STATE LIBRARY BOARD REGULAR MEETING Second Quarter 2019-2020 Feb. 14, 2020
AGENDA
10:00 a.m.
Call to Order: Donna McDonald, Chairperson
A. Approval of Minutes [Nov. 8, 2019]
Unfinished Business
B. Administration Report/FY2020 Agency Funding
C. State Aid and Scholarships
D. Grants and Special Projects
Other Unfinished Business
New Business
E. State Aid FY2020/Scholarships
F. Reports/Travel and Correspondence
Other New Business
G. Board Information
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STATE LIBRARY BOARD MINUTES Regular Meeting First Quarter 2019-2020 November 8, 2019
The State Library Board convened on November 8, 2019, in the Bessie B. Moore Conference Room at the Arkansas State Library. Members present were JoAnn Cooper (Vice Chair), Donna McDonald, Donnette Smith and JoAnn Campbell. Board members Deborah Knox and Bucky Ellis were absent. Lacie Kirchner, Assistant Attorney General’s from the Arkansas Attorney General’s office was present. Staff members present were State Librarian Carolyn Ashcraft, Deputy Director Jennifer Chilcoat, Brooke Crawford, and Debbie Hall.
Cooper called the meeting to order at 10:13 a.m.
Cooper asked for corrections or additions to the minutes from the August 9, 2019, meeting. A motion was made by McDonald and seconded by Smith to approve the minutes as submitted. Motion carried.
Crawford presented the report from Administration in Tab B, beginning with information on the staffing situation. The agency is authorized for 52 staff, with budget for 51. As of Nov. 1 there were 38 full-time, 1 extra help and 14 vacant positions. Due to the transformation, the hiring freeze and caps are no longer valid. ADE has requested that we hire essential personnel and make certain they are aware of the positions prior to filling. Sharee Burns has been hired as the Fiscal Support Specialist, and started with the agency on October 7. Danielle Butler has been offered the Digital Services Manager position and is scheduled to begin on Dec. 2. JD Hall, Emma Stewart and Inell Stigall have submitted their Intent to Retire letters for Dec. 31st. [See B2, B3, and B4]
Concerning IT, migration efforts continue. Our acronym has changed from ASL to ASLIB. Email has changed to a format of [email protected]. Any connection interruptions experienced by the DIS infrastructure could affect our connection and/or speed of our email, phones, internet, etc. Office 365 migration is currently on hold until DIS and ADE conclude discussions regarding the cloud structure.
Crawford reminded the board that the Fiscal Session of the 93nd General Assembly will convene on Wednesday, April 8. The session will end on Monday, May 7, unless extended by legislative vote.
Crawford referred the board to the revenue reports for the state general [B5] and federal LSTA revenues. [B6]
Ashcraft reviewed Tab C and the Standards for State Aid [C1], the Rules Governing Distribution of Scholarship Assistance [C2], and the Scholarship Assistance Application [C3].
Debbie Hall had no update report from Grants & Special Projects.
Ashcraft covered the items behind Tab E, beginning with the list of ‘Public Library Systems Qualifying for State Aid’ [E1]. There were two changes to the list, with Deborah Moore at Lonoke County Library completing her MLS at LSU and with Judy Mays stepping in as consultant to the Pope County Library. A motion to approve the list was made by Campbell, seconded by McDonald. The motion carried.
The FY2020 State Aid spreadsheet was presented [E2]. A motion to approve the second quarter payment was made by Campbell, seconded by Smith. Motion carried.
November 8, 2019 1 Ashcraft stated there were no scholarship applications to consider at this meeting [E3].
The ‘Recommendation for Scholarship Assistance’ [E4] was presented which reflected the work of 14 individuals to earn the MLS degree. A motion to approve the recommendation was made by McDonald, seconded by Smith. Motion carried. Ashcraft noted that seven of the recipients are scheduled to graduate in December (Rebekah Lawler, Nate Coulter, Sarah Munguia, Allison Harrison, Robin Egerton, Hollie Locke and Adriana Martinez).
The board moved on to the reports and correspondence [Tab F].
Ashcraft directed the board to her report. [F1] She stated that the Channel 7 tapes which have been stored in the basement since 2009 were removed recently. Randy Dixon with the Pryor Center has expressed appreciation to the State Library for their cooperation on this effort.
Governor Hutchinson established the Arkansas Census 2020 Complete Count Committee in August. The CCC is to promote statewide participation in the 2020 Census. Thirty (30) volunteer members were appointed by the Governor from state, municipal and county government, as well as citizen and private sector representatives. Ashcraft is one of the appointees. The Arkansas CCC voted to meeting on the second Wednesday of each month. Carolyn is already committed to meetings on that day with the AR AARP Executive Council, so Deputy Director Chilcoat will attend the Arkansas CCC meetings and represent Ashcraft.
Ashcraft referred the board to the rest of the reports [F2 – F11] for their review.
Chilcoat provided her report [F2], beginning with an update on the success of the EXCITE Transformation for Libraries Bootcamp held Oct. 8-10 at ASL. The six four-person teams were from the Saline County Library, Lonoke County Library, Rogers Library, and Laman Library from Arkansas; Rutherford County (Murfreesboro) and Kingsport libraries from Tennessee.
Chilcoat provided an update on the partnership with Arkansas Counts, a statewide Complete Count Committee (CCC) led by Arkansas Impact Philanthropy. Final details on a $40,000 grant from the Beacon Fund and Arkansas Impact Philanthropy will allow us to provide both live and remote training about the census to public library staff throughout the state, to provide printed materials, such as posters and bookmarks, to all of Arkansas’ public libraries, and to provide 23 libraries in the Mississippi River delta with iPad kiosks, plus any additional capacity they need to ensure reliable Internet access, so they can effectively assist their patrons with the Census 2020 website
A list of various meetings, site visits and training that she has attended was also provided.
Jennifer Wann, Manager of Library Development, provided an overview of reports from her area [F3 – F6]. The latest version of Arkansas Library Laws is in production and will be distributed to library directors and trustees later in the fall.
From the Arkansas Center for the Book, the 2019 Arkansas Gems poster and bookmarks debuted at the National Book Festival, and were distributed at the 2019 ArLA/SELA conference in Hot Springs. Board member Donna McDonald attended the National Book Festival and assisted O’Connell with working the Arkansas table. O’Connell is in the process of selecting the title for the 2020 If All Arkansas Read the Same Book project.
Amber Gregory, Coordinator of E-Rate Services, will be providing E-Rate training at the State Library on Nov. 19th, followed by training in Northwest AR at the Springdale Public Library on Dec. 5.
November 8, 2019 2 Ashcraft announced that Gregory has been nominated as the representative for libraries to serve on the Universal Service Administrative Company (USAC) Board of Directors. The Honorable Ajit Pai, Chairman of the Federal Communications Commission, will review the nominations.
The Youth Services Workshop will be held on Friday, March 13, at the Ferndale 4-H Center. Sherry Norfolk will be the featured speaker for a second year. The Summer Reading theme for 2020 will be Imagine Your Story!
The report from JD Hall and the Library for the Blind [F7] reflects a circulation of 201,597 books. Patrons who utilize the Braille collection have now been receiving the items from the Utah State Library for the Blind for the past year and no instances of complications have been reported.
Katie Walton reported for Sarah Lipsey, Division Manager of Collection Management, that the position of Digital Services Manager has been offered to and accepted by Danielle Butler, who will begin her employment at ASL on Dec. 2.
The Arkansas Digital Library Consortium (ADLC) celebrated its’ one year anniversary in September and is now up to 31 members. There are over 57,767 titles available to share among the ADLC members. Fifty (50) digital magazines were added to the collection in September. The ADLC voted unanimously to boycott Macmillan titles and a letter to Macmillan CEO John Sargent was written and sent.
Lipsey continues efforts with Information Network of Arkansas (INA) for a complete overhaul and modernization of the existing agency website.
The ASL is terminating the FirstSearch/WorldCat Discovery consortium contact effective Aug. 1, 2020. Following extensive review, it was determined that the usage was poor, the costs were ballooning and there is a free alternative in the form of WorldCat’s public interface.
Acquisitions Senior Librarian Elizabeth Clements and Digital Services Librarian Jennifer Razer will undergo training in order to participate in the in-house digitization efforts.
News clippings and correspondence [F10]included the Governor’s official announcement of the Arkansas Census 2020 Complete Count Committee, an email from Randy Dixon, and thank you notes from the Eureka Springs Carnegie Library and Berryville Public Library for book donations.
The updated map of Arkansas public library systems [F11] and list of public libraries and contact information [F12] completed the section.
Cooper moved the board to Tab G, and Ashcraft stated she continues to reach out to the Governor’s office concerning board appointments. Contact information for the board was updated. [G1]
Contact information for key ADE personnel, as well as our liaisons with the Governor’s and Attorney General’s offices was provided. [G2] Lacie Kirchner, our liaison with the Attorney General’s office, was present and greeted the board.
The ASL board bylaws [G3] were provided for review.
November 8, 2019 3 Ashcraft reminded the board the November meeting is the annual meeting and the time for election of officers. In accordance with the by-laws, the nominating committee submitted the following slate of candidates: Donna McDonald for Chairman and JoAnn Campbell for Vice Chairman. [G4] Both individuals agreed to serve. A motion was made by Smith, seconded by Cooper, to accept the slate by acclamation. Motion carried.
McDonald will announce her committee assignments [G5] at the February 2020 meeting.
The updated staff directory was provided [G6].
In looking at the calendar for 2020 [G7], the regular meeting dates (second Friday in Feb., May, Aug. and Nov.) would be Feb. 14, May 8, Aug. 14 and Nov. 13. Donovan Mays, director of the Stuttgart Public Library, extended a verbal invitation to the board to hold their August 2020 meeting in Stuttgart.
Ashcraft reminded the audience that they should sign the sign-in sheet as a record of their attendance.
The next regular meeting of the board will be Friday, February 14, at 10 a.m. at the State Library in Little Rock.
There being no further business to discuss, a motion was made by Smith to adjourn the meeting. The motion was seconded by Campbell and approved by voice vote. Cooper adjourned the meeting at 11:47 a.m.
______Approval Date Carolyn Ashcraft, State Librarian
November 8, 2019 4 B1
Administrative Services Manager – Brooke Crawford
Human Resources: Authorized staff: 52 Budgeted staff: 51 Current staff @ 2/1/19: 37 Full-Time, 1 Extra Help, 15 Vacant Positions
*1/12/20: Kristina Waltermire promoted to BPD Manager; Lanette Madison hired as Librarian – Collection Development, Jennifer Razer promoted to Senior Librarian – Digital Services. Senior Librarian – BPD: advertised position closes February 13. Upcoming advertisement: Librarian position in Digital Services. State Librarian position is currently going thru the advertisement approval process.
Performance Evaluations: Performance Evaluations will begin April 1 for the rating period of 4/1/19 – 3/31/2020. Deadlines are set by OPM but are generally due in May. Any Performance Pay increase announcement, if any, is generally made by the first part of June and would become effective the first payroll of FY21 (6/14/2020).
Legislative: Fiscal Session begins on 4/8/20 @ 12pm. Ends on 5/7/20 unless extended. To extend, takes ¾ vote of the General Assembly to add a maximum of 15 days, which would make the end date 5/22/20.
IT: Office 365 migration is still on hold for us until DIS and ADE conclude discussions regarding the cloud structure. DIS gave the directive for all state agencies to use Cylance as the new anti-virus software. Cylance was installed on all of the office computers on January 31, 2020 and all other devices, such as the laptops and training room computers are expected to be done by mid-February.
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STATE GENERAL REVENUE EPA0100 BUDGET DISTRIBUTION FY2020 BY COMMITMENT ITEM FEBRUARY 1, 2020
% OF COMMITMENT TOTAL TOTAL TOTAL TOTAL % ITEM DESCRIPTION APPRO. BUDGETED BUDGET EXPENDED BALANCE REMAINING 501:00:00 Reg. Salaries $1,774,424 $1,766,268 48.4% $916,620 $849,648 48% 501:00:01 Extra Help $5,000 $5,000 0.1% $3,954 $1,046 21% 501:00:03 Pers. Svcs. Matching $600,757 $592,245 16.2% $316,625 $275,620 47% Total Salaries & Matching $2,380,181 $2,363,513 64.8% $1,237,199 $1,126,314 48%
502:00:02 Operating Expenses $1,128,409 $1,082,028 29.7% $642,003 $440,025 41% 505:00:09 Conf. & Travel $7,760 $7,760 0.2% $3,742 $4,018 52% 506:00:10 Prof. Fees & Services $0 $0 0.0% $0 $0 0% 512:00:11 Capital Outlay $0 $0 0.0% $0 $0 0% Total M & O $1,136,169 $1,089,788 29.9% $645,745 $444,043 41%
509:00:46 Books/Subscriptions $220,243 $195,243 5.4% $142,850 $52,393 27%
TOTALS $3,736,593 $3,648,544 100.0% $2,025,794 $1,622,750 44% M&R paid to ASL account $0 $8 $0 $8 100% B3
FEDERAL LSTA REVENUE FEL0100 FEL0200 BUDGET DISTRIBUTION FY2020 BY COMMITMENT ITEM FEBRUARY 1, 2020
% OF COMMITMENT TOTAL TOTAL TOTAL TOTAL ITEM DESCRIPTION APPRO. BUDGETED BUDGET EXPENDED BALANCE % REMAINING 501:00:00 Reg. Salaries $451,471 $451,471 14.2% $180,892 $270,579 60% 501:00:01 Extra Help $14,625 $14,625 0.5% $7,631 $6,994 48% 501:00:03 Pers. Svcs. Matching $175,797 $175,381 5.5% $83,989 $91,392 52% Total Salaries & Matching $641,893 $641,477 20.1% $272,512 $368,965 58%
502:00:02 Operating Expenses $2,453,239 $2,453,239 77.0% $1,160,723 $1,292,516 53% 505:00:09 Conf. & Travel $42,161 $42,161 1.3% $27,570 $14,591 35% 506:00:10 Prof. Fees & Services $10,000 $10,000 0.3% $0 $10,000 100% 512:00:11 Capital Outlay $40,000 $40,000 1.3% $0 $40,000 100% Total M & O $2,545,400 $2,545,400 79.9% $1,188,293 $1,357,107 53%
TOTALS $3,187,293 $3,186,877 100.0% $1,460,805 $1,726,072 54% C1
ARKANSAS STATE LIBRARY 900 WEST CAPITOL, STE 100 LITTLE ROCK, ARKANSAS 72201-3108
STANDARDS FOR STATE AID TO PUBLIC LIBRARIES
Authorized by Act 489, Acts of Arkansas, 1979
1.0 ORGANIZATION
1.1 All county libraries, including those in county or regional systems, shall be organized in accordance with Act 244 of 1927. All city libraries, including those in county or regional systems, shall be organized in accordance with Act 177 of 1931.
1.2 County and city libraries shall provide evidence to the State Library Board of organization and operation as a department of county or municipal government.
1.3 Public library systems composed of county and/or city libraries shall provide evidence to the State Library Board of organization and operation under the provisions of a formal interlocal agreement, as provided in Section 90, Act 742 of 1977.
2.0 GOVERNANCE
2.1 Policies for city, county, and regional library systems shall be established by legally constituted administrative boards, comprised of trustees serving designated terms, conducting regularly scheduled meetings, preferably not less than quarterly, and functioning with recorded bylaws and policies which are on file with the State Library.
2.2 The library shall comply with the Civil Rights Act of 1964 and shall provide library service for all residents.
2.3 The library director shall submit quarterly, annual, and special reports as required to the State Library and to local boards.
2.4 City, county, and regional library systems shall provide the State Library with a copy of a current long range plan developed for the purpose of guiding the public library administration in the attainment of goals and future planning. 3.0 FINANCE
3.1 The State Library Board supports the concept that libraries or library systems serving populations greater than 50,000, with budgets in excess of $250,000, can render more efficient, effective library service, and preference of support shall be given to the development of such systems.
3.2 All libraries shall maintain the one mill county or city library tax on real and personal property as authorized in Amendments 30 and 38 of the Arkansas Constitution.
3.3 All cities and counties should restore the library tax to the maximum permitted by law by not later than July 1, 1991.
3.4 Libraries should receive additional local support.
3.5 The annual budget for city, county, and regional libraries shall be filed with the State Library. The budget should reflect an amount equal to the previous annual budget, plus growth, with the allocation for materials reflecting comparable growth.
4.0 PERSONNEL
4.1 City, county, and regional library systems participating in the State Aid to Public Libraries program shall be administered by a qualified librarian. A Master’s degree in Library Science awarded through a program accredited by the American Library Association is recognized as the minimum qualifying degree.
4.2 Systems employing a new head librarian or director after September 1, 1988, must provide the State Library Board with evidence of a qualifying library degree in order to continue participation in the State Aid to Public Libraries program.
4.3 Public library staff members should be well trained and qualified for their position. They should be encouraged to participate in continuing education and training programs to improve library skills.
4.4 All libraries should have adequate support staff, with no employee receiving less than the current minimum wage.
5.0 FACILITIES
5.1 The county or city government shall provide a suitable building for headquarters operation and adequate quarters for necessary branches.
6.0 RESOURCES AND RESOURCE SHARING
6.1 The library shall maintain a current collection of materials to serve all citizens.
6.2 The library shall agree to provide interlibrary loan service to other libraries in Arkansas.
6.3 The library shall coordinate services for the blind and physically handicapped with the sections of the Arkansas State Library which administer these services.
7.0 NOTIFICATION
7.1 If the State Library Board determines that a city, county, or regional library or system fails to qualify for participation in the State Aid to Public Libraries program, the State Librarian shall notify the board chairman and the library director via certified mail not later than fifteen working days following that determination.
