TOWNSHIP OF RUSSELL REGULAR COUNCIL MEETING February 16, 2021 at 6:00 .p.m. Electronic Participation (Visit russell.ca/council for information on how to connect)
AGENDA (Amendment #2)
Meeting ID: 2021-003 Chair: Pierre Leroux, Mayor Prepared By: Joanne Camiré Laflamme, Clerk
PAGE NO.
1. ROLL CALL
2. PRAYER (n/a)
3. NATIONAL ANTHEM (n/a)
4. ADDITIONS, DELETIONS OR AMENDMENTS
5. ADOPTION OF THE AGENDA
Motion to approve the agenda as presented.
6. DISCLOSURE OF PECUNIARY INTEREST
7. ADOPTION OF MINUTES
Regular Council Minutes - February 1, 2021 8 - 14
Motion to approve the following Minutes as presented.
8. PRESENTATIONS
9. DELEGATIONS - PETITIONS
10. CONSENT ITEMS All items listed under the Consent Items will be enacted by one motion. A majority vote is required for the adoption of consent items. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion that a consent item is to be separated from the motion. The separated item(s) shall be considered immediately thereafter.
Motion that all items listed under Consent Items be received as presented.
a. Minutes of the Environmental Advisory Committee - 15 - 19 December 2, 2020
b. Minutes of the Police Village of Russell - November 17, 20 - 23 2020 (amended) and January 7, 2021
c. Minutes of the United Counties of Prescott-Russell - 24 - 28 December 17, 2020
d. Paylist - January, 2021 29 - 51
11. REPORTS FROM DEPARTMENTS AND COUNCIL COMMITTEES
a. Zoning By-law Amendment - Report PD-01-2021 52 - 68 Property owned by 1437137 Ontario Inc. - Vacant lands situated on the future Namur Street and Cologne Street in Embrun within the Place St-Thomas Subdivision
That Council receives report PD-01-2021 dated February 16, 2021 and approves the Zoning By-law amendment to by-law # 2018-094 for the subject property, for the following:
1. To amend the zoning FROM “Residential One A with holding (R1A-h)” TO “Residential One A with holding (R1A-h)” to permit construction of single detached dwellings, “Residential two with holding (R2- h)” to permit construction of semi-detached dwellings and “Residential Three with holding (R3-h)” in order to permit construction of townhouse dwellings.
b. Zoning By-law Amendment - Report PD-02-2021 69 - 85 Property owners Fritz Pierre and Ruthny Petigny for the property known as 65 Forget St. in Embrun
That Council receives report PD-02-2021 dated
Regular Council Meeting February 16, 2021 Page 2 of 173 February 16, 2021 and approves the Zoning By-law amendment to by-law # 2018-094 for the subject property, for the following:
1. To amend the zoning FROM “Residential One (R1)” TO “Residential Two (R2)” to permit construction of an addition which will convert the existing detached dwelling to a semi-detached dwelling with one secondary dwelling unit.
c. Water and Sewer Allocation - Report PD-16-2021 86 - 93 Property owned by Cédric Lavigne and known as a vacant lot at the corner of Oasis Street and Limoges Road in Limoges
That Council receives report PD-16-2021 dated February 16, 2021, and that Council allocates the requested 18.95 municipal water and sewer units for the property legally described as being as Concession 10 N, Part Lot 15; Plan 50R9556, Part 1, known as a vacant lot at the corner of Oasis St and Limoges Road in Limoges. That these allocations be subject to entering into and executing a Subdivision Agreement, Condominium or site plan agreement for the subject projects before February 16, 2023.
d. 2021 Interim Tax Levies - Report FS-02-2021 94 - 96
That Council receives report FS-02-2021 dated February 16th, 2021 and adopts the proposed by-law to provide for interim tax levies for the year 2021.
e. Finance Department Semi Annual Activity Report - 97 - 98 Report FS-03-2021
That Council receives report FS-03-2021 dated February 16th 2021.
f. Asset Management Semi Annual Activity Report - 99 - 112 Report AM-01-2021
That Council receives report AM-01-2021 dated February 16th, 2021.
g. Parks and Recreation Semi Annual Activity Report 113 - 125 - Report PR-01-2021
Regular Council Meeting February 16, 2021 Page 3 of 173
That Council receives report PR-01-2021 dated February 16, 2021.
h. Fire Department Semi Annual Activity Report - 126 - 138 Report RUSS-EM-01-2021
That Council receives report RUSS-EM-01-2021 dated February 16, 2021.
i. Clerk Semi Annual Activity Report - Report CL-02- 139 - 146 2021
That Council receives report CL-02-2021 dated February 16, 2021.
j. CAO/COMMS/HR Semi Annual Activity Report - 147 - 153 Report CAO-01-2021
That Council receives report CAO-01-2021 dated February 16th, 2021.
k. FCM Grant Application - Report AM-02-2021 154 - 157
Motion 1
That Council adopts the proposed resolution, directing the administration to submit a grant application for the Municipal Asset Management Program with FCM.
Motion 2
Be it resolved that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for a condition assessment to be produced for both the Embrun and Russell arenas.
Be it therefore resolved that Russell Township commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:
• Condition assessment of the Embrun arena;
Regular Council Meeting February 16, 2021 Page 4 of 173 • Condition assessment for the Russell arena.
Be it further resolved that Russell Township commits $12,500 from its budget toward the costs of this initiative.
l. Part Lot Control Exemption - Refer to By-laws at item # 16 275-277 Moisson Street in Embrun
12. REPORTS FROM AN INVESTIGATOR OR THE OMBUDSMAN
13. NOTICE OF MOTIONS
14. QUESTION PERIOD ON MEETING OF THE DAY
15. RESOLUTIONS
Motion that Council approves all recommendations listed on the Agenda under item #11 Reports from Departments and Council Committees.
16. BY-LAWS
By-laws in attachments 158 - 172
Motion that Council approves By-laws 2021-013 to 2021-016 inclusively, for first, second and third reading as listed on the Agenda.
2021-013 Being a By-law to amend the Zoning By- law - Property owned by 1437137 Ontario Inc. - Vacant lands situated on the future Namur Street and Cologne Street in Embrun within the Place St- Thomas Subdivision - Report PD-01-2021
2021-014 Being a By-law to amend the Zoning By- law - Property owners Fritz Pierre and Ruthny Petigny for the property known as 65 Forget St. in Embrun - Report PD-02-2021
2021-015 Being a By-law to provide for Interim Tax
Regular Council Meeting February 16, 2021 Page 5 of 173 Levies for the year 2021 - Report FS-02-2021
2021-016 Being a By-law for a Part Lot Control Exemption - 275-277 Moisson Street in Embrun (#11 l)
17. NEW BUSINESS REPORTS
18. OTHER BUSINESS - BUSINESS PRESENTED BY COUNCIL MEMBERS
19. PUBLIC CONSULTATIONS - HEARINGS
20. CLOSED SESSION
a. Pursuant to sections 239(2), (3) and (3.1) of the Municipal Act, 2001, S.O. 2001, chapter 25
Motion to Move into Closed Meeting at the hour of _____ p.m. to address matters pertaining to section 239 of the Municipal Act, 2001, S.O. 2001, chapter 25 to consider matters relating to:
1 - Purchase of Land for 2 properties in the Industrial Park – Report CS-01-2021 s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 2 - Finance Organizational Structure Changes – Report CS-02-2021 s. (2) (b) personal matters about an identifiable individual, including municipal or local board employees; and s. (2) (d) labour relations or employee negotiations; 3 - Closed Session Minutes of the Regular Council Meeting dated February 1, 2021.
b. Report out of closed session
21. CONFIRMING BY-LAW
Confirming By-law in attachment 173
That By-law 2021-***, being a By-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on February 16, 2021 be read a first, second and
Regular Council Meeting February 16, 2021 Page 6 of 173 third time and passed.
22. NEXT MEETING The next regular public meeting of Council will be held on Monday, March 1, 2021.
23. ADJOURNMENT
Regular Council Meeting February 16, 2021 Page 7 of 173 TOWNSHIP OF RUSSELL REGULAR COUNCIL MEETING February 1, 2021 at 6:00 p.m. Electronic participation
MINUTES
Meeting ID: 2021-002 Chair: Pierre Leroux, Mayor
Prepared By: Joanne Camiré Laflamme, Clerk
Pierre Leroux, Mayor André Brisson, Councillor Council Members Present: Jamie Laurin, Councillor Cindy Saucier, Councillor Mike Tarnowski, Councillor
Jean Leduc, Chief Administrative Officer Joanne Camiré Laflamme, Clerk
Bruce Armstrong, Russell Fire Chief Millie Bourdeau, Public Safety and Enforcement Director/CEMC Jonathan Bourgon, Executive Director of Infrastructure Services Staff Present: Brian Duhamel, Embrun Fire Chief Richard Godin, Director of Finances-Treasurer Debbie Guillemette, Corporate Services and Human Resources Officer Céline Guitard, Parks and Recreation Director Maryse Roy, Deputy Clerk Dominique Tremblay, Director of Planning, Building and Economic Development Others Present: Annick Blanchard of BDO
1. ROLL CALL
The meeting was called to order at 6:00 p.m. 2. PRAYER (n/a)
Page 1 of 7 Regular Council Meeting February 1, 2021
Page 8 of 173 Regular Council Meeting 16 Feb 2021 3. NATIONAL ANTHEM (n/a)
4. ADDITIONS, DELETIONS OR AMENDMENTS
5. ADOPTION OF THE AGENDA Moved by André Brisson Seconded by Mike Tarnowski Motion to approve the agenda as presented. MOTION APPROVED
6. DISCLOSURE OF PECUNIARY INTEREST
7. ADOPTION OF MINUTES
Regular Council Minutes - January 18, 2021 Moved by Mike Tarnowski Seconded by Cindy Saucier Motion to approve the following Minutes as presented. MOTION APPROVED
8. PRESENTATIONS
9. DELEGATIONS - PETITIONS
a. Delegation presented by Lynne Martel - St-Thomas Street Conditions, North of 417 Mr. Bourgon indicated that this segment of the road will be brought as a recommendation to add it to the other half segment for surface treatment for Council's consideration in October 2021 during the 2022 budget discussions. 10. CONSENT ITEMS Moved by Mike Tarnowski Seconded by Jamie Laurin Motion that all items listed under Consent Items be received as presented except for item d which will be dealt as a separate item. MOTION APPROVED AS AMENDED
a. Minutes of the Parks, Recreation and Culture Advisory Committee - November 9, 2020
b. Minutes of the Police Village of Russell - December 3, 2020
c. Paylist - December 2020 d. Proclamation of the Optimist Day on February 4, 2021
This motion was dealt as a separate item. Moved by André Brisson
Page 2 of 7 Regular Council Meeting February 1, 2021
Page 9 of 173 Regular Council Meeting 16 Feb 2021 Seconded by Jamie Laurin WHEREAS, Volunteers working with young people who are our joy of today and are our hope for tomorrow, are exuberant representatives of the potential to be reached and dreams to come true. They are also unbounded in their enthusiasm to use their own talent, skills, and hard work to make a difference in others’ lives; and
WHEREAS, Members of Optimist International will celebrate OPTIMIST DAY throughout the world the first Thursday of every February to promote their efforts in helping and recognizing the young people that make a difference in their communities and who will encourage a greater exchange of ideas between young people and adults; and
WHEREAS, there are 2400 Optimist Clubs, with more than 70,000 Members, in Optimist International and Optimist members throughout the world that carry out more than 6500 service projects that serve six million young people a year; now therefore be it
RESOLVED, that the Council of the Corporation of the Township of Russell do hereby proclaim Thursday, February 4th, 2021 as Optimist Day in the Township of Russell. May this day instill pride in our Township Optimists clubs for all their accomplishments and for the impact they have to truly make a difference in others’ lives. MOTION APPROVED
11. REPORTS FROM DEPARTMENTS AND COUNCIL COMMITTEES
a. 2020 Audit Service Plan from BDO - FS-2020 That Council receives the 2020 Audit Service Plan from BDO dated February 1, 2021.
b. Dedicated Gas Tax Funding Transit 2020-2021 - Report FS-01-2021 That Council receives report FS-01-2021 dated February 1st, 2021 and that the proposed by-law be adopted as presented authorizing the Mayor and the Treasurer to enter into an agreement between the Township of Russell and the Province of Ontario, related to the funding commitment made by the Province of Ontario to the Municipality under the Dedicated Gas Tax Funds for the Township of Russell’s Transportation Program.
c. Economic Development Department - Semi Annual Activity Report - Report ECO- DEV-01-2021 That Council receives report ECO-DEV-01-2021 dated February 1, 2021.
d. Public Safety and Enforcement - Semi Annual Activity Report - Report PIC 01-2021 That Council receives report PIC-01-2021 dated February 1, 2021.
e. Infrastructure Service - Semi Annual Activity Report - Report IS-01-2021 That Council receives report IS-01-2020 dated February 1, 2021.
f. Snow removal on pathways - Report IS-PW-02-2021
This item will be dealt as a separate item.
Page 3 of 7 Regular Council Meeting February 1, 2021
Page 10 of 173 Regular Council Meeting 16 Feb 2021 Moved by André Brisson Seconded by Cindy Saucier That Council receives report IS-PW-02-2021 dated February 21, 2021 and approves the option 1 for the snow removal on the pathways leading to the Recreational Trail; and That Council gives a further direction to staff to bring back a report with a cost estimate on the other 19 pathways. MOTION APPROVED AS AMENDED
g. Multi-Use Pathway Along Ste-Marie Road - Report IS-PW-03-2021 That Council receives report IS-PW-03-2021 dated February1, 2021 and recommends implementing a multi-use pathway along Ste-Marie Road; and That Council sends a resolution to the Public Works Committee of the United Counties of Prescott and Russell.
h. Cost Recovery of Boil Water Advisory - Rapport IS-WAT-01-2021 That Council receives report IS-WAT-01-2021 dated February 1, 2021 and gives direction to the administration to send an invoice to the business in question so to recoup our costs of the door to door operation as a mean of remedy as stipulated in By-law 39-2015.
i. Units Allocation - Report IS-WAT-WW-01-2021 That Council receives report IS-WAT-WW-01-2021 dated February 1, 2021 and approves the proposed two By-laws for the water and sewer unit allocations.
j. Omnibus By-law To Repeal Outdated By-laws - Report CL-01-2021 That Council receives report CL-01-202 dated February 1, 2021 and approves the proposed Omnibus by-law.
k. Future of Russell Transpo - Report ECO-DEV-02A-2021
This item was dealt as a separate item. Moved by Mike Tarnowski Seconded by Jamie Laurin That Council receives the report ECO-DEV-02A-2021 dated February 1, 2021 and confirms its decision to proceed with option 6 as presented in this report. MOTION APPROVED AS AMENDED Recorded vote requested by Cindy Saucier.
In favour: Jamie Laurin, Mike Tarnowski and Pierre Leroux Against: André Brisson and Cindy Saucier
l. Building & Planning Department Semi-Annual Activity Report - Report PD-12-2021 That Council receives report PD-12-2021 dated February 1, 2021.
12. REPORTS FROM AN INVESTIGATOR OR THE OMBUDSMAN
13. NOTICE OF MOTIONS
Page 4 of 7 Regular Council Meeting February 1, 2021
Page 11 of 173 Regular Council Meeting 16 Feb 2021 14. QUESTION PERIOD ON MEETING OF THE DAY
Council members and staff answered questions from the public: 1. Mr. Charles Armstrong: a) (ref. #11 g) - What is the status of a “multi-use pathway” with respect to the Highway Traffic Act, such as liability in the event of an accident (car/pedestrian or car/bicycle)? 15. RESOLUTIONS Moved by André Brisson Seconded by Mike Tarnowski Motion that Council approves all recommendations listed on the Agenda under item #11 Reports from Departments and Council Committees except for item 11 f. and k. which will be dealt as a separate items. MOTION APPROVED AS AMENDED
16. BY-LAWS Moved by Jamie Laurin Seconded by André Brisson Motion that Council approves By-laws 2021-008 to 2021-011 inclusively, for first, second and third reading as listed on the Agenda.
2021-008 Being a By-law to enter into an agreement related to the funding commitment made by the Province of Ontario under the Dedicated Gas Tax Funds for the Township of Russell’s Transportation Program - Report FS-01-2021
2021-009 Being a By-law for the water and sewer unit allocations in Russell, Embrun and Marionville - Report IS-WAT-WW-01-2021
2021-010 Being a By-law for the water and sewer unit allocations in Limoges - Report IS-WAT-WW-01-2021
2021-011 Being an Omnibus By-law to repeal all by-laws identified as outdated, superseded and expired - Report CL-01-2021 MOTION APPROVED
17. NEW BUSINESS REPORTS
18. OTHER BUSINESS - BUSINESS PRESENTED BY COUNCIL MEMBERS
19. PUBLIC CONSULTATIONS - HEARINGS
Page 5 of 7 Regular Council Meeting February 1, 2021
Page 12 of 173 Regular Council Meeting 16 Feb 2021 20. CLOSED SESSION
a. Pursuant to sections 239(2), (3) and (3.1) of the Municipal Act, 2001, S.O. 2001, chapter 25 Moved by Mike Tarnowski Seconded by Jamie Laurin Motion to Move into Closed Meeting at the hour of 7:39 p.m. to address matters pertaining to section 239 of the Municipal Act, 2001, S.O. 2001, chapter 25 to consider matters relating to:
1 - Contract Negotiations for the Transit - Verbal Report(only if necessary after presentation of ECO-DEV-02-2021 Report at 11 k.) s. (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; (this item was not necessary and was removed from the agenda); 2 -Update on a Lease Renewal in Embrun - Verbal Report s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and s. (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 3 - Closed Session Minutes of the Regular Council Meeting dated January 18, 2021. MOTION APPROVED AS AMENDED
b. Report out of closed session Public meeting reconvened at the hour of 8:13 p.m. 1 - s. 2 (k) - Contract Negotiations for the Transit - Verbal Report(only if necessary after presentation of ECO-DEV-02-2021 Report at 11 k.) This item was removed from the Agenda 2 - s. 2 (c) & (f) - Update on a Lease Renewal in Embrun - Verbal Report Council was briefed on the subject and a direction given to staff on how to proceed. 3 - Closed Session Minutes of the Regular Council Meeting dated January 18, 2021 were presented and adopted. 21. CONFIRMING BY-LAW Moved by André Brisson Seconded by Jamie Laurin That By-law 2021-012, being a By-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on February 1, 2021 be read a first, second and third time and passed. MOTION APPROVED
Page 6 of 7 Regular Council Meeting February 1, 2021
Page 13 of 173 Regular Council Meeting 16 Feb 2021 22. NEXT MEETING The next regular public meeting of Council will be held on Tuesday, February 16, 2021.
23. ADJOURNMENT
Meeting was adjourned at 8:14 p.m.
Pierre Leroux, Mayor Joanne Camiré Laflamme, Clerk
Page 7 of 7 Regular Council Meeting February 1, 2021
Page 14 of 173 Regular Council Meeting 16 Feb 2021 TOWNSHIP OF RUSSELL ENVIRONMENTAL ADVISORY COMMITTEE MEETING December 2, 2020 at 6:30 p.m. Electronic Participation (Visit russell.ca/council for information on how to connect)
MINUTES
Cindy Saucier, Councillor Pierre Leroux, Mayor (joined at 7:04 p.m.) Matthew Graveline, Member of the public Committee Members Richard Kargus, Member of the public Present: Jeannette Mongeon, Member of the public
Timothy Schmitz, Member of the public Jonathan Bourgon, Executive Director of Infrastructure Services Manon Babin, Administrative Assistant
1. ROLL CALL
The meeting was called to order at 6:40 p.m. 2. ADDITIONS, DELETIONS OR AMENDMENTS
None 3. ADOPTION OF THE AGENDA
a. Moved by Jeannette Mongeon Seconded by Timothy Schmitz MOTION APPROVED
4. DISCLOSURE OF PECUNIARY INTEREST
There was no disclosure of pecuniary interest 5. ADOPTION OF MINUTES
a. Minutes from October 7, 2020 Moved by Richard Kargus Seconded by Jeannette Mongeon MOTION APPROVED
Environmental Advisory Committee Meeting December 2, 2020
Page 15 of 173 Regular Council Meeting 16 Feb 2021 6. BUSINESS ARISING FROM THE MINUTES
a. Update on Urban tree by-law A draft by-law will be sent to members for their review and comments. Comments need to be sent to administration by the first week of January 2021 b. Clear cutting near 1044 St-Guillaume (roundabout) Resolution will not be brought to council, no councillor to support it Clear cutting for this project has already been approved by Council Request from members to be better informed on projects involving environmental topics. Council or administration can ask feedback from Committees Committee will ask to have the landscaping plan of this project to have a look at it and make suggestions c. Educational flyers Environmental informative messages from the committee to be shared on social medias on a seasonal basis i.e. Leaves compost in fall, rain barrel in the summer for water conservation, clothes line to save electricity Cindy Saucier already sent a message about leaves to the committee Members can send ideas to Cindy Saucier to discuss with communications. Information can be posted seasonally on the new website 7. AGENDA ITEMS
a. Conservation Authorities, Bill 229 schedule 6 Update from Cindy Saucier on the amendments to the Conservation Authorities Act Only elected officials would sit on the South Nation Conservation Authorities board, not persons from the public as in the past.
