REGULAR COUNCIL MEETING January 18, 2021 at 6:00 .P.M

TOWNSHIP OF RUSSELL REGULAR COUNCIL MEETING January 18, 2021 at 6:00 .p.m. Electronic Participation (Visit russell.ca/council for information on how to connect)

AGENDA

Meeting ID: 2020-001 Chair: Pierre Leroux, Mayor Prepared By: Joanne Camiré Laflamme, Clerk

PAGE NO.

1. ROLL CALL

2. PRAYER (n/a)

3. NATIONAL ANTHEM (n/a)

4. ADDITIONS, DELETIONS OR AMENDMENTS

5. ADOPTION OF THE AGENDA

Motion to approve the agenda as presented.

6. DISCLOSURE OF PECUNIARY INTEREST

7. ADOPTION OF MINUTES

Regular Council Minutes - December 21, 2020 8 - 16

Motion to approve the following Minutes as presented.

8. PRESENTATIONS

9. DELEGATIONS - PETITIONS

10. CONSENT ITEMS All items listed under the Consent Items will be enacted by one motion. A majority vote is required for the adoption of consent items. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion that a consent item is to be separated from the motion. The separated item(s) shall be considered immediately thereafter.

Motion that all items listed under Consent Items be received as presented.

a. Proclamation and Flag Raising – Scouts and Girl- Guides Week 2021

WHEREAS the Scouting and Guiding movement was established to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, responsible citizens and as members of their local, national and international communities; and

WHEREAS Scouting and Guiding in Russell Township is a vital program serving youth of all ages, and provides opportunities for outdoor activities, sports, adventure, discipline, friendship and fun; and

WHEREAS Scouting/Guiding in Russell Township will continue to play a valuable role in the lives of our youth, through innovative programs, dedicated volunteers and staff; now therefore be it

RESOLVED THAT the Council of the Corporation of the Township of Russell do hereby proclaim February 21-27, 2021 as Scouts and Girl Guides of Canada Week in the Township of Russell; and finally

THAT as part of recognizing Scouts and Girl Guides of Canada Week and upon receipt of the Scouts and Girl Guides of Canada flags, that the Township of Russell raise the Scouts and Girl Guides of Canada flags from February 21-27, 2021, in honour of this special week.

b. Requests for the Community Grants from the Parks 17 - 20 and Recreation Department - 2021 Budget

c. Minutes of the Township of Russell Public Library 21 - 25 Board - November 19, 2020

Regular Council Meeting January 18, 2021 Page 2 of 115 d. Minutes of the Community, Diversity, Equity and 26 - 32 Inclusion Committee - October 13, November 30 and December 14, 2020

e. Minutes of the Russell Historical Society - December 33 - 35 14, 2020

f. Minutes of the United Counties of Prescott-Russell - 36 - 51 November 25, 2020

11. REPORTS FROM DEPARTMENTS AND COUNCIL COMMITTEES

a. Removal of Part Lot Control - Refer to By-laws at item # 16 501-503-505-507 Manhattan Court in Russell

b. Removal of Part Lot Control - Refer to By-laws at item # 16 Moisson & Maize Streets in Embrun

c. Zoning By-law Amendment - Report PD-05-2021 52 - 58 Property owned Corvinelli Investments Inc. - Vacant lands situated on Gamble Drive, Solidex Place & Parkview Terrace in Russell

That Council receives report PD-05-2021 dated January 18, 2021, and approves the zoning amendment application submitted by Corvinelli Investments Inc. to remove the holding symbol (-h) as follows: From “Residential One A with holding (R1A-h)” to “Residential One A (R1A)”.

d. Speed Limit Reduction - Report IS-PW-01-2021 59 - 66

That Council receives report IS-PW-01-2021 dated January 18, 2021 and approves the proposed By-law to amend the traffic and parking By-law 31-2004 so to reduce the speed limit to 40 km/h within the residential areas and to remove the speed limit of 40 km/h of

Regular Council Meeting January 18, 2021 Page 3 of 115 Church St from Wade Road to 488 Church St; and

That Council approves to remove all “playground ahead” signs that are not located near a park.

e. 2021 Census of Population - Verbal Report CL-2021 67 - 70

BE IT RESOLVED THAT the Council of the Corporation of the Township of Russell supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community.

f. Parks and Recreation Advisory Committee 71 Recommendation 2021-001 - Recreation Complex Committee Terms of reference

That Council receives recommendation number 2021- 001 from the Parks and Recreation Advisory Committee dated January 11, 2021, and give the direction to the administration to revise the Recreation Complex Committee mandate and terms of reference in partnership with the Parks and Recreation Advisory Committee.

12. REPORTS FROM AN INVESTIGATOR OR THE OMBUDSMAN

13. NOTICE OF MOTIONS

14. QUESTION PERIOD ON MEETING OF THE DAY

15. RESOLUTIONS

Motion that Council approves all recommendations listed on the Agenda under item #11 Reports from Departments and Council Committees.

16. BY-LAWS

By-laws in attachments 72 - 90

Regular Council Meeting January 18, 2021 Page 4 of 115

Motion that Council approves By-laws 2021-001 to 2021-006 inclusively, for first, second and third reading as listed on the Agenda.

2021-001 Being a by-law to amend the Committees Appointments By-law 2019-002 to appoint persons and Council representatives on various Committees of Council to appoint Bruce Murphy on the Planning Advisory Committee and Committee of Adjustment - Mayor's suggestions as per s. 6.4 of the Committees By-law.

2021-002 Being a By-law to for a Removal of Part Lot Control - 501-503-505-507 Manhattan Court in Russell - (#11 a)

2021-003 Being a By-law to for a Removal of Part Lot Control - Moisson & Maize Streets in Embrun - (# 11 b)

2021-004 Being a By-law to amend Zoning By-law - Property owned Corvinelli Investments Inc. - Vacant lands situated on Gamble Drive, Solidex Place & Parkview Terrace in Russell - Report PD- 05-2021

2021-005 Being a By-law to authorize a Park Agreement between 291219 Ontario Limited and John Corvinelli Investments Ltd. and the Corporation of the Township of Russell for a parcel of land legally described as Block 100, in the village of Russell - Report PD-05-2020

2021-006 Being a By-law to amend the traffic and parking By-law 31-2004 to reduce the speed limit to 40 km/h within the residential areas and to remove the speed limit of 40 km/h of Church St from Wade Road to 488 Church St. - Report IS-PW-01-2021

17. NEW BUSINESS REPORTS

18. OTHER BUSINESS - BUSINESS PRESENTED BY COUNCIL MEMBERS

a. Mayor Leroux - Clarification of Transit Report/Decision 91 - 114

19. PUBLIC CONSULTATIONS - HEARINGS

Regular Council Meeting January 18, 2021 Page 5 of 115

20. CLOSED SESSION

a. Pursuant to sections 239(2), (3) and (3.1) of the Municipal Act, 2001, S.O. 2001, chapter 25

Motion to Move into Closed Meeting at the hour of _____ p.m. to address matters pertaining to section 239 of the Municipal Act, 2001, S.O. 2001, chapter 25 to consider matters relating to:

1 - Update on a Proposed or Pending Acquisition of Land - Verbal Report s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 2 - Update on a Lease Renewal in Embrun - Verbal Report s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 3 - Contract Negotiations for the Transit - Verbal Report (only if necessary - ref # 18a) s. 2(c) a proposed or pending acquisition or disposition of land by the municipality or local board; 4 - Closed Session Minutes of the Regular Council Meeting dated December 21, 2020.

b. Report out of closed session

21. CONFIRMING BY-LAW

Confirming By-law in attachment 115

That By-law 2021-***, being a By-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on January 18, 2021 be read a first, second and third time and passed.

22. NEXT MEETING The next regular public meeting of Council will be held on Monday, February 1, 2021.

Regular Council Meeting January 18, 2021 Page 6 of 115 23. ADJOURNMENT

Regular Council Meeting January 18, 2021 Page 7 of 115 TOWNSHIP OF RUSSELL REGULAR COUNCIL MEETING December 21, 2020 at 6:00 p.m. Electronic participation

MINUTES

Meeting ID: 2020-025 Chair: Pierre Leroux, Mayor

Prepared By: Joanne Camiré Laflamme, Clerk

Pierre Leroux, Mayor André Brisson, Councillor Council Members Present: Jamie Laurin, Councillor Cindy Saucier, Councillor Mike Tarnowski, Councillor

Jean Leduc, Chief Administrative Officer Joanne Camiré Laflamme, Clerk

Bruce Armstrong, Russell Fire Chief Millie Bourdeau, Public Safety and Enforcement Director/CEMC Jonathan Bourgon, Executive Director of Infrastructure Services Staff Present: Brian Duhamel, Embrun Fire Chief Richard Godin, Director of Finances-Treasurer Debbie Guillemette, Administrative Assistant to the Chief Administrative Officer and Human Resources Coordinator Céline Guitard, Parks and Recreation Director Maryse Roy, Deputy Clerk Dominique Tremblay, Director of Planning, Building and Economic Development

1. ROLL CALL

The meeting was called to order at 6:02 p.m. 2. PRAYER (n/a)

3. NATIONAL ANTHEM (n/a)

Page 1 of 9 Regular Council Meeting December 21, 2020

Page 8 of 115 Regular Council Meeting 18 Jan 2021 4. ADDITIONS, DELETIONS OR AMENDMENTS

1. Substitute item # 20 a. 3 Update on Lease Renewal in Embrun to be presented as a Verbal Report instead of Report CS-08B-2020. 5. ADOPTION OF THE AGENDA Moved by André Brisson Seconded by Mike Tarnowski Motion to approve the agenda as amended. MOTION APPROVED

6. DISCLOSURE OF PECUNIARY INTEREST

Councillor Brisson declared a potential direct pecuniary interest with respect to item 11 i - Dedicated Public Highway - Report IS-PW-27-2020 as it concerned part of lands that belonged to him.

7. ADOPTION OF MINUTES

Regular Council Minutes - December 7, 2020 Moved by Mike Tarnowski Seconded by André Brisson Motion to approve the following Minutes as presented. MOTION APPROVED

8. PRESENTATIONS

9. DELEGATIONS - PETITIONS

10. CONSENT ITEMS Moved by Mike Tarnowski Seconded by Cindy Saucier Motion that all items listed under Consent Items be received as presented except for item e., which will be dealt as a separate item. MOTION APPROVED AS AMENDED

a. Requests for the Community Grants from the Parks and Recreation Department - 2020 Budget

b. Minutes of the Environmental Advisory Committee - October 7, 2020

c. Minutes of the Accessibility Advisory Committee - September 16, 2020

d. Minutes of the United Counties of Prescott-Russell - October 28, 2020

Page 2 of 9 Regular Council Meeting December 21, 2020

Page 9 of 115 Regular Council Meeting 18 Jan 2021 e. Minutes of the Police Village of Russell - October 8, November 5 and 17, 2020 This item was dealt as a separate item. Councillor Brisson indicated that in the PVR minutes of November 17, item # 4 d refer incorrectly to the “St. Pierre Library Board” and should refer instead to the “Jean Paul (JP) St. Pierre Building” as this is the correct name. The Clerk will advise the PVR to make the change in their minutes. Moved by Jamie Laurin Seconded by Mike Tarnowski Motion that Council receives the minutes of the Police Village of Russell dated October 8, November 5 and 17, 2020 MOTION APPROVED

f. Minutes of the Russell Historical Society - November 9, 2020

g. Paylist - November, 2020 11. REPORTS FROM DEPARTMENTS AND COUNCIL COMMITTEES

a. By-law Assuming A Public Highway - Report PD-90-2020 Block 112 on Plan of Subdivision 50M-313 – part of Lucerne Drive in Embrun That Council receives report PD-90-2020 dated December 21, 2020, and adopts the By- law dedicating Block 112 on Plan 50M-313 as part of a public highway being Lucerne Drive in Embrun and that the By-law be registered on title. b. By-law Assuming a Public Highway - Report PD-91-2020 Block 52 on Plan of Subdivision 50M-282 – part of Dune Street in Limoges That Council receives report PD-91-2020 dated December 21, 2020, and adopts the By- law dedicating Block 52 on Plan 50M-282 as part of a public highway being Dune Street in Limoges and that the By-law be registered on title.

c. Year End Transfers and Potential Surplus Allocation - Report FS-45-2020 That Council receives report FS-45-2020 dated December 21, 2020 and approves the transfers of funds to 2021 for operational and capital works in progress but not completed in 2020 as presented in this report; and

That Council approves year-end budget adjustments as presented in Schedule A.

d. Deputy Treasurer Appointment - Report FS-46-2020 That Council receives report FS-46-2020 dated December 21, 2020 and adopts the proposed by-law appointing Patrick Auger to the permanent position of Deputy-Treasurer.

e. Financial Audit Services - Report FS-47-2020

This item was dealt as a separate item.

Page 3 of 9 Regular Council Meeting December 21, 2020

Page 10 of 115 Regular Council Meeting 18 Jan 2021 Moved by André Brisson Seconded by Mike Tarnowski That Council receives report FS-47-2020 dated December 21, 2020, grants and approves the proposed service contract extension for Financial Audit Services with BDO Canada for fiscal years 2021 and 2022. MOTION APPROVED

f. Amendment to Sign By-law - Report PIC-16-2020 relating to signs erected on properties which primary usage is for residential purposes That Council receives report PIC-16-2020 dated December 21, 2020 and, as recommended in this report, approves the proposed amendment to Sign By-law 2016- 052, by amending section 8 - Rules For All Signs.

g. Russell Transpo Future - Report ECO-DEV-09-2020

This item was dealt as a separate item. Moved by André Brisson Seconded by Mike Tarnowski That Council receives the report ECODEV-09-2020 dated December 7, 2020, and;

That Council proceeds with scenario 4 as indicated in the report instead of scenario 1. MOTION APPROVED AS AMENDED

Recorded vote requested by Cindy Saucier. In favour: Mike Tarnowski, Pierre Leroux, and Jamie Laurin Against: André Brisson and Cindy Saucier

h. Christmas Lights - Report IS-PW-26-2020 That Council receives report IS-PW-26-2020 dated December 21, 2020 and approves the following future locations of Christmas lights (3 in Marionville and 30 in Russell) within the Township of Russell and also approves the purchase of 5 additional lights per year from the example shown in the report.

i. Dedicated Public Highway - Report IS-PW-27-2020 Dedicating 2 road widening Along Route 300 and St-Pierre Rd as a public highway

This item was dealt as a separate item. Having declared a potential direct pecuniary interest earlier with respect to this item Councillor André Brisson withdrew from the discussion and vote.

Moved by Jamie Laurin Seconded by Mike Tarnowski That Council receives report IS-PW-27-2020 dated December 21, 2020 and adopts the by-law dedicating Part of Part 12 of Plan 50R10765; Part of Part 12, Part 11 and Part 6

Page 4 of 9 Regular Council Meeting December 21, 2020

Page 11 of 115 Regular Council Meeting 18 Jan 2021 of Plan 50R10765; Part 1,2,3 of Plan 50R11069 as part of a public highway being St- Pierre Road and Route 300 and that the By-law is registered on the title. MOTION APPROVED

j. Winter Operation and Mailboxes - Report IS-PW-28-2020

This item was dealt as a separate item.

Moved by Mike Tarnowski Seconded by Cindy Saucier That Council receives report IS-PW-28-2020 dated December 21, 2020 and approves to maintain the same level of service when replacing mailboxes damaged during snow operations.

And that Council agrees to allocate $1,500 to an operational budget for a pilot project to assist people who have concerns over broken mailboxes. MOTION APPROVED AS AMENDED

k. Additional Paving 2021 - Report IS-PW-29-2020 That Council receives report IS-PW-29-2020 dated December, 2021 and approves to include option A in the paving budget 2021.

l. Management Review of the DWQMS - Report IS-WAT-02-2020 That Council receives report IS-WAT-02-2020 dated December 21, 2020 and acknowledges receipt of the minutes taken at the QMS Management Review meeting held on December 1st, 2020.

m. UCPR Request to support “Towards Parity in Prescott-Russell” Project - Report CL-07-2020 That Council receives report CL-07-2020 dated December 21, 2020; and

That Council receives the United Counties of Prescott-Russell’s email (UCPR) dated December 1, 2020 with the report, the summary and the resolution of the project “Towards Parity in municipal politics in Prescott-Russell” presented by Marie-Noëlle Lanthier and Roselyne Clément (Leadership féminin Prescott-Russell) to the UCPR at their Regular Council Meeting on November 25; and

That Council supports the project “Towards Parity in Prescott-Russell” and contributes $1,000 towards the project; and

That the Clerk be directed: 1) to raise public awareness by including a link on the Website leading to the « pourquoipasmoi.ca » campaign; and 2) to forward a copy of this resolution to the UCPR.

Page 5 of 9 Regular Council Meeting December 21, 2020

Page 12 of 115 Regular Council Meeting 18 Jan 2021 n. Integrity Commissioner Appointment - Report CL-08-2020 That Council receives report CL-08-2020 dated December 21, 2020 and approves the proposed by-law to appoint an Integrity Commissioner and enter into a service agreement for the services of the Integrity Commissioner with Mr. Jean-Jacques LaCombe.

o. Pilot Project - Overnight Parking - Report CAO-09-2020 That Council receives report CAO-09-2020 dated December 21, 2020 and supports the launch of the overnight parking pilot project as proposed in this report from December 22nd, 2020 to April 1st, 2021.

p. Community, Diversity, Equity and Inclusion Committee Committee Recommendation 2020-001 - Proposed Terms of Reference That Council receives the recommendation number 2020-001 from the Community Diversity, Equity and Inclusion Committee dated December 14, 2020 and approves the proposed amendment to the Committee By-law 2019-001 to add schedule D-4 Terms of Reference of the Community Diversity, Equity and Inclusion Committee.

12. REPORTS FROM AN INVESTIGATOR OR THE OMBUDSMAN

13. NOTICE OF MOTIONS

14. QUESTION PERIOD ON MEETING OF THE DAY

There were no questions from the public. 15. RESOLUTIONS Moved by André Brisson Seconded by Jamie Laurin Motion that Council approves all recommendations listed on the Agenda under item #11 Reports from Departments and Council Committees except for items 11 e, g, i and j which will be dealt as separate items. MOTION APPROVED AS AMENDED

16. BY-LAWS

a. Moved by Cindy Saucier Seconded by Jamie Laurin Motion that Council approves By-law 2020-157 and By-laws 2020-160 to 2020-166 inclusively, for first, second and third reading as listed on the Agenda except for By-laws 2020-157 and 2020-164 which will be dealt separately. 2020-160 Being a By-law to dedicate Block 112 on Plan 50M-313 as part of a public highway being Lucerne Drive in Embrun and that the By-law be registered on title - Report PD-90-2020

Page 6 of 9 Regular Council Meeting December 21, 2020

Page 13 of 115 Regular Council Meeting 18 Jan 2021 2020-161 Being a By-law to dedicate Block 52 on Plan 50M-282 as part of a public highway being Dune Street in Limoges and that the By-law be registered on title - Report PD-91-2020 2020-162 Being a By-law to appoint Patrick Auger to the permanent position of Deputy-Treasurer - Report FS-46-2020 2020-163 Being a By-law to amend Sign By-law 2016-052, by amending section 8 - Rules For All Signs - Report PIC-16-2020 2020-165 Being a By-law to appoint an Integrity Commissioner and enter into a service agreement for the services of the Integrity Commissioner with Mr. Jean- Jacques LaCombe - Report CL-08-2020 2020-166 Being a By-law to amend Committee By-law 2019-001 to add schedule D-4 Terms of Reference of the Community Diversity, Equity and Inclusion Committee - (#11 p) MOTION APPROVED AS AMENDED

b. 2020-157 Being a By-law to amend the agreement with 417 Bus Line Limited – Report ECO-DEV-09-2020 This item was removed from the Agenda at #11 g.

c. Moved by Mike Tarnowski Seconded by Cindy Saucier Motion that Council approves By-law 2020-164 for first, second and third reading:

2020-164 Being a By-law to dedicate Part of Part 12 of Plan 50R10765; Part of Part 12, Part 11 and Part 6 of Plan 50R10765; Part 1,2,3 of Plan 50R11069 as part of a public highway being St-Pierre Road and Route 300 - Report IS-PW-27-2020 MOTION APPROVED

17. NEW BUSINESS REPORTS

18. OTHER BUSINESS - BUSINESS PRESENTED BY COUNCIL MEMBERS

Jamie Laurin – Boil Water Advisory Report

19. PUBLIC CONSULTATIONS - HEARINGS

20. CLOSED SESSION

a. Pursuant to sections 239(2), (3) and (3.1) of the Municipal Act, 2001, S.O. 2001, chapter 25 Moved by André Brisson Seconded by Mike Tarnowski

Page 7 of 9 Regular Council Meeting December 21, 2020

Page 14 of 115 Regular Council Meeting 18 Jan 2021 Motion to Move into Closed Meeting at the hour of 8:08 p.m. to address matters pertaining to section 239 of the Municipal Act, 2001, S.O. 2001, chapter 25 to consider matters relating to:

1 - Sale of Land in the Industrial Park - Verbal Report s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 2 - Sale of Land in the Industrial Park - Verbal Report s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 3 - Update on Lease Renewal in Embrun – Verbal Report s. (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 4 - Deputy-Treasurer Appointment - further to Report FS-46-2020 (only if necessary) s. (2) (b) personal matters about an identifiable individual, including municipal or local board employees (this item was not necessary and was removed from the agenda); and 5 - Closed Session Minutes of the Regular Council Meeting dated December 7, 2020. MOTION APPROVED

b. Report out of closed session Public meeting reconvened at the hour of 8:26 p.m.

1 - s. 2 (c) - Sale of Land in the Industrial Park - Verbal Report Council was briefed on the subject and as a result of the closed session the following motion was presented for Council's consideration.

Moved by Jamie Laurin Seconded by André Brisson Motion that Council approves By-law 2020-167 for first, second and third reading as follows: 2020-167 Being a By-law for the sale of land to 2642279 Ontario Inc. for $180,000 representing 4 acres of land. MOTION APPROVED

2 - s. 2 (c) - Sale of Land in the Industrial Park - Verbal Report Council was briefed on the subject and as a result of the closed session the following motion was presented for Council's consideration.

Moved by Mike Tarnowski Seconded by Cindy Saucier

Page 8 of 9 Regular Council Meeting December 21, 2020

Page 15 of 115 Regular Council Meeting 18 Jan 2021 Motion that Council approves By-law 2020-168 for first, second and third reading as follows: 2020-168 Being a By-law for the sale of land to YSB Carpentry Inc. and YSB Hoist Inc. for $165,600 representing 3.68 acres of land. MOTION APPROVED

3 - s. 2 (c) - Update on Lease Renewal in Embrun – Verbal Report Council was briefed on the subject.

4 - s. (2) (b) - Deputy-Treasurer Appointment - further to Report FS-46-2020 (only if necessary) This item was removed from the Agenda 5 - Closed Session Minutes of the Regular Council Meeting dated December 7, 2020 were presented and adopted.

21. CONFIRMING BY-LAW Moved by Jamie Laurin Seconded by Mike Tarnowski That By-law 2020-169, being a By-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on December 21, 2020 be read a first, second and third time and passed. MOTION APPROVED

22. NEXT MEETING The next regular public meeting of Council will be held on Monday, January 18, 2021.

23. ADJOURNMENT

Meeting was adjourned at 8:30 p.m.