8.0 RIGHT OF APPEAL
8.1 Upon determination by the State Library Board that a city, county, or regional library or system fails to qualify for participation in the State Aid to Public Libraries program, the library or system shall have the right to appeal that decision at the next scheduled meeting of the State Library Board. Intent to appeal must be filed in writing with the State Librarian not more than thirty days following receipt of a notice of failure to meet the standards.
8.2 All appeals shall be presented to the State Library Board in an open hearing, with the final determination to be made by the State Library Board.
8.3 The State Library Board may provisionally approve a city, county, or regional library or system for a period of time they deem sufficient to rectify deficiencies. The Board may grant additional waivers upon acceptance of satisfactory evidence of progress.
9.01.88 C2
ARKANSAS STATE LIBRARY RULES GOVERNING DISTRIBUTION OF SCHOLARSHIP ASSISTANCE
1.00 REGULATORY AUTHORITY
1.01 These rules shall be known as Arkansas State Library Rules Governing the Distribution of Scholarship Assistance.
1.02 These rules are enacted pursuant to the Arkansas State Library’s authority under Act 489, Acts of Arkansas 1979, Arkansas Code Anno. 13-2-201 et seq.
2.0 PURPOSE
2.01 It is the purpose of these rules to formalize a process already in existence and set reasonable guidelines to make scholarship assistance available to every public library in the state of Arkansas to address the education needs of public library staff working toward the ultimate goal of obtaining a master’s degree in library and information science as defined in 3.04. These rules are specifically for the purpose of establishing standards for distributing funds available through the state aid to public library fund administered by the Arkansas State Library.
3.00 DEFINITIONS
3.01 For the purpose of these rules and regulations the applying institution must be a “public library” located in Arkansas which is duly established and recognized pursuant to Arkansas Code 13-2-401, 13-2-501, 13-2-901 and those libraries which have been determined by the Arkansas State Library to be functioning as a “public library.”
3.02 ASL refers to the Arkansas State Library.
3.03 ALA refers to the American Library Association.
3.04 A master’s degree refers to the educational award given by a library school whose program is accredited by the ALA.
3.05 State Aid refers to State Aid to Public Libraries
4.0 FOCUS AREA
4.01 To aid Arkansas public libraries in employing master’s degree librarians by providing educational opportunities for public library staff members through traditional, on-campus or distance learning.
5.0 ELIGIBILITY STANDARDS
5.01 Scholarship funds will be distributed to a public library that submits scholarship application to the ASL Board. Priority will be given as follows:
1. Public libraries eligible for State Aid whose personnel are employed as library directors. 2. Public libraries eligible for State Aid whose personnel are employed positions other than library director. 3. Public libraries not eligible for State Aid but recognized by the ASL as public libraries. 5.02 The applying institution (or its governing body) must be able to accept and administer the scholarship on behalf of the employee.
5.03 Individuals upon whose behalf the library is applying must meet the following standards:
1. Show evidence of completion of 12 semester hours toward the master’s degree. 2. Provide a copy of the agreement with the public library concerning employment in a public library for at least one year after completion of the master’s degree. 3. Furnish official transcript which shows the individual received a minimum course grade (based upon an “A-F” grading scale), of “B”, or if applicable, a “Credit” for a credit/no credit course. “Incompletes” do not qualify for reimbursement. 4. Agree to remain employed by a public library in the state of Arkansas for a duration of one year upon completion of degree.
6.0 ADMINISTRATION
6.01 The scholarship will be administered by the ASL Board.
7.0 SCHOLARSHIP PROPOSALS
7.01 The proposals shall include an application from the applicant library. The ASL Board shall review the proposals for approval. Proposals shall be consistent with Arkansas Code and existing ASL rules regarding an ALA accredited library program.
7.02 Funding may include but is not limited to tuition, materials, travel, lodging, and other items associated with educational costs.
8.0 DISTRIBUTION OF FUNDS
8.01 The ASL Board will budget and distribute funds appropriated for each biennium from the Arkansas State Legislature according to the following:
1. The total amount of funds to be distributed will be determined by the ASL Board each year at a minimum of 1% of the appropriated State Aid to Public Libraries. 2. Funds may provide as many scholarships as are requested each year. All monies not disbursed shall be returned to the State Aid fund for distribution. 3. Funds may be disbursed to the applicant library at the completion of each semester. 4. Funds will be distributed via scholarship for each individual as identified by the ASL Board in accordance with eligibility. Each scholarship will include a set of assurances and provisions required in the eligibility standards.
8.02 The ASL Board reserves the right to approve and/or deny any scholarship applications.
-- Approved by the State Library Board, August 12, 2005 C3 Arkansas State Library Scholarship Assistance Application
Instructions: Complete this form to apply for State Aid funds to underwrite a scholarship award from your library to an employee who has been admitted to the graduate program in an ALA-accredited library school. Attach to this form all appropriate documentation, such as a letter of admission from the library school, a letter of agreement from the employee who will benefit from the local scholarship award, and a copy of the minutes of the meeting of the local library board at which the application was approved.
APPLICANT
State Aid grant funds are requested to underwrite a scholarship award from this public library to an employee who has been admitted to a graduate program in an accredited library school. The applicant library agrees to award the full amount of the scholarship award to the employee. The employee has agreed to provide transcripts as evidence of credits earned each semester and to remain on the job for a period of one (1) year following grant of aid. If these conditions are not met, the applicant library agrees to refund to the State Library all grant funds paid under this award.
Applicant Library Name
Mailing Address
City/State/Zip Code + 4 digit extension
Phone Number Fax Number
Name of Library Board Chair (PLEASE PRINT)
Signature of Library Board Chair or Official Designee Date
AGREEMENT
I have applied to my employer for a scholarship grant. I am enrolled in a graduate program in an accredited library school and have completed the first twelve (12) hours credit. Supporting documents are attached. I have agreed to furnish transcripts at the end of each semester as evidence of credits earned, to remain employed in an Arkansas public library for at least one year following grant of aid and to fulfill any local requirements. If I do not fulfill these agreed conditions, I understand that I must repay to the applicant library all funds paid to me from this award.
______Participant Name (PLEASE PRINT)
______Participant’s Signature Date
RECOMMENDATION
I have reviewed this application and the supporting documents. I recommend that the State Library Board ( ) approve ( ) deny this application.
______Signature of State Librarian Date
ACTION TAKEN
In a regular meeting of the State Library Board held on ______the Board voted to ( ) approve ( ) deny this application.
______Signature of State Library Board Chairman Date D1
Manager of Grants & Special Projects – Debbie Hall
Federal Grants to States Program (LSTA)
FFY18 State Program Report The FfY18 State Program Report (SPR) was submitted to IMLS at the end of December. It is in the review process by our program officer.
LSTA Grants to States Award The federal grant award for FFY20 (beginning October 1, 2020) has been received. The award is for $1,944,233 which is an increase of $104,347. The award notification from IMLS has not yet been sent, but the Allotment Table is included
LSTA Expenditures for FFY2018 (October 1, 2018 – September 30, 2019) A report on the expenditures of the Grants to States funds during FY2017 as reported on the SPR will be handed out during the board meeting.
ADE Education Summit Arkansas State Library, as a division of the Arkansas Department of Education, will participate in the second annual Education Summit, June 16, 17, 18 in Hot Springs. ASL staff will present several sessions highlighting our programs that are beneficial to educators.
Acronyms ADE – Arkansas Department of Education ASL – Arkansas State Library G2S – Grants to States IMLS – Institute of Museum and Library Services LSTA – Library Services and Technology Act SPR – State Program Report (annual LSTA G2S report to IMLS) FFY – Federal Fiscal Year D2
INSTITUTE OF MUSEUM AND LIBRARY SERVICES LIBRARY SERVICES AND TECHNOLOGY ACT STATE ALLOTMENT TABLE FY 2020 IMLS Appropriations (Public Law 116-94)
Total Distributed to States: $166,803,000
Federal Funds State Matching Federal & State State from IMLS (66%) (1), (2) Funds (34%) Funds
ALABAMA $2,661,980.00 $1,371,323.03 $4,033,303.03 ALASKA $1,073,876.00 $553,208.85 $1,627,084.85 ARIZONA $3,566,322.00 $1,837,196.18 $5,403,518.18 ARKANSAS $1,944,233.00 $1,001,574.58 $2,945,807.58 CALIFORNIA $15,837,311.00 $8,158,614.76 $23,995,925.76 COLORADO $2,987,680.00 $1,539,107.88 $4,526,787.88 CONNECTICUT $2,152,655.00 $1,108,943.48 $3,261,598.48 DELAWARE $1,166,087.00 $600,711.48 $1,766,798.48 FLORIDA $8,971,754.00 $4,621,812.67 $13,593,566.67 GEORGIA $4,837,336.00 $2,491,960.97 $7,329,296.97 HAWAII $1,334,393.00 $687,414.58 $2,021,807.58 IDAHO $1,475,703.00 $760,210.64 $2,235,913.64 ILLINOIS $5,619,426.00 $2,894,855.82 $8,514,281.82 INDIANA $3,358,276.00 $1,730,020.97 $5,088,296.97 IOWA $1,996,489.00 $1,028,494.33 $3,024,983.33 KANSAS $1,904,455.00 $981,082.88 $2,885,537.88 KENTUCKY $2,496,185.00 $1,285,913.48 $3,782,098.48 LOUISIANA $2,270,083.00 $1,169,436.70 $3,439,519.70 MAINE $1,307,113.00 $673,361.24 $1,980,474.24 MARYLAND $3,096,917.00 $1,595,381.48 $4,692,298.48 MASSACHUSETTS $3,419,294.00 $1,761,454.48 $5,180,748.48 MICHIGAN $4,597,286.00 $2,368,298.85 $6,965,584.85 MINNESOTA $2,727,652.00 $1,405,154.06 $4,132,806.06 MISSISSIPPI $1,498,515.00 $771,962.27 $2,270,477.27 MISSOURI $3,131,845.00 $1,613,374.70 $4,745,219.70 MONTANA $1,202,258.00 $619,345.03 $1,821,603.03 NEBRASKA $1,455,674.00 $749,892.67 $2,205,566.67 NEVADA $1,967,970.00 $1,013,802.73 $2,981,772.73 NEW HAMPSHIRE $1,313,013.00 $676,400.64 $1,989,413.64 NEW JERSEY $4,176,749.00 $2,151,658.58 $6,328,407.58 NEW MEXICO $1,593,627.00 $820,959.36 $2,414,586.36 NEW YORK $8,201,170.00 $4,224,845.15 $12,426,015.15 NORTH CAROLINA $4,788,098.00 $2,466,595.94 $7,254,693.94 NORTH DAKOTA $1,085,494.00 $559,193.88 $1,644,687.88 OHIO $5,245,313.00 $2,702,130.94 $7,947,443.94 OKLAHOMA $2,040,924.00 $1,051,385.09 $3,092,309.09 OREGON $2,401,036.00 $1,236,897.33 $3,637,933.33 PENNSYLVANIA $5,668,980.00 $2,920,383.64 $8,589,363.64 RHODE ISLAND $1,198,673.00 $617,498.21 $1,816,171.21 SOUTH CAROLINA $2,755,451.00 $1,419,474.76 $4,174,925.76 SOUTH DAKOTA $1,132,165.00 $583,236.52 $1,715,401.52 TENNESSEE $3,395,186.00 $1,749,035.21 $5,144,221.21 TEXAS $11,833,840.00 $6,096,220.61 $17,930,060.61 UTAH $2,015,862.00 $1,038,474.36 $3,054,336.36 VERMONT $1,032,931.00 $532,115.97 $1,565,046.97 VIRGINIA $4,044,775.00 $2,083,671.97 $6,128,446.97 WASHINGTON $3,694,301.00 $1,903,124.76 $5,597,425.76 WEST VIRGINIA $1,477,637.00 $761,206.94 $2,238,843.94 WISCONSIN $3,011,929.00 $1,551,599.79 $4,563,528.79 WYOMING $1,015,712.00 $523,245.58 $1,538,957.58 DISTRICT OF COLUMBIA $1,064,056.00 $548,150.06 $1,612,206.06 PUERTO RICO $1,917,413.00 $987,758.21 $2,905,171.21 AMERICAN SAMOA (3) $78,820.00 $0.00 $78,820.00 NORTHERN MARIANAS (3) $79,580.00 $0.00 $79,580.00 GUAM (3) $124,141.00 $0.00 $124,141.00 VIRGIN ISLANDS (3) $100,443.00 $0.00 $100,443.00 MARSHALL ISLANDS $89,662.00 $46,189.52 $135,851.52 MICRONESIA $98,996.00 $50,997.94 $149,993.94 PALAU $68,255.00 $35,161.67 $103,416.67 Total $166,803,000.00 $85,731,523.39 $252,534,523.39
(1) The IMLS Federal funds (allotments) are calculated using the current base provisions set into law (20 U.S.C. § 9101 et seq., see in particular §§ 9123-9133) and population figures from the Bureau of the Census (BOC) published in December 2019. For FY2020, the base amount for states, DC, and PR was $795,384, and for all others the base was $60,000. Population data is pulled from the BOC. Data used in the state allotment table are calculated based on the most recent Census data available at the time of the grant award notification. Therefore, the population data used in the FY2020 table is what was available on the BOC website https://www2.census.gov/programs-surveys/popest/tables/2010- 2019/state/totals/nst-est2019-01.xlsx as of December 2019. Population data for American Samoa, Northern Marianas, Guam, Virgin Islands, Marshall Islands, Federated States of Micronesia, and Palau is used from the Census International Programs International Database. https://www.census.gov/data-tools/demo/idb/informationGateway.php This table reflects what was available as of December 2019.
(2) The agency is required to reduce the FY2020 allotment of any State that did not meet their FY2017 Maintenance of Effort (MOE) requirement and did not apply for, or receive, a waiver of the requirement. Those funds deducted from states not meeting the MOE requirement have been distributed across the remaining states in accordance with (1).
