u-u-i MAR 1 8 M5 Office of the Chair REG. NO.: FILE NO.:
March 6, 2015 Resolution No. 2015-105
The Honourable Lisa Raitt Minister of Transport Place de Ville, Tower C, 29th Fl SRAMPTON CITY COUNCIL 330 Sparks St., Mail Stop: XA Ottawa, ON, K1A 0N5
Dear Ms. Raitt:
Subject: Region of Peel Resolution Regarding Canada Post Door to DoorService Iam writing to advise that Peel Regional Council approved the following resolution at its meeting held on February 26,2015:
Thatthe position ofthe three area municipalities within the Region of Peel with respect to Canada Post Door to Door Delivery Services be endorsed; And further, that prior to Canada Post making efforts to replace the door to door mail delivery service with community mailboxes within the Region of Peel, the Region of Peel requires that:
1. Canada Post conduct public engagement sessions with impacted communities for all concerned residents; and,
2. Public engagement sessions be hosted by the local Members of Parliament (M.P.s) and Canada Post representatives to discuss the transition and what kind of postal services Region of Peel residents need; and,
3. The Region of Peel will not endorse Canada Post's actions prior to the consultation process being successfullyimplemented; and, 4. In the event that Canada Post proceeds with removing door to door mail delivery in the Region of Peel, in spiteofthe opposition of Regional Council, the Region of Peeland itsarea municipalities will have complete approval over where any future community mailboxes will be located and all costs for maintenance in and around the mailboxes will be borne by Canada Post; And further, that the Regional Chair send a letter to Deepak Chopra, Chief Executive Officer, Canada Post, to inform Canada Post that the Region of Peel supports the existing delivery system;
The Regional Municipality Of Peel 10 Peel Centre Dr., Suite A, Brampton, ON L6T4B9 905-791-7800 Fax 905-791-2567
Website: www.peelregion.ca And further, that a copy of this resolution be forwarded to the Honourable Lisa Raitt, Minister of Transport; the Association of Municipalities of Ontario; the Federation of Canadian Municipalities; all Peel-area M.P.s and M.P.P.s, the Cities of Brampton and Mississauga and the Town of Caledon.
Yours truly,
Frank Dale Regional Chair
FD:jw c: Russ Powers, President, Association ofMunicipalities ofOntario Brock Carlton, Chief Executive Officer, Federation ofCanadian Municipalities EveAdams, MP, Mississauga-Brampton South StellaAmbler, MP, MississaugaSouth Brad Butt,MP, Mississauga-Streetsville Bob Dechert, MP, Mississauga-Erindale Parm Gill, MP, Brampton-Springdale The Honourable Bal Gosal, MP, Bramalea-Gore-Malton Wladyslaw Lizon, MP, Mississauga East-Cooksville Kyle Seeback, MP, Brampton West David Tilson, MP, Dufferin-Caledon Dipika Damerla, MPP, Mississauga East-Cooksville BobDelaney, MPP, Mississauga-Streetsville Vic Dhillon, MPP, Brampton West Sylvia Jones, MPP, Dufferin-Caledon Amrit Mangat, MPP, Mississauga-Brampton South Jagmeet Singh, MPP, Bramalea-Gore-Malton The Honourable CharlesSousa, MPP, Mississauga South The Honourable Harinder Takhar, MPP, Mississauga-Erindale HarinderMahli, MPP, Brampton-Springdale Peter Fay, Clerk, Cityof Brampton Crystal Greer, Clerk, City of Mississauga Carey de Goiter, Clerk, Town of Caledon CLERK'S rjRPT. LU1 k)-l MAR 1 8 ZUto Office of the Chair REG. NO.: FILE NO.: _
March 6, 2015 Resolution No. 2015-104
The Honourable Lisa Raitt Minister of Transport Place de Ville, Tower C, 29th Fl 8RAMPT0W CITY COUNCIL 330 Sparks St., Mail Stop: XA Ottawa, ON, K1A0N5 DATE:J&±LI 8,2-0 \S
Dear Ms. Raitt:
Subject: Endorsement ofthe City of Brampton Resolution titled "Canada Post Door to Door Service"
Iam writing to advise that Peel Regional Council approved the following resolution at its meeting held on February 26,2015:
That the City of Brampton Resolution regarding Canada Post Door to Door Delivery Service, set out as follows, be endorsed:
"Whereas Canada Post has announced the discontinuation of door to door mail delivery services in the City of Brampton in favour of transitioning to community mailboxes and has started this transition in other municipalities; and,