Anyone can provide comments on the changes b. Organic collection The subject of organic collection has been discussed in the 2021 budget discussion to present different options of service to Council For now, we are keeping the current level of service by selling backyard composter at cost
Environmental Advisory Committee Meeting December 2, 2020 Page 2 of 5
Page 16 of 173 Regular Council Meeting 16 Feb 2021 c. Hazardous Waste day additional day An additional day has been added to have a fall event. Events will occur on Saturday May 1st and October 16 2021 d. Recycling update Province is moving forward with the transition of the Blue Box program Resolution was approved by Council in 2020 for the township to transition in 2023 which would have significant cost saving but the proposed regulation has the township of Russell scheduled for 2025 only A letter as been sent to MPP Simard by Mayor to ask for her assistance and to have details on the decision to include our township in the 2023 transition group. MPP Simard has sent a letter to the Minister of the Environment, Mr. Jeff Yurek about it and fully supports that the Russell Township be included in the 2023 group. e. Route 300 intersections improvements EA Jonathan Bourgon briefed committee about the EA process. Intersection of St- Guillaume and Route 300 will be added in the study to be reviewed by the public at the beginning of 2021. A council report will follow to approve the future upgrades of the full corridor of Route 300 in Embrun. Proposed roundabouts at intersections of Limoges Rd/Route 300, St-Pierre/Route 300 and St-Guillaume/Route 300 and turning lanes at intersections of St- Thomas/Route 300 and St-Augustin/Route 300 EA process is to evaluate how much land that we need to acquire, minimize the impact on existing residents and then a report will be presented to Council and then proceed with best alternative to design next year.
The main goal of this project is to improve traffic f. Budget 2021 capital projects List of Infrastructure Services department capital budget shared with members: Sidewalks replacement on Notre-Dame (between Ste-Marie and M&M meatshop) St-Joseph bridge rehabilitation Paving of the rest of Route 200, 2 segments on Route 400, Eadie Rd, portion of North Russell Repair of several storm sewers
Environmental Advisory Committee Meeting December 2, 2020 Page 3 of 5
Page 17 of 173 Regular Council Meeting 16 Feb 2021 Replacing storm sewers on Craig St (From Mill St to Concession St) Hiring new employee to look at all of the storm sewers and ponds Split cost with UCPR for a roundabout at St-Pierre Rd and St-Guillaume (Ultramar in Vars) Continue desludging of the Lagoons Design of the water reservoir
Design of new snow dump beside the water reservoir 8. ROUND TABLE
Timothy Schmitz - What is the turn out about the third leaves and yard waste collection? Was there less material collected at the third leaf and yard waste collection? Noticed that there was not as much material at the curb as for the previous collections. Most of the material was from the missed collection of October. Noticed that a lot of people are using clear plastic bags instead of recycling bins. Less paper flowing everywhere on windy days but are we encouraging this alternative? Extra bins are available at Town hall at $7.
Matthew Graveline - Happy to see that we are going forward with Informative pamphlets for 2021, raise more awareness on different topics. Glad to see Mayor Leroux joining our committee to discuss a few subject and get his feedback.
Mayor Leroux - If ever there is a specific topic on the agenda we would like to have his feedback on to invite him to join the meeting.
Cindy Saucier - Eco East formed their new board of directors, they have a Facebook page, doing a lot of good work environmentally within the community. 9. CORRESPONDENCE & INFORMATION ITEMS
a. Forests Ontario letter thanking the Township for taking part in the 50 Million Tree Program this year with their partner South Nation Conservation 10. ACTION ITEMS
Environmental Advisory Committee Meeting December 2, 2020 Page 4 of 5
Page 18 of 173 Regular Council Meeting 16 Feb 2021
Review and comments of the draft by-law to be sent by the first week of January 2021 for item 6 A
Look at the educational aspect the committee wants to work on 11. NEXT MEETING Next Meeting: February 3, 2021 at 6:30 p.m.
12. CHAIR'S COMMENTS
Thanks to all members for their involvement, contribution and caring towards the environment and wishes Happy Holidays to all 13. ADJOURNMENT
The meeting was adjourned at 8:10 p.m.
Manon Babin Administrative Cindy Saucier Councillor/conseillère Assistant/assistante administrative
Environmental Advisory Committee Meeting December 2, 2020 Page 5 of 5
Page 19 of 173 Regular Council Meeting 16 Feb 2021 MINUTES (Amended 04/02/2021)
Police Village of Russell
Board of Trustees, Special Meeting
Tuesday November 17, 2020 at 7:45 pm
Attendees:
Wendy McNally, Mike Miller, Dave Dyer
1.Call to Order
- Wendy called the Virtual Special Meeting to order
2. Agenda for this meeting was approved with focus on the support applications for the Russell Village Lights project
3. Business arising from last meeting
a) Cityscape completed inspection of the tree and spent approximately 3 hrs re-configuring the lights as it appears the tree has grown since the original layout. Anticipated cost of $700-$800.
b) Mike will pick up a timer in the next couple of days as the old one was inadvertently packed with luggage going to Calgary
c) COI has not yet been received for John Corvinelli. Dave will pursue before the 26th.
4. New Business
a) Ag Society Grant applications was received from Lindsay Welk requesting $3,000 in support for “Christmas on the Farm. Grant request for $3,000 was approved.
b) The Grant application from the Museum Board submitted by Harry Baker requesting support of $2,000 was withdrawn because of uncertainty around the renovation schedule on the exterior cladding of the building. The original application was modified at the request of Mr. Baker. The Trustee’s approved a grant of $200 for garland on the front railing of the Keith Boyd Museum.
c) The two options for the front of the Russell Arts Centre were discussed. The Trustee’s agreed to support the initial phase of the proposal from Cityscape of $2,175 plus HST once a formal application was received from the Arts Centre. The Application focussing on the Cityscape proposal was received on Nov. 24. The Grant request for $2,458 was approved.
d) The Trustee’s reviewed the options presented for the “Jean Paul (JP) St. Pierre Building” by the contractors. The Township of Russell Library Board will meet on the 19th. In order to expedite the
Page 20 of 173 Regular Council Meeting 16 Feb 2021 process, the Trustee’s agreed to support the initiative proposed by the Library Board pending a formal application with the following provision: “The Trustee’s would support 75% of the total Library project costs to a maximum of $3,500”. The pre-approval approach would provide the Library Board the option to choose either of the two proposals they have received.
e) Dave indicated that John Corvinelli was planning on participating in the program at the entrance to Russell Trails. No funding request was anticipated.
f) Mike suggested that in order to cover our existing commitments to Russell Village Lights we transfer $10,000 from the Scotia Mcleod investment account to our bank account. This was approved.
g) It was confirmed we would target November 26 to Light Up the Tree beside Russell Public School.
5. No questions from the public were received.
6. Next regular meeting was proposed for 7:30 pm Thursday December. 3rd, 2020
- meeting to be conducted virtually
7. Adjournment:
- Moved by Wendy, second by Mike Miller to adjourn the meeting.
Dave Dyer, Mike Miller Wendy McNally Secretary / Activities Treasurer Chair (613) 445-3527
Page 21 of 173 Regular Council Meeting 16 Feb 2021 Police Village of Russell
Approved MINUTES
Police Village of Russell
Board of Trustees, Regular Meeting
Thursday January 7, 2021, at 7:45 pm
Attendees:
Wendy McNally, Mike Miller, Dave Dyer
1.Call to Order
- Wendy called the Virtual meeting to order
2. Approval of the Agenda for this meeting and Minutes of December 3 meeting
- Minutes of last regular meeting (Dec. 3, 2020) were approved and have been sent to Township
3. Business arising from last meeting
a) Cityscape has repaired the tree lights a number of times as the middle section and then the lower section have failed. Some additional lights were added.
b) Options for the Web site were discussed. Dave outlined the pros and cons of 3 service providers, WIX, WordPress and Square Space
- WIX appears to have the best rating; we would initially focus on the do it yourself services provided by WIX
- preferred Domain Name would be: “policevillageofrussell.ca”
-Menu items would include: About Minutes / Reports News Contact Forms
- Minutes of 2019 and 2020 would be posted when the site is complete
-Mike agreed to update Final Report $’s for 2019 and 2020
-Dave to provide examples of previous Final Reports for reference
4. New Business
a) No New Grant applications were received.
b) Committee discussed the role of the Trustee’s in advocating for certain projects within Russell and agreed to defer any expansion of the role discussion of the Trust till the next meeting
Police Village of Russell, P.O. Box 119, K4R 1C8, Russell, Ontario
Page 22 of 173 Regular Council Meeting 16 Feb 2021 Police Village of Russell
- with respect to the pending designation of a Heritage Conservation District for the Russell core no consensus could be reached on whether the Trustee’s on behalf of the Village should take an active lobbying role
- it was agreed that the members would express their opinion individually rather than on behalf of the Trust
5. Financial Report
- Mike reported that the January 7th balance in the PVR trust account was $1,165,152 (+$11,396 from previous month) - the Bank balance was $3310.25 after payment of Village Lights obligations Note: City Scape maintenance invoice has not been received - honouraria to PVR Trustees paid by cheque for January, 2021
6. Public Questions:
- none received
8. Next regular meeting: 7:30 pm Thursday Feb. 4, 2021
- meeting to be conducted virtually
9. Adjournment:
- Moved by Wendy, second by Mike Miller to adjourn the meeting.
Dave Dyer, Mike Miller Wendy McNally Secretary / Activities Treasurer Chair (613) 445-3527
Police Village of Russell, P.O. Box 119, K4R 1C8, Russell, Ontario
Page 23 of 173 Regular Council Meeting 16 Feb 2021 2/4/2021 Special Council Meeting - December 17, 2020
The United Counties of Prescott and Russell
Minutes
Special Council Meeting Thursday, December 17, 2020 at 8:00 a.m. Electronic Participation Members Present: Paula Assaly Guy Desjardins Robert Kirby Daniel Lafleur Pierre Leroux, Warden Normand Riopel Stéphane Sarrazin François St-Amour
Staff Present: Justin Bromberg Mélissa Cadieux, Clerk Sylvie Millette Valérie Parisien Stéphane P. Parisien Louis Prévost Staff Absent: Jérémie Bouchard Marc Clermont Pierre Gauthier Alexandre Gorman Mélanie Gratton Carole Lavigne Marc-André Périard Mary Ann C. Tisdall
1. Opening of the Meeting The Warden, Mr. Stéphane Sarrazin, calls the meeting to order.
2. Disclosure of Pecuniary Interest None
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Page 24 of 173 Regular Council Meeting 16 Feb 2021 2/4/2021 Special Council Meeting - December 17, 2020 3. Adoption of Agenda Resolution 2020-237 Moved by Guy Desjardins Seconded by Pierre Leroux Be it resolved that the Agenda be adopted with the following amendments:
Addition of item 4. Request Letter from the Vankleek Hill Senior Citizens Manor; and
Addition of item 5. By-law 2020-63 - General Contractor for the Prescott and Russell Residence Redevelopment Project.
Carried
4. Request Letter from the Vankleek Hill Senior Citizens Manor Resolution 2020-238 Moved by François St-Amour Seconded by Normand Riopel Be it resolved that the request letter submitted by the Vankleek Hill Senior Citizens Manor be referred to the Department of Social Services since provincial funding exists for this kind of request.
Be it further resolved that the letter of request be processed by the Department of Social Services before the expiry date of December 21, 2020, and that the requested amount be granted in full through the available funding.
Carried
5. By-law 2020-63 - General Contractor for the Prescott and Russell Residence Redevelopment Project Resolution 2020-239 Moved by François St-Amour Seconded by Pierre Leroux Be it resolved that the following By-law be adopted by the Council of the United Counties of Prescott and Russell after the three readings:
2020-63 - To authorize the entering into a CCDC-2 Contract with Hein Construction as the General Contractor for the Prescott and Russell Residence Redevelopment Project.
Carried
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Page 25 of 173 Regular Council Meeting 16 Feb 2021 2/4/2021 Special Council Meeting - December 17, 2020 6. Closed Session Resolution 2020-240 Moved by Paula Assaly Seconded by Daniel Lafleur Be it resolved that Council proceed in closed session at 8:25 a.m. for the following items:
6.1 Potential Acquisition of Land in The Nation Municipality pursuant to subsection 239(2) (c) of the Municipal Act, 2001;
6.2 Salary Review for Non-Unionized Employees pursuant to subsection 239(2)(d) of the Municipal Act, 2001;
6.3 Food Hub and Processing Plant pursuant to subsections 239(2)(j) and (k) of the Municipal Act, 2001; and
6.4 Termination of the Agreement with VIA Rail for the Prescott and Russell Recreational Trail pursuant to subsections 239(2)(e), (f), and (k) of the Municipal Act, 2001.
Carried Resolution 2020-241 Moved by François St-Amour Seconded by Guy Desjardins Be it resolved that Council reconvene into open session at 9:33 a.m.
Carried Resolution 2020-242 Moved by Daniel Lafleur Seconded by François St-Amour Be it resolved that Council go back in closed session at 9:37 a.m. for the following item:
6.4 Termination of the Agreement with VIA Rail for the Prescott and Russell Recreational Trail pursuant to subsections 239(2)(e), (f), and (k) of the Municipal Act, 2001.
Carried Resolution 2020-243 Moved by Daniel Lafleur Seconded by Guy Desjardins Be it resolved that Council reconvene into open session at 9:39 a.m.
Carried
6.1 Potential Acquisition of Land in The Nation Municipality
(pursuant to subsection 239(2)(c) of the Municipal Act, 2001) The potential acquisition of two lands adjacent to the Larose Forest is discussed by the Council Members. Council agrees with the Planning and Forestry Department Director's recommendation and instructs the Planning and Forestry Department
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Page 26 of 173 Regular Council Meeting 16 Feb 2021 2/4/2021 Special Council Meeting - December 17, 2020 Director to begin negotiations to acquire the two lands adjacent to the Larose Forest.
6.2 Salary Review for Non-Unionized Employees
(pursuant to subsection 239(2)(d) of the Municipal Act, 2001) Resolution 2020-244 Moved by François St-Amour Seconded by Guy Desjardins Be it resolved that Council authorize a salary increase of 2% for non-unionized employees of the United Counties of Prescott and Russell effective January 1, 2021.
Carried
6.3 Food Hub and Processing Plant
(pursuant to subsections 239(2)(j) and (k) of the Municipal Act, 2001) Council discusses the progress and next steps for the Food Hub and Processing Plant.
6.4 Termination of the Agreement with VIA Rail for the Prescott and Russell Recreational Trail
(pursuant to subsections 239(2)(e), (f) and (k) of the Municipal Act, 2001) Resolution 2020-245 Moved by Guy Desjardins Seconded by Daniel Lafleur Whereas the United Counties of Prescott and Russell have sent a notice of termination to VIA Rail indicating its intention to terminate the Lease Agreement for the recreational trail effective December 31, 2020;
And whereas both parties are prepared to negotiate in good faith with the aim of finding common ground in order to keep the recreational trail open;
And whereas VIA Rail has agreed to extend the overholding period of the Lease Agreement, notwithstanding the notice of termination delivered to it, for a period of up to six (6) months.
Be it resolved that the Council of the United Counties of Prescott and Russell agrees to extend the notice of termination and overholding period to a maximum of six (6) months, being until June 30, 2021.
Be it further resolved that the Chief Administrative Office be authorized to sign a Lease Amending Agreement to confirm the six (6)-month extension.
Be it further resolved that the recreational trail be reopened to snowmobilers as of the date of signature of the Lease Amending Agreement.
Carried
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Page 27 of 173 Regular Council Meeting 16 Feb 2021 2/4/2021 Special Council Meeting - December 17, 2020 7. Confirmatory By-law 2020-62 Resolution 2020-246 Moved by Normand Riopel Seconded by François St-Amour Be it resolved that Council adopt By-law 2020-62 to confirm the proceedings and recommendations made in the reports, resolutions, and By-laws at the Special Meeting of December 17, 2020, after the three readings.
Carried
8. Adjournment Resolution 2020-247 Moved by Guy Desjardins Seconded by François St-Amour Be it resolved that this Special Council Meeting be adjourned at 9:51 a.m.
Carried
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Audit Trail Code: PMTRX00003858-3862-3871-3872 * Voided transactions Chequebook ID Type Number Date Amount ------Paid To/Rcvd From Description ------
ARMSTRONG BRUCE REIMB. EXPENSES Cheque 2021-01-14 $515.00
BOURGUIGNON DUANE REIMB. EXPENSES Cheque 2021-01-28 $1,734.00
DESCHAMPS LUC REIMB. EXPENSES Cheque 2021-01-14 $480.00
GREGOIRE JACQUES REIMB. EXPENSES Cheque 2021-01-14 $142.48
GUILLEMETTE DEBBIE REIMB. EXPENSES Cheque 2021-01-14 $250.00
IAN COURVILLE REIMB. EXPENSES Cheque 2021-01-14 $124.80
LANDRY FRANCOIS REIMB. EXPENSES Cheque 2021-01-14 $21.32
LAPIERRE, GRANT REIMB. EXPENSES Cheque 2021-01-14 $427.50
QUESNEL ROBERT REIMB. EXPENSES Cheque 2021-01-14 $49.76
RAINVILLE JOANNE REIMB. EXPENSES Cheque 2021-01-28 $258.31
SHAWN NEVEU REIMB. EXPENSES Cheque 2021-01-14 $56.50
VANESSA CARRIÈRE REIMB. EXPENSES Cheque 2021-01-14 $75.00
Total Transactions: 12 $4,134.67
Page 51 of 173 Regular Council Meeting 16 Feb 2021
REPORT TO COUNCIL PD-01-2021 February 16, 2021 ZONING BY-LAW AMENDMENT – FOR PARTS OF LOT 9 AND 10, CONCESSION 8, INCLUDING BLOCK 34 AND LOT 26 ON PLAN 50M-352 - PLACE ST-THOMAS, EMBRUN SUBJECT Zoning By-law Amendment to change the zoning FROM “Residential One A with holding (R1A-h)” TO “Residential One A (R1A),” “Residential Two (R2)” and “Residential Three (R3)” – application submitted by André Clément, vice- president of 1437137 Ontario Inc., acting as authorized agent for the property owned by 1437137 Ontario Inc. and legally described as being Parts of Lot 9 and 10, Concession 8, including Block 34 and Lot 26 on Plan 50M-352 vacant lands situated on the future Namur Street and Cologne Street in Embrun within the Place St-Thomas Subdivision. RECOMMENDATION That Council receives report PD-01-2021 dated February 16, 2021 and approves the Zoning By-law amendment to by-law # 2018-094 for the subject property, for the following:
1. To amend the zoning FROM “Residential One A with holding (R1A-h)” TO “Residential One A with holding (R1A-h)” to permit construction of single detached dwellings, “Residential two with holding (R2-h)” to permit construction of semi-detached dwellings and “Residential Three with holding (R3-h)” in order to permit construction of townhouse dwellings. FINANCIAL IMPLICATION N/A
FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW N/A Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT
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Page 52 of 173 Regular Council Meeting 16 Feb 2021 N/A LEVEL OF SERVICE N/A BUSINESS PLAN N/A STRATEGIC PLAN N/A COMMUNICATION PLAN Notice of the proposed amendment was posted on the property and sent by ordinary mail to all property owners within 120 metres of the subject property on January 5, 2021. A public meeting was held virtually via Microsoft Teams on January 25, 2021, at 6:00 p.m. Notice of the decision will be sent within 15 days to all property owners within 120 metres of the property in question and to anyone requesting in writing to be notified of the decision. PREPARED BY:
Alix Jolicoeur, Planner SUBMITTED BY:
Dominique Tremblay, Director, Planning, Building & Economic Development CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT
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Page 53 of 173 Regular Council Meeting 16 Feb 2021 OF THIS REPORT
Jean Leduc Chief Administrative Officer HISTORY, REFERENCE AND SUPPORT INFORMATION Place St-Thomas Subdivision received draft approval in 2010 from the United Counties of Prescott and Russell. A plan of subdivision was registered on title for each Phase 1a & 1b, 2, 3, 4, 5 and 6.