(3) Waived pursuant to 48 U.S.C. § 1469a(d). This page intentionally left blank. PUBLIC LIBRARY SYSTEMS QUALIFYING FOR STATE AID E1
2016 LIB. QTRLY ADMINISTRATIVE UNIT, DIRECTOR, AND AREA SERVICED: Population TAX MLS Served UNITS * AWARD LIBRARY SYSTEMS WITH TAX, SERVING 150,001 OR MORE : Central Arkansas Library System Nate Coulter, MLS - U of Wisconsin-Madison 337,104 3 YES (Perry and Pulaski Counties, excluding North Little Rock) SUBTOTAL SERVED 337,104 LIBRARY SYSTEMS WITH TAX, SERVING 75,001 TO 150,000: Mid-Arkansas Regional Library Clare Graham, MLS - UNT 185,869 5 YES (Saline, Hot Spring, Grant, Dallas, and Cleveland Counties) Washington County Library System Glenda B. Audrain, MLS - U of AL 144,223 1 YES (Washington County) Faulkner-Van Buren Regional Library John McGraw, MLIS - U of AL 138,855 2 YES (Faulkner and Van Buren Counties) Crowley Ridge Regional Library David Eckert, MLS - Kent State U 129,858 4 YES (Craighead and Poinsett Counties) Garland County Library Adam Webb, MLS - UNT 97,477 1 YES (Garland County) Fort Smith Public Library Jennifer Goodson, MLIS-U of OK 88,133 1 YES (Fort Smith District of Sebastian County) Arkansas River Valley Regional Library Donna McDonald, MLIS - U of OK 87,146 4 YES (Franklin, Johnson, Logan, and Yell Counties) Fayetteville Public Library David Johnson, MLS - U of TN - Knoxville 83,826 1 YES (Fayetteville) White River Regional Library Debra Sutterfield, MLS - U. of AL 80,516 5 YES (Cleburne, Fulton, Izard, Sharp, and Stone Counties) White County Library Darla Ino, MLS - U ofTN - Knoxville 79,263 1 YES (White County) Northeast Arkansas Regional Library Mike Rogers, MLS - UNT 76,966 3 YES (Clay, Greene, and Randolph Counties) SUBTOTAL SERVED 1,192,132 LIBRARY SYSTEMS WITH TAX, SERVING 50,001 TO 75,000: Lonoke County Library Deborah Moore, MLS - LSU 72,228 1 YES (Lonoke County) Pine Bluff and Jefferson County Library Bobbie Morgan, MLS - University of Washington 70,016 2 YES (Jefferson County)
Union County Library Michael O'Connell, MLIS - Catholic Univ of America 69,129 5 YES (Union County and contracted with Ouachita County and Calhoun County) Texarkana Public Library (Total Population 67,962) Jennifer Strayhorn, MSLS - UNT (Arkansas only 30,283) 30,283 1 YES (Texarkana, AR and TX) Mississippi-Crittenden Co. Regional Library Lowell Walters, MSLS - Clarion 66,786 3 YES (Mississippi and Crittenden Counties) North Little Rock Public Library Crystal Gates, MLIS - LSU 66,278 1 YES (North Little Rock) Southeast Arkansas Regional Library Judy Calhoun, MLS - Florida State U 66,173 5 YES (Bradley, Chicot, Desha, Drew and Lincoln Counties) Rogers Public Library Judy Casey, MLS - U of AL 65,021 1 YES (Rogers) Pope County Library Judy Mays, MLS - UNC/Chapel Hill 63,779 1 YES (Pope County) Crawford County Library System Eva White, MLS - TWU 62,267 1 YES (Crawford County) SUBTOTAL SERVED 631,960 February 1, 2020
Arkansas State Library Office of Administration 1 of 2 PUBLIC LIBRARY SYSTEMS QUALIFYING FOR STATE AID
LIBRARY SYSTEMS WITH TAX, SERVING 25,001 to 50,000: Scott-Sebastian Regional Library Rene Myers, MLIS - U of WI/Milwaukee 49,937 2 YES (Scott County and Sebastian County, South District) Carroll and Madison Library System Johnice Dominick, MLIS - LSU 43,718 2 YES (Carroll and Madison Counties) Tri-County Library System Marilyn Archer, MLS - Emporia State U. 42,738 3 YES (Howard, Little River and Sevier Counties) Baxter County Library Kim Crow-Sheaner, MLS - UNT 41,062 1 YES (Baxter County) Boone County Library Ginger Schoenenberger - MLS - Clarion Univ 37,304 1 YES (Boone County) Independence County Library Vanessa Adams, MLS - U of Missouri 37,168 1 YES (Independence County) Phillips-Lee-Monroe Regional Library VACANT 6/2002 35,454 3 NO (Phillips, Lee, and Monroe Counties) Columbia County Library Rhonda Rolen, MLIS - LSU 30,748 2 YES (Columbia County and contract with Lafayette County) Ouachita Mountains Regional Library Brenda Miner (MLS - U of OK) 29,052 2 YES (Montgomery and Polk Counties) West Memphis Public Library Rebecca Bledsoe 25,284 1 NO (West Memphis) SUBTOTAL SERVED 372,465
LIBRARY SYSTEMS WITH TAX SERVING LESS THAN 25,000:
East Central Arkansas Regional Library John Paul Myrick, MLS - U of Alabama 23,678 2 YES (Cross and Woodruff Counties) Clark County Library Ashley Parker-Graves,MLS - TWU 22,657 1 YES (Clark County) Hempstead County Library Courtney McNiel, MLS - Florida State U. 21,974 1 YES (Hempstead County) Ashley County Library David Anderson, MLS - TWU 20,492 2 YES (Ashley County) Conway County Library Jay Carter, MLIS - USF 20,937 1 YES (Conway County) Southwest Arkansas Regional Library Courtney McNiel, MLS - Florida State U. 19,230 2 YES (Nevada and Pike Counties) Arkansas County Library Donovan Mays, MLIS - FSU 18,214 2 YES (Arkansas County) Jackson County Library Jennifer Ballard, MLIS - U of AL 17,221 1 YES (Jackson County) Lawrence County Library Ashley Burris, MLIS - U of AL 16,735 1 YES (Lawrence County) Marion County Library Dana Scott, MLS - TWU 16,325 1 YES (Marion County) Forrest City Public Library Arlisa Price, MSLS - UNT 14,480 1 YES (Forrest City) Newton County Library Kenya Windel, MLS - UNT 7,936 1 YES (Newton County)
SUBTOTAL SERVED 219,879
TOTAL POPULATION SERVED 2,753,540 Total Arkansas Population 2,988,248 February 1, 2020
Arkansas State Library Office of Administration 2 of 2 FY2020 State Aid E2
Per Capita $12,000/co. 2016 @ in multi-co. Total First Qtr. Second Qtr. Third Qtr. Fourth Qtr. Headquarters Lib. Tax Unit Population 1.53620430 region MLS FY2020 Payment Payment Payment Payment Arkansas Co. Lib. Arkansas Co. 18,214 27,980 18,000 45,980 11,495 11,495 11,495 11,495 Ashley Co. Lib. Ashley Co. less Crossett 15,364 23,602 Ashley Co. Lib. Crossett (city) (Ashley Co.) 5,128 7,878 Ashley Co. Lib. Total 20,492 31,480 18,000 49,480 12, 370 12, 370 12, 370 12,370 Baxter Co. Lib. Baxter Co. 41,062 63,080 18,000 81,080 20,270 20,270 20,270 20,270 Boone Co. Lib. Boone Co. 37,304 57,307 18,000 75,307 18,827 18,827 18,827 18,826 Clark Co. Lib. Clark Co. 22,657 34,806 18,000 52,806 13,201 13,201 13,201 13,203 Columbia Co. Lib. Columbia Co. 23,901 36,717 Columbia Co. Lib. Lafayette Co. (contract) 6,847 10,518 Columbia Co. Lib. Total 30,748 47,235 18,000 65,235 16, 309 16, 309 16, 309 16,308 Conway Co. Lib. Conway Co. 20,937 32,164 18,000 50,164 12,541 12,541 12,541 12,541 Crawford Co. Lib. System Crawford Co. 62,267 95,655 18,000 113,655 28,414 28,414 28,414 28,413 Garland Co. Lib. Garland Co. 97,477 149,745 18,000 167,745 41,936 41,936 41,936 41,937 Hempstead Co. Lib. Hempstead Co. 21,974 33,757 18,000 51,757 12,939 12,939 12,939 12,940 Independence Co. Lib Independence Co. 37,168 57,098 18,000 75,098 18,774 18,774 18,774 18,776 Jackson Co. Lib. Jackson Co. 17,221 26,455 18,000 44,455 11,114 11,114 11,114 11,113 Jefferson Co. Lib. Jefferson Co. Total less Pine Bluff 26,175 40,210 Jefferson Co. Lib. Pine Bluff (city) (Jefferson Co.) 43,841 67,349 Jefferson Co. Lib. Total 70,016 107,559 18,000 125,559 31, 390 31, 390 31, 390 31,389 Lawrence Co. Lib. Lawrence Co. 16,735 25,708 18,000 43,708 10,927 10,927 10,927 10,927 Lonoke Co. Lib. Lonoke Co. 72,228 110,957 18,000 128,957 32,239 32,239 32,239 32,240 Marion Co. Lib. Marion Co. 16,325 25,079 18,000 43,079 10,770 10,770 10,770 10,769 Newton Co. Lib. Newton Co. 7,936 12,191 18,000 30,191 7,548 7,548 7,548 7,547 Pope Co. Lib. Pope Co. 63,779 97,978 18,000 115,978 28,994 28,994 28,994 28,996 Union Co. Lib. El Dorado (city) 18,339 28,172 Union Co. Lib. Union Co. Total less El Dorado 21,548 33,102 Union Co. Lib. Calhoun County (contract) 5,144 7,902 Union Co. Lib. Camden (city) (Ouachita Co.) 11,219 17,235 Union Co. Lib. Ouachita Co. Total less Camden (contract) 12,879 19,785 Union Co. Lib. Total 69,129 106,196 18,000 124,196 31, 049 31, 049 31, 049 31,049
Washington Co. Lib. Washington Co. (less Fayetteville) 144,223 221,556 18,000 239,556 59,889 59,889 59,889 59,889 White Co. Reg. Lib. System White Co. 79,263 121,764 18,000 139,764 34,941 34,941 34,941 34,941 Total Single County Libraries 967,155 1,485,748 - 378,000 1,863,748 465,937 465,937 465,937 465,939 Arkansas River Valley Reg. Lib. Franklin Co. 17,626 27,077 12,000 Arkansas River Valley Reg. Lib. Johnson Co. 26,176 40,212 12,000 Arkansas River Valley Reg. Lib. Logan Co. 21,792 33,477 12,000 Arkansas River Valley Reg. Lib. Yell Co. 21,552 33,108 12,000 Arkansas River Valley Reg. Lib. Total 87,146 133,874 48,000 18,000 199,874 49, 969 49, 969 49, 969 49,967 Carroll & Madison Co. Lib. System Carroll Co. 27,646 42,470 12,000 Carroll & Madison Co. Lib. System Madison Co. 16,072 24,690 12,000 Carroll & Madison Co. Lib. System Total 43,718 67,160 24,000 18,000 109,160 27, 290 27, 290 27, 290 27,290 Central Arkansas Lib. System Little Rock (city) (Pulaski Co.) 198,541 305,000 Central Arkansas Lib. System Perry Co. 10,132 15,565 12,000
February 1, 2020
Arkansas State Library State Aid Distribution FY20 Office of Administration Page 1 of 3 FY2020 State Aid
Per Capita $12,000/co. 2016 @ in multi-co. Total First Qtr. Second Qtr. Third Qtr. Fourth Qtr. Headquarters Lib. Tax Unit Population 1.53620430 region MLS FY2020 Payment Payment Payment Payment Central Arkansas Lib. System Pulaski Co. Total less LR & NLR 128,431 197,296 12,000 Central Arkansas Lib. System Total 337,104 517,861 24,000 9,000 550,861 135,465 135,465 139,965 139,966 Crowley Ridge Reg. Lib. Craighead Co. Total less Jonesboro 30,946 47,539 12,000 Crowley Ridge Reg. Lib. Jonesboro (city) (Craighead Co.) 74,889 115,045 Crowley Ridge Reg. Lib. Poinsett Co. Total less Trumann 16,894 25,953 12,000 Crowley Ridge Reg. Lib. Trumann (city) (Poinsett Co.) 7,129 10,952 Crowley Ridge Reg. Lib. Total 129,858 199,488 24,000 18,000 241,488 60,372 60,372 60,372 60,372 East Central Arkansas Reg. Lib. Cross Co. 17,037 26,172 12,000 East Central Arkansas Reg. Lib. Woodruff Co. 6,641 10,202 12,000 East Central Arkansas Reg. Lib. Total 23,678 36,374 24,000 18,000 78,374 19,594 19,594 19,594 19,592 Faulkner-Van Buren Reg. Lib. Faulkner Co. 122,227 187,766 12,000 Faulkner-Van Buren Reg. Lib. Van Buren Co. 16,628 25,544 12,000 Faulkner-Van Buren Reg. Lib. Total 138,855 213,310 24,000 18,000 255,310 63,827 63,827 63,827 63,829 Mid-Arkansas Reg. Lib. Cleveland Co. 8,241 12,660 12,000 Mid-Arkansas Reg. Lib. Dallas Co. 7,469 11,474 12,000 Mid-Arkansas Reg. Lib. Grant Co. 18,082 27,778 12,000 Mid-Arkansas Reg. Lib. Hot Spring Co. 33,374 51,269 12,000 Mid-Arkansas Reg. Lib. Saline Co. 118,703 182,352 12,000 Mid-Arkansas Reg. Lib. Total 185,869 285,533 60,000 18,000 363,533 90,883 90,883 90,883 90,884 Mississippi/Crittenden Co. Lib. Blytheville (city) (Mississippi Co.) 14,375 22,083 Mississippi/Crittenden Co. Lib. Crittenden Co. Total less West Memphis 23,951 36,794 12,000 Mississippi/Crittenden Co. Lib. Mississippi Co. Total less Blytheville 28,460 43,720 12,000 Mississippi/Crittenden Co. Lib. Total 66,786 102,597 24,000 18,000 144,597 36,149 36,149 36,149 36,150 Northeast Arkansas Reg. Lib. Clay Co. 14,920 22,920 12,000 Northeast Arkansas Reg. Lib. Greene Co. 44,598 68,512 12,000 Northeast Arkansas Reg. Lib. Randolph Co. 17,448 26,804 12,000 Northeast Arkansas Reg. Lib. Total 76,966 118,236 36,000 18,000 172,236 43,059 43,059 43,059 43,059 Ouachita Mountains Reg Lib Montgomery Co. 8,879 13,640 12,000 Ouachita Mountains Reg Lib Polk Co. 20,173 30,990 12,000 Ouachita Mountains Reg Lib Total 29,052 44,630 24,000 18,000 86,630 21,657 21,657 21,657 21,659 Phillips-Lee-Monroe Reg. Lib. Lee Co. 9,310 14,302 12,000 Phillips-Lee-Monroe Reg. Lib. Monroe Co. 7,169 11,013 12,000 Phillips-Lee-Monroe Reg. Lib. Phillips Co. 18,975 29,149 12,000 Phillips-Lee-Monroe Reg. Lib. Total 35,454 54,465 36,000 90,465 22,616 22,616 22,616 22,617 Scott-Sebastian Reg. Lib. Scott Co. 10,277 15,788 12,000 Scott-Sebastian Reg. Lib. Sebastian Co. Total less Fort Smith 39,660 60,926 12,000 Scott-Sebastian Reg. Lib. Total 49,937 76,713 24,000 18,000 118,713 29,678 29,678 29,678 29,679 Southeast Arkansas Reg. Lib. Bradley Co. 10,996 16,892 12,000 Southeast Arkansas Reg. Lib. Chicot Co. 10,945 16,814 12,000 Southeast Arkansas Reg. Lib. Desha Co. 11,876 18,244 12,000 Southeast Arkansas Reg. Lib. Drew Co. 18,651 28,652 12,000 Southeast Arkansas Reg. Lib. Lincoln Co. 13,705 21,054 12,000 Southeast Arkansas Reg. Lib. Total 66,173 101,655 60,000 18,000 179,655 44,914 44,914 44,914 44,913 Southwest Arkansas Reg. Lib. Nevada Co. 8,398 12,901 12,000 Southwest Arkansas Reg. Lib. Pike Co. 10,832 16,640 12,000
February 1, 2020
Arkansas State Library State Aid Distribution FY20 Office of Administration Page 2 of 3 FY2020 State Aid
Per Capita $12,000/co. 2016 @ in multi-co. Total First Qtr. Second Qtr. Third Qtr. Fourth Qtr. Headquarters Lib. Tax Unit Population 1.53620430 region MLS FY2020 Payment Payment Payment Payment Southwest Arkansas Reg. Lib. Total 19,230 29,541 24,000 18,000 71,541 17,885 17,885 17,885 17,886 Tri-County Reg. Lib. Howard Co. 13,377 20,550 12,000 Tri-County Reg. Lib. Little River Co. 12,451 19,127 12,000 Tri-County Reg. Lib. Sevier Co. 16,910 25,977 12,000 Tri-County Reg. Lib. 42,738 65,654 36,000 18,000 119,654 29,914 29,914 29,914 29,912 White River Reg. Lib. Cleburne Co. 25,264 38,811 12,000 White River Reg. Lib. Fulton Co. 12,123 18,623 12,000 White River Reg. Lib. Izard Co. 13,433 20,636 12,000 White River Reg. Lib. Sharp Co. 17,157 26,357 12,000 White River Reg. Lib. Stone Co. 12,539 19,262 12,000 White River Reg. Lib. Total 80,516 123,689 60,000 18,000 201,689 50,422 50,422 50,422 50,423 Total Regional Libraries 1,413,080 2,170,780 552,000 261,000 2,983,780 743,695 743,695 748,195 748,198 Fayetteville Public Library Fayetteville (city) 83,826 128,774 18,000 146,774 36,693 36,693 36,693 36,695 Forrest City Public Lib. Forrest City (city) 14,480 22,244 18,000 40,244 10,061 10,061 10,061 10,061 Fort Smith Public Lib. Fort Smith (city) 88,133 135,390 18,000 153,390 38,348 38,348 38,348 38,346 North Little Rock Public Lib. North Little Rock (city) 66,278 101,817 18,000 119,817 29,954 29,954 29,954 29,955 Rogers Public Lib. Rogers (city) 65,021 99,886 18,000 117,886 29,471 29,471 29,471 29,473 Texarkana Public Lib. Texarkana (city) 30,283 46,521 12,000 18,000 76,521 19,130 19,130 19,130 19,131 West Memphis Public Lib. West Memphis (city) 25,284 38,841 38,841 9,710 9,710 9,710 9,711 Total City Libraries 373,305 573,473 12,000 108,000 693,473 173,368 173,368 173,368 173,372 Grand Total 2,753,540 4,230,000 564,000 747,000 5,541,000 1,383,000 1,383,000 1,387,500 1,387,509
Fifth Payment (optional) is the distribution of the remainder of the reserves held Counties Not Qualifying Total Released for FY2020 State Aid 5,700,000 s, multi-county regionals and MLS awards. (Director discretion). Prairie Reserved for Scholarships (150,000) Searcy Multi-County Regionals (564,000) Benton MLS Awards, 42 headquarters libraries* (756,000) *Includes reserve for vacancies Miller Total Designated (1,470,000) St. Francis Balance for Per Capita Distribution 4,230,000 As of: 2/1/2020 ACTUAL: State Aid: 5,700,000 Scholarships: (66,150) Amt Paid Out (2,765,996) Source: Adjustments www.census.gov 4224000/2,753,540= 1.53620430 Balance 2,867,854 Fact Finder 2 database of 2016 official census estimates
1.04151529 Per Cap #
February 1, 2020
Arkansas State Library State Aid Distribution FY20 Office of Administration Page 3 of 3 E3
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State Librarian – Carolyn Ashcraft
Since the November 8, 2019, board meeting I have participated in the following meetings/events:
AR AARP Executive Council meeting, Nov. 11, Dec. 11, Jan. 8, Feb. 12 ASL Manager’s meeting, Dec. 4, Jan. 8, Feb. 6 ASL Executive Team meeting, Nov. 20, Jan. 27 Funeral Service for George ‘Bucky’ Ellis, Nov. 30 in Benton Strategic Performance Management (SPM) First Friday at DESE, Jan. 3, Feb. 7 ADE Cabinet meeting with all division directors, Jan. 13, Feb. 10 Meeting with ADE Secretary Key, Feb. 3
A job description for the State Librarian position has been prepared and forwarded to Secretary Key and appropriate ADE staff for their input. ADE will reach out to the Governor’s office for review. The job announcement will be posted on the usual local and national sites. I will work with the Board (particularly the Personnel Committee) throughout the process of receiving the applications, setting up interviews, etc.
In preparation for my retirement, I am spending time each week going through files (paper and electronic), documents and email with the goal of deleting items not needed and retaining items of short and long-term value to the agency.
