Koror-Airai Sanitation Project

Environmental and Social Monitoring Report

Semi-Annual Report February 2020

PAL: Koror-Airai Sanitation Project

Prepared by Palau Public Utilities Corporation for the Asian Development Bank.

This environmental and social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB’s Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank doe not intend to make any judgments as to the legal or other status of any territory or area. `

Koror – Airai Sanitation Project Project Management Unit - Palau Public Utilities Corporation TA-8581 REG: Loan 3060(SF)/3061-PAL:

SAFEGUARD MONITORING REPORT

July - December 2020

Prepared by Palau Public Utilities Corporation for the Asian Development Bank.

This safeguard monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area. Safeguards Monitoring Report July - December 2019

Project title Koror – Airai Sanitation Project

Document title DRAFT Safeguard Monitoring Report

Date 25th January 2020

Author(s) Sonia CHIRGWIN

Reference No. SMR-02

Quality control

Version Date Written by: Checked by:

Chris MARLOW Draft v1 25/01/20 Sonia CHIRGWIN Murielle GOUBON

Distribution

Sent to: Name Company Sent on: Steve BLAIK ADB 17/2/20 Taniela FALTAU ADB 17/2/20 Copy to: Name Company Sent on: Anthony RUDIMCH PPUC 14/2/20 David BAI PPUC 14/2/20 Laurent DENIAU Egis 14/2/20 Murielle GOUBON Egis 14/2/20 Chris MARLOW PIAC 14/2/20 Deidre YAMANGUCHI PIAC 14/2/20

Safeguards Monitoring Report July - December 2019

Acronyms and Abbreviations

ADB Asian Development Bank CEMP Contractors Environmental Management Plan EA Executing Agency EQPB Environmental Quality Protection Board EIA Environmental Impact Assessment EMP Environmental Management Plan GAP Gender Action Plan GFP Grievance Focal Point GIS Geographic Information System Ha Hectare HH Households HOTL House of Traditional Leaders IA Implementing Agency ICB International Competitive Bid IEE Initial Environmental Examination KASMP Koror-Airai Sanitation Master Plan KASP Koror-Airai Sanitation Project KSPLA Koror State Public Land Authority LAR Land Acquisition and Resettlement MOF Ministry of Finance MPIIC Ministry of Public Infrastructure, Industry and Commerce NGOs Non-Government Organizations O&M Operation and Maintenance PAM Project Administration Manual PIA Project Implementation Assistance PIU Project Implementation Unit PMU Project Management Unit PPTA Project preparation technical assistance PPUC Palau Public Utilities Corporation PSA Poverty and Socio Economic Assessment PSC Program Steering Committee RP Resettlement Plan SPS Safeguard Policy Statement SPS Sewage pump station STP Sewage treatment plant TA Technical Assistance TOR Terms of Reference WB World Bank WSIP Water Sector Improvement Program WWO Water and Wastewater Operations (Palau Public Utilities Corporation)

Safeguards Monitoring Report July - December 2019

TABLE OF CONTENTS

EXECUTIVE SUMMARY ...... 1 1 INTRODUCTION ...... 2 1.1 Project Description ...... 2 1.2 Current Status of Project Activities ...... 3 1.3 Institutional Arrangements ...... 5 2 ENVIRONMENTAL SAFEGUARDS ...... 5 2.1 Environmental Safeguard Requirements ...... 5 2.2 Description of Environmental Safeguard Activities ...... 7 2.3 Key Environmental Risks and Responses ...... 7 2.4 Capacity Building Activities ...... 10 3 SOCIAL SAFEGUARDS ...... 10 3.1 Involuntary Resettlement Requirements ...... 10 3.2 Safeguards for Indigenous Persons ...... 10 3.3 Workplace Health and Safety ...... 10 4 GENDER ...... 10 4.1 Gender Action Plan Requirements ...... 10 5 CONSULTATION AND GRIEVANCE PROCEDURES ...... 11 5.1 Information Disclosure, Consultation and Awareness ...... 11 5.2 Grievance Redress Mechanism ...... 12 ANNEX A: ENVIRONMENTAL MONITORING REPORTS (PPUC) ANNEX B: OUTSTANDING ISSUES FOR ICB-03 PERMIT SPECIAL CONDITIONS, AND WORKPLAN TO ADDRESS ISSUES ANNEX C – COMMUNITY AWARENESS PLAN ANNEX D: MONITORING OF GENDER ACTION PLAN ANNEX E: DRAFT BROCHURES ON WASTEWATER SYSTEM AWARENESS

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EXECUTIVE SUMMARY 1. This safeguard monitoring report for the Koror-Airai Sanitation Project has been prepared in accordance with the laws of the Government of the Republic of Palau and the related safeguards policies of the Asian Development Bank (ADB).

2. This is the second Safeguards Monitoring report for the Koror Airai Sanitation Project (KASP). The first report covered the period from October 2014 to June 2019. The reporting has now moved to a bi-annual basis in conformance to ADB safeguard reporting requirements. This report covers the 6 month period of July 2019 to December 2019.

3. The project’s outcome is improved delivery of sanitation services by the Palau Public Utilities Corporation (PPUC).

4. The project’s outputs are as follows:

• Effective, efficient, and sustainable sewage collection systems in Koror and Airai; • Sewage treatment and disposal meets Palau’s environmental standards; • Safe and hygienic public toilet facilities in Koror are available; and • The Project is effectively managed.

5. For environmental safeguards the project was classified as category B, and an Initial Environmental Examination (IEE) was prepared and approved at the processing stage. The IEE included a project Environmental Management Plan (EMP). During the detailed design stage, these EMPs were updated and incorporated into bidding documents. The selected contractors were required to submit Contractor Environmental Management Plans prior to commencing civil works, and the PMU submitted and obtained all necessary environmental approvals from the Environmental Quality Protection Board (EQPB). It is noted that each component had minor, temporary and localized environmental impacts, readily managed by proposed mitigation measures in the IEE and CEMPs.

6. In regard to the permit for ICB-03 contract works for the Sewage Treatment Plant (STP), there are a number of special conditions for PPUC to meet as pre-operational requirements outlined by EQPB. In the past six months, a number of these requirements have been addressed, although most are in progress rather than complete. All aspects of the ongoing compliance tasks are detailed in this report. Discussions are ongoing with EQPB to ensure that all safeguard requirements can be met, particularly in relation to the effluent disposal from the STP.

7. A timeline to address the special condition requirements was proposed by PPUC (and accepted by EQPB), to allow adequate time for the external studies to be completed, and for the contractor to provide the necessary information to meet the EQPB requirements. PPUC also applied for a time extension for the permit to cover the longer construction period required given project delays. This was granted, with the current permit now expiring in November 2020.

8. The major environmental risk is contamination of the Malakal Harbor where the ocean outfall infrastructure is sited. An imperative is to accurately project the quantity and quality of the emissions from the STP, assess the suitability of the current ocean outfall structure, and model the predicted mixing zone.

9. Along with projecting potential impacts on the marine environment, PPUC are also seeking specialized engineering advice in relation to minimizing environmental risk. There is a need to assess infrastructure options, comparing options for additional treatment and/or outfall infrastructure improvements. This engineering advice needs to be informed by data on predicted effluent and dispersal behavior. In consultation with PPUC and EQPB, a Terms of

Reference was developed for undertaking an Environmental Study of the Malakal Wastewater Treatment Plant Outfall. The bidding and evaluation processes were completed, with the contract to be awarded in early 2020.

10. For resettlement, the project was classified as category C, in that the project did not involve land acquisition, restrictions to existing land use, or access. There have been no unanticipated land acquisition and resettlement impacts.

11. Other social aspects of the project delivery are encompassed in the community awareness and engagement processes, ensuring that there is widespread understanding of the project benefits, health risks of poor sanitation, and the ways that households and businesses can do the right things in terms of the wastewater system operations. These activities for the reporting period are also covered in the report, as well as looking at the gender aspects of project delivery.

Figure 1: Broad overview of network

1 INTRODUCTION

1.1 Project Description 12. The Koror - Airai Sanitation Project will provide priority sanitation infrastructure as identified in the Koror-Airai Sanitation Master Plan (KASMP). The impact of the project will be improved environment and public health in Koror and Airai. The outcome of the project will be improved delivery of sanitation services by the Palau Public Utilities Corporation (PPUC).

