAVEL INC IN139707 SAND $345.98 CHQ026079 6/13/2014 LAPOINTE DRAINAGE LTD. I006392 GEOTEXTILE $75.33 CHQ026079 6/13/2014 LAPOINTE DRAINAGE LTD. I006393 GEOTEXTILE $23.10

Page 41 of 321 Township of Russell Page:13 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

CHQ026079 6/13/2014 LAPOINTE DRAINAGE LTD. I006383 GEOTEXTILE $75.52 CHQ026131 6/19/2014 LSC SANITATION 32614 PORTABLE TOILET $82.43 CHQ026131 6/19/2014 LSC SANITATION 32614 PORTABLE TOILET $82.43 CHQ026144 6/19/2014 SPRING BREEZE YARD CARE RTP14-0531 LAWN MOWING $3,322.74 CHQ026154 6/26/2014 AFFINITY GRAPHICS 2110 SIGNS $162.82 CHQ026157 6/26/2014 BARRY (REQ) 125274 BRUSHES/STAIN $22.86 CHQ026163 6/26/2014 B.M.R. MFG. INC. 344824 SIGN & POST $8.93 CHQ026163 6/26/2014 B.M.R. MFG. INC. 344823 SIGNS AND POSTS $55.03 CHQ026168 6/26/2014 COOPRO 5534573 SCRAPER BLADE $57.32 CHQ026168 6/26/2014 COOPRO 5545455 LINER/REFILL $21.45 CHQ026168 6/26/2014 COOPRO 5547235 PAINT THINNER $22.16 CHQ026205 6/26/2014 JULIE EMARD 45724 PLANTS $30.50 CHQ026205 6/26/2014 JULIE EMARD 868 PLANTS $178.07 CHQ026232 6/26/2014 SPRING BREEZE YARD CARE RTP14-0531A LAWN MOWING $4,607.94 CHQ026236 6/26/2014 THERKELSEN & SONS LTD CS62877 SAND $54.03 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30072700-201404 HYDRO $18.45 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30072600-201404 HYDRO $120.15 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30026350-201404 HYDRO $18.38 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30035600-201404 HYDRO $18.38 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 86227-201404 HYDRO $45.13 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 88430-201404 HYDRO $38.25 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 59291-201404 HYDRO $19.65 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 51429-201404 HYDRO $94.47 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 73325-201404 HYDRO $47.86 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 05284-201404 HYDRO $39.22 Total For Department 720 PARKS $12,229.87

Department: 730 MUN. PROG. - GEN. ADM. CHQ026075 6/13/2014 KONICA MINOLTA ( METER READING) 228810142 COPIER METER READING $5.02 CHQ026126 6/19/2014 KONICA MINOLTA ( METER READING) 229199837 COPIER METER READING $6.06 CHQ026139 6/19/2014 PAPETERIE GERMAIN 58240 OFFICE SUPPLIES $90.67 PAP000274 6/30/2014 ROYAL BANK VISA VISA2003-20140603 PARKING $13.51 Total For Department 730 MUN. PROG. - GEN. ADM. $115.26

Department: 733 MUN. PROG. - ADULTS CHQ026212 6/26/2014 JIBRIN NASHIDA 201404-06/YOGALATES INSTRUCTOR $880.00 Total For Department 733 MUN. PROG. - ADULTS $880.00

Department: 735 MUN. PROG. - DAY CAMPS CHQ026168 6/26/2014 COOPRO NGR6017 GROCERIES/TAPE $8.74 CHQ026168 6/26/2014 COOPRO NGR6017 GROCERIES/TAPE $10.91 PAP000274 6/30/2014 ROYAL BANK VISA VISA2003-20140603 PIZZA $17.04 Total For Department 735 MUN. PROG. - DAY CAMPS $36.69

Department: 751 EMBRUN ARENA CHQ026018 6/5/2014 EMBRUN BMR 23159 WOOD PLANKS $532.72 CHQ026027 6/5/2014 LEVAC PROPANE INC L220909 PROPANE $68.04 CHQ026031 6/5/2014 MENARD SAFETY COURSES 1066 FIRST AID KITS $31.86

Page 42 of 321 Township of Russell Page:14 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

CHQ026061 6/13/2014 CIMCO REFRIGERATION 90435361 REFRIGERATION $391.00 CHQ026074 6/13/2014 J.R. BRISSON EQUIPMENT LTD V3739 BACKHOE RENTAL $328.50 CHQ026075 6/13/2014 KONICA MINOLTA ( METER READING) 228810142 COPIER METER READING $4.93 CHQ026094 6/13/2014 R.S. PRODUITS D'ENTRETIEN 11020 BAGS/TOWELS/PAPER/PUCKS $314.50 CHQ026119 6/19/2014 D & H FENCING (1067253 ON LTD) 11180 CHAINLINK MATERIAL $208.00 CHQ026121 6/19/2014 EMBRUN GLASS & MIRROR INC 16163 GLASS $789.30 CHQ026126 6/19/2014 KONICA MINOLTA ( METER READING) 229199837 COPIER METER READING $5.95 CHQ026131 6/19/2014 LSC SANITATION 32614 PORTABLE TOILET $81.00 CHQ026139 6/19/2014 PAPETERIE GERMAIN 58240 OFFICE SUPPLIES $111.37 CHQ026153 6/26/2014 ABC DISPOSAL (874086 ONTARIO INC) 44107 DUMPSTERS -MAY/14 $173.33 CHQ026161 6/26/2014 BERTRAND PLUMBING & HEATING 3561 INSTALL NEW BAR SINK $445.89 CHQ026168 6/26/2014 COOPRO 5534004 BOLT CARR./BIT $20.55 CHQ026168 6/26/2014 COOPRO 5542475 BULB $5.99 CHQ026168 6/26/2014 COOPRO 5546460 DISK HOLES $22.49 CHQ026168 6/26/2014 COOPRO M1498673 CALCIUM CHLORIDE $77.50 CHQ026168 6/26/2014 COOPRO 5503926 COPPER ELBOW $6.84 CHQ026168 6/26/2014 COOPRO 5522942 ANCHORS $8.81 CHQ026168 6/26/2014 COOPRO 5501328 EXTENSION BOXES/SCREWS $13.65 CHQ026208 6/26/2014 EMBRUN BMR 23177 FORKLIFT RENTAL $50.00 CHQ026208 6/26/2014 EMBRUN BMR 23715 NAIL GUN $29.98 CHQ026208 6/26/2014 EMBRUN BMR 23623 DRILL BIT $6.08 CHQ026209 6/26/2014 FIELD AUTOMOTIVE LTD 841-408151 PLUG TAP $12.58 CHQ026209 6/26/2014 FIELD AUTOMOTIVE LTD 841-407499 RATCHET $59.90 CHQ026213 6/26/2014 JOHN DEERE FINANCIAL P17161 GRASS TRIMM/ARM/MATERIALS $537.54 CHQ026216 6/26/2014 LOISELLE GARAGE 46458 2005 F150 REPLACE READ OIL $160.88 CHQ026231 6/26/2014 SOUDURE MENARD 1311 PICNIC TABLE LEGS $475.00 PAP000265 6/30/2014 BELL CANADA 443-1386-201406 TELEPHONE $85.67 PAP000265 6/30/2014 BELL CANADA 443-2814-201406 TELEPHONE $149.97 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 32109250-201404 HYDRO $18.85 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 32109200-201404 HYDRO $19.41 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 31072900-201404 HYDRO $4,471.75 PAP000273 6/30/2014 ROGERS CABLESYSTEMS 1409915285/EAI201406INTERNET $54.97 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $92.84 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $93.30 PAP000277 6/30/2014 THE BEER STORE 991610098 BAR SUPPLIES $74.40 PAP000277 6/30/2014 THE BEER STORE 991610098 BAR SUPPLIES $1,200.90 PAP000277 6/30/2014 THE BEER STORE 991610098 BAR SUPPLIES ($69.60) PAP000277 6/30/2014 THE BEER STORE 991610098 BAR SUPPLIES ($213.60) PAP000277 6/30/2014 THE BEER STORE 991610098 BAR SUPPLIES ($87.60) PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 50999-201405 NATURAL GAS $457.84 Total For Department 751 EMBRUN ARENA $11,323.28

Department: 752 CANTEEN EMBRUN CHQ026065 6/13/2014 COOPRO NGR4338 GROCERIES $35.45 Total For Department 752 CANTEEN EMBRUN $35.45

Department: 753 EMBRUN COMMUNITY HALL CHQ026035 6/5/2014 R.S. PRODUITS D'ENTRETIEN 11114 TOWELS/PAPER $258.48

Page 43 of 321 Township of Russell Page:15 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

CHQ026065 6/13/2014 COOPRO NGR3836 GROCERIES $36.66 CHQ026065 6/13/2014 COOPRO NGR3836 GROCERIES $1.89 CHQ026153 6/26/2014 ABC DISPOSAL (874086 ONTARIO INC) 44107 DUMPSTERS -MAY/14 $173.33 CHQ026156 6/26/2014 ALLEN DANIS CONST. 977565 PLASTERING/SANDING $625.00 CHQ026208 6/26/2014 EMBRUN BMR 23165 LIGHT $9.44 CHQ026238 6/26/2014 ULINE SHIPPING SUPPLY SPECIALISTS 1481434 TIES/DOLLY/EYEWASH/GLOVES $656.00 PAP000265 6/30/2014 BELL CANADA 443-3033-201406 TELEPHONE $68.57 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 31072800-201404 HYDRO $1,890.96 PAP000274 6/30/2014 ROYAL BANK VISA VISA2003-20140603 LBCO BAR SUPPLIES $372.61 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $20.00 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $20.00 Total For Department 753 EMBRUN COMMUNITY HALL $4,132.94

Department: 754 BOWLING CHQ026083 6/13/2014 MARCHE A & B 338045 GROCERIES $47.94 CHQ026083 6/13/2014 MARCHE A & B 338045 GROCERIES $10.47 PAP000265 6/30/2014 BELL CANADA 443-3036-201406 TELEPHONE $80.61 PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 31072800-201404 HYDRO $810.41 PAP000273 6/30/2014 ROGERS CABLESYSTEMS 1410804738/BO-201406CABLE $42.07 Total For Department 754 BOWLING $991.50

Department: 755 RUSSELL ARENA CHQ026023 6/5/2014 JOE JOHNSON EQUIPMENT INC. S08651 OLYMPIA $1,935.01 CHQ026024 6/5/2014 LAFLECHE SALES SERVICE 28826 TUBE, AUTOCUT, LABOUR $66.88 CHQ026024 6/5/2014 LAFLECHE SALES SERVICE 29014 BLADE/CABLE $151.70 CHQ026026 6/5/2014 LE GROUPE SPORTS-INTER PLUS 2705346 NET $164.95 CHQ026026 6/5/2014 LE GROUPE SPORTS-INTER PLUS 2704991 NETS/TWINE $738.81 CHQ026027 6/5/2014 LEVAC PROPANE INC L235070 PROPANE $60.23 CHQ026027 6/5/2014 LEVAC PROPANE INC L233160 PROPANE $40.38 CHQ026027 6/5/2014 LEVAC PROPANE INC L233014 PROPANE $49.57 CHQ026031 6/5/2014 MENARD SAFETY COURSES 1066 FIRST AID KITS $31.86 CHQ026037 6/5/2014 TECHNICAL STANDARDS & SAFETY 2551253 FOLLOW-UP ELEVATOR INSP. $200.00 CHQ026050 6/13/2014 BARRY (REQ) 124792 BRUSHES $7.17 CHQ026050 6/13/2014 BARRY (REQ) 124939 TAPE $14.39 CHQ026061 6/13/2014 CIMCO REFRIGERATION 90435247 REFRIGERATION $391.00 CHQ026090 6/13/2014 PANA ELECTRIC 5993 REPAIR PLUG $93.83 CHQ026131 6/19/2014 LSC SANITATION 32496 HOLDING TANK $150.00 CHQ026139 6/19/2014 PAPETERIE GERMAIN 58240 OFFICE SUPPLIES $142.19 CHQ026153 6/26/2014 ABC DISPOSAL (874086 ONTARIO INC) 44107 DUMPSTERS -MAY/14 $173.33 CHQ026157 6/26/2014 BARRY (REQ) 125157 CABLE $5.37 CHQ026157 6/26/2014 BARRY (REQ) 125150 TOWELS/PADS/SPONGES $41.59 CHQ026166 6/26/2014 CASTOR FOUNDATION REPAIR 5266 RELOCATE AIR EXCHANGER $4,300.00 CHQ026166 6/26/2014 CASTOR FOUNDATION REPAIR 5267 SCAFFLE RENTAL $1,620.00 CHQ026168 6/26/2014 COOPRO 5548535 PANTS/LACES $36.43 CHQ026213 6/26/2014 JOHN DEERE FINANCIAL P17161 GRASS TRIMM/ARM/MATERIALS $537.53 CHQ026228 6/26/2014 R.S. PRODUITS D'ENTRETIEN 11140 CLEANER/TOWELS/PAPER $291.97 CHQ026238 6/26/2014 ULINE SHIPPING SUPPLY SPECIALISTS 1481434 TIES/DOLLY/EYEWASH/GLOVES $227.00 PAP000265 6/30/2014 BELL CANADA 445-2050-201406 TELEPHONE $85.52

Page 44 of 321 Township of Russell Page:16 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $72.74 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $70.67 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 02731-201405 NATURAL GAS $802.67 Total For Department 755 RUSSELL ARENA $12,502.79

Department: 756 CANTEEN RUSSELL CHQ026029 6/5/2014 MAHEU BRAND SOURCE 812900 FRIDGE/FREEZER $338.52 Total For Department 756 CANTEEN RUSSELL $338.52

Department: 757 MARIONVILLE COMMUNITY HALL CHQ026017 6/5/2014 DROUIN NOELLA 201405 KEY AGENT $160.00 CHQ026063 6/13/2014 CLIMATECH AIR CONDITIONING 5857 A/C INSPECTION/REPAIR $735.80 CHQ026065 6/13/2014 COOPRO NGR3165 DRINKS $19.98 CHQ026065 6/13/2014 COOPRO NGR3165 GROCERIES $7.86 CHQ026078 6/13/2014 LAMOUREUX PUMPING 28868 COMMERCIAL HOLDING $400.00 CHQ026110 6/19/2014 BARRY (REQ) 124564 PAINT/ROLLERS/TRAY $21.30 CHQ026129 6/19/2014 LEVAC PROPANE INC L238364 PROPANE $142.73 CHQ026153 6/26/2014 ABC DISPOSAL (874086 ONTARIO INC) 44107 DUMPSTERS -MAY/14 $86.68 CHQ026157 6/26/2014 BARRY (REQ) 125120 HANDLE $3.14 CHQ026226 6/26/2014 PYRON FIRE PROTECTION INC 69956 FIRE EXTINGUISHER $259.00 PAP000265 6/30/2014 BELL CANADA 445-3656-201406 TELEPHONE $53.03 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 71606-201404 HYDRO $62.22 PAP000274 6/30/2014 ROYAL BANK VISA VISA7360-20140527 LCBO BAR SUPPLIES $141.79 Total For Department 757 MARIONVILLE COMMUNITY HALL $2,093.53

Department: 758 R.S.Y.C. CHQ026027 6/5/2014 LEVAC PROPANE INC L235069 PROPANE $202.20 CHQ026228 6/26/2014 R.S. PRODUITS D'ENTRETIEN 11147 TOWELS/PAPER $188.24 PAP000265 6/30/2014 BELL CANADA 445-1261-201406 TELEPHONE $31.58 PAP000266 6/30/2014 BELL CA INTERNET 505953464-201405 INTERNET $80.39 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 84368-201403 HYDRO $170.51 Total For Department 758 R.S.Y.C. $672.92

Department: 759 POOL CHQ026029 6/5/2014 MAHEU BRAND SOURCE 812900 FRIDGE/FREEZER $169.26 CHQ026069 6/13/2014 EASTERN VALLEY LANDSCAPING INC. 2014-36 PA-POOL - REMOVE CONCRETE $41,930.24 CHQ026069 6/13/2014 EASTERN VALLEY LANDSCAPING INC. 2014-36B PA-POOL - POOL REPAIRS $17,487.20 CHQ026094 6/13/2014 R.S. PRODUITS D'ENTRETIEN 11125 GARBAGE CONTAINER $311.39 CHQ026157 6/26/2014 BARRY (REQ) 124995 BOLT/NUT/WASHER $2.74 CHQ026157 6/26/2014 BARRY (REQ) 125261 SEAL $10.98 CHQ026157 6/26/2014 BARRY (REQ) 125289 TAPE $5.02 CHQ026157 6/26/2014 BARRY (REQ) 125304 REEL/HANGER $37.52 CHQ026157 6/26/2014 BARRY (REQ) 125233 PAINT/BRUSH/REFILL/MIXER $32.77 CHQ026161 6/26/2014 BERTRAND PLUMBING & HEATING 3597 LABOUR PLBG/TECH $3,403.90 CHQ026168 6/26/2014 COOPRO NGR6017 GROCERIES/TAPE $8.73 CHQ026168 6/26/2014 COOPRO NGR6017 GROCERIES/TAPE $10.91 CHQ026236 6/26/2014 THERKELSEN & SONS LTD CS63039 SIDE CONCRETE $40.52 CHQ026238 6/26/2014 ULINE SHIPPING SUPPLY SPECIALISTS 1481434 TIES/DOLLY/EYEWASH/GLOVES $34.60

Page 45 of 321 Township of Russell Page:17 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 22874-201404 HYDRO $72.53 PAP000274 6/30/2014 ROYAL BANK VISA VISA2003-20140603 PIZZA $16.75 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 27441-201405 NATURAL GAS $71.23 Total For Department 759 POOL $63,646.29

Department: 781 KEITH BOYD MUSEUM CHQ026211 6/26/2014 JB ROOFING & SHEET METAL CO. 929229 NEW ALMN. FASCIA/SOFFIT $1,322.88 PAP000265 6/30/2014 BELL CANADA 445-0895-201406 TELEPHONE $31.58 PAP000265 6/30/2014 BELL CANADA 445-3849-201406 TELEPHONE $31.58 PAP000266 6/30/2014 BELL CA INTERNET 511470791-201405 INTERNET $75.30 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 17687-201404 HYDRO $88.68 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 34458-201404 HYDRO $180.98 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 26852-201405 NATURAL GAS $83.96 Total For Department 781 KEITH BOYD MUSEUM $1,814.96

Department: 782 MAISON DES ARTS PAP000268 6/30/2014 COOPERATIVE HYDRO EMBRUN INC 30042200-201404 HYDRO $328.93 Total For Department 782 MAISON DES ARTS $328.93

Department: 810 PLANNING & ZONING CHQ026033 6/5/2014 POIRIER, JOEL R#209352 REIMB. ZONING 2014-05 $2,000.00 CHQ026088 6/13/2014 OFFICE FURNITURE & INTERIORS INC. 10037 CHAIRS $951.82 CHQ026091 6/13/2014 PAPETERIE GERMAIN 58201 OFFICE SUPPLIES $30.15 CHQ026126 6/19/2014 KONICA MINOLTA ( METER READING) 229192820 COPIER METER READING $292.31 CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $8.73 CHQ026227 6/26/2014 ROYALE VENDING 12745 WATER $1.83 CHQ026227 6/26/2014 ROYALE VENDING 12868 WATER $1.83 PAP000265 6/30/2014 BELL CANADA 443-3066-201406 TELEPHONE $66.73 PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 37311-201404 HYDRO $146.90 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $129.92 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $138.56 PAP000278 6/30/2014 ENBRIDGE GAS DISTRIBUTION INC 02131-201405 NATURAL GAS $25.32 Total For Department 810 PLANNING & ZONING $3,794.10

Department: 821 EMB. INDUSTRIAL PARK CHQ026086 6/13/2014 MHPM PROJECT MANAGERS INC. 60083 PROF. FEES $417.22 Total For Department 821 EMB. INDUSTRIAL PARK $417.22

Department: 823 ECONOMIC DEVELOPMENT CHQ026093 6/13/2014 THE PRESCOTT-RUSSELL COMMUNITY DEVELOPMENT20140815 CORP PRCDC/ANNUAL GOLF/HAWK/AUG 15 $85.00 CHQ026140 6/19/2014 PUROLATOR COURIER LTD 424206461 COURRIER $3.92 CHQ026154 6/26/2014 AFFINITY GRAPHICS 2112 DECALS $183.17 PAP000274 6/30/2014 ROYAL BANK VISA VISA3389-20140603 PUROLATOR COURRIER I#423990232 $3.92 PAP000276 6/30/2014 TELUS MOBILITY 016167955069-201406 CELLULAR $57.21 PAP000276 6/30/2014 TELUS MOBILITY 016167955068-201405 TELUS $51.45 Total For Department 823 ECONOMIC DEVELOPMENT $384.67

Department: 840 AGRICULTURE & REFORESTATION

Page 46 of 321 Township of Russell Page:18 Accounts Submitted to Council

Cheque Cheque Vendor Invoice Cheque Number Date Name Number Description Amount

PAP000270 6/30/2014 HYDRO ONE NETWORKS INC 63576-201404 HYDRO $53.73 Total For Department 840 AGRICULTURE & REFORESTATION $53.73

Department: 910 TAXATION - COUNTY CHQ026101 6/13/2014 UNITED COUNTIES OF PRES. & RUS 2014-2ND INSTALLMENT2014 - 2nd INSTALLMENT $1,871,774.00 Total For Department 910 TAXATION - COUNTY $1,871,774.00

Department: 920 TAXATION - ENGLISH PUBLIC CHQ026102 6/13/2014 UPPER CANADA DISTRICT SCHOOL BOARD2014-2ND INSTALLMENT2014-2nd INSTALLMENT $530,812.00 Total For Department 920 TAXATION - ENGLISH PUBLIC $530,812.00

Department: 930 TAXATION - ENGLISH SEPARATE CHQ026058 6/13/2014 C.D.S.B.E.O. 2014-2ND INSTALLMENT2014-2nd INSTALLMENT $165,503.00 Total For Department 930 TAXATION - ENGLISH SEPARATE $165,503.00

Department: 940 TAXATION - FRENCH PUBLIC CHQ026060 6/13/2014 C.E.P.E.O. 2014-2ND INSTALLMENT2014-2nd INSTALLMENT $61,429.00 Total For Department 940 TAXATION - FRENCH PUBLIC $61,429.00

Department: 950 TAXATION - FRENCH SEPARATE CHQ026067 6/13/2014 C.S.D.C.E.O. BUREAU REGIONAL 2014-2ND INSTALLMENT2014-2nd INSTALLMENT $379,436.00 Total For Department 950 TAXATION - FRENCH SEPARATE $379,436.00

Total For Fund 00 GENERAL OPERATIONS $4,498,609.49

Fund: 06 LIBRARY BOARD

Department: 790 LIBRARY CHQ026147 6/19/2014 UNITED COUNTIES OF PRES. & RUS RH000477 EMPL PROGRAM $14.55 Total For Department 790 LIBRARY $14.55

Total For Fund 06 LIBRARY BOARD $14.55

SUBTOTAL $4,498,624.04 HST AMOUNT $80,906.69 GRAND TOTAL $4,579,530.73

Page 47 of 321 Page:1

Township of Russell COMPUTER CHECK REGISTER Employee Refunds for Company Expenses 06/01/2014 - 06/30/2014

Audit Trail Code: PMTRX00001623/1624 * Voided transactions Chequebook ID Type Number Date Amount ------Paid To/Rcvd From Description ------

ARCAND-CHABOT FREDERIC DUE TO EMPLOYEE 201405-CLE 6/12/2014 $160.00

ARMSTRONG BRUCE DUE TO EMPLOYEE 20140514-CLAIM 6/12/2014 $144.69

BABIN MANON DUE TO EMPLOYEE 20140529-CLAIM 6/26/2014 $41.90

BOURDEAU MILLIE DUE TO EMPLOYEE 20140610-CLAIM 6/26/2014 $76.73

BOURGON JONATHAN DUE TO EMPLOYEE 20140527-CLAIM 6/26/2014 $72.10

BRUNET FRANCINE DUE TO EMPLOYEE 20140609-CLAIM 6/12/2014 $58.27

CAMIRE-LAFLAMME JOANNE DUE TO EMPLOYEE 20140603-CLAIM 6/12/2014 $45.08

CLEMENT ALAIN DUE TO EMPLOYEE 20140511-CLAIM 6/12/2014 $259.44

CULLEN CRAIG DUE TO EMPLOYEE 20140529-CLAIM 6/12/2014 $253.02

DECOEUR MARC-ANDRE DUE TO EMPLOYEE 20140530-CLAIM 6/12/2014 $326.36

DECOEUR MARC-ANDRE DUE TO EMPLOYEE 20140620-CLAIM 6/26/2014 $363.36

DUHAMEL BRIAN DUE TO EMPLOYEE 20140529-CLAIM 6/12/2014 $41.03

DUHAMEL BRIAN DUE TO EMPLOYEE 20140531-CLAIM 6/26/2014 $970.67

FRANCES PATENAUDE DUE TO EMPLOYEE 20140524-OAPSB 6/12/2014 $1,121.91

Page 48 of 321 Page:2

Township of Russell COMPUTER CHECK REGISTER Employee Refunds for Company Expenses 06/01/2014 - 06/30/2014

Audit Trail Code: PMTRX00001623/1624 * Voided transactions Chequebook ID Type Number Date Amount ------Paid To/Rcvd From Description ------

FRIGON ISABELLE DUE TO EMPLOYEE 20140525-CLAIM 6/12/2014 $130.87

GARLAND ROXANNE DUE TO EMPLOYEE 20140530-CLAIM 6/12/2014 $99.83

GATIEN, DANIEL DUE TO EMPLOYEE 20140611-AMCTO CONF. 6/26/2014 $1,370.11

LAURIN JAMIE DUE TO EMPLOYEE 20140610-CLAIM 6/26/2014 $55.20

LEDUC JEAN DUE TO EMPLOYEE 20140528-CLAIM 6/26/2014 $219.36

MUTO CHRIS DUE TO EMPLOYEE 20140529-CLAIM 6/26/2014 $90.16

QUEVILLON VALERIE DUE TO EMPLOYEE 20140527-CLAIM 6/12/2014 $81.42

ROELOFS CHRISTOPHER DUE TO EMPLOYEE 20140613-CLAIM 6/26/2014 $1,569.59

ROY CLAIRE DUE TO EMPLOYEE 20140605-CLAIM 6/12/2014 $173.88

SURGESON PHILLIP DUE TO EMPLOYEE 20140525-LUNCH 6/12/2014 $37.52

THIBAULT LUC DUE TO EMPLOYEE 20140520-CLAIM 6/12/2014 $130.48

THIBAULT LUC DUE TO EMPLOYEE 20140531-CLAIM 6/12/2014 $146.97

$8,039.95 Total Transactions: 10

Page 49 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: FS 18-2014 DATE: 08/05/2014

2014 QUARTERLY FINANCIAL REPORT RAPPORT FINANCIER TRIMESTRIEL POUR 2014 SUBJECT SUJET 2nd quarterly financial report for 2014 2ieme rapport trimestriel de 2014

RECOMMENDATION RECOMMANDATION That council acknowledges receipt of Que le conseil accuse réception du the second quarterly financial report for rapport financier du deuxième 2014. trimestre de 2014.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O

COMMUNICATION PLAN PLAN DE COMMUNICATION

Page 50 of 321 SUBMITTED BY | SOUMIS PAR: Date: 08/05/2014 Claudette Landry Executive Director of Administrative Services/Treasurer Directeur exécutif des services administratifs/ Trésorière

APPROVAL(S) | APPROBATION(S):

August 5 août 2014

Jean Leduc Chief Administrative Officer Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORT INFORMATION DE SUPPORT INFORMATION The first quarterly financial January to Le 1er rapport financier trimestriel March report includes 100% of 2014 janvier à mars inclut 100% du budget budgeted infrastructure projects as set 2014 des projets d’infrastructure se out in section 12-T page 13, column M retrouvant à la section 12-T page 13, in the amount of $1,186,608 for colonne M au montant de 1 186 608 $ taxation and $130,000 for pour la taxation et 130 000 $ pour les Environmental Services. services environnementaux.

REPORT- Page 2 of 3 8/1/2014

Page 51 of 321 The second quarterly financial report Le 2ieme rapport financier trimestriel January to June will include 100% of janvier à juin, inclura 100% du budget 2014 budgeted infrastructure projects. 2014 des projets d’infrastructure. Un An additional financial report of rapport financier supplémentaire des infrastructure projects will be projets d’infrastructure sera présenté presented including individual incluant les échéanciers de chaque timelines. projet.

Le 3ieme rapport financier trimestriel The third quarterly financial report janvier à septembre, inclura les January to September will include the montants anticipés d’ici la fin d’année current financial status of the capital dans le but d’estimer notre surplus ou projects as well the estimated final déficit. year estimates to determine potential surplus or deficit.

AUTRES OPTION(S) À LA OTHER OPTION(S) TO THE RECOMMENDATION RECOMMENDATION N/A S/O ATTACHMENT(S) PIÈCE(S) JOINTE(S) 2nd quarter financial report for 2014 Rapport financier du 2ième trimestre 2014

REPORT- Page 3 of 3 8/1/2014

Page 52 of 321 2014-07-30 - 1:25 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 2012 2012 2013 2013 2014 30-Jun-14 BUDGET AUDITED BUDGET UNVERIFIED BUDGET UNVERIFIED BUDGET VÉRIFIÉ BUDGET NON VÉRIFIÉ BUDGET NON VÉRIFIÉ $ $ FINAL $ $ $ CONSOLIDATED - REV. AND EXP. CONSOLIDÉ - REV. ET DÉP. A. REVENUS / REVENUES REQUISITION IMPÔTS FONCIERS 8,280,987 8,347,285 8,832,247 8,802,404 9,254,794 4,458,752 TAXATION LEVY TAXES SUPPLÉMENTAIRES 280,000 190,070 180,000 194,286 230,000 0 SUPPLEMENTARY TAXES FACTURATION DE L'EAU 3,127,182 3,371,080 3,245,346 3,244,039 3,257,788 1,685,234 WATER BILLINGS FACTURATION DES EGOUTS 1,070,934 1,074,218 1,219,330 1,263,619 1,327,651 672,928 SEWER BILLINGS PAIEMENTS TENANT LIEU D'IMPÔTS 58,590 64,715 63,680 42,633 69,110 1,540 PAYMENTS IN LIEU OF TAXES RECETTES POUR FONCTIONS PARTICULIÈRES 3,491,058 3,511,205 3,450,248 3,447,264 3,220,098 1,504,331 REVENUES FOR SPECIFIC FUNCTIONS RÉQUISITION POUR DÉPOTOIR ET RECYCLAGE 1,095,167 1,085,615 1,001,294 1,014,634 1,012,991 507,146 GARBAGE AND RECYCLING LEVY CONTRIBUTION DES RÉSERVES 255,221 65,134 8,095 2,095 65,839 0 RESERVE CONTRIBUTIONS REVENUS REPORTÉS - REDEV. D'AMÉNAGEMENT 576,634 535,991 588,543 533,705 603,543 0 DEFERRED REVENUES - DEVELOPMENT CHARGES

AUTRES RECETTES 830,775 1,104,351 932,939 1,859,884 1,111,749 695,019 OTHER REVENUES (DÉFICIT) SURPLUS DU FONDS GÉNÉRAL 0 -53,203 0 0 0 0 (DEFICIT) SURPLUS OF GENERAL FUND (DÉFICIT) SURPLUS BIBLIOTHÈQUE 0 -2,675 -2,675 11,807 0 45,719 (DEFICIT) SURPLUS PUBLIC LIBRARY TOTAL - AUTRES REVENUS / OTHER REVENUES 10,785,561 10,946,500 10,686,800 11,613,966 10,898,769 5,111,917 TOTAL - REVENUS / REVENUES 19,066,547 19,293,785 19,519,046 20,416,370 20,153,563 9,570,669 B. DÉPENSES / EXPENSES ADMINISTRATION GÉNÉRAL 2,135,506 2,122,806 2,133,320 1,983,049 2,143,928 879,736 GENERAL ADMINISTRATION

PROTECTION DES PERSONNES ET DES BIENS 3,845,618 3,928,428 3,953,561 4,220,124 4,226,451 1,713,577 PROTECTION TO PERSONS AND PROPERTY

SERVICES RELIÉS AUX TRANSPORT 3,151,460 3,183,570 3,314,419 3,540,959 3,630,028 2,324,304 TRANSPORTATION SERVICES

SERVICES ENVIRONMENTAUX 6,379,606 6,574,172 6,557,915 6,591,164 6,516,820 3,070,770 ENVIRONMENTAL SERVICES

PARCS, LOISIRS, CULTURE ET SERVICES COMM. 3,042,466 2,914,410 2,931,286 2,875,683 2,884,419 1,245,926 PARKS, RECREATION, CULTURE AND COMM. SERVICES

AMÉNAGEMENT ET MISE EN VALEUR DU TERRITOIRE / 511,893 570,400 628,548 1,158,958 751,917 367,694 PLANNING AND ZONING

TOTAL - DÉPENSES / EXPENSES 19,066,549 19,293,785 19,519,046 20,369,937 20,153,562 9,602,006 MOINS / LESS: FOND D'INFRASTRUCTURES - TAXES -1,021,000 -1,021,000 -1,107,208 -1,306,691 -1,227,808 -1,227,808 INFRASTRUCTURE FUND - TAXES FOND D'INFRASTRUCTURES-DECHETS / RECYCLAGE 0 0 0 0 INFRASTRUCTURE FUND-GARBAGE / RECYCLING FOND D'INFRASTRUCTURES - EGOUTS -82,000 -71,740 -45,000 -51,732 -55,000 -55,000 INFRASTRUCTURE FUND - SEWER FOND D'INFRASTRUCTURES - EAU -95,000 -67,526 -75,000 -26,309 -75,000 -75,000 Page 53 of 321 INFRASTRUCTURE FUND - WATER TOTAL - DÉPENSES OPÉRATIONEL / OPERATIONAL EXPENSES 17,868,549 18,133,519 18,291,839 18,985,205 18,795,754 8,244,198 SURPLUS (DEFICIT) GENERAL 0 -0 -0 0.00 -0 -31,337 SURPLUS (DEFICIT) BIBLIOTHÈQUE 11,807 0.00 46,433 0 0 0.00% 2014-07-30 - 1:25 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 GENERAL OPERATIONS / OPÉRATIONS

GÉNÉRALES. SUMMARY - REVENUES AND EXPENSES 2012 2012 2013 2013 2014 30-Jun-14 BUDGET AUDITED BUDGET UNVERIFIED BUDGET UNVERIFIED BUDGET VÉRIFIÉ BUDGET NON VÉRIFIÉ BUDGET NON VÉRIFIÉ A. REVENUS / REVENUES $ $ FINAL $ $ $ REQUISITION IMPÔTS FONCIERS TAXATION LEVY 8,280,987 8,347,285 8,832,247 8,802,404 9,254,794 4,458,752 TAXES SUPPLÉMENTAIRES 280,000 190,070 180,000 194,286 230,000 0 SUPPLEMENTARY TAXES FACTURATION DETTE - LIMOGES SERVICE D'AQUEDUC 70,599 278,400 70,595 54,500 70,595 32,099 WATER DEBENTURE BILLINGS - LIMOGES WATER SYSTEM FACTURATION DETTE - LIMOGES SERVICE D'ÉGOUTS 29,301 40,217 29,305 35,689 29,300 0 SEWER DEBENTURE BILLINGS - LIMOGES SEWER SYSTEM PAIEMENTS TENANT LIEU D'IMPÔTS 58,590 64,715 63,680 42,633 69,110 1,540 PAYMENTS IN LIEU OF TAXES RECETTES POUR FONCTIONS PARTICULIÈRES 3,479,058 3,494,416 3,433,248 3,429,504 3,200,098 1,497,841 REVENUES FOR SPECIFIC FUNCTIONS RÉQUISITION POUR DÉPOTOIR ET RECYCLAGE 1,095,167 1,085,615 1,001,294 1,014,634 1,012,991 507,146 GARBAGE AND RECYCLING LEVY CONTRIBUTION DES RÉSERVES 239,186 53,203 8,095 2,095 65,839 0 RESERVE CONTRIBUTIONS REVENUS REPORTÉS - REDEV. D'AMÉNAGEMENT 57,448 57,448 60,000 55,156 75,000 0 DEFERRED REVENUES - DEVELOPMENT CHARGES AUTRES RECETTES 775,175 1,035,272 823,080 1,736,367 999,490 611,975 OTHER REVENUES DÉFICIT (SURPLUS) DU FONDS GÉNÉRAL 0 -53,203 0 DEFICIT (SURPLUS) OF GENERAL FUND DÉFICIT (SURPLUS) BIBLIOTHÈQUE 0 -2,675 -2,675 11,807 0 45,719 DEFICIT (SURPLUS) PUBLIC LIBRARY TOTAL - AUTRES REVENUS / OTHER REVENUES 6,084,525 6,243,478 5,666,622 6,576,672 5,752,423 2,696,319

TOTAL - REVENUS / REVENUES 14,365,511 14,590,763 14,498,868 15,379,076 15,007,217 7,155,071 B. DÉPENSES / EXPENSES ADMINISTRATION GÉNÉRAL 2,142,706 2,122,806 2,133,320 1,983,049 2,143,928 879,736 GENERAL ADMINISTRATION PROTECTION DES PERSONNES ET DES BIENS 3,845,618 3,928,428 3,953,561 4,220,124 4,226,451 1,713,577 PROTECTION TO PERSONS AND PROPERTY SERVICES RELIÉS AUX TRANSPORT 3,151,460 3,183,570 3,314,419 3,540,959 3,630,028 2,324,304 TRANSPORTATION SERVICES SERVICES ENVIRONMENTAUX 1,678,567 1,871,150 1,537,735 1,553,870 1,370,473 655,172 ENVIRONMENTAL SERVICES PARCS, LOISIRS, CULTURE ET SERVICES COMM. 3,035,266 2,914,410 2,931,286 2,875,683 2,884,419 1,245,926 PARKS, RECREATION, CULTURE AND COMM. SERVICES AMÉNAGEMENT ET MISE EN VALEUR DU TERRITOIRE 511,893 570,400 628,548 1,158,958 751,917 367,694 PLANNING AND ZONING TOTAL - DÉPENSES / EXPENSES 14,365,510 14,590,763 14,498,868 15,332,643 15,007,215 7,186,408 MOINS / LESS: FOND D'INFRASTRUCTURES - TAXES -1,021,000 -1,021,000 -1,107,208 -1,306,691 -1,227,808 -1,227,808 INFRASTRUCTURE FUND - TAXES FOND D'INFRASTRUCTURES - DECHETS / RECYCLAGE 0 0 0 0 0 0 INFRASTRUCTURE FUND - GARBAGE / RECYCLING

TOTAL - DÉPENSES OPÉRATIONEL / OPERATIONAL EXPENSES 13,344,510 13,569,763 13,391,661 14,025,952 13,779,407 5,958,600 SURPLUS (DEFICIT) GENERAL 2 $ -0 (0) $ 0 $ 2 $ (31,337) $ SURPLUS (DEFICIT) BIBLIOTHEQUE 11,807 0 46,433 (0) $ Page 54 of 321 2014-07-30 - 1:25 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 WATER & SANITARY SEWER SERVICES / SERVICES D'EAU ET D'ÉGOUTS SANITAIRE

SUMMARY - REVENUES / EXPENSES SOMMAIRE - REVENUES / DÉPENSES 2012 2012 2013 2013 2014 30-Jun-14 BUDGET AUDITED BUDGET UNVERIFIED BUDGET UNVERIFIED BUDGET VÉRIFIÉ BUDGET NON VÉRIFIÉ BUDGET NON VÉRIFIÉ $ $ FINAL $ $ $ A. REVENUS / REVENUES FACTURATION DE L'EAU 3,056,583 3,092,680 3,174,751 3,189,539 3,187,193 1,653,136 WATER BILLINGS FACTURATION DES EGOUTS 1,041,633 1,034,000 1,190,025 1,227,930 1,298,351 672,928 SEWER BILLINGS RECETTES POUR FONCTIONS PARTICULIÈRES 12,000 16,788 17,000 17,760 20,000 6,490 REVENUES FOR SPECIFIC FUNCTIONS CONTRIBUTION DES RÉSERVES 16,035 11,931 0 0 0 0 RESERVE CONTRIBUTIONS REDEV. D'AMÉNAGEMENT 519,186 478,543 528,543 478,549 528,543 0 DEVELOPMENT CHARGES AUTRES RECETTES 55,600 69,079 109,859 123,517 112,259 83,045 OTHER REVENUES

TOTAL - REVENUS / REVENUES 4,701,036 4,703,022 5,020,178 5,037,294 5,146,346 2,415,598 B. DÉPENSES / EXPENSES SERVICES D'EGOUTS 1,088,669 1,050,273 1,236,825 1,247,620 1,345,151 694,491 SEWER SERVICES Historique de l'augmentation budget History of budget increases 10.05% 4.73% SERVICES EAU 3,612,370 3,652,749 3,783,355 3,789,675 3,801,196 1,721,107 WATER SERVICES TOTAL - DÉPENSES / EXPENSES 4,701,039 4,703,022 5,020,178 5,037,294 5,146,347 2,415,598 MOINS / LESS: FOND D'INFRASTRUCTURES - EGOUTS -82,000 -71,740 -45,000 -51,732 -51,732 -55,000 INFRASTRUCTURE FUND - SEWER FOND D'INFRASTRUCTURES - EAU -95,000 -67,526 -75,000 -26,309 -26,309 -75,000 INFRASTRUCTURE FUND - WATER TOTAL FOND D'INFRASTRUCTURE TOTAL INFRASTRUCTURE FUND -177,000 -139,266 -120,000 -78,041 -78,041 -130,000

TOTAL - NETTES DÉPENSES OPÉRATIONEL / NET OPERATIONAL EXPENSES 4,524,039 4,563,756 4,900,178 4,959,253 5,068,306 2,285,598 SURPLUS (DEFICIT) -3 0 0 0 -1 0 Page 55 of 321 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses GENERAL GOVERNMENT / ADMINISTRATION GÉNÉRALE

Building / Bâtiment

service Ontario $0 $0

Building Improvement / Amélioration du bâtiment

Parking / stationnement $0 $0

Accessibilité - automatic doors $0 $10,000

$0 $0

Equipment and Machinery / Équipement

Electric sign $0 $55,000

Battery pack when Power $0 $9,000 Outage

Computer Hardware / Équipements informatiques

Computers (IT) $0 $15,000 $2,137

Computer Software / Logiciels informatiques

City Wide $0 $0

I Compass Records $9,000 Management System

I Compass Trackers

Diamond GP2013 $0 $15,000 $3,814

TOTAL: $0 $113,000 $0 $5,951 Page 56 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 1 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

PROT. TO PERSONS AND PROPERTY

EMBRUN FIRE

Land / Terrain

Caserne / Fire Hall $0 $0

Building / Bâtiment

Caserne / Fire Hall $700,053 $758,138 $717,773

Infrastructructure

Lumière et enseigne $0 $15,000

$700,053 $15,000 $758,138 $717,773

Equipment / Équipement - Other / Autres

3 firefighter bunker gear and $8,692 uniform Fill Station for Scott Air Pack $0 bottle Replace alum. Bottle for $7,000 $6,017 carbon fibre bottles Vehicles / Véhicules

$0 $0

Total: $700,053 $30,692 $758,138 $723,790

RUSSELL FIRE

Building improvement

Eavestroughing northside (never existed) $0 $0

Equipment / Équipement

4 Fire fighter Bunker Gear $0 $7,200 $6,466

Vehicles / Véhicules

Tanker $0

Total : $0 $7,200 $0 $6,466 Page 57 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 2 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

PROT. INSPECTION BY-LAW ENFORCEMENT

Building Improvement / Amélioration au bâtiment

Generator Marionville Community Center $0

Equipment / Équipement

Camera system townhall and parking upgrade Computer Hardware / Équipements informatiques new computer for vehicles 3,000 each or ipad 500$ (licence 1000poste de travail ds chaque camion) Vehicles / Véhicules

ATV and trailor (share cost $0 with Fire Dept)

Total : $0 $0 $0 $0

ANIMAL CONTROL

Land improvement

Dog park Construction $0 $67,800 $8,064

Total: $0 $67,800 $0 $8,064

BUILDING DEPARTMENT

Equipment / Équipement

$0 $0

Vehicles / Véhicules

$0 $0

Total: $0 $0 $0 $0

EMERGENCY MEASURES

Equipment / Équipement

Mass Communication System $0 $12,000

Vehicles / Véhicules

$0 $0

Total: $0 $12,000 $0 $0

TOTAL : $700,053 $117,692 $758,138 $738,319 Page 58 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 3 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

ROADS SYSTEMS

Roads Construction Projects / Projets de construction de routes

JOB 1 - Route 400 #3200 (South Russell to Mac $0 $238,000 $37,144 Donald) JOB 2 - Route 400 #3230 (Wade to Ste-Catherine) $0 $267,231 $34,597

JOB 3 - Eadie #1500 (Burton to Route 100) $0 $300,000 $6,330

JOB 4 - Eadie # 1510.2 (Route 100 to Route 200) $0 $119,574 $9,195

JOB 5 - St-Thomas #2530(Notre-Dame a Route $0 $180,000 $23,653 300 & Lucerne a Route 300) JOB 6 - Albert #52405 $0 (Marcel to Cartier)

JOB 7 - Albert # 52410 $0 (Cartier to Marcel)