Future meetings/events include:
4th Annual Donors’ Appreciation Luncheon, Feb. 23 at Bentonville Public Library ASL Manager’s meeting, first Wednesday of each month ADE Cabinet meeting with all division directors, March 9 AR AARP Executive Council meeting, second Wednesday of each month MLK Commission/ASL joint effort with author De’Leice Drane, March 16, Little Rock ADE All Divisions Team meeting, March 30 CALS Six Bridges Book Festival, April 23-26 National Library Legislative Day, May 4-5, Washington, DC COSLA Spring meeting, May 6, Washington, DC ADE Summit, June 16-18, Hot Springs
Acronyms: ALA – American Library Association; ArLA – Arkansas Library Association; ARSL – Association for Rural and Small Libraries; COSLA – Chief Officers of State Library Agencies; FDLP - Federal Depository Library Program; GPO – Government Publishing Office (formerly the Government Printing Office); IMLS – Institute of Museum and Library Services; LDD – Library Development District; ADE – Arkansas Department of Education; DESE – Division of Elementary and Secondary Education
Page 1 of 1 F2
Deputy Director – Jennifer Chilcoat
On-Going Projects
Census 2020
Our work with Arkansas Counts, a statewide Complete Count Committee (CCC) led by Arkansas Impact Philanthropy, is ramping up. We are a “Core Partner” with that organization and, through our connections with them, have received a $40,000 grant to pursue three different objectives. The first is to provide both live and remote training about the census to public library staff throughout the state so that they feel confident and prepared to assist their users. Jennifer Wann and I have to date scheduled a total of twenty training sessions throughout the state, and will also make the recording available online through our website. Our presentation slides are also being adapted for use with other audiences by AIP’s other partner organizations. One such partner is Arkansas United, a grassroots nonprofit that is working to be sure that the Spanish- and Marshallese-speaking communities are prepared to respond to the Census. Our second objective is to provide printed materials, such as posters and bookmarks, to all of Arkansas’ public libraries. Those materials have largely been selected from available designs from the Census Bureau, and one of our partners is helping design a bookmark for distribution. The final objective was to provide 24 libraries in the Mississippi River delta with iPad kiosks so that they can effectively assist their patrons with the Census 2020 website. We have ordered and received the stands, iPads, and power cords and are arranging pick-up/delivery for each of the sites.
Arkansas Counts hosted a statewide Census Summit on January 16 at Philander Smith College. Jennifer Wann and I participated and presented a session on establishing Census Support Sites. We were able to meet and collaborate with Census staff and people from around Arkansas who are trying to get their communities and affinity groups counted.
Representing ASL on Carolyn’s behalf, I have attended three meetings of Governor Hutchinson’s Complete Count Committee since the last Board meeting. The Committee has presented recommendations to the Governor, the chief result being an effort to spread the word about the Census through local television, radio, and social media. Sixteen geographic districts have also been established, based on membership of the Committee, to allow for the support of a smaller group when tackling issues about Census outreach. I have shared with the Committee the training materials we have put together, and have notified them of the trainings we will be conducting in the month of February.
Public Library Survey
The annual training for the IMLS Public Library Survey has been set for Thursday, February 27, from 10:00 a.m. to 4:00 p.m. The survey is expected to be available from March 2 through April 13. I will be encouraging all libraries to complete their survey on time so that up-to-date materials can be prepared for National Legislative Day, May 4-5.
Name change for the Library for the Blind and Physically Handicapped
I would like to announce that we are changing the official name of the Library for the Blind and Physically Handicapped to the “Library for the Blind and Print Disabled.” With new business cards and a new website on the way, as well as a change of leadership in BPH/BPD, this seemed like an opportune time to make this move. Additionally, the NLS officially changed its name to National Library Service for the Blind and Print Disabled on October 1 of last year. This change, therefore, will:
Align our name to be to be consistent with that of the NLS Remove the word “handicapped,” which is nowadays in broad disfavor Be eight characters shorter than the previous name, and Better include people who have a reading disability such as dyslexia
This change won’t make huge waves, but I think it’s a great fit for that department and the people they serve. In the coming weeks and months, we will go about changing things like business cards, stationery, signage, and our website to reflect the change.
Library Manager, Library for the Blind and Print Disabled
Following the retirement of JD Hall, who served the Arkansas State Library for over 33 years, ASL employee Kristina Waltermire has been hired as the new Manager of the Library for the Blind and Print Disabled (BPD). Kristina is in her sixth year as an employee at ASL, and has experience in all phases of work within BPD. She brings with her a strong interest in expanding the reach and awareness of BPD to better meet the needs of children with print disabilities such as dyslexia, cerebral palsy, and muscular dystrophy. She loves presenting to groups, so be sure to keep her in mind for future meetings of civic groups, health care providers, educators, etc.
Site Visits/Meetings/Training:
November 3-6 COSLA 2019 Fall Membership Meeting, Hartford CT
November 12 Arkansas Counts CCC Advisory Committee Meeting, Conference Call
November 13 State of Arkansas CCC Meeting, State Capitol
November 14-15 ALL-In Capstone Meeting, ASL
November 14 Issues that Matter: Census, Nixon Library, Jacksonville I was a panelist for this program series sponsored by KUAR, Central Arkansas Library System, and the League of Women Voters of Pulaski County. Audio available at www.ualrpublicradio.org/programs/issues-matter
November 25 ASL Website Meeting with INA, ASL
November 26 Technical Assistance Call with Census Grant Funders
December 5 Arkansas Counts CCC Advisory Committee Meeting, Conference Call
December 10-12 State Data Coordinators Conference, Albuquerque, NM
January 6 Arkansas Counts CCC Advisory Committee Meeting, Conference Call
January 8 State of Arkansas CCC Meeting, AETN Studios, Conway
January 16 Arkansas Counts Census Summit, Philander Smith College
January 16 Unveiling Ceremony, Rock Region Metro’s MLK, Jr. Commemorative Bus
January 21 Technical Assistance Call with Census Grant Funders
January 23 State Data Coordinators Conference Call
January 24 ASL Website Meeting with INA, ASL
January 24 Arkansas Counts Communications and Resource Sharing Conference Call
January 28 Arkansas Counts CCC Advisory Committee Meeting, Conference Call
Upcoming
January 30-31 Census Training Sessions (3), Arkansas State Library
February 4 Census Training Sessions (2), Jonesboro Public Library
February 7 Census Training Sessions (2), Cross County Library, Wynne
February 10 Census Training Sessions (2), Independence County Library, Batesville
February 11 Census Training Session (1), Donald W. Reynolds Library, Mountain Home
February 17 Census Training Session (1), Fort Smith Public Library
February 18 Census Training Sessions (2), Fayetteville Public Library
February 27 Public Library Statistics Training, Arkansas State Library
May 4-5 ALA Legislative Day, Washington, DC
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Manager of Library Development – Jennifer Wann
On-Going Projects:
Library Consulting Services
Consulting topics included, but were not limited to: requirements for State Aid; going fine free; developing services for entrepreneurs; young adult programing; dealing with bedbugs; minors’ access to R-rated films in public libraries; salaries for public library staff including Directors, Circulation, and Catalogers; process for hiring a new director; annual reporting; role of Library Trustees; residency requirements policy for library card holders; library construction projects from the last ten years; legal requirements for accommodation of service animals versus emotional support animals; process for banning patrons including who has the authority to make the determination in a County Library; reimbursing travel expenses for out of state job applicants; concerns about using volunteers to conduct regular library business instead of library staff; process for establishing a municipal library including funding from the general fund versus millage; roles and responsibilities of a county library board participating in a regional library system; working successfully with local officials; MOU between Friends of the Library groups and Library or Municipal Administration; and whether the library board or city council needs to sign off on grant applications.
Site visits included: Gravette Public Library, Siloam Springs Public Library, Lonoke County Library System (Lonoke, England, Carlisle, & Cabot), and Crawford County Library System (Van Buren, Cedarville, Mulberry, Mountainburg, & Alma).
Arkansas Public Library Laws Annotated
An updated version of Arkansas Public Library Laws Annotated has been published and distributed to the public library community throughout the state. The statues cited are current as of the conclusion of the 2019 Regular and First Extraordinary Legislative Sessions. Each public library administrative unit in Arkansas received five copies of the publication; a limited number of additional copies are available upon request.
Changes of note since the last publication in 2017 include the following:
• Inclusion of §17-95-101 “Good Samaritan” Law which provides that “any person who is not a healthcare professional who…lend[s] emergency assistance or service in a manner calculated in good faith…shall not be held liable in civil damages in any action in this state.”
• §20-14-304 clarifies the definition of a service animal, “as defined in Title II and Title III of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et. seq., as it existed on January 1, 2017.” Additionally, §20-14-310 imposes “a civil penalty not to exceed two hundred fifty dollars” for the misrepresentation of an animal as a service animal.
• §25-19-106 Open Public Meetings was amended in 2019 to require “all officially scheduled, special, and called open public meetings shall be recorded in a manner that allows for the capture of sound” and “maintained by a public entity for a minimum of one (1) year.”
The full text of the new edition is also available on the Arkansas State Library’s website at: https://library.arkansas.gov/landing-page/details/public-library-consulting-services. ALL-In
A capstone meeting for the 2nd cohort was held on November 14 and 15 at the Arkansas State Library with the topic, “You’ve Found Your ‘Why’ Now Live It!” facilitated by Sharon Morris and Kieran Hixon from the Colorado State Library. Additionally, eleven participants gave mini-presentations about either projects or professional growth that came about as a result of their participation in ALL-In.
30 individuals (18 Public; 11 Academic; 1 School) attended. We received 25 evaluations with overwhelmingly positive feedback about the Institute as a whole that included comments such as:
“I think this Institute would benefit every individual that works in a library. Finding & living your why will change your life.”
“I have learned so much valuable information in the last year that I have been able to implement both professionally and personally to facilitate better leadership skills. I have also made permanent connections with some amazing people that will be instrumental to my success in this career.”
Participants from both of the first two cohorts are invited to continue participating in quarterly meetings throughout 2020:
March 20, 2020, 10:00 a.m.-4:00 p.m., Arkansas State Library June 2020 TBD September 2020 TBD December 2020 TBD
Census 2020
Training sessions to help prepare front-line public library staff throughout the state of Arkansas have been prepared by the Deputy Director with the assistance of the Library Development Manager. In addition to assisting with the training sessions, the Library Development Manager is coordinating the registration process for 19 workshops, and presenting at the Hot Spring County 2020 Census Summit.
Site Visits/Meetings/Training:
November 1 State Library Agency Library Development Managers Meeting I attended and participated in the national, bi-monthly online meeting of the State Library Agency Library Development Managers.
November 4 Site visit: Gravette Public Library, Karen Benson (Director) The Gravette Public Library is located in a storefront on Main Street. They have a dedicated space for young adult programming and provide extensive STEAM activities for Young Adults. A weekly story time focuses on pre-literacy and parents are provided with a list of activities to continue at home throughout the week. Ms. Benson has been very active and successful in obtaining grant funding to expand the library’s services.
November 14 & 15 ALL-In Capstone Meeting The Capstone Meeting for the second ALL-In cohort was facilitated by Sharon Morris and Kieran Hixon of the Colorado State Library. The Capstone Meeting was also open to participants from the first cohort; 30 individuals (18 Public; 11 Academic; 1 School) attended.
November 19 Site visit: Lonoke County Library, Deborah Moore (Director) & Kathleen Ashmore (Assistant Director) The Lonoke County Library consists of four branches in Lonoke, Cabot, England, and Carlisle. All branches are actively engaged with their communities and providing individualized programming developed for the local community. The Cabot Public Library is a beautiful, modern facility in a converted big box store with a large meeting room, genealogy programming, a garden, and study rooms.
November 22 Crawford County Library System, Eva White (Director) The Crawford County Library System consists of five branches. The libraries in Van Buren, Cedarville, and Mountainburg are all recent construction, each with a different style and reflective of their local communities. The Mulberry Public Library also has a recent expansion. The Alma Public Library is located in a storefront downtown and could use significantly more space.
December 4 Arkansas State Library, Managers Meeting I attended and participated in the monthly managers meeting.
December 6 Mississippi Library Association Executive Board Meeting, Jackson, MS I participated in my final board meeting as the Treasurer of the Mississippi Library Association.
January 8 Arkansas State Library, Managers Meeting I attended and participated in the monthly managers meeting.
January 14 Arkansas Counts Census Summit Planning Meeting I participated in a conference call to discuss logistics for the Arkansas Counts Census Summit.
January 15 NoveList Training, Katie Walton I attended training on the NoveList database given by Katie Walton.
January 16 Arkansas Counts Census Summit I attended and participated in the Arkansas Counts Census Summit at Philander Smith College. In addition to participating in sessions, I assisted at the Registration Desk, and I assisted Deputy Director Jennifer Chilcoat with a presentation about public libraries serving as Census Support Sites.
January 17 IAARTSB Meeting at the Cabot Public Library Karen O’Connell, Coordinator for the Arkansas Center for the Book, and I visited the Cabot Public Library to meet with the programming team there that will be responsible for the logistics of the If All Arkansas Read the Same Book program that will be held there on July 18.
January 17 State Library Agency Library Development Managers Meeting I attended and participated in the national, bi-monthly online meeting of the State Library Agency Library Development Managers.
January 21 Arkansas Counts Census Meeting I participated in a conference call to discuss Census Support Sites as communities throughout Arkansas continue to prepare for the 2020 Census. January 21 LSTA Meeting with Debbie Hall The Library Development Section met with Debbie Hall and Jennifer Chilcoat to discuss appropriate coding of Library Development activities to the LSTA program.
January 28 Website Meeting with Sarah Lipsey I met with Sarah Lipsey to discuss what the new ASL website and how Library Development information can best be presented for our users.
January 30 & 31 Census Training, Little Rock I assisted Jennifer Chilcoat with three training sessions designed to prepare front line public library staff to help their patrons successfully complete the 2020 Census questionnaire.
February 6 Arkansas State Library, Managers Meeting I attended and participated in the monthly managers meeting.
February 6 Census Training, Hot Springs I led training designed to prepare front line public library staff to help their patrons successfully complete the 2020 Census questionnaire.
Upcoming Events:
February 10 Census Training, Russellville
February 12 Census Training, Hope
February 13 Hot Spring County 2020 Census Summit
February 21 Census Training, Monticello
February 24 Census Training, El Dorado
February 26 Census Training, Pine Bluff
February 27 Public Library Survey Training, Arkansas State Library
March 5 Marion County Library Board Training, Yellville (tentative)
March 11 Van Buren County Library System Board Training, Clinton
March 13 Youth Services Workshop, Ferndale 4H Center
March 20 ALL-In Workshop, Arkansas State Library F4
Coordinator of the Arkansas Center for the Book – Karen O’Connell
On-Going Projects:
Library of Congress Center for the Book Updates
Guy Lamolinara is the new Director of the Center of the Book at the Library of Congress. Jason Reynolds has been named the 2020-21 National Ambassador for Young People’s Literature. The annual Idea Exchange will be held on May 6, 2020 in Washington DC. The National Book Festival will be held on August 29.
Book Club Project
Mailings were sent to 136 book clubs in November, December, and January; with a total of 1,632 books provided. Attendance in October, November, and December totaled 981 readers; and January attendance is still being tallied. In addition, the 2020 book club schedules have been completed and initiated. Of the five book clubs from the waiting list made active for 2020, two are in southern Arkansas (Camden Public Library and Ashley County Library); increasing the state-wide impact of the project. Assessment of the 2019 book club schedules aided weeding and selection activities, and provided insight into areas of interest for subject growth. At this time, the Coordinator is further assessing the collection, based on title requests from book clubs for their 2020 schedules. Additionally, in response to feedback from our participating libraries, each title is being assigned at least one genre tag in the database of book club titles available through the Arkansas State Library. The most requested title for 2020 was Kim Michele Richardson’s The Book Woman of Troublesome Creek, and historical fiction was the most requested genre.
Arkansas Gems
Additional 2019 Gems posters were distributed in November at the Arkansas Literacy Association Conference in Ferndale. Possible titles for 2020 Gems are continuing to accumulate for evaluation, and final selection will occur over the next two months to be on schedule for the design work.
If All Arkansas Read the Same Book
The Book Woman of Troublesome Creek (Sourcebook Landmark, May, 2019), by bestselling author Kim Michele Richardson, has been chosen for the 2020 If All Arkansas Read the Same Book state-wide read. The novel’s background is the WPA Packhorse Library Initiative in Kentucky during the Great Depression, and the novel has been popular with book club readers around the country since its publication. Socioeconomic, race, and women’s rights issues permeate the story; and there is an emotional and descriptive focus on how books, reading, and libraries can change lives. Ms. Richardson will be speaking at the Hempstead County Library (Hope) and the South Arkansas Community College Library (El Dorado) on July 17, and at the Cabot Public Library and the CALS Ron Robinson Theater (Little Rock) on July 18. The details of the tour are being finalized. Copies of The Book Woman of Troublesome Creek have been ordered and will be sent to all Arkansas public libraries. An additional book club set will be added to the book club collection for use by participating book clubs.
Other Projects
Details are being finalized for The Coretta Scott King Women’s History Month Inspiring Authors Tour, a collaboration between the Arkansas Martin Luther King, Jr. Commission and the Arkansas Center for the Book. Author De’Leice Drane will discuss her book Life Is…: An Inspirational Book of Devotions, Prayers, and Empowerment (2018) at events on Monday, March 16 and Tuesday, March 17. Specific venues and times will be announced soon.