13. The project is driven by environmental sustainability and economic development priorities. The degraded condition and limited capacity of the Koror sewerage network was causing environmental and health issues with cumulative impacts on the well-being of communities and the economy. In the Airai area serviced by septic tanks, the unsuitable soils create surface water ponding, presenting health risk and environmental harm to local communities, and impacting on capacity for tourism development. Rapid development exacerbates these issues.

14. With limited flushing within Palau’s lagoons, sewage overflows compound pollution, with the buildup of waste damaging fragile marine and mangrove ecosystems. From time to time, the government has placed swimming bans in some areas near tourist hotels and local

swimming spots, which addresses immediate risk, but impacts on Palau’s tourism branding.

15. Cases of gastroenteritis caused by poor sanitation are a significant risk for local communities, with the potential for more serious waterborne diseases, such as cholera, an issue of concern for health practitioners. Direct and indirect health costs, degradation of Palau’s natural tourism assets, and potential cost of clean-up works underpinned the economic case for investing in improved sanitation.

16. The following provides an overview of the outputs as presented in the latest update of the Project Administration Manual (June 2019):

Output 1: Effective, efficient, and sustainable sewage collection systems in Koror and Airai. The sewerage network in Koror will be rehabilitated and augmented to (i) minimize the frequency and severity of uncontrolled sewage overflows; (ii) reduce the energy requirements to operate the network; (iii) improve the operation of the network through real-time monitoring of sewage collection system parameters at key locations within the network; and (iv) enable rapid response to disruptions to sewerage services resulting from system failures. A sewerage network will be constructed at Kesebelau (Airai).

Output 2: Sewage treatment and disposal meets Palau’s environmental standards. Sewage collected in the Koror and Airai sewerage networks will be treated to tertiary standards at new sewage treatment plants (STPs) to be constructed at Malakal (Koror) and at Kesabelau. Effluent from the new STPs will meet Palau’s environmental discharge quality standards for the current and projected 2036 sewer loads.

Output 3: Safe and hygienic public toilet facilities in Koror are available. Three gender sensitive public toilets will be rehabilitated and connected to the sewer system while an additional three toilets will be built in key locations in the tourist precincts of Koror.

Output 4: Effective project management. The project management unit (PMU), supported by project implementation assistance (PIA) consultants will provide project design and supervision, monitoring, reporting, quality and cost control, screening, contract administration services and monitoring of the gender action plan, and environmental action plan.

17. The implementation phase of the project commenced in October 2014, and is due for completion at the end of 2020. This report covers the period from project commencement through to early July 2019.

18. Whilst the project focus is to develop infrastructure for significant environmental and health improvement, it is important to also analyze environmental and social risk in the construction and operational phases, and ensure the project does not create environmental harm or degradation. This is achieved through following the ADB’s Safeguard Policy Statement (2009) in the design and implementation of the project. Development projects also provide an opportunity to improve outcomes for communities, focusing particularly on opportunities to improve the lives of women and disadvantaged members of communities. As such, the ADB requires all projects to consider environmental and social safeguards, potential resettlement impacts, and ways to reduce impacts and enhance opportunities for women and indigenous groups

1.2 Current Status of Project Activities 19. The project originally consisted of four International Competitive Bid (ICB) packages, and a number of national and plant procurement packages as outlined below:

• ICB-01 - Sewer network rehabilitation and expansion works at Malakal and Meyuns area • ICB-02 - Sewer network rehabilitation and expansion works at Koror • ICB-03 - Sewage Treatment Plant Upgrade in Malakal

• ICB-04 - Sewage System and STP Construction in Airai (Kesebelau/Ked) • Rehabilitation and construction of public toilets in Koror • Management of Melekeook STPs • Procurement of high pressure jetter • Sewage pumping station (SPS) - new site • Generators for SPS 1 and SPS 2

20. With various implementation challenges, particularly the change in costings from those projected during the PPTA and actual bid prices, the scope of the project has been reduced. Requested design changes also increased the costs of the project infrastructure and along with delays in civil works contracts, reassessing overall scope provided a pragmatic approach. As such the works contract ICB-04 for improved sanitation in the Airai area, has now been deferred. The Government of Palau is in ongoing discussions with ADB in regard to extending the loan facility to ensure additional works are funded to fully rehabilitate and improve both the Airai and Koror sewage systems. These works are proposed under a KASP Phase 2.

21. ICB-01 was signed in September 2016, with mobilization in late 2016, and works commencing in February 2017. The contract with Progetti Joint Venture (PJV) was terminated in mid-October 2019. Termination was due to a substantial breach of contract, with PJV failing to provide the required performance security. Progress on the contract works had also been minimal. Negotiations of the termination payment certificate are in progress.

22. Moving forward with ICB-01, documentation has been prepared for completion of the works and approval was obtained for single source procurement with Surangel and Sons Construction. Unfortunately, Surangel has withdrawn due to other commitments. Alternatives are now under consideration with completion possible by August 2020 if direct negotiation with a single bidder is chosen or December 2020 if through ICB or NCB public tender.

23. ICB-02 commenced in September 2016, and has also required time extensions, with the current completion time extended to early March 2020. PPUC have undertaken CCTV survey work, and identified some installation problems that needed remedy. Correction of defective work on the DN500 gravity sewer has been completed and connections to the existing sewers are in progress to introduce flows into the new works. Due to the outstanding works at SPS 1 the section of new pipeline downstream from Meyuns Island road junction cannot be taken into use and flows will be diverted back into the existing sewer and pump station.

24. ICB-03 commenced in January 2017 to upgrade the sewage treatment plant (STP) in Malakal. Whilst works have progressed, it has not been in accordance with the program due to delays in the supply of materials and equipment. Works are now anticipated to be completed by June /July 2020 (previously scheduled for October 2019). Several major contractual claims were resolved during recent months; however the Contractor is still to demonstrate the plant can treat the flow specified in the contract.

25. As a part of the bidding requirements under ICB-03, the contractor will design, construct, test and commission the new STP. Once the plant has been commissioned, the Contractor will train PPUC personnel on operations and maintenance, as well as provide a wastewater operations manager to oversee the plant operations in the initial period. The manager will be working full time for the first three years, reducing inputs to a part time basis for a further two years. The environmental management and monitoring components of the contract will be critical to meeting Palau’s environmental standards.

26. ICB-04 is the proposed sewage system and STP for construction in Airai. Due to project fund shortfalls, this was removed from the project scope of works. However, the Government of Palau is in discussions with ADB to explore increasing the loan funds to include this component. All design work and draft bidding documents have been completed.

27. The rehabilitation and construction of public toilets is being undertaken by the Koror State with minimal inputs from the PIAC team. This siting and design work for upgrading public sanitation facilities has been completed by the Koror State Public Lands Authority, with PPUC to supervise works. There has been a delay in releasing bidding documents for the work, but this is expected to take place in early 2020.

1.3 Institutional Arrangements 28. The Ministry of Finance (MOF) is the executing agency, with Palau Public Utilities Corporation (PPUC) as the implementing agency. The PMU was created in the PPUC Water and Wastewater Operations (WWO) Division. The PMU is responsible for the overall implementation of the project including the day-to-day project activities, and compliance with the provisions of the loan including project agreements and government policies and guidelines. The PMU also serves as the Secretariat for the Project Steering Committee (PSC).

29. Support for the PMU is provided by project implementation assistance consultants (PIAC). Reporting to the PMU Project Manager, the PIAC team assists in delivering the project outputs and supporting effective project management. PIAC assistance includes confirmation of project scope, preparation of bidding documents (including design) and supervision of project activities. Monitoring and reporting on project progress is also a key area of support, ensuring the project complies with quality and cost control standards. The PIAC team also assist to administer contracts awarded under the project. This management oversight includes supporting the PMU to monitor safeguards throughout project implementation.

2 ENVIRONMENTAL SAFEGUARDS

2.1 Environmental Safeguard Requirements 30. Under the Palau regulatory framework, the Environmental Quality Protection Board (EQPB) is the governing body administering the Environmental Protection Act and its regulations protecting the environment and ensuring the integrity of marine, terrestrial, and water eco-systems are not compromised by development. The legislative framework ensures resources are protected, and development in Palau considers sustainability. These frameworks are directly relevant to the project, ensuring that design, civil works, and ongoing operations are completed with sound environmental protection measures in place.

