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Agenda Packets AGENDA KEYSTONE HEIGHTS CITY COUNCIL MEETING 555 S. Lawrence Blvd., Keystone Heights, Florida Monday, February 1 6:00 p.m. ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS EVENING'S AGENDA IS REQUESTED TO COMPLETE A CARD AND RETURN TO THE CITY MANAGER. SPEAKERS ARE RESPECTFULLY REQUIRED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES. THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEALTH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING. “Please turn off cell phones” Invocation by Pastor Ray Peters Community Church Pledge of Allegiance – Petty Officer 3rd Class Rusty Suco, E-5 Navy Jet Mechanic Roll Call: City Manager 1. Public Comment 2. Presentations C.A.R.E.S Act 3. Events A. Lake Region Kiwanis Sunrise Service 4. Consent Agenda A. Minutes 2021.01.11 B. Financials and Payables for 2020.11 C. CPA Revised Scope and Fee 5. Committee Reports/Recommendations A. Budget & Finance Mayor Lake/Councilman Brown B. Growth Management Vice Mayor Hart C. Keystone Heights Airport Authority-ATPT Chairman Kirkland D. Planning & Zoning City Manager E. Heritage Commission Vice Mayor Hart 6. New Business A. Lake Region Development Corporation Council B. TPO List of Priorities - KHA Airport Road KHAA Chairman Kirkland C. TPO Study for second entrance to KHA – Gas Line Road KHAA Chairman Kirkland D. Beach Renovation Project City Manager 7. Council Comments 8. City Manager and City Attorney Reports: MINUTES KEYSTONE HEIGHTS CITY COUNCIL MEETING 555 S. Lawrence Blvd., Keystone Heights, Florida Monday, January 21 at 4:30 p.m. Invocation by Pastor Stanley, Community Church Pledge of Allegiance – Retired Staff Sergeant Stanley S. Kornegay Present: Mayor Lake; Vice Mayor Hart; Councilman Brown; Councilman Peoples, Sr. (Not Present: Councilwoman Kelly) Staff: City Manager, Ms. Rutkowski; City Attorney, Mr. Komando; Administrative Clerk, Ms. Abbott 1. Public Comment – None 2. Resolutions/Ordinances/Proclamations A. Ordinance 2020.589 Food Truck 2nd Reading Motion made by Vice Mayor Hart and seconded by Councilman Peoples, Sr. to read Ordinance 2020.589 Food Truck by short title only. Mr. Komando read Ordinance 2020.589 Food Truck by short title. Discussion: Council discussed the ordinance, Mayor Lake and Councilman Brown shared concerns. Vice Mayor Hart noted that conditions would need to be met for food truck events to be approved. Mayor Lake opened public hearing for Ordinance 2020.589 Food Truck. Public comment – none. Motion made by Vice Mayor Hart and seconded by Councilman Peoples, Sr. to approve Ordinance 2020.589 Food Truck. Failed 2:2. (In favor: Vice Mayor Hart, Councilman Peoples, Sr.; Oppose: Mayor Lake, Councilman Brown). 3. Presentations A. Lake Region Development Corporation- Vivian Katz-James – Mrs. Katz-James stood before council to present the Lake Region Development Corporation and requested funding of $50,000.00 from the City. Discussion: Councilman Brown in favor. Mayor Lake requested staff to work on budget amendment proposal. Commissioner Condon stood before Council and presented that the County’s currently considering a partnership with the North FL Land Trust in developing land into a new park which would have sport fields, restrooms and a walking trail. Council consensus to put request under New Business on the February 1st Council Meeting agenda. 4. Consent Agenda A. Minutes 2020.11.16; 2020.12.07 B. Financials for 2020.10 and 2020.11 Motion made by Councilman Peoples, Sr. and seconded by Councilman Brown to approve consent agenda. Passed 4:0. 5. Appointments A. Growth Management – Vice Mayor Hart presented Growth Management Committee applicants, Keith Hatch, Deborah Beals, Kerry Collins and Vivian Katz-James. Motion made by Vice Mayor Hart and seconded by Councilman Brown to approve Growth Management Committee applications from Keith Hatch, Deborah Beals, Kerry Collins and Vivian Katz-James. Passed 4:0. B. Planning & Zoning – Ms. Rutkowski presented Planning and Zoning Board applicant, Bruce Harvin. Motion made by Councilman Brown and seconded by Vice Mayor Hart to approve Planning and Zoning Board applicant, Bruce Harvin. Passed 4:0. 6. CARES Update – Ms. Rutkowski gave CARES Act update. The expense tracking and reimbursement invoicing period has come to an end and that the City was waiting for final reimbursements. 