The Arkansas Center for the Book nominated the Arkansas Council of Teachers of English and Language Arts (ACTELA) newsletter, The English Pub, for the 2020 Library of Congress State Literacy Awards Program. All fifty-three state affiliates of the Center for the Book in the Library of Congress were invited to select one nominee from their state to compete for one of up to ten awards. The Library of Congress State Literacy Awards Program judges will review nominations and make their selections through March 31, 2020.
Four book clubs supported by the Arkansas Center for the Book will read and discuss Tim O’Brien’s The Things They Carried, as part of the NEA Big Read with CALS (see also https://cals.org/nea-big-read- cals/). Related CALS events will culminate with a keynote address by Tim O’Brien at the Six Bridges Book Festival (April 23-26, 2020).
National Committee Work
The Arkansas Center for the Book Coordinator currently serves as 2020 co-chair of the ALA/ALCTS/PARS Preservation Standards and Practices Committee (PS&P):
• The committee completed and published on November 13 the FY2018 Preservation Statistics Survey results
Site Visits/Meetings/Training:
November 20 Preservation Standards & Practices Fall Committee Meeting Virtual meeting via GoToMeeting
December 5 Arkansas Martin Luther King, Jr. Commission Telephone meeting at the Commission offices with author De’Leice Drane
December 13 Galleries at Library Square Met with Jennifer Perren to brainstorm on art/book arts library programming
December 19 State Centers of the Book Affiliates Bimonthly Meeting Virtual meeting via Zoom
January 3 South Arkansas Community College Library IAARTSB planning meeting
January 16 Census Summit, Philander Smith College
January 17 Cabot Public Library IAARTSB planning meeting
January 23 Preservation Standards & Practices Winter Committee Meeting Virtual meeting via GoToMeeting
January 24 Hempstead County Library IAARTSB planning meeting
Upcoming Events:
February 20 State Centers of the Book Affiliates Bimonthly Meeting
March 13 Youth Services Workshop, Ferndale 4H Center
March 16-17 Coretta Scott King Women’s History Month Inspiring Authors Tour
April 23-26 Six Bridges Book Festival
Arkansas State Library
900 West Capitol Avenue, Suite 100, Little Rock, Arkansas 72201-3108
(501) 682-2874
For immediate release Contact: Karen O’Connell, 501-682-2874 [email protected]
Novel Chosen for 2020 If All Arkansas Read the Same Book
LITTLE ROCK—Bestselling author Kim Michele Richardson’s novel, The Book Woman of Troublesome Creek (Sourcebooks Landmark, 2019), has been selected for the 2020 If All Arkansas Read the Same Book community-read project. The novel’s background is the Works Progress Administration Pack Horse Library initiative in Kentucky during the Great Depression, and the book has been popular since its publication with book club readers around the state and country. The author will be speaking in various Arkansas library venues on July 17 and 18, 2020, including Hempstead County Library; South Arkansas Community College Library; Cabot Public Library; and the Ron Robinson Theater, Central Arkansas Library System.
Ms. Richardson is an award-winning author of four works of historical fiction and a bestselling memoir, The Unbreakable Child. The Book Woman of Troublesome Creek has been recognized with a LibraryReads Best Book award, Forbes Best Historical Novel, Books-A-Million Best Fiction, and is an Oprah’s Buzziest Books pick as well as a Women’s National Book Association Great Group Reads selection. According to the author: “My latest novel … delves into the Pack Horse Library Project of 1935 and the factual blue people of eastern Kentucky. It’s a fascinating story, one I feel privileged to write—a tale of tribute to the fearsome librarians who traveled on horseback and mule to provide books to the poor and isolated communities in Kentucky.” The novel resonates with a moving and vivid focus on how books, reading and libraries can change lives.
Ms. Richardson lives in Kentucky and is an advocate for the prevention of child and domestic abuse, as well as a book critic for The New York Journal of Books, and the founder of the Shy Rabbit writing residency scholarship. Her other novels include Liar’s Bench, GodPretty in the Tobacco Field and The Sisters of Glass Ferry. More information about the author, her books and Shy Rabbit can be found on www.kimmichelerichardson.com.
If All Arkansas Read the Same Book is presented by the Arkansas Center for the Book at the Arkansas State Library, which is a division of the Arkansas Department of Education. All programs are offered free- of-charge to the public. This project is made possible in part by the Institute of Museum and Library Services. Copies of The Book Woman of Troublesome Creek will be available at all public libraries throughout the state. ### F5
Coordinator of E-Rate Services – Amber Gregory
On-Going Projects
E-Rate Update
The Funding Year 2020 (July 1, 2020 – June 30, 2021) Form 471 Application Filing Window opened on January 15, 2020 and it will close on March 25, 2020 at 10:59 pm CDT. During the filing window, libraries file E-Rate Forms 470 and 471 to request internet access and/or internal connections equipment and apply for funding to support these services. Libraries who would like one-on-one application filing assistance via Adobe Connect may contact Amber Gregory to set up an appointment.
The Federal Communications Commission (FCC) issued an Order on the future administration of Category 2 funds, and all libraries will have additional Category 2 funding for FY 2020. The Order made permanent the 5-year Category 2 budget cycle moving forward. Category 2 funds can be used for Internal Connections, Basic Maintenance of Internal Connections (BMIC), and Managed Internal Broadband Services (MIBS). Eligible products include access points, routers, switches, cabling, and additional equipment used to deliver broadband connectivity within the library.
The Manager of E-Rate Services was affirmed as the representative for libraries to serve on the Universal Service Administrative Company (USAC) Board of Directors by the Honorable Ajit Pai, Chairman of the Federal Communications Commission. Board meetings are held quarterly in Washington, DC.
Adobe Connect Online E-Rate Meetings with Arkansas Public Libraries
Between October 25, 2019 and January 17, 2020, 22 Adobe Connect meetings were held with 17 Arkansas public libraries. Assistance was given with E-Rate Forms 470, 472, 486, 498, 500, E-Rate Productivity Center (EPC) updates, invoice review questions, and invoice deadline extension requests.
Baxter County Library Malvern/Hot Spring County Library Bradley County Library Marion County Library Chicot County Library Mississippi County Library Clark County Library Pope County Library Craighead County/Jonesboro Public Library Public Library of Pine Bluff/Jefferson County Crossett Public Library Sevier County Library Desha County Library Southeast Arkansas Regional Library Gentry Public Library Star City Public Library Lonoke County Library
Coding Update
Sixty libraries who attended the Arkansas State Library Coding Trainings held in 2017 and 2018 will receive iPad minis as a supplement to the Coding in a Box Kits provided to participant libraries. The Coding in a Box Kits each contain robots that require a Bluetooth-enabled device to operate. We heard feedback from some libraries that this was a barrier to fully utilizing all the contents of the Coding Kits. We were able to provide 60 of the 119 libraries who received coding kits with an iPad. To date, all libraries who will receive an iPad have been notified, and 52 of the iPads have already been shipped.
Site Visits/Meetings/Training:
November 12 & 13 Arkansas Rural Connect Broadband Program Public Hearing, Little Rock, AR I attended both days of public hearings open for the public to comment on the proposed Arkansas Rural Connect Broadband Grant Program rules. The hearings were held in the Bessie Moore Conference Room.
November 19 E-Rate Training at Arkansas State Library, Little Rock, AR I led E-Rate training in advance of the FY 2020 application filing window covering broadband procurement, contracts, and the E-Rate application filing process. Attendees: 13
December 5 E-Rate Training at Springdale Public Library, Springdale, AR I led E-Rate training in advance of the FY 2020 application filing window covering broadband procurement, contracts, and the E-Rate application filing process. Attendees: 8
January 9 Arkansas Rural Connect Broadband Program Public Hearing, Little Rock, AR Following the initial comment period and public hearings, changes to the proposed Arkansas Rural Connect Broadband Grant rules were discussed. The hearings were held in the Bessie Moore Conference Room.
January 23 – 26 American Library Association (ALA) Midwinter Meeting, Philadelphia, PA I attended the ALA Midwinter Meeting as chair of the E-Rate Task Force. I was invited to attend the ALA Washington Office Advisory Committee meetings January 24 & 25. We heard a presentation from the Measuring Library Broadband Networks project. Following the presentation, I spoke with Colin Rhinesmith, project lead, regarding the 3 Arkansas libraries participating in phase II of the project. The other topic of discussion was libraries and their role in workforce development. Presenters included the New Jersey State Library, the Nevada State Library, Google, and the McCracken County Public Library from Kentucky. In the E-Rate Task Force meeting, we made plans for a data project that will help measure how libraries participate in E-Rate nationwide using publicly available E-Rate data. We will work on this project over the coming year.
January 27 & 28 Universal Service Administrative Company Board of Directors, Washington, DC I attended my first USAC Board of Directors meetings January 27 and 28. On Monday, the Schools and Libraries Committee, of which I am a member, met. I also attended the meetings of the Audit Committee, Rural Healthcare Committee, and High Cost & Low Income Committee on Monday to gain a better understanding of the other programs under the Universal Service Fund umbrella and meet the other Directors on the Board. On Tuesday the Board of Directors met to discuss committee updates and discuss other Board business. Following the USAC Board meeting, I attended a meeting at the FCC with the USAC Board of Directors Executive Committee where I was introduced as a new member of the Board.
Conference Calls & Webinars: October 30 Measuring Library Broadband Networks (MLBN) call Colin Rhinesmith and Stephanie Stenberg discussed phase II of the Measuring Library Broadband Networks project with me. They would like to add 3 Arkansas public libraries to the project, and plans are moving forward with 3 library locations.
Nov 12, Dec 10, & Jan 14 E-Rate calls with Universal Service Administrative Company (USAC) I led three E-Rate calls with state E-Rate coordinators, representatives from ALA’s Washington Office, and USAC. The calls addressed the FY 2020 filing window, invoice review, and updates to the E-Rate Productivity Center (EPC).
Nov 14 & Jan 9 E-Rate Task Force (ERTF) Monthly Calls The E-Rate Task Force calls focused on planning a data project to illustrate library E-Rate participation and an education effort to get more libraries to apply for Category 2 funding. We also planned the ERTF meeting scheduled for the ALA Midwinter Meeting in Philadelphia, PA.
January 2, 16, 17 USAC Board of Directors calls January 2 the USAC board of directors held a business call. January 16 and 17 new Board of Directors members participated in USAC board orientation with an overview of the mission and programs of the Universal Service Fund.
Upcoming Events: March 13 Youth Services Workshop, Ferndale 4H Center, Little Rock, AR
April 27 & 28 USAC Board of Directors Meeting, Washington, DC
May 4 & 5 National Library Legislative Day, Washington, DC
PUBLIC NOTICE Federal Communications Commission 445 12th St., S.W. News Media Information 202 / 418-0500 Internet: https://www.fcc.gov Washington, D.C. 20554 TTY: 1-888-835-5322
DA 19-1277 Released: December 16, 2019
CHAIRMAN PAI NAMES SIX MEMBERS TO THE BOARD OF DIRECTORS OF THE UNIVERSAL SERVICE ADMINISTRATIVE COMPANY CC Docket Nos. 96-45, 97-21 Chairman Ajit Pai hereby appoints six members to the Board of Directors of the Universal Service Administrative Company (USAC) pursuant to section 54.703(c)(3) of the Commission’s rules.1 Each appointee was nominated in response to a Public Notice issued earlier this year soliciting nominations for the Board positions listed below. The three-year term for these positions begins on January 1, 2020.2 Chairman Pai appoints the following individuals to the USAC Board of Directors: Representative for libraries that are eligible to receive discounts pursuant to section 54.501 of the Commission’s rules: Amber Gregory, Manager of E-Rate Services, Arkansas State Library; Representative for cable operators: Beth Choroser, Vice President of Regulatory Affairs, Comcast Corporation; Representative for schools that are eligible to receive discounts pursuant to section 54.501 of the Commission’s rules: Dr. Daniel A. Domenech, Executive Director, AASA, The School Superintendents Association; Representative for commercial mobile radio service providers: Matt Gerst, Director for Regulatory Affairs, CTIA; Representative for state consumer advocates: Jeffrey Jay Waller, Alaska Office of the Attorney General, Chief Assistant, Attorney General for the Regulatory Affairs & Public Advocacy Section; and Representative for incumbent local exchange carriers (Bell Operating Companies): Stephanie Polk, Vice President of Customer Advocacy, CenturyLink The Wireline Competition Bureau reminds interested parties that the USAC Board of Directors will hold its next meeting on January 23, 27, and 28, 2020, at USAC’s Washington, DC office (700 12th Street NW, Suite 900, Washington, DC 20005).3 All Board of Directors quarterly meetings are open to
1 47 CFR § 54.703(c)(3). 2 Wireline Competition Bureau Seeks Nominations for Six Board Member Positions on the Universal Service Administrative Company Board of Directors, CC Docket Nos. 96-45, 97-21, Public Notice, 34 FCC Rcd 7762 (WCB 2019). 3 USAC, About, Leadership, Quarterly, https://www.usac.org/about/leadership/quarterly-meeting-schedule/ (last visited Dec. 16, 2019). Federal Communications Commission DA 19-1277 the public.4 For further information, please contact Jesse Jachman ([email protected]) of the Wireline Competition Bureau, Office of the Bureau Chief, (202) 418-2668. - FCC -
4 47 C.F.R. § 54.703(e).
2
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Coordinator of Youth Services – Ruth Hyatt
Ongoing projects:
Youth Services Workshop—March 13, 2020
Registration forms have been sent out to all libraries and known Children’s and YA Services programmers. The form is available on the State Library website. The link can be found on the Summer Reading Program page. http://library.arkansas.gov/landing-page/details/summer-reading-program The deadline for registration is February 28, 2020. Sherry Norfolk will be our keynote speaker. We will also have 16 unique break-out sessions presented by Children’s and Young Adult Services staff from across the state.
Collaborative Summer Library Program (CSLP)
The theme for the 2020 Summer Library Program is Imagine Your Story.
The Collaborative Summer Library Program organization has undergone some important and empowering changes in the past year. CSLP has taken over the production and distribution of all summer reading materials. Total control over product and distribution has allowed them to offer some exciting changes to how materials are ordered and processed. Arkansas and 4 other states worked with CSLP to develop a voucher system to streamline purchases made by the State Library for libraries throughout their state. This system allowed us to pre-set a voucher value for each library and create a list of items allowable for purchase with IMLS funds. Our libraries were able to shop directly from the website during a 2 week ordering window in December. Once the window closed, CSLP began to process the orders and deliver the items. Many of our libraries have already received their product. Next fall, we will be able to start the process earlier and combine the orders for Summer Reading manuals with the allowable promotional and program items. Everything will go directly to the participating libraries and eliminate any redistribution by the State Library.
Charlie May Simon and Arkansas Diamond Primary Book Awards
2020 is the 50th year for the Charlie May Simon Award and also the 22nd year of the Arkansas Diamond Primary Award. I have met with award partners from the Arkansas Literacy Association (formerly the Arkansas Reading Association) and the Arkansas Department of Education and everyone agrees that these anniversaries provide us with the perfect opportunity to reflect back and celebrate the awards and revamp the committees and processes. Jeanne Trawick and Amy Thompson of the Arkansas Literacy Association and Cassandra Barnett of the Arkansas Department of Education will meet with me at the Arkansas State Library on February 20th to discuss changes to process and procedure for everything from title selection, committee member nomination, term limits, duties, voting, and promotional materials. Promotional materials will highlight the anniversary dates of both the awards—with a primary focus on the Charlie May Simon award’s 50th year!
The new list of titles nominated for both the Charlie May Simon and Arkansas Diamond Awards will be released on March 13th at the Youth Services Workshop. These titles will be read by students through April 2021. Voting for the current list of nominated titles will be held in May 2020.
Arkansas Teen Book Award
The committee will meet on January 31st at the Arkansas State Library to discuss nominated titles for the next readers’ list. Two hundred readers will be given a list of approximately 20 titles to read by the end of July. The top 5 titles for each level will be offered to students to read throughout the school year. Student voting for this award takes place at the end of August. The new nominated titles will be announced to students in September.
YALSA Cohort: Transforming Teen Services (T3)
YALSA (Young Adult Library Services Association) hosted a “Train the Trainer” session on Transforming Teen Services in Memphis, TN in November 2019. In addition to the Youth Services Coordinator, Dana Scott (Director, Marion County Library) and Jessica Horton (Teen Services Librarian, Craighead County- Jonesboro Public Library) received the training.
The T3 team is now working together to develop 30 hours of training to take place over the next 2 years throughout the state of Arkansas. We will begin with an introductory webinar on January 30, 2020 to help explain the concept of computational thinking and how public library staff can use it to Transform Teen Services. We will also be providing more general training for working with Young Adult patrons that will be suitable not only to programmers and Teen area staff but to all library staff and volunteers.
Registration for the introductory webinar is available on our Continuing Education Calendar: www.library.arkansas.gov/CEcalendar
Mr. Rogers Sweater Drive
Our local PBS affiliate AETN and the Arkansas State Library would like to thank our public library partners for another successful Mr. Rogers Sweater Drive. Thousands of winter weather items were collected at over 30 public libraries and distributed to local charities and aid centers. Participating libraries for 2019 included:
AETN Headquarters (Conway) Alma Public Library, Alma Arkansas State Library, Little Rock Barton Library, El Dorado Boyd T. & Mollie Gattis Logan County Library, Paris Cabot Public Library, Cabot Charleston Public Library, Charleston Cross County Public Library, Wynne Dumas Public Library, Dumas Eudora Branch Library, Eudora Eureka Springs Carnegie Public Library, Eureka Springs Forrest City Public Library, Forrest City Franklin County Library, Ozark Gravette Public Library, Gravette Garland County Public Library, Hot Springs Gentry Public Library, Gentry Logan County Library, Booneville Marjorie Walker McCrary Memorial Library, Lonoke McGehee Library, McGehee Monticello Branch Library, Monticello Pope County Library, Russellville Saline County Library, Benton and Bryant Sevier County De Queen Branch Library, De Queen Star City Branch Library, Star City St. Paul Public Library, St. Paul Stuttgart Public Library, Stuttgart Van Buren Public Library, Van Buren Warren Branch Library, Warren Arkansas River Valley Regional Library HQ, Dardanelle Johnson County Public Library, Clarksville
Site Visits/Meetings/Trainings:
October 29-Nobember 1 2019 Transforming Teen Services (T3) Training, Memphis TN Three days of training for myself as State rep and our public library partners, Dana Scott of the Marion County Library and Jessica Horton of the Craighead County Jonesboro Public Library. We will be using what we learned and training public library staff throughout Arkansas over the next 2 years.