JOB 8 - Pincourt #55450 $0 (Dazé to Lachaîne) JOB 9 - Lamadeleine (Labelle to St- $0 Augustin)#52540 JOB 13 - Castelbeau $0 (Maheu to Marcel) # 52530

JOB 14-St-Guillaume & St- $0 $20,000 Pierre interse JOB 15 - Extension of Corduroy Street - Hydro $300,000 $52,377 services TOTAL $0 $1,424,805 $0 $163,295 Roads / Routes Bridges / Ponts

JOB TR01 - Wade Roads Bridge $0 $1,095,852 Re-habilitation

JOB TR02 - Burton $200,000 $0

JOB TR03 - $0 $0

JOB TR04 - $0 $0

JOB TR05 - $0 $0

JOB TR06 - $0 $0

TOTAL Bridges / Ponts $200,000 $2,840,657 $0 $0 Page 59 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 4 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

Storm Sewer / Égouts pluviaux

JOB SS01 - Concession ST $0 $800,000 $252,357

JOB SS02 - Finalize study $0 $0

JOB SS02 - Limoges Rd $0 $65,000

TOTAL $0 $865,000 $0 $252,357

New Sidewalks / Nouveaux Trottoirs

JOB TN01 - NOTRE DAME(Rounabout to $0 $48,000 Subway) R2800

JOB TN02 - $0 $0 JOB TN03 - $0 $0 JOB TN04 - $0 $0 JOB TN05 - $0 $0

TOTAL $0 $48,000 $0 $0

Sidewalks Major Repairs / Trottoirs - Réparations majeures

JOB TR01 - Misc $0 $30,000 JOB TR02 - accessibility $0 $98,572 JOB TR03 - $0 $0 JOB TR04 - $0 $0

JOB TR05 - $0 $0 JOB TR06 - $0 $0 JOB TR07 - $0 $0 JOB TR08 - $0

TOTAL $0 $128,572 $0 $0

Equipment / Équipement

Safety - Signs $0 $25,000 $5,945

Fence around Garage $0 $0

Roller $0 $20,000

$0 $45,000 $0 $5,945 Page 60 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 5 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

Vehicles / Véhicules

$0 $0

$0 $0 $0

Total: ROADS SYSTEMS $200,000 $5,352,034 $0 $421,598

STREET LIGHTING / LUMIÈRES DE RUE

Equipment / Équipement

Total: ST. LIGHT / $0 $0 $0 $0 LUMIÈRES DE RUE

TOTAL: $200,000 $5,352,034 $0 $421,598 SERVICES ENVIRONMENTAUX / ENVIRONMENTAL SERVICES LIMOGES SEWER

2007-2008 $22,506 $0

LIMOGES WATERWORKS SYSTEM / RÉSEAU D'AQUEDUC

2007-2008 $94,452 $0

TOTAL : $116,958 $0 $0 $0 Page 61 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 6 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

PARKS / PARCS

Parks Improvement / Améliorations au parcs Paving entrance Boat Launch $0 Stiver park Play Structure $0 $25,000 Marionville Gazebo $0 $53,000

Russell outdoor rink $0 $60,000

Total: PARKS / PARCS $0 $138,000 $0 $0

EMBRUN ARENA

Building Improvements / Améliorations au bâtiment Hot water tank $0 $12,000

Equipment and Machinery / Équipements Rehauling of compressor $0 $7,000 Repair heater $0 $6,500

EMBRUN COMMUNITY HALL / CENTRE COMMUNAUTAIRE D'EMBRUN

Building Improvements / Améliorations au bâtiment

Equipment and Machinery / Équiopements

$0 $0 Page 62 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 7 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

RUSSELL ARENA

Building Improvements / Améliorations au bâtiment Storm water study and works $0

Equipment and Machinery / Équiopements

MARIONVILLE COMMUNITY HALL / CENTRE COMMUNAUTAIRE DE MARIONVILLE

Building Improvements / Améliorations au bâtiment Eavestroughing northside $5,200 (never existed) Equipment and Machinery / Équiopements Marionville cloture $10,000 Sound system $4,500 $4,382

RUSSELL POOL

Building Improvements / Améliorations au bâtiment

Sandblasting and painting of $0 $0 $71,088 $74,366 the inside of pool

Landscaping $0

FUTURE FACILITY

$0 $0

Total: $0 $45,200 $71,088 $78,748 Page 63 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 8 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

LIBRARY / BIBLIOTHÈQUE

Building Improvements / Améliorations au bâtiment

Fence + Reading Garden + $0 $33,000 $486 Door Équipments/ Équipements

Security cameras for reading $0 $4,000 garden Computer Hardware / Équipements informatiques

5 computers $0 $4,500 $8,652

Computer Software / Logiciels Informatiques

Logiciel Vsmart $0 $2,000

Documents / Livres

$0 $40,000 $18,990

Total: $0 $83,500 $0 $28,128

TOTAL: $0 $266,700 $71,088 $106,876 Page 64 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 9 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

PLANNING AND DEVELOPMENT / AMÉNAGEMENT DU TERRITOIRE

Revitalisation $15,000

Plan Concept $5,000

Total : $0 $20,000 $0 $0

AGRICULTURE & DEVELOPMENT

$0 $0

Total : $0 $0 $0

TOTAL: $0 $20,000 $0 $0

GRAND TOTAL: $1,017,011 $5,869,426 $829,226 $1,272,744

service Ontario $0

Bridge Burton $200,000

Fire Station $700,053

Sewer $22,506

Water $94,452

$1,017,011 Page 65 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 10 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

ENVIRONMENTAL SERVICES

GARBAGE DISPOSAL / ÉLIMINATION DES ORDURES

Land / Terrain

Clay $0 $75,000 $63,802

Computer Hardware / Équipements informatiques

Vehicles / Véhicules

$0 $0

Total: $0 $75,000 $0 $63,802

ENVIRONMENTAL SERVICES

SANITARY SEWAGE SYSTEM

Computer Hardware / Équipements informatiques

$0 $0

Equipment / Équipement

$0 $0

Vehicles / Véhicules

Sewer System Improvements / Améliorations aux projets d'égouts

RUSSELL VILLAGE $0 $300,000 $1,320 McDougall

Tweed Crescent $300,000 $1,320

EMBRUN VILLAGE = NUM1 $0

EMBRUN VILLAGE = NUM8 $50,000 $2,484,658 $1,451,674 Page 66 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 11 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

2014 APPROVED 2014 AMENDED Actual / Réel 2013 BUDGET BUDGET 07/25/2014 Projected Unfinanced Expenses Expenses Expenses Description Non financé projeté Dépenses Dépenses Dépenses

New Sewer System / Nouveaux projets d'égouts

RUSSELL VILLAGE $0 $0

Embrun Sewage Pumping $25,000 $37,758 Station #3 - Prof fees Designs RUSSELL VILLAGE $0 $0 EXTENSION / SERVICES EMBRUN VILLAGE $0 $3,750,000 $51,008 EXTENSION / SERVICES

Pumping Station Sewage $0 $30,000 Screens

Sewer System Studies / Étude projets d'égouts

RUSSELL VILLAGE $0 $0

Flow study Embrun $0 $0

Sewer System Com & Ind Park / Parc Com et Ind projets d'égouts New Sanitaty Pumping $0 Station Vars Industrial Park New Sanitary Forcemain to $0 Vars Industrial Park (VIP) Total: Sewer / Sanitaire $50,000 $6,889,658 $0 $1,543,080

WATERWORKS SYSTEM / RÉSEAU D'AQUEDUC

Computer Hardware / Équipements informatiques

$0 $0

Equipment / Équipement

$0 $0

Vehicles / Véhicules

Replace Chev Van $0

Water Improvement / Amélioration au Service d'eau Water Tower Imp Embrun - $0 $600,000 $407 refurbish Water Tower Imp Russell - $0 safety Water Tower Imp Marionville Page 67 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 12 BUDGET D'INFRASTRUCTURE 2014-07-30 - 1:35 PM MUNICIPALITÉ RUSSELL TOWNSHIP Quarterly Report / Rapport trimestriel 30-Jun-14 A B1 B2

2014 - INFRASTRUCTURE/ INFRASTRUCTURE

RUSSELL VILLAGE $0 $0

EMBRUN VILLAGE $0 $0

MARIONVILLE VILLAGE

RUSSELL VILLAGE $0 $0 EXTENSION / SERVICES EMBRUN VILLAGE $0 $0 EXTENSION / SERVICES EMBRUN VILLAGE $0 $0 EXTENSION / SERVICES MARIONVILLE VILLAGE EXTENSION / SERVICES Water System Studies / Étude projets eau RUSSELL VILLAGE $0 $0

EMBRUN VILLAGE-2puits $0 $0

MARIONVILLE VILLAGE $0 $0 Water System Com & Ind Park / Parc Com et Ind projets eau

Services to Commercial Park $0 $0

Services to Industrial Park - $0 $2,789,910 (V.I.P.) Total: $0 $3,389,910 $0 $407

GRAND TOTAL: $50,000 $10,279,568 $0 $1,543,487

EMBRUN VILLAGE = NUM8 $50,000

$50,000

GRAND TOTAL: $1,067,011 $16,223,994 $829,226 $2,880,033 Page 68 of 321

SECTION 12-U INFRASTRUCTURE BUDGET Page 13 BUDGET D'INFRASTRUCTURE REPORT TO COUNCIL: RAPPORT AU CONSEIL: FS 19-2014 DATE: 08/05/2014

SUMMARY OF SPONSORSHIPS, ADVERTISING AND DONATIONS FOR 2012/2013 SOMMAIRE DES COMMANDITES, PUBLICITÉS ET DONS POUR 2012/2013 SUBJECT SUJET List of all sponsorships, advertising, Liste des commandites, de la donations for the years 2012-2013. publicité et dons pour les années 2012 et 2013.

RECOMMENDATION RECOMMANDATION That Council acknowledges receipt of Que le conseil accuse réception de this report for information purpose. ce rapport à titre d’information.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

BUSINESS PLAN PLAN D’AFFAIRES N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

SUBMITTED BY | SOUMIS PAR: Date: Claudette Landry Executive Director of Administrative Services/Treasurer Directeur exécutif des services administratifs/ Trésorière

Page 69 of 321 APPROVAL(S) | APPROBATION(S):

August 5 août 2014 Jean Leduc Date Chief Administrative Officer Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT In May 2012, Council passed by-law 38- En mai 2012, une politique sur les 2012 – Russell Corporate sponsorship commandites et la publicité fut and advertising policy. As requested in adoptée par le conseil municipal section 5 of the policy, the Director of (arrêté municipal no. 38-2012). Selon Finance is required to inform Council on la section 5 de cette politique, le annual basis of sponsorship and directeur des finances doit soumettre advertising on the volume and type of un rapport annuel à titre d’information sponsorship and advertising. au conseil de la nature et volume des commandites ou publicité. Please note that we have also included in this report the amounts of donations Veuillez noter que nous avons received yearly. également inclut la liste des divers dons reçus annuellement. We also thought that council and the public would be interested in getting a Nous avons également pensé que le list of projects we currently have where conseil ainsi que le public seraient we accept donations and possible intéressés à voir la liste de projets en advertising opportunities. cours auxquels nous acceptons des dons ou opportunité de publicité. Page 2 of 3 8/1/2014

Page 70 of 321 Projects: Projets : Splash pad Dog park Parc d’eau Parc à chien Here is a resume of revenues received for 2012 and 2013: Voici les revenus reçus durant les années 2012 et 2013 : Revenues 2012 2013 Type $ $ Type de 2012 2013 Sponsorship 0.00 34,550. revenus $ $ 00 Commandites 0.00 34,550. Advertising 11,025.0 8,053.9 00 0 2 Publicité 11,025. 8,053.9 Donations 1,750.00 9,279.7 00 2 7 Dons 1,750.0 9,279.7 Total 12,775.0 51,883. 0 7 0 69 Total 12,775. 51,883. 00 69

ATTACHMENT(S) PIÈCE(S) JOINTE(S) Schedule “A” – 2012 Sponsorship Cédule « A » - Liste des revenus de revenues List commandites - 2012 Cédule « B » - Liste des revenues de Schedule “B” – 2013 Sponsorship commandites - 2013 revenues List Cédule « C » - Liste des revenus de publicités de 2012 Schedule “C” – 2012 Advertising List Cédule « D » - Liste des revenus de Schedule “D” – 2013 Advertising List publicités de 2013 Schedule “E” – 2012 Donation Cédule « E » - Liste des revenus de Revenues List dons de 2012 Schedule “F” – 2013 Donation Cédule « F » - Liste des revenus de Revenues List dons de 2013

Page 3 of 3 8/1/2014

Page 71 of 321 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "A" Report on Sponsorship Revenues Rapport sur les revenus de commandites

Period: January to December 2012 Presented to: Council / Présenté au : Conseil municipal Période: Janvier à décembre 2012 For Information only / Pour votre information seulement

Type of Sponsorship Nature of Sponsorship Project Description Reference Number User Department Total Value (Legend) (Cash / In Kind)

Contact Tyes de Forme de commandites Département commandites (En espèces ou en Description du projet No de référence responsable Valeur totale (Légende) natures) 1 N/A Total $ -

Legend Légende: S=Sponsorship; A=Advertising Sales; TP=Township Property; P=Township Publication; N=Naming Rights; PS=Preferred Suppliers; PR= Pouring Rights; V=Volunteers S=Commandite; A=Vente publicitaire; TP=Propriété municipale; P=Publication municipale; N=Droits associés aux appellations; PS= Ententes de fournisseur privilégié; PR= Droits associés aux appelations; V - Bénévoles Page 72 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx SCH A - 2012 Sponsorship Page 1 of 7 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "B" Report on Sponsorship Revenues Rapport sur les revenus de commandites

Period: January to December 2013 Presented to: Council / Présenté au : Conseil municipal Période: Janvier à décembre 2013 For Information only / Pour votre information seulement

Type of Sponsorship Nature of Sponsorship Project Description Reference Number User Department Total Value (Legend) (Cash / In Kind) Contact person Tyes de Forme de commandites Personne contact Département commandites (En espèces ou en Description du projet No de référence responsable Valeur totale (Légende) natures) 1 Info@ Guide - Business ad 00-823-0000-5530 Economic $ 34,550.00 A Cash Daniel Gatien Annonce d'affaires- Guide Info@ Development Total $ 34,550.00

Legend S=Sponsorship; A=Advertising Sales; TP=Township Property; P=Township Publication; N=Naming Rights; PS=Preferred Suppliers; PR= Pouring Rights; V=Volunteers Légende: S=Commandite; A=Vente publicitaire; TP=Propriété municipale; P=Publication municipale; N=Droits associés aux appellations; PS= Ententes de fournisseur privilégié; PR= Droits associés aux appelations; V - Bénévoles Page 73 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx SCH B - 2013 Sponsorship Page 2 of 7 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "C" Report on Publicity revenues Rapport sur les revenus de publicités

Period: January to December 2012 Presented to: Council / Présenté au : Conseil municipal Période: Janvier à décembre 2012 For Information only / Pour votre information seulement

Nature of Project Description Reference Number User Department Total Value Sponsorship (Cash / In Kind) Contact Département Forme de Description du projet No de référence responsable Valeur totale commandites (En espèces ou en 1 Embrun Arena -Rink Board 00-751-0000-5540 Recreation $ 8,325.00 Cash Céline Guitard Arena Embrun - Bande de patinoire

2 Russell Arena -Rink Board 00-755-0000-5540 Recreation $ 2,700.00 Cash Céline Guitard Arena Russell - Bande de patinoire

Total $ 11,025.00 Page 74 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx SCH C - 2012 Publicity Page 3 of 7 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "D" Report on Publicity revenues Rapport sur les revenus de publicités

Period: January to December 2012 Presented to: Council / Présenté au : Conseil municipal Période: Janvier à décembre 2012 For Information only / Pour votre information seulement

Nature of Project Description Reference Number User Department Total Value Sponsorship (Cash / In Kind) Contact Département Forme de Description du projet No de référence responsable Valeur totale commandites (En espèces ou en 1 Embrun Arena -Rink Board Ad 00-751-0000-5540 Recreation $ 4,500.00 Cash Céline Guitard Arena Embrun - Annonce - Bande de patinoire

2 Bowling - Busines Ad 00-754-0000-5540 Recreattion $ 403.92 Cash Céline Guitard Salles de quilles - Annonce - Bande de patinoire

2 Russell Arena -Rink Board Ad 00-755-0000-5540 Recreation $ 3,150.00 Cash Céline Guitard Arena Russell - Annonce - Bande de patinoire

Total $ 8,053.92 Page 75 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx SCH D - 2013 Publicity Page 4 of 7 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "E" Report on Donations revenues Rapport sur les revenus de dons

Period: January to December 2012 Presented to: Council / Présenté au : Conseil municipal Période: Janvier à décembre 2012 For Information only / Pour votre information seulement

Nature of donation Project Description Reference Number Total Value User Department (Cash / In Kind) Contact person Forme du don Personne contact

Département responsable (En espèces ou en Description du projet No de référence Valeur totale natures)

1 Russell Fire Dept - Equipment 00-212-0000-5810 Russell Fire Dept $ 1,750.00 cash Bruce Armstrong Dépt Feu Russell - Équipement Dépt de feu de Russell 2 Library 06-790-0000-5810 Library $ 5,339.47 cash Claire Dionne Bibliothèque Bibliothèque Total $ 1,750.00

Sponsorship and Advertising Policy by-law no. 38-2012 Page 76 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx SCH E - 2012 Donation Page 5 of 7 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "F" REPORT ON MUNICIPAL DONATION RAPPORT SUR LES DONS MUNICIPAUX

Period: January to December 2013 Presented to: Council / Présenté au : Conseil municipal Période: Janvier à décembre 2013 For Information only / Pour votre information seulement

Nature of donation Project Description Reference Number Total Value User Department (Cash / In Kind) Contact person Forme du don Personne contact

Département responsable (En espèces ou en Description du projet No de référence Valeur totale natures) 1 Equipment 00-212-0000-5810 Russell Fire Dept $ 3,750.00 Cash Bruce Armstrong Équipement Dépt de feu de Russell 2 Tree program 00-230-0000-5810 SNRCA $ 500.00 Cash Éric Bazinet Programme pour arbres 3 Signs entrance of Embrun Village 00-340-50000-5595 Roads Dept $ 7,500.00 Cash Millie Bourdeau Enseignes entrées Village Embrun Dépt de la voirie 4 Signs entrance of Embrun Village Roads Dept In Kind Millie Bourdeau Enseignes entrées Village Embrun Dépt de la voirie 5 Nom pour programme de livres??? 06-790-0000-5810 Library $ 5,029.77 Cash Claire Dionne Bibliothèque Total $ 16,779.77

Sponsorship and Advertising Policy by-law no. 38-2012 Page 77 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx SCH F - 2013 Donation Page 6 of 7 CANTON DE RUSSELL TOWNSHIP Cédule / Schedule : "G" REPORT ON OPPORTUNITIES FOR SPONSORSHIP RAPPORT SUR FUTURE OPPORTUNITÉ DE COMMANDITE

Date: July 2014 Presented to: Council / Présenté au : Conseil municipal For Information only / Pour votre information seulement

Legend: S=Sponsorship; A=Advertising Sales; TP=Township Property; P=Township Publication; N=Naming Rights; PS=Preferred Suppliers; PR= Pouring Rights; V=Volunteers Légende: S=Commandite; A=Vente publicitaire; TP=Propriété municipale; P=Publication municipale; N=Droits associés aux appellations; PS= Ententes de fournisseur privilégié; PR= Droits associés aux appelations; V - Bénévoles

Reference Number Type of Sponsorship Nature of Sponsorship Project Description (Operation / Capital) User Department Total Value Departmental (Legend) (Cash / In Kind) Contact

Tyes de Forme de commandites No de référence Département Personne contact commandites (En espèces ou en Description du projet (Opération / responsable Valeur totale du département (Légende) natures) Immobilisation) 1 2 3 Total $ - Page 78 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 19-2014 Report on Sponsorship\20140630 Report on Sponsorship - Publicity - Donation.xlsx Opportunities for Page 7 of 7 REPORT TO COUNCIL: RAPPORT AU CONSEIL: FS 20-2014 DATE: 08/05/2014

SUMMARY OF PURCHASES AWARDED OVER $25,000 SOMMAIRE DES DÉPENSES ALLOUÉES PAR SOUMISSIONS AU-DELÀ DE 25,000$ SUBJECT SUJET List of all purchases Goods and Liste des dépenses allouées par Services through Bid solicitations in soumissions au-delà de 25 000 $ excess of $25,000 for the months of pour les mois d’avril à juin 2014. April to June 2014. RECOMMENDATION RECOMMANDATION That Council acknowledges receipt of Que le conseil accuse réception de this report for information purpose. ce rapport à titre d’information.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

BUSINESS PLAN PLAN D’AFFAIRES N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

SUBMITTED BY | SOUMIS PAR: Date: Claudette Landry Executive Director of Administrative Services/Treasurer Directeur exécutif des services administratifs/ Trésorière

Page 79 of 321 APPROVAL(S) | APPROBATION(S):

Date : August 5 août 2014 Jean Leduc Date Chief Administrative Officer Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT In June 2013, Council passed by-law En juin 2013, une politique d’achat fut 65-2013 - purchasing policy. As adoptée par le conseil municipal requested in section 26 of the policy, (arrêté municipal no. 65-2013). Selon section 26, the Director of Finances is la section 26 de cette politique, le required to inform Council of directeur des finances doit soumettre purchases over $25,000 on a un rapport trimestriel à titre quarterly basis. d’information au conseil de tous les contrats accordés au-delà de $25,000.

The staff is accountable for each Le personnel responsable des projets project is noted on Appendix A in the ont été identifiés à l’appendice « A » event any member of Council has au cas où les membres du conseil questions regarding the details of a auraient des questions concernant le project. détail du projet.

Here the number of bids that were Voici le nombre de soumissions qui treated in this quarter: furent traitées durant ce trimestre :

Second 2e Quarter trimestre

Page 2 of 3 8/1/2014

Page 80 of 321 Total Total Tender issued 1 Soumission émise 1

ATTACHMENT(S) PIÈCE(S) JOINTE(S)

Appendix “A” – List of Tender issued Appendice « A » - Liste des for the months of April to June 2014. soumissions allouées pour les mois d’avril à juin 2014.

Page 3 of 3 8/1/2014

Page 81 of 321 CANTON DE RUSSELL TOWNSHIP Appendix "A" PURCHASES BY BID, TENDER SOLICITATION IN EXCESS OF $25,000 SOUMISSIONS D'ACHAT AU-DELÀ DE 25,000$

Period: April to June 2014 Presented to: Council / Présenté au : Conseil municipal Période: avril à juin 2014 For Information only / Pour votre information seulement

Legend: B=Bids Called; S=Single Source; N=Negotiated; SPL=Special Circumstance; SC=Shared Cost; U=Utilities / Légende: B=Offre d'achat; S= Source unique; N= Négocié; SPL= Circonstances spéciales; SC= Coût partagé; U= Utilités

% Increase or Decrease Project Description Reference Number User Department Vendor Total Value from previous contract, [ (if applicable) Approval Date % Augmentation ou B/S/N Contact Date d'approbation Département diminution du contrat Description du projet No de référence responsable Fournisseur Valeur totale précédent (le cas échéant) IS-WAT-WW-PR- Master Plan Update - 1.1 ECO-4-2014 Public Utilities WSP Inc $ 45,598.66 N/A 16/Jun/14 B C Cullen Water & Wastewater By-law 85-2014 IS-WAT-WW-PR- Master Plan Update - 1.2 ECO-4-2014 Public Works Stantec Consulting $ 47,997.65 N/A 16/Jun/14 B C Cullen Transportation By-law 85-2014 IS-WAT-WW-PR- Master Plan Update - Sierra Planning And 1.3 ECO-4-2014 Recreation $ 45,598.66 N/A 16/Jun/14 B C Guitard Recreation Management By-law 85-2014

Total $ 139,194.97 Page 82 of 321

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 20-2014 Q2-2014 Report of RFP\FS 20-2014 Appendix A - Q2- 2014 Purchases tender over $25,000.xlsx Q2 2014 Page 1 of 1 REPORT TO COUNCIL: RAPPORT AU CONSEIL: FS-21-2014 DATE: 08/05/2014

TO AUTHORIZE THE TEMPORARY LOAN OF $307,000 TOWARDS THE CONSTRUCTION OF THE EMBRUN FIRE HALL AUTORISER L’EMPRUNT TEMPORAIRE DE 307,000 $ DANS LE PROJET DE CONSTRUCTION DE LA CASERNE D’INCENDIE D’EMBRUN

SUBJECT SUJET Embrun Fire Hall loan in the amount Emprunt caserne de feu d’Embrun au of $307,000. montant de 307 000$

RECOMMENDATION RECOMMANDATION

That council approves the attached Que le conseil adopte le règlement en by-law to begin the process to borrow attachement dans le but de commencer from Infrastructure Ontario. le processus d’emprunt avec Infrastructure Ontario.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES This loan will decrease our borrowing Cet emprunt diminuera notre capacité capacity as discussed during 2014 d’emprunt tel que discuté lors des budget. discussions du budget 2014. COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

SUBMITTED BY | SOUMIS PAR: Claudette Landry Executive Director of Administrative Services/Treasurer Directeur exécutif des services

Page 83 of 321 administratifs/ Trésorière

APPROVAL(S) |APPROBATION(S):

Date: August 5 août 2014 Claudette Landry Jean Leduc / CAO – DG Executive Director of Administrative Services/Treasurer Directeur exécutif des services administratifs/ Trésorière

PROJECT DESCRIPTION DU PROJET

HISTORY AND SUPPORT HISTORIQUE ET INFORMATION DE INFORMATION SUPPORT

A grant in the amount of $ 750,000 En 2008 un octroi provincial de was received in March 2008 to cover 750,000$ nous avait été octroyé pour the cost for a new Embrun fire Hall. la construction d’une nouvelle caserne This money was put aside in reserve de feu à Embrun. Ces argents ont été until the project site location was mis de côté jusqu’à ce que finalized. l’emplacement idéal de cette caserne fût déterminé.

The project finally went ahead in 2013 En 2013, le projet de construction de with the construction of the new la nouvelle caserne d’Embrun situé Embrun Fire Hall on route 300. sur la route 300 fut amorcé.

In the 2014 budget we had projected a Dans le budget 2014, nous avions

Page 2 of 3 8/1/2014

Page 84 of 321 loan of $726,003 for this project. After prévu un emprunt au montant de 726 reviewing the costs and financing an 003 $ pour ce projet. Après amount of $ 307,000 is required. vérification des coûts et financements, seulement un montant 307,000 $ est requis.

AUTRES OPTION(S) À LA OTHER OPTION(S) TO THE RECOMMENDATION RECOMMENDATION N/A S/O ATTACHMENT(S) PIÈCE(S) JOINTE(S) A - By-law A – Règlement B - Schedule B - Annexe

Page 3 of 3 8/1/2014

Page 85 of 321 THE CORPORATION OF THE TOWNSHIP OF RUSSELL BY-LAW NUMBER xx - 2014

A BY-LAW TO AUTHORIZE CERTAIN CAPITAL WORKS OF THE CORPORATION OF TOWNSHIP OF RUSSELL (THE “MUNICIPALITY”); TO AUTHORIZE THE SUBMISSION OF AN APPLICATION TO THE ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) FOR FINANCING SUCH CAPITAL WORKS; TO AUTHORIZE TEMPORARY BORROWING FROM OILC TO MEET EXPENDITURES IN CONNECTION WITH SUCH WORKS; AND TO AUTHORIZE LONG TERM BORROWING FROM OILC FOR SUCH WORKS THROUGH THE ISSUE OF DEBENTURES

WHEREAS the Municipal Act, 2001 (Ontario), as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is now deemed to be expedient to authorize for the municipal purposes of the Municipality the new capital works described in column (2) of Schedule “A” (individually a “Project”, collectively the “Projects”) attached hereto and forming part of this By-law (“Schedule “A”) in the amount of the estimated expenditure set out in column (3) of Schedule “A”, subject in each case to approval by OILC of the financing for such Projects that will be requested by the Municipality in the Application as hereinafter described;

AND WHEREAS in accordance with section 4 of Ontario Regulation 403/02, the Council of the Municipality has had its Treasurer update its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing (as so updated, the “Updated Limit”), and, on the basis of the authorized expenditure for each Project as set out in column (3) of Schedule “A” (“Authorized Expenditure”), the Treasurer has calculated the estimated annual amount payable in respect of each Project (collectively the “Project Limits”) and has determined that the aggregate of the Project Limits does not exceed the Updated Limit, and accordingly the approval of the Ontario Municipal Board under the

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Ontario Municipal Board Act (Ontario), as amended, is not required before any such Project is authorized by Council;

AND WHEREAS subsection 405(1) of the Act provides that a municipality may authorize temporary borrowing to meet expenditures made in connection with a work to be financed in whole or in part by the issue of debentures if,

(a) the municipality is an upper-tier municipality, a lower-tier municipality in a county or a single-tier municipality and it has approved the issue of debentures for the work;

(b) the municipality is a lower-tier municipality in a regional municipality and it has approved the work and the upper-tier municipality has approved the issue of debentures for the work; or

AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

AND WHEREAS the Act also provides that a municipality shall authorize long term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act;

AND WHEREAS OILC has invited Ontario municipalities desirous of obtaining temporary and long term debt financing in order to meet capital expenditures incurred after December 31, 2003 in connection with eligible capital projects to make application to OILC for such financing by completing and submitting an application on the form provided by OILC (the “Application”);

AND WHEREAS the Municipality has submitted an Application to OILC to request financing for the Projects by way of long term borrowing through the issue of debentures to OILC and by way of temporary borrowing from OILC pending the issue of such debentures;

AND WHEREAS OILC has accepted and has approved the municipality’s application;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

1. The Council of the Municipality hereby confirms, ratifies and approves the completion by the Treasurer of an Application and the submission by such authorized official of an Application, duly executed by such authorized official, to OILC for the financing of the Projects in the maximum aggregate principal amount of $ 307,000 substantially in the

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form of Schedule “B” hereto and forming part of this By-law, with such changes thereon as such authorized official approved.

2. (a) Construction of each Project in the amount of the respective estimated Authorized Expenditure set out in column (3) of Schedule “A” is hereby approved and authorized;

(b) any one or more of the Mayor and the Treasurer are hereby authorized to conclude contracts on behalf of the Municipality for the construction of the Projects in accordance with the Municipality’s usual protocol;

(c) where applicable, the Engineer of the Municipality will forthwith make such plans, profiles and specifications and furnish such information as in the opinion of the Engineer is necessary for the construction of the Projects; and

(d) where applicable, the construction of the Projects shall be carried on and executed under the superintendence and according to the direction and orders of such Engineer.

3. The Mayor and the Treasurer are hereby authorized to negotiate and enter into, execute and deliver for and on behalf of the Municipality a financing agreement (a “Financing Agreement”) with OILC that provides for temporary and long term borrowing from OILC in respect of the Projects on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval.

4. The Mayor and/or the Treasurer are hereby authorized, pending the substantial completion of a Project or as otherwise agreed with OILC, to make temporary borrowings pursuant to section 405 of the Act in respect of each Project, on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree, and to sign such evidence of indebtedness as OILC may require (a “Note”); and the Treasurer is authorized to sign such certifications as OILC may require in connection with such borrowings in respect of the Projects; provided that the amount of borrowings allocated to any Project does not exceed the Authorized Expenditure for such Project and does not exceed the loan amount set out in column (4) of Schedule “A” in respect of such Project.

5. Subject to the terms and conditions of the Financing Agreement and such other terms and conditions as OILC may otherwise require, the Mayor and the Treasurer are hereby authorized to enter into long term borrowing in respect of the Projects and to issue debentures to OILC on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree (“Debentures”); provided that the principal amount of such Debentures issued in respect of a Project does not exceed the Authorized Expenditure for such Project and does not exceed the loan amount set out in column (4) of Schedule “A” in respect of such Project.

6. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, as security for the payment by the Municipality of the indebtedness of the Municipality to OILC under the

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Debentures (the “Obligations”), the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding the amounts that the Municipality fails to pay OILC on account of the Obligations and to pay such amounts to OILC from the Consolidated Revenue Fund.

7. For the purposes of meeting the obligations of the Municipality in respect of the Note and any Debentures, the Municipality shall provide for raising in each year as part of the general levy, the amounts of principal and interest payable in each year under the Note and any outstanding Debenture, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.

8. (a) The Mayor and/or the Treasurer are hereby authorized to execute and deliver the Note, the Mayor and the Treasurer are hereby authorized to enter into, execute and deliver the Financing Agreement and to cause Debentures to be issued, the Clerk and Treasurer are severally hereby authorized to generally do all things and to execute all other documents and papers in the name of the Municipality in order to perform the obligations of the Municipality under the Financing Agreement and to carry out the issuance of the Note and Debentures, and the Treasurer is authorized to affix the Municipality’s municipal seal to any such documents and papers.

(b) The proceeds realized in respect of the Note and Debentures, after providing for the expenses related to their issue, if any, shall be apportioned and applied for the respective Projects and for no other purpose except as permitted by the Act.

9. This By-law takes effect on the day of passing.

ENACTED AND PASSED this 5th day of August, A.D. 2014

______JEAN-PAUL ST-PIERRE, MAYOR JOANNE CAMIRÉ-LAFLAMME, CLERK

Page 89 of 321 - 5 -

Schedule “A” to By-Law Number xx - 2014

(1) (2) (3) (4) Project Number Description of Capital Work Estimated Loan Amount Expenditure 14030 Construction of Embrun Fire $2,274,403.00 $ 307,000.00 Hall

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Schedule “B”

Please insert the OILC Application into Schedule “B”.

Page 91 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

Application ID: 14030 Program Year: 2014/2015 Application Submit Date: Jun-23-2014

A. GENERAL INFORMATION - Borrowing Municipality

Name: The Township of Russell ID: 2048 Address: 717 Notre-Dame City: Embrun Postal Code: K0A 1W1 Name of Treasurer(or Claudette Landry Title: Treasurer equivalent):

Telephone Number: 613-443-3066 ext2312 Fax No.: 613-443-1042 Email: [email protected] B. CONTACT INFORMATION

Questions regarding the information contained in the application form should be addressed to:

Name: Claudette Landry Title: Treasurer Telephone: 613-443-3066 ext2312 Fax No.: 613-443-1042 Email: [email protected]

C. PROJECT SUMMARY INFORMATION

No. Project Name Category Type Loan Amount 1 Construction of Embrun Fire Hall Municipal Other Fire $307,000.00 Infrastructure Total Loan Amount $307,000.00

Page 1 of 8

Page 92 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

Project Details - Municipal Other Infrastructure Project Name Construction of Embrun Fire Hall Category Municipal Other Infrastructure Construction Start Date Mar-18-2013 Construction End Date Aug-01-2014 Please indicate the type of infrastructure project. Please select only one. Fire Police Ambulance Administration Others

Please indicate below if any aspect of the project pertains to:

Energy Conservation: Yes No

The Municipal Eco Challenge Fund (MECF) is a three year, $20 million grant and $200 million loan initiative to help municipalities reduce Green House Gas (GHG) emissions from their infrastructure.

Please indicate whether the loan is for a project that will reduce energy consumption or GHG emissions from a municipally-owned facility (building, arena, etc.).

Yes No Is this project also being considered for an MECF grant?

Yes No

Please provide : An estimate of the reduction in energy consumption or GHG emissions as a result of the project.

or A short description of the energy conservation benefits.

Address of the project: 1182 Route 300 Embrun, ON K0A 1W0 Page 2 of 8

Page 93 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

K0A 1W0 Type of work (e.g. new construction, renovation of existing Construction a new firehall facilities, redevelopment, deferred maintenance, etc.):

Description of the project: Relocation and construction of a new fire hall in the village of Embrun ON

Additional comments:

What is the life span of the project in years? (i.e. the physical asset) 50 Please identify your Ministry contact (If applicable) Ministry: Contact Name: Contact Phone:

Page 3 of 8

Page 94 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

Project Information

Project Name Construction of Embrun Fire Hall Category Municipal Other Infrastructure

Project Cost (A) $2,274,403.00 Project Funding/Financing List existing and expected Funding/Financing sources for the project (eg. Reserves, other cash on hand, approved grants, etc.). Source/Description Timing Amount Development Charges Existing $880,526.00 Grant - MIII Existing $750,000.00 Taxation levy Expected $336,877.00 Total Amount (B) $1,967,403.00

OILC Loan Amount (A-B) $307,000.00

Please enter your long-term borrowing requirements including the estimated date the funds are required. Only include long-term borrowing in this section. If you anticipate that you will require short-term financing during the construction phase of the project, the information will be gathered as part of the Financing Agreement.

Estimated Date Required Amount Term (in years) Type Aug-01-2014 $307,000.00 10 Amortizing

Total Long-Term Financing $307,000.00

Page 4 of 8

Page 95 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

D. DEBT AND REPAYMENT SUMMARY

Financial Information Returns (FIR) Please be aware that OILC will be unable to complete the processing of your application until you have filed your most current FIR with the Ministry of Municipal Affairs and Housing. If you have not filed your FIR, you should submit your application to OILC and send your FIR to MMAH as soon as possible.

ARL Please provide a copy of the Borrower's most recent ARL issued by MMAH. Existing Borrowing: Please provide the following details on the existing debt, including capital leases and unsecured debt.

Loan Loan Initial Amount Annual Date Maturity Summary Payment Periodic Payment # Purpose Amount Outstanding Interest Borrowed Year of Existing Type Amount Frequency Borrowed as per Most Rate (%) (mm/dd/yy Pledges, Payable Recent yy) Conditions, Audited Covenants Financials

Please elaborate on re-financing plans and options for any existing "interest only" debt, if applicable

Existing Encumbrances: Does the Borrower have any existing liens, pledges and any other encumbrances on existing assets? Yes No If yes, please provide details:

Page 5 of 8

Page 96 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

OILC Loan Repayment Information Please indicate the source(s) of revenue you plan to use to repay the OILC Loan. Contribution to OILC Loan Payments (%) Source Taxation 100.00 User Fees Service Charges Development Charges Connection Fees Description of Other Source Subsidies Other Total 100.00

Audited Financial Statements A copy of the most recent audited financial statements must be attached with this loan application.

Page 6 of 8

Page 97 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

E. LITIGATION Is there any litigation threatened or existing which would affect any projects or substantially impair the Borrower’s ability to pay debt service costs on its general obligation indebtedness? Please indicate Yes or No. Yes No Please complete the Certificate of Litigation template found under the Forms menu.

F. NON-REPAYMENT OF LOANS OR DEBENTURES In the last 10 years has the Borrower ever failed to make a loan or debenture repayment on time to any lender, including to the Provincial Government? Yes No If yes, please provide details. If necessary, attach details.

G. PROVINCIAL GRANTS AS SECURITY Pursuant to OILC's enabling legislation, the Minister of Finance may deduct funds from provincial grants to the Borrower appropriated by the Legislative Assembly of Ontario for payment to OILC to satisfy any outstanding unpaid amounts owed by the Borrower to OILC.

H. ATTACHMENTS Please ensure all required documents are submitted with the signed application. OILC requires originals as noted below to be mailed or couriered. Also, please retain a copy of all documents submitted to OILC for your records.

· Loan Application Signature Page signed and dated by the appropriate individual (original to be submitted) · Certified and sealed copy of OILC template By-Law authorizing project borrowing and applying for a loan (original with seal) · Certificate of Treasurer Regarding Litigation using the OILC template (original, signed & sealed) · Updated Certified Annual Repayment Limit Calculation (original) · OMB approval if exceeding debt repayment limit, if applicable · Capital Plan if applicable · Project management letter

Page 7 of 8

Page 98 of 321 ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (OILC) LOAN APPLICATION

I acknowledge and agree that all of the above referenced documents must be submitted in the form required by OILC and understand that the application will not be processed until such documents have been fully completed and received by Infrastructure Ontario.

Please note: OILC retains the right to request and review any additional information or documents at its discretion.

I acknowledge that I have read and understood the Project Management and Best Practices Reporting Requirements

Confidential Information OILC is an institution to which the Freedom of Information and Protection of Privacy Act (Ontario) applies. Information and supporting documents submitted by the Borrower to process the loan application will be kept secure and confidential, subject to any applicable laws or rules of a court or tribunal having jurisdiction.

Page 8 of 8

Page 99 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: FS-22-2014 DATE: 05/06/2014

2013 SURPLUS SURPLUS 2013 SUBJECT SUJET 2013 Library Surplus $45,719. Surplus 2013 de la Bibliothèque publique 45,719$ RECOMMENDATION RECOMMANDATION The Director of Finance recommends Le Directeur des finances that council considers the following recommande au conseil les options: différentes options suivantes :

1. Transfer the 2013 into the Library 1. Transfert du surplus 2013 dans reserve; la réserve de la bibliothèque; 2. Leave surplus and use to finance 2. Utiliser le surplus pour financer the increase in capital expenses l’augmentation des dépenses in 2014, therefore reduce the en capital en 2014, réduisant municipal contribution ainsi la contribution municipale; 3. Share the surplus between the 3. Partager le surplus entre la Library and the Township as bibliothèque et la municipalité suggested below by the Finance tel que suggéré ci-dessous par Dept.: le département des finances :

$5,000 transferred to Library 5 000 $ soit transféré à la reserve and balance of $40,719 réserve de la bibliothèque et la to Township asset replacement balance de 40 719 $ soit reserve. transférée à la réserve de remplacement AND That Council also considers d’immobilisations. creating a working fund reserve for Library and that $15,000 be kept at all ET Que le conseil considère times in this reserve and the balance of également de créer une réserve de $39,115.83 be transferred into a new fond de roulement pour la asset replacement reserve for Library. bibliothèque au montant de 15 000$ et que la balance de 39 115.83$ soit transférée à une nouvelle réserve de

Page 100 of 321 remplacement d’immobilisations spécifiquement à la bibliothèque

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES

Impact will defer depending on which L’impact sera basé sur l’option que le option council chooses. conseil choisit.

STRATEGIC PLAN PLAN STRATÉGIQUE

N/A S/O

BUSINESS PLAN PLAN D’AFFAIRE

N/A S/O

COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

Claudette Landry Executive Director of Date: Administrative Services/ Treasurer Directeur exécutif des services administratifs/ Trésorière

APPROVAL(S) | APPROBATION(S):

Jean Leduc / CAO – DG

Page 2 of 3 8/1/2014

Page 101 of 321 PROJECT DESCRIPTION DU PROJET

HISTORY AND SUPPORT HISTORIQUE ET INFORMATION DE INFORMATION SUPPORT

The 2013 surplus is mostly due to Le surplus 2013 est grandement relié expenses not spent including $10,000 aux dépenses non encourues for Embrun Library rent as well as incluant 10 000$ de moins pour le additional revenues not budgeted. loyer à Embrun ainsi que certains revenus additionnels non budgétés.

In conclusion, the Township has En conclusion, la municipalité a increased its contribution over the last augmenté sa contribution au cours few years: des dernières années :

2011 = 4.365% = $468,705 2011 = 4.365% = 468 705$ 2012 = 19.568$ = $560,423 2012 = 19.568$ = 560 423$ 2013 = 5.877% = $593,359 2013 = 5.877% = 593 359$ 2014 = -0.333% = $591,382 2014 = -0.333% = 591 382$

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMENDATION

Share the surplus between the Library Partager le surplus entre la and the Township based on council’s bibliothèque et la municipalité au ratio ratio. choisi par le conseil

ATTACHMENT(S) PIÈCE(S) JOINTE(S) Resolution and supporting Résolution et document de support documentation from Russell Public du comité de la bibliothèque publique Library Board de Russell

Page 3 of 3 8/1/2014

Page 102 of 321 CONSEIL D’ADMINISTRATION DE LA BIBLIOTHÈQUE PUBLIQUE DU CANTON DE RUSSELL TOWNSHIP OF RUSSELL PUBLIC LIBRARY BOARD

INSTALLATIONS – RÉSOLUTION Réunion ordinaire du 22 juillet 2014

Résolution 14.07.8

Compte tenu que dans les orientations stratégiques adoptées en 2013, le Conseil de bibliothèque s’est engagé : - à offrir des espaces accueillants et stimulants - et à améliorer ses installations actuelles dans la partie est de la municipalité ;

Compte tenu que la bibliothèque actuelle à Embrun est inadéquate pour desservir la population en pleine croissance du secteur est de la municipalité: - les espaces disponibles ne permettent pas d’engager la collectivité et de mettre en œuvre les programmes et les activités qui cadrent avec la vision et le plan stratégique ; - l’emplacement de la succursale au cœur de l’école présente des risques quant à la sécurité des élèves et l’adoption de nouvelles mesures de sécurité par les autorités scolaires limite grandement l’accessibilité de la clientèle ; - les espaces actuels ne permettent pas la circulation des personnes en fauteuil roulant ; - le local manque d’espace et les locaux sont non conformes aux lignes directrices provinciales pour les bibliothèques publiques.

Le Conseil de bibliothèque convient d’adopter la stratégie et les mesures suivantes pour améliorer son offre de service aux résidents de ce secteur : - effectuer en 2015 une étude de faisabilité des besoins actuels et futurs en espace afin de préparer un plan directeur des installations de bibliothèque dans la municipalité; - mettre sur pied un comité conjoint avec la municipalité pour étudier les recommandations de l’étude de faisabilité et identifier et analyser toutes les options pour déménager la succursale actuelle dans des installations qui desserviront mieux la population du secteur est; - dans le cadre de la campagne électorale municipale de cet automne, partager sa vision et sa stratégie avec les candidats à la mairie et aux postes de conseiller(ère)s en leur demandant * d’affirmer publiquement que le local actuel de bibliothèque à Embrun n’est pas adéquat pour desservir la population du secteur est de la municipalité ; * et de s’engager à appuyer le Conseil de bibliothèque dans ses démarches pour améliorer les services aux résidents de ce secteur.