Pierre Leroux, Mayor Joanne Camiré Laflamme, Clerk

Page 9 of 9 Regular Council Meeting December 21, 2020

Page 16 of 115 Regular Council Meeting 18 Jan 2021 Regular Council Meeting 18 Jan 2021

REQUESTS FOR COMMUNITY GRANTS / DEMANDE POUR PROGRAMME DE SUBVENTIONS COMMUNAUTAIRES Presented on January 18, 2021 - Présenté le 18 janvier 2021 RECOMMANDATIONS 2021 2020 RÉEL PAYÉ / ACTUAL PAID OUT 2019 RÉEL PAYÉ / ACTUAL PAID OUT RECOMMENDATIONS

IN KIND GRANTS IN KIND GRANTS IN KIND GRANTS Name of Organization Name of Event $$ $$ $$ Nom de l'organisme Nom de l'événement SUBVENTIONS EN NATURE RAPPORT SUBVENTIONS EN NATURE RAPPORT SUBVENTIONS EN NATURE RAPPORT 00-110-0000-6842 00-110-0000-6840 D'ÉVA- 00-110-0000-6842 00-110-0000-6840 D'ÉVA- 00-110-0000-6842 00-110-0000-6840 D'ÉVA- $29,000- LUATION LUATION LUATION BUDGETED AMOUNT / MONTANT BUDGETÉ $34,000-$12,500+$22,527.49 $12,500+$18,500 REMIS $34,000.00 $ 29,000.00 REMIS $34,000.00 $ 29,000.00 REMIS RECOMMENDATION / RECOMMANDATIONS 2021 $44,027.49 $ 35,000.00 EMBRUN SALLES QUILLES SALLES QUILLES SALLES QUILLES Amis pour la vie / Friends for Life Bingo Fundraiser (juin) $ 325.00 $ 309.00 $ 309.00 X Amis pour la vie / Friends for Life Bingo Fundraiser (octobre) $ 325.00 $ 309.00 $ 309.00 X Amis pour la vie / Friends for Life Health & Wellness Day $ 650.00 $ 618.00 $ 618.00 X Association des loisirs communautaires Carnaval hiver Embrun $ 4,722.00 $ 4,495.00 X $ 3,877.00 X Association des loisirs communautaires Célébrons Ensemble/Summerfest $ 924.00 X Association canadienne-française de l'Ontario de Banquet de la francophonie Prescott et Russell $ 1,300.00 $ - $ 2,500.00 $ 1,285.00 $ 2,500.00 $ 1,236.00 $ 2,500.00 X Centre de santé communautaire de l'estrie Ateliers de prévention de chutes $ 425.00 X $ 650.00 X Centre de santé communautaire de l'estrie Ateliers de prévention de chutes $ 700.00 X Club Joie de vivre 50+ Activités - Carnaval hiver d'Embrun $ 243.36 $ - $ 243.36 $ - $ 309.00 $ - $ 100.00 X Club Joie de vivre 50+ Activités - Festival d'été Embrun $ 243.36 $ 100.00 $ 243.36 $ 300.00 $ 100.00 $ 309.00 $ 100.00 X Club Joie de vivre 50+ Festival American Country $ 618.00 $ 100.00 X Club Optimiste d'Embrun Spectacle Opti-Show $ 1,236.00 Club Optimiste Embrun Festival du homard $ 1,540.00 $ 175.00 $ 1,156.00 $ 175.00 $ 1,156.00 $ 175.00 X École secondaire catholique d'Embrun Bourse d'étude secondaire $ 300.00 $ 300.00 X $ 300.00 X École St-Jean, Pavillon La Croisée / Club Optimiste Bingo Monstre Embrun $ 325.00 $ 309.00 $ 309.00 X Embrun Community and Business Watch Ladie's night $ 1,156.00 X Embrun Minor Hockey Association Tournoi Fall Classic $ 495.00 $ 495.00 $ 495.00 X Embrun Minor Hockey Association Photo Day $ 200.00 $ 200.00 $ 252.50 X Embrun Panthers Junior Team Off-ice training program $ 150.00 X $ 325.00 X Embrun Skating Club Off-ice conditioning camps (jan-march) $ 225.00 X $ 325.00 X Embrun Skating Club Off-ice conditioning camps (sept-dec) $ 275.00 $ 275.00 Russell District Girls Hockey Association Photo Day $ 165.00 $ 165.00 $ 165.00 X Valoris pour enfants et adultes de PR Journée familiale $ 474.00 $ 1,072.65 X $ 474.00 X Valoris pour enfants et adultes de PR Fête d'Halloween Party $ 309.00 X L'Union Culturelle des Franco-Ontariennes Journée de la femme $ 309.00 L'Union Culturelle des Franco-Ontariennes Vivre comme personnes aidantes $ 165.00 Page 17 of 115 Services communautaires de Prescott et Russell Diners communautaires $ 200.00 X $ 1,000.00 X Butterfly Child Holiday Concert - Memory of Debra Canada & Kin Club of Russell Jonathan Pitre $ 1,156.00

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Club Optimiste de Limoges Paniers de Noël $ 500.00 $ 1,500.00 $ 500.00 X

Limoges Optimist Club Christmas Tree Lighting $ 1,000.00 $ 500.00 X MARIONVILLE

Comité du carnaval de Marionville Carnaval d'hiver $ 784.50 $ - $ 1,000.00 $ 754.50 $ - $ 1,000.00 X $ 618.00 $ - $ 1,000.00 X

Club Bel Âge de Marionville Souper communautaire de Noël $ 272.00 $ 1,000.00 $ 262.00 $ 1,000.00 $ 262.00 $ 1,000.00 X

Comité des citoyens de Marionville Festival des sucres $ 272.00 $ 1,000.00 $ 262.00 $ 1,000.00 $ 206.00 $ 1,000.00 X Conseil des parents École Ste-Thérèse-d'Avila Diner de Noel $ 206.00 MARVELVILLE Marvelville Community Club Tent for Canada Day events $ 565.00 $ 565.00 $ 500.00 X RUSSELL

5 Cyclone Air Cadet Squadron Annual parades and awards show $ 1,710.00 $ 1,619.00 $ 1,619.00 X Club Optimiste de Russell Rib Night $ 488.00 $ 465.00 $ 465.00 X Club Optimiste de Russell Kids Christmas Party $ 165.00 X Club Optimiste de Russell Activités d'Halloween Activities $ 165.00 X Club Optimiste de Russell Trivia Night $ 465.00 X $ - École Secondaire Russell High School Bourse d'étude secondaire $ 300.00 $ 300.00 X $ 300.00 X École Secondaire St-Thomas Aquinas Bourse d'étude secondaire $ 300.00 $ 300.00 X $ 300.00 X Kin Club de Russell - Poutmaster Tournament Fishing Derby Tournament $ 750.00 $ 750.00 $ 750.00 Kin Club of Russell Christmas Lights and Decorations Contest $ 1,000.00

Page 18 of 115 Kin Club of Russell Beyond the Basics Health and Wellness $ 309.00 $ 750.00 X Kin Club of Russell Hairspray Roast $ 1,156.00 X Russell Agricultural Society Canada Day $ 4,000.00 $ 4,000.00 $ 4,000.00 X

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IN KIND GRANTS IN KIND GRANTS IN KIND GRANTS Name of Organization Name of Event $$ $$ $$ Nom de l'organisme Nom de l'événement SUBVENTIONS EN NATURE RAPPORT SUBVENTIONS EN NATURE RAPPORT SUBVENTIONS EN NATURE RAPPORT 00-110-0000-6842 00-110-0000-6840 D'ÉVA- 00-110-0000-6842 00-110-0000-6840 D'ÉVA- 00-110-0000-6842 00-110-0000-6840 D'ÉVA- $29,000- LUATION LUATION LUATION BUDGETED AMOUNT / MONTANT BUDGETÉ $34,000-$12,500+$22,527.49 $12,500+$18,500 REMIS $34,000.00 $ 29,000.00 REMIS $34,000.00 $ 29,000.00 REMIS RECOMMENDATION / RECOMMANDATIONS 2021 $44,027.49 Russell Agricultural Society Russell Fair $ 8,000.00 $ 8,000.00 $ 8,000.00 X Russell Agricultural Society Monster Bingo $ 309.00 X Russell Agricultural Society Dueling Piano & Chinese Buffet $ 1,156.00 Russell Historical Society Heritage Festival $ 1,000.00 $ 1,000.00 $ 1,000.00 X Russell Lions Club Lobster Fest $ 2,355.00 $ 555.00 $ 2,034.00 $ 555.00 $ 1,539.00 X Russell Minor Hockey Association Photo Day $ 495.00 $ 495.00 $ 495.00 X Russell Minor Hockey Association IP Fun Day $ 165.00 $ 165.00 $ 165.00 X Russell Minor Hockey Association Peewee hockey tournament $ 495.00 $ 495.00 $ 495.00 X Russell Minor Hockey Association Atom B Winter Freeze Tournament $ 495.00 $ 495.00 $ 495.00 X Russell District Girls Hockey Association Fundraisier for Atom House League $ 75.00 X Russell Trivia Night Santa's for seniors $ 465.00 X Russell Trivia Night Russell Cadets $ 465.00 X Russell Trivia Night Big Sky Ranch $ 465.00 X Russell Trivia Night Jamie Antobelli & children $ 465.00 X Russell Trivia Night Russell Masons $ 465.00 $ 465.00 X Russell Trivia Night Ambassador Ministries in Covenant $ 465.00 X Russell Trivia Night Bereaved Families of Ontario $ 465.00 X Russell Trivia Night Russell Township Museum $ 465.00 X Russell Trivia Night STA Mission Trip $ 465.00 X Russell Trivia Night Russell Fire Dept. $ 465.00 X Russell Trivia Night Russell United Church $ 465.00 X Russell Trivia Night Lilly's Family $ 465.00 Russell Trivia Night 5 Cyclone Air Cadet Squadron $ 465.00 Russell Trivia Night Winchester Hospital $ 465.00 Down East Kitchen Party - Russell Historical Russell Trivia Night Society $ 465.00 Terry Fox Foundation Terry Fox Run $ 300.00 $ 300.00 $ 300.00 X The Russell Run $ 137.50 X Page 19 of 115 2nd Russell Guide/Pathfinder Guiding Unit First Aid Training $ 180.00 X 2nd Russell Guide/Pathfinder Guiding Unit HoHo $ 824.00 X

S:\Department\Parks and Recreation\Grants - Subventions communautaires\2021\2021 Budget - Community grants_JAN 2021 page 3 / 4 Regular Council Meeting 18 Jan 2021

Amounts remitted on December 31, 2020 / Montants remis au 31 décembre 2020 $ 10,399.86 $ 1,072.65 $ 10,500.00 FUNDS AVAILABLE TO DATE / FONDS DISPONIBLES A CE JOUR $22,527.49 $ 18,500.00 Pre-approved amounts still to confirm for 2020 / Montants préapprouvés toujours à confirmer pour 2020 $ - $0.00 $0.00

TOTAL FUNDS AVAILABLE TO DATE / TOTAL DES FONDS DISPONIBLES À CE JOUR $22,527.49 $ 18,500.00

GRANT REQUESTS RECOMMENDED THIS MONTH (January 2021) / DEMANDES DE DONS RECOMMANDÉES CE MOIS-CI (Janvier 2021) Programme Samedi-thérapie pour jeunes Regroupement Autisme Prescott-Russell autistes $ 1,625.00

Total recommended this month / Total des recommandations ce mois-ci : $ 1,625.00 $ - $ - $ - $ - $ - $ - $ - $ - 2020 UNCOMMITTED GRANTS / DONS NON COMMIS 2020 : $21,372.39 $ 11,655.00 $695.53 -$ 2,745.00 $468.00 $ 4,575.00 - The amounts in a yellow square were the preapproved grants in 2020 and what the administration is recommending for 2021. / Les montants en jaune sont des montants préapprouvés et les recommandations de l'administration pour 2021. - The amounts in a green square are requests that are newly preapproved for 2021. / Les montants en verts sont les demandes qui sont nouvellement préapprouvées pour 2021. - The amounts in a blue square are requests that are annual but the amount changes every year. / Les montants en bleu sont les demandes annuelles, mais dont le montant change chaque année. - The amounts in a pink square are requests that were pre-approved in 2020, but were cancelled due to COVID-19. / Les montants en rose sont les demandes qui étaient préapprouvées pour 2020, mais qui furent annulées en raison de la COVID-19. Page 20 of 115

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TOWNSHIP OF RUSSELL PUBLIC LIBRARY BOARD CONSEIL D’ADMINISTRATION DE LA BIBLIOTHÈQUE PUBLIQUE DU CANTON DE RUSSELL

Minutes of the November 19, 2020 regular meeting Online via Zoom application – 6:30 p.m.

Attending: Joyce Chartrand Kym Harley Jacques Héroux Stéphanie Moïse Cindy Saucier Isabelle St-Amour Mike Tarnowski

Staff: France Séguin-Couture, CEO

The meeting was called to order at 6:39 p.m.

20.11.1 Roll call The Board Secretary confirmed that there was a quorum for the meeting.

20.11.2 Chair’s opening remarks and unceded land text Chair Jacques Héroux welcomed Board members to the online meeting and also welcomed a member of the public.

20.11.3 Approval of the agenda

Motion 20.11.03 That the agenda be approved as amended. Moved by Isabelle St-Amour. Seconded by Stéphanie Moïse. Carried.

20.11.4 Disclosure of pecuniary interest There was no disclosure of pecuniary interest.

20.11.5 Board Member report There was no Board member report to be presented.

APPROVAL

20.11.6 Minutes of the October 15, 2020 regular meeting

Motion 20.11.06

That the minutes of the October 15, 2020 regular meeting be approved as

presented.

Moved by Mike Tarnowski. Seconded by Kym Harley. Approved.

Page 21 of 115 Regular Council Meeting 18 Jan 2021

20.11.7 January-October 2020 Financial Report The January-October 2020 Financial Report was presented and received by the Board.

Motion 20.11.07 That the Financial Report from January-October 2020 be accepted as presented. Moved by Kym Harley. Seconded by Joyce Chartrand. Approved.

Motion 20.11.07.001

Whereas a surplus is anticipated for fiscal year 2020:

(1) That the surplus for the Salary and Benefits budget items be transferred to the Library’s Human Resources Reserve;

(2) That any remaining surplus of the 2020 fiscal year be transferred to the Embrun Branch Relocation Reserve.

Moved by Joyce Chartrand. Seconded by Isabelle St-Amour. Approved.

20.11.8 Two Policies Revision / Policy Committee

Security Video Surveillance Policy, 3.5.4 The CEO informed the Board of minor changes (related to a camera on a person, ex: drone or go-pro technology) in the 2015 Guidelines for Using Video Surveil- lance Cameras in Public Places, issued by the Privacy Commissioner of Ontario. Since these changes do not affect the Library Security Video Surveillance Policy, 3.5.4, there are no further changes required to the revised policy of last month.

Motion 20.11.08 That the Security Video Surveillance Policy, 3.5.4, be accepted as presented in October 2020. Moved by Stéphanie Moïse. Seconded by Isabelle St-Amour. Approved.

Human Resources Program, 3.1.1 The CEO presented Schedules A, B, C related to Library staffing and the exception to the Annex, along with the Human Resources Working Conditions Program for Employees of the Corporation of the Township of Russell policy.

Page 22 of 115 Regular Council Meeting 18 Jan 2021

Motion 20.11.08.001 That the Library Board agree to align the Human Resources Program with the Human Resources Working Conditions Program for Employees of the Corporation of the Township of Russell policy, with the exception of schedules A, B, C for staffing at the Library. Moved by Stéphanie Moïse. Seconded by Kym Harley. Approved.

Motion 20.11.08.002 That the Library Board receive and accept changes to the Working Fit Pro- gram - Programme Je travaille en forme, 3.1.1.2, and have it appended as Schedule B to the Human Resources Working Conditions Program for Em- ployees of the Corporation of the Township of Russell policy. Moved by Mike Tarnowki. Seconded by Stéphanie Moïse. Approved.

Motion 20.11.08.003 That the Library Board receive and accept the 2021 Calendar of Policy Adoption and Revision. Moved by Stéphanie Moïse. Seconded by Isabelle St-Amour. Approved.

20.11.9 Russell Lights Initiative Project (Police Village of Russell Trustees) The CEO presented three options for the Lightning of the Russell Library initiative and a grant proposal from the Police Village of Russell Trustees.

Motion 20.11.09 That provided the grant is made available, the Board accept and approve proposal no. 1 by Nutri-lawn, the Glo permanent option, and that the balance of the cost of the project come from the Public Relations Budget code: 06- 790-0000-6850. Moved by Joyce Chartrand. Seconded by Kym Harley. Carried.

INFORMATION AND DISCUSSION

20.11.10 Correspondence and information The Board addressed emails received from Embrun citizens about the Embrun Branch and its current location along with a future potential local partnership. The CEO will follow-up on the requests.

20.11.11 Library Team Report The CEO informed the Board that the security cameras are now installed and functional at the Russell Branch.

Page 23 of 115 Regular Council Meeting 18 Jan 2021

Township Infrastructure Services have replaced the missing letter “r” from the word “Library” on the front brick sign at the Russell Branch.

The annual fundraising Adopt-a-Book Campaign is going well again this year de- spite the pandemic situation.

The Library received more than a hundred letters addressed to the mother, the child and friend of the boy who got injured in a racist attack in Russell last month. Article found in LeReflet: https://www.pressreader.com/canada/le-reflet-the- news/20201029/281522228589247.

The Library is promoting the Valoris event, Intimidation - comment aider mon enfant, that is happening on Wednesday, November 25 at 6:30 p.m. and is looking into hosting its own anti-racism workshops.

The Prescott Russell Communities Against Racism and Bullying group is selling some signs online and will be donating money raised to the Library for its anti- racism new books collection.

The Library received $100 from the South Nation River Conservation Authority as a starting point for next spring’s Story Walk in the Garden at the Russell Branch.

20.11.12 Municipal Council Recommendation The Library CEO and the Township CAO discussed various scenarios, possibili- ties and the future of Library services if a closure of the Embrun Branch were to happen again due to COVID-19. A summary was brought back to the Board for discussion, questions and directions.

20.11.13 Future of the Embrun Branch The Board’s discussion on a potential recommendation for Municipal Council will be followed up at the next meeting.

20.11.14 HR Management

Motion 20.11.014 That the discussion on HR management be moved in camera at 8:45 p.m. Moved by Joyce Chartrand. Seconded by Isabelle St-Amour. Carried.

Page 24 of 115 Regular Council Meeting 18 Jan 2021

Motion 20.11.014.001 That the discussion on HR management be moved out of camera at 8:53 p.m. Moved by Mike Tarnowski. Seconded by Joyce Chartrand. Carried.

Requested financial information was brought back to the Board.

Chair Jacques Héroux was pleased to inform members that Isabelle Camiré signed and accepted the proposal to replace CEO France Séguin-Couture for the term of her maternity leave next year, as Interim CEO.

Motion 20.11.014.002 (1) That France Séguin-Couture, Jacques Héroux, Joyce Chartrand and Isa- belle Camiré be the authorized signing officers for the Township of Rus-

sell Public Library Board;

(2) and that, in accordance with the Constitution of the Board, the signatures of two of the four individuals named above be required on all cheques issued by the Board.

Proposed by Isabelle St-Amour. Seconded by Mike Tarnowski. Carried.

OTHER

20.11.15 Comments on the meeting Chair Jacques Héroux invited members to comment on the online meeting.

Next special meeting:

Thursday December 17, 2020 – 6:30 p.m. Online via Zoom application

The meeting was adjourned at 8:57 p.m.

______Jacques Héroux, Chair France Séguin-Couture, Secretary

Page 25 of 115 Regular Council Meeting 18 Jan 2021 TOWNSHIP OF RUSSELL COMMUNITY, DIVERSITY, EQUITY AND INCLUSION COMMITTEE MEETING October 13, 2020 at 6:30 p.m. Electronic Participation

MINUTES

Meeting ID: 2020-001 Chair: Pierre Leroux, Mayor Prepared By: Maryse Roy, Deputy Clerk

Pierre Leroux, Chair Committee Members Andrea Beauvais, Member of the public Present: Karen Hamilton, Member of the public Christiane Koffi, Member of the public Carl Sohn, Member of the public Jean Leduc, Chief Administrative Officer Staff Present: Debbie Guillemette, Administrative Assistant to the Chief Administrative Officer and Human Resources Coordinator Maryse Roy, Deputy Clerk

1. ROLL CALL

The meeting was called to order at 6:34 p.m.

2. ADDITIONS, DELETIONS OR AMENDMENTS

3. ADOPTION OF THE AGENDA Moved by Carl Sohn Seconded by Christiane Koffi Motion to approve the agenda as presented. MOTION APPROVED

4. DISCLOSURE OF PECUNIARY INTEREST

5. ADOPTION OF MINUTES (n/a)

6. BUSINESS ARISING FROM THE MINUTES (n/a)

7. AGENDA ITEMS

Page 1 of 3 Community, Diversity, Equity and Inclusion Committee Meeting October 13, 2020

Page 26 of 115 Regular Council Meeting 18 Jan 2021 a. Introductions from Committee members

b. Selection of a Vice-Chair Moved by Christiane Koffi Seconded by Carl Sohn That the Committee appoints Andrea Beauvais as Vice-Chair for the Community, Diversity, Equity and Inclusion Committee. MOTION APPROVED

c. Questions on Committee By-law 2019-001

d. Terms of reference of the Committee

Four potential pillars to be included in the terms of reference were identified: 1. Education 2. Policies and Programs Review 3. Business Support 4. Communication The committee discussed matters relating to:

 Support and promote business of minorities, people of colour, LGBTQ  Review of existing programs, by-laws and policies in the Township, how they are being delivered to ensure they meet standards and values of diversity, inclusion and equity  Surveys to the community  Adding new educational programs to learn about diversity, inclusion and equity  Review and feedback of administrative policies such as: hiring policy, harassment policy and code of conducts  Review data analyses (Stats Can, Canada Revenue Agency)

e. Resources, sharing of information

Members shared resources and information such as:

 Creation of a Committee page  Accessible Group email for the public  Teams page to share documents, files

8. ROUND TABLE

Members addressed if they are permitted to have discussions and conversations regarding committee topics with the community. CAO is to share the Township Strategic Plan with the committee and start a similar document including the pillars discussed tonight.

Page 2 of 3 Community, Diversity, Equity and Inclusion Committee Meeting October 13, 2020

Page 27 of 115 Regular Council Meeting 18 Jan 2021 9. QUESTIONS FROM THE PUBLIC

Members answered questions from the public: 1. Ms. Isabelle McIntosh: a) Can we ask council to have a hiring policy that expresses the diversity in our township? b) What is the frequency of the meetings? 2. Mr. Charles Armstrong: a) Will the committee also address linguistic issues in our community? b) What about religious issues? 3. Ms. Sarah Mpenza: a) What happened to minority business as a pillar? 4. Ms. Isabelle St-Amour: a) Was a land acknowledgement done today, if not would the committee consider doing so moving forward?

10. NEXT MEETING The next meeting will be held in November, the date and time is to be determined.

11. ADJOURNMENT

Meeting was adjourned at 7:37 p.m.