November 1- 4 YASLA (Young Adult Library Services Association) Symposium I attended several interesting sessions at this conference. There was a real effort made to empower us to think in terms of equality and to strive to be inclusive.
November 12 T3 Zoom Meeting Transforming Teen Services (Train the Trainer) follow up web-call. These calls will be monthly during our 2 year commitment. They keep participants updated and give us the chance to work with project coaches.
November 14-15 Arkansas Literacy Association conference, The Vines 4H Center Karen O’Connell and I worked a table representing the State Library and offering information and promotional items for Arkansas Gems, the Charlie May Simon, Arkansas Diamond and Arkansas Teen Book Awards.
November 20 Summer Reading materials and new CSLP voucher system webinar This webinar covered the changes to CSLP and explained the new voucher ordering system.
December 1 -13 Order window for the CSLP voucher purchases During this window, libraries could log onto the CSLPreads.org website and order their IMLS allowable materials via the new voucher system.
December 13 Summer Reading Brainstorm workshop Planning for the next Summer Reading program needs to begin as soon as the new CSLP materials are available. Brainstorming and planning sessions will now be offered in the fall.
January 6, 2020 Saline County Library staff training day—presentation on Self Care Self- care is not self- indulgent, it is survival. Library work is a hard core crash course in humanity and it is exhausting. You must take care of yourself so that you can be there in positive and productive ways for both your patrons and your co- workers.
January 11 Charlie May Simon and Arkansas Diamond Award committee meetings The elimination process continues. The meeting in February will be the final round of reading and the list of nominees will be finalized.
January 30 Introduction to T3 in Arkansas webinar This webinar provided a 1 hour introduction to YA staff and library directors on what they can expect and how they can benefit from the Transforming Teen Services project over the next 2 years.
February 3 Arkansas Teen Book Award meeting The committee will use their own knowledge, national award lists, voter recommendations, and review sources to select the 20-25 books each for Level 1 (Grades 7-9) and Level 2 (Grades 10-12). Readers are volunteers who commit to reading at least 8 of the selected books by July 31st. The Committee will then narrow the list to five titles for each level for students to vote on.
February 8 Final Charlie May Simon and Arkansas Diamond award committee mtgs This final meeting will be the last chance for the committee to vote on titles and will complete the final selection of nominated titles for each list.
Upcoming Events:
March 13 Youth Services Workshop
March 31-April 4 Fay B. Kaigler Children's Book Festival, Hattiesburg, MS F7
Manager of Arkansas Library for the Blind – Kristina Waltermire
The National Library Service for the Blind and Physically Handicapped has changed its name to The National Library Service for the Blind and Print Disabled to reflect the changing attitudes towards the use of the word “handicapped.” We have followed suit, and will now be known as the Arkansas Library for the Blind and Print Disabled. JD Hall retired as the Manager of the Library for the Blind and Print Disabled on December 31, 2019. I have been promoted to his position, and will be submitting all board reports in the future.
CIRCULATION
In the Federal fiscal quarter from October 1, 2019 through December 31, 2019, the Arkansas State Library’s Library for the Blind program circulated a total of 54,154 books. Of this figure, 46,621 were by direct mail circulation, 148 were direct mail circulation of Braille books, and 7,385 were patron downloads from the Braille and Audio Reading program (BARD). Patron downloads accounted for around 7 percent of total circulation. Circulation of books through Duplication on Demand accounted for 99 percent of all direct mail circulation.
DUPLICATION ON DEMAND
Duplication on Demand (DoD) is a mode of operation in which copies of requested books are created as required and the media (USB flash memory cartridges) is reused when the circulation completes. This gives patrons immediate access to the National Library Service for the Blind’s entire collection of current and retrospective book titles. There are never any waiting lists for even the most popular best sellers, and the library can even put an entire series of books in order on a cartridge for a patron. New books are added to the National Library Service for the Blind’s BARD database each day, and each night those are downloaded to the State Library’s Library for the Blind database. I have asked the National Library Service to stop sending traditional digital books to our library, as we will focus solely on the Duplication on Demand Program.
BARD (Braille and Audio Reading Download) READERSHIP
There are 830 Library for the Blind readers registered with the National Library Service for the Blind (NLS) BARD program. Only 418 of those patrons actively download digital audio and Braille books and magazines. In the last 3 months of 2019, those patrons downloaded 7,385 BARD books and read them on 1,241 registered Apple and Android mobile devices. The free Apple app enables BARD books to be downloaded easily to an Apple iPhone, iPad, or other mobile Apple device. The free Android app enables users to download books directly to any Android device with an OS of 4.1 or higher.
OUTSOURCING BRAILLE
On July 1, 2018 the Library entered into a contract with the Utah State Library for the Blind in Salt Lake City, Utah, to provide circulation of Braille books to Arkansas patrons. The Library continues to provide limited Braille service directly from Arkansas as available, but with declining circulation, only 148 Braille books circulated in the first quarter of the fiscal year. The library is currently in the process of excessing the first half of the 36,000 volume Braille collection. TRAVEL
Upcoming Travel:
March 13 Kelly Smith and Thomas Sepe will attend the Youth Services Workshop in Ferndale, AR
April 18-19 Exhibiting at the St. Bernard’s Health & Fitness Expo in Jonesboro, AR
June 16-18 Presenting at the Arkansas Department of Education’s Summit in Hot Springs, AR
F8
Manager of Information Services – Michael Strickland
On-Going Projects:
Marking Reference Materials to be retained in the Reference Collection
As part of our effort to weed our Reference Collection, Natalie Marlin and I have been reviewing and marking reference materials that we would like to see retained in that collection. This process is almost complete. The next step will be coordinating with Collection Development which items we will retain, update or discontinue.
Trademark Booklets Cease to Exist in Print
The U.S. Patent and Trademark Office (USPTO) announced that it will no longer be offering printed Trademark booklets but will in future offer electronic versions. All current printed versions are to be disposed of by mid-2020. We have reviewed our materials and are complying with the USPTO request.
Public Displays
We currently have three displays available for public viewing. “Remembering Martin Luther King, Jr.” is located in the first display case. Senior Librarian Natalie Marlin, with assistance from the Arkansas Black History Commission, put together the display that highlights the life and career of Dr. King and the influence he has had on our society today. Circulation librarian Win Gates created two displays that are more Arkansas-focused. In our second display case, Gates remembers “Arkansas in Film,” with information about popular movies that were Arkansas-based. In our third display case, “Famous Arkansans” are featured, including President Bill Clinton, Daisy Bates, General Douglas MacArthur and many others.
Facebook/Social Media
The number of persons who “liked” the Arkansas State Library, Information Services Facebook page increased to 1,409 and it is now followed by 1,583 people.
Meetings/Training:
March 24-27 Texas Library Association Annual Conference Natalie Marlin will be attending the TLA Annual Conference in Houston, Texas. She will be attending sessions that discuss ways to continue to improve reference, circulation and interlibrary loan.
June 19 Little Rock: USPTO Training (Trademarks and Small Business) Trademark attorney Craig Morris will be the guest speaker at a small business program being jointly hosted by the Arkansas State Library and the Arkansas Business and Technology Development Center at 6 p.m. in downtown Little Rock. The exact location is still to be decided. F9
Division Manager of Collection Management – Sarah Lipsey
On-Going Projects:
Personnel Changes
Lanette Madison began her employ as a Librarian in the Acquisitions unit on January 13, 2020. Madison comes to ASL from the State Board of Barber Examiners, and is a United States Air Force veteran. She is a current MLS student and is excited to work in the field.
The Librarian position has been vacant since 2016 due to the prior hiring freeze. Previously, the position was exclusively dedicated toward the FDLP program, but many of those duties were transferred to the Library Coordinator in Digital Services after that position’s creation in 2017. The Librarian position will continue to perform some cataloging duties associated with the FDLP, but also absorb cataloging and processing duties for the non-depository collections, and participate in weeding and inventory projects.
Jennifer Razer accepted the offer of promotion to become the Senior Librarian for the Digital Services department. This position serves as the main point of contact for ASL’s State Documents Depository for both state government entities and depository libraries. Razer previously served as Librarian for the department. Her promotion became effective January 13, 2020.
Emma Stewart and Inell Stigall formally retired from ASL’s Cataloging and Digital Services departments on December 31, 2019. The Library Technician position in the Cataloging department will not be filled. We will evaluate the need to fill the Digital Services Library Technician position over the coming months.
ASL Website
The website redesign has progressed to a mockup phase, in which we determine how the site will look aesthetically. Once approved internally, INA will begin building the shell for the new website. That phase should take around a month. After the site build, I will receive training on the new content management system from INA and begin populating the new site with our content. In the meantime, I am working on developing best practices for content development, including guidelines for image use, hyperlinking, complying with ADA best practices, and writing for the web generally.
There are ongoing discussions about how best to handle dynamic elements for the new site such as calendar, news items, and banners. I will be recommending some short term stopgap measures until a long term solution is found.
SirsiDynix Symphony ILS
During a financial review of our account in November, SirsiDynix acknowledged that after 20 plus years of paying standard annual increases, ASL is paying too much for our current Symphony ILS and eLibrary online catalog. ASL has been a SirsiDynix customer since 1997, so the vendor is working with me on the possibility of upgrading our internally-hosted Symphony instance to a cloud-based Software as a Service (SaaS) instance, as well as upgrading our eLibrary catalog to the more flexible and robust discovery tool Enterprise. This would give Information Services and Collection Management staff access to SirsiDynix’s blue cloud products, which allow for the possibility of more effective and efficient staff workflows. The move to SaaS would have little or no impact on our annual subscription fee, but involve a one-time fee to migrate our Symphony data to SirsiDynix’s SaaS server. Discussions are still in the early phases, but if successful the move will prove beneficial to staff, IT, and patrons searching our collections. Collection Development
All issues surrounding the weeding situation are now resolved, and the Acquisitions department has resumed its related activities. Administrative Services Manager Brooke Crawford and Acquisitions Manager Katie Walton created updated discard procedures to suit their departments’ respective needs in an efficient manner, while complying with state policy. Storage space is now allocated in the basement for Acquisitions staff to house materials until a sufficient volume exists for Administration staff to do the necessary M&R paperwork and schedule a removal.
The backlog of weeded materials has been completely processed and removed to the basement per the new procedures. Acquisitions Senior Librarian Elizabeth Clements has begun weeding the Circulating collection. As previously reported, weeding the Non-Fiction, Reference and Library Sciences collections is the first phase toward shifting and inventorying the library’s collections.
The initial catalog inventory of the Arkansas Collection is complete. All depository copies within the collection have been set to not circulate, and records requiring further review or action marked. The title list produced by this project will be employed by the Acquisitions unit to seek additional circulating copies for titles with only one non-circulating depository copy, and to identify candidates for digitization.
The next phase in the catalog audit for the Arkansas Collection will cover oversized and periodicals. During the subsequent physical inventory, materials will be assessed for physical preservation needs with a particular focus on aging newsprint.
Site Visits/Meetings/Training:
November 12-14 SirsiDynix Connections Summit, Virtual Conference. Vendor hosted conference covering current issues, new features, and future product development for ASL’s ILS SirsiDynix Symphony. Participants: Division Manager Sarah Lipsey and Acquisitions Manager Katie Walton.
November 15 ASL Website Redesign meeting, Little Rock, AR. Meeting with INA to initiate website redesign process and review estimated timelines and deliverables. Participants: Justin Kinchin and Division Manager Sarah Lipsey.
November 20 Executive Team Meeting, Little Rock, AR. Discussion of various internal issues. Participants: State Librarian Carolyn Ashcraft, Deputy Director Jennifer Chilcoat, Administrative Services Manager Brooke Crawford, Division Manager Sarah Lipsey, Grants and Special Projects Manager Debbie Hall.
November 25 ASL Website Redesign meeting, Little Rock, AR. Meeting to review and discuss INA’s proposed wireframes and mood board for new ASL website. Participants: Justin Kinchin of INA, Brent Miller of INA, Deputy Director Jennifer Chilcoat, Division Manager Sarah Lipsey, and Grants and Special Projects Manager Debbie Hall.
December 3 Executive Team Meeting, Little Rock, AR. Review of INA wireframes and mood board for ASL website redesign. Participants: State Librarian Carolyn Ashcraft, Division Manager Sarah Lipsey, Grants and Special Projects Manager Debbie Hall.
December 6 INA Conference Call. ASL website redesign discussion. Participants: Justin Kinchin of INA, Brent Miller of INA, and Division Manager Sarah Lipsey. January 21-30 Cataloging & Classification Basics, virtual training. Live classroom online training provided by Amigos over six two-hour sessions. Participants: Division Manager Sarah Lipsey, Acquisitions Manger Katie Walton, and Acquisitions Librarian Lanette Madison.
January 22 OCLC Vendor Meeting, Little Rock, AR. Scheduled vendor consultation reviewing ASL’s current OCLC subscriptions, with particular vendor focus on terminated FirstSearch consortium. Participants: Suzanne Butte of OCLC, Division Manager Sarah Lipsey, Acquisitions Manager Katie Walton, Digital Services Manager Danielle Butler, Cataloging Senior Librarian Cherie Madrash-Hill, and Information Services Library Technician Judi King.
January 24 ASL Website Redesign meeting, Little Rock, AR. Meeting to review and discuss INA’s proposed site mockup for new ASL website. Participants: Justin Kinchin of INA, Brent Miller of INA, Deputy Director Jennifer Chilcoat, Division Manager Sarah Lipsey, and Grants and Special Projects Manager Debbie Hall.
January 27 Executive Team Meeting, Little Rock, AR. Discussion of various internal issues. Participants: State Librarian Carolyn Ashcraft, Deputy Director Jennifer Chilcoat, Administrative Services Manager Brooke Crawford, Division Manager Sarah Lipsey, Grants and Special Projects Manager Debbie Hall.
January 28 Traveler Policy Meeting, Little Rock, AR. Discussion about updating the existing guidelines for the Traveler program. Participants: State Librarian Carolyn Ashcraft, Division Manager Sarah Lipsey, Grants and Special Projects Manager Debbie Hall, and Acquisitions Manager Katie Walton.
January 28 ASL Website Planning Meeting, Little Rock, AR. Discussion about changes and needs of the Library Development unit for the new website. Participants: Division Manager Sarah Lipsey and Library Development Manager Jennifer Wann. F10
Digital Services Manager – Danielle Butler
Ongoing Projects
Personnel Changes
The position of Digital Services Senior Librarian was accepted by Jennifer Razer. Razer began the position on January 13, 2020. She was promoted from a librarian position within the same section. Razer has been with the State Library for just over a year and brings both institutional knowledge and prior library experience. After a long period of vacancy in the position, we are excited to see how Jennifer can revitalize the State Documents program.
State Documents Depository
Subsequent to a new email assigned during the DIS migration, electronic submissions of state documents has dropped significantly. In order to remedy this drop off in submission, an inventory spreadsheet was created by Digital Services Section Manager Danielle Butler to document when items were last received. This spreadsheet has given the state documents staff the ability to identify state agencies that are no longer submitting documents that were previously regularly deposited and update our existing holdings. Digital Services Senior Librarian Jennifer Razer is now working to contact those agencies to ensure they are familiar with the new e-mail address and submission procedures.
A workflow is currently being developed for newly cataloged digital state documents in CONTENTdm. When the Collection Digital Import tool was removed by OCLC, there was no way to generate Dublin Core metadata automatically through WorldCat and create a connection between WorldCat records and CONTENTdm. Presently, the Digital Services Section Manager Danielle Butler is testing different alternative methods in order to find the most expeditious solution that fits in with current workflows. Original cataloging of digital items fortunately accounts for less than 10% of the cataloging work currently being completed, so the backlog of uncatalogued items is relatively small. The bulk of digital titles received have extant catalog records and do not need to undergo this process.
Digital Section Manager, Danielle Butler, is working with Senior Librarian, Jennifer Razer, and Collections Management Division Manager, Sarah Lipsey, to update the state documents manual and corresponding workflows to current standards and practices.
Site Visits/Meetings/Training:
December 13 Federal Documents Consortia annual meeting Federal documents meeting led by Library Coordinator Wendy Briley, with a presentation by Kathryn Bayer, Outreach Librarian from the Government Publishing Office. Participants: Library Coordinator Wendy Briley, Digital Section Manager Danielle Butler, Digital Services LTA JeanAnn Slavings, 9 Federal Documents Consortia members, and GPO representative Kathryn Bayer. F11
Acquisitions Manager –Katie Walton
Resource Sharing Consortia
On-Going Projects:
Arkansas Traveler Digital Resources
There has been no immediate change to the Arkansas Traveler Digital Resource Program. I continue to answer questions from teachers and librarians and troubleshoot any issues as they come up. The next Request for Proposal (RFP) process will begin this fall. A few vendors remarked that they missed the press release for the 2017 RFP and did not submit bids. To ensure Traveler has access to the widest and most competitive range of products possible, I am compiling a list of interested vendors to contact directly prior to the 2020 RFP.
