For Desktop Host Guide

® for Desktop Host Guide 1 Table of Contents 03 Welcome to iMeet® 04 System requirements 05 Get to know the iMeet for Desktop app 06 Getting started 07 Manage contacts 08 Add iMeet contacts 09 Start my meeting 10 Join a meeting 12 Get to know your meeting room 13 Main Menu 14 Manage your profile 15 Invite guests to your meeting 16 Connect your audio 17 Meeting productivity 18 iMeet notes 19 iMeet has gone mobile 19 Support 2 Welcome to iMeet. Meet face-to-face online when you can’t be there in person. iMeet is perfect for sales presentations, candidate interviews, team meetings, client collaboration and more. iMeet is an innovation in web conferencing. Made simple. This guide walks you through how to set up your room, invite guests, and host product and engaging meetings online. Simply learning the basics will make you look like an iMeet pro. Simple Everything about the iMeet platform was designed to make online meetings – simple and enjoyable. Personal iMeet allows you to be more than just a voice on the other end of the phone. Mobile Whether you’re in an office or on-the-go, hosts and guests can meet on the computer or mobile device. • Meet face-to-face online from anywhere to anywhere in the world. • High quality, low bandwidth cloud technology means no special equipment or additional expense. • See who’s talking. Their cube will glow green. • Increase meeting productivity by sharing your screen or files with guests. • Consistent cross-platform means you’re ready to host from your desk or the park. • Customize your iMeet profile, room theme and meeting names to increase personalization. Don’t have an iMeet room yet to host your own meetings? Just visit iMeet.com to sign up today. 3 System requirements. Run a quick Automated Systems Check to see if you’re set up for the best iMeet experience possible. • Internet Explorer 7, Safari 5.0, Mozilla Firefox 4.0 and Google Chrome 11 or newer. • Flash player version 11.0 or newer. • Windows 7 and Windows Vista or MAC OS X 10.6 or newer. • Intel or AMD processor 1.8Ghz CPU or higher. Recommend 2.3Ghz or higher. • Minimum 1GB of RAM. Recommend 2GB or higher. • Cable modem, DSL or better Internet connection. • Firewall port 443 must be open. 4 Get to know the iMeet for Desktop App. Launch iMeet from the desktop app (it’s the double e’s icon located on your desktop, system tray or menu bar). The app is optimized for the best meeting experience and the main place to – Manage contacts, Start your meeting and Join a meeting. Contacts Access to all your iMeet contacts. Start my meeting Instantly launches your iMeet room. Join a meeting Search iMeet hosts to join their meeting. Click to see who’s waiting in your meeting room. 5 Getting started. First time users If this is your very first time launching the iMeet app, you’ll see a Welcome Screen prompting you to get started and build your contacts. Current users If you’ve been using iMeet on any of your devices, your iMeet contacts will appear in the main home screen view. 6 Manage contacts. You can manage your contacts, search for other iMeet hosts in your company, and manually add new ones. Plus, iMeet will auto-sync your contacts across all your devices so you’re ready to meet and collaborate from anywhere you are. Search your saved iMeet contacts. Manually add new contacts. 7 Add iMeet contacts. Search company directory From the main desktop app, click ADD CONTACT. Start typing a name or email and iMeet will automatically search for all the iMeet accounts in your company directory. Select the contact, click ADD to save. Manually add new contact If a contact isn’t found when searching your company directory, you can manually create and save to your iMeet Contacts. Type to search iMeet accounts in your company directory. Manually create a new contact. 8 Start my meeting. When you click Start my meeting from the desktop app, your iMeet room opens and you’re automatically connected. Start my meeting Instantly launches your iMeet room. 9 Join a meeting. Provides easy access to search and join someone else’s iMeet meeting. Join a meeting Opens a panel to select whose meeting you want to join. 10 Join a meeting (continued). Search your saved Contacts and your company’s iMeet directory. You can also manually enter the host’s URL. First time users iMeet rooms will auto-populate as you build your iMeet contacts. You can also Join a Meeting by selecting a meeting host from your saved Contacts in the main home screen. 