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Supporting Papers for a Meeting of Council to Be Held on Monday 2

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Supporting Papers for a Meeting of Council to Be Held on Monday 2 Basing House, 46 High Street, Rickmansworth WD3 1HP Louise Steele, Locum Clerk [email protected] 01923 590201 Supporting Papers for a Meeting of Council to be held on Monday 2 December 2019 at 7pm . 1 Minutes of the meeting of the Batchworth Community Council held on Monday 4 November 2019 at 7pm Basing House, 46 High Street, Rickmansworth, WD3 1HP Present Cllr Di Barber Cllr François Neckar Cllr Emma Brading Cllr Neelima Payne Cllr Paul Dawson Cllr Nigel Stewart Cllr Peter Loader Also present: Louise Steele, Locum Clerk to the Council County Councillor Frances Button District Councillor Debbie Morris Two members of the public 2019/080/FC Apologies for Absence Councillor Moss. (In the absence of the Chairman Councillor Dawson, Vice Chairman, took the Chair for the meeting.) 2019/081/FC Declarations of Interest None received 2019/082/FC Minutes Upon the proposal of Councillor Stewart, seconded by Councillor Loader, the minutes of the Meeting of the Batchworth Community Council held on 7 October 2019 were agreed as an accurate record of the meeting and signed as such by the Chairman. 2019/083/FC Public Participation session A member of the public raised a point of information about a recent public questionnaire about aircraft noise. Another member of the public raised a question about the Council’s budget and was informed that the budget is not yet on the Council’s agenda. A third member of the public made representation about improvements to Eastbury bus services that the proposed Transport Working Group might like to consider. A fourth member of the public asked ten questions. The Chairman reminded the public that the public participation session should be conducted in accordance with the Council’s Standing Orders and that representations/questions/evidence should be in respect of business on the agenda, further that a member of the public shall not speak for more than three minutes. The 1 of 5 Batchworth Community Council Meeting 4 November 2019 2 On this occasion the Chairman permitted the fourth member of the public to finish asking their questions and then directed that the Locum Clerk provide a written answer to those items not addressed on the agenda and observed that answers to the remaining questions would become apparent as the Council proceeded with the agenda. 2019/084/FC Staffing Committee The Council received the report and draft minutes of the meeting of the Staffing Committee held on 21 October 2019. The Committee Chairman updated the meeting on the recruitment of a new Clerk to the Council, indicating that response to the initial recruitment exercise had been inadequate; the Staffing Committee would meet again and consider two options, reviewing the terms and conditions of the post or splitting the job into two posts. 2019/085/FC Finance Committee The Council received the report and draft minutes of the meeting of the Finance Committee held on 1 November 2019. The Committee Chairman reported further and said that indications were that the Council’s precept for 2020/21 was likely to increase by 2.7% in cash terms but that this increase would be lower when expressed as an increase at Council Tax Band D. Some debate followed about the Finance Committee’s decision to amalgamate all budgets for Community Projects and Engagement into one line. Some Councillors felt that the budget should be allocated by ward; others indicated that some projects don’t stop at ward boundaries. 2019/086/FC Planning a) The Council noted a list of planning applications received since the last meeting of the Council. b) The Council noted the Comments submitted by the Clerk, in accordance with The Council’s Scheme of Delegation, to the planning authority. 2019/087/FC Creation of a Transport Working Group The Council considered a report from Councillor Loader and upon the proposal of Councillor Loader, seconded by Councillor Brading, agreed to set up a Transport Working Party, with initial membership consisting of Councillor Loader and Tony Brayford. It was further agreed that the working group would have the following terms of reference: 1. The Transport Working Party reports in writing to the Council, recommends possible future transport projects to the Council and progresses the Council’s transport projects. 2. It works within the relevant Council Standing Orders. 3. Its membership will consist of at least one person dealing with each ward’s transport projects. 4. The initial membership is decided by the Council, which also elects Councillor member(s) at its annual meeting. Any other members are elected by the Working Party itself. 2 of 5 Batchworth Community Council Meeting 4 November 2019 3 5. Working Party meetings will take place as frequently as the members identify as necessary to meet it remit. Decisions are made by consensus. 6. The Working Party annually elects its Chair and Vice Chair from its membership. 