Pierre Leroux, Chair Maryse Roy, Deputy Clerk

Page 3 of 3 Community, Diversity, Equity and Inclusion Committee Meeting October 13, 2020

Page 28 of 115 Regular Council Meeting 18 Jan 2021 TOWNSHIP OF RUSSELL COMMUNITY, DIVERSITY, EQUITY AND INCLUSION COMMITTEE MEETING November 30, 2020 at 7:00 p.m. Electronic Participation (This Committee is temporary exempt from section 21.1 of the Procedural By-law 2019-020 which allows for meetings to be held in closed session until this committee’s terms of references are adopted by Council)

MINUTES

Meeting ID: 2020-002 Chair: Pierre Leroux, Mayor Prepared By: Maryse Roy, Deputy Clerk

Pierre Leroux, Chair Committee Members Andrea Beauvais, Member of the public Present: Christiane Koffi, Member of the public Carl Sohn, Member of the public Staff Present: Jean Leduc, Chief Administrative Officer Maryse Roy, Deputy Clerk

1. ROLL CALL

The meeting was called to order at 7:00 p.m.

2. AGENDA ITEMS

a. Terms of Reference of the Committee Committee members reviewed and provided input on the proposed terms of reference.

3. NEXT MEETING The next meeting will be held in December, the date and time is to be determined.

Page 1 of 2 Community, Diversity, Equity and Inclusion Committee Meeting November 30, 2020

Page 29 of 115 Regular Council Meeting 18 Jan 2021 4. ADJOURNMENT

Meeting was adjourned at 8:48 p.m.

Pierre Leroux, Chair Maryse Roy, Deputy Clerk

Page 2 of 2 Community, Diversity, Equity and Inclusion Committee Meeting November 30, 2020

Page 30 of 115 Regular Council Meeting 18 Jan 2021 TOWNSHIP OF RUSSELL COMMUNITY, DIVERSITY, EQUITY AND INCLUSION COMMITTEE MEETING December 14, 2020 at 7:00 p.m. Electronic Participation (This Committee is temporary exempt from section 21.1 of the Procedural By-law 2019-020 which allows for meetings to be held in closed session until this committee’s terms of references are adopted by Council)

MINUTES

Meeting ID: 2020-003 Chair: Pierre Leroux, Mayor Prepared By: Maryse Roy, Deputy Clerk

Pierre Leroux, Chair Ash Babber, Member of the public Committee Members Andrea Beauvais, Member of the public Present: Christiane Koffi, Member of the public Marie-Claude Malboeuf, Member of the public Julie Malette, Member of the public Carl Sohn, Member of the public Staff Present: Jean Leduc, Chief Administrative Officer Maryse Roy, Deputy Clerk

1. ROLL CALL

The meeting was called to order at 7:00 p.m.

2. AGENDA ITEMS

a. Terms of Reference of the Committee

The newest members of the committee were introduced, and Committee members reviewed and provided input on the proposed terms of reference. The following motion was presented for the Committee’s consideration.

Moved by Ash Babber Seconded by Carl Sohn Whereas the Community, Diversity, Equity and Inclusion Committee (CDEI) had as its first task to create the committee’s Terms of Reference including educational components; now therefore be it

Page 1 of 2 Community, Diversity, Equity and Inclusion Committee Meeting December 14, 2020

Page 31 of 115 Regular Council Meeting 18 Jan 2021

RESOLVED that the Committee submits the attached proposed Terms of Reference for Council’s approval. MOTION APPROVED

3. NEXT MEETING The next meeting will be held in January, the date and time is to be determined.

4. ADJOURNMENT

Meeting was adjourned at 7:45 p.m.

Pierre Leroux, Chair Maryse Roy, Deputy Clerk

Page 2 of 2 Community, Diversity, Equity and Inclusion Committee Meeting December 14, 2020

Page 32 of 115 Regular Council Meeting 18 Jan 2021 Minutes of VIDEO Meeting – Russell Historical Society – December 14th, 2020

Attendees via video: Harry Baker (Chair), Lois James (Vice-Chair), Barbara Agar (Treasurer), Mary Donnelly (Co-Secretary), Dorothy Kinkaid, Judy James, Morley Verdier, Jim Feeley, Tom Van Dusen, Cindy Saucier By telephone: Connie Johnston (Co- Secretary)

Chair, Harry Baker, welcomed everyone at 7:04 pm

Agenda: It was moved by Judy James and seconded by Cindy Saucier to accept the Agenda as presented.

Minutes of November 2020 Meeting: It was moved by Connie Johnston and seconded by Tom Van Dusen to accept the minutes as presented.

Report from Chair: Harry Baker reported that he had visitors at the museum in November – Paul and Rea Ralph. The Ralph’s owned a berry farm near Pakenham. Paul was the son of Keith Ralph and the family lived on Bank Street in Russell from 1951-1958. He and his brother attended continuation school in Russell. He spent several months in hospital this year and he is writing a book of his memories of growing up in Russell. His children and grandchildren will be illustrating this memoire. He told stories of playing beside the Castor River, fishing, rafting, playing shinny hockey, etc. He recalled trips on the New York Central to attend the Ottawa Exhibition. They owned a chicken coup and would sell eggs throughout the village.

Report from Secretary: Connie Johnston talked about a winter project that she and her sister (Barbara Agar, Treasurer) will be working on. They have reached out to people who were raised in Russell asking for stories of “growing up in Russell”. They will be utilizing the many files in the museum for research of these stories as well. Inquiries have been made to possibly obtain a government grant for the project. Lois James has worked on something similar for the 4H Club and offered her assistance. Harry Baker suggested the possibility of approaching the Police Village Trustees for possible funding.

Report from Treasurer: Barbara Agar reported that the Total Assets as of December 14th, 2020 is $8143.23. We received a grant in the amount of $200.00 from the Police Village of Russell to purchase Christmas lights. The total spent to purchase these lights was $230.76 of which $27.00 was paid by Cindy Saucier as a donation. The Police Village has informed us that they have extra lights that will be given to the Historical Society for use in future years. The original application to the Police Village Trustees to decorate the museum was reduced due to the possibility of construction.

Church Museum Repairs: Construction is underway now to repair the leaks in the front wall of the Church Museum. Originally no one was allowed in the basement for fear of asbestos but it has since been determined that there is no asbestos. No time line has been given for completion. Decorating the exterior of the Church Museum was not allowed because of the possible construction. Lois James pointed out that we must have visitors use the washroom in the Firehall Museum until this is completed.

Russell Heritage Vignette: Morley Verdier reported on the progress of the vignettes. There are approximately six of them completed with another 2 or 3 to go. They are working on one with the Russell Fire now. Many thanks to Harry Baker, Morley Verdier, Paul Deveau and Tom Van Dusen for their work on these very impressive videos.

Russell Curling Club Fundraiser: The Russell Curling Club is another organization affected by Covid-19 and decided to remain closed for the 2020 season but of course the bills still needed to be paid so they came up with the idea of holding a Miniature Christmas Tree Show and Auction. All local businesses, service groups, etc. were invited to participate by donating a decorated Christmas Tree that would be auctioned to the public with all proceeds going to the Curling Club. Judy James volunteered to take on this task on behalf of the Historical Society. With the help of Barbara Agar, Cindy Saucier and Connie Johnston a beautiful display was created. We are very pleased to say that out of 45 entries, the Historical Society took 3rd place and that our tree was auctioned off for $100. The Curling Club was very pleased to raise approximately $9500.00 to help during this difficult time.

Page 33 of 115 Regular Council Meeting 18 Jan 2021 Gallagher Family Video: The Gallagher Family who have presented very popular concerts for the Historical Society in the past for Christmas and St. Patrick’s Day functions created a Christmas video in the museum and it is available for viewing electronically (https://www.youtube.com/watch?v=p5uNQZ0W8cc). Normally we would give them a small amount of money for providing the entertainment but Lois James said the Gallagher’s realized that this is a difficult year for organizations such as ours and would not be expecting payment. Harry Baker reported that the Russell Male Choir had also recorded a Christmas video at the museum.

Remembrance Day 2020: There are two Montessori Schools in Russell – one is operated out of the former Registry Office and the other at the Music Academy for 10 year old children. The students from the Music Academy visited the Museum to talk about Russell’s involvement in the wars. Bill Norman (Navy Chief Petty Officer) and Lucy Norman (Master Corporal in the Army) were the guests and the children asked them many questions. A student read “In Flanders Fields” and the Russell connection to that poem was explained. The visit lasted for approximately one hour.

New Business

Historical Plaques: The Township will be erecting plaques in Embrun relating to the New York Central Railway, the Catholic Church and the monument given to Embrun, ON from Embrun, France 25 years ago – “La Borne de la liberte”. Our plaques will be placed along the bike trail at the Russell Station and the Brickyard next fall.

Heritage Conservation District: This is a Township project to preserve heritage buildings in the downtown core of Russell. Restrictions are placed on repairs or changes to the exterior of the buildings only in order to preserve the history of the village core. A motion was made and passed at the meeting with the following wording: “The Russell Village and District Historical Society officially supports the establishment of the Heritage Conservation District which would aim to preserve the heritage look and feel of the Russell Village core.” This motion was made by Tom Van Dusen and seconded by Mary Donnelly. Harry Baker clarified that there are only two buildings in Russell designated as heritage buildings – those being the old Warner Store (formerly the Russell Library) and the former Registry Office. The difference being that this designation as a heritage building is provincial whereas the Heritage Conservation District is municipal.

Webinars: The subject of Webinars was raised. Harry Baker asked for other suggestions similar to the popular one on Jigsaw Puzzles conducted by Kathy Scott. Cindy Saucier suggested the possibility of Sue Potter talking on photo restoration. Another possibility may be to have Danny Doyle from Parks Canada speak about heirlooms, clothes, photos and historic documents. Mary Donnelly suggested a webinar on genealogical searches including our family files and cemetery records. Dorothy Kinkaid offered her help.

Round Table

Cindy Saucier talked about the Taggart/Miller proposed dump to be situated North of Devine on Boundary Road. Studies and comparisons to similar facilities in Europe have been delayed due to Covid-19 and it is expected that it will be two years before development begins. Questions were posed to Taggart/Miller concerning the proximity of the dump to the proposed Algonquin 500 hectares development. The Algonquin development will be the prescribed 500 m from the Taggart Miller dump on the west side of Boundary Rd. There will also be an asphalt plant on Boundary Road on the Pomerleau site.

Barbara Agar reported that there are two accounts at Barry’s Home Hardware – one in the name of Russell Museum and the other as Russell Historical Society. Apparently the Russell Historical Society account was established to accept donations for the restoration of the fire truck. It was decided that they would be amalgamated under the name “Russell Historical Society”. Barbara will ensure this change is made.

Morley Verdier offered his assistance in working on the webinar dealing with geneology as he has extensive knowledge on that subject. Morley also requested contact information on Mr. Proulx regarding the history of Embrun. Harry Baker and Tom Van Dusen were to provide him with his email address.

Page 34 of 115 Regular Council Meeting 18 Jan 2021 Staffing Calendar: December 20th – Judy James; December 27th – Cindy Saucier; January 3rd – Diane Wade; January 10th – Connie Johnston and Barbara Agar

Next meeting will be held on Monday, January 11th, 2021

Motion to adjourn by Judy James

Respectfully submitted, Connie Johnston, Co-Secretary Russell Historical Society

Page 35 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020

The United Counties of Prescott and Russell

Minutes

Regular Council Meeting Wednesday, November 25, 2020 at 9:00 a.m. Electronic Participation Members Present: Paula Assaly Guy Desjardins Robert Kirby Daniel Lafleur Pierre Leroux, Warden Normand Riopel Stéphane Sarrazin François St-Amour

Staff Present: Jérémie Bouchard Justin Bromberg Mélissa Cadieux, Clerk Pierre Gauthier Alexandre Gorman Carole Lavigne Sylvie Millette Valérie Parisien Marc-André Périard Stéphane P. Parisien Louis Prévost

Staff Absent: Marc Clermont Mélanie Gratton Mary Ann C. Tisdall

1. Opening of the Meeting The Warden, Mr. Pierre Leroux, calls the meeting to order.

2. Vision None

https://pub-ucpr.escribemeetings.com/Meeting.aspx?Id=56b3d34f-b6d5-4ac9-a78b-6479ac6a9525&Agenda=PostMinutes&lang=English 1/16

Page 36 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 3. Disclosure of Pecuniary Interest None

4. Adoption of Agenda Resolution 2020-203 Moved by Daniel Lafleur Seconded by Paula Assaly Be it resolved that he agenda be adopted with the following amendments:

Addition of item 14.7 Construction of the New Prescott and Russell Residence; and

Addition of item 14.8 Human Resources in the Emergency Services Department.

Carried

5. Adoption of Council Minutes

5.1 Regular Meeting of October 28, 2020 Resolution 2020-204 Moved by Guy Desjardins Seconded by François St-Amour Be it resolved that the Minutes of the Regular Council Meeting of October 28, 2020, be adopted as presented.

Carried

6. Petitions, Delegations, and Presentations

6.1 Marie-Noëlle Lanthier, Leadership féminin Prescott-Russell - Final Report on the Project “Vers la parité en politique municipale dans Prescott-Russell” Ms. Marie-Noëlle Lanthier and Ms. Roselyne Clément present the final report on the Project “Vers la parité en politique municipale dans Prescott-Russell”. They are requesting the support of the eight local municipalities of Prescott and Russell for the project and a monetary contribution of $1,000 per municipality. The resolution requesting the support and monetary contribution of the local municipalities will be submitted to each municipality for presentation to their respective municipal councils.

7. Reports of Departments

7.1 Administration

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Page 37 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 7.1.1 Report DG-008-2020 - Transfers to Reserves for IT Services and the Provincial Offences Office Following a question from Council, Mr. Parisien clarifies that the approximate amount of the second transfer for Provincial Offences (6470-0-00-260-0) is about $20,000. Resolution 2020-205 Moved by Stéphane Sarrazin Seconded by Paula Assaly Be it resolved that Council approve the following three (3) transfers to reserves in the event that the money cannot be spent in 2020:

1. Balance in account 6930-0-00-260-0 to the Reserve for Provincial Offences;

2. Balance in account 6470‐0‐00‐260‐0 to the Reserve for Provincial Offences; and

3. $45,000 from the unexpended allocated funds in the IT Services 2020 Budget to the Reserve for Information Technology.

Carried

7.2 Finance

7.2.1 Monthly Accounts Resolution 2020-206 Moved by François St-Amour Seconded by Robert Kirby Be it resolved that Council authorize and adopt the salaries, benefits, and accounts paid for the month of October 2020 as follows:

1. Total salaries: $2,698,697.72;

2. Total benefits: $752,369.74;

3. Visa accounts pages 1 to 2, items 1 to 6 for a total of $102,987.30; and

4. General accounts pages 1 to 6, items 1 to 94 for a total of $5,283,674.26.

Carried

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Page 38 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 7.2.2 Report F-011-2020 - General Insurance Renewal Resolution 2020-207 Moved by Stéphane Sarrazin Seconded by Guy Desjardins Whereas Report F-011-2020 explains the price analysis regarding the United Counties of Prescott and Russell’s general insurance;

And whereas Jardine Lloyd Thompson remains the United Counties of Prescott and Russell’s choice for renewal after review of final and complete documentation.

Be it resolved that Council approve the United Counties of Prescott and Russell’s general insurance renewal for an amount of $433,657 plus taxes with Jardine Lloyd Thomson for the period from November 1, 2020 to October 31, 2021.

Carried

7.2.3 Report F-012-2020 - Ontario Regulation 284/09 Resolution 2020-208 Moved by Normand Riopel Seconded by Robert Kirby Whereas Ontario Regulation 284/09 allows a municipality to exclude from its estimated expenditures all or a portion of depreciation, post- employment benefit, and solid waste landfill closure and post-closure expenses;

And whereas Ontario Regulation 284/09 requires a municipality to report on the impact of excluded expenses;

And whereas the United Counties of Prescott and Russell’s 2021 Budget excludes depreciation expenses only.

Be it resolved that Council approve Report F-012-2020 on budgetary expenditures in accordance with Ontario Regulation

Carried

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Page 39 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 7.2.4 Report F-013-2020 - 2021 Budget Resolution 2020-209 Moved by Stéphane Sarrazin Seconded by Paula Assaly Whereas the purpose of Report F-013-2020 is to consolidate the changes made to the 2021 Budget as a result of budgetary meetings and discussions and to submit a recommendation for its approval;

And whereas the 2021 Budget estimates total $140,948,100;

And whereas the property tax levy for our local municipalities totals $48,041,800 (including growth);

And whereas the 2021 tax rates will only be approved once property assessments, regulations, and calculations are available.

Be it resolved that the 2021 Budget and By-Law be adopted as presented.

Carried

7.3 Economic Development and Tourism

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Page 40 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 7.3.1 Additional Expenses for the Food Hub and Processing Plant Resolution 2020-210 Moved by Stéphane Sarrazin Seconded by Daniel Lafleur Whereas a request for an exemption to section 9.3.1 of the Procurement Policy had been approved by the Chief Administrative Officer on May 20, 2020, to avoid the need for a requisition for quotations and to award the contract to the firm J.L. Richards to complete the preliminary sketches and a work plan for the implementation stages of the Food Hub and Processing Plant at a cost of $45,000, plus taxes;

And whereas this exemption approved by the Chief Administrative Officer was subject to a maximum amount of $50,000, and the Director of the Economic Development and Tourism Department wishes to grant a new mandate to the firm J.L. Richards to complete the analysis for the search for potential sites and the study for water consumption for the Food Hub and Processing Plant;

And whereas section 19.1 of the Procurement Policy requires Council’s approval when an exemption to the Policy exceeds $50,000.

Be it resolved that Council:

1. accept an exemption to section 9.4.2 of the Procurement Policy, requesting that a request for tenders be issued for any project exceeding $50,000, so that the firm J.L. Richards can carry out the analysis for the search for potential sites and the study for water consumption for the innovative Food Hub and Processing Plant for $37,000, plus taxes; and

2. authorize an additional amount of up to $8,000, plus taxes, to be provided for a more in-depth study of potential sites by J.L. Richards if it is deemed necessary by the Council to complete such a study.

Carried

8. Reports of Standing and Advisory Committees

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Page 41 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 8.1 Economic Development and Tourism Committee - Report dated October 28, 2020 Resolution 2020-211 Moved by Guy Desjardins Seconded by Paula Assaly Be it resolved that the report of the Economic Development and Tourism Committee dated October 28, 2020, and the following recommendations arising from it be adopted as presented:

1. The Committee recommends that the grant to L'Orignal Old Jail Corporation be maintained at $7,000.

2. The Committee recommends that the Director of Economic Development and Tourism be mandated to continue her efforts to find a cost-effective alternative to the current inter-municipal transportation system and return to the Committee to present it.

Carried

8.2 Planning and Forestry Committee - Report dated November 10, 2020 Resolution 2020-212 Moved by Robert Kirby Seconded by Daniel Lafleur Be it resolved that the report of the Planning and Forestry Committee dated November 10, 2020, be adopted as presented.

Carried

8.3 Committee of the Whole - Report dated November 10, 2020 Resolution 2020-213 Moved by Paula Assaly Seconded by Normand Riopel Be it resolved that the Committee of the Whole Report dated November 10, 2020, be adopted as presented.

Carried

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Page 42 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 8.4 Public Works Committee - Report dated November 10, 2020

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Page 43 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 Resolution 2020-214 Moved by Daniel Lafleur Seconded by François St-Amour Be it resolved that the report of the Public Works Committee dated November 10, 2020, and the following recommendations arising from it be adopted as presented:

1. The Committee recommends permitting the City of Clarence-Rockland to purchase, install and maintain, at their cost, the flexible speed signs on the centreline and on the edge lines, if desired, of Old Highway17 (County Road 8) up to Onesime-Guibord Road in the area known as Clarence-Point.

2. The Committee recommends the following: a) To only purchase four speed radar signs instead of six under the speed radar sign program in 2021. b) To use the unexpended 2021 budget allocation for the speed radar sign program in order to replace one stolen mobile speed radar sign. c) That the Township of Russell be selected to participate in the 2021 speed radar sign program as pe the shared policy. d) That the Township of Alfred and Plantagenet be permitted to purchase and maintain, at their cost, two signs to be installed by the UCPR in the Village of Lefaivre on County Road 24.

3. The Committee recommends the installation of one pedestrian crossover at the Township of Russell fitness trail on County Road 3 known as Castor Street and that the costs be shared equally as per the Policy of Shared Service Arrangements on County Roads, subject to the 2021 budget funds allocation.

4. The Committee recommends to adopt a by-law to amend by-law 2020-44 to permit off-road vehicles road usage on County Road 16, from Concession Road 14 to County Road 8, on County Road 8, from County Road 16 to County Road 19, on County Road 19, from County Road 8 to Ettyville Road and to remove the portion of County Road 19 from Ettyville Road to the unopened road allowance between Concession 10 and Concession 11.

5. The Committee recommends that the unexpended allocated funds in the 2020 Budget for the County Road 28 roundabout project known as RDPV039 and for the County Road 24 storm sewer project known as SEW002 be transferred to the Public Works linear asset reserve fund and be used to finance the said projects in 2021.

6. The Committee recommends that the tree located on the South-East corner of the Principale Street and St-Isidore Road intersection be removed in order to complete intersection improvements.

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Page 44 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 Carried

9. Communications

9.1 Information Correspondence Resolution 2020-215 Moved by Normand Riopel Seconded by Guy Desjardins Be it resolved that Council receive the correspondence listed in items 9.1.1 and 9.1.2 for information purposes.

Carried

9.1.1 Correspondence on Replacement of County Road 17 bridges at Highway 34

9.1.2 Investing in Canada Infrastructure Program - COVID-19 Resilience Stream

9.2 Action Correspondence

9.2.1 Request from The Nation Municipality - Parking on Route 500 West Resolution 2020-216 Moved by François St-Amour Seconded by Stéphane Sarrazin Be it resolved that Council approve the request of the Nation Municipality to prohibit parking along Route 500 West in front of Cambridge Public School and proceed with the adoption of By-law 2020-56 to ratify this prohibition.

Carried

9.3 Resolutions from other Municipalities

9.3.1 City of Belleville - Funding Support for Accessibility Website Standards under AODA Resolution 2020-217 Moved by François St-Amour Seconded by Stéphane Sarrazin Be it resolved that the Council of the United Counties of Prescott and Russell support the Resolution from the City of Belleville regarding funding support to municipalities to meet accessibility website standards under the Accessibility for Ontarians with Disabilities Act, 2005.

Carried

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Page 45 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 10. Resolutions arising from Standing Committee Reports

10.1 Delegation Requests for the 2021 ROMA Conference Resolution 2020-218 Moved by Robert Kirby Seconded by Guy Desjardins Be it resolved that the following Municipal Delegation Requests for the 2021 ROMA Conference be submitted on behalf of the United Counties of Prescott and Russell:

1. Widening of Highway 17/174 (Ministry of Transportation);

2. Replacement of County Road 17 bridges at Highway 34 (Ministry of Transportation); and

3. Innovative Food Hub and Processing Plant (Ministry of Economic Development, Job Creation and Trade, Ministry of Agriculture, Food and Rural Affairs).

Carried

11. Notices of Motion and Members’ Written Resolutions

11.1 Stéphane Sarrazin

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Page 46 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 11.1.1 Negotiations in the Context of a Subdivision Project in the Township of Russell (File Number 080-S-20-002) Resolution 2020-219 Moved by Stéphane Sarrazin Seconded by Robert Kirby Whereas Council rejected the Administration’s recommendation in the Embrun Commercial Subdivision Plan, File Number 080-S-20-002 by defeating Resolution 2020-198;

And whereas Council now wishes to reassess its decision on the matter.

