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Front Royal Facade Improvements: Phase 1

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Front Royal Facade Improvements: Phase 1 Front Royal Facade Improvements: Phase 1 Front Royal, Virginia Project #: 2018-0040 October 4, 2019 Project Manual Prepared By: Frazier Associates 213 North Augusta Street Staunton, Virginia 24401 540.886.6230 Front Royal Facade Improvements TABLE OF CONTENTS TABLE OF CONTENTS DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS 000115 LIST OF DRAWING SHEETS 001116 INVITATION TO BID 004113 BID FORM REQUIRED SIGNATURE PAGES EXAMPLE THREE-PARTY CONTRACT 007000 GENERAL CONDITIONS DIVISION 01 - GENERAL REQUIREMENTS 010000 GENERAL REQUIREMENTS 011000 SUMMARY 012200 UNIT PRICES 013591 HISTORIC TREATMENT PROCEDURES 014000 QUALITY REQUIREMENTS DIVISION 02 - EXISTING CONDITIONS 024119 SELECTIVE DEMOLITION DIVISION 04 - MASONRY 040310 HISTORIC MASONRY CLEANING 040322 HISTORIC BRICK UNIT MASONRY REPAIR 040323 HISTORIC BRICK UNIT MASONRY REPOINTING DIVISION 05 - METALS 050371 HISTORIC DECORATIVE METAL CLEANING 050372 HISTORIC DECORATIVE METAL REPAIR 050373 HISTORIC DECORATIVE METAL REFINISHING 050385 HISTORIC TREATMENT OF DECORATIVE FORMED METAL DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES 060312 HISTORIC WOOD REPAIR 061063 EXTERIOR ROUGH CARPENTRY 062013 EXTERIOR FINISH CARPENTRY DIVISION 07 - THERMAL AND MOISTURE PROTECTION 070150.19 PREPARATION FOR REROOFING 073113 ASPHALT SHINGLES 074113.16 STANDING-SEAM METAL ROOF PANELS 074646 FIBER-CEMENT SIDING 075600 FLUID APPLIED ROOFING 076200 SHEET METAL FLASHING AND TRIM 079200 JOINT SEALANTS Frazier Associates 1 Front Royal Facade Improvements TABLE OF CONTENTS DIVISION 08 - OPENINGS 081433 STILE AND RAIL WOOD DOORS 084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS 085200 WOOD WINDOWS DIVISION 09 - FINISHES 090320 HISTORIC TREATMENT OF PLASTER 090391 HISTORIC TREATMENT OF PLAIN PAINTING 099653 ELASTOMERIC COATINGS DIVISION 10 - SPECIALTIES 101423 PANEL SIGNAGE END OF TABLE OF CONTENTS Frazier Associates 2 Front Royal Façade Improvements 2018-0040 Front Royal, Virginia Frazier Associates DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS Front Royal Facade Improvements SECTION 001116 – INVITATION TO BID NOTICE OF INVITATION FOR BIDS (IFB) Advertisement The Town of Front Royal is accepting bids for Façade Improvement work at: • 117 East Main Street • 118 East Main Street • 206 East Main Street • 210 East Main Street • 213 East Main Street • 218 East Main Street • 220 East Main Street • 221-223 East Main Street • 403-405 East Main Street Additional properties/project may be added to the above list up to the date of the Pre-Bid Conference and tour of the properties as established below. Sealed bids must be received in the office of: Town of Front Royal Purchasing Deparment 102 East Main Street P.O. Box 1560 Front Royal, Virginia 22630 Bids are to be received in the Purchasing Office no later than 3:00 p.m. on November 1, 2019. Any bids received after this time and date will not be accepted. Bids submitted electronically or by fax will not be accepted. A description of the existing conditions and the work to be performed are attached to this Invitation to Bid. The award of the contract will be to the most responsive and responsible bidder submitting the lowest bid. The Town of Front Royal (referred to herein as the ‘The Town’) reserves the right to waive irregularities and to reject any and all bids. The Town also reserves the right to negotiate with the low bidder should the bid exceed the amount of funds available. The Town of Front Royal is an Equal Opportunity Employer (EOE). A non-mandatory Pre-Bid Conference will be held on October 18, 2019 at 11:00 a.m. at the Front Royal Town Hall, 102 East Main Street. Frazier Associates 001116 - 1 Front Royal Facade Improvements SECTION 001116 – INVITATION TO BID General Requirements to Bid The General Contractor (referred to herein as ‘Contractor’) and his subcontractors shall be properly licensed and insured to perform work in Virginia and the Town of Front Royal. All 1. Contractors submitting a bid shall have previously submitted a Contractor’s Qualification Statement and been approved by the Project Advisory Board for the Front Royal Downtown Revitalization Project as a Pre-Qualified Contractor. Each bidder shall visit the site of the proposed work prior to the bid in order to be familiar with the general site conditions. The data and information shown in the ‘Architect Design’ (referred 2. to herein as ‘Design’) is not meant to cover every existing condition that may be encountered. Additional items or conditions that must be addressed by the Contractor are the responsibility of the Contractor. Failure to visit the site shall not be reason for any change orders due to items not included in the bid. Bidders shall thoroughly examine the Design(s) prior to bidding. If discrepancies are found in the Design(s), make Mr. Jeremy Camp, Planning Director for Front Royal, aware at least six 3. (6) business days prior to the date for receipt of bids at 540-635-4236 or jcamp@frontr oyalva.com