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Planning & Administration Highlights Planning & Administration Quarterly Report:April - June 2014 From Lisa Patton-Glinski Highlights Communications • The Admin and Friends We held two ARL • Worked with the IFLA quarterly report was receptions, the Staff Welcome to Planning and Administration’s planning team on the revised this quarter Appreciation April - June quarterly report. We have development of themes by adding a section to Luncheon and two Facilities selected several highlights from each and logos for the 2016 showcase library retirement parties. department that are either reflective of key congress in Columbus. development. 2 priorities addressed within the quarter or subjects • We had 36 more that may be of particular interest to our readers. • Redesigned the • Total Friends revenue rentals this quarter was $32,692 for this • Design review is “Diversity Resident” compared to the same Business Office Facilities quarter when including coming to an end on brochure for use at the quarter in 2011. • Construction book sales, gifts and phase two of the ALA 2014 Summer 3-4 activities have Conference. memberships. concluded on the 18th Depository HVAC Human Resources System Upgrade project • 7 position offers were Ave. Library first floor • Provided promotional • 502 items were added which is led by Karpinski accepted this quarter, Communications renovation and restroom and graphic support to to the collection this Engineering. 13 individuals were renovation projects. The the Thompson Gallery quarter from donations. hired this quarter and 7 Chihuly is now in its new exhibit “ World • The Research Faculty/Staff members 5-6 home displayed Perspectives on the Commons feasibility Special Events were promoted. prominently above the Great War.” study has concluded. • The library saw 829 Administration natural stone fireplace. & Friends Several renderings as events/meetings this • The HR Dept. hosted • Created both a print well as a cost estimate quarter with 42% a number of develoment • The FAES Library and and online version of the were produced for use scheduled by patrons workshops for 7 Student Success Center “Guide to Library in the decision making and non library employees including project has entered into Research” which is process to determine employees. Performance the demolition/ intended for use with Special Events construction phase. The next steps. Management and students. mezzanine has been • We received a net gain Sexual Harassment. Business Office of $16,173 from the removed and crews are Admin & Friends 8-9 • Fines collected for FY events hosted. • A total of 34 spot beginning to open up • Friends of the Library 15 total $165,000. bonuses were awarded the south wall which welcomed 14 new will allow an abundance this quarter. Human Resources members and welcomed • A number of special • $80,228 remains of natural light into the back 7 existing events took place available to be awarded space. members this quarter. this quarter. Strategic Plan Initiatives for approved Innovation SP 10-11 Fund submissions. 2011-2016 Look for this graphic highlight- ing projects that tie directly into Strategic Plan Initiatives. Food, Agricultural & Facilities The project is on the Board of Trustees August Environmental agenda. If approved, we will proceed with the architect selection process. Estimated project Sciences Library completion is January 2016. SP Resources Stewardship The FAES Library and Student Success Center Meet evolving user needs by engaging in Project has entered into the demolition/ Facilities Updates a strategic review of facilities, along with the construction phase. The mezzanine has been development and execution of a facilities master removed and crews are beginning to open up the As part of a Libraries Innovation Fund grant, a plan. south wall which will allow an abundance of natural mobile device charging station has been purchased, and will soon be put into service on the 8.1 - Renovate the FAES Library in concert with the light into the space. Acock Associates serves as architects and Robinson Construction as newly-renovated first floor of The 18th Ave. Library. College of Food, Agricultural, and Usage will be monitored and studied over the Environmental Sciences. Construction Manager-at-Risk. Demolition activities began in late May and anticipate project coming months by our facilities team. completion by January 2015. The FAES Library is 8.2 - Evaluate long term space and service needs Modifications to the HVAC systems are underway for the Biological Sciences and Pharmacy Library currently offering limited services in its temporary home, 322 Howlett Hall. in Thompson Library rooms 150 A/B to provide a in concert with the College of Pharmacy and other quieter environment for which to meet in. Some interested