The Rochon, Lemieux, Bourdeau extension of Cologne and Namur Streets, as a separate subdivision connected to the Place St-Thomas subdivision received draft approval on November 3, 2020. The draft plan approval conditions included a condition that lands had to be rezoned from R1A-h to R1A, R2 and R3 to allow the proposed mix of detached, semi-detached and townhouse dwellings.
The subject properties are part of Phase 6B of the Place St-Thomas subdivision (Block 34 and Lot 26) and the entirety of the Rochon, Lemieux, Bourdeau extension of Cologne and Namur Streets (see Map 1 for the location of the subject lands).
A total of 123 dwelling units are proposed on the subject lands as follows: • Detached dwellings: 24 units (Lots 1 to 24) • Semi-detached dwellings: 30 units (Blocks 25-37, Block 60 and Block 34 and Lot 26) • Townhouse dwellings: 69 units (Blocks 38-54)
Lot and Block numbers are shown in Figure 1.
See figure 2 for the proposed zoning by-law amendment sketch.
A pre-servicing agreement for the Place St-Thomas Subdivision Phase 6 was signed in July 2020 between 1437137 Ontario Inc. and the Corporation of the Township of Russell to develop new municipal watermain and sewer works for Namur Street in Embrun to service the subject lands.
A pre-servicing agreement has not yet been signed for the Rochon, Lemieux Bourdeau subdivision including the majority of the subject lands.
The subject property is currently designated “Residential” in the Township of
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Page 54 of 173 Regular Council Meeting 16 Feb 2021 Russell Official Plan. See Map 2 for the Official Plan designation of the subject and surrounding properties.
Map 3 shows the zoning of the subject and surrounding properties.
The property part of the Rochon, Lemieux, Bourdeau subdivision is currently vacant. Full municipal services will be installed as part of subdivision development following signing of a pre-servicing agreement or subdivision agreement.
To the north of the subject property, is an agricultural field outside of village boundaries, designated Agricultural Policy Area in the United Counties of Prescott Russell Official Plan and zoned “Restricted Agricultural (A1)” (see Map 3).
To the south of the subject property, is existing and proposed parkland along the creek, on the other side of the creek is existing parkland and existing detached dwellings. These lands are designated Residential in the Township of Russell Official Plan and zoned “Residential One A (R1A)” with some areas along the creek zoned “Floodplain (FP)” (see Maps 2 and 3).
West of the property is existing and proposed parkland along the creek, on the other side of the creek are existing detached dwellings and vacant land. These lands are designated Residential in the Township of Russell Official Plan and zoned “Residential One A (R1A)” with some areas along the creek zoned “Floodplain (FP)” (see Maps 2 and 3).
To the east of the property are existing and proposed detached dwellings on Cologne Street and existing and proposed townhouses along the west side of Namur Street. See Map 2 for the Official Plan designation (Residential) and Map 3 for the zoning of the properties to the east.
See figure 3 for an aerial photo of the subject and surrounding properties.
The proposed zoning amendment is to change the zoning of the subject properties from “Residential One A with holding (R1A-h)” to “Residential One A (R1A)” to permit construction of single detached dwellings, “Residential two (R2)” to permit construction of semi-detached dwellings and “Residential Three (R3)” in order to permit construction of townhouse dwellings. See figure 2 for the location of each proposed zone.
OTHER OPTION(S) TO THE RECOMMENDATION Not to recommend the proposed amendment.
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Page 55 of 173 Regular Council Meeting 16 Feb 2021 ATTACHMENT(S) 1 – Planning Advisory Committee meeting minutes of January 25 2 – Proposed By-law
MAP AND PICTURE(S) OF THE PROPERTY Location Map
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Page 56 of 173 Regular Council Meeting 16 Feb 2021 Map 2: Official Plan designation of the subject and surrounding properties
Source: Prescott Russell A La Carte
Map 3: Zoning of the subject and surrounding properties
Source: Prescott Russell A La Carte
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Page 57 of 173 Regular Council Meeting 16 Feb 2021 Figure 1: Plan of subdivision
Block 34 and Lot 26 as per the approved plan 50M352
Plan prepared by Annis, O'Sullivan, Vollebekk Ltd.
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Page 58 of 173 Regular Council Meeting 16 Feb 2021 Figure 2: Plan showing the requested zoning by-law amendment Block 34 and Lot 26 on Plan 50M352
Plan prepared by Annis, O'Sullivan, Vollebekk Ltd.
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Page 59 of 173 Regular Council Meeting 16 Feb 2021
Figure 3: Aerial photo of the subject and surrounding properties
Source: A La Carte, 2019-2020 Imagery
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Page 60 of 173 Regular Council Meeting 16 Feb 2021
Figure 4: St. Thomas subdivision phasing plan
Plan prepared by McIntosh Perry
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Page 61 of 173 Regular Council Meeting 16 Feb 2021
DISCUSSION PROVINCIAL POLICY STATEMENT (2020) The Provincial Policy Statement section 1.4.3. states that:
“Planning authorities shall provide for an appropriate range and mix of housing options and density to meet projected market-based and affordable housing needs of current and future residents of the regional market area by: … b) Permitting and facilitating: 1. All housing options required to meet the social, health, economic and well-being requirements of current and future residents, including special needs requirements and needs arising from demographic changes and employment opportunities; and 2. All types of residential intensification, including additional residential units, and redevelopment in accordance with policy 1.1.3.3”; c) Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; d) Promoting density for new housing which efficiently use land, resources, infrastructure and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; …”
The Provincial Policy Statement states that settlement areas, such as the Village of Embrun, should be the focus of growth.
Section 1.1.3.2 of the PPS directs land use patterns within settlement areas by stating:
Land-use patterns within settlement areas shall be based on density and a mix of land uses which: a) Efficiently use land and resources; b) Are appropriate for, and efficiently use, the infrastructure and public service facilities which are planned or available, and avoid the need for their unjustified and/or economic expansion; …”
The proposed zoning by-law amendment would allow for intensification in an area and on lots where municipal water and sewer services are planned and which represents an efficient use of land and infrastructure.
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Page 62 of 173 Regular Council Meeting 16 Feb 2021 The proposed detached dwellings, semi-detached dwellings and townhouse dwellings would be within the urban settlement area defined by the United Counties of Prescott & Russell Official Plan and the Township of Russell Official Plan.
UNITED COUNTIES OF PRESCOTT AND RUSSELL (UCPR) OFFICIAL PLAN
The United Counties of Prescott and Russell Official Plan designates the subject property as “Urban Policy Area”, a designation that is intended to absorb a significant portion of future growth in the United Counties of Prescott Russell.
The urban policy area is intended to provide a range and mix of low, medium and high-density housing types to satisfy a broad range of residential requirements and to create a planning framework that will encourage and support diversified, mixed-use communities.
The proposed detached dwellings, semi-detached dwellings and townhouse dwellings would be low and medium density housing within a growing neighbourhood development that includes a mix of detached dwellings, semi- detached dwellings, townhouses and will soon include apartment dwellings (under construction). The proposed amendment from “Residential One A with holding (R1A-h)” to “Residential One A (R1A),” “Residential Two (R2)” “Residential Three (R3)” will allow for a continued broad range of housing types within the development.
TOWNSHIP OF RUSSELL OFFICIAL PLAN The Official Plan’s role is to guide and direct the use of land within the Township’s four villages. The Plan provides a vision for the future growth within these areas and a policy framework to guide their physical development for the next 20 years. All zoning amendments and development must conform to the policies contained within the Official Plan while also, to the extent possible, advancing the policy objectives expressed within it.
The subject property is designated “Residential” in the Township of Russell Official Plan. The objectives and policies for this section are within section 4.2 of the Official Plan. The objectives speak to promoting a range of housing types and tenures generally limited to low and medium density housing, including detached dwellings.
The proposed detached, semi-detached and townhouse dwellings on the subject property, proposed at a density of approximately 21 units per net
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Page 63 of 173 Regular Council Meeting 16 Feb 2021 hectare, are in keeping with the permitted maximum density (55 units per net hectare) and development forms permitted in the residential designation.
The proposed zoning amendment is in keeping with the policies of the Township of Russell Official Plan.
TOWNSHIP OF RUSSELL ZONING BY-LAW
The proposed amendment is to change the zoning of the lot (shown on Map 1) from “Residential One A with holding (R1A-h)” to “Residential One A (R1A),” to permit detached dwellings, “Residential Two (R2)” to permit semi-detached dwellings and “Residential Three (R3)” to permit townhouse dwellings.
TABLE 1: ZONE REQUIREMENTS FOR DETACHED, SEMI-DETACHED AND TOWNHOUSES IN THE APPLICABLE ZONES ZONING Residential One Residential Two Residential MECHANISM A (R1A) – (R2) – semi- Three (R3) – detached detached townhouse dwelling dwelling dwelling Lot Area 400 sq. m. 300 sq. m. per 185 sq. m. per (minimum) dwelling unit dwelling unit Lot Frontage 12 m 10 m per unit 20 m, or 5.5 m (minimum) per unit located on separate lots Front Yard 6 m 6 m 6 m Setback (minimum) Exterior Side 3.5 m 3.5 m 4.5 m Yard setback (minimum) Interior Side 1.2 m 1.2 m, 0 m 2 m, 0 m Yard Setback between between (minimum) vertically vertically attached units attached units Rear Yard 7.5 m 7.5 m 7.5 m Setback (minimum) Landscaped N/A N/A 30 % open space (minimum) Building height 10 m 10.5 m 10.5 m (maximum)
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Page 64 of 173 Regular Council Meeting 16 Feb 2021 Each detached dwelling, semi-detached dwelling and townhouse dwelling will be subject to review of all applicable zoning provisions including setbacks at the time of building permit review.
A holding symbol is required for all lands until municipal services are installed or are in eth process of being installed. A pre-servicing agreement has not yet been signed for eth Rochon, Lemieux, Bourdeau subdivision therefore the Planning Department recommends the requested change in zoning provided the subject lands (with the exception of the lot within the Cloutier subdivision Phase 6) are subject to a holding symbol.
DISCUSSION The Zoning By-law #2018-094 provisions for the proposed “Residential One A (R1A “Residential Two (R2)” and “Residential Three (R3)” zone could be met by future detached, semi-detached and townhouse dwellings. The proposed zoning amendment would be in keeping with the Official Plan policies of both the Township and the United Counties of Prescott Russell and the PPS.
A pre-servicing agreement has not been signed to bring services to the subject lots, therefore the holding symbol cannot be removed and should apply to the new requested zones. The holding symbol can be removed once a pre-servicing or subdivision agreement to install services has been signed.
The Planning Department recommends approval of the Zoning By-law amendment to amend the zoning from “Residential One A with holding (R1A- h)” to “Residential One A with holding (R1A-h)” to permit detached dwellings, “Residential Two with holding (R2-h)” to permit semi-detached dwellings, and “Residential Three with holding (R3-h)” to permit townhouse dwellings. The holding symbol is to remain until a pre-servicing agreement or subdivision agreement including eth installation of services as been signed.
PLANNING ADVISORY COMMITTEE There were no questions from the members of the Planning Advisory Committee on this item. There were questions from a member of the public related to this item, however, these questions related to the draft plan of subdivision approval. The member of the public was asked to contact Planning Department staff to discuss the subdivision approval related questions. See the Planning Advisory Committee meeting minutes in attachment for the specific questions posed.
The Planning Advisory Committee voted unanimously to concur with the recommendations of the Planning Department to approve the requested zoning by-law amendment but keep the holding symbol in place until a pre-
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Page 65 of 173 Regular Council Meeting 16 Feb 2021 servicing agreement or subdivision agreement including eth servicing is signed.
CONSULTATION
The proposed Zoning By-law Amendment was circulated internally within the Township of Russell and to external agencies for comment. Responses received are attached. A summary of comments received is provided below:
Rogers Cablesystems No comment received Enbridge Gas Distribution Application was reviewed and there were no comments.
United Counties of Prescott and Application was reviewed and there Russell were no comments. Canada Post No comment received Bell Canada No comment received South Nation Conservation No comment received Authority Hydro Embrun Application was reviewed and there were no comments. Eastern Ontario Health Unit No comment received Township of Russell Fire No comment received Departments Township of Russell Building Application was reviewed and there Services were no comments. Township of Russell Public Application was reviewed and there Safety and Enforcement were no comments. Township of Russell Public Application was reviewed and there Works were no comments. Township of Russell Corporate Application was reviewed and there Services were no comments. Township of Russell Finance No comment received Township of Russell Application was reviewed and there Recreation were no comments.
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Page 66 of 173 Regular Council Meeting 16 Feb 2021 Minutes of the PAC meeting – January 25, 2021 1437137 Ontario Inc., Parts of Lot 9 and 10, Concession 8, including Block 34 and Lot 26 on Plan 50M-352 vacant lands situated on the future Namur Street and Cologne Street in Embrun within the Place St-Thomas Subdivision. Zoning amendment Report PD-01-2021 Presented by: Alix Jolicoeur Questions from the public: Brian Young, 200 Equinox, Embrun: RE the proposed parkland between the creek and the subject property. Could you please describe what is the plan for the parkland area? For instance, planting trees, installing a pathway etc. 2. The vacant land on the creek's west side is part of the same parcel as the subject property. This vacant land is used by the landowners on Radisson. Instead of being a riparian buffer for the creek, the land has several sheds, a trampoline, and most of the vacant land has been turned into lawns. Could the developed consider turning this area into parkland as well? Dominique Tremblay: Those are all questions related to the draft plan of subdivision and are not related to the zoning amendment we are discussing tonight. As stated previously by email to Mr. Young today, I have no problem discussing this with him. I will send him a copy of the draft plan of subdivision approval conditions. Jamie Laurin: I agree that we should only be dealing with the zoning amendment issues or concerns tonight. That’s more of a plan of subdivision issue. Brian Young, 200 Equinox, Embrun: 3. Is the developer installing fencing along the rear lot line of the new lots to be created on Cologne Street? The creek and its floodplain are adjacent and, in some places, touching the rear lot lines. In my opinion fencing is required to mark the lot boundaries. This will remind future homeowners not to encroach on areas bordering the waterway. 4. If encroachment were to occur in the future, how does the
Page 67 of 173 Regular Council Meeting 16 Feb 2021 township plan to enforce this? For instance, would a citizen write to the Director of Planning, call the bylaw officers? Dominque Tremblay: Again, those are questions that will be addressed as part of the draft plan of subdivision. We are working with South Nation Conservation and they did request an erosion control plan, flood plain study, and those are being reviewed as we are discussing with South Nation since they are the approval authority for those types of questions. Jamie Laurin: I believe that Mr. Young has two more questions that are related to the draft plan of subdivision and not the zoning amendment. Brian Young: 200 Equinox, Embrun: 5. Has a fish study been done on the creek? If yes, what were the results? 6. Will curbs and sidewalks be installed anywhere on the subject property? Dominique Tremblay: So this is also part of the draft plan of subdivision. Questions from the committee: None
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REPORT TO COUNCIL PD-02-2021 February 16, 2021 ZONING BY-LAW AMENDMENT – FOR PLAN 6, PART LOT 30, PART LOT 31; CONCESSION 7, PART LOT 8 IND RP50R5350; PART 1, KNOWN AS 65 FORGET ST., EMBRUN SUBJECT Zoning By-law Amendment to change the zoning FROM “Residential One (R1)” TO “Residential Two (R2),”– application submitted by the property owners Fritz Pierre and Ruthny Petigny for the property legally described as being Plan 6, Part Lot 30, Part Lot 31; Concession 7, Part Lot 8 Ind RP50R5350; Part 1, known as 65 Forget St., Embrun. RECOMMENDATION That Council receives report PD-02-2021 dated February 16, 2021 and approves the Zoning By-law amendment to by-law # 2018-094 for the subject property, for the following:
1. To amend the zoning FROM “Residential One (R1)” TO “Residential Two (R2)” to permit construction of an addition which will convert the existing detached dwelling to a semi-detached dwelling with one secondary dwelling unit. FINANCIAL IMPLICATION N/A FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW N/A Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT N/A LEVEL OF SERVICE N/A
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Page 69 of 173 Regular Council Meeting 16 Feb 2021 BUSINESS PLAN N/A STRATEGIC PLAN N/A COMMUNICATION PLAN Notice of the proposed amendment was posted on the property and sent by ordinary mail to all property owners within 120 metres of the subject property on January 5, 2021. A public meeting was held virtually via Microsoft Teams on January 25, 2021, at 6:00 p.m. Notice of the decision will be sent within 15 days to all property owners within 120 metres of the property in question and to anyone requesting in writing to be notified of the decision. PREPARED BY:
Alix Jolicoeur, Planner SUBMITTED BY:
Dominique Tremblay, Director, Building, Planning, Economic Development CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT
Jean Leduc
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Page 70 of 173 Regular Council Meeting 16 Feb 2021 Chief Administrative Officer HISTORY, REFERENCE AND SUPPORT INFORMATION The building at 65 Forget Street is an existing one-storey detached dwelling constructed in approximately 1963 (according to MPAC). The subject property has a frontage of 24.4 m (fronting on Forget Street) and a depth of 30.5 m, and has an approximate area of 963.8 sq. m.
An application for Zoning By-law amendment was received from the property owners Fritz Pierre and Ruthny Petigny in December 2020. The Zoning By- law amendment application requests a change in zoning from “Residential One (R1)” to “Residential Two (R2)” in order to permit construction of an addition which will result in the existing building becoming a semi-detached dwelling with an accessory dwelling unit. See Map 1 for the location of the subject lands.
Figure 1 presents the proposed site plan for the subject property. Figure 2 presents the preliminary elevations of the proposed addition.
The subject property is currently designated “Residential” in the Township of Russell Official Plan. Map 2 shows the Official Plan designation of the subject and surrounding properties.
Map 3 shows the zoning of the subject and surrounding properties.
To the north of the subject property, across Forget Street, are 66 and 68 Forget Street and 11 Jeanne D’Arc Street. 68 Forget Street is an existing split level detached dwelling with one-storey and two-storey sections to the home. 66 Forget Street is an existing one and a half storey detached dwelling. 66 and 68 Forget are designated Residential in the Township of Russell Official Plan and zoned “Residential One (R1)” (see Maps 2 and 3). 11 Jean D’Arc Street is an existing 2 storey detached dwelling, designated as Commercial in the Official Plan and zoned “General Commercial (C)” in the zoning by-law.
To the south of the subject property, are 965 and 969 Notre Dame Street. These lands are designated as Village Core in the Township of Russell Official Plan. 965 Notre Dame Street has an existing detached dwelling and is zoned “Village Core (VC).” 969 Notre Dame Street has an existing two-storey multi- unit residential building and is zoned a combination of “Village core exception 33 (VC-33)” and “Village Core exception 34 (VC-34)” in the zoning by-law (see Maps 2 and 3).
West of the property is 69 Forget Street. 69 Forget Street has an existing one-
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Page 71 of 173 Regular Council Meeting 16 Feb 2021 storey detached dwelling. The land is designated Residential in the Township of Russell Official Plan and zoned “Residential One (R1)” in the zoning by-law (see Maps 2 and 3).
To the east of the property is 7 Jeanne D’Arc Street which has an existing two-storey detached dwelling, designated Residential in the Township of Russell Official Plan and zoned “Residential One (R1)” in the zoning by-law (see Maps 2 and 3).
See figure 3 for an aerial photo of the subject and surrounding properties. OTHER OPTION(S) TO THE RECOMMENDATION Not approve the proposed amendment. ATTACHMENT(S) 1. Proposed By-law MAP AND PICTURE(S) OF THE PROPERTY Location Map Subject Property: 65 Forget St
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Page 72 of 173 Regular Council Meeting 16 Feb 2021 Map 2: Official Plan designation of the subject and surrounding properties
Source: Prescott Russell A La Carte
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Map 3: Zoning of the subject and surrounding properties
Source: Prescott Russell A La Carte
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Figure 1: Proposed site plan
Plan provided by Fritz Pierre and Ruthny Petigny
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Page 75 of 173 Regular Council Meeting 16 Feb 2021 Figure 2: Proposed elevation plans
Front (north) - above
Side (west) – above
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Rear (south) – above
Side (east) - above
Plan provided by Fritz Pierre and Ruthny Petigny
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Figure 3: Aerial photo of the subject and surrounding properties
Source: A La Carte, 2019-2020 Imagery
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Figure 4: Building location Survey of the existing house
Prepared by: Annis, O`Sullivan, Vollebekk Ltd.