7. The Working Party becomes a regular item on the Council’s Agenda. Its Chair or Vice Chair proposes new transport projects to the Council and provides regular updates to the Council on existing transport projects. 8. The Working Party suggests its budget annually to the Finance Committee but, since it contains non-councillors, it does not have delegated spending powers. Instead its Chair or Vice Chair proposes spending items to the Council for approval. 9. It liaises with relevant authorities and organisations. 10. These terms of reference are subject to the approval and adoption of the Council. Any changes to the terms of reference require the support of the current membership of the Working Party and the approval of the Council. 11. The Working Party will be dissolved when the Council considers its services are no longer required. 2019/088/FC Rickmansworth Aquadrome/Station Walking and Cycling Project The Council considered a report from Councillor Loader and upon the proposal of Councillor Loader, seconded by Councillor Brading, agreed that a project to progress the Rickmansworth Aquadrome/ Station Walking and Cycling Route should be set up and progressed by the Transport Working Group. 2019/089/FC Review of Standing Orders The Council reviewed Standing Orders and considered a number of suggested amendments. One suggested amendment (limiting Full Council meetings to two hours in length) was rejected, all other amendments were agreed and the amended Standing Orders were adopted by the Council. (The adopted version of Standing Orders is appended to the record minutes.) 2019/090/FC Review of Scheme of Delegation The Council reviewed the Scheme of Delegation and considered a number of suggested amendments. All amendments were agreed and the amended Scheme of Delegation adopted by the Council. However, the question of substitution in Committee membership was raised and the Locum Clerk was asked to bring the new Scheme of Delegation back to the next meeting of the Council with further suggested amendments. 2019/091/FC Draft Calendar of Meetings for the Remainder of the Local Government Year 2019/20 The Council considered a draft calendar of meetings for the remainder of the Local Government year. After some debate it was agreed that the next meeting of Full Council would be held at 7pm on Monday 2nd December; Finance Committee would meet at 10.30am on Monday 2nd December and the Planning Committee at 6pm on Monday 11th November [eventually the Planning meeting took place on 19 November 2019]. The calendar for the remainder of the year would be considered at the next meeting of Council 3 of 5 Batchworth Community Council Meeting 4 November 2019 4 2019/092/FC Draft Calendar of Meetings for the Local Government Year 2020/21 This item was deferred until the next meeting of Council 2019/093/FC Outdoor Gym Eastbury Recreation Ground Subsequent to a request from the Leisure Development Manager at Three Rivers District Council the Council considered 50% funding (i.e. £8,250 towards a £16,500 total) of a project to deliver an outdoor gym at Eastbury Recreation Ground. When the question was put to the vote Councillor Payne requested a recorded vote which is shown below: Proposal: that the Council agree 50% match funding (i.e. £8,250 towards a £16,500 total) of a Three Rivers District Council project to deliver an outdoor gym at Eastbury Recreation Ground subject to public consultation and sight of the plans beforehand. Cllr Di Barber voted for the proposal; Cllr Emma Brading voted for the proposal; Cllr Paul Dawson voted for the proposal; Cllr Peter Loader voted for the proposal; Cllr François Neckar voted against the proposal; Cllr Neelima Payne voted against the proposal; and Cllr Nigel Stewart voted for the proposal. The proposal was carried. The vote having been taken and all Councillors afforded the opportunity to speak once upon the matter the Chairman declined to permit Councillor Neckar a second opportunity to speak. Councillor Neckar asked that it be recorded that he felt “muzzled”. 2019/094/FC Community Projects and Engagement The Council received and noted a written report about past, present and future projects relating to Rickmansworth Ward. 2019/095/FC Power of General Competence Council considered a report from the Clerk and made the following resolution: The Batchworth Community Council resolves from 4 November 2019, until the next relevant Annual Meeting of the Council (May 2023) that having met the conditions of eligibility as defined in the Localism Act 2011 and SI 965 The Parish Councils (General Power of Competence)(Prescribed Conditions) Order 2012, to adopt the General Power of Competence. 2019/096/FC Progress/Clerk’s Report Council received a report from the Locum Clerk about progress on the priorities she was given on 27 September 2019. 2019/097/FC Agenda Items for Subsequent Council Meetings 4 of 5 Batchworth Community Council Meeting 4 November 2019 5 The following items were suggested for future Council meetings: Noticeboards, Community Centre, Invitation to County Councillor Joan King to give an update upon trees; membership of the Planning Committee and Pretty Corner.
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