Proposée par Joyce Chartrand. Appuyée de Francis Thériault et Éric Bazinet. Adoptée.

Page 103 of 321 14.07.6.3 CONSEIL D’ADMINISTRATION DE LA BIBLIOTHÈQUE PUBLIQUE DU CANTON DE RUSSELL TOWNSHIP OF RUSSELL PUBLIC LIBRARY BOARD

SURPLUS 2013 – PROJET DE RÉSOLUTION

Projet de résolution 14.08.5.3

* Compte tenu que les États financiers vérifiés 2013 de la Bibliothèque indique un surplus d’opération; (* Compte tenu qu’un quart du surplus provient des revenus additionnels recueillis par la Bibliothèque en dons, collectes de fonds, frais d’usager divers, subvention spéciale du Ministère de la Culture et que la grande majorité de ces fonds additionnels provient directement de la clientèle;)

- Qu’un montant total de 20 000$ du surplus d’opération 2013 soit utilisé en 2015 pour la mise à jour de l’étude de faisabilité sur les installations (Facility Model Study - 2005) tel que prévu dans le plan stratégique adopté; - Que l’excédent du surplus 2013 soit utilisé pour éponger une partie de la dette restante (125 862$ au 31 décembre 2013) pour l’édifice de la succursale Russell.

Page 104 of 321 TOWNSHIP OF RUSSELL RUSSELL LIBRARY CONSTRUCTION Capital Expenditures 2010-2011

Rev. date : 2013/04/23 Budget Billed to date Remaining CONSTRUCTION GRANT-MARION CONSTRUCTION RESOLUTION 220-2009 $ 1,374,300.00 $ 1,305,347.10 Plus HST non-refundable (1.76%) $ 24,187.68 $ 22,974.11 $ 1,398,487.68 $ 1,328,321.21 $ 70,166.47 PROFESSIONAL FEES A-DN ARCHITECTURE BY-LAW 68-2010 $ 159,000.00 $ 161,446.80 Plus HST non-refundable (1.76%) $ 2,798.40 $ 2,841.46 $ 161,798.40 $ 164,288.26 $ (2,489.86)

EQUIPMENT $ 150,000.00 Plus HST non-refundable (1.76%) $ 2,640.00 NANSEN $ 139,449.89 $ 152,640.00 $ 139,449.89 $ 13,190.11

MISCELLANEOUS $ 87,073.92 OTHER CONTRACTED SERVICES $ 19,985.90 BULDING PERMIT $ 4,390.00 OTHER PROFESSIONAL FEES $ 11,137.84 OTHER MISC. $ 2,209.85 $ 87,073.92 $ 37,723.59 $ 49,350.33

RESOLUTION 204-2011 $ 95,000.00 A-DN ARCHITECTURE $ 10,478.75 BULLDOG SECURITY $ 5,833.40 OTHER MISC. $ 50,886.86 $ 95,000.00 $ 67,199.01 $ 27,800.99

GRAND TOTAL - SURPLUS (DEFICIT) $ 1,895,000.00 $ 1,736,981.96 $ 158,018.04

Financing: Budget Actual Difference DEVELOPMENT CHARGES $ 405,000.00 $ 598,711.12 INITIAL GRANT APPROVED $ 1,200,000.00 GRANT (claimed and received) $ 1,071,747.42 LOAN $ 195,000.00 Infrastructure taxation $ 66,523.42 GRAND TOTAL $ 1,800,000.00 $ 1,736,981.96 $ 63,018.04

S:\Department\Finance\Finance Management\RAPPORTS AUX MEMBRES DU CONSEIL\Finance\2014\FS 22-2014 Library surplus 2013\2012 Russell Library Construction .xlsx 1 of 1

Page 105 of 321 REPORT TO COUNCIL: PIC-19-2014 DATE: August 5 août 2014 RAPPORT AU CONSEIL: Noise By-law Exemption Request Demande d’exemption au règlement sur le bruit SUBJECT SUJET Noise By-law exemption request for Une demande d’exemption au Russell Fair 2014 règlement sur le bruit pour la foire de Russell 2014 RECOMMENDATION RECOMMANDATION That Council approve the proposed Que le Conseil adopte la résolution resolution for a noise bylaw proposée pour l’exemption au exemption for the Russell Fair règlement du bruit pour le « Russell Fair » FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES Not applicable Sans objet

BUSINESS PLAN PLAN D’AFFAIRES

Not applicable Sans objet

COMMUNICATION PLAN PLAN DE COMMUNICATION

The organizational committee does all Toutes les communications communications in relation to this concernant cet évènement sont event. The Director of Public Safety effectuées par le comité and Enforcement will inform organisationnel. La Directrice de la Emergency Services of the date and Sécurité publique et de l’exécution time of the event. des règlements/CCGSU s’assurera d’informer les Services d’urgence.

SUBMITTED BY | SOUMIS PAR:

Millie Bourdeau, Date:

Page 106 of 321 Director of Public Safety and Enforcement/CEMC/ Directrice de la sécurité publique et de l’exécution de règlements/CCGSU APPROVAL(S) | APPROBATION(S):

August 5 août 2014 Jean Leduc, Date: Chief Administrative Officer / Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The Township of Russell has passed Le canton de Russell a adopté un a Noise By-law to provide quality and règlement sur le bruit afin de fournir tranquility of life to its residents free of un bien-être et la tranquillité de vie unusual, unnecessary and excessive aux résidants exempts de bruits noises, which cause public nuisance. hors du commun, inutiles et excessifs causant une nuisance publique. The Russell Agricultural Society has submitted a written request to extend Une demande écrite a été déposée the applicable Noise By-law to par « Russell Agricultural Society » accommodate the “Truck Pull” on afin d’obtenir la permission de Thursday, September 5th, 2014 from prolonger le bruit le jeudi 5 11:00 pm to 12am, also on Friday septembre 2014 de 23h00 heures à September 6th and Saturday minuit pour la compétition de « Tire September 7th, 2014 from 11 pm to de Camions » et vendredi le 6 1:00 am to accommodate “Music septembre 2014 et samedi le 7 Entertainment”. These events are septembre 2014 de 23 heures à held at the Russell Fair Grounds 01h00 pour du « divertissement situated at 1076 Concession Street in musical». Ces évènements sont REPORT- Page 2 of 3 8/1/2014

Page 107 of 321 Russell. organisés sur la propriété de la foire de Russell située au 1076, rue This event has been held at this Concession à Russell. location for a number of years and Township has always allowed Ces événements sont tenus à cet exemptions. endroit depuis plusieurs années, et le canton a toujours permis des exemptions.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION

ATTACHMENT(S) PIÈCE(S) JOINTE(S)

Request Demande

REPORT- Page 3 of 3 8/1/2014

Page 108 of 321 From: Laplante, Jason Sent: Wednesday, July 23, 2014 3:25 PM To: Bourdeau, Millie Subject: FW: Noise bi-law exemption Millie, Here is the noise exemption request that was sent in May from the Ag Society From: Debra M [mailto:[email protected]] Sent: May 29, 2014 4:11 PM To: [email protected] Subject: Noise bi-law exemption Hi Jason, On behalf of the Russell Agricultural Society, I would like to request an exemption from the noise bi-law for the following events to be held at the 2014 Russell Fair: Thursday, September 5, 2014: Truck Pull (11:00 � 12:00) Friday, September 6, 2014: Music Entertainment (11:00 pm � 1:00 am) Saturday, September 7, 2014: Music Entertainment (11:00 pm � 1:00 am) Please let me know if you need any further information. Please confirm if these exemptions are approved after the next meeting. Regards, Debra McMahon Secretary/Executive Assistant Russell Agricultural Society Box 730 Russell ON K4R 1E8 Tel. 613-445-1742 www.RussellFair.com Harvest the Excitement!

Page 109 of 321 REPORT TO COUNCIL: PIC-20-2014 DATE: August 5 août 2014 RAPPORT AU CONSEIL:

NOISE AMENDMENT MODIFICATION AU RÈGLEMENT SUR LE BRUIT

SUBJECT SUJET Noise By-law amendment Modification au règlement sur le bruit

RECOMMENDATION RECOMMANDATION That Council adopts the proposed By- Que le conseil adopte le règlement law to amend the Noise By-law # 31-97 modifiant le règlement sur le bruit # in order to permit the operation of any 31-97, afin de permettre le construction equipment to MTO and fonctionnement de tout équipement their contractors for a prescribed period de construction de MTO ou de ses of time. entrepreneurs pour une période de temps déterminée. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES None Aucune

BUSINESS PLAN PLAN D’AFFAIRES Not applicable Sans objet

COMMUNICATION PLAN PLAN DE COMMUNICATION All communication is the responsibility Toute communication est la of the Consultant responsabilité du consultant

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014 Millie Bourdeau Director of Public Safety and Enforcement/CEMC-Directrice de la Sécurité publique et des règlements/CCGSU APPROVAL(S) | APPROBATION(S):

Page 110 of 321 August 5 août 2014 Jean Leduc Date Date Chief Administrative Officer Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCE ET SUPPORT INFORMATION INFORMATION DE SUPPORT

The Public Safety and Enforcement Le service de la sécurité publique et Department received a noise By-law de l'exécution des règlements a reçu exemption request from URS Canada une demande d’exemption au Inc. règlement du bruit de URS Canada Inc.

The request is due to the rehabilitation La demande est due à la remise en & improvements project of Highway état et du projet d'amélioration de 417. MTO is seeking a noise exemption l'autoroute 417. MTO cherche une to minimize potential safety hazards to exemption de bruit pour minimiser les the traveling public during construction risques potentiels de sécurité pour les and to minimize disruption to the high automobilistes lors de la construction volume of daytime traffic. The majority et de minimiser les perturbations du of the work will take place throughout volume élevé de trafic de jour. La the highway 417 corridor and within the majorité des travaux aura lieu tout au MTO right-of-way. long du corridor de l'autoroute 417 et à l’intérieur du droit de passage du MTO.

A schedule of work has been provided. Un horaire de travail a été fourni. La The rehabilitation and improvements réhabilitation et les améliorations will be to sections of Highway 417 from seront aux sections de l’autoroute Anderson road to Limoges Road. As a 417 à partir du chemin Anderson au result, URS Consulting is requesting a chemin Limoges. En conséquence, noise exemption for construction URS Consulting demande une purposes from September 2014 to exemption de bruit à des fins de December 2016. construction de septembre 2014 to décembre 2016.

The proposed amendment would La modification proposée consisterait consist of giving an exemption to MTO à donner une exemption à MTO et

Page 111 of 321 and their contractors from “Activity #10” ses entrepreneurs de l’ «Activité n° to the present chart. The exemption 10 » à la présente charte. La période period is to be between September 1, d'exonération sera entre le 1er 2014 and December 31, 2016, at all septembre 2014 et le 31 décembre times. 2016, en tout temps.

The Department has no objection to Le département n'a pas d'objection à this amendment subject to URS cet amendement, tant que URS Consulting advising the residents of Consulting avisera les résidents de their activity prior to start. leurs activités avant de commencer.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION Status quo Statut quo

ATTACHMENT(S) PIÈCE(S) JOINTE(S) Noise by-law amendment Le règlement modifiant le règlement Request from URS Consulting sur le bruit Demande de URS Consulting

Page 112 of 321 THE CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law # - 2014

Being a by-law to amend By-law No. 31-97 ______

WHEREAS the Council of the Corporation of the Township of Russell did enact By-law No. 31-97 to regulate or prohibit certain noises and to abate public nuisance;

AND WHEREAS the Council of the Corporation of the Township of Russell now deems it advisable to amend By-law No. 31-97;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

1. That Section 3 (5) 1. of By-law No. 31-97 is hereby amended by the addition of the following new subsection:

Section 3 (5).1.(e) – MTO and their contractors be exempt from Section 2. (2) Activity 10 of By-law 31-97 subject to the operation of any construction equipment which will take place on the 417 highway starting September 1, 2014 to December 31, 2016.

Read a first and second time this 5th day of August 2014

Read a third time and finally passed this 5th day of August 2014.

______Mayor or Acting Mayor Clerk or Acting Clerk

…-2014 – Noise amendment – 417 Anderson Road to Limoges Road

Page 113 of 321

July 16, 2014

Millie Bourdeau By-law Enforcement Director Township of Russell 717 Notre-Dame St. Embrun, ON K0A 1W1

Dear Millie Bourdeau and Members of Council:

Re: Application for Noise By-law Exemption Highway 417 Rehabilitation & Improvements Project Detail Design and Class Environmental Assessment Study, Ministry of Transportation Part A: Highway 417 Anderson Road & Bear Brook Bridges (G.W.P. 455-98-00) Part B: Highway 417 from Piperville Road (8th Line) to Limoges Road (G.W.P. 4064-06-00) Part C: Piperville Road Bridge (8th Line) (G.W.P. 4060-09-00) Part D: Leitrim Road Bridge (7th Line) (G.W.P. 4134-11-00) Part E: MTO Highway Sign Replacement within the Study Area ______

URS Canada Inc. has been retained by the Ontario Ministry of Transportation (MTO) to undertake a Detail Design and Class Environmental Assessment (EA) Study to address the rehabilitation needs and improvements to sections of Highway 417 from Anderson Road easterly to Limoges Road in the City of Ottawa and Township of Russell (see Key Plan below). This Detail Design study has the following five parts: • Part A (G.W.P. 455-98-00): includes the replacement of the eastbound and westbound Bear Brook Bridges into the median of Highway 417 and also includes the realignment of the eastbound and westbound lanes approaching the Bear Brook Bridges to connect into the new structures. Part A also includes culvert installation / replacement, and the design of new slip-around lanes at the Highway 417 / Anderson Road interchange ramp terminals. • Part B (G.W.P. 4064-06-00): includes pavement rehabilitation from Piperville Road to Limoges Road, culvert installation / replacement, and paving for two emergency turn-a-rounds within the median of Highway 417 east and west of Rockdale Road. To accommodate paving works along this section of Highway 417 short-term temporary ramp closures at interchanges may occur. • Part C (G.W.P. 4060-09-00): includes the rehabilitation of the Piperville Road Bridge and approaches. To accommodate the bridge rehabilitation work, the Piperville Road Bridge will be closed during construction and a detour route will be provided. • Part D (G.W.P. 4134-11-00): includes the rehabilitation of the Leitrim Road Bridge and approaches. To accommodate the bridge rehabilitation work, the Leitrim Road Bridge will be closed during construction and a detour route will be provided. • Part E: Replacement of the highway signs within the Study Area (Anderson Road easterly to Limoges Road).

This project is classified as a Group ‘B’ project under the Ministry of Transportation (MTO) Class Environmental Assessment (EA) for Provincial Transportation Facilities (2000). A Public Information Centre (PIC) was held for this project on June 24, 2014 to provide interested parties with the opportunity to discuss the project and to provide input to the Project Team.

URS Canada Inc. 30 Leek Crescent, 4th Floor Richmond Hill, ON Canada L4B 4N4 Tel: 905.882.4401 Fax: 905.882.4399 www.urs.ca

Page 114 of 321

Key Plan

These works may begin as early as Fall 2014 and are anticipated to be completed by the end of December 2016, pending funding availability and receipt of all required approvals.

The following information is submitted in support of the above: Location of Activity: The project limits are located on Highway 417 from Anderson Road easterly to Limoges Road in the City of Ottawa and Township of Russell.

Name / Address of Applicant: URS Canada Inc. (On behalf of the Ontario Ministry of Transportation) 30 Leek Crescent, 4th Floor Richmond Hill, Ontario L4B 4N4 Attn.: Mr. John Klowak, P. Eng. Consultant Project Manager (905-882-4401 ext. 1815)

Type of Activity: Construction works associated with the project include the five parts as outlined above. The project will also include the realignment of ditches and new ditches. To carry out the above works, off-peak period lane closures will be required on Highway 417; however, no full closures of Highway 417 are anticipated. Ramps are anticipated to remain open at all times except as follows: • Nighttime closures (as required).

Dates / Duration of Activity: This Noise-By-Law exemption is requested for the duration of the construction period from 2014 to 2016.

URS Canada Inc. 4th Floor, 30 Leek Crescent Richmond Hill, ON Canada L4B 4N4 Tel: 905.882.4401 Fax: 905.882.4399 www.urs.ca - 2 -

Page 115 of 321

Time / Duration of Activity: MTO is seeking a Noise-By-Law exemption to allow night work and weekend work with no timing limitations (including statutory holidays). This exemption would include the prohibited time periods for the operation of construction equipment as dictated by Municipal Bylaw 31-97. Planned night works to accommodate road work will include off-peak lane closures on Highway 417.

Reasons for Application: MTO is seeking a noise exemption permit to minimize potential safety hazards to the traveling public during construction and to minimize disruption to the high volume of daytime traffic along this major thoroughfare. The majority of the work will take place throughout the Highway 417 corridor and within the MTO right-of- way.

Description of Sound: The following noise producing construction activities are anticipated: - Replacement of bridges (Bear Brook Bridges) - Installation of new culverts - Pavement rehabilitation (Piperville Road to Anderson Road) - Rehabilitation of the Piperville Road Bridge & Leitrim Road Bridge The control of construction noise from this project requires that the Contractor maintain equipment in a good operating condition that prevents unnecessary noise (e.g. use of an effective exhaust muffling device or other sound attenuation device, machinery must be kept in good working order, and no excessive idling of equipment will be permitted).

Supervisor of Activity: This contract will be administered for the Ontario Ministry of Transportation by a separate engineering consulting firm (Construction Administration), not yet under contract to MTO. This consultant will be retained by and work under the supervision of MTO’s Operations Office. In the event of a complaint during construction, public concerns can be directed to the names listed below. In addition, MTO/MOE construction noise protocol requires that the Contract Administrator monitor and investigate any complaints regarding construction noise. If you require any additional information please contact the undersigned at (905) 882-4401 or by email at [email protected] or Kevin Gibbs, MTO Senior Project Engineer, at 613-540-5120, or by email at [email protected] Sincerely, URS Canada Inc.

John Klowak, P. Eng. URS Consultant Project Manager cc.: K. Gibbs - Ministry of Transportation Senior Project Engineer S. Westendorp - Ministry of Transportation A/Head Environmental Planner E. Osmanbegovic - URS Deputy Project manager T. Drygas - URS Consultant Senior Environmental Planner H. Wright - URS Consult ant Project Environmental Planner

URS Canada Inc. 4th Floor, 30 Leek Crescent Richmond Hill, ON Canada L4B 4N4 Tel: 905.882.4401 Fax: 905.882.4399 www.urs.ca - 3 -

Page 116 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR 22-2014 DATE: 08/05/2014

SUBVENTIONS ET CONTRIBUTIONS COMMUNAUTAIRES / COMMUNITY GRANTS SUBJECT SUJET Grants allocations to community Allocation de fonds aux groupes groups for 2014. communautaires pour 2014. RECOMMENDATION RECOMMANDATION That Council approves the following Que le Conseil approuve les department’s recommendation for recommandations du département pour community grants donation in 2014 les octrois municipaux de 2014 au to the following group: groupe communautaire suivant :

1. Russell and District Historical 1. Russell and District Historical Society an ad hoc grant in the Society un don ponctuel au montant amount of $1000 to cover de 1 000 $ pour défrayer les coûts expenses related to their Heritage associés à leur « Heritage Festival » Festival on October 4th, 2104. qui aura lieu le 4 octobre 2014.

recommended X declined recommandé X refusé

According to the Community Grants Selon les lignes directrices du and Contributions Guidelines, this programme de subventions et request meets our requirements for contributions communautaires, cette funding. demande est conforme aux critères.

Page 117 of 321 FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES The expenditures will be charged to Les dépenses seront imputées au the 2014 budget. The account is budget 2014. Le compte est Dons Community Donations and ad hoc ponctuels / Subventions Grants # 00-110-0000-6840; or the communautaires # 00-110-0000-6840 account for in-kind Grants # 00-110- ou au compte des dons en nature # 00- 0000-6842. The up-to-date donations 110-0000-6842. Le bilan financier des and grants financial report is attached dons et subventions à jour est joint à ce to this report. rapport. BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Céline Guitard Directrice Parcs et Loisirs Director Parks & Recreation

APPROVAL(S)| APPROBATION(S):

August 5 août 2014 Jean Leduc Date Claudette Landry Date Chief Administrative Officer Executive Director of Administrative Directeur général Services/ Treasurer Directeur exécutif des services administratifs/ Trésorière

REPORT- Page 2 of 3 8/1/2014

Page 118 of 321 PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT This is a well-established annual Cet événement annuel est bien accueilli community event. The Township des résidents de la municipalité. La annually supports this event. municipalité soutient annuellement cet événement.

OTHER OPTION TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION That Council refuses the staff Que le Conseil refuse les recommendations. recommandations du département. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A: The financial report for Annexe A : Le bilan financier des dons the community donations and grants et subventions communautaires

REPORT- Page 3 of 3 8/1/2014

Page 119 of 321 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX

2014 Projected Requests 2014 2014 RÉEL / ACTUAL Demandes projetées pour 2014 2013 RÉEL / ACTUAL 2012 RÉEL / ACTUAL

Community Grants Community Grants Community Grants Special Events Community Grants Special Events Special Events Special Events Subventions Subventions Subventions Communautaires Événements spéciaux Subventions Communautaires Événements spéciaux Événements spéciaux Événements spéciaux Communautaires Communautaires (Donations in Kind / (Donations $$ / Subventions (Donations in Kind / (Donations $$ / Subventions (Donations $$ / (Donations $$ / (Donations in Kind / (Donations in Kind / Name of Organization Name of Event Subventions en nature) monétaires Subventions en nature) monétaires Subventions monétaires Subventions monétaires

received / Rapport Subventions en nature) Subventions en nature)

d'évaluation 2014 reçu Nom de l'organisme Nom de l'événement 2014 Evaluation report 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 00-110-0000-6842 00-110-0000-6840 BUDGETED AMOUNT / MONTANT BUDGETÉ $ 22,000.00 $ 37,000.00 $ 22,000.00 $ 37,000.00 $ 20,000.00 $ 37,000.00 $ 20,000.00 $ 35,000.00 EMBRUN Carnaval hiver Embrun / Association des loisirs communautaires Festival été (Summerfest) $ 4,247.00 $ 4,000.00 $ 8,000.00 $ 8,000.00 $ 6,793.00 $ 8,000.00 $ 7,124.00 $ 8,000.00 Déjeuner Amis pour la vie / Amis pour la vie / Friends for Life Poker Run Kick off $ 618.00 $ 618.00 $ 618.00 $ 618.00 Amis pour la vie / Friends for Life Bingo Fundraiser $ 309.00 $ 309.00 Amis pour la vie / Friends for Life Diner de reconnaissance de bénévoles $ 365.00 $ 365.00 Amis pour la vie / Friends for Life Tournoi de quilles $ 1,536.80 Cambridge Public School Bingo Night Fundraiser $ 309.00 Club Joie de vivre 50+ 40e anniversaire $ 309.00 $ 500.00 Club Joie de vivre 50+ Activités - Festival d'été Embrun $ 789.00 $ 100.00

Club Optimiste Pancarte du Splash Pad s/o $ 288.15 (location de salles 1465 + frais de (location de salles 1465 + frais Club Optimiste Embrun Festival du homard $ 1,565.00 dépotoir 100) $ 1,565.00 de dépotoir 100) Course JR Fitness EmbRUN Course 5 et 10 km $ 1,000.00

École secondaire catholique d'Embrun Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 École secondaire catholique d'Embrun Festival de l'humour $ 927.00 $ 927.00 $ 618.00 $ 618.00 École St-Jean, Pavillon La Croisée / Club Optimiste Bingo Monstre Embrun $ 309.00 $ 309.00 $ 309.00 $ 309.00 Surveillance Embrun 20e anniversaire $ 500.00 École St-Jean, Pavillon La Croisée Adresse civique $ 110.00 Association de hockey mineur d'Embrun Tournoi de hockey $ 330.00 Valoris pour enfants et adultes de PR Journée familiale $ 1,059.00 LIMOGES Canada Day Festivities/Family Day Community Limoges Citizenship Committee Celebration $ 1,560.00 $ 1,560.00 $ 1,560.00 Nation Population: & Grant ?? Limoges Citizenship Committee Russell Population: & Grant ?? $ 1,500.00 $ 1,500.00 s/o $ 1,500.00 $ 1,500.00 MARIONVILLE Page 120 of 321 Comité du carnaval de Marionville Carnaval d'hiver $ 618.00 $ 1,000.00 $ 618.00 $ 1,000.00 $ 618.00 $ 618.00 Ottawa Population: & Grant ?? Marionville Citizenship Committee Russell Population: & Grant ?? s/o North D Population: & Grant ?? $ 1,500.00 $ 1,500.00 $ 1,500.00 MARVELVILLE S:\Common\Council - Boards - Committees\Reports for Approval (Agenda)\Reports for CAO's Approval\Reports 2014_08_05CofW\Approved\PR 22-2014_Community Grants_Aug 2014\2014 Budget - Recurring grants_AUGUST 2014 page 1 / 3 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX

2014 Projected Requests 2014 2014 RÉEL / ACTUAL Demandes projetées pour 2014 2013 RÉEL / ACTUAL 2012 RÉEL / ACTUAL

received / Rapport Subventions en nature) Subventions en nature)

5 Cyclone Air Cadet Squadron Annual parades and awards show $ 1,337.75 $ 1,347.00 $ 1,322.00 Club Optimiste de Russell Danse mensuelle pour ados (9-13 ans) $ 750.00 $ 750.00 Club Optimiste de Russell Blues Night $ 465.00

École Secondaire Russell High School Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 École Secondaire St-Thomas Aquinas Bourse d'étude secondaire $ 250.00 $ 250.00 $ 250.00 $ 250.00 KIN CLUB - Poutmaster Tournament Fishing Derby Tournament $ 750.00 $ 750.00 $ 750.00 $ 750.00 PR Assoc & St-Thomas Aquinas High School Wheelchair basketball tournament $ 300.00 $ 2,292.93 Pro Can Art Team Yard Sale (funds for arthritis & prostate cancer) * $ 585.00 $ 585.00 Royal Canadian Legion Tax rebate $ 2,334.00 s/o $ 2,334.00 Royal Canadian Legion 7th Annual Music Festival $ 1,000.00 $ 3,000.00 Russell Agricultural Society Canada Day $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 5,000.00 Russell Agricultural Society Russell Fair $ 5,000.00 $ 5,000.00 $ 750.00 Russell and District Horticultural Society Living Locally Fair $ 500.00 $ 500.00 $ 1,500.00 Russell Historical Society Heritage Festival $ 1,500.00 $ 1,205.00 (location de salles 995 + frais de (location de salles 995 + frais Russell Lions Club Lobster Fest $ 1,457.00 $ 1,457.00 dépotoir 252) $ 1,205.00 de dépotoir 210) $ 330.00 Russell Minor Hockey Association Hockey Day in Russell $ 330.00 Russell Soccer Club Repairs to the soccer field $ 2,000.00 Russell Women's Institute Keep Russell Blooming 2013 $ 1,500.00 $ 300.00 Terry Fox Foundation Terry Fox Run $ 300.00 $ 300.00 $ 300.00 Kin Club de Russell Carnaval d'hiver $ 5,000.00 $ 5,000.00 Page 121 of 321 The 2nd Russell Scouting Troup Year-end banquet $ 165.00 Total of PRE-APPROVED and MONTHLY APPROVED grants / Total des dons PRÉ-APPROUVÉS ANNUELS ET MENSUELS $ 8,761.00 $ 16,300.00 $ 17,420.75 $ 31,744.00 $ 20,186.36 $ 33,267.15

S:\Common\Council - Boards - Committees\Reports for Approval (Agenda)\Reports for CAO's Approval\Reports 2014_08_05CofW\Approved\PR 22-2014_Community Grants_Aug 2014\2014 Budget - Recurring grants_AUGUST 2014 page 2 / 3 RECURRING REQUESTS FOR COMMUNITY GRANTS - SPECIAL EVENT PROGRAM / DEMANDE PÉRIODIQUE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES - ÉVÉNEMENTS SPÉCIAUX

2014 Projected Requests 2014 2014 RÉEL / ACTUAL Demandes projetées pour 2014 2013 RÉEL / ACTUAL 2012 RÉEL / ACTUAL

received / Rapport Subventions en nature) Subventions en nature)

RUSSELL Russell Historical Society Heritage Festival $ 1,000.00 Total recommended this month / Total des recommandations ce mois-ci : $ - $ 1,000.00 FUNDS AVAILABLE IF AUGUST GRANTS APPROVED/ FONDS DISPONIBLES SI LES DEMANDES D'AOÛT SONT APPROUVÉES $ 4,579.25 $ 4,256.00 POTENTIAL REQUESTS TO COME / DEMANDES POTENTIELLES À VENIR Other /Autres Other /Autres

EMBRUN $ 1,084.80 $ 3,250.00 Amis pour la vie / Friends for Life Diner de reconnaissance de bénévoles $ 309.00 RUSSELL PR Assoc & St-Thomas Aquinas High School Wheelchair basketball tournament $ 300.00 TOTAL OF POTENTIAL REQUESTS TO COME / TOTAL DES DEMANDES POTENTIELLES À VENIR : $ 309.00 $ 300.00 2014 UNCOMMITTED GRANTS / DONS NON COMMIS 2014 : $ 4,270.25 $ 3,956.00 Page 122 of 321

S:\Common\Council - Boards - Committees\Reports for Approval (Agenda)\Reports for CAO's Approval\Reports 2014_08_05CofW\Approved\PR 22-2014_Community Grants_Aug 2014\2014 Budget - Recurring grants_AUGUST 2014 page 3 / 3 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR23-2014 DATE: 08/05/2014

PERMIS DE FESTIVAL POUR UNE OCCASION SPÉCIALE AVEC BOISSON ALCOOLISÉE FESTIVAL LICENSE FOR A SPECIAL EVENT WITH ALCOHOLIC BEVERAGES SUBJECT SUJET The Russell Agricultural Society is La Société d’agriculture de Russell requesting Council’s support in order sollicite l’appui du conseil afin de to obtain a Special Occasion Permit pouvoir obtenir un permis d’alcool liquor license for its bar operations for classifié événement public pour les the Russell Fair. opérations du bar pendant la Foire de Russell. RECOMMENDATION RECOMMANDATION That Council supports the request by Que le Conseil appuie la demande the Russell Agricultural Society for a d’un permis d’alcool classifié public event special occasion permit événement public pour les activités liquor license for the annual Russell lors de la foire de Russell du 4 au 7 Fair being held from September 4th to septembre 2014 de la société 7th, 2014. d’agriculture de Russell. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

Page 123 of 321 SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Céline Guitard, Directrice parcs et loisirs / Parks and Recreation Director

APPROVAL(S) | APPROBATION(S):

Jean Leduc Date Chief Administrative Officer Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The Russell Agricultural Society La Société d’agriculture de Russell fait makes this request annually to obtain la demande pour l’appui du Conseil. Council support. Council’s support is Cet appui par résolution est nécessaire mandatory in order for them to receive afin qu’ils puissent obtenir un permis a public event special occasion permit d’alcool classifié événement public for the bar operations. pour leur service de bar.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION

That Council refuses the staff Que le Conseil refuse la recommendation. recommandation du département.

ATTACHMENT(S) PIÈCE(S) JOINTE(S) Letter from the Russell Agricultural Lettre de la société d’agriculture de Society. Russell.

Page 124 of 321 Page 125 of 321 Russell Agricultural Society P.O. Box 730, Russell, ON K4R 1E8

June 10, 2014 MUD. RUSSELL Twp.

Township of Russell 717 Notre-Dame Embrun ON KOA lWl

Dear Council Members,

Re: Festival Licence Application Russell Fair - September 4 - 7. 2014

The Board of Directors of the Russell Agricultural Society requests that the Township pass a motion allowing the Russell Agricultural Society to apply for a Community Festival Permit on the above mentioned dates; and for the event to be licensed on the slab of the Dr. F. Kinnaird Community Centre and the picnic shelter on the fairgrounds. Also, there will be a refreshment patio between the Dr. F. Kinnaird Community Centre and the Curling Club prior to the September 5th evening entertainment from 7:00 p.m. to 1:00 a.m.

Your immediate action would be most appreciated. I look forward to confirmation and a copy of the motion in the near future.

Thanking you in advance for your attention to this matter.

Regards, Vt/cJL Debra McMahon Secretary/Executive Assistant cc - Building Department

www.russellfair.com • Harvest the Excitement! • fax: (613) 445-1742

Page 126 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR24-2014 DATE: 08/05/2014

PERMIS DE FESTIVAL POUR UNE OCCASION SPÉCIALE AVEC BOISSON FESTIVAL LICENSE FOR A SPECIAL EVENT WITH LIQUOR SUBJECT SUJET The Marionville 3 Pitch League is La ligue 3 lancers de Marionville requesting Council’s support in order sollicite l’appui du conseil afin de to obtain a Special Occasion Permit pouvoir obtenir un permis d’alcool liquor license for its bar operations for classifié événement public pour les their annual playoff weekend. opérations du bar pendant leur tournoi annuel. RECOMMENDATION RECOMMANDATION That Council supports the request by Que le Conseil appuie la demande the Marionville 3 Pitch League for a d’un permis d’alcool classifié public event special occasion permit événement public pour les activités liquor license for their annual playoff lors de leur tournoi annuel du 22 au 24 weekend being held from August 22nd août 2014 de la ligue 3 lancers de to 24th, 2014. Marionville. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O BUSINESS PLAN PLAN D’AFFAIRES N/A S/O STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION N/A S/O

Date: August 5 août 2014

Page 127 of 321 SUBMITTED BY | SOUMIS PAR:

Céline Guitard, Directrice parcs et loisirs / Parks and Recreation Director

APPROVAL(S) | APPROBATION(S):

Jean Leduc Date Chief Administrative Officer Directeur général

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The Marionville 3 Pitch League makes La ligue 3 lancers de Marionville fait la this request annually to obtain Council demande pour l’appui du Conseil. Cet support. Council’s support is appui par résolution est nécessaire afin mandatory in order for them to receive qu’ils puissent obtenir un permis a public event special occasion permit d’alcool classifié événement public for their bar operations. pour leur service de bar.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION

That Council refuses the staff Que le Conseil refuse la recommendation. recommandation du département.

ATTACHMENT(S) PIÈCE(S) JOINTE(S) Letter from the Marionville 3 Pitch Lettre de la ligue 3 lancers de League. Marionville.

Page 128 of 321 Le 18 juillet 2014 Marionville, Ontario

A qui de droit,

Le week-end du 22-23 et 24 aout 2014, aura lieu notre tournoi annuel de balle-molle au terrain de balle du Centre communautaire de Marionville.

Il s'agit du tournoi final pour determiner Ie vainqueur de notre ligue de baseball auquel nous avons un contrat avec la Municipalite pour 3 parties par semaine du debut mai it la fin aout 2014.

Nous aimerions faire demande d'un permis de circonstance it la Commission des jeux et alcools de l'Ontario, et pour ce, nous aurions besoin d'une autorisation de votre part.

N'hesitez pas si vous avez des questions ou commentaires. Merci de l'interet que vous porterez it rna demande.

Dans l'attente d'une reponse favorable.

President de la ligue 3 lancers de Marionville

Page 129 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR 25-2014 DATE: 08/05/2014

SPLASH PAD / FONTAINE À JETS D’EAU SUBJECT SUJET Request for an exemption to the Demande d’exemption à la politique Purchasing By-Law for the purchase of d’achat pour l’achat des structures the splash pad structures. pour la fontaine à jet d’eau. RECOMMENDATION RECOMMANDATION That Council approves an exemption Que le conseil autorise la demande request to the purchasing By-Law as d’exemption d’achat conformément à per section 43 in order to proceed with la section 43 pour procéder à l’achat the purchase of the splash pad des structures pour le projet de la structures. fontaine à jets d’eau.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES The Township’s $25,000 portion is Un montant de 25,000 $ de la part de already in a reserve for this project. la municipalité est déjà placé en réserve pour ce projet.

All the projected revenues will be Tous les revenus anticipés pourront covering all the projected expenses for couvrir toutes les dépenses this project. anticipées. BUSINESS PLAN PLAN D’AFFAIRES This initiative is referred to in the 2014 Cette initiative fait partie du plan Business Plan. d’affaires de 2014. STRATEGIC PLAN PLAN STRATÉGIQUE Pilier #1 du plan stratégique: Strategic Pillar #1 “Develop and « Développer et renouveler Renew Infrastructure” l’infrastructure »

Page 130 of 321 COMMUNICATION PLAN PLAN DE COMMUNICATION A meeting will be scheduled with the Une rencontre sera planifiée avec le Optimist Club to prepare a press Club Optimiste pour préparer un release to introduce the project to the communiqué de presse pour présenter community. le projet à la communauté.

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Céline Guitard Directrice Parcs et Loisirs Director Parks & Recreation

APPROVAL(S)| APPROBATION(S):

Jean Leduc Claudette Landry Date Chief Administrative Officer Executive Director of Administrative Directeur général Services/ Treasurer Directeur exécutif des services administratifs/ Trésorière

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT In July, we received a confirmation En juillet, nous avons reçu une from the Ontario Trillium Foundation confirmation de la Fondation Trillium that the Township of Russell was que la municipalité de Russell a été granted an amount of $65,000 for the accordée un montant de 65,000 $ pour Embrun Splash Pad project. le projet de la fontaine à jets d’eau. À Originally, we had requested an l'origine, nous avions demandé un amount of $75,000. Therefore, there montant de 75,000 $. Par conséquent, il was a shortfall of $10,000. y avait un déficit de 10,000 $. But, the administration received a Mais, l'administration a reçu une confirmation from the Embrun confirmation du Club Optimiste REPORT- Page 2 of 4 8/1/2014

Page 131 of 321 Optimist Club that their fundraising d’Embrun que leur financement s’élève was presently at $57,094. Also, the présentement à 57,094 $. De plus, administration was able to reduce the l'administration a pu réduire le coût d’un price by another $4,000 with the autre 4,000 $ avec le fournisseur. À ce supplier. The total quotation for the point, la citation totale pour le matériel material and installation would be et l'installation est de 99,775.52 $. $99,775.52.

When the administration prepared Lorsque l'administration a préparé la the application for the Trillium grant, demande de subvention pour Trillium, we had to submit two (2) formal nous avons dû présenter deux (2) quotations from two (2) different citations formelles de deux (2) différents suppliers. The two quotations were fournisseurs. Les deux citations ont even revised with lower amounts même été révisées avec des coûts plus from both suppliers and were faibles et ont été présentées au conseil presented to Council in PR 02-2014. avec le rapport PR 02-2014.

The administration followed the L'administration a suivi le processus process as per section 16 of the conformément à l'article 16 de la purchasing policy with the exception politique d'achat à l'exception de of asking the suppliers to fill out a demander aux fournisseurs de remplir formal bid form. un formulaire d'offre formelle.

We received two quotations from two Nous avons reçu deux citations de deux different suppliers: ABC Recreation fournisseurs différents: ABC Récréation Ltd. and Playground Planners. There Ltd. et Playground Planners. Il y avait was a substantial difference of over une différence substantielle de plus de $80,000 between the two companies. 80,000 $ entre les deux fournisseurs.

Since then, we have been working Depuis, nous avons travaillé en étroite closely with ABC Recreation Ltd. collaboration avec ABC Récréation ltée. They offered a discount on the Ils ont proposé un rabais sur les frais installation costs of the splash pad d’installation de la fontaine à jets d’eau and the gazebo in Marionville only if et le pavillon à Marionville seulement they are awarded the contract for the s’ils sont accordés le contrat des deux two structures. structures.

We also have to mention that there is Nous devons également mentionner a 6 to 8 weeks waiting period for qu'il y a délai de 6 à 8 semaines entre delivery and installation. This means la commande et la livraison et that if the order is done in the next l'installation. Cela signifie que si la week, the splash pad structures commande est faite la semaine could potentially all be delivered and prochaine, les structures pourraient être

REPORT- Page 3 of 4 8/1/2014

Page 132 of 321 installed by the end of October 2014. livrées et installées d’ici la fin d’octobre 2014. OTHER OPTION TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION That council refuses the staff Que le conseil refuse les recommendation. recommandations de l’administration. ATTACHMENT(S) PIÈCE(S) JOINTE(S)  Appendix A: Budget with rebate  Annexe A: Budget avec le rabais from ABC d’ABC Récréation Ltée.  Appendix B: Budget without  Annexe A: Budget sans le rabais rebate from ABC d’ABC Récréation Ltée  Appendix C: Revised Project  Annexe B : La description révisée du Description projet

REPORT- Page 4 of 4 8/1/2014

Page 133 of 321 ANNEXE A

PROJECT DESCRIPTION UPDATE / MISE À JOUR DE LA DESCRIPTION DU PROJET

BUDGET WITH REBATE FROM ABC RECREATION / BUDGET AVEC LE RABAIS D’ABC RECREATION

REVENUES ACTUAL REVENUS ACTUEL Township of Russell $25,000 Municipalité de Russell 25 000 $ Optimist Club $25,000 Club Optimiste 25 000 $ Fundraising $57,094 Campagne de financement 57 094 $ communauté Trillium Foundation grant $65,000 Subv. de la Fondation Trillium 65 000 $

TOTAL A $172,094 TOTAL A 172 094 $

+ Optimist Club (if necessary for the project or $15,000 + Club Optimiste (au besoin pour le projet ou les 15,000 $ acknowledgment plates) plaques de remerciements.)

TOTAL B $187,094 TOTAL B 187 094 $

EXPENDITURES DÉPENSES

Materials for the splash pad (incl. HST & rebate) $101,508 Matériaux pour la fontaine (incl. TVH et rabais) 101,508 $ Water and sanitary sewer servicing Service d’eau et d’égouts (installation et $13,900 13 900 $ (material and installation) matériaux) Construction (permits, etc.) $1,200 Construction (permis, etc.) 1 200 $ Hydro (connection to the existing serv.) $4,000 Hydro (branchement au service existant) 4 000 $ Parking (14 spaces – 2 accessible) Stationnement (14 espaces – 2 accessibilité) $45,483 45 483 $ (optional) (optionnel) Landscaping $9,000 Terrassement 9 000 $ TOTAL $175,091 ++++++++ERRAS TOTAL 175 091 $

DEFICIT A : - $ 2,997 SURPLUS A : - 2 997$

SURPLUS B : + $ 12,003 SURPLUS B : + 12 003 $

Page 134 of 321 ANNEXE B

PROJECT DESCRIPTION UPDATE / MISE À JOUR DE LA DESCRIPTION DU PROJET

BUDGET WITHOUT REBATE FROM ABC RECREATION / BUDGET SANS LE RABAIS D’ABC RECREATION

TOTAL A $172,094 TOTAL A 172 094 $

+ Optimist Club (if necessary for the project or $15,000 + Club Optimiste (au besoin pour le projet ou les 15,000 $ acknowledgment plates) plaques de remerciements.)

TOTAL B $187,094 TOTAL B 187 094 $

EXPENDITURES DÉPENSES Materials for the splash pad (incl. HST) $105,602 Matériaux pour la fontaine (incl. TVH) 105,602 $ Water and sanitary sewer servicing Service d’eau et d’égouts (installation et $13,900 13 900 $ (material and installation) matériaux) Construction (permits, etc.) $1,200 Construction (permis, etc.) 1 200 $ Hydro (connection to the existing serv.) $4,000 Hydro (branchement au service existant) 4 000 $ Parking (14 spaces – 2 accessible) Stationnement (14 espaces – 2 accessibilité) $45,483 45 483 $ (optional) (optionnel) Landscaping $9,000 Terrassement 9 000 $ TOTAL $179,185 ++++++++ERRAS TOTAL 179,185 $

DEFICIT A : - $ 7,091 DÉFICIT A : - 7,091 $

SURPLUS B : + $ 7,909 SURPLUS B : + 7,909 $

Page 135 of 321 QUOTATION

Date Quote # Jul 31, 2014 13-7019-R4

Quoted To: Celine Guitard Phone: 613-443-1386 x Township of Russell Fax: 717 Notre-Dame St Email: [email protected] Embrun, ON K0A 1W1 Project: Embrun Optimist Splashpad

We are pleased to submit the following quotation for Vortex Splashpad Equipment. Qty Model # Description Extended Price 1 555.2000R01 Aqua Dome N°1 2,800.00 1 611.2008R01 Bollard Activator N°3 2,870.00 2 301.4100R03 Ground Geyser, SW,LFN 860.00 1 548.0000R02 Rainbow N°2 8,400.00 1 7517.0000R01 Spidey Spray 900.00 1 7010.0002R02 Water Jelly N°1, Embedment 750.00 1 309.0100R01 Water Tunnel N°2, Embedded, Low Flow Nozzle 1,800.00 1 7582.2008R01 Waterbug N°3 5,900.00 1 7550.2008R01 Flower N°2 6,940.00 1 1001.4000R02 Playsafe Drain No. 1 1,700.00 1 1608.0023R06 Vault Command Centre: 8 Valves, Backflow Preventor and Pressure Regulator, 2" Inlet, 19,605.52 and SmartTouch Controller 1 4000 Splashpad Installation - *See Scope of Work 50,500.00 1 1004 Special Savings if the Township proceeded with the Shelter installation as per quote -4,000.00 14-7013-R2 at the same time as the installation fo the Splashpad Shipping $750.00 SubTotal $99,775.52 HST 12,970.82 Supply, Deliver & Installation Total $112,746.34

Delivery: 6 to 8 Weeks Conditions for Splashpad Equipment Supply, Deliver & Installation:

SCOPE OF WORK: * Excavation of splashpad area (1726 sf), trucking of material if required, supply and place of Granular "A" compacted base to: Maximum 12" Depth. * Excavation/Augering for feature foundations, setting of bolts, mounting features to finished elevations and plumbing of features to manifold. * Excavation with prep and place of stone/concrete base for mechanical vault with drain connection and or, hang and secure wall mounted manifold to existing building structure. * Set and install area drains with 6" piping within 5 meters of splashpad edge. * Electrical work including: bonding/grounding of metal components, electrical wiring of activation unit to controller, with controller wiring to service * Forming of splashpad area (1726sf), supply, place and finish NATURAL COLOUR concrete 32mpa to: 6" depth with fibre mesh. MULTI-COLOURED CONCRETE DESIGN OR GRAPHICS NOT INCLUDED UNLESS SPECIFIED * Removal of forms, saw cutting of concrete and overall clean up of features and concrete deck. * Commissioning of splashpad with Training of Town/City's Maintenance Staff. * Shutdown winterization service in the fall of installation year and Start-up service the following year. Maintenance Staff are encouraged to attend for training of these services.