Be it resolved that Council approves the Administration’s recommendation in the Embrun Commercial Subdivision Plan, File Number 080-S-20-002, Developer 778404 Ontario Inc. as follows:

1. The construction of a roundabout and that this roundabout be located entirely on the developer’s property;

2. The additional land required for the construction of the roundabout be acquired by the United Counties of Prescott and Russell, that one third of the cost be paid by the Township of Russell, and that the cost of the land be determined based on an independent market assessment; and

3. The construction costs for the construction of a roundabout be divided 50/50 between the developer and the United Counties of Prescott and Russell, and that one third of the United Counties of Prescott and Russell’s portion be paid by the Township of Russell.

Carried

12. Question Period to Department Heads Members of Council ask Department Heads questions pertaining to various files.

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Page 47 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 13. By-laws Numbers 2020-53 to 2020-56 Resolution 2020-220 Moved by Stéphane Sarrazin Seconded by Daniel Lafleur Be it resolved that the following By-laws be adopted by the Council of the United Counties of Prescott and Russell after the three readings:

2020-53 To authorize the operation of off-road vehicles on any highway, or on any part or parts of such highways that is under the jurisdiction of the United Counties of Prescott and Russell.

2020-54 To adopt the budget estimates for the year 2021.

2020-55 To declare certain lands surplus to the municipality’s needs (Part of Lot 21, Concession 5, Nation Municipality).

2020-56 To amend the Schedule of By-law 2015-14, being a by-law to regulate parking upon highways or areas of highways.

Carried

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Page 48 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 14. Closed Session Resolution 2020-221 Moved by Paula Assaly Seconded by François St-Amour Be it resolved that Council proceed in closed session at 10:00 a.m. for the following items:

14.1 Closed Session Minutes of the Regular Council Meeting dated October 28, 2020;

14.2 Closed Session Report of the Planning and Forestry Committee dated November 10, 2020;

14.3 Closed Session Report of the Committee of the Whole dated November 10, 2020;

14.4 Confidential Report RH-002-2020 - Renewal of the Collective Agreement of Local 042 of the Ontario Nurses Association (ONA) pursuant to subsection 239(2) (d) of the Municipal Act, 2001;

14.5 Update and next steps for the Food Hub and Processing Plant pursuant to subsections 239(2)(f), (j) and (k) of the Municipal Act, 2001;

14.6 Treasurer's Employment Permanency pursuant to subsections 239(2)(b) and (d) of the Municipal Act, 2001;

14.7 Construction of the New Prescott and Russell Residence pursuant to subsections 239(2)(e), (f) and (k) of the Municipal Act, 2001; and

14.8 Human Resources in the Emergency Services Department pursuant to subsections 239(2)(b) and (d) of the Municipal Act, 2001.

Carried Resolution 2020-222 Moved by Daniel Lafleur Seconded by François St-Amour Be it resolved that Council reconvene into open session at 12:11 a.m.

Carried

14.1 Closed Session Minutes of the Regular Council Meeting dated October 28, 2020

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Page 49 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 Resolution 2020-223 Moved by Guy Desjardins Seconded by Normand Riopel Be it resolved that the Closed Session Minutes of the Regular Council Meeting of October 28, 2020, be adopted as presented.

Carried

14.2 Closed Session Report of the Planning and Forestry Committee dated November 10, 2020

Resolution 2020-224 Moved by Paula Assaly Seconded by François St-Amour Be it resolved that the Closed Session Report of the Planning and Forestry Committee dated November 10, 2020, be adopted as presented.

Carried

14.3 Closed Session Report of the Committee of the Whole dated November 10, 2020

Resolution 2020-225 Moved by Daniel Lafleur Seconded by Paula Assaly Be it resolved that the Closed Session Report of the Committee of the Whole dated November 10, 2020, be adopted as presented.

Carried

14.4 Confidential Report RH-002-2020 - Renewal of the Collective Agreement of Local 042 of the Ontario Nurses Association (ONA)

(pursuant to subsection 239(2)(d) of the Municipal Act, 2001) Resolution 2020-226 Moved by Stéphane Sarrazin Seconded by Normand Riopel Be it resolved that Council receive Confidential Report RH-002-2020 and ratify the agreement in principle reached with the union on November 16, 2020.

Carried

14.5 Update and next steps for the Food Hub and Processing Plant

(pursuant to subsections 239(2)(f), (j) and (k) of the Municipal Act, 2001) Council discusses the progress and next steps for the Food Hub and Processing Plant.

14.6 Treasurer's Employment Permanency

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Page 50 of 115 Regular Council Meeting 18 Jan 2021 1/13/2021 Regular Council Meeting - November 25, 2020 (pursuant to subsections 239(2)(b) and (d) of the Municipal Act, 2001) Council discusses the end of the probationary period for the Treasurer’s position.

14.7 Construction of the New Prescott and Russell Residence

(en vertu des paragraphes 239(2)(e), (f) et (k) de la Loi de 2001 sur les municipalités) Council discusses the bids received for the construction of the Prescott and Russell Residence.

14.8 Human Resources in the Emergency Services Department

(pursuant to subsections 239(2)(b) and (d) of the Municipal Act, 2001) Council discusses the position of Interim Director of the Emergency Services Department.

15. Confirmatory By-law 2020-57 Resolution 2020-227 Moved by Paula Assaly Seconded by Guy Desjardins Be it resolved that Council adopt By-law 2020-57 to confirm the proceedings and recommendations made in the reports, resolutions, and By-laws at the Regular Council Meeting of November 25, 2020, after the three readings.

Carried

16. Announcements Members of Council announce different activities or events happening in their municipalities.

17. Adjournment Resolution 2020-228 Moved by Guy Desjardins Seconded by François St-Amour Be it resolved that this Regular Council Meeting be adjourned at 12:16 a.m.

Carried

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Page 51 of 115 Regular Council Meeting 18 Jan 2021 REPORT TO COUNCIL PD-05-2021 January 18, 2021 ZONING BY-LAW AMENDMENT – REMOVAL OF HOLDING SYMBOL PHASES 7C & 8B – RUSSELL TRAILS, RUSSELL /PARK AGREEMENT

SUBJECT Zoning By-law Amendment – Removal of h symbol – Property owned Corvinelli Investments Inc. and legally described as being Part of Lot 12, Concession 3, being lots 1 to 96, vacant lands situated on Gamble Drive, Solidex Place & Parkview Terrace in Russell within the Russell Trails - Phase 7c & 8b Subdivision. RECOMMENDATION That Council receives report PD-05-2021 dated January 18, 2021, and approves the zoning amendment application submitted by Corvinelli Investments Inc. to remove the holding symbol (-h) as follows: From “Residential One A with holding (R1A-h)” to “Residential One A (R1A)”.

That Council approves the by-law authorizing the mayor and the clerk to execute and affix the seal to a park agreement between 291219 Ontario Limited and John Corvinelli Investments Ltd. and the Corporation of the Township of Russell for a parcel of land legally described as Block 100, in the village of Russell. FINANCIAL IMPLICATION Increased tax revenues from new residential units; building permit fees and development charge payments on new building lots. FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW N/A Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT N/A

REPORT- Page 1 of 4 1/13/2021

Page 52 of 115 Regular Council Meeting 18 Jan 2021 LEVEL OF SERVICE N/A BUSINESS PLAN N/A STRATEGIC PLAN N/A COMMUNICATION PLAN N/A PREPARED BY:

Mina Yoharaja, Junior Planner SUBMITTED BY:

Dominique Tremblay, Director, Building, Planning & Economic Development CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT

Jean Leduc Chief Administrative Officer HISTORY, REFERENCE AND SUPPORT INFORMATION

REPORT- Page 2 of 4 1/13/2021

Page 53 of 115 Regular Council Meeting 18 Jan 2021 The Russell Trails subdivision in Russell, received draft approval in 2008 from the United Counties of Prescott and Russell. Since that time, many phases have been constructed. The applicants, Corvinelli Investments Ltd. are ready to move ahead with Phases 7c & 8b of the draft plan of subdivision and have submitted an application requesting that the holding symbol to be removed.

The holding symbol is a planning tool used to prevent development on a property until certain specified conditions are met. In this case, the holding was applied until such time as servicing was brought to the properties.

A pre-servicing agreement was signed on March 2, 2020, and will be registered on title in the near future.

The Subdivision Agreement for Phases 7c & 8b of the Solidex/Russell Trails Subdivision in the Village of Russell will be executed in the next few days. The agreement is intended with 96 lots for detached dwellings.

The Plan of Subdivision will be registered in the near future.

The proposed zoning amendment will change the zoning of the subject properties as follows:

From “Residential One A with holding (R1A-h)” to “Residential One A (R1A)”.

The original subdivision agreement approved for Phase 1 of the development in question required as a condition that a park development agreement be developed and signed between the developer and the Municipality of Russell. The agreement in question was developed in collaboration with the Department of Parks and Recreation and with the Department of Infrastructure.

The agreement in question will be registered on title. OTHER OPTION(S) TO THE RECOMMENDATION Not approve the proposed amendment.

ATTACHMENT(S) 1. By-law removing the holding symbol form the subject lands 2. Park agreement 3. By-Law authorizing the mayor and the clerk to sign the park agreement

REPORT- Page 3 of 4 1/13/2021

Page 54 of 115 Regular Council Meeting 18 Jan 2021 MAP AND PICTURE(S) OF THE PROPERTY

Location Map

Subject Property: Russell Trails subdivision

PROPOSED ZONING MAP/CARTE DE ZONAGE PROPOSÉ

REPORT- Page 4 of 4 1/13/2021

Page 55 of 115 Regular Council Meeting 18 Jan 2021 THIS AGREEMENT made in triplicate this day of , 2021.

B E T W E E N: 291219 ONTARIO LTD. AS TO AN UNDIVIDED 75% INTEREST AND JOHN CORVINELLI INVESTMENTS LTD. AND AS TO AN UNDIVIDED 25% INTEREST AS TENANTS- IN-COMMON

hereinafter called the "Owner"

OF THE FIRST PART

- AND - THE CORPORATION OF THE TOWNSHIP OF RUSSELL

hereinafter called the "Township"

OF THE SECOND PART

WHEREAS the Owner is the owner of the lands set out in Schedule “A” to this Agreement.

AND WHEREAS the owner has applied to the Township of Russell for approval to develop a residential subdivision on part of Lot 12 Concession 3, Russell and such approval has been granted.

AND WHEREAS a portion of the lands in Schedule “A” will be included in the aforesaid residential subdivision.

AND WHEREAS the Owner wishes to transfer Block 100 to the Township as set out in Schedule “A” for park purposes and to be included as part of the lands required for park purposes for the aforesaid residential subdivision.

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the sum of ONE ($1.00) DOLLAR of lawful money of Canada and other good and valuable consideration, now paid by the Township to the Owner (the receipt whereof is hereby acknowledged) and in consideration of the mutual covenants hereinafter expressed, the parties hereto covenant and agree one with the other as follows:

1. TRANSFER

The Owner shall transfer to the Township the remaining part of the lands as set out in Schedule “A” that has not been included in the plan of subdivision immediately adjacent to the subject lands and primarily located in Block 100, on part of Lot 12 Concession 3, Russell. The transfer shall be completed immediately following the registration of the Plan of Subdivision contemplated above and at no cost to the Township.

2. PARK PURPOSES

The transfer of the lands is for public park purposes and shall be used and maintained by the Township for such purposes.

Page 1 of 3

Page 56 of 115 Regular Council Meeting 18 Jan 2021 3. DEVELOPMENT

The Township acknowledges that should any governmental agency (including the Ministry of the Environment) refuse to permit the immediate development of the lands for park purposes that it will, regardless of the provisions of this Agreement, comply with all directions of the aforementioned governmental agencies in the development of the said lands.

4. DESIGN AND DEVELOPMENT

The Owner shall provide, at its expense, any required services (sanitary and storm sewers, water and hydro) to the inside of the lot line of the designated park and open space in accordance with Township Specifications or Standards and as determined by the Director of Planning and Building. The Works shall be carried out to the satisfaction of the Township Executive Director of Public Works and Environmental Services and the Director of Parks & Recreation. Services will be identified at the front end planning approval stage of the project.

Before the park (Block 100) is transferred to the Township of Russell, the owner shall submit a grading plan that will have to be approved by the: Executive Director of Public Works and Environmental Services and the Director of Parks & Recreation. The Owner shall grade the parkland to permit the surface run-off to reach the storm pond according to the plan submitted by the Owner and approved by the Executive Director of Public Works and Environmental Services. The Owner shall supply to the Township an as built grading plan showing final grading elevation made by an Ontario Land Surveyor or Professional Engineer showing final grading elevations.

The owner will also provide an entrance permit from Eadie Road and remove the foot reserve to allow this entrance.

5. PARKLAND REQUIREMENT UNDER THE PLANNING ACT

Pursuant to the Planning Act, an area of land is required for parkland development with respect to the lands approved as a plan of subdivision. It is the intent of the Owner and the Township that the area of land to be transferred to the Township pursuant to this agreement shall form part of and be included in the parkland calculation under the Planning Act for the lands being developed in Lot 12, Concession 3, Russell.

6. SUCCESSORS AND ASSIGNS

This agreement shall ensure to the benefit of and be binding on the respective successors and assigns of each of the parties hereto.

Page 2 of 3

Page 57 of 115 Regular Council Meeting 18 Jan 2021 IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly attested to by the hands of their proper signing officers duly authorized in that behalf this day of , 2021.

291219 ONTARIO LTD. AS TO AN UNDIVIDED 75% INTEREST AND JOHN CORVINELLI INVESTMENTS LTD. AND AS TO AN UNDIVIDED 25% INTEREST AS TENANTS-IN-COMMON

Per:

We have the authority to bind the Corporation.

THE CORPORATION OF THE TOWNSHIP OF RUSSELL

Per:

Page 3 of 3

Page 58 of 115 Regular Council Meeting 18 Jan 2021 REPORT TO COUNCIL IS-PW-01-2021 January 18, 2021 SPEED LIMIT REDUCTION

SUBJECT Speed limit reduction to 40 km/h in all residential areas. RECOMMENDATION That Council receives report IS-PW-01-2021 dated January 18, 2021 and approves the proposed By-law to amend the traffic and parking By-law 31- 2004 so to reduce the speed limit to 40 km/h within the residential areas and to remove the speed limit of 40 km/h of Church St from Wade Road to 488 Church St; and

That Council approves to remove all “playground ahead” signs that are not located near a park. FINANCIAL IMPLICATION The budget for this project was approved in the 2021 budget. An amount of $20,500 was allocated for this project.

FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW

Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT Increase of asset management annual requirements since there will be 156 extra signs. The annual requirement will be $2,929 ($20,500 divided by 7 years)

REPORT- Page 1 of 4 1/13/2021

Page 59 of 115 Regular Council Meeting 18 Jan 2021 LEVEL OF SERVICE N/A BUSINESS PLAN N/A STRATEGIC PLAN This item refers to article u) of Pillar #2 “Foster Healthy Communities” of the 2019-2022 Strategic Plan.

COMMUNICATION PLAN Signs will be installed at every subdivision entrance and exit.

PREPARED BY:

Jonathan Bourgon Executive Director of Infrastructure services SUBMITTED BY:

Jonathan Bourgon Executive Director of Infrastructure services CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT

REPORT- Page 2 of 4 1/13/2021

Page 60 of 115 Regular Council Meeting 18 Jan 2021 Jean Leduc Chief Administrative Officer HISTORY, REFERENCE AND SUPPORT INFORMATION Speeding on residential streets has always been a concern for residents. In 2012, Council did approve a speed reduction policy (By-law 58-2012). This process has been put in place to assist the administration and residents to determine if there is some speeding consequently justifying a speed reduction. The conclusion in many requests was that the 85th percentile speed was around 40 km/h therefore the posted speed wasn’t modified.

Change to the Highway Traffic Act (HTA) In 2017, Bill 65 was passed and amended the HTA, section 128, to allow municipalities to adopt a By-law which could impose a speed reduction, lower than 50 km/h, without having to install signs on every street but rather only at the entrance of subdivisions.

Many cities in Ontario already implemented this change. Some of them took a phasing approach because of the number of signs that had to be installed.

This type of speed reduction is not considered a community zone where speeding fines are increased.

Community safety zones are for streets where numerous activities take place such as schools, community centers, arenas, etc. and this would not apply to most streets.

Speeding complaints: The Infrastructure and By-law departments receive numerous speeding complaints every year. Most of these complaints come from residential streets. Most of the time the average speed is as low as 35 km/h. Residents have the perception that cars are speeding in the residential streets.

The majorities of cities where the speed limit was lowered saw an increase in speeding complaints because the perception is that now car should be going much slower but in reality, cars are now travelling at the posted speed. The Ontario Provincial Police may also notice an increase in calls.

Impact on School Zones If a school zone falls within a speed reduction area, the speed limit will now be 30 km/h near the school. (i.e.: École Rivière Castor) REPORT- Page 3 of 4 1/13/2021

Page 61 of 115 Regular Council Meeting 18 Jan 2021 Implementation of Gateway Signs Because of the number of locations, the implementation will happen over a six month period.

- Order signs (tender process with UCPR in April) - Request locates for every location - Installation of 156 signs

The speed reduction will be in effect when signs are installed. The signs will be installed at every subdivision entrance and exits (appendix 1).

The installation of signs will start in Limoges to finish in Marionville; East to West process will be implemented for the installation.

Where it applies, school zone signs will also have to be changed to 30 km/h.

All new subdivisions that require these signs will be purchased by the developer.

“Children at play” signs: In the villages, several “children at play” signs or playground ahead sign Wc-3 were installed following requests from the public. These signs shall be installed in advance of a playground to advise drivers the presence of children as per the Ontario Traffic Manual Book 6. The administration recommends removing the signs that are not placed properly. These signs would need to be replace as per our asset management, but by maintaining only the ones properly placed, we are slightly improving our annual requirement.

OTHER OPTION(S) TO THE RECOMMENDATION N/A ATTACHMENT(S) 1-Gateway signs locations 2-Gateway signs 3-Proposed By-law

REPORT- Page 4 of 4 1/13/2021

Page 62 of 115 Regular Council Meeting 18 Jan 2021 Regular Council Meeting 18 Jan 2021

ST RT Embrun FO Canton de Russell EL ST B ON LY

N Russell Township C Y

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S T - P DR I E E C N B R R O E R C L U R U M L E X A B E R R R L U S D L G T E E S S S S S T T T - T S H T R O

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T E S GN LO CO S T - A DR U DT G AN U R MB V S ST RE B T E E I Z V IN N A A E D IE EL R OIR DR D D EN N AD R MA M M R A ST R NO L E DR AU ST A DISSON S E R T B L O T T E P L S L I I E E J T N N C T 0 L E S N S 0 L A C S A ST N 3 E A C L AIRE O B ST O T TEN I E A N L CEN T IL M T L E U F U B H S A S IC R L O A M E N R D T A I T P R O O I - T S C A I G R I N I R S T T P U A T A S C T S A L E D L T I A E IN L L D A O E R S CH L C A U L T M T T L L S A I L I N T A E S E I S S S V A U R R T T L O Y T S S R S B A A C E C U M - S N L E IE T A P G P O E T IS L N H U E I IL A E A E L P O T I E CR S N I E T R R S O LAPO NTE A T R B S H R T F D V T C E ST D R T AR D S L ST T L U ER DO ST E B TE D H L ET U MA A UR FLE B O 28 IS ST E GE CL S TA N R T I O D R SS E E RI IV H B R LA E RI ST ST D CHE SA ET LIEU AS RG ST G UR FO A O M B T U J S A T E S T Ca N I A stor O Z S H R I N iv S E A I e IS L E N r O B M S R E T D S S ' T A T T R - ID S C J BR O HY S S T E P H DIG NARD S R T D ST T PIC RD S YM MENA OL T 3 CR IS S AU A E

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N O L L 28 A D D O S O E T M S P R B A E O V L I IN I S E C R E S I S C T N T T A S T D CR E X ST DR E NG IER S PLE U OX TIC E RR S IN S L A QU OL E C T E S S R T

I E L

S D T R DAME ST LO R E OTRE C N S UI E R S T D ST E B N IN OU A GU - R - SE M R D T T SE E A R C A S Z A I L U IT L O R M C R L U R S O T C I E IE T E -M R T D A - S P S R M J R R T A I D O L C L Q V E S E BR T U U C S T N Y ERE E C T - C S A T R E P R R O A D V I P A E V Z

S T T S r C T e V N - v L B A A i P SE R LO E Y N 29 A ER R r -M -TH 0 D T E 0 to S ST 4 R s E a UT E C O t R R s D a E

This map is illustrative only. The United Counties of Prescott and Russell disclaims all responsibility for errors, omissions or inaccuracies in this publication. Produced under Licence with the Ontario Ministry of Natural Resources. © 2019 Queen’s Printer for Ontario © 2019 United Counties of Prescott and Russell. All rights reserved.

Cette carte est uniquement illustrative. Les Comtés unis de Prescott et Russell déclinent toutes responsabilités pour les erreurs, les omissions ou les imprécisions contenues dans cette publication.

