Regular Open Meeting of Council

THE GORPORATION OF THE GITY OF VERNON

AGENDA

REGULAR OPEN MEETING OF COUNCIL

COUNCIL CHAMBERS CITY HALL MONDAY FEBRUARY 1 1,2019 At 1:30 p.m.

Mayor V. Cumming

Councillor S. Anderson Councillor K. Fehr Councillor K. Gares Councillor A. Mund Councillor D. Nahal Councillor B. Quiring

For Enquiries Telephone: (250) 545-1361 www.vernon.ca THE CORPORATION OF THE CITY OF VERNON AGENDA

REGULAR OPEN MEETING OF COUNCIL "To deliver effective and efficient local CIry HALL COUNCIL CHAMBER government seruices that MONDAY, FEBRUARY 1 1, 2019 benefit our citizens, our AT 8:40 AM businesses, our environment and our future"

1 CALL REGULAR MEETING TO ORDER AND MOVE TO COMMITTEE OF THE WHOLE

2. RESOLUTION TO CLOSE MEETING

A. BE lT RESOLVED that the meeting be closed to the public in accordance with Section 90 of the Community Charter as follows:

a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

d) the security of the property of the municipality;

e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality

3. ADJOURN TO OPEN COUNCIL AT 1:30 PM AGENDA A. THAT the Agenda for the February 11,2019, Regular Open Meeting of Council be adopted as circulated.

4. ADOPTION OF MINUTES AND RECEIPT OF COMMITTEE OF THE WHOLE AND PUBLIC HEARING RECORD

MINUTES A. THAT the minutes of the Regular Meeting of Council held January 21, 2019 be adopted; (P. 9)

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AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held January 21, AND January 31,2019, be received.

5. BUSINESS ARISING FROM THE MINUTES

6. GENERAL MATTERS PRESENTATION - A. Mayor Cumming will present Certificates of Appreciation CERTIFICATES OF to the recipients of the 201712018 Sustainability Grants. APPRECIATION - 2017t2018 SUSTAINABILITY GRANTS

PRESENTATION - RCMP B. Supt. Shawna Baher, OlC, RCMP, will attend to provide QUARTERLY REPORT the RCMP Fourth Quarter report for 2018. (P.221 . Report to Council October to December 2018

DELEGATION: G. Council at its meeting of January 25, 2019, invited the DOWNTOWN VERNON Downtown Vernon Association to attend Council. Shanna ASSOCIATION Rowney, Vice Chair of the Board of Directors and David (15 MTNUTES) Scarlatestcu, Chair, Municipal Relations Committee will attend to review the Mandate, Structure and Strategic Plan of the Downtown Vernon Association.

THAT Council receives the delegation from Shanna Rowney, Vice Chair of the Board of Directors and David Scarlatestcu, Chair, Municipal Relations Committee, Downtown Vernon Association regarding a review of the Mandate, Structure and Strategic Plan of the Downtown Vernon Association aspresented atthe February 11, 2019 Regular Council meeting.

7. COUNCIL INQUIRIES

ADMINISTRATION 8. ADMINISTRATIONUPDATES UPDATES (P.40) A. THAT Council receive the Administration Updates dated February 11,2019.

9. UNFINISHED BUSINESS

2019 -2020 A. THAT Council renew the Sustainability Grants program for SUSTAINABILITY 2019 - 2020, as described in the memorandum titled GRANTS PROGRAM "2019 - 2020 Sustainability Grants Program" from the (P.45) Environmental Planning Assistant, dated January 29, 2019. c:\0100-0699ADMlNlSTRATlON\0550COUNClL-MEETINGS\02Agendas\o1 RegularOpenMeetingAgendasUol9\l90211RegAgenda.docx 2t6t2019 PAGE 3 REGULAR OPEN COUNCIL AGENDA - FEBRUARY 1 1, 2019

WINTER CARNIVAL B. THAT Council receives the memorandum titled Winter BUILDING -SITE Carnival Building - Site lnspection, from the Manager, TNSPECTTON (P. 56) Building Services dated January 29,2019, for information.

FOLKS ON SPOKES - C. THAT Council receive and endorse the Folks on Spokes VERNON PILOT Pilot Project for 2019, as presented in the memorandum PROGRAM (P.68) dated January 31, 2019 from the Community Safety Coordinator;

AND FURTHER, that following completion of the Pilot Project in October, a report to Council, on the program, be provided.

RESPONSE TO D. THAT Council direct Administration to prepare options for DELEGATION - DOGS its consideration for an off-leash dog area at Marshall OFF-LEASH IN Fields after consultation with the user groups, assessing MARSHALL FTELDS (P. 75) the current amenities and an environmental assessment of the arca;

AND FURTHER, that Council authorize up to $6,000 for an environmental assessment of Marshall Fields, to be funded from the Parks Reserve.

CEMETERY MASTER E. THAT Council endorse the City of Vernon Cemetery PLAN (P. 81) Master Plan, presented at the Committee of the Whole meeting of January 21,2019 and provided as Attachment 1 of the report titled Cemetery Master Plan, dated January 11,2019 from the Manager Parks and Public Spaces;

AND FURTHER, that Council directs Administration to provide an implementation and funding strategy for Council's consideration for the projects identified in the Cemetery Master Plan, in advance of the 2020 budget deliberations;

AND FURTHER, that Council directs Administration to complete a pre-design cost estimate and life cycle cost analysis of the cemetery irrigation system and include recommended improvements in the implementation and funding strategy;

AND FURTHER, that Council directs Administration to proceed with development of a new Cemetery Bylaw at a cost of $3,500 to be funded from the 2017 year end uncomm itted, unexpended balance;

G:\01004699 ADMINISTRATION\0550 COUNCIL-MEETINGS\02 Agendas\o1 RegularOpenMeetingAgendas\2o'19\190211 RegAgenda.docx 2t6t20',t9 PAGE 4 REGULAR OPEN COUNCIL AGENDA - FEBRUARY 1 1, 2019 AND FURTHER, that Council directs Administration to increase the Cemetery fees by 10% per year for 2019, 2020 and2021.

10. MATTERS REFERRED: COMMITTEE OF THE WHOLE AND IN.CAMERA

11. NEW BUSINESS

A. Correspondence:

2018 PLANNING AND (i) THAT Council receives the memorandum titled BUILDING FOURTH "2018 Planning and Building Fourth Quarter and QUARTER AND YEAR Year End Statistics Summary" dated January 25, END STATISTICS 2019, from the Manager, Economic Development SUMMARY (P. 85) and Tourism and Current Planning Assistant, for information.

OFFICE CONSTRUCTION (ii) THAT Council approves the expenditure of - INFORMATION $9,500.00 from the Building Maintenance Reserve SERVTCES (P. 90) for the construction of office space within the Community Services Building for the Information Services Department.

UPPER AND LOWER BX (iii) THAT Council support an application to the CREEK FLOOD RISK Community Emergency Preparedness Fund for the ASSESSMENT, MAPPING Flood Risk Assessment, Flood Mapping & Flood AND FLOOD MITIGATION Mitigation Planning Stream for work related to Upper PLANNING GRANT and Lower BX Creek; APPLTCATTON (P. 91) AND FURTHER, that Council support proceeding with project should the application be successful;

AND FURTHER, that Council appoint the Mayor, on behalf of Council, to meet with the local Member of the Legislative Assembly to seek active support for funding under the Community Emergency Preparedness Fund.

BC AIR ACCESS (iv) THAT Council endorse the application for grant PROGRAM GRANT funding amount under the" 2019/20 British Columbia APPLTCATTON (P. 99) Air Access Program" for the expansion and remediation of Apron 1 at the Vernon Regional Airport as outlined in the memorandum titled BC Air Access Program Grant Application, dated January 25,2019 from the General Manager, Public Works;

c:\01004699 ADMINISTRATION\0550 COUNCIL-MEETINGS\02 Agendas\o1 RegularOpanMeetingAgendas\2o19\190211 RegAgenda.docx 2t612019 PAGE 5 REGULAR OPEN COUNCIL AGENDA - FEBRUARY 1 1, 2019 AND FURTHER, that the grant application amount will be based on the detailed construction estimate for the Apron expansion and remediation project when completed.

SILGA CONVENTION - (v) THAT Council approves (to be cited by ATTENDANCE OF Council) to attend the 2019 Southern lnterior Local COUNCIL MEMBERS and Government Association (SILGA) convention in REQUEST FOR Penticton, BC from April 30 - May 3,2019. RESOLUTIONS (P. 1 11)

NOTICE OF FAILURE TO (vi) THAT Council receives the memo dated January 23, FILE - NO PENALTY FEE 2019 from Susan Blakely, Chief Elections Officer PERTOD (P.1221 advising Council of receipt of a 'Notice of Failure to File - No Penalty Fee Period'from Elections BC.

2018 GRANTS REPORT (vii) THAT Council receives the memorandum dated (P.1241 February 11, 2019, from the Manager, Communications & Grants, regarding the Grants Updates: January 1 to December 31 ,2018.

2019 OVERTIME (viii) THAT Council receives the memorandum titled SUMMARY (P.1271 "2018 Overtime Summary" dated January 25,2019 from the Director financial Services, for information.

B. Reports:

HESPERIA (i) THAT the full restoration of Hesperia Development DEVELOPMENT Corporation effective February 26, 2018 is hereby CORPORATION ANNUAL confirmed; GENERAL MEETING (P. 132) AND FURTHER, that Council remove Ted Catlin, Marty Gilbert, Mary-Jo O'Keefe, Joe Pearson and Kenneth Esplin Stewart as a directors of the Company;

AND FURTHER, that Council fix the number of directors for the Company to three (3) and elect the following persons, each of whom has consented in writing to act as a director, to hold office untilthe next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed: Will Pearce, Patricia Bridal and Debra Law;

c:\O100-0699 ADMINISTMTION\0550 COUNCIL - MEETINGS\02 Agendas\o1 Regular Open Meeting Agendas\2o19\'190211 Reg Agenda.docx 2t6r2019 PAGE 6 REGULAR OPEN COUNCIL AGENDA - FEBRUARY 1 '1, 2019 AND FURTHER, that Council appoint KPMG LLP (Canada), Chartered Professional Accountants, as auditors for the Company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors;

AND FURTHER, that Council select February 26, 2018 as the annual reference date for the Company's current annual reference period;

AND FURTHER, that Council agree that all lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholder, are hereby adopted, ratified and confirmed.

UNION OF BC (ii) THAT Council authorize the $25,000 UBCM CEPF MUNICIPALITIES 2019 grant funding application as attached to the report COMMUNITY titled Union of BC Municipalities (UBCM) 2019 EMERGENCY Community Emergency Preparedness Fund (CEPF) PREPAREDNESS FUND - - Emergency Operation Centres & Training grant EMERGENCY OPERATION funding application, dated February 1, 2019, and CENTRES AND TRAINING respectfully submitted by the Emergency Program (P. 137) Coordinator;

AND FURTHER, that Council support the proposed activities;

AND FURTHER, that Council authorize Administration to assume overall grant management.

AMENDMENT OF (iii) THAT Council support the proposed amendments to SUBDIVISION AND Subdivision and Development Servicing Bylaw DEVELOPMENT #3843, Section 8.2.3 as outlined in the report titled SERVICING BYLAW #3843 "Amendment of Subdivision and Development (P. 146) Servicing Bylaw #3843 Section 8.2.3 - Length of Subdivision Approval" dated January 31, 2019 and respectfully submitted by the Manager, Current Planning.

12. LEGISLATIVE MATTERS

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Bylaws:

ADOPTION (i) THAT Bylaw #5733, "Glaremont Water Service o 5733 Parcel Tax Roll Bylaw Number 5733, 2019" - a bylaw to direct the preparation of a parcel tax roll for Claremont Water Local Service Area, be adopted. (P. 150)

o 5734 (ii) THAT Bylaw #5734, "Glaremont Water Service Parcel Tax Bylaw Number 5734,2019" - a bylaw to impose a parcel tax for Claremont Water Local Service Area, be adopted. (P. 153)

FIRST, SECOND & THIRD (iii) THAT Bylaw #5735, "Gemetery Amendment (Fees READINGS & Gharges 2019 - 2021) Bylaw Number 5735, o 5735 2019" - a bylaw to amend "The City of Vernon Cemetery Bylaw Number 3472, 1987" be read a first, second and third time. (P. 156)

13. COUNCIL INFORMATION UPDATES A. Mayor and Councillors Reports.

14. INFORMATION ITEMS

A. Letterdated November 29,2018 from Brad Sperling, Chair, Peace River Regional District, re: Caribou Recovery Update to UBCM Resolution 8116 from the Peace River Regional District. (P. 159)

B. Minutes from the following Committees of Council: (i) Advisory Planning, December 11,2018 (P. 160) (ii) Tourism Commission, December 19, 2018 (P. 164)

15. CLOSE OF MEETING

c:\O100{699ADMlNlSTRAT|ON\0550COUNCIL-MEETINGS\02Agendas\o'l RegularOpenMeetingAgendas\2o19\190211RegAgenda.docx 216t2019 THE CORPORATION OF THE CITY OF NON

MINUTES OF A REGULAR OPEN MEETING OF COUNCIL HELD MONDAY, JANUARY 21,2019

PRESENT Mayor V. Cumming

Councillors A. Mund, S. Anderson, K. Gares, K. Fehr, B. Quiring, D. Nahal

Staff: W. Pearce, CAO P. Bridal, Director, Corporate Services S. Blakely, Manager, Legislative Services N. Nilsen, Manager, Communications & Grants S. Koenig, Director, OPerations Supt S. Baher, OlC, RCMP K. Flick, Director, Community lnfrastructure & Development D. Law, Director, Financial Services K. Kryszak, Manager, Parks and Public Spaces Maintenance* G. Gaucher, Manager, Protective Services B. Bandy, Manager, Real Estate J. Rice, Manager, Public Works* J. Wessel, Accounting Clerk ll* C. Ovens, Manager, Roads, Drainage, and Airport. T. Martens, Financial AnalYst* A. Stuart, Manager, Financial Planning & Reporting.

*Attended at Required

Others: Media and Members of the Public

Mayor Cumming called the Regular Open meeting to order at 8:40 am and requested a motion to move to Committee of the Whole.

Mayor Cumming reconvened the Regular Open meeting and requested a motion to move to ln Camera.

RESOLUTION TO Moved by Councillor Quiring, seconded by Councillor Fehr: CLOSE MEETING BE lT RESOLVED that the meeting be closed to the public in accordance with Section 90(1) of the Community Charter'

(d) the security of the property of the municipality;

(0 the receipt of advice that is subject to solicitor-client privilege, inctuding communications necessary for that purpose;

CARRIED.

9 PAGE 2 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY 21.2019

Mayor Cumming called the Regular Open meeting back to order at 1:34 pm.

PRESENT: Mayor V. Cumming

Councillors: A. Mund, S. Anderson, B. Quiring, K. Fehr, K. Gares, D. Nahal

Staff: W. Pearce, Chief Administrative Officer P. Bridal, Director, Corporate Services S. Blakely, Manager, Legislative Services K. Flick, Director, Community Development S. Koenig, Director, Operation Services N. Nilsen, Manager, Communications & Grants C. Broderick, Manager, Current Planning* A. Watson, Manager, Transportation* A. Stuart, Manager, Financial Planning & Reporting* J. Nui, Environmental Planning Assistant* D. Ross, Director, Recreation* J. Rice, Manager, Public Works* B. Bandy, Real Estate Manager* L. Cordell, Manager, Long Range Planning & Sustainability G. Lefebvre, Aquatic Coordinator" S. Wright, Manager, Recreation Programs* K. Kryszak, Manager, Parks and Public Places* E. Croy, Transportation Planner* K. Poole, Manager, Economic Development & Tourism* K. Chamberlain, Planning Assistant* T. Silverthorn, Tourism Coordinator*

*Attended, as required

Others: Media and Members of the Public

ADOPTION OF THE AGENDA:

APPROVAL OF ITEMS Moved by Councillor Mund, seconded by Councillor Gares LISTED ON THE Open meeting AGENDA THAT the agenda for the January 21,2019, Regular of the Councilof The Corporation of The City of Vernon be amended as follows:

1. SEE ITEM 11.A.(i) - New Business - Correspondence - Letter dated January 18, 2019 from the Selena Stearns, Chair, Downtown Vernon Board of Directors

2. REMOVE ITEM 11.A.(vi) - New Business - Correspondence - Memo re: Reimbursement ExPenses

10 PAGE 3 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY 21. 2019 3. REORDER the Agenda to Move item 6.D. Delegation - Darlene Hainer Re: Dogs Off Leash At Marshall Field to the first item under 6.A. General Matters.

AND FURTHER, that the Agenda be adopted, as amended.

CARRIED.

ADOPTION OF MINUTES:

COUNCIL MEETINGS Moved by Councillor Mund, seconded by Councillor Gares

THAT the minutes of the Regular Meeting of Council held January 7,2019 be adopted;

AND FURTHER, that the minutes of the Committee of the Whole Meeting of Council held January 7,2019, be received.

CARRIED.

BUSINESS ARISING FROM THE MINUTES:

GENERAL MATTERS:

DELEGATION - Council welcomed Darlene Hainer, who provided a petition supporting DARLENE HAINER RE: "Dogs off Leash at Marshall Field Dog Park". DOGS OFF LEASH AT MARSHALL FIELD The following points were noted: (6130-02) . Dogs walkers use facility 365 days per year o No sporting groups use the facility from mid-October to mid-April so not interfering with anyone else during that time period . Understand that dogs cannot be on the playing fields, but an alternative would be to use leashes when games are being played or perhaps a fence demarcating the dog walking area between the soccer pitches and the creek . Exercise is important for humans as well as dogs . Real sense of community created among dog walkers opportunity for humans and their canine friends to socialize . Vast majority are responsible and clean up after their dogs . Dogs cannot be exercised properly while on leash o Dogs need to be socialized and owners are very good about intervening if there is aggressive behaviour . The signage for the bylaw is totally inadequate - one small sign at one entrance from the east parking lot . Other communities (Nelson & Victoria) include dog walking facilities in their tourist brochures - Vernon could do the same with Marshall Field . Will undoubtedly find a few irresponsible owners as with any public facility - if you find one bad apple - doesn't mean you 11 PAGE 4 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY 21.2019

throw out all the other aPPles . Requesting that the bylaw regarding on-leash walking be changed to allow dogs in the area between the soccer pitches and the creek to be off leash a Would be willing to have representatives sit on a committee with members of City Council to find resolution to this problem'

DELEGATION . Council welcomed Councillor Tim Lavery, City of Salmon Arm, and SOUTHERN INTERIOR 'Director at Large' for the Southern lnterior Local Government LOCAL GOVERNMENT Association (SILGA). Tim Lavery provided a presentation on the ASSOCIATION upcoming SILGA Conference being held in Penticton, April 30 - May 3. (03e0-20-03) The following points were highlighted: . Mission Statement . 2018-19 Executive . GeographicalArea . MemberMunicipalities . Mandate . How goals are achieved . 2018 lnitiatives . 2018-19 Strategic Plan Goals . Upcoming Convention in Penticton o Key Note SPeakers o Benefits of attending

Moved by Councillor Mund, seconded by Councillor Gares:

THAT Council receive the presentation from Tim Lavery, "Director at Large" for the Southern lnterior Local Government Association, for information.

CARRIED.

DELEGATION - Council welcomed Scott Boswell, Program Manager for the Okanagan OKANAGAN Collaborative Conservation Program who provided an annual report on COLLABORATIVE the implementation of the Biodiversity Conservation Strategy for the CONSERVATION Okanagan Region. PROGRAM (0230-51) The following points were reviewed: . Overview of how Partnership is working and marketing challenge for wildlife corridor Project o Program Mandate: o Facilitate conservation and stewardship on public and private lands o Prioritize conservation projects o Generate support to implement projects o Partners include local, provincial and federal governments, environmental NGO's, land trust, educational institutions and community grouPS I2 PAGE 5 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY 21.2019

. Partnership guided by Biodiversity Conservation Strategy . Community Outreach and Education - Okanagan Lake: o lmportance of protecting water quality & natural areas o Provides Best Practices o Building Demonstration Lakeshore Restoration Site o Planning for Lake Protection Strategy a Habitat Connectivity - Kal Lake to Okanagan Mountain Park o 65km wildlife corridor protection plan o Connects park areas for long term survival of species o Provides habitat of pollinators that support food production a Conservation Funds for Local Government (currently three funds in B.C.) o A dedicated source of funding for environmental conservation projects o Helps communities protect our environment and quality of life a Outdoor and lndigenous Curriculum for Grades 1 - 7 o Collaborative Partnership with: . UBCO . SD22 . ElementarySchoolTeacher . Provides online resource for teachers a Financial supporters are: o Environment and Climate Change Canada o Real Estate Foundation o Okanagan Basin Water Board o Regional Districts of North and Central Okanagan o Cities of Vernon and Kelowna o Vancouver Foundation o The Honda Foundation o Telus o Great Northern Landscape Cooperative

Moved by Councillor Mund, seconded by Councillor Quiring:

THAT pursuant to Council Procedure Bylaw 4840, Section 12 (c), that Council considers the request from Scott Boswell, Program Manager for the Okanagan Collaborative Conservation Program for 2019 funding in the amount of $2500 at the January 21,2019 Regular Council meeting. (requires 2/3 maiority vote of Council)'

CARRIED

13 PAGE 6 REGULAR OPEN MEETING OF COUNGIL MONDAY.,JANUARY 21. 2019

Moved by councillor Quiring, seconded by councillor Anderson:

THAT Council approves a $2,500 contribution to support the work of the okanagan collaborative conservation Program PartnershiP in 2019.

CARRIED.

DELEGATION - Councilwelcomed Alan Gee, along with his Grade 11 Socials Class from FULTON SCHOOL Fulton High School. Angela Pepito, Emma Heiden, and Miika lsnardy, SOCIAL STUDIES presented on their studies related to lnnovations in Urban Planning' CLASS (6480-01) The following points were reviewed: . lntroduction . World Population explosion . Hans' ldeas - raise the standard of living but stay out of consumption traP . Climate Changes - #1 Challenge Facing Humanity o Need to provide the right incentives . The Linear economy reviewed o The Vernon landfill o Need to change to the Circular Economy and the Shared

=to.notilopvalue (dismantle and rebuild items) . Unbuilders (salvage) ' Eco-APparel- closed loop production : x,?3: *fi:ffi,'"lli: iffHfl) . Build Culture through incentives . Components of a 'Happy City' . Build Trust in Vernon . How to Design Trusting Cities

Moved by Councillor Mund, seconded by Councillor Gares:

THAT Council receive the presentation from Alan Gee, and the Grade 11 Students of the Socials Class from Fulton High School in regards to their studies relating to lnnovations in Urban Planning.

CARRIED.

COUNCIL INQUIRIES went THANKS TO STA-FF / eouneil offered thank you to City Employee Adam Charest who was CONTRACTOR 'above and beyond' during a recent inCldent wherein a citizen locked in the cemetery. The citizen posted on social media and Mr. Charest saw the post, attended and unlocked the gate. lt was noted that the Contractor aiso offered a very heartfelt note of apology, including details as to how processes will be changed. l4 PAGE 7 REGULAR OPEN MEETING OF COUNCIL MONDAY, JANUARY 21 . 2019

PROPERTY Council offered thank you to RCMP and Bylaw Enforcement staff for MAINTENANCE ISSUE their quick action to address property maintenance concerns at 32nd Avenue and 39th Street.

SIDEWALK Council inquired regarding the progress on the sidewalk on the west side COMPLETION 2OTH of 20th Street (near 48thAvenue) where there is a short stretch that is not STREET NEAR 48TH complete and is causing issues with scooter access. An Admin Update AVENUE will be provided.

ADMINISTRATION Moved by Councillor Mund, seconded by Councillor Gares: UPDATES (0550-05) THAT Council receive the Administration Updates dated January 21, 2019.

CARRIED.

UNFINISHED BUSINESS:

DEVELOPMENT Moved by Councillor Mund, seconded by Councillor Nahal: PERMIT APPLICATION (DP000791) FOR THE THAT Council receive the memo titled "Development Permit HIGHLANDS OF EAST Application (DP000791) for the Highlands of East Hill" dated HILL January 10,2019 from the Planning Assistant current Planning, for information

CARRIED.

MATTERS REFERRED FROM THE COMMITTEE OF THE WHOLE MEETING - Januarv 21. 2019

Moved by Councillor Quiring, seconded by Councillor Mund:

THAT Councilratifies and confirms the following resolutions adopted at the January 21,2019, Committee of the Whole meeting of Council:

BC HOUSING. 'THAT Council directs Administration to invite representatives of INVITATION TO BC Housing to attend a meeting with Council in order fo discuss ATTEND COUNCIL assisfed living housing programs.'

CEMETERY MASTER 'THAT Council receive the city of vernon cemetery Master Plan, PLAN as shown in Attachment 1 of the report titled cemetery Master (4100-01) Plan, dated January 11, 2019, from the Manager, Parks and Public Spaces;

AND FURTHER, that councii direets AeJministration to bring the report from Lees and Associates, dated september 7, 2018, titled vernon cemetery Master Plan back for consideration and direction at the February 11, 2019 Regular Meeting of council.'

15 21 . 2019 PAGE 8 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY

NEW BUSINESS

CORRESPONDENGE:

DOWNTOWN VERNON Moved bv Councillor Fehr, seconded by Councillor Nahal: ASSOCIATION and REQUEST FOR THAT Council receives the letters dated January 10, 2019 CLARIFICATION OF January 18,2019 from selena stearns, chair, DOwntOwn Vernon COMMENTS Board of Directors regarding a request for clarification of comments. (0230-06) CARRIED.

Moved bv councillor Mund, seconded by councillor Anderson:

THAT Council directs Administration to invite representatives of the Downtown Vernon Association (DVA) to attend an upcoming meeting of council, should they so choose, in order to respond to issues recently raised by some Members of the DVA.

CARRIED.

HOSTING THE 2O2O Moved bv Councillor Mund, seconded by Councillor Quiring: SOUTHERN INTERIOR LOCAL GOVERNMENT THAT Council provide a letter to sILGA in support of hosting the ASSOCIATION 2020 Southern lnterior Local Government (SILGA) Convention in CONVENTION Vernon from APril 28 to MaY 1,2020; (0360-20-25) AND FURTHER, that council appoints Mayor Cumming as the Council Representative for the Master of Ceremonies for the Convention;

AND FURTHER, that Administration be directed to appoint appropriate staff for in-kind staff support.

CARRIED.

RECREATION Moved by Councillor Mund, seconded by Councillor Nahal: SERVICES COMPUTER the REPLACEMENT THAT Council authorize the expenditure of $36,858.48 for FUNDING purchase of Recreation services replacement computer (7700-021 equipment for the 2018 calendar year with source of funds from the Recreation Services lT Equipment Replacement reserve Fund;

AND FURTHER, that councilauthorize the expenditure of $30,300 for the purchase of Recreation Services replacement computer equipment for the 2019 calendar year with source of funds from the Recreation Services lT Equipment Replacement Reserve Fund.

CARRIED. I6 JANUARY 21.2019 PAGE 9 REGULAR OPEN MEETING OF COUNCIL MONDAY.

Councillor euiring declared a conflict of interest in the following matter.as_ his firm is condubting work on the noted proiect. Councillor Quiring left the meeting at 3:30 Pm.

LAKEVIEW WADING Moved by Councillor Mund, seconded by Councillor Gares: POOL canada-British REVITALIZATION THAT Council approve the application to the for the PROJECT Columbia lnvesting in Canada lnfrastructure Program presented in the (78e1-03) Lakeview Wading Pool Revitalization Project as Memorandum daied January 11,2019 from the Manager, Aquatics for 73.33o/o funding or $1,461,834;

AND FURTHER, that council approve the funding of the remaining 26.67% of the LakeviewWading Pool Revitalization Projectforup to $545,666 in 2020 should the application be successful;

AND FURTHER, that council direct Administration to source the up to $545,666 for the Lakeview wading Pool Revitalization Project equally from the Recreation Services Major Maintenance Reserve Fund and the 1.9% lnfrastructure Levy;

AND FURTHER, that council direct Administration to forward a certified true copy of this resolution to the Ministry of Municipal Affairs and Housing as part of the City's application for the Canada- British columbia lnvesting in canada lnfrastructure Program;

AND FURTHER, that council direct Administration to advise the District of Coldstream and Electoral Areas B & C Directors of Council's direction regarding the application to the Canada-British Columbia lnvesting in Canada lnfrastructure Program for the Lakeview Wading Pool Revitalization Project.

CARRIED.

Councillor Quiring returned to the meeting at 3:32 pm

Councillor euiring declared a conflict of interest in the following matter as his firm is condicting work on the proiect. Councillor Quiring left the meeting at 3:33 Pm.

Mund: GREATER VERNON Moved by Councillor Gares, seconded by Councillor RECREATION as presented in MASTER PtAN THAT Councilendorse the Short Term Action Plan - Recreation Mastei' Plan : SHORT TERM ACTION the memorandum iiiled Greater Vernon from the Director, PLAN Short Term Action Plan dated January 10,2019 (7700-10) Recreation Services;

AND FURTHER, that council authorize Administration to proceed with the development of a request for proposals for an analysis to 1,7 21. 2019 PAGE 10 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY

consider the feasibility of, and potential locations for, new recreation facilities including a new indoor aquatic facility, gymnasiums, fitness spaces (including a walking track), program spaces and to consider future enhancement of the current Aquatic Centre;

AND FURTHER, that Council authorize Administration to fund up to $100,000 for the proposed feasibility study from the Recreation Facility Major Maintenance Reserve, as presented in the memo titled Great-er Vernon Recreation Master Ptan - Short Term Action plan dated January 10, 2019 from the Director, Recreation Services;

AND FURTHER, that council direct Administration to advise the District of Coldstream and the Electoral Areas B and C Directors of Council's direction regarding the Short Term Action Plan and the proposed feasibility study, and respectfully seek their support.

CARRIED.

Councillor Quiring returned to the meeting at 3:36 pm

Anderson 2019 TOURISM Moved bv Councillor Quiring, seconded by Councillor TACTICAL Plan MARKETING PLAN THAT Council endorse the 2019 Tourism Tactical Marketing to the AND BUDGET as recommended by the Tourism Commission and attached (0540-20) memorandum dated January 8,2019 from the Manager, Economic Development and Tourism.

CARRIED.

2017 CLIMATE ACTION Moved bv councillor Fehr, seconded by councillor Anderson: REVENUE INCENTIVE 2017 Climate Action PROGRAM THAT Council receive the memorandum titled 10, 2019, as REPORTING Revenue lncentive Program reporting dated January for (5280-03) submitted by the Environmental Planning Assistant, information.

CARRIED.

REPORTS:

Mund: DOWNTOWN VERNON Moved bv councillor Anderson, seconded by councillor ASSOCIATION on-street CYCLING STRATEGY THAT Council direct Administration to implement an (8300-10-08) bicycle parking pilot from May to September 2019;

AND FURTHER, that council direct Administration to work with the Downtown Vernon Association to pilot a temporary street mural downtown;

1B JANUARY 21. 2019 PAGE 1 1 REGULAR OPEN MEETING OF COUNCIL MONDAY.

AND FURTHER, that Council respectfully decline the Downtown Vernon Association's request for a City representative to sit on the jury for the street mural artwork'

CARRIED.

LEGISLATIVE MATTERS:

Councillor Nahal declared a conflict of interest in the following matter as her brother rs fhe Applicant. Councillor Nahal left the meeting at 3:51 pm.

ADOPTION Moved by Councillor Mund, seconded by Councillor Gares:

THAT Bylaw #5721 "2907 26th Street Rezoning Amendment Bylaw Number 5721, 2018" - a bylaw to rezone the subject property from "R3 - Medium Lot Residential" to "R3H - Medium Lot Residential", be adopted;

AND FURTHER, that Council authorizes the Corporate Officer to issue Development Variance Permit #00439 for 2907 26th Street, once all conditions of Council are satisfied.

CARRIED.

Councittor Nahat returned to the meeting at 3:52 pm

FIRST, SECOND & Moved by Councillor Mund, seconded by Councillor Gares THIRD READINGS Parcel Tax Rgll o 5733 THAT Bylaw #5733, "Claremont water service Bylaw l.iumber 5733,2019" - a bylaw to direct the preparation of a pircel tax roll for Claremont Water Local Service Area, be read a first, second and third time.

CARRIED.

Councillor Fehr: o 5734 Moved by Councillor Mund, seconded by

THAT Bylaw #5734, "Claremont water service Parcel Tax Bylaw Numbei 5734,2019" - a bylaw to impose a parcel tax for Claremont Water Local Service Area, be read a first, second and third time'

CARRIED.