7. Old Business A. Rails to Trail • Interlocal Agreement- Clay County Ms. Rutkowski requested approval to proceed with Interlocal Agreement with Clay County for $46,000 RTP Grant Match, which has been approved by County. Motion made by Councilman Brown and seconded by Councilman Peoples, Sr. to move forward with Interlocal Agreement with Clay County for the Rails to Trails Trailhead. Passed 4:0. B. 2020-2021 Updated Roadway Update • Bid Tabulation/Award Ms. Rutkowski presented that EarthWorx was the lowest bid at $120,054.99 for the 20/21 Roadway Improvement Project. Motion made by Vice Mayor Hart and seconded by Councilman Peoples, Sr. to award EarthWorx for the 20-21 Roadway Improvements Project. C. Keystone Beach Fence • Lowman Fence Company Ms. Rutkowski noted that All About A Fence was no longer able to complete the Keystone Beach Fence and that Lowman Fence Company would be able to do the job for $19,880.75. Motion made by Councilman Brown and seconded by Vice Mayor Hart to award Lowman Fence Co for Keystone Beach Fence. Passed 4:0. 8. Committee Reports/Recommendations A. Budget & Finance – Budget & Finance Committee will meet January 29th at 10am. B. Growth Management – None C. Keystone Heights Airport Authority – Chairman Kirkland gave report (See As the Propeller Turns). D. Planning & Zoning – None E. Heritage Commission – None 9. New Business A. Keystone Beach - workshop date –The City Council will hold a workshop on February 4th at 2pm. discuss Facility Rental Agreements and Park Policies B. Appropriation Requests – Ms. Rutkowski presented proposed Appropriation Requests, $22 million for Keystone Heights Airport Water/Sewer connection to CCUA, $3 million for Keystone Heights Airport Hanger and $2 million for mast arms on intersections on State Hwy 100. Motion made by Councilman Brown and seconded by Vice Mayor Hart to approve Appropriation Requests. Passed 4:0. C. Vacation Buy Back Policy – Ms. Rutkowski and Mr. Komando presented request for adjustment to staff policy to allow for employees of 5 years or more to be able to, once per fiscal year, buy back up to 40 hours of their accrued vacation time. Motion made by Vice Mayor Hart and seconded by Councilman Brown to approve Vacation Buy Back Policy. Passed 4:0. D. Tailhead Dedication – Mayor Lake presented request that the portion of the Rail Trail located within the City limits be dedicated to Rick Bebout who contributed a great deal to the development of the trail. Council consensus to dedicate portion of the Rail Trail within the City Limits to Rick Bebout. E. Supervisor of Elections Lease Agreement – Ms. Rutkowski presented the annual renewal of the lease agreement with the Supervisor of Elections office for use of the council room. Motion made by Vice Mayor Hart and seconded by Councilman Peoples, Sr. to approve Supervisor of Elections Lease Agreement. Passed 4:0. 10. Council Comments A. SB 2021408 – Councilman Peoples, Sr. gave report on the road designation for the Veteran’s Hwy. He also announced that he has withdrawn his candidacy for seat 3. Mayor Lake gave updates on her monthly involvements and thanked LAM for the addition of Tonya Denis as coordinator. Vice Mayor Hart thanked all new members of the Growth Management Committee. 11. City Manager and City Attorney Reports Ms. Rutkowski gave update on all projects and gave notice that on February 2nd at 10am there will be a ribbon cutting ceremony for the new pickleball court at Sunrise Park. City of Keystone Heights 555 South Lawrence Blvd Keystone Heights, Florida 32656 352.473.4807 Off 352.473.5101 Fax 2021.01.11 The following is suggested language to be adopted by the city council regarding vacation time. Suggested Policy Language Vacation Buy Back Policy An employee may choose to sell back 40 hrs. of accrued vacation per fiscal year at regular current rate of pay after 5 years of full time employment with the City of Keystone Heights. www.keystoneheights.us www.twitter/cityofkeystone www.facebook/keystoneheights 10:52 AM LAKE REPLENISH/RESTORATION ACCOUNT 01/13/21 Cash Basis Balance Sheet As of December 31, 2020 Dec 31, 20 ASSETS Current Assets Checking/Savings AMERIS BANK LAKE REPLENISH 41,109.20 Total Checking/Savings 41,109.20 Total Current Assets 41,109.20 TOTAL ASSETS 41,109.20 LIABILITIES & EQUITY Equity Retained Earnings 41,341.29 Net Income -232.09 Total Equity 41,109.20 TOTAL LIABILITIES & EQUITY 41,109.20 Page 1 of 1 3:07 PM LAKE REPLENISH/RESTORATION ACCOUNT 01/13/21 Cash Basis Profit & Loss Budget vs. Actual October 2020 through September 2021 TOTAL Oct '20 - Over/Under Dec 20 Budget Sep 21 Budget Ordinary Income/Expense Income Interest Income 5.23 17.91 2,350.00 2,332.09 Total Income 5.23 17.91 2,350.00 2,332.09 Expense Lake Maintenance 0.00 500.00 2,000.00 1,500.00 Total Expense 0.00 500.00 2,000.00 1,500.00 Net Ordinary Income 5.23 -482.09 350.00 832.09 Net Income 5.23 -482.09 350.00 832.09 Page 1 of 1 11:01 AM City of Keystone Heights Cemetery Fund 01/13/21 Cash Basis Balance Sheet As of December 31, 2020 Dec 31, 20 ASSETS Current Assets Checking/Savings Ameris Bank - Cemetery Checking 142,079.33
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