31. Under the Environmental Impact Statement (EIS) Regulation, the EQPB applies an assessment process for all new infrastructure projects. The two stage assessment firstly determines the level of assessment required through an Environmental Assessment, which is an initial evaluation to determine whether there are any components of the proposed development that have potential to have a significant impact on the environment. In these cases, a more comprehensive Environmental Impact Assessment (EIA) is required. The project worked closely with the EQPB to ensure all legislative requirements were met in the project preparation and implementation phases. Permits issued by the EQPB often include conditions which must be met by the proponent during the implementation phase. This is the case under ICB-03, the construction of the new STP, where there are outstanding special conditions yet to be met by PPUC. The PIAC team is working closely with PPUC to resolve these issues.

32. Within the Government’s EIS Regulation and ADB’s SPS, the interventions proposed in the Project were categorized as category ‘B’ for environment, based on the most sensitive component. Project categorization was carried out using a rapid environmental assessment (REA) checklist for all project components, and an IEE was then updated and submitted for Government approval. The following tables summarize the approvals process for each of the core contracts.

Table 1: ICB-01 - Sewer network rehabilitation and expansion works at Malakal and Meyuns area Environmental Safeguard Measure Status Initial Environmental Examination (IEE) report written as a part of Completed early 2012 and Project Preparatory Technical Assistance (PPTA) approved by ADB

EQPB review of IEE. Endorsement issued with a number of July 2012 conditions attached. Review and update EMP as part of detailed design work Early 2016 Detailed Environmental Management Plan (based on IEE) April 2016 included as part of the bidding documents Detailed Contractor Environmental Management Plan (CEMP) in November 2016 line with EMP Managing and Monitoring Matrix from bidding documents, to be prepared by Contractor and submitted for approval by PPUC, EQPB and ADB. Permit issued by EQPB February 2017 Works commenced on site February 2017 After submission of timeframe extension request, EPQB extend August 2019 permit until July 31st 2020

Table 2: ICB-02 - Sewer network rehabilitation and expansion works at Koror Environmental Safeguard Measure Status Initial Environmental Examination (IEE) report written as a part of Completed early 2012 and Project Preparatory Technical Assistance (PPTA) approved by ADB

EQPB review of IEE. Endorsement issued with a number of July 2012 conditions attached. Review and update EMP as part of detailed design work Early 2016 Detailed Environmental Management Plan (based on IEE) March 2016 included as part of the bidding documents Detailed Contractor Environmental Management Plan (CEMP) in October 2016 line with EMP Managing and Monitoring Matrix from bidding documents, to be prepared by Contractor and submitted for approval by PPUC, EQPB and ADB. Permit issued by EQPB January 2017 Works commenced on site January 2017 After submission of timeframe extension request, EPQB extend August 2019 permit until July 31st 2020

Table 3: ICB-03 - Sewage Treatment Plant Upgrade in Malakal Environmental Safeguard Measure Status Initial Environmental Examination (IEE) report written as a part of Completed early 2012 and Project Preparatory Technical Assistance (PPTA) approved by ADB

EQPB review of IEE. Endorsement issued with a number of July 2012 conditions attached. Detailed Design Report completed December 2015 Review and update EMP as part of detailed design work Early 2016 Detailed Environmental Management Plan (based on IEE) April 2016 included as part of the bidding documents Detailed Contractor Environmental Management Plan (CEMP) in February 2017 line with EMP Managing and Monitoring Matrix from bidding documents, prepared by Contractor and submitted for approval by PPUC, EQPB and ADB. Sewage Treatment Plant HAZOP Report prepared by Beca Ltd May 2017 PPUC applied for permit from EQPB. Approval was delayed as December 2017 further information sought (updated IEE) Permit issued by EQPB for earthmoving, wastewater discharge, June 2018 solid waste and hazardous waste management (special conditions of permit to be met in pre-operational phase)

PPUC submit request to EQPB for extension of timeframe for May 2019 permit. EQPB response – requiring all special conditions to be addressed prior to consideration of an extension Extension granted on the basis of PPUC submission of timeframe August 2019 to meet all outstanding requirements. Permit valid until August 31 2020

33. As discussed in Section 1.2, ICB-04, the component of the project to upgrade sanitation in Airai, has been removed from the project scope due to insufficient funds. However, the environmental safeguards work as part of the initial design process was completed, with an EMP included in the bidding documents that were drafted in October 2016. At this stage with the works put on hold, there have been no permits issued by EQPB.

2.2 Description of Environmental Safeguard Activities 34. By continually monitoring social and environmental safeguards throughout a project cycle, a focus is provided for the PMU to address risks and opportunities as the project changes or new issues arise. Summarizing these issues in a bi-annual report to the ADB and stakeholders provides an important accountability mechanism, and demonstrates adherence to the project’s Initial Environmental Examination (IEE), Resettlement Plan (RP) and Gender Action Plan (GAP).

35. Within the PMU, an Environmental Specialist was employed in September 2018, providing the necessary focus for regular environmental reporting. Regular environmental monitoring reports for the project are completed on a monthly basis, providing a mechanism for ongoing risk mitigation. The reports for the previous six months are attached as Annex A.

2.3 Key Environmental Risks and Responses 36. The Koror - Airai Sanitation Project is classified as category B for environment. This classification states that the project may have some adverse environmental impacts, but of a lesser degree and/or significance than those for Category A projects. An Initial Environmental Examination (IEE) is required to determine the significance of environmental risks, mitigation strategies, and monitoring methods. An IEE report was prepared during the Project Preparatory Technical Assistance (PPTA) phase, including a project Environmental Management Plan (EMP).

37. The overall conclusion from the IEE was that the project provides positive environmental benefits through improving the environmentally safe collection and treatment of sewage in Koror and Airai. Sewage overflows within the collection network will be reduced significantly. The quality of sewage treatment will meet appropriate standards for the sensitive marine environment. Sludge disposal will be managed in accordance to a sludge management plan, with waste being buried at the landfill, and potentially in the future used as a resource in a bio-digestion system (under feasibility assessment). Improved coastal marine water quality, improved freshwater quality, reduced odor nuisance, reduced public health risk from exposure to untreated sewerage, and increased public safety will be significant benefits of the project. Associated and cumulative benefits include increased tourism potential, improved planning and management of future sanitation infrastructure, and improved development planning.

38. The IEE process found that no significant environmental impacts are likely to result from project implementation. The environmental management plan outlines the risks and mitigating actions to be undertaken during project implementation. The IEE also stated that the project will help develop the capacity of the WWO to manage and monitor environmental performance of the sanitation system.

39. The major risks identified within the IEE were:

• Maintaining the quality of treated sewage effluent discharged, particularly during the construction phase for the STP. Measures to mitigate these risks were included in the design specifications. • The low institutional capacity of the WWO, including their lack of environmental management staff, and the under resourced EQPB to enforce regulations.

40. ICB-01 Meyuns and Malakal Sewer Network Rehabilitation and Expansion. The contract for undertaking these works was awarded to a joint venture between Progetti Plant SRL and Costruzioni Dondi SPA, with works commencing in February 2017. As per the specifications in the bidding document, the successful contractor was required to submit a Contractor’s Environmental Management Plan (CEMP) which was part of the submission to the Environmental Quality Protection Board (EQPB) for approval to be granted to PPUC to undertake the works. This approval was granted in September 2017, with the permit detailing numerous special conditions to ensure environmental risks were minimized.

41. On the 20th March 2019 the PPUC Board of Directors issued a directive to terminate the ICB-01 contractor. However, during the PSC meeting on the 15th May, members decided to address contract risks through reducing the scope of the contract for ICB-01. With the sanction of ADB the use of a local contractor was endorsed to complete segments of the work removed from Progetti’s contract. With only one contractor available locally for laying of asphalt, a lump sum contract was awarded to Surangel to complete the road sealing works, commencing in October and finishing on 26th November 2019.