Page 63 of 115 Produite avec des données fournies sous licence avec le ministère des Richesses Naturelles. Légende - Legend © 2019 Imprimeur de la Reine pour l'Ontario. © 2019 Comtés unis de Prescott et Russell. Tous droits réservés. Chemin de comté - County Road Date: 2019-01-31 Chemin rural - Rural Road Ref: #RUS0119 Regular Council Meeting 18 Jan 2021

Canton de Russell Russell

N Russell Township O R T H

R U S S E L L

D S U N E S A E T D

C I E R V K B R AR L P D RA NT CE ST LE VIL AN NC DU

BV RK PA AL AV TR T N H CE IG IL TW P

R C R K D V

O C J R R U I R F N A E E

C N E W O C X N BO C IO R E T P T S G R C N I I O E S SS N N D I O T L O CR MEN H TLE S R N K SET A R T D O M S Y C T O I U L S IN T ON TL E O ATI AU ST K N C I T T T N S R L C N R A O D EL T B I S P R M A A D C C P S R T O R V O D O S A S R CK T P C K U C 3 LO LO T C N G C U D R R T O S D F A E N L E I C P T C R A S G S E T E E M C G U T S A R R I I H O R O T S A V A E G LN H A G E R L W I O V P Y U D D E C B E N E R L T M E D E T M S X D O T O U C A N L W C O C R S B N D G T B E O O L A U L E V G S D A T E C L O L R L R D N M D E S R A YA D T K R V W IC R A B P B R

A N I Y L R N R N E L W IO C L K G R I P E H M L S E L S N E C E B A T L C T B N O O L D O E N S M ST D W T I A S L R A V FI L V T L r S N e N iv CO Y R S T W or A T B H t G S LIG s D R S T a GA S C N O IN A MA TR A R D P A A H W C A R A B A Y R B L D E A L T IS V E S O D Y ST H B U OR L P T C T ST C S S S A S R E A K R C U D R IG T H C C RA C A JA C ST V SU MILL C O N T R C S C S Y 3 E IN LA S P B S M S E DE R I T W O ST T R A S N E C K IV N T O D A S S B R E T V M I R E N D A E D L DR L EN O TEX I RD W C L R ST A G R IN K MM U S C T

B O L S S 6 T

A C R D C O M U N I L A IL L R D T

R This map is illustrative only. D The United Counties of Prescott and Russell disclaims ST all responsibility for errors, omissions or inaccuracies in this publication. H RC Produced under Licence with the Ontario Ministry of Natural Resources. U S CH O © 2019 Queen’s Printer for Ontario U T © 2019 United Counties of Prescott and Russell. All rights reserved. H H E R R U I Cette carte est uniquement illustrative. T S A S G Les Comtés unis de Prescott et Russell déclinent toutes responsabilités E E L pour les erreurs, les omissions ou les imprécisions contenues dans cette publication. R L D

Page 64 of 115 Produite avec des données fournies sous licence avec le ministère des Richesses Naturelles. R D Légende - Legend © 2019 Imprimeur de la Reine pour l'Ontario. © 2019 Comtés unis de Prescott et Russell. Tous droits réservés. Chemin de comté - County Road

0 Date: 2019-01-31 30 E Chemin rural - Rural Road UT Ref: #RUS0119 RO Regular Council Meeting 18 Jan 2021

RD ND Canton de Russell LA SS RU

Russell Township wa tta O ST of UE O y Q C it R Y U T E C O S A - B S A a E N D R N w U O I a Limoges A G L K tt O T E L E D S 'O C I S d R DIN S S lle S O R T T D i JA V T U S R Limoges E X D

E T Parc Industriel S C R T L YA R 5 RO

417 - 4 1 L L T 7 I C D S M OT N R T TAW A A T TO S S I Industrial Park UR O HE T B D G RBE N R IN G RT A N ST T K E O A S RT RTH HER S U E U R S BERT B T S T T G 28 R S D PRISE I R D R W E T R D S MA Cassel T B E B S E N T EL S T R - M G N D A D C U H N C E O I O L A S T J R L

S B D U A S E U N U J N I R T O N IV M A E O T E E - A S T M S V Y R IN C R N P O S H S D E T R L E COMMERCE ST 5 E D L S D E L SO E D O UT R M L H S A T S S IND EM S E M IAN CE E ST DR S VI S T N R N T O T SE T A SS T 28 - RI HO 41 0 A B NO T S 0 S RE S T 1 E U N T E A R T S T G S ONSTAN T A U P U O D D RE C INE A E S U LI Q O R I B T E S T A M U R S S R A 'E A T T L E IS E N T T D U T H R S - S R L P I A S D 0 N G O T I E R N S C T 0 I I T K Y 2 S E K S U E U R O E T E S C R N N T A T H S - D U R U G R D S A O 0 R E 0 T E U 3 DESERT ST S M I E A T L L R T W S I U D E L L L D I N A S O L U T A R RE O B R H O U L O D N I M M U

R O N E G D D R E A D S R R Y F D

R O D R Embrun C S E T D - 5 V A T R S i T O Marionville l S 3 L S l P D R LY e O B T CA T d S S A E X ' C I O R RO t T C t A a L R w S D 00 a Russell T 5 E - T - J W U S O C O R A i R t R S y C E R P S E o A IG P f R 0 T S D O T 0 - H St-Albert 4 J t E A t T R a W U C w O D 417 A R S a Q S D T O U 417 E E S E 0 T 0 U - 0 0 R M S 5 - 3 T E D E E H A R T D G T U R U R D O O E M R S O I R U G R U T E O A A - I S R C A R R E S S N D D D R E T D D O E R L T R D S N L - D C R G A E 00 A R A Projet 3 L H R I C L R E M U D T UT O E D D O O B D H R S R G Le Baron G E R E T L G 29 E - IL O P V D R y S M I N R r E IO I I r y A R R N a r R R A O g ar Estate R R M n D E E le g IO E V n G le N t S R E R e G 41 T s d S D a n T S D d a 6 un as 32 R D d T , C E S t un V n E TA D o , D D S m t R GU r n U o o C St m C L r L e o H E d t E S E is f R n o M S C C u s N s e O S L O LN é ti T t n E E L N m u N E E F D o o A C 41 R AR R C C L E ed R R C C it C M L n IL U H R V N D IO C R R A M

C E R

C This map is illustrative only. L

R The United Counties of Prescott and Russell disclaims E

all responsibility for errors, omissions or inaccuracies in this publication. N E

Légende - Legend B S

E N Consultez la carte du village L 32 C Cette carte est uniquement illustrative. Refer to the village map Marionville E

Les Comtés unis de Prescott et Russell déclinent toutes responsabilités C R

pour les erreurs, les omissions ou les imprécisions contenues dans cette publication. Chemin provincial - Provincial Highway Page 65 of 115 Produite avec des données fournies sous licence avec le ministère des Richesses Naturelles. Chemin de comté - County Road © 2018 Imprimeur de la Reine pour l'Ontario. © 2018 Comtés unis de Prescott et Russell. Tous droits réservés. Chemin rural - Rural Road DATE: 2018-01-30 km REF: RUS0118 0 2.5 5 10 Appendix 2- Gateway signs

Page 66 of 115 Regular Council Meeting 18 Jan 2021 From: Leroux, Pierre To: Camiré Laflamme, Joanne; Leduc, Jean Subject: Fwd: 2021 Census of Population / Recensement de la population de 2021 Date: January 13, 2021 10:15:21 AM

Perhaps adding the recommended resolution to our agenda next week or early February? The more information they can gather can only help us down the road.

Thanks,

Pierre Leroux Maire | Mayor

Sent from my iPad

Begin forwarded message:

From: "Do Not Reply / Ne Pas Répondre (statcan/statcan)" Date: January 13, 2021 at 10:10:52 AM EST To: "Leroux, Pierre" Subject: 2021 Census of Population / Recensement de la population de 2021 Reply-To: [email protected]

(La version française suit.)

Dear Mayor,

I am pleased to inform you that the next census will take place in May 2021. I am writing today to seek your support to increase awareness of the census among residents of your community.

For over a century, Canadians have relied on census data to tell them about how their country is changing and what matters to them. We all depend on key

Page 67 of 115 Regular Council Meeting 18 Jan 2021 socioeconomic trends and census analysis to make important decisions that have a direct impact on our families, neighbourhoods and businesses. In response to the COVID-19 pandemic, Statistics Canada has adapted to ensure that the 2021 Census is conducted throughout the country in the best possible way, using a safe and secure approach.

Statistics Canada will be hiring approximately 32,000 people across the country to assist with census collection. We would like to work with you and your municipality to ensure that your residents are aware and informed of these job opportunities.

Furthermore, your support in encouraging your residents to complete the census will have a direct impact on gathering the data needed to plan, develop and evaluate programs and services such as schools, daycare, family services, housing, emergency services, roads, public transportation and skills training for employment.

If you would like to express your municipality's support for the census, please share the municipal council resolution text below with your residents:

Be it resolved that:

The Council of the Corporation of (NAME OF CITY/TOWN/MUNICIPALITY) supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community.

In the coming weeks, a member of our communications team may contact you to discuss ways in which we can work together. Should you have any questions, please contact us at statcan.censusoutreach.ontario- [email protected].

Thank you in advance for supporting the 2021 Census.

Yours sincerely,

Geoff Bowlby Director General, Census Management Office Statistics Canada / Government of Canada

Bonjour,

Page 68 of 115 Regular Council Meeting 18 Jan 2021 J'ai le plaisir de vous informer que le prochain recensement se déroulera en mai 2021. Par la présente, je sollicite votre appui afin de mieux faire connaître le recensement aux résidents de votre collectivité.

Depuis plus d'un siècle, la population canadienne s'appuie sur les données du recensement pour se renseigner sur l'évolution du pays et sur ce qui compte pour elle. Nous nous fions tous aux tendances socioéconomiques clés et à l'analyse des données du recensement pour prendre d'importantes décisions qui ont une incidence directe sur nos familles, nos quartiers et nos entreprises. En réponse à la pandémie de COVID-19, Statistique Canada s'est adapté afin de veiller à ce que le Recensement de la population de 2021 soit mené partout au pays de la meilleure façon possible, au moyen d'une approche sécuritaire.

Statistique Canada embauchera environ 32 000 personnes partout au pays pour aider à la collecte des données du recensement. Nous aimerions travailler avec vous et votre municipalité afin que les résidents de votre collectivité soient avisés et informés de ces possibilités d'emplois.

De plus, vos efforts pour encourager les résidents de votre municipalité à remplir leur questionnaire du recensement auront une incidence directe sur la collecte des données nécessaires pour planifier, élaborer et évaluer des programmes et des services tels que les écoles, les garderies, les services à la famille, le logement, les services d'urgence, les routes, les transports publics et la formation pour acquérir des compétences nécessaires à l'emploi.

Si vous souhaitez exprimer le soutien de votre municipalité au recensement, veuillez communiquer aux résidents le texte de résolution du conseil municipal suivant :

Qu'il soit résolu que :

Le Conseil de la Corporation de (NOM DE LA VILLE OU DE LA MUNICIPALITÉ) appuie le Recensement de 2021 et encourage tous les résidents à remplir leur questionnaire du recensement en ligne au www.recensement.gc.ca. Des données du recensement exactes et complètes soutiennent des programmes et des services qui profitent à notre collectivité.

Au cours des prochaines semaines, un membre de notre équipe des communications pourrait communiquer avec vous afin de discuter des façons de travailler ensemble. Si vous avez des questions, n'hésitez pas à communiquer avec nous au statcan.censusoutreach.ontario- [email protected].

Page 69 of 115 Regular Council Meeting 18 Jan 2021 Je vous remercie à l'avance de votre appui au Recensement de 2021.

Je vous prie d'accepter mes sincères salutations.

Geoff Bowlby Directeur général, Bureau de gestion du recensement Statistique Canada / Gouvernement du Canada

Page 70 of 115 Regular Council Meeting 18 Jan 2021 TOWNSHIP OF RUSSELL

Parks & Recreation Advisory Committee

R E S O L U T I O N Date: January 11, 2021

Resolution no.: 2021-001

Subject: Terms of reference – Recreation Complex Committee

Moved by: Joey Abrams Seconded by: François Bidal

Be it resolved that the Parks and Recreation Advisory Committee recommends to Council to give the direction to the administration to revise the Recreation Complex Committee mandate and terms of reference in partnership with the Parks and Recreation Advisory Committee.

Recorded vote For Against Carried X Defeated

Amended Deferred

Mike Tarnowski

Presiding Officer

Marie-France St-Denis

Clerk

Page 71 of 115 Regular Council Meeting 18 Jan 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law # 2021-XXX Being a by-law to amend Schedule “A” of By-law 2019-002, being a by-law to appoint persons and Council representatives on various Committees and functions and its amendment, being By-law 2019-139.

WHEREAS the Council of the Corporation of the Township of Russell did enact By-law No. 2019- 002 on January 14, 2019 to appoint persons and Council representatives on various committees and functions; and

WHEREAS the Council of the Corporation of the Township of Russell did enact By-law No. 2019- 139 on September 16, 2019 to amend Sections 4, 5, 6 and 8 of Schedule “A” attached to By-law 2019-002 regarding the membership of the Planning Advisory Committee, Committee of Adjustment, Line Fence Viewers and Property Standards Committee; and

WHEREAS the Council of the Corporation of the Township of Russell now deems it advisable to amend Sections 4 and 5 of Schedule “A” attached to By-law 2019-002 regarding the membership of the Planning Advisory Committee (A-4) and the Committee of Adjustment (B-1) and Sections 1 and 2 of By-law 2019-139 as a result of the vacancy left by one member; now therefore be it

RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

1. THAT Section 4 c. of Schedule “A” attached to By-law 2019-002 – Planning Advisory Committee (A-4), is hereby amended by substituting “Sébastien Côté” with “Bruce Murphy”;

2. THAT Section 5 c. of Schedule “A” attached to By-law 2019-002 – Committee of Adjustment (B-1), is hereby amended by substituting “Sébastien Côté” with “Bruce Murphy”;

3. THAT Sections 1 and 2 of By-law 2019-139 with reference to the Planning Advisory Committee (A-4) and the Committee of Adjustment (B-1), are hereby amended by substituting “Sébastien Côté” with “Bruce Murphy”; and

4. THAT By-laws 2019-002 and 2019-139 are hereby confirmed in all other respects.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY, 2021.

______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk 2021- Amendment to the Planning Advisory Committee and Committee of Adjustment

Page 72 of 115 Regular Council Meeting 18 Jan 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law #2021-

Being a by-law to exempt certain lands from part-lot control. ______

WHEREAS subsection 50(5) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides for part-lot control over all lands within plans of subdivision registered before or after the coming into force of this subsection; and

WHEREAS authority is vested in Council by subsection 50(7) of the Planning Act to enact by-laws which provide that Subsection 50(5) of the Planning Act does not apply to such lands as are designated in the by-law; now therefore be it

RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS: 1. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Parts 1, 2, 3 and 4 on Reference Plan 50R-11105 being Part of Block 7, Plan 50M-335 (PIN 69072-0981) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 2. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Parts 5 and 6 on Reference Plan 50R-11105 being Part of Block 7, Plan 50M-335 (PIN 69072-0981) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 3. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Parts 7 and 8 on Reference Plan 50R-11105 being Part of Block 7, Plan 50M-335 (PIN 69072-0981) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 4. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Parts 9, 10, 11 and 12 on Reference Plan 50R-11105 being Part of Block 7, Plan 50M-335 (PIN 69072-0981) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No. 50). 5. THAT this by-law shall take effect upon the approval thereof by the Council of the United Counties of Prescott and Russell.

2021- PLCTL 501-503-505-507 Manhattan Court, Russell

Page 73 of 115 Regular Council Meeting 18 Jan 2021 6. THAT further subdivision or severance of the said real property beyond that permitted by paragraphs 1 to 4, inclusive, is prohibited.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY 2021.

______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

Pursuant to the United Counties of Prescott and Russell By-Law 2019-27, this by-law, having met the criteria for Part Lot Control exemption, is hereby APPROVED under Section 50(7) of the Planning Act, R.S.O. 1990, as amended.

, United Counties of Prescott and Russell

2021- PLCTL 501-503-505-507 Manhattan Court, Russell

Page 74 of 115 Regular Council Meeting 18 Jan 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL

BY-LAW # 2021-***

Being a by-law to exempt certain lands from part-lot control. ______

RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

1. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 50 on Plan 50M-334, being Parts 1 and 2 on Reference Plan 50R-11064 (PIN 69007-0556), subject to an easement in gross over Part 2 on Plan 50R-11064 (PIN 69007-0556) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

2. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 50 on Plan 50M-334, being Parts 3 and 4 on Reference Plan 50R-11064 (PIN 69007-0556), subject to an easement in gross over Part 4 on Plan 50R-11064 (PIN 69007-0556) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

3. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 65 on Plan 50M-334, being Part 1 on Reference Plan 50R- 11083 (PIN 69007-0571) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

4. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 65 on Plan 50M-334, being Parts 2 and 3 on Reference Plan 50R-11083 (PIN 69007-0571), subject to an easement in gross over Part 3 on Plan 50R-11083 (PIN 69007-0571) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

5. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 66 on Plan 50M-334, being Part 1 on Reference Plan 50R- 11079 (PIN 69007-0572) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

2021- PLCTL Moisson & Maize Streets, Embrun

Page 75 of 115 Regular Council Meeting 18 Jan 2021 6. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 66 on Plan 50M-334, being Parts 2 and 3 on Reference Plan 50R-11079 (PIN 69007-0572), subject to an easement in gross over Part 3 on Plan 50R-11079 (PIN 69007-0572) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

7. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 72 on Plan 50M-334, being Part 1on Reference Plan 50R- 11076 (PIN 69007-0578), in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

8. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 72 on Plan 50M-334, being Part 2 on Reference Plan 50R- 11076 (PIN 69007-0578), in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

9. THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 73 on Plan 50M-334 being Part 1 on Reference Plan 50R- 11060 (PIN 69007-0579) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

10.THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 73 on Plan 50M-334 being Part 2 on Reference Plan 50R- 11060 (PIN 69007-0579) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

11.THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 74 on Plan 50M-334 being Part 3 on Reference Plan 50R- 11060 (PIN 69007-0580) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

12.THAT subsection 50(5) of the Planning Act does not apply to those lands designated as Block 74 on Plan 50M-334 being Part 4 on Reference Plan 50R- 11060 (PIN 69007-0580) in the Township of Russell, County of Russell and registered in the Land Registry Office for the Land Titles Division of Russell (No.50).

13.THAT this by-law shall take effect upon the approval thereof by the United Counties of Prescott and Russell.

14.THAT further subdivision or severance of the said real property beyond that permitted by paragraphs 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 is prohibited.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY 2021.

______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

, United Counties of Prescott and Russell

2021- PLCTL Moisson & Maize Streets, Embrun

Page 76 of 115 Regular Council Meeting 18 Jan 2021 ZONING BY-LAW # 2021 -

Amending Comprehensive Zoning By-law No. 2018-094

TOWNSHIP OF RUSSELL

Part of Lot 12, Concession 3 being Lots 1 to 96 (Phase 7c & 8b) and known as properties along Gamble Drive, Solidex Place, and Parkview Terrace in the Village of Russell

Prepared by

Township of Russell 717 Notre Dame-Street Embrun, Ontario K0A 1W1

613-443-3066

TRADUCTION DU RÈGLEMENT DE ZONAGE No 2021-

amendant le Règlement de zonage détaillé no 2018-094

CANTON DE RUSSELL

Partie du lot 12, concession 3 étant les lots 1 à 96 (phase 7c & 8b) et connue comme des propriétés le long de la promenade Gamble et Terrasse Parkview dans le village de Russell

rédigé par

Canton de Russell 717, rue Notre-Dame Embrun, Ontario K0A 1W1

613-443-3066

2020 - ZBL Remove H Corvinelli, Gamble Drive

Page 77 of 115 Regular Council Meeting 18 Jan 2021 EXPLANATORY NOTE

Purpose and Effect of the By-Law

The lands to which this By-Law applies are described as Part of Lot 12, Concession 3 being Lots 1 to 96 (Phases 7c & 8b) and known as properties along Gamble Drive, Solidex Place, and Parkview Terrace in the Village of Russell. The affected lands are indicated on the attached Schedule ‘A’, which forms a part of this By-Law.

The properties are presently zoned “Residential One A – Holding (R1A-h) in the Zoning By-law #2018-094. The holding symbol prevents development prior to installation of full municipal services to the properties. The owners of the properties wish to develop the Plan of Subdivision for detached dwellings. The Zoning By-Law amendment will remove the holding symbol from the above-noted zone, to allow the development of the properties in accordance with the zoning category.

NOTE EXPLICATIVE

But et effet du règlement

Les terrains affectés par le présent règlement est décrit comme étant une partie du lot 12, concession 3, étant les lots 1 à 96 (Phases 7c & 8b) et connus comme des propriétés le long de la promenade Gamble, place Solidex et terrasse Parkview dans le village de Russell. Les terrains affectés sont indiqués sur la Cédule « A » ci-jointe, faisant partie intégrale du présent règlement.

Les terrains affectés sont présentement zonés « zone résidentielle un A – avec aménagement différé (R1A-h) du règlement de zonage No 2018-094. L’aménagement différé était exigé jusqu’à ce que les services soient disponibles aux propriétés. Les propriétaires des terrains ont l’intention de développer le plan de lotissement avec des habitations isolées. Le présent amendement supprime le symbole d’aménagement différé, pour permettre le développement des nouveaux terrains pour des utilisations telles que permises dans la zone.

2020 - ZBL Remove H Corvinelli, Gamble Drive

Page 78 of 115 Regular Council Meeting 18 Jan 2021 TOWNSHIP OF RUSSELL

BY-LAW # 2021-

BEING A BY-LAW TO AMEND ZONING BY-LAW NO. 2018-094, AS AMENDED;

WHEREAS By-law #2018-094, the Comprehensive Zoning By-Law, regulates the use and erection of buildings and structures in the Township of Russell;

AND WHEREAS an application has been received to change the zoning of a certain parcel of land in the Township of Russell;

AND WHEREAS the Council of the Township of Russell considers appropriate to amend Zoning By-Law #2018-094, as described;

NOW THEREFORE, THE COUNCIL OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

Section 1: The properties being Part of Lot 12, Concession being Lots 1 to 96 (Phase 7c & 8b) and known as properties along Gamble Drive, Solidex Place, and Parkview Terrace in the Village of Russell identified on Schedule “A”, attached to and forming part of this by-law, shall be the properties affected by this by-law.

Section 2: That Schedule “A2” of By-Law 2018-094 is hereby amended by changing the category of zoning from “Residential One A with holding (R1A-h)” to “Residential One A (R1A) being Lots 1 to 96 (Phase 7c & 8b).

Section 3: Subject to the notice of the passing being given, in accordance with Section 34(18) of the Planning Act, R.S.O. 1990 as amended, this by-law shall come into force on the date of the passing by Council of the Township of Russell where no notice of appeal or objection is received, pursuant to Section 34(21) of the Planning Act, R.S.O. 1990 as amended.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF JANUARY 2021.

Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

2020 - ZBL Remove H Corvinelli, Gamble Drive

Page 79 of 115 Regular Council Meeting 18 Jan 2021 CANTON DE RUSSELL

TRADUCTION DU RÈGLEMENT NO 2021-

UN RÈGLEMENT DE ZONAGE QUI MODIFIE LE RÈGLEMENT DE ZONAGE #2018-094, TEL QU’AMENDÉ;

ATTENDU QUE le règlement de zonage no 2018-094 réglemente l’utilisation des terrains, la construction et l’utilisation des bâtiments et structures sur le territoire du canton de Russell et;

ET ATTENDU QU'UNE demande a été déposée en vue de modifier le zonage d’un certain terrain sur le territoire du canton de Russell;

ET ATTENDU QUE le Conseil du canton de Russell considère qu’il est opportun d’amender le Règlement de zonage no 2018-094, tel qui suit;

IL EST RÉSOLU QUE LE CONSEIL DU CANTON DE RUSSELL DONNE FORCE DE LOI À CE QUI SUIT :

Article1 : La propriété désignée comme étant Partie du lot 12, concession 3, étant les lots 1 à 96 (phases 7c & 8b) et connue comme des propriétés le long de la promenade Gamble, place Solidex et terrasse Parkview dans le village de Russell, identifiée sur le plan de la Cédule « A » ci- joint et faisant partie du présent règlement, sera la propriété concernée par le présent règlement.

Article 2 : La cédule « A2 », du règlement de zonage no 2018-094 est par la présente amendée en modifiant la catégorie de zonage de « zone résidentielle un A – aménagement différé (R1A-h) » à « zone résidentielle un (R1A) » pour les lots 1 à 96.

Article 3 : Sujet à l’avis d’adoption de ce règlement conformément aux dispositions de l’article 34(18) de la loi de l’aménagement du territoire, L.R.O. 1990 tel qu’amendé, le présent règlement entrera en vigueur à la date de son adoption par le Conseil du canton de Russell sous réserve de l’approbation de la Commission des Affaires municipales de l’Ontario ou suite à la date limite pour le dépôt des avis d’opposition conformément à l’article 34(21), selon le cas.

LU UNE PREMIÈRE, DEUXIÈME ET TROISIÈME ET ADOPTÉ CE 18E JOUR DE JANVIER 2021.