Whereas, Canada Post has not provided the City of Brampton with a specificdate forthe transition to community mailboxes; and, Whereas, Canada Post has not provided the City of Brampton with proposed locations of new community mailboxes; and, Whereas, all existing community mailboxes in the City of Brampton were planned and integrated into communities while new proposed community mailboxes were not planned for and will be difficult to situate in many neighbourhoods; and Whereas, the transition to community mailboxes will be especially hard on seniors and people living with mobility and health challenges and could undermine theirability to live independently; and,
Whereas, the transition to community mailbox delivery will have a negative impact on existing communities requiring increased maintenance for litter pick-up, snow and ice control, graffiti cleaning, vandalism repair and potentially cause parking and traffic issues resulting in highercosts forthe municipality;
The Regional Municipality Of Peel 10Peel Centre Dr., Suite A, Brampton, ON L6T4B9 905-791-7800 Fax 905 791-2567
Website: www.peelregion.ca U-lb)-Z
THEREFORE BE IT RESOLVED THAT:
Prior to Canada Post making efforts to replace the door to door mail delivery service with community mailboxes within our boundaries, the City of Brampton requires:
1. Canada Post to conduct public engagement sessions with impacted communities for all concerned residents; and
2. The public engagement sessions are to be hosted by the local Member of Parliament (M.P.) and Canada Post representatives to discuss the transition and what kind of postal services City of Brampton residents need; and
3. That the City of Brampton will not endorse Canada Post's actions prior to the consultation process being satisfactorily completed; and
4. That in the event that Canada Post proceeds with removing the door to door mail delivery in the City of Brampton in spite of the opposition of City Council, the City of Brampton will have complete approval over where any future community mailboxes will be located and all costs for maintenance in and around the mailboxes will be borne by Canada Post; and
5. That the City of Brampton send a letter to Deepak Chopra, Chief Executive Officer, Canada Post, to inform Canada Post thatthe City of Brampton supports the existing delivery system and wishes to retain this valuable service for our communities; and,
6. That the City of Brampton send a copy of this motion to the Honourable Lisa Raitt, Minister Transport, Peel Regional Council, and all other municipalities in the Region of Peel and the GTA for endorsement and to the Association of Municipalities of Ontario, the Federation of Canadian Municipalities of Ontario, all Peel Region M.P.s and M.P.P.s".
And further, that a copy of this resolution be forwarded to the Honourable Lisa Raitt, Minister of Transport; the Association of Municipalities of Ontario; the Federation of Ontario Municipalities; all Peel Region M.P.s and M.P.P.s; the City of Mississauga; the City of Brampton and the Town of Caledon.
Yours truly,
Frank Dale Regional Chair
FD:jw Ll-lW-3
Russ Powers, President,Association of Municipalities of Ontario Brock Carlton, Chief Executive Officer, Federation ofCanadian Municipalities Eve Adams, MP, Mississauga-Brampton South Stella Ambler, MP, Mississauga South Brad Butt, MP, Mississauga-Streetsville Bob Dechert, MP, Mississauga-Erindale Parm Gill, MP, Brampton-Springdale The Honourable Bal Gosal, MP, Bramalea-Gore-Malton Wladyslaw Lizon, MP, Mississauga East-Cooksville Kyle Seeback, MP, BramptonWest David Tilson, MP, Dufferin-Caledon Dipika Damerla, MPP, MississaugaEast-Cooksville Bob Delaney, MPP, Mississauga-Streetsville VicDhillon, MPP, BramptonWest Sylvia Jones, MPP, Dufferin-Caledon Amrit Mangat, MPP, Mississauga-Brampton South Jagmeet Singh, MPP, Bramalea-Gore-Malton The Honourable Charles Sousa, MPP, Mississauga South The Honourable Harinder Takhar, MPP, Mississauga-Erindale Harinder Mahli, MPP, Brampton-Springdale Peter Fay, Clerk, City of Brampton Crystal Greer, Clerk, City of Mississauga Carey de Gorier, Clerk, Town of Caledon L|.|e)-.| CUZf. -T.