42. In mid-October 2019, the ICB-01contract was terminated after an extended period of attempting to resolve the outstanding contract issues. As a result of these protracted contracting issues, there has been no works undertaken, and no further environmental site audits. The main outstanding issue from an environmental perspective had been the road sealing works, which was the subject of frequent community complaint. With Surangel completing these works in October and November, this issue has been resolved. There were no environmental issues arising from the sealing work, with the contractor satisfactorily managing environmental risks, safety, and traffic disruptions.

43. ICB-02 Malakal Sewer Network Rehabilitation and Expansion. With the contract awarded to Pacific Engineering Projects commencing in September 2016, there were significant delays during civil works caused by inaccurate information or clashes with other service lines for water supply and communications. Re-designs were required to avoid damage and disruption to existing services, resulting in installation in the middle of the road for some sewer lines rather than along the right-hand sign. This increased impacts on traffic flow during construction.

44. During the reporting period, there were minimal works completed under this contract, with the main focus on remedial works to correct sagging issues with sewer pipes and rectify protruding gaskets. This work required underground pipe sections to be uncovered and repaired, needing excavations to expose the defected works. Whilst the work sites have been temporary in their nature, the environmental auditing found poor sedimentation controls, and poor traffic management systems. The contractors were required to remedy these issues.

45. ICB-03 Sewage Treatment Plant at Malakal. During the reporting period, there has been a focus on addressing outstanding permit conditions for the pre-operational phase. See Appendix B for a summary of the outstanding issues to be addressed by PPUC, and progress to date.

46. A key challenge is to ensure that the design of the effluent ocean outfall is adequate to meet the discharge standards of Palau. With the changed treatment system, the effluent will have different parameters. At this stage, it is unknown whether the existing outfall is in sound condition to receive the flows that will be generated from the STP. This is a concern, particularly given a report commissioned by the Palau International Coral Reef Centre (at the request of PPUC) that highlights the poor flushing system of the harbor, and thus the long

retention times and risk from fecal coliforms. An Environmental Study of the Malakal Wastewater Treatment Plant Outfall will investigate the soundness of the existing infrastructure and model the predicted outfall and its behaviour in the marine environment. Based on this data, recommendations will then be made to mitigate environmental risk.

47. Options for mitigation measures will be included in the Environmental Study, providing evidence-based advice on the options for further pre-treatment of the effluent, or improved dispersal infrastructure. The findings may include recommendations for additional post treatment of the effluent to improve water quality prior to release into the harbour, such as a disinfection process. Alternatively, or in addition, infrastructure options will be explored such as the installation of additional risers to achieve the desirable dilution of 100:1 at the surface over the outfall1. The recommendations need to provide solutions that are cost effective but protect marine and health values over the longer term. This study is critical to facility planning, and a key component of the EQPB permit conditions to be met by PPUC.

48. In September 2019, a Request for Quotation (RfQ) was distributed to specialized consultants to assess the outfall infrastructure, model the likely mixing zone and potential environmental impacts of the effluent outfall, and provide advice on mitigation measures. Unfortunately, no complete bids were received at the end of the tender period. After consultation with EQPB, a re-bid process was undertaken, targeting additional consultants with relevant experience. At the close of the bid period in December, there were two qualifying bids. The evaluation process determined that the lower cost bid met all technical specifications, with the only disadvantage being an extended time frame for the completion of works. EQPB agreed that the longer time period was not likely to impact given the extended construction period, and that the relevant experience and reasonable pricing made this bidder the preferred contractor. The contract will commence in early 2020 with an expected completion time of July 2020.

49. The ICB-03 construction contractor is required to provide information on the technical capability of the proposed laboratory, along with their complete Operations and Maintenance Manual. The O&M Manual will include important data such as the hazardous and toxic materials management plan and sludge management plan, as well as the site emergency management plan. This documentation has been requested by PIAC regularly, as they are pre-operational requirements from EQPB as part of the permit process. PPUC have stated to EQPB they would be submitting this documentation in October 2019. The submission of these documents has become a pressing issue, and one which PPUC and PIAC are following closely with the contractor to meet this obligation.

50. In addition to progressing the special conditions of the EQPB permit, the PPUC Environmental Officer has conducted ongoing environmental site audits. Issues arising include improving waste management practices on site, repairing silt fencing that has not been maintained, and installing additional fencing to contain sedimentation from a soil stockpile that was levelled on the site of the STP.

51. Rehabilitation and construction of public toilets in Koror. A key issue for public toilets is ensuring they are safe and hygienic for use. Maintenance needed to be resolved through dialogue with PPUC, the Koror State Government and the Ministry of Cultural Affairs (MCA). It was agreed that the most sustainable model would be for the management and maintenance to be the responsibility of Koror State. PPUC will undertake the bidding and supervise civil works, but the infrastructure will belong to Koror State, who will have responsibility for ongoing operations and maintenance. Bidding is expected to take place in 2020.

52. Climate change impacts have been considered throughout the project implementation, with climate change vulnerability considered during design, and mitigation

1 Wolanski E (2019): DISCUSSION REPORT: Malakal sewage outfall. (Undertaken for Palau International Coral Reef Centre). College of Science and Engineering. James Cook University Australia. 9

strategies incorporated to enable sustainability.

2.4 Capacity Building Activities 53. During this reporting period, capacity building included ongoing support for both the PPUC environmental officer and the PIAC community specialist.

3 SOCIAL SAFEGUARDS

3.1 Involuntary Resettlement Requirements 54. During the project preparation phase, the project was classified under category C for both involuntary resettlement and indigenous peoples. There are no significant resettlement issues, with all civil works constructed on public land, within public easements, or on long term leased land without settlers. Sewage network rehabilitation and improvement works were proposed within existing infrastructure footprints, and no Resettlement Plan was required for this project.

55. During detailed design works, a number of technical and siting options were considered and discussed with PMU and PSC. The National Resettlement Specialist facilitated detailed discussions with the aim of minimizing resettlement impacts, particularly for the STP in Malakal and the SPS at Long Island. In consideration of the pipeline route, the current route was selected due to both technical and resettlement considerations.

56. No resettlement issues have arisen during this reporting period.

3.2 Safeguards for Indigenous Persons 57. No actions were required under safeguards for indigenous persons. The majority of the population has ethnic origins in Palau; therefore the majority can be considered indigenous. Under the ADB definition, indigenous persons are a group or cultural identity distinct from that of the dominant or mainstream society, and as such, no action was required.

3.3 Workplace Health and Safety 58. All contractors were required to address traffic management and workplace health and safety, either through a separate health and safety plan or through procedures within the contractor CEMP.

During the reporting period, there were no accidents or serious incidents reported during the project works for any of the contracts.

4 GENDER

4.1 Gender Action Plan Requirements 59. A Gender Action Plan (GAP) was written during the project preparation stage, with the emphasis on inclusion during consultation, and seeking economic opportunities for women during implementation of the civil works contracts.

60. Annex D provides a monitoring update of the GAP showing progress against targets. As discussed in the previous Safeguards Report, there were a number of constraints in the implementation. Primarily lack of staff resourcing to implement proposed actions was a major challenge. Whilst there were resources available for community engagement, the expertise or experience in gender inclusion was not prevalent within the team. Unfortunately, without staff

allocated to drive the implementation of the GAP, or processes built in to monitor the participation of women and men in project activities, it is challenging to make inroads into this area of change. A lesson learned for KASP is that resourcing for GAP implementation is fundamental for improving outcomes for women in project delivery.

61. During this reporting period, there was an emphasis on community awareness and engagement. The Community Awareness Officer from PIAC gave a presentation to the annual Women’s Conference, where social and economic issues are discussed by women leaders and community members. This is a high profile event led by Bilung and Ebilreklai, the high ranking traditional matriarchs of Koror and Melekeok, together with women throughout Palau. The conference is held to discuss issues concerning improvements and initiatives needed to strengthen social and cultural aspects of life in Palau. There were approximately 500 attending the conference, with 96% women and 4% men attending. This was a good opportunity to discuss the benefits of the project, and the role of women in making sure their households do not put the wrong things into household drains or toilets. The discussion was well received, and a request has been made for a presentation at a subsequent meeting to ensure the messages reach more women in Palau.