Pierre Leroux Joanne Camiré Laflamme Maire Greffière

2019- ZBL Supprimé le h Corvinelli prom. Gamble 4

Page 80 of 115 Regular Council Meeting 18 Jan 2021 DE/FROM “R1A-h” À/TO “R1A”

Terrain touché par ce règlement Cédule « A » du Règlement No 2021- Area affected by this By-Law Schedule ‘A’ to By-Law No. 2021- de/from Residential 1A - Holding Part of Lot 12, Concession 3 being being (R1A-h)/ zone résidentielle 1A Lots 1 to 96 (Phase 7c & 8b) and known as – aménagement différé (R1A- properties along Gamble Drive, Solidex h) Place and Parkview Terrace in the Village of Russell à/to Residential 1A (R1A)/ zone résidentielle 1A (R1A) Partie du lot 12, concession 3, et lot 1 à 96 (phases 7c & 8b) et connue comme des Certification propriétés le long de la promenade Gamble, Certificate of Authentication place Solidex et terrasse Parkview dans le village de Russell Ceci constitue la Cédule « A » du règlement de zonage No 2021- , e Canton de Russell adopté ce 18 jour de janvier 2021. Township of Russell This Schedule ‘A’ to Zoning By-Law Préparé par / Prepared by No. 2019- , passed this 18th day of January 2021. Mina Yoharaja Junior Planner

Canton de / Township of Russell 717, rue Notre-Dame Street Embrun, Ontario KOA 1W1 2019- ZBL Supprimé le h Corvinelli prom. Gamble 5

Page 81 of 115 Regular Council Meeting 18 Jan 2021

Pierre Leroux Joanne Camiré Laflamme Maire/ Mayor Greffière/Clerk

2019- ZBL Supprimé le h Corvinelli prom. Gamble 6

Page 82 of 115 Regular Council Meeting 18 Jan 2021 THE CORPORATION OF THE TOWNSHIP OF RUSSELL

BY-LAW NO. 2021 -

BEING a by-law to authorize the Mayor and the Clerk to execute and affix the Corporate Seal to a Park agreement between 291219 Ontario Limited & John Corvinelli Investment Ltd. and the Corporation of the Township of Russell.

BE IT RESOLVED THAT THE COUNCIL FOR THE CORPORATION OF THE TOWNSHIP OF RUSSELL HEREBY ENACTS AS FOLLOWS:

1. THAT the Mayor and the Clerk are hereby authorized to execute and affix the Corporate Seal to a park agreement between 291219 Ontario Limited & John Corvinelli Investment Ltd. and the Corporation of the Township of Russell for a parcel of land legally described as Block 100 on Part of Lot 12, Concession 3, Township of Russell, County of Russell on a Plan of Subdivision made by Annis, O’Sullivan, Vollebekk Ltd. shown as Job Number No. E-9397-19 and identified under UCPR File Nos.: 080-S-08-011 and 080-S-17-007.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY 2021.

______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

2020-… Corvinelli – Russell Trail, Phases 7c & 8b - Subdivision Agreement

Page 83 of 115 Regular Council Meeting 18 Jan 2021 THIS AGREEMENT made in triplicate this day of , 2021.

B E T W E E N: 291219 ONTARIO LTD. AS TO AN UNDIVIDED 75% INTEREST AND JOHN CORVINELLI INVESTMENTS LTD. AND AS TO AN UNDIVIDED 25% INTEREST AS TENANTS- IN-COMMON

hereinafter called the "Owner"

OF THE FIRST PART

- AND - THE CORPORATION OF THE TOWNSHIP OF RUSSELL

hereinafter called the "Township"

OF THE SECOND PART

WHEREAS the Owner is the owner of the lands set out in Schedule “A” to this Agreement.

AND WHEREAS the owner has applied to the Township of Russell for approval to develop a residential subdivision on part of Lot 12 Concession 3, Russell and such approval has been granted.

AND WHEREAS a portion of the lands in Schedule “A” will be included in the aforesaid residential subdivision.

1. TRANSFER

2. PARK PURPOSES

The transfer of the lands is for public park purposes and shall be used and maintained by the Township for such purposes.

Page 1 of 3

Page 84 of 115 Regular Council Meeting 18 Jan 2021 3. DEVELOPMENT

4. DESIGN AND DEVELOPMENT

The owner will also provide an entrance permit from Eadie Road and remove the foot reserve to allow this entrance.

5. PARKLAND REQUIREMENT UNDER THE PLANNING ACT

6. SUCCESSORS AND ASSIGNS

This agreement shall ensure to the benefit of and be binding on the respective successors and assigns of each of the parties hereto.

Page 2 of 3

Page 85 of 115 Regular Council Meeting 18 Jan 2021 IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly attested to by the hands of their proper signing officers duly authorized in that behalf this day of , 2021.

291219 ONTARIO LTD. AS TO AN UNDIVIDED 75% INTEREST AND JOHN CORVINELLI INVESTMENTS LTD. AND AS TO AN UNDIVIDED 25% INTEREST AS TENANTS-IN-COMMON

Per:

We have the authority to bind the Corporation.

THE CORPORATION OF THE TOWNSHIP OF RUSSELL

Per:

Page 3 of 3

Page 86 of 115 Regular Council Meeting 18 Jan 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law # 2021- Being a by-law to amend By-law No. 31-2004.

WHEREAS the Council of the Corporation of the Township of Russell did enact By-law No. 31- 2004 to regulate Traffic and Parking; and

WHEREAS the Council of the Corporation of the Township of Russell now deems it advisable to amend By-law No. 31-2004; now therefore be it

RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

1. That Section 31 of By-law No. 31-2004 is hereby amended by adding the following to Schedule XVII. (Speed limits)

SCHEDULE XVII Column 1 Column 2 Column 3 Location between rate of speed

Residential street within residential area with gateway signs 40km/hr As identified on the map attached as Schedule A.

2. And That Section 31 of By-law No. 31-2004 is hereby amended by removing the following to Schedule XVII. (Speed limits)

SCHEDULE XVII Column 1 Column 2 Column 3 Location between rate of speed

Church From Wade Rd to 488 Church 40km/hr

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF DECEMBER 2021.

Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

2021-XX Traffic & Parking Amendment to Reduce Speed from 50 to 40 on residential street

Page 87 of 115 Regular Council Meeting 18 Jan 2021 Regular Council Meeting 18 Jan 2021

ST RT Embrun FO Canton de Russell EL ST B ON LY

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Page 88 of 115 Produite avec des données fournies sous licence avec le ministère des Richesses Naturelles. Légende - Legend © 2019 Imprimeur de la Reine pour l'Ontario. © 2019 Comtés unis de Prescott et Russell. Tous droits réservés. Chemin de comté - County Road Date: 2019-01-31 Chemin rural - Rural Road Ref: #RUS0119 Regular Council Meeting 18 Jan 2021

Canton de Russell Russell

N Russell Township O R T H

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Page 89 of 115 Produite avec des données fournies sous licence avec le ministère des Richesses Naturelles. R D Légende - Legend © 2019 Imprimeur de la Reine pour l'Ontario. © 2019 Comtés unis de Prescott et Russell. Tous droits réservés. Chemin de comté - County Road

0 Date: 2019-01-31 30 E Chemin rural - Rural Road UT Ref: #RUS0119 RO Regular Council Meeting 18 Jan 2021

RD ND Canton de Russell LA SS RU

Russell Township wa tta O ST of UE O y Q C it R Y U T E C O S A - B S A a E N D R N w U O I a Limoges A G L K tt O T E L E D S 'O C I S d R DIN S S lle S O R T T D i JA V T U S R Limoges E X D

E T Parc Industriel S C R T L YA R 5 RO

R O N E G D D R E A D S R R Y F D

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C This map is illustrative only. L

R The United Counties of Prescott and Russell disclaims E

all responsibility for errors, omissions or inaccuracies in this publication. N E

Légende - Legend B S

E N Consultez la carte du village L 32 C Cette carte est uniquement illustrative. Refer to the village map Marionville E

Les Comtés unis de Prescott et Russell déclinent toutes responsabilités C R

pour les erreurs, les omissions ou les imprécisions contenues dans cette publication. Chemin provincial - Provincial Highway Page 90 of 115 Produite avec des données fournies sous licence avec le ministère des Richesses Naturelles. Chemin de comté - County Road © 2018 Imprimeur de la Reine pour l'Ontario. © 2018 Comtés unis de Prescott et Russell. Tous droits réservés. Chemin rural - Rural Road DATE: 2018-01-30 km REF: RUS0118 0 2.5 5 10 REPORT TO COUNCIL ECO DEV-09-2020 December 7, 2020 FUTURE OF RUSSELL TRANSPO

SUBJECT Decision on the future of the Russell Transpo public transportation service following the impact of COVID-19. RECOMMENDATION That Council receives the report ECODEV-09-2020 dated December 7, 2020, and;

That the mayor and the clerk be authorized to sign the proposed By-law to amend the existing contract with 417 Bus Line in order to provide for; 1- A suspension for a period of one (1) year starting January 1, 2021, equivalent to an amount of $ 90,000 and; 2- Plan a reduced return of service in January 2022 equivalent to an amount of $ 434,520 until the end of the contract with 417 Bus Line (June 2023) 3- The option of adding a bus depending on the situation. 4- An amendment to the User Fee By-law to include an increase in the cost of the bus pass from $253 to $265. An increase in the 10-ticket booklet from $102 to $105. An increase in the student pass from $182 to $187 effective in January 2022. FINANCIAL IMPLICATION During the 2021 Budget sessions, it was agreed in principle that the Russell Transpo service will be stopped for a period of one year starting January 1, 2021. It was negotiated with 417 Bus Line that an annual fee of $90,000 will be charged to the Township for the suspension of the service. This amount represents the same municipal contribution as approved in the 2019 and 2020 budgets. The approved budget in 2021 also includes the amount of $90,000 as a municipal contribution therefore the planned monthly contribution is $ 7,500.

Gas Tax Grant

REPORT- Page 1 of 10 1/13/2021

Page 91 of 115 Regular Council Meeting 18 Jan 2021 The Ontario Gas Tax program fiscal year runs from April 1st to March 31st. It was confirmed by the province that an announcement would be made in the near future for the 2020-21 program funding allocations. These allocations will be based on gasoline tax collected in our 2019-20 fiscal year, 2019 ridership and 2019 population. As such, the upcoming allocations will not be impacted by COVID-19. For the 2021-22 program, MTO will continue to monitor the impacts of COVID-19 on the program elements and will continue to work with municipalities to support public transit. On December 17, we met with officials from MTO to further discuss the impact of our decision on anticipated revenues from COVID-19 and the Gas Tax program. Based on our discussion, we should receive an amount equivalent to approximately $170,000 applicable to the 2020-2021 budgets ($127,500 applied in 2020 and $42,500 in 2021). However, if we suspend or cancel the service, we will be removed from the Gas Tax Program and will no longer be eligible to receive allocations. If we would restart the public transportation service, we could reapply to the program in order to be eligible once again.

Safe Restart Agreement (SRA) – Phase 1 The Township of Russell received a sum of $ 55,154 from Phase 1 of the Safe Restart Program from the Ministry of Transportation. This amount was used to cover eligible expenses that include both COVID-19 related financial pressures (losses) associated with the need to continue to operate with reduced revenue, as well as new expenditures resulting from COVID-19. This amount was considered in the 2020 budget.

Safe Restart Agreement (SRA) – Phase 2 On December 16, we received the following confirmation from MTO: That the Township of Russell (“Recipient”) will be eligible to receive an allocation of up to $77,465 to support our COVID-19 municipal transit pressures for Phase 2, incurred from October 1, 2020 to March 31, 2021 and; that the Township of Russell (“Recipient”) will be eligible to receive an allocation of up to $31,512 to address additional pressures based on ridership.

For budgeting purposes, the total available allocation of up to $108,977 for the Township of Russell can be used to address eligible expenses incurred from October 1, 2020 to December 31, 2020, and those incurred from January 1, 2021. This accounts for the entirety of the Phase 2 public transit stream of the SRA.

As part of the financial component of the presented options, we also included the sponsorship revenues, which totals an approximate amount of $4,600 for the year 2021. The signed contracts are for advertising on bus shelters. In the last couple of years, we have not had any contract for advertisements on our

REPORT- Page 2 of 10 1/13/2021

Page 92 of 115 Regular Council Meeting 18 Jan 2021 buses (bus wrap) due to the service uncertainty.

Appendix 1 of the report represents the financial implications for each of the scenarios presented in this report.

In addition, as noted in the Transit Feasibility Report prepared by Steer Davies Gleave in 2018, we plan to adopt a policy of small annual fare increases, instead of infrequent large rises. Fares were increased in early 2020 and therefore an increase in 2022 would be reasonable. In general, prices should increase based on operating costs and inflation. This will help to maintain the balance between fare revenue and the municipal contribution. For example, increasing the monthly fare from $ 5 to $ 10 each year (2.5-5%) would be a reasonable approach for Russell Transpo. In keeping with this recommendation, we are proposing the following increases:

Type of Fare Existing price Proposed price % increase 10-ticket booklet 102$ 105$ 3% Regular monthly pass 253$ 265$ 5% Student monthly pass 182$ 187$ 3%

The percentage increase is different depending on the type of fare since in the study it was stated that some of our fares, including single tickets and 10- ticket booklets, were too expensive unlike our monthly passes. Therefore, the percentage rate increase differs. FINANCIAL IMPLICATIONS HAVE BEEN VERIFIED WITH ANNUAL BUDGET AND/OR APPROVED APPLICABLE POLICY/BY-LAW

Richard Godin Director of Finances-Treasurer ASSET MANAGEMENT ANNUAL REQUIREMENT N/A

LEVEL OF SERVICE From March 20 to April 3, 2020, we reduced our service from five buses to two coach-type buses. From April 6 to April 30, we reduced our service to one coach-type bus. Between May 1 and September 7, the service was temporarily suspended. Since September 8, we have one bus running.

As per our recently approved budget, no service will be provided in 2021.

REPORT- Page 3 of 10 1/13/2021

Page 93 of 115 Regular Council Meeting 18 Jan 2021 BUSINESS PLAN N/A STRATEGIC PLAN N/A COMMUNICATION PLAN We regularly communicate with our passengers through Facebook, MailChimp (email) and our website russelltranspo.ca.

On December 15th, we shared a two-question survey with our users and residents. In Appendixes 3 and 4, the results show that 63% anticipate returning to using Russell Transpo in January 2022. Additionally, we encourage you to read over 60 comments received on the second question. In short, the majority confirms that Russell Transpo is an essential service and that this municipal service was a deciding factor for their move to the Township of Russell.

PREPARED BY:

Vanessa Carrière Economic Development Officer PREPARED AND SUBMITTED BY:

Dominique Tremblay Economic Development Director CIRCULATED TO AND/OR COLLABORATED WITH : Brian Duhamel Bruce Armstrong Céline Guitard Dominique Tremblay Jean Leduc Joanne Camiré Laflamme Jonathan Bourgon Millie Bourdeau

REPORT- Page 4 of 10 1/13/2021

Page 94 of 115 Regular Council Meeting 18 Jan 2021 Richard Godin Other : APPROVAL IN AGREEMENT WITH RECOMMENDATION BASED ON THE CONTENT OF THIS REPORT

Jean Leduc Chief Administrative Officer HISTORY, REFERENCE AND SUPPORT INFORMATION As you know, since the start of the pandemic, our Russell Transpo service and many other carriers in Canada have suffered negatively from COVID-19. While we are aware that our service is not profitable at this time, we would like to remind you of the success this service had just before the onset of the pandemic.

In 2019, the increase in Russell Transpo users allowed us to increase our revenue by more than $52,000 compared to what was budgeted for user fee revenue. The year 2020 has seen an incredible start to the year in terms of the number of users compared to previous years. In February, we even had to add a 5th bus to meet the demand. Had the trend continued and not been affected by Covid-19, our municipal contribution would have been around $ 12,550 compared to $90,000 as budgeted.

Several elements related to Covid-19 remain unknown, making it difficult to predict supply and demand in the months or even years to come. However, after all these years of successfully providing quality public transit service to our residents, it would be a shame to cancel it due to a circumstance over which we have no control.

Russell Transpo offers several benefits to our community. Among many others, here are a few below: - attracts new residents - encourage local buying - reduces congestion on the roads and allows the improvement of infrastructure - makes our municipality a better place to live according to Moneysense (one of the factors considered when selecting municipalities) - supports our environmental objectives and the policies / master plans we have in place (meets the objectives of the Provincial Policy REPORT- Page 5 of 10 1/13/2021

Page 95 of 115 Regular Council Meeting 18 Jan 2021 Statement and the Township of Russell Official Plan)

During the 2021 budget sessions, it was agreed in principle that the Russell Transpo service will be discontinued for a period of one year starting January 1, 2021.

Contractual obligations

Currently, the contract between the municipality and 417 Bus Line does not provide for any force majeure clause. That being said, the scenarios proposed in this report represent the result of the negotiation between the supplier and the municipality.

Currently the contract provides for a service of 4 buses in the morning and 4 buses in the afternoon and each addition or reduction in the level of service must be done by an amendment to the contract.

The clause 11.d) included in the contract for the cancellation of the service is shown below. The amount of the penalty varies depending on when the contract is terminated.

If the decision is to terminate the public transportation service due to COVID- 19, the termination clauses included in the contract will take effect. In addition, since we had to reduce the level of service during the pandemic, we have negotiated a rebate with 417 Bus Line on our monthly bills. Although there is no clause in the contract regarding a discount on a reduction in service, we are only charged 50% for buses that are not running.

Recommended Scenario 1

In this scenario, we propose that the service be suspended for a period of one year starting January 1, 2021. After the suspension, the service would return in January 2022 with one bus until June 2022 and two buses until the end of the contract with 417 Bus Line (June 2023). Our regular schedule includes four buses, but we realize that some users will no longer take the bus even REPORT- Page 6 of 10 1/13/2021

Page 96 of 115 Regular Council Meeting 18 Jan 2021 after the pandemic therefore we anticipate that one to two buses will be sufficient to meet demand. In addition, it is important to mention that we realize that if the pandemic situation does not improve, the bus capacity will be reduced by half from 56 seats to 28 seats per bus to ensure social distancing. With this scenario, we could offer one route that could serve for the people of Russell and the other for the people of Embrun thus reducing the travel time for each bus.

If the contract is not cancelled and this option is retained, we have negotiated with the contractor that the $90,000 suspension fee paid during the suspension year will be reimbursed to the municipality during the period from January 2022 to June 2022. The contractual costs would therefore be as follows:

2021 (suspension) $90,000 January 2022 to June 2022 $169,200 - $90,000 = $79,200 July 2022 to December 2022 $177,660 January 2023 to June 2023 $177,660 TOTAL $524,520

The amounts above represent a level of service of 1 bus for the period between January 2022 and June 2022 and 2 buses starting July 2022 until June 2023, please note that we will have the option to increase the level of service in order to adjust to the situation and the demand.

In order to be able to compare scenarios that are comparable (the current contract (3 years) and contract as proposed and not to compare the current contract (3 years) and an immediate stop to the service) and to understand the budgetary impact, we have prepared an overview of operational costs and anticipated revenues. We added the actual figures during the months of January to March 2020 just before the onset of the pandemic and what we estimate if scenario 1 is chosen. With this scenario, the municipal contribution, even excluding the Gas Tax grant portion, would be approximately $168,578 for the remainder of the contract (one and a half years). This option offers the lowest municipal contribution of all quatre scenarios.

Scenario 2

In scenario 2, it is proposed that the service be suspended for a period of one year from January 1, 2021. After the suspension, the service would return with four buses until the end of the contract with 417 Bus Line (June 2023).

REPORT- Page 7 of 10 1/13/2021

Page 97 of 115 Regular Council Meeting 18 Jan 2021 Like scenario 1, the suspension fee of $90,000 will be reimbursed to the municipality during the period from January 2022 to June 2022. The contractual costs would therefore be as follows:

2021 (suspension) $90,000 January 2022 to June 2022 $341,632 - $90,000 = $251,632 July 2022 to December 2022 $345,015 January 2023 to June 2023 $345,015 TOTAL $1,031,662

Scenario 3

In this scenario, Council requested that we evaluate the possibility of cancelling the contract with 417 Bus Line without suspension of the service. Under clause 11. d) of the contract, it is stipulated that the municipality may terminate the contract after giving 6 months written notice to 417 Bus Line and provided that the contractor receives the following payment: “50% of the remaining operating costs for year 2 as per the agreement with the contractor (schedule C). If the notice is given on December 22, the associated costs would therefore be as follows:

6-month notice (December 22, 2020, to June 22, 2021) $328,400 50% of operational costs remaining in year 2 (= 8 days in $14,595 June) TOTAL $342,993

Scenario 4

This last scenario is similar to scenario 3. The contract would be cancelled with 417 Bus Line without suspension of service. However, as stipulated in clause 4.b) of the contract, the municipality has the option to remove the 4th bus with 30 days' notice. Monthly invoices would therefore be reduced by a quarter during the 6-month notice period for the cancellation of the contract. If the notice is given on December 22, the associated costs would therefore be as follows:

6-month notice (December 22, 2020, to June 22, 2021) $259 981 50% of operational costs remaining in year 2 (= 8 days in $14,595 June) TOTAL $274,576

REPORT- Page 8 of 10 1/13/2021

Page 98 of 115 Regular Council Meeting 18 Jan 2021 CONCLUSION Comparing the four scenarios, it is clear that from an operational cost perspective, the fourth option is the least expensive. On the other hand, by looking at the municipal contribution of the four scenarios, the first scenario is the one that is most advantageous to the municipality. With the municipality of Russell growing steadily, we consider that it is essential to provide essential services like Russell Transpo. Scenario 1 is not the one with the highest operational costs and it still offers a public transportation service for a period of one and a half years. It is normal that by comparing only the financial aspect of each of the scenarios presented, that scenario 4 is less expensive in the long term. However, when we consider the impact on the level of service, Scenario 1 still offers a service to our residents versus scenarios 3 and 4 where we end an important service for our community. Therefore, it seems as important and responsible to us not to only compare the financial aspect of this decision at so the outcome of this service. This decision could be different if other factors listed in this report are equally considered. It would be more advantageous to compare what was initially approved by Council: a 3-year contract, a commitment to the population to offer a service for 3 years versus one for 1 year and a half and the cancellation of the contract due to an uncontrollable factor such as COVID-19.

The pandemic had a detrimental effect on the public transportation service which caused a stop in service, a reduction in the level of service and a drastic reduction in fare revenues. Passenger fares represent almost 73% of the revenue in the 2020 budget, but this source of revenue is down 64% for the year 2020.

Public transportation must be considered as much as any other service offered by the municipality. The pandemic had the same negative effect on several other important services also offered by the municipality. We believe that the solution of stopping the services that generated a fiscal loss, caused by the pandemic, is not an enviable solution for the residents of our community. We consider it premature to end our public transportation service since several factors are still unknown, for example: financial government assistance (subsidy that could become available), the availability of a vaccine and the reopening of offices in downtown Ottawa and Gatineau.

In addition, we believe it is premature to terminate the contract as the municipality prepares to conduct a level of service assessment study for the Township of Russell's services. We believed that it would be fair and equitable for the transit service to be evaluated on the same terms and conditions of this coming study as it will apply for all other municipal services.

REPORT- Page 9 of 10 1/13/2021

Page 99 of 115 Regular Council Meeting 18 Jan 2021 Additionally, if we can confirm to users that service will resume in early January 2022, it will be easier to keep our current and loyal customer base. If Council decides to completely cancel the service (scenarios 3 or 4), and in a few years, wants to restart Russell Transpo, it will be much more difficult to find our clientele and rebuild it from scratch. It would be truly heartbreaking if after all these years and all the efforts of building a viable, reliable and nearly self-sufficient service, that the pandemic, one factor that is out of our control, came to end an essential service for a growing community.