COUNCIL INFORMATION UPDATES:

COUN ILLOR AK MUND councillor Akbal Mund provided a verbal report on the following matters: ,, 21. 2019 PAGE 12 REGULAR OPEN MEETING OF COUNCIL MONDAY. JANUARY

Development issues a MEETING/EVENT . Working with Okanagan lndian Band on Economic ATTENDANCE . Attended Emergency Management training . Attended Special Olympics Planning Meeting - please volunteer . Noted popular Downtown Vernon Association 'Chili Cookoff' event during Winter Carnival is scheduled for Feb 9

COUNCILLOR KARI GARES

Councillor Kari Gares provided a verbal report on the following matters:

a MEETING/EVENT . Attended Emergency Management Training ATTENDANCE COUNCILLOR SCOTT ANDERSON

Councillor Scott Anderson provided a verbal report on the following matters

a MEETING/EVENT . Attended several events ATTENDANCE . Attended meeting with Downtown Vernon Association

COUNCILLOR KELLY FEHR

Councillor Kelly Fehr provided a verbal report on the following matters

a MEETING/EVENT . Attended Emergency Management Training ATTENDANCE . Met with city staff regarding Affordable Housing committee

M VICTOR CU MING

Mayor Cumming provided a verbal report on the following matters:

a MEETING/EVENT a Attended several events including: ATTENDANCE o Meeting with Okanagan lndian Band regarding Economic Development I n itiatives o Climate Action Task Force o Emergency Management Training o Meeting with care home residents at Good Samaritan o Tourism Advisory Committee meeting

INFORMATION ITEMS:

pm reconvened the ln RECESS Mayor Cumming recessed the meeting at 3:58 and Camera meeting.

of the Council of the CLOSE Mayor Cumming closed the Regular Open Meeting Corporation of the City of Vernon at 4:58 pm.

20 PAGE 13 REGULAR OPEN,MEETING OF COUI{CIL MONDAY. JANUARY 21. 2019

oERTlFlEp CoRBEGT:

Victor Cumming Patricia Bridal Mayor Corporate Officer

2L Quarterly Policing Report

4th Quarter -October to December 2018

Vernon North Okanagan Detachment

Committed to preserve the peace, uphotd the law and provide quality service in paftnership with our communities.

22 Superintendent Shawna Baher Officer in Charge Vernon North Okanagan Detachment 3402 - 30th Street Vernon, BC V1T 5E5 Date: January 1sth, 2019

Re: Vernon North Okanaqan Detach ment Policinq Activitv Report - 4th Quarter 2018

All crime statistics for specific areas are featured at the end of this report. Statistics reflect monthly totals for October to December 2018 with comparisons from the previous year. past The Vernon North Okanagan Detachment's 2016-2019 Strategic Plan is drawing to a close. For the three years, we have foclsed on the priorities of Crime Reduction, Communication and Road Safety. For the fourth quarter of 20i8, we saw a 19.5o/o increase in Criminal Code offences as well as a 24-81o/o increase in property Crime. Overall for the year of 2018 when compared to 2017, Criminal Code offences OecreaseO OV O.ly, and property Crime decreased 3.72%. With regards to our road safe$ initiatives, road check-itops increased sd.+zw and we had a decrease of 11.9o/o in alcohol related traffic enforcement. Moving fonruard, we will be reassessing our priorities and initiatives as we undergo our strategic planning for 2019-2022'

This quarter, the Vernon North Okanagan Detachment hosted the first Emergency i- Services Showcase at Polson Park which drew over 1000 school children and community members. The event involved displays by the Vernon Fire Department, e;A presentations by RCMP Air Services, gf i. BC Ambulance Service, Vernon SAR, and a pDS, police officers participated with the R, '.,tn SED ERT and Tac Team. As well, our United Way Drive Thru Breakfast campaign in October, numerous Remembrance I Day ceremonies throughout our communities in November, the opening ceremony d for the Vernon Viper's First Responder appreciation game and the annual Seaton Secondary School students versus police dodge ball game in Decembei. Over the holidays, we had police officers join in the festivities by serving at the annual Senior Luncheon in Enderby and the holiday cheer spread to our office where our employees contributed to collect gifts for deserving people in our community.

The Vernon North okanagan Detachment has partnered with lnterior Health on a pilot project at the Vernon detachment cell police. block in order to support individuals at high risk to overdose who find themselves involved with Over time individuals who abuse opioids develop a high tolerance to the drug through continued use and any break in their use pattern, such as a period of incarceration, may result in a reduced tolerance which would put them at greater risk of overdose. Naloxone is a medication that quickly reverses the effects of an overdose from opioids. Police Officers from the Vernon Detachment have been trained to offer lntra Muscular (lM) Naloxone kits and training to prisoners in custody as well as information regarding harm provided reduction services in the area such as the Opioid Agonist Treatment Team. lnterior Health has the lM Naloxone kits free of charge and the training is provided by an on-line service TowardtheHeart.com.

This report reflects a representative sampling of our policing activities for the 4th quarter of 2018.

23 GENERAL DUTY

. On October 6th, a police officer on patrol in Vernon was alerted to a person who was unconscious and unresponsive. The police officer immediately recognized the signs of an overdose and administered a nasal dose of Naloxone before beginning CPR on the person who began to breathe and regained consciousness.

. On October 7th, a police officer conducted a check of a vehicle on Anderson Way in Vernon. The driver attempted to obstruct the police officer by providing identification in a false name and then quickly fled from police. The driver was later identified and has been charged with dangerous operation of a motor vehicle and obstruction.

. On October 26th, police responded to a male threatening an employee of a local business in Vernon with a knife. The male was arrested and is facing charges of uttering threats and assault with a weapon.

. On November 30th, police officers on patrol in Vernon located a high risk offender believed to be responsible for property crimes throughout the Okanagan. A 40 year old male from Alberta was arrested and charged with flight from police, resist arrest and possession of stolen property over $5000. The offender remains in custody.

. On December 19th, a police officer was conducting a foot patrol in Vernon when he was alerted to an unresponsive male who had been using drugs. The police officer administered a dose of Naloxone nasal spray to the individual and began CPR until a pulse was noted.

GENERAL INVESTIGATION SECTION (GlS)

Serious Crimes Unit (SGU):

The following report is a synopsis of some of the most recent investigations the Vernon Serious Crimes Unit has conducted. This report does not reflect all investigations the officers are working on nor does it include information which could impact ongoing police investigations or those which are of interest to, or under investigation by, other agencies. SCU investigators were predominantly tasked on complex ongoing investigations which were initiated outside of this reporting period. During this reporting period, SCU secured charges in relation to a 2017 homicide and a 2018 attempted murder investigation.

a On October $h, SCU assumed conduct of a serious sexual assault investigation in Vernon. The investigators deployed the specialized sections of the Police Dog Service and Forensic ldentification Section to the scene in an effort to identify the suspect. As well, a composite sketch was released to the public to seek information. The investigation continues.

a On October 17th, the BC lntegrated Child Exploitation Unit (BC ICE) contacted SCU regarding possession and distribution of child pornography in Vernon. This investigation is ongoing.

a On December 3'd, SCU investigated information from BC ICE regarding the possession and distribution of chilC oornography. The investigation continues'

a On December 8th, SCU investigated an allegation of sexual interference between children. ln conjunction with the Ministry of Children and Families, interviews were obtained with the

24 individuals involved. lt was learned the incident occurred in another jurisdiction and the investigation has been assumed by the responsible policing agency.

On December 20th, SCU investigated an alleged intimidation of a justice system participant. The investigation continues.

Domestic Violence Unit (DVU):

DVU continues to monitor numerous files that are either in the court process or require a multi-agency response through the lntegrated Case Assessment Team (ICAT). These files include situations where the offender used or threatened violence and where a high risk to the safety of the victim exists. For this quarter, there were five new ICAT referrals, bringing the total to 13 for the year. ln addition, DVU liaised with Ministry of Children and Family Development, North Okanagan Youth and Family Services, RCMP Victim Services and lnterior Health Mental Health and Addictions regarding a female at risk' As well, DVU completed B-SAFER reports for two high risk domestic violence files in Vernon.

TARGETED POLICING

Targeted policing provided assistance to a number of General Duty, Serious Crimes and Provincial GIS inveitigations. ln an effort to continue working closely with partner agencies and stakeholders, the rarget6d policing Unit met regularly with numerous partner agencies including lnteragency, Outreach and Mentally Disordered Offenders.

Provincial Tactical Enforcement Priority (PTEP):

Targeted policing continue to participate in the policing priority of identifying, profiling, selecting and targeting individuals and/or groups involved in criminal activity who, because of their association to gangslorganized crime, pose a safety risk to the community. For this period, five individuals/groups have been identified.

Task Force:

The following four matters are currently before the court.

year . On October 4th, Task Force investigated drug trafficking from a vehicle in Vernon. A 38 old male was arrested and numerous street level packages of fentanyl and other drug trafficking paraphernalia were seized.

. On November 27th, Task Force conducted a traffic stop of a possible drug trafficking vehicle in Vernon. A 24 year old female and a 36 year old male were arrested. Police seized numerous street level packages of cocaine, fentanyl, drug trafficking paraphernalia and a large quantity of cash.

possession numerous a On December 11th, Task Force arrested a 50 year old male in Vernon in of street ievei packages of fentanyl and other diug ti'afficking paraphernalia.

25 a On December 12th, Task Force investigated a Vernon male believed to be supplying a drug trafficking group. Police obtained a residential search warrant and seized of a large quantity of fentanyl, two restricted handguns, Canadian currency, body armor and other items related to drug trafficking. A 25 year old male and a 51 year old female were arrested.

Crime Reduction Unit (CRU):

The Crime Reduction Unit consists of police officers from the Downtown Enforcement Unit and the prolific Offender Unit. CRU performs a significant role in biweekly comparative statistics meetings where emerging crime trends, hot spots of criminal activity, problem premises, priority prolific offenders and social chronic offenders are identified and tasks are assigned to various units to help reduce crime.

. prolific Offenders: At the conclusion of this reporting period, there were 16 Prolific Offenders identified for monitoring in the Vernon North Okanagan. Of those, 10 are currently in custody and 6 are not in custodY.

. On October 3oih, CRU investigated a local street entrenched male in the downtown area for theft, mischief and uttering threats. The matter is before the court.

a On Novembet 23d, CRU investigated a series of break and enters which led to the arrest of a prolific offender and recovery of stolen property including a vehicle and several ATVs. The male is charged w1h numerous offences including break and enter, theft of auto, arson, flight from police, dangerous operation of a vehicle, resist arrest and breach of conditions.

a On December 11rh, a prolific offender was involved in a theft at a local business in Vernon. CRU located the male who was in possession of stolen property and driving while prohibited.

a On December 13th, CRU investigated a series of break, enter and thefts in Vernon resulting in the arrest of a male and female. The investigation continues.

year a On November 18th, CRU arrested a prolific offender who attempted to steal a vehicle. A 37 old male is charged and the matter is before the court.

On December 14th, CRU conducted an investigation regarding the theft of items from a vehicle in Vernon. The investigation is ongoing.

NORTH OKANAGAN RURAL GENERAL DUTY:

a On October 1"1, a business in Armstrong reported the theft of eight 20 pound propane tanks from a locked storage cage. No suspects were identified.

a On October 4th, police responded to a serious motor vehicle incident involving two vehicles on Highway g7A in Spallumcheen. The drivers of both vehicles sustained non-life threatening injuries anel one driver was charged under the Motor Vehicle Act.

a On October 5th, police responded with the fire department to a travel trailer engulfed in flames on a rural property in Lumby. There were no injuries reported.

26 property a On October 8th, police investigated the theft of a generator weighing 3 tons, from a rural in Enderby. The theft was believed to have occurred two days previously. No suspects were identified.

and a On October 11th, police conducted traffic enforcement on Highway 97A in Spallumcheen stopped a vehicle iravelling 55 km per hour over the posted speed limit. The driver was charged under the Motor Vehicle Act and the vehicle was impounded for seven days.

Safety a On October 20th, police responded to a skydiving fatality in Westwold. The Transportation Board of Canada, Transport Canada and the BC Coroner's Office are involved in this investigation.

vehicle had a On November Sth, police attended to a motor vehicle incident in Enderby where a driven off the road and into a fence. The driver was charged under the Motor Vehicle Act for using an electronic device while driving. the a On November 7th, police responded to the break and enter of a residence in Enderby where property owner returned home to confront two suspects exiting his residence. The suspects fled with numerous personal items. The investigation continues.

hit a a On November 8th, police attended to a single vehicle incident in Lumby where the vehicle tree. The driver failed a road side test for alcohol and was issued a 90 day driving suspension. The vehicle was impounded for 30 days.

driver a On November 12th, police conducted a road side stop of a vehicle in Spallumcheen' The failed a road side test for alcohol, was issued a 90 day driving suspension and the vehicle was impounded for 30 daYs.

On November 20th, police conducted a domestic assault investigation in Enderby which resulted in the South East District Emergency Response Team and Police Dog Service being deployed to arrest an individual in a residence. A male was successfully arrested and charged with numerous offences, including assault and resisting arrest.

Highway 97 in a On November 22nd, police responded to a report of a possible impaired driver on Falkland. The suspect vehicle was located, and the driver failed a road side test for alcohol. A 90 day driving suspension was issued and the vehicle was impounded for 30 days.

elderly a On November 27th, police attended to a single vehicle incident in Armstrong where an driver had attempteO to park and pressed the gas pedal instead of the brake, colliding with a building. The driver was charged under the Motor Vehicle Act for driving without due care and a requesi for a review of medical fitness to drive was sent to ICBC.

On December 5th, police responded to a report of a two vehicle motor vehicle incident in Enderby. The driver of one vehicle was charged with Motor Vehicle Act offence of driving without due care and was issued a 24 hour driving prohibition for alcohol.

a On December 13th, police seized credit cards, debit cards, identification cards, and miscellaneous papers associated io various thefts from an individual in Enderby. The individual was arrested and the investigation continues.

o On December 14th, police responded to a break and enter in Enderby where numerous items were stolen, including a firearm. Police located the possible suspect vehicle unoccupied in a ditch 6 27 and immediately established containment. The Police Dog Service tracked a male to the river where he had itranded himself on a sandbar. The South East District Emergency Response Team used an RCMP vessel to rescue the male. A 39 year old male from Kelowna is charged with possession of an unregistered restricted weapon, possession of a prohibited or restricted firearm with ammunition, uniuthorized possession of a firearm in a motor vehicle, possessio-n of property obtained by crime and failing to comply with probation orders. A 24 year old female from EnOerOy was charged with failing to comply with conditions. The matter is before the court.

locate . On December 161h, police requested the assistance of Vernon Search and Rescue to help two snowmobilers lost and broken down in the Hunter's Range area in Enderby. Both males were found and safely returned to their vehicles.

. On December 17th, a vehicle being driven by the suspects of a robbery in a neighboring community was located by police offiiers in Enderby. When police attempted to stop the vehicle, it was driven in a dangerous manner, causing multiple collisions with police and civilian vehicles. The vehicle was later-located by police and one individual taken into custody. A search for the other male continues.

. On December 22nd, police attended to a single vehicle collision on Hwy 97A in Spallumcheen. The vehicle, which had seven occupants, had gone off road into a ditch. The occupants were taken to hospital with no life threatening injuries and the driver was charged under the Motor Vehicle Act for failing to keep right.

. On December 23'd, police stopped a vehicle being driven by a male who exhibited signs of impairment at a road check in Enderby. The driver failed a road side test for alcohol, was issued a 90 day driving suspension and the vehicle was impounded for 30 days.

. On December 25th, police responded to a report of a possible impaired driver on Highway 97A in passenger Enderby. When police conducted a roadside stop with the vehicle, the driver and the prohibited attempted to swiich places. The driver is charged with impaired driving and drive while and the vehicle was impounded for 30 days.

. On December 27th, police investigated a break, enter and theft from a residence in Spallumcheen where suspects stoie a vehicle associated to the residence. No suspects were identified and the investigation is ongoing.

. On December 29rh, police responded to an attempted robbery in the parking lot of a business in Enderby. The victim advised that an unknown suspect approached the victim and demanded money. police secured video surveillance and the incident is still under investigation.

. On December 30th, police responded to an armed robbery in Enderby in which the disguised police suspect entered the'store and pointed a firearm at the clerk. The suspect fled prior to arrival and the investigation continues.

NORTH OKANAGAN RURAL GENERAL INVESTIGATION SEGTION (GlS): General The following report is a synopsis of some of the most recent investigations the Provincial Rural lnvestigation Section (GlS) has received and investigated, however does not reflect all investigations the officers are currently conducting'

2B a On Octobet 2Oth, Rural GIS assumed conduct of an investigation into a fatal skydiving incident which occurred in Westwold. The investigation continues.

a ln November, Rural GIS assisted in the arrest of a traveling offender who had numerous out of province arrest warrants and was suspected of being involved in local property crime. The offender was arrested and remains in custody.

TRAFFIC ENFORCEMENT

North Okanaoan Rural:

. Road Check Stops - 3 . lmpaired Drivers taken off road by way of suspension or charge - 2 r Distracted Driver charge - 2

Area Violation Ticket Warning Aimstrong 34 35 Enderby 29 22 Falkland 48 b Lumby 46 7 Spallumcheen 13 5 Westside 33 6

Vernon/Coldstream:

. Road Check Stops - 27 . lmpaired Drivers taken off road by way of suspension or charge - 54 r Distracted Driver charge - 9

Area Violation Ticket Warning Vernon 511 237 Goldstream 146 57 Vernon Rural 56 20

8 29 600

500 Ymtz

400 9201:t 52014 3{10 r2015 r2016 200 -t2017 r 2018 100

Jan Feb Mar Apr MaY tun Jul At€ Sep Ost Nov oec

***This graph depicts the total traffic enforcement (Tickets & warnings) results for vernon, coldstream & vernon Rural areas***

FORENSTC IDENTIFICATION SECTION (FlS)

Our FIS operated with two regular members and utilized the expertise of two reserve members to meet increased demands for servide. During this quarter, a total of 9 individuals were identified on 9 files through fingerprints or other types of physical evidence'

Gallfor Service Vernon Coldstream Rural Break and Enter 25 5 11 Theft from Vehicle 12 1 2 Theft 7 0 0 Mischief 3 0 1 Assault 1 0 2 Arson 4 0 0 Armed Robbery 2 0 1 Drugs 1 0 0 Misc. 2 0 1 Assist 1 0 0 Sudden Death 0 0 1 Total 58 6 19

Armstrong' Note: ,,Vernon', FIS Calts for Service encompass Vemon and Vernon Rural. The "Rural" calls for service include Enderhy, Falkland, Lumby & Westside'

POLTCE DOG SERVICES (PDS)

Currenly, the Vernon North Okanagan Detachment's PDS section has one active police dog while awaiting the transfer of the Corporal to the Unit.

. On October 2oth, PDS attended to a vehicle in Coldstream where a male had attempted to evade police when stopped. PDS tracked the male who was arrested on outstanding warrants.

r On December 14th, PDS responded to a break and enter in Enderby where a firearm had been stolen. PDS successfully tracked two subjects from the abandoned stolen vehicle.

30 On December 17th, PDS tracked a male from a vehicle which had been abandoned after being involved in multiple collisions with police and civilian vehicles in Enderby.

RESERVISTS

Vernon North Okanagan reservists conduct targeted traffic enforcement in our communities. The reservists assist our General Duty as required as well as conduct crime scene security, in-house training and liaise with Search & Rescue where necessary.

Detachment Patrols V.T Warnings Vernon 25 29 5 Coldstream 23 111 40 Armstrong 0 0 0 Enderby I 7 2 Falkland 4 5 1 Lumby 1 9 I Spallumcheen 2 30 3 Westside Road 2 12 1 Total 58 167 52 scHooL REsouRcE oFFlcER (sRO)

The SRO provides service to schools within School District 22. At the elementary school level, Cst. Cocks conducted lectures to students on the topic of digital citizenship, healthy relationships and respectful schools. As well, he arranged for the police dog and his handler to attend an assembly at Okanagan Landing School to provide a display. Cst. Cocks ensured that the reading programs at Mission Hill and Okanagan Landing got under way and started the reading program at BX Elementary. ln the secondary schools, Cst. Cocks attended the law classes to engage the students in conversations about the law and answer their questions. Cst Cocks presented information to School District 22 slaff and the Parent Advisory Committee on the new Cannabis Act.

COMMUNITY POLICING

The City of Vernon RCMP Volunteers currently have 54 active members with another 4 volunteers in Lumby. The volunteers participated in many duties this quarter, including the Emergency Services Showcase, Halloween patrols, Remembrance Day at Kal Tire Place, Downtown Vernon Christmas Light Up, Pedestrian Safety Campaign, Lock out Auto Crime and New Year's Eve patrols. The COV RCMP Volunteers worked 974 hours and drove over 3723 km while being the eyes and ears for the RCMP. Speed Watch spent 78 hours in 13 operations and slowed down 2,692 vehicles.

The Community Safety Office has 20 active volunteers who donated a total of 777.5 hours this quarter. They fielded 202 phone calls from the public seeking information and had 565 people attend to the office. Of those contacts, the volunteers forwarded 35 complaints to the police for further action. There were 2477 entries made to the pawn program data base, Operation Cat's Pawn. The Community Safety Office participated in many events, including setting up a distracted walking course at the Emergency Services Showcase, handing out treats for the Downtown Vernon Association's Trick or Treat Trail and the Christmas Light Up.

3r. AUXILIARY CONSTABLES

The Vernon North Okanagan currently has three RCMP Auxiliary Constables with the Program. There have been no further updates with regards to the changes.

HUMAN RESOURCES

. Established Levels: Vernon North Okanagan Detachment is currently at 100 Regular Members: 56 City of Vernon; 30 Provincial; 3 City of Armstrong; 7 District of Coldstream; 3 Township of Spallumcheen & 1 Splats'in First Nation.

. Funded Levels: As of December 31't 2018, the Vernon North Okanagan Detachment billed 51.48 City of Vernon; 2.42 City of Armstrong; 23.8 Provincial; 6.28 District of Coldstream; 3.32 Township of Spallumcheen and 1 Splats'in First Nations.

a The 6 new positions funded by the City of Vernon have been staffed with a Corporal in Sex Crimes, a Constable in the Prolific Offender Unit and 4 Constables to the General Duty Watches.

32 4th Quarter Statistics - City of Vernon

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 2018 2017 20t8 20L7 2018 Total Files L24t L372 L278 L249 1238 1190 2 Rob 6 I 6 2 3 Assault ncludes 18 23 28 39 44 29 Domestic Violence 3 2 7 6 L7 7 Sex Offence 6 2 2 2 3 3 72 B&E Residence 2 10 6 1_5 6 B&E Commercial 7 13 5 10 t2 9 Theft of Vehicle 9 77 6 18 8 8 Theft From Vehicle 46 76 32 51 34 35 Theft over $5000 '). 3 1 1 3 Theft Under $5000 75 79 92 98 51 70 20 D Offence 26 25 26 74 2t 30 or Offences 36 27 40 31 35 Im d 12 9 2t 8 10 l 7 24 Hour D enslon 10 8 I 3 10 Motor Vehicle Accidents 36 42 46 38 61 31

4th Quarter Statistics - Vernon Rural

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 20L8 2017 20L8 20L7 20tB Total Files 105 106 116 103 L20 110 Robb Assault ncludes t L L 4 2 Domestic Violence 7 T I 2 2 Sex Offence T B&E Residence 7 2 2 L B&E Commercial 2 2 2 Theft of Vehicle 2 L 7 Theft From Vehicle 4 7 5 2 1 Theft Over $5000 2 Theft Under $5000 3 l" 2 3 2 2 Offence L L 3 or 0ffences t 5 1 2 I d T 7 1. L 24 Hour Dri Su 2 Motor Vehicle Accidents 10 8 15 7I 23 1.4

,,The quarter crime statistics are a sampling of the 15 most commonly reported crime codes which have the greatest impact on are over 700 crimdsurvey communities and provide police with vatuable insight into cfime activities and trends. currently, there in Otlawa"' Codes utilized by Canadian policing agencies in the reporting of crime to the Canadian Centre for Justice t2 33 4th Quarter Statistics - District of Coldstream ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 2017 2018 20t7 2018 2017 2018 Total Files L16 106 90 84 73 94 Robbe T Assault cludes 1 2 L 2 2 3 Domestic Violence 2 2 1 3 Sex Offence 1 t 5 B&E Residence 2 2 2 t B&E Commercial Theft of Vehicle 2 7 Theft From Vehicle 4 6 2 5 4 I L Theft Over $5000 1 1 Theft Under $5000 3 2 L 2 Offence 2 1. T or 0ffences 2 2 2 L L Im d 3 7 24 Hour Dri enslon t 4 Motor Vehicle Accidents 7 2 2 3 10

4tt'Quarter Statistics - City of Armstrong

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 2018 20t7 20tB 2017 20tB Total Files 100 1.L2 72 65 67 73 Rob Assault udes 5 L 2 L 3 Domestic Violence 2 L L Sex Offence 3 B&E Residence 7 1. T B&E Commercial L Theft of Vehicle 2 2 T 4 L Theft From Vehicle 9 3 5 5 4 Theft 0ver $5000 Theft Under $5000 2 3 L 1 L D 0ffence 1 Li or Offences 2 1 2 Im d T 1 I L 24 Hour Dri nslon 7 2 1 Motor Vehicle Accidents 7 L 4 2 2 have greatest impact on "The quarter crr'rne sfalr.stics are a sampling of the most commonly Codes which activities and trends. currentty, there are over 700 crime/survey aammttnitiac aarf nrovitlc F-'---nolice wilh valuable insight into crime in Otlawa'" Codes utilized by Canadian policing agencies in the reporting of crime to the Canadian Centre for Justice

13 34 4th Quarter Statistics - Spallumcheen

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 2017 2018 20t7 20t8 20L7 2018 Total Files 93 104 83 87 83 77

Assault ncludes 2 L 2 2 2 Domestic Violence 2 2 3 Sex Offence B&E Residence I 2 3 3 1 B&E Commercial T L Theft of Vehicle Theft From Vehicle 3 2 3 2 Theft Over $5000 Theft Under $5000 7 1, 2 Offence L L Li uor Offences 1 I L 24Hour l0n Motor Vehicle Accidents 6 1 TL 7 13 13

4t Quarter Statistics - City of Enderby

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 20LB 2017 2018 2017 20lB Total Files L2t 84 99 87 74 89 Rob 2 t Assault cludes 3 t I 2 2 Domestic Violence 2 I t Sex Offence 2 B&E Residence t B&E Commercial 2 1 2 Theft of Vehicle 3 2 3 2 Theft From Vehicle T 5 2 7 2 5 Theft Over $5000 Theft Under $5000 7 3 4 3 8 8 Offence I L T 0ffences 6 L 4 2 2 3 2 I d t 24 Hour Drivi Su nsion T Motor Vehicle Accidents 7 2 t L 3 have the greatest imPact on "The quarter stalrbtics are a samPling of the 15 most commonlv reported Crime Codes which there are over 700 CrimelSurvey eommunities and provide potice with valuable insight into crime aclivities and trends. Currentty, in codes utitized by canadian policing agencies in the repofting of crime to the Canadian Centre for Justice Ottawa."

L4 35 4th Quarter Statistics - Enderby Rural

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20t7 20L8, 20L7 2018 2017 2018 Total Files 76 77 56 75 77 62

Assault ncludes 1 L 2 2 Domestic Violence 'J" 2 2 Sex Offence L B&E Residence 1. 7 t t B&E Commercial Theft of Vehicle 2 L 2 Theft From Vehicle 7 L 2 Theft Over $5000 L Theft Under $5000 2 2 1 D Offence L or Offences Im 24Hour enslon 7 L Motor Vehicle Accidents 8 7 4 3 t7 7

4tt' Quarter Statistics - Village of Falldand

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 2018 20L7 2018 20L7 2OLB Total Files t7 L4 L2 t2 9 17 Rob Assault cludes 2 T Domestic Violence Sex Offence B&E Residence B&E Commercial Theft of Vehicle Theft From Vehicle Theft Over $5000 Theft Under $5000 L Offence Li uor Offences 1 aired D 24Hour enslon Motor Vehicle Accidents L t 7 7 1. quarter crime statistics are a sampting of the 15 most commonly reported Crime Codes have the greatest imPact on 700 Crime/Survey camffiunities and provide Police with vatuable insight into erime activities and trends. Currently, there are over Codes utilized by Canadian policing agencies in the reporting of crime to the Canadian Centre for Justice in Ottawa;'

36 4tt'Quarter Statistics - Falkland Rural

ACTIVITY TVPE Oct Oct Nov Nov Dec Dec 2017 2018 20t7 2018 2017 2018 Total Files 62 44 45 40 30 4L Robbe Assault cludes 1 t 1 1 Domestic Violence L 1 L Sex Offence L B&E Residence B&E Commercial L Theft of Vehicle 7 L 1 Theft From Vehicle L 7 Theft Over $5000 Theft Under $5000 T L Offence uor Offences t aired 1 24Hour Su enston Motor Vehicle Accidents 6 5 6 3 l 2

4th Quarter Statistics - Village of Lumby

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 20L8 2017 2OLB 20L7 20tB Total Files 40 35 33 39 29 32 Rob Assault es 3 t 2 t Domestic Violence 2 1 Sex Offence 1 B&E Residence B&E Commercial t Theft of Vehicle Theft From Vehicle 2 Theft Over $5000 Theft Under $5000 1 Offence or Offences 1 T 3 I d 24 Hour Dri enslon L 2 Motor Vehicle Accidents T t 2 L 3 on "The quarter crime statistics are a sampling the 15 most commonlY rePotted Crime Codes which have the greatest impact eommunities and provide police with valuahle insight into crime activities and trends. Currently, there are over 700 CrimdSurvey Codes utilized by Canadian policing agencies in the reporting of crime to the Canadian Centre for Justice in Ottawa"'

16 37 4tt Quarter Statistics - Lumby Rural

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 2017 2018 2017 2018 2017 2018 Total Files 55 4L 3r. 47 34 47 1 Assault ncludes 1 1 2 2 Domestic Violence Sex Offence B&E Residence L t B&E Commercial Theft of Vehicle 1 Theft From Vehicle 1 Theft Over $5000 Theft Under $5000 2 1 7 D Offence Li or Offences L L Drivi I 2 24Hour L Motor Vehicle Accidents 4 2 4 3 5 3

4th Quarter Statistics - OKIB

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 2017 2sL8 20t7 20LB 20L7 2018 Total Files 45 60 26 26 42 50 Rob Assault ludes 2 t 2 L Domestic Violence 2 1. Sex Offence B&E Residence 1. B&E Commercial Theft of Vehicle T 1 Theft From Vehicle 1 3 T t 3 Theft Over $5000 Theft Under $5000 2 2 3 1. L Offence uor Offences L 1 L 2 24Hour Drivin enslon Motor Vehicle Accidents 3 7 4 1 3 2 greatest impact on "The quar1;er crime are a sampling the 15 most commonly reporTed Crime Codes which have the communities and provide police with valuable insight into crime activities and trends. Currently, there are over 700 Crime/Survey Codes utilized by Canadian policing agencies in the repofting of crime to the Canadian Centre for Justice in Ottawa-"

38 4th Quarter Statistics - Splatsin

ACTIVITY TYPE Oct Oct Nov Nov Dec Dec 20L7 2018 2017 2018 2017 201A Total Files 19 26 20 29 21 38 Rob L Assault ncludes L t 7 2 3 2 I Domestic Violence 1" 1 Sex Offence B&E Residence B&E Commercial 1 Theft of Vehicle Theft From Vehicle Theft Over $5000 Theft Under $5000 1 Offence Offences T I Dri 24 Hour Motor Vehicle Accidents 5 2 L 2 3 2

greatest impact on ,,The quarter crime statistics are a sampling of the 15 most commonly repofted Crime codes which have the are over 700 crimelsuruey communities and provide potice with valuable insight into crime activities and trends, cunently, there Justice in Oltawa;' Codes utilized by Canadian poticing agencies in the reporting of crime to the Canadian Centre for

39 ADMI NISTRATION U PDATES February 11,201s REGULAR couNclL MEETING File: 0550-05

COMMUNITY INFRASTRUCTURE AND DEVELOPMENT SERVICES

2019 Gapital Projects Public Participation

The City will host a public participation meeting on Tuesday, February 26,2019 between 5:00 p.m. and 7:00 p.m. at the Vernon Recreation Centre Auditorium. The meeting provides residents and businesses the opportunity to see the plans for each project, as well as discuss any concerns with the project team regarding the design, road closures, timing of construction or other project related issues. Property owners, businesses and residents in each project area have been contacted directly by letter to attend the meeting. lnformation on all 2019 Capital Projects, including road and parks projects, will be available at the meeting. Sidewalks - 20th Street and 48th Avenue

At its Regular Meeting of January 21,2019, Council inquired about the missing sidewalk link on the west side of 20tn Street (between 48th Avenue and 4900 20th Street) and relayed concerns regarding hydro poles in the sidewalk on the north side of 48th Avenue, just.west of 20th Street (iear tfr-e fix Creek bridge). The section of sidewalk on the west side of 20th Street is scheduled to be built in 2}lg.Administration reviewed the clearance adjacent to the hydro poles on the north side of 48th Avenue, west of 20th Street, and found the available pedestrian clearance is 1.45 m. The minimum required clearance for mobility devices is 1,2 m and the minimum sidewalk width required according to Vernon's Subdivision and Development Servicing Bylaw is 1.35 m. Therefore, the available clearance adjacent to the hydro pole exceeds minimum requirements.