Office of the Chair ••• a -i
REG. :•:.:.. FILE i*Q.:
March 6, 2015 Resolution No. 2015-102
The Honourable Lisa Raitt Minister of Transport Place de Ville, Tower C, 29th Fl BRAMPTON CITY COUNCIL 330 Sparks St., Mail Stop: XA Ottawa, ON, K1A 0N5 nmi.ftj>ri/gf2Q|S
Dear Ms. Raitt:
Subject: Endorsement of the City of Mississauga Resolution titled "Canada Post Door to Door Service"
Iam writing to advise that Peel Regional Council approved the following resolution at its meeting held on February 26,2015:
That City of Mississauga Resolution 0025-2015 regarding Canada Post Door to Door DeliveryService, set out as follows, be endorsed:
"Whereas Canada Post has announced the discontinuation of door to door mail delivery services in the City of Mississauga in favour of transitioning to community mailboxes and has started this transition in other municipalities; And whereas, Canada Post has not provided the City of Mississauga with a specificdate for the transition to community mailboxes; And whereas, Canada Post has not provided the City of Mississauga with proposed locations of new community mailboxes; And whereas, all existing community mailboxes in the City of Mississauga were planned and integrated into communities while new proposed community mailboxes were not planned for and will be difficult to situate in many neighbourhoods;
And whereas, the transition to community mailboxes will be especially hard on seniors and people living with mobility and health challenges and could undermine their ability to live independently;
And whereas, the transition to community mailbox delivery will have a negative effect on existing communities requiring increased maintenance for litter pick-up, snow and ice control, graffiti cleaning, vandalism repair and potentially cause parking and traffic issues resulting in higher costs for the municipality;
The Regional Municipality Of Peel 10 Peel Centre Dr., Suite ABrampton, ON L6T4B9 905-791-7800 Fax 905-791-2567
Website: www.peelregion.ca Therefore be it resolved, that prior to Canada Post making efforts to replace the door to door mail delivery service with community mailboxes within our boundaries, the City of Mississauga requires: 1. Canada Post to conduct public engagement sessions with impacted communities for all concerned residents; and, 2. The public engagement sessions are to be hosted by the local Member of Parliament (M.P.) and Canada Post representatives to discuss the transition and what kind ofpostal services City of Mississauga residents need; and, 3. That the City of Mississauga will not endorse Canada Post's actions prior tothe consultation process being successfully completed; and 4. That in the event that Canada Post proceeds with removing the door to door mail delivery in the City of Mississauga in spite of the opposition of City Council, the City of Mississauga will have complete approval over where any future community mailboxes will be located and all costs for maintenance in and around the mailboxes will be borne by Canada Post; and, 5. That the City of Mississauga send a letter to Deepak Chopra, Chief Executive Officer, Canada Post, to inform Canada Post that the City of Mississauga supports the existing delivery system; and,
6 That the City of Mississauga send a copy of this motion to the Honourable Lisa Raitt, Minister of Transport, Peel Regional Council, and all other municipalities in the Region of Peel and the GTA for endorsement and to the Association of Municipalities of Ontario, the Federation of Ontario Municipalities, all Peel Region M.P.s and M.P.P.s". And further, that a copy ofthis resolution be forwarded to the Honourable Lisa Raitt, Minister of Transport; the Association of Municipalities of Ontario; the Federation of Ontario Municipalities; all Peel Region M.P.s and M.P.P.s; the City of Mississauga; the City of Brampton and the Town of Caledon.