The Traveler mission statement and all procedures related to the RFP and selection committee are under review. They will be updated to reflect current practices, under the guidance and approval of the State Librarian and ASL Board as appropriate.
Traveler Usage Statistics for January 2019 – December 2019:
ProQuest • Searches: 1,671,317 • Record views: 1,544,878 • Full text views: 1,270,517
World Book • Sessions: 342,415 • Searches: 331,654 • Content views: 2,942,726 • Estimated hits: 72,335,900
Mango Languages • Total sessions: 44,189 (may include multiple courses in one session) • Total learning time: 547,073.7 minutes • Top 10 Mango Language Courses: 1. Spanish, Latin American 9,793 uses 2. French 9,291 uses 3. German 3,084 uses 4. Japanese 2,662 uses 5. Russian 1,443 uses 6. ESL (Latin American) 1,208 uses 7. Chinese, Mandarin 1,165 uses 8. Korean 1,038 uses 9. Italian 975 uses 10. Pirate 674 uses Arkansas Digital Library Consortium
The Arkansas Digital Library Consortium increased both its collection and its circulation during the last quarter. There are currently 60,165 titles in the shared collection- 47,131 eBooks, 12,781 audiobooks, and 253 magazine issues. There have been 163,150 checkouts during the last quarter by 14,260 users.
Cleburne County Library joined the consortium in December of 2019. There remain only four library systems with stand-alone OverDrive accounts that are not part of ADLC or NW Arkansas’s Library2Go consortium. The four are Central Arkansas Library System, Garland County Library, Hempstead County Library, and Northeast Arkansas Regional Library System. I continue to reach out to the library systems with no OverDrive subscription at all, but interest has been minimal.
The 2020 Selection Committee members were elected in November and began purchasing for the shared collection January 1, 2020. The 2019 Selection Committee had a combined monthly budget of $8,250. Due to increased membership and State Library contributions, the monthly budget from January 2020 through March 2021 will be approximately $10,900. The committee met in December to assign selection responsibilities, create the purchasing schedule, and adjust the monthly budget. The committee also amended the Selection Committee Guidelines to better reflect current practices.
Current Selection Committee:
• Tier 1: Allie Stevens, Calhoun County Library • Tier 2: Lori Hunt, East Central Arkansas Regional Library • Tier 3: Vanessa Adams, Independence County Library • Tier 4: Judy Calhoun, Southeast Arkansas Regional Library • Tier 5: Hope Rider, Faulkner-Van Buren Regional Library System • Tier 6: Leigh Espey, Mid-Arkansas Regional Library System
Site Visits/Meetings/Training:
November 5 OverDrive Conference Call. Discussed Sora, OverDrive’s new platform for K-12, and how ADLC could utilize this in partnership with schools. Participants: Scott Higinbotham of OverDrive and Acquisitions Manager Katie Walton.
November 12-14 SirsiDynix Connections Summit Online. SirsiDynix hosts an annual online conference for SirsiDynix customers featuring new features, best practices, and professional development. The session topics are released in advance, so participants are able to attend the sessions that best pertain to them. The second day of the conference was especially applicable because the entire day focused on our ILS platform, Symphony. Participants: Division Manager Sarah Lipsey, Acquisitions Manager Katie Walton, Senior Librarian Elizabeth Clements, and Librarian Reba Driver.
November 18 New York Times Conference Call. Discussed features of NYTimes.com. It was determined that the cost of this resource would be too high if we tried to purchase it as a state employee database; however, NYTimes.com was added to the list of vendors interested in receiving the Traveler RFP in the fall. Participants: Jason Heiselmeyer of NYTimes.com and Acquisitions Manager Katie Walton.
December 4 OverDrive Conference Call. Scheduled vendor consultation. Participants: Andy Bucher of OverDrive and Acquisitions Manager Katie Walton.
December 12 Library Journal Webinar. Attended “Meeting Modern Patron Expectations and Lowering Cost per Circulation with Simultaneous Use eBooks” regarding BiblioBoard’s Indie Author Project. Participants: Acquisitions Manager Katie Walton.
December 17 American Library Association Webinar. Attended “#eBooks for All Campaign Update” concerning Macmillan Publishing’s embargo and ALA’s response. Participants: Acquisitions Manager Katie Walton.
December 18 Arkansas Digital Library Selection Committee Meeting, Little Rock, AR. Discussed expectations and responsibilities of serving on the ADLC Selection Committee. Assigned selection responsibilities, created the purchasing schedule, and adjusted the monthly budget. Participants: Acquisitions Manager Katie Walton and ADLC Selection Committee members.
December 20 OverDrive Conference Call. Discussed procedures for onboarding new ADLC members. Participants: Jeff Cola of OverDrive and Acquisitions Manager Katie Walton.
January 14 BiblioBoard Conference Call. Discussed BiblioBoard’s Indie Author Project and simultaneous use titles in OverDrive. Participants: Roy Serrao of BiblioBoard and Acquisitions Manager Katie Walton.
January 15 NoveList Plus Database Training. Acquisitions Manager Katie Walton presented a training for ASL staff on the features of the agency’s new readers’ advisory database NoveList Plus. Participants: Digital Service Manager Danielle Butler, Cataloging Librarian Lanette Madison, and other ASL staff.
January 21-23, 28-30 Amigos Online Class. Attended a 12-hour online class on “Cataloging and Classification Basics.” Participants: Division Manager Sarah Lipsey, Acquisitions Manager Katie Walton, Librarian Lanette Madison.
January 22 OCLC Vendor Meeting, Little Rock, AR. Discussed the First Search/WorldCat Discovery consortium, OCLC updates, and any issues or concerns with our current OCLC products. Participants: Suzanne Butte of OCLC, Division Manager Sarah Lipsey, Digital Services Manager Danielle Butler, Acquisitions Manager Katie Walton, Cataloging Coordinator Cherie Madarash-Hill, and Interlibrary Loan LTA Judi King. January 23 OverDrive Conference Call. Scheduled vendor consultation. Participants: Andy Bucher and Emily Hamilton of OverDrive and Acquisitions Manager Katie Walton.
January 24 ADLC Meeting with Garland County Library, Hot Springs, AR. Discussed the potential of Garland County Library joining ADLC. Participants: Acquisitions Manager Katie Walton, Mabel Boswell Memorial Library Branch Manager Leigh Espey, Garland County Library Director Adam Webb, and additional Garland County Library employees. F12
F13 Arkansas Public Library Systems
Benton Carroll Boone Marion Baxter Fulton Randolph Clay * Sharp Madison Izard Greene Washington Newton Lawrence Searcy Stone Craighead Mississippi * Independence Jackson Franklin Crawford Johnson Pope Van Buren Cleburne Poinsett
Conway Crittenden Sebastian Logan White Cross
Yell Faulkner Woodruff St. Francis * Perry * Scott Lonoke Prairie * Monroe Lee Saline Garland *Pulaski Polk Montgomery Phillips
Jefferson Arkansas Grant Hot Spring Howard Pike Clark Sevier
Lincoln Dallas Hempstead Cleveland Desha LittleRiver Ouachita Nevada Calhoun Drew Miller Bradley Lafayette Union Ashley * Columbia Chicot
26 One-County System 1 Four-County System
9 Two-County System 3 Five-County System
3 Three-County System 3 No Countywide Library Tax
7 - Independent City Library * Arkansas State Library LSTA Administration July 1, 2019
Arkansas district map.ai This page intentionally left blank. F14 Public Libraries of Arkansas by Library Development Districts
Library Name Mailing Address City Zip Code LDD I Arkansas River Valley Regional Library 501 North Front Street Dardanelle 72834-3507 Donald W. Reynolds Library 300 Library Hill Mountain Home 72653 Bella Vista Public Library 11 Dickens Place Bella Vista 72714-4603 Bentonville Public Library 125 West Central Bentonville 72712-5298 Boone County Library 221 West Stephenson Avenue Harrison 72601-4225 Carroll & Madison Library System 106 Spring Street Berryville 72616-3846 Crawford County Library 1409 Main Street Van Buren 72956-4503 Fayetteville Public Library 401 West Mountain Street Fayetteville 72701-5819 Fort Smith Public Library 3201 Rogers Avenue Fort Smith 72903-2953 Gentry Public Library 105 East Main Street Gentry 72734-0803 Gravette Public Library 119 Main Street NE Gravette 72736-9363 Iva Jane Peek Public Library P. O. Box 247 Decatur 72722-0247 Marion County Library P. O.Box 554 Yellville 72687-0554 Newton County Library HCR 31, Box 8 Jasper 72641-9401 Pea Ridge Library P. O. Box 9 Pea Ridge 72751-0009 Pope County Library 116 East Third Street Russellville 72801-5198 Rogers Public Library 711 South Dixieland Road Rogers 72758-4513 Scott-Sebastian Regional Library P. O. Box 400 Greenwood 72936-0400 Searcy County Library 202 East Main Marshall 72950-9502 Siloam Springs Public Library 205 East Jefferson Street Siloam Springs 72761-2677 Sulphur Springs Public Library P. O. Box 275 Sulphur Springs 72768-0275 Washington County Library System 1080 West Clydesdale Drive Fayetteville 72701-8211
LDD II Crowley Ridge Regional Library 315 West Oak Avenue Jonesboro 72401-3594 East Central Arkansas Regional Library 410 East Merriman Wynne 72396-2947 Forrest City Public Library 421 South Washington Forrest City 72335-3839 Independence County Library 267 East Main Street Batesville 72501-5605 Jackson County Library P. O. Box 748 Newport 72112-0748 Lawrence County Library 115 West Walnut Street Walnut Ridge 72476 Mississippi/Crittenden County Library 200 North Fifth Street Blytheville 72315-2712 Northeast Arkansas Regional Library 120 North Twelfth Street Paragould 72450-4103 Trumann Public Library P. O. Box 73 Trumann 72472-0073 West Memphis Public Library 213 North Avalon West Memphis 72301-2995 White River Regional Library P. O. Box 1107 Mountain View 72560 Woolfolk Library 100 North Currie Street Marion 72364-1858
Page 1 of 4 Public Libraries of Arkansas by Library Development Districts
Library Name Mailing Address City Zip Code LDD III Central Arkansas Library System 100 Rock Street Little Rock 72201-1624 Conway County Library 101 West Church Morrilton 72110-3399 Faulkner-Van Buren Regional Library 1900 Tyler Conway 72032-3240 Lonoke County Library 204 East 2nd Street Lonoke 72086-2858 Mid-Arkansas Regional Library 202 East Third Street Malvern 72104-3910 Prairie County Library P. O. Box 428 Hazen 72064-0423 Saline County Library 1800 Smithers Drive Benton 72015-3108 White County Library System 113 East Pleasure Avenue Searcy 72143-7709 William F. Laman Public Library 2801 Orange North Little Rock 72114-2296
LDD IV Barton Library 200 East Fifth El Dorado 71730-3897 Calhoun County Library P. O. Box 1162 Hampton 71744-1162 Clark County Library 609 Caddo Street Arkadelphia 71923-0609 Columbia County Library 2057 North Jackson Street Magnolia 71753 Garland County Library 1427 Malvern Avenue Hot Springs 71901-6316 Hempstead County Library 500 South Elm Street Hope 71801-5222 Lafayette County Library 219 East 3rd Street Lewisville 71845-8075 Montgomery County Library P. O. Box 189 Mount Ida 71957-0189 Ouachita Mountains Regional Library Polk County Library 410 8th Street Mena 71953 Public Library of Camden & Ouachita County 120 Harrison Avenue Camden 71701-3968 Southwest Arkansas Regional Library 129 Meadow Ridge Lane Hope 71801 Texarkana Public Library 600 West Third Street Texarkana, TX 75501-5054 Tri-County Regional Library System 200 W. Stillwell DeQueen 71832 LDD V Arkansas County Library 2002 South Buerkle Street Stuttgart 72160-6508 Ashley County Library 211 East Lincoln Hamburg 71646-3217 Crossett Public Library 1700 Main Street Crossett 71635-2962 DeWitt Public Library 205 West Maxwell Street DeWitt 72042-1942 Phillips-Lee-Monroe Regional Library 702 Porter Helena 72342-3142 Public Library of Pine Bluff & Jefferson County 200 East Eighth Avenue Pine Bluff 71601-5092 Southeast Arkansas Regional Library System 114 West Jefferson Monticello 71655-4933
Page 2 of 4 Public Libraries of Arkansas by Library Development Districts
Phone Fax E-Mail address Librarian Library Name LDD I 479-229-4418 479-229-2595 [email protected] Donna McDonald Arkansas River Valley Regional Library 870-580-0987 870-580-0935 [email protected] Kim Crow Sheaner Donald W. Reynolds Library 479-855-1753 479-855-4475 [email protected] Suzanne Adams Bella Vista Public Library 479-271-3192 479-271-9051 [email protected] Hadi Dudley Bentonville Public Library 870-741-5913 870-741-5913 [email protected] Ginger Schoenenberger Boone County Library 870-423-5300 870-423-7117 [email protected] Johnice Dominick Carroll & Madison Library System 479-471-3226 479-471-3226 [email protected] Eva White Crawford County Library 479-856-7000 479-571-0222 [email protected] David Johnson Fayetteville Public Library 479-783-0229 479-782-8571 [email protected] Jennifer Goodson Fort Smith Public Library 479-736-2054 479-736-8567 [email protected] Linda Crume Gentry Public Library 479-787-6955 479-787-6955 [email protected] Karen Benson Gravette Public Library 479-752-7323 479-752-8366 [email protected] June Walls Iva Jane Peek Public Library 870-449-6015 870-449-5808 [email protected] Dana Scott Marion County Library 870-446-2983 870-446-2983 [email protected] Kenya Windel Newton County Library 479-451-8442 [email protected] Alex Wright Pea Ridge Library 479-968-4368 479-968-3222 [email protected] Sherry Simpson, interim Pope County Library 479-621-1152 479-621-1165 [email protected] Judy Casey Rogers Public Library 479-996-2856 479-996-2236 [email protected] Rene Myers Scott-Sebastian Regional Library 870-448-2420 870-448-5453 [email protected] Pat Halsted Jim G. Ferguson/Searcy County Library 479-524-4236 479-524-3908 [email protected] Dolores Deuel Siloam Springs Public Library 479-298-3753 479-298-3515 [email protected] Sulphur Springs Public Library 479-442-6253 479-442-6812 [email protected] Glenda Audrain Washington County Library System
LDD II 870-935-5133 870-935-7987 [email protected] David Eckert Crowley Ridge Regional Library 870-238-3850 870-238-5434 [email protected] John Paul Myrick East Central Arkansas Regional Library 870-633-5646 870-633-5647 [email protected] Arlisa Price Harris Forrest City Public Library 870-793-8814 870-793-8896 [email protected] Vanessa Adams Independence County Library 870-523-2952 870-523-5218 [email protected] Jennifer Ballard Jackson County Library 870-886-3222 870-886-9520 [email protected] Ashley Burris Lawrence County Library 870-762-2431 870-762-2442 [email protected] Lowell Walters Mississippi/Crittenden County Library 870-236-8711 870-236-1442 [email protected] Mike Rogers Northeast Arkansas Regional Library 870-483-7744 870-483-6833 [email protected] Janie Teague Trumann Public Library 870-732-7590 870-732-7636 [email protected] Rebecca Bledsoe West Memphis Public Library 870-269-4682 [email protected] Debra Sutterfield White River Regional Library 870-739-3238 870-739-4624 [email protected] Cassey Clayman Woolfolk Library
Page 3 of 4 Public Libraries of Arkansas by Library Development Districts
Phone Fax E-Mail address Librarian Library Name LDD III 501-918-3000 501-375-7451 [email protected] Nate Coulter Central Arkansas Library System 501-354-5204 501-354-5206 [email protected] Jay Carter Conway County Library 501-327-7482 501-327-9098 [email protected] John McGraw Faulkner-Van Buren Regional Library 855-572-6657 501-676-0557 [email protected] Deborah Moore Lonoke County Library 501-332-5441 501-332-6679 [email protected] Clare Graham Mid-Arkansas Regional Library 870-255-3576 870-255-1212 [email protected] April Highfill Prairie County Library 501-778-4766 501-778-0536 [email protected] Patty Hector Saline County Library 501-279-2870 501-268-5682 [email protected] Darla Ino White County Library System 501-758-1720 501-753-0524 [email protected] Crystal Gates William F. Laman Public Library
LDD IV 870-863-5447 870-862-3944 [email protected] Michael O'Connell Barton Library 870-798-4492 870-798-4492 [email protected] Allie Stevens Calhoun County Library 870-246-2271 870-246-4189 [email protected] Ashley Parker-Graves Clark County Library 870-234-1991 870-234-5077 [email protected] Rhonda Rolen Columbia County Library 501-623-4161 501-623-5647 [email protected] Adam Webb Garland County Library 870-777-4564 870-777-2915 [email protected] Courtney McNiel Hempstead County Library 870-921-4757 870-921-4756 [email protected] Rosey Byrd Lafayette County Library 870-867-3812 870-867-3812 [email protected] Phyllis Davis Montgomery County Library 870-867-3812 870-867-3812 [email protected] Brenda Miner Ouachita Mountains Regional Library 479-394-2314 479-394-2314 [email protected] Mary Renick Polk County Library 870-836-5083 870-836-0163 [email protected] Lisa Pickett Public Library of Camden & Ouachita County [email protected] Courtney McNiel Southwest Arkansas Regional Library 903-794-2149 903-794-2139 [email protected] Jennifer Strayhorn Texarkana Public Library 870-584-4364 870-642-8319 [email protected] Marilyn Archer Tri-County Regional Library System LDD V 870-673-1966 870-673-4295 [email protected] Donovan Mays Arkansas County Library 870-853-2078 870-853-2079 [email protected] Holly Gillum Ashley County Library 870-364-2230 870-364-2231 [email protected] David Anderson Crossett Public Library 870-946-1151 870-946-1151 [email protected] Sarah Beth Cole DeWitt Public Library 870-338-7732 870-338-8855 [email protected] vacant / Linda Bennett,staff Phillips-Lee-Monroe Regional Library 870-534-4802 870-534-8707 [email protected] Bobbie Morgan Public Library of Pine Bluff & Jefferson County 870-367-8584 870-367-5166 [email protected] Judy Calhoun Southeast Arkansas Regional Library System updated Oct. 25, 2019
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Arkansas State Library Board
Donna McDonald* 10020 Highway 217 Pamela Meridith Charleston, AR 72933 56 McClellan Drive, Box 3712 Home Phone: (479) 965-6124 Walnut Ridge, AR 72476 Work Phone: (479) 229-4418 Home Phone: Home Fax: Work Phone: (870) 759-4137 Work Fax: (479) 229-2595 Home Fax: E-mail: [email protected] Work Fax: Home E-mail: E-mail: [email protected] Cell Phone: Home E-mail: Term: 10/18/2023 Cell Phone: Congressional District: 4 Term: 10/18/2026 Congressional District: 1 Jo Ann Campbell** 2711 Reeder Joan O’Neal Fort Smith, AR 72901 3 West Lawson Drive Home Phone: (479)782-7314 Greenbrier, AR 72058 Work Phone: Home Phone: (501) 840-2071 Home Fax: Work Phone: Work Fax: Home Fax: E-mail: Work Fax: Home E-mail: [email protected] E-mail: [email protected] Cell Phone: Home E-mail: Term: 10/18/2025 Cell Phone: Congressional District: 3 Term: 10/18/2022 Congressional District: 2 Jo Ann Cooper 1818 Pickering Lane Donnette Smith Little Rock, AR 72211- P.O. Box 205 Harrison, AR 72602 Home Phone: (501) 747-2256 Home Phone: (870) 429-5617 Work Phone: Work Phone: Home Fax: Home Fax: Work Fax: Work Fax: E-mail: [email protected] E-mail: [email protected] Home E-mail: Home E-mail: Cell Phone: Cell Phone: (870) 704-9561 Term: 10/18/2021 Term: 10/18/2024 Congressional District: 2 Congressional District: 3
Deborah Knox 519 Driftwood Drive Mountain Home, AR 72653 Home Phone: (870) 424-3776 Work Phone: (870) 424-3400 Home Fax: Work Fax: E-mail: [email protected] * Chairman 11/2019 - 11/2020 Home E-mail: **Vice Chairman 11/2019 –11/2020 Cell Phone: 870-404-1470 Term: 10/18/2020 Rev January 31, 2020 Congressional District: 1 G2
Arkansas Department of Education Johnny Key, Secretary of the Arkansas Department of Education Division of Elementary and Secondary Education Four Capitol Mall, Room 304-A Little Rock, AR 72201 Phone: 501-682-4203 [email protected]
Gina Windle, Chief Operating Officer [email protected] 501-682-0205
Greg Rogers, Chief Fiscal Officer [email protected] 501-682-4476
Alisha Lewis, Chief Communications Director [email protected]
Sarah Linam, Chief Legal Counsel [email protected]
Erin Franks, Chief Legislative Affairs Director [email protected] 501-804-3648
Dr. Eric Flowers, Chief Opportunity Officer [email protected] 501-682-4251
Governor’s Office: Attorney General’s Office: Allison Roberts, Ed.D. Lacie Kirchner Education Liaison Assistant Attorney General Office of Governor Asa Hutchinson Arkansas Office of Attorney General State Capitol, Room 120 323 Center Street, Suite 200 Little Rock, AR 72201 Little Rock, AR 72201 Office: 501.683.6434 Phone: 501.682.1089 [email protected] Fax: 501.682.7371 Email: [email protected]
ARKANSAS STATE LIBRARY BOARD BYLAWS
ARTICLE I NAME Section 1. The name of this organization shall be the ARKANSAS STATE LIBRARY BOARD as created by Act 489, Acts of Arkansas, 1979. Section 2. The organization shall hereinafter be referred to as the “Board.”