4A ADMINISTRATION UPDATES - FEBRUARY 11 ,2019 PAGE 2

Pleasant Valley Road and 39th Avenue lntersection Upgrade

An assessment of the intersection was undertaken in the Transportation lmpact Assessment for the Highlands Development that determined intersection improvements would be required by 2022.-As such the four year rolling capital plan includes this $981,317 project in2021 ($SZO,OSA from Transportaiion Development Cost Charges (DCC's) funds and $461,219 from Gas Tax funds). The Highlands phased development agreement includes a contribution of g2g,000 towards this project. The detailed design work is yet to be completed, but pre* design work has determined that a roundabout is feasible.

Gannabis Business Licence Applications

Zoning BylawAmendment#S371was adopted on December 10,2018, and retail cannabis sales *eie added as a primary use in a number of commercial zones. At the same time, Council determined that the approval of a Cannabis Business Licence would be required in order for a cannabis retail sales establishment to operate within the City of Vernon. Policies were then established for the application, review and approval of Cannabis Business Licences in conjunction with the provincial licensing process being undertaken by the Liquor and Cannabis Regulation Branch (LCRB).

Following adoption of the Zoning Amendment, the Liquor and Cannabis Regulation Branch (LCRB) i,,uas advised that the City of Vernon was prepared to receive referrals from the Province for Non-Medical Cannabis Retail Store Licence applications.

Upon receipt of a referral from the Province, the City of Vernon requires the applicant to submit an application for a City of Vernon Cannabis Business Licence with supporting land use related materials (site plans) in order to commence processing.

Once a complete Cannabis Business Licence application is received, a referral/stakeholder letter is sent out to: internal departments, external agencies as well as businesses and residents within 30 metres of the subject property. Provincial legislation (Section 33 of the Ciiiunit Control and Licencing Act) requires that the local government gather the views of residents prior to making a recommendation on the referral and the referral/stakeholder letter satisfies this requir"r"-nt. Recipients are given 3 weeks to respond in writing with their comments. The letter is clear that the Cannabis Business Licence process does not provide for an opportunity for stakeholders to make verbal presentations to Council at a Regular Meeting, and invites written comments by mail, email, fax or in person'

Once the referral period has passed, a staff report will be prepared and placed on the next available agenda for Council's consideration.

To date, eight referrals have been received from the Province. Seven Cannabis Business Licence ap[lications have been received and are currently out for referral. Three are located ciowntown, two are in the north-end, one on 27th Sti'eet and one on Okanagan Landing P,oqd We expect an application for a BC Government store to be submitted shortly which would be in the north-end.

4L ADMINISTRATION UPDATES . FEBRUARY 1{ ,2019 PAGE 3

Staff continue to field numerous enquiries on a daily basis related to cannabis retail as well as processing and cultivation. provincial Nominee Program - Entrepreneur lmmigration Regional Pilot

The City of Vernon is one of twenty six communities participating in the Provincial Nominee program - Entrepreneur lmmigration Regional Pilot. The Provincial Nominee Program offers an i-mmigration pathway to support permanent residence of economic migrants. There are several ltreams for immigrants to qualify for the program including Skills lmmigration, Entrepreneur lmmigration and Strategic Projects. Approximately 5% of the 6,500 nominations in 2018 were Entrepreneur lmmigrants. tn December 2018, the Province of BC announced a new pathway titled Entrepreneur lmmigration - Regional Pilot to encourage immigration outside of Cehsus Metropolitan Areas. Vernon is hosting one of four training 5"ssi6n. for participating communities on February 7,2019 to gain a better understanding of how the program would be implemented.

Administration is also exploring the Federal program titled Rural and Northern lmmigration pilot that was announced on January 24,2019. lnterested communities have until March 1, 2O1g to submit an application with selected communities announced in the spring. participation in the program would require a Council resolution. Administration plans to report back to Council witir aOOitional details on the opportunity at their February 25,2019 Regular meeting.

OPERATIONS

BX Creek

ln preparation of spring freshet and in an effort to help address flooding concerns 9n PX Creek, City crews'have completed sediment removal work on BX Creek at the following locations as directed bY Council:

. 145 tandem loads from the BX Creek dam structure near Star Rd. . 33 tandem loads from the sediment Basin west of PV Road . 30 tandem loads from the Sediment Basin north of 48th Avenue o 23 tandem loads from the lnlet and Outlet Bridge crossing at 48th Avenue . '13 tandem loads from the Inlet and Outlet structure of the 20th Street Crossing

The total sedimentation removal was approximately 1865 cubic meters. All work was completed under the permitting following the applicable regulation under the guidance of q ualified environmental professionals'

The total cost of the work was g103,280 and was funded from a combination of Engineering's Storm maintenance various locations budget and the Utilities Storm Maintenance operating budget.

42 ADMINISTRATION UPDATES . FEBRUARY 1{ ,2019 PAGE 4

nr* 111 ITt l, ,l

Sediment removal under the 4}th Avenue Bridge deck (Jan 2019)

Polson Park Trees

Within Polson Park there were two large cottonwood trees that were a safety concern and had to be removed. The Parks Department worked with Okanagan lndian Band (OKIB) Member Frank Marchaud and Principal Jake Schmidt at Brocklehurst Middle School in Kamloops to put some of these larger pieces to use.

43 ADMINISTRATION UPDATES - FEBRUARY 11 ,2019 PAGE 5

These large pieces will be removed from Polson Park Wednesday February 6,2019' They will be ta[en to Brocklehurst Middle School where the Traditional Ecological Knowledge Grade B class will complete Secwepemc dugout canoes, just like the canoes that were traditionally made in this area. The master carver, Frank Marchand, has both Okanagan and Secwepemc background and, is one of very few carvers with the skill and knowledge of carving these The art of canoe-making has almost been completely lost and the prolecl is an important""n6"r. part of cultural revival for the Secwepemc. The teacher has been *oit ing with the studenis to gain an understanding of the importance of this technology as well as, an understanding and connection with the local First Nations.

44 THE CORPORATI ON OF THE CITY OF VERNON INTERNAL MEMORANDUM

TO: Will Pearce, Chief Administrative Officer FILE: 5280-03

PG Kim Flick, Director, Community lnfrastructure & DATE: January 29,2019 Development

FROM: Jing Niu, Environmental Planning Assistant

SUBJECT: 2019 --2020 Sustainability Grants Program

At its Regular Meeting of June 12, 2017, Council endorsed a new approach to the Sustainability Grants program for 2017 - 2018. This memorandum proposes to renew the program for an additional two years for 2019 - 2020- Building on the achievements of the Sustainability Awards (2009 2017), the Sustainability Grants program encourages new participation in sustainable actions while preserving the purpose of providing recognition for sustainability projects undertaken by Vernon residents and organizations. The program provides small grants of up to $1,000 as an incentive to leverage and accelerate sustainability projects led by Vernon residents, youth, non-profits and community groups, up to a total of $3,000 annually. Applications are evaluated on how the proposed projects help achieve the City's sustainability goals, who the project would benefit, and the overall impact of the project on the community. Program details are provided in the program's communications strategy (Attachment 1 ).

The grants program builds on the Guiding Principles of the Official Community Plan (OCP) as it supports protecting and preserving green spaces and sensitive areas, creating a culture of sustainability, and creating a youth friendly city. The program also supports the City's Sustainability Framework (Attachment 2) surrounding Ecosystem and Ecological Conservation, Energy Conservation and Greenhouse Gas Emissions Reduction, Local Food and Agriculture, Water Quality Protection and Conservation, and Stewardship and SustainabilitY.

The City received 18 submissions for the 2017 - 2018 grants program and Council endorsed the successful recipients at its Regular Meeting of December 1 1, 2017. The grant program funded a variety of community events and workshops as noted below ind shown in Figure 1. Recipients will be provided with certificates of appreciation for their contributions towards sustainability in Vernon and have been invited to attend Council's Regular Meeting on February 11, 2019 to celebrate their success.

45 2017 - 2018 Events and WorkshoPs: . Water Stewardship Community Open House (Vernon Yacht Club) . pollinator's Workshop (Food Action Society of North Okanagan & Planet Bee) . ZeroWaste Workshop (Food Action Society of North Okanagan & FarmBound) . Composting Workshop (Food Action Society of North Okanagan & Briteland) o Seed Saving Demonstration (Food Action Society of North Okanagan & Okanagan Regional Library) . Wild Edibles Workshop (Food Action Society of North Okanagan & Okanagan Regional Library) . pollinator Landing Garden lmprovements (Okanagan Landing Elementary)

Figure 1 - Various community events sponsored by the Sustainability Grants

As described in the 201g _ 2020 annual program timeline (contained in Attachment 1), grant applications would be accepted until a deadline in each respective year (March 31 in 2O1o;. norinistration would review the applications and provide a recommendation for Council's consideration in the subsequent month and applicants would be notified of their application's status following Council's decision. Successful grant recipients would have until end of year to complete their respective projects.

Funds for the grants program have been allocated in the 2019 Long Range Planning and Sustainability projects budget as adopted in the City of Vernon 2019 - 2023 Financial Plan.

46 RECOMMENDATION:

THAT Council renew the Sustainability Grants program for 2019 -2020, as described in the memorandum titled "2019 2020 Sustainability Grants Program" from the Environmental Planning Assistant, dated January 29,2019-

Respectfully submitted Frb 4 l0l9 4:00 FM

X f An'rndtlil/,'lts* ooor5b* Jing Niu, Environmental Planning Assistant

Attachme nt 1: 2019 - 2020 Sustainability Grants Communications Strategy Attach ment 2 : Vernon's Sustainabi I ity Framework

G:\5200-5799 EF:Git{EERtNc Ai{D PUBLTC WORKS\5280 ENVIRONMENT AND SUSTAINABILITY\03 Programs & projects\$ustainability Grants\20i 9\Courrcil\1901 08-JN*Cncitu'!ern0--2019-2020SustainabiliiyGrantsProgranr doc

47 ..=.=:''::;li;!':,-':r:l:-r!!= Attachment 1 :-;;ir ..:3;.1;;i;1:;r!:r .- ::::;ti:j l:;;tr{e4:,i =i,l-1.-:'i: -ir;,*r;!r'y .-i?-i I

i?t'v*'r'I,%^ Sustainability Grants

,fJ Up to $1,000 avaiiable per project to activate sustainable change' Graw yaur ideas - big or snal!'fran the ground up Share, inspire, transform'

Executive SummarY providing The Sustainability Grants aims to engage community participation in sustainable action while recognition for sustainability projects in Vernon. The program provides small grants up to $1'000 as an incentive to leverage and accelerate sustainability projects led by Vernon residents, youth, non-profits ground and community groups - it's an opportunity to get involved and build your own ideas from the up. ln each respective year, application for the grant will be accepted in January/February and recommendations will be reviewed by City Council in the following month. Successful grant recipients would have until end of year to complete their respective projects'

Objective

o Engage action and provide recognition for sustainability projects in Vernon. . Support projects that help achieve/improve Vernon's sustainability goals. . lmprove quality of life in Vernon through community actions in sustainability. o provide an opportunity to cultivate sustainable action by the community, for the community.

Communications Objectives

o Maximize awareness, interest and engagement of program to target audiences (refer to call to action below). r lncrease general awareness of the city's sustainability efforts.

Call to Action:

. Public: Participate and submit applications, spread the word' r politician: Understand and support the initiative, and encourage participation. o staff: spread the word, provide information to public, and participate'

Audiences:

r public - Neighbourhood Associations: Okanagan Landing District Community Association, Lakeview Estates Community Association r public - Existing stewardship groups, special interest groups, and non-profit societies r public - potential formation and new stewardship initiatives for the purpose of sustainable action

48 ,ii.t-i!i-.,:tJ2l.; lius:;ri:'!;il-!ijEtV *riil.jt:-'i i.'.=fiil?li;nii:.'rti*i:::itr=l:egy i*iltta11; ZA3.:i

r public - Student and school groups (Elementary, Secondary, Post-Secondary) o Public - Youth groups and societies r public - Champions: Early adopters, individuals known for being engaged in involved in related projects in the Past r Elected Officials o CitY Staff

Key Messages

r The program provides small grants up to 51000 as an incentive to leverage and accelerate sustainability projects led by Vernon residents, youth, non-profits and community groups - it's an opportunity to get involved and build your own ideas from the ground up. r projects should support, help achieve, or improve sustainability goals including: Ecosystem & Ecological Conservation, Energy Conservation & Greenhouse Gas Emissions Reduction, Local Food & Agriculture, Water Quality Protection & Conservation, Stewardship and Sustainability.

Program Details

Cu rre nt Situatio n/ Ba ckg ro u n d :

r At its Regular Meeting of June !2,20!7, Council endorsed the Sustainability Grants program' r OCp policy 6.5 - Continue the community wide Sustainability Awards program to recognise sustainable initiatives undertaken by residents, community groups and local businesses, While grants the awards program has been in place since 2009, participation had plateaued. The initiative builds upon the achievements of the sustainability Awards.

Scope & Outline:

r The Sustainability Grants aim to engage community participation in sustainable action while providing recognition for sustainability projects in Vernon' r Annual grant funding of $3,000. . Applications are to be evaluated on howthe proposed projects help achieve the City's sustainability goals (as detailed in the report titled "2017-2018 Sustainability Program" endorsed by Council, at its Regular Meeting of June 12,2017) who the project would benefit, and the overall impact of the project on the community. Submissions will be evaluated by staffto determine program qualifications and recipients will be recommended to Council based on program requirements for endorsement. r Resource matching encouraged (in-kind or cash).

Eligibility:

o Residents of Vernon, youth and student groups from Vernon, and volunteer-based or non-profit neighbourhood/community organizations who are proposing to undertake a project that is qualify located in and contributes to Vernon qualify. lncorporated, for-profit corporations do not at this time. r your project must be accessible and welcoming to all. You may not charge entrance fees or fundraise for other projects and/or organizations' o You may not profit financially from the project'

49 *'. ::i:.,_i-":-1-+' ,j :iL,r-,,t;i:.:=:i-r!i:ri -l-::';.,.:j =l-".:':r .:j::' :--:i;-.1-: + li-l'.' ;a!|1iii]i\- .:r.i"'J

o you must begin your project after the grant decision is made. Projects may occur continuously (e,g. building a demonstration garden), or may be a single event (e.g. hosting an energy retrofit workshop). However, projects are not supported retroactively' r lf your project is going to take place on a neighbourhood street or public spaces/parks, please ensure that projects follow all applicable municipal bvlaws and obtain the appropriate authorization. of items to r Budget wisely! When creating a project budget, you should determine the actual cost be used, and think resourcefully about how to obtain materials through borrowing or sourcing to source donations. Grant requests are expected to be under $1,000. Grant money may be used project' supplies, materials, honorariums (no more than S100 per project) to help with the r A short final report must be provided once your project is complete. This will help provide information and recognition regarding your project achievements.

Project Timeline: Annual sustainability Grants Timeline

Program Launch Applicati*rrs lor the 9n*rry Sustainabiiitv Grants Recipien* who will b* actePie d oN are successful () .lanu*ry/February in their grant () B€lw€er Nlsrch otd Dlr4,tr{rei applicaticn will g1 oi rec'ients hqve r$ lo

Evaluation:

r Number of inquiries (interest) o Number of applications r Value of grant funding provided r Direct Feedback r Within budget

50 Resolution / Detail Source Category AW

Maintain a clear and consistent approach to environmental management and ecosystem protection BL #5470, Nov Ecosystems & Ecological ocP 13.1 throughout the city in accordance with the Environmental Management Areas Strategy. 10,20L4 Conservation

Protect open spaces and access to natural amenities which support and facilitate the high quality of life BL #5470, Nov Ecosystems & Ecological ocP 1-3.2 found in Vernon. ro,20t4 Conservation

BL #5470, Nov Ecosystems & Ecological Protect and conserve sensitive ecosystems throughout the city ocP 13.3 LO,201"4 Conservation

Protect and conserve essential habitats for all species in DPA 3, and for protected and endangered BL #5470, Nov Ecosystems & Ecological ocP 13.4 species in DPAs 'J, and 2. ro,201-4 Conservation

Ensure that seasonal limits are placed on the timing of site clearing, tree removal and site disturbance BL#5470, Nov Ecosystems & Ecological ocP 13.5 activities to avoid nesting, calving, rearing and migratory seasons in areas of essential habitat. !0,zot+ Conservation

Ensure ecosystem conservation, enhancement, mitigation and restoration are undertaken as BL #5470, Nov Ecosystems & Ecological ocP 13.11 opportunities arise or as required as part of the development process. 10,2014 Conservation

Ensure development practices avoid negative impacts on natural features and environmentally BL #5470, Nov Ecosystems & Ecological ocP 13.12 significant areas in the siting, servicing and establishment of new neighbourhoods. 10,201,4 Conservation

BL #5470, Nov Ecosystems & Ecological Promote and protect resilience of ecosystems and ecosystem services throughout the city ocP 13.13 10,2014 Conservation

Support the creation and expansion of natural areas or passive parkland serving the needs ofthe BL#5470, Nov Ecosystems & Ecological ocP 15.7 community. to,201_4 Conservation tr Ensure that energy efficiency and alternative energy infrastructure are implemented as part of BL #5470, Nov Energy Conservation & ocP 12.1 ru neighbourhood centre planning processes, including the consideration of district energy options. ro,2014 GHGe Reduction :rn Encourage innovation in building design and raise awareness of green building options, materials, 3 BL #5470, Nov Energy Conservation & f0 sourcing, energy alternatives and consideration of the needs of future property owners for energy ocP tz.2 r0,2Qt4 GHGe Reduction efficient options balanced with the cost of construction. f\)

(ll Vernon's Sustainability Framework: Bylaws, Policies, Resolutions Adopted Commitments Related to Sustainability Resolution / Detail Source I Category Bylaw Ensure that Zoning Bylaw provisions do not impede implementation of energy efficient technologies and BL #5470, Nov Energy Conservation & green building practices which comply with and exceed the minimum requirements in the BC Building ocP 12.3 10,2014 GHGe Reduction Code.

Explore the desirabiltity and feasibility or requiring facilities for electrical charging for vehicl:s, including BL #5470, Nov Energy Conservation & ocP ]-2.4 motorized scooters, as part of the development of large parking areas intended for long term parking. t0,201_4 GHGe Reduction

BL #5470, Nov Energy Conservation & Promote energy conservation and community awareness of energy use and its alternatives ocP 12.5 10,201"4 GHGe Reduction Work with community members and organizations to promote community energy efficiency, BL #5470, Nov Energy Conservation & determination of the community carbon footprint and consideratlon for the creation of a community ocP 12.6 10,201-4 GHGe Reduction carbon footprint reduction program Encourage the use of green infrastructure to support and maintain ecological services within the City. These measures willL assist in decreasing the costs associated with City energy demands as related to BL#5470, Nov Energy Conservation & ocP \2.7 infrastructure mainl.enance, repair and replacement over time as green infrastructure tends to be less 10,2014 GHGe Reduction energv intensive in its operation. Publicize City initiatives to reduce energy consumption to raise awareness of energy efficiency in the BL#5470, Nov Energy Conservation & ocP 12.8 communitv. to,20]'4 GHGe Reduction Undertake a City Corporate Energy Audit and implement measures to decrease City energl'demand and BL #5470, Nov Energy Conservation & ocP 12.9 unnecessarV use. Develop a strategV to achieve carbon neutrality. 10,20t4 GHGe Reduction Adopt a Communitlr Energy Plan to provide direction for appropriate alternative energy infrastructure BL#5470, Nov Energy Conservation & ocP 12.10 implementation for the communitv as a whole. 10,20L4 GHGe Reduction Work toward acces:; to sustainable energy choices, including transportation, heating and cooling of BL#5470, Nov Energy Conservation & ocP 12.11 buildings and accesrs to food and amenities, throughout the community. to,20L4 GHGe Reduction Participate in the development of regional and provincial energy infrastructure projects to ensure BL #5470, Nov Energy Conservation & Vernon is part of the establishment of new networks and the introduction of amenities, and keeps pace ocP 12.12 ro,20t4 GHGe Reduction with current directions in communitv energv advancement. Supportthe continued greening of the BC Building Code by promoting energy efficiency in future review BL#5470, Nov Energy Conservation & ocP 12.13 processes r0,201"4 GHGe Reduction Work towards an annual reduction of GHG emissions of 2% until 2018. ln addition, work with community BL #5470, Nov Energy Conservation & stakeholders on rerrising this target in the development of the ICSP, including the establishinent of ocP 12.1,4 r0,201_4 GHGe Reduction achievable targets beyond 2018

(tl Vernon's Sustainability Framework: Bylaws, Policies, Resolutions Adopted Commitments Related to Sustainability N) Resolution / Detail Source Category Bylaw

Goal: (a) Fostering co-operative inter-governmental relations; (b) aiming to reduce GHG emissions, including both their own and those created by others; (c) removing legislative, regulatory, policy, or other barriers to taking action on climate change; (d) implementing programs, policies, or legislative actions, within their respective jurisdictions, that fdcilitates reduced GHG emissions, where appropriate; (e) encouraging communities that are complete and compact and socially responsive; and (f) encouraging infrastructure and a built environment that supports the economic and social needs of the community while minimizing its environmental impact Climate Action CAC Signed Feb Energy Conservation & Charter 1,4,2008 GHGe Reduction Signatory Local Governments agree to develop strategies and take actions to achieve the following goals: (i) being carbon neutral in respect of their operations by 2O12, recognizing that solid waste facilities regulated under the Environmental Management Act are not included in operations for the purposes of the Charter. (ii) measuring and reporting on their community's GHG emissions profile; and (iii) creating complete, compqct, more energy efficient rurql and urbqn communities (e.9. foster s built environment thqt supports a reduction in car dependency and energy use, establish policies and processes that support fast tracking of green development projects, adopt zoning practices that encourdge Isnd use pdtterns that increase density qnd reduce sprawl.)

Council Council endorsed the continuation of the Neighbourhood Tree Planting Program for 2017 - 2018, as Energy Conservation & Resolution, Nov outlined in the ieport titled "Tree Education and Outreach Programs - 20L6 Results and Updates" GSIGe Reduction 28,2016 Create a culture of sustainability - Drawing from our shared community history and vision, Vernon OCP Guiding BL#5470, Nov residents, businesses and organizations are active participants in pursuing economic, environmental and Principle 10,2Ot4 social sustainability and resilience.

Maintain and support the inter-departmental sustainability working group to coordinate Clty programs, BL #5470, Nov ocP 6.2 policies and operations to promote sustainable decision making within the City. 1o,201,4

lnclude discussion of sustainable decision making in Council and Committees of Council to encourage BL #5470, Nov ocP 6.3 consideration of social, economic and environmental factors in all discussions and resolutions. 10,2074

(.rt(, Vernon's Sustainability Framework: Bylaws, Policies, Resolutions Adopted Commitments Related to Sustainability Encourage and facilitate the introduction of low cost, achievable sustainability actions in al City, BL #5470, Nov projects provide whole community to contribute ocP 6.6 community and development to opportunities for the ro,2ot4 to Vernon's resilient future. ln cooperation with community stakeholders, undertake an lntegrated Community Sustainability Plan BL#5470, Nov ocP 6.7 (rcsP)_ ro.2074 Work to enhance community access to lakeshore areas, hiking and walking paths and park space through BL #5470, Nov ocP 13.8 the development orocess and in coniunction with municipal operations and other agencies, as 10,2014 BL #5470, Nov Promote a e m u nity sustainabi lity initiatives. ocP 13.10 nd ncou rage com to,20t4 Support the reduction, prevention and mitigation of pollution and its sources in the air, water and soils of BL #5470, Nov ocP 13.14 Vernon, 10,20L4

Collaborate with neighbouring jurisdictions to address issues of water, soil and air quality improvement, BL#5470, Nov solid waste (including yard, green, food and recyclable waste streams), establishment of wildlife ocP 13.15 IO,20t4 corridors, conservation areas and trans jurisdictional habitat protection.

Council Strategic Plan - Deliverables: Council Strategic Foster Community Development through Social Planning - Ensure City events, such as sustainability and Plan 2015-2018 TDM events, activelv engage vouth (annually).

Encourage collaboration and partnerships with community agricultural organizations, private industry BL #5470, Nov ocP 15.13 Local Fsod & Agricuhure and government agencies to support and encourage food access programs and alternatives. LO,20L4

Support sustainable rural and urban agricultural practices within the city, including support for BL #5470, Nov community and neighbourhood gardens and urban food production wherever possible, and encourage ocP 15.14 Local Food & Agriculture t0,20L4 the development of a year round, indoor public market. Encourage new development to include contiguous space intended for garden space for residents. Density bonusing may be considered for multiple family developments which allocate roof top garden BL #5470, Nov ocP 15.15 Local Food & Agriculture space for residents. A covenant would be required to guarantee its ongoing maintenance and protect IO,20L4 resident access to the facility. Support community access to food, with specific emphasis on local farm products and encourage BL #5470, Nov ocP 15.16 Local Food & Agriculture increased capacity for local food production and marketing. 10,2014 Continue the community-wide Sustainability Awards program to recognize sustainable initiatives BL#5470, Nov ocP 6.5 Stewardship undertaken bv residents, communitv groups and local businesses. to,20t4 BL #5470, Nov Promote and encourage stewardship initiatives throughout the city ocP 13.9 Stewardship 70,201'4 Actively engage youth in stewardship opportunities in the community and identify other methods to BL #5470, Nov ocP 21.3 Stewardship include Vouth in community endeavours. 10,20L4

(tl Vernon's Sustainability Framework: Bylaws, Policies, Resolutions Adopted Commitments Related to Sustainability A Resolution / Detail Source Category Bylaw BL#5470, Nov ldentify mechanisms to promote and celebrate the contributions of youth in the community OCP 2T.4 Stewardship to,20]'4 Council Explore future partnerships and projects with Vernon in Transition Resolution, Jan Stewardship 26,2015 Council Council endorse the City's Declaration as a Blue Dot community Resolution, Jul tt,20t6

Collaborate with senior government and neighbouring jurisdictions to balance the interests of lakeshore, BL#5470, Nov ocP 13.6 creekside and wetland habitat protection with development and recreation activities. to,20t4

Support water quality and quantity protection through community outreach and education, promotion BL #5470, Nov ocP 13.7 of integrated stormwater planning and promotion of pervious materials use as appropriate. to,20t4

Council Liquid Waste Management Plan. Endorsement, Apr. L4,2014 Council Council directed Administration to include stormwater eCucation and awareness programs in the 2016 & Resolution, Nov 2A17 Cily of Vernon Stewardship Programs (5//P./ 9,20!5

(ll Vernon's Sustainability Framework; Bylaws, Policies, Resolutions Adopted Commitments Related to Sustainability |.rl L

ORATI CITY OF VE INTERNAL MEMORANDUM

TO Will Pearce, CAO FILE: 0810-20 Winter Carnival Building

PC Patti Bridal, Deputy CAO DATE: January 29,2019 Shirley Koenig, Director, Operations Doug Ross, Director, Recreation

FROM: Mike Beauregard, Manager, Building Services

SUBJECT: Winter Carnival Building - Site lnspection

On January 28,2019, Mike Beauregard, Manager Building Services, Doug Ross, Director, Recreation and two representatives from the Winter Carnival Society toured the Winter Carnival Building (WCB) at 3401-35 Avenue. The purpose of this visit was to do a site inspection to assess the overall condition of the building. During the inspection, the following was noted:

1. There was evidence of past flooding in the basement due to seepage from the walls and floor. Sandbagging and installation of a sump pump were discussed at the site visit to combat further flood damage. Neither option are likely to be effective during flooding given the high water table during spring run-off.

2. Mould was noticed in some locations. A previous air sample (2017) was taken and found to be within acceptable levels. Further testing should be done to confirm that the mould is not impacting future air quality.

3. The furnace and hot water tank sit on the slab of the basement floor. Both units could be impacted by another flood. The furnace was re-built after the last flood. The hot water tank appeared to be in good condition.

4. There is high probability that the walls, floors and possibly ceilings contain asbestos given the age of the building.

5. Some electrical components appear to be a safety risk but could be remedied at a relatively low cost.

6. The windows and doors appear to be in satisfactory condition given the age of the building.

T. The roof appears to be in satisfactory condition, given the age of the building.

B. The retaining wall adjacent to the foundation at the north east corner is failing. Further failure could impact the integrity of the foundation wall. 56 Pictures were taken of the building during the site visit (Attachments 1-4). These pictures can be compared with pictures taken in 2018 (Attachments 4-7) and 2017 during the floods (Attachments B-10).

ATTACHMENTS:

1. Attachment 1 - 2019 WCB - Mould in basement 2. Attachment2 -2019 WCB - Electrical connection 3. Attachment 3 - 2019 WCB - Basement floor area of seepage 4. Attachment4 - 2019 WCB - Hot water tank in basement 5. Attachment 5 - 2018 WCB - Basement flooding 6. Attachment 6 - 2018 WCB - Basement flooding 7. AttachmentT - 2018 BX Creek and WCB foundation B. Attachment B - 2017 WCB - Basement flooding 9. Attachmentg -2017 WBC - Basement flooding l0.Attachment 10 -2017 BX Creek and WCB foundation

RECOMMENDATION:

THAT Council receive the memorandum titled Winter Carnival Building - Site lnspection, from the Manager, Building Services dated January 29,2019 for information

Respectfully submitted /,t

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Attachment 10 - 2017 THE CO RPORATION OF THE CITY OF RNON INTERNALMEMORANDUM

TO: Will Pearce, CAO FILE: 7500-02-01P

PC Patti Bridal, Director Corporate Services, DCAO DATE: January 31,2019

FROM: Rachael Zubick, Community Safety Coordinator- Public Programs

SUBJEGT: FOLKS ON SPOKES - VERNON PILOT PROGRAM

Councilat its Regular Meeting of September24,2018, passed the f ollowing resolution:

That Council receive for information the memo titled Activate Safety Task Force Recommendation Regarding Needle Exchange/Refund Program and dated September 10, 2018 from the Director, Community lnfrastructure and Development;

.AND FIJRTHER, that Council directs Administration to review the feasibility of daily clean ups in the identified hot spots, in conjunction with the weekly program operated by the North 6k"nagu, Youth and Famity Services Society, for inclusion in the Folks on Spokes program, under CommunitY SafetY"

During 2019 Budget Deliberations, Council approved $33,000 to implement a Folks on Spokes and Sharps Hotline to operate from March to November,2Q19.

ATTACHMENT 1: The proposed Folks on Spokes - Vernon Pilot Project:

Working under the umbrella of the Community Safety Office, Folks on Spokes -Vernon Pilot projec{ will provide the community with a "hot line" to report improperly discarded needles. Further, in conjunction with the North Okanagan Youth and Family Services weekly deep clean, teams of peeri will be recruited and trained to provide a daily cleanup of identified "hot spots". This will reduce the discovery of improperly discarded needles and thereby address the concerns of businesses and residents.

RECOMMENDATION:

THAT Council receive and endorse the Folks on Spokes Pilot Projectfor 2019, as presented in the memorandum dated January 31,2019 from the Community Safety Coordinator;

AND FURTHER, that following completion of the Pilot Project in October, a report to Council, on the program, be provided.

Respectfully submitted

attachment 68 FOLKS ON SPOKES

VrnNoN Pltor PnolEcr: OurLlNE

Februa ry 2019

69 TRsTT OT CONTENTS

PROGRAM OUTLINE 3

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B U DG ET ...... 6

t Folks on Spckes - Pilot Proieci - Febructy 20 l9 70 BACKGROUND

The Activate Safety Taskforce identified improperly discarded needles as a community issue in its report to Clty Council on July 9,2018.

The anxiety created by an accidental needle stick is significant and cannot be ignored even though the likelihood of contracting a disease is extremely low. The majority of needles handed out in communities are returned through recovery programs such as sharp boxes, drop off locations and communityclean ups; however, when needles are discarded improperly, it creates for the general public' a sense of fear and uncertainty '...,1;

lt"tttt Although there are drop off sites for the safe disposal of'uSeiil needles, Vernon does not have a "one stop" location for the public to report improperly discardgd sharps and/or to receive assistance in disposing of them properly

The Activate Safety Taskforce recommen ded that the City consider tall1ing the CommunitY Safety Office (CSO) with initiating a public inT-ormation pa ign on"who/how to rePort

oth communities with similar issues pee eers. Peers are people with b r of other peers through education and awa lowing utl for a Vernon pilot project entitled Folks on SP

PRocnRv Ourrtnr

Folks on provides c of "hot spots" in the community by teams of peers working u e is will reduce the discovery of improperly discarded needles and concerns of businesses and residents. AIthough needles are the impetus can also assist with garbage clean-up and promoting harm reduction education and awa These would be value added components of the program.

Timeline:

Folks on Spokes will run from March 1.,2O!9 to October 31,,2019, initially as a pilot project.

Program Overview:

The program will work in conjunction with the weekly clean-up program currently funded by the City and hosted by North Okanagan Youth and Family Services (NOYFSS). These two programs, working in tandem, will provide a number of services and benefits.