With the situation we have been facing since the start of the pandemic, it is difficult to predict the future and the demand for this service. However, changes to our service may be made to adjust to demand. Our service provider, 417 Bus Line, has been accommodating since the start of the pandemic and will continue to be. Additionally, we are confident that once the pandemic is over, most users will have a need for the service. OTHER OPTION(S) TO THE RECOMMENDATION N/A ATTACHMENT(S) Appendix 1: Financial implication for different scenarios Appendix 2: By-law Appendix 3: Survey Results (final copy to be distributed on Monday, survey available until Sunday) Appendix 4: Other comments received by residents

REPORT- Page 10 of 10 1/13/2021

Page 100 of 115 Regular Council Meeting 18 Jan 2021 Regular Council Meeting 18 Jan 2021

Expenses Revenues

Jan 2023-Jun Scenarios / Scénarios (1.76% HST excluded) 21-Jan 21-Feb 21-Mar 21-Apr 21-May 21-Jun 21-Jul Jan 2022-Jun Jul 2022-Dec Contract Expenses Other expenses Safe Restart Agreement Jan - March 2021 Confirmed Total Municipal 2023 2022 2022 User fees Sponsorship Program (SRA) - Phase 2 Gas Tax (Approx.)* Contribution (2021 - 23) 1 year suspension and return of service with 2 buses until end of contract / 1 an de 1 suspension et retour du service avec 2 autobus jusqu'à la fin du contrat $ 90,000.00 $ 79,200.00 $ 177,660.00 $ 177,660.00 $ 524,520.00 $ 31,655.00 $ 267,120.00 $ 11,500.00 $ 108,977.00 $ 42,500.00 $ 126,078.00 1 year suspension and return of service with 4 buses until end of contract / 1 an de 2 suspension et retour du service avec 4 autobus jusqu'à la fin du contrat $ 90,000.00 $ 251,632.00 $ 345,015.00 $ 345,015.00 $ 1,031,662.00 $ 31,655.00 $ 267,120.00 $ 11,500.00 $ 108,977.00 $ 42,500.00 $ 633,220.00 Cancellation of Contract (notice given on Dec 3 22) / Annulation du contrat (préavis donné le 22 déc) $ 54,733.00 $ 54,733.00 $ 54,733.00 $ 54,733.00 $ 54,733.00 $ 69,328.00 $ 342,993.00 $ 7,965.00 $ - $ 108,977.00 $ 42,500.00 $ 199,481.00 Cancellation of Contract (notice given on Dec 22) / Annulation du contrat (préavis donné le 4 22 déc) + cancellation of Route 4 with 30 days notice $ 54,733.00 $ 41,049.75 $ 41,049.75 $ 41,049.75 $ 41,049.75 $ 55,644.75 $ 274,576.75 $ 7,965.00 $ - $ 108,977.00 $ 42,500.00 $ 131,064.75

2020 Budget Overview Before Pandemic / Aperçu du Jan-20 Feb-20 Mar-20 budget 2020 avant la pandémie 360-5520 User Fee Revenues $ 52,526.00 $ 50,053.00 $ 51,395.00 360-6466 Contractual Costs (1.76 HST included) $ 54,339.84 $ 62,687.21 $ 65,469.33 Difference $ (1,813.84) $ (12,634.21) $ (14,074.33)

Jan 2022 to July 2022 to Dec Jan 2023 to Estimated 2022 Budget if Scenario 1 Above is Chosen / June 2022 2022 June 2023 Estimé du budget 2022 si le scénario 1 ci-dessus est choisi 360-5520 User Fee Revenues (28 passengers x 2 bus) $ 89,040.00 $ 89,040.00 $ 89,040.00 360-6466 Contractual Costs (1.76% HST included) $ 82,177.92 $ 180,786.82 $ 180,786.82 Difference for the 6-month period $ 6,862.08 $ (91,746.82) $ (91,746.82) Difference (average per month) $ 1,143.68 $ (15,291.14) $ (15,291.14) Page 101 of 115 Regular Council Meeting 18 Jan 2021

2019 2019 2020 2020 2020 2020 2021 2022 2023 Budget Actuals Budget Actuals Forecast Actuals Budget Budget Budget Total 2021 - June Approved Final Approved December To YE Forecasted (1/2 year) 30th, 2023 Transportation Services / Services de transport Transit Services / Transport en commun TRANSIT SYSTEMS REVENUS / REVENUES Revenus / Revenues 00-360-0000-5100 PROV. GRANT- TRANSIT 0 5,054 0 -55,184.00 0 -55,184 -108,977 0 0 -108,977 00-360-0000-5105 PROV GRANT GAS TAX - TRANSIT -175,979 -175,979 -150,000 -27,855.00 -137,598 -165,453 -42,500 0 0 -42,500 00-360-0000-5150 REV. FEDERAL GRANT - TRANSIT 0 0 0 0.00 0 0 0 0 0 0 00-360-0000-5520 REV. TRANSIT USER FEES -430,000 -483,023 -440,000 -157,116.70 -1,500 -158,617 0 -178,080 -89,040 -267,120 00-360-0000-5530 REV TRANSIT- SPONSORSHIP -8,750 -6,087 -11,500 -4,100.00 -288 -4,388 -4,600 -4,600 -2,300 -11,500 Total Revenus / Revenues -614,729 -660,035 -601,500 -244,255.70 -139,386 -383,642 -156,077 -182,680 -91,340 -430,097 Transferts des réserves / Transfers from reserves 00-360-3150-7120 TRANSIT - ALLOC. FM RESERVE (GEN.SPEC. PROJECT) 0 -5,054 0 -7,000.00 0 -7,000 0 0 0 0 Total Transferts des réserves / Transfers from reserves 0 -5,054 0 -7,000.00 0 -7,000 0 0 0 0 Revenus total / Total Revenues -614,729 -665,089 -601,500 -251,255.70 -139,386 -390,642 -156,077 -182,680 -91,340 -430,097 0 DÉPENSES EXPENSES 0 Salaires et bénéfices / Salaries and Benefits 0 00-360-0000-6100 TRANSIT - SALARIES FULL - TIME 5,562 5,551 5,863 5,685.72 480 6,166 6,251 6,390 6,515 19,156 00-360-0000-6180 TRANSIT - SALARIES OVERTIME 0 81 0 43.85 0 44 0 0 0 0 00-360-0000-6200 TRANSIT - C.P.P. 192 196 197 188.45 0 188 201 248 268 717 00-360-0000-6210 TRANSIT - E.I. 71 72 75 64.71 0 65 76 77 78 231 00-360-0000-6220 TRANSIT - W.S.I.B. 162 163 140 132.96 7 140 147 188 191 526 00-360-0000-6230 TRANSIT - E.H.T. 108 110 114 111.43 9 120 122 125 127 374 00-360-0000-6240 TRANSIT - GROUP INSURANCE 417 223 448 292.43 30 322 490 517 562 1,569 00-360-0000-6260 TRANSIT - O.M.E.R.S. 587 579 626 620.75 50 671 678 695 709 2,082 Total Salaires et bénéfices / Salaries and Benefits 7,099 6,975 7,463 7,140.30 576 7,716 7,965 8,240 8,450 24,655 Dépenses non-salariales / Non Salary Expenses 0 00-360-0000-6321 TRANSIT - OFFICE SUPPLIES & EQPT 500 423 500 0.00 0 0 0 0 0 0 00-360-0000-6322 TRANSIT - POSTAGE & COURRIER SERVICES 500 4 500 0.00 0 0 0 0 0 0 00-360-0000-6398 TRANSIT - COVID EXPENSES 0 0 0 3,611.54 1,750 5,362 0 0 0 0 00-360-0000-6399 TRANSIT - MISCELLANEOUS EXPENSES 2,500 1,245 2,500 1,071.52 0 1,072 0 2,500 2,500 5,000 00-360-0000-6444 TRANSIT - ADVERTISING 2,000 254 2,000 0.00 0 0 0 0 0 0 00-360-0000-6466 TRANSIT- CONTRACTS TRANSPORTATION SERVICES 640,000 643,160 660,217 441,742.68 34,810 476,553 90,000 256,860 177,660 524,520 00-360-0000-6467 TRANSIT - S&R ADJ FUEL CLAUSE 24,000 10,990 0 0.00 0 0 0 0 0 0 00-360-0000-6468 TRANSIT - S&R MONTHLY RESALE PASSES 3,000 4,875 2,000 355.14 0 355 0 1,000 1,000 2,000 00-360-0000-6480 TRANSIT - PROFESSIONAL FEES OTHER 10,000 2,017 5,000 0.00 0 0 0 0 0 0 00-360-0000-6499 TRANSIT - MISCELLANEOUS, OTHER 5,000 671 1,000 0.00 0 0 0 0 0 0 Total Dépenses non-salariales / Non Salary Expenses 687,500 663,639 673,717 446,780.88 36,560 483,341 90,000 260,360 181,160 531,520 Paiements de dette / Debt Payments 0 0 0 0.00 0 0 0 0 0 0 Transferts aux réserves / Transfers to Reserves 0 00-360-3150-6710 TRANSIT - ALLOC. TO RESERVE (GEN.SPEC. PROJECT) 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Total Transferts aux réserves / Transfers to Reserves 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Transferts au capital / Capital Transfers 0 0 0 0.00 0 0 0 0 0 0 Dépenses total / Total Expenses 705,432 717,493 692,013 453,921.18 37,136 491,057 97,965 268,600 189,610 556,175 Contribution municipal / Municipal Contribution 90,703 52,404 90,513 202,665.48 -102,250 100,415 -58,112 85,920 98,270 126,078

Estimé conservateur sur la taxe sur l'essence / Conservative Gas Tax Estimate 0 0 0 0 0 0 0 -45,749 -30,499 -76,249 Contribution municipale conservatrice / Conservative Municipal Contribution 90,703 52,404 90,513 202,665 -102,250 100,415 -58,112 40,171 67,771 49,829

Estimé agressif sur la taxe sur l'essence / Aggressive Gas Tax Estimate 0 0 0 0 0 0 0 -131,984 -87,990 -219,974 Scénario agressif contribution municipal / Aggressive Scenario Municipal Contribution 90,703 52,404 90,513 202,665 -102,250 100,415 -58,112 -46,064 10,281 -93,896 Page 102 of 115 Regular Council Meeting 18 Jan 2021

2019 2019 2020 2020 2020 2020 2021 2022 2023 Budget Actuals Budget Actuals Forecast Actuals Budget Budget Budget Total 2021 - June Approved Final Approved December To YE Forecasted (1/2 year) 30th, 2023 Transportation Services / Services de transport Transit Services / Transport en commun TRANSIT SYSTEMS REVENUS / REVENUES Revenus / Revenues 00-360-0000-5100 PROV. GRANT- TRANSIT 0 5,054 0 -55,184.00 0 -55,184 -108,977 0 0 -108,977 00-360-0000-5105 PROV GRANT GAS TAX - TRANSIT -175,979 -175,979 -150,000 -27,855.00 -137,598 -165,453 -42,500 0 0 -42,500 00-360-0000-5150 REV. FEDERAL GRANT - TRANSIT 0 0 0 0.00 0 0 0 0 0 0 00-360-0000-5520 REV. TRANSIT USER FEES -430,000 -483,023 -440,000 -157,116.70 -1,500 -158,617 0 -178,080 -89,040 -267,120 00-360-0000-5530 REV TRANSIT- SPONSORSHIP -8,750 -6,087 -11,500 -4,100.00 -288 -4,388 -4,600 -4,600 -2,300 -11,500 Total Revenus / Revenues -614,729 -660,035 -601,500 -244,255.70 -139,386 -383,642 -156,077 -182,680 -91,340 -430,097 Transferts des réserves / Transfers from reserves 00-360-3150-7120 TRANSIT - ALLOC. FM RESERVE (GEN.SPEC. PROJECT) 0 -5,054 0 -7,000.00 0 -7,000 0 0 0 0 Total Transferts des réserves / Transfers from reserves 0 -5,054 0 -7,000.00 0 -7,000 0 0 0 0 Revenus total / Total Revenues -614,729 -665,089 -601,500 -251,255.70 -139,386 -390,642 -156,077 -182,680 -91,340 -430,097 0 DÉPENSES EXPENSES 0 Salaires et bénéfices / Salaries and Benefits 0 00-360-0000-6100 TRANSIT - SALARIES FULL - TIME 5,562 5,551 5,863 5,685.72 480 6,166 6,251 6,390 6,515 19,156 00-360-0000-6180 TRANSIT - SALARIES OVERTIME 0 81 0 43.85 0 44 0 0 0 0 00-360-0000-6200 TRANSIT - C.P.P. 192 196 197 188.45 0 188 201 248 268 717 00-360-0000-6210 TRANSIT - E.I. 71 72 75 64.71 0 65 76 77 78 231 00-360-0000-6220 TRANSIT - W.S.I.B. 162 163 140 132.96 7 140 147 188 191 526 00-360-0000-6230 TRANSIT - E.H.T. 108 110 114 111.43 9 120 122 125 127 374 00-360-0000-6240 TRANSIT - GROUP INSURANCE 417 223 448 292.43 30 322 490 517 562 1,569 00-360-0000-6260 TRANSIT - O.M.E.R.S. 587 579 626 620.75 50 671 678 695 709 2,082 Total Salaires et bénéfices / Salaries and Benefits 7,099 6,975 7,463 7,140.30 576 7,716 7,965 8,240 8,450 24,655 Dépenses non-salariales / Non Salary Expenses 0 00-360-0000-6321 TRANSIT - OFFICE SUPPLIES & EQPT 500 423 500 0.00 0 0 0 0 0 0 00-360-0000-6322 TRANSIT - POSTAGE & COURRIER SERVICES 500 4 500 0.00 0 0 0 0 0 0 00-360-0000-6398 TRANSIT - COVID EXPENSES 0 0 0 3,611.54 1,750 5,362 0 0 0 0 00-360-0000-6399 TRANSIT - MISCELLANEOUS EXPENSES 2,500 1,245 2,500 1,071.52 0 1,072 0 2,500 2,500 5,000 00-360-0000-6444 TRANSIT - ADVERTISING 2,000 254 2,000 0.00 0 0 0 0 0 0 00-360-0000-6466 TRANSIT- CONTRACTS TRANSPORTATION SERVICES 640,000 643,160 660,217 441,742.68 34,810 476,553 90,000 596,647 345,015 1,031,662 00-360-0000-6467 TRANSIT - S&R ADJ FUEL CLAUSE 24,000 10,990 0 0.00 0 0 0 0 0 0 00-360-0000-6468 TRANSIT - S&R MONTHLY RESALE PASSES 3,000 4,875 2,000 355.14 0 355 0 1,000 1,000 2,000 00-360-0000-6480 TRANSIT - PROFESSIONAL FEES OTHER 10,000 2,017 5,000 0.00 0 0 0 0 0 0 00-360-0000-6499 TRANSIT - MISCELLANEOUS, OTHER 5,000 671 1,000 0.00 0 0 0 0 0 0 Total Dépenses non-salariales / Non Salary Expenses 687,500 663,639 673,717 446,780.88 36,560 483,341 90,000 600,147 348,515 1,038,662 Paiements de dette / Debt Payments 0 0 0 0.00 0 0 0 0 0 0 Transferts aux réserves / Transfers to Reserves 0 00-360-3150-6710 TRANSIT - ALLOC. TO RESERVE (GEN.SPEC. PROJECT) 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Total Transferts aux réserves / Transfers to Reserves 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Transferts au capital / Capital Transfers 0 0 0 0.00 0 0 0 0 0 0 Dépenses total / Total Expenses 705,432 717,493 692,013 453,921.18 37,136 491,057 97,965 608,387 356,965 1,063,317 Contribution municipal / Municipal Contribution 90,703 52,404 90,513 202,665.48 -102,250 100,415 -58,112 425,707 265,625 633,220

Estimé agressif sur la taxe sur l'essence / Aggressive Gas Tax Estimate 0 0 0 0 0 0 0 -131,984 -87,990 -219,974 Scénario agressif contribution municipal / Aggressive Scenario Municipal Contribution 90,703 52,404 90,513 202,665 -102,250 100,415 -58,112 293,723 177,636 413,246 Page 103 of 115 Regular Council Meeting 18 Jan 2021

2019 2019 2020 2020 2020 2020 2021 2022 2023 Budget Actuals Budget Actuals Forecast Actuals Budget Budget Budget Total 2021 - June Approved Final Approved December To YE Forecasted (1/2 year) 30th, 2023 Transportation Services / Services de transport Transit Services / Transport en commun TRANSIT SYSTEMS REVENUS / REVENUES Revenus / Revenues 00-360-0000-5100 PROV. GRANT- TRANSIT 0 5,054 0 -55,184.00 0 -55,184 -108,977 0 0 -108,977 00-360-0000-5105 PROV GRANT GAS TAX - TRANSIT -175,979 -175,979 -150,000 -27,855.00 -137,598 -165,453 -42,500 0 0 -42,500 00-360-0000-5150 REV. FEDERAL GRANT - TRANSIT 0 0 0 0.00 0 0 0 0 0 0 00-360-0000-5520 REV. TRANSIT USER FEES -430,000 -483,023 -440,000 -157,116.70 -1,500 -158,617 0 0 0 0 00-360-0000-5530 REV TRANSIT- SPONSORSHIP -8,750 -6,087 -11,500 -4,100.00 -288 -4,388 0 0 0 0 Total Revenus / Revenues -614,729 -660,035 -601,500 -244,255.70 -139,386 -383,642 -151,477 0 0 -151,477 Transferts des réserves / Transfers from reserves 00-360-3150-7120 TRANSIT - ALLOC. FM RESERVE (GEN.SPEC. PROJECT) 0 -5,054 0 -7,000.00 0 -7,000 0 0 0 0 Total Transferts des réserves / Transfers from reserves 0 -5,054 0 -7,000.00 0 -7,000 0 0 0 0 Revenus total / Total Revenues -614,729 -665,089 -601,500 -251,255.70 -139,386 -390,642 -151,477 0 0 -151,477 0 DÉPENSES EXPENSES 0 Salaires et bénéfices / Salaries and Benefits 0 00-360-0000-6100 TRANSIT - SALARIES FULL - TIME 5,562 5,551 5,863 5,685.72 480 6,166 6,251 0 0 6,251 00-360-0000-6180 TRANSIT - SALARIES OVERTIME 0 81 0 43.85 0 44 0 0 0 0 00-360-0000-6200 TRANSIT - C.P.P. 192 196 197 188.45 0 188 201 0 0 201 00-360-0000-6210 TRANSIT - E.I. 71 72 75 64.71 0 65 76 0 0 76 00-360-0000-6220 TRANSIT - W.S.I.B. 162 163 140 132.96 7 140 147 0 0 147 00-360-0000-6230 TRANSIT - E.H.T. 108 110 114 111.43 9 120 122 0 0 122 00-360-0000-6240 TRANSIT - GROUP INSURANCE 417 223 448 292.43 30 322 490 0 0 490 00-360-0000-6260 TRANSIT - O.M.E.R.S. 587 579 626 620.75 50 671 678 0 0 678 Total Salaires et bénéfices / Salaries and Benefits 7,099 6,975 7,463 7,140.30 576 7,716 7,965 0 0 7,965 Dépenses non-salariales / Non Salary Expenses 0 00-360-0000-6321 TRANSIT - OFFICE SUPPLIES & EQPT 500 423 500 0.00 0 0 0 0 0 0 00-360-0000-6322 TRANSIT - POSTAGE & COURRIER SERVICES 500 4 500 0.00 0 0 0 0 0 0 00-360-0000-6398 TRANSIT - COVID EXPENSES 0 0 0 3,611.54 1,750 5,362 0 0 0 0 00-360-0000-6399 TRANSIT - MISCELLANEOUS EXPENSES 2,500 1,245 2,500 1,071.52 0 1,072 0 0 0 0 00-360-0000-6444 TRANSIT - ADVERTISING 2,000 254 2,000 0.00 0 0 0 0 0 0 00-360-0000-6466 TRANSIT- CONTRACTS TRANSPORTATION SERVICES 640,000 643,160 660,217 441,742.68 34,810 476,553 342,993 0 0 342,993 00-360-0000-6467 TRANSIT - S&R ADJ FUEL CLAUSE 24,000 10,990 0 0.00 0 0 0 0 0 0 00-360-0000-6468 TRANSIT - S&R MONTHLY RESALE PASSES 3,000 4,875 2,000 355.14 0 355 0 0 0 0 00-360-0000-6480 TRANSIT - PROFESSIONAL FEES OTHER 10,000 2,017 5,000 0.00 0 0 0 0 0 0 00-360-0000-6499 TRANSIT - MISCELLANEOUS, OTHER 5,000 671 1,000 0.00 0 0 0 0 0 0 Total Dépenses non-salariales / Non Salary Expenses 687,500 663,639 673,717 446,780.88 36,560 483,341 342,993 0 0 342,993 Paiements de dette / Debt Payments 0 0 0 0.00 0 0 0 0 0 0 Transferts aux réserves / Transfers to Reserves 0 00-360-3150-6710 TRANSIT - ALLOC. TO RESERVE (GEN.SPEC. PROJECT) 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Total Transferts aux réserves / Transfers to Reserves 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Transferts au capital / Capital Transfers 0 0 0 0.00 0 0 0 0 0 Dépenses total / Total Expenses 705,432 717,493 692,013 453,921.18 37,136 491,057 350,958 0 0 350,958 Contribution municipal / Municipal Contribution 90,703 52,404 90,513 202,665.48 -102,250 100,415 199,481 0 0 199,481 Page 104 of 115 Regular Council Meeting 18 Jan 2021

DÉPENSES EXPENSES Salaires et bénéfices / Salaries and Benefits 00-360-0000-6100 TRANSIT - SALARIES FULL - TIME 5,562 5,551 5,863 5,685.72 480 6,166 6,251 0 0 6,251 00-360-0000-6180 TRANSIT - SALARIES OVERTIME 0 81 0 43.85 0 44 0 0 0 0 00-360-0000-6200 TRANSIT - C.P.P. 192 196 197 188.45 0 188 201 0 0 201 00-360-0000-6210 TRANSIT - E.I. 71 72 75 64.71 0 65 76 0 0 76 00-360-0000-6220 TRANSIT - W.S.I.B. 162 163 140 132.96 7 140 147 0 0 147 00-360-0000-6230 TRANSIT - E.H.T. 108 110 114 111.43 9 120 122 0 0 122 00-360-0000-6240 TRANSIT - GROUP INSURANCE 417 223 448 292.43 30 322 490 0 0 490 00-360-0000-6260 TRANSIT - O.M.E.R.S. 587 579 626 620.75 50 671 678 0 0 678 Total Salaires et bénéfices / Salaries and Benefits 7,099 6,975 7,463 7,140.30 576 7,716 7,965 0 0 7,965 Dépenses non-salariales / Non Salary Expenses 0 00-360-0000-6321 TRANSIT - OFFICE SUPPLIES & EQPT 500 423 500 0.00 0 0 0 0 0 0 00-360-0000-6322 TRANSIT - POSTAGE & COURRIER SERVICES 500 4 500 0.00 0 0 0 0 0 0 00-360-0000-6398 TRANSIT - COVID EXPENSES 0 0 0 3,611.54 1,750 5,362 0 0 0 0 00-360-0000-6399 TRANSIT - MISCELLANEOUS EXPENSES 2,500 1,245 2,500 1,071.52 0 1,072 0 0 0 0 00-360-0000-6444 TRANSIT - ADVERTISING 2,000 254 2,000 0.00 0 0 0 0 0 0 00-360-0000-6466 TRANSIT- CONTRACTS TRANSPORTATION SERVICES 640,000 643,160 660,217 441,742.68 34,810 476,553 274,577 0 0 274,577 00-360-0000-6467 TRANSIT - S&R ADJ FUEL CLAUSE 24,000 10,990 0 0.00 0 0 0 0 0 0 00-360-0000-6468 TRANSIT - S&R MONTHLY RESALE PASSES 3,000 4,875 2,000 355.14 0 355 0 0 0 0 00-360-0000-6480 TRANSIT - PROFESSIONAL FEES OTHER 10,000 2,017 5,000 0.00 0 0 0 0 0 0 00-360-0000-6499 TRANSIT - MISCELLANEOUS, OTHER 5,000 671 1,000 0.00 0 0 0 0 0 0 Total Dépenses non-salariales / Non Salary Expenses 687,500 663,639 673,717 446,780.88 36,560 483,341 274,577 0 0 274,577 Paiements de dette / Debt Payments 0 0 0 0.00 0 0 0 0 0 0 Transferts aux réserves / Transfers to Reserves 00-360-3150-6710 TRANSIT - ALLOC. TO RESERVE (GEN.SPEC. PROJECT) 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Total Transferts aux réserves / Transfers to Reserves 10,833 46,879 10,833 0.00 0 0 0 0 0 0 Transferts au capital / Capital Transfers 0 0 0 0.00 0 0 0 0 0 0 Dépenses total / Total Expenses 705,432 717,493 692,013 453,921.18 37,136 491,057 282,542 0 0 282,542 Contribution municipal / Municipal Contribution 90,703 52,404 90,513 202,665.48 -102,250 100,415 131,065 0 0 131,065 Page 105 of 115 THE CORPORATION OF THE TOWNSHIP OF RUSSELL

BY-LAW NO. 2020-157

BEING a by-law to authorize the Mayor and the Clerk to execute and affix the Corporate Seal to an amendment Agreement between 417 Bus Line Limited and the Corporation of the Township of Russell.