5 CONSULTATION AND GRIEVANCE PROCEDURES

5.1 Information Disclosure, Consultation and Awareness 62. The project promoted meaningful public and stakeholder’s participation in consultations and focus groups, particularly during the design phase. A Community Participation / Gender Specialist was engaged from early October until end of December 2014, with a new Community Specialist engaged from 2014 – 2016. At the end of this contract, there was then a period without a specialist in this role, until recently in June 2019 when a new specialist was recruited within the PIAC team. During this reporting period, the community awareness and engagement process was reinvigorated, with activities summarized in Table 4. At the commencement of the engagement of the specialist, an awareness plan was developed and is attached as Annex C.

63. Materials produced during this reporting period are attached in Annex E. The brochures are attached in English language but will also be produced in Palauan language. The videos interview the Field Supervisor of PPUC Wastewater Operations, who provides detailed information on the issues and solutions. The two videos can be viewed at https://onedrive.live.com/?authkey=%21AERIcrt9ADnr34Y&cid=9C8BB210B812D5EA&id=9 C8BB210B812D5EA%21143&parId=9C8BB210B812D5EA%21132&o=OneUp and https://onedrive.live.com/?authkey=%21ALmNS7uPqXe4x2g&cid=9C8BB210B812D5EA&id =9C8BB210B812D5EA%21142&parId=9C8BB210B812D5EA%21132&o=OneUp

Table 4: Summary of Consultation and Awareness Activities Timeframe Consultation and Awareness Activities July 2019 Detailed awareness strategy developed August 27 2019 Community information session – project benefits, project progress / status, and information on what we can all do to use the sewage system properly (eg what can and cannot go down drains) Palau Community College 31 attendants – 7 female 24 male. September 9 2019 Information session for public health students – project benefits, project progress / status, and information on what we can all do to use the sewage

system properly (eg what can and cannot go down drains). Also public health aspects to the project and the role of improved sanitation on disease reduction Palau Community College 3 attendants – 2 female 1 male. September 16 2019 Information session for public health students – project benefits, project progress / status, and information on what we can all do to use the sewage system properly (eg what can and cannot go down drains). Also public health aspects to the project and the role of improved sanitation on disease reduction Palau Community College 5 attendants – 3 female 2 male. September 2019 Presentation to “Mechesil Belau" (Women of Palau) Womens Conference 500 participants – 480 women, 20 men

October 2019 Presentations to Mindszenty High School and Palau High School

November 2019 Video made interviewing PPUC staff from the Treatment Plant. He talks about what not to flush down the drains and the toilet. He also discusses some of the issues with sewage overflows and the work under the project to address these issues. The video shows the results of clogged pipes, using camera footage from field investigations.

December 2019 2 brochures drafted on correct use of sanitation system. One is for general public, and one for young children

5.2 Grievance Redress Mechanism 64. Within PPUC, there is a team that receives and documents any customer complaints. Records are kept on the types of complaints and resolution so that this can be tracked over time. Sewage complaints are minor compared to complaints received over power outages or billing. However, complaints about KASP are not received through this channel. Being a small population, complaints about the project are directed to senior PPUC management, board members, or staff associated with the project. These complaints are referred to the PMU.

65. Complaints received by the PMU are brought up at the regular contractor meetings, with discussion on the best way to resolve the issue. Usually an official letter is provided on the issue, and once it has been addressed, the contractor provides a small report with pictures to the PPUC demonstrating how the problem was mitigated. If the issue cannot be resolved at this level, it is brought to the attention of the PMU Project Manager.

66. In any instances where complaints could not be resolved between the PMU and the contractor, they were brought to the PSC for further discussion. In particular this relates to siting of infrastructure at Long Island, and the lack of support for the SPS works near Palau Pacific Resort. In both of these instances, the proposed works were removed from the project scope, with ongoing dialogue in place to resolve the issues over the longer term .

67. With the road sealing works complete, the main source of ongoing complaint has now been addressed.

ANNEX A: ENVIRONMENTAL MONITORING REPORTS (PPUC)

Koror Airai Sanitation Project

ICB-03 Sewer Treatment Plant Upgrade Malakal

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 03 – CEMP Monitoring Report

INTRODUCTION Background to this Document The Koror Airai Sanitation Project (KASP) is an infrastructure project funded through loan funds from the Asian Development Bank. The project will provide high priority sanitation infrastructure identified in the Koror – Airai Sanitation Master Plan (KASMP). The Palau Public Utilities Corporation (PPUC) is a public corporation established to manage and operate the electrical power, water and wastewater systems of the Republic of Palau. Under KASP, there are three major contract packages to improve sanitation infrastructure. This report relates to the contract ICB-01, Sewer Network Rehabilitation and Expansion Works at Koror. The contractor is Pacific Engineering Projects Ltd. The works funded under this package include: • Topographical survey and geotechnical investigation • Civil and structural design and process design • Temporary works involving diversion of existing sewer inlet main to existing secondary pond • Excavation, backfilling and other earth works • Removal of water and sludge from existing primary pond • Construction of concrete SBR tanks, office block, control and equipment building and concrete intake structure • Installation of HDPE and PVC underground force and gravity main. • Mechanical installation of process equipment. • Electrical design and installation. • Calibration, Testing and Commissioning • Operation of the plant. These works will improve sanitation, treating sewage to a higher standard prior to discharge. Key environmental risks have been identified through the Initial Environmental Assessment, along with mitigation strategies. The Environmental Management Plan for the construction phase was provided to the contractor within the bidding documents. The Contractor was then required to develop this into a detailed Contractor Environmental Management Plan (CEMP). The CEMP was submitted and approved prior to commencement of works. This monitoring report provides a means to check the implementation of the CEMP, and address issues as they arise. In addition to the mitigation measures put forward in the CEMP, there were some additional requirements attached to the EQPB permit issued on 8/6/18. The Special Conditions include 35 measures to address environmental risk during the construction phase. In instances where the permit conditions are in addition or to a higher standard than those proposed in the CEMP, these have also been entered into the monitoring framework in blue text. Key Environmental Issues In undertaking the ICB-03 civil works contract, the following are the key environmental issues from the CEMP requiring careful management: ➢ Contractor environmental awareness, inspection and reporting ➢ Noise emissions ➢ Dust and fugitive emissions ➢ Transport impacts ➢ Waste management ➢ Sanitation ➢ Hazardous substances

ICB 03 – CEMP Monitoring Report

➢ Spillages ➢ Public roads ➢ Soil erosion and sedimentation ➢ Water and waste water ➢ System design and construction ➢ Health and safety ➢ Historical and cultural resources ➢ General site management Purpose of this Document The purpose of this document is to fulfill PPUC’s monitoring requirements for the Asian Development Bank, and prevent environmental impacts from the civil works.

ICB 03 – CEMP Monitoring Report

ICB-03 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: David Bai Date of Inspection: Recorder: August 22, 2019 David Bai Contractor: PEP

Nature of Inspection: Site Inspection #1

Weather Conditions: Full cloud cover on inspection day. August rainfall: 18.91 inches

Stage of Works: Building and Construction General Comment and Observations: There has not been work on site for most of the days of August. Due to this reason the site looks clean and housekeeping has improved. There are some issues that will be detailed below regarding waste management and stockpile of soil

ICB 03 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

1. Contractor All staff and contractors are made aware of CEMP requirements during Tool box talks every environmental induction Monday. awareness, inspection and Delivering training and/or awareness to staff (staff induction, tool box * reporting meetings) Reporting

Daily/weekly inspections Project engineer is on site almost everyday to * ensure safety and environmental practices are in place.

Records kept of all complaints received. Register of enquiries, complaints Keep records of complaints from and concerns, along with action or response initiated * PPUC since most complaints come through PPUC.

2. Noise Use proper muffled vehicles and construction equipment at all times Vehicles are properly N/A maintained by the * subcontractor and are in good condition.

Construction hours limited to 7am to 6pm Construction hours are kept within stated working hours.

3. Dust and Use a water tanker when required to suppress dust Suppression of dust fugitive emissions done with hose since * there is water connection on site.

No burning of waste permitted There is no burning of * waste on site

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Remove any plant or machinery emitting excessive fumes Machinery emitting excessive fumes are * not brought onto site unless serviced by subcontractor.