* PROJFCI Febrvory 2019 3 i'ojl<: on S;rokes PILC'f - 7T COMPONENT SERVICE BENEFITS

ONGOING Monday to Saturday Hot spots are cleaned early in the morning to MAINTENANCE: support businesses before (or as) they are 7:30 am 9:30 am - opening. Daily Clean-Ups Two peers are provided with a list of a Businesses can begin to build relationships known hot spots and will do a sweeP with peers as they arrive to work and become of these areas during a two hour more familiar with the peer teams. sh ift. r Pee also build relationships with people be sleeping close to the hotspots and them to clean up their area before on for the day. They can help to harm reduction supplies and provide on and awareness on how/where discard used supplies.

a Peers can feel part of the community, increase their confidence and begin to build pre- qr1plovment experience and a reference.

QUICK RESPONSE: Monday to Friday rB receive support to address improperly discarded needles in a pm Hotline/Pick Ups 8:00 am -4:00 t,l ;, ; limely fash ion. 'l During the CSO office hours, P€ers ' r CSO-V-ol;unteers can use these calls to develop will be availabie for call out as baseline information on hot spot locations that requests are received from the will inform the daily clean-up route. public. ..Weekend and after hour request3,Will bq forwarded,to the Bylaw Depaittfient. ' ..,,.,.

DEEP CLEAN: Tuesdays This is a program that was funded in 2018 and will continue to be funded in 2019 by the City Weekly Clean Ups 1.0:00 am - of Vernon. Currently, the weekly clean ups are and pper Room Mission averaging 20 volunteers per session, so allows n ups with a larger for a more thorough cleanup of the grou p vol u nteers. Clean ups downtown, Polson Park and various hotspots.

include i perly discarded needles a Peers can be recruited for the daily clean-up as well as garbage found in program from this pool ofvolunteers. This downtown alleys and Polson Park. allows service providers to see who has the capacity and interest to take part, as the daily program requires more commitment and a hlgher level of responsibility.

Pli Of PROJFCi *FeY:rt:ary ?ltP 4 ioll

o Allows peers to share in the responsibility of keeping the community clean and builds education and awareness amongst peer groups of the impact of discarded needles on businesses/residents. ,tl a Engages people with lived experience in the communitv.land builds a sense of belonging and pride. Builds relationships between peers, bus!1ei$es and the wider community.

~~a provides pre-employment opportunities, the diiportunityJor a reference and builds the~~

~~skills and confidence for peers taking part irythe program ' ' .~~

~~Rolesln-kind Support~~

~~PARTNER ORGANIZATION ROLE/IN-KIND SUPPORT:~~

~~part NOYFSS, Upper Room Mission, Assistance ih .recruiti ng I peers take in the daily clean-uP Turning Points Collaborative crews and hotline call~~

~~lnterior Health, NOYFSS and ongoin for the harm reduction education and compon the program~~

~~Downtown Vern on Association n o h ot spots n d sol ting a n d provi d n fe ed back from the su ccesses/cha llenges of the p rogra m~~

~~program Social Planning Council ber of the Sharps Action Team and assistance with evaluation eeded.~~

~~The Sharps Action Team will continue to support the CSO and Folks on Spokes~~

~~Outcomes/Evoluation:~~

~~As this is a pilot project, there will be regularfeedback and monitoring of the program during the eight-month time period.~~

~~The Sharps Action Team has developed some initial baseline data from the weekly clean-ups (September- December 201,8) and will collect statistics from the three different components of~~

~~ioli~~

The Downtown Vernon Association can assist with regularly soliciting feedback from local businesses on the successes and challenges of the program. This will be an important component of the evaluation as the program is designed to reduce the concerns of local businesses and residents. The Social Planning Council will assist with a final evaluation report for consideration by City Administration and City Co cil to be completed by December 31',201'9

~~Bu oe Er~~

~~EXPENSE: ITEM:~~

~~Seooo Sta rt U p Costs: nt, Materials and Advertisiiig.,~~

~~4 X kes a nA associate geA;i; ,,: cate d phone [ine~~

~~:a o rs, b roc h u,res, etc.~~

~~s25,000 ilv p/on Call Stipend - $100 per day (3-4 peers)~~

~~s2o0o Progra m Unifo safety equipment, bicycle maintenance, phone line~~

~~SsE,ooo TOTAL~~

~~l) l'cli<'; c;n SpoirttsrY 2}17 - - 74 THE CORPORATION OF THE CITY OF VERNON COUNCIL fl'\fill$" il,.,il ,q il REPORT TO kli'liiLi,r tii'''Lh,~~

~~SUBMITTED BY: Susan Abbott, Parks Planner COUNCIL MEETING: REG X COW n Uc t] COUNGIL MEETING DATE: February 11,2019 REPORT DATE: January 30, 2019 FILE: 6135-01~~

~~SUBJECT: RESPONSE TO DELEGATION - DOGS OFF.LEASH IN MARSHALL FIELDS~~

~~PURPOSE:~~

To consider the delegation heard by Council at its Regular Meeting of January 21,2019 regarding a desire to have dogJ permitted off-leash between the playing fields and Vernon Creek in Marshall Fields.

~~REGOMMENDATION:~~

THAT Council direct Administration to prepare options for its consideration for an off-leash dog area at Marshall Fields after consultation with the user groups, assessing the current amenities and an environmental assessment of the area;

~~AND FURTHER, that Council authorize up to $6,000 for an environmental assessment of Marshall Fields, to be funded from the Parks Reserve'~~

~~ALTERNATIVES & IMPLIGATIONS:~~

1. THAT Council direct Administration to separate the playing fields from the current on-leash designation at Marshall Fields with fencing and to change the signage to clearly delineate an off-leash area.

Note: A futt understanding of the concerns around the creation of an off-leash area has not been developed. An Environmental Assessme nt would provide information for the fencing atignment. The pretiminary rough estimate for the construction of fencing and gafes is $35,000 to $60,000 (with contingeicy), dependent on the finat design. Should Council take this direction, Administration would report back with a refined cost estimate and request for funding.

2. THAT Council direct Administration to review signage at Marshall Fields and ensure that there is consistent and adequate signage at all pedestrian entry points explaining that the Marshall Fields area is an on-leash park and that dog owners must keep dogs off the playing fields.

Note: The pubtic has indicated there is inadequate signage to communicate a consistent message to park users given the multipte entry points to the area" The preliminary estimated cost of additional signs'ts $3,200. Enhanced signage may not adequately address the ongoing r'ssue of dogs being off-teash without increased education and enforcement.

3. THAT Council receive the report titled Response to Delegation - Dogs Off-Leash in Marshall Fields and dated January 30,2019 by the Manager, Long Range Planning and Sustainability, for information. 7 5 -2-

Note: Shoutd Council opt to leave the situation as itis, ,f is likely that continued conflicts will occur between the various users of the area. No action by Council may result in this issue repeatedly being brought before Council by various interest groups.

~~ANALYSIS:~~

~~A. Gommittee Recommendations:~~

~~N/A~~

~~B. Rationale:~~

1. At its Regular Meeting of January 21,2019, Council heard a delegation regarding a desireto permit dogs off-leashbetween the playing fields and adjacent to the creek at Marshall Fields. The delegition submitted a petition of 261 people, eight of whom have self-identified as living outside of Vernon.

2. Administration has reviewed the information from the delegation and subsequently conducted four site visits in a three day period. The majority of dogs in Marshall Fields were off-leash with only three dogs observed leashed. There were users that had no dogs, but the majority were dog owners. As noted by the delegation signage is lacking and inconsistent in form and melsaging. There was a "dog poop bag" dispenser at one location. Waste receptacles are open barrels.

3. prior to the City taking ownership of Marshall Fields, the Regional District of North Okanagan proposed fencing at Marshall Fields to create an off-leash area. A boundary adjustment was required to ensure jurisdictional consistency. By the time this was achieved, titles of the properties were turned over to the City as part of the 2018 Parks transfer from RDNO to the City.

4. Twenty-six tickets were issued by Dog Control in Marshall Fields between April 14, 2018 and January 29,2019. Seven tickets issued were for "dog in park" (dog on a playing field), four tickets were "dog at large" (dog being "farther than hands reach and not responding to owner's voice command"). A number of tickets were issued for dogs without license.

5. ln 2014, Administration considered fencing a parcel between the soccer pitches and disc golf to permit a dog off-leash area. The cost to fence the small area with chain link fence was approximateV $30,000. Today, fencing is estimated between $35,000 and $60,000 depending on the type of fencing and the final alignment.

6. The City's Environmental Management Areas identifies the corridor along the creek as Medium for environmental sensitivity (Attachment 1). The Lakers' Disc Golf Course is rated as High and the fields are motfled Low-and Medium. These classifications represent a genei-al range and more detailed information would be required to understand the impact of various uses on the area. The area is home to a wide variety of plant and animal species, including several species that are identified by the Government of British Columbia as locally extirpated (population extinct from a defined area), endangered, threatened or are of special concern. An Environmental Assessment from a Qualified Environmental Professional (OEP) would generate relevant environmental information to support decisions. As such, it is recommended thatl1 -3-

~~QEP be retained to perform the assessment at an upset cost of $6,000 and funded by the Parks Reserve.~~

7 Since the delegation, Administration has been contacted by four citizens concerned about the potential change in status of this portion of the park who would like an opportunity to present other considerations. Administration has been made aware of a petition circulating through the soccer users to ensure the park is not made into an off-leash area.

I Signs in the park and at entrances to the park do not present a consistent and clear message. One entrance has a dog waste bag dispenser and a sign indicating the park is on-leash. A sign requesting dogs be kept off playing fields are in two locations, one at the pedestrian entrance from the takeis Clubhouse parking lot and the second is near the paved foot path where the access road turns into the parking lot that services the lndoor Soccer facility. Currently, there are seven pedestrian entrances and four parking lots that dog walkers might use.

I As such, it is recommended that Council direct Administration to consult user groups, conduct a detailed review and assessment of all of the uses, environmental considerations and amenities and to report to Council on options for an off-leash area at Marshall Fields.

~~G. Attachments:~~

~~Attachment 1 - Map of Marshall Fields~~

~~D. Gouncil's ic Plan 2019 - 2022 G iverables:~~

~~Council's 2019-2022 Strategic Plan is currently under development~~

~~E. Relevant Policv/Bvlaws/Resolutions:~~

1. Parks and Public Places Bylaw Number 5057 Animal Control 3. (b) (i) The Park Manager may designate certain areas of a park for a specific use and may prescribe certain rules and regulations for the use and may prescribe such times desired by the Parks Manager for such use; 6. (a) (i) A person must not take a dog into, or allow a dog to go into a park ,except where the park is a dog park and a City sign expressly authorizes dogs. (aXii) A person must not take a dog into a public place if a City sign expressly prohibits dogs from entering the area. O. (a) (iv) A person in a dog park must not have a dog off leash where a sign requires the dog to be on leash.

2. Parks Master PIan Dog Parks As par-ks are improved and new pa.rks are created, spaee for"dogs must be addressed. Minimizing conflict between different user types in these parks is critical for everyone's safety. Dog enforcement plays a vital role in managing how people use these parks and balancing the needs of dog owners and other users is a challenging, but achievable goal.

~~General Recommendations: . Fence all off leash areas 77 . ldentify effective gate options leading into dog park compounds 4~~

. Ensure consistent and clear signage in all dog parks . Explore a comprehensive Dog Park management strategy, including a related bylaw review, in collaboration with RDNO and City of Coldstream . Explore the implications of conducting dog enforcement in parks with City resources to improve results and provide an increased presence in parks

3 At its Regular Meeting of January 7,2019, Council deferred consideration of the Memorandum dated DJcember 24,2018, from the Manager - Protective Services titled "Dogs at Marshall Fields"; and further, Council directed Administration to advise K-9 Control NOT to enforce the 'dogs on leash' Bylaw in the Area of Marshall Fields where the 'dogs on leash' are permitted, until Council has determined further action following the delegation to Council on January 21, 2019.

~~BU DGET/RESOU RCE I MPLICATIONS :~~

~~1. This item was not considered in the 2019 Budget. Estimated costs include fencing at this time range from $35,000 to $60,000 and $3,200 for signage.~~

2. An environmental assessment of the Marshall Fields, Lakers Disc Golf and Vernon Creek area within Marshall Fields is approximately $6,000. The recommended source of funds is the Parks Reserve, which has a projected 2019 year end balance of $170,897.

~~Prepared by: Approved for subm n to Council: Frh S StllS ! 1:S* Ah!~~

~~X #*-,-#iid- € cAo 5ur an Abbp{t eo""Sf'-. Date:~~

~~Susan Abbott, Parks Planner Feh€ I*1* 1{:3,5A&!~~

~~X ]"1.-#^& f ldinFld no*o$g* Kim Flick, Director, Community lnfrastructure & Development Services~~

~~7B -5-~~

~~REVIEWED W|TH~~

! Corporate Services n Operations ! Current Planning n Bylaw Compliance n Public Works/Airport X Long Range Planning & Sustainability n Real Estate n Facilities n Building & Licensing N RCMP n Utilities n Engineering Development Services n Fire & Rescue Services ! Recreation Services ! lnfrastructure Management n Human Resources n Parks tr Transportation ! FinancialServices n Economic Development & Tourism N COMMITTEE: N OTHER:

~~\\gwl \groups\5800-6399 PARKS ADMI NISTRATION\61 35 PARKS - PLANNI NG\o 1 G-eneril\Admin_Memos_Reports\1 9013O_report_LC_MarshallOffLeashDelegation.docx~~

~~79 Legend existing chain link fence~~

~~gravel surfaces E qr _ majorfootpath -_ - -\i\ .minor foot Dath '\\-tj Vernon Creek~~

~~Great Bas n Spadefoot o Toad Breeding Area @ Pedestrian Entrances Sensivitive Environment Class High Medium Low~~

Map of Marshall Fields 3 o Prepared for Regular Council Meeting February 11,2019 RESPONSE TO DELEGATION - DOGS OFF LEASH IN MARSHALL FIELDS o@ =,1 l"'ri,j il , f i,[,, 'n, H I, uli'.t,'";\i*$.' iL THE GORPORATION OF THE CITY OF VERNON - REPORT TO COUNCIL

~~SUBMITTED BY: Kendra Kryszak, COUNCIL MEETING: REG X COW tr l/C ! Manager, Parks and Public COUNCIL MEETING DATE: February 11,2019 Spaces REPORT DATE: January 31,2019 FILE: 4100-01~~

~~SUBJEGT: CEMETERY MASTER PLAN~~

~~PURPOSE:~~

To present Councilwith the Cemetery Master Plan completed by Lees and Associates in September 2018' for endorsement and obtain Councils direction regarding the next steps of the Cemetery Master Plan process.

~~RECOMMENDATION:~~

THAT Council endorse the City of Vernon Cemetery Master Plan, presented at the Committee of the Whole meeting of January 21,2019 and provided as Attachment 1 of the report titled Cemetery Master Plan, dated January 11,2019 from the Manager Parks and Public Spaces;

AND FURTHER, that council directs Administration to provide an implementation and funding strategy for Council's consideration for the projects identified in the Cemetery Master Plan, in advance of the 2020 budget deliberations;

~~AND FURTHER, that council directs Administration to proceed with development of a new cemetery Bylaw at a cost of $3,500 to be funded from lhe 2017 year end uncommitted, unexpended balance;~~

~~AND FURTHER, that Council directs Administration to increase the Cemetery fees by 10o/o per year for 2019,2020 and 2021"~~

~~ALTERNATIVES & IMPLIGATIONS:~~

1. THAT Council endorse the City of Vernon Cemetery Master Plan, presented atthe Committee of the Whole meeting of January 21,2019 and provided as Attachment 1 of the report titled Cemetery Master plan, dated Jinuary 11, i1lg from Manager Parks and Public Spaces, with the following changes: (to be cited bY Council)

~~Note: Depending on the changes directed by Council, the implementation and funding strategy for the Cemetery Master Plan may be delayed.~~

2. THAT Council defer consideration of the Cemetery Master Plan, presented at the Committee of the Whole meeting of January 21,2019 and provided as Attachment 1 of the report titled Cemetery Master plan, dated Ja-nuary 11, i1lg from the Manager Parks and Public Spaces, to a future Council meeting (date to be cited bY Council)

~~implementation of the Cemetery Master Plan will be delayed. Note: tf this option is chosen, 8l_ -2-~~

~~ANALYSIS:~~

~~A. Gommittee Recommendations:~~

~~N/A~~

~~B. Rationale:~~

1. The Cemetery Master Plan was presented to Council on January 21,2019. Council passed a resolution directing Administration to bring the report from Lees and Associates, dated September 7, 2018 titled Cemetery Master Plan back for consideration and direction at the February 11,2019 Regular Meeting of Council.

2 The Master Plan identified a number of improvements required at the Pleasant Valley Cemetery including an information kiosks, enhancements to the perimeter, improvements to the cemetery entry and Maple Avenue, a feature cremation garden, casket and cremation burial enhancements, columbaria terrace, a green burial area, potential grave reclamation, tree plantings, and historical/interpretive signage. A-dministration recommends a detailed implementation and funding strategy for these improvements be developed for Councils consideration.

3 The Master Plan identified the requirement for a high level, pre-design cost estimate and life cycle cost analysis of the failing irrigation system. Administration recommends this item be included in the implementation and funding strategy noted above.

4 The Current Cemetery Bylaw #3472 was originally adopted in 1987 and has undergone 12 amendments since that time. The Master Plan has identified the need for an update to this document. The estimated cost to complete this work is $3500 and could be funded from the 2017 year end uncommitted, unexpended balance.

5 As identified in the Master Plan, the Cemetery currently operates at a loss, requiring the City to subsidize its operations with municipal revenue from other sources. ln order to ensure the long term financial sustainability of this facility, a 10% increase in fees is recommended over each of the next 3 years. The increase wili be reflected in the new Cemetery Bylaw should Council proceed with this item. lt is also recommended that the total investment earnings from the perpetual care fund no longer subsidize the operation of this facility. Council could decide to re-invest annual interest earnings from the Cemetery Care fund starting in 2020.

~~C. Attachments:~~

~~N/A~~

~~D. Council's Strateqic Plan 2019 - 2022 Goals/Deliverables:~~

~~N/A~~

~~E. Relevant Policv/Bvlaws/Resolutions:~~

~~1. At the Committee of the V/hole Meeting of January 21 2018, Council was provide with the Cemetery Master Plan presentation.~~

~~2. At its Regular Meeting of November 14,2017, Council adopted the following resolution:~~

~~'THAT Council directs Administration to increase Cemetery fees by 10% as of January 1 , 2018"; 82 -3-~~

~~The 10% increase took effect January 1 ,2018.~~

~~3. At its Regular Meeting of May 24,2016, Council adopted the following resolution:~~

.THAT Council direct Administration to proceed with turf grass repairs at the Cemetery site to re- establish historic maintenance services levels to commence in 2016 at a total cost of $70,000 to be funded from the 2015 unexpended and uncommitted year-end balance;

~~AND FURTHER, that Council direct staff to proceed with a request for proposal for the development of the Cemetery Master Plan to be included for consideration in the 2017 budgeting process."~~

~~4. At its Regular Meeting of November 28,2016, Council adopted the following resolution:~~

,,THAT Council directs Administration to increase Cemetery Fees by lQoh in 2017 only per attachment "schedule A", in report titled Cemetery Bylaw #3472 Amendment, dated November 10, 2016, as submitted by Manager, Financial Planning & Reporting;

~~AND FUTHER that a long term plan for the Cemetery be developed in 2017 -"~~

~~This 10% increase took effect January 1 ,2017 '~~

~~BUDGET/RESOURCE IMPLICATIONS:~~

The implementation of the improvements identified in the Cemetery Master Plan including irrigation improvements are estimated at 91.8-2.0 million. An implementation strategy including phasing and funding sources for these improvements will be reviewed and brought back to Council for further discussion and consideration.

~~Prepared by Approved for subm Council Frb S 2O1l tiSl FfJ~~

~~X ffiq* { wil rce, ttndrrlfirarlt Oo~~

~~Frb 5 ?018 4:18 ful I X Sh'"n { Srirl*yHtr'rf$I Oocufip* Shirley Koenig, Director, Operations~~

~~83 -4-~~

~~REVIEWED WITH~~

E Corporate Services X Operations n Current Planning n Byhw Compliance ! Public Works/AirPort n Long Range Planning & Sustainability n RealEstate n Facilities n Building & Licensing N RCMP ! Utilities n Engineering Development Seruices n Fire & Rescue Services n Recreation Services n lnfrastructure Management ! Human Resources X Parks n Transportation E FinancialServices ! Economic DeveloPment & Tourism N COMMITTEE: tr OTHER:

~~Click here to enter text.~~

~~84 THE CO RPORATION OF THE CITY OF VERNO N INTERNAL MEMORANDUM~~

TO: Will Pearce, CAO FILE: 6970-20 PC: Kim Flick, Director, Community lnfrastructure and DATE January 25,2019 Development FROM: Kevin Poole, Manager, Economic Development and Tourism Carie Liefke, Current Planning Assistant SUBJECT: 2018 PLANNING AND BUILDING FOURTH QUARTER AND YEAR END STATISTICS SUMMARY

The following provides Council with a summary of the planning and building applications processed Oy tne Community lnfrastructure and Development Services Division for the iourth quarter (aa) of 2018 and 2O1B year end. The figures highlight building permits by type and value, number of applications by type, a summary of Development Cost Charges ("OCCs) received, revenue received to October 2018 from the Municipal Regional District Tax (MRDT) and customer feedback surveys received during the year.

Figure 1 provides an overview of the values and types of building permits issued in 2018' Total buiiOing permit values reached $148.9m, up 14% over 2017. Building permits have been increaJing steadily over the past four years and are up 35% from 2015. The 2018 increase is due in large part to continued growth in residential development, specifically a 73% increase in new multi-family dwellings. New single family development remains strong, accounting for $50.6m in building permit value. Single and multi-family development accounted for 76% of the total building permit value for 2018.

~~ure 1: Year End Buildin Permit lssuance Sum 2015 - 201 2017 2018 # Value Type of Application # Value # Value # Value~~

~~600.00 New 124 $49,022,674.05 117 $45,438,72',1.65 159 $64,732,313.84 119 79 $3,835,092.43 90 $4,184,437.31 83 $4,558,309.37 67 $3,943,562.06~~

~~$61.883.624.40 New 31 $16.164.188.65 28 $25.169.457.04 45 $35.664.098.46 51 $109.180.00 4 $1.243.185.68 4 $362.000.00 6 $750,800.00~~

~~00 New o $3'1,846,664.00 J $ 19,387,000.00 2 $798,000.00 3 50 $9.701 ,895.17 Addition/Reno/Upg rade 50 $7,258,100.00 62 $7.057,633.61 52 $10.733.348.00~~

2 $1,540,000.00 New 0 $0.00 1 $160.000.00 0 $0.00 0 2 $18,000.00 Addition/Ren 1 $60,000.00 2 $180.000.00 $0.00 lnstitutional 2 $4.1 13,000.00 New $1,000.00 2 $19,300,000.00 1 $11.500,000.00 $10.796.500.00 rade 5 $1.477,000.00 7 $578,000.00 J $75,000.00 7

~~98 Total Other 73 s593.821 .28 78 $3.420.248.95 84 s1 .689.777.62 $3,061,438.36 # 381 394 433 407 Total Value of BPs $110,367,820.41 $126,"t18,684.24 $130,112,847.29 $148,876,419.99~~

~~8s -2-~~

ln terms of building permits issued, a total of 407 were issued in 2018 which is down 6% from 2017. New single family development accounted for 29% of permits issued, while single family additions and renovations accounted for an additional 17o/o of permits. The five year average (2014 - 2018) for the number of building permits is 389.

Figure 2 provides an overview of the value and types of building permits issued during Q4 only. 2018 Q4 remained busy with strong building permit activity, especially new multi- family development (with $13.7m in building permits issued) and new single family development (with $9.2m in building permits issued).

F ure 2: Buildin Permit lssuance Summa -Q4 2015 2016 t017 241 Q4 Q4 Q4 Q4 Q+ Q4 Value Q4 Value Q4 Value Q4 Value Q4 Value # # # # # Single Family DwellinE New 40 $16.589.607.64 25 $10.414.163.65 31 $12.506.988.14 41 s15.244.633.30 19 0 800.00 Add iiion/RenoiUpgrade /Suite 't0 $459,347.72 14 $1.208.034.62 26 $1,612,595.72 14 $689,437.39 13 $652,1 51 .03 Multi-Family Dwellinq ? 060.00 New 18 $7.319.609.30 11 $7.365.248.61 b $3,940,000.00 21 s21.145.500.00 10 707 U 1 000.00 rade J $'1 .201.203.50 1 $40.000.00 1 $97,500.00 $0.00 Commercial New 2 s850.957.00 I $750,000.00 0 $0.00 0 $0.00 1 00 1 50 rade 6 $357,700.00 15 $5,078,300.00 6 $308.000.00 11 1745.250.00 15 lndustrial New 0 $0.00 0 $0.00 0 $0.00 0 0 Add ition/Reno/Upsrade 0 $0.00 0 $0.00 0 s0.00 0 $0.00

1 600.000.00 New 0 $0.00 n $0.00 0 $0.00 0 $0.00 0 2 000.00 Addition/Re rade 1 $156,450.00 0 $0.00 1 $500,000.00 $0.00 Other 21 $398,000.00 18 $232,791.98 18 $394.866.57 19 21 $1.245,750.00 Total # of BPs 10'l 85 89 106 83 Total Value of BPs $27.332,87s-16 $25.088.538.86 $19.359.950.43 $32.035.180.53

~~Figure 3 highlights the number of applications received in Q4 and by year end. 2018 has been the second busiest of the previous five years, with 1,046 applications received.~~

F ure 3: lication S and Year End 2014 2015 2016 2017 2018 Q4 Year End Q4 Year End Q4 Year End Q4 Year End Q4 Year End Land Use Applications 39 146 37 149 42 177 37 193 83 407 Buildino Permits 101 329 85 381 89 394 106 433 38 201 Miscellaneous Applications to 344 85 344 103 441 81 444 107 438 TOTAL 216 8{9 207 874 234 1012 224 1070 228 1045

Figure 4 provides a breakdown of the types of land use applications received for Q4 and by year end. Applications are up slightly (4.1%), with a significant increase in liquor licenses and rezoning applications compared to previous years.

~~85 -3-~~

re 4: Land Use ication Sum - Q4 and Year End 2014 2015 2016 2017 2018 Year Year Year Year Year cl4 Q4 Q4 Q4 Q4 Type of Application End End End End End 0 ALR Exclusion 0 0 0 1 0 0 1 3 0 0 0 0 Boundarv Extension 0 1 0 0 0 0 0 1 b 1 2 Board of Variance 0 1 0 0 0 4 Development Permit 10 43 I 37 13 48 11 64 10 49 28 Development Variance Permit I 27 6 28 14 47 4 28 6 4 0 0 Revitalization / 1 2 0 0 0 0 2 3 20 1 I 2 3 0 2 2 I 1 1 0 1 LUC Amendment / Discharqe 0 1 0 1 1 1 1 3 7 OCP Amendment 2 2 1 4 1 5 0 1 1 0 2 Revitalization Tax ExemPtion 3 7 1 2 0 3 't6 34 Rezoninq 5 14 3 3 17 3 14 5 Subdivision 4 26 11 38 5 30 5 37 5 28 Tree Removal Permit 4 14 4 19 5 20 6 25 5 30 Total Applications 39 146 37 149 42 177 37 193 38 241

~~Figure 5 provides a breakdown of the miscellaneous applications received in Q4 and by yelr enO. Miscellaneous applications have decreased slightly (1.4%) compared to 2016.~~

re 5: Miscellaneous ication Sum - Q4 and Year End 2014 2015 2016 2017 201 Tvoe of ApPlication Q4 Year End Q4 Year End Q4 Year End Q4 Year End cl4 Year End 2 6 External Referrals 0 0 1 2 2 5 0 6 Hoardinq 17 70 20 82 20 99 25 105 28 101 Movino Permit 0 0 0 0 0 0 0 0 1 1 Propertv lnfo Request 16 84 19 79 31 115 23 158 44 166 0 Sidewalk / Blvd Area use 0 I 0 2 0 3 0 1 0 164 Siqn Permit 43 '189 45 179 50 219 33 174 32 IOTAL Applications 76 344 85 3M {03 441 81 444 107 438

Figure 6 provides a summary of the DCCs received in 2018 YTD including Coldstream SJwer DCCs. The table shows a negative amount for the Transportation DCCs in Q2 as two DCC projects along Silver Star Road near the Foothills are proceeding (the DCC cash payment wai replaced with a Letter of Credit for the projects). The Park and Open Space DCC in Q3 is lower than usual due to some refunds for overpayments.

ure 6: Devel nt Cost Gha - Q4 and Year End 2018 Tvpe of DCC Q1 Q2 Q3 Q4 YTD Sanitary Disposal $140,901 $65,978 $35,707 $36,1 52 $278,738 Sanitarv Collection $89,967 $49,698 $20,531 $23,798 $183,994 Sanitary Treatment $69,857 $35,1 91 $16,631 $18,459 $140,1 38 Water Facilities $238,792 $131,727 $56,677 $54,437 $481,633 Transportation $613,823 -$288,392 $279,050 $259,825 $864,306 Stormwater $55,323 $32,918 $16,995 $13,986 $119.222 Parks and Open Space $547,023 $325.422 $48,395 $138,513 $1,059,353 Total Value of DCCs $1,755,686 $349,542 $473,986 $545,1 70 $3,127,384

~~87 -4-~~

Room Revenue for the accommodators located in the city continues to set records since enacted in March 2010. Room revenue and the corresponding hotel tax to October 2018 is up slightly over 2017 , with five of the ten months setting records for the highest revenue to date.

F ure 7: Mun ional District Tax 2017 2A17 2418 20{8 % Ghange Month Room 2% MRDT Room 3% MRDT* Room Revenue Revenue Revenue January $ 1.13 M $ 22,674 $1.42 M $ 39,259 25.7% February $ 1.70 M $ 34,066 $2 15 M $ 59,773 26.5% March $ 2.08 M $ 41,568 $2.22M $ 61,597 6.7o/o April $ 2.45 M $ 49,031 $228M $ 63,211 - 6.9To MaV $ 3.28 M $ 65,502 $3.47 M $ 96,600 5.8% June $ 4.45 M $ 88,916 $4.51 M $125.757 1.3Yo July $ 5.63 M $112,682 $5.62 M $156,731 -0.2% Auqust $ 4.85 M $ 97,088 $4.85 M $135,348 0.0% September $ 4.42M $ BB.3B1 $3.89 M $108,478 -12.0% October $ 2.64 M $ 52,740 $2.28 M $ 63,207 -13.6% November $ 2.11 M $ 42.124 December $ 2.16 M $ 43,201 $36.90 M $737.973 $32.69 M $909"96{ 0.2% ffTD) *Although a 3% MRDT is collected, the City of Vernon receives 2.8o/o of the tax with the remaining 0.2% going to the provincial Tourism Events Program.

Six customer satisfaction surveys were received in 2018. The surveys were related to applications for business licenses, building permits, subdivision, tree removal and information requests. Of the six, three were "very dissatisfied" with the overall process, citing time frames and call backs as the major concerns. Three were "very satisfied" or "satisfied".

~~The Community lnfrastructure and Development Services Division plans to bring forward the quarterly and year end data for 2019 at the following Council meeting dates:~~

~~Quarter 1 ) April 23, 2019 Quarter2) Ju|y29,2019 Quarter 3 ) October 28, 2019 Quarter 4 and Year End ) February 2020~~

~~Recommendation:~~

THAT Council receive the memorandum titled "2018 Planning and Building Fourth euarter and Year End Statistics Summary" dated January 25,2019 from the Manager, Economic Development and Tourism and Current Planning Assistant, for information.

~~8B -5-~~

~~Respectfully submitted bY: F€b + S0 tt *5?Ali,l~~

~~x { t{$d! Fosh foflrSF, Kevin Poole Manager, Economic Development and Tourism F*{$i1**,#All~~

~~x { &.letil** Uncu$g" Carie Liefke Current Planning Assistant~~

~~\\gw1\groups\6400-6999 pLANNtNG AND DEVELOPMENnogTO PLANNING REPORTS AND STATISTICS\20 Plannlng Reports and Siatistl-icsdOt gtOuarterly Stats\190125_kp-cl_memo_2016-YearEnd-Dev-Stats.docx~~

~~89 THE CO RPORATION OF THE CITY OF VE RNON INTERNAL MEMORANDUM~~

~~TO Will Pearce, CAO FILE: 0810-20~~

~~PC DATE: January 29,2019~~

~~FROM: Patti Bridal, DCAO, Director Corporate Services~~

~~SUBJECT: OFFICE CONSTRUGTION - INFORMATION SERVICES~~

~~The lnformation Services Department is located within the Community Services Building (csB)~~

CSB is predominantly an open space concept with the exception of several common micro oifices which siaff may utilize as required, and several meeting rooms. The varied shape of the space provides pocketed areas in which additional offices may be constructed without impacting the'open space' concept.