Yours truly,
Frank Dale Regional Chair
FD:jw c: Russ Powers, President, Association of Municipalities ofOntario Brock Cariton, Chief Executive Officer, Federation of Canadian Municipalities Eve Adams, MP, Mississauga-Brampton South Stella Ambler, MP, Mississauga South Brad Butt, MP, Mississauga-Streetsville Bob Dechert, MP, Mississauga-Erindaie Parm Gill, MP, Brampton-Springdale The Honourable Bal Gosal, MP, Bramalea-Gore-Malton Wladyslaw Lizon, MP, Mississauga East-Cooksville Kyle Seeback, MP, Brampton West David Tilson, MP, Dufferin-Caledon Dipika Dameria, MPP, Mississauga East-Cooksville Bob Delaney, MPP, Mississauga-Streetsville Vic Dhillon, MPP, Brampton West Sylvia Jones, MPP, Dufferin-Caledon Amrit Mangat, MPP, Mississauga-Brampton South Jagmeet Singh, MPP, Bramalea-Gore-Malton The Honourable Charles Sousa, MPP, Mississauga South The Honourable HarinderTakhar, MPP, Mississauga-Erindaie HarinderMahli, MPP, Brampton-Springdale PeterFay, Clerk, City ofBrampton Crystal Greer, Clerk, City ofMississauga Carey de Gorter,Clerk,Town of Caledon U-2-1 Brenton, Terri
From: Natalia Romas
Dear Terri Brenton,
Thank you for your community's resolution regarding Canada Post's Five-Point Action Plan. Please click here to view the response from FCM's CEO, Brock Carlton.
If you have any further questions in regards to FCM's principles for community consultation, please contact Marc LeBlanc at 613-907-6368.
Sincerely,
Diane Belanger
Cher Terri Brenton,
Je vous remercie pour la resolution que vous avez adoptee au sujet du Plan d'action en cinq points de Postes Canada. Veuillez appuyer ici pour voir la reponse du Chef de la direction de la FCM, Brock Carlton.
Si vous avez des questions au sujet des principes etablis par la FCM en matiere de consultation des collectivites, veuillez communiquer avec Marc LeBlanc, au 613-907-6368.
Cordialement,
Diane Belanger
Natalia Romas
Assistant | Policy & Government Relations Adjointe | Politiques et Relations gouvernementales T. 613-907-6268
FEDERATION FEDERATION you OF CANADIAN CANADIENNE DES * f in FCM MUNICIPALITIES MUNICIPALITY
INSCRIVEZ-VOUS REGISTER NOW! I MAINTENANT! EDMONTON L-j-Z-2,
FEDERATION FEDERATION OF CANADIAN CANADIENNE DES FCM MUNICIPALITIES MUN1CIPALITES
President December 19, 2014 President Brad Woodside Mayor. Thank you for your resolution regarding Canada Post's Five Point Action Plan. City of Fredencton. NB
Since the announcement of Canada Post's decision to introduce new First Vice-President community mailboxes and make other operational changes, FCM has taken Premier vice-president Raymond Louie concrete measures to ensure that the changes in door-to-door delivery respect Com City of Vancouver. BC municipal decision-making authority and do not lead to unnecessary conflict with local land-use planning practices or policies.
Second Vice-President Deuxieme vice-president In considering the implications of the Five Point Action Plan for municipal Clark Son operations, FCM's Board of Directors met in March 2014 to develop a Councillor. Regional Municipality of comprehensive position focused on ensuring that Canada Post carry out HaltoaON meaningful consultations with cities and communities across the country.
Third Vice-President FCM identified three challenges related to the introduction of the Five Point Troisieme vice-presidente Action Plan: the placement of community mailboxes in municipal rights of way Jenny Gerbasi Councillor. (particularly in dense, urban areas), the costs of servicing community City of Winnu mailboxes, and the need to ensure congruence with local planning policies or processes.
