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Music Festival August 16,17,18, 19,2018 LOCATION of EVENT: Natvte of ORGANIZATION

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Music Festival August 16,17,18, 19,2018 LOCATION of EVENT: Natvte of ORGANIZATION OUTDOOR MASS GATHERING PERMIT APPLICATION Application n1ust be subtnitted at ]east prior to event date Applications sub1nitted by n1ail \Vill not be accepted Fee: / 7-~oo y NAME OF EVENT: AND TlivfES OF EVENT: Bi-Mart Willamette Country Music Festival August 16,17,18, 19,2018 LOCATION OF EVENT: NAtvtE OF ORGANIZATION: 13384 Jorgenson Road S Jefferson. Oregon WCMC. LLC ( ) Slv1ALL GATHERING ESTlMA TED ATTENDANCE: (X) LARGE GATHERING* Conditional Use Penni\) 40 to 60 thousand NAME OF PERSON TN CHARGE: ADDRESS. CITY, STATE. ZIP Anne Hankins. Festival President Tim Flowerday, Operations Manager P 0 Box 23638 Eugene, OR 97402 DA YTJME PHONE NO. OF PERSON TN CHARGE: E-MAIL: Anne - 541-345-9263 [email protected] Tim - 541-908-0169 [email protected] EMERGENCY CONTACT NAME & 24 HOUR PHONE NO .. IF THIS IS A FUND-RAISER. WHO IS THE OF EVENT: Tim Flowerday 541-908-0169 PROPERTY OWNER{S) NAME: ADDRESS, CITY, STATE, ZIP Jimmy & Kristine Gross 13384 Jorgenson Rd. S Jefferson. OR 97352 REQlHl~ED INFOR.MATION NATURE OF THE EVENT: Indicate what will happen at your event: be specitic on times and activities: attach an additional sheet if necessary. See attached 2017 schedule, festival bible. \VILL SOLIND AI\1PLIFlCATION BE USED AT ALL DURlNG THE EVENT'? (X) YES l ) NO If yes~ please explain: Sound amplification will be used on both the Main Concert Stage and the Sunrise stage. Operational hours for amplification will begin at 7 AM for the Sunrise stage and will end with the final Main Concert Stage performance finishing at 11 PM. WILL ALCOHOL BE AVAILABLE AT ALL DURING THE EVENT? (X) YES ( ) NO Ifyes. please exfJlain: The event wil serve beer, wine and distilled WCMC. LLC 1s the licensee and will be a plan to manage for permit approval to the Oregon Liquor Control Commission and the Marion County Sheriff. \VILL FIREWORKS BE USED OR SHO\VN AT ALL DURING THE EVENT? ( ) YES (X) NO If yes. please explain: THE APPLICANT(S) SHALL CERTIFY THAT: A. If the application is granted. the applicant(s) will exercise the rights in accordance with the tenns and subject to all the conditions and limitations of the approval. B. l!\Ve will comply with all health and rules outdoor mass as adopted the Oregon Department of Human Services and demonstrating '''"·-.-.nrl':l1r'lf~,, vvith the Marion County Outdoor 1\1ass Gathering Ordinance. c. I/We 162.075 and 162.085) that all the above information and statements and the statements in the site plan, attachments and exhibits transmitted herewith are true: and the applicants so acknowledge that any permit issued on the basis of this application may be revoked if it is found that any such statements are false. D. 1/\Ve hereby gram permission for and consent to Marion County. its and employees. law enforcement, public health and fire control officers to come upon the above-described properly to gather information and inspect the property whenever it is reasnnahly necessary for the purpose of this application and/or monitoring the terms and conditions of the permit issued and any other applicable laws or ordinances. E. The applicants have read the entire contents of the application. including the procedures and criteria. and understand the requirements for approving or denying the "~-'~J, ....,uuv ... THE ORGANIZER(S) SHALL CERTIFY THAT: I. the undersigned have read the Outdoor Mass Gathering Application and the Policies and Procedures contained herein. and I am duly authorized by the event organization/business to submit application on its behalf as an organizer The information herein is complete and accurate. ORGANIZER: Anne Hankins, President WCMC,LLC Print Name Submit the completed application. with required attachments to: Marion County Planning Division 5155 Silverton Rd. NE. Salem (503) 588-5038 email: [email protected] FOR OFFICE USE ONLY: ___ Section ___ map number _____ protection plan Application acJcr. pted by 'IJJ;( X Health and medical Date I r 1 -;( 'I {__Parking/trafiic Case Number MG- +- 2L_Copy of OLCC TPA/header-------:~ fee Conditional Use Case No. -+-..;__---'-...;;;.. ()\/ OUTDOOR MASS GATHERING APPLICATIONS Required Information APPLICATION FORI\1: A blank application form is attached. Do not submit the application by mail. The property owner and event organizer must both sign the application. Incomplete applications will not be accepted. If an application is accepted and later determined to be incomplete. the applicant will be notified. If the applicant does not respond or refuses to provide required information, the application \viii be deemed incomplete~ denied, and the ap lication less County costs, returned to the applicant. FEE: Make check payable to Marion County. Small Gathering- $2500. Estimated attendance: 751-3000 for 6 to 120 hours V·lithin any continuous 3- month period. Includes any time in excess of 48 hours nPrP"'::t to set up event or clean up afterward. Large Gathering* - $5000. Estimated attendance: 300 I+ or more than 750 persons at any time on each of 3 calendar days that continues or is expected to continue for more than 120 hours. Includes any time in excess of 48 hours necessary to set up event or clean up aftenvard. *Requires approval of a Conditional Use permit TITLE TRANSFER INSTRU1\1ENT: Include a copy of the officially recorded title transfer instrument (deed, \Varranty deed. or contract) that shows the legal description for the subject property. Available at the Clerk's Office, '"- floor. 