PONOKA COUNTY COUNTY COUNCIL AGENDA February 12
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PONOKA COUNTY COUNTY COUNCIL AGENDA February 12, 2013 10:00 a.m. 1. CONSIDERATION/ADOPTION OF THE AGENDA 2. MINUTES 2.1. Adoption of the minutes of the January 8, 2013 Regular Council meeting 2.2. Adoption of the minutes of the January 8, 2013 Public Hearing 3. BUSINESS ARISING FROM THE MINUTES 3.1. Central Alberta Raceways, pavement 3.2. Central Alberta Economic Partnership - membership 3.3. Ponoka Ag Event Centre - appointment of alternate member 3.4. Johnson land purchase, Rimbey 3.5. Unsightly premises, Elkhorn Road/Usona area 4. DELEGATIONS/PUBLIC HEARINGS 10:15 am 4.1. 2012 Peace Officer Program Annual Report 10:30 am 4.2. Request for contribution - Rimbey Historical Society 11:00 am 4.3. Rimbey Fish & Game Association 5. DEVELOPMENT/UTILITIES 5.1. Development and subdivision report 6. FINANCIAL 6.1. Payment of accounts 6.2. Monthly financial statements 7. COUNCILLOR REPORTS 7.1. Individual Councillor Reports 8. CHIEF ADMINISTRATIVE OFFICER'S REPORT 8.1. Road allowance lease renewal requests: .1 Barry & Robin Hok, E NE 3-44-1-W5 & N & E NE 34-43-1-W5 .2 Wouter Beekman, W NW 5-43-3-W5 8.2. Proposed policy 05-010, CPO access to CPIC 8.3. Bluffton landfill, donation of aluminum to kids park fund 1:00 pm 8.4. 2013 preliminary budget 9. UPCOMING MEETINGS/EVENTS Page 1 of 50 County Council Agenda February 12, 2013 9. UPCOMING MEETINGS/EVENTS 9.1. Next regular Council meetings 1. March 12 - Development/Delegations 2. March 26 - Regular business 3. April 9 - Development/Delegations 4. April 23 - Regular business 9.2. AAMD & C Spring Convention - March 18-20 9.3. Hume Bonspiel, (Wetaskiwin) March 1, 2013 9.4. Rimbey Volunteer Appreciation evening, April 22 9.5. Establish future budget meeting date(s) 10. ADDITIONAL ITEMS 10.1. ________________________________________________________________ 10.2. ________________________________________________________________ 11. UNSCHEDULED DELEGATIONS/PRESENTATION OF PETITIONS Page 2 of 50 ... Agenda Item # 2.1. PONOKA COUNTY COUNTY COUNCIL MEETING January 8, 2013 A regular meeting of the Council of Ponoka County was held in the County Council Chambers of the County Administration Building on Tuesday, January 8, 2013, with the following people in attendance: Councillor G. Hinkley Councillor G. Verheire Councillor P. McLauchlin Reeve G. Svenningsen Mr. C. Cutforth, Chief Administrative Officer Mr. H. Schwingel, Public Works Superintendent Mrs. D. Raugust, Recording Secretary Councillor K. Beebe was absent. Call to Order Reeve Svenningsen called the meeting to order at 10:02 a.m. CONSIDERATION/ADOPTION OF THE AGENDA Consideration of Item No. 1 The following items were suggested for addition to the the Agenda agenda: 11.1 Request for financial contribution, Klaglahachie Fine Arts 11.2 Road allowance lease and property lease renewals 11.3 Battle River Rural Electrification Assoc. – Letter of Support 11.4 Request for financial contribution, Ponoka Wheelchair Van Society 11.5 In-Camera session, RE: Ag Events Centre 001/13 Moved by Councillor Verheire that the agenda be adopted as amended. …..Carried unanimously MINUTES Dec. 11, 2012 Item No. 2.1 Council reviewed the minutes of the December 11, 2012 Regular Meeting Regular Council meeting. 002/13 Moved by Councillor McLauchlin that the minutes of the December 11, 2012 Regular Council meeting be adopted as presented. …..Carried unanimously PUBLIC WORKS 2013 Road Item No. 4.1 Mr. Schwingel referenced the listing of road projects Program proposed for 2013 as determined at the December 11, 2012 meeting. If there were no objections, the staff would proceed with obtaining agreements. Reeve Svenningsen requested that Public Works review the Lucas Road (RR 251) to determine if agreements could be obtained. Obtaining the dirt for the Willow Creek road could make the project more costly. No action had been taken on a new Resource Road application. Bluffton Landfill Item No. 4.2 Council reviewed the tenders received for paving the Road Paving Bluffton landfill road as follows: Contractor Tendered Amount Carmacks Ent. $2,421,727 E. Construction $2,860,243 TBL Construction $2,267,657 Border Paving $2,410,038 Central City Asphalt $2,323,290 Adoption of the minutes of the January 8, 2013 Regular Council Page 3 of 50 ... Agenda Item # 2.1. January 8, 2013 Page 2 003/13 Moved by Councillor Hinkley that the tender for paving of the Bluffton Landfill Road be awarded to TBL Construction, for the tendered amount of $2,267,657. …..Carried unanimously DELEGATIONS Central Alberta Item No. 5.1 Mr. Rod Schaff and Mr. Dale Barr attended the meeting at Raceways this time on behalf of Central Alberta Raceways. Mr. Schaff presented Council with a framed photo of the concrete track being poured. He noted that: • The facility is worth $2.5 