11 Get to know your meeting room. Background Choose from a set Time & Weather Hover over of iMeet landscape or cityscape someone’s cube to display his backgrounds. local time and weather. Profile Cube Personalized with your contact info, bio, Active Talker photos and social/ A green glow shows business apps. who’s currently talking. Room Name Click to give your meeting room a special name or customize for every meeting. Main Menu Bar Single click to access all your main host and meeting controls. 12 Main menu. The main menu holds everything you need to host and manage your meeting. When you’re in a meeting, this is a convenient place to invite guests, view and share files, and add or change your audio connection. Share Share your screen or files Chat Message everyone with everyone in the meeting. in the meeting or select a guest for a side-chat. Connect Connect your audio or your webcam. Bandwidth Bars Displays the individual connectivity level of each guest in the meeting. Microphone Meeting Notes Take Meeting Volume personal meeting notes or action items for the entire Invite Have iMeet call your meeting. Email notes or guests to join the meeting or sync with Evernote. send an invite via email. iMeet Controls Lock your room, mute guests and end meeting. Settings Customize iMeet settings. Feedback and Help 13 Manage your profile. Your iMeet profile cube. Everyone gets their own cube showing presence in the meeting – and it glows when you talk. Control your meeting right from your cube. Ask a question, or step out for a minute. Click anyone’s cube in the meeting to Spotlight (enlarge). Personalize your cube. Your iMeet cube provides a nice overview of who you are. Populate your profile by clicking the “i” to add photos, your bio and customize your room options. You can also link to your social media networks and cloud apps including Evernote, Twitter, LinkedIn, and Facebook. 14 Invite guests to your meeting. There are 3 ways for hosts to invite guests to the meeting. Email Use the iMeet Toolbar for Outlook to schedule guests to meet now or later. It opens an email prepopulated with all the meeting details and a single click to bring them right into your room. You can also select INVITE from your room’s menu bar to add guests. Call Have iMeet call your guests to join the meeting. • INVITE from menu bar and choose CALL A GUEST. • Select from MY CONTACTS or manually type contact info. • Click CALL URL Simply give guests your personal iMeet Meeting URL. 15 Connect your audio. There are 3 ways to connect your audio starting from the menu bar. CALL MY COMPUTER Connect through your computer’s VoIP with or without a headset. CALL MY PHONE iMeet will dial-out to your phone. No need to memorize access number or passcodes. DIAL-IN Provides a choice of access numbers and audio key so you can dial-in from any phone. 16 Meeting productivity. Get all your guests on the same page, in real-time, with iMeet Screen Share. You can also upload, access and share your files right from your room’s file cabinet, across any device and Pass Control to a meeting guest.. Share your screen. 1. Select SHARE from menu bar. 2. Select SHARE MY SCREEN. 3. You’ll be prompted to decide on the quality of your screen share – speed or clarity. 4. You can also pick which screen you want to share. Share a file. 1. Select SHARE from the menu bar. 2. Select SHARE A FILE. 3. Choose your file and click SHARE. • To zoom in, click the little “document bigger” icon in the upper left corner of the file. • Annotation tools are available in the upper right corner. • Click next to scroll through document pages. Pass Control. 1. While presenting a file, click the icon. 2. Select the guest to pass control. 17 iMeet Notes. Take notes for yourself or for everyone without ever leaving iMeet. Share those notes via email or sync with Evernote so you’ll never forget critical action items. 18 iMeet has gone mobile. And, so can you. Download our free apps and you’re ready to attend iMeet meetings from your iPad, iPhone, or Android Smartphone. See everyone in your meeting, access and present files stored in the cloud and conduct your meeting from anywhere. There’s so much more to know about iMeet. Cruise around the iMeet Community to meet up with other folks who want to ask questions, share ideas and get to know iMeet. Need a room of your very own? Visit iMeet.com to sign up and host meetings today. Support. Everyone needs support from time to time and we’re here to help. Visit iMeet Community View video tutorials Email [email protected] 19 ® THE MEETINGS EXPERTS PGi.com TM 20.

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