Trucks hauling fill material to be covered and properly secured to prevent There was no hauling dust potential * of materials to site this month.

4. Transport Haul of fill materials and/or concrete shall not create a nuisance (covered There was no hauling impacts loads, immediate clean-up of accidental spills) * of materials to site this month.

5. Waste Clearly marked waste drums and separate bin for recycling to be made * There is no waste Segregation bins for recycling is management available for staff use and emptied on a regular basis. segregation bins for always beneficial however having those bins on site is better than ordinary trash as previous situations where trash is stated. However, there being left on the ground. It is are two 55 gallon advised that segregation bins be drums on site for provided.

general trash. Remove trash in photo 1 Trash near the entrance of the site needs to be place in

drums. See Photo 1

Reuse materials onsite wherever possible, or arrange re-use by 3rd party, Same condition as last recycling where possible, or disposal to landfill when no other options. month. Reuse * Materials are stacked and separated from each other. Used plywood and rebar are

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R collected and kept separate.

Excess soil to be disposed of at landfill or an EQPB permitted soil disposal Excess soil has been Cover soil with impermeable site left on site for a long plastic sheeting or remove soil. time. It was covered with plastic sheeting but the plastic sheeting has been removed and the soil has been exposed again as seen in Photo 2.

Work site to be clean and free of debris and rubbish prior to completion of Trash seen on the Practice better housekeeping. each work day entrance to the site Inspect and clean debris as seen * on site during inspection. near the portable toilet as seen in photo 1.

6. Sanitation Portable site toilets to be available for on-site workers and maintained. Toilets are cleaned Portable toilets should be inspected daily considering that * once a week. many workers use one Portable Toilet.

7. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

MSDS to be stored on site, along with a register for all hazardous materials No MSDS on site for to ensure information is readily available for transport, storage, use, disposal * all hazardous and emergency procedures. materials.

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

Oil spill kit to be provided on site No Oil Spill Kit Provide Spill Kit * provided on site

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R 8. Spillages All drums, including storage drums for oils, hydraulic fluids, waste oil etc, to be contained in impermeable bunded area (110% of largest vessel) Storage Drums are kept at * Sub-contractor facility

Spill kits appropriate for chemical or fuel to be stored on site along with At this stage, there are no appropriate PPE * * chemicals stored on site. Spillage to be contained, mopped up and disposed using appropriate method * No Spill Kits All spills recorded as incidents and reported to Client * Emergency maintenance of vehicles and plant to be carried out over a drip pan * Carried out by Subcontractor 9. Public roads During times when work sites are muddy, all vehicles to wash down tires before exiting onto public road. There is/will be no washing down of tires at exit to * prevent runoff and erosion. Trucks do not enter site during raining days Any mud deposited on roads shall be removed as soon as reasonably possible Photo 3 shows gravel that been washed off site to public road. PEP advised that this is not from ICB-03 * but from the unpaved road uphill. This in fact is true, however both cases contribute to this therefore it is difficult to address 10. Soil erosion Install and maintain sediment control during construction works. Sediment and sedimentation traps and silt fencing to be inspected daily and after each major storm event. Silt fence are inspected at In the event of erosion control structure failing, appropriate action to prevent least three times a week by sediment run-off. * the project engineer.

Grading and excavation to be planned and staged to minimize disturbance. Clear work site of debris and rubbish at end of each day *

Project site to be cleared and graded so storm water is directed to swales,

berms, ditches, storm drains, infiltration trenches, sediment traps, silt fences * or other barrier prior to discharge off site.

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Cut and fill slopes to be protected with erosion control matting or interceptor trenches *

Temporary access road graded to shed water. Compacted and rolled with coral aggregate *

Store soil upslope of trenches and excavations, and stockpiles to be covered with impermeable material and surrounded with sand bags or silt fences Soil on site are stored on the upslope of site and are * partially covered with impermeable plastic sheeting. No earthwork during heavy rain * 11. Water and Install drainage works to segregate surface water run-off from disturbed and Wastewater undisturbed areas of the site *

Any water from de-watering of trenches or excavations must be routed to a sedimentation basin * De-sludged water, untreated sewage wastewater and concreting wastewater must not be disposed of in natural or man-made drainage systems * 12. System design All piping to be pressure tested in accordance with PPUC specifications. and construction Results to be recorded and submitted to PPUC for review prior to project * completion 13. Health and Appropriate PPE to be worn by employees and site visitors at all times. At a Safety minimum visibility vest, hardhat and safety shoes. * Manage traffic safety when working on road area, ensuring there is no risk for vehicles, and minimizing disruptions where possible. * Provide appropriate signage and control to ensure safety * Install traffic barriers around work sites * Any discoveries of UXOs to be left in-situ with location marked, workers

moved and access restricted. Public Safety Officer and Bureau of Public * Works to be notified immediately.

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R 14. Historical and Chance finds trigger an immediate stop work and notification of Bureau of cultural resources Arts and Culture, and EQPB * 15. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; Construction materials are Relocate these materials and not stored in an enclosed cover them if there is no storage area. Rebar are stored in the area. It could be stored on site but * entrance of site uncovered. away from the silt fence. Most storage locations are interfering with the silt fence on site. Maintain work areas in good condition and keep surrounding areas clean and tidy. Need better overall housekeeping. Daily inspections should be * carried out.

On completion, all exposed surfaces to be stabilized and compacted. All properties and public infrastructure to be repaired and restored to original condition.

Effectiveness Rating – Traffic Light System. GREEN – Good or Acceptable Situation or Progress AMBER – Some Issues – Corrective Options Available RED Significant or Numerous Issues – Difficult to Resolve

PHOTOGRAPHS OF SITE INSPECTION

ICB 03 – CEMP Monitoring Report

Photo 1: Photo 2:

ICB 03 – CEMP Monitoring Report

Photo 3: Photo 4:

Koror Airai Sanitation Project

ICB-03 Sewer Treatment Plant Upgrade Malakal

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 03 – CEMP Monitoring Report

ICB-03 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: David Bai, Earl Bidos Date of Inspection: Recorder: July 31, 2019 David Bai Contractor: PEP

Nature of Inspection: Site Inspection #1

Weather Conditions: Full cloud cover during rainfall but no rain for the day. Total July Rainfall: 15.04 inches

Stage of Works: Building and Construction General Comment and Observations: Due to the rainy weather conditions, there are no truck activities on site. The only works being performed are minor “touch up” works. Workers are completing the Punch List which was mostly done indoors.

ICB 03 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

1. Contractor All staff and contractors are made aware of CEMP requirements during Tool box talks are Keep records of complaints from environmental induction done every Monday. PPUC since most complaints awareness, come through PPUC. inspection and Delivering training and/or awareness to staff (staff induction, tool box However, there have reporting meetings) been no major Reporting * construction works for the past two weeks so the last Tool box talk took place on July 15, 2019.

Daily/weekly inspections Project engineer is on site almost everyday to * ensure safety and environmental practices are in place.

2. Noise Use proper muffled vehicles and construction equipment at all times Vehicles are properly N/A maintained by the * subcontractor and are in good condition.

Construction hours limited to 7am to 6pm Construction hours are kept within stated working hours.

3. Dust and Use a water tanker when required to suppress dust Suppression of dust fugitive emissions done with hose since * there is water connection on site.

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

No burning of waste permitted There is no burning of * waste on site

Remove any plant or machinery emitting excessive fumes Machinery emitting excessive fumes are * not brought onto site unless serviced by subcontractor.

Trucks hauling fill material to be covered and properly secured to prevent There was no hauling dust potential * of materials to site this month.

general trash.

Reuse materials onsite wherever possible, or arrange re-use by 3rd party, Reuse Materials are recycling where possible, or disposal to landfill when no other options. * stacked and separated from each other. Used plywood and rebar are

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R collected and kept separate.

Excess soil to be disposed of at landfill or an EQPB permitted soil disposal Excess soil has been site left on site for a long time but have been

covered with impermeable plastic sheeting.

Work site to be clean and free of debris and rubbish prior to completion of Inspection each day is Practice better housekeeping. each work day performed by PEP Inspect and clean debris as seen on site during inspection. Project Engineer and/or Subcon * Engineer. However, upon each visit, it seems that better housekeeping is needed.

7. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

MSDS to be stored on site, along with a register for all hazardous materials No MSDS on site for Provide MSDS’s. it may be to ensure information is readily available for transport, storage, use, disposal overlooked but Portland Cement is * all hazardous and emergency procedures. also considered hazardous thus materials shall have MSDS.

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Oil spill kit to be provided on site No Oil Spill Kit Provide Spill Kit * provided on site 8. Spillages All drums, including storage drums for oils, hydraulic fluids, waste oil etc, to be contained in impermeable bunded area (110% of largest vessel) Storage Drums are kept at * Sub-contractor facility

Spill kits appropriate for chemical or fuel to be stored on site along with appropriate PPE * No Spill Kits Provide spill kits Spillage to be contained, mopped up and disposed using appropriate method * All spills recorded as incidents and reported to Client * Emergency maintenance of vehicles and plant to be carried out over a drip pan * Carried out by Subcontractor 9. Public roads During times when work sites are muddy, all vehicles to wash down tires before exiting onto public road. There is/will be no washing down of tires at exit to * prevent runoff and erosion. Trucks do not enter site during raining days Any mud deposited on roads shall be removed as soon as reasonably possible * 10. Soil erosion Install and maintain sediment control during construction works. Sediment and sedimentation traps and silt fencing to be inspected daily and after each major storm event. Silt fence are inspected at In the event of erosion control structure failing, appropriate action to prevent least three times a week by sediment run-off. * the project engineer.

Grading and excavation to be planned and staged to minimize disturbance. Clear work site of debris and rubbish at end of each day *

Project site to be cleared and graded so storm water is directed to swales, berms, ditches, storm drains, infiltration trenches, sediment traps, silt fences or other barrier prior to discharge off site. *

Cut and fill slopes to be protected with erosion control matting or interceptor trenches *

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Temporary access road graded to shed water. Compacted and rolled with coral aggregate *

Store soil upslope of trenches and excavations, and stockpiles to be covered with impermeable material and surrounded with sand bags or silt fences Soil on site are stored on the upslope of site and covered * with impermeable plastic sheeting. No earthwork during heavy rain * 11. Water and Install drainage works to segregate surface water run-off from disturbed and Wastewater undisturbed areas of the site *

Any water from de-watering of trenches or excavations must be routed to a No dewatering and sedimentation basin * excavations at this month. De-sludged water, untreated sewage wastewater and concreting wastewater must not be disposed of in natural or man-made drainage systems * 12. System design All piping to be pressure tested in accordance with PPUC specifications. and construction Results to be recorded and submitted to PPUC for review prior to project * completion 13. Health and Appropriate PPE to be worn by employees and site visitors at all times. At a Safety minimum visibility vest, hardhat and safety shoes. * Manage traffic safety when working on road area, ensuring there is no risk for vehicles, and minimizing disruptions where possible. * Provide appropriate signage and control to ensure safety * Install traffic barriers around work sites * Any discoveries of UXOs to be left in-situ with location marked, workers

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R 15. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; Construction materials are Relocate these materials and not stored in an enclosed cover them if there is no storage area. Rebar are stored in the area. It could be stored on site but * entrance of site uncovered. away from the silt fence. Most storage locations are interfering with the silt fence on site. Maintain work areas in good condition and keep surrounding areas clean and tidy. Need better overall houskeeping

On completion, all exposed surfaces to be stabilized and compacted. All properties and public infrastructure to be repaired and restored to original condition.

PHOTOGRAPHS OF SITE INSPECTION

ICB 03 – CEMP Monitoring Report

Photo 1: Photo 2:

ICB 03 – CEMP Monitoring Report

Photo 3: Photo 4:

Koror Airai Sanitation Project

ICB-03 Sewer Treatment Plant Upgrade Malakal

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 03 – CEMP Monitoring Report

ICB-03 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: David Bai Date of Inspection: Recorder: September 5/12, David Bai Contractor: PEP 2019

Nature of Inspection: Site Inspection #1

Weather Conditions: Dry weather during inspection. Total rainfall for September: 8.74 inches

Stage of Works: Building and Construction General Comment and Observations: September weather was relatively dry with a little over 8 inches inches of total rainfall. Minimal work being done on site aside from structural work.

ICB 03 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

1. Contractor All staff and contractors are made aware of CEMP requirements during Tool box talks are environmental induction done every Monday. awareness, inspection and Delivering training and/or awareness to staff (staff induction, tool box * reporting meetings) Reporting

Daily/weekly inspections Project engineer is on site almost everyday to * ensure safety and environmental practices are in place.

2. Noise Use proper muffled vehicles and construction equipment at all times Vehicles are properly N/A maintained by the * subcontractor and are in good condition.

Construction hours limited to 7am to 6pm Construction hours are kept within stated working hours.

3. Dust and Use a water tanker when required to suppress dust Suppression of dust fugitive emissions done with hose since * there is water connection on site.

No burning of waste permitted There is no burning of * waste on site

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Remove any plant or machinery emitting excessive fumes Machinery emitting excessive fumes are * not brought onto site unless serviced by subcontractor.

Trucks hauling fill material to be covered and properly secured to prevent There was no hauling dust potential * of materials to site this month.

5. Waste Clearly marked waste drums and separate bin for recycling to be made * There is no waste When the 55 gallon drum is full it management available for staff use and emptied on a regular basis. segregation bins for is removed along with the trash. Drum should be placed back ordinary trash as instead of having trash placed on stated. When the 55 the ground. gallon drum is full of trash, it is removed.

Reuse materials onsite wherever possible, or arrange re-use by 3rd party, Reuse Materials are recycling where possible, or disposal to landfill when no other options. stacked and separated from each other. Used * plywood and rebar are collected and kept separate.

Excess soil to be disposed of at landfill or an EQPB permitted soil disposal Excess soil has been site left on site for a long 5

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R time but have been covered with impermeable plastic sheeting.

Work site to be clean and free of debris and rubbish prior to completion of Inspection each day is Plastic sheeting used to cover the each work day performed by PEP stockpile and the equipment at the back side of the SBR’s have Project Engineer deteriorated and at risk of being and/or Subcon swept by rain and into the ocean. * Engineer. However, *Inspect site daily upon each visit, it seems that better housekeeping is needed.

7. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R Spill kits appropriate for chemical or fuel to be stored on site along with appropriate PPE * No Spill Kits Provide spill kits Spillage to be contained, mopped up and disposed using appropriate method * All spills recorded as incidents and reported to Client * Emergency maintenance of vehicles and plant to be carried out over a drip pan * Carried out by Subcontractor 9. Public roads During times when work sites are muddy, all vehicles to wash down tires before exiting onto public road. There is/will be no washing down of tires at exit to * prevent runoff and erosion. Trucks do not enter site during raining days Any mud deposited on roads shall be removed as soon as reasonably possible * 10. Soil erosion Install and maintain sediment control during construction works. Sediment and sedimentation traps and silt fencing to be inspected daily and after each major storm event. Silt fence are inspected at In the event of erosion control structure failing, appropriate action to prevent least three times a week by sediment run-off. * the project engineer.

Grading and excavation to be planned and staged to minimize disturbance. Clear work site of debris and rubbish at end of each day Clearing and grading of the * side of the SBR tanks were done during dry weather. Project site to be cleared and graded so storm water is directed to swales, berms, ditches, storm drains, infiltration trenches, sediment traps, silt fences or other barrier prior to discharge off site. *

Cut and fill slopes to be protected with erosion control matting or interceptor trenches Cut slope seen in picture 4 * will have a stone wall to prevent soil from collapsing. Temporary access road graded to shed water. Compacted and rolled with coral aggregate *

Store soil upslope of trenches and excavations, and stockpiles to be covered with impermeable material and surrounded with sand bags or silt fences * Soil on site are stored on the upslope of site and covered 7

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R with impermeable plastic sheeting. No earthwork during heavy rain * 11. Water and Install drainage works to segregate surface water run-off from disturbed and Wastewater undisturbed areas of the site *

moved and access restricted. Public Safety Officer and Bureau of Public * Works to be notified immediately. 14. Historical and Chance finds trigger an immediate stop work and notification of Bureau of cultural resources Arts and Culture, and EQPB * 15. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; Components of the SBR Relocate these materials and tanks are stored behind the cover them if there is no storage * tanks out in the open. area. It could be stored on site but PVC/HDPE pipes are left away from the silt fence. exposed to the sun.