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DISCUSSION PROVINCIAL POLICY STATEMENT (2020) The Provincial Policy Statement section 1.4.3. states that:
“Planning authorities shall provide for an appropriate range and mix of housing options and density to meet projected market-based and affordable housing needs of current and future residents of the regional market area by: … b) Permitting and facilitating: 1. All housing options required to meet the social, health, economic and well- being requirements of current and future residents, including special needs requirements and needs arising from demographic changes and employment opportunities; and 2. All types of residential intensification, including additional residential units, and redevelopment in accordance with policy 1.1.3.3;” c) Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; d) Promoting density for new housing which efficiently use land, resources, infrastructure and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; …”
The Provincial Policy Statement states that settlement areas, such as the Village of Embrun, should be the focus of growth.
Section 1.1.3.2 of the PPS directs land use patterns within settlement areas by stating:
Land-use patterns within settlement areas shall be based on density and a mix of land uses which: a) Efficiently use land and resources; b) Are appropriate for, and efficiently use, the infrastructure and public service facilities which are planned or available, and avoid the need for their unjustified and/or economic expansion; …”
The proposed zoning by-law amendment would allow for intensification in an area and on a lot where municipal water and sewer services are available, and which represents an efficient use of land and infrastructure. The proposed semi-detached dwelling with secondary dwelling unit would be within the urban settlement area defined by the United Counties of Prescott & Russell Official Plan and the Township of Russell Official Plan.
UNITED COUNTIES OF PRESCOTT AND RUSSELL (UCPR) OFFICIAL PLAN
The United Counties of Prescott and Russell Official Plan designates the subject property as “Urban Policy Area”, a designation that is intended to absorb a significant portion of future growth in the United Counties of Prescott Russell.
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The urban policy area is intended to provide a range and mix of low, medium and high- density housing types to satisfy a broad range of residential requirements and to create a planning framework that will encourage and support diversified, mixed-use communities.
The United Counties of Prescott Russell Official Plan encourages residential intensification to meet projected residential population growth while minimizing the need for urban policy area boundary expansions.
The proposed semi-detached dwelling with secondary dwelling unit would allow for a small intensification project while remaining low-density housing within an existing neighbourhood that includes mostly detached dwellings. The proposed amendment from “Residential One (R1)” to “Residential Two (R2),” will allow for a broader range of housing types within the existing development.
TOWNSHIP OF RUSSELL OFFICIAL PLAN The Official Plan’s role is to guide and direct the use of land within the Township’s four villages. The Plan provides a vision for the future growth within these areas and a policy framework to guide their physical development for the next 20 years. All zoning amendments and development must conform to the policies contained within the Official Plan while also, to the extent possible, advancing the policy objectives expressed within it.
The subject property is designated “Residential” in the Township of Russell Official Plan. The objectives and policies for this section are within section 4.2 of the Official Plan. The objectives speak to promoting a range of housing types and tenures generally limited to low and medium density housing, including semi-detached dwellings. Development within Residential designation within village boundaries should occur on full municipal services. The objectives identify that intensification and redevelopment must be compatible with the surrounding uses and that housing is provided in proximity to work, shopping, etc. and that a range of housing types and density are provided.
The Development Policies contained within Section 3 of the Official Plan are policies which apply to all land use designations. Section 3.1.3 discusses intensification describing it as “the efficient use of land through the promotion of a more compact form of development.”
Intensification is not only valuable because of the more efficient use of land, but it is also a cost-effective way in which to provide infrastructure and community services, decreases the pressure for the expansion of the village boundary, and provides for more vibrant and complete communities.
New development in existing areas should be compatible with surrounding uses. Section 3.2.3 of the Official Plan identifies 10 compatibility criteria new development should be assessed based on, particularly for intensification. The proposed zoning by-law amendment is assessed based on the compatibility criteria.
a) Height and massing The proposed new semi-detached dwelling addition would be two storeys, and approximately 8 m tall based on plans provided. The maximum building height under the current “Residential One (R1)” zoning is 10 m tall. Under the proposed “Residential Two (R2)” zoning the maximum height would be 10.5 m, however, the building as currently proposed is well below the maximum height. REPORT- PD-02-2021 ZBL 65 Forget Embrun -EN Page 13 of 17 2/11/2021
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Given that the variety of heights and massing of the surrounding existing detached dwellings which are between one to two storeys tall, the proposed addition would be in keeping with existing height and massing of the neighbouring properties along the street.
b) Setbacks The proposed addition is setback further than the existing dwelling from the street and is therefore not expected to disrupt the existing pattern of setbacks along the street. The proposed addition does reduce the existing rear and side yard setbacks; however, the proposed addition still meets all applicable setbacks and the setbacks proposed are not out of keeping with setbacks on other properties in the area.
c) Outdoor amenity areas The outdoor amenity areas of adjacent residential units must be respected. The proposed semi-detached dwelling would have no more impact on the amenity areas of adjacent properties than a detached dwelling permitted under the current zoning which has the same side and rear yard setbacks for an interior lot.
d) Shadowing No additional shadowing impact is expected for the neighbouring properties for the semi-detached dwelling when compared to single detached dwelling as currently permitted.
e) Lighting Exterior lighting proposed is limited to near the front and rear entrances and near the garage. This lighting is in keeping with lighting on some of the neighbouring properties and is expected to have little to no impact on neighbouring properties in comparison to the lighting that could be expected for a single detached dwelling which would similarly be provided at entrances and near the garage.
f) Noise and air quality There is not expected to be a major increase in noise or air quality once construction is complete. The proposed semi-detached dwelling would create only two more residential units than a single detached dwelling with no secondary dwelling units.
g) Parking Parking meets the minimum requirements of the zoning by-law for the proposed use which is two per dwelling unit plus one parking space for the secondary dwelling unit proposed for a total of 5 parking spaces required. 2 garage parking spaces plus 3 driveway parking spaces have been proposed for a total of 5 parking spaces.
h) Vehicular access The proposed access to the property is similar in alignment with the existing access to the detached garage. The proposed semi-detached dwelling would block glare from headlights towards the rear of the detached dwelling and apartment building south of the property. Dwellings north of the property face Forget Street and the additional two units are not anticipated to have a significant impact on glare for the existing dwellings facing Forget Street.
i) Loading and service areas REPORT- PD-02-2021 ZBL 65 Forget Embrun -EN Page 14 of 17 2/11/2021
Page 82 of 173 Regular Council Meeting 16 Feb 2021 No loading or service areas are required.
j) Traffic Impacts No significant traffic impacts are anticipated for the additional two dwelling units. The subject property is only one lot away from Jeanne D Arc which provides vehicular access to Forget Street.
The proposed semi-detached dwelling on the subject property, proposed at a density of approximately 27 units per net hectare, is in keeping with the permitted maximum density (55 units per net hectare) and development forms permitted in the residential designation. The proposed project is in an area serviced with full municipal water and wastewater services with enough capacity to service the proposed development. An application of additional allocations of water and sewer services will need to be approved prior to building permit issuance. Additional stubs for water and wastewater services may be required depending on how the applicant prefers to service the proposed addition; a road cut permit may be required if an additional stub for services is planned.
The proposed zoning amendment is in keeping with the policies of the Township of Russell Official Plan.
TOWNSHIP OF RUSSELL ZONING BY-LAW
The proposed amendment is to change the zoning of the lot (shown on Map 1) from “Residential One (R1)” to “Residential Two (R2)” to permit construction of an addition which will convert the existing detached dwelling to a semi-detached dwelling with one secondary dwelling unit.
TABLE 1: ZONE REQUIREMENTS FOR DETACHED, AND SEMI-DETACHED ARE COMPARED TO THE PROPOSED DEVELOPMENT ZONING Residential One - Residential Two (R2) – Proposed MECHANISM detached dwelling semi-detached Development) – semi- dwelling detached dwelling Lot Area (minimum) 400 sq. m. 300 sq. m. per dwelling 481 sq. m. per dwelling unit unit Lot Frontage 12 m 10 m per unit 24.4 m (minimum) Front Yard Setback 6 m 6 m 6.6 m (minimum) Exterior Side Yard 3.5 m 3.5 m N/A setback (minimum) Interior Side Yard 1.2 m 1.2 m, 0 m between 1.5 m and 1.2 m, 0 m Setback (minimum) vertically attached units between vertically attached units Rear Yard Setback 7.5 m 7.5 m 7.6 m (minimum) Building height 10 m 10.5 m Approx. 8 m (maximum)
The proposed development meets all applicable provisions for the requested “Residential Two (R2)” zone.
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Page 83 of 173 Regular Council Meeting 16 Feb 2021 DISCUSSION The proposed zoning amendment would be in keeping with the Official Plan policies of both the Township and the United Counties of Prescott Russell and the PPS.
Additional allocations of water and wastewater services will be required prior to building permit issuance.
The Planning Department recommends approval of the Zoning By-law amendment to amend the zoning from “Residential One (R1)” to “Residential Two (R2)” to permit construction of an addition which will convert the existing detached dwelling to a semi- detached dwelling with one secondary dwelling unit.
PLANNING ADVISORY COMMITTEE The proposed Zoning By-law Amendment was presented to the Planning Advisory Committee at a public meeting on January 25, 2021. There were no questions or comments from members of the public or the Committee on this item. The Planning Advisory Committee concurred with the recommendations of the Planning Department and voted unanimously to recommend Council approve the requested Zoning By-law amendment.
CONSULTATION
The proposed Zoning By-law Amendment was circulated internally within the Township of Russell and to external agencies for comment. Responses received are attached. A summary of comments received is provided below:
Rogers Cablesystems Application was reviewed and there were no comments Enbridge Gas Distribution Application was reviewed and there were no comments.
United Counties of Prescott and No comment received Russell Canada Post No comment received Bell Canada Bell is fine with the changes just need to make sure the hydro/Bell pole lines stay in the current location. South Nation Conservation Authority No comment received Hydro Embrun Le propriétaire devra contacter la Cooperative Hydro Embrun pour discuter du projet pour le branchement au système de distribution. Eastern Ontario Health Unit No comment received Township of Russell Fire Departments Application was reviewed and there were no comments.
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Page 84 of 173 Regular Council Meeting 16 Feb 2021 Township of Russell Building Services This will require an in-depth building code review but until that time I will not have any comments. Township of Russell Public Safety and No comment received Enforcement Township of Russell Public Works Application was reviewed and there were no comments. Township of Russell Corporate Application was reviewed and there were no Services comments. Township of Russell Finance No comment received Township of Russell Application was reviewed and there were no Recreation comments.
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REPORT TO COUNCIL: PD-16-2021 February 16, 2021 WATER AND SEWER UNIT ALLOCATION – VILLAGE OF LIMOGES
SUBJECT Allocation of 18.95 units of municipal water and sewer as per the Development Allocation By-law # 2021-010 and Water and Sewer Unit Calculations By-law # 82-2012 for the property owned by Cédric Lavigne and legally described as Concession 10 N, Part Lot 15; Plan 50R9556, Part 1, known as a vacant lot at the corner of Oasis Street and Limoges Road in Limoges. RECOMMENDATION That Council receives report PD-16-2021 dated February 16, 2021, and that Council allocates the requested 18.95 municipal water and sewer units for the property legally described as being as Concession 10 N, Part Lot 15; Plan 50R9556, Part 1, known as a vacant lot at the corner of Oasis St and Limoges Road in Limoges. That these allocations be subject to entering into and executing a Subdivision Agreement, Condominium or site plan agreement for the subject projects before February 16, 2023.
FINANCIAL IMPLICATION Usage fees and costs as per by-laws # 2019-046 & 2019-047 relating to waterworks and sewer rate supplied by the Nation Municipality.
FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW
Richard Godin
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Director of Finances-Treasurer
ASSET MANAGEMENT ANNUAL REQUIREMENT
N/A
LEVEL OF SERVICE
N/A
BUSINESS PLAN N/A STRATEGIC PLAN N/A COMMUNICATION PLAN n/a PREPARED BY:
Alix Jolicoeur, Planner SUBMITTED BY:
Dominique Tremblay, Director, Building, Planning & Economic Development
Executive Director of Infrastructure Services CIRCULATED TO AND/OR COLLABORATED WITH : □ Brian Duhamel □ Bruce Armstrong □ Céline Guitard □ Dominique Tremblay □ Jean Leduc □ Joanne Camiré Laflamme X Jonathan Bourgon □ Millie Bourdeau
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□ Richard Godin □ Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT
Jean Leduc Date Chief Administrative Officer
PROJECT DESCRIPTION
HISTORY, REFERENCE AND SUPPORT INFORMATION On December 17, 2018, the Council of the Corporation of the Nation Municipality approved resolution # 691-2018 whereby the Township of Russell was allocated 187 equivalent units of water and 142 equivalent units of wastewater from the Limoges Water and Sanitary Sewer Systems as per Nation Municipality Report # WS-09-2018.
As per By-law # 2021-010, being a by-law to establish a growth management and development allocation system for the water distribution and sewage treatment systems of the Corporation of the Township of Russell the apportionment of the development allocation is as follows:
1.Fifteen percent (15%) for Priority Development; 2.Sixty-five percent (65%) for General Development, but not more than 40 percent (40%) to one owner and; 3. Twenty percent (20%) for Infill Development.
Based on allocations since December 17, 2018, the Council of the Township of Russell there remains the following number of units in the respective categories:
Priority development: 28.05 - 12 = 16.05 General Development: 121.55 - 70 = 51.55 Infill Development: 37.4 - 4.25 = 33.15
A request for 18.95 municipal water & sewer allocation has been received for the property listed below. The applicant is seeking the following allocation under
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By-law # 2021-010.
Unit Proposed Address Requested Use 16 water & New Oasis sewer townhouses Limoges 2.95 water Mixed-use Rd. & sewer building
Vacant lot on Limoges Road, Limoges (subject property): Zoning of Property: Village Core (VC).
The application was submitted by the property owner who is proposing to build a private road with 16 townhouse units off of Oasis Street and a mixed-use building with one (1) non-residential unit and three (3) apartment units as shown in the site plan in Figure 1. The proposed townhouses require one (1) unit of water and sewer allocation each, the non-residential space requires one (1) water and sewer allocation and each of the three (3) apartment dwellings will require 0.65 units of allocation. The total allocations required for the development are 18.95.
The proposed project is considered a mix of general development and infill development.
Infill Development means development on vacant land (either existing or created by severance) where such vacant land is located in an established area. Infill Development shall not include land developed by approval of a condominium under Section 50 of the Condominium Act or draft approval of a plan of subdivision under Section 50 of the Planning Act.
Since the mixed-use building, including one (1) non-residential unit and three (3) apartment units is development on a vacant lot in an established area, along a street that has existing development the mixed-use building is considered an infill development.
General Development means general-purpose development (residential, commercial and industrial as defined in the Municipality's Zoning By-law) which is not otherwise defined in this by-law;
Since the property owner has discussed the intention of registering the townhouse development under the Condominium Act the townhouse development is considered general development for the purposes of this by-
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law.
The allocations for the development, if approved, would result in the following remaining allocation units in the respective categories:
Priority development: 28.05 - 12 = 16.05 General Development: 121.55 – (70+16) = 35.55 Infill Development: 37.4 - (4.25+2.95) = 30.2
Unit allocations should be valid for a period of two (2) years, subject to the conclusion and execution of a subdivision agreement, site plan agreement or Condominium Plan.
By-laws # 2019-046 & 2019-047 will be applicable with respect to the cost of water and sewer rate for the capital costs in the Village of Limoges as supplied by the Nation Municipality.
LOCATION PLAN – Vacant lot Limoges Rd and Oasis St, Limoges / PLAN DE LOCALISATION – lot vacant Limoges et Oasis, Limoges
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Figure 1: Proposed development
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OTHER OPTION(S) TO THE RECOMMENDATION 1. Refuse the allocation
ATTACHMENT(S) 1. Chart Water and Sewer allocations
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SUMMARY OF MUNICIPAL WATER AND SEWER AVAILABLE AS OF DECEMBER 17, 2018 (as per Nation Municipality resolution # 691-2018) Village of Limoges - Summary Water and Sewer Allocation
TOTAL OF UNITS AVAILABLE available allocated units for the available Village of Limoges AS OF FEBRUARY 1, 2021 units Village of Limoges water units Sewer Date Address Type of construction 187 187
Date Type of Development
Priority Development 28 28 04-Feb-19 Dune Street, Limoges - Draft approved Subdivision detached dwellings 12 12
Sub-total 16 12 16 12
General Development 122 122 21-May-19 Sandfield Subdivision Phase 3 - Elicor Developments 70 70 Requested TMJ Construction - Townhouses (requested Jan 2021) Townhouses 16 16
Sub-total 36 86 36 86
Infill Development 37 37 04-Feb-19 252 Limoges Road secondary dwelling unit 0.65 0.65 04-Feb-19 30 Oasis Street secondary dwelling unit 0.65 0.65 04-Feb-19 340 Limoges - vacant lot detached dwelling 1 1 04-Feb-19 38 Duchesse Crescent secondary dwelling unit 0.65 0.65 16-Mar-20 568 Limoges Road Converted dwelling (3 aprtments) 0.95 0.95 06-Jul-20 1795 King Street secondary dwelling unit (basement) 0.65 Requested TMJ Construction (requested Jan 2021) Mixed-use building 2.95 2.95 Sub-total 29.5 7.5 30.15 6.85
Total of allocated units 105.5 104.85
Page 93 of 173 Total of available units 81.5 82.15 REPORT TO COUNCIL FS-02-2021 February 16, 2021 2021 INTERIM TAX LEVIES
SUBJECT By-law to provide for interim tax levies for the year 2021. RECOMMENDATION That Council receives report FS-02-2021 dated February 16th, 2021 and adopts the proposed by-law to provide for interim tax levies for the year 2021. FINANCIAL IMPLICATION The adoption of this by-law will give the Treasurer the authority to impose and collect an interim levy of 50% of the total taxes for municipal, county and school purposes levied in the year 2020. This invoice will be levied in two equal installments due in March and in May.
FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW
Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT N/A LEVEL OF SERVICE N/A BUSINESS PLAN N/A STRATEGIC PLAN N/A REPORT- Page 1 of 3 2/16/2021
Page 94 of 173 Regular Council Meeting 16 Feb 2021 COMMUNICATION PLAN N/A
PREPARED BY:
Name Title SUBMITTED BY:
Richard Godin Director of Finances - Treasurer CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT
Jean Leduc Chief Administrative Officer HISTORY, REFERENCE AND SUPPORT INFORMATION Section 317 of the Municipal Act, S.O. 2001, C.25, states that a local municipality, before the adoption of the estimates for the year under section 290, may pass a by-law levying amounts on the assessment of property in the
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Page 95 of 173 Regular Council Meeting 16 Feb 2021 local municipality rateable for local municipality purposes.
OTHER OPTION(S) TO THE RECOMMENDATION N/A ATTACHMENT(S) Proposed By-law
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Page 96 of 173 Regular Council Meeting 16 Feb 2021 REPORT TO COUNCIL FS-03-2021 February 16, 2021 FINANCE DEPARTMENT SEMI ANNUAL ACTIVITY REPORT RECOMMENDATION That Council receives report FS-03-2021 dated February 16th 2021. COMPLETED PROJECTS 2021 budget was approved and adopted by council on November 2, 2020.
2020 interim audit was done by BDO Canada during the week of October 26th 2020. ONGOING PROJECTS 2020 audit is scheduled to start on March 22nd 2021; 2022 budget scheduled to be adopted on November 15th, 2021; Preparation and updates of documents estimating the financial impact of Covid-19 on the Township.
CAPITAL PROJECTS - UPDATE C0120-19044: Virtual City Hall: We are currently waiting for an update on the feasibility of a bilingual version of the software.
C0120-21048: HR and Payroll Module: Implementation is scheduled for the summer of 2021.
C0120-21074: Financial System – Great Plains Update: Update scheduled for summer of 2021. STRATEGIC PLAN UPDATE N/A PROFESSIONAL ACTIVITY N/A UPCOMING PROJECTS / EVENTS Development Charges Study:
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Page 97 of 173 Regular Council Meeting 16 Feb 2021 Requests for quotes have been sent and a supplier is to be selected in the upcoming weeks; This project will be ongoing during a majority of 2021 and is scheduled for adoption in November or December, 2021. MONTHLY STATISTICS N/A
ATTACHMENT(S) N/A
SUBMITTED BY:
Richard Godin Director of Finance - Treasurer ACKNOWLEDGEMENT OF REPORT BY:
Jean Leduc Chief Administrative Officer
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Page 98 of 173 Regular Council Meeting 16 Feb 2021 REPORT TO COUNCIL AM-01-2021 February 16, 2021 ASSET MANAGEMENT DEPARTMENT SEMI ANNUAL ACTIVITY REPORT RECOMMENDATION That Council receives report AM-01-2021 dated February 16th, 2021. COMPLETED PROJECTS Project CA125-20015-2020 Lower Main Roof Replacement has been completed. The final cost of this project is $159,175.