Administration has determined that there is a need for an additional designated office space within the lnformation Services Department Area of CSB in order to provide a space that is more private, noise free and will provide staff within the Department an opportunity to approach the Manager in a private and confidential atmosphere.

As this project was not identified as a 'capital project' within the 2019 Budget, Administraiion is requesting Councils' approval of an expenditure of $9,500.00 to complete the office space at CSB for the lnformation Services Department funded from the Building Maintenance Reserve which holds a balance of approximately $260,033'

~~RECOMMENDATION:~~

THAT Council approves the expenditure of $9,500.00 from the Building Maintenance Reserve for the construction of office space within the Community Services Building for the lnformation Services Department.

~~Respectfully submitted~~

~~90 THE CORPO RATION OF THE CITY F VERNON INTERNAL MEMORANDUM~~

~~TO Will Pearce, CAO FILE: 1855-20~~

~~PG: Kim Flick, Director, Community lnfrastructure DATE: February 1,2019 and Development Services Nick Neilson, Manager, Grants Coordinator Debra Law, Director, Financial Services~~

~~FROM: Mark Dowhaniuk, Manager lnfrastructure~~

~~SUBJECT: UPPER AND LOWER BX CREEK FLOOD RISK ASSESSMENT, MAPPING AND FLOOD MITIGATION PLANNING GRANT APPLICATION~~

Flooding is a significant natural hazard for the City of Vernon and our neighbouring 5*s jurisdictions that can damage important infrastructure, cause serious economic losses, and create social disruption. Flooding in the City of Vernon has been an issue in the past and more recently with the large snowpacks and subsequent rapid snowmelt in spring and summer of 2017 and 2018 impacting many of our residents. lt is important for the City to understand the flood hazards within the community and how to mitigate these risks.

The Community Emergency Preparedness Fund (CEPF) is a suite of funding programs intended to enhance the resiliency of local governments and their residents in tl responding to emergencies. Funding is provided by the Province of BC and is administered by the Union of BC Proiect Area Municipalities (UBCM). The City of Vernon project that will align with the Nor is creating a &si Flood risk assessment, flood mapping and planning funding stream flood mitigation 'c within this program for a portion of Upper BX ., I Ltr rr on.l Tirr tl e Ncrllt per Figure 1. -1:]. Creek and Lower BX Creek as I\[ortrd"rirt E.r*t Flit f The CEPF program has $150,000 available ;-

per municipality for this funding stream. L:i ta' n The work plan that is currently being Fiqure 1. Proiect Area developed for this project will build upon 9I -2- previous engineering work that has been completed on Upper and Lower BX Creeks' lt will also includeifre soon to be received L|DAR Data that the City has partnered with the Okanagan Basin Water Board and Geo BC to acquire for the City and most of the Okanagan Valley'

~~The project work plan will consist of the following components:~~

Risk Assessment Risk assessment to identify the social, economic and environmental impacts that flood events will have on the community. This will include identifying the specific flood hazards, compounding hazards, community and infrastructure vulnerabilities, risk tolerance or "risk threshold" and the overall flood risk profile for our community.

~~Flood Mapping Flood mapping will allow the City to more accurately determine its vulnerabilities in relation to flood risks.~~

~~Mitigation Planning: Develop a mitigation plan to address flood risk This will likely include lnfrastructure improvements and changes to City bylaws.~~

~~The final scope of the project will depend on the amount of funding received~~

~~RECOMMENDATION:~~

THAT Council support an application to the Community Emergency Preparedness Fund for the Flood Risk Assessmeni, Flood Mapping & Flood Mitigation Planning Stream for work related to Upper and Lower BX Creek;

~~AND FURTHER, that Council support proceeding with project should the application be successful;~~

~~Respectfully submitted /w"woa For Mark Dowhaniuk~~

~~Manager, I nfrastructu re Management~~

~~G:\.1600-2199 FTNANCE\1855 GMNTS FROM ORGUo Grant, by name\cEPF\190201 md-memo CEPF grant.docx~~

~~92 Community Emergency Preparedness Fund Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning 20+9 Program & APPlication Guide~~

~~1. lntroduction~~

The Communitv Emerqencv preparedness Fund (CEPF) is a suite of funding programs intended to enhancetheresilienc@theirresidentsinrespondingtoemergencies.Funding is provided by the Province ot eC and is administered by the Union of BC Municipalities (UBCM). The funding streams include: . Emergency operations centres and training r EmergencY social services . Evacuation route planning . Flood risk assessment, flood mapping and flood mitigation planning . Structuralfloodmitigation

Background Flooding is a significant natural hazard in BC that can damage important infrastructure, cause serious economic losse-s, and create social disruption. Flooding in BC is often due to: . Climatic conditions - intense rainfall, rain on snow, ice jams, rapid snowmelt, storm surges, etc. . Geomorphic processes - debris flows, tsunamis, landslides . structural failures - dike failure, dam failure, culvert failure Additionally, climate change will impact the frequency and magnitude of flooding in BC through changes to precipitation patterns aid sea level rise. lt is estimated that sea levels along the coastline will increase by'approximately 1m by the year 2100 (Ausenco Sandwell 2010)' Therefore, it is important for local authorities to understand the flood hazards they face and how to mitigate these risks.

Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning Funding Stream The intent of this funding stream is to support eligible applicants to ensure they have accurate prepare knowledge of the flood [azards they face and to develop effective strategies to mitigate and for those risks. One or more of the following components may be developed through this funding stream:

Risk Assessments Risk assessments identifo the social, economic and environmental impacts that flood events will have on the community, including identifying the specific flood hazards, compounding hazards, community and

~~BRITISH ColunrBle 93 infrastructure vulnerabilities, risk tolerance or "risk threshold" and the overall flood risk profile for a community.~~

~~Flood Mapping Flood mapping allows a community to more accurately determine its vulnerabilities in relation to flood risks that have been identified by a.risk assessment.~~

Mitigation Planning Mitigation plans address flood risk through a series of comprehensive, complementary and sustainable mitilation solutions. This includes identifying broad mitigation goals, objectives and strategies to meet those goals, and key activities including planned mitigation projects.

~~2. Eligible Applicants~~

All local authorities (as defined by the Emergency Program Act) and Treaty First Nations (as defined by the lnterpretation Act) in BC are eligible to apply' Eligible applicants can submit one application per funding stream per intake.

~~3. Eligible Projects~~

ln order to qualify for funding, applications must demonstrate the need to develop a Flood Risk Assessment, a Flood Map, and/or a Flood Mitigation Plan. Applicants may apply to complete one or more of these components in a single application' ln addition, to qualify for funding, projects must be: . A new project (retroactive funding is not available), or a subsequent phase of an existing non- structural flood mitigation project. o Capable of completion by the applicant within one year from the date of grant approval. . Completed by a qualified professional (for further information, see Guidance for Selection of eualified Professionals and Preparation of Flood Hazard Assessment Reports. . Where applicable, completed to acceptable provincialstandards, including: o Provincial Flood Hazard Area Land Use Manaqement Guidelines o professional Practice Guidelines - Leqislated Flood Assessments in a Chanqinq Climate in BC o Flood Mappinq in BC: APEGBC Professional Practice Guidelines V 1.0 o specifications for L|DAR for the Province of British columbia

~~4. Eligible & lneligible Costs & Activities~~

Etigible Costs & Activities Eligible costs are direct costs that are approved by the CEPF Evaluation Committee, properly and reisonably incurred, and paid by the applicant to carry out eligible activities. Eligible costs can only be incurred from the date of application submission until the final report is submitted. Eligible activities must be cost-effective and may include: . Completion of a Flood Risk Assessment, including: o completion of Hazard,lmpact, Risk, and Vulnerability Assessments o completion of Risk Assessment lnformation Templates (RAlTs) o Developing or modernizing flood maps to address flood risk identified by a risk assessment, including: 94 2 201 9 Ftood Rlsk Assessm ent, Ftood Mapping & Flood Mitigation Planning - Program & Application Guide o Acquisition of elevation data and mapping o Plotting of historicalflood data and inundation mapping o Hydrologic and hydraulic information to calculate flood elevations for selected flood events o Geospatial, mapping and modelling activities o ldentifying locations of structures, people and assets that might be affected by flooding r Completion of a Flood Mitigation Plan, including: o Hazard maPPing and forecasting o planning and feasibility activities for structural mitigation investments o Engaging the community, First Nations, and other local stakeholders to reflect on identified r:islis to make more effective planning decisions o Gathering information to develop floodplain bylaws as identified in the Provincial Flood Hazard Area Land Use Manaqement Guidelines . preparation of maps, spatial data, and metadata (must meet Section 3.4 of Flood Mappirlq in.BC: ApEGBC professional'practice Guidelines V 1.0 and/or Specifications for LiDAR for the Province of British Columbia . Hydrometric and/or geotechnical data collection and analysis . presentation of the Flood Risk Assessment, Flood Map and/or Flood Mitigation Plan to Council, Board or Band Council, community organizations, etc' plans, policies that . Amendments to relevant local government or Treaty First Nation bylaws and Plan (e.g' land are specific to the Flood Risk Assessment, Flood Map and/or Flood Mitigation use, engineering and public works bylaws and policies) activities identified The following expenditures are also eligible provided they relate directly to the eligible above: . Consultant costs . lncremental applicant staff and administration costs . Public information costs

lneligible Gosts & Activities in the application Any activity that is not ouflined above or is not directly connected to activities approved grant funding. This includes: OV ine Cepf Evaluation Committee is not eligible for . Routine or on-going planning costs r Duplication of existing information, maps or imagery (e.9., L|DAR) . Costs related to developing or submitting the application package

5. Grant Maximum contribute The Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning funding stream can a maximum of 100% of the cost of eligible activities to a maximum of $150,000.00. public other grant ln order to ensure transparency and accountability in the expenditure of funds, all the total value, may contributions for eligible portions of the project must be declared and, depending on decrease the value of the grant.

~~95 - & Application Guide 3 2019 Flood RiskAssessment, Flood Mapping & Flood Mitigation Planning Program 6. Applicati on Requirements & Process~~

Application Deadline The application deadline is Februa ry 22,2019. Applicants will be advised of the status of their application within 90 days of the application deadline. Req uired Application Contents . Completed ApPlication Form . Local government Council or Board resolution, or Treaty First Nation resolution, indicating support for the current proposed activities and willingness to provide overall grant management. . . Detailed workplan and budget for each component identified in the application. This must include a breakdown of work activities, tasks, deliverables or products, resources, timelines (start and end dates), and other considerations or comments. The budget must clearly identify the CEPF funding request, applicant contribution, and/or other grant funding' . Map indicating the location of the proposed project. r lf applicable, copies of any relevant documents that support the rationale for this project must be included with this aPPlication.

Submission of Applications Applications should be submitted as Word or PDF files. lf you choose to submit your application by e-mail, hard copies do not need to follow. All applications should be submitted to: Local Governrnent Program Services, Union of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, V8V 0A8

Review of Applications UBCM will perform a preliminary review of applications to ensure the required application elements (identified above) have been submitted and to ensure that basic eligibility criteria have been met. Only complete application packages will be reviewed. Following this, Emergency Management BC will assess and score all eligible applications as part of a technicai review process. Higher application review scores will be given to projects that: . Were not funded as part of the 2017 Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning intake . Demonstrate evidence of local flood hazard and/or seismic vulnerability (e.9. as identified in the Emergency Response Plan or flood mapping); threat levels (e.9. as identified in completed flood risk aisessments) and recent flood history (e.g. evacuation order andior disaster financial assistance) . Support the applicant in meeting Provincial Flood Hazard Area Land Use Manaqement Guidelines . Contribute to a comprehensive, cooperative and regional approach to flood mitigation . Effectively engage other stakeholders, as appropriate to the project . Consider and mitigate the impacts of climate change in the project methodology and deliverables . lncrease understanding of the social and economic impacts of flood events to the community . lnclude in-kind or cash contributions to the project from the eligible applicant, community partners or other grant funding . Are cost-effective

96 4 2019 Flood RiskAssessment, Ftood Mapping & Flood Mitigation Planning - Program & Application Guide point values and weighting have been established within each of these scoring criteria. Only those applications that meJt a m-inimum threshold point value will be considered for funding. and a summary Following technical review, the cEpF Evaluation committee will review all applications priority of each technical review. Funding decisions will be made on a provincial basis.

~~All icatio n materials will be Shared with the Provr nce of BC~~

7. Grant Management & App I icant Responsi bi lities for completion Grants are awarded to eligible applicants only and, as such, the applicant is responsible of the project as approved and for meeting reporting requirements' Applicants are also responsible for proper fiscal management, including maintaining acceptable accounting records for ihe project. UBCM reserves the right to audit these records.

Notice of Funding Decision & lnitial Payments terms and conditions All applicants will receive written notice of funding decisions, which will include the of any grant that is awarded. stream Grants under the Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning funding project is complete are awarded in two payments: S0% atthe approval of the project and 50% when the and the final reporting requirements have been met' please note that in cases where revisions are required to an application, or an application has been of the status of appioved in principle only, the applicant has 30 days from the date of the written notice within 30 the application to complete the application requirements. Applications that are not completed days may be closed.

Post Grant ApProval Meeting As a condition of grant approval, att approved appticants are required to meet with Emergency Management BC-and/oime Ministry oi Forests, Lands, NaturatResource operations and Rural O"r"iopr"nt, or designate, to discuss the proiect prior to commencing work'

Changes to ApProved Projects Approved grants are specific to the projegt as identified in the application, and grant funds are not required for any transferable to other piojects. Approvalfrom CEPF Evaluation Committee will be significant variation from the approved project. To propose changes to an approved project, approved applicants are required to submit: and an . Revised application package, including updated, signed application form, updated budget updated Council or Board resolution . Written rationale for proposed changes to activities and/or expenditures the next The revised application package willthen be reviewed by the CEPF Evaluation Committee at scheduled meeting. Applicants are responsible for any costs above the approved grant unless a revised application is submitted and approved prior to work being undertaken'

97 & Application Guide 5 2019 Flood Rlsk Assessment, Flood Mapping & Flood Mitigation Ptanning - Program Extensions to Project End Date All approved activities are required to be completed within one year of approval. Under exceptional circumstances, an extension beyond this date may be requested in writing and is subject to approval by the CEPF Evaluation Committee.

~~8. Final Report Requirements & Process~~

All funded activities must be completed within one year of notification of funding approval and the final report is due within 30 days of project completion. Applicants are required to submit an electronic copy of the complete final report, including the following: . Completed Final Report Form . Financialsummary . Copies of the completed Flood Risk Assessment, Flood Map, Flood Mitigation Plan, and/or any completed assessments . Full size PDF maps of all maps created as part of the fuhded Flood Risk Assessment, Flood Map and/or Flood Mitigation Plan . Spatial data and metadata for all maps identified above . lf applicable, L|DAR and orthoimagery data and derivative products acquired/produced with CEPF funding. Note these products must meet the Specifications for L|DAR for the Province.of British Colum-bia and will be provided to the Province with free and clear access and distribution rights . Optional. photos and/or media directly related to the funded project

Submission of Final RePorts Allfinal reports should be submitted to: Local Government Program Services, Union of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, V8V 0A8

Review of Final Reports UBCM will perform a preliminary review of allfinal reports to ensure the required report elements (identified above) have been submitted. Following this, all complete final reports & deliverables will be reviewed by Emergency Management BC

~~Allfinal materials will be shared with the Province of BC~~

~~9. Additional lnformation~~

For enquiries about the application process or general enquiries about the program, please contact: Union of BC Municipalities 525 Government Street Victoria, BC, VBV 0A8 E-mail: [email protected] Phone: (250) 387-4470

~~9B 2019 Flood RiskAssessment, Ftood Mapping & Flood Mitigation Planning - Program & Application Guide 6 THE CORP ORATION OF THE CITY OF VERN ON INTERNAL MEMORANDUM~~

~~TO Will Pearce, CAO FILE: 1855-20~~

~~PC: Patti Bridal, Director, Corporate Services DATE: January 25,2019 Shirley Koenig, Director, Operations Nick Nilsen, Manager, Communications and Grants~~

~~FROM James Rice, General Manager, Public Works~~

~~SUBJECT: BC Air Access Program Grant Application~~

As parl of the 2018 and 2019 Capital Program, Council approved $1,250,000 in funding to complete the expansion and remediation of the paved Apron 1 ($1,095,000) as well as internal and external renovations to the terminal building ($155,000). These projects are consistent with the Airport Master Plan that was adopted by Council in 2016 as shown on Attachment 1.

The renovations to the terminal building are well underway and should be completed this spring. Detailed design and construction estimates are nearing completion for the Apron expansion and remediation project. Construction is scheduled for later this year.

The reconstruction of the runway was completed in 2017 (minor environmental items outstanding) and was funded by a combination of Capital (25%) and a grant through the British Columbia Air Access Program (BCAAP) (75%)'

On December 21,2018, the Ministry of Transportation and lnfrastructure advised that BCAAp funding would be available again in 2019. BCAAP provides an opportunity for small and medium sized airports to obtain upto75% funding on eligible airport related projects (Attaehmen 2).'The deadline for submisSion-of a $iant applicatiOn Uhder this program is February 18,2019. To qualify, the project must also be completed within onJyear of the approval date. The value of the grant application will be based on the detailed construction estimate for the Apron expansion and remediation project when completed (prior to the application deadline date).

Typically these programs are not approved for at least three to six months after the giant iniake deadline. lf the City of Vernon were successfu! with this grant application, construction of the project could still be completed in 2019.

~~The estimated cost to complete the grant application is $6,000 and would be funded from the capital budget for this project'~~

~~99 REGOMMENDATION:~~

THAT Council endorse the application for grant funding under the "2019/20 British Columbia Air Access Program" for the expansion and remediation of Apron 1 at the Vernon Regional Airport as outlined in the memorandum titled BC Air Access Program Grant Application, dated January 25,2019 from the General Manager, Public Works;

~~AND FURTHER, that the grant application amount will be based on the detailed construction estimate for the Apron expansion and remediation project when completed~~

~~James General Manager, Public Works~~

~~r_ 00 Attachment 1-..o rl~~

~~Map 5.1: Phase I Short Term 2015 to 202CI n 1 Expansion erminal Building and Rernediation Renovation 0x9 tscAAP) Currentl unde~~

~~ff5~~

~~Runway F Rehabilitation k mpleted in 2417 ax It 4r,l F F n n 11 ,.. -. " ,.;; ,*ji:. ' :. - ."."; ):- ",. ;.:. -."-,--.-.-. n -x!i'.- l~~

~~ECHO~~

0@& Arca of Development chanqes/Additiont Existing Airf ield Structures S] cnnxrrc t f rcwuruorc l:sNoRlrERMPARtrNc a ROTAIN6eE^CON I a !traEo:wvLas€ llfil I xF.#:Rl)| *" vrsrNo PurFoRrl m fl srcr ll$I t tul,ir"SiEli i:LAi! o VilNG3AR LICNIS {CR€ENEhCK) ffiexeoesevt ffi I EflER slAioN Attachm ent 2

~~BC Air Access Program (BCAAP) Guidelines~~

~~TABLE OF CONTENTS~~

~~INTRODUCTION """"""""""'1 1 7.1. About the Program..' L 1-.2 Purpose 7 1.3 Application Deadline 2 7.4 Applicotion Submission 2 7.5 Program Cost Sharing.'~~

~~2.2 lneligible ApPlicants ,. 3 PROJECTS ".'.""""3 3.L BCAAP Focus Points....".'.'.. 3 3 3.2 Eligible Proposal Proiects '..~~

~~4.7 Eligible Costs.. 4 4.2 lneligible Costs 4~~

~~EVALUATION CRITERIA ......~~

~~5.7 Application Process 4 5.2 Evoluotion Criterio. 5 5.3 Funding 5~~

~~.5 G EN ERAL REqU I REM ENTS...... 5 6.1- Required I nformotion ...... '.....'. 6.2 Proiect Conditions 5~~

~~6 Appe ndix A-Exo mpl e BCAAP P roiects.,.'.,. Appendix B- Narrative Evoluotion Criteria 7~~

~~L02 Ministry of Transportation and lnfrastructure 2OLgl20 British Columbia Air Access Program (BCAAP) Application Guidelines~~

~~INTRODUCTION~~

~~7.7 About the Proaram~~

Aviation is critical to the province's economy by sqpporting jobs and tourism, enabling investment and passenger and cargo facilitating trade. B.C.'s aviation sector provides communities with travel opportunities, services, medevac and wildfire suppression services, and general aviation.

role in The province has 300+ public airports, heliports and water aerodromes, which play a significant population, its connecting communities and in supporting the economy. while B.c. is home to 13o/o of Canada's airports handle z0% of Canada's airport traffic and account for nearly a quarter of all aircraft movements (takeoffs and landings).

are The province is making efforts to grow its international connectivity and to ensure that smaller communities to realizing their economic and social benefits from their local airports by partnering with the airport community identify infrastructure needs, barriers and issues. At the same time, there is room to improve environmental performance within the aviation sector.

~~7.2~~

potential of B'C"s The goal of BCAAp is to support communities across the province and enhance the long-term aviation sector, BCAAP is a cost-sharing program to assist the aviation community with funding capital infrastructure projects, with applications assessed on economic, environmental and social parameters, including: + Safe and reliable aviation facilities; + Significant, incremental economic benefits; and + lmproved environmental performance of the facility'1

~~7.3 Application Deadline~~

~~pm Standard Time' The deadline for the zotg/20 BcAAp application intake is Februarv 18. 2019 at 4:30 Pacific~~

governments and other Applications are accepted from operators of public aviation facilities, including local provide the operating authorities. All BCAAP applications must be fully completed and signed, and must *An supporting required supporting documentation.2 incomplete application with missing information and/or documentotion witl not be considered for copitalfunding'*

1 lncorporate innovative environmental components into proposed project. , (if Council Oetailed Cost Estimates, Design Drawing, Letters of Supports, Aerodrome Development Plan ovoiloble), Resolution/Eq uivalent, Environmental Assessment Report (r/ opp licable) I

~~103 7-4 Anolication Submission please submit your application and supporting documentation via email to BCAAP@eov'bc.ca. ln the subject field, please identify the applicant or facility by name.~~

that exceeds 10 MB Note that the receiving e-mail system cannot accept zip files and cannot accept any e'mail the in total size (e-mail plus all attachments). lf your application package exceeds 10 MB, please submit "Facility name application via multiple e-mails clearly marked in the subject line (e.g., "Facility name 1 of 2" and 2 of 2"1.

~~team' lf any single supporting document exceeds 10 MB in size, please contact the BCAAP administrative~~

~~allowing lf you cannot send your application by electronic means, please mail or courier it to the address below, sufficient time to ensure that it arrives by the due date.~~

~~Ministry of Transportation and lnfrastructure Attn: BC Air Access Program PO Box 9850 Stn. Prov' Govt. Victoria, BC V8W 9T5 (Physical Location: 5D - 940 Blanshard St, Victoria, BC V8W 3E6)~~

~~an There is no limit on the allowable number of appticotion per facitity; however, an opplicont must submit application for eoch proposed proiect-~~

Protection Applicants should be aware that information collected is subject to the Freedom of lnformotion and purposes. Any of privacy Act. The information being collected will be used for reporting, tracking and evaluating email questions about the collection, use or disclosure should be directed to the BCAAP administrative team via at [email protected], or telephon e at778 974-5468.

~~7.5 Proqrqm Cost Shsrinq~~

lnfrastructure. BCAAP is a capital cost-sharing program administered by the BC Ministry of Transportation and private sector The program encourages funding partnerships with local, regional and federal agencies and entities. The actual BCAAP contribution to a project will be based upon total eligible project costs, less any federal or other provincial funding. will be deducted + lf a federal or another provincial agency is contributing to a project, that contribution from the project's total eligible costs, with the BCAAP share calculated on the balance' not + Local trusts such as lhe Northern Development tnitiative Trust are regarded as applicant funding, provincial contributions' + An aviation facility with a Federal Airports Capital Assistance (ACAP3) eligible project must utilise ACAP before accessing BCAAP, and must provide the Ministry with appropriate supporting documentation related to its ACAP aPPlication.

*The applicant ossumes responsibility for ony ossociated increase in operating or maintenonce costs resulting proiect from the project. The proponent ls responsible for sny cost overruns in excess of the approved funds'*

~~3 For further inquiries, please visit https://www.tc.gc.ca/en/programs-policies/programs/airports-capital-assistance- program.html~~

L04 BCAAP share of project costs are set at: (e.g. terrain marking + 75% for airside (e.g. aircraft operating areas) and core aviation infrastructure beacons) Projects, + 6O%fortransitional projects (e.g., terminalbuilding, fencing and gates)and + 50%for groundside projects (e.g., vehicle parking areas, and other aspects of airport access).

~~APPLICANTS~~

~~2.7 Eliqible Applicants~~

from ln order to maximize the resources available to BCAAP, applications will only be considered + Aviation facilities located in British Columbia, fewer than + Small-medium sized facilities (including floatplane and water aerodrome) that annually serve 1 million scheduled passengers, and + Aviation facilities that are open to public use (leisure and/or business).

~~The applicant must be able to complete the project within one fiscal year~~

~~2.7 lneliqible Applicants~~

+ Facilities that serve LM+ passengers annually, year intake are + Applicants with any outstanding BCAAP projects from the 2Ot6/17 fiscal (or earlier) ineligible until those projects are complete. + Private aviation facilities.

~~PROJECTS~~

~~3.1 BCAAP Focus Points~~

The key focus points of BCAAP are: + Maintaining safe and reliable aviation facilities, + providing significant and incremental economic benefits, and/or + lmproving the environmental performance of the facility'

~~EA decision A project that is subject to an environmental assessment (see EA Process) must include the~~

~~3.2 Elisible Proposal Proiects~~

To be considered for capital funding, the application and supporting documentation must be credible, comprehensive and feasible, and show that the project: + Meets one or more of the program's goals (See Section 3'1), + Addresses/Resolves outstanding and ongoing issues, + Can be cornpleted within one fiscal year, + Has identified and secured all required funding,

105 risks, + Meets the best available environmental practices, which may include identifying environmental benefits and innovations, and/or + complies with applicable federal, provincial and/or local government standards please see Appendix A for examples of previously-approved BCAAP projects. cosrs

~~4.1 Elieible Costs~~

Eligible costs include the following: project date that is established in + Costs incurred between the project approval date and the completion the Conditional Grant Agreement, including: o Labour, o Materials, o Equipment for completing the project, o Directional, warning and project signage, and o Applicable taxes. the application (please + tn-kind contributions within the set of parameters and dollar values included in discuss with BCAAP staff prior to including in-kind contributions within an application)'

~~4.2 lnelieible Costs~~

The following are deemed ineligible costs: + PropertY acquisition staff, supervision + Applicant,s (municipal or other operating authority) administration such as overhead, expenses/sala ries + Volunteer contributions (e,9., labour) + studies, such as engineering reports or business case development + lncremental costs associated with operations or maintenance + LandscaPing + Design costs project completion (if and when no + Cost incurred before the project approval date, or incurred after the extension has been granted) + Costs related to developing a funding application and supporting documentation

~~EVALUA TION CRITERIA~~

~~5.1 Application Process~~

of other B'C' All applications will go through an assessment process led by BCAAP staff and with the assistance and government ministries. The review process will prioritize projects primarily on safety, need (e.g., medevac a priority ranking *itOfir" suppression), and environmental consideration. Proposals are recommended using system to identifli projects that best meet the program goals'

~~106 4 5.2 Evaluation Criteria~~

Applications willbe assessed based on the following criteria: + !nfrastructure proposed (derived from proiect information and description section), + Cost effectiveness, + Environmental benefits, + Overall benefits of the proiect, and + !mpact of the proiect on the community'

~~5.3 Fu ndine~~

Based on scoring, an application will have one of the following outcomes: + Recommended for funding, + Deemed eligible but not recommended for capital support at this time, or + Deemed ineligible for BCAAP funding'

~~GENERAL REAWREMENTS~~

~~6.7 Required I nformation~~

please ensure that your application addresses/covers the following information: + Application must be submitted by an eligible applicant (See section 2.7), + Application must be for an eligible project (See Section 3'21, + The application is completed in its entirety, with supporting documentation appended, + The application is certified/authorized by the appropriate official within the applicant organization, + Project is in alignment with BCAAP's focus points (See Section 3.71, and + Project is consistent with provincial, federal and municipal standards.

~~6.2 Proiect Conditions~~

All successful applicants must adhere to the following conditions: + Enter into a conditional Grant Agreement (cGA) with the Ministry, project + Submit quarterly reports on the project status including a percentage estimate of completion and a follow-up report within one year of project completion (os stated in the CGAI, (as + provide a Detailed Summary of Expenditures qlong with supporting receipts for claims processing highlighted in the CGA\, project + Following project completion, present to the Ministry a statement of all work done and expenditures during the project term, + Carry out the project within the terms of Conditional Grant Agreement, and opening + Communicate with the Ministry staff on public announcements, significant milestones and ceremonies upon project's completion.

~~a Appendix B - Narrative Evaluative Report~~

~~r07 APPENDIXA . EXAMPLE BCAAP PROJECTS~~

The following example projects have been selected based on: + Geographicdiversity; * Type of project (e.g., airside, ancillary, transitional); and + Dollar value granted (BCAAP contribution, as stated in the Conditional Grant Agreement)'

a Ai rsi d e /Co re Avi qti o n I nf rastru ctu re : . 2Ot7 /IB Obstacle clearance (tree and berm removal), Bella Coola Airport . 2O!7/1.8 Main Terminal Helipad, Pitt Meadows Airport . 2018/lg Apron and Taxilane Expansion at Abbotsford lnternational Airport . 2018/19 Fuel System Reconfiguration, Anahim Lake Airport . 2O18/t9 Rehabilitation of Float Plane Dock, Kamloops Airport . 2O18/I9 Relocate / Upgrade Taxiway, shuswap Regional Airport

~~Tronsitionol Proiects : . 2OLS/L6-17/I8 Terminal Building Expansion, Northwest Regional Airport (Terrace-Kitimat) . 201,6/t7-L7 /L8 Terminal Building Construction, Trail Regional Airport~~

~~a G ro u n d si d e/ An ci I I a rY Wo rks : . Z0L6/I7 Terminal Fagade and Groundside Rehabilitation Works, Dawson Creek AirPort . 20t7/L8 Elevator-Barrier Free Access, Prince George Airport~~

*Environmental lmprovement projects - all of which represent airside/core aviation infrastructure* a) Grand Forks Airport - Replace remote solar beacons with LED lighting for b) Fairmont Hot Springs Airport - Replace solar panels and add wind generation equipment as a backup remote hazard beacons c) Quesnel Airport - New GPS instrument approach procedures

~~r.0B PPENDIX B - NARRA EVALUA N CRITERIA~~

~~British Columbia Air Access Program (BCAAPI - Evaluation Criteria *This evaluation matrlx ls deslgned to serve as a reference tool as you plon and write your BCAAP~~

Section 3: General Proiect lnformation All proposed projects are evaluated on the following: and DescriPtion o lnfrastructure type and fulsome description that enables BCAAP Application is reviewed on the following staff to understand proposed project elements; Project description (scope of o Project alignment to BCAAP's purpose project) and Project rationale. *The scoring will range on o continuum from does not meet BCAAP etigibitity requirements to strong alignment to BCAAP's purpose and mission.*

Section 5: Environmental All project proposals are assessed on the following: Considerations o environmentalbenefits; Please note for that for proposed projects o best practices in design and construction; that trigger an Environmental Assessment o environmental risk, and the an EA decision/report is necessary. o incorporation of environmental innovation However, all proposed projects will go through a basic environmental evaluation *All projects ore assessed on o ronge from high environmentql risk to based on questions in section 5. * si g n ifi ca nt e nv i ro n m e nto I be n efits'

~~Section 6. Overall Proiect Benefits - Economic and Social~~

~~Safety, economic and social benefits Safety, economic and social interests are three elements that are evaluated with respect to the overall benefits of the project in question~~

Safety examines the project's outcome in reducing risks to its passengers and other users. a The economic element focuses on the direct and indirect impacts of the project at the local, provincial, and at times federal levels' a The social element examines the project's contribution to community sustainability. lt also assesses whether there is a plan in place to address any concerns,

~~Medevac and/ or wildfire suppression Proposal description and rationale will be weighted to understand any impacts on the ability to provide ongoing medevac and/or wildfire suppression services.~~

*Projects are scored on the strength of its impoct on medevac and wildfire

~~l_09 Section 7: Fundine and Proiect Cost BCAAP is a cost- sharing program that encourages partnerships with Estimate lnformation various entities.~~

~~This section of the application examines the applicant's resourcefulness in terms of securing other funding or in-kind contributions, and applicant's capacity to complete the proposed project.~~

~~*scoring for this category ranges from non-existent/weak to strong capacity to fund opd complete the proposed proiect.*~~

~~1L0 THE CO RPORATIO N OF THE CITY OF VERNO N -ifr V*?l%,., INTERNAL MEMORANDUM~~

~~TO Will Pearce, Chief Administrative Officer FILE: 0360-20-25~~

pC: patricia Bridal, Director of Corporate Services, DATE: January 22,2019 Deputy Chief Administrative Officer FROM: Maria Doyle, Sr. Exec. Assistant SUBJECT: S/[GA CONVENTION - ATTENDANCE OF COIJNCIL MEMBERS ANd REQUEST FOR RESOLUTIONS

~~The Southern lnterior Local Government Association (SILGA) Annual General Meeting and Convention is scheduled to be held in Penticton, BC from April 30 through to May 3, 2019.~~

~~SILGA represents the various municipalities and regional districts in the BC Southern lnterior.~~

SILGA has invited local governments to submit resolutions to be considered at the Annual Meeting. Deadline for submission is March 1,2019. Resolutions must be endorsed by the spoisoring municipal council. Should a resolution be endorsed at the SILGA Annual General Meeting and bonvention, the resolution is submitted to UBCM for consideration at the 2019 Annual General Meeting.