WHEREAS the Council of the Corporation of the Township of Russell did enact By-law No. 2019-071 on May 6, 2019 to authorize an agreement with 417 Bus Line Limited for public transit; and;

WHEREAS Council, at its Regular Meeting held December 21, 2020 received report ECO- DEV-09-2020 recommending the amendment to the agreement with 417 Bus Line Limited authorized by By-law 2019-071; now therefore be it

RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL ENACTS AS FOLLOWS:

1. THAT the Mayor and the Clerk are hereby authorized to execute and affix the Corporate Seal to an amendment Agreement between 417 Bus Line Limited and the Corporation of the Township of Russell.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF DECEMBER 2020.

______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

2020-157 Amendment to the Agreement with 417 Bus Line Limited

Page 106 of 115 Regular Council Meeting 18 Jan 2021 Russell Transpo

Q1 If Russell Transpo returns to service in January 2022 (after one year of service suspension), do you plan to resume using Russell Transpo? We are aware that there are still several unknown elements in the face of the pandemic, but we still want to know your needs regarding public transportation service. // Si Russell Transpo revient en service en janvier 2022 (après une année de suspension du service), anticipez-vous recommencer à utiliser Russell Transpo? Nous sommes conscientes qu’il existe encore plusieurs éléments inconnus face à la pandémie, mais nous désirons tout de même connaître vos besoins quant au service de transport en commun.

Answered: 129 Skipped: 0

Yes / Oui

No / Non

Uncertain / Incertain(e)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

ANSWER CHOICES RESPONSES

Yes / Oui 63.57% 82

No / Non 12.40% 16

Uncertain / Incertain(e) 24.03% 31 TOTAL 129

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Q2 If Russell Transpo is an essential service for your trips to Ottawa and Hull and/or was a deciding factor in moving to Russell Township, please elaborate below or email us at [email protected] so that we can share your comments with our Council. // Si Russell Transpo est un service essentiel pour vos déplacements vers Ottawa et Hull et/ou a été un facteur décisif lorsque vous avez pris la décision de déménager dans la municipalité de Russell, veuillez élaborer ci-dessous ou nous envoyer un courriel à [email protected] afin que nous puissions partager vos commentaires avec notre conseil municipal.

Answered: 61 Skipped: 68

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# RESPONSES DATE 1 J'ai besoin d'un transport le plus local possible. C'est Russell Transpo ou OC Transpo à Vars. 12/17/2020 9:11 PM Beaucoup plus pratique Russell Transpo. Et oui une des raisons que nous avons choisi Embrun était l'accès à un transporteur local. Merci.

2 The bus service has been my primary means of commuting to and from work in downtown 12/17/2020 8:01 PM Ottawa since moving to Russell in 2001 (when it was through Bergeron Bus Lines). If it hadn’t been for that service, I would not have moved here.

3 I 12/17/2020 2:24 PM

4 I believe that Russell/Embrun Transpo is an esssential service to our growing community. It's 12/17/2020 11:59 AM essential to have an alternative way to commute downtown without all the stress and cost of driving. I've used our bus transit for many years, now retired I still appreciate the service to occasionally go downtown for shopping, visiting or for some important appointments. Best regards.

5 I do rely on the bus service from Embrun to downtown. Until such time things resume to a 12/16/2020 7:33 PM more normal state my schedule will be flexible between home and office. Although probably not cost effective for the company if there were different pass options It would probably be beneficial. I know there are one way tickets but that is not a cost effective option if multiple trips taken in a month.

6 Yes, Russell Transpo is a key Service for public servants. If the service does not align with 12/16/2020 5:01 PM our return to work then we will find an alternative (carpool?) And you risk not having customers return in light of finding an alternative option. This will likely be the case for my son and I.

7 I moved to Embrun in May 2020 and Russell Transpo was the ultimate deciding factor in doing 12/16/2020 3:29 PM so. I cannot rely on OC Transpo and cannot afford to pay for gas and parking downtown Ottawa which is why I truly need the commuter bus. The thought of living a half hour away from Ottawa and not having Russell Transpo gives me extreme anxiety since I would not be able to get to work and earn wages to support my son. If the bus was ever to be removed permanently, I would have to reconsider living in Embrun. I beg the city council to please not remove Russell Transpo from its residents and in turn add more stress while we are already dealing with a pandemic.

8 the commuter bus was a factor in moving to Russell, OC transpo from Carlesbad Springs in 12/16/2020 9:22 AM not convent with only one bus in and back per day, as well as not getting me to my office without changing from bus to train and long walk. we might have to move closer to Ottawa now.

9 La raison principale pour l'achat de notre maison, il y a 4 ans, c'était dû au fait que nous 12/16/2020 6:51 AM pouvions utiliser un transport collectif (russell transpo) pour aller travailler au centre-ville d'Ottawa. Nous sommes très décus de la décision d'annuler le transport pour l'année 2021. Nous remettons notre mode de vie en question.

10 It is an Essential Service 12/16/2020 4:52 AM

11 As soon as my department expects employees to go into the office, I will need this service. I 12/15/2020 10:21 PM am not sure it will be January, but definitely once the vaccine has been widely distributed.

12 We only have one vehicle and must coordinate driving to and from work together. If one person 12/15/2020 9:37 PM had to work late/early the other could use the visas a secondary means of transportation. We used this on average 1-2times a week before the pandemic. Not sure if I would say it was a deciding factor on moving here but it was an important resource

13 We would not have moved to Russell if public transportation was not an option. Commuting to 12/15/2020 9:19 PM and from the city on a daily basis is not an option for me due to health reasons.

14 Need to use it to commute to Ottawa 12/15/2020 9:00 PM

15 Important part of living here 12/15/2020 8:55 PM

16 J'ai utilisé vos services depuis 10 ans. Maintenant, je fais du télétravail à cause du covid. Je 12/15/2020 6:23 PM ne sais pas quand on m'obligera à y retourner physiquement.

17 It was an essential service when I moved. I did not own driving license at the time. 12/15/2020 6:15 PM

18 While I haven't used Russell Transpo yet (moved to the township on January 30th 2020), it 12/15/2020 5:56 PM

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was definitly something I was super happy to see exist and greatly influenced my willingness/interest in moving to the township. It has huge implications should it be cancelled outright both for environmental reasons but also for access to reasonable cost commuting should I work somewhere that is in higher cost for parking or higher levels of congestion. I think it plays a part on willingness to give Russell a chance.

19 Yes this was a determining factor. When I first moved to Russell, I tried the Russell Transpo 12/15/2020 5:35 PM service for one ride to get to a meeting with our contractor prior to signing a home purchase contract. This confirmed I liked the service and would not be stuck moving in Russell since my husband and I only have one car and don’t always go in the same direction to go to work. Thanks

20 I work in Hull/Gatineau and took the bus 5 days a week to get to and from work. should I return 12/15/2020 5:27 PM to the office I would resume taking the bus if it is available.

21 Before the pandemic, I used the Russell transpo everyday. Now, I use it once a week 12/15/2020 5:12 PM (Thursday). Could a third option be considered? Having the bus run once or twice a week? I would rearrange my schedule to be able to head into Ottawa on days that the bus runs. Please do not cancel this service.

22 Not an essential service 12/15/2020 4:59 PM

23 It was an important factor when deciding to move to Embrun, as it provides an option for me 12/15/2020 4:08 PM and my family to get to work/school.

24 I need the service to get to work in the down town core. My wife and I only have one car and 12/15/2020 3:53 PM the bus really helps me with that.

25 Essential service - Transportation to work! 12/15/2020 3:34 PM

26 When I took a job downtown Ottawa is was for the fact that I could take Russell Transpo. I am 12/15/2020 3:24 PM not interested in taking OC Transpo and the unreliable train. I loved my bus trips each day.

27 Yes! Picked Russell municipality due to having transportation to downtown Ottawa. It is posted 12/15/2020 3:20 PM on Wikipedia & your own website that you provide this service!!

28 It was a key factor in our decision to move to Russell. We are a one car household, and work 12/15/2020 2:56 PM in completely separate areas of Ottawa so we cannot carpool. Until COVID started, I used the transpo for my daily commute. Removing the transpo gives people who moved here less options, and contributes to greenhouse gas emissions by encouraging households to buy more cars.

29 This was a deciding factor to move to Embrun. I do not have a vehicle and rely on this to get 12/15/2020 2:30 PM to work.

30 I chose to move to Russell in 2017 because of the fact that there was access to the bus 12/15/2020 2:28 PM service. I don’t drive and I’m dependent on others and the bus service when I go to work in downtown Ottawa. I think that bus service should be mandatory. It will be hard not having bus service until 2022

31 This service is needed for commuting to Ottawa 12/15/2020 1:34 PM

32 We moved to Embrun because there was public transit. At the time it was just run privately 12/15/2020 1:34 PM (Bergeron) until the township took over. Ultimately, whether the township runs it or not, I believe that there there will always be a viability for a bus service.

33 Although I do not regularly take the bus, it was a major decision for my move to Russell. 12/15/2020 1:33 PM Although I generally car pool to work, there are times when I have to stay unexpectedly late and need to take the bus to get into the Russell Village. Otherwise, I would need a pick up from the car pool lot near Vars, which isn't always possible. Could a suggestion be that, if the Russell Transpo inls canceled, could a service be run between the Vars car pool lot and Russell and Embrun, that would facilitate transferring off of OC Transpo 222, and still being able to get to the residential areas?

34 Nous avons choisi de se faire construire à embrun car il y avait un service de transport en 12/15/2020 1:32 PM commum. Nous devons de Casselman et dans ce village il y a un service et pour moi c'était essentiel de déménager à un endroit ou il offrait ce même service puisqu'il n'y a plus de stationnement au Centre ville.

35 I work for the federal government in Hull, the service was definitely a deciding factor in 12/15/2020 12:57 PM

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choosing to live in Russell

36 C'est une des raisons majeures pourquoi j'ai choisi de déménager à Russell. 12/15/2020 12:56 PM

37 Je vais vous envoyer un courriel. 12/15/2020 12:43 PM

38 Russell tranpo a ete un facteur decisif pour notre dememnagement 12/15/2020 12:24 PM

39 le transport est definitivement essentiel pour moi 12/15/2020 12:03 PM

40 Russell transport was a deciding factor in building out new house in Russell. We also looked T 12/15/2020 11:52 AM schools and community for our family

41 Russell Transpo was a consideration when moving to the Township. 12/15/2020 11:41 AM

42 I work at the Ottawa courthouse for the Superior Court judges and a Judicial Assistant and my 12/15/2020 11:35 AM family and moved from Northern Ontario to Russell BECAUSE of the 417 bus line availability. Had this service not been available we would have moved closer to downtown but wanted to be in a more small town setting to raise our family!

43 Yes knowing that there was transportation into Ottawa/Hull was definitely a determining factor 12/15/2020 11:34 AM in moving to Embrun. As a single car family knowing that I had a way into work was key. I’m not sure what I would do if service is not eventually reinstated.

44 Ça fait 20 ans que je voyage de cette façon vers le centre-ville d'Ottawa pour mon travail, et 12/15/2020 11:20 AM mon père l'a fait avant moi. C'est un service très, très apprécié et j'aimerais beaucoup qu'il soit maintenu. Les autres options qui s'offrent à moi (OC Transpo + train ou voyager moi-même au centre-ville et y stationner) sont beaucoup moins attrayantes. J'espère vraiment que vous rétablirez le service en janvier 2022. Avec tous les quartiers qui se développent et les gens qui optent pour la banlieue, je suis certaine que vous aurez la clientèle qui justifie le maintien du service, une fois la pandémie terminée. Les autobus étaient d'ailleurs parfois trop pleins avant que la pandémie frappe. Je ne crois pas que vous aurez du mal à refaire votre clientèle.

45 Without Russel Transpo, I would not be able to work downtown with a reasonable commute. 12/15/2020 11:18 AM Service to the Vars Park and Ride was fantastic. Without it, I would refuse to take OC Transpo and would either have to drive downtown or change jobs.

46 I moved to Russell 5 years ago and the ultimate deciding factor between this Township and 12/15/2020 11:14 AM others was my ability to get to and from work using Russell Transpo. Many residents in the Township depend on this essential service to get to and from Ottawa to earn their livelihoods. Taking it away would leave a great number of us very frustrated, incredibly disappointed and in a bind as we would be unable to get to and from work in Ottawa in a reliable and in a timely manner. Not everybody can afford housing in Ottawa, nor find employment in the Township area, making commuting to Ottawa absolutely essential to earn a living. The thought of no longer having access to this service makes me extremely anxious, angry and absolutely crushed as I have based my life choices on the availability of this transportation service. Please do not remove this essential service that you have so kindly offered for many years; a great deal of us have made life-changing decisions to live here based on this necessary service to our employment. I beg of Council to abide by its Mission to "Provide efficient adaptive services to continually improve our Community’s quality of life." There is a strong need in the community for such a service and I would sincerely hope that Council would respect the community's need for it. We've lost so much during the pandemic, we don't want to lose this service too.

47 Russell Transpo était un service essentiel pour me rendre au travail avant la pandémie. Je ne 12/15/2020 11:12 AM sais pas encore si je devrai retourner travailler physiquement en ville après la pandémie ou si je continuerai à faire du télétravail. Si je dois retourner en ville, j'aimerais pouvoir profiter du service Russell Transpo.

48 When this service first started I was told at the meeting there would be no additional cost to 12/15/2020 11:09 AM the tax payers not using the service. My hours of work were outside the schedule bus times so I was not able to use the service. The hours of operation appear to be geared to government employees. I would propose that the users carry the total cost as I was informed when the service started. However, after COVID the level of service will probably be reduced as more workers will telecommute.

49 It used to be an essential service, and a major reason why I moved to Embrun. But since then 12/15/2020 11:05 AM the service has been modified to drop my stops. I could deal with St Laurent, but would prefer

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Blair. Since the LRT has been implemented I"m not sure why the bus has to go downtown. Drop us off at the first LRT stop on the route (Blair).

50 Russell Transpo est un service essentiel pour moi, je ne conduis pas dans la ville d'Ottawa et 12/15/2020 11:03 AM je préfère prendre l'autobus que covoiturer.

51 J'avais l'intention de l'utliser pour aller au college. 12/15/2020 11:03 AM

52 The service became essential especially when faced with the LRT. I had to commute to work 12/15/2020 10:57 AM every day driving 25 minutes to the Greenboro bus station, taking an OC Transpo bus for 20 to 25 minutes, and then the LRT for another 10 minutes. So, minimum 1 hour to go to work every day without counting the wait times nor the numerous times my wait time was extended because the LRT was not working.

53 Not applicable 12/15/2020 10:55 AM

54 Essential while working regular Monday to Friday, however, not able to use when I worked 12 12/15/2020 10:51 AM hour rotating shifts (days, nights, weekends) or when I worked further in Gatineau (Hull Sector)

55 It's not 12/15/2020 10:48 AM

56 C’est l’inconnue quand à notre retour au travail. Par contre, ce transport est un service 12/15/2020 10:48 AM essentiel pour moi. J’ai peine à croire que la municipalité suspendrait ce service pour un an. C’est tout simplement pathétique. Évidemment le conseil se foute de ses concitoyens. Juste les taxes qui comptent pour payer les salaires!

57 Before we moved here I used OC Transpo. I started taking the bus 8 months after we moved 12/15/2020 10:46 AM here. Before I started taking it, my husband would drive me to where I could grab an OC Transpo bus. OC Transpo became really unreliable. Then I developed mobility issues and it was getting difficult to ride a cramped bus. Russell Transpo allows me to be more comfortable, have access to washroom facilities if absolutely necessary, and its also more reliable to get me to work on time.

58 Once we are able to go back to work in 2021, I would like to resume using the transpo service. 12/15/2020 10:44 AM

59 [email protected] 12/15/2020 10:43 AM

60 I do not drive. I need this service 12/15/2020 10:42 AM

61 [email protected] 12/15/2020 10:42 AM

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Page 112 of 115 Regular Council Meeting 18 Jan 2021 Appendix 4 / Annexe 4

Good day,

It is appreciated that the municipality looks at future needs of transportation for our commute to the office when this is permitted; and this as we transition from remote work to the office workplace.

This being said, I think it is premature to take a decision on the future of the Russell Transpo, as many aspects around covid are still unknown.

My suggestions going forward - for your consideration:

• For the municipality to create a Russell Transpo secure page where we can add our names directly in a table, confirming our interest, need or not - in future transportation via Russell Transpo.  Everyone could add their names in their own timeframe based on their personal circumstance, before a set date. • To postpone a decision to 2021, when more information is available on a vaccine and instructions on the return to the workspace.  I understand that since I work from home and can successfully continue to do so; I`ll be one of the last ones to get a vaccine – meaning this will affect the return date to the office where transpo will not be required for some time. • With the unknown – many may not respond to the survey at this time for different reasons (worried of commuting; no return to the workplace yet, possible increase of transpo cost, kids’ situation with remote learning, etc) • News via social media (Create a Facebook page specifically to share news/information on Russell Transpo - with closed/open groups). Could also share information regarding a secure page • Positive posters about the Russell transpo service – “Thinking of You” – “Updates on commuting to Ottawa” (Great place to post is at grocery stores – we all need to buy food)

I hope these suggestions can be useful. For me personally, I’m unable to confirm when I’ll return to the workplace. But when I do, I am counting on the Russell Tranpo for my commute.

Wishing everyone at the municipality all the best for the holiday season – especially a Healthy New Year! Bonjour,

Pour répondre à la question #2 de votre sondage. Malgré que j’ai arrêté de prendre le service de transport en 2019 car je travaille dans l’Est de la capitale et le service avait été réduit dans ce secteur, c’est important que la municipalité maintienne le service de transport en commun. Le gouvernement fédéral est mon employeur et la plupart des bureaux fédéraux sont au centre-ville. Pour ma part si je veux changer de poste dans le futur, et la plupart des postes fédéraux étants au centre-ville, le fait qu’il y a du transport en commun offert par la municipalité est un facteur en prendre en considération pour ma décision.

Page 113 of 115 Regular Council Meeting 18 Jan 2021 Pour le moment, mon employeur estime le retour dans les édifices vers juin 2021, sous réserve de changements.

La municipalité a fait du progrès et a mis beaucoup d’efforts en établissement et en maintenant un service de transport en commun, l’annuler serait un pas en arrière. En ayant été client pendant plus de 10 ans, j’ai pu vous aider à améliorer ce service. En plus avec la construction résidentielle, les nouveaux résidents veulent des services municipaux, le service de transport en est un. C’est certain que l’offre de transport en commun a influencé leur décision d’acheter une maison ici.

Le service de transport en commun aide aussi l’environnement et aide à réduire le trafic. Le trafic va devenir un problème très prochainement dans la municipalité et le transport en commun va aider en l’atténuant.

Le télétravail ne continuera pas tel qu’il est maintenant après la pandémie : ce ne sera plus le télétravail à 100%. Oui, notre employeur sera plus souple pour permettre du télétravail, mais à date je n’ai pas entendu des gens qui veulent demeurer en télétravail 100% après la pandémie. Par exemple, il y aura un mode hybride, par exemple 3 jours au bureau, 2 jours à la maison.

En plus le fédéral a de nombreux édifices, il y a des millions de pieds carrés au centre-ville, l’emploi au fédéral ne va pas tomber complètement virtuel après la pandémie. Bonjour,

Je viens de terminer le sondage sur le service d'autobus offert par la Municipalité.

J'ai répondu NON à la première question du sondage pour la seule raison que je prévois prendre ma retraite à l'été 2021. Sinon, j'aurais continuer à me prévaloir de ce service, essentiel, selon moi.

Je trouverais dommage que, vivant dans un milieu éloigné de la ville, que nous n'ayons pas accès à un service de transport en commun. Il faut penser aux gens qui n'ont pas de voiture et qui doivent se rendre pour des rendez-vous médicaux ou autres à Ottawa. Aussi, l'avenir tend vers moins d'auto sur les routes (pollution) et la ville décourage l'utilisation des voitures surtout à usage unique la plupart du temps. Je sais que pour ma part, si l'autobus est maintenu, je l'utiliserais au moins une fois/semaine.

Je sais que ce service a un coût mais en le supprimant, vous créez d'autres problèmes à portée moins écologique.

Page 114 of 115 Regular Council Meeting 18 Jan 2021 CORPORATION OF THE TOWNSHIP OF RUSSELL

By-law # 2021-

A by-law to confirm the proceedings of the Council of The Corporation of the Township of Russell at its Regular Council Meeting held on January 18, 2021.

WHEREAS pursuant to Section 5 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (“Municipal Act”), the powers of a municipality are to be exercised by its council by by-law; and

WHEREAS it is deemed expedient that the proceedings of the Council of The Corporation of the Township of Russell at this meeting be confirmed and adopted by by- law; now therefore be it

RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF RUSSELL HEREBY ENACTS AS FOLLOWS:

1. THAT the actions of the Council of The Corporation of the Township of Russell in respect of any reports from departments and committees and each motion and resolution passed and other actions taken by the Council of The Corporation of the Township of Russell at this meeting are hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law.

2. THAT the Mayor and Clerk and the appropriate other officials of the Corporation of the Township of Russell are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of The Corporation of the Township of Russell referred to in the preceding section.

3. THAT unless otherwise provided, the Mayor and Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Township of Russell.

4. THAT this By-Law shall come into force and take effect upon final reading thereof.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF JANUARY, 2021.

______Pierre Leroux Joanne Camiré Laflamme Mayor Clerk

2021- Confirming By-law

Page 115 of 115 Regular Council Meeting 18 Jan 2021