225 Industriel Street Building (Formerly Annis O’Sullivan) Building was acquired in July and municipal services were connected in December.
215 Industriel Street Building (Formerly UCPR Old Ambulance Building) Building was acquired in December. ONGOING PROJECTS The asset management committee met on 7 occasions during 2020 to discuss various topics and address project items in the business plan. Asset Management progress to meet O.Reg 588/17 requirements imposed by Province Asset Database Improvements & Solutions Asset Management Strategies to reduce infrastructure gap Condition Assessment Routines Implementation Development of a Fleet Management Policy to document & describe the policies and procedures used by Russell Township for the management, operation, maintenance & repair of its vehicle & equipment fleet. CAPITAL PROJECTS - UPDATE C0125-20055-2020 $40,000 Townhall Parking Expansion Study Study to be done to design a parking expansion with the goal to address growing parking space needs as well as to ascertain drainage issues.
REPORT- Page 1 of 3 2/16/2021
Page 99 of 173 Regular Council Meeting 16 Feb 2021 Scope being revised as considerations are being made following the acquisition of 225 Industrial St. (Annis O’Sullivan property) and the acquisition of the old ambulance station from the UCPR.
C0125-21018-2021 Window Replacement at Town Hall $50,000 Windows on the North-West side of the building show major condensation and freezing during winter months and require replacement. We have sealed the windows as recommended in the 2015 Fishburn-Sheridan condition assessment, but it did not rectify the issue.
C0126-20083-2020 Parking at Old Fire Hall (Etienne Brûlé Brewery) $20,000 This project has been put on hold until lease negotiations are completed.
STRATEGIC PLAN UPDATE N/A PROFESSIONAL ACTIVITY January 2021 - Training provided by Hemson on O.Reg 588/17, requirements for July 1st 2021, & 2023 deadlines. UPCOMING PROJECTS / EVENTS Update of the Township’s Energy Plan The revised plan will be presented to Council in 2021.
MONTHLY STATISTICS See Schedule A: Township of Russell Asset Management Readiness Scale:
Competency Area – Level (1 – 5)
Policy & Governance: 3 People & Leadership: 5 Data & Information: 3 Planning & Decision Making: 3 Contribution to AM Practice: 4
See Schedule B - Infrastructure deficit: A - Annual Requirement: $4,424,753 B - Infrastructure Fund: $2,486,384 (A-B) - Infrastructure Deficit: $1,938,369
ATTACHMENT(S)
REPORT- Page 2 of 3 2/16/2021
Page 100 of 173 Regular Council Meeting 16 Feb 2021 Schedule A – Readiness Scale Schedule B – Infrastructure Deficit
SUBMITTED BY:
Richard Godin Director of Finances - Treasurer ACKNOWLEDGEMENT OF REPORT BY:
Jean Leduc Chief Administrative Officer
REPORT- Page 3 of 3 2/16/2021
Page 101 of 173 Regular Council Meeting 16 Feb 2021 Page 102 of 173 Regular Council Meeting 16 Feb 2021 Page 103 of 173 Regular Council Meeting 16 Feb 2021 Page 104 of 173 Regular Council Meeting 16 Feb 2021 Page 105 of 173 Regular Council Meeting 16 Feb 2021 Page 106 of 173 Regular Council Meeting 16 Feb 2021 Page 107 of 173 Regular Council Meeting 16 Feb 2021 Page 108 of 173 Regular Council Meeting 16 Feb 2021 Page 109 of 173 Regular Council Meeting 16 Feb 2021 de 20% 20% de : Différence entre entre le fond : Différence : Montant total total lade : Montant fonciers qui est alloué au au budget alloué quiest fonciers 2022. otn annuel : Montant tlsbsisannuels. les besoins et Fond réquisition gestion de des résèrves aux capital (ou immobilisations); annuels Besoins de afin et infrastructures actifs nos dans requis (présentement de servicedésiré niveau le maintenir service de actuel); niveau sur le basé Déficit Dans Dans cadre le de stratégique, plan son conseil le le déficit réduire à engagé (environ 500,000$) clées: Rappel des définitions prvd22 ugtapov 46 Approved 2021 Budget approuvé : Difference Difference : between the : : Average annual investment : Total allocated is taxlevy Total that : Infrastructure Infrastructure Fund capital to the budget ManagementAsset (or reserves); Requirement Annual required into and our assets infrastructure in order to maintain the desired levelservice of (currently based the on current level of service); Infrastructure Deficit Infrastructure Fund and the Annual Requirement. Infrastructure Fund Strategy / Stratégie du fond du Stratégie / StrategyFund Infrastructure As part of of its plan, part strategic As Council committed to reducing infrastructure the bydeficit 20% (approx. $500,000) by2022. Reminder keyof definitions:
Page 110 of 173 Regular Council Meeting 16 Feb 2021 . udes actifs ou , fonds les ; ; annuelle, la différence sera sera déposée annuelle,ladifférence : ; annuelle du fond fond du annuelle Lorsque des emprunts pour de pour des emprunts Lorsque pour leurs réquisitionnés à terme, lesmontants à une viennent automatiquement réalloués sont annuels paiements augmentation fond du plein le pas dépenser Si,au budget, nous prévoyons ne de montant de gestion dansla réserve que plusélevé investissement un Sibudget le requiert capital degestion de réserve la pris être peuvent additionnels qui (ce annuels aucas de 10% besoins des réserve Unebalance minimale en maintenue être 475$) 443 devrait représente urgent pendant besoin un yaurait il où des au delà une investissement un y avoir Sibudget le requiert capital pourra il ci-dessus, alors listées limites lescritères respectant tout en pour dette la considération dela dans la politiquede gestion dette de la établis (2018-042) municipalité Considérations pour une mise mise àjour de la politique sur le une pour Considérations fond - prvd22 ugtapov 47 Approved 2021 Budget approuvé When When loans for infrastructure and assets come to the end of their term, automaticallyreallocate the funds leviedfor debt payment towards increasing the Infrastructure fund; If the yearlyallocation not is budgeted fully to be spent ina givenyear, the difference be depositedwillin the Asset Management reserve; If the capital budget requires investmentan over and above the yearlyinfrastructure fund allocationand that there are no alternative financing available, then those funds can be taken from Asset Management reserve; Aminimum balanceof 10% of the AnnualRequirement (currently representing $442,475) should kept be in the reserve inany budget proposal in of case urgent that may occur unexpectedly during the year; If the capital budget requirement for a yeargiven exceeds the limitations listedabove, then consideration willgivenbe to the issuanceof debt respecting while the criteria 042) Infrastructure Fund Strategy (Continued) / Stratégie du fond du Stratégie / (Continued) StrategyFund Infrastructure (continue) Considerations for anupdated Infrastructure Fundpolicy:
Page 111 of 173 Regular Council Meeting 16 Feb 2021 prvd22 ugtapov 48 Approved 2021 Budget approuvé (continue)
Page 112 of 173 Regular Council Meeting 16 Feb 2021 REPORT TO COUNCIL PR-01-2021 February 16, 2021 PARKS AND RECREATION SEMI ANNUAL ACTIVITY REPORT RECOMMENDATION That Council receives report PR-01-2021 dated February 16, 2021. COMPLETED PROJECTS 2020-121 – Develop Richelieu Park (paving & landscaping)
2020-125 – Safety signage at roundabout ONGOING PROJECTS 2020-119 – Review of Parks Policy
2020-120 – Recreation Complex (Council report PR-23-2020 presented on December 7, 2020, phase 1 and 2 approved)
2020-123 – Hay Group review of daycare of full-time positions
2020-124 – Recreation Trail Encroachment Study
2020-126 – Tree inventory and potential planting plan on municipal properties
2020-127 – Revision of Community Grants
2020-128 – Make the assessment of bicycle rental Bixi type for the trail
2020-130 – Program start up (Cardiac rehabilitation program) for Sports Dome CAPITAL PROJECTS - UPDATE 720 – Parks
C0720-17031 – Richelieu Park Entrance – Completed
Semi Annual Department Activity Report_eng Page 1 of 9 2/16/2021
Page 113 of 173 Regular Council Meeting 16 Feb 2021 C0720-19069 – Resurfacing the tennis courts in Embrun – Completed
C720-20050 – Russell Skatepark Renovation – Repairs done; one structure is to be replaced in 2021
C0720-20051 – Ball Diamonds LED Fixtures – Postponed to 2021
C0720-20056 – Zero-turn Machine – Completed
C0720-20073 – Baseball Diamonds – Dugouts roofs, ciment slab and benches – Completed
C0720-20078 – Accessible Park – Postponed to 2021
C0720-20079 – Play structures – Postponed to 2021
751 – Embrun Arena
C0751-20077 – Toilet and valve replacement – Completed
753 – Embrun Community Centre
C0753-19038 – HVAC Replacement – Postponed to 2022
754 – Bowling
C0754-20071 – LED Fixtures – Postponed to 2021
755 – Russell Arena
C0755-19071 – New cement pad in the Zamboni garage – Completed
759 – Pool
C0759-20049 – Install flooring guards room – Completed
765 – Sports Dome
C0765-20053 – Tractor – Completed
781 – Keith M. Boyd Museum
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Page 114 of 173 Regular Council Meeting 16 Feb 2021 C0781-17036 – Cladding Repairs –Ongoing
STRATEGIC PLAN UPDATE Completed projects:
Renew and Expand Infrastructure
f) Complete development of Richelieu Park.
Ongoing projects and initiatives:
Renew and Expand Infrastructure
e) Complete design and be shovel ready for Recreation Complex.
h) Address Recreation Trail Encroachment Study.
v) Construction of Accessible park with public/private funding.
Foster Healthy and Inclusive Communities
b) Review and update of the Parks Policy.
d) Complete Safety and Information signage at all roundabouts and crossings.
n) Revision of Community Grants program policy.
r) Identify project for dedication to Jonathan Pitre. PROFESSIONAL ACTIVITY N/A UPCOMING PROJECTS / EVENTS Accessible Park
A grant application was sent in July 2020 for the Enabling Accessibility Fund. We are requesting funding for the construction of an accessible park and an exercise park. We received a negative answer on November 23, 2020.
Exercise Park
A grant application was sent on October 20, 2020, for the New Horizons for Seniors program. We are requesting funding for the construction of a park with Semi Annual Department Activity Report_eng Page 3 of 9 2/16/2021
Page 115 of 173 Regular Council Meeting 16 Feb 2021 exercise structures. We are waiting for an answer.
Bowling Hall
A grant application was sent in December 2020, for the Investing in Canada Infrastructure Program. We are requesting funding for the replacement project of the pinsetter and scoring system at the Embrun Bowling Hall. We are waiting for an answer.
Recreation Complex
On December 7, 2020, the administration presented to Council report PR-23- 2020 about the recreation complex. Following the report, Council has approved the Phase 1 and 2 of the project. Council also approved Colliers Group as consultant for phases 1 and 2. Phase 1 consist the conception and construction of 2 tennis courts, two basketball courts and the Jonathan Pitre Park, as well as the conception of a snow hill. Phase 2 consist of public consultations, community engagement, specific user group consultations, surveys, geotechnical investigations, environmental reviews, traffic studies and other specialty reviews. Phase 2 will end with a report to council to take decisions relative to the installations in the future complex. MONTHLY STATISTICS SUMMER PROGRAMS 2020 CHILDREN 2019 2020 Number of programs 2 - Categories Sports (ball hockey) - Number of participants 38 (between 5 and 12 years old) - Revenue $3,705 - Expenses $400 - Profit $3,305 - ADULTS 2019 2020 Number of programs 2 - Categories Fitness - Number of participants 15 - Revenue $1,730 + $300 (drop-in) = $2,030 - Expenses $972 -
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Page 116 of 173 Regular Council Meeting 16 Feb 2021 Profit $1,058 - We were not able to offer summer programs in 2020 because of the pandemic. SUMMER CAMPS Camps Registration numbers Revenue ($) 2019 2020 2019 2020 Xtreme 280 35 26,880 5,350 Lightning 378 129 35,534 17,035 Sunshine 244 203 24,200 19,110 Kaboum 242 63 27,075 7,850 Moustiques 240 141 30,725 20,495 TOTAL 1,384 571 144, 413 69,840 Summer Grants: $47,200 Expenses: $115,744 ($129,035 in 2019) Profit: $1,296 ($23,651 in 2019)
We saw a decrease of registrations and revenues due to the pandemic. POOL 2019 2020 Public Swim $8,778 $3,887 Free Swim (Tim Hortons 1,324 swimmers NO FREE SWIM IN 2020 grant - $800) 295 registrations 234 registrations Swimming Lessons $30,163 $23,783 68 participants 47 participants Swim Team $8,904 $6,285
Federal Summer Grants: $10,120 UCPR Grant: $10,000 Revenue: $54,075 ($62,300 in 2019) Expenses: $49,205 ($80,464 in 2019) Profit: $4,870
We saw a decrease in numbers in lessons and public swim due to the pandemic. FALL PROGRAMS 2020 CHILDREN 2019 2020 Number of programs 18 16 Sports, arts, cooking and Sports, dance and Categories social science Semi Annual Department Activity Report_eng Page 5 of 9 2/16/2021
Page 117 of 173 Regular Council Meeting 16 Feb 2021 92 (between 5 and 18 86 (between 2 and 18 Number of participants years old) years old) Revenue $17,880 $19,282 Expenses $9,868 $15,485 Profit $8,012 $3,796 ADULTS 2019 2020 Number of programs 15 13 Categories Sports and fitness Sports, fitness and dance Number of participants 77 145 $7,515 + Revenue $4,291 (drop-in) = $14,431 $11,806 Expenses $4,170 $3,130 Profit $7,636 $11,301 We saw a decrease in participation for the children’s programs, but an increase in participation in the adult programs. This can be explained by the fact that pickleball players were required to register for a time slot and were not able to do drop-in during the fall season because of restrictions following the pandemic. Also, some children program instructors did not want to offer any programs in the fall because of the pandemic; therefore, fewer programs were offered. ICE RENTALS 2019 2020 ARENAS (Jan-Dec) (Jan-Dec) Russell $292,217.47 $252,416.64 Embrun $349,864.34 $277,623.51 TOTAL $642,081.81 $530,040.15 (not including taxes) The loss in revenues is attributed to the closure of the arenas from March 14 to September 8, 2020, because of the pandemic. HALL RENTALS See statistics in Appendix 1. The loss in revenues is attributed to the closure of all facilities from March 14 to September 1st, 2020, because of the pandemic. Many major public events (i.e. Country festival, Kin club events, Trivia nights, etc.) along with weddings and receptions were cancelled because of the maximum of people allowed in the halls.
Many events were rescheduled for 2021 but we will have to wait and see how
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Page 118 of 173 Regular Council Meeting 16 Feb 2021 the pandemic affects hall revenues. BAR REVENUES 2019 2020 Bar Revenues Embrun Community $33,584 $5,572 Centre Palais des sports hall $10,893 $5,851 Marionville Community $14,758 $4,214 Centre Bar Expenses Embrun Community $13,831 $1,818 Centre Palais des sports hall $2,540 $2,965 Marionville Community $7,412 $2,074 Centre Bar Profit Embrun Community $19,753 $3,754 Centre Palais des sports hall $8,353 $2,886 Marionville Community $7,346 $2,140 Centre The loss in revenues is attributed to the closure of all facilities from March 14 to September 1st, 2020, because of the pandemic.
Many events were rescheduled for 2021 but we will have to wait and see how the pandemic affects the bar revenues. SPORTS DOME From January 1 to December 31, 2020, the total of memberships sold is 1,669 (for the same period in 2019 – 3,056). The revenues are $147,784.20 (for the same period in 2019 - $247,585).
The tables in Appendix 2 describe in detail the type of membership sold. We saw a decrease in revenues in the sale of membership for the gym, the walking and running track and the multisport court. The decrease in sales is explained by the extension offered to our customers following the closure due to COVID-19. RENTALS See statistics in Appendix 2. DROP-IN Semi Annual Department Activity Report_eng Page 7 of 9 2/16/2021
Page 119 of 173 Regular Council Meeting 16 Feb 2021 Drop-in to the multisport court, the walking and running track and the gym brought an income of $14 483.23 (for the same period in 2019 – $22,855.69). This amount has decreased since we could not accept drop-in following the pandemic restrictions (as of August 4, 2020). ST-JEAN/LA CROISÉE DAYCARE Before and after school care SUMMER 2020 2019 2020 Registrations 225 82 July (average per day) 104 36 August (average per day) 98 53 Revenue $129,323 $77,731 Expenses $147,974 $115,179 Profit/Loss ($18,651) ($37,448) FALL 2020 2019 2020 Number of registrations 298 125 St-Jean – Average before 115 52 school St-Jean – Average after school 90-95 42 La Croisée – Average before 90-100 39 school La Croisée – Average after 50-55 17 school PD Days Average 112 38 Revenue $372,372 $233,556 Expenses $256,770 $210,680 Profit/Loss $115,602 $22,876 The decrease in revenues is attributed to the decrease in registrations due to the pandemic. Many parents work from home and do not require before and after school care. PRESCHOOL DAYCARE SUMMER AND FALL (July-Dec) 2019 2020 Infant 10 7 Toddlers 10 6-10 Preschool 16 6-16
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Page 120 of 173 Regular Council Meeting 16 Feb 2021 Revenues $285,268 $214,881 Expenses $308,826 $273,338 Profit/Loss ($23,558) ($58,457) The decrease in revenues is attributed to the decrease in registrations due to the pandemic. In December 2020, the preschool service was not yet back to its full capacity since parents preferred to keep their children home during the pandemic. The number of children in the toddler and preschool groups has increased week by week following the reopening of the preschool daycare on June 29, 2020.
ATTACHMENT(S) 1 – Hall Rentals
2 – Sports Dome
SUBMITTED BY:
Céline Guitard Director Parks & Recreation ACKNOWLEDGEMENT OF REPORT BY:
Jean Leduc Chief Administrative Officer
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Page 121 of 173 Regular Council Meeting 16 Feb 2021 Appendix 1 – Hall Rentals 2019 2020 Number Number HALLS Revenues Revenues of hours of hours Camille Piché Community 1,156.75 $28,557.99 757.25 $11,335.32 Centre (Embrun) Pavillon 43 $630.54 9 $70.06 Palais des Sports 971.25 $17,198.92 685.50 $8,347.88 (Embrun), hall Palais des Sports 36 - - - (Embrun), lobby Palais des Sports 46 $3,740.30 - - (Embrun), slab Yahoo Park 9 $22.60 - - Marionville Community 19 $454.83 55.50 $745.80 Centre, Hall A Marionville Community 62.50 $320.92 14 $158.20 Centre, Hall B Marionville Community 402 $6,702.03 64 $931.12 Centre, Hall A & B Frank Kinnaird Arena 40 - 30 - (Russell), meeting room Frank Kinnaird Arena 1,552 $23,303.68 1,074 $11,017.55 (Russell), hall Frank Kinnaird Arena 135 $9,731.56 24 - (Russell), slab Russell Community Sports 555.25 $9,515.12 209.50 $2,771.40 Club, hall Russell Community Sports 51 $734.53 16 $452 Club, meeting room Russell Community Sports 585.50 $782.53 748.50 $406.80 Club, full facility Sports Dome, conference 203.50 $1,641.34 116 $310.75 room 5,867.75 3,803.25 TOTAL $103,336.89 $36,546.88 hours hours
Page 122 of 173 Regular Council Meeting 16 Feb 2021 Appendix B – Sports Dome
Memberships GYM 2019 2020 Number Revenues Number Revenues Adult (monthly) 702 $35,845 415 $21,697.35 Senior (monthly) 414 $17,150 172 $7,310 Student (monthly) 596 $21,100 221 $7,825 TOTAL (monthly) 1,712 $74,095 808 $36,832.35 Adult (6 months) 84 $23,545 40 $11,100 Senior (6 months) 67 $15,360 25 $5,685 Student (6 months) 51 $10,250 21 $4,200 TOTAL (6 months) 202 $49,155 86 $20,985 Adult (yearly) 56 $26,650 42 $19,750 Senior (yearly) 52 $21,705 54 $21,309.50 Student (yearly) 14 $4,795 6 $2,100 TOTAL (yearly) 122 $53,150 102 $43,159.50 TOTAL (gym) 2,036 $176,400 996 $100,976.85
Page 123 of 173 Regular Council Meeting 16 Feb 2021 WALKING & RUNNING TRACK 2019 2020 Number Revenues Number Revenues Adult (monthly) 372 $7,720 225 $4,720.60 TOTAL (monthly) 372 $7,720 225 $4,720.60 Adult (yearly) 99 $9,845 47 $4,735 Senior (yearly) 457 $34,830 341 $24,904.75 Student (yearly) 11 $890 3 $225 Family pass (yearly) 40 $8,855 23 $4,917 TOTAL (yearly) 607 $54,420 414 $34,781.75 TOTAL (track) 979 $62,140 639 $39,502.35
MULTISPORT COURT 2019 2020 Number Revenues Number Revenues 6 months pass 40 $9,000 32 $7,110 10 session membership 1 $45 - - Pickleball membership - - 1 $45 TOTAL (court) 41 $9,045 33 $7,155
FIELD 2019 2020 Number Revenues Number Revenues Public Turf – Family - - 1 $150 pass TOTAL (field) - - 1 $150
Page 124 of 173 Regular Council Meeting 16 Feb 2021 Rentals 2019 2020 Hours Amount Hours Amount Conference room 203.50 $1,452.50 116 $275 Full Field 689.50 $109,991.25 458.25 $81,271.25 Field #1 710 $24,600 283 $3,280 Field #2 243.75 $16,995 29 $2,160 Field #3 394.50 $28,625 66 $5,110 Tennis Court 2,711.25 $3,437.50 1,041.50 $2,981.25 Basketball Court - - - - Badminton Court #1 17.50 $387.50 11.50 $262.50 Badminton Court #2 16 $325 2 $50 Badminton Court #3 9 $150 1 $25 Badminton Court #4 1 - 1 $25 Badminton Courts (full) 1 $25 57 - Pickleball Court #1 7.50 $87.50 100.50 $1,962.50 Pickleball Court #2 12.50 $125 43.50 $825 Pickleball Court #3 4 - 3.75 $62.50 Pickleball Court #4 2 - 2 $40 Pickleball Courts (full) - - 304 $50 TOTAL 5,023 $186,201.25* 2,520 $98,380* *not including taxes
Included in this table are the hours used for municipal programming: 220 hours on the multisport court (tennis, spinning, badminton, pickleball, etc.) 99 hours on the turf (parent & tot, fitness for seniors, etc.)