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R Maintain work areas in good condition and keep surrounding areas clean and tidy. Need better overall houskeeping

On completion, all exposed surfaces to be stabilized and compacted. All properties and public infrastructure to be repaired and restored to original condition.

PHOTOGRAPHS OF SITE INSPECTION

ICB 03 – CEMP Monitoring Report

Photo 1: Photo 2:

ICB 03 – CEMP Monitoring Report

Photo 3: Photo 4:

Koror Airai Sanitation Project

ICB-03 Sewer Treatment Plant Upgrade Malakal

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 03 – CEMP Monitoring Report

ICB-03 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: David Bai Date of Inspection: Recorder: October 31, 2019 David Bai Contractor: PEP

Nature of Inspection: Site Inspection #1

Weather Conditions: October had a total of 13.94 inches of rain.

Stage of Works: Building and Construction General Comment and Observations: Earthworks on site includes the dispersal of the soil stockpile at the back of the SBR tanks. Previously the soil stockpile was exposed to rain and did not have plastic sheeting as protection from the rain and could be subjected to erosion. This soil stockpile has been dispersed and spread out which did not really solve the problem of erosion. Today the site is always muddy due to this. The result of this is that it has raised the elevation of the back of the site which could be a problem for future use.

ICB 03 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

1. Contractor All staff and contractors are made aware of CEMP requirements during Tool box talks are environmental induction done every Monday on awareness, inspection and Delivering training and/or awareness to staff (staff induction, tool box * the week of work. reporting meetings) Reporting

Daily/weekly inspections Project engineer is on site almost everyday to * ensure safety and environmental practices are in place.

2. Noise Use proper muffled vehicles and construction equipment at all times Vehicles are properly N/A maintained by the * subcontractor and are in good condition.

Construction hours limited to 7am to 6pm Construction hours are kept within stated working hours.

3. Dust and Use a water tanker when required to suppress dust Suppression of dust fugitive emissions done with hose since * there is water connection on site.

No burning of waste permitted There is no burning of * waste on site.

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Remove any plant or machinery emitting excessive fumes Machinery emitting excessive fumes are * not brought onto site unless serviced by subcontractor.

Trucks hauling fill material to be covered and properly secured to prevent Materials hauled to dust potential site were transported * using big enough trucks that the soil was not exposed.

5. Waste Clearly marked waste drums and separate bin for recycling to be made * Clearly marked drums When the 55 gallon drum is full it management available for staff use and emptied on a regular basis. are not available on is removed along with the trash. Drum should be placed back site as stated in EMP. instead of having trash placed on However, there are the ground. two empty 55 gallon drums used for common trash.

Reuse materials onsite wherever possible, or arrange re-use by 3rd party, Reuse Materials are Rebar could be organized better. recycling where possible, or disposal to landfill when no other options. stacked and separated from each other. Used * plywood and rebar are collected and kept separate.

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Excess soil to be disposed of at landfill or an EQPB permitted soil disposal Excess soil has been site left on site for a long time and had recently been used to fill the back of the jobsite.

7. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

Oil spill kit to be provided on site No Oil Spill Kit Provide Spill Kit * provided on site

ICB 03 – CEMP Monitoring Report

Spill kits appropriate for chemical or fuel to be stored on site along with appropriate PPE * No Spill Kits Provide spill kits Spillage to be contained, mopped up and disposed using appropriate method * All spills recorded as incidents and reported to Client * No spills reported this month Emergency maintenance of vehicles and plant to be carried out over a drip pan * Carried out by Subcontractor 9. Public roads During times when work sites are muddy, all vehicles to wash down tires before exiting onto public road. There is/will be no washing down of tires at exit to * prevent runoff and erosion. Trucks do not enter site during raining days Any mud deposited on roads shall be removed as soon as reasonably possible * 10. Soil erosion Install and maintain sediment control during construction works. Sediment and sedimentation traps and silt fencing to be inspected daily and after each major storm event. Silt fence on site is in good In the event of erosion control structure failing, appropriate action to prevent condition. sediment run-off. *

Grading and excavation to be planned and staged to minimize disturbance. Clear work site of debris and rubbish at end of each day Contractor must do a better job at clearing up the site * after every work day. There are a lot of rubbish scattered all over the site. Project site to be cleared and graded so storm water is directed to swales, berms, ditches, storm drains, infiltration trenches, sediment traps, silt fences or other barrier prior to discharge off site. *

Cut and fill slopes to be protected with erosion control matting or interceptor trenches *

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R Temporary access road graded to shed water. Compacted and rolled with coral aggregate *

Store soil upslope of trenches and excavations, and stockpiles to be covered with impermeable material and surrounded with sand bags or silt fences Soil on site are stored on the upslope of site and covered * with impermeable plastic sheeting. No earthwork during heavy rain * 11. Water and Install drainage works to segregate surface water run-off from disturbed and Wastewater undisturbed areas of the site *

Any water from de-watering of trenches or excavations must be routed to a No dewatering and sedimentation basin * excavations De-sludged water, untreated sewage wastewater and concreting wastewater must not be disposed of in natural or man-made drainage systems * 12. System design All piping to be pressure tested in accordance with PPUC specifications. and construction Results to be recorded and submitted to PPUC for review prior to project * completion 13. Health and Appropriate PPE to be worn by employees and site visitors at all times. At a Safety minimum visibility vest, hardhat and safety shoes. * Manage traffic safety when working on road area, ensuring there is no risk for vehicles, and minimizing disruptions where possible. * Provide appropriate signage and control to ensure safety * Install traffic barriers around work sites * Any discoveries of UXOs to be left in-situ with location marked, workers

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R 15. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; Components of the SBR Relocate these materials and tanks are stored behind the cover them if there is no storage tanks out in the open. area. It could be stored on site but PVC/HDPE pipes are left away from the silt fence. * exposed to the sun.In addition to this, some of the construction materials are sitting in puddled water. Maintain work areas in good condition and keep surrounding areas clean and tidy. Need better overall houskeeping

On completion, all exposed surfaces to be stabilized and compacted. All properties and public infrastructure to be repaired and restored to original condition.

PHOTOGRAPHS OF SITE INSPECTION

ICB 03 – CEMP Monitoring Report

Photo 1: Photo 2:

ICB 03 – CEMP Monitoring Report

Photo 3: Photo 4:

Koror Airai Sanitation Project

ICB-03 Sewer Treatment Plant Upgrade Malakal

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 03 – CEMP Monitoring Report

ICB-03 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: David Bai Date of Inspection: Recorder: November 26, 2019 David Bai Contractor: PEP

Nature of Inspection: Walk through

Weather Conditions: Dry weather during inspection. The month of November experienced rain that’s just a little over 11 inches

Stage of Works: Building and Construction General Comment and Observations: September weather was relatively dry with a little over 11 inches of total rainfall. There has been so much progress at the site and some grading works where done on site.

ICB 03 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Daily/weekly inspections Project engineer is on site almost everyday to * ensure safety and environmental practices are in place.

2. Noise Use proper muffled vehicles and construction equipment at all times Vehicles are properly N/A maintained by the * subcontractor and are in good condition.

Construction hours limited to 7am to 6pm Construction hours are kept within stated working hours.

3. Dust and Use a water tanker when required to suppress dust Suppression of dust fugitive emissions done with hose since * there is water connection on site.

No burning of waste permitted There is no burning of * waste on site

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

Remove any plant or machinery emitting excessive fumes Machinery emitting excessive fumes are * not brought onto site unless serviced by subcontractor.

Trucks hauling fill material to be covered and properly secured to prevent There was no hauling dust potential * of materials to site this month.

5. Waste Clearly marked waste drums and separate bin for recycling to be made * Only available drum on This need to be emptied once full. management available for staff use and emptied on a regular basis. site is 1 55 gallon At least three drums would be adequate. drum that is used for all trash.

Excess soil to be disposed of at landfill or an EQPB permitted soil disposal Excess soil has been site left on site for a long time but have been covered with impermeable plastic sheeting. Plastic sheeting has deteriorated therefore

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R the contractor