555 Cout1 St. NE. Salem, for a minimal charge. SITE PLAN: Dra\vn to scale~ on a separate sheet of 8 Y2 x ll paper, showing: location of the proposed use: o type. number and location of all toilets and washing facilities: \Vater supply; food preparation and food service facilities: c, solid waste collection sites. FIRE PROTECTION APPROVAL: Copy of proposed fire protection plan approved by the applicable fire district or if outside a fire district, provide approval fi·om the Office of the State Fire t\1arshall or fire prevention district that would respond in the event of an emergencv. HEALTH AND l\1EDICAL PLAN: Copy of the health and medical plan approved by the County Environmental Health Division relating to water supply. sewerage facilities. refuse storage and disposal. food and sanitary service. and emergency medical facilities. Each outdoor mass gathering shall have no less than one first aid station staffed by t\VO adult individuals trained in first aid techniques. Contact the County Health DejlL Environmental Health Division. at (503) 588-5387 for more information. PUBLIC SAFETY PLAN: Copy of the public tt( plan approved by the County Sheriffs Office addressing adequate parking and cro\vd control provided the Organizer. Contact the Marion County Sheriffs Office at (503) 588-5094. PARKING AJ\TJ) TRAFFIC CONTROL PLAN: Copy ofthe parking and traffic control plan and. if necessary. a dust control plan approved by the County Public \Vorks Director. Contact Public \Vorks Land Development Engineering & Permits. at {503) 584-7714. INSURANCE CEH.TIFICATE: Contact the Marion County Risk T\1anager at (503) 373-4426 to obtain information about the requirements for a commercial general liability policy and compliance with other standards established by the ivfarion County Risk Manager. OREGON LIQUOR CONTROL CO.!VtMISSION PERMIT: Copy of the Oregon Liquor Control Policies and Procedures I. Once a complete application is received the Planning Division will schedule the mandatory public hearing before the l'v1arion County Board of Commissioners. Due to scheduling priorities it may be over 21 days before the public hearing can he held. 2. Planning staff will request comments from other County departments and a1Tected agencies. The event organizer may be required to meet in person with County oftlcials to discuss and clarify the application. 3. Planning staff will then prepare a report that: (a) Describes the application and the (b) Summarizes relevant county department, agency and public comments: (c) Describes pertinent facts and if the request complies with Ordinance# 1230 and other applicable ordinances and n:gulatiuns~ (d) Makes a recommendation decision to conditionally approve or deny the request. 4. A copy of the report will be sent to the applicant and any representative listed on the application and forwarded to the Board of Commissioners for the public hearing and final action. 5. Notice of the public hearing will be mailed to the applicant and propeny owners within the 1500 foot notification area. wlB be mailed not less than 20 prior to the ~cheduled hearing. 6. After the public hearing, the Board will consider all documents and evidence and issue an order denying or approving the application based on whether or not the request complies \;vith the criteria. Outdoor Mass Gathering Permit Check List These items are required to process your application 0 Application and filing fee. Deadline is at least 45 days before your event. page 1-3: contact Planning Ojvision at (503) 588-5038) D Copy of title transfer instrument (see contact Clerk's Office~ 2nd floor. 555 Court St. l\TE~ Salem~ (503) 588-5225) D Site map (see page 4) D Fire protection approval or State Fire Marshal permit (see page 4; contact Planning Division for fire district name~ State Fire i\1arshal- 373-1540) D Health and medical plan (see page 4: contact Environmental Health at (503) 588-5387) D Public safety plan (see page 5: contact iv1arion County Sheriffs Office at (503) 588-5094) 0 Parking and traffic control plan page 5: contact PubJ ic \Vorks Engineering at ( 503) 584-77 14) 0 Proof of Insurance (see page 5: contact Marion County Risk ~1anager at (503) Oregon Liquor Control Commission pem1iL if applicable page 5: applications available at state liquor stores or call (503) 260-6122 or ) 260-61 14) INSTRUCTIONS FOR PREP ARt\TION OF A RESIDENTIAL SITE PLAN Site plan must be£!!..!:!£!!!, drawn to scale.
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