EXCLUSIONS: * NO Allowance has been made for Site Services (Water, Electrical and Drainage Connections) to Site, or Water Quality Testing. * Finished landscaping is outside this scope of work and not included. * Site restoration to repair damage during construction, typically 3meters outside splashpad edge.

ABC Recreation Ltd. PO Box 21009 - Paris, ON - N3L 4A5 Phone: 1-800-267-5753 - Fax: 519-442-7378 - Email: [email protected] Page 1 of 2

Page 136 of 321 ABC Recreation Ltd. Terms of Agreement Terms available subject to approved credit. Payment by Bank Letter of Credit, Certified Cheque or Credit Card. Long term Maintenance holdback will not be accepted unless notified prior to quoting. This quotation will remain in effect for 30 days unless withdrawn earlier by ABC Recreation Ltd. by notice to you. The terms of this quotation supersede the provisions of any conflicting term of your form of purchase order. If you do not have a form of purchase order, please date and sign a copy of this quotation and return it to us.

Thank you for your interest in our products and the opportunity to submit a quotation. If you require additional information, please call toll free 1-800-267-5753.

A.B.C. Recreation Ltd.

Sales Representative Quote # 13-7019-R4 /jhl To place order, please fill out the form below and return to ABC Recreation Ltd by email, or fax 519-442-7378.

Above quotation, conditions and terms accepted by:

Company Name Date

Signature Print Name, Title

Invoice To: Ship to/Site Address:

Contact Name & Phone# Contact Name & Phone#

Delivery Required as Quoted or

Please advise colour(s) required

ABC Recreation Ltd. PO Box 21009 - Paris, ON - N3L 4A5 Phone: 1-800-267-5753 - Fax: 519-442-7378 - Email: [email protected] Page 2 of 2

Page 137 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR 26-2014 DATE: 08/05/2014

POLITIQUE DE LOCATION / RENTAL AND ALLOCATION POLICY SUBJECT SUJET Amendments to the Municipal Changements à la politique Facilities Rental and Allocation d’allocations et de locations Policy. d’installations municipales. RECOMMENDATION RECOMMANDATION That Council approves the Que le Conseil approuve les department’s recommendation for the recommandations du département pour above mentioned policy. la politique mentionnée ci-dessus.

That the 2014 Rental and Allocation Que la politique de location adoptée en Policy adopted by By-Law 81-2014 2014 par le règlement 81-2014 soit be revoked; and révoquée; et,

That the new Municipal Rental and Que la nouvelle politique d’allocations Allocation Policy be effective on et de locations d’installations September 1st, 2014. municipales soit en vigueur à compter du 1er septembre 2014.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES NONE AUCUNE BUSINESS PLAN PLAN D’AFFAIRES This initiative is referred to in the Cette initiative fait partie du plan 2014 Business Plan. d’affaires de 2014.

Page 138 of 321 STRATEGIC PLAN PLAN STRATÉGIQUE Strategic Pillar #5 “Promote Service Pilier #5 du plan stratégique: Effectiveness” « Promouvoir l’efficacité des services » COMMUNICATION PLAN PLAN DE COMMUNICATION The community groups and Les groupes et les individus, utilisant individuals using our facilities will be nos installations, seront informés lors informed when they request the use de leur demande pour la réservation de of our facilities. The information will nos installations. L’information sera be posted on our website. ajoutée au site Internet municipal.

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Céline Guitard Directrice Parcs et Loisirs Director Parks & Recreation

APPROVAL(S)| APPROBATION(S):

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The United Counties of Prescott- Les Comtés-unis de Prescott Russell Russell were added to the exemption ont été rajoutés à la liste d’exemption list. dans les frais de salle. Page 2 of 3 8/1/2014

Page 139 of 321 OTHER OPTION TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION That Council refuses the staff Que le Conseil refuse les recommendations. recommandations du département. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A: The Municipal Facilities Annexe A : La politique d’allocations et Rental and Allocation Policy. de locations d’installations municipales.

Page 3 of 3 8/1/2014

Page 140 of 321 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law #XX-2014 Being a by-law to adopt the revised the Rental and Allocation Policy

WHEREAS the Council of the Corporation of the Township of Russell did enact By-Law 81-2014 on June 16th, 2014 to revise the Rental and Allocation Policy for Municipal Facilities;

WHEREAS Council deems it advisable to amend the Rental and Allocation Policy in order to include a specific change.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS: 1. That the revised Rental and Allocation Policy as outlined in Schedule “A” attached to and made part of this by-law shall form part of the Department of Parks and Recreation Policies and Procedures of the Corporation of the Township of Russell. 2. That By-Law 81-2014 hereby repealed in its entirety. 3. That this By-Law shall come into force and take effect upon final reading thereof.

Read a first and second time this day of , 2014.

Read a third time and finally passed this day of , 2014.

______Mayor or Acting Mayor Clerk or Acting Clerk

XX-2014 Rental & Allocation Policy_Aug 2014

Page 141 of 321 Schedule A to By-law XX-2014 to adopt the Russell Municipal Facilities Rental and Allocation Policy

RUSSELL MUNICIPAL FACILITIES

RENTAL & ALLOCATION POLICY

1 June 16, 2014, By-Law 81-2014

Page 142 of 321 Schedule A to By-law XX-2014 to adopt the Russell Municipal Facilities Rental and Allocation Policy

TABLE OF CONTENTS 1.0 DEFINITIONS ...... 4

2.0 POLICY STATEMENT...... 5 a. Statement of Principle ...... 5 b. Statement of Scope 5 c. Statement of Administrative Responsibility 5

3.0 GENERAL TERMS AND CONDITIONS ...... 5

4.0 APPLICATION PROCEDURE ...... 8

5.0 ALLOCATION OF FACILITIES...... 8

6.0 RENTAL FEES …………………………………………………………………….....8

7.0 RENTAL PAYMENTS AND REFUNDS...... 9

8.0 SECURITY DEPOSIT AND REFUNDS …………………………………………... 9 a. Deposit ……………………………………………………………….……….. 9 b. Refunds ……………………………………………….………………………. 9

APPENDIX “A” – INDOOR ICE ARENA ………………………………………….……..10 A-1 Regulations and Responsibilities …...... 10 A-2 Applications Procedure & Rental Payments …………………………………..11 A-3 Allocation Procedure ….………………………………………………………...12 A-4 Cancellation and Refund Guidelines ………….……………………………….13 A-5 User Categories …………………………………………………………………13 A-6 Rental Rates …………………………………………………………………….14

APPENDIX“B” COMMUNITY CENTRES AND MEETING ROOMS ………………..15 B-1 Regulations and Responsibilities ………………………………………………15 B-2 Applications Procedure & rental Payments………………………...... 15 B-3 Allocation Procedure ……………………………………………………………16 B-4 Cancellation and Refund Guidelines …………………………………………. 16 B-5 Facilities and Rental Rates ……………………………………………………. 17 B-6 User Categories …………………………………………………………………18 B-7 Community Centres – set up fees ……………………………………………...18

APPENDIX “C” – OUTDOOR FACILITES……………………………………………19 C-1 Regulations and Responsibilities...... 19 I. Baseball/Softball Facilities ...... 19 II. Tennis Court Facilities ...... 19 III. General Park Use ...... 19 IV. Tournaments/ Special Events ...... 20 C-2 Applications Procedure...... 20 2 June 16, 2014, By-Law 81-2014

Page 143 of 321 Schedule A to By-law XX-2014 to adopt the Russell Municipal Facilities Rental and Allocation Policy

C-3 Allocation Procedure...... 20 C-4 Season Duration...... 20 C-5 User Categories ...... 20 C-6 Rental Fees and Payments ...... 21 C-7 Cancellations and Refund Guidelines...... 21

APPENDIX “D” – SUPPLIES AND EQUIPMENT ...... 22 D-1 Supplies and Equipment Rental Fees ...... 22

3 June 16, 2014, By-Law 81-2014

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POLICY FOR RENTAL & ALLOCATION OF MUNICIPAL FACILITIES

DEFINITIONS 1.0 Township: Township of Russell

Resident: An individual or a group of residents residing within the Township of Russell (Embrun, Russell, Limoges and Marionville).

Meeting: An assembly or gathering of people, for business, social, or religious purpose.

Minors: Participants who are 17 years old and younger.

Non-resident: An individual or group residing outside the Township of Russell.

Permit Holder/Renter/User: Person of 18 yrs and older signing the permit and responsible for the use of the facility identified on the permit.

Program: A continuous series of activities in which the public participates.

Recognized Organizations: Local, community associations and groups that offer organized activities to our residents.

Seasonal Rentals: Booking of a facility for an entire season, as described in the appendices.

Occasional Rentals: Booking of a facility for sporadic date(s), as described in the appendices.

Special Events: An event at which people gather for social, cultural and recreational purposes.

Tournament Rental: Booking a facility for recreational purpose for one or more days, usually on consecutive days.

Youth-oriented organization: Organization whose primary aim is to offer youth services and programs to our residents.

Recognized School Board Institutions: Public and Separate School institutions and homeschools within the Township of Russell.

4 June 16, 2014, By-Law 81-2014

Page 145 of 321 Schedule A to By-law XX-2014 to adopt the Russell Municipal Facilities Rental and Allocation Policy

2.0 POLICY STATEMENT

2.1 Statement of Principle

It is the intent of the Township of Russell to provide individuals and organizations with clean, convenient, safe and affordable spaces to pursue a wide variety of activities.

Rental space in municipal facilities is allocated in a manner which reflects the wide variety of community users and their needs, and respects federal and provincial laws, and municipal policies and by-laws.

Rental of municipal facilities is based on a daily or hourly rate for a term period.

2.2 Statement of Scope

This policy applies to all facilities operated by the Township of Russell.

2.3 Statement of Administrative Responsibility

This policy will be administered by the department of Parks and Recreation. Its ongoing application and interpretation will be the responsibility of the Director and/or designated officers.

3.0 GENERAL TERMS & CONDITIONS

3.1 The person signing the permit or his/her designate shall abide by the terms and conditions of the Rental and Allocation Policy and the guidelines and controls of the Municipal Alcohol Policy if applicable.

3.2 The permit holder agrees to indemnify and save harmless the Township or its agents of all claims resulting from bodily injuries or death to any person or persons, or damages to property of others arising out of permit holder’s use of the facility identified on the permit.

3.3 The permit holder agrees to indemnify and save harmless the Township and/or its agents for any debt or other monetary obligations incurred by the permit holder before, after and during the use of a facility.

3.4 The permit holder shall comply with all federal, provincial and municipal laws that may apply to the functions for which the permit is issued.

3.5 The permit holder may have to provide proof of liability insurance. This insurance should protect not only the permit holder and have the Township as additional insured but also, in the case of volunteer organizations, the Board of Directors, the employees and the volunteers who administer the activities of the organization. A copy must be provided to the Township 10 working days prior to the event.

5 June 16, 2014, By-Law 81-2014

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3.6 The permit holder will have to provide proof of liability insurance coverage ($5,000,000) from any other third party involved in the reservations (DJ, caterer, band, etc.)

General terms and conditions (continued)

3.7 If alcohol is to be served, a special occasion permit must be obtained from the Liquor License Board of Ontario (a copy must be provided to the Township 10 working days prior to the event), the permit holder must provide proof of liability insurance and have the Township as additional insured. The Russell Municipal Alcohol Policy must be strictly complied with. The use or sale of illicit drugs is prohibited.

3.8 The permit holder shall not allow attendance in the facility to exceed maximum capacity standards established by the office of the Russell or Embrun Fire Departments.

3.9 The permit holder shall be responsible for the conduct and supervision of all persons using the facility while occupied by the permit holder.

3.10 The permit holder shall be in charge at all times and his/her instructions must be followed.

3.11 All activities must be supervised by the permit holder. For special events and tournaments, voluntary supervision acceptable to the Township may be used and if required, municipal supervision will be mandatory. The cost of supervision is calculated with the following formula: total number of hours booked, multiplied by the hourly rate applicable. Payment of the municipal supervision must be made with the rental payment. In some cases, police supervision may be required and payment for their services will be made directly to the Ontario Provincial Police.

3.12 For a special event, the permit holder must have a copy of his/her permit readily available at all times during the use of the facility.

3.13 Only the facilities identified on the permit are to be utilized by the permit holder. Permits are non-transferable from person to person without obtaining prior authorization from the Director or designated officers.

3.14 Once a facility has been booked, the booking cannot be pre-empted except by the Director or designated officers.

3.15 The Township reserves the right and authority to alter or cancel a permit on a 24-hour notice and submit a full or partial refund when applicable: a) if the facility is required for municipal purposes; b) if the condition of grounds, buildings and equipment is judged unsuitable; c) If the facility requires technical or emergency repairs which cannot be performed at any other time.

3.16 The Township reserves the right and authority to alter or cancel a permit on a 24-hour notice without providing a refund:

6 June 16, 2014, By-Law 81-2014

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a) if there is evidence that the permit holder promotes activities or performances that foster hatred, discrimination, gratuitous violence or sex, or degradation of the human condition; b) if secured by misrepresentation or transferred without authority; c) if the terms and conditions of the Rental and Allocation Policy and the Municipal Alcohol Policy are not respected; d) If the permit holder fails to make full payment prior to the event as indicated on the permit.

3.17 Decisions of the Director may be appealed in the following manner: a) a notice of appeal is submitted in writing or presented in person (with prior notice) to the Chief Administrative Officer; b) the Chief Administrative Officer may review the appeal and reach a decision at that time or, set a date for the hearing and decision by Council; c) Decision of Council is final.

3.18 The facility exits must be kept free from obstructions in case of fire or panic.

3.19 The use of decorations or special effects brought to the facility must comply with fire regulations as established by the office of the Fire Marshall. No pins, screws, nails or other items may be placed on the walls, ceiling and floor without prior authorization from the Recreation Coordinator.

3.20 The permit holder shall be responsible for leaving the area litter free. The use of paper and metallic confetti are strictly prohibited. 3.21 Township will not be responsible for articles lost, stolen or broken, brought to the facility for use by the permit holder or participants.

3.22 The facilities have to be left in similar condition as they were prior to the use.

3.23 The permit holder shall, as soon as possible, inform the Township of any repairs needed to the facility.

3.24 Each hour of rental/use shall include the necessary time to return the facility to its normal condition and to vacate the facility.

3.25 The permit holder agrees to pay the charges set out at the times specified in the permit. All payments shall be made at Town Hall at 717 Notre-Dame Street, Embrun, Ontario, K0A 1W0 by the due date identified on the permit.

3.26 A security deposit is required when a facility is being utilized for a special event and/or a tournament with liquor. The deposit shall be retained when a facility has been damaged. The permit holder shall pay the costs of all repairs incurred. The Township may recover these costs according to the law if the permit holder fails to respond within reasonable length of time.

3.27 Any Permit for a facility does not constitute a commitment of allocation beyond the date stated on the permit.

7 June 16, 2014, By-Law 81-2014

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4.0 APPLICATION PROCEDURE

4.1 All applications (seasonal and tournaments included) must be submitted within the deadlines identified in the appendices of this policy. All contracts must be approved by Township’s authorized personnel.

4.2 All contracts are prepared and authorized using the CLASS software system.

5.0 ALLOCATION OF FACILITIES

5.1 The allocation of facilities is based on the user categories.

5.2 Once a booking has been confirmed, it can only be altered with the authorization of the Director or designated officers:

5.3 Any booking conflicts will be resolved by the Director or designated officers.

6.0 RENTAL FEES

a) The rental fees are subject to an annual review by the Township.

b) The rental fees are subject to applicable taxes.

c) The rental fees are based on an hourly rate with some exceptions for community halls.

d) Users who have overdue accounts (including NSF checks and balance) relating to previous rentals at any municipal facility will be required to settle their account in full prior to new bookings being accepted (unless special arrangements have been made).

e) A receipt will be issued with each payment made.

7.0 RENTAL PAYMENTS AND REFUNDS

7.1 If payment is submitted within 14 days or less prior to the event, only cash, debit cards, or online payments will be accepted.

7.2 The balance of payment (including security deposit for special events and/or tournaments with liquor) is due 14 days prior to the activity. Otherwise, the Director or designated officers may cancel the permit if they are unable to contract the renter. In this case, the reservation deposit will be retained by the Township.

Please refer to individual appendices for additional information.

8 June 16, 2014, By-Law 81-2014

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8.0 SECURITY DEPOSIT AND REFUNDS

8.1 Deposit

A security deposit of $200 is required with all special events and/or tournaments with liquor.

8.2 Refunds

Following the special event or tournament, the administration staff will be notified to either:

a) Refund the total amount of the security deposit; or b) Retain partially or in full the security deposit for the following reasons: facility damage, additional hours of supervision and additional hours of cleaning.

9 June 16, 2014, By-Law 81-2014

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APPENDIX “A”

INDOOR ARENA ICE

A-1 REGULATIONS & RESPONSIBILITIES

1.1 For ice rental: a) Each hour of rental shall consist of no more than 50 minutes of ice time (some exceptions may be granted). The balance of each hour is devoted to ice maintenance, except for broomball or when a permit holder wishes not to have the ice maintained before using it; b) The permit holder will only be permitted to use the change rooms 30 minutes before rental time and the change rooms must be vacated within 30 minutes after coming off the ice; c) No one is allowed on the ice area: i) During the operation of the ice resurfacing machine; ii) Until the goals have been anchored and the attendant is off the ice; iii) At any other time upon request of the Township or its management. d) The Township will not be held responsible for any failure in supplying ice due to circumstances beyond its control.

1.2 Helmets are mandatory for children during public skating sessions and are strongly suggested for adults.

1.3 Municipal youth-oriented organizations must book their entire season at one time in order to facilitate scheduling. Normal season is considered starting in the first two weeks of September and ending the last week of March of the following year.

1.4 Any user renting facilities and subsequently charging admission fees shall be responsible for providing cash floats and obtaining ticket sellers.

1.5 For events where there is an admission charge and for which extra Township staff is required (i.e.: more than the normal personnel needed to adequately staff a particular event), the user shall compensate the Township for the additional staffing cost.

1.6 a) Arenas shall be closed on municipal statutory and civic holidays as mentioned below: - Christmas Day - Boxing Day - New Year’s Day - Civic Day - Victoria Day - Good Friday - Easter Sunday and Monday - Canada Day - Labour Day b) For tournaments or special requests, the closure of the arena may be waived providing the user compensates the Township for additional staffing cost.

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Appendix A - Indoor Ice Arenas (continued)

A-2 APPLICATION PROCEDURE & RENTAL PAYMENTS

2.1 a) Users may contact the Recreation Coordinator with the Department of Parks and Recreation at 613-445-2050 or 613-443-1386 to obtain permits and inquire about facility availability.

b) Seasonal users from the previous year will be invited to a user meeting for information and ice allocation.

2.2 Seasonal Booking

a) Fall and Winter Season Applications must be submitted in writing to the department of Parks and Recreation in order to receive priority and consideration by April 30th of every year.

b) Full payment must be made prior to October 10th for the period from September to December, inclusively; and prior to February 10th for the period from January to April, inclusively.

c) Youth-oriented organizations will have to issue payment on a monthly basis. Contracts will be sent on a monthly basis by the Recreation Coordinator to ease this process.

d) Each local Recognized School Board Institutions will be allowed 25 hours of ice time per regular season between 8:00 am and 4:00 pm. Any additional hours will be billed at the current time rate. **Please note that priority will be given to regular season ice holders.

An extra amount of hours could be allocated at no charge for the school if there is a reciprocal arrangement between the two parties.

2.3 Occasional Booking a) Allocations will be awarded on a first-come first-serve basis.

b) Payment must be received within 30 days of the “Firm-up” date in CLASS to secure the booking, and/or all reservation must be paid in full prior to the booking date.

2.4 Tournaments and Special Events

Applications must be submitted in writing to the Department of Parks and Recreation in order to receive priority consideration.

Signed permits must be returned to the Township with full payment at least four (4) weeks prior to the event. 11 June 16, 2014, By-Law 81-2014

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A-3 ALLOCATION PROCEDURE

3.1 a) The allocations will be awarded as per the user categories.

b) The previous year’s use will be utilized as a guideline for allocation.

c) Youth-oriented organizations shall be considered on an equal basis up to a maximum of hours as set out in item 3.1 d). These organizations are: Russell and Embrun Figure Skating Club, Russell and Embrun Minor Hockey House and Competitive Associations, Russell Girl Minor Hockey Association and Embrun Junior “C” Club games / practices.

d) The youth-oriented organizations shall receive the maximum number of hours specified below for the Fall and Winter seasonal booking (see rental rate A-6):

Allocation method is based on the association’s previous year registration numbers and number of teams x hours allocated per week x 30 week season = number allocated). Any additional required hours will be charged at the adult rate.

e) Youth Oriented organizations must commit to a stated number of hours per season, approximately half will be scheduled prior to the New Year, and the said hours may be revised annually.

3.2 If a permit, duly signed, is not returned prior to the due date, the hours may be offered to another group.

3.3 To book individual hours, the user must sign a contract and make payment at the time of booking.

A-4 CANCELLATION AND REFUND GUIDELINES

4.1 If the user cancels a permit fifteen (15) days or more prior to the booking starting date, a refund shall be applicable minus an administration fee of $20. (For youth- oriented organizations see clause 4.3.) 4.2 If the user cancels a permit fourteen (14) days or less in advance of the booking starting date, a refund shall be issued only if the Township can re-book this time to another user, in which case the user shall pay only the administration fee of $20 (For youth-oriented organizations see clause 4.3.) 4.3 Once a youth-oriented organization’s booking for ice time is confirmed, the user will be allowed to alter its permit twice, once during the first month of the season and once during the last two weeks of February. After March 1st, no hours shall be cancelled. An administration fee of $20 shall be applicable per alteration. 4.4 If the Township cancels, a complete refund will be provided to the renter.

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A-5 USER CATEGORIES

5.1 The use of municipal facilities has been divided according to the following categories and priority of use:

o Township programs and events o School Board programs and events* o Youth-oriented organizations o Adult leagues o Residents o Non- residents

* For bookings during regular school week days from 8:00am to 4:00pm with exception for public skating, as per the Agreement between the Township and the School Boards (agreement to be developed and approval of Council to be obtained)

A-6 RENTAL RATES

Ice Rental Rate

Please see the User Fee Schedule for all applicable rates.

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APPENDIX “B”

COMMUNITY FACILITIES AND MEETING ROOMS

B-1 REGULATIONS AND RESPONSIBILITIES

a. Each hour of rental/use shall include the necessary time to return the facility to its normal condition and to vacate the facility.

b. A minimum of three (3) hours rental fee may be charge for rentals for which they’re no rentals immediately prior to or after the activity when staff presence is required.

c. Youth dances will need a minimum of six (6) adult supervisors. If the Township provides the supervision, the group will be charged the extra fees at the applicable staff wage rate.

d. Community centres and meeting rooms shall be closed on municipal Statutory holidays as mentioned below:

- Christmas Day - Boxing Day - New Year’s Day - Civic Day - Victoria Day - Good Friday - Easter Sunday and Monday - Canada Day - Labour Day

e. The halls cannot be used for any funeral services or wakes but can be rented for gatherings after the funeral services.

For special request, the closure of a community centre or meeting room may be waived providing the user compensates the Township for additional staffing cost.

B-2 APPLICATION PROCEDURE & RENTAL PAYMENTS

I. Seasonal Booking a) Users may contact the Program Coordinator in the Department of Parks and Recreation at 613- 443-1386 to obtain permits and inquire about facility availability.

II. Occasional Booking a) Allocations will be awarded on a first-come first-serve basis.

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B-3 ALLOCATION PROCEDURES

a) The allocation will be awarded as per the user categories. b) The previous year’s use will be utilized as a guideline for allocation

c) If a permit, duly signed, is not returned prior to the due date, the hours may be offered to another group.

d) To book individual hours, the user must sign a permit and make payments at the time of the booking.

B-4 CANCELLATION AND REFUND GUIDELINES

a) If the user cancels more than 30 days prior to the event starting date, there will be a complete refund, minus an administration fee of $20.

b) If the user cancels less than 30 days or less prior to the special event, the Township will retain all monies paid.

c) If the user wants to cancel at any time during the season, the Township will refund the full rental only if they can reschedule with a new user. If not, the permit holder will have to pay the full amount.

B-5 EXEMPTIONS

a) The Canadian Blood Services, the Eastern Ontario Health Unit and the United Counties of Prescott-Russell are exempt from paying municipal facilities rental fees for the following events: i. Blood donor clinics ii. Immunization clinics iii. Activities involving the municipalities of the United Counties of Prescott-Russell

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B-6 FACILITIES & RENTAL RATES

Please see Schedule A9 from the User Fee By-Law for rates.

Note 1. The Russell Sport and Youth Centre is operated by the Russell Community Sport Club and you may get more information or reach them at www.rcsc-cscr.ca

B-7 USER CATEGORIES

The use of community facilities/halls has been divided according to the following categories and priority of use:

Category “A” iv. Township programs and events v. School Board programs and events* vi. Recognized community and recreation associations vii. Recognized organizations responsible for sport, cultural and social activities viii. Affiliated local services or social clubs

* For booking during regular school days from 8:00 a.m. to 4:00 p.m., as per the Agreement between the Township and the School Board (agreement to be developed and approval of Council to be obtained).

Category “B” a) Individual b) Utilization of the facility for personal, political, organization or monetary gain c) Religious Services d) Non-residents

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APPENDIX “C”

OUTDOOR FACILITIES

C-1 REGULATIONS & RESPONSIBILITIES

I. Baseball/ Softball Facilities

For the above facilities, the Township will: a) Provide and maintain backstops, goal standards, minimal fencing, bleachers and benches, as appropriate; b) Maintain the sports fields and field surfaces by regularly cutting grass, controlling weeds, fertilizing, top dressing and seeding. Ball diamonds will be dragged as required a minimum of 2 times a week and as weather conditions permit; c) Be responsible for procuring and installing one (1) home plate, three (3) bases and one (1) pitcher’s rubber on all recognized diamonds. Any additional work requested from the Township may result in additional costs to the user; d) Provide lines, marking machine and material; e) Provide and maintain sports facility lighting (where applicable).

And the user will: a) Provide pitcher’s rubber and bases (if more than one is required); b) Provide responsible supervision for their own functions; c) Be responsible for ensuring the lights are turned off as soon as possible after a game or event but no later than 11:00pm.

II. Tennis Court Facilities

Municipal tennis courts programs have priority and general use shall be determined on a first come first served basis.

III. General Park Use

Users may contact the Program Coordinator in the Department of Parks and Recreation at 613- 443-1386 to obtain permits and inquire about park availability and detail any special needs such as litter containers, picnic tables, etc. An administration fee of $20 will be charged for the issuance of the permit and charges will be applied for supplies and equipment, (see Appendix D). Users utilizing a park without having first obtained a permit may be bumped by another user who holds an authorized permit.

IV. Tournaments/ Special Events

All tournaments and special events organizers shall be responsible for: a) Providing services such as portable washroom, marquee, snow fence, park clean up, marking equipment; b) Payment of the additional supplies and equipment, as described in Appendix D;

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c) Abiding by the Municipal Alcohol Policy, if alcohol is being served/sold with a Special Occasion permit.

C-2 APPLICATION PROCEDURE

a) Users may contact the Program Coordinator in the Department of Parks and Recreation at 613-443-1386 to obtain permits and inquire about facility availability. b) Applications deadlines will be May 1st.

C-3 ALLOCATION PROCEDURE

a) The allocation will be awarded as per the user categories.

b) The previous year’s use will be utilizing as a guideline for allocation.

c) If a permit, duly signed, is not returned prior to the due date, the hours may be offered to another group.

d) To book individual hours, the user must sign a permit and make payment at the time of booking.

C-4 SEASON DURATION

Softball/Baseball: May 1 to October 15

Starting dates may vary depending on the weather and the condition of the fields.

C-5 USER CATEGORIES

The use of outdoor facilities has been divided according to the following categories and priority of use:

a) Municipal programs b) Youth oriented organizations c) Adult leagues d) Residents e) Non-residents

C-6 RENTAL FEES AND PAYMENTS

a. The rental fees for seasonal, occasional and tournament bookings are based on costs per half hour with minimum booking time of one hour.

b. Baseball and softball facilities

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USER CATEGORY LIT FACILITIES UNLIT FACILITIES Township programs/ Municipal youth-oriented organizations Adult Leagues/residents Please see Schedule A9 from the User Fee By-Law for rates. Non-residents

A surcharge per day will be applied when a booking party requests the use of change room/washroom facilities (where applicable).

c. All permits must be signed, and full payment made prior to June 1st for tournaments and seasonal bookings. d. There are no additional costs for rescheduling the outdoor facilities due to inclement weather; however, the authorized personnel must be contacted for the next available date. If a rain date cannot be rescheduled a refund will be emitted.

C-7 CANCELLATION AND REFUND GUIDELINES

a. If the user cancels a permit, no refund shall be applicable (except for seasonal rentals).

If the user cancels or requests alterations to a seasonal booking, an administration fee of $20 shall be applicable.

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APPENDIX “D”

SUPPLIES AND EQUIPMENT RENTAL FEES

Please see Schedule A9 from the User Fee By-Law for rates.

20 June 16, 2014, By-Law 81-2014

Page 161 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: PR 27-2014 DATE: 08/05/2014

MISE À JOUR DU PROJET DU PARC SÉRAPHIN MARION / UPDATE REPORT ON THE SÉRAPHIN MARION PARK PROJECT SUBJECT SUJET Update report on the Séraphin Marion Mise à jour du projet du Parc Séraphin Park project in Marionville. Marion à Marionville. RECOMMENDATION RECOMMANDATION That council mandates the Que le conseil mandate administration to proceed with the l’administration de procéder avec purchase of the gazebo for the l’achat du pavillon pour le parc Séraphin Marion park in Marionville for Séraphin Marion à Marionville pour un a total cost of 36,137. $26,137 to be cout total de 36 137$. 26 137 à être spent in 2014 and $10,000 to be spent dépensé en 2014 et 10 000 à être in 2015. dépensé en 2015. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES The township already has an amount La municipalité a déjà un montant de of $18,000 in its 2014 budget for this 18,000 $ dans le budget 2014 pour ce project. projet.

The township would have to contribute La municipalité devra verser un an extra amount of $8,137 to cover the montant supplémentaire de 8 137 $ cost of the purchase and installation of pour couvrir le coût de l'achat et the gazebo. l'installation du pavillon.

The installation of the pathway, picnic L'installation du sentier, des tables de tables, flowers and benches could be pique-nique, des fleurs et des bancs done in the 2015 budget for an pourrait être fait avec le budget 2015 approximate amount of $10,000. pour un montant approximatif de 10,000 $. BUSINESS PLAN PLAN D’AFFAIRES Cette initiative fait partie du plan This initiative is referred to in the 2014 d’affaires de 2014. Business Plan.

Page 162 of 321 STRATEGIC PLAN PLAN STRATÉGIQUE Pilier #1 du plan stratégique: Strategic Pillar #1 “Develop and « Développer et renouveler Renew Infrastructure” l’infrastructure » COMMUNICATION PLAN PLAN DE COMMUNICATION

N/A S/O

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Céline Guitard Directrice Parcs et Loisirs Director Parks & Recreation

APPROVAL(S)| APPROBATION(S):

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT

In the 2014 capital budget, there was Dans le budget capital de 2014, il y an amount of $18,000 allocated for the avait un montant de 18,000 $ alloués purchase and installation of a gazebo pour l'achat et l'installation d'un in the Séraphin Marion Park in pavillon dans le parc Séraphin Marion Marionville. There was also an amount à Marionville. Il y avait aussi un of $10,000 to be raised by the montant de 10,000 $ qui devait être Marionville Citizens Committee. There financé par le comité des citoyens de

Page 2 of 3 8/1/2014

Page 163 of 321 was also a grant request for $25,000 Marionville. Il y a aussi une demande that was submitted to Saputo Canada de subvention pour 25,000 $ qui a été Ltd for a total of $25,000 for this soumise à Saputo Canada Ltée pour project. un montant total de 25,000 $ pour le projet. At this point, we have a total amount of $28,000 confirmed for this project, Aujourd’hui, nous avons un montant since we have not yet received any de 28,000 $ de confirmé pour ce news from Saputo. projet, car nous n'avons pas encore reçu de nouvelles de Saputo. The administration was able to negotiate with ABC Recreation Ltd. to L'administration a été en mesure de have an 18’ Oxford Hexagon Shelter négocier avec ABC Recreation Ltée delivered and installed for the price of pour avoir un « Oxford Hexagone » de $ 35,512.00 + HST. There was a 18 pieds livré et installé pour 35,512 $ substantial difference with the original + TVH. Il y avait une différence quote that had been received from substantielle de 4,000 $ avec la Traffic Innovation of $ 4,000. The cotation originale qui avait été reçue cement slab was also not included. de Traffic Innovation. Également, la The price for that slab is approximately dalle de béton n’avait pas été incluse. $4,000. Le prix de cette dalle est d'environ 4,000 $. We also have to mention that there is a 6 to 8 weeks waiting period for delivery and installation. This means Nous devons également mentionner that if the order is done in the next qu'il y a délai de 6 à 8 semaines entre week, the gazebo could potentially be la commande, la livraison et delivered and installed by the end of l'installation. Cela signifie que si la October 2014. commande est faite la semaine prochaine, le pavillon pourrait être livré et installé d’ici la fin d’octobre 2014. OTHER OPTION TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION That council prefers to defer the Que le conseil préfère différer cet purchase of the gazebo until further achat jusqu’à ce que les fonds funds are allocated for this project. nécessaires soient disponibles. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A: Quotation from ABC Annexe A : Cotation d’ABC Recreation Recreation Ltd. Ltée. Appendix B: Picture of gazebo Annexe B : Photo du pavillon

Page 3 of 3 8/1/2014

Page 164 of 321 QUOTATION

Date Quote # Jul 31, 2014 14-7013-R2

Quoted To: Celine Guitard Phone: 613-443-1386 x Township of Russell Fax: 717 Notre-Dame St Email: [email protected] Embrun, ON K0A 1W1 Project: Township of Russell - Gazebo

We are pleased to submit the following quotation for a Poligon Shelter. Qty Model # Description Extended Price 1 GXO-18MR 18' Oxford Hexagon Shelter, Multi-Rib Metal Roof with Cupola, Frame & Columns 10,791.50 Poli-5000 Powdercoat Finish. 1 O2 Carmel Ornamentation - Railings, 4 sides 2,531.20 1 O2 Carmel Ornamentation - Overhead, 6 sides 1,864.50 1 6000 Fees - Stamped Engineered Drawings, Footing Design and Post Installation Inspection, 2,500.00 *Building Permit NOT INCLUDED 1 3003 Shelter Foundation: Includes Forming & Pouring of Engineer Designed Concrete Rebar 7,430.00 Reinforced Thickened Slab for Anchoring Shelter 1 3000 Shelter Assembly - Includes Hilti Epoxy Anchor Bolts. Correct placement of Footings prior 10,700.00 to Assembly is Contractor's responsibility - Additional charges will apply if placement is incorrect 1 1004 Special Savings if the Township proceeded with the Splashpad installation as per quote -1,805.00 13-7019-R4 at the same as the installation of the Shelter Shipping $1,500.00 SubTotal $35,512.20 HST 4,616.59 Supply, Deliver & Installation Total $40,128.79

Delivery: 9 to 11 Weeks Notes for Shelters Assembly/Install (by manufacturer certified installers): * Ten Year Limited Warranty on building structure * Structure is Bolt together - no welding required * Standard Metal Roof, unless otherwise specified * Frame and column-members are Poli-5000 Powder-coated finish * 35 PSF Live Load * 100 MPH Wind Load

ABC Recreation Ltd will invoice for equipment and installation on the pre-arranged installation date. If installation is postponed, the customer will be invoiced for equipment only and this amount is payable net 30 days. The installation will be invoiced upon project completion.

Shelter structure are designed to be assembled and installed on level piers/or Slab, additional charges will apply if Riser blocks or Plates required for leveling - Must be specified at time of quoting.

Exclusions: * Building Permit by Others * Installation of Epoxy Anchors/Hilti Bolts included in Assembly price if not supplied by Poligon, or otherwise specified in above Description * Electrical Access & Outlets NOT included unless specified in above Description * Lighting Fixtures and/or Mounting for Lighting Fixtures NOT included unless specified in above Description * Cupola, Railings and Ornamentation NOT included unless specified in above Description.

ABC Recreation Ltd. PO Box 21009 - Paris, ON - N3L 4A5 Phone: 1-800-267-5753 - Fax: 519-442-7378 - Email: [email protected] Page 1 of 2

Page 165 of 321 ABC Recreation Ltd. Terms of Agreement Terms available subject to approved credit. Payment by Bank Letter of Credit, Certified Cheque or Credit Card. Long term Maintenance holdback will not be accepted unless notified prior to quoting. This quotation will remain in effect for 30 days unless withdrawn earlier by ABC Recreation Ltd. by notice to you. The terms of this quotation supersede the provisions of any conflicting term of your form of purchase order. If you do not have a form of purchase order, please date and sign a copy of this quotation and return it to us.

Thank you for your interest in our products and the opportunity to submit a quotation. If you require additional information, please call toll free 1-800-267-5753.

A.B.C. Recreation Ltd.

Sales Representative Quote # 14-7013-R2 /jhl To place order, please fill out the form below and return to ABC Recreation Ltd by email, or fax 519-442-7378.

Above quotation, conditions and terms accepted by:

Company Name Date

Signature Print Name, Title

Invoice To: Ship to/Site Address:

Contact Name & Phone# Contact Name & Phone#

Delivery Required as Quoted or

Please advise colour(s) required

ABC Recreation Ltd. PO Box 21009 - Paris, ON - N3L 4A5 Phone: 1-800-267-5753 - Fax: 519-442-7378 - Email: [email protected] Page 2 of 2

Page 166 of 321 Page 167 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: ECO DEV 08-2014 DATE: 08-05-14

ÉTUDE D’UN PLAN STRATÉGIQUE POUR LE DÉVELOPPEMENT ÉCONOMIQUE ECONOMIC DEVELOPMENT STRATEGY PLAN STUDY SUBJECT SUJET Proceed with the adoption of an Procéder avec l’adoption d’un plan Economic Development Strategy Plan stratégique pour le développement for the Township. économique de la municipalité.

RECOMMENDATION RECOMMANDATION That Municipal Council adopts the Que le conseil municipal approuve le Economic Development Strategy for plan stratégique pour le the Township of Russell as prepared by développement économique de la the Eastern Ontario Training Board municipalité préparé par la (EOTB). Commission de formation de l’Est ontarien. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES

No financial impact Aucune implication financière

BUSINESS PLAN PLAN D’AFFAIRES This project is part of the 2014 Ce projet fait partie du plan Business Plan and is also identified as d’affaires 2014 et est identifié comme an action item in the Economic une priorité dans l’étude de 2012 des Development Opportunities study of possibilités de développement 2012. économique. STRATEGIC PLAN PLAN STRATÉGIQUE Strategic Pillar #3: Grow Economic Pilier stratégique #3 : Accroître le Development Support Priorities & développement stratégique & Initiative #4: Develop economic initiative #4 : Élaborer un plan development strategic plan stratégique de développement économique.

Page 168 of 321 COMMUNICATION PLAN PLAN DE COMMUNICATION We will communicate to the local media Nous communiquerons avec les and ratepayers the strategic plan. médias et les résidents du plan stratégique.

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Daniel Gatien Directeur développement économique Director Economic Development

APPROVAL(S)| APPROBATION(S):

August 5 août 2014 Jean Leduc Date Claudette Landry Date Date Chief Administrative Officer Executive Director of Administrative Directeur général Services/ Treasurer Directeur exécutif des services administratifs/ Trésorière

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The purpose of the plan is to provide a Le but de ce plan est de fournir des guideline for taking actions that will lignes directrices pour prendre des strengthen economic growth within the mesures qui permettront de renforcer Township of Russell. This strategic la croissance économique dans la plan is intended to sustain the quality of municipalité. Ce plan stratégique vise life that is enjoyed by residents and to à maintenir la qualité de vie qui est

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Page 169 of 321 attract new investment that expands appréciée par les résidents et à attirer and diversifies the economic base of de nouveaux investissements qui the community. vont croître et diversifier la base économique de la communauté. Much of the efforts in economic development are directed and Une grande partie des efforts en supported by community leaders. This matière de développement document is designed to capture the économique sont dirigés et soutenus ideas and input of the community par les dirigeants de la communauté. members and combine it with the Ce document est conçu pour capter current competitive advantages of the les idées et suggestions des Township. The outcomes and benefits membres de la communauté et les are to be shared by all areas of Russell combiner avec les avantages Township. Sustainable economic concurrentiels actuels de la growth involves healthy and thriving municipalité. Les résultats et les urban centers of Embrun, Russell, avantages doivent être partagés par Limoges and Marionville with tous les secteurs de la municipalité innovative agricultural and rural areas de Russell. Une croissance of our municipality. économique durable et saine implique tous les centres urbains d'Embrun, Russell, Limoges et This will be our first economic Marionville avec les zones agricoles development strategy plan; it will give et rurales innovantes de notre us a simple blueprint for our economic municipalité. development future. It would be recommended that the Township Ce sera notre premier plan update the strategy plan within five stratégique de développement years of this plan. économique; il nous donnera un plan simple pour notre développement A draft of the plan was presented to économique futur. Il est recommandé municipal council last April, and a que la municipalité mettre à jour le public meeting to reveal the contents of plan stratégique dans les cinq this proposed plan was held on June prochaines années de ce plan,. 26th, 2014. A copy of the summary of the comments received that evening is Une ébauche de ce plan a été attached to this report. Also, please find présentée au conseil municipal en attached copy of an e-mail from one of avril dernier et lors d’une rencontre the participants of the public meeting. publique le 26 juin dernier. Une copie du compte-rendu des commentaires Our consultants made a couple of reçus lors de la rencontre publique modifications to the plan as a result of est jointe au présent rapport. Aussi, the comments received. They are en pièce jointe, une copie d'un outlined in bold in the strategy plan courriel de l'un des participants de la

REPORTECO DEV-08 Strategic Plan Page 3 of 5 8/1/2014

Page 170 of 321 hereto attached. As previously réunion publique. mentioned to municipal council this is our first strategy for economic development for this municipality. We Nos consultants ont fait quelques purposely prepared a simple plan to modifications au plan à la suite des address what we believe are our commentaires reçus. Ils sont priorities for our community. Later this présentés en gras dans le plan ci- Fall, we will submit an implementation joint. Comme mentionné plan which will outline a timeline to précédemment au conseil municipal, accomplish the recommendations c'est notre première stratégie de identified in the strategy. développement économique pour cette municipalité. Nous avons It is very important that the future volontairement préparé un plan Municipal Council review this plan simple afin de traiter ce que nous within the next three years to ensure its croyons être nos priorités pour notre progression and develop the next communauté. Plus tard cet automne, strategy. We are very conscious that nous allons présenter un plan de we need to meet and engage our mise en œuvre qui aura un calendrier business community with this plan. pour atteindre les recommandations There is a positive momentum that has formulées dans la stratégie. been created with the development of this economic development strategy Il est très important que le conseil and it is our role with Municipal Council municipal à venir révise ce plan au to see it materialize. cours des trois prochaines années pour assurer sa progression et de développer les prochaines stratégies. Nous sommes très conscients que nous devons rencontrer et engager notre communauté d'affaires avec ce plan. Il y a une dynamique positive qui a été créé avec l'élaboration de cette stratégie de développement économique et il est de notre rôle avec le conseil municipal de le voir se réaliser.

OTHER OPTION TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION Ne pas approuver le plan stratégique Not to adopt the proposed economic de développement économique strategic plan. proposé. ATTACHMENT(S) PIÈCE(S) JOINTE(S)

REPORTECO DEV-08 Strategic Plan Page 4 of 5 8/1/2014

Page 171 of 321 - Summary of the June 26th, 2014 - Compte-rendu de la rencontre public meeting. publique du 26 juin 2014. - Copy of the proposed Russell - Copie du plan stratégique de Township Economic Development développement économique de la Strategic Plan. municipalité de Russell.

REPORTECO DEV-08 Strategic Plan Page 5 of 5 8/1/2014

Page 172 of 321 Public questions and comments: Economic Development Strategic Plan 2014- 2016

June 26th 2014

Comment; this meeting was not well advertised.