ARTICLE II PURPOSE Section 1. The Board shall name the State Librarian. Section 2. The Board shall act as the policy-making and responsible body for the Arkansas State Library and its functions as defined by Act 489 of 1979.
ARTICLE III MEMBERSHIP Section 1. The Board shall be composed of seven members appointed by the Governor, subject to confirmation by the Arkansas Senate, for their interest in libraries and statewide library development. Section 2. Appointments made from congressional districts and at-large shall be made in accordance with Ark. Code Ann §13-2-205 (3) or other controlling statutes. **
** Approved 02-09-2018 by Arkansas State Library Board
Page 1 of 6 ARTICLE IV OFFICERS Section 1. Officers of the Board shall consist of a Chairman and Vice Chairman. The State Librarian shall serve as executive secretary. Section 2. Nomination and election of officers, with the exception of executive secretary, shall take place at the annual meeting. Section 2a. Officers shall be nominated by a Nominating Committee of members named by the Chairman. Opportunity shall be given for additional nominations to be made from the floor. Section 2b. Consent of all nominees shall be procured prior to nomination. Section 2c. Officers shall be elected at the annual meeting for a term of one year. No officer shall serve for more than two consecutive terms. Section 2d. Election of officers shall be by written ballot, show of hands, voice vote, or acclamation and counted by the executive secretary. ** Section 3. Duties of the officers shall be defined by members as need arises. Section 3a. The Chairman shall preside at all meetings and perform the duties generally assigned to this office. Section 3b. The Vice Chairman, in the absence of the Chairman, shall preside over meetings and perform other duties as assigned. Section 3c. The State Librarian, serving as executive secretary, shall keep the minutes of the Board meetings, attend all committee meetings, and perform duties generally assigned to this office. The executive secretary shall serve without vote in meetings of the Board or committees. Section 4. Absences of officers or vacancies of office shall be filled by members as need arises. Section 4a. In the absence of the Chairman, the Vice Chairman shall preside over the meeting and perform other duties as assigned. Section 4b. In the absence of the Chairman and Vice Chairman, when a quorum is present, the members shall elect a temporary chairman to preside at the meeting and perform other duties as assigned.
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Section 4c. When the office of Chairman is vacated during the year, the Vice Chairman shall serve as Chairman for the remainder of the unexpired term. Section 4d. When the office of Vice Chairman is vacated during the year, the Nominating Committee shall nominate a replacement who shall be duly elected to serve the remainder of the unexpired term.
ARTICLE V COMMITTEES Section 1. The Chairman shall name members of the following STANDING COMMITTEES at the annual meeting. Section 1a. The EXECUTIVE COMMITTEE shall consist of the Chairman, the Vice Chairman, and the executive secretary. This committee shall prepare the agenda for all meetings, call special meetings when deemed necessary, and perform interim duties as assigned by the Board. Section 1b. The NOMINATING COMMITTEE shall be composed of two members appointed by the Chairman by September 1 each year. (The Chairman shall be excluded from membership.) The Committee shall prepare a slate of officers who have consented to serve if elected. ** *Section 1c. the POLICIES AND BYLAWS COMMITTEE shall be composed of the Vice Chairman and two members named by the Chairman. This Committee shall review all policies and bylaws each year and recommend changes or additions where needed. Section 1d. The GOVERNMENTAL LIASON COMMITTEE shall be composed of the Chairman and two members named by the Chairman. The duty of this Committee shall be to work with the State Librarian on all matters concerning local, state, and federal legislation and funding.
*Approved 02-01-80 by Arkansas State Library Board
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Section 1e. The PERSONNEL COMMITTEE shall be composed of two members named by the Chairman to serve with the Chairman to solicit and review applications and make recommendations to the Board for consideration for the position of State Librarian when a vacancy exists and to serve with the State Librarian to solicit and review applications and make recommendations to the Board for consideration for the managerial positions of associate or deputy directors when a vacancy exists. Section 2. The Chairman shall name such AD HOC COMMITTEES as needed to carry out the functions of the Board.
ARTICLE VI MEETINGS Section 1. Regular meetings of the Arkansas State Library Board shall be held on the second Friday of February, May, August, and November. Section 2. The annual meeting of the Board for organizational purposes shall be held at the time of the regular meeting in November. Section 3. Special meetings of the Board may be called by the Executive Committee. Upon written request from three members of the Board, the Executive Committee shall be required to call a special meeting. The notices of such special meetings shall state the specific business to be transacted and no business shall be transacted except that stated in the call. Section 4. Notices of all regular meetings and special meetings, when possible, shall be mailed by the State Librarian at least ten days prior to the date of the meeting. Section 5. The order of business for regular meetings shall be: 1. Call to order 2. Reading of the minutes 3. Unfinished business 4. New business 5. Reports 6. Adjournment
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ARTICLE VII QUORUM, VOTE Section 1. A majority (four) of the members of the Board shall constitute a quorum for the transaction of business. The Chairman shall count as a member for quorum. Section 2. All business transacted by the Board shall be by majority vote of its members. The Chairman shall vote to confirm unanimity, in case of tie vote or when needed for quorum.
ARTICLE VIII AMENDMENTS Section 1. These bylaws may be amended by majority vote of the members at any regular meeting of the Board provided the amendment was stated in the call for the meeting or had been presented in writing at the previous regular meeting.
ARTICLE IX POLICIES, CONTRACTS, AGREEMENTS Section 1. The Board shall establish by majority vote such policies as may be necessary to carry out the functions of the state library agency and to promote statewide library development. Section 2. Proposed policies or policy changes must be submitted in writing to the members and discussed at a meeting prior to the regular meeting when the vote on the question is to be recorded. Section 3. The Arkansas State Library through majority vote of the Board shall enter into such contracts and agreements with other libraries, institutions, and agencies as may be necessary to carry out the purposes of Act 489 of 1979.
Page 5 of 6 ARTICLE X STATE LIBRARIAN The State Librarian shall be responsible to the Arkansas State Library Board for the proper management of the Arkansas State Library, for the administration of the policies to carry out the functions of the agency, for the preservation and care of its properties, and for the efficiency of its services.
ARTICLE XI PARLIAMENTARY PROCEDURE AND AUTHORITY Section 1. Except when in conflict with the provisions of Act 489 of 1979 or these Bylaws, Roberts Rules of Order, Revised, shall govern the proceedings of this Board. Section 2. Act 489 of 1979, is the authority for these bylaws. “Section 1. … The State Librarian shall serve as executive secretary of the State Library Board, but without vote thereon, and shall attend all of the Board meetings and keep records thereof. The State Librarian shall have charge of the work of the State Library, and shall perform such other duties as the State Library Board may prescribe…” “Section 2. (a) There is hereby created the State Library Board, hereinafter referred to as the “Board”, to consist of seven (7.) members to be appointed by the Governor subject to confirmation by the Arkansas Senate … (b) The members of the Board shall be appointed by the Governor for reason of their interest in libraries and statewide library development.” “Section 3. … The Board shall meet at such place or places and shall keep such records as it may deem to be appropriate. The Board shall select annually a Chairman and such other officers as it deems necessary and shall adopt policies and bylaws governing its meetings, the conduct of its business, and the business of the State Library. A majority of its members shall constitute a quorum for the transaction of business, and all business transacted by the Board shall be by majority vote of its members.”
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G4
ASL Board Standing Committee Assignments -- 2020
Executive Committee:
Nominating Committee:
Policies & By-Laws Committee:
Government Liaison Committee:
Personnel Committee: G5
State Library Board Expense Reimbursement and Travel Policy
In accordance with Act 1211 of 1995, Act 250 of 1997, and Act 1300 of 2003, the Arkansas State Library Board adopts the following policy:
For attendance at regular and special called meetings and in performance of other official board duties, board members shall receive as an expense reimbursement $60 per day, or the maximum permitted by law, plus mileage at the rate established for state employees. When approved by the board, members may instead receive reimbursement for actual expenses incurred for official business at the rate established for state employees by state travel regulations.
February 14, 2020 G6
Arkansas State Library -- Staff Directory 2/1/2020 First Name Last Name Title Phone/Fax Email Office of the State Librarian 501-682-1526 / 501-682-1899 FAX CAROLYN ASHCRAFT STATE LIBRARIAN [email protected] ADMINISTRATIVE SPECIALIST III VACANT DEBORAH HALL MANAGER OF GRANTS & SPECIAL PROJECTS [email protected] DANNY KOONCE PUBLIC INFORMATION SPECIALIST [email protected] Deputy Director 501-682-2863 / 501-682-1531 FAX JENNIFER CHILCOAT DEPUTY DIRECTOR [email protected] Library for the Blind & Print Disabled 501-682-1155 / 501-682-1529 FAX KRISTINA WALTERMIRE MANAGER OF LIBRARY FOR THE BLIND & PRINT DISABLED 1-866-660-0885 Toll Free [email protected] JEFFERY KERSEY SENIOR LIBRARIAN [email protected] NORMAN VANDERBILT LIBRARY SUPPORT ASSISTANT [email protected] SEARCY EWELL LIBRARY SUPPORT ASSISTANT [email protected] KELLY SMITH SENIOR LIBRARIAN [email protected] THOMAS SEPE LIBRARY TECHNICAL ASSISTANT [email protected] SENIOR LIBRARIAN VACANT MAIL CLERK VACANT LIBRARY SUPPORT ASSISTANT VACANT LIBRARY SUPPORT ASSISTANT VACANT Library Development 501-682-1693 FAX JENNIFER WANN MANAGER OF LIBRARY DEVELOPMENT 501-682-5288 [email protected] RUTH HYATT COORDINATOR OF YOUTH SERVICES 501-682-2860 [email protected] KAREN O'CONNELL COORDINATOR OF THE ARKANSAS CENTER FOR THE BOOK 501-682-2874 [email protected] AMBER GREGORY MANAGER OF E-RATE SERVICES 501-682-8576 [email protected] MANAGER OF TECHNOLOGY SUPPORT VACANT ADMINISTRATIVE SPECIALIST II VACANT Information Services 501-682-2053 / 501-682-1531 FAX MICHAEL STRICKLAND MANAGER OF INFORMATION SERVICES [email protected] NATALIE MARLIN SENIOR LIBRARIAN [email protected] AVA CONWAY LIBRARY TECHNICAL ASSISTANT [email protected] WIN GATES LIBRARY TECHNICIAN [email protected] SHERRY CHASTAIN LIBRARY SUPPORT ASSISTANT [email protected] JUDI KING LIBRARY TECHNICIAN [email protected] SENIOR LIBRARIAN - OUTREACH SERVICES VACANT Arkansas State Library -- Staff Directory 2/1/2020 First Name Last Name Title Phone/Fax Email Collection Management 501-682-1899 FAX SARAH LIPSEY DIVISION MANAGER OF COLLECTION MANAGEMENT 501-682-2862 [email protected] DANIELLE BUTLER MANAGER OF DIGITAL SERVICES 501-682-2840 [email protected] KATIE WALTON MANAGER OF ACQUISITIONS 501-682-2266 [email protected] JEAN ANN SLAVINGS LIBRARY TECHNICIAN - DIGITAL SERVICES [email protected] WENDY BRILEY LIBRARY COORDINATOR - DIGITAL SERVICES [email protected] REBA DRIVER LIBRARIAN - ACQUISITIONS [email protected] TINA YOUNGBLOOD LIBRARIAN - DIGITAL SERVICES [email protected] JENNIFER RAZER SENIOR LIBRARIAN - DIGITAL SERVICES [email protected] ELIZABETH CLEMENTS SENIOR LIBRARIAN - ACQUISITIONS [email protected] CHERIE MADARASH-HILL SENIOR LIBRARIAN - CATALOGING [email protected] LANETTE MADISON LIBRARIAN - ACQUISITIONS [email protected] LIBRARY TECHNICIAN VACANT LIBRARY TECHNICIAN VACANT LIBRARY TECHNICIAN - DIGITAL SERVICES VACANT LIBRARIAN VACANT LIBRARY COORDINATOR - DIGITAL SERVICES VACANT MANAGER OF NETWORK SERVICES VACANT Administration 501-682-1527/ 501-682-1533 FAX BROOKE CRAWFORD ADMINISTRATIVE SERVICES MANAGER [email protected] TRISH LUCKADUE BUYER/HR [email protected] DENISE WHITMORE FISCAL SUPPORT SUPERVISOR [email protected] SHAREE BURNS FISCAL SUPPORT SPECIALIST [email protected] TOSHONA CARTER FISCAL SUPPORT SPECIALIST [email protected] KEN GIESBRECHT INFORMATION SYSTEMS COORDINATOR [email protected] COMPUTER SUPPORT ANALYST VACANT G7 2020
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State Library Board Meetings, as scheduled State Observed Holidays
Jan 1 - New Year’s Day; Jan 20 - Dr. Martin Luther King Jr. Birthday (Observed); Feb 17 -George Washington’s Birthday and Daisy Gatson Bates Day (Observed); May 25 - Memorial Day (Observed); July 3 - Independence Day (Observed); Sept 7 - Labor Day; Nov 11- Veterans Day; Nov 26 - Thanksgiving Day; Dec 24 - Christmas Eve; Dec. 25 - Christmas Day