m • Includes a sanctioned dirt oval, bleachers, fencing, barricades, track equipment, concession, motocross track, mud bog racing pit, parking facility, ¼ mile drag strip. • The track has the first 660 feet completed with concrete, balance is asphalt ready. • The pit area has been sloped and is ready for base gravel. They had a volunteer base of 200+ people per year who were all committed to getting the track complete and keeping the youth in the area. The local economy would also benefit from the use of the raceway. There were a number of large sponsors who were willing to support the project in a number of ways. They had the support of the Edmonton police force who also participated in the races for publicity purposes. CARS was also proposing to host the first sanctioned sprint boat races in Central Alberta. In order to continue with attracting sponsors, the asphalt needed to be laid as soon as possible on the rest of the strip and the return road. They estimated this to cost $500-700,000 and questioned if the contractor for the Bluffton landfill road would be able to accommodate this work while they were in the area. The asphalt would need to be denser than on a County road due to the use of the surface. Completion of this strip and return road would allow the races to begin and would entice the sponsors to step up. They requested a contribution from the County to ensure that this asphalt was laid as soon as possible. Administration would review this request with the successful contractor for the Bluffton landfill road and report back to Council. Mr. Schaff and Mr. Barr were thanked for the presentation and Mr. Schaff left the meeting. Central Alberta Item No. 5.2 Mr. Dale Barr, Manager of the Central Alberta Economic Economic Partnership (CAEP), gave a presentation showing the purpose and mandate Partnership of CAEP. He advised that CAEP was a conglomeration of central municipalities (42 currently) with a regional voice able to combine their expertise and funds in order to ensure community readiness, regional initiatives and local economic development. He suggested that Council consider membership in CAEP at the cost of $0.40 per capita. Mr. Cutforth noted that there may not be a direct benefit to the County, but having the County membership would assist the two Towns within the County’s boundaries. Mr. Barr was thanked for his attendance and he left the meeting. PUBLIC HEARINGS Recess for Coffee Item No. 5.3 Reeve Svenningsen recessed the meeting at 11:11 a.m. for Break & Public a coffee break and to conduct a Public Hearing. The meeting reconvened at Hearing 11:46 a.m. FINANCE Payment of Item No. 6.1 Council reviewed the accounts presented for payment Accounts from the December 31, 2012 cheque register. Adoption of the minutes of the January 8, 2013 Regular Council Page 4 of 50 ... Agenda Item # 2.1. January 8, 2013 Page 3 004/13 Moved by Councillor Verheire that the accounts be approved for payment as outlined in the December 31, 2012 cheque register in the amount of $797,237.83. …..Carried unanimously Financial Item No. 6.2 Council reviewed the monthly financial statement to Statement November 30, 2012. 005/13 Moved by Councillor Hinkley that the monthly financial statement to November 30, 2012 be accepted as information. …..Carried unanimously Budget Report Item No. 6.3 Council reviewed the budget report for the month ended November 30, 2012. 006/13 Moved by Councillor Verheire that the budget report to November 30, 2012 be accepted as information. …..Carried unanimously DEVELOPMENT Subdivision and Item No. 7.1 Council reviewed the year-end subdivision & development Development report. Reports, Year-end 007/13 Moved by Councillor McLauchlin that the year-end subdivision & development report be accepted as information. .….Carried unanimously By-Law 1-13-ZA Item No. 7.2 Council reviewed By-Law 1-13-ZA in light of the recent Reclassification of public hearing, which allowed for rezoning as follows: Pt. SW 10-42-26-4 Precision Precast & A by-law of Ponoka County, in the Province of Alberta, pursuant to K & T Rattray Section 640 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 2000, and amendments thereto, to amend Land Use By-Law 7-08-LU as follows: Reclassify Pt. SW 10-42-26-W4 (approximately 56 acres) from Agricultural District to Direct Control District. Councillor Hinkley requested a recorded vote on the by-law readings. General discussion ensued concerning the Direct Control district proposed for the area. 008/13 Given first reading this 8th day of January, 2013 on a motion by 1st Reading Councillor Hinkley and was defeated; two in favor, two opposed. Councillors Defeated Hinkley and Svenningsen voted in opposition; Councillors Verheire and McLauchlin voted in favor. The by-law would not be proceeded with. CHIEF ADMINISTRATIVE OFFICER’S REPORT Local Road Bridge Item No.