Comment; Your demographics show that our population is mostly 25-30 or younger. They work for minimum wage and still live with mom and dad. Most have finished education but don’t have a permanent job. You could center on finding work for them.

Question; Only 22 businesses that’s it? Does this tell you something how did people find out about it?

Answer; We did a cross section, in the report a % of construction, a % of retail etc. We also did an online survey to the industrial park.

Comment; the Township has antagonized the businesses, they won’t participate.

Dan: Well what can we do? Do we have to fake a licensing meeting to get people to come, do you have any suggestions?

Comment; It’s a challenge, council has turned down people and businesses, and sometimes people don’t like change.

Diane; Business visitation program, If they don’t come we will got to them. With a FRESH START.

Dan: It’s a simple plan. We are in it for the long haul.

Comment; is it for businesses or for the community. It’s important to see its for the community to. What kind of community do we want to have? - The new lots are too small, have no trees, IT’S LIKE ORLEANS. - Most of the infrastructure goes to the new developments, why not go to the older to fix up. - WHAT KIND OF COMMUNITY DO WE WANT?

Comment; Have the local organizations been asked? They have good ideas; maybe you should meet with them.

Question; who does this plan work for the community or the businesses.

Dan: Some businesses confirmed to us that they don’t want to grow.

Comment; all the services like water and sewer are going to the new residents, what about the older homes?

Comment; We want the industrial park to be called Embrun or Russell, all we hear is VARS VARS VARS, it’s not good for our little town.

Page 173 of 321 Question: Downtown Russell or Embrun doesn’t even have proper water or sewer.

Dan answer: We are presently working on the installation of a new pumping station + expansion of the lagoon which will provide additional services to our villages.

Comment: People want more character, more trees. If we keep developing like we are why would they come here when then can go to Orleans.

Question; what is Ecology?

Diane: Convention, l’éco Larose, Center for learning, agricultural, in Forêt Larose.

Comment: What we are missing; Environmental things about us, science, Bio about us, natural resources should be exploited in school to educate. Make people think wow we have all this nature, I want to go there.

Comment: associations are powerful, and they are also businesses owners, they’re family. Food for thought go to the associations.

Dan: it’s not all about old guard, but we have new players. We are talking about Russell, Not Rockland. To attract Businesses we need a certain amount of people. We need more consumers to attract more businesses.

Comment; become active in the street scape. More flowers, brooms, taking out weeds. Go clean the dust on windows etc. after the construction on Concession St.

Comment; The presentation was great, makes sense.

Comment; ask people what they don`t want.

Comment; Russell Registry building, make it and art gallery/Centre. Could be part of the plan.

Comment; send out more info before the presentation, to the people who signed.

Comment; living locally – DO IT AGAIN

Comment; the shopping mall is Vars, the small businesses shut it down.

Comment; we should promote retirement homes, services for the elderly because their numbers are growing.

Comment; Stores should stay open later.

Page 174 of 321 Diane’s Notes

Youth unemployment is an issue. Response: Jobs are being created and economic development will create job creation. Is there a disconnect between youth and available jobs?

Why did we only hear from 22 businesses? Reach out to businesses. Mend fences. Build trust. Something simple like offering to clean windows of business within the construction zone.

What kind of community do we want? Especially in terms of population attraction. Need to ask ourselves that question.

Important to retain our small town character. Why long-term residents moved here? Why did new arrivals (young demographic) move here?

Don’t forget to meet the needs of older residents / retirees.

There is a need for more services as population grows.

More small businesses. Not just one-of shops if you are going to attract shoppers.

More trees. Streetscape, Beautification. Leverage conservation areas.

We should speak to Associations, e.g. Horticulture, Heritage, Agriculture

Russell Registry could house an Art Centre

Page 175 of 321 Roy, Maryse

From: MUNRUS - DEPT - EcoDev Sent: Friday, June 27, 2014 1:06 PM To: Gatien, Daniel Subject: FW: RT Economic Development Plan

Chantal Mercier Administrative Assistant / Assistante Administrative Clerk Economic Development / Commis Développement économique

From: Harry Baker [mailto:[email protected]] Sent: June 27, 2014 11:16 AM To: MUNRUS - DEPT - EcoDev Cc: Leduc, Jean; St-Pierre, Jean-Paul Subject: RT Economic Development Plan

Dear Mr. Gatien,

Thank you for the meeting last night on the proposed Russell Township Strategic Plan: "Building Trust, Creating Opportunities". There is obviously a communication problem in advertising that event, and unfortunately the attendance was small, but the people there were engaged in the conversation of the three proposed strategic goals. There is nothing wrong with the proposed goals, but they are really just window dressing that mask a bigger problem! I would respectfully suggest that it is way too soon to implement these goals before you have obtained a broader consensus! Only about 5% of the known 400 businesses provided input and no community groups and associations were canvassed. This is not sufficient to move forward at this time!

Most residents have the impression that the Township's idea of economic development is more Orleans-like subdivisions (to provide a higher residential tax base) and more companies in the 417 Industrial Park (to provide a higher business tax base). The businesses believe the Township is only wanting more taxes (to pay down the growing infrastructure deficit) and not really interested in helping them to achieve their business goals.

Attracting and Supporting Businesses

If you want to engage the businesses you are going to have to work on "building trust". Unfortunately the licensing fiasco created a lot of distrust! Many small businesses are home based and think that if they sign up to the Township business directory they will be hit with business taxes! Many store front businesses who are now paying business taxes are resentful that home-

Page 176 of 321 based businesses are not being taxed, as they are, and they are paying an unfair share! Many taxpayers think "tax money to the Township is money going into a big black hole!"

You are going to have to find a way to work on "building trust" and then "obtaining a consensus" with both of these business groups to show that the Township can provide "value back" to these businesses.

Visitor Attraction

This looks like a tag on as there is no evidence that local organizations were consulted. I would suggest engaging the organizations and associations in this discussion would be in order.

These are my suggestions for a focus for the next 2 years!

Respectfully

Harry Baker

Page 177 of 321 The Road Forward .. Russell Township Economic Development

Strategic Plan 2014 – 2016

Introduction

The Russell Township Economic Development strategic plan lays a roadmap for economic development in our area over the coming three years. Leaders in the local business community were consulted for their views on opportunity and challenges for business development as well as the role Russell Township Economic Development can play in supporting growth. Statistical indicators highlight ways the area has changed in the past years and other communities’ economic development plans were examined to identify their application to the economy in Russell Township.

Russell Township Today

The population in Russell Township has been growing more rapidly than other communities locally, is younger and better educated than neighboring communities.

 With a population growth of almost 10 percent between 2006 and 2011, Russell Township is growing much more rapidly than Prescott-Russell, Ontario and Canada.  During the one-year period from May 10 2010 to May 10, 2011, 1,410 or 9.5 percent of the population changed residence in Russell Township. Two-thirds of those moving in Russell Township relocated from another area. Of those, 75.5% relocated from other Ontario communities, 19.1% were from other provinces or territories and just over 5% immigrated from outside of Canada.  At 39.1, the median age in Russell Township is younger than other communities within the region. The median age in Prescott-Russell is 42.6, 40.4 in Ontario and 40.6 in Canada.  36% of the population in Russell Township is between the age of 25 and 49 – key consumer and career years.  Over 20% of the population has a university degree or diploma and over 32% has a college or apprenticeship credential. Engineering Technology and Business are the primary fields of study for 21% of those with post-secondary education. Page 178 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 2 -

Full labour force participation combined with labour force mobility within the local labour market may result in workforce shortages and challenges for business attraction and growth.

 Labour force participation in Russell Township is 77.1% as compared to 65.5% in Ontario.  The Unemployment Rate is 4.3% locally compared to 5.3% in Prescott-Russell and 8.3% in Ontario.  5,210 people or 56.6% of those in the labour force leave Russell Township each day to go to work. 93.9% of those or 4,890 people are commuting to Ottawa daily.  More than one in five (21.8%) locally work in public administration. Other significant sectors of employment include Health Care and Social Assistance (10.7%), Retail Trade (9.7%) Educational Services (8.8%), and Construction (8.3%).  The most common occupational groups residents work in include Business, Finance and Administration (21.6%); Sales and Service (15.3%); Trades, Transport, Equipment Operators (14.3%) and Education, Law, Social, Community and Government (14.0%).  11.1% of those in the labour force are self-employed compared to 10.3% in Ontario.  At $43,709.00 for individuals and $107,371 for families, the median income in Russell Township is higher than in Prescott-Russell and Ontario. Page 179 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 3 -

Business Surveys and Interviews

The business community in Russell Township was surveyed early in 2014 to obtain feedback into economic development. Questions focused on obtaining insights into opportunities and challenges for local economic development, anticipated job creation and how Russell Township Economic Development could assist their business.

Population attraction and access to Highway 417 were viewed as offering the greatest opportunity for economic growth in Russell Township. Supporting local business and infrastructure development combined with promotion of the region were valued as the focus for Economic Development Services.

 A total of 22 business representatives responded to the survey. Input was also obtained from a Rural Economic Development (RED) Committee with representatives of the Embrun and Russell business community.  In addition to the RED Committee, eleven companies (50%) from the Construction Sector responded; 4 (18.2%) from Sales and Service; 2 (9.1%) from Financial and Real Estate; 1 (4.5%) from Business Management Services; 1 (4.5%) Retail; 1 (4.5%) Tourism; and 1 (4.5%) non-profit organization.  Business respondents were equally divided in viewing population attraction and access to Highway 417 as leading opportunities for economic growth. Support of local small business and attracting visitors to the area were also seen as opportunities.  Concerns with taxation, government regulations, and lack of water/sewer infrastructure were primary challenges to development along with the need for small business support, availability of lease space, and access to skilled labour.  Over 68% of businesses did not anticipate job creation due to the view that the businesses’ growth had been maximized and ideal size attained.  More than 31% anticipated job creation as a result of market growth and new product/service development.  Infrastructure development, small business support and promotion of the region are opportunities for Russell Township Economic Development to support growth in the local economy. Page 180 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 4 -

Our Strategic Focus

Statistical data highlighting the growth of our well-educated population and labour force mobility, the views of our business community and strategic actions underway advancing economic development in Prescott-Russell United Counties resulted in the identification of three strategic goals for economic development in Russell Township in the coming three years:

1. Promote population attraction through well-planned urban development aligning with Prescott-Russell strategies to establish an “unparalleled quality of place”. 2. Attract and grow local businesses through infrastructure development, business support and market development. 3. Develop and implement a visitor attraction strategy for Russell Township. Page 181 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 5 -

The Road Forward – A Strategic Action Plan for Growth

Goal One Promote population attraction through well-planned urban development and participation in Prescott-Russell strategies to establish an “unparalleled quality of place”.

Unlike some of our neighbors in rural Eastern Ontario who struggle with declining or stagnant populations and aging demographics, Russell Township continues to grow. The population is well-educated with above average income. However, with more than 56 percent of the workforce leaving the area each day, we export our talent. Supporting managed population growth in Russell Township will promote business attraction and growth in the region while helping to address potential labour force shortages. Creating a community with the infrastructure and amenities that attracts residents will also contribute to creating a region that is appealing to visitors.

Action Lead Partners * Performance Measures Work with Planning and Building, Russell Township to RTPB RTED 10% increase in residential-zoned property in three advance a managed approach to residential years development. Implement strategies for community beautification and RTPR RTED A community beautification committee is established recreational infrastructure renewal and development. RTPB SNCA and strategies implemented. PREDT “Communities in Bloom” or similar recognition is PRCFDC sought within three years. Collaborate with Russell Township to support renewal and development of parks, sports complex, etc. Promote and participate on quality of place/life focused PREDT RTED Active participant in a minimum of three groups groups e.g. Prescott-Russell Arts Council, South Nation PRT promoting quality of place/quality of life. Conservation Authority, etc. SNCA Promote Russell Township amenities locally, RTPR PREDT Revision of Russell Township website and social media provincially, nationally and internationally. Leverage EOTB presence to attract businesses, potential residents and existing reports to broadcast Russell Township PRCFDC visitors completed in one year. progress, e.g. PREDT Economic Development updates, Statistical data demonstrates sustained 10% population EOTB Local Labour Market Plan, etc. growth. * A list of acronyms is included on page 9 Page 182 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 6 -

Goal Two

Attract and grow local businesses through infrastructure development, business support and market development.

It is generally accepted that 80 percent of job creation within a community is generated by existing businesses. Existing firms are the engines of economic growth, have a stake in the community and set the stage for the area’s overall prosperity and quality of life. Promoting “Buy Local” makes solid economic sense. For every $100.00 spent locally, $73.00 stays in the local economy as wages, charitable donations, taxes and purchases of goods and services from other local businesses. When that same $100.00 is spent outside the community, $43.00 returns to the local community. Finally, building on the strength of existing business has proven to be a successful strategy for industry recruitment. Helping existing businesses to succeed may identify new enterprise for targeted recruitment efforts and satisfied businesspeople can be a community’s best ambassadors when recruiting new firms to the area.

Action Lead Partners Performance Measures Development of the Highway 417 Industrial Park RTED PREDT Secure negotiated agreement with Prescott-Russell including increasing the availability of serviced land and PRCFDC and/or provincial and federal partners to support beautification of the park. investment in development of the park. Sale of one Continue monitoring for federal/provincial grants and parcel of land to anchor tenant. Utilize proceeds of sale participating in investment discussions with Prescott- to support land servicing. Russell. A minimum of 25% increase in serviced land within three years. Establish a business outreach program promoting RTED OMAF 80% of local businesses have been contacted within growth strategies, use of available government MEDTE one year business support programs, encouraging local supply PREDT Semi-annual Canadian Business Pattern (StatCan) data chains, etc. PRCFDC for P-R identifies 3% increase in number of businesses. Identify services and goods required by the growing RTED PREDT Semi-annual Canadian Business Pattern (StatCan) data population and address gaps within business Business for P-R identifies 3% increase in number of businesses. attraction activities. Assoc.’s Address workforce shortages in collaboration with RTED EOTB Service provider statistics demonstrate improved Prescott-Russell employment services and educators. CSEPR employment results within all demographic groups. Educators Page 183 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 7 -

Goal Two (Continued)

Attract and grow local businesses through infrastructure development, business support and market development.

Action Lead Partners Performance Measures Establish a local business association to promote RTED OMAF 60% business participation in Russell Township business to business networking, workshop provision, REDC Creation of a minimum of one networking/business recognition of business excellence, etc. PREDT recognition event conducted annually PRCFDC Implementation of a minimum of two business-focused MEDTE workshops annually. Develop an online database of all Russell Township RTED PREDT Database permitting businesses to make updates is businesses to be promoted to residents and businesses PRCFDC developed and posted online within one year. for local purchases. RTED to promote outside RT REDC Evaluations by users demonstrate a 75% satisfaction boundaries. EOTB to provide existing employer data EOTB rate. and additional info gathered in 2014-2015. Create and implement a Buy Local campaign in Russell RTED PREDT Establish and promote a local Farmer’s Market. Township PRCFDC Promote use of public transit for commuters increasing OMAF ridership by 25 percent in three years. Promote participation in PREDT program for regionally PREDT RTED A minimum of ten Russell Townships producers are branding local agricultural products ensuring quality PRCFDC participating in the Buy Local initiative. standards. OMAF Evaluations show increasing participation by business and consumers. Promote participation in local Buyer Rewards Incentive PREDT RTED Increase current participation rate of 70 local Program. Buyer earning PR dollars and merchants PRCFDC businesses by 25 percent. collecting customer information. Establish a resource centre for start-up businesses and RTED PREDT Negotiate with Small Business Enterprise Centre in budding entrepreneurs MEDT Hawkesbury On for local presence. To be available a PRCFDC minimum of four hours per week. Canadian Business Pattern data (StatCan) demonstrates annual increase of 5% in small businesses in P-R. Page 184 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 8 -

Goal Three

Develop and implement a visitor attraction strategy for Russell Township

Prescott-Russell United Counties outlines strategies for “Creating an Unparalleled Quality of Place and Remarkable Visitor Experiences”. In the plan, Millier Dickinson Blais define Quality of Place or alternatively “Quality of Life” as a “collection of assets and infrastructure that influence a person’s wellbeing. This could include anything from natural and cultural heritage, public transit, nightlife and restaurants, arts and cultural venues and festivals, hospitals, schools and social services.” The amenities that encourage population attraction are very often the same assets that draw visitors.

Strategically located within a thirty minute drive from Ottawa and two hours from Montreal, two cities with a combined population over 2.5 million, Russell Township is well-positioned to attract day visitors.

Action Lead Partners Performance Measures Establish and implement a sustainable Festival and RTED PREDT Organizing stakeholder committee established. Event Plan for Russell Township leveraging community SNCA Plan developed for increasing festival activity from assets including P-R Culture plan, Calypso Waterpark PRT current two to four, coordinating with Prescott-Russell etc. PRAC Festival Network. Attendance measures indicate 10% increase year over year at events and festivals. Link with P-R trails by analyzing existing quiet road and RTED SNCA Link 7 km of Russell Township/South Nation trail infrastructure to establish a bike/hike/cross- PREDT Conservation Authority trail with 250 km infrastructure country skiing trail through Russell Township. PRCFDC in P-R. Collaborate with PREDT in obtaining support for PREDT RTED Support and promote efforts to secure funds to launch Ecology Centre and Entrepreneurship Centre PRT $12 million centre accommodating 500 people. Identify and respond to Request for Proposals issued by RTPR EOTB Submit a minimum of 3 proposal in a 3 year period to funding sources supporting Quality of Life, Tourism, provincial and federal funders, foundations, etc. Culture and Sports initiatives. Page 185 of 321 The Road Forward .. Russell Township Economic Development Strategic Plan 2014-2016 - 9 -

Glossary of Acronyms

CSEPR Centre de services à la Emploi EOTB Eastern Ontario Training Board MEDTE Ministry of Economic Development, Trade and Employment (Ontario) OMAF Ontario Ministry of Agriculture and Food PRAC Prescott-Russell Arts Council PRCFDC Prescott-Russell Community Futures Development Corporation PREDT Prescott-Russell Economic Development and Tourism PRT Prescott-Russell Tourism REDC Rural Economic Development Committee (Embrun and Russell) RTED Russell Township Economic Development RTPD Russell Township Planning and Building RTPR Russell Township Parks and Recreation SNCA South Nation Conservation Authority Page 186 of 321 REPORT TO COUNCIL: / RAPPORT AUCONSEIL: ECO DEV 10-2014 DATE: 05/08/14

VENTE DE TERRAIN INDUSTRIEL À BLUEPRINT BUILDS INC. / SALE OF INDUSTRIAL LAND TO BLUEPRINT BUILDS INC. SUBJECT SUJET Authorize the signing of the agreement Autoriser la signature de l’entente with Blueprint Builds Inc. for the sale of pour la vente de terrain dans le parc industrial land. industriel à Blueprint Builds Inc. RECOMMENDATION RECOMMANDATION That Council proceeds with the sale of Que le conseil municipal procède à la industrial land to Blueprint Builds Inc. vente de terrain industriel à Blueprint Builds Inc. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES

 6.4 acres de terrain qui  6.4 acres of land which represents a représentent une vente de sale of $160,000 160,000 $ BUSINESS PLAN PLAN D’AFFAIRES NONE AUCUN STRATEGIC PLAN PLAN STRATÉGIQUE Strategic Pillar #3 - Grow Economic Pilier stratégique #3 - Accroître le Development développement économique COMMUNICATION PLAN PLAN DE COMMUNICATION Provide a press release to all media Fournir un communiqué de presse à once Council publicly accepts the tous les médias lorsque le conseil transaction. municipal aura accepté publiquement la transaction.

Page 187 of 321 SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Daniel Gatien Directeur développement économique Economic Development Director

APPROVAL(S) | APPROBATION(S):

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT

ECO DEV 10-2014_Vente de terrain Blueprint Builds Inc. Page 2 of 4 8/1/2014

Page 188 of 321 We have received an offer to purchase Nous avons reçu une demande from Blueprint Builds Inc. for 6.4 acres d’achat de Blueprint Builds Inc. pour of land in the industrial park (see 6.4 acres de terrain dans le parc attached sketch). They are proposing to industriel (voir croquis ci-joint). Ils build five (5) commercial buildings proposent de construire cinq (5) between 10,000 and 15,000 square feet édifices commerciaux entre 10,000 et each. They will build within the next two 15,000 pieds carrés chacun. Ils years a minimum of 27,000 square feet. construiront un minimum de 27,000 pieds carrés dans les deux prochaines années.

Blueprint Builds Inc. will be renting Blueprint Builds Inc. vont faire la these buildings to commercial location de ces édifices à des businesses and locate their business in entreprises ainsi que de se localiser one of these buildings. The estimated dans un de leurs bâtiments. Le coût construction cost per building is de construction par édifice est évalué between 1 to 1.6 million dollars plus site entre 1 et 1.6 million de dollars plus work and utilities. les coûts d’aménagement de terrain et les utilités.

They presently have 9 employees which Ils ont présentement 9 employés et ils will grow to 19 after year one and then estiment en avoir 19 après la première to 24 after the second year of operation. année et un total de 24 après la deuxième année d’opération.

The offer to purchase that we have L’offre d’achat que nous avons reçue received meets all of our conditions as répond à toutes nos exigences de outlined in our sale of industrial land notre politique de vente de terrain policy. industriel. OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION That Township not proceed with the Que la municipalité ne procède pas à sale of land. la vente de terrain. ATTACHMENT(S) PIÈCE(S) JOINTE(S)  Municipal By-Law and resolution  Règlement municipal et  Sketch résolution  Croquis

ECO DEV 10-2014_Vente de terrain Blueprint Builds Inc. Page 3 of 4 8/1/2014

Page 189 of 321

ECO DEV 10-2014_Vente de terrain Blueprint Builds Inc. Page 4 of 4 8/1/2014

Page 190 of 321 THE CORPORATION OF THE TOWNSHIP OF RUSSELL

BY-LAW NO. XX-2014

Being a by-law to dispose of real property. BEING A BY-LAW TO AUTHORIZE THE SALE OF MUNICIPAL LAND

WHEREAS Council of the Corporation of the Township of Russell is desirous of selling certain lands in the Township of Russell industrial park.

AND WHERAS Sections 9 and 11 of the Municipal Act, 2001, S.O. 2001 Chapter 25 and amendments thereto provides that every municipal corporation may pass by-laws with respect to economic development which includes the selling of municipal land for the purpose of carrying on of industries and commercial operations within a municipal industrial park;

AND WHEREAS Section 270 of the Municipal Act, 2001 provides that a Municipality shall adopt and maintain policies with respect to the sale and other disposition of land;

AND WHEREAS By-law 43-2010 of the Township of Russell is a by-law which adopts a policy with respect to the sale and other disposition of land;

AND WHEREAS By-law 43-2010 exempts land to be used for the establishment and carrying on of industries and industrial operations;

AND WHEREAS the lands which are the subject of this by-law are to be used for the establishment and carrying on of industries and industrial operations and are thus exempt from the provisions of By-law 43-2010.

NOW THEREFORE THE COUNCIL FOR THE CORPORATION OF THE TOWNSHIP OF RUSSELL HEREBY ENACTS AS FOLLOWS:

1. That the Corporation of the Township of Russell hereby agrees to sell to Blueprint Builds Inc. lands described as Part of Lots 21 and 22, Concession 5, representing 6.4 acres of land (more or less) as more particularly described in the Agreement of Purchase and Sale attached as Schedule "A" hereto and forming part of this By-law;

2. That the Mayor and the Clerk of the Corporation of the Township of Russell be and are hereby authorized to execute the said Agreement of Purchase and Sale and Option to Repurchase Agreement together with such necessary amendments as may be reasonably required and all deeds and documents as legal counsel deems it advisable for the sale of the aforesaid property referred in section 1 above.

READ A FIRST AND SECOND TIME, this ____ day of August, 2014.

READ A THIRD TIME and passed this ___ day of August, 2014

______Mayor Clerk

Page 191 of 321 REPORT TO COUNCIL: / RAPPORT AU CONSEIL: ECO DEV 11-2014 DATE: 05/08/14

RAPPORT D’ACTIVITÉS DU DÉPARTEMENT DE DÉVELOPPEMENT ÉCONOMIQUE / REPORT OF ACTIVITIES OF THE ECONOMIC DEVELOPMENT DEPARTMENT SUBJECT SUJET The Department wishes to communicate Le département tient à communiquer the activities, initiatives and impacts of les activités, les initiatives et les the Economic Development Department impacts du département de to the Municipal Council and ratepayers. développement économique au conseil municipal et ses contribuables. RECOMMENDATION RECOMMANDATION That Council acknowledges receipt of Que le conseil accuse réception de this report. ce rapport.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES

NONE AUCUNE

BUSINESS PLAN PLAN D’AFFAIRES NONE AUCUN STRATEGIC PLAN PLAN STRATÉGIQUE Strategic Pillar #3 - Grow Economic Pilier stratégique #3 - Accroître le Development développement économique COMMUNICATION PLAN PLAN DE COMMUNICATION NONE AUCUN

SUBMITTED BY | SOUMIS PAR: Date: August 5 août 2014

Page 192 of 321 Daniel Gatien Directeur développement économique Economic Development Director

APPROVAL(S) | APPROBATION(S):

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The attached report is the Activity Report Le rapport en pièce jointe est le from September 2011 to July 2014. This rapport d'activités de septembre 2011 is a first report which will be submitted on à juillet 2014. C'est un premier an annual basis to Municipal Council and rapport qui sera soumis sur une base ratepayers. annuelle au conseil municipal et aux contribuables. OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION

ATTACHMENT(S) PIÈCE(S) JOINTE(S)  Activity report  Rapport d’activités

ECO DEV 11-2014_Activity Report_Aug 2014 Page 2 of 2 8/1/2014

Page 193 of 321 BUILDING TRUST, CREATING OPPORTUNITIES.

Keeping in line with our economic development objectives stated above, we wish to communicate the activities, initiatives and impacts of the Economic Development Department to the Municipal Council and ratepayers.

The following is the Activity Report from September 2011 to July 2014. This is a first report which will be submitted on an annual basis to Municipal Council and ratepayers. ANALYSIS

Key Highlights

Infrastructure Development Activities

 The Embrun lagoon expansion started in the summer of 2013 with an anticipated completion date of fall 2014. The cost of this expansion, 3.7 million dollars, is financed at 100% by development charges. NO contributions from the local residents for this project.  Construction of a new pumping station to be located in the Richelieu Park lands. Construction started in January 2014 with a completion date in October 2014. This pumping station will permit to re-direct sanitary sewer flows for part of the Embrun village to allow development within its boundaries. Cost for the project which includes a pumping station and forcemain will be 4.4 million dollars. The Township has partnered this project with Melanie Construction which will permit development of their lands along Ste-Marie Road. Our share of the cost will be 40% of the total cost or 2.1 million dollars and our municipal share will be paid by development charges ($1,764,000) and the balance of $336,000 to be paid by the existing sanitary sewer users.  Construction of new roads in 2013 in the 417 industrial park (Corduroy Rd.), located West of the existing 417 industrial park which intersects Burton Road. The road extends 1,200 feet and an additional extension will connect to Clement St. This extension should be completed this July 2014. All costs associated with this work were paid through the sale of industrial land. There were no costs paid by our local ratepayers.

Development Activities

 A high priority economic development opportunity study was completed in the fall of 2012 which identified twenty priorities. Twelve of these priorities have been completed as of today. The study was financed 100% by the Prescott-Russell Community Development Corporation.  We prepared a servicing study for providing water and sanitary sewer services for the 417 industrial park.  We also prepared a business case study for the servicing of the 417 industrial park which was financed at 75% by the Prescott-Russell Community Futures.  An economic development strategy was completed at the end of May 2014 outlining the direction of economic development for the next three years. This study has also been financed 100 % by the Prescott-Russell Community Futures.

Page 194 of 321  Several engineering studies were completed over the last couple of year to investigate the servicing needs for future economic and industrial developments. In 2011, we completed a study to determine the best alternative to divert sanitary sewer flows for the west end of the village of Embrun. This will permit the development of several industrial and residential developments for the village. As a result of this study, we were able to conclude a partnership with Melanie Construction for the construction of a new pumping station and forcemain.  An additional engineering study was completed to look at developing a partnership for a new pumping station for the Solidex properties and future growth for the township. Unfortunately, the developers did not proceed with the partnership.

Marketing Activities

 We put in place an investment readiness plan which includes upgrading our economic development website, up-to-date information and new promotional materials.  Investment readiness package was completed and ready for distribution to potential investors.  Business highlights to be in place in our local newspaper effective this fall to promote new and existing businesses in our community.  Our Info@ Guide publication produced in 2013 and a second edition to be circulated this September to our local residents and included as part of our information package for new residents. The Info@ Guide is a 65-70 page bilingual publication highlighting our municipal services, local associations such as cultural, sports, social, health, etc. located within our community along with a business directory.

Community Initiatives

 In 2013, the Economic Development Department undertook a complete review of the scheduling and routes of the Russell Transpo system. Municipal Council approved the schedule and simplified routes to encourage growth in the ridership. As of today, we are proud to confirm that our ridership has increased by nearly 10% over 2012. We are presently reviewing a customer satisfaction survey completed at the end of May 2014 and will report to Council in early Fall the results. Upon early reviews, the majority of the users are very satisfied with the service. We had no increase in our monthly pass fare since 2013.  The use of social medias was an ambitious project in 2013-2014 and we are pleased that we are connected through Facebook and Twitter. We are also in the process of upgrading our municipal website and thus, our economic development pages.  We initiated a business licencing policy for our local businesses but unfortunately this was not well received by the business community. Municipal Council did not proceed with its implementation.  We did however, put in place a business registry system and to date we have approximately 400 businesses in our registry. We are still updating the list to obtain more information on our local businesses.  We have provided all our department heads with a listing of all potential subsidy funding agencies for capital and operational expenditures.  We recommended a financial support documentation system for the finance department for the yearly budget preparation.  We initiated a one-stop planning processing system for existing and new residential and commercial development projects for the township. This groups all the departments and outside agencies to familiarize themselves with ongoing projects and facilitates the approval process for our developers.

Page 195 of 321 Page 196 of 321 Financial Activities

 Negotiated with local developers to contribute $3,071,568 as pre-paid development charges for sanitary sewer works for the township.  Negotiated with an outside investor to construct a 65 room hotel with restaurant in the village of Limoges. The project in still ongoing and the investor has confirmed that the project should begin within the year.  We have worked in partnership with the United Counties of Prescott-Russell and the Eastern Ontario Economic Development Corporation and potential investors in our township. We should anticipate receiving an answer by the end of 2014.  The following is the activity in land sold in the industrial park along with the financial and job creation input and the estimated municipal tax revenues to be received on an annual basis:

Acres Mun. Tax Sale Building Building Jobs Mun. Tax sold to revenue per price value (sq. ft) created rate (2013) date year $1,687,50 $19,700,00 68.5 244,000 205 0.79533% $170,101 0 0

TOTAL LAND AND $21,387,500 BUILDING

Page 197 of 321 DÉVELOPPER DES RELATIONS DE CONFIANCE POUR STIMULER LES OPPORTUNITÉS.

En gardant en tête nos objectifs de développement économique énoncés ci-dessus, nous tenons à communiquer les activités, les initiatives et les impacts du département de développement économique au conseil municipal et ses contribuables.

Ce qui suit est le rapport d'activité de septembre 2011 à juillet 2014. C'est un premier rapport qui sera soumis sur une base annuelle au conseil municipal et aux contribuables. ANALYSE

Faits saillants

Activités de développement des infrastructures

 L'expansion de la lagune d’Embrun a commencé à l'été 2013, avec une date d'achèvement prévue pour l'automne 2014. Le coût de cette expansion est de 3,7 millions de dollars et est financé à 100% par les frais de développement. AUCUNE contribution des résidents pour ce projet.  Construction d'une nouvelle station de pompage qui sera située près du parc Richelieu. La construction a débuté en janvier 2014 avec une date d'achèvement pour octobre 2014. Cette station de pompage permettra de réorienter les eaux d’égout sanitaire pour une partie du village d'Embrun pour permettre le développement à l’intérieur de ses frontières. Le coût du projet qui comprend une station de pompage et conduite de refoulement est de 4,4 millions de dollars. La municipalité a collaboré à ce projet avec Mélanie Construction et qui permettra le développement de leurs terrains le long de la route Ste-Marie. Notre part est de 40% du coût total, soit 2,1 millions de dollars et sera payé par les frais de développement (1,764,000 $) et le solde de 336 000 $ sera payé par les utilisateurs d'égouts sanitaires existants.  Construction de nouvelles routes en 2013 dans le parc industriel de la 417 (ch. Corduroy), situé à l'ouest du parc industriel existant et qui croise le chemin Burton. La route s'étend 1200 pieds et une extension supplémentaire se connecte à la rue Clement Cette extension devrait être achevée d’ici juillet 2014. Tous les coûts associés à ce travail ont été payés par la vente de terrains industriels. AUCUNE contribution des résidents pour ce projet.

Activités de développement

 Une étude d'opportunité de développement économique a été achevée en automne 2012 et qui a identifié vingt priorités. Douze de ces priorités ont été achevées à ce jour. L'étude a été financée à 100 % par la Société de développement communautaire Prescott-Russell.  Nous avons préparé une étude de services pour l'eau et les égouts sanitaires pour le parc industriel de la 417.  Nous avons également préparé une étude de cas d'affaires pour l'entretien du parc industriel de la 417 qui a été financée à 75 % par la Société de développement communautaire Prescott- Russell.

Page 198 of 321  Une stratégie de développement économique a été achevée à la fin mai 2014 et qui définit les grandes orientations de développement économique pour les trois prochaines années. Cette étude a également été financée à 100 % par la Société de développement communautaire Prescott- Russell.  Plusieurs études d'ingénierie ont été achevées au cours des deux dernières années pour étudier les besoins d'entretien pour le futur du développement économique et industriel. En 2011, nous avons réalisé une étude afin de déterminer la meilleure solution pour détourner les eaux d'égout sanitaires pour l'extrémité ouest du village d'Embrun. Cela permettra le développement de plusieurs projets industriels et résidentiels pour le village. À la suite de cette étude, nous avons pu conclure un partenariat avec Melanie Construction pour la construction d'une nouvelle station de pompage et conduite de refoulement.  Une étude d'ingénierie supplémentaire a été effectuée pour examiner l'élaboration d'un partenariat pour une nouvelle station de pompage pour les propriétés de Solidex et la croissance future de la municipalité. Malheureusement, les développeurs ont décidé de ne pas continuer avec ce partenariat.

Activités de Marketing

 Nous avons mis en place un plan de préparation à l'investissement qui comprend l'amélioration de notre site de développement économique, des informations à jour et les nouveaux matériaux promotionnels.  Ce document a été achevé et est prêt à être distribué à des investisseurs potentiels.  Un « spotlight » sur certains de nos commerces sera dans notre journal local cet automne pour promouvoir les nouvelles entreprises et celles existantes dans notre communauté.  Notre publication Guide Info@ a été produite en 2013 et une deuxième édition sera distribuée en septembre à nos résidents locaux et fait partie de notre trousse d'information pour les nouveaux résidents. Le Guide Info@ est une publication bilingue de 65 à 70 pages mettant en évidence nos services municipaux, les associations locales (culturelles, sportives, sociales, de santé, etc.) situées au sein de notre communauté avec un annuaire d'entreprises.

Initiatives communautaires

 En 2013, le département du développement économique a entrepris un examen complet de son horaire et route du système Russell Transpo. Le conseil municipal a approuvé le nouvel horaire et les routes simplifiées pour croître le nombre usager. À compter d'aujourd'hui, nous sommes fiers de confirmer que nos usagers ont augmenté de près de 10 % vis-à-vis 2012. Nous examinons actuellement notre dernier sondage de satisfaction du mois de mai 2014 et présenteront les résultats au conseil en début d'automne. À première vue, la majorité des usagers sont très satisfaits du service. Nous n'avions pas d'augmentation sur nos passes mensuelles depuis 2013.  L'utilisation des médias sociaux a été un projet ambitieux en 2013-2014 et nous sommes maintenant sur Facebook et Twitter. Nous sommes également à travailler sur un nouveau site Internet municipal et donc, nos pages de développement économique.  Nous avons lancé en 2012 une politique de licences d'affaires pour nos entreprises locales, mais malheureusement, le tout n’a pas bien été reçu par la communauté des affaires. Le conseil municipal n'a pas procédé à sa mise en œuvre.  Nous avons cependant, mis en place un système d'enregistrement de l'entreprise et à ce jour nous avons environ 400 entreprises dans notre registre. Nous sommes toujours à mettre à jour notre liste pour obtenir plus d'informations sur nos entreprises locales.

Page 199 of 321  Nous avons fourni à tous les chefs de service une liste de tous les organismes potentiels de financement pour le capital et les dépenses opérationnelles.  Nous avons recommandé un système de documentation de soutien financier pour le département des finances pour la préparation du budget annuel.  Nous avons lancé un système de traitement de planification unique pour les projets de développement résidentiels et commerciaux existants et nouveaux. Ce groupe comprend tous les départements municipaux et organismes de l'extérieur à se familiariser avec les projets en cours et facilite le processus d'approbation pour nos développeurs.

Financial Activities

 Négociation avec des développeurs locaux à contribuer 3,071,568 $ comme frais de développement prépayés pour les travaux d'égouts sanitaires de la municipalité.  Négociation avec un investisseur extérieur pour construire un hôtel de 65 chambres avec restaurant dans le village de Limoges. Le projet est toujours en cours et l'investisseur a confirmé que le projet devrait commencer cette année.  Nous avons travaillé en partenariat avec les Comtés-unis de Prescott-Russell et la Société de développement économique de l'Est ontarien et les investisseurs potentiels dans notre municipalité. Nous anticipons recevoir une réponse d'ici la fin de 2014.  Ce qui suit est un compte-rendu des terrains vendus dans le parc industriel de la 417 avec l'apport financier, la création d'emplois et les recettes approximatives fiscales municipales à recevoir sur une base annuelle:

Acres Taux de Revenu de Prix de Valeur de Bâtisse Emplois vendus à Taxe Mun. taxe mun. vente la bâtisse (pieds créés date carrés) (2013) par année $1,687,50 $19,700,00 244,000 68.5 205 0.79533% $170,101 0 0 pi2

VALEUR TOTAL VENTE ET $21,387,50 BÂTISSE : 0

Page 200 of 321 REPORT TO COUNCIL: IS-WAT-1-2014 DATE: 8/5/2014 RAPPORT AU CONSEIL:

DRINKING WATER SYSTEM OPERATIONAL PLAN ENDORSEMENT APPROBATION DU PLAN D’EXPLOITATION DU RÉSEAU D’EAU POTABLE SUBJECT SUJET Endorsement of Revision 5 of the L’approbation de la révision 5 du plan Operational Plan for the Township of d’exploitation du réseau d’eau Russell Drinking Water System. potable de la municipalité de Russell.

RECOMMENDATION RECOMMANDATION That Council, the CAO and the Que le conseil, le DG et le directeur Executive Director of Infrastructure exécutif des Services Services commit to the Quality d’infrastructures s’engagent à mettre Management System (QMS) by en œuvre un système de gestion de providing authority, direction and la qualité de l’eau potable (SGQEP) support and by endorsing the QMS for en fournissant le pouvoir, la direction the Drinking Water System as et l’appuie nécessaires et en documented in the attached approuvant le système, comme Operational Plan. l’indique le plan d’exploitation ci-joint.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

BUSINESS PLAN PLAN D’AFFAIRES N/A S/O

STRATEGIC PLAN PLAN STRATÉGIQUE N/A S/O COMMUNICATION PLAN PLAN DE COMMUNICATION

Page 201 of 321 The Operational Plan is available on Le plan d’exploitation est disponible the municipal website. sur le site web municipal.

SUBMITTED BY | SOUMIS PAR: Date: 8/5/2014

Craig Cullen, Executive Director of Infrastructure Services/ Directeur exécutif des services d’infrastructures

APPROVAL(S)| APPROBATION(S):

8/5/2014 Jean Leduc Date Claudette Landry Date Chief Administrative Officer Date Directeur général Executive Director of Administrative Services/Treasurer Directeur exécutif des services administratifs/ Trésorière

PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT By Resolution 343-2009 the Mayor, the Par résolution 343-2009, le maire, le CAO and the Director of Environmental DG et le Directeur des services

REPORT- Page 2 of 3 8/1/2014

Page 202 of 321 Services endorsed the first Operational environnementaux ont accepté le Plan and committed to fulfilling the premier plan opérationnel et ils se Township's requirement as sont engagé à mettre en œuvre le documented in the Operational Plan by système de gestion de la qualité de providing authority, direction and l’eau potable (SGQEP) en fournissant support to the QMS as indicated in le pouvoir, la direction et l’appuie report PU 11-2009. nécessaires tel qu’indiqué dans le rapport PU 11-2009.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION

There are no other options. Il n’y a pas d’autres options.

ATTACHMENT(S) PIÈCE(S) JOINTE(S) - Operational Plan of the Drinking - Plan d’exploitation du réseau d’eau Water System Revision 5 potable – Révision 5. - Report PU 11-2009 - rapport PU 11-2009 - Resolution 343-2009 - résolution 343-2009

REPORT- Page 3 of 3 8/1/2014

Page 203 of 321

OPERATIONAL PLAN

for the Township of Russell Drinking Water System

#184-401

Revision 5 – June 4, 2014

Page 204 of 321

This Operational Plan defines and documents the Quality Management System (QMS) for the Township of Russell. It sets out the policies and procedures with respect to quality management in accordance with the requirements of the Province of Ontario’s Drinking Water Quality Management Standard (DWQMS).

OPERATIONAL PLAN REVISION HISTORY

Date Revision Description of Revision

October 19, 2009 0 Operational Plan issued

Updated to reflect connection to City of Ottawa drinking water September 2, 2010 1 distribution system.

April 14, 2011 2 Updated to reflect corrective actions following audit

August 9, 2012 3 Updated to reflect current status

August 20, 2013 4 Updated to reflect updates

June 4, 2014 5 Updated to reflect new organizational structure

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 2 of 22

Page 205 of 321 TABLE OF CONTENTS

1 Quality Management System (QMS) ...... 4 2 Quality Management System Policy ...... 4 3 Commitment & Endorsement of QMS & Operational Plan ...... 4 4 Quality Management System Representative (QMS Rep) ...... 5 5 Document and Records Control ...... 5 6 Drinking Water System ...... 6 7 Risk Assessment ...... 12 8 Risk Assessment Outcomes ...... 12 9 Organizational Structure, Roles, Responsibilities and Authorities ...... 12 10 Competencies ...... 17 11 Personnel Coverage ...... 19 12 Communications ...... 20 13 Essential Supplies and Services ...... 20 14 Review and Provision of Infrastructure ...... 20 15 Infrastructure Maintenance, Rehabilitation and Renewal ...... 20 16 Sampling, Testing and Monitoring ...... 21 17 Measurement and Recording Equipment Calibration and Maintenance ...... 21 18 Emergency Management ...... 21 19 Internal Audits ...... 22 20 Management Review ...... 22 21 Continual Improvement ...... 22

LIST OF APPENDICES Appendix A – QMSP-01 Document and Records Control Appendix B – QMSP-02 Risk Assessment and Risk Assessment Outcomes Appendix C – QMSP-03 Personnel Coverage Appendix D – QMSP-04 Communications Appendix E – QMSP-05 Essential Supplies and Services Appendix F – QMSP-06 Review and Provision of Infrastructure Appendix G – QMSP-07 Sampling, Testing and Monitoring Appendix H – QMSP-08 Measurement and Recording Equipment Calibration and Maintenance Appendix I – QMSP-09 Emergency Management Appendix J – QMSP-10 Internal Audits Appendix K – QMSP-11 Management Review

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 3 of 22

Page 206 of 321 1 Quality Management System (QMS)

The Township of Russell Quality Management System (QMS) for the Drinking Water System is structured and documented in this Operational Plan.

2 Quality Management System Policy

The Township of Russell is committed to consistently provide a high level of service, to provide safe, high quality drinking water to consumers, to maintain and continually improve on the Drinking Water Quality Management System and to comply with applicable legislation and regulations.

3 Commitment & Endorsement of QMS & Operational Plan

The Chief Administrative Officer (CAO) and the Executive Director of Infrastructure Services as Top Management of the Operating Authority, and the Mayor representing the Owner have approved the QMS for the Township of Russell Drinking Water System as documented in this Operational Plan.

Owner Operating Authority Endorsement & Approval Endorsement & Approval

______Mayor Date CAO Date JP St-Pierre Jean Leduc

______Executive Director of Date Infrastructure Services Craig Cullen

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 4 of 22

Page 207 of 321 4 Quality Management System Representative (QMS Rep)

All Operating Authority personnel have a role and associated responsibilities within the Township of Russell Drinking Water System’s QMS.

The Infrastructure Services Office Manager is appointed as the QMS Rep.

The QMS Rep shall:  Administer the QMS by ensuring processes and protocol needed for the QMS are established and maintained,  Report on QMS performance and identifying opportunities for improvement,  Ensure that current versions of documents related to the QMS are in use,  Ensure personnel are aware of all applicable legislative and regulatory requirements that pertain to their operational duties, and  Promote awareness of the QMS to the personnel of the Drinking Water System.

5 Document and Records Control

Refer to Appendix A for QMS Procedure QMSP-01 Document and Records Control.

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 5 of 22

Page 208 of 321 6 Drinking Water System

Owner and Operating Authority

The Township of Russell is the Owner and Operating Authority of a drinking Water System that includes: o four storage tanks (three elevated towers, one above ground reservoir); o a distribution network and its associated appurtenances.