so that any correction may be issued, if required, by email to all parties recorded by the Town as having received bid documents, three (3) business days prior to the date fixed for receipt of bids. Only interpretations by formal written addenda will be binding. Requests for interpretations or for substitution of materials must be received at least six (6) business days prior to the date for receipt of bids by Mr. Camp, so that a response can be 4. issued at least three (3) business days prior to the date fixed for receipt of bids. Interpretations or substitutions will be issued in the form of written addenda to the bid documents and emailed to all parties recorded by the Town as having received bid documents, prior to scheduled receipt of bids. Only interpretations by formal written addenda will be binding. The bids shall be on the bid form provided. pages shall be completely filled out and signed by the Contractor or appropriate personnel in the 5. company. Bids shall be good for a minimum ofAll 45 days.of the bid form and all signature pages The Contractor shall make every effort to complete the project in a timely manner. All work must be completed within forty-five (45) consecutive calendar days of the issuance of a Notice 6. to Proceed barring any weather or other approved delays. Where a Contractor may be awarded work on multiple Façade Improvements, a schedule of start dates/Notice to Proceed dates will developed during the Pre-Construction Conferences. The Contractor must be willing to conform to the applicable labor standards and other requirements of the Davis-Bacon Act and other acts, orders, and regulations for federally 7. funded projects including: President’s Executive Order 11246 as amended by Executive Order 11375; Title IV of the civil Rights Act of 1964, as amended; a. Section 109 of The Housing and Community Development Act of 1968; b. The Immigration Reform and Control Act of 1986; c. The Davis-Bacon Act; d. The Copeland Anti-Kickback Act; e. The Contract Work Hours and Safety Standards Act. f. Frazier Associatesg. 001116 - 2 Front Royal Facade Improvements SECTION 001116 – INVITATION TO BID 8. The Town of Front Royal is prohibited from making an award to Contractors and their subcontractors in excess of $10,000 who are debarred by the U.S. Department of Labor, the U.S. Department of Housing and Urban Development, or by any agency of the Commonwealth of Virginia, or who are not in compliance with the Federal Equal Employment Opportunity requirements. 9. The Contractor must pay prevailing wages as established by the Department of Labor for various trades according to a “Wage Decision” that is published periodically and is provided with the bid documents. 10. Compliance to the wage requirements and other federal paperwork requirements as listed in Item #8 and Item #9 above are met by completing various forms at the beginning of the construction project and as construction progresses, as well as making employees available for on-site interviews during construction to confirm compliance with Davis-Bacon Act provisions. 11. The Town had the building surfaces where construction activities will take place tested for the presence of lead and all buildings had lead paint on these surfaces per the report from WECI dated September 25, 2019 provided with this Notice. Contractors are therefore required to meet all Virginia Department of Environmental Quality standards for the removal and disposal of lead-based paint and other lead-containing materials. Additionally, a number of the Façade Improvements are on buildings that contain apartments. For those buildings, the Contractor and any subcontractors, including electrical contractors, are required to be certified through the EPA Renovate, Repair and Painting (RRP) Program and have a certified renovator or a person trained by a certified renovator conduct rehabilitation/construction activities where lead-based paint or other lead-containing materials are being removed (e.g., scraping paint). Bidders should provide evidence of RRP certification with their bid(s). For the bidders’ information the following buildings contain residential uses: Building 4, Building 7, Building 10, and Building 11. 12. The Town had the building surfaces where construction activities will take place tested for the presence of asbestos and no asbestos was present on these surfaces per the report from WECI dated September 25, 2019 provided with this Notice. However, if asbestos-containing materials are discovered during construction activities by the contractor and determined to be of the type and quantity requiring abatement by a licensed Lead Abatement Contractor/Subcontractor certified by the Virginia Department of Professional and Occupational Regulation, the Contractor may request a change order to cover the cost of asbestos handling and disposal. 13. All OSHA Regulations must be followed. 14. Building permits will be required for the following: a. Building 4 Keynote 2 and 5 b. Building 5 Keynotes 1 and 2 c. Building 6 Keynotes 1, 2, and 3 d. Building 7 Keynotes 1, 3, 5, and 9 e.
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