~~As per the Council travel and expense policy (attached), Council attendance is being brought forward for aPProval.~~

~~RECOMMENDATION:~~

~~THAT Council approves be cited by Council) to attend the2019 Southern (SILGA) in Penticton, BC from April 30 I nterior Local Governme nt Association convention - May 3,2019~~

~~Respectfully submitted,~~

~~Attachment~~

~~LL1 THE CORPORATION OF THE CITY OF VERNON 3400 - 30th Street, Vernon, B.C. V1T sEo Telephone: (250) 545-1361 Fax: (250) 545-4048 website: www.vernon.ca~~

~~Gorporate Policy~~

~~Section: Finance Sub-Section: Title Travel and Expense PolicY - Mayor, Council, Boards and Committees~~

~~RELATED POLICIES~~

~~Number Title~~

~~APPROVALS~~

POLICY/AMENDMENT DATE OF SECTION AMENDED APPROVED BY: COUNCIL MEETING: 1. Clarify approval process. "Barry Beardsell" September 26, 2. Amend Section 3.6 rePorting - Acting Mayor 2005 "attendees must provide Council with an oral or written rt". 1. Section 2.2- Courtesy Accommodation increased to $30'00 per diem and the addition of a $20'00 incidental per diem for Council "Wayne Lippeft" January 14,2008 Members. Mayor 2. Section 2.1 (b) Council members will receive $0.51 per kilometer when attending meetings on behalf of Council.

~~1,r2 Finance Division PolicY Travel and Expense PolicY Page 2~~

*see Numerous revisions report from K' 14, "Wayne Lippert" November Bertles dated Nov 8, 20911 2011 Mayor RMS#o110-40

~~POLICY~~

Training, professional development and networking opportunities for Council members, commiJiion and committee members and the Administrator, are recognized as important opportunities for the City. Expenditures for such events will be reimbursed in accordance witn tnis policy providing funds have been budgeted in the annualoperating budget and/or subject to pre-event authorizations as set out in this policy.

~~PROCEDURES~~

~~1. AUTHORIZATION TO TRAVEL~~

~~The following travelwill require the following pre-approvals, with expenditures required to be within budgeted funds.~~

OUT OF PROVINCE AND CONVENTIONS/SEMINARS, OUT OF CANADA EXPENSES AND TRAVEL TRAVEL COSTS Mayor and Council Council Resolution or APP roval Council Resolution of the Mayor, for earlY registration, with Council ratification

~~Board, Commission Committee Resolution and Committee Resolution and and Committee Council Resolution Council Resolution Members~~

ln the case of the Mayor, Council, board, commission and committee members, requests are to be submitted in writing outlining the nature of the event, projected expenditures, event location, and date details'

~~Travelrryithin B.c. to attend meetings for city business does not require prior approval, provided they are within the budget'~~

~~113 Finance Division PolicY Travel and Expense PolicY Page 3~~

~~2 ALLOWABLE COSTS~~

~~2.1 Transportation Gosts (a) Air TransPortation~~

All air transportation should be arranged through Administration and carriers operating from the Vernon Airport to be given first consideration if the transpodation is at a comparable cost. Transportation should be arranged using the most direct route, at the lowesi available economy class fare. Claims should supported by original ticket stubs or confirmation notices for internet bookings.

Wherever possible, advance bookings should be made to take advantage of lower fares. ln those cases where the lower fare requires the individual to extend the trip, the city will pay the additional costs, provided that there are overall cost savings.

~~Associated travels which may be claimed include:~~

~~(i) ground transPortation (ii) necessary excess baggage charges; (iii) other necessary travel related costs'~~

~~(b) Automobile TransPortation~~

Where an individual chooses to travel by automobile, reimbursement will be the lesser of the travel claim (including associated costs) based on the prevailing mileage rate and the total transportation costs that would have been payable if the individual had traveled by air.

~~Associated costs of automobile travel such as parking fees, bridge, ferry, or highway tolls, and en-route accommodation are also claimable, if supported by original receipts'~~

~~Council Members will receive a per kilometer rate for attendance at meetings on behalf of council. The rate paid will be the cRA automobile allowance rate, currently $0'52 per km.~~

~~2.2 Accommodation Gosts~~

~~IL4 Finance Division PolicY Travel and Expense Policy Page 4~~

~~Accommodation will be re-imbursed based on reasonable accommodation for the particular event attended. Accommodation claims shall be supported by the original copy of the hotel bill.~~

~~Where accommodation is arranged or accepted at a relative or friend's residence, a nightly rate of $30.00 will be paid to cover a house gift or other expression of aPPreciation.~~

~~2.3 Registration Fees~~

~~The City will pay the applicable registration fees for attendance at approved events.~~

~~2.4 Per Diem Allowances~~

~~The City will pay for meals/incidentals on a per diem basis, as per UBCM standards, as follows:~~

~~Breakfast $15.00 Lunch $15.00 Supper $30.00 Other incidental expenses $20.00~~

3. GENERAL POLIGIES 3.1 SPousal or Partner Travel Costs of spousal travel, including transportation, accommodation, registration and meals, are an expense of the individual, and not the City, unless aPProved bY Council.

~~3.2 Mayor's Discretionary Expenses~~

The annual budget provides for expenditures for the hosting of individuals and/or organizations for City purposes. Any expenditure from this budget category must be approved by Council before the Mayor can be reimbursed.

~~3.3 Rental Gars~~

~~ln circumstances where a rental car is necessary or warranted, the type of car booked shall be a reasonable size car dependent upon the specific circumstances.~~

~~Applicable additional car rental costs, such as insurance and gasoline,. will be reimbursed. All claims must be accompanied by original receipts'~~

~~115 Finance Division PolicY Travel and Expense PolicY Page 5~~

~~Collision insurance must be purchased for the rental vehicle. Liability insurance is not required as the City carries a $10 million liability policy for these rentals.~~

~~3,4 Travel lnsurance~~

~~The City will pay the cost of trip cancellation insurance and baggage loss insurance, where the insurance is booked at the time air travel tickets are acquired.~~

~~3.5 Extension for Personal Travel~~

Where an individual combines a business trip with personal travel, the City will not reimburse any part of the personal travel expenses. The cost born by the City shall be that which would have been incurred if the individual had traveled on business onlY.

~~3.6 Reporting~~

Costs are to be submitted on the Travel Expense Report available from the Finance Division. The information must include the nature of the event, the date and any attendees on whose behalf these expenses were incurred. lf the costs re[ate to a group, then the name of the group and the number in the group must be stated (i.e. a delegation from a sister city).

~~For the Mayor, Councillors and Committee members, payment of the reimbursement claims will require authorization by the Manager Finance and the Administrator.~~

~~3.7 CITY CREDIT CARDS~~

City credit cards cannot be used for any travel expenses. No member of Councit, including the Mayor, will be provided with a City Credit Qard' Travelexpense advances can be obtained from the Finance Division. Costs are to be reported as per item 3.5 with any unused advance being refunded to the City.

~~116 P ENT' C1r'grc{ t \ I ,f t tg $; -' .4 E*# i$ ffi; tt lo't* |l h*rl t** 2A19 SILGA AGM&CONFEIIENCE Penticton BC~~

~~Reaclr lligher #SILGA2Ol9~~

~~Tuesday,Aprit 30 Penticton I'racle and Conventitln Centre 273 Power St. Penticton, llC~~

Registration opens 12:30 pm 1:30 pm - [North Lobby, PTCC,273 Power St. Penticton, BCJ Preconference Sessions I. 2020 and Beyond: working Together towards a clean Growth Future for Southern Interior Communities 1:00 pm BC Municipal Climate Leadership Council (2.5 hours) 2. Should you become incorporated? (1 hour) John Harwood, Former Mayor of Clearwater Preconference Session 2:15 pm Building A Sustainable Responsible Tourism Destination Thompson 1kanagan Tourism Association, Glenn Mandziuk CE) (1-1.5 hours) Explore Penticton Tours 1;00 pm - 4:00 pm t. Bike Tour of the Kettle Valley Railway 2. Wine Tour of the Naramata Bench 3. Hop, Pop and Wine Downtown Walking Tour

~~6:00 pm - 7:00 pm Registration - Cascades Casino [201-553 Vees Dr'J~~

~~Rooftop Patio Party - Cascades Casino pm pm 6:00 -8:00 Hosted by BCLC and Cascades Casino (201-553 Vees DrJ 1.17 Penticton Trade and Convention Centre Wednesday, May 1 273 Power St. Pentictorr, BC~~

~~7:00 am - B:15 am Continental Breakfast B:00 am - 12:00 pm Trade Show set up~~

8:00 am - 4:30 pm Registration continues 8:00 am - 10:15 am 1. Summerland Research Centre 'Agricultural tour Biologist B:00 am - 10:15 am 2. kl cpalk stirh Fish Hatchery - Norm Johnson, Operations Director B:00 am - 10:15 am 3. Downtovyn Revitalization walking Tour - Anthony Haddad, Development Services, City of Penticton

~~10:15 am - 10;30 am Nutrition Break~~

~~10:30 am - 11:05 am Opening Ceremonies~~

~~11:00 am - 12:00 pm Keynote Speaker foe Roberts, the Skid Row CEO Infinite Possibilities - From Skidrow to CEO~~

~~12:00 pm - 1:15 pm Lunch on the Town~~

~~1:15 pm - 1:30 pm UBCM Address Arjun Singh, UBCM President~~

~~1:00 pm - 4:00 pm Trade show opens~~

~~1:30 pm - 2;00 pm Sharing our Stories Donna MacDonald, Author and former Nelson Councillor~~

- FortisBC 2:00 pm - 2:10 Pm Gold Sponsor Siraz Dalmir, Municipal Key Account Manager, Energy Solutions and Shelley Th o m so n, C o m m unity & Ab o r i g i n al Rel ati o n s M a n ag e r 2:10 pm - 2:40 pm Flooding Threats and Solutions Anna Warwick Sears, Executive Director Okanagan BasinWater Board your community 2:45 pm - 3:15 pm Provincial Active Transportation Strategy - Hearing from Dean Murdock, Project Manlger, Ministry of Transportation and Infrastructure

3:15 pm - 3:30 pm Nutrition Break Mayor of Clearwater Breakout Sessions 1. Mayor's Roundtable - John Harwood, Former 2, Managing Accessibility - You were elected to solve pm 3:30 pm - 4:30 problems...NOT - Christina Benty, Strategic Leadership Solutions g. Learningthe Ropes: Economic Development Orientation for Elected Officials Ministry of Jobs, Trades and Technology staff 5:30 pm - 7:30 pm Welcome Reception Lakeside Resort/Conference Centre, E Ballroom Sponsored by Shaw Communications Appetizers, local wines/beer

~~continue zole sILcAAGM,t coNrannncn I I $ Penticton Trade and Convention Centre Thursday, Nlay 2 273 Power St. Penticton, BC~~

~~7:00 am - B:15 am Full Breakfast~~

~~7:30 am - B:10 am Sponso.rs Breakfast B:00 am - 4:30 pm Trade Show Opens~~

8:15 am - B:40 am Annual General Meeting OPens President's Report - Councillor Shelley Sim Adoption of 2018 AGM Minutes Business Arising from the Minutes SILGA Financial Report -BDO Canada B:40 am - B;45 am Silver Sponsor- Thompson Okanagan Tourism Association Ellen walker Matthews, Industry and community Development specialist

8:45 am - 8:50 am Silver Sponsor - Council of Forest Industries the floor 8:50 am - B:55 am AGM Continues - Nomination Report including nominations from and speeches from candidates for Tahle Officers Chad Eliason, SILGA Past President Community Excellence Awards 8;55 am - 9:15 am Sponsored by CN, Joslyn Young, Manager, Public Affairs

~~9:15 am - 10:05 am UBCM Working Group on Responsible Conduct Gary Maclsaac,IJBCM Executive Director and Paul Taylor - UBCM Director of Communications : ! I 10:05 am - L0;20 am : Nutrition Break t~~

~~: BCLC L0:20 am - 10;30 am ; Gold Sponsor - : i i Greg Walker, Director Public Affairs~~

~~1 l BC Housing - Housing Hub 10:30 am - 1L:25 am 1 ; Raymond Kwong, Provincial Director, BC Housing 'l~~

~~t t t -Reach Higher! 11:25 am - IL:40 am i Ted Talk t i Initiative Trust : Sponsored by Southern Interior Development 1~~

~~! IL:25 am - 12:30 pm 1 Voting for Table Officers~~

~~continue zole srLGA AGM & coNFERsruca 1 1 9 Penticton Trade and Convention Centre Thursday, Nlay 2 273 Power St. Penticton, BC~~

~~i Tips That Work! pm Communication 11:40 am - L2:10 ) Christina B enty, Strateg ic Lead ership Solutions I 12:10 pm - 1:00 pm Lunch in the Trade Show :~~

~~AGM continues L:00 pm - 1:10 Pm t l. Announcement of Table Officers election results ! . 2. Nominations from the Floor for Directors at Large fif neededJ Chad Eliason, Past President~~

~~1:L0 pm - 1:20 pm Gold Sponsor - TransMountain Project Expansion Update~~

~~1:20 pm - 1:35 pm AGM continues Speeches for Directors at Large~~

~~1:35 pm -2:40pm Keynote Speaker lodY Urquart This Would Be Funny... If It Wasn't Happening to Me! Sponsored by Municipal Finance Authority of BC~~

~~2:40pm - 4:00 Pm Voting for Directors at Large~~

~~2:40 pm - 3:10 pm AGM continues - Resolution debate~~

~~3:10 pm - 3:25 pm Nutrition Break~~

~~3:25 pm - 3:30 pm Silver Sponsor - Telus Steven Jenkins, General Manager~~

~~3:30 pm - 5:00 Pm AGM continues - Resolution debate~~

6:00 pm - 6;30 Pm Cocktails, cash bar 50/50 draw - proceeds to YES Foundry Banquet and Wine Pairing 6:30 pm - 7:30 Pm Keynote Speaker Harry McWatters, President of Encore wines and BC vQA Wines founder Sponsored by CAPP, Natasha Westover, Campaigns Advisor

~~7:30 pm - 7:35 pm Draw for 50/50~~

~~B:00 pm - 11:00 Pm Entertainm ent - Dancing to Uncorked~~

~~B:00 pm - 11:00 pm Busing to Hotels~~

~~zo19 srlcA AGM &coNFERENCs 1 2 0 Pentictort 'frade and Convention Centre Friday, May 3 27lJ Power St. Pent.icton, IIC~~

7:00 am - B:20 am Full Breakfast B:30 am - 9:20 am Breakout Sessions 1. Looking Forward: The Future of B.C.'s Forests-,Sfeve Kozuki, Executive Director, Forest Enhancement Socielt of BC 2. Funding the Future: South Okanagan Conservation Fund Bryn White, Program Manager, South Okanagan Similkameen Conseruation Program 3. Taking Communities to Bear Smart Status, - Zoe KirhWildsafeBC Coordinator, Regional District Okanag an Similkameen 4. Engaging Youth in Local Government: Real Learning in Real Time councillor Arjun Singh, city of Kamloops, councillor Tim Lavery, city of salmon Arm, Councillor Shelley Sim, District of Clearwater and Gray Simms, SILGAYoUth representative at IIBCM and Salmon Armiunior council member

~~9:25 am - 9:30 am Announcement of SILGA Directors at Large, Chad Eliason, Past President~~

~~9:30 am - L0:10 am Minister of Mental Health and Addictions TBA~~

~~10:10 am - 10:50 am Stepping Out and Getting On With It! stewart Alsgard, Former Mayor of Powell River and L. Maynard Harry, Founder Indigenous Insight~~

~~10:10 am - 10:25 am I Nutrition Break~~

~~11:10 am - 1,L55 am ; Responding to Wildfire and Flood Risks Jennifer Rice, MLA North Coast and Parliamentary Secretary for Emergency Preparedness~~

~~11:55 am - 12:00 pm sItGA President~~

~~12:00 am - 12:05 pm 2020 Host - City of Vernon MayorVictor Cumming~~

~~12:05 pm - 12:15 pm Grand Prize Draw - sponsored by Enbridge Penticton MayorJohn Vassilaki and Franca Petrucci, Senior Community Engagement Advisor, Enbridge~~

~~LZ:LSpm Convention closes~~

~~2o1e srlcA AGM & CONFERENCE L27 THE COR RATION OF THE CITY VERNON~~

~~INTERNAL MEMORANDUM~~

~~TO Will Pearce, CAO FILE: 4200-05~~

~~PC DATE: January 23,2019~~

~~FROM: Susan Blakely, Chief Elections Officer~~

~~SUBJECT: Notice of Failure to File - No Penalty Fee Period~~

~~Section 61 of the Local Elections Campaign Financing Act states as follows:~~

Reporfs to local authority respecting non'compliance 61 (1)The BC chief electoral officer must, as soon as practicable, notify the designated local authority officer of a jurisdiction respecting the following in relation to an election or assent voting for the iurisdiction: (a)any notices given under section 48 [notice of failure to file within no-penatty fee periodl in relation to a disclosure statement for a

can d id ate or e I ector org an izati on ; (b)any individuals or organizations that become subiect to disquatification penalties referred to in section 60 (1) (a) or (b) [disquatification f'sfs - candidate or elector organization disqualificationl. (2)As soon as practicabte after being notified under subsection (1), the designated local authority officer must prepare a report respecting the notice, and the report must be presented at an open meeting of the local authority.

~~per Section 61(2) please be advised that the attached Notice of Failure to File - No Penalty Fee Period was received by the City of Vernon on January 22,2019'~~

~~RECOMMENDATION:~~

~~THAT Council receives the memo dated January 23,2019 from Susan Blakely, Chief Elections Officer advising Council of receipt of a'Notice of Failure to File - No Penalty Fee Period'from Elections BC.~~

~~Respectfully submitted~~

~~1,22 From: "EBC Local Elections Campaign Financing EBC:EX" Date: January 22,2019 at 1 .54:11 PM PST To:"'@"'a@> Subject: RE: Notice of Failure to File - No Penalty Fee Period~~

~~Hello,~~

As required by section 61 of the Local Etections Campaign Financing Acf (LECFA), this email is to inform you ihat the following candidate in Vernon did not file their 2018 General Local Elections campaign financinglisclosure statement by the legislated deadline (4:30 p.m. Pacific time on Friday, JanuarY 18,2019).

~~r Sam Zaharia~~

The candidate has until 4:30 p.m. Pacific time on Tuesday, February 19,2019 to file their disclosure statement with Elections BC, provided it is accompanied by a $500 late filing fee. We have sent separate correspondence to the candidate notifying them of the late filing requirements.

~~lf no disclosure statement is received from Sam Zaharia by the late filing deadline, we will notify your office at that time.~~

~~lf you have any questions please do not hesitate to contact the Local Elections Campaign Financing team at Elections BC toll-free at 1-855-952-0280 or by email at [email protected].~~

~~Best regards,~~

Local Elections Campaign Financing Elections BC Toll-free: 1 -855-952-0280 I TTY 1 -888-456-5448 Fax: 250-387-3578 Location: Suite 100 - 1 112Fort Street, Victoria Email: lecf@elections. bc. ca Website : elections. bc. callecf

~~723 THE CO RPORATION OF THE CITY OF RNON INTERNAL MEMORANDUM~~

~~TO Will Pearce, CAO FILE: 1855-21~~

~~PC: Patti Bridal, Director of Corporate Services DATE: February 11,2019~~

~~FROM: Nick Nilsen, Manager, Communications & Grants~~

~~SUBJECT: 2018 Grants RePort~~

Between January 1 and December 31,2018, the City of Vernon submitted applications or received notificaiion for previous applications from various grant programs for several municipal projects The total amount of grant'funding sought by the City during this time was $7,092,169. To'date, the City has been awarded a total of $722,583. The chart below indicates the grant funding applied for in 2018 and the amounts awarded in past years:

~~Year Amount requested Grants approved 2018 $7,092,169 $722,583 (to date) 2017 $6,984,583 $5,159,564 2016 $7,678,398 $4,743,367 2015 $3,402,117 $439,737 2014 $1,601,646 $1,576,377~~

It is important to note that there are two major grants and one minor grant for which the City is still awaiting approval. A grant has been submitted for the Vernon Water Reclamation Centre High Strenjtn Waste Treitment upgrade project with a funding request of $6,159,720, and prescribed Ve-rnon Fire Rescue Services has an outstanding grant application for $100,000 for a burn. A grant of $2,800 for kiosk wrapping is also awaiting approval'

~~The City was denied only one grant application in 2018.~~

~~A complete list of grants, including current status of applications, is included as Attachment 1.~~

~~RECOMMENDATION:~~

~~THAT Council receives the memorandum dated February 11,2019, from the Manager, Communications & Grants, regarding the Grants Update: January 1 to December 31 ,2018'~~

~~Ftb 4 ?$ t9 4:l J FM .rl A : 't.l'tt!' {t- X l*r { tlict tril* cn oa.*flip~~

~~Nick Nilsen, Manager, Communications & Grants 124 2018 Grants Summary Attachment #1~~

Grant Submission Proiect Name Project Funding Agency Funding Program Submission 6rant Program Council leferen@ # (if Total Projed Cost GL Code 5 Requested Application Status (ln t Approved Date of Oate Manager Deadline Contad Resolution rpplicl development, Awaiting Notifi@tion Required (Y/N) Review, Submitted, Approved, Declined)

~~total!; $ 7,0s2,158.70 , nE#\w~~

~~Angela Bike to work and terri- 222-r-75084 2-Feb-18 Bike to work & school Week Go By Bike BC Society 26-Jan-77 N 59,000.00 s 4,500.00 Approved 2,300.00 23-Feb-18 Broadbent School Week 720 s k.ca~~

29th 30th street Ministry of Angela MoTCYCLING@E 950-r-4r722 2-Feb-18 transportation cooridor and Transportation and BikeBC 9-Feb-18 s2,464,000.00 64,355.27 Approved 643ss.oo 18-72-20 Broadbent ov.bc.ca xxx 5 s 35th Ave project lnfrastructure

~~North Okanagan iames30@telus. 861-1-14500 8-Jan-18 Park & Plav Shayne Wright Community Grant N s3,900.00 3,900.00 Approved 3,9oo.oo 18-03-21 Optimist Club net 572 s S~~

~~Glamalka Lake Road €construction and multi-use Minlstry of 26-Dec-16 path & 29130 Street Chris Andruik Iransportation and BikeBc s2,837,7ss.00 S 436,663.87 Approved S 436,664.00 L7-03-73~~

fransportation Corridor I nfra stru ctu re Phase 5 30 Street Phase 3 Road )avid.Dean@icb 16-May-18 Chris Andruik tcBc RIP N RrP 2018.022 1s,2oo.oo Approved Rehabilitation s2,s87,000.00 S S ls,2oo.oo 18-05-13 Lakeview Park Crossing favid.Dean@icb 952-1-31608 16-May-18 Chris Andruik tcEc RIP N RtP 2018.023 3,4oo.oo Approved 18-06-13 :-com Sso,ooo.oo S 5 3,4oo.oo 24 Ave Sidewalk 39 St to 43 950-1-41713 16-May-18 Chris Andruik rcBc RIP N st RtP 2018.021 5268,000.00 S 4,9oo.oo Approved s 4,900.00 18-05-13

~~3C Familv Day Event [email protected]. 31-Jan-18 BC Family Day Swim Gary Lefebvre BCRPA N 1,000.00 Srant s2,000.00 s Approved s 1,000.00 78-0r-26~~

~~r'ernon Visitor Seruices Visitor Seruices kim.hood{adesti 216-1-10000 31-Oct-17 ,qngeline Chew Destination BC (DBC) N 2s,ooo.oo Approved :entre Network nationbc.ca s189,34s.00 S s 2s,000.00 18-04-30~~

)Bq Iourisft Kelowna, West Kelowna, oliver DBC - Open Pool *OkanaganExploring kim.hood@desti 31-Oct-17 Angeiine Chew Csoyoos Winery Marketing Coop N 547,498.00 3s,943.00 Approved 78,777.00 18-05-30 Campaign nationbc.ca 232 S S qssociation, Oliver Funding Program Iourism, Summerland CofC

FedeGtion of Sustainability Coordinator ling Niu/Kim Climate ehange staff [email protected] $125,000 over trc 29-jun-18 canadian lg-Jun-18 N MCtP-15124 Dslimd Staff Funding Flick Grant 1-316.907-6319 yeaE I 19-01-30 Muni€ipalities

~~H N) (.rl Attachment #1~~

Province of BC Climate Action Climate Action Revenue Narissa.Chadwic September, 28-May-18 Jing Niu Green Communities Revenue lncentive f-Jun-16 N lncentive Program [email protected] s81,s30.00 S81,s30.00 Approved s81,530.00 Committee Program 2018

Community Emergency Operations Union of BC Rebecca CR Received 1/31/20L8 Luana Kaleikini Emergency 2/2120r8 s2s,000.00 323-2-r53A3 2s,ooo.oo Approved 25,000.00 Centres & Irainlng Municipalities [email protected] 2018-03-23 S s 78-03-23 Preparedness Fund

Strategic Wildfire Prevention Union of BC Strategic wildfire Rebecca CR Received 21-Feb-18 lnitiative Firesmart Planning Luana Kaleikini 2/B/2078 s10,000.00 323-2-r53a2 1o,ooo.oo Municipalities Prevention lnitiative [email protected] 20ra-o2-6 S Approved S 1o,ooo.oo 18-04-05 and Activities Grant

Firesmart Canada On line dr'ildfire Community 320-1-10000 15-Matr18 Luana Kaleikini FireSmart Canada Wildfire Community 4/30/20Le general@firesm )reparedness Day N 51,s00.00 s 500.00 Approved s s00.00 18-03-30 Preparedness aTtcanada.ca

~~lnvestinB io Canada VWRC High Strength Waste oot yet 28-Aue-18 Shirley koenig lnfrastructure rlB/2019 [email protected] Ireatment upgrade 58,400,000.00 s 5,159,720.00 Submitted Program assigned~~

~~llBC Community 13-Aug-18 ICS 200 training Luana Kaleikini llBC/BC Hydro not yet 31-Aug-18 N Ss,2oo.oo s 2,000.00 Approved 2,ooo.oo 18-09-19 Public Safety Award assigned S~~

~~beautification@ 27-Sep-18 BC Hydro kiosk wrapping Nick Nilsen BC Hydro not yet leautification crant 1-Oct-18 N s8,400-00 2,800.00 Submitted bchYdro.com assigned s~~

~~Asset Management Planning yet 28-Sep-18 Shirley Koenig UsCM 28-Sep-18 [email protected] not Program $1oo,ooo.oo S loo,ooo.oo Submitted S 15,0oo.oo~~

~~6-Nov-18 Choose to Move/Activage Deb Trehearne BCRPA 462-L-14524 5s00.00 s 500.00 Approved 5oo.oo s72 5 18-11-06~~

2019 Community cri- yes, approved Submitted, additional 7-Dec-18 Foothills prescribed burn David Lind UBCM not yet Resilieocy 7-Dec-18 5100,000.00 100,000.00 dGumentation [email protected] Nov 26, 2018 assigned 9 nvestment Progaam provid€d

Vluncipal ln5urance Risk Management sackeaman(amia 20-Dec-18 AED5 for City facilities Clay Fredin 20-Dec-18 153-2-10000 N s10,756.s6 10,7s6.s6 Approved 7o,7s?.oo Association of BC Srant bc.orE 272 S S 19-01-03

~~ECRPA - Before and afterschool programs, for 14-Mar-18 ;hayne Wright three Cycles {fall, winter, N S8,ooo.oo 861-2-14502 S 4,soo.oo Approved 5 1,8oo.oo 18-06-13 spring)~~

~~H N) O't THE CORPORATION OF THE CITY OF RNON INTERNAL MEMORANDUM~~

~~TO Will Pearce, CAO FILE: 1610-06~~

~~PC Directors DATE: January 25,2019~~

~~FROM: Debra Law, Director, Financial Services~~

~~SUBJECT: 2018 Overtime Summary~~

The C1y of Vernon management staff consistently strive to spend budget dollars responsibly. One of the ways this is accomplished is by limiting overtime expenses as much as reasonably possible throughout the year. However, circumstances arise that require compensating staff at overtime rates.

Some departments are required to provide staff seven days a week. These staff have to be paid overtime when they work statutory holidays. This includes staff working at the RCMP Detachment, Fire Rescue Services and Recrbation Servicei. Rs well, due to the nature of the work in Operations circumstances arise when standby staff are called in to work in relation to an emergency. Management ensures appropriate amounts are included in their budgets to cover these costs.

ln 201g the total budget for salaries was g30,554,958, Of this amount, $579,629 (or 1.896%) wa_s_budgeted overtime. This includ6O fir" Rescue Services ($144,070), Public Works ($138,293), Utilities ($209,963), with the balance ($87,303) spread throughout the other cost centres.

The actual cost of salaries and wages in 2018 was $30,048,209, including actual overtime charges totalling $g51,144 (g.17o/o). These are summarized in Attachment 1 , which includes 2016 and 2017 for comparison. Overtime costs recorded in Fire Rescue ($385,299), Public Works ($169,390), Sewer Utility ($99,012) and Water Utility ($99,239). The remaining amounts are spread throughout the organization ($198,204).

Signi1cant variances are shown in Fire Rescue Services. Emergency Management recorded a significant Oeiline due to relatively small amount of emergent activities in 2018, whereas Fire Fighting recorded a significant increase Oue to several absences experienced for various reasons in the department. A "minimum minning" clause within the IAFF Collective Agreement requires five (5) per shift per platoon. Absences often require call back at premium overtime rates.

The biggest variance in Public Works overtime was related to snow removal at the beginning of 2018. Sewer Utility |fierations increase in overtime was related to the emergency repair of lift stations. Now that the repairs Water Utility operations overtime increased to the same are complete,'2016. the lift stations are operating normally. level as All of the costs associated with the Water Utility are recovered from the Regional District of North Okanagan.