The City of Ottawa is the Owner and Operating Authority of the water source and of the pre-treated water supplied to the Township of Russell.

System Description

Water Source

Treated water is supplied by the City of Ottawa through a connection to its distribution system from Mitch Owens Road and Bank Street to Embrun Reservoir.

The City of Ottawa operates two treatment plants to supply drinking water – Lemieux Island Water Purification Plant (capacity: 400 ML/d; constructed 1931) and Britannia Water Purification Plant (capacity: 360 ML/d; constructed 1961). The source water for both plants is the Ottawa River. Both plants use identical water treatment processes and have undergone significant expansion and modernization over the years.

Raw water enters the treatment plants through large intake pipes that extend into the main flow of the river. The treatment process makes use of the “multiple barrier” principle. A series of treatment steps successively remove undesirable substances such as colour, suspended particles, algae, bacteria, and viruses from the water. The purification process in Ottawa consists of the following steps: - coagulation (alum and sulphuric acid) - flocculation (activated silica as a coagulant aid) - sedimentation - filtration (sand/anthracite) - primary disinfection (sodium hypochlorite) - pH correction (sodium hydroxide) - secondary disinfection (chloramines) - fluoridation (HFS)

During the final treatment step, fluoride is added for prevention of dental cavities, and chloramine (mixture of chlorine and ammonia) is added to preserve water quality as it travels through the vast water distribution system. The pH level is adjusted in order to minimize corrosion effects in the distribution system.

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 6 of 22

Page 209 of 321 After the treatment process, water is pumped through the distribution network to the Township of Russell.

Operational Challenges

There are no identified operational challenges resulting from the quality of the water source.

Drinking Water System

All facilities are monitored by a Supervisory Control and Data Acquisition (SCADA) system and linked to the Infrastructure Services office.

Embrun Reservoir

Reservoir and control building 15.0 m x 12.1 m (NAD27: UTM Zone 18:501560.00 mN, 474400 m N) consisting of the following:

o fill valve on Russell Feedermain;

o two (2) compartment concrete tank, each compartment having a net capacity of 705 m3, for a total capacity of 1,410 m3;

o two (2) pumping wet well compartments;

o three (3) Embrun Booster Pumps (two duty, one standby), each having a capacity of a design flow rate of 28.75 L/s at a total dynamic head of 52.34 m;

o two (2) Russell Booster Pumps, each having a capacity of a design flow rate of 31.4 L/s at a total dynamic head of 52.8 m;

o two (2) pressure release valves: • at Embrun Watermain; • at Russell Watermain;

o three (3) magnetic flow meters monitoring flows: • at Russell Feedermain; • at Embrun Watermain; • at Russell Watermain.

o Three (3) pressure transmitters at the following locations: • at Russell Feedermain (from City of Ottawa); • at Embrun watermain; • at Russell watermain.

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 7 of 22

Page 210 of 321 o duplex ammonium sulfate feed system (one duty pump, one standby pump), with ammonium capacity of 15 L/h, for a dosage of 0.25 to 1.25 mg/L, c/w two 300 L tanks and mixers, for the purpose of rechloramination at reservoir water; the solution is injected at the reservoir fill line. Equipment is installed within a concrete secondary confinement area;

o duplex sodium hypochlorite feed system (one duty pump, one standby pump), with a minimum capacity of 15 L/h, for a dosage of 0.1 to 1.75 mgCl/L, c/w one 300 L solution tank, for the purpose of rechloramination at reservoir water; the solution is injected at the reservoir fill line. Equipment is installed within a concrete secondary confinement area;

o duplex sodium hypochlorite feed system (one duty pump, one standby pump), with a minimum capacity of 10.4 L/h, for a dosage of 0 to 0.5 mgCl/L, c/w a 300 L day tank, for the purpose of chlorine residual adjustment at reservoir water; the solution may be injected to either the reservoir interconnecting pipe (two locations), the Embrun wet well or the Russell wet well. Equipment is installed within a concrete secondary confinement area.

o six (6) continuous chlorine analyzers, monitoring total chlorine and free chlorine at the three following locations: fill line, reservoir interconnecting piping, and wet wells;

o site piping

Marionville Booster Pump Station

Booster pump building 11.37 m X 6.65 m, located at Lot 8, Concession I, at NW corner of the Farm Road and MacDonald Road (NAD 27: UTM Zone 18: 5008900 m N, 471195 m N) consisting of the following:

o underground compartment for process piping;

o two (2) Marionville Booster Pumps (one duty, one standby), each having a capacity of a design flow rate of 7.18 L/s at a total dynamic head of 38 m;

o pressure release valve;

o flow meter;

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 8 of 22

Page 211 of 321 o associated appurtenances, including process piping, valves, instrumentation and controls, office facilities, heating, ventilation, lighting, power supply, on-site 60 kW diesel generator, security system, site piping.

Other Facilities:

o 450 mm diameter connection to Russell Feedermain (from City of Ottawa) at Embrun Reservoir site;

o connection to Russell watermain (toward community of Russell) at Embrun Reservoir site;

o connection to Marionville watermain (replacement of modulating control valve by a pipe section, between Marionville Booster Station and Marionville, on MacDonald Road).

Existing Water Works

Embrun Reservoir (rechlorination facility) (NAD27: UTM Zone 18: 501560.00 m N, 474400 m E)

 one (1) two-compartment concrete tank, approximate total capacity of 1410 m3;

 A pumphouse/control building immediately adjacent to the reservoir, housing;

. two (2) wet well compartments; . three (3) booster pumps (two duty, one standby), each with a design flow rate of 29 L/s at a TDH of 52.3 m; . a duplex sodium hypochlorite feed system (one duty, one standby), each with a minimum capacity of 9.24 L/h, complete with a 300 L day tank and injection point either in the reservoir fill line or the Embrun feedermain; . two (2) continuous chlorine analyzers, one at the fill line and one at Embrun feedermain . one (1) 135 kW natural gas powered, standby generator . all associated appurtenances, including process and site piping, valves, instrumentation and controls, heating and ventilation.

 300 mm diameter watermains within unopened Road Allowance between Conc. 4 & 5 for reservoir feedermain (approx. 189 m) and Embrun feedermain (approx. 186 m);

Township of Russell - Operational Plan - Revision 5, June 4th, 2014 Page 9 of 22

Page 212 of 321

Distribution System

The water system for Township of Russell is currently is a Class 2 Distribution system and serves approximately 6,629 persons in Embrun, 4,776 persons in Russell and 363 persons in Marionville for a total service population of approximately 11,768 persons through a water distribution network. Treated water is pumped from the City of Ottawa through a 400 mm feeder main to the Embrun Reservoir, on to the Embrun Tower, then to the Russell Water tower, then to Marionville booster pumping station and then pumped to the Marionville tower. The Township has built a new above ground water reservoir of 1,400 m3 in 2007. This provides the water supply with a total of 7,135 m3 of water storage both above and underground. The distribution system consists of PVC and Polyethylene pipes ranging from 25 mm (1 inch) service connections to a 350 mm (14 inch) piping. Piping in the local distribution networks in the communities of Embrun, Russell and Marionville consist largely of 150 mm, 200 mm, 250 mm and 350 mm PVC pipes. The municipal distribution system also contains fire hydrants, standard service connections, gate valves, valve chambers, isolation and interconnection valves, blow-off points, drain valve chambers, and air release chambers.

As of December 31st, 2013 the main characteristics of the Distribution System are as follows:

Feeder Main: 27 km Length of mains: 126 km Number of fire hydrants: 439 (Embrun 213, Russell 206, Marionville 20) Number of valves: 570(Embrun 290, Russell 257, Marionville 23) Number of meters: 3,603 (as of May, 2014) Number of water meter connections: (Embrun 2,014, Russell 1,484 Marionville 105

Source of information for section 6: - Certificate of Approval (September 8, 2009) - Hydrant Check List (inventory) - Valve Check List (inventory) - Water Meter (inventory) - Permits (from Township Construction department Building Inspector) - Annual Maintenance Assessment Performance (completed by the Township of Russell)

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Page 213 of 321 Process Flow Diagram – System Overview (provided by Stantec) Page 214 of 321

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7 Risk Assessment

Refer to Appendix B for QMS Procedure QMSP-02 Risk Assessment and Risk Assessment Outcomes.

8 Risk Assessment Outcomes

Refer to Appendix B for Summary of Risk Assessment Outcomes.

9 Organizational Structure, Roles, Responsibilities and Authorities

Owner and Operating Authority The Owner of the Drinking Water System is the Council of Township of Russell, represented by the Mayor.

The Operating Authority for the Drinking Water System is the Township of Russell represented by the CAO and the Executive Director of Infrastructure Services.

Organizational Structure The organizational structure for the Township of Russell Drinking Water System is as follows:

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Page 215 of 321 Council Owner

CAO

Top Management

Executive Director Infrastructure Services Operating Authority Top Management

Project Manager Manager Office Manager Infrastructure Services Infrastructure Services Infrastructure Services QMS Representative

Supervisors (2) Admin Assistant Water Division Infrastructure Services Infrastructure Services

Operators (3) Water Division Infrastructure Services

QMS Roles, Responsibilities and Authorities Responsibilities for implementing and maintaining individual elements of the QMS are outlined in the QMS Procedures referenced throughout this Operational Plan.

Specific QMS-related roles, responsibilities and authorities of the Operating Authority personnel are summarized in the following table.

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Page 216 of 321 Operating Responsibilities Authorities Authority Position

CAO  Reports to Council. To perform Top  Shares the responsibility of Top Management Management with the Executive Director of Infrastructure responsibilities as Services. defined in the DWQMS  Ensures that a QMS is in place that meets the Standard. requirements of the DWQMS.  Ensures that the Operating Authority is accredited.  Ensures that Internal Audits and Management Reviews of the QMS are conducted.  Determines, obtains and provides resources required to maintain and continually improve the QMS and communicates with Council about the QMS and resource requirements.  Ensures compliance with the terms and conditions of the MDWL and its components.

Executive Director  Reports to CAO. To perform listed of Infrastructure  Shares the responsibility of Top Management responsibilities. Services (ES) with the CAO (same as above).  Conducts Management Review of the QMS. To develop, approve

 Communicates with the CAO about the and implement policies QMS and resource requirements. and procedures.  Responsible for the development and implementation of policies and procedures Approve expenditures. for the water system.  Coordinates and reviews work with the private sector developers, engineers, contractors and owners for compliance and conformity with the Township’s standards, policies and codes.  Responsible for the development and administration of the operational and capital budget.  Responsible for the supervision of all personnel.

Manager of  Reports to the Executive Director of To perform listed Infrastructure Infrastructure Services. responsibilities. Services  Participates in Management Review of the QMS. To develop, approve  Responsible for the development and and implement policies implementation of policies and procedures and procedures.

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Page 217 of 321 Operating Responsibilities Authorities Authority Position

for the water system.  Coordinates and reviews work with the Approve expenditures. private sector developers, engineers, contractors and owners for compliance and conformity with the Township’s standards, policies and codes.  Responsible for the development and administration of the operational and capital budget.  Responsible for the supervision of all personnel.

Project Manager  Reports to the Manager of Infrastructure To perform listed of Infrastructure Services. responsibilities. Services  Coordinates and reviews work with the private sector developers, engineers, To develop, and contractors and owners for compliance and implement policies and conformity with the Township’s standards, procedures. policies and codes.  Responsible for the development and Approve expenditures administration of the capital budget. for the capital project

Office Manager  Reports to the Manager of Infrastructure To perform QMS Rep Services. responsibilities as Infrastructure  Has the responsibility of QMS Rep and QMS defined in the DWQMS Service/QMS Rep Implementation Lead. Standard.  Manages the development and maintenance of the QMS to maintain To administer the QMS. Accreditation.  Manages the Operational Plan documentation and implements policies and procedures.  Coordinates and participates in Management Review, Audits and Testing of Emergency Procedures.  Participates in MOE inspections of the drinking water system.  Provides leadership and direction to admin staff.  Promotes Continual Improvement of the QMS.

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Page 218 of 321 Operating Responsibilities Authorities Authority Position

Supervisors  Reports to the Manager of Infrastructure To perform listed Services. responsibilities.  Supervises the Distribution System operations.  Plans, organizes and assigns work of To supervise the operators and discusses plans and priorities Operations. with them.  Has the responsibility of Overall Responsible Operator (ORO) and take on Operator-In- Charge (OIC) responsibilities.  Perform operational day-to-day activities to maintain the integrity of the Drinking Water System.  Prepare reports on operational activities; record keeping; and perform preventative maintenance.  Performs and reviews Risk Assessment.  Establishes and reviews Emergency Procedures.  Maintains WD level 2 certificate.

Operators  Reports to the Manager of Infrastructure To perform listed Services. responsibilities.  Perform operational day-to-day activities to maintain the integrity of the Drinking Water System.  Take on OIC responsibilities when required.  Prepare reports on operational activities; record keeping; and perform preventative maintenance.  Maintains WD level 2 certificate.

Administrative  Reports to the Officer Manager of IS. To perform listed Assistant  Prepares reports responsibilities.  Inputs data  Records management  Assist QMS Rep to maintain the QMS.

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Page 219 of 321 10 Competencies

Required competencies

Under SDWA, 2002 the regulation O. Reg. 128/04 outlines the requirement for the certification of Water Treatment and Water Distribution Operators.

The competencies required for personnel whose work directly affects drinking water quality are presented below:

Position Required Competencies

Executive Director of  Level 2 Water Distribution Certification. Infrastructure  Management and Leadership skills. Services  Effective communication and reporting skills.  Water related engineering, project management and budget (Top Management) development experience.  Bachelor’s Degree from an accredited university with major course work in civil engineering or related experience.  Valid Driving Licence.

Manager of  Management and Leadership skills. Infrastructure  Effective communication and reporting skills. Services  Certified Civil Engineering Technician or Technologist. An Engineering degree is an asset.  Extensive knowledge of the general management principles and theories as they relate to a wide range of water programs and services.  Knowledge of the municipal budgeting practices and processes from initial development of specifications to monitoring and variance reporting functions.  Valid Driving License

Project Manager  Effective communication and reporting skills.  Post-secondary education in civil engineering Infrastructure  Knowledgeable in municipal government procedures and Services operation as well as municipal water infrastructure is an asset.  Ability to identify and analyze problems, find and implement solutions  Able to manage multiple projects simultaneously  Valid Driving License

Office Manager  Management and Leadership skills. Infrastructure  Drinking Water Quality Management Standard (DWQMS) Training. Services / QMS Rep  Knowledge of Drinking Water System regulations/legislation.  Internal Auditing Training.

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Page 220 of 321  Risk Assessment & Emergency Training.  Effective communication and reporting skills.

Supervisors  Level 2 Water Distribution Certification.  Supervisory skills. Water Division  Effective communication skills. Infrastructure  Knowledge of DWQMS. Services  Risk Assessment and Emergency Preparedness Training.  First Aid/CPR/AED/WHMIS/Confined Space Training  Fall Arrest Training.  Valid Driving Licence.  Mechanical aptitude.

Operators Water  Level 2 Water Distribution Certification. (Minimum Level 1 WD Division Certification if under the supervision of a Level 2 Operator).  DWQMS general awareness Training. Infrastructure  Confined Space Training. Services  First Aid/CPR/AED/WHMIS/Confined Space Training  Fall Arrest Training.  Valid Driving Licence.  Mechanical aptitude.

Administrative  Drinking Water Quality Management Standard (DWQMS) Training. Assistant  Effective communication and reporting skills.

Activities to develop and maintain these competencies

The Executive Director of Infrastructure Services (IS) is responsible for ensuring each operator maintains the required Certification. In addition, certification expiry dates are monitored by the Office Manager/QMS Rep.

The Executive Director of IS establishes the training needs for personnel to maintain their certification. A training plan is established and documented. The training plan includes all activities to develop and maintain the required competencies. Records of all training and CEUs are kept by the Office Manager/QMS Rep.

Activities to ensure personnel are aware of the relevance of their duties

All Infrastructure Services personnel are provided with a copy of the Township of Russell’s Operational Plan and the QMS procedures and general awareness training. The Executive Director of IS communicates any changes to applicable legislative and regulatory requirements to the QMS Rep. The QMS Rep coordinates communications to all personnel as described in the QMS Communications Procedure QMSP-04. All new staff members are provided with QMS orientation.

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Page 221 of 321 The Executive Director of Infrastructure Services communicates all relevant information to the Water Division Supervisors and to the Office Manager when an issue arises.

On a monthly basis, the Executive Director of Infrastructure Services meets with the Manager, Supervisors, Project manager and the Office Manager /QMS Rep to plan and discuss operational and maintenance activities and to communicate any relevant information concerning the operations and projects.

On a daily basis, the Supervisors meet with the Operators to communicate and discuss operational and maintenance activities and concerns.

In addition to the on-going training, day-to-day and on-call duties provide operators with hands-on experience.

11 Personnel Coverage

Refer to Appendix C for QMS Procedure QMSP-03 Personnel Coverage.

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Page 222 of 321

12 Communications

Refer to Appendix D for QMS Procedure QMSP-04 Communications.

13 Essential Supplies and Services

Refer to Appendix E for QMS Procedure QMSP-05 Essential Supplies and Services.

14 Review and Provision of Infrastructure

Refer to Appendix F for QMS Procedure QMSP-06 Review and Provision of Infrastructure.

15 Infrastructure Maintenance, Rehabilitation and Renewal

The Township of Russell maintains a program of scheduled inspection and maintenance of infrastructure.

All activities are recorded. Records are maintained as per QMS Procedure QMSP-01 Document and Records Control (see Appendix A).

A summary of the maintenance activities is outlined below

Daily and weekly checks (visual inspection) and preventative maintenance is performed by the Operators. Predictive maintenance (vibration analysis) is performed as required.

Planned maintenance includes, but is not limited to:

- Weekly generator testing. - Annual calibration of measurement and recording equipment. - Annual SCADA inspection and alarm testing.

Unplanned maintenance - Typically, an alarm condition is the indicator that unplanned maintenance of machinery or equipment may be required. An operator may also identify the need for unplanned maintenance as a result of daily and weekly routine inspections and checks.

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Page 223 of 321 A summary of the Distribution System maintenance activities is outlined below

Planned maintenance includes, but is not limited to:

- Repair of watermains and service connections. - Maintenance of fire hydrants: inspection, repair, repaint, flushing. - Exercising of valves. - Weekly generator testing. - Annual generator maintenance. - New watermain commissioning (testing for bacteria, chlorine residual, pressure, new service connection supervision, inspection). - Annual calibration of measurement and recording equipment. - Annual SCADA inspection and alarm testing.

Unplanned maintenance activities are generally related to customer inquiries and complaints or reports of visible signs of potential main breaks, water quality issues relating to pressure, clarity and colour and taste of water. Other unplanned maintenance may be the result of contractor error, a fire or failure of some portion of equipment related to the distribution system.

The Water Division Supervisors monitor the effectiveness of these activities on an ongoing basis and make adjustments as required. Once a year, the Executive Director of Infrastructure Services prepares a summary of the maintenance, rehabilitation and renewal activities (which is included in the Township of Russell Infrastructure Services Water and Sanitary Sewer Systems Annual Operations Report – this report evaluates the effectiveness of the maintenance activities). This summary is communicated to the Owner as a result of the annual Management Review. The effectiveness of the overall maintenance program is discussed at the Management Review meeting.

16 Sampling, Testing and Monitoring

Refer to Appendix G for QMS Procedure QMSP-07 Sampling, Testing and Monitoring.

17 Measurement and Recording Equipment Calibration and Maintenance

Refer to Appendix H for QMS Procedure QMSP-08 Measurement and Recording Equipment Calibration and Maintenance.

18 Emergency Management

Refer to Appendix I for QMS Procedure QMSP-09 Emergency Management.

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Page 224 of 321

19 Internal Audits

Refer to Appendix J for QMS Procedure QMSP-10 Internal Audits.

20 Management Review

Refer to Appendix K for QMS Procedure QP-11 Management Review.

21 Continual Improvement

Through the Internal Audit and Management Review processes, areas of concern as well as opportunities for improvement are identified and addressed by the Township of Russell.

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Page 225 of 321

Appendix A

/ QMSP-01 Document and Records Control

Page 226 of 321 Proc.: QMSP-01 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 6 Pages: 1 of 11

Reviewed by: Approved by: Office Manager of Infrastructure Services/QMS Executive Director of Infrastructure Rep Services

DOCUMENTS AND RECORDS CONTROL

1.0 Purpose To describe the procedures for ensuring the QMS documents are kept current and for ensuring QMS documents and records are kept legible, readily identifiable, retrievable, stored, protected, retained and disposed of.

2.0 Scope Applies to all QMS Document and QMS Records pertaining to the Township of Russell Drinking Water System (DWS) as identified in this procedure.

3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager of Infrastructure Services /QMS Representative Supervisors Operators

4.0 Definitions QMS Document – any document required by the Township of Russell DWS QMS as identified in this procedure QMS Record – any record required by the Township of Russell DWS QMS as identified in this procedure Controlled – managed as per the conditions of this procedure Retention Period – length of time that a document or record must be kept; starts from the date of issue for QMS records or from the point of time when a QMS document is replaced by a new or amended document Infrastructure Services Office – Operating Authority located at 851 Route 400, Embrun.

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5.0 Procedure 5.1 Documents and records required by the Township of Russell Drinking Water System QMS are listed in Table 1 Master List of QMS Documents and Records. The QMS Rep shall maintain the Master List current.

5.2 Handwritten records must be legible and permanently rendered in ink or non-erasable marker.

Document Issuance 5.3 The QMS Rep shall develop new QMS documents when a change or new procedure is required. All internally developed QMS documents are generated electronically to ensure legibility and are identified through a title, issue date or date of last review and page numbering.

Document Review and Approval 5.4 Additional controls for the Operational Plan and the QMS Procedures within the Operational Plan are used to ensure appropriate review and approval. These include the use of authorized approval, alpha-numeric procedure code, issue date, revision number and revision history. Authorized personnel for review and approval of QMS Procedures for the Township of Russell are:

Review Office Manager of Infrastructure Services / QMS Rep Approval Executive Director of Infrastructure Services

The Office Manager of Infrastructure Services/QMS Rep shall submit the draft document to the Executive Director and to the Manager of Infrastructure Services for review. The Executive Director of IS shall review, comment, edit or accept the document. Upon the Executive Director’s authorization, the QMS Rep shall update the status of the Master List of QMS Documents.

The Office Manager / QMS Representative ensures that any changes made to QMS documents are communicated by email to relevant personnel and coordinates related training (as required).

5.5 Any employee of the Drinking Water System/Operating Authority may request a revision to improve an existing internal QMS document or the preparation and development of a new document. The request shall be made by completing the Document Change Request (DCR) and submitted to the Office Manager/ QMS Rep. Requests should indicate the reason for the requested change:

- Required by the DWQMS - Supports regulatory requirements - Improve operational efficiency

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The need for new or updated documents may also be identified through the Management Review or Internal Audits.

Document and Records Storage

5.6 All QMS documents and records are stored at the Infrastructure Services Office. The secure access of the building ensures appropriate protection and prevents unauthorized use and access, damage, deterioration or loss of QMS documents and records. Copies of QMS documents and records located outside of the Infrastructure Services Office are considered uncontrolled.

5.7 Access to the Township of Russell computer server is restricted through use of individually-assigned usernames and passwords. A daily backup is performed.

5.8 Digital documents are retrievable on the computer server and paper documents are retrievable from the files at the Infrastructure Services Office. A copy of the Operational Plan is stored in a fire-proof safe.

5.9 Paper records for the current year are stored in files at the Infrastructure Services Office and the previous years are filed in archive boxes clearly identified by content and year since 1995 and have never been destroyed because the Infrastructure Services Office has sufficient space for storage.

Digital records are retained on the computer server and are not deleted.

The Infrastructure Services Department follows the minimum requirements for drinking water-related record retention times:

- Form 1 record of watermain alteration 10 years.

- Lab analyses of water samples for chemical tests 15 years O. Reg. 170/03 under SDWA, 2002.

- Lab analyses of water samples for microbiological, chlorine and turbidity tests, and fluoride tests where fluoridation is provided 5 years O. Reg. 170/03 under SDWA, 2002.

- Operator training records 5 years O. Reg. 128/04.

- Annual Reports and Summary Reports prepared by the owner 5 years O. Reg. 170/03 under SDWA, 2002.

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- Log books and other record-keeping mechanisms 5 years O. Reg. 128/04 under SDWA, 2002.

Obsolete Documents 5.10 When a QMS document is superseded, the hardcopy of the document is promptly removed from its location by the QMS Representative and disposed of by shredding and the electronic copy is deleted.

Review of Documents 5.11 QMS documents and records are reviewed for evidence of control during each internal audit as per QMS Procedure QMSP-10 Internal QMS Audits.

6.0 Related Documents

Master List of QMS Documents – located with the QMS Rep Document Change Request (DCR) QMSP-10 Internal Audits

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source water April 14, 2011 2 Updated to reflect corrective actions following audit February 9, 2012 3 Updated to reflect current contact list August 9, 2012 4 Updated table 1 Master List August 20, 2013 5 Updated table 1 Master List June 4, 2014 6 Revised to reflect the new organizational structure and to update table 1 Master List

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Table 1 Township of Russell Drinking Water System Master List QMS Documents and Records

Note: All QMS documents and records are stored at the Infrastructure Services Office. Date of Issue/ Rev Date of Revision Comments Title #

Documents

6 Rev: June 4, 2014 Updated to add Master List of Documents new documents to reflect change in source water.

5 Rev: June 4, 2014 Updated to reflect Operational Plan new organizational structure

Issued: Annual Training Plan 0 Oct. 19, 2009

Emergency Contact List 13 Rev: June 4, 2014 Updated to reflect current contacts Updated to reflect Contingency Plan 5 Rev: Jan 23, 2014 current water supplies Updated to reflect Measurement and recording devices List and Rev: Oct. 14, 2011 current water 1 associated calibration schedules system Updated to reflect SCADA Monitoring Inspection and Alarm Rev: Oct. 14, 2011 current water 1 Testing List system Sampling Schedule – Monitoring Plan (on- 3 Rev: Aug 9, 2012 going) Maps of Hydrants and Sampling Locations 3 Rev: Sept 24, 2012 (Community of Embrun) Maps of Hydrants and Sampling Locations 3 Rev: Sept 24, 2012 (Community of Marionville)

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Date of Issue/ Rev Date of Revision Comments Title #

Maps of Hydrants and Sampling Locations 4 Rev: June 10, 2014 (Community of Russell) Map of Isolation Valves and Watermains Issued: June 10, 0 (Community of Embrun) 2014 Map of Isolation Valves and Watermains Issued: June 10, 0 (Community of Marionville) 2014 Map of Isolation Valves and Watermains Issued: June 10, 0 (Community of Russell) 2014 Issued: On-Call Schedule (on-going) 1 Nov. 4, 2010

Procedures Updated to reflect QMSP-01 – Document and Records Control 6 Rev: June 4, 2014 current revisions

QMSP-02- Risk Assessment and Risk Updated to reflect current revisions Assessment Outcomes 4 Rev: June 4, 2014 Updated to reflect QMSP-03- Personnel Coverage 4 Rev: June 4, 2014 current titles on org chart. Updated to reflect QMSP-04- Communications 3 Rev: June 4, 2014 revisions following audit Updated to reflect QMSP-05- Essential Supplies and Services 9 Rev: June 4, 2014 current contacts

QMSP-06- Review and Provision of Updated to reflect 3 Rev: June 4, 2014 current titles on Infrastructure org chart. Updated to reflect QMSP-07- Sampling, Testing and Monitoring 4 Rev: June 4, 2014 change in source water QMSP-08- Measurement and Recording Updated to reflect 3 Rev: June 4, 2014 change in source Equipment Calibration and Maintenance water Update Procedure to reflect new QMSP-09- Emergency Management 13 Rev: June 4, 2014 organizational structure. Updated to reflect QMSP-10- Internal Audit 3 Rev: June 4, 2014 current titles on org chart.

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Date of Issue/ Rev Date of Revision Comments Title #

Updated to reflect QMSP-11- Management Review 3 Rev: June 4, 2014 current titles on org chart. P-4C-SOP-01 City of Ottawa, Leitrim Pumping Issued Provided to the Station, Mitch Owens Chamber and Embrun 1 March 31, 2010 Township of Russell from the City of Reservoir RTU Ottawa 1 Rev: September 17, SOP-01 Fire Hydrant Operations 2013

0 Issued: SOP-02 Manhole Entry July 20, 2012

0 Issued SOP-03 Confined Space Entry July 16, 2012

0 Issued SOP-04 Feeder main Valve Chambers Checks July 11, 2012

SOP-05 Water Taking for Contractors/Hydrant 1 Rev: September 17, 2013 Use 0 Issued: SOP-06 Chlorine Refill April 26, 2012

0 Issued: SOP-07 Ammonia Refill May 18, 2012

0 Issued: SOP-08 Daily Reservoir Check May 18, 2012

0 Issued: SOP-09 Marionville Booster Daily May 18, 2012

0 Issued: SOP-10 Distribution sampling May 18, 2012

0 Issued: SOP-11 Bacteriological Sampling May 18, 2012

0 Issued: SOP-12 Commissioning of a Watermain June 10, 2013

Emergency Response Procedures Broken Feedermain (Mitch Owens to Embrun Updated Reservoir) 3 Rev: June 4, 2014 procedure Updated procedure to Prolonged Power Outage 2 Rev: June 4, 2014 reflect new organizational Township of Russell Rev: 6 June 4, 2014 Page 7 of 11 QMSP-01-Documents and Records Control

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Date of Issue/ Rev Date of Revision Comments Title #

structure

Updated procedure to Complete System Failure at Embrun Reservoir 1 Rev: June 4, 2014 reflect new organizational structure Updated procedure to Contamination of Water 1 Rev: June 4, 2014 reflect new organizational structure Updated procedure to Loss of Source (water supply and firefighting) 2 Rev: June 4, 2014 reflect new organizational structure Updated Structural Damage to Pump House of Loss procedure to 1 Rev: June 4, 2014 reflect new caused by Natural Disaster (Earthquake) organizational structure Updated procedure to Major Fire at a Water Facility Rev: June 4, 2014 reflect new 2 organizational structure Updated procedure to Vandalism Rev: June 4, 2014 reflect new 2 organizational structure Updated procedure to Pandemic Rev: June 4, 2014 reflect new 2 organizational structure Updated procedure to Complete SCADA failure Rev: June 4, 2014 reflect new 2 organizational structure Updated procedure to Boil Water Advisory 1 Rev: June 4, 2014 reflect new organizational structure

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Date of Issue/ Rev Date of Revision Comments Title #

Work Instructions On-site at each Equipment Manuals N/A N/A respective facility

Maintenance Forms Checklists (form becomes Rev: November 26, a record when completed) 4 2012 Practices for the Collection and Handling of Issued by MOE Drinking Water Samples, Version 2.0, April 1, 2009 N/A Forms/Records (forms become records when completed) Issued Certificates of Equipment Calibration N/A Sept 9, 2009 Issued Document Change Request (DCR) 0 Oct 19, 2009 Issued Corrective Action Requests (CAR) 0 Oct 19, 2009

Internal Audit Checklist 2 Rev: June 4, 2014 Issued Internal Audit Report 0 Oct 19, 2009 Issued Minutes of Management Review 0 Oct 19, 2009 Issued Training Records for Operators 0 Oct 19, 2009 Issued Emergency Training and Testing 0 Oct 19, 2009

Water Quality Complaints Record (on-going – Rev: May 30, 2011 signed off by OIC) 1 Issued Record of Strength of Sodium Hypochlorite 0 Oct 19, 2009

Sampling Results from Lab N/A Ongoing Issued Operator on-call SCADA screen checks 1 Dec. 1, 2010

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Date of Issue/ Rev Date of Revision Comments Title #

Reservoir Daily Operating Sheet 6 Rev: July 11, 2012

Reservoir Weekly Maintenance Rev: April 29,2010 1 Issued: Record of Analyzer Calibration December 17, 2009 0 Updated for accuracy when Ottawa Feedermain Valve Chamber Inspection 1 May 7, 2012 conveying to records. Rev: November 26, Now part of Marionville Booster Station Annual 4 2012 Maintenance Maintenance Schedule 2012 Form checklists Weekly Maintenance Checks – Marionville Issued 0 Dec. 16, 2010 Booster Pump Station Replaced by Issued: April 12 Record of Standpost Repairs and Cost 0 Water Main 2012 Break Report Replaced by Issued: April 12 Record of Valve repairs and cost 0 Water Main 2012 Break Report Replaced by Issued: April 12 Hydrant Repairs 0 Water Main 2012 Break Report Replaced by Issued: April 12 Watermain Break Record 0 Water Main 2012 Break Report April 26, 2012 Chlorine Analyzer Calibration Record 0

May 10, 2012 Traffic Protection Plan 0

June 3, 2014 Emergency Locate Checklist 6

Water/Sewer Service Request (Finance billing April 20, 2012 4 form) Apr. 5, 2012 Water Meter Inventory Form (5/8’’ x ¾’’) 1

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Date of Issue/ Rev Date of Revision Comments Title #

Feb. 2, 2011 Larger Water Meter Inventory 1

Confined Space Entry Permit Checklist 1 Rev: May 14 2014

Issued Excavation Checklist 0 October 21, 2013

Issued Trench Notification (Ontario Ministry of Labour) 0 November 19, 2013

Issued Water Main Break Report 0 January 24, 2014

Issued: Purchase Requests 0 March 25, 2014

Issued: June 10, Operator Licences 0 2014

External Forms/Records (forms become records when completed)

Notice of Adverse Test Results ID #4444e N/A Issued by MOE

Annual Report Template ID #44435e N/A Issued by MOE

Form 1 Watermain Future Alterations N/A Issued by MOE

Form 2 Record of Minor Modifications or Issued by MOE Replacements to the DWS N/A

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Appendix B

/ QMSP-02 Risk Assessment and Risk Assessment Outcomes

Page 238 of 321 Proc.: QMSP-02 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 4 Pages: 1 of 4

Reviewed by: Approved by: QMS Rep/Office Manager Infrastructure Services Executive Director of Infrastructure Services

RISK ASSESSMENT and RISK ASSESSMENT OUTCOMES

1.0 Purpose To define the process for conducting a drinking water risk assessment and for documenting and reviewing the results of the assessment.

2.0 Scope The risk assessment process is limited to the assessment of potential drinking water health hazards and hazardous events, and the control measures to address those hazards and hazardous events in the Township of Russell drinking water system. Addressing of other potential hazards is set out in QMS Procedure QMSP-09 Emergency Management.

4.0 Definitions Drinking Water Health Hazard – means, in respect of a drinking water system, a) a condition of the system or a condition associated with the system’s waters, including any thing found in the waters, i. that adversely affects, or is likely to adversely affect, the health of the users of the system, ii. that deters or hinders, or is likely to deter or hinder, the prevention or suppression of disease, or iii. that endangers or is likely to endanger public health, b) a prescribed condition of the drinking water system, or c) a prescribed condition associated with the system’s waters or the presence of a prescribed thing in the waters Critical Control Point (CCP) – An essential step or point in the drinking water system at which control can be applied by the Operating Authority to

Page 239 of 321 prevent or eliminate a drinking water health hazard or reduce it to an acceptable level. Hazardous Event – an incident or situation that can lead to the presence of a hazard Hazard – a source of danger or a parameter that may cause drinking water to be unsafe for human consumption, including a biological, chemical, physical or radiological agent that has the potential to cause harm Control Measure – includes any processes, physical steps or other practices that have been put in place at a drinking water system to prevent or reduce a hazard before it occurs Control Limit – defined set points for existing control measures at which a Critical Control Point response procedure is initiated Likelihood – the probability of a hazard or hazardous event occurring Consequence – the potential impact to public health and/or operation of the drinking water system if a hazard/hazardous event is not controlled Risk Assessment – an orderly methodology of identifying hazards or hazardous events that may affect the safety of the drinking water and evaluating their significance Risk – probability of identified hazards causing harm, including the magnitude of that harm or the consequences.

5.0 Procedure 5.1 The Executive Director of Infrastructure Services sets up the team who will perform the Risk Assessment. The Implementation team consists of both Supervisors and the QMS Rep. The team obtains Operators’ input to perform the Risk Assessment. 5.2 Using the system’s process diagram the team identifies hazardous events and associated hazards (possible outcomes) that could impact the system’s ability to deliver safe drinking water in the Summary of Risk Assessment Outcomes table for each activity/process step. 5.3 For each of the hazardous events, specify control measures currently in place that eliminate or mitigate the hazard and prevent it from becoming a threat to public health. Note: Some hazards/hazardous events may have step-by-step contingency plans associated with them. These contingency plans are developed as per Emergency Management Procedures. 5.4 Taking into consideration existing control measures (including the reliability and redundancy of equipment), assign each hazardous event a value for the likelihood and a value for the consequence of that event occurring based on the following criteria:

Township of Russell Rev: 4 June 4, 2014 Page 2 of 4 QMSP-02-Risk Assessment and Risk Assessment Outcomes

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Value Likelihood of Hazardous Event Occurring Rare – Potential to occur every 25 years or more (usually no 1 documented occurrence at site) 2 Unlikely – Estimated to occur in the range of 10 – 25 years 3 Possible – Estimated to occur in the range of 1 – 10 years 4 Likely – Occurs monthly to annually 5 Certain – Occurs monthly or more frequently

Value Consequence of Hazardous Event Occurring Insignificant – Little or no disruption to normal operations, no impact on 1 public health Minor – Significant modification to normal operations but manageable, 2 no impact on public health Moderate – Potentially reportable, corrective action required, potential 3 public health impact, disruption to operations is manageable Major – Reportable, system significantly compromised and abnormal 4 operations if at all, high level of monitoring and corrective action required, threat to public health Catastrophic – Complete failure of system, water unsuitable for 5 consumption

Multiply the likelihood and consequence values to determine the risk value (ranking) of each hazardous event and record all values in the Summary of Risk Assessment Outcomes Table. 5.5 Review the hazardous events and rankings documented in Summary of Risk Assessment Outcomes Table and identify any activity/process step as CCP if all of the following criteria are met:  The associated hazard is reduced to an acceptable level through control measure(s)  Operation of the control measures can be monitored and corrective actions can be applied in a timely fashion  Specific control limits can be established for the control measure(s)  Failure of the control measures would lead to immediate notification of Medical Officer of Health (MOH) or Ministry of the Environment (MOE) or both. 5.6 List identified CCPs in the CCP Table. Set related critical control limits (e.g., limits for turbidity, chlorine residual, temperature, pH) for each CCP as appropriate.

Township of Russell Rev: 4 June 4, 2014 Page 3 of 4 QMSP-02-Risk Assessment and Risk Assessment Outcomes

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5.7 Ensure procedures have been developed and implemented to:  Monitor the critical control limits  Respond to, report and record deviations from the critical control limits. List these procedures in the CCP Table. 5.8 The information recorded in the Summary of Risk Assessment Outcomes is maintained at the facility level on an ongoing basis and is reviewed at least annually as part of the Management Review process. 5.9 The Executive Director of Infrastructure Services ensures that a risk assessment is conducted and documented at least once every thirty-six months.

6.0 Related Documents Summary of Risk Assessment Outcomes – Table 1 CPP Outcomes – Table 2 QMSP-09 Emergency Management Contingency Plan

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect changes following audit August 9, 2012 3 Update to reflect changes following review June 4, 2014 4 Updated to reflect the new organizational structure.

Township of Russell Rev: 4 June 4, 2014 Page 4 of 4 QMSP-02-Risk Assessment and Risk Assessment Outcomes

Page 242 of 321 Township of Russell - Risk Assessment Outcomes - Risk assessment performed on August 29, 2013 by Director of ES and Chief Operators/ORO. Reviewed by Executive Director of Infrastructure and Supervisors on June 4, 2014 (no change). Table 1 Summary of Risk Assessment Outcomes General statement: Daily operations such as checks and visual inspection accounts for a control measure for all hazardous events therefore it is not always repeated for each line.

Activity/ Description of Hazardous Control Measures Comments (1-5) (1-5)

Process Step Event/Associated Hazard (outcome) (1-25) CCP? Likelihood Risk Value Consequence Visual inspection Loss of structural integrity/infiltration into Water quality monitoring 1 4 4 No reservoir (roof leaking) / contamination Water quantity trends Embrun reservoir Visual inspection Water quality monitoring Entry of animal / contamination 1 4 4 No Water quantity trends Screens on vents Preventative maintenance Embrun booster Failure of 2 or more pumps/loss of supply, Back-up pumps 1 1 1 No pumps (3) loss of fire protection Emergency by-pass from Russell supply Marionville booster Failure of 2 pumps /loss of supply, loss of fire Preventative maintenance 1 2 2 No pump (2) protection/reduced pressure Backup-up pump Alarm on analyzer failure Operator check of the continuous Embrun reservoir Chlorine analyzer failure/loss of data monitoring, in-house testing 2 2 4 No chlorine analyzers Annual calibration of analyzers Backup analyzer Alarm on equipment Backup pump Embrun Reservoir Failure of two (2) pumps Direct Feed of supply Re-chloramination Loss of re-chloramination 1 2 2 Yes Low chlorine from analyzer with automatic

shutdown

Page 243of 321

Township of Russell – Risk Assessment Outcomes - Revision 4, June 4, 2014 Page 1 of 3

Township of Russell - Risk Assessment Outcomes - Risk assessment performed on August 29, 2013 by Director of ES and Chief Operators/ORO. Reviewed by Executive Director of Infrastructure and Supervisors on June 4, 2014 (no change).

Watermain break / loss of supply, Shut off valves to isolate break 4 3 12 No contamination Watermain break procedure Distribution System By-law / Inspection by building department (Embrun, Marionville, Cross connection / contamination Chlorination 2 4 8 No Russell) High fire demand / low pressure (< 20psi), Low pressure level on towers 3 4 12 No contamination Communication between services Visual inspection Loss of structural integrity, infiltration into Water quality monitoring 1 4 4 No tower (roof leaking) / potential contamination Water towers Water quantity trends (Embrun, Marionville, Visual inspection Russell) Water quality monitoring Entry of animal / contamination 1 4 4 No Water quantity trends Screens on vents Complete or partial failure of SCADA / no Back-up equipment SCADA automatic control of operations, potential low Supplier/technician availability within 4 hours 2 4 8 No residual, loss of supply Ability to operate manually Alarms Considered as Vandalism or Intrusion in buildings / potential disruption of Protected premises (fence, locks, 1 5 5 No emergency terrorism operations, contamination of source maintenance thereof) situation Fire Alarm Considered as Major Fire at water Loss of supply and equipment. Inspection and Maintenance 1 4 4 No emergency facility Fire Extinguisher situation Township of Russell Pandemic/Influenza Considered as Staff Policies and Procedures based on Pandemic Reduced manpower. 3 4 12 No emergency Eastern Ontario Health Unit situation recommendations Back-up generators, UPS Disruption of operations /potential low Power outage Weekly generator exercise 4 3 12 No chlorine, high turbidity Contract with Fuel Supplier 24/7 Upstream/Downstream/Flushing B.W.A. A.W.Q.I./Re-Samples/Flushing EC-TC 3 4 12 No System/Proper Sampling S.O.P.

Page 244of 321

Township of Russell – Risk Assessment Outcomes - Revision 4, June 4, 2014 Page 2 of 3

CCP Monitoring Procedures CCP # Control Limits (Low/High) Associated hazard Response, Reporting and Recording Procedures

Seasonally Adjusted: - Continuous monitoring - Intermediate low alarm - SCADA contacts On-Call Operator - Intermediate high alarm - Operator responds, checks pumps CCP-1 - Wet well low alarm - Residual Testing Performed Embrun Reservoir Loss of re-chloramination - Perform adjustment if required Re-chloramination - Wet well high alarm - (automatic shutdown) - Advice ORO Identified on S.C.A.D.A. at chemical - All data recorded on trend calculation screen - Operator records action taken in log book

Page 245of 321

Township of Russell – Risk Assessment Outcomes - Revision 4, June 4, 2014 Page 3 of 3

Appendix C

/ QMSP-03 Personnel Coverage

Page 246 of 321 Proc.: QMSP-03 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 4 Pages: 1 of 2

Reviewed by: Approved by: Office Manager Infrastructure Services/QMS Rep Executive Director of Infrastructure Services

PERSONNEL COVERAGE

1.0 Purpose To describe the procedure for ensuring that sufficient and competent personnel are available for duties that directly affect drinking water quality.

2.0 Scope Applies to the Township of Russell Drinking Water System personnel.

3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager of Infrastructure Services / QMS Re Supervisors Operators

4.0 Definitions None

5.0 Procedure 5.1 Director of Infrastructure Services is responsible for ensuring that personnel meeting the competencies identified in the Operational Plan are available for duties that directly affect drinking water quality. 5.2 The Drinking Water System is staffed as follows: Monday to Friday: 7:00 AM to 4:00 PM. On Saturday, Sunday and Statutory Holidays an on-call operator is scheduled to undertake water quality monitoring and operational checks. 5.3 Outside of business hours an operator with the adequate level of certification is on-call to respond to emergencies. The on-call schedule is maintained by the Office Manager / QMS Rep and consists of a 4-week rotation. It is posted at the Infrastructure Services Office. 5.4 The SCADA system is programmed to contact the on-call operator whenever there is an alarm condition. The telephone system is an on-call message center 24/7 programmed to forward phone calls to the on-call operator. If the on-call operator cannot be reached the system

Page 247 of 321 automatically calls the following contact person in sequence until the call is attended to. An operator is designated as a back-up on-call. The on-call operator records details of the call-in in his logbook and on the call-in report. The OIC completes the SCADA Operation Check form. 5.5 The Executive Director of Infrastructure Services is responsible for approving vacation time and leave of absence for Supervisors and Managers in a manner which ensures sufficient personnel are available for the performance of normal operating duties and that an operator designated as ORO is available at all times. The Manager of Infrastructure Services is responsible for approving vacation time and leave of absence for Operators in a manner which ensures sufficient personnel are available for the performance of normal operating duties and that an operator designated as ORO is available at all times. 5.6 The Township entered a mutual aid and assistance agreement with Ontario Water/Wastewater Agency Response Network (OnWARN) to respond to and recover from emergencies and provide backup trained personnel.