Page 125 of 173 Regular Council Meeting 16 Feb 2021 REPORT TO COUNCIL RUSS-EM-01-2021 February 16, 2021 FIRE DEPARTMENT SEMI ANNUAL ACTIVITY REPORT RECOMMENDATION That Council receives report RUSS-EM-01-2021 dated February 16, 2021. COMPLETED PROJECTS Starting in 2021 the Fire Departments will alter the reports to Council. A Semi- Annual Report will be presented to Council.
Automatic Aid Agreement with Ottawa Fire to respond to Vars Industrial Park. U.C.P.R. Managed Communication System for radios & paging has been completed. Budget Preparation. No parking on Hydrant side of Twilight Ave in Russell. ONGOING PROJECTS Performing more Pre-Incident Pre planning. Using the APX program purchased so that both stations will have consistence data. Report by the Underwriters (FUSS) to improve insurance rating. Continue to prioritize and implement the Master Fire Plan recommendations. Part of provincial committee looking into nuisance alarms in Residential homes. Weekly wellness checks on staff and daytime availability for work from home changes. Review of prevention & inspection forms between both departments to be consistent. Public Education and Prevention safety messages through social media. Standardizing information collected for Pre-Incident Preplanning for both departments. CAPITAL PROJECTS - UPDATE Embrun’s Rescue Truck in building stage. STRATEGIC PLAN UPDATE N/A
REPORT- Page 1 of 3 2/16/2021
Page 126 of 173 Regular Council Meeting 16 Feb 2021 PROFESSIONAL ACTIVITY Ontario Fire Marshal training webinars. Ontario Fire Marshal Covid-19 update meetings. Regional Fire Chiefs virtual meetings. Weekly updates of PPE Inventory & Staffing levels to the Ontario Fire Marshal. Certification for NFPA 1072 Hazmat Awareness Training, both stations completed to Half the Firefighters in both stations. 1.3b LPG Firefighting Awareness Certification completed for both stations. Training continues virtually with large groups and practical training in smaller groups. UPCOMING PROJECTS / EVENTS Projects:
New Tankers being built. Review of the Fire and Rescue Services By-law. Review of the Open Air Fires By-law. Complete second half of Hazmat Awareness Certification.
Special events:
Retirement of Ron Hubbard 44 years and Jacques Gregoire 36 years Foodland Food Drive Halloween safety Test It for Timmy’s Santa Express MONTHLY STATISTICS 1. Opening page 2. Total Incidents 3. Incidents by type 4. Incidents by Time 5. Frequency of calls by time period 6. Monthly Breakdown of incidents 7. Incident Weekday vs. Weekend 8. Incident Location 9. Incident map 10. Prevention & Inspection stats ATTACHMENT(S) 1. Monthly & Yearly statistics 2. Prevention & Inspection report
REPORT- Page 2 of 3 2/16/2021
Page 127 of 173 Regular Council Meeting 16 Feb 2021 SUBMITTED BY:
Bruce Armstrong Russell Fire Chief SUBMITTED BY:
Brian Duhamel Embrun Fire Chief ACKNOWLEDGEMENT OF REPORT BY:
Jean Leduc Chief Administrative Officer
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Page 128 of 173 Regular Council Meeting 16 Feb 2021 Regular Council Meeting 16 Feb 2021
Township of Russell / Municipalité de Russell Fire and Rescue Services/ Services d'incendie et de sauvetage 2020 Incidents Report / Rapport d'incidents 2020
Fire Chief Bruce Armstrong (Russell) Fire Chief Brian Duhamel (Embrun) Page 129 of 173 Regular Council Meeting 16 Feb 2021
Total Incidents/ Nombre total d'incidents (2018-2020)
350 300 250 171
incidents incidents 200 177 152 150
enregistrés 100 50 128 109 Incidents / Incidents 85 0 2018 2019 2020 Year / Année
Page 130 of 173 Russell Embrun 2 Regular Council Meeting 16 Feb 2021
Incident Type / Type d'incident (2020)
60
50
25
enregistrés 40 22 20 30 16 11 20 9 6 30 27 27 10 20 19 15 14
Incidents / incidents incidents / Incidents 0 Inspections Public Alarms / MVA / Fires Fires (Non Medicals / Hazards / Alarmes Collisions (Structural) / Structural) / soins Dangers automobiles Incendies Incendies médicaux publics structurels non Page 131 of 173 structurels Embrun Russell 3 Regular Council Meeting 16 Feb 2021
Incident Time / Temps d'incident (2020)
140
120
100 enregistrés 80 80 54 60
40
20 18 46 46 17 0 Incident / incidents incidents / Incident Overnight / Pendant la Daytime / Jour Evening / Soir nuit
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4 Regular Council Meeting 16 Feb 2021
Frequency of calls by time period / Fréquence des appels par heure de la journée (2020)
16% 12%
42% 52%
36% 42% Page 133 of 173
Remarque: pendant la nuit (23h-6h); jour (6h-16h); Soir (16h-23h) 5 Note: Overnight (11PM-6AM); Daytime (6AM-4PM); Evening (4PM-11PM) Regular Council Meeting 16 Feb 2021
Monthly Breakdown of Incidents / Répartition mensuelle des incidents (2020)
35 Covid-19 Pandemic 30 Pandémie de covid19
25 15 16 enregistrés 15 20 15 15 15 15 15 13 9 10 6 17 10 8 14 16 5 10 10 6 7 8 7 8 Incidents/ incidents Incidents/ incidents 3 3 0 January / February / March / April / avril May / mai June / juin July / juillet August / September October / November /December / janvier février mars août / octobre novembre décembre Page 134 of 173 septembre
6 Russell Embrun Regular Council Meeting 16 Feb 2021
Incident Weekday vs. Weekend / Incident en semaine et fin de semaine (2020) Russell 160 29% 140 34 120 71% 100 31 80 Weekday / jour de la semaine Weekend / fin de la semaine 60 118 Embrun 40 78
20 22%
0 78% Russell Embrun Page 135 of 173 Weekend / fin de la semaine Weekday / jour de la semaine 7 Weekday / jour de la semaine Weekend / fin de la semaine Regular Council Meeting 16 Feb 2021
Incident Location / Emplacement de l'incident (2020) 95
Embrun Main Village / Embrun (avec bouche d'incendie) Russell Main Village / Russell (avec bouche d'incendie) Embrun North of Village (no hydrant) / Nord d'Embrun (pas de bouche d'incendie) 66 Russell South (no hydrants) / Sud Russell (pas de bouche d'incendie) Russell North (no hydrants) / Nord Russell (pas de bouche d'incendie) Embrun 417 Corridor / Embrun près 417
Embrun South of Village (no hydrant) / Sud D'Embrun (pas de bouche d'incendie ) Nation, Ottawa, and North Dundas / le Nation, 28 Ottawa et North Dundas Embrun Limoges Road (HW to Rt 500) / Embrun près de Limoges 17 15 Page 136 of 173 8 7 6 3 8 Regular Council Meeting 16 Feb 2021
Incident Location / 8 6 Emplacement de l'incident (2020)
17 3 28 15
95
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7 9 Regular Council Meeting 16 Feb 2021
Service D'Incendie Russell - Embrun Fire Department Inspection Report 2020 Request Complaint Annual Municipal ITL Follow-Up Total Door to Door Preplaning File Search
R E R E R E R E R E R E R E R E R E R E Q-1 Jan 0 1 0 4 0 0 0 0 0 0 0 0 0 5 0 0 0 1 0 4 Feb 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Mar 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 4 0 0 0 0 0 0 0 0 0 5 0 0 0 1 0 4 Q-2 Apr 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 May 0 5 0 1 0 0 0 0 0 0 0 1 0 7 0 0 0 0 0 3 Jun 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 5 0 1 0 0 0 0 0 0 0 1 1 7 0 0 0 0 0 3 Q-3 Jul 0 0 1 0 0 0 0 0 1 1 1 0 3 1 0 0 0 0 0 0 Aug 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 Sept 0 0 0 0 0 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 1 0 0 1 1 1 0 3 2 0 0 0 0 0 5 Q-4 Oct 0 3 0 5 5 0 0 0 0 0 0 0 5 8 0 0 0 2 2 2 Nov 0 7 0 5 0 0 0 0 0 0 0 0 0 12 0 0 1 3 0 2 Dec 0 3 0 0 2 0 0 0 0 0 0 0 2 3 0 0 0 3 0 0 0 13 0 10 7 0 0 0 0 0 0 0 7 23 0 0 1 8 2 4
1 19 1 15 7 1 0 0 1 1 1 1 11 37 0 0 1 9 2 16 Page 138 of 173 REPORT TO COUNCIL CL-02-2021 February 16, 2021 CLERK SEMI ANNUAL ACTIVITY REPORT RECOMMENDATION That Council receives report CL-02-2021 dated February 16, 2021. COMPLETED PROJECTS 1) iCompass Meeting Management – Preparation & publishing of reports, agendas and minutes (Eng/Fr) (2020-84)
2) Review and identify if other by-laws should be translated (2020-87)
3) Review of By-laws older than 5 years & Omnibus By-law (Phase 2 – prepare report of those to be rescinded and update any as required) (2020-88) ONGOING PROJECTS 1) Number of Councillors and Representation (2020-83)
2) iCompass Records Manager – Preparation of implementation (Phase 1) (2020- 85)
3) iCompass Records Manager – Implementation with other departments (Phase 2) (2020-86) CAPITAL PROJECTS - UPDATE N/A STRATEGIC PLAN UPDATE Ongoing projects and initiatives:
Pillar 5- Provide service excellence
r) Explore governance models for number of councillors and representation
PROFESSIONAL ACTIVITY 1) MMAH Virtual Mtg – Bill 197 COVID-19 Economic Recovery Act (Aug 31/20) (JCL)
REPORT- Page 1 of 3 2/16/2021
Page 139 of 173 Regular Council Meeting 16 Feb 2021 2) AMCTO Online Course – Municipal Law Program (MLP) Unit 3 of 4 (Sep- Dec/20) (Maryse) 3) AMCTO Virtual Mtg – 2020 Fall Mtg (Includes Commissioner of Oath Pres) (Oct 8/20) (JCL) 4) 2022 MUNICIPAL ELECTIONS - UCPR Clerks Mtg 1 by Teams (Oct 27/20) (JCL) 5) 2022 MUNICIPAL ELECTIONS - Neuvote Virtual Webinar – Secure Online Voting (Nov 26/20) (JCL) 6) 2022 MUNICIPAL ELECTIONS - UCPR Clerks Mtg 2 by Zoom (Dec 1/20) (JCL/Maryse) 7) eScribe GotoWebinar – Braving the Change for a Better Meeting Management System (Dec 10/20) (JCL) 8) RIMtech Zoom Mtg – EDRMS Education Rules Based Recordkeeping Webinar (Dec 15/20) (JCL) 9) 2022 MUNICIPAL ELECTIONS - Scytl Canda Inc – Virtual Voting Method pres through City of Markham Forum by Zoom (Dec 16/20) (JCL) 10) 2022 MUNICIPAL ELECTIONS - Simply Voting - Virtual Voting Method pres through City of Markham Forum by Zoom (Dec 18/20) (JCL)
UPCOMING PROJECTS / EVENTS 1) AMCTO online course - Municipal Law Program (MLP) Unit 4 of 4 (Jan-Jun) (Maryse) 2) 2022 MUNICIPAL ELECTIONS - UCPR Clerks Meetings (ongoing since Oct/20) 3) 2022 MUNICIPAL ELECTIONS - Research and report to Council on Voting Method (March or April) 4) 2022 MUNICIPAL ELECTIONS – Prepare/Revise a Joint Request for Proposal (RFP) for the supply of a voting system 5) Half-masting and raising of flags Policy (By-law 2016-152) - Review and update policy. 6) Council Code of Conduct (By-law 2019-021) – Review by Revision Date of Feb 4, 2022 7) Council-Staff Relations Policy (By-law 2019-022) Review by Revision Date of Feb 4, 2022 MONTHLY STATISTICS See Appendixes A & B
IPC/Ombudsman Inquiries:
One in July: Ombudsman’s office advised verbally that the matter "did fit in closed session”. Council did not contravene. No further steps taken, and
REPORT- Page 2 of 3 2/16/2021
Page 140 of 173 Regular Council Meeting 16 Feb 2021 Ombudsman closed file.
One in September: Ongoing but Ombudsman’s office advised verbally on January 25, 2021 that the complaint was reviewed, and the final letter will be translated and provided to the Clerk to add to the next Council Agenda in February or March.
One in November: Ongoing.