~~RECOMMENDATION:~~

~~THAT Council receive the memorandum titled "2018 Overtime Summary" dated January 25, 2019 from Director, Financial Services for information.~~

~~Respectfully submitted:~~

Debra Law r27 CITY OF VERNON OVERTIME REPORT BY DIVISION/DEPARTMENT FOR THE END OF DECEMBER WITH PRIOR 2 YHAR COMPARISON Division/Department 2016 2017 2018 201712A18 20't7t2018% lncrease lncrease (Decrease) (Decrease) AIRPORT $11,110.02 $s 2 $1 098.14 $4,271.32 43.5% AIRPORT $11,110.02 reE$9,826.82 $14,098.14 $4,271.32 43.50h BUILDING & INS3ECTIONS $0.00 $o.oo $710.02 $710.02 >100% COMMUNITY DB/ELOPMENT- GENERAL $0.00 $0.00 $182.05 $182.05 >100% CURRENT PLANNING $0.00 $924.00 $2,132.47 $1,208.47 >100% DEVELOPMENT SERVICES $0.00 $0.00 $33.17 $33.17 >100% ENGTNEERTNG (CBSOLETE) $2,095.17 $453.94 $0.00 ($453.e4) (100.0% Grs (oBSoLETE) $680.28 $0.00 $o.oo $0.00 0.0%

I NFRASTRUCTU RE MANAGEMENT $o.oo $4,846.56 $2,183.50 ($2,663.06) (54.e%) LONG RANGE PLANNING $847.98 $0.00 $665.12 $665.12 >10oo/o TOURISM. COMBINED $0.00 $1,037.37 $114.40 ($922.97) (8s.0%) TRANSPORTATION $0.00 $1,327.28 $478.40 ($848'88) (64.0%) CORPORATE SERVICES $2,794.33 $3,524.95 8 n@ rc UNICATIONS $0.00 $o.oo $0.00 0.0% INFORMATION SERVICES - GENERAL $2,051.98 $2,876.20 $1,213.04 ($1,663.16) (57.8o/o) LAND SERVICES $0.00 $0.00 $159.64 $159.64 >1OOo/o LEGISLATIVE SERVICES $173.44 $648.75 $653.40 $4.65 0.7% FACILITIES 7.20 703.11 $10,827.44 $2,',t24.33 24.4% CITY HALL BUILDING $1,058.56 $2,647.33 $583.25 ($2,064.08) (78.0%) CITY HALL RCMP ANNEX $0.00 $0.00 $141.09 $141.09 >1OOo/o CIVIC PLAZA $1,263.30 $209.80 $202.74 ($z.oo1 (3.4%) >100% COMMUNITY SERVICES BUILDING $164.96 $44.21 $296.48 $252.27 a-ts F} CORPORATE SERVICES BUILDING $0.00 $125.55 $0.00 ($125.55) (100.0%) o DETACHMENT BUILDING $924.98 $522.67 $624.00 $101 .33 19.4% o J DOWNTOWN \\'ASHROOM $0.00 $167.44 $0.00 ($167.44) (100.0%) 3 FACILITIES GEI{ERAL $736.54 $3,681.98 $6,442.82 $2,760.84 75.O% o F|RE STATTON 1 (MA|N HALL) $0.00 $158.84 $0.00 ($158.84) (100.0%) f PARKADE $0.00 $22.10 $941.40 $919.30 >100% YARDS $1,298.86 $1,123.19 $1,595.66 $472.47 42.1%

H N) @ Execution Time: 1l second(s) (c) City of Vernon Printed by VERNON\\dlaw on 112512Q19 5:25:49 PM o/o2f 1 1 http ://fi nancesql/R--ports/Pages/Folder.aspx?Item Path = Finance Page of CITY OF VERNON OVERTIME REPORT BY DIVISION/DEPARTMENT FOR THE END OF DECEMBER WITH PRIOR 2 YEAR COMPARISON Division/Department 2016 2017 2018 2017t2018 2017t2018% lncrease lncrease (Pecrease) (Decrease FINANCIAL SERVICES $5,069.55 $4,732.39 $5,254.67 $522.28 11 FINANCE - ACCOUNTING $2,923.14 $2,815.19 $2,968.09 $152.90 5.4% FINANCE - PURGHASING $2,146.41 $1,917.20 $2,286.58 $369.38 19.3% FIRE RESCUE $242,135.2',1 $403,672.23 299.27 EMERGENCY MANAGEMENT INTERMUN P $2,661.92 $0.00 $0.00 $0.00 o.0% EMERGENCY MANAGEMENT VERNON $0.00 $82,721.57 $22,733.81 ($59,987.76) (725%) FIRE FIGHTING $239,473.29 $320,950.66 $362,565.46 $41,614.80 13.O% FLEET $3,544.41 $6,324.77 $8,603.45 $2,278.68 36. FLEET - EQUIPMENT .49 728.27 1,481.78 45.60/o

FLEET - FIRE STATION 1 $289.92 $638.05 $1,235.78 $597.73 93.7% FLEET - RECREATION $229.88 $208.92 $153.13 ($55.79) (26.7%\ FLEET - VEHICLES $83.72 $0.00 $770.83 $770.83 >1OOo/o FLEET GENERAL $0.00 $2,231.31 $1,715.44 ($515.87) (23.1%) HUMAN RESOURCES q9 99 $0.00 $0.00 $0.00 0.0% OPERA.TIONS ADMI NISTRATION $1,536.80 $1,317.33 $748.29 569 43 OPERATIONS GENERAL $1,536.80 $1 ,317.33 $748.29 ($56e.04) (43.20 ) PARKS M,AINTENANCE 685.75 $9,049.30 $Z 2.53 ,096.77) 2.1 ALEXIS PARK $53.00 $53.80 $36.41 ($17.39) (32.3%) CREEKSIDE PARK $688.40 $0.00 $0.00 $0.00 O.Oo/o DND PARKS $849.86 $1 ,1 1 0.73 $814.00 ($2e6.73) (26.7%) GRAHAME PARK $406.30 $304.88 $254.84 ($50.04) (16.4o/,) HERITAGE PARK $26.50 $0.00 $91.01 $91.01 >1OOYI KALAMALKA LAKE BEACH $164.04 $0.00 $0.00 $0.00 o.o% KIN BEACH PARK $123.66 $407.34 $321.76 ($85.58) (21.0To) KIN RACETRACK PARK $284.55 $304.88 $455.09 $150.21 49.3% LAKEVIEW PARK. $123.66 $56.36 $631.79 $575.43 >1OOo/o MACDONALD PARK $509.84 $445.82 $309.44 ($136.38) (30.6%) MARSHALL FIELDS PARK $1,452.64 $744.27 $1,131.24 $386.97 52.Oo/o MISSION HILL PARK $146.40 $197.28 $0.00 ($197.28) (100.0%) PADDLEWHEEL PARK $292.74 $107.60 $286.05 $178.45 >1OOVI PARK TRAILS $412.35 $311.52 $0.00 ($311.52) (100.0%)

H N) \o Execution Timel 11 second(s) (c) City of Vernon Printed by VERNON\\dlaw on 112512019 5:25:49 PM o/o2ff http ://fi nancesql/Reports/Pa ges/Folder. aspx?Item Path = i nance Page 1 of 1 CITY OF VERNON OVERTIME REPORT BY DIVISION/DEPARTMENT FOR THE END OF DECEMBER WITH PRIOR 2 YEAR COMPAR]SON Division/Deparbnent 2016 2017 2018 2017t2018 201712018 "/" lncrease lncrease

PARKS GENERAL $575.52 $71.74 $936.97 $865.23 >100% POLSON PARK $2,695.72 $3,749.58 $1,675.11 ($2,074.47\ (55.3%) SMALL PARKS/TOT LOTS $840.57 $1,183.50 $1,008.82 174 PROJECTS $10,572.10 $19,903.13 $37,896.90 $17 77 90.4% NON-TCA INFRASTRUCTURE - GENERAL $1,657.63 1,840.16 0,916.97 $9,076.81 >100% NON-TCA INFRASTRUCTURE - SEWER $459.20 $357.68 $25.34 ($332.34) (92.9Yo) OP PROJECTS - RECREATION $988.32 $592.22 $0.00 ($5s2.22) (100.0%) PROJECTS - BUILDINGS $0.00 $0.00 $478.92 $478.92 >1OOo/o PROJECTS - BYLAW & PARKING $0.00 $0.00 $618.13 $618.13 >100% PROJECTS - FIRE DEPT $0.00 $0.00 $1,149.54 $1,149.54 >100% PROJECTS - PUBLIC WORKS $0.00 $11,824.14 $0.00 ($11,824.14) (100.0%) PROJECTS - VEHICLES & EQUIP $0.00 $o.oo $333.64 $333.64 >100% TCA INFRASTRU'TURE - GENERAL $5,004.44 $1,761.83 $23,511.63 $21,749.80 >100% TCA INFRASTRUCTURE - SEWER $2,462.51 $3,463.36 $862.73 ($2,600.63) (75.1%\ TCA NON-INFRASTRUCTURE - GENERAL $o.oo $63.74 $0.00 74 (100.0%) PROTECTIVE SERVICES $11,321.02 $10,077.84 $9,861.14 6. rc BYLAW & PARKII^lG $10,533.52 $9,402.84 $9,861.14 $458.30 4.9% SAFE COMMUNI-IES OFFICE ($675.00) (100.0%) Iffi $787.50 $675.00 $o.oo @ reE BOULEVARDS $2,541.34 $3,631.05 $'16,263.35 $12,632.30 >1OOo/o CEMETARY $312.O2 $123.00 $123.27 $o.27 O.2o/o DOWNTOWN BEAUTI FICATION $2,091.06 $1,754.04 $2,024.26 $270.22 15.4% PAVED STREETS $108,759.66 $1 19,006.55 $137,537.63 $18,531.08 15.60/0 PUBLIC WORKS GENERAL $2,839.42 $2,863.30 $2,131.14 ($732.1 6) (25.60/o) SIDEWALKS & MI.JLTI-USE TRAILS $517.65 $5,218.17 $4,023.13 ($1,195.04) (22.9%)

SIGNALIZED I NTERSECTIONS $2,065.08 $1,185.58 $2,095.79 $910.21 76.8% SOLID WASTE & RECYCLING $0.00 $148.60 $0.00 ($148.60) (100.0%) STREET LIGHTS $0.00 $596.68 $152.36 ($444.32 (74.5%) TRAFFIC SIGNAGE $239.00 $1,345.04 $276.96 ($1,068.08) (79.4o/o) TREES $4,707.48 $3,742.92 $4,761.97 $1,019.05 27.2o/o

H u) o Execution Time: 11 second(s) (c) City of Vernon Printed by VERNON\\dlaw on 112512019 5:25:49 PM o/o2ff http ://fi nancesql/Reports/ Pages/Folder.aspx?Item Path = ina nce Page 1 of 1 CITY OF VERNON OVERTIME REPORT BY DIVISION/DEPARTMENT FOR THE END OF DECEMBER WITH PRIOR 2 YEAR COMPARISON Division/Depadment 2016 2017 2018 2017t2018 2017t2018% lncrease lncrease (DecreaSe) (DeqreaSe) RCMP $55,897.99 $47,953.45 $s0,568.87 15.42 5.5% RCMP DETACHI\4ENT $37,195.62 $28,989.13 $25,676.30 ($3,312.83) (11.4o/o) RCMP DETENTION CENTER I@$18,702.37 re$18,964.32 $24,892.57 $5,928.25 313% AQUATIC CENTRE $3,631.83 $1,942.92 $2,735.95 $793.03 40.8% CENTENNIAL ARENA $o.oo $72.00 $216.48 $144.48 >1OOo/o CIVIC ARENA $2,658.00 $1,511.01 $1,356.36 ($154.65) (1O.2Yo\ HALINA CENTRE $0.00 $0.00 $159.64 $159.64 >100% LAKEVIEW WADING POOL $433.14 $585.01 $962.13 $377.12 64.5o/o LAVINGTON POCL $863.80 $736.90 $843.84 $106.94 14.5% MULTI USE FAOLIry - CONCESSION $438.86 $771.06 $430.11 ($340.e5) (44.ZYo\ MULTI USE FACILITY - NORTH OPS $0.00 $0.00 $5,673.10 $5,673.10 >100% MULTI USE FAGILITY - OPERATIONS $4,228.95 $4,760.05 $11,898.69 $7,138.64 >1OOo/o PRIEST VALLEY ARENA $2,652.21 $1,459.20 $17,293.50 $15,834.30 >100% REC CENTER FACILIry $2,626.92 $3,143.54 $1,054.58 ($2,088.e6) (66.5%) REC CENTRE CONCESSION $46.88 $316.88 $0.00 ($316.88) (100.0%) REC CENTRE GENERAL PROGRAMS $1,037.26 $442.83 $335.48 ($107.35) (24.2o/o) REC CENTRE OFFICE $250.58 $434.46 $639.62 $205.16 47.2o/o REC CENTRE PROGRAMS 2 $193.14 $149.25 $99.00 ($50.25) (33.7%) REC CENTRE PROGRAMS 3 $21.00 $49.88 $60.19 $10.31 20.7o/o REC CENTRE PROGRAMSI $180.00 $0.00 $108.86 $108.86 >100% SEWER $47,071 .55 561 ,149.39 $99,01 1 .66 $37,862.27 61.9% LIFT STATION $18,562.21 s29,522.38 $44,355.63 $14,833.25 50.2% SANITARY SYSTEM COLLECTION & DISPOSA $3,896.09 $6,880.41 $1 9,091 .18 $12,210.77 >100% SEWER GENERAL OPERATIONS $178.41 $0.00 $164.76 $164.76 >100%

SEWER RECOVERABLE WORK ORDERS $1 ,1 08.25 $0.00 $0.00 $0.00 0.0% SPRAY IRRIGATION $3,069.73 $2,216.97 $2,668.72 $451.75 2O.4o/o STORM SYSTEI/ $1,917.42 $2,994.14 $15,780.26 $12,786.12 >10Qo/o VWRC OREATME $18,339.44 $19,535.49 $16,951.11 3 WATER 73.77 324.11 $99,239.18 $22,915.07 30.0% WATER DEPARTMENT GEN ERAL $99,473.77 $76,324.11 $99,239.18 $22,915.O7 30.0% GRAND TOTAL $652,618.41 $827,137.89 $951,144.'14 $124,006.25 15.Oo/o

(,H H Execution Time: 11 second(s) (c) City of Vernon Printed by VERNON\\dlaw on 112512019 5:25:49 PM o/o2ff 'l http : //fi nancesqUR:ports/Pa ges/Folder.aspx?Item Path = i na nce Page 1 of f\ trt I ;"'r .r ;, , ,, l;1.j;j ii'l.u'1$ THE CORPORATION OF THE CITY OF VER NON t;f ,:,1] * ,- .irt,lt

~~REPORT/RECOMMENDATION TO COUNCIL~~

~~SUBMITTED BY: Debra Law, Director Financial Services DATE: January 24,2019 FILE: 1610-01~~

~~SUBJEGT: Hesperia Develo pment Corporati on Annual General Meeting~~

~~PURPOSE:~~

~~To provide an update on the activities of Hesperia Development Corporation (the "Company") and request a resolution to change the directors and the auditors of the Company.~~

~~RECOMMENDATION:~~

~~THAT the full restoration of Hesperia Development Corporation effective February 26,2018 is hereby confirmed;~~

~~AND FURTHER, that Council remove Ted Catlin, Marty Gilbert, Mary-Jo O'Keefe, Joe Pearson and Kenneth Esplin Stewart as a directors of the Company;~~

AND FURTHER, that Council fix the number of directors for the Company to three (3) and elect the following persons, each of whom has consented in writing to act as a director, to hold office until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed: Will Pearce, Patricia Bridal and Debra Law;

AND FURTHER, that Council appoint KPMG LLP (Canada), Chartered Professional Accountants, as auditors for the Company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors;

AND FURTHER, that Council select February 26,2018 as the annual reference date for the Company's current annual reference period; AND FURTHER, that Council agree that all laMul acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholder, are hereby adopted, ratified and confirmed'

~~ALTERNATIVES & IMPLIGATIONS :~~

~~THAT the full restoration of Hesperia Development Corporation effective February 26,2018 is hereby confirmed;~~

AND FURTHER, that Council remove Ted Catlin, Marty Gilbert, Mary-Jo O'Keefe, Joe Pearson and Kenneth Esplin Stewart as a directors of the Company; 132 AND FURTHER, that Council fix the number of directors for the Company to three (3) and elect the following persons, each of whom has consented in writing to act as a director, to hold office until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed: (names of three directors to be provided by council);

AND FURTHER, that Council appoint (name of auditor to be provided by Council), as auditors for the Company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors;

AND FURTHER, that Council select February 26,2018 as the annual reference date for the Company's current annual reference period; AND FURTHER, that Council agree that all lawful acts, contracts, proceedings, appointments and payments of mohey by the directors of the Company since the last annual reference date of the Company, and which have previously been disclosed to the shareholder, are hereby adopted, ratified and confirmed.

~~Note: This alternative provides Council with an opportunity to name a different auditor than recommended and different directors than recommended'~~

~~ANALYSIS:~~

~~A. Gommittee/Board Recommendations:~~

~~N/A B. Rationale: 67 acres of City 1 Hesperia Development Corporation was incorporated to develop owned lands.~~

2 Once the development was complete, the lands and remaining as_sets were transferred to the City and the corporation was "dissolved" with BC Registry Services. This meant that the corporation ceased to exist as a BC limited company.

~~3 ln 2017 it was decided to 'restore' Hesperia Development Corporation' lts only outstanding shares belong 100o/o to the City'~~

~~4 Hesperia Development Corporation was fully restored on February 26,2018'~~

tr Hesperia Development Corporation's current elected directors inelude Ted Catlin, M4iy Gilbert, Mary-Jo O;Keefe, Joe Pearson and Kenneth Esplin Stewart. Administration recommends the new elected directors include Will Pearce (CAO)' patti Bridal (Deputy CAO) and Debra Law (CFO) while the corporation is inactive.

~~r.33 6. KPMG LLP (Canada), CPA, the City of Vernon's auditor, was contacted and has expressed an interest in conducting any required audits for Hesperia Development Corporation.~~

~~G. Attachments: 1. Consent Unanimous Resolution of the Shareholder of Hesperia Development Corporation.~~

~~D. Strateqic Plan Obiectives:~~

~~E. Policv (Existinq/Relevance/None):~~

~~N/A~~

F. Relevant Historv: 1. The Company transferred lands known as "Hesperia Lands" to the City in 2012. The land title has remained in the name of the City since that time and the Company has been inactive.

~~2. As per Council resolution, the Company was dissolved in 2O13.~~

~~3. There has been no activity by the Company from dissolution to the current date~~

~~4. ln 2016 Administration arranged for the Company to be "restored" for a number of reasons:~~

a. Council inquired about the possibility of restoring the Company. b. lt has become very difficult for municipalities to receive approval for new corporations from the lnspector of Municipalities. c. The cost to maintain the Company is minimalwhile it is inactive. d. The Company would be available to Council if they wanted to incorporate for a number of reasons including, but not limited to, operating an airport, utility, major facility or affordable housing. e. The benefit of a corporation is to limit the liability related to the operations of the Company to the City.

~~G. ApplicantsResponse:~~

~~N/A~~

~~H. Resources: 134 N/A~~

~~BUDGET IMPLICATIONS:~~

~~N/A~~

~~Prepared by: Approved for submission to Council~~

X { oorufig*

~~Debra Law, CFO Will Pearce, CAO~~

~~Date:~~

~~APPROVALS DATE COUNCIL AGENDA INFO RMATION:~~

~~Supervisor {a"sut^, Date: 2nl Item # ln-Camera/CoW Date: Item # Division Manager n n lnformation ltem Date: Item # tr AgendaAddenda Date: Item #~~

REVIEWED WITH REVIEWED WTH REVIEWED W|TH REVIEWED WITH Committees n aytaw Services tr Environment E puotic works tl n cterk n Facilities I Ptanning n n Economic Dev. n Finance I Engineering n ! ncvrp tr Fire n Operations n n guitOing & Licensing n GVS - Parks n ovs - water ! Human Relations tr Utilities n Recreation Services tr Other NOTE: City Administrator's comments will be provided if required as an addendum to the report.

~~135 ATTACHMENT 1~~

~~RESOLUTIONS OF THE SOLE SHAREHOLDER OF HESPERIA DEVELOPMENT CORPORATION (the "Company")~~

The City of Vernon, being the sole shareholder of the Company entitled to vote at an annual general meeting of the Company, hereby consents to the following unanimous resolutions: I.RESOLVED that the full restoration of the Company effective February 26, 2018 is hereby confirmed; 2. RESOLVED that Council fix the number of directors of the Company at three (3); 3. RESOLVED that the following persons are hereby removed as directors of the Company: TED CATLIN; MARTY GILBERT; MARY-JO O'KEEFE; JOE PEARSON; and KENNETH ESPLIN STEWART. 4. RESOLVED that the following persons, each of whom has consented in writing to act as a director, are hereby confirmed as the directors of the Company, to hold offrce until the next annual general meeting of the Company (or unanimous resolutions consented to in lieu of holding an annual general meeting) or until their successors are appointed: WILL PEARCE; PATRICIA BRIDAL; DEBRA LAW. 5. RESOLVED that KPMG LLP (Canada), Chartered Professional Accountants, be appointed auditors for the Company until the next annual reference date of the Company or until a successor is appointed, at a remuneration to be fixed by the directors; 6. RESOLVED that February 26, 2018 is hereby selected as the annual reference date for the Company for its current annual reference period; 7. RESOLVED that all lawful acts, contracts, proceedings, appointments and payments of money by the directors of the Company since the last annual reference date of the Company, and which have previously been discloied to the shareholder, are hereby adopted, ratified and confirmed.

~~DATED as of the day of~~

~~CITY OF VERNON By its authorized signatories:~~

~~Mayor Chief Administrative Officer -,20I-~~

~~136 ..t RPORATION OF THE CIry OF VERNON r.'.r\ il!'+:l rl: 'l i i, .f\ il THE CO I', 'd 'l \, il i , il j l"=,,1 I' '\-'{- i" i',.',",':ji' tfu REPORT/RECOMMEN DATION TO COU NCIL~~

SUBMITTED BY: Sue Saunders, Emergency Program Coordinator DATE: Feb. 1 ,2019 FILE:1855-20 SUBJECT: Union of BC Municipalities (uBcM) 2019 Community Emergency Preparedness Fund (CEPF) - EmergencY Operation Centres & Training

~~PU E~~

To receive Council authorization and support of the City of Vernon's Emergency Program application for the UBCM 2019 Community Emergency Preparedness Fund (CEPF) - Emergency Operation Centres & Training.

~~RECOMMENDATION:~~

THAT Council authorize the $ 25,000 UBCM CEPF grant funding application as attached to the report titled Union of BC Municipalities (IJBCM) 2019 Community Emergency preparedness Fund (CEPF) - Emergency Operation Centres & Training grant funding application, dated February 1,2019 and respectfully submitted by the Emergency Program Coordinator;

~~AND FURTHER, that council support the proposed activities;~~

~~AND FURTHER, that council authorize Administration to assume overall grant management.~~

~~AL TIVES & IMPLIC ATIONS:~~

~~1. THAT Council not support the grant funding application for the UBCM 2019 CEPF funding~~

~~Note: This funding is not on-going and requires Council resolution to receive grant funding~~

~~ANALYSIS:~~

~~A. Committee/Board Recommendations:~~

~~N/A~~

B. Rationale: Emergency 1 Grant funding, if approved, will augment the City of Vernon's Management Plan. 2 Vernon is vulnerable to wildland urban interface fires, flooding, and landslides which can isolate areas of the community. Having programs, tools and trained personnel in place to efficiently support emergency response and to safely r37 -2-

evacuate the population is essential. This project will help to provide the resources and training necessary to equip the Emergency Operations Centre, enhance emergency-m"n"g"ment personnel skills and provide organized evacuations when necessary.

~~C. Attachments: 1. Union of BC Municipalities (UBCM) 2019 Community Emergency Preparedness. Fund (CEPF) - Emergency Operation Centres & Training grant funding application~~

~~D Stra ic Plan Obi ves:~~

~~The recommendation meets the following objectives in Council's Strategic Plan~~

~~E. Policv(Existins/Relevance/None):~~

~~N/A~~

~~F Relevant Historv:~~

1. The City of Vernon's newly established level 3 Emergency Operations Centre, located in Kal Tire Place for support of large scale events, is very close to being a turnkey facilitY. 2. To ensure operational readiness personnel assigned to emergency management roles benefit from on-going specialized training' 3. Consistent with the British Columbia's Emergency Management System's guiding principal of continuous improvement, the existing evacuation plan details are under development. Through training and exercises, key personnel associated with our evacuation planning are engaged in planning the best evacuation solutions' 4. The attached has bLen submitted. lt is subject to Council endorsement which will be submitted should Council approve the recommendations as presented.

~~G. ApPlicantsResPonse:~~

~~N/A H. Reasons for Bvlaw:~~

~~N/A L Resources:~~

~~N/A~~

~~BUDGET TMPLIGATIONS: beundertakenifthesubjectgrantof$25,000isapproved~~

~~138 -3-~~

~~S will arce, oLJ fu1 ?v4~~

~~APPROVALS DATE COUNCIL AGENDA INFORMATION:~~

~~Supervisor X Regular Date: Feb rr Item # n ln-Camera/COW Date: Item # Division Manager w n lnformation ltem Date: Item # n AgendaAddenda Date: Item #~~

REVIEWED WITH REVIEWED WITH REVIEWED WITH REVIEWED WITH Committees n gytaw Services f] Environment n punticworks tr f] cterk n Facilities I Planning n fl Economic Dev. n Finance ! Engineering n fl RCMP n pire n Operations n n guitOing & Licensing I cvs - Parks fl cvs - water n Human Relations n utitities n Recreation Services Other

~~NOTE: City Administrator's comments will be provided if requ ired as an addendum to the rePort h :\plann ing\msword\reportsVepcirt form.doc~~

~~139 Attachment #1~~

~~Comrmunity Emengerlcy FreparedNress Fund Emergency Operations Gentres & Tnaining 20{9 APPlieation Forrn~~

pleaie complete and return the application form by Febluarv {, 20{9" All questions are required to be answered by typing directly in this form. lf you have any questions, contact [email protected] or (25q 387 -447 A'

~~SECTION {: APPlicant lnfsrmation~~

~~Applicant CitY of Vernon Date of Application: 2C19-A1-31~~

~~Gontact Person*: Sue $aunders Position: EmergencY Program I ESS Goordinator~~

~~Phone: 250-550-7832 E-rnail: Esau [email protected] t Contact pgigoqmuqt representative of the aPPlicant. '- . ,:',:~~

I ldentification of partnering Local Authorities. For all regionalprojects, please list all oi if'" partnering local autholities included in this application. Refer to $ection 2 in the Program & Application Guide for ellgibility'

~~$ECTION 3; Project SummarY~~

~~2. Name of the Proiect: Vernon EOC Capacity Development - level 3 EOC and EOC personneltraining~~

~~3. Projeet Gost & Grant Request: Total Project Cost: $25,683.27 Total Grant Request $24,680-77 Have you applied for, or received funding for, this project from other sources? No~~

~~4, Project $ummary, Provide a summary of your projeit in 150 words or less~~

L40 This p;oject will furnish the new level three (3) Ernergency Operation Centre and provide training to address capacity needs in emergency information delivery and evacuation planning. The ievel 3 EOC has been upgraded to a new public use facility which will improve effectiveness and eliminate business continuity issues from previous location in the day- to-day work space of Community Building Services. The new EOC 3 location however, does not benefit from pre-existing office furnishings, This project would enable a turnkey level 3 EOC. The EOG information officers are JIBG trained to produce messaging. Training in delivering this emergency public information is needed for desginated spokesper$on$ and key directors. A working group responsible for evacuation planning has completed the JIBG community evacuation course and require additional evacuation planning training and exercising to resolve details required for the Evacuation Plan.

5. Emergeney Flan. Describe the extent to which the proposed project will specifigallv support recommendations.or requiremehts identified in the local Emergency Plan. Section 3.3.1 and 3.3.3 of the City Emergency Management PIan cites level 3 EOC activation for large scale events having major impact in the City which has capacity to ' activate all EOG functions and staff. Not including agency representatives or staffing external operational branches, this staffing level requires at least 15'20 workstations: The level 3 EOC has limited wall space, rolling whiteboards will enable visual information displays to be effective with many possible room configurations. Section 5.2 of the City Emergency Management Plan has the information officerworking with the EOG Management Team to prepare public and media informatlon releases and key messages for the City's spokesperson to use at public functions and with the media. Building capacity within the policy group and for-key directors will better enable this process and assist with coordination of information provided to the public and the media during emergency events. The City's Emergency Management Plan's evacuation plan in Section 7, is under development and would benefit from having greater detail. The proposed approach is to . use a facilitated training session to consider and incorporate technical information being produced under a separate planned Evacuation Route.Planning project. Key internal and external stakeholders organized as a working group, will participate in this training

and be lead through planning steps to incorporate the secondary/alternate traffic . corridor data for evacuation routes into the Evacuation Plan. A functional exercise of the evacuation plan willbe held to test the plan and time the functionalelements.

~~SECTION 4: Detailed Proiect lnformation~~

6, Froposed Activities. What specific activities wilt be undertaken as part of the proposed project? Refer to Section 4 of the Program & Application Guide for eligibility. 1. Supplies - Eleven (11) 60" wheeled, collapsible workstation tables; one ('l) 24" wheeled, collapsible workstation table; twenty (20) work station stacking chairs to

~~enable the level 3 EOG space to be turnkey ieady, versatile and section-able; and, twp ]~~

2019 Emergency Operations Cenfres & Training'Applicatian Form 2 T4T (2) 4'x6' mobile white boards for information displays to be visible to EOG staff in a variety of room configurations. 2. Training and Exercising One Jim Stanton/lAA/i/P & Associates provided training session in Emergency Public lnformation (1 3 ParticiPants) One Mike Andrews/Get Set Solutions training session in Evacuation Planning - Refining the plan (24 participants) and one functional exercise of the evacuation plan

7, Group Lodging" Describe the extent to which the proposed project will consider group lodging scenarios. The City established and maintained a large Group Lodging facilityin,2017 at the requegiof the Province for regional requirements. This experience informed our emergency management processes and plans, including the necessity for support from trained personnel and functional EOCs.

g. Transferability. Describe the extent to which the proposed project may offer transferable resources and supplies to other localgovernments and First Nations (i.e. trained staff andlor equipmenf that witt be made available to other communities, training resources and exercise plans other communities will be invited to utilize, etc'). The citv of Vernon's Emergency Program recorgn tzes the val UE of regrona capacity The citys EmergencY Program works cooperatively with the surround ing local authorities and First Nations. with the outcomes of this project, the city wil have greater facility and person ne capacity and be bette r positioned to colla borate with and to provr de support to nerg hbo uring authorities

g. partnerships. ldentify any other authorities you will collaborate with on the proposed project and specifically outline how you intend to work together. The City of Vernon's Emergency Program cotlaborates with other levels of government,. tocal auihorities and First Nations und will offer participation in grant funded training and exercise activities to build local and regional EOC capacity. The evacuation planning working group consists of EOC staff and includes a-number of representatives from "agencies 1.ugi;nJf including RCMP, SAR, Amateur Radio and Vietim Services' Having tra'jned spol

s 142 2019 Emeigency Operations Centres & Training - ApPtication Form emergency events and to transition local considerations into actionable plans for the EOC will build both localand regionaloperational capacity. With enhanced capacity for public speaking in emergency situations pressures from the public and media can be addressed without impacting emergency response. The evacuation plan training is intended to develop EOC capacity, as well as the capacity of EOC and agency personnel, for it is the collective process of planning that witl be developed and the refined details of the evacuation plan an Added bonus. As EOC staff will participate in this training and exercising they will have enhanced their capacity for collaborative planning and knowledge of the plan, which will enable better EOC support for evacuations and lesponse.

1{. Evaluation. How will the project be evaluated? How will performance measures and/or benchmarks be used to measure outcomes (i,e. iracking number of training events and exercises, external evaluators, etc.)? The time from decision to activation of the level 3 EOC facility will be timed and captured for the After Action Review. Participants of the training sessions will complete pre and post training assessments, and ulitmately detiver their developed capacity inpublic speaking andlor participating in emergency planning. The refined evacuation plan exercise will test and time the plan. Feedback will be gathered from exercise participant and observer evaluations. Feedback will be captured for best practices and challenges in meeting objectives, and used towards in our contin uous improvement practices.

l2.Additional lnformation. Please share any other information you think may help support your submission. The Council resolution will be provided after the next regular meeting of Council in February,2019

~~SECTION 5: Required Application Materials~~

Only complete applications will be considered for funding. The following separaie attachments are required to be submitted as part of the application: r Detailed budget for each component identified in the application. This must clearly identify the CEPF funding request, applicant contribution, and/or other grant funding. . Local governmeni Gouncil or Board resolution, or Treaty First Nation resolution, indicating support for the current proposed activities and willingness to provide overall grant management. . For regional projects onlv: Each partnering local authority must submit a local government Gouncil or Board resolution, or Treaty First Naiion resolution, lndicating support for the applicant to apply for, receive and manage the grant funding on their behalf.

2019 Emergency Operations Cenfres &Training - Application Form 4 1,43 ,SECTION 6: Signatune (2) the area I certify that (1) to the best of my knowledge, all information is accurate and by the'proposed project is within our local authority's jurisdiction (or appropriate approvals"ov*r*d are in Place).