6.0 Related Documents On-Call Schedule Call-in Reports SCADA Operation Check Form

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles on Org chart. August 20, 2013 3 Updated to reflect OnWARN as backup. June 4, 2014 4 Updated to reflect new organizational structure

Township of Russell Rev: 4 June 4, 2014 Page 2 of 2 QMSP-03-Personnel Coverage

Page 248 of 321

Appendix D

/ QMSP-04 Communications

Page 249 of 321 Proc.: QMSP-04 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 2

Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services

COMMUNICATIONS

1.0 Purpose To describe the procedures for QMS-related communications between the Township of Russell Drinking Water System’s (DWS) Top Management and staff, the owner, suppliers and the public.

2.0 Scope Applies to the Township of Russell DWS internal and external communications regarding the QMS.

3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager / QMS Representative Supervisors Operators

4.0 Definitions None

5.0 Procedure 5.1 The Office Manager/QMS Rep is responsible for identifying and coordinating any communications in relation to the status/development of the QMS. 5.2 Upon hire, all new Water Division personnel are provided with a copy of the Township of Russell’s QMS Policy as part of their orientation and are provided with general awareness training on the Township of Russell DWS’s QMS. The Office Manager / QMS Representative ensures all personnel receive training on the Operational Plan, QMS Procedures and other related operating instructions and procedures. 5.3 The continuing suitability, adequacy and effectiveness of the QMS are communicated to the owner as part of the Management Review process (refer to QMS Procedure QMSP-11 Management Review). On- going QMS updates are provided, on as needed basis, to Council as a representative of the Owner.

Page 250 of 321 5.4 Communication requirements for ensuring suppliers and contractors understand the relevant QMS policies, procedures and expectations are described in QMS Procedure QMSP-05 Essential Supplies and Services. A written notice describing the QMS Policy is provided to essential suppliers. 5.5 The QMS Policy is made available to the public without restriction and is posted at the Township of Russell Municipal Town Hall, at the Infrastructure Services Office and on the Township of Russell’s public internet website. All water complaints received by Infrastructure Services are logged. Complaints that are related to water quality are recorded on the Water Quality Complaint Record as per the Procedure for Consumer Complaints. The record of all logged consumer complaints is provided in the year end Township of Russell Water and Sanitary Systems Annual Operations Report. As appropriate and depending on the priority of the issue, the Executive Director or Manager of Infrastructure Services ensures that the Owner is informed of the complaint and/or an action plan is developed to address the issue in a timely manner. The Office Manager /QMS Representative ensures that consumer feedback is included for discussion at the Management Review. 5.6 Internal and external communication responsibilities and reporting requirements for emergency situations are set out in the QMS Procedure QMSP-09 Emergency Management.

6.0 Related Documents QMSP-05 Essential Supplies and Services QMSP-09 Emergency Management QMSP-11 Management Review Procedure for Consumer Complaints Water Quality Complaint Record

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect corrective actions following audit June 4, 2014 3 Updated to reflect new organizational structure.

Township of Russell Rev: 3 June 4, 2014 Page 2 of 2 QMSP-04-Communications

Page 251 of 321

Appendix E

/ QMSP-05 Essential Supplies and Services

Page 252 of 321 Proc.: QMSP-05 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 9 Pages: 1 of 7

Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services

ESSENTIAL SUPPLIES and SERVICES

1.0 Purpose To describe the procedures for procurement and for ensuring the quality of essential supplies and services for the Township of Russell Drinking Water System (DWS).

2.0 Scope Applies to essential supplies and services identified in this procedure.

3.0 Responsibility Executive Director of Infrastructure Services Manager of Infrastructure Services Office Manager / QMS Rep Supervisors Operators

4.0 Definitions Essential Supplies and Services – supplies and services deemed to be critical to the delivery of safe drinking water

5.0 Procedure 5.1 An Essential supplies and services list is provided to the Operators and is maintained by the Office Manager / QMS Representative. The list is reviewed and updated as required and at least annually by the QMS Representative. 5.2 Purchasing is conducted in accordance with the Township of Russell Policy for Procurement of Goods and Services. 5.3 Essential suppliers are made aware of the Township of Russell Drinking Water System QMS Policy by written notice. Suppliers are selected based on the proven record of the delivery of quality products and services. Components and equipment provided by suppliers must meet applicable regulatory requirements and industry standards for use in drinking water systems prior to their installation. Chemicals purchased for use in the drinking water treatment process must meet AWWA Standards and be ANSI/NSF certified.

Page 253 of 321 All third-party drinking water testing services are provided by accredited and licensed laboratories. Calibration services are provided by qualified personnel. 5.4 The quality of service is checked by the Supervisors on an on-going basis. The quality of the sodium hypochlorite is verified and recorded by the Operator on the Record of Strength of Sodium Hypochlorite Form. When available a supplier’s proof of product quality such as certification and accreditation is required.

Table 1 – Drinking Water System Essential Supplies and Services

Product/Service Supplier Contact Info

Primary Alternate (if any) Quality Control

City of Ottawa DWO Water supply 613-580-2424

Ext 22012 Accredited Lemieux Ext 22109 Operating Authority Brittania

Emergency 613-728-9644 Sodium NSF/ANSI certified. Hypochlorite Univar Canada

800-263-9451 Record of Strength of Potassium 1-800-263-9451 Sodium Hypochlorite. Permanganate Fax (514) 822-1461

[email protected] Proven history of Sodium priority supply and Thiosulphate quality service.

Canada Colors & Chemicals (CCC) Ammonium 3280 Jefferson Blvd. Proven history of Sulphate Windsor, Ontario priority supply and N8T 2W8 quality service. 514-338-2343 or 519-252-5776 Cleartech John Meunier Inc. 7480 Bath Road, Mississauga ON Process Instrumentation, Proven history of L4T 1L2 Laboratory and Flow & Sampling priority supply and Telephone : 905-612-0566 4105 Rue Sartelon quality service. Reagents & Lab Saint Laurent, Quebec H4S 2B3 Accredited. Equipment HACH Sales and Services Telephone: 514-334-7230 Alain Sansregret Order Desk 888-638-6437 Proven history of [email protected] Fax: 514-334-5070 priority supply and 450-435-5091 [email protected] quality service.

Township of Russell Rev: 9 June 4, 2014 Page 2 of 7 QMSP-05-Essential Supplies and Services

Page 254 of 321

Product/Service Supplier Contact Info

Primary Alternate (if any) Quality Control

HACH Sales and Services Lab equipment Alain Sansregret Proven history of repair and [email protected] quality service. supply. 450-435-5091

Capital Control M.A.D Concepts Inc. SCADA System Jean-Louis Laplante Maintenance 613-248-1999 613-677-8671 Written agreement for Brad Lavallée [email protected] priority supply, service [email protected] within 4 hours.

Radio is Cell : 613-325-0983 simultaneously Home : 613-590-7843 verified by Operator. Marc Lavoie

Cell: 613-447-3474 Proven history of Home: 613-673-1453 priority supply and Claude Lavoie: quality service. Cell: 613-899-4999

Professional Radio Service Sean Huntley Radio 1-888-301-4765

(613) 258-9094 (613) 880-4999 [email protected] Capital Control HACH Sales and Services 613-248-1999 Alain Sansregret Brad Lavallée Proven history of 450-435-509 [email protected] priority supply and Instrumentation [email protected] quality service and Parts M.A.D Concepts Inc. Cell : 613-325-0983 supply. Jean-Louis Laplante Home : 613-590-7843 613-677-8671 Marc Lavoie [email protected] Cell: 613-447-3474

Home: 613-673-1453

Township of Russell Rev: 9 June 4, 2014 Page 3 of 7 QMSP-05-Essential Supplies and Services

Page 255 of 321

Product/Service Supplier Contact Info

Primary Alternate (if any) Quality Control

Claude Lavoie: Cell: 613-899-4999

Capital Control 613-248-1999 Brad Lavallée [email protected] Written agreement for priority supply. Cell : 613-325-0983

Home : 613-590-7843 Dacum Controls Calibration is Calibration Marc Lavoie Chris Lally simultaneously Cell: 613-447-3474 613-220-8817 verified by Utilities Home: 613-673-1453 [email protected] Operator. Claude Lavoie:

Cell: 613-899-4999 Proven history of

quality service. HACH Sales and Services Alain Sansregret 450-435-5091 [email protected] Embrun Coop Written agreement for Diesel Fuel 613-443-3215 Ext. 4 priority supply. Exova (Accutest) Lab Licenced/Accredited. Water Testing [email protected] Proven history of

Laboratory 613-727-5692 quality service and rush analysis. Excavation Robert Excavating Broken W/M 613-443-2311 Contract agreement Ottawa Emergency pager: 613-783-0668 feedermain Bertrand Equipment Gerry Leroux Excavation 613-443-5130 613-445-3222 Contract agreement 613-797-6710 613-223-4161

Proven history of LSC Sanitation Robert Excavating priority supply and Hydro- 613-232-8892 613-443-2311 quality service. Excavating 613-978-3411 Emergency pager: 613-783-0668 Emergency Page: 613-274-5675 Arcand Plumbing Distribution 613-443-5441 Proven history of Components priority supply and

(piping, fittings) Robert Excavating quality service. 613-443-2311 Emergency pager: 613-783-0668

Township of Russell Rev: 9 June 4, 2014 Page 4 of 7 QMSP-05-Essential Supplies and Services

Page 256 of 321 Bertrand Equipment 613-443-5130 Mojak – 613-443-2933 Written agreement for 613-797-6710 priority supply, service Snow Removal within 2 hours. at facilities Honey Farms and hydrants 613-445-3415 Proven history of Linda Honey Cell: 613-850-9482 priority service for

access to Utilities Leo Marion Sand 613-445-5775 facilities

Bertrand Equipment 613-443-5130 613-797-6710 Written agreement for

priority supply, service Snow Removal Honey Farms within 2 hours. at facilities 613-445-3415 and hydrants Linda Honey Cell: 613-850-9482 Proven history of

priority service for Leo Marion Sand 613-445-5775 access to Utilities

facilities Jacques Doré 613-761-8220

André Clément Électrique Surgeson Electric Ottawa branch 613-443-2422 613-741-2355

Electrical GS Electric – Gaston Dumoulin Licenced. Services 613-632-6226 613-551-9067 [email protected]

Distribution Arcand Plumbing Boone 613-746-7070 Components 613-443-5441 Emco 613-745-0311 Proven history of (piping, fittings) priority supply and Robert Excavating quality service. 613-443-2311 Emergency pager: 613-783-0668 Arcand Plumbing 613-443-5441 Mannion’s Pump House 613-722-4226 World of Pumps 613-744-3293 Proven history of Pumps Parts Singer Valve priority supply and 416-665-8960 quality service. Floval Equipment Ltd. Todd McClaren 613-445-8668 613 462-6524 [email protected]

Township of Russell Rev: 9 June 4, 2014 Page 5 of 7 QMSP-05-Essential Supplies and Services

Page 257 of 321 Gentech Services Harper Detroit-Diesel Written agreement for 613-742-8833 Serge Bissaillon priority supply and Pager 613-787-5513 613-794-0683 Generator service. Cell : 613-277-6798 Maintenance & [email protected] Harper Detroit-Diesel Repair Proven history of 613-736-6060 priority supply and 613-794-0697 quality service. Fax: 613-736-7171

Gord’s Mechanical

Mechanical 613-443-2494

Maintenance 613-355-1977 Proven history of

priority supply and Metcon (Manufacturer) quality service. T:905-738-2355

F: 905-738-5520 Everest Automation Proven history of Gary McKay ABB Instrumentation priority supply and Flow Charts 514-630-9290 www.abb.ca quality service. [email protected]

Climatech Guy Chabot Heating / AC 613-445-5207 613-292-8104 On-call Message Centre Message 613-238-3262 Proven history of Centre – 24/7 [email protected] quality service 24/7.

Proven history of Rogers Pager service quality service and 888-764-3771 supply. Telus Rep Trish Ferguson Cell 613-978-5505 Millie Bourdeau

Cell phones Go Mobile 1255 Coldrey Ave Ottawa, Ont K1Z 7P6 Office 613-725-5505 Message [email protected] Centre On Call Message Centre Telephone 613-238-3262 [email protected] Proven service Answering 613-239-4322 Service

Township of Russell Rev: 9 June 4, 2014 Page 6 of 7 QMSP-05-Essential Supplies and Services

Page 258 of 321 OnWARN www.Onwarn.org Operator [email protected] Backup Patricia Skopelianos

705-748-9301 ext. 1258

Village of Casselman Alain Castonguay Operator 613-223-8975 Backup 613-764-3139 x 310

Landmark Towers

Tower repair 905-719-8872

6.0 Related Documents Procurement of Goods and Services Policy Supplier’s proof of product quality / accreditation (when available) Record of Strength of Sodium Hypochlorite

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued July 12, 2010 1 Updated to include new supplier. September 2, 2010 2 Reflect change in source of treated water. December 15, 2010 3 Additional suppliers / Update phone/email April 14, 2011 4 Updated to reflect corrective actions following Audit December 1, 2011 5 Updated to reflect new suppliers/contractors February 9, 2012 6 Updated to reflect new contact numbers August 9, 2012 7 Updated to reflect current suppliers/contractors August 20, 2013 8 Updated to reflect current suppliers/contractors and include OnWARN June 4, 2014 9 Updated to reflect current organizational structure and to update the suppliers/contractors

Township of Russell Rev: 9 June 4, 2014 Page 7 of 7 QMSP-05-Essential Supplies and Services

Page 259 of 321

Appendix F

/ QMSP-06 Review and Provision of Infrastructure

Page 260 of 321 Proc.: QMSP-06 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 2

Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services

REVIEW and PROVISION of INFRASTRUCTURE

1.0 Purpose To describe the procedure for reviewing the adequacy of infrastructure necessary to operate and maintain the Township of Russell Drinking Water System (DWS).

2.0 Scope Applies to the Township of Russell DWS.

3.0 Responsibility Executive Director of Infrastructure Services / Top Management Manager of Infrastructure Services Office Manager / QMS Representative Supervisors

4.0 Definitions Infrastructure – the set of interconnected structural elements that provide the framework for supporting the operation of the drinking water system, including buildings, workspace, process equipment, hardware, and software.

5.0 Procedure 5.1 On an annual basis, the Executive Director of Infrastructure Services conducts a review of the DWS’s infrastructure to assess its adequacy. 5.2 The inputs to this review are based on: 1) the needs identified by operators; 2) past maintenance; 3) planned maintenance; 4) MOE compliance inspection report; 5) Planned growth; 6) Consumer complaints; 7) as well as information gathered in studies such as the Master Plan.

Page 261 of 321 5.3 The output of this review is documented in the Operational Budget, the Capital Budget and the 5-Year Capital Forecast table. It is submitted to the Owner as part as the budget process. As a result, Infrastructure Services is provided with the Council approved Operations and Capital Budget. 5.4 The Executive Director of Infrastructure Services ensures that results of the review are included as input to the Management Review process.

6.0 Related Documents Operations and Capital Budget Minutes of Management review

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued July 12, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. June 4, 2014 3 Updated to reflect new organizational structure.

Township of Russell Rev: 3 June 4, 2014 Page 2 of 2 QMSP-06-Review and Provision of Infrastructure

Page 262 of 321

Appendix G

/ QMSP-07 Sampling, Testing and Monitoring

Page 263 of 321 Proc.: QMSP-07 Township of Russell Revised: June 4, 2014 QMS Procedure Infrastructure Services Rev.#: 4 Pages: 1 of 4

Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services

SAMPLING, TESTING AND MONITORING

1.0 Purpose To describe the procedure for sampling, testing and monitoring for drinking water quality for the Township of Russell.

2.0 Scope Applies to sampling, testing and monitoring conducted for the Township of Russell Water System.

3.0 Responsibility Office Manager of Infrastructure Services / QMS Representative Supervisor/ORO Operators

4.0 Definitions None

5.0 Procedure 5.1 All sampling, monitoring and testing is conducted at a minimum in accordance with SDWA O. Reg. 170/03. Adverse water quality incidents are responded to and reported as per regulation. 5.2 The Sampling Schedule and Monitoring Plan is maintained on an ongoing basis by the Office Manager / QMS Rep. 5.3 Samplings are collected by operators according to the guidance document “Practices for the Collection and Handling of Drinking Water Samples, Version 2.0, April 1, 2009”. 5.4 Parameters such as chlorine residual at the Embrun Reservoir are monitored continuously. The parameters are listed on the appropriate Daily Operating Report. Results from continuous monitoring are captured by the SCADA system and are reviewed by a certified operator in accordance with the requirements of SDWA O. Reg. 170/03. They are compared with results of in-house testing. On a daily basis the OIC

Page 264 of 321 reviews the SCADA operation and records the verification on the Operator-on-call SCADA Screen Check form. 5.5 In-house process control activities are conducted daily by a certified operator and are listed and recorded on the Daily Operating Report. 5.6 The Daily Operating Reports are examined and signed by the ORO within 72 hours. 5.7 Any adjustment to the process is recorded in the logbook and on the Daily Operating Report. Any adjustment to the analyzers is made as per the manufacturer’s instructions. 5.8 Water is tested daily for chlorine residual at the sampling locations in the Distribution System. The flushing programs also include testing for chlorine residual. 5.9 Microbiological sample are taken in the Distribution System according to the Sampling Schedule. Maps of the Distribution System lay out the sampling locations. 5.10 All samples are submitted to an accredited laboratory. The accredited laboratory is identified as an essential supplier in the procedure QMPS-05 Essential Supplies and Services. 5.11 A Chain of Custody Form, including the sample details and the chlorine residual of the sample, is completed by the operator and submitted to the lab along with the sample. The results received from the lab are examined and signed by the ORO within 72 hours after the tests are conducted. The Chain of Custody Form is filed along with the results in the appropriate folder. 5.12 After the repair of a water main or service connection, the water is tested for chlorine residual as part of the procedure for waterman repair. 5.13 Sampling, Testing and Monitoring Results are maintained as per QMSP-01 Document and Records Control, and they are readily accessible to the Owner or the public upon request. As a minimum, the Owner is provided with a summary of the results in the Annual Summary Report as per SDWA O. Reg. 170/03 section 11 and schedule 22. The Management Review process outlined in QMSP-11 Management Review also includes a standing agenda item regarding results of water quality (see paragraph 5.2 a) and b) of the Management Review procedure). Results are compiled into the Annual Operating Report.

Township of Russell Rev: 4 June 4, 2014 Page 2 of 4 QMSP-07-Sampling, Testing and Monitoring

Page 265 of 321 Table 1 - Sampling Schedule and Monitoring Plan Parameter Location of sample Frequency Free chlorine residual Treated water at Daily Total chlorine residual Embrun Reservoir and Daily Turbidity Distribution (E/M/R) Daily pH Distribution (E/M/R) Daily Microbiological samples Distribution (E/M/R) 8 per week Lead – Distribution Distribution Reduced Lead – Residential Residential Exempt Lead – Non-Residential Non-Residential Exempt Alkalinity (collect with Lead) Distribution Reduced Trihalomethanes, VOC Distribution 3 months Nitrate & nitrite Distribution 3 months Sodium Distribution 60 months Organics (PCB, Pesticides) Distribution – Reservoir 12 months* Inorganics Distribution – Reservoir 12 months* CHEMICALS Alkalinity Aluminum Chloride Conductivity Copper Distribution – Reservoir 12 months Dissolved Organic Carbon Iron Hardness Manganese Ammonia + Ammonium Sulphate Total Kjeldahl Nitrogen Total Dissolved Solids Zinc Fluoride

6.0 Related Documents Sampling Schedule and Monitoring Plan – Table 1 Sampling Results (from lab) Daily Operating Report Maps of Sampling Locations Practices for the Collection and Handling of Drinking Water Samples, V. 2.0, Apr 1, 2009 (MOE document) QMSP-01 Document and Records Control QMPS-05 Essential Supplies and Services QMSP-11 Management Review Operator on-call SCADA Screen Check Annual Summary Report Township of Russell Water System Annual Operations Report

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7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. August 9, 2012 3 Updated to revise Table 1 June 4, 2014 4 Updated to reflect new organizational structure

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Appendix H

/ QMSP-08 Measurement and Recording Equipment Calibration and Maintenance

Page 268 of 321 Proc.: QMSP-08 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 4

Reviewed by: Approved by: QMS Rep / Public Utilities Administrative Assistant Executive Director of Infrastructure Services

MEASUREMENT and RECORDING EQUIPMENT CALIBRATION and MAINTENANCE

1.0 Purpose To describe the procedure for calibration and maintenance of measurement and recording equipment for the Township of Russell Drinking Water System.

2.0 Scope Applies to measurement and recording equipment for the Township of Russell Drinking Water System.

3.0 Responsibility Office Manager of Infrastructure Services / QMS Representative Supervisors Operators

4.0 Definitions None

5.0 Procedure 5.1 The Office Manager / QMS Rep establishes and maintains a list of all measurement and recording devices and associated calibration schedules based on the information provided by the Water System Supervisors. 5.2 Water System Supervisors are responsible for ensuring calibrations of all measurement and recording devices and calibrations and maintenance activities are carried out in accordance with procedures specified in the manufacture’s manual. The Supervisors ensure that calibration services are provided by qualified personnel that calibration is simultaneously verified by Operator. 5.3 The Supervisors ensure that any notifications required by applicable legislation are completed and documented within the specified time period, if any measurement device does not meet its specified performance requirements during calibration. 5.4 Calibration and maintenance records and maintenance/equipment manuals are maintained as per QMSP-01 Document and Records Control.

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Table 1 – Hach Equipment Annual Calibration

Item Qty Description D 1 Hach DR2000 Lab Spectrophotometer S/N 950700035783

E 1 Hach DR2500 Lab Spectrophotometer S/N 020200002395 F 2 Hach HQ11d ph. meter S/N 080100017498, 080100017476 G 1 Hach Ratio Turbiditimeter S/N 931000004021 H 1 Hach HQ30d LDO. meter S/N 080700023289 I 5 Hach Pocket colorimeter S/N 05010C021662, 05010C021748, 05010C021665, 06080D054797, 06080D054763

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Table 2 – Annual Calibration

CHART LEVEL PRESSURE RECORDER FLOW METER INSTRUMENTATION SENSOR SENSOR C6 F8 I11 L11 P4 C20 F16 I12 L12 P5 C21 F17 I13 P6 C22 I14 C23 I15 C24 I16 C25

LOCATION PARAMETER ID CHART RECORDER C6 Marionville Booster Pump Effluent flow C20 Russell Water Tower Chlorine C21 Marionville Water Tower Chlorine C22 Embrun Water Tower Chlorine C23 Embrun Reservoir INFEED CCR1 C24 Embrun Reservoir EMBRUN WATER CCR2 C25 Embrun Reservoir RUSSELL WATER CCR3 FLOW METER F16 Embrun Reservoir Embrun Distribution FE/FIT-01 F17 Embrun Reservoir Russell Distribution FE/FIT-02 INSTRUMENTATION I11 Russell Water Tower Chlorine I12 Marionville Water Tower Chlorine I13 Embrun Water Tower Chlorine FRC-01 I14 Embrun Reservoir Feedermain TRC-01 FRC-02 I15 Embrun Reservoir Intermediate TRC-02 FRC-03 I16 Embrun Reservoir Wet Well TRC-03 LEVEL SENSOR L2 Russell Russell water tower pressure L3 Embrun Embrun water tower pressure L4 Marionville Marionville water tower pressure L11 Embrun Reservoir Embrun Reservoir LIT-01 L12 Embrun Reservoir Russell Reservoir LIT-02 PRESSURE SENSOR P4 Embrun Reservoir Embrun Distribution Pressure PT-01 P5 Embrun Reservoir Russell Distribution Pressure PT-02 P6 Embrun Reservoir Embrun Fill Pressure PT-03

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Annual calibrations are performed to ensure proper analog outputs for reporting and logging purpose.

The chart recorders are tested based on a 4-20ma calibrator and a Multimeter (3 point tested, 0% @ 4ma, 50% @ 12ma, 100% @ 20ma). Pen positions were also verified and adjusted.

6.0 Related Documents QMSP-01 Document and Records Control QMSP-05 Essential Supplies and Services Calibration/Maintenance Record Facility Logbook Equipment Manuals

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect revisions following audit June 4, 2014 3 Updated to reflect new organizational structure.

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Appendix I

/ QMSP-09 Emergency Management

Page 273 of 321 Proc.: QMSP-09 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 13 Pages: 1 of 20

Reviewed by: Approved by: Cathy Parent, Office Manager of Infrastructure Craig Cullen, Executive Director of Services/QMS Rep Infrastructure Services

EMERGENCY MANAGEMENT

1.0 Purpose To describe the procedure for maintaining a state of emergency preparedness for the Township of Russell Drinking Water System (DWS).

2.0 Scope Applies to potential emergency situations or service interruptions identified for the Township of Russell DWS.

3.0 Responsibility CAO / Top Management Executive Director of Infrastructure Services / Top Management Director of Public Safety and Enforcement / CEMC Manager of Infrastructure Services Office Manager of Infrastructure Services / QMS Representative Supervisors of Water and Wastewater Division of Infrastructure Services / ORO Operators Communication and Marketing Officer Foreman, Robert Excavation

4.0 Definitions DWO = City of Ottawa Drinking Water Operations Operator = Township of Russell Operator-on-Call /Operator-in-charge (OIC) Supervisor/ORO = Township of Russell Overall Responsible Operator DWQMS = Drinking Water Quality Management Standard QMS = Quality Management System CEMC = Community Emergency Management Coordinator Robert Excavation = Foreman on-call for repair IPEX Technical Rep = Municipal Representative IPEX Inc. EOHU, MOH = Eastern Ontario Health Unit, Ministry of Health MOE = Ministry of Environment ONWARN = Ontario Water/Wastewater Agency Response Network Operating Authority = Infrastructure Services (IS) Water Division

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Procedure 4.1 The implementation team (QMS Rep and Supervisors) have established the Emergency Procedures and have produced the Standard Operating Procedures (SOPs) included in the Contingency Plan for the Township of Russell Drinking Water System. The procedures are reviewed and approved by the Executive Director of Infrastructure Services. 4.2 The Emergency Procedures in Table 1 define the processes for response and recovery for each of the key emergency situations/service disruptions. 4.3 The Township of Russell has established a list of potential emergency situations or service interruptions. These are:

. Broken Feedermain . Prolonged Power Outage . Complete System Failure at Embrun Reservoir . Contamination of Water . Loss of Source (water supply and firefighting) . Structural Damage to Pump House or loss caused by Natural Disaster (Earthquake) . Pandemic . Vandalism . Major Fire at water facility . Boil Water Advisory

4.4 An emergency contact list is contained in Table 2 and is updated at least annually. Procedures for communication during emergency situations or service interruptions are set out in the individual procedures. 4.5 All staff are trained in specific emergency situations as appropriate. Testing of the procedures also provides training. The Emergency Procedure is reviewed annually and at least one emergency protocol must be tested each year. 4.6 A third-party consultant reviews the emergency protocols with all staff at least once per year. 4.7 All training and testing is documented.

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Table 1 EMERGENCY PROCEDURES TOWNSHIP OF RUSSELL DRINKING WATER SYSTEM (DWS)

Emergency Procedure

Broken Feedermain In the event that a leak is detected by the City of Ottawa DWO and upon (Mitch Owens to notification by the City of Ottawa DWO, the Township of Russell Embrun Reservoir) Operator (OIC) shall: 1. Locate isolation chambers and turn off valves to isolate break. 2. Contact Ottawa DWO to shut down all pumps feeding the broken line after water break is isolated. 3. Assess the break for impacts, resources required for repair and timing estimates. Operator (OIC) shall contact: 4. Manager of Infrastructure Services (IS) to report findings. 5. Supervisor/ORO to report. 6. City of Ottawa DWO (in the event the leak was detected by Township of Russell DWS Operator). 7. City of Ottawa 311 8. Additional backup staff. 9. Robert Excavation Foreman for repair. 10. CEMC / Bylaw Enforcement Officer for road/lane closure. 11. Fire Dispatch to inform of potential reduction of water and to inform OPP, Ambulance and 311 to inform of road/lane closure. 12. City of Ottawa City of Ottawa Infrastructure Services and Community Sustainability and United Counties to report street cut, road or lane closure. 13. Office Manager/QMS Representative to report to MOH and MOE if required. 14. IPEX Technical Representative. Robert Excavation shall: 15. Answer the pager call within 15 minutes after a call from the Township of Russell OIC and access the location of the repair; begin mobilization of manpower and equipment and arrange for emergency locates within one (1) hour from the time of request. Robert Excavation shall contact: 16. Ontario One-Call for emergency locates. Operator (OIC) shall: 17. Notify consumers of interruption of service. 18. Initiate the repair. 19. Arrange for alternate water source if it appears to be an extended outage. Notify City of Ottawa DWO for alternate water supply

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Emergency Procedure

20. Notify water hauler truck. 21. Install bypass manually with a double-check valve from Russell to Ottawa feedermain (if necessary). 22. Follow re-chlorination procedure if feedermain is de-pressurized. 23. Check chlorine residual before putting the feedermain back in service. 24. Record the incident in the Facility Log and Operator’s Log Book. Robert Excavating shall: 25. Complete the City of Ottawa road cut permit application within 24 hours. Office Manager / QMS Representative shall: 26. Follow O.Reg. 170/03 procedure for reporting Adverse (if applicable.). 27. Provide verbal and written notification to MOH and MOE SAC. 28. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 29. Executive Director of Infrastructure Services. 30. Director of Public Safety and Enforcement / CEMC). 31. Mayor 32. CAO 33. Communication Officer (if required) for social media. 34. Update above contacts as emergency progresses. Prolonged Power Operator (OIC) shall: Outage 1. Check SCADA computer to determine if back-up UPS is working. 2. Check SCADA to determine if generators are working. 3. Reset alarms on computer. 4. Reset equipment. Operator (OIC) shall contact: 5. Manager of Infrastructure Services (IS). 6. Supervisor / ORO 7. Operators for backup monitoring. 8. Hydro One or Embrun Hydro to report outage and obtain estimated time of power restoration. 9. Update Manager of IS 10. Generator maintenance contractor. 11. Generator supplier for back-up unit. 12. Fuel supplier for generators. 13. Electrician to hook-up back-up unit. 14. City of Ottawa DWO. 15. Record the incident in the Facility Log and Operator’s Log. Manager of Infrastructure Services shall contact: 16. Executive Director of Infrastructure Services. 17. Director of Public Safety and Enforcement / CEMC

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Emergency Procedure

18. Mayor 19. CAO 20. Update above contacts as emergency progresses.

Complete System Operator shall contact: Failure at Embrun 1. City of Ottawa DWO Reservoir 2. Manager of Infrastructure Services

3. Supervisor / ORO 4. Operators for backup monitoring 5. Fire Dispatch to inform of restricted water usage. 6. Supplier of backup water pumps. 7. Water hauling truck. Operator shall: 8. Check for temporary bypass. 9. Monitor water reserve levels. 10. Record the incident in the Operator’s Log Book. Office Manager / QMS Representative shall: 11. Follow O.Reg. 170/03 for reporting AWQI. 12. Provide verbal and written notification to MOH and MOE SAC. 13. Follow procedure to inform consumers if boil water advisory is directed by MOH. 14. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 15. Executive Director of Infrastructure Services 16. Director of Public Safety and Enforcement / CEMC. 17. Mayor 18. CAO 19. Communication Officer for social media. 20. Update above contacts as emergency progresses. Contamination of Operator shall: Water 1. Isolate contaminated area. 2. Determine source of contamination. 3. Assess for impacts, resources required and timing estimates. Operator shall contact: 4. Manager of Infrastructure Services 5. Supervisor/ORO 6. City of Ottawa DWO 7. Office Manager / QMS Rep to report to MOH and MOE. Operator shall: 8. Follow disinfection, chlorination procedures. 9. Flush distribution. 10. Record the incident in the Facility Log and Operator’s Log.

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Emergency Procedure

Office Manager / QMS Representative shall: 11. Follow O.Reg. 170/03 procedure for reporting Adverse. 12. Provide verbal and written notification to MOH and MOE SAC. 13. Follow procedure to inform consumers if a Boil Water Advisory is directed by MOH. 14. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 15. Executive Director of Infrastructure Services 16. Public Safety and Enforcement / CEMC 17. Mayor 18. CAO 19. Infrastructure Services Website Administrator. 20. Communication Officer for social media. 21. Update above contacts as emergency progresses.

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Loss of Source Operator shall contact: (Water Supply and 1. Supervisor/ORO Firefighting) 2. Manager of Infrastructure Services. 3. Fire Dispatch to inform of loss of water supply and to use an alternate firefighting source (river). 4. Operators for backup. 5. Ottawa DWO 6. Office Manager / QMS Representative. 7. Website Administrator. 8. Communication Officer. 9. Provide regular updates to Supervisors, Managers, Ottawa DWO. Supervisor / ORO shall contact: 10. Ottawa DWO for updates. 11. Manager of Infrastructure Services to provide regular updates as event progresses. Manager of Infrastructure Services shall contact: 12. Executive Director of Infrastructure Services. 13. Public Safety and Enforcement / CEMC. 14. Mayor 15. CAO 16. Website Administrator 17. Communication Officer for social media. 18. Update above contacts as emergency progresses.

Operator shall: 19. Determine levels of water in reserve and the expected length of time of the loss of source water. 20. Monitor water level. 21. Record the incident in the Facility Log and the Operator’s Log.

12-hour Loss of Source Water

22. Executive Director of Infrastructure Services together with the Director of Public Safety/CEMC shall determine if assistance from Community Control Group is required. If required, the CEMC shall contact volunteers i.e. Firefighters, Red Cross. 23. Executive Director of Infrastructure Services shall determine if operational assistance is required from OnWARN. If required the Office Manager / QMS Rep shall contact OnWARN. 24. Website Administrator shall post public notices on website and other social media including portable message boards.

24-hour Loss of Source Water or greater than 24 hours

25. Determine alternate water source. 26. Advise Fire Dispatch to use another source for firefighting. 27. Restrict water – public notice on website, social media, portable message boards.

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28. Executive Director of Infrastructure Services together with the Director of Public Safety/CEMC shall determine if assistance from Community Control Group is required. If required, the CEMC shall contact volunteers i.e. Firefighters, Red Cross. 29. Executive Director of IS shall determine if operational assistance is required from OnWARN. 30. Executive Director of Environmental Services together with the Director of Public Safety/CEMC shall determine the necessary resources. 31. Supervisor / ORO to contact City Ottawa DWO for water haulage. 32. Supervisor / ORO to contact Villeneuve for water haulage. 33. Website Administrator shall post public notices on website, portable notice boards, social media and at public buildings. 34. Feed point could change depending the reason for lack of service. 35. Entry point setup at Reservoir. 36. Test quality of disinfectant, test residual and log tanker number before entry to Reservoir. 37. Follow chlorination standard procedures for hoses from truck to Reservoir.

Office Manager / QMS Representative shall: 38. Contact OnWARN for backup Operators if required. 39. Follow .Reg. 170/03 procedure for reporting Adverse if applicable. 40. Provide verbal and written notification to MOH and MOE SAC. 41. Follow procedure to inform consumers if a Boil Water Advisory is directed by MOH. 42. Provide written notification when resolved.

Executive Director and/or Manager of Infrastructure Services shall provide daily debrief updates during the event to: 1. Director of Public Safety and Enforcement / CEMC. 2. Mayor 3. CAO 4. Supervisors 5. Office Manager / QMS Rep 6. Communication Officer. 7. Website Administrator.

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Structural Damage Operator shall: to Pump House or 1. Assess damage impacts, resources required for repair and timing Loss caused by estimates. Natural Disaster (Earthquake) 2. Isolate problem area. 3. Shut off the water lines. Close main in flow and out flow line at the Embrun Reservoir. Operator shall contact: 4. Manager of Infrastructure Services (ES) to report findings. 5. Supervisor / ORO to report. 6. City of Ottawa DWO to report. 7. Operators and other staff for additional backup. 8. Maintenance contractors for repair. 9. Pipe Supplier. 10. CEMC / Bylaw Enforcement Officer for road / lane closure. 11. Fire Dispatch to inform of potential reduction of water and road/lane closure. 12. OPP and Ambulance to inform of road/lane closure. 13. Ontario One-Call for emergency locates. 14. City of Ottawa Public Works, Township of Russell Public Works United-Counties to report street cut, road or lane closure. 15. Office Manager / QMS Representative shall report to MOH and MOE if required. Operator shall: 16. Notify consumers of interruption of service. 17. Initiate repair and monitor water reserve levels. 18. Arrange for alternate water source if it appears to be an extended outage. (Refer to Alternate Water Supply Procedure in Contingency Plan). 19. Install temporary water main above-ground. 20. Follow re-chlorination procedure if feedermain is de-pressurized. 21. Check chlorine residual before putting the feedermain back in service. 22. Record the incident in the Facility Log and Operator’s Log. Office Manager / QMS Representative shall: 23. Follow O.Reg. 170/03 procedure for reporting Adverse. 24. Provide oral and written notification to MOH and MOE SAC. 25. Follow procedure to inform consumers if a Boil Water Advisory is directed by MOH. 26. Provide written notification when resolved. Manager of Infrastructure Services shall contact: 27. Executive Director of Infrastructure Services 28. Public Safety and Enforcement / CEMC 29. Mayor 30. CAO 31. Communication Officer and Website Administrator. 32. Update above contacts as emergency progresses.

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Pandemic Operator shall contact: 1. Supervisor/ORO and/or 2. Manager of Infrastructure Services Manager of Infrastructure Services shall contact: 1. Executive Director of Infrastructure Services. 2. Director of Public Safety and Enforcement / CEMC. 3. Mayor 4. CAO 5. Communication Officer for social media. 6. Update the ORO and above contacts as emergency progresses. Office Manager / QMS Rep shall contact: 7. OnWARN for backup certified Operator in order to maintain essential services. Manager of Infrastructure Services shall: 8. Implement Township of Russell Pandemic Procedures and directives from EOHU Medical Officer of Health. 9. Record the incident for CEMC updates. Operators shall: 10. Record the incident in the Facility Log and Operator`s Log Book. Vandalism Operator shall contact: 1. OPP to report. 2. Manager of Infrastructure Services (IS). 3. Supervisor / ORO. 4. Operators and other staff for backup if required. Operator shall: 5. Inspect and assess damage for impacts, resources required for repair and timing estimates. 6. Initiate repairs. 7. Record the incident in the Facility Log and the Operator’s Log. Manager of Infrastructure Services shall contact: 8. Executive Director of Infrastructure Services 9. Director of Public Safety and Enforcement / CEMC. 10. Mayor 11. CAO 12. Municipal Insurance Company. 13. Update above contacts as emergency progresses.

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Major Fire at water Operator shall contact: facility 1. Fire Dispatch. 2. Manager of Infrastructure Services. 3. Supervisor / ORO. 4. SCADA service technician. 5. City of Ottawa DWO Operator shall: 6. Inspect and assess damage for impacts, resources required for repair and timing estimates. 7. Record the incident in the Facility Log and the Operator’s Log. 8. Initiate repair of fire damage at specific facility as follows: a) Embrun Reservoir Bypass direct flow from Ottawa to Township of Russell Distribution. b) Marionville Transfer Station Open bypass system and monitor. Manager of Infrastructure Services shall contact: 9. Executive Director of Infrastructure Services. 10. Director of Public Safety and Enforcement / CEMC. 11. Mayor 12. CAO 13. Municipal Insurance Company. 14. Chief Building Inspector. Boil Water Advisory Operator shall contact: 1. Manager of Infrastructure Services. 2. Supervisors / ORO. 3. Office Manager / QMS Representative. 4. Drinking Water Inspector, MOE Manager of Infrastructure Services shall contact: 5. Executive Director of Infrastructure Services. 6. Director of Public Safety and Enforcement / CEMC. 7. Mayor 8. CAO 9. Communications Officer. 10. Website Administrator 11. Operating Authorities / ORO of nearby communities (Casselman, Limoges) Operator shall: 12. Record incident in the Facility Log and the Operator`s log. 13. Follow all directives from EOHU 14. Follow Contingency Plan Office Manager / QMS Rep shall: 15. Obtain MOH official warning notices. 16. Coordinate posting of notices with: a) Director of Public Safety and Enforcement / CEMC b) Communication Officer c) Website Administrator.

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Communication Officer shall contact: 17. Media Website Administrator shall: 18. Post warning notice on www.russell.ca and other social media. Director of Public Safety and Enforcement / CEMC shall contact: 19. Council and Department Heads 20. Medical clinic 21. Dental Clinics 22. School Boards 23. Daycares 24. Retirement and Senior Residences 25. Restaurants – Food premises Director of Public Safety and Enforcement / CEMC shall: 26. Post MOE official warning notices in prominent locations: a) Post office b) Libraries c) Town Hall d) Pharmacies e) Website f) Arenas g) Public Buildings, i.e. Legion 27. Deliver door hanger notices door-to-door. Executive Director and/or Manager of Infrastructure Services shall provide daily debrief updates during the event to: 8. Director of Public Safety and Enforcement / CEMC. 9. Mayor 10. CAO 11. Communication Officer. 12. Website Administrator. 13. Supervisors / ORO 14. Office Manager / QMS Rep.

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Table 2

EMERGENCY CONTACT LIST

Internal

Contact Phone Cell Reason For Contacting Who Contacts

Mayor 613-443-3066 ext 2307 Emergency involving 613-868-0805 JP St-Pierre 613-445-5242 contamination of treated water, Manager of IS

public safety, media

communications.

CAO Emergency involving Jean Leduc 613-443-3066 ext 2336 613-818-2725 contamination of treated water, Manager of IS public safety, media communications. Executive Director of 613-620-2151 613-443-1747 All Emergencies Manager of IS Infrastructure Services Director of Public Safety and 613-443-3066 ext 2320 Emergency involving Public Enforcement / CEMC After hours press 8 613-913-0295 Operator Safety and Enforcement Millie Bourdeau Bylaw Enforcement Officer 613-443-3066 ext 2313 613-913-8377 Road closure / Lane Reduction Operator Jason Laplante After hours press 8 613-325-3357

Manager of Infrastructure 613-443-5078 x 222 613-223-0701 Services (ES) All Emergencies. Operator Jonathan Bourgon Financial Authorization.

Alternate: Jacques Grégoire 613-229-3831 Communication Officer 613-443-3066 Emergency involving Manager of IS Mélany Chrétien media/public communications. 613-913-5271 613-443-1747 (24/7) All Emergencies. Supervisor / ORO Operator Authorization and guidance Alain Clément Supervisor / ORO 613-229-3831 All Emergencies 613-443-1747 (24/7) Operator Jacques Grégoire Authorization and guidance

Operator-On-Call / OIC 613-443-1747 (24/7) Message Centre / Pager 613-239-9478 Operations and Maintenance ORO Backup Operator Pager 613-239-9480

613-223-4686 QMS Representative 613-443-1747 (24/7) Report to MOH and MOE Laboratory or Cathy Parent 613-524-5589 Operator

613-880-8484 Website Administrator 613-443-1747 (24/7) Post public notice on Office Manager/QMS Matthew Gulliver www.russell.ca website Rep Public Works Supervisor 613-443-5078 613-229-1304 Road or lane closure Operator Denis Pelletier Road cut

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Contact Phone Cell Reason For Contacting Who Contacts

Operations

Contact Phone Cell Reason For Contacting Who Contacts

OnWARN Provide backup Operator to Office Manager/QMS 705-748-9301 x 1258 www.onwarn.org maintain essential services Rep

City of Ottawa DWO 613-580-2424 Notify / Report emergency Operator Process Supervisor Lemieux Ext. 22012 situation Process Supervisor Britannia Ext. 22109

Emergency 613-728-9644 613-229-9658

Casselman WTP 613-764-3139 x310 613-223-8975 To inform the Casselman Operator Alain Castonguay 613-783-9839 pager Operating Authority that we are [email protected] in an emergency situation i.e. BWA Limoges Water system 613-443-2195 613-239-9031 To inform the Limoges Operator Dverasammy@coleengineeri ORO Operating Authority that we are ng.ca in an emergency situation i.e. BWA

Ministry

Contact Phone Cell Reason For Contacting Who Contacts

Fax written Ministry of Health (MOH) notification to: Office Manager/QMS Cornwall Adverse Water Quality Incident 800-267-7120 613-938-9707 Rep Hawkesbury Reporting 613-632-4369 [email protected] Fax written Office Manager /QMS Ministry of Environment Adverse Water Quality Incident 800-268-6060 notification to: Rep (MOE) Reporting 800-268-6061 Spills Action Centre (SAC) Spills Reporting

Ministry of Labour 800-267-1916 Trenching Operator

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911 to report a life threatening situation Non-life threatening

Contact Phone Cell Reason For Contacting Who Contacts

Fire Department Dispatch 613-632-1105 [email protected] Emergency involving fire Operator hydrants, loss/reduced water supply, road/lane closure.