Past President President sortant At the March 2014 meeting, FCM's Board of Directors adopted the following Claude Dauphin Maire principles to guide Canada Post's consultation process with local governments. Arrondissement de I Ville de Montreal. OC The principles are intended to ensure a consistent consultation process is developed for each community across the country and that Canada Post can be held accountable for its processes. These principles remain FCM's position Chief Executive Officer Chef de la direction on this important issue. Brock Carlton Ottawa. ON Principles for Federal-Municipal Consultations on the Five Point Action Plan
> Meaningful Consultations: Land-use planning, service delivery and right-of-way management is unique in each city and community across the country. A one-size-fits-all approach will not work for every municipality. Canada Post must work with every municipality individually to ensure meaningful consultation on the location of community mailboxes meets the needs of the community.
> Partnerships: Servicing municipal infrastructure is the responsibility of local governments. Yet municipalities must not inherit the mandate of maintaining federally owned community mailboxes without compensation. Either Canada Post must work with the local government to develop agreeable processes to maintain this infrastructure or Canada Post 24. rue Clarerv I Ottawa. Ontario KIN 5P3 must compensate local governments for this work.
T. 613-241-5221 F. 613-241-7440
www.fcm.ca
' ••• >v OEPU S 1901 Ll-2-3
r Congruence with Municipal Planning: As much as possible, the changes to door-to-door mail delivery must align with local strategies and processes aimed at fostering and supporting age/disability-friendly communities. Unique strategies must be developed in partnership with local governments to ensure local policies are respected.
On April 1, 2014, Deepak Chopra, Canada Post's President and Chief Executive Officer, responded to these principles in a letter to FCM.
Over the past year FCM has received resolutions from members requesting that the federal government maintain door-to-door delivery. In accordance with FCM policy, FCM's membership was provided with an opportunity to re-consider FCM's position on the Five Point Action Plan at the Annual General Meeting in Niagara Falls in June 2014, but this motion was defeated. Additional resolutions that have been received since the Annual General Meeting will be brought to the attention of FCM's Board of Directors at its next meeting in March 2015.
FCM will continue to keep our membership informed of any new policy related to service changes at Canada Post. We are also continuing regular discussions with senior management at Canada Post to ensure that the Five Point Action Plan is implemented in a manner that is fully consistent with FCM's principles (including respecting municipal decision-making authority), and that Canada Post's approach to consultation is tailored to the unique needs of each community.
If you have any further questions in regards to the changes proposed by Canada Post and FCM's principles for community consultation, please contact Marc LeBlanc at 613-907-6368.
Sincerely,
Brock Carlton Chief Executive Officer L-1-2-H
illi Deepak Chopra President and Chief Executive Officer President-directeur general Canada Post Corporation Societe canadienne des postes APR1 2014
MR. CLAUDE DAUPHIN PRESIDENT FEDERATION OF CANADIAN MUNICIPALITIES 24 CLARENCE ST OTTAWA ON KIN 5P3
Dear Mr. Dauphin:
I received your letter regarding the process for converting door-to-door delivery to community mailboxes, and I would like to thank you and your members for sharing your views. The Federation of Canadian Municipalities represents the constituents we proudly serve every day, and your perspective is especially important to us.
As you know, in December Canada Post announced its Five-point Action Plan to help us transform in the face of rapidly declining mail volumes that have put the national postal service at risk. Converting the remaining door-to-door customers in Canada to community mailbox (CMB) delivery is the cornerstone of the plan, so it's crucial that we get the process right. We agree that the success of this endeavour rests with our ability to communicate, collaborate and consult with affected municipalities.
We reviewed the FCM's Principles for Community Consultations on the Five-point Action Plan. We are confident that when it comes to the consultation, cost and accessibility of CMBs, our views align. I would like to share with you some specifics on how Canada Post is and will continue to support your needs.