parties. modifications have been completed to better the Depository situation, and additional work is scheduled for the 8.3 - Evaluate a design plan to transform the coming weeks to improve conditions even more. 18th Avenue Library into an updated, functional, Phase one of the HVAC system project at the Book Depository has been completed. Karpinski Engi- technology rich space conducive to The Planning and Administration Division was neering was chosen to provide engineering services collaborative learning. delighted to have the opportunity for significant • Chihuly glass on display over fireplace in the for phase two of the project, which began with participation in the preparations for the ARL recently renovated 18th Ave. Library. design in spring 2014 and construction start antici- 8.4 Renovate and occupy Sullivant Hall to enhance Directors event held in May of 2014. Our facilities pated in late 2014. The upgraded system the Billy Ireland Cartoon Library and Museum’s team worked diligently during the very compressed benefits include increased efficiency, better reach to students, faculty, and the community. timeframe between the end of finals and the date reliability, and room for potential future expansion. of the event to ensure the building was ready to 18th Avenue Library Phase two of the project will conclude in spring of receive our distinguished guests. The spaces 2015. The project is being funded by the State of Construction activities have concluded on the 18th looked fantastic and positive feedback was received Ohio and is being managed by FOD. Ave. Library First Floor Renovation and Restroom from guests on how impressed they were with both Renovation Projects. The Chihuly is now in its new Thompson and Sullivant Hall. home displayed prominently above the Research Commons natural stone fireplace. Acock Associates delivered another great design that has modernized The Research Commons feasibility study has Key Card Control the space and resulted in significantly improved concluded. The area studied was the third floor of traffic flow and bottleneck elimination. Acoustics The 18th Ave. Library outside of the 320 suite and New key card access systems were installed as seem to be improved as is the lighting. A much including areas previously occupied by the Digital part of the recent First Floor Renovation project at needed staff conference room was added and is Union. The study was led by Glaserworks Architects the 18th Avenue Library. The keycard systems will regularly utilized. Feedback from Library with reports delivered in May 2014. Several be programmed and brought online in the coming employees and patrons alike is very positive and renderings as well as a cost estimate were weeks. the new north entrance is a user favorite. The produced for use in the decision making process to much needed restroom rehab has also provided determine next steps. great benefits. 3 DESIGN CONCEPT FINAL FLOOR PLAN Facilities Concept 2 GS GS GS GS GS TBP Circulation TBP G IN C N E O R GS E E Colloquia D F I N V O C WELCOME Colloquia DESK Computer Work Welcome/ Display GS SE CA OW YS Consult SH LA SP DI IN T D E IS R P A L C A T SERVER Y IV Data Visualization S E OF Stor Computer Work INTE Group Study RAC DISP TIVE LAYS INTE RAC DISP TIVE Stor LAYS Oce Digital Viz Open Comp Consult Storage Consult Teaching, Brainstorming, Presentation Circ Welcome • Draft rendering. Final design may involve changes to floor plan 11 • Chihuly glass on display over fireplace in the recently renovated 18th Ave. Library. • CFAES Renovation - Southwest corner looking Northeast • CFAES Renovation - Outside on the Southeast side of the building. Preparing the building for the new glass curtain wall. Business Office Category FY14 BUD $ % Personnel + Benefits $18,634 56% Operating $2,371 7% Revenue - Largest revenue generators at the Library Acquisitions $12,270 37% Library Budget Color Copier Machines We have had a significant increase in the quarterly charge for color printing. In 2014 we saw a surcharge of $3,000 and $2,300 for the first and second quarters respectively. We are educating departments on this cost increase and encouraging color copies only when necessary. Travel Just a reminder that the business services department web page has a lot of information that you may find helpful regarding travel, cell phone allowances, purchasing, visitor parking permits, instructions on viewing endowment funds, service-center contacts, etc. There is also a Power Point presentation available that takes you through the steps/processes of travel which may be helpful especially if you are new to the university. The page can be found under About Us, Departments, Business Services on the OSUL web page. SP Resources Stewardship Business Office Develop a talent management program
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