ATTACHMENT(S) Appendix A: Statistics January to December 2016-2020 Appendix B: Statistics on Freedom of Information Requests received January to December 2020
SUBMITTED BY:
Joanne Camiré Laflamme Clerk
ACKNOWLEDGEMENT OF REPORT BY:
Jean Leduc Chief Administrative Officer
REPORT- Page 3 of 3 2/16/2021
Page 141 of 173 Regular Council Meeting 16 Feb 2021 Regular Council Meeting 16 Feb 2021
Schedule "A"
Clerk's Office Monthly Statistics 2016 - 2020
Freedom of Information Requests Period Marriage Licences Issued Lottery Licences Issued Commissionner of Oaths (Affidavits) Received 2016 2017 2018 2019 2020 2016 2017 2018 2019 2020 2016 2017 2018 2019 2020 2016 2017 2018 2019 2020 January 4 1 4 0 3 4 3 2 4 3 4 17 11 8 5 0 2 4 2 3 February 4 1 1 1 4 2 5 2 0 1 0 4 14 8 8 0 1 1 0 3 March 3 5 5 2 5 2 3 2 2 2 6 16 12 17 4 0 5 2 0 0 April 7 6 10 4 0 3 0 3 4 0 3 5 6 11 0 3 1 0 4 0 May 8 7 11 8 4 2 2 2 3 1 3 7 3 5 0 2 1 2 1 2 June 16 8 16 15 12 5 4 1 2 0 7 8 6 5 0 1 4 3 0 1 July 8 13 14 19 11 1 1 3 1 0 8 15 15 8 0 0 3 1 1 2 August 16 13 19 12 19 3 3 2 4 2 4 9 9 5 0 0 1 1 3 0 September 4 4 6 9 12 2 3 2 3 0 4 7 12 9 5 1 1 1 0 1 October 5 4 2 4 5 4 2 1 2 1 3 7 3 3 4 1 0 1 0 2 November 0 2 3 1 4 2 4 4 2 1 1 16 6 3 2 0 4 0 1 2 December 3 1 2 2 5 1 1 1 0 0 3 5 2 4 4 4 0 0 5 1
Total 78 65 93 77 84 31 31 25 27 11 46 116 99 86 32 12 23 16 17 17
Council Agenda Packages Published Integrity Commissioner Complaints Period Certificates Prepared IPC or Ombudsman Inquiries Received (Regular/Special) Received for 2016 2017 2018 2019 2020 2016 2017 2018 2019 2020 2016 2017 2018 2019 2020 2016 2017 2018 2019 2020 January 2 2 1 4 1 1 0 2 0 0 n/a n/a n/a n/a 0 February 2 3 2 2 2 0 0 0 0 0 n/a n/a n/a n/a 0 March 2 2 2 4 2 2 0 0 0 0 n/a n/a n/a 0 0 April 3 2 3 2 3 0 0 0 0 1 n/a n/a n/a 2 0 May 2 3 3 2 2 0 1 2 0 0 n/a n/a n/a 0 0 June 2 3 4 3 2 0 0 0 0 1 n/a n/a n/a 0 0 July 0 1 1 0 1 0 1 1 0 1 n/a n/a n/a 0 0 August 1 2 1 2 1 0 1 0 0 0 n/a n/a n/a 0 0 September 3 3 2 3 3 0 0 0 0 1 n/a n/a n/a 0 0 October 2 4 2 4 4 0 0 1 0 0 n/a n/a n/a 0 0 November 2 3 2 3 2 1 0 0 0 1 n/a n/a n/a 0 0 Page 142 of 173 December 1 3 3 2 2 1 0 0 0 0 n/a n/a n/a 0 0
Total 29 17 22 14 7 22 31 26 31 25 5 3 6 0 5 0 0 0 2 0
S:\Department\Clerk\Reports to Council - Clerk\2021\CL-02-2021 Semi Annual Activity Dept Report_Jun-Dec_2020\Sch A - 2016-2020 Clerk Monthly Statistics_eng_Jan-Dec 1 Regular Council Meeting 16 Feb 2021
Schedule "B" / Annexe "B"
LIST OF FOI Requests Received in 2020 / LISTE DES DEMANDES D'ACCÈS À L'INFORMATION reçues en 2020 S. 3 S. 6 S. 8 S. 11 S. 2 Personal S. 4 S. 7 S. 9.2.1 S. 9.2.2 Date Request S. 5 S. 5 Compliance Exemptions & Corrections Inconsistent info or Source of Disposition of Application Additional and No. Received & Time to Completion Time to Completion with the Act Exclusions Use of General Request Requests (5 Fees Fees Statements of Stamped (4 kinds) (Details) (4 major applied Personal Info Record (8 kinds) kinds) Collected Collected Disagreement kinds) (20 kinds) (2 kinds) (3 kinds)
Jan 21/20 - ack receipt Feb 20/20 - Notice to Third Parties Feb 20/20 - Notice of 5.2 delay to Requester 31 - 60 days Mar 4 - Third Party (DDL Feb 20/20) 4.8 Other agreed to release of 6.10 notice to s.14 - Personal General records 7.5 Request 1-2020 2020_01_21 no (Engineering affected Privacy (Third $5.00 n/a 0 -Ext'd Compliance Mar 9 - Notice to Third Abandoned Records Firm) person Party) to March 20/20 (if Party w decision Third Parties agree) Mar 9 - em w fee (s. 21(1)) estimate/interim decision issued Jun 29 - Courtesy em advising file will be closed (abandoned)
Jan 24/20 - ack receipt Jan 31/20 - em w fee 5.1 estimate/interim General 4.1 Individual/ decision issued 6.1 no notices 7.1 all info 2-2020 2020_01_24 no 30 days or less n/a $5.00 $55.50 0 Records Public Feb 3/20 - Rcd issued disclosed (DDL Feb 21/20) payment of fee Feb 3/20 - Decision by Clerk w records
Jan 29/20 - ack receipt Feb 10/20 - em w fee 5.1 estimate/interim General 4.1 Individual/ decision issued 6.1 no notices 7.1 all info 3-2020 2020_01_28 no 30 days or less n/a $5.00 $32.50 0 Records Public Feb 12/20 - Rcd issued disclosed (DDL Feb 27/20) payment of fee Feb 12/20 - Decision by Clerk w records Page 143 of 173
S:\Department\Clerk\Reports to Council - Clerk\2021\CL-02-2021 Semi Annual Activity Dept Report_Jun-Dec_2020\Sch B - 2020 FOI municipal statistics_Jan-Dec 1 Regular Council Meeting 16 Feb 2021
S. 3 S. 6 S. 8 S. 11 S. 2 Personal S. 4 S. 7 S. 9.2.1 S. 9.2.2 Date Request S. 5 S. 5 Compliance Exemptions & Corrections Inconsistent info or Source of Disposition of Application Additional and No. Received & Time to Completion Time to Completion with the Act Exclusions Use of General Request Requests (5 Fees Fees Statements of Stamped (4 kinds) (Details) (4 major applied Personal Info Record (8 kinds) kinds) Collected Collected Disagreement kinds) (20 kinds) (2 kinds) (3 kinds)
5.1 Feb 7/20 - ack receipt General 4.1 Individual/ Feb 24/20 - Decision 6.1 no notices 7.1 all info 4-2020 2020_02_06 no 30 days or less n/a $5.00 n/a 0 Records Public by Clerk w records by issued disclosed (DDL Mar 6/20) em
4.8 Other 5.1 7.4 no General Feb 21 - ack receipt 6.1 no notices 5-2020 2020_02_19 no (Engineering 30 days or less Mar 9 - Decision ltr by responsive n/a $5.00 n/a 0 issued Records Firm) (DDL Mar 20/20) Clerk w/o records records exist
5.1 General 4.1 Individual/ Mar 2 - ack receipt 6.1 no notices 7.1 all info 6-2020 2020_02_28 no 30 days or less Mar 24 - Decision by n/a $5.00 n/a 0 Public issued disclosed Records (DDL Mar 27/20) Clerk w records by em
May 11/20 - ack 5.1 General receipt 6.1 no notices 7.2 disclosed s.14 - Personal 7-2020 2020_05_11 no 4.3 Business 30 days or less Jun 9/20 - Decision by $5.00 n/a 0 issued in part Privacy Records (DDL Jun 10/20) Clerk w partial records by em
May 19 - ack receipt May 20/ - Notice to Third Party & Requester 5.2 May 20 & Jun 8 - rcd 31 - 60 days rsp from Third Party (DDL Jun12/20) Jun 15.- em w fee 6.10 notice to General 4.1 Individual/ estimate / interim 7.1 all info 8-2020 2020_05_14 no affected n/a $5.00 $37.50 0 Public -Ext'd Compliance decision disclosed Records person to Jun 19/20 (if Jun 18 - receipt of Third Parties agree) additional fees (s. 21(1)) Jun 19 - Notice of Decision toThird Parties Jun 19 - Final Decision w records Page 144 of 173
S:\Department\Clerk\Reports to Council - Clerk\2021\CL-02-2021 Semi Annual Activity Dept Report_Jun-Dec_2020\Sch B - 2020 FOI municipal statistics_Jan-Dec 2 Regular Council Meeting 16 Feb 2021
S. 3 S. 6 S. 8 S. 11 S. 2 Personal S. 4 S. 7 S. 9.2.1 S. 9.2.2 Date Request S. 5 S. 5 Compliance Exemptions & Corrections Inconsistent info or Source of Disposition of Application Additional and No. Received & Time to Completion Time to Completion with the Act Exclusions Use of General Request Requests (5 Fees Fees Statements of Stamped (4 kinds) (Details) (4 major applied Personal Info Record (8 kinds) kinds) Collected Collected Disagreement kinds) (20 kinds) (2 kinds) (3 kinds)
Jun 1/20 - ack receipt July 3 - Notice of delay to Requester Jul 3 - Notice to Third Parties Jul 20 - Reminder to 5.2 Third Parties 31 - 60 days DDL Jul 23 - for Third (DDL Jun 30/20) Parties to respond Jul 24 - em w fee 6.10 notice to General 4.1 Individual/ 7.1 all info 9-2020 2020_06_01 no estimate/interim affected n/a $5.00 $287.50 0 Public -Ext'd Compliance disclosed Records decision person to Jul 30 (if Third Aug 17 - receipt of Parties agree) (s. additional fees 21(1)) Hold until Aug 23 - for Third Parties Appeal period to be over before proceeding further Sep 15/20 - Decision Ltr w records on USB
General 5.1 7.4 no 4.1 Individual/ Jul 3 - ack receipt 6.1 no notices 10-2020 2020_07_02 no 30 days or less Jul 24./20 - Decision responsive n/a $5.00 n/a 0 Records Public issued (DDL Jul 31/20) by Clerk records exist Jul 8 - ack receipt Aug 5 - em w fee 5.1 estimate/interim General 4.1 Individual/ decision issued 6.1 no notices 7.2 disclosed s.14 - Personal 11-2020 2020_07_06 no 30 days or less $5.00 $175.00 0 Records Public Aug 13 - receipt of issued in part Privacy (DDL Aug 5/20) additional fee Aug 14./20 Decision by Clerk
Sep 3 - ack receipt Sep 2 - rcd records 5.1 General 4.1 Individual/ Sep14 - FOI request 6.1 no notices 7.5 Request 12-2020 2020_09_03 no 30 days or less withdrawn n/a $5.00 n/a 0 Public issued Withdrawn Records (DDL Oct 2/20) Sep 15 - Courtesy em advising file will be closed (withdrawn) Page 145 of 173
S:\Department\Clerk\Reports to Council - Clerk\2021\CL-02-2021 Semi Annual Activity Dept Report_Jun-Dec_2020\Sch B - 2020 FOI municipal statistics_Jan-Dec 3 Regular Council Meeting 16 Feb 2021
S. 3 S. 6 S. 8 S. 11 S. 2 Personal S. 4 S. 7 S. 9.2.1 S. 9.2.2 Date Request S. 5 S. 5 Compliance Exemptions & Corrections Inconsistent info or Source of Disposition of Application Additional and No. Received & Time to Completion Time to Completion with the Act Exclusions Use of General Request Requests (5 Fees Fees Statements of Stamped (4 kinds) (Details) (4 major applied Personal Info Record (8 kinds) kinds) Collected Collected Disagreement kinds) (20 kinds) (2 kinds) (3 kinds)
Oct 26&28 - ack receipt Nov 10 - em w fee Own 5.1 4.1 Individual/ estimate/interim 6.1 no notices 7.2 disclosed s.38 - Personal 13-2020 2020_10_26 no Personal 30 days or less decision issued $5.00 $10.00 0 Public issued in part Information Info (DDL Nov 25/20) Nov 13 - Receipt of additional fees Nov 13 - Decision by Clerk w partial records
Own 5.1 Oct 26& 28 - ack 4.1 Individual/ receipt 6.1 no notices 7.2 disclosed s.38 - Personal 14-2020 2020_10_26 no Personal 30 days or less $5.00 n/a 0 Public Nov 13 - Decision by issued in part Information Info (DDL Nov 25/20) Clerk w partial records
5.1 Nov 19/20 - ack General 4.1 Individual/ receipt 6.1 no notices 7.1 all info 15-2020 2020_11_23 no 30 days or less n/a $5.00 n/a 0 Records Public Dec 18 - Decision by issued disclosed (DDL Dec 22/20) Cl;erk w records Nov 19/20 - ack 5.1 General 4.1 Individual/ receipt 6.1 no notices 7.1 all info 16-2020 2020_11_23 no 30 days or less Dec 18 - Decision by n/a $5.00 n/a 0 Public issued disclosed Records (DDL Dec 22/20) Cl;erk w records
Dec 24/20 - ack receipt Jan 22/21 - em w fee 5.1 estimate/interim General 4.1 Individual/ decision issued 17-2020 2020_12_23 no 30 days or less $5.00 0 Records Public … - Decision by Clerk (DDL Jan 22/21) (awaiting acceptation of fee estimate & payment of 50% to proceed)
Total $85.00 $598.00
Page 146 of 173
S:\Department\Clerk\Reports to Council - Clerk\2021\CL-02-2021 Semi Annual Activity Dept Report_Jun-Dec_2020\Sch B - 2020 FOI municipal statistics_Jan-Dec 4 REPORT TO COUNCIL CAO-01-2021
February 16th, 2021 CAO/COMMS/HR SEMI ANNUAL ACTIVITY REPORT RECOMMENDATION That Council receives report CAO-01-2021 dated February 16th, 2021.
COMPLETED PROJECTS CAO - 2021 Budget
- Overnight Parking Pilot Project
- Agreement with Embrun Hydro
- Canada-Life Group employee and Council members benefit renewal
- Various acquisition and sale of land
- Attraction and Retention premium program for Building Officials
COMMUNICATIONS - Publication and distribution of the Fall 2020 Newsletter
- Creation of Criteria for Historical Plaque Program
- Purchase of Equidox Software to Remediate PDF documents on our website
HR/IT - Public Works Operators workstation installation
- Committee members Microsoft Teams set up and testing
- COVID-19 Front Desk Clerk recruitment
REPORT- CAO-01-2021Semi Annual Report_eng Page 1 of 7 2/16/2021
Page 147 of 173 Regular Council Meeting 16 Feb 2021 - Planning department workstation installation on 3rd floor ONGOING PROJECTS CAO - Recreation Complex initiative
- Embrun Library Branch Relocation project
- COVID-19 public health measures and restrictions
- 2021 Business Plan
- Service Ontario lease renewal
- Renew agreement between Russell Township and the Historical Society
- Revision of Employee and firefighter expense By-law
- Procurement of Planning/Reporting corporate software
- Corporate Level of Service Review
- Community Diversity Equity and Inclusion Committee
COMMUNICATIONS - Publication and distribution of the Winter 2021 Newsletter
- Revision of the New Resident Package
- Revision of Naming of Asset Policy
- Implementation of the New Website and planning of its launch before April 2021
- Remediation of PDF Documents to meet new accessibility standards for the New Website
- Corporate Communication Policy & Guidelines
- New Plaques for 2021 within the Historical Plaque Program
- Communication to Residents on COVID-19-related Impacts to Municipal
REPORT- CAO-01-2021Semi Annual Report_eng Page 2 of 7 2/16/2021
Page 148 of 173 Regular Council Meeting 16 Feb 2021 Services
- Coordination of the Embrun Community Centre Name Change Ceremony Event
HR - Recruitment of Communications and Human Resources Clerk
- Ongoing revision of COVID-19 policy
- Revision of HR Working Conditions By-law
- Revision of our I.T. Policy
- Building Permit Clerk recruitment
- March Break Camp recruitment
- Financial Analyst – payables recruitment
- Planner recruitment
- Launch of summer employment campaign CAPITAL PROJECTS - UPDATE - Replacement of thirteen (13) computers
- Replacement of WIFI antennas in various municipal buildings STRATEGIC PLAN UPDATE N/A PROFESSIONAL ACTIVITY CAO - Municipal Officials and First Responder Weekly meetings
- UCPR CAO committee meetings – August 20, 2020
- 2021 Budget Departmental meetings
- Mayor and school boards and O.P.P. representatives meeting on diversity, equity and inclusion - December 9, 2020
REPORT- CAO-01-2021Semi Annual Report_eng Page 3 of 7 2/16/2021
Page 149 of 173 Regular Council Meeting 16 Feb 2021 COMMUNICATIONS - Bi-Weekly meetings between the Communications Coordinator with eSolutions for the Development of the New Website
- Eastern Ontario Communications Conference 2020 – November 19, 2020
- Meeting for the Municipalities’ of the United Counties of Prescott and Russell Communication Departments – October 7, 2020 & December 2, 2020
- Equidox Software Training for the Communications Coordinator (PDF Remediation for Accessibility) – October 30, 2020
- Training on Diversity and Cultural Intelligence (January 19th and January 26, 2021) HR - Writing for the Web workshop – August 6th, 2020
- Bi-weekly website meetings
- Microsoft Teams Webinar – November 25th, 2020
- Mayor and school boards and O.P.P. representatives meeting on diversity, equity and inclusion - December 9, 2020
- Bell Total Connect Demo – December 17, 2020
- Staff recognition presentation – December 22, 2020 UPCOMING PROJECTS / EVENTS CAO - Insight PMH Local Government Framework Team Presentation - January 7, 2021
- ROMA Virtual Conference January 25-January 26, 2021
COMMUNICATIONS - Launch of the New Website – March/April 2021
- Publication and Distribution of the Summer 2021 Newsletter
HR
REPORT- CAO-01-2021Semi Annual Report_eng Page 4 of 7 2/16/2021
Page 150 of 173 Regular Council Meeting 16 Feb 2021 - Insight PMH Local Government Framework Team Presentation _ January 7, 2021
- Home Ergonomics Webinar – January 14, 2021
- Training on Diversity and Cultural Intelligence (January 19th, 2021)
- Re-imaging Remote Work webinar – February 11, 2021
- Real Results in Drug Plans webinar – February 18th, 2021 MONTHLY STATISTICS Social Media – Media sociaux 2020
Jun Jul Aug Sep Oct Nov Dec
Total Page Likes/ Total Likes de nos Facebook pages 3886 3974 4012 4030 4083 4139 4303 Avg Growth/Month/ Augmentation en Moyenne par mois 3% 3% 1% 1% 1% 1% 4% Avg Reach/Day Moyenne de cibles par jour 2637 3791 1905 3666 3636 2513 4652
Twitter Followers 685 699 709 718 727 730 745 Avg Growth/Month/ Augmentation en Moyenne par mois 2% 2% 1% 1% 1% 1% 2%
Instagram Followers 1092 1106 1112 1127 1136 1148 1158
HR Statistics (June 2020 to December 2020) ull-time/Part-time Recruitment New Full-Time New Part-Time Returning staff Temps plein - nouveau Temps partiel - Employés de retour nouveau June ----- 1 Summer student ----- Juin Clerk // 1 Étudiante d’été au département de la greffe
4 Various summer camps staff// Postes variés aux camps d’été July ------Juillet REPORT- CAO-01-2021Semi Annual Report_eng Page 5 of 7 2/16/2021
Page 151 of 173 Regular Council Meeting 16 Feb 2021 August 1 Building Inspector // 1 ------Août Inspecteur en batîment September ------3 firefighters // 3 - 12 Sport Dome staff // 12 Septembre pompiers employés au dôme
- 1 Non Graduate - 16 Arena staff // 16 Educator // 1 employés des arénas Éductrice non diplômée October ------2 Sport dome ----- Octobre Attendant // 2 préposés au dôme
- 4 Rink Attendant // 4 assistants aréna November 1 Utilities Operator // 1 - 2 Non Graduate ----- Novembre Opérateur aux services Educators // 2 publics Éductrices non diplômée 1 Building Inspector - 2 year term // 1 Inspecteur en bâtiment – contrat de 2 ans December 1 Public Works Operator // 1 décembre Opérateur aux travaux publics
REPORT- CAO-01-2021Semi Annual Report_eng Page 6 of 7 2/16/2021
Page 152 of 173 Regular Council Meeting 16 Feb 2021 ATTACHMENT(S) N/A SUBMITTED BY:
Jean Leduc Chief Administrative Officer ACKNOWLEDGEMENT OF REPORT BY:
Jean Leduc Chief Administrative Officer
REPORT- CAO-01-2021Semi Annual Report_eng Page 7 of 7 2/16/2021
Page 153 of 173 Regular Council Meeting 16 Feb 2021 REPORT TO COUNCIL AM-02-2021 February 16, 2021 FCM GRANT APPLICATION
SUBJECT Authority to apply for a grant from the Federation of Canadian Municipalities to the Municipal Asset Management Program. RECOMMENDATION That Council adopts the proposed resolution, directing the administration to submit a grant application for the Municipal Asset Management Program with FCM. FINANCIAL IMPLICATION The condition assessments being recommended were not part of the 2021 budget. We are estimating a total cost up to $62,500. FCM would cover 80% of these costs ($50,000). The municipal share of $12,500 can be covered by the Asset Management operational budget.
FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW
Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT While this condition assessment will not change the actual annual requirement of the arenas, it will allow us to update it to better represent the actual needs of the establishments. LEVEL OF SERVICE There will be no impact to the level of service, but the information will allow Council to better understand the infrastructure requirements of maintaining the current level of service. REPORT- Page 1 of 4 2/16/2021
Page 154 of 173 Regular Council Meeting 16 Feb 2021
BUSINESS PLAN This item is identified in our current draft of the 2021 business plan. STRATEGIC PLAN This item refers to article l) of Pillar #1 “Renew and Expand Infrastructure” of the 2019-2022 Strategic Plan. COMMUNICATION PLAN N/A SUBMITTED BY:
Richard Godin Director of Finance - Treasurer CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT
Jean Leduc Chief Administrative Officer
HISTORY, REFERENCE AND SUPPORT INFORMATION
REPORT- Page 2 of 4 2/16/2021
Page 155 of 173 Regular Council Meeting 16 Feb 2021 On January 19th, 2021, we received news that FCM’s Municipal Asset Management Program had reopened for a second round of funding. In 2018, the Township successfully secured $47,000 in funding to produce an Asset Management RoadMap and to obtain training for the Asset Management committee on our Asset Management software.
This second round of funding was not expected when we prepared the 2021 budget, so this is an opportunity for us to move forward with some initiatives that would likely have been part of the 2022 budget.
On September 21st, 2020, with report AM-03-2020, we presented to Council a Routine Condition Assessment schedule. Not all our assets are up to date with this schedule, and this is a great opportunity to catch up.
We are proposing to complete the assessment for both arenas. Understanding that we are currently preparing plans for a new Recreation Complex and that the use of these arenas could potentially be terminated in the short to medium term, we believe that the information coming from this study will help Council make informed decision on the timing of these closures or repurposes. Information included in this study will be:
-Updated annual requirement; -10 year capital plan; -Breakdown and condition of components included in the arenas.
**This will provide Council with more accurate lifecycle costing in order to maintain the current level of service of the arenas.
This information will also help Council be strategic about the timing of key milestones in the delivery of a new recreation complex.
The administration will report to Council with more specifics about the scope of this project once we have a better idea of the costs. At a minimum, we would like for the study to encompass the mechanical components of both arenas, which may have significant investment requirements in the upcoming years.
OTHER OPTION(S) TO THE RECOMMENDATION 1. Apply for a condition assessment for the Community Centre;
2. Apply for a condition assessment of another asset of Council’s choice.
REPORT- Page 3 of 4 2/16/2021
Page 156 of 173 Regular Council Meeting 16 Feb 2021 ATTACHMENT(S)
N/A
REPORT- Page 4 of 4 2/16/2021
Page 157 of 173 Regular Council Meeting 16 Feb 2021 ZONING BY-LAW NO. 2021-
Amending Comprehensive Zoning By-law #2018-094
TOWNSHIP OF RUSSELL Parts of Lot 9 and 10, Concession 8, including Block 34 and Lot 26 on Plan 50M-352 vacant lands situated on the future Namur Street and Cologne Street in Embrun
Prepared by
Township of Russell 717 Notre Dame-Street Embrun, Ontario K0A 1W1
613-443-3066
TRADUCTION DU RÈGLEMENT DE ZONAGE NO 2021-
amendant le Règlement de zonage détaillé #2018-094
CANTON DE RUSSELL partie des lots 9 et 10, concession 8, incluant le bloc 34 et le lot 26 sur le plan 50M-352, terrains vacants situés sur les rues futures Namur et Cologne à Embrun
rédigé par
Canton de Russell 717, rue Notre-Dame Embrun, Ontario K0A 1W1
613-443-3066
2021-… ZBL Namur & Cologne Streets, Embrun 1
Page 158 of 173 Regular Council Meeting 16 Feb 2021 EXPLANATORY NOTE
Purpose and Effect of the By-Law
The land affected by this by-law is legally described as Parts of Lot 9 and 10, Concession 8, including Block 34 and Lot 26 on Plan 50M-352 vacant lands situated on the future Namur Street and Cologne Street in Embrun. The affected property is indicated on the attached map, Schedule “A”, which forms part of this By-law.
The subject property is presently zoned “Residential One A with holding (R1A-h)” in By-Law #2018-094. The Zoning By-Law amendments will change the zoning to “Residential One A with holding (R1A-h)” to permit construction of single detached dwellings, “Residential two with holding (R2-h)” to permit construction of semi-detached dwellings and “Residential Three with holding (R3-h)” in order to permit construction of townhouse dwellings.
NOTE EXPLICATIVE
But et effet du règlement
Le terrain affecté par le présent règlement est décrit comme étant partie des lots 9 et 10, concession 8, incluant le bloc 34 et le lot 26 sur le plan 50M-352, terrains vacants situés sur les rues futures Namur et Cologne à Embrun. La propriété affectée est indiquée sur la carte Cédule « A », ci-jointe, faisant partie du présent règlement.