OPP Emergency involving public Operator 888-310-1122 safety, vandalism. Road or lane closure Ambulance 613-739-1918 Emergency Road or lane closure Operator

Essential Suppliers and Contractors Contact Phone Reason For Contacting Who Contacts Cell Univar 800-263-9451 Chemicals – chlorine, sodium Operator sulphate Canada Colors & Chemical 514-338-2343 Ammonium sulphate Operator

Gord’s Mechanical Service 613-443-1977 613-355-1977 Mechanical repairs Operator Gord Thomas Landmark Municipal Services 905-319-7700 Elevated water towers Operator

United Rental 613-745-3060 Water pump Operator Generator Surgeson Electric 613-933-2355 Motor supplier Operator

Electrician, Gaston Dumoulin 613-551-9067 613-632-6226 Electrical/electronic repairs Operator Ext 0221 or 0222 Electrician, André Clément 613-443-2422 Electrical repairs Operator

Gentech Services 613-742-8833 Generator Service Operator Pagenet (after hours) 613-787-5513 613-277-6798

Embrun Co-op 613-443-2892 ext 4 762-3509 Fuel supply for generators Operator

Metcon Sales 905-738-2355 Chemical Feed System Operator

Floval Equipment – Todd 613-445-8688 Equipment supplies Operator McLaren

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SCADA and Calibration services

Capital Controls

Brad Lavallée 613-248-1999 C 613-325-0983 H 613-590-7843 SCADA service and repair Operator

Marc Lavoie C 613-447-3474 H 613-673-1453

Claude Lavoie 613-899-4999

Professional Radio Service 613-258-9094 613-880-4999 SCADA service and supply Operator Sean Huntley Re-route radio signal. Hach Sales and Services 800-665-7635 Calibration Hach laboratory Operator [email protected] equipment sales and service

Utilities Locates Contact Phone Reason For Contacting Who Contacts Cell Ontario One-Call 800-400-2255 Locating Bell, Gas, Hydro One, Operator (ID #08053) Cablevision Embrun Hydro 613-443-5110 Hydro locate within village of Operator Embrun Private locator

Excavating – Traffic Safety - Roads – Construction – Valve Repair - Hydro excavation Vacuum truck Waterworks Supplies

Contact Phone Reason For Contacting Who Contacts Cell Trenching 800-267-1916 x2838 Operator [email protected]

Robert Excavation 613-443-2311 Brian 613-223-4165 Feedermain repair and Operator Emergency Pager 613-783-0668 Robert home Excavating / Pipe supplier 613-443-1261 Bertrand Excavation 613-797-6710 Excavating Operator Alain Bertrand 613-443-5130 Gerry Leroux Excavation 613-445-3222 613-223-4161 Excavating Operator Keith Marenger

United Counties of P-R 613-443-3004 613-223-7776 Road cut and Operator Public Works Embrun garage Road or lane reduction/closure Pierre-Paul Beauchamp LSC Sanitation 613-443-5153 613-229-1922 Hydro Excavation with vacuum Operator Emergency : 613-274-5675 truck City of Ottawa Infrastructure 311 or Notify road cut, road/lane Operator Services and Community 613-580-2400 closure

Township of Russell Rev: 13 June 4, 2014 Page 16 of 20 QMSP-09-Emergency Management

Page 289 of 321

Sustainability (24-hour contact IPEX Inc. Technical Rep 1-800-268-4664 Broken feedermain Operator 613-762-4151

Water Haulage Truck Service Contact Phone Reason For Contacting Who Contacts Cell Villeneuve Tank Lines / Water truck service Operator Milk Transport 613-538-2461 613-330-5335 George Villeneuve

Russ Keenan Water Haulage 613-822-4733 Water truck service Operator

Telephone Answering Service and Pager Contact Phone Reason For Contacting Who Contacts Cell On Call Message Centre 613-238-3262 Backup telephone answering Office Manager/QMS [email protected] 613-239-4322 service Rep Margaret Barnaby [email protected]

1-800-305-7907 Rogers Pager

Snow Removal Contact Phone Reason For Contacting Who Contacts Cell Bertrand Excavating 613-797-6710 Snow removal Embrun Operator Alain Bertrand

Honey Farms 613-445-3415 613-292-9469 Snow removal Russell Operator 613-850-9482

Jacques Doré 613-761-8220 Snow removal hydrants Operator Marionville

Laboratory Services Contact Phone Reason For Contacting Who Contacts Cell Exova Laboratories 613-727-5692 Re-test AWQI Office Manager/QMS Rep

Township of Russell Rev: 13 June 4, 2014 Page 17 of 20 QMSP-09-Emergency Management

Page 290 of 321

Media Email Reason For Contact Phone Who Contacts Contacting

Le Reflet 613-443-2741 Emergency involving media Communications / public communications Officer Le Droit 613-562-0333 [email protected]

Winchester Press [email protected]

CBC Radio One [email protected]

SRC-TV

Russell Villager 1-866-307-3541 [email protected]

PR News

Vision 613-446-6456

CBOF Radio Canada [email protected]

School Boards Contact Phone Reason For Contacting Who Contacts Cell Upper Canada District School 613-933-6990 Public Safety Director of Public Board Safety and Russell Public School Enforcement / CEMC Rick Gales, Administrator, 14 Mill Street, Russell ON Maintenance & Operations Russell High School 982 North Russell Rd The Catholic District School 800-267-7136 613-229-1807 Public Safety Director of Public Board of Eastern Ontario Safety and Bernie Kehoe, Emergency Mother Theresa Catholic Enforcement / CEMC Preparedness Coordinator Elementary School 1035 Concession Street, Russell

St. Thomas Aquinas Catholic High School 211 South Russell Rd. Conseil des écoles publiques 613-742-8960 Public Safety Director of Public de l’Est de l’Ontario - District Safety and 59 École publiques de la Rivière Enforcement / CEMC Castor 100 rue Maheu, Embrun ON

Conseil scolaire district 613-678-0004 Public Safety Director of Public catholique de l’Est Ontario Safety and (CSDCEO) École catholique St-Jean Enforcement / CEMC Jacques Parisien 1045 Notre-Dame, Embrun ON

École secondaire catholique Embrun

Township of Russell Rev: 13 June 4, 2014 Page 18 of 20 QMSP-09-Emergency Management

Page 291 of 321

1276 St-Jacques, Embrun ON

École catholique St-Joseph 1008 Russell Rd., Russell ON

École La Croisée - 1215 St- Augustin, Embrun ON

Conseil scolaire de district 613-744-2555 Public Safety Director of Public catholique du Centre-Est de Safety and l’Ontario (CSDCCEO) École Ste-Thérèse d’Avila - 9575 Enforcement / CEMC Gilles Galarneau, Marionville Rd. Surintendant

Dental Clinics

Contact Phone Reason For Contacting Who Contacts Cell Public Safety Director of Public Safety and Enforcement / CEMC

Medical Clinics

Contact Phone Reason For Contacting Who Contacts Cell Centre médical d’Embrun 613-443-3311 Public Safety Director of Public Safety and Centre de santé 613-443-3888 Enforcement / CEMC communautaire de l’Estrie

Russell Medical Center 613-445-5333

Senior / Retirement Residences Contact Phone Reason For Contacting Who Contacts Cell Le Pavillon, Embrun 613-443-1690 Public Safety Director of Public Safety and Manoir St-Jacques, Embrun 613-443-2252 Enforcement / CEMC

Prescott & Russell Housing Authority – Russell 800-363-2492 613-632-8501

Villa Ste-Thérèse, Marionville 613-445-5522

Non-emergency essential supplies/services and alternates are listed in Table 1 of QMSP-05.

Township of Russell Rev: 13 June 4, 2014 Page 19 of 20 QMSP-09-Emergency Management

Page 292 of 321

5.0 Related Documents Emergency Procedures – Table 1 Emergency Contact List – Table 2 Emergency Training and Testing Contingency Plan

6.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Transition to Ottawa water source June 1, 2010 2 Update phone numbers April 14, 2011 3 Updated to reflect current titles in Org chart. May 14, 2011 4 Updated to reflect conditions in Robert Excavating maintenance repair contract June 3, 2011 5 Include new procedure for boil water advisory June 14, 2011 6 Update contact list / phone numbers July 4, 2011 7 Update Table 1 and Table 2 November 30, 2011 8 Update Table 2 February 9, 2012 9 Update Table 2 August 9, 2012 10 Update Table 1 Prolonged Power Outage and update Table 2 Contact list July 11, 2013 11 Update Table 2 contacts including ONWARN August 9, 2013 12 Update Table 1 BWA procedure and Table 2 contacts June 4, 2014 13 Update procedure to reflect new organizational structure

Township of Russell Rev: 13 June 4, 2014 Page 20 of 20 QMSP-09-Emergency Management

Page 293 of 321

Appendix J

/ QMSP-10 Internal Audits

Page 294 of 321 Proc.: QMSP-10 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 2

Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services

INTERNAL AUDITS

1.0 Purpose To describe the procedure for conducting internal audits that evaluate the conformance of the Quality Management System (QMS) to the requirements of the Drinking Water Quality Management Standard (DWQMS).

2.0 Scope Applies to all activities within the scope of the QMS as documented in the Operational Plan.

3.0 Responsibility Executive Director of Infrastructure Services Manager of Infrastructure Services Office Manager / QMS Representative Supervisors

4.0 Definitions Internal Audit – a systematic and documented internal verification process that involves objectively obtaining and evaluating documents and processes to determine whether a quality management system conforms to the requirements of the DWQMS.

Internal Auditor – person with skills, training and/or experience to conduct an internal audit.

Non-conformity – non-fulfillment of a requirement.

5.0 Procedure 5.1 The Executive Director of Infrastructure shall ensure that an internal QMS audit is conducted at least once every 12 months by personnel with adequate skills, training and/or experience. 5.2 The audit criteria follow the DWQMS requirements as documented in the Internal Audit Checklist.

Page 295 of 321 5.3 The auditor(s) reviews the Operational Plan, the results of previous internal and external QMS audits, the status of corrective actions and other QMS-related documentation prior to the internal audit. 5.4 The auditor(s) follows the Internal Audit Checklist and engages in activities that may include asking questions, observing operations and reviewing documents and records. Non-conformities are recorded on the Internal Audit Checklist along with any additional comments and suggestions. 5.5 The completed Internal Audit Checklist is used to generate a final Internal Audit Report. The auditor(s) reviews the report and identified non-conformities with the Executive Director of Infrastructure Services and the QMS Rep. The Internal Audit Report and supporting documentation are filed by the QMS Rep and retained according to the Document and Record Control Procedure. 5.6 When a non-conformity is identified through the internal audit process, a corrective action request is generated to rectify the issue, specifying responsibility and a target date for resolution. The QMS Rep monitors the progress of the action taken related to the identified non-conformity until it is fully resolved. 5.7 The QMS Rep ensures that results of the internal audit are included as input to the Management Review process.

6.0 Related Documents Internal Audit Checklist Internal Audit Report Corrective Action Request Form QMSP-11 Management Review

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. June 4, 2014 3 Updated to reflect new organizational structure.

Township of Russell Rev: 3 June 4, 2014 Page 2 of 2 QMSP-10-Internal Audits

Page 296 of 321

Appendix K

/ QMSP-11 Management Review

Page 297 of 321 Proc.: QMSP-11 Township of Russell Revised: June 4, 2014 Infrastructure Services QMS Procedure Rev.#: 3 Pages: 1 of 3

Reviewed by: Approved by: Office Manager / QMS Rep Executive Director of Infrastructure Services

MANAGEMENT REVIEW

1.0 Purpose To describe the procedure for conducting a Management Review of the Quality Management System (QMS).

2.0 Scope Applies to the review of the QMS as documented in the Operational Plan.

3.0 Responsibility Executive Director of Infrastructure Services / Top Management Office Manager / QMS Representative Supervisors

4.0 Definitions Management Review – a formal (documented) meeting conducted at least once every 12 months by Top Management to evaluate the continuing suitability, adequacy and effectiveness of the Township of Russell Quality Management System.

5.0 Procedure 5.1 The Executive Director of Infrastructure Services shall conduct Management Review at least once every 12 months. Preparation 5.2 The standing agenda for Management Review meetings is as follows: a) Incidents of regulatory non-compliance, b) Incidents of adverse drinking water tests, c) Deviations from critical control limits and response actions, d) The efficiency of the risk assessment process, e) Internal and third-party audit results, f) Results of emergency response testing, g) Operational performance, h) Follow-up on action items from previous Management Reviews,

Page 298 of 321 j) The status of management action items identified between reviews, k) Changes that could affect the QMS, l) Consumer feedback, m) The resources needed to maintain the QMS, n) The results of the infrastructure review, o) Operational Plan is current in regard to content and updates, and p) Staff suggestions.

The Office Manager / QMS Representative coordinates the Management Review and ensures that the agenda is distributed to all participants in advance of the Management Review meeting along with any related reference materials.

Review Process 5.3 The Management Review participants review all data presented from input items listed in 5.2 a) to p) and make recommendations and/or initiate corrective action to address identified deficiencies as appropriate. 5.4 The participants identify if, where and when improvements to the QMS are required and may include opportunities for improvement related to: - the effectiveness of the QMS and related procedures - the ability of the Operating Authority to implement the QMS - the provision of adequate resources - consumer satisfaction. 5.5 The Management Review results shall identify action items, responsibilities for identified action items and timelines for each action item. Review output 5.6 The Office Manager / QMS Representative ensures that minutes of and action plans resulting from the Management Review meeting are prepared and distributed to the participants and the Owner. The minutes shall include but are not limited to: - Date and time of Management Review - Names of participants - Items reviewed - Decisions related to: a) Opportunities for improvement of the QMS b) The elimination of deficiencies in the QMS - A list of “action items” resulting from decisions made

Township of Russell Rev: 3 June 4, 2014 Page 2 of 3 QMSP-11-Management Review

Page 299 of 321 - Recommendations for any resources (human or financial) needed for the maintenance or improvement of the QMS. 5.7 The minutes of the Management Review shall serve as the input for a summary report on the condition of the QMS. 5.8 The summary report shall be prepared by the QMS Rep, reviewed by the CAO, the Executive Director and Manager of Infrastructure Services and presented to Council by the Executive Director of IS. 5.9 The QMS Representative monitors the progress and documents the completion of corrective action requests resulting from the Management Review.

6.0 Related Documents Minutes of Management Review Corrective Actions Request Form Communications Procedure QMSP-04

7.0 Revision History

Date Revision # Reason for Revision October 19, 2009 0 Procedure issued September 2, 2010 1 Updated to reflect change in source of treated water April 14, 2011 2 Updated to reflect current titles in Org chart. June 4, 2014 3 Updated to reflect the new organizational structure.

Township of Russell Rev: 3 June 4, 2014 Page 3 of 3 QMSP-11-Management Review

Page 300 of 321

PU 11-2009 10-19-09 REPORT TO COUNCIL Dept/ no report/ current year Date of meeting RAPPORT AU CONSEIL: Dept/ no rapport/ année en cour DATE: Date de la séance

OPERATIONAL PLAN FOR THE DRINKING WATER SYSTEM / PLAN D’EXPLOITATION DU RÉSEAU D’EAU POTABLE

SUBJECT SUJET The Safe Drinking Water Act, 2002 (SDWA) requires La Loi de 2002 sur la salubrité de l’eau potable (LSEP) Owners and Operating Authorities of municipal exige de chaque propriétaire et organisme residential drinking-water systems to have an d’exploitation d’un réseau résidentiel municipal d’eau accredited Operating Authority. In order to become potable fasse en sorte qu’un organisme accredited, the Township of Russell must establish d’exploitation agréé soit responsable de son réseau. and maintain a Quality Management System (QMS). Pour être agréée, la municipalité de Russell doit mettre The implementation of the Drinking-Water Quality en œuvre et maintenir un système de gestion de la Management System (DWQMS) is planned for 2009 qualité de l’eau potable (SGQEP). La mise en œuvre and 2010 and will include: de ce système qui est prévue pour 2009 et 2010 comprendra : 1) Implementation 1) Mise en oeuvre The DWQMS will be implemented as detailed in the Operational Plan. Le SGQEP sera mis en œuvre conformément au plan d’exploitation. The development and delivery of training for all staff whose work directly affects drinking water quality. La dotation et la formation du personnel directement associé à la qualité de l’eau potable. 2) Internal Audits 2) Vérifications internes Staff will develop and conduct internal audits to ensure the effectiveness and conformity of the Le personnel mettra au point et effectuera des DWQMS. vérifications internes afin de s’assurer de l’efficacité et de la conformité du SGQEP. 3) Management Reviews 3) Examens de la gestion Will be conducted after the internal audits have been completed to ensure the effectiveness and adequacy Des examens de la gestion seront effectués après que of the Township of Russell’s DWQMS. les vérifications internes auront été complétées afin de s’assurer de l’efficacité et de la pertinence du SGQEP 4) Accreditation Audit de la municipalité de Russell. The Canadian General Standards Board (CGSB) 4) Services d’agrément has been contracted by the Ministry of Environment (MOE) to carry out a third party audit of the DWQMS Le ministère de l’Environnement de l’Ontario (MEO) a accreditation process which includes the review of fait appel à l’Office des normes générales du Canada our Operational Plan against the requirements of the (ONGC), en tant que tierce partie, pour évaluer la Standard within twelve (12 months) of submitting the conformité du SGQEP de la municipalité et prouver que Operational Plan. son plan d’exploitation est conforme aux exigences de la norme dans les douze (12) mois suivants le dépôt du document.

Page 301 of 321

RECOMMENDATION RECOMMANDATION That Council, the CAO and the Director of Que le conseil, le DG et le directeur des Services Environmental Services commit to the environnementaux s’engagent à mettre en œuvre un implementation of the Quality Management System système de gestion de la qualité de l’eau potable (QMS) by providing authority, direction and support (SGQEP) en fournissant le pouvoir, la direction et and by endorsing the QMS for the Drinking Water l’appuie nécessaires et en approuvant le système, System as documented in the Operational Plan. comme l’indique le plan d’exploitation.

That Council, representing the Owner, accept Que le conseil représentant le propriétaire acceptent responsibilities to: de :

- Submit application for the Municipal Drinking- - Soumettre des demandes de permis municipal Water Licence (MDWL) and Drinking Water d’eau potable (PMEP) et de permis Works Permit (DWWP); d’aménagement de station de production d’eau - Endorse the contents of the Operational Plan potable (PASPEP); and submit it to the Ministry for acceptance; - Approuver le contenu du plan d’exploitation et le - Develop and submit a Financial Plan; soumettre à l’approbation du ministère; - Ensure the drinking water system is being - Concevoir et soumettre un plan financier ; operated by an accredited operating authority; - S’assurer qu’un organisme d’exploitation - Monitor the QMS and the need for resources to agréé gère le réseau d’eau potable ; support the QMS; - Contrôler le SGQEP et les ressources nécessaires - Ensure compliance with the terms and à son soutien ; conditions of the MDWL and its components. - S’assurer que le réseau respecte les normes du PMEP et ses composantes. That the CAO and the Director of Environmental Services, Representing the Operating Authority, Que le directeur général et le directeur des Services accepts responsibilities to: environnementaux représentant l’organisme d’exploitation accepte de : - Effectively implement and maintain the QMS; - Conduct internal audits and management - Mettre en œuvre et maintenir efficacement le reviews of the QMS; SGQEP ; - Obtain accreditation from CGSB; - Effectuer des vérifications internes et des études de - Communicate with the CAO and Council about gestion du SGQEP ; the QMS and resource requirements; - Obtenir l’accréditation de l’ONGC ; - Ensure compliance with the terms and - Communiquer avec le DG et le conseil au sujet du conditions of the MDWL and its components. SGQEP et des ressources nécessaires à sa mise en œuvre ; - S’assurer que le réseau respecte les normes du PMEP et ses composantes. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N/A S/O

COMMUNICATION PLAN PLAN DE COMMUNICATION The DWQMS policy will be posted at the Public La politique du SGQEP sera affichée au bureau des Utilities Office, at the Municipal Town Hall, at the services publics, à l’hôtel de ville, à l’usine de Embrun-Marionville-Russell Water Treatment Plant traitement de l’eau d’ Embrun-Marionville-Russell et sur and on the Township of Russell website. le site Web de la municipalité.

Operational Plan for the Drinking Water System Report (Rev).doc Page 2 of 4 10/19/2009

Page 302 of 321

Date : SUBMITTED BY !SOUKAIS PAR : Cathy Parent, OK88Representative /DA!6gu6e du ayst6me degeedonde!aqua!ihb

~~~~ ~ Luw~nnaGangur,Gangur,Gongur.~~utorof En vimnmenta!

Operational Plan for the Drinking Water Syste e ne, .uox Puge3uf4 10/19/2009

Page 303 of 321 PROJECT DESCRIPTION DU PROJET REFERENCE RÉFÉRENCE

Report PU 09-2009. Rapport PU 09-2009. HISTORY HISTORIQUE The Ontario Clean Water Agency (OCWA) provided L’Agence ontarienne des eaux (AOE) a offert des consulting services to the Public Utilities staff. services de consultation au personnel des services Training workshops were held to provide staff with: publics. Des ateliers de formation ont été organisés - DWQMS Overview and Awareness. pour fournir au personnel : - Risk Assessment and Risk Assessment Outcomes. - Une vue d’ensemble et une sensibilisation au - Emergency Response Plan. SGQEP. - Une évaluation des risques et les conséquences. OCWA assisted staff to develop the procedures that - Le programme d’intervention d’urgence. describe how the Township of Russell will manage its drinking-water system in accordance with the L’AOE a aidé au personnel à mettre au point les DWQMS and assisted to prepare the licence and procédures qui expliquent comment la municipalité de permit applications for submission to the MOE by Russell prévoit gérer son réseau d’eau potable November 1, 2009. conformément au SGQEP et à préparer les demandes de permis qui doivent être soumises au MEO d’ici le 1er novembre 2009. OPTION(S) OPTION(S) Do nothing. This is not an option. This is a provincially Rien faire n’est pas une option. Il s’agit d’une mandated requirement legislated and punishable exigence légale imposée par la province et passible under the SDWA. d’une peine en vertu de LSEP. ATTACHMENT(S) PIÈCE(S) JOINTE(S) Operational Plan for the Drinking Water System Plan d’exploitation du réseau d’eau potable (Not included as it was part of the October 5, 2009 (Non inclus car il était dans le paquet de l’agenda du Committee of the Whole package). comité plénier du 5 octobre 2009).

Operational Plan for the Drinking Water System Report Page 4 of 4 10/19/2009

Page 304 of 321 -KGSSBLm TOWNSHIP OF I MUNICIPALITE DE R US S F1 1 Moved by: 1 Propose par : Sess~on Seconded by: I i Appuye par : Resolution No.

Whereas Council, representing the Owner of the Township of Russell Drinking-Water System accepts responsibilities to:

- Submit application for the Municipal Drinking Water Licence (MDWL) and Drinking Water Works Permit (DWWP); - Endorse the contents of the Operational Plan and submit it to the Ministry for acceptance; - Develop, approve and submit a Financial Plan; - Ensure the drinking water system is being operated by an accredited operating authority; - Monitor the QMS and the need for resources to support the QMS; - Ensure compliance with the terms and conditions of the MDWL and its components.

Whereas the CAO and the Director of Environmental Services, representing the Operating Authority of the Drinking-Water System, accepts responsibilities to:

- Endorse the contents of the Operational Plan and effectively implement and maintain the QMS; - Conduct internal audits and management reviews of the QMS; - Obtain accreditation from CGSB; - Communicate with Councii about the QMS and resource requirements; - Ensure compliance with the terms and conditions of the MDWL and its components.

Whereas Council hereby receives the staff report from the QMS Representative which includes the Operational Plan for the water system.

Therefore be it resolved that the Mayor, the CAO and the Director of Environmental Services endorse the Operational Plan and commit to fulfilling the Township's requirement as documented in the Operational Plan by providing authority, direction and support to the QMS.

For 1 En faveur Against IContre

i Carried I : Defeated I 1 j Amended by/ i ! p>'dopt i D6faite I ! Amend& par [

Signatures Declaration Conflict of Interest I ...Declaration .. de.... . conflit ...... d'interet...... Page 305 of 321 MUll. RUSSELL Twp. REQUEST FOR SANITARY SEWER CONSTRUCTION JUL 2 1 201~ We, the undersigned registered owners of property WEST OF EMBRUN, hereby request the Township of Russell to undertake the following project:

Sanitary sewer servicing within the servicing area annexed hereto including incidental and other expenses attached to the undertaking ofthis project and to the raising ofrevenue to reim urse the cost ofsame .

We understand that the estimated cost of the servicing in the amount of $__ , 000, subject to final adjustments at the close of the project will be paid for by a special charge per lot to be imposed on each parcel ofland based on the finance option chosen by each property owner as a charge against the properties in question. We further understand that the servicing charge assessed against the lands in question may be prepaid at any time.

We understand that the estimated special charge for lots liable to be specially charged is $_,000 per lot plus a mandatory connection fee of $_ .00 per lot.

Name (Print) Description of Owner's mailing Owners Email Total Assessed Signature of Petitioner Date Signed Signature of Other Owner affected property address Address Cost for (including Roll #) property '"

,£ /YI-bN./ 1\.. {)O ~1e.. Alaj7C4 =t-I€ fA Page 306 of 321 Name (Print) Description of Owner's Owners Email Total Signature of Date Signed Signature of Other affected property mailing Address Assessed Cost Petitioner Owner (including Roll it) address for property ( I c;t'l /tIrJ11cl.'xil'leil , cP3'1t ,f~IJ\.· a3@, 1:Y- iY7 iX- IY'Jl~ i'; ,(V ( Od,/d/;! (/ rrh q: ,,#0 Idfntf-5 orlA Ocid...iwf Ir8/~1j ~+ Sy"'p"'/fCU... t (... je..-tSr (/ ~ C1 J ~ .sc(irr" rp VUCiLAlC' tJe...fY\.e- lIef@ 0.0/ .(.()(Y\ "., , (]" yVllitc ) tlO /3(}.v\. I<'I L\l-- ~ .1 () ~p 11. .1,,) ~I\ \'>' fQ)<' ~rl){,/7;A ILiJdo cJ Gevr Co Ltd.. +ru f1 $PU s-t , ·r").... p A.!. 01 <11\ @ &- I'~b y-v (\ Ayto (,,'-11 N~jnL·oA"' 5e.-.v l uc (/'1 ,fe/.{ tl, (VI<... 1o.[j ro... ( l' ~ :x 'i. ~ " Page 307 of 321 !71C(r// f \1 OC<- /'ve r S addffS5 e/YIU l lo/,/. ~ -'

10S'5 /l/tt4--i)~ /' - l - - dD .r;-{j /-.~,e.~~ F J ~ql< ~ l ~"") 1 S I ' h r Y-.. -\ , U. wi+-J SA--vnk.(~ P. ~. St. {, n fJv,MfIIt \ M5-·~~ ~n. '--<. /'-..J ' II/CTf/IJ.f : " \ Page 308 of 321 MUD. RUSSELL l'wp. REQUEST FOR SANITARY SEWER CONSTRUCTION FOR MACDOUGALL AND TWEED STREETS

We, the undersigned registered owners of property on MacDougall and Tweed Streets, hereby request the Township of Russell to undertake the following project:

Sanitary sewer servicing within the servicing area annexed hereto including incidental and other expenses attached to the undertaking ofthe project and to the raising ofrevenue to relmourse the cost ofsame.

We understand that the estimated cost of the project in the amount of $245,000, subject to final adjustments at the close of the project will be paid for by a special charge per lot to be imposed on each parcel of land based on the finance option chosen by each property owner as a charge against the properties in question.

We further understand that the project charge assessed against the lands in question may be prepaid at any time.

We understand that the estimated special charge for lots liable to be specially charged is $19,000 per lot plus a mandatory connection fee of$50.00 per lot.

....J v I Name (Print) Description of Owner's mailing Owners Email Total Assessed Signature of Petitioner Date Signed Signature of Other Owner affected property address Address Cost for (including Roll #) property

OS -00-000-05\- N\O.))\{recL Loite. 'S 10\ --r~W· lfetL\ot\e.5@ . ~ ;2. I o/ t:'~ o ~.()(" -oCO- D31 lD3110eed.. 0( . vJ .\~YS+o.- Qe:~ i/.J,-\ \"J'... \3\0<{ '000 Rossell IUJ,(( \t\5 @l ~1Dt(V\(U \. CoN~ $lq,DUD fbI yJ.-vv. ,X2,-

RESTRICTED ACTS OF COUNCIL AFTER NOMINATION DAY BY-LAW REGLEMENT DE MESURES INTERDITES DU CONSEIL APRÈS LE JOUR DE LA DÉCLARATION DE CANDIDATURE

SUBJECT SUJET Restricted Acts of Council after Règlement de mesures interdites du Nomination Day By-law. conseil après le jour de la déclaration de candidature. RECOMMENDATION RECOMMANDATION That Council adopts the by-law as Que le Conseil adopte le règlement tel proposed in this report. que proposé dans ce rapport. FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES N.A. S.O.

BUSINESS PLAN PLAN D’AFFAIRES N.A. S.O.

STRATEGIC PLAN PLAN STRATÉGIQUE N.A. S.O. COMMUNICATION PLAN PLAN DE COMMUNICATION The information will be posted on our L’information sera ajoutée au site website. Internet municipal.

SUBMITTED BY | SOUMIS PAR: Date: 08/05/2014 Jean Leduc – CAO / DG APPROVAL(S)| APPROBATION(S):

Page 311 of 321 08/05/2014 Jean Leduc Date Claudette Landry Date Chief Administrative Officer Date Directeur général Executive Director of Administrative Services/Treasurer Directeur exécutif des services administratifs/ Trésorière

PROJECT DESCRIPTION DU PROJET HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The Municipal Act, section 275 (1) 1. La Loi sur les municipalités, article 275 provides that if the new Council will (1) 1. , prévoit que si le nouveau include less than three-quarters of the conseil comptera moins des trois members of the outgoing council the quarts des membres du conseil following authorities of the Council will sortant, les autorités suivantes du cease on September 13th , 2014 being Conseil cesseront le 13 septembre the day after nomination day: 2014 soit dès le jour après le jour de la déclaration de candidature :

a) The appointment or removal a) la nomination d’un fonctionnaire de from office of any officer of the la municipalité ou sa destitution; municipality; b) l’engagement ou le congédiement b) The hiring or dismissal of any d’un employé de la municipalité; employee of the municipality; c) la disposition d’un bien meuble ou c) The disposition of any real or immeuble de la municipalité dont la personal property of the valeur dépasse 50 000 $ au moment municipality which has a value de sa disposition; exceeding $50,000 at the time d) l’engagement d’une dépense ou la of disposal; constitution d’une autre dette s’élevant d) Making any expenditure or à plus de 50 000 $. incurring any other liability which exceeds $50,000.00.

Items c) and d) do not apply if the Les articles c) et d) ne s’appliquent pas

REPORT- Page 2 of 4 8/1/2014

Page 312 of 321 disposition or liability was included in si la disposition ou la dette était the most recent budget adopted by comprise dans le budget le plus récent the council before nomination day in adopté par le conseil avant le jour de la the election year. déclaration de candidature.

After voting day, we also have the Après le jour du scrutin, nous obligation to determine if the existing continuons d’avoir l’obligation de Council is either still or has become a déterminer si le conseil est toujours ou lame duck Council based on the est devenu « lame duck » en fonction declaration of the results of the de la déclaration des résultats des election including declarations of élections, y compris toute déclaration election by acclamation. d’élection sans concurrent.

Currently: Présentement : - Three of the five members of the - Trois des cinq membres du Conseil outgoing Council of the Corporation of sortant de la Corporation du canton de the Township of Russell have officially Russell ont officiellement déposé leur deposited their nomination for council. candidature pour un poste au conseil.

- The CAO‘s employment contract - Le contrat d’embauche du directeur stipulates that he is authorized to hire général stipule qu’il a l’autorisation de and fire staff below the level of faire l’embauche et congédiement du department head. personnel sauf pour les chefs de département.

The municipality may delegate any of La municipalité peut déléguer à une the above authority in accordance personne ou un organisme d’exercer with the Act prior to nomination day to les pouvoirs ci-dessus avant le jour de enable the municipality to continue to la déclaration de candidature en vue deal with those matters. Such de l’élection du nouveau conseil. Une delegation had been adopted in 2010 telle délégation avait été adoptée en as per appendix A. 2010 par le règlement en appendice A.

The CAO recommends to Council to Le directeur général recommande au consider and approve a by-law that conseil de considérer et d’approuver would authorize the delegation of un règlement qui lui confirmerait la these authorities. délégation de ces pouvoirs.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION 1) Approve the proposed By-Law; 1) Adopter le règlement proposé; 2) Decline approval of the proposed 2) Refuser d’approuver le règlement By-Law. proposé.

REPORT- Page 3 of 4 8/1/2014

Page 313 of 321 ATTACHMENT(S) PIÈCE(S) JOINTE(S)

Draft copy of a 2014 Delegation By- Ébauche du règlement municipal sur la Law délégation de 2014 Appendix A – By-Law 67-2010 Appendice A – Règlement 67-2010

REPORT- Page 4 of 4 8/1/2014

Page 314 of 321 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law #-2014 Being a by-law to delegate financial and staffing authority to the Chief Administrative Officer for the period of Nomination Day (September 12, 2014) to December 1, 2014.

WHEREAS the Municipal Act, section 275 provides that if three quarters (3/4) of the members of the outgoing Council of the municipality will not be returning, the following authorities of the Council will cease on Nomination Day (September 12, 2014):

a) The appointment or removal from office of any officer of the municipality; b) The hiring or dismissal of any employee of the municipality; c) The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; d) Making any expenditure or incurring any other liability which exceeds $50,000.00.

AND WHEREAS three of the five members of the outgoing Council of the Corporation of the Township of Russell have currently officially deposited their nomination for Council;

AND WHEREAS the Chief Administrative Officer already has been delegated the authority to hire or remove any employee except officers and department heads of the Township from/to employment with the Township of Russell;

AND WHEREAS the Municipal Act, section 5 provides that a municipality’s power shall be exercised by bylaw.

NOW THEREFORE the Council of the Corporation of the Township of Russell hereby enacts as follows:

1) That the Chief Administrative Officer shall be the financial signing authority for expenditures, outside the current budget, exceeding $50,000.00 and/or for the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal;

2) That the Chief Administrative Officer shall be the authority to hire or remove any officer or department head from/to employment with the Township of Russell pursuant to the following protocols: a) Prior to making a decision, the matter will be discussed with the sitting Council. b) If due to the urgency of the situation, a decision must be made prior to discussing with the sitting Council, the CAO will proceed with the decision and inform the sitting Council at the earliest convenience and incorporate any subsequent permissible revisions.

3) That this bylaw shall come into force and remain in effect for the period of September 12 to December 1, 2014.

Read a first and second time this 18th day of August 2014. Read a third time and finally passed this 18th day of August 2014.

______Mayor or Acting Mayor Clerk or Acting Clerk

XX-2014

Page 315 of 321

CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law #67-2010

Being a by-law to delegate financial and staffing authority to the Chief Administrative Officer for the period of Nomination

Day (September 10, 2010) to December 1, 2010 .

a) The appointment or removal from office of any officer of the municipality ; b) The hiring or dismissal of any employee of the municipality ; c) The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal ; d) Making any expenditure or incurring any other liability which exceeds $50,000 .00.

AND WHEREAS three of the five members of the outgoing Council of the Corporation of the Township of Russell have officially deposited their nomination for the Office of Mayor;

AND WHEREAS only one of the three incumbent can be re-elected ;

AND WHEREAS the Chief Administrative Officer already has been delegated the authority to hire or remove any employee except officers of the Township from/to employment with the Township of Russell ;

AND WHEREAS the Municipal Act, section 5 provides that a municipality's power shall be exercised by bylaw.

NOW THEREFORE the Council of the Corporation of the Township of Russell hereby enacts as follows :

1) That the Chief Administrative Officer shall be the financial signing authority for expenditures, outside the current budget, exceeding $50,000 .00 and/or for the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal ;

2) That the Chief Administrative Officer shall be the authority to hire or remove any officer from/to employment with the Township of Russell pursuant to the following protocols : a) Prior to making a decision, the matter will be discussed with the sitting Council . b) If due to the urgency of the situation, a decision must be made prior to discussing with the sitting Council, the CAO will proceed with the decision and inform the sitting Council at the earliest convenience and incorporate any subsequent permissible revisions.

3) That this bylaw shall come into force and remain in effect for the period of September 10 to December 1, 2010 . .d Read a first and second time this 23 day of August 2010. Read a third time and finally passed this 23r d day of August 2010 .

Mayor Acting Mayor Clerk or Acting Clerk

67-2010 Delegation of authorities to CAO with respect to lame duck council

Page 316 of 321 REPORT TO COUNCIL: RAPPORT AU CONSEIL: CAO 05-2014 DATE: 08/05/2014

EMPLOYEE BENEFITS PLAN RENEWAL RENOUVELLEMENT DE L’ASSURANCE COLLECTIVE DES EMPLOYÉS SUBJECT SUJET Employee benefits plan renewal for the Renouvellement du programme Township of Russell expiring August d’assurance collective des employés 31st 2014. de la municipalité de Russell échéant le 31 août 2014. RECOMMENDATION RECOMMANDATION We recommend that Council approves Nous recommandons que le conseil the proposed renewal of Great West approuve la proposition de Life rates representing a 1% reduction renouvellement des taux de la Great of the total premiums paid by Employer West Life représentant une réduction and employees being in effect from de 1 pourcent des primes totales September 1st 2014 to August 31th, perçues de l’Employeur et des 2015 as revised and negotiated by employés pour la période Mosey & Mosey. s’échelonnant du 1er septembre 2014 au 31 août 2015 et telle que révisée We also recommend that the annual et négociée par la firme de courtiers saving directly linked to this rate Mosey & Mosey. reduction be transferred into the Human Resources reserve created last year.

FINANCIAL IMPLICATION IMPLICATIONS FINANCIÈRES Assuming no change in coverage and in En assumant qu’aucun changement number of employees, the premiums on ne soit apporté au programme et que the Employer’s portion represents a le nombre d’employés demeure decrease of -.3% for an annual saving constant, la prime sous la of $675. responsabilité de l’Employeur représente une diminution de -, 3 pourcent pour une économie annuelle de 675 $.

A 9% increase for the premiums was Une augmentation de 9% de la prime

Page 317 of 321 projected in the 2014 operational était prévue dans les prévisions budget. budgétaires de 2014.

As for the employees, they are Pour les employés, ils assument à assuming all costs of short (S.T.D.) and cent pourcent les frais des long term disability (L.T.D.) premiums. couvertures pour invalidité de courte The (L.T.D.) premium will stay the (I.C.D.) et de longue durée (I.L.D.). same. However, their premiums for La prime pour I.L.D. reste la même (S.T.D.) will be reduced by 25% or alors qu’ils voient leur prime pour representing an annual saving of I.C.D. réduire de 25% ou une $2,835. réduction annuelle de 2 835 $.

BUSINESS PLAN PLAN D’AFFAIRES N.A. S.O.

STRATEGIC PLAN PLAN STRATÉGIQUE

N.A. S.O. COMMUNICATION PLAN PLAN DE COMMUNICATION Payroll Department will make the Le service de la paie procèdera aux necessary adjustments to the payroll as changements requis et en avisera les well as advise the concerned employés concernés employees.

August 5 août 2014 SUBMITTED AND APPROVED BY: Date: SOUMIS ET APPROUVÉ PAR:

Jean Leduc Chief Administrative Officer Directeur général Claudette Landry Date

Executive Director of Administrative Services/ Treasurer Directeur exécutif des services administratifs/ Trésorière

REPORT- Page 2 of 4 8/1/2014

Page 318 of 321 PROJECT DESCRIPTION DU PROJET

HISTORY, REFERENCE AND HISTORIQUE, RÉFÉRENCES ET SUPPORT INFORMATION INFORMATION DE SUPPORT The Township of Russell joined in 2012 La Municipalité de Russell a joint un a consortium of 4 Prescott and Russell consortium de 4 municipalités de municipalities. The other participating Prescott et Russell en 2012. Les municipalities are the Counties of autres municipalités participantes Prescott and Russell, the Town of sont les Comtés-unis de Prescott et Hawkesbury and the City of Clarence- Russell, La Ville de Hawkesbury et La Rockland. In 2013, the Municipality of Cité de Clarence-Rockland. Au cours La Nation joined the group. Mosey and de l’année 2013, la Municipalité de la Mosey have been retained as the broker Nation s’est ajouté au groupe. Le in charge of the consortium and of the courtier responsable du consortium et renewal of the various group insurance du renouvellement des divers plans plans. d’assurances-collectives est Mosey & Mosey.

In its first year of participation, the Dans la première année de Township of Russell had a saving of participation au consortium, la more than $75,500. Municipalité de Russell avait économisé un peu plus de 75 500 $.

Our group insurance plan coverage Nos couvertures d’assurances expires on August 31st, 2014. Our collectives prennent fin le 31 août broker has presented our renewal rates prochain et notre courtier nous a following this year’s renewal analysis proposé des taux de renouvellement and negotiations with Great West, our suite à leurs discussions et majority insurance carrier. You may find négociations avec notre assureur such proposal in appendix A. principal, La Great West Life. Vous trouverez la proposition reçue à l’appendice A.

The consortium last met on July 10th in Le 10 juillet dernier, le consortium order to acquaint itself with the details of s’est rencontré afin de prendre the renewal proposals for each connaissance des détails des municipality. The CAO did take part of propositions de renouvellement pour this meeting and is satisfied with the chacune des municipalités. arguments and report that were Le Directeur général a participé à presented. Consequently, the cette rencontre et est satisfait du REPORT- Page 3 of 4 8/1/2014

Page 319 of 321 Municipality will benefit from an annual rapport présenté et de l’argumentaire reduction of $4 095 including taxes. soumis. Ainsi, la Municipalité bénéficiera d’une réduction annuelle de 4 095 $ incluant les taxes.

In summary, the premiums for life Au sommaire, les primes des insurance coverages along with the long couvertures d’assurances-vie ainsi term disability premium will remain at que l’invalidité de longue durée sont status quo. Extended Health Care and maintenus au statu quo. Les primes short term disability premiums were pour les soins de santé ainsi que reduced by 15.2 and 25% respectively. l’invalidité de courte durée ont été Only Dental Care premiums were réduites de 15, 2 et 25 pourcent increased by 27.4%. respectivement. Seules les primes pour les soins dentaires ont augmenté de 27,4 %.

The CAO is satisfied with the work done Le Directeur général est satisfait du by Mosey & Mosey and is as satisfied travail de Mosey & Mosey et est with the new proposed rates. d’autant plus satisfait des nouveaux Consequently, I recommend to Council tarifs proposés. Ainsi, il recommande to approve the rates as presented in au conseil d’approuver les tarifs tels Appendix A. que présentés à l’appendice A.

OTHER OPTION(S) TO THE AUTRES OPTION(S) À LA RECOMMENDATION RECOMMANDATION

N/A S/O ATTACHMENT(S) PIÈCE(S) JOINTE(S) Appendix A – Monthly Renewal Rate Appendice A – Frais mensuels du and Cost Summary renouvellement et sommaire des coûts

REPORT- Page 4 of 4 8/1/2014

Page 320 of 321 Employee Group Benefits Program Township of Russell September i. 2014 Annual Renewal

Monthly Renewal Rate and Cost Summary

TOWNSHIP OF RUSSELL Great-West Life Policy #330179 SSQ Policy #lNG95

Mosey & Mosey Negotiated Pre-Renewal Costs Renewal Costs Effective Sel!tembel'" 1! 2014 Sel!tember 11 2014 Volume or Monthly Monthly Monthly Monthly % Benefits Class # # of lives Rate Premium Rate Premium Adjustment

Employee Ufe 1, 2,3 p,530,000 0.358 F,695.74 0.358 $2,695.74 0.0% g695.74

Dependent Ufe 1,2,3 51 1.866 $95.17 1.87 $95.17 0.0%

51 1. 95•17 1.95.17

AD&D 1,2,3 $4,788,000 0.025 ~119.70 0.025 ;e119.70 0 .0% 1.4,788,000 $119.70 ----1.119.70

LTD 2,3 $209,395 4.701 $9,843.66 4.701 $9,843.66 0.0% $209,395 1.9,843.66 ~843.66

POOLED BENEFITS MONTHL Y PREMIUMS: $12.754.27 _J.!?J54.27

PERCENTAGE ADJUSTMENT OVER CURRENT 0.0%

STD 2,3 '1;43,757 0.217 ~949.53 0.163 p13.24 · 25.0% $43,757 $949.53 ----1.713.24

Overall EHC 1,2,3 Single: 6 56.42 $338.52 47.88 $287.28 Family: 48 189.48 ~9,095.04 160.75 P,716.00 54 $9,433.56 ~003.28 · 15.2%

Dental Care 1,2,3 Single: 6 33.13 $198.78 42.21 $253.26 Family: 48 100.33 ~4,815.84 127.82 ~6,135.36 54 ~5,014.62 ~388.62 27.4%

EXPERIENCE - RATED BENEFITS MONTHLY PREMIUMS: 1.15,397.71 ~105.14

PERCENTAGE ADJUSTMENT OVER CURRENT -1.9%

TOTAL MONTHLY PREMIUM: ~28,151.98 1.27,859.41 PROVINCIAL SALES TAX (CURRENTLY 8%): 1.2,252.16 1.2,228.75 TOTAL MONTHLY PAYABLE INCLUDING SALES TAX: 1.30,404.14 pO,088.16

PERCENTAGE ADJUSTMENT OVER CURRENT -1.0% I

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