Meaningful Consultations Land-use planning, service delivery and right-of-way management is unique in each city and community across the country. A one-size-fits-all approach will not work for every municipality. Canada Post must work with every municipality individually to ensure meaningful consultation on the location of community mailboxes meets the needs of the community.
Working with municipalities to determine the best CMB locations within each individual community will be a critical step in the conversion process. We have already begun engaging with mayors, councillors and planning departments in the first 11 communities that we announced are slated for conversion this year. As we move forward, the following will constitute the consultation process for locating CMBs:
• Engage with the mayor or head of council: Canada Post will fully explain the o process, answer any questions and establish any necessary parameters for going forward. .../2
2701 RIVERSIDE DR SUITE N120O 2701 PROM RIVERSIDE BUREAU N1200 OTTAWA ON K1A0B1 OTTAWA ON K1A0B1 U-2-S
•2 • Send residents an information package in the mail that informs them how they can express their priorities and preferences about their new delivery method. • Meet with the planning department to determine suitable locations based on factors such as safety, accessibility and proximity to the addresses they serve, while taking into account relevant land-use planning, service delivery and right-of-way management. • Provide preliminary siting maps to the planning department to serve as a basis for discussion (including proposed business corridors that will continue to receive to-the-door service). • Share with the mayor, councillors and planning department the feedback from affected residents so that we can collectively determine the best solutions. • Assist the planning department, if requested, in reporting progress to the mayor or council, and be available throughout the process to resolve any issues quickly.
Partnerships Servicing municipal infrastructure is the responsibility of local governments. Yet municipalities must not inherit the mandate of maintaining federally-owned community mailboxes without compensation. Either Canada Post must work with the s^ local government to develop agreeable processes to maintain this infrastructure or v@) Canada Post must compensate local governments for this work. Canada Post acknowledges that it is our responsibility to maintain the CMB infrastructure, from snow removal to dealing with rare instances of vandalism. We maintain CMBs through a combination of prevention measures and ongoing maintenance. Many of the solutions have been jointly and successfully developed by Canada Post and municipalities over the 30 years that CMBs have been in use. For example, certain municipalities and Canada Post share their snow-clearing schedules so contractors can better co-ordinate efforts to avoid situations where snow is piled back onto areas that have already been cleared. In other instances, municipal crews adjust their shovel blades to avoid pushing snow towards community mailboxes located on a sidewalk. As we expand CMB usage, we will, as needed, work with municipalities on developing other mutually beneficial processes. Congruence with Municipal Planning As much as possible, the changes to door-to-door mail delivery must align with local strategies andprocesses aimed at fostering andsupporting age/disability-friendly communities. Unique strategies must be developed in partnership with local governments and/or individuals to ensure localpolicies are respected. Canada Post will be sensitive to the needs of seniors and of Canadians with disabilities. For people with mobility issues, some ofthe solutions we have employed ^ in the past include providing extra keys so that caregivers, relatives, friends or Ifp neighbours they trust can access their mailbox. We have also worked with municipalities to lower curbs or provided a mailbox compartment at a particular height for easier access. .../3 LI-2-fc
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Because we will be working with communities that may have greater needs for age- and mobility-friendly solutions, we plan to increase our strategies in this area. We will be reviewing local strategies, practices and policies, and seeking input to develop workable solutions. Canada Post has many years of experience implementing delivery solutions in communities across Canada. Now, along with municipalities, we intend to put a greater focus on accessibility as part of our CMB delivery model. The conversion to CMBs will happen over the next five years and will draw on both the experience Canada Post has from serving millions of Canadians for decades via CMBs as well as the expertise municipalities have of their unique communities. Thank you again for sharing the FCM's perspective and principles with us. Your input will help ensure we are addressing potential issues early in the process as we work to serve all Canadians from coast to coast.
As always, I am available to discuss any of this further or to provide any additional information that might be helpful to you.
Yours sincerely,
o