La propriété est présentement dans la « zone résidentielle un A – aménagement différé (R1A-h) » du règlement de zonage #2018-094. L’amendement au règlement de zonage aura pour effet de changer le zonage de la propriété à zone résidentielle un A - aménagement différé (R1A-h) pour permettre la construction d’habitations isolées, « zone résidentielle deux - aménagement différé (R2-h) » pour permettre la construction d’habitations jumelées et « zone résidentielle trois - aménagement différé (R3-h) » pour permettre la construction d’habitations en rangée.
2021-… ZBL Namur & Cologne Streets, Embrun 2
Page 159 of 173 Regular Council Meeting 16 Feb 2021 TOWNSHIP OF RUSSELL
BY-LAW NO. 2021-
BEING A BY-LAW TO AMEND ZONING BY-LAW #2018-094, AS AMENDED;
WHEREAS By-law #2018-094, the Comprehensive Zoning By-Law, regulates the use and erection of buildings and structures in the Township of Russell;
WHEREAS an application has been received to change the zoning of a certain parcel of land in the Township of Russell;
AND WHEREAS the Council of the Township of Russell considers it appropriate to amend Zoning By-Law #2018-094, as described;
NOW THEREFORE, be it resolved that the Council of the Township of Russell enacts as follows:
Section 1: The property being Parts of Lot 9 and 10, Concession 8, including Block 34 and Lot 26 on Plan 50M-352 vacant lands situated on the future Namur Street and Cologne Street in Embrun, identified on Schedule “A”, attached to and forming part of this by-law, shall be the property affected by this by-law.
Section 2: That Schedule “A1d” of By-Law #2018-094 is hereby amended to change the category of zoning from “Residential One A with holding (R1A-h)” TO “Residential One A with holding (R1A-h)”, “Residential two with holding (R2-h)” and “Residential Three with holding (R3-h)” as per Schedule “A”, attached.
Section 3: Subject to the notice of the passing being given, in accordance with Section 34(18) of the Planning Act, R.S.O. 1990 as amended, this by-law shall come into force on the date of the passing by Council of the Township of Russell where no notice of appeal or objection is received, pursuant to Section 34(21) of the Planning Act, R.S.O. 1990 as amended.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED IN OPEN COUNCIL, THIS 16th DAY OF FEBRUARY 2021.
Pierre Leroux Joanne Camiré Laflamme Mayor Clerk
2021-… ZBL Namur & Cologne Streets, Embrun 3
Page 160 of 173 Regular Council Meeting 16 Feb 2021 CANTON DE RUSSELL
TRADUCTION DU RÈGLEMENT NO 2021-
UN RÈGLEMENT DE ZONAGE QUI MODIFIE LE RÈGLEMENT DE ZONAGE #2019-094, TEL QU’AMENDÉ;
ATTENDU QUE le règlement de zonage #2018-094 réglemente l’utilisation des terrains, la construction et l’utilisation des bâtiments et structures sur le territoire du canton de Russell et;
ATTENDU Q’UNE demande a été déposée en vue de modifier le zonage d’un certain terrain sur le territoire du canton de Russell;
ET ATTENDU QUE le Conseil du canton de Russell considère qu’il est opportun d’amender le Règlement de zonage #2018-094, tel qui suit;
IL EST RÉSOLU QUE le Conseil du canton de Russell donne force de loi à ce qui suit :
Article 1 : La propriété désignée comme partie des lots 9 et 10, concession 8, incluant le bloc 34 et le lot 26 sur le plan 50M-352, terrains vacants situés sur les rues futures Namur et Cologne à Embrun, identifiée sur le plan de la Cédule « A » ci- joint et faisant partie du présent règlement, sera la propriété concernée par le présent règlement.
Article 2 : Le cédule « A1d » du règlement de zonage #2018-094 est par la présente amendée en modifiant la catégorie de zonage de la propriété de « zone résidentielle un A avec aménagement différé (R1A-h) » à « zone résidentielle un A avec aménagement différé (R1A-h), « zone résidentielle deux avec aménagement différé (R2-h) » et « zone résidentielle trois avec aménagement différé (R3-h) ».
Article 3 : Sujet à l’avis d’adoption de ce règlement conformément aux dispositions de l’article 34(18) de la loi de l’aménagement du territoire, L.R.O. 1990 tel qu’amendé, le présent règlement entrera en vigueur à la date de son adoption par le Conseil du canton de Russell sous réserve de l’approbation de la Commission des Affaires municipales de l’Ontario ou suite à la date limite pour le dépôt des avis d’opposition conformément à l’article 34(21), selon le cas.
UNE PREMIÈRE, DEUXIÈME ET TROISIÈME LECTURE ET FINALEMENT ADOPTÉE EN RÉUNION PUBLIQUE, CE 16E JOUR DE FÉVRIER 2021.
Pierre Leroux Joanne Camiré Laflamme Maire Greffière
2021-… ZBL rues Namur & Cologne, Embrun 4
Page 161 of 173 Regular Council Meeting 16 Feb 2021 DE/FROM “R1A-h” À/TO “R1A-h”, “R2-h” and “R3-h”
-h
-h
-h
-h
Terrain(s) touché(s) par ce règlement Cédule ‘A’ du Règlement No. 2021- Area(s) affected by this By-Law Schedule ‘A’ to By-Law No 2021-
de/from Residential one A – with holding Parts of Lot 9 and 10, Concession 8, including (R1A-h) /zone résidentielle un A Block 34 and Lot 26 on Plan 50M-352 vacant avec aménagement différé (R1A-h) lands situated on the future Namur Street and Cologne Street in Embrun / partie des lots 9 et à/to Residential one A - with holding (R1A- 10, concession 8, incluant le bloc 34 et le lot h), Residential two – with holding (R2- 26 sur le plan 50M-352, terrains vacants situés h) and Residential three – with holding sur les rues futures Namur et Cologne à (R3-h) /zone résidentielle un A avec Embrun. aménagement différé (R1A-h), zone résidentielle deux avec aménagement différé (R2-h), zone résidentielle trois avec aménagement différé (R3-h)
Certification /Certificate of Authentication Ceci constitue la Cédule “A” du règlement de Canton de Russell/ Township of Russell zonage No 2021- , adopté ce 16e jour de février 2021. Préparé par / Prepared by
This constitutes Schedule “A” to Zoning By- Canton de / Township of Russell Law No. 2021- , 717, rue Notre-Dame Street passed this 16th day of February 2021. Embrun, Ontario K0A 1W1
Pierre Leroux Joanne Camiré Laflamme Maire/ Mayor Greffière/Clerk
2021-… ZBL rues Namur & Cologne, Embrun 5
Page 162 of 173 Regular Council Meeting 16 Feb 2021 ZONING BY-LAW NO. 2021-
Amending Comprehensive Zoning By-law #2018-094
TOWNSHIP OF RUSSELL Plan 6, Part Lot 30, Part Lot 31; Concession 7, Part Lot 8 Ind RP50R5350; Part 1 known as 65 Forget St., Embrun. Prepared by
Township of Russell 717 Notre Dame-Street Embrun, Ontario K0A 1W1
613-443-3066
TRADUCTION DU RÈGLEMENT DE ZONAGE NO 2021-
amendant le Règlement de zonage détaillé #2018-094
CANTON DE RUSSELL plan 6, partie du lot 30, partie du lot 31, concession 7, partie du lot 8, IND RP50R5350; partie 1 connue comme étant le 65, rue Forget, Embrun. rédigé par
Canton de Russell 717, rue Notre-Dame Embrun, Ontario K0A 1W1
613-443-3066
2021-… ZBL 65 Forget Street, Embrun 1
Page 163 of 173 Regular Council Meeting 16 Feb 2021 EXPLANATORY NOTE
Purpose and Effect of the By-Law
The land affected by this by-law is legally described as Plan 6, Part Lot 30, Part Lot 31; Concession 7, Part Lot 8 Ind RP50R5350; Part 1, known as 65 Forget St., Embrun. The affected property is indicated on the attached map, Schedule “A”, which forms part of this By- law.
The subject property is presently zoned “Residential One (R1)” in By-Law #2018-094. The Zoning By-Law amendments will change the zoning to “Residential Two (R2)” to permit construction of an addition which will convert the existing detached dwelling to a semi-detached dwelling with one secondary dwelling unit.
NOTE EXPLICATIVE
But et effet du règlement
Le terrain affecté par le présent règlement est décrit comme étant plan 6, partie du lot 30, partie du lot 31, concession 7, partie du lot 8, IND RP50R5350; partie 1 connue comme étant le 65, rue Forget, Embrun. La propriété affectée est indiquée sur la carte Cédule « A », ci-jointe, faisant partie du présent règlement.
La propriété est présentement dans la « zone résidentielle un (R1) » du règlement de zonage #2018-094. L’amendement au règlement de zonage aura pour effet de changer le zonage de la propriété à « zone résidentielle deux (R2) » pour permettre la construction d'une addition qui convertira l’habitation isolée existante en une habitation jumelée avec un logement secondaire.
2021-… ZBL 65 Forget Street, Embrun 2
Page 164 of 173 Regular Council Meeting 16 Feb 2021 TOWNSHIP OF RUSSELL
BY-LAW NO. 2021-
BEING A BY-LAW TO AMEND ZONING BY-LAW #2018-094, AS AMENDED;
WHEREAS By-law #2018-094, the Comprehensive Zoning By-Law, regulates the use and erection of buildings and structures in the Township of Russell;
WHEREAS an application has been received to change the zoning of a certain parcel of land in the Township of Russell;
AND WHEREAS the Council of the Township of Russell considers it appropriate to amend Zoning By-Law #2018-094, as described;
NOW THEREFORE, be it resolved that the Council of the Township of Russell enacts as follows:
Section 1: The property being Plan 6, Part Lot 30, Part Lot 31; Concession 7, Part Lot 8 Ind RP50R5350; Part 1, known as 65 Forget St., Embrun, identified on Schedule “A”, attached to and forming part of this by-law, shall be the property affected by this by-law.
Section 2: That Schedule “A1b” of By-Law #2018-094 is hereby amended to change the category of zoning of the subject property from “Residential One (R1)” to “Residential Two (R2)”.
Section 3: Subject to the notice of the passing being given, in accordance with Section 34(18) of the Planning Act, R.S.O. 1990 as amended, this by-law shall come into force on the date of the passing by Council of the Township of Russell where no notice of appeal or objection is received, pursuant to Section 34(21) of the Planning Act, R.S.O. 1990 as amended.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED IN OPEN COUNCIL, THIS 16th DAY OF FEBRUARY 2021.
Pierre Leroux Joanne Camiré Laflamme Mayor Clerk
2021-… ZBL 65 Forget Street, Embrun 3
Page 165 of 173 Regular Council Meeting 16 Feb 2021 CANTON DE RUSSELL
TRADUCTION DU RÈGLEMENT NO 2021-
UN RÈGLEMENT DE ZONAGE QUI MODIFIE LE RÈGLEMENT DE ZONAGE #2019-094, TEL QU’AMENDÉ;
ATTENDU QUE le règlement de zonage #2018-094 réglemente l’utilisation des terrains, la construction et l’utilisation des bâtiments et structures sur le territoire du canton de Russell et;
ATTENDU Q’UNE demande a été déposée en vue de modifier le zonage d’un certain terrain sur le territoire du canton de Russell;
ET ATTENDU QUE le Conseil du canton de Russell considère qu’il est opportun d’amender le Règlement de zonage #2018-094, tel qui suit;
IL EST RÉSOLU QUE le Conseil du canton de Russell donne force de loi à ce qui suit :
Article 1 : La propriété désignée comme plan 6, partie du lot 30, partie du lot 31, concession 7, partie du lot 8, IND RP50R5350; partie 1 connue comme étant le 65, rue Forget, Embrun, identifiée sur le plan de la Cédule « A » ci-joint et faisant partie du présent règlement, sera la propriété concernée par le présent règlement.
Article 2 : La cédule « A1b » du règlement de zonage #2018-094 est par la présente amendée en modifiant la catégorie de zonage de la propriété sujet à la demande de « zone résidentielle un (R1) » à « zone résidentielle deux (R2) ».
Article 3 : Sujet à l’avis d’adoption de ce règlement conformément aux dispositions de l’article 34(18) de la loi de l’aménagement du territoire, L.R.O. 1990 tel qu’amendé, le présent règlement entrera en vigueur à la date de son adoption par le Conseil du canton de Russell sous réserve de l’approbation de la Commission des Affaires municipales de l’Ontario ou suite à la date limite pour le dépôt des avis d’opposition conformément à l’article 34(21), selon le cas.
UNE PREMIÈRE, DEUXIÈME ET TROISIÈME LECTURE ET FINALEMENT ADOPTÉE EN RÉUNION PUBLIQUE, CE 16E JOUR DE FÉVRIER 2021.
Pierre Leroux Joanne Camiré Laflamme Maire Greffière
2021-… ZBL 65, rue Forget, Embrun 4
Page 166 of 173 Regular Council Meeting 16 Feb 2021 DE/FROM “R1” À/TO “R2”
Terrain(s) touché(s) par ce règlement Cédule ‘A’ du Règlement No. 2021- Area(s) affected by this By-Law Schedule ‘A’ to By-Law No 2021-
de/from Residential 1(R1) /zone résidentielle Plan 6, Part Lot 30, Part Lot 31; Concession 7, 1 (R1) Part Lot 8 Ind RP50R5350; Part 1, known as 65 Forget St., Embrun / plan 6, partie du lot à/to Residential 2 (R2) /zone 30, partie du lot 31, concession 7, partie du lot résidentielle 2(R2) 8, IND RP50R5350; partie 1 connue comme étant le 65, rue Forget, Embrun
Certification /Certificate of Authentication Canton de Russell/ Township of Russell Ceci constitue la Cédule “A” du règlement de zonage No 2021- , Préparé par / Prepared by adopté ce 16e jour de février 2021. Canton de / Township of Russell This constitutes Schedule “A” to Zoning By- 717, rue Notre-Dame Street Law No. 2021- , Embrun, Ontario passed this 16th day of February 2021. KOA 1W1
Pierre Leroux Joanne Camiré Laflamme Maire/ Mayor Greffière/Clerk
2021-… ZBL 65, rue Forget, Embrun 5
Page 167 of 173 Regular Council Meeting 16 Feb 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL
BY-LAW NO. 2021-xxx
Being a by-law to provide for interim tax levies for the year 2021.
WHEREAS section 317 of the Municipal Act, S.O. 2001, c.25, as amended, provides that the council of a local municipality, before the adoption of estimates for the year under section 290, may pass a by-law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; and
WHEREAS Council of this municipality deems it appropriate to provide for such interim levy on the assessment of property in this municipality; now therefore be it
RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNHIP OF RUSSELL ENACT AS FOLLOWS:
In this by-law, the following words shall be defined as:
“Collector” shall mean the Tax Collection Officer; “Minister” shall mean the Minister of Finance; “MPAC” shall mean the Municipal Property Assessment Corporation;
1. THAT the amounts levied shall be as follows:
1.1 For the Residential, Pipeline, Farmland and Managed Forest property classes there shall be imposed and collected an interim levy of fifty percent (50%) of the total taxes for municipal, county and school purposes levied on in the year 2020.
1.2 For the Multi-Residential, New Multi-Residential, Commercial and Industrial property, classes there shall be imposed and collected an interim levy of fifty percent (50%) of the total taxes for municipal, county and school purposes levied on in the year 2020.
2. THAT for the purposes of calculating the total amount of taxes for the year 2020 under paragraph 1, if any taxes for municipal, county and school purposes were levied on a property for only part of 2020 because assessment was added to the collector’s roll during 2020, an amount shall be added equal to the additional taxes that would have been levied on the property if taxes for municipal, county and school purposes had been levied for the entire year.
Page 168 of 173 Regular Council Meeting 16 Feb 2021 3. THAT the amounts under paragraph 1 shall be levied on the assessment according to the assessment roll as returned by MPAC.
4. THAT the provisions of this by-law apply in the event that assessment is added for the year 2020 to the collector’s roll after the date this by-law is passed and an interim levy shall be imposed and collected.
5. THAT there shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the due date set out below. The penalty shall be one and one-quarter percent (1 ¼%) of the amount in default on the first day of April 2021 and on the first day of each calendar month during which the default continues, but not after the end of 2021.
6. THAT the interim tax levy imposed by this by-law shall become due and payable in two installments, on the 26th day of March 2021 and the 27th day of May 2021.
7. THAT the Collector shall send a tax bill to the taxpayer’s residence or place of business or to the premises in respect of which the taxes are payable unless the taxpayer directs the Collector in writing to send the bill to another address, in which case it shall be sent to that address, 2001, c. 25, s. 343 (6).
8. THAT the Collector may send a tax bill to the taxpayer electronically in the manner specified by the municipality, if the taxpayer has chosen to receive the tax bill in that manner, 2017, c, 10, Sched 1, s. 43.
9. THAT the notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector’s roll under section 343 of the Municipal Act.
10. THAT the subsequent levy for the year 2021 to be made under the Municipal Act shall be reduced by the amount raised by the levy imposed by this by-law.
11. THAT the provisions of section 317 of the Municipal Act, as amended apply to this by-law with necessary modifications.
12. THAT the Collector shall be authorized to accept part payment from time to time on account of any taxes due and to give a receipt of such part payment, provided that acceptance of any such part payment shall not affect the collection of any percentage charge imposed and collectable under section 6 of this by-law in respect of non-payment or late payment of any taxes or any installment of taxes.
Page 169 of 173 Regular Council Meeting 16 Feb 2021 13. THAT nothing in this by-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes.
14. THAT in the event of any conflict between the provisions of this by-law and any other law, the provisions of this by-law shall prevail.
15. THAT this by-law shall come into force and take effect on the day of the final passing thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF FEBRUARY, 2021.
______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk
Page 170 of 173 Regular Council Meeting 16 Feb 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL
BY-LAW #2021-***
Being a by-law to exempt certain lands from part-lot control. ______
WHEREAS subsection 50(5) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides for part-lot control over all lands within plans of subdivision registered before or after the coming into force of this subsection; and
WHEREAS authority is vested in Council by subsection 50(7) of the Planning Act to enact by-laws which provide that Subsection 50(5) of the Planning Act does not apply to such lands as are designated in the by-law; now therefore be it
RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:
1. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 52 on Plan 50M-334, being Parts 1 and 2 on Reference Plan 50R-11067 (PIN 69007-0558), subject to an easement in gross over Part 2 on Plan 50R-11067 (PIN 69007-0558) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).
2. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 52 on Plan 50M-334, being Parts 3, 4 and 5 on Reference Plan 50R-11067 (PIN 69007-0558), subject to an easement in gross over Part 4 on Plan 50R-11067 (PIN 69007-0558), subject to an easement in gross over Part 5 on Plan 50R-11067 (PIN 69007-0558) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).
3. THAT this by-law shall take effect upon the approval thereof by the United Counties of Prescott and Russell.
4. THAT further subdivision or severance of the said real property beyond that permitted by paragraphs 1 and 2 is prohibited.
2021- PLCTL 275-277 Moisson Street, Embrun
Page 171 of 173 Regular Council Meeting 16 Feb 2021 READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY OF FEBRUARY 2021.
______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk
Pursuant to the United Counties of Prescott and Russell By-Law 2019-27, this by-law, having met the criteria for Part Lot Control exemption, is hereby APPROVED under Section 50(7) of the Planning Act, R.S.O. 1990, as amended.
, United Counties of Prescott and Russell
2021- PLCTL 275-277 Moisson Street, Embrun
Page 172 of 173 Regular Council Meeting 16 Feb 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL
By-law # 2021-
A by-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on February 16, 2021.
WHEREAS pursuant to Section 5 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (“Municipal Act”), the powers of a municipality are to be exercised by its council by by-law; and
WHEREAS it is deemed expedient that the proceedings of the Council of The Corporation of the Township of Russell at this meeting be confirmed and adopted by by- law; now therefore be it
RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL HEREBY ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Township of Russell in respect of any reports from departments and committees and each motion and resolution passed and other actions taken by the Council of The Corporation of the Township of Russell at this meeting are hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk and the appropriate other officials of the Corporation of the Township of Russell are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of The Corporation of the Township of Russell referred to in the preceding section.
3. THAT unless otherwise provided, the Mayor and Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Township of Russell.
4. THAT this By-Law shall come into force and take effect upon final reading thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF FEBRUARY, 2021.
______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk
2021- Confirming By-law
Page 173 of 173 Regular Council Meeting 16 Feb 2021