~~Name: Sue Title: Ernergency Program Coordinator trcl-s-^r:r Date: February 1, 2019 An is required,~~

~~Submit appllcations to Local Government Program Services, tJnion of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, VBV 0AB~~

~~Training APPlimtion Form 5 1,44 201 9 Emergen cY O P e ration s Centres & - City of Vernon EOC Program January 3r, eorg~~

~~IrBqM Cornmunity Emergency Prepareclness Furrd EOC grant funding application budget~~

~~Below is a detailed budgetfor the proposed project associated with the accompanying EOC application~~

PLEASE NOTE: The requested Local Government resolution indicating support for the current proposed activities and willingness to provide overall graflt management will go before council in February 2019. This resolution will be forwarded to UBCM to [email protected] immediately upon receipf-

~~FROJECTEXPESISES~~

~~SUPPLIES AMOUNT~~

~~Wheeled and collapsible workstation tables (1 1x60" and 1x48") ' t4,711.84~~

~~Woift stgfioa.qtq-qfins.qFeiis:{zoi . ;: " $qj718.4i ':' ' Wheeled two sided white boards (2) $3,01S.52~~

~~Total $11,449.76~~

~~TRAINING & EXERCISIITIG AMOUNT~~

' Emergency Public lnformation Training (13 participants) $6,552.00 participaihtdj;;.jr::i,irli;.,,:l . iqg qrql,rairiilg {z+ ,.,1,,.,,' ,e-v11a1loiilil!ig::ndli.i!19 :i; .:,.,. ,,YilltrTP-9.[u19fionataxgryl",e"H..lEti:it#1* ,.,.....'.',,.-,.---..,,,,,,,r....;;.,-,,'ii.,r;.,'.,,,..,u-n.,:,,, $13,23,l.01

~~IN KIND CONTRIBUT(ON AMOUNT~~

~~Training Facilities (3 days) $240.00~~

~~Uleals x 3 dey.s) .. Pq;tieipani {61 . . $7E2.50 Total $1,002.50~~

~~PROJECT EXPENSES SUMMARY TOTALS~~

~~SUPPLIES $11,449.76 i ' _:, ;._ . i . .. .'..,:. j ,T..BAI NI NG &.EXCERC ISJNG $1q,23J..q .~~

~~IN KIND CONTRIBUTION $'t,002.50 ' ..: ....:' .:..~~

~~Total UBCM CEPF EOG &Training 2019 Program $25,683.27~~

~~Total UBCM CEPF EOC & Training Grant Funding Request $24,680..77~~

~~I45 Page 1 ofl THE CORPORATION OF THE CITY OF VERNON i.:1i: ;i ; r i,,, li REPORT TO GOUNGIL i'''! ,ii fi 1."?, ,j r,.,,- ijr'+t~~

~~SUBMITTED BY: Craig Broderick, Manager Current GOUNCIL MEETING: REG X GOW n ilc n Planning COUNCIL MEETING DATE: February 11,2A19 REPORT DATE: January 31,2019 FILE: 6455~~

~~SUBJECT: AMENDMENT OF SUBDIVISION AND DEVELOPMENT SERVICING BYLAW #3843 SECTION 8.2.3 - LENGTH OF SUBDIVISION APPROVAL~~

~~PURPOSE:~~

~~To propose amendments to Subdivision and Development Servicing Bylaw #3843, Section 8.2.3.~~

~~REGOMMENDATION:~~

THAT Council supporl the proposed amendments to Subdivision and Development Servicing Bylaw #3843, Section 8.2.3 as outlined in the report titled "Amendment of Subdivision and Development Servicing Bylaw #3843 Section 8.2.3 - Length of Subdivision Approval" dated January 31,2019 and respectfully submitted by the Manager, Current Planning.

~~ALTERNATIVES IMPLICATIONS:~~

1. THAT Council receive for information the report titled "Amendment of Subdivision and Development Servicing Bylaw #3843 Section 8.2.3 - Length of Subdivision Approval" dated January 31,2019 and respectfully submitted by the Manager, Current Planning.

~~Note: This alternative would resutt in no changes to the current bylaw requirement for Preliminary Layout Approval timelines.~~

~~ANALYSIS:~~

~~A. Gommittee Recommendations:~~

~~N/A~~

~~B. Rationale:~~

1. At its Regular Meeting of August 13, 2018, Council inquired about timelines and renewals for various application types, including development permits and subdivisions. The intent of this report is to focus on timelines associated with subdivisions and recommend amendments to those timelines. lnformation regarding development permits was provided in an Administrative Update at Council's Regular Meeting of September 4,2018.

2. Section 8.2.3 of Subdivision and Development Servicing Bylaw #3843 establishes timeframes for preliminary Layout Approvals. A maximum one year re-approval is permitted for all subdivision applications, as follows:

Section 8.2.3 "The approval period for Preliminary Layout Approvals (PLA) shall be based upon the number of new fee simple or bareland strata lots created by the subdivision and shall be granted on the following basis 146 -2-

a) For subdivisions with up to 20 new fee simple or bareland strata lots being created, the PLA approval period shall be a maximum of one (1) year with a maximum one (1) year re-approval period permitted wherein the re-approval conditions may vary from the initial approval conditions;

b) For subdivisions with between 21 and 100 new fee simple or bareland strata lots being created, the PLA approval period shall be a maximum of three (3) yearswith a maximum one ('l) year re-approval period permitted wherein the re-approval conditions may vary from the initial approval conditions; or

c) For subdivisions with more than 100 new fee simple or bareland strata lots being created, the PLA approval period shall be a maximum of ten (10) years with a maximum one (1) year re- approval period permitted wherein the re-approval conditions may vary from the initial approval conditions."

3 Some applicants have expressed an interest to have applications for up to 20 new fee simple or bareland strata lots being created be extended to a least two years. The rationale provided is that the required supporting work involved with many applications is often needed to be completed by qualified professionals (i.e. geo{echnical, civic structural engineer, biologists, transportation engineers/planners). Often these professionals and their firms are busy and booked out months in advance. As such, the one year time limit is difficult to comply with and extensions are often requested. The bulk of subdivisions received in the City of Vernon are less than 20 lots.

~~Administration recommends that the approval period for these types of subdivisions be amended to two years with one, one year extension.~~

4 The three year approval period for subdivisions with between 21 and 100 new fee simple or bareland strata lots being'created is thought to be quite long and not typical throughout the province. Most municipalities have one year approval timeframes for all subdivisions with a provision for a one time, one year extension which would be subject to any bylaw changes that would have occurred since the original approval.

~~Administration recommends that the approval period for these types of subdivisions be amended to two years with one, one year extension.~~

'100 5 The ten year approval period for subdivisions with more than new fee simple or bareland strata lots being created is too long. Large subdivisions having over 100 new fee simple or bareland strata lots are very unusual in Vernon. Large developments such as that would typically be within a Neighbourhood Plah and be part of a phased subdivision program. Further, large developments can use Phased Development Agreements that establish the overall design of a project that provided certainty for the proponent in terms of zoning and servicing.

~~Administration recommends that the approval period for these types of subdivisions be amended to two years with one, one year extension.~~

6. Administration recommends that the approval period for all types of subdivisions be amended to two years with one, one year extension. The proposed amendment would provide consistency for all applications and remove the inordinately long, 10 year PLA approval timeframe.

~~G. Attachments:~~

~~Attachment 1 - Proposed Changes to Subdivision and Development Servicing Bylaw #3843 - Section 8.2.3 I47 -3-~~

D. Gouncil's Strateqic Plan 2015 - 2018 Goals/Deliverables: The subject amendment of Subdivision and Development Servicing Bylaw #3843 - Schedules A and B involves the following goals and deliverables in Council's Strategic Plan 2015 - 2018:

~~E. Relevant Policv/Bvlaws/Resolutions:~~

~~1. Section 747.1 of lhe Local Governmenf Acf provides Council with the authorityto create and amend local bytaws for the servicing of development.~~

~~2. Section 943 of the Local Government Act protects in-stream applications from changes to bylaws for a one year period.~~

~~BU DGET/RESOURCE IMPLICATIONS:~~

~~N/A~~

~~Prepared by Approved for subm to Council~~

~~F€b 5 l01g 11:20AM #"# {,*a*rg X a Date: 0 t /f crstg E{ad€n* Doer;flfr Craig Broderick Manager, Current Planning~~

~~Febf?013 t?.S3PLt~~

~~X It*#e { K*FE oo<"5P' Kim Flick, Di rector, Com m u n ity I nfrastructu re and Development~~

~~REVIEWED WITH~~

n Corporate Services D Operations I Current Planning n Bylaw Compliance n Public Works/Airport n Long Range Planning & Sustainability ! Real Estate tr Facilities n Building & Licensing N RCMP n Utilities n Engineering DevelopmentServices tr Fire & Rescue Services n Recreation Services n lnfrastructure Management n Human Resources tr Parks n Transportation ! Financial Services n Economic Development & Tourism ! COMMITTEE: U OTHER: Le Local E neeri Firms

~~G:\6400-6999 PLANNING AND DEVELOPMENT\6455 COMMUNITY PLANNING - SUBDIVISION BYLAW REVIE\AARPI\190129-CB-SUb-BYIAW-PLR_t|M|Ng'dOCX 1" 48 Attachment I~~

~~Proposed Changes to Subdivision and Development Servicing Bylaw #3843 - Section 8.2.3~~

~~"The appreval peried fer Preliminary tayeut Apprevals (PL/\) shall be based upen the~~

~~the PtA appreval peried shall be a maximum ef ene(1)year with a maximum ene (1) year re appreval peried permitted wherein the re appreval eenditiens may vary frem~~

~~e) Fer subdivisiens with mere than 100 new fee simple er bareland strata lets being~~

~~maximum ene (1) year re appreval peried permitted wherein the re appreval~~

"The Preliminary Layout Approvals (PLA) approval period shall be a maximum of two (2) years with a maximum one (1) year re-approval period permitted wherein the re-approval conditions may vary from the initial approval conditions."

~~L49 THE CORPORATION OF THE CITY OF VERNON~~

~~BYLAW NUMBER 5733~~

~~A bylaw to direct the preparation of a parcel tax roll for Claremont Water Local Service Area~~

~~WHEREAS~~

A. By Claremont Water Service Area Establishment Bylaw No. 2654, 2014 (defined below as the "Establishing Bylaw"), the Regional District of North Okanagan established a service to extend water service to a portion of the City identified in the bylaw as the Claremont Water Local Service Area (defined below);

B. Under the Establishing Bylaw and the Local Government Act, the Regional District is entifled to recover the cost of the Claremont Water Service (defined below) from the City through the delivery of requisitions to the City under section 3g5 of lhe Local Government Act setting out the amount it requires from the City for the service in each Year;

C. Where a requisition is delivered to the City under section 385 of lhe Local Government Act, the City is required to collect the amount from owners in the pay service area in the manner specified in the Establishing Bylaw and it to the Regional District;

~~D. The Establishing Bylaw specifies that the City is to collect the amounts requisitioned by imposing a parceltax;~~

E. The Regional District has constructed works under the Establishing Bylaw and will be recovering the costs to do so from the City by issuing requisitions to the City for the years 2019 through 2038; and

~~F, The City wishes to establish the parcel tax roll for the purpose of imposing a parcel tax to recover the cost of the service;~~

~~NOW THEREFORE Council, in open meeting assembled, enacts as follows:~~

~~Definitions~~

~~1. ln this BYlaw,~~

~~150 BYLAW 5733~~

~~PAGE 2~~

~~(a) "Claremont Water Local Service Area" means the participating area for the Claremont Water Service identified in the Establishing Bylaw,~~

*Claremont (b) Water Service" means the service established by the Establishing Bylaw,

~~(c) ,,Claremont Water Service Parcel Tax Roll" means the parcel tax roll prepared pursuant to this BYlaw,~~

~~(d) "Collector" means the municipal officer assigned responsibility by the City as collector of taxes for the CitY,~~

~~,,Establishing (e) Bylaw" means the bylaw of the Regional District of North Okanagan known as Claremont Water Service Area Establishment Bylaw No. 2654,2014, and~~

~~(f) "parcel" has the same meaning as in the community charter.~~

~~Direction to Prepare Claremont Water Service Parcel Tax Roll~~

2. The Collector is directed to prepare a parcel tax roll to be known as the *Claremont Water Service Parcel Tax Roll" for the purpose of imposing a parcel tax in respect of the Claremont Water Service' parcels to be lncluded in the Glaremont Water Service Parcel Tax Roll

~~3. The Claremont Water Service Parcel Tax Roll is to include all parcels in the Claremont Water Local Service Area' content of claremont water service Parcel Tax Roll~~

~~4. The Claremont Water Service Parcel Tax Roll is to include the information required under section 203 of the community charter.~~

Basis upon which Parcel Tax is to be lmposed Tax Roll S. The parcel tax to be imposed using the Claremont Water Service Parcel Water is to be on the basis of a single amount for each parcel in the Claremont Local Service Area.

~~Gitation~~

~~151 BYLAW 5733~~

~~PAGE 2~~

~~6. This Bylaw may be cited for all purposes as "Claremont Water Service Parcel Tax Roll BYlaw No. 5733, 2019'.~~

~~READ A FIRST TIME this 21't day of January,2019. READ A SECOND TIME this 2'1st day of January,2019. READ A THIRD TIME this 21si day of January,2019. ADOPTED this daY of ,2019.~~

~~Mayor: Corporate Officer~~

~~1,52 THE CORPORATION OF THE CITY OF VERNON~~

~~BYLAW NUMBER 5734~~

~~A bylaw to impose a parcel tax for Claremont Water Local Service~~

WHEREAS 2654, 2014 (defined A. By Claremont water service Area Establishment Bylaw No' okanagan below as the Establishing Bylaw"), the Regional District of North City identified in established a service to extend water service to a portion of the the bylaw as the claremont water Local service Area (defined below);

Regional B. Under the Establishing Bylaw and the Local Government Act, the Service (defined District is entifled to recover the cost of the Claremont Water under section below) from the city through the delivery of requisitions to the city from the City 3g5 of the Locat Government Act setting out the amount it requires for the service;

Local c. where a requisition is delivered to the city under section 385 of the owners in the Government Act, the city is required to collect the amount from and pay it to the service area in the manner specified in the Establishing Bylaw Regional District;

~~D. The Establishing Bylaw specifies that the city is to collect the amounts service area; requisitioned by imposing a parceltax on parcels in the local~~

under the E. The Regional District of North okanagan has constructed works City for the amount Establishing Bylaw and will issue an annual requisition to the and it requires for the service in the years 2019 through 2038;

~~service area to F. The city wishes to impose a parceltax on parcels in the local collect the amount of the requisition;~~

~~as follows NOW THEREFORE Council, in open meeting assembled, enacts~~

~~Definitions~~

~~L ln this BYlaw,~~

~~153 BYLAW 5734~~

~~PAGE 2~~

~~(a) ,,Claremont Water Local Service Area" means the participating area for the claremont water service identified in the Establishing Bylaw,~~

~~(b) ,'Claremont Water Service" means the service established by the Establishing Bylaw,~~

~~(c) ,,Claremont Water Service Parcel Tax Roll" means the parcel tax roll prepared pursuant to Claremont Water Service Parcel Tax Roll Bylaw No. 5734, 2019,~~

~~(d) "Establishing Bylaw" means the bylaw of the Regional District of North Okanagan known as Claremont Water Service Area Establishment Bylaw No. 2654,2014, and~~

~~(e) ,'parcel" has the same meaning as in the community charter.~~

~~Service for which Parcel Tax lmposed~~

~~1. The parcel tax imposed under this Bylaw is imposed for the Claremont Water Service.~~

~~Year for which Parcel Tax lmPosed~~

~~2. The parcel tax imposed under this Bylaw is imposed for a period of 20 years, commencing January 1, 2019'~~

~~Parcel Tax Roll~~

~~3, The parcel tax roll that is to be used to impose the tax is the Claremont Water Service Parcel Tax Roll.~~

~~Basis upon which Parcel Tax lmposed~~

~~4. The parcel tax imposed under this Bylaw is imposed on the basis of a single amount Per Parcel' lmposition of the Parcel Tax~~

~~5. A parceltax of $478.29 is hereby imposed on each parcel in the Claremont Water Local Service Area'~~

~~Gitation~~

~~6. This Bylaw may be cited for all purposes as Claremont Water Service Parcel Tax Bylaw No. 5734' 2019'~~

~~r54 BYLAW 5734~~

~~PAGE 2~~

~~READ A FIRST TIME this 21't day of January,2019 READ A SECOND TIME this 21st day of January,2019 READ A THIRD TIME this 21st day of January,2019 ADOPTED this daY of ,2019.~~

~~Mayor: Corporate Officer:~~

~~r_55 THE CORPORATION OF THE CITY OF VERNON~~

~~BYLAW NUMBER 5735~~

~~A bylaw to amend "The City of Vernon Cemeterv Bvlaw Number 3472 1987"~~

WHEREAS it is the intention of the Council of The Corporation of the City of Vernon to amend "The City of Vernon Cemetery Bylaw Number 3472, 1987" to amend cemetery fees for the years 2019,2020 and 2021;

~~NOW THEREFORE the Council of The Corporation of the City of Vernon, in open meeting assembled, enacts as follows:~~

~~2019 1 This bylaw may be cited as "Cemetery Amendment (Fees & Charges - 20211Bylaw Number 5735, 2019".~~

~~2. That Bylaw Number 3472 be and is hereby amended by deleting Sections 1302 and 1303 of Division Thirteen - Fees & Charges in their entirety and replacing with the following:~~

~~DIVISION THIRTEEN - FEES AND CHARGES~~

~~1302 Licence Fees for Cemeterv Plots Effective Effective Effective *includes Cemetery Care fee (25%) 2019 2020 2021 1 Adult (a) Resident $1,562 $1,718 $1,890 (b) Non-Resident $2,061 $2,267 $2494~~

~~2 Child over 2 years to 12 Years (a) Resident $757 $832 $916 (b) Non-Resident $1,111 $1,222 $1,344~~

~~3 lnfant 2 years and under (a) Resident $467 $514 $566 (b) Non-Resident $6e2 $761 $837~~

~~4 Cremated Remains (a) Resident $467 $514 $566 $837 (b) Non-Resident $6e2 $761 156 Page 2~~

~~Bylaw 5735~~

~~1303 Fees for Services and Goods Effective Effective Effective 2019 2020 2021~~

~~1 lnterment, open and close: - Adult $1,175 $1,292 $1,422 - Children over 2 years uP $1,175 $1,292 $1422 to 12 years - lnfant 2 years and under $354 $3e0 $429 - Cremated remains $3s+ $390 $429~~

~~2 Exhumation open and close: - Adult $1,175 $ 1 ,292 $1,422 - Children over 2 years uP $1,175 $ 1 ,292 $1,422 to 12 years - Infant 2 years and under $354 $3e0 $429 - Cremated remains $354 $3e0 $429~~

~~3 Extra Depth, Open and Close - extra $386 $425 $467 4 Memorial - lnstallation Permit (Care Fund)* $161 $177 $1 94~~

~~5 Vault for cremated remains $218 $240 $264 o Grave Liners $854 $e39 $1 033~~

~~7 Base for markers - < 20" x 12" $224 $247 $272 Base for markers - > 20" x 12" $242 $266 $2e3~~

~~8 Flower loop installation $130 $143 $1 57~~

~~I Burial on weekend or Statutory Holiday in addition to charges under Section 1302 or 1303~~

~~(a) Other than cremated remains $1,128 $1,240 $1,364 (b) Cremated Remains $483 $531 $584~~

~~10 lnterment after 3:00 p.m. in addition to charges under Section 1302 or 1303 (a) Other than cremated remains $645 $70e $780 (b) Cremated Remains $322 $355 $390~~

~~11 Plot Transfer $121 $133 $146~~

~~157 Page 3~~

~~Bylaw 5735~~

~~3. "The City of Vernon Cemetery Bylaw Number 3472, 1987" is hereby ratified and confirmed in every other resPect.~~

~~READ A FIRST TIME this day of ,2019~~

~~READ A SECOND TIME this day of ,2019~~

~~READ A THIRD TIME this day of ,2019~~

~~ADOPTED this daY of ,2019~~

~~Mayor Corporate Officer~~

~~158 PHACE RIVER RHGTONAL NISTRICT~~

~~November 29,?OLB Ema il : ca,ribo,[email protected]~~

~~Caribou Recovery Ministry of Forests, Lands and Natural Resource Operations and Rural DeveloPment~~

~~Re: Caribou Recovery Update to UBCM resolution 8116 from the Peace River Regional District~~

On Novemb er 28,2OI8, UBCM published an update from provincial officials in regards to Southern Mountain Caribou. The statement provided to UBCM responding to the Peace River Regional District's (PRRD) concerns on the caribou recovery process is very misleading. While it is true that the Province has met with the Regional District several times in person or on conference calls, it is not accurate that the PRRD has been provided with all information requested, The provincial caribou recovery and planning process is still on-going with no local government participation. This lack of participation was a deliberate and planned process by the Province even though the Regional Board was promised ongoing and robust consultation and participation. None of the Regional District's concerns have been addressed. As per the PRRD press release of November 21nd,the Board demands this process be halted until complete socio-economic impacts are identified and a process is designed that is transparent and inclusive of all stakeholders including local government.

~~Yours Truly,~~

~~.--::) '.. .''':, ,::*'-'-,-1.-4.. '~~

~~Brad Sperling Chair, Peace River Regional District~~

~~c. Marie Crawford, General Manager, UBCM~~

~~d iverse ;abit*rj'; ni..~~

PIEASE REPTY TO: (250) 784-3201 [mail: prrd'dc@)prrd'hc.ca Box BLo, 1981 Ahska Ave, Dawson Creek, Bc v1G 4HB Tel; (250) 784-3200 or t$a$ 67a-77'13 Fax: prrd.fsj{oprreJ.bc.ca 9S0S 100 St, Forr St. John, BC Vti 4N4 Tel: (250) 785-8084 Fax: {250} 785-1125 f;nrail: 159 THE CORPO RATION OF THE CITY OFVE RNON

~~MINUTES OF ADVISORY PLANNING COMMITTEE MEETING HELD~~

~~TUESDAY, DECEMBER {1, 20'18 PRESENT: VOTING Mark Longworth, Chair Joanne Georgeson Monique Hubbs-Michiel lan MurPhY Don Schuster Jamie Paterson Doug Neden Vicki ToPPing~~

~~NON VOTING Councillor Mund Corbin Kelley, Youth Member Mayor Cumming~~

~~ABSENT: Lisa Biggs Phyllis Kereliuk~~

~~STAFF: Roy Nuriel, Economic Development Planner Ed stranks, Manager, Engineering Development services Janice Nicol, Legislative Committee Clerk~~

~~ORDER The Chair called the meeting to order at 4:00 p.m.~~

~~ADOPTION OF Moved by Jamie Paterson, seconded by Joanne Georgeson; AGENDA THAT the agenda of the Advisory Planning Committee meeting for Tuesday, December 10, 2018 be adopted'~~

~~CARRIED.~~

ADOPTION OF Moved by Monique Hubbs-Michiel, seconded by Doug Neden; MINUTES THAT the minutes for the Advisory Planning Committee meeting of Wednesday, October 10,2018 be amended as to reflect that all resolutions are from the Advisory Planning Committee and not Council or Staff;

~~160 ADVISORY PLANNING COMMITTEE MINUTES DECEMBER 11 ,2018~~

~~AND FURTHER, that the minutes be adopted as amended~~

~~CARRIED.~~

~~NEW B INESS:~~

DEVELOPMENT The Advisory Planning Committee reviewed the Development VARIANCE PERMIT Variance Permit application DVP #00444for 5350 Anderson way. APPLICATIONS FOR The Economic Development Planner reviewed the application. 5350 ANDERSON The following points were noted by the Committee: WAY a Clarification of the attachments that will form the Development Variance Permit; Concerns about reducing the on-site loading spaces from four to two; a Concern that Vernon does not currently have a Conference Centre; Clarification of location and length of pedestrian walkway abutting Highway 97; a It was noted that there isn't designated tourist bus parking, only a loading area; a Concern that the vehicle access is located to the north on adjacent property; Concern about the location of the handicapped parking spaces - they are currently located at the other end of the parking lot at the access to the hotel and not near the restaurant entry.

~~Moved by Jamie Paterson, seconded by Vicki Topping;~~

THAT the Advisory Planning Committee recommends that Council support Development Variance Permit Application #DVP00444 to vary the following sections of Zoning Bylaw #5000 in order to construct a six storey hotel on Lot A, Plan KAP88388, DL 38, ODYD (5350 Anderson Way):

~~a) to vary the minimum number of required on-site loading spaces from four spaces to two spaces (Section 7, Table 7.2); and~~

b) to vary the minimum front yard landscape buffer on the north end of Anderson Way from 3.0m to 2.29m for approximately 7.3m, and from 3.0m to 1.3m for the remainder of the front yard (Section 13.1.8);

~~2 75L ADVISORY PLANNING COMMITTEE MINUTES DECEMBER 11 ,2018~~

~~AND FURTHER, that the Advisory Planning Committee recommends that Council support of DVP00428 is subject to the following:~~

a) That the site, elevation and landscaping plans generally noted as Attachments 1 to 5 inclusive in the report titled "Development Variance Permit Application for 5350 Anderson Way" and dated December 4, 2018 by the Economic Development Planner be attached to and form part of DVP00444 as Schedule'A'.

~~CARRIED.~~

~~INFORMATION ITEMS: The Economic Development Planner reviewed the information for APC related items discussed at the November 13th, 26th, and December 1Oth, 2018 Council meeting as follows:~~

~~November 13th,2018~~

a DVP# 431 for 3904 29th Street for a four-plex with 2 two bedroom, 1 two bedroom and den and 1 three bedroom units - issued once all conditions satisfied. a DVP# 433 for 5350 Silver Star Road for two duplexes on four bareland strata lots - issued once all conditions satisfied. o DVP# 435 for 5400 Okanagan Avenue for a 34 unit townhouse development - issued once all conditions satisfied. o DVP# 441for 1905 & 2001 15th Avenue for a 48 unit townhouse development - issued once all conditions satisfied. DVP# 443 for 6533 Orchard Hill Road for a second floor addition above an existing garage for a secondary suite - issued once all conditions satisfied. o Public Hearing 3903 30th Street -'in-house' parking study requested - report back in April 2019. O Public Hearing for chiropractor clinic at2907 26 Street - third reading granted.

~~Novem 26.2018~~

~~o Zoning Text RTR - Resort Residential#5723 - adopted.~~

~~3 r62 ADVISORY PLANNING COMMITTEE MINUTES DECEMBER 1{ ,2018~~

~~December 10.2018~~

~~o 3607 27 Street Rezoning Bylaw #5714 adopted. o 725A Hitchcock Road Rezoning Bylaw #5728 - PH held and third reading granted. . Zoning Text amendment for Cannabis - adopted.~~

~~NEXT MEETING The next regular meeting of the Advisory Planning Committee is tentatively scheduled for Tuesday, January 8, 2019.~~

~~ADJOURNMENT The meeting of the Advisory Planning Committee adjourned at 4:38 p.m.~~

~~CERTIFIED CORRECT:~~

~~Chair~~

~~4 r63 RP OF TH FVE~~

~~MINUTES OF TOURISM COMMISSION MEETING HELD WEDNESDAY, DECEMBER 19,2018 OKANAGAN LAKE ROOM~~

PRESENT: VOTING: Christine Kashuba, Arts & Culture Jacqueline Birk, Accommodation Provider Dione Chambers, Greater Vernon Chamber of Commerce Councillor Dalvir Nahal Gale Woodhouse, Arts & Culture Matt Ball, Biking Councillor Mund (representing alternate) Ricardo Smith, SPorts & Events David Gibbs, Accommodation Provider

ABSENT: Myles Johnson, Golf Mary-Jo O'Keefe, Restaurant Claus Larsen, Accommodation Provider Kevin O'Brien, Attractions TroY Hudson, Ski Cecilia Guerrero, Accommodation Provider Susan Lehman, Downtown Vernon Association Jenelle Brewer, Okanagan lndian Band

STAFF: Kevin Poole, Staff Liaison, Manager, Economic Development & Tourism Ange Chew, Manager, Tourism Torrie Silverton, Tourism Coordinator Karen Savill, Admin. Assistant - Economic Development & Tourism Janice Nicol, Legislative Committee Clerk

~~ORDER The meeting was called to order at 8:07 a.m'~~

~~ADOPTION OF AGENDA Moved by Gale Woodhouse, seconded by Matt Ball:~~

~~THAT the agenda for wednesday, December 19, 2018 Tourism Advisory Committee be adoPted.~~

~~CARRIED~~

~~1.64 TOURISM ADVISORY COMMITTEE MINUTES - DECEMBER 19, 2018~~

~~ADOPTION OF MINUTES Moved by Christine Kashuba, seconded by David Gibbs;~~

~~THAT the minutes of the Tourism Advisory Committee meeting held Thursday, November 15,2018 be adopted.~~

~~CARRIED.~~

PRESENTATION a Glenn Benischek, President of the North Okanagan Sports, Recreation and Culture Society introduced Val Trevis, Secretary and Karen Truesdale, Treasurer (Mel Spooner is VP) and made a presentation as follows:

. The Society has been under development since 2012, a concept with funding that resulted from hosting the B.C. Winter Games in 2012. . Formally registered as a not-for-profit society where members are directors (four so far) and no single group dominates . Mission - collaboration - bringing together partners (all sport and culture organizations, all levels of government, community, volunteers) to enhance sport, recreation and culture in the North Okanagan. Leadership - To champion and provide leadership for the development of sport, recreation and cultural infrastructure and host events for the betterment of our community. . Most community groups list event organization as a pain point . Vision - inspire and champion a healthy community through sport, recreations and culture . Need to inspire organizations to host and assist with a checklist . Strategicinitiatives: o Hire an Executive Director o Establish working relationship with Tourism Vernon for attracting and hosting events o Create a centralized digital resource for sport, recreation and culture o Create a volunteer database for sport, recreation and culture . Goal is to connect residents and groups . Deliverables: o Attract sporting & cultural events to COV with emphasis on multi-day events for the shoulder season o Collaborate with associations and local government to prepare bids o Promote COV as sport and cultural destination o Assist community groups bringing events to community with itineraries, logistics, etc.

~~165 TOURISM ADVISORY COMMITTEE MINUTES. DECEMBER 19,2018~~

o Catalogue facilities that could support events o DeveloPment volunteer database o Work with Tourism operators to ensure preparedness o Prepare bid template for group use . Would be idealto have resources to host national event o There is funding remaining from hosting the B.C. Winter Games that can supplement the Executive. Director position. office space and a job description has already been established for a parttime position. . Request funding for an Executive Director position - have job description ready.

It was noted that the funding for this position has been added as a line item to the 2019 Tactical Marketing Plan and Budget for 2019 ($35,000 for Exec. Director position and $15,000 for tradeshows, travel and projects).

The Commission discussed the presentation and had the following input: . Suggest a year-end report on deliverables to ensure economic impact, current request is for a two year position . Need established goals . Focus needs to be hosting multi-day events in the shoulder seasons that provide 'heads in beds' . Kamloops does this well and provides great learning points . Will provide a great opportunity to assist organizations within the community . For the small size of the community, it is necessary to include sports, arts and culture rather than just having a sports focus . Suggestion to contact Gale Woodhouse to ensure connections are made with Arts and Culture . There were concerns about where the ongoing funding for this position will come from. . First step is to get funding and prove value . Suggestion to look at grant opportunities as well . There was concern that position is only parttime. Need to have focused deliverables. . There have been discussions with Recreation Services regarding the role as this could assist in additional utilization of recreation facilities. . Focus on shoulder season events and enhance existing ones. o Concern that another form of funding needs to be established to ensure sustainabilitY r Tourism Commission suggested a two year term with the possibility of a third year.

~~1,66 TOURISM ADVISORY COMMITTEE MINUTES - DECEMBER 19,2018~~

~~UNFINISHED BUSINESS~~

TOURISM VERNON The Manager, Tourism reviewed the 2019 Tourism Tactical Marketing MARKETING & TACTICAL Plan and Budget. The Committee made the following points: PLAN BUDGET FOR 2019 . Layout is very nice - easy to follow and read . Suggestion to have specific allotment for mountain biking and that next year this could be a line item . Suggestions to look at conferences . Suggestion that 'Pay to Play' not be allocated to only travel trade as accommodators are contributing to the function through the MRDT. . Caution that the Visitor lnfo Centre (VlC) has less impact with the creation of the Smartphone. VIC supports social media and assists with outreach and marketing through Destination B.C. o Suggestion to explore promoting the VIC as the start of the Rail Trail.

~~Moved by Gale Woodhouse, seconded by David Gibbs:~~

~~THAT the Tourism Commission endorse the 2019 Tourism Tactical Marketing Plan and Budget.~~

~~CARRIED.~~

~~TERMS OF REFERENCE Deferred to January meeting.~~

~~LARGE TOURISM MAP Deferred to January meeting.~~

~~ASSOCIATED Deferred to January meeting. MEMBERSHIP . UPDATE NEW BUSINESS~~

ACCOMMODATION The Manager, Tourism noted the following: LISTINGS IN THE VERNON VISITOR GUIDE a Accommodation Partners participating in the MRDT will receive a free single listing in the Tourism Vernon Visitor Guide in the section "Places to Stay - Vernon" in recognition of their support of the 3% MRDT which Tourism Vernon started receiving in January of 2018.

~~o Non-contributing MRDT accommodation partners will need to purchase their listing and will be listed in the Tourism Vernon~~

~~4 r67 TOURISM ADVISORY COMMITTEE MINUTES - DECEMBER 19,2018 Visitor Guide in the section "Places to Stay - Surrounding Area" which will be placed after the "Places to Stay - Vernon" .~~

~~INFORMATION ITEMS:~~

~~ACCOMMODATION No update TRACKING~~

~~VISITOR INFO CENTRE The Committee reviewed the statistics for the Visitor lnfo Centre STATISTICS~~

~~MUNICIPAL & REGIONAL The Committee reviewed the statistics for the Municipal & Regional DrsrRrcT TAX (MRDT) District Tax. UPDATE~~

~~MEDIA Various media information including videos, conferences, hosting opportunities and articles, etc. were reviewed and enclosed in the agenda.~~

~~DATE AND TIME OF NEXT The next meeting of the Tourism Advisory Committee is tentatively MEETING scheduled for Wednesday, January 16, 20',9 at 8:00 a.m. in the Okanagan Lake Room.~~

~~The Tourism Advisory Committee meeting adjourned at 9:11 a.m.~~

~~CERTIFIED GORRECT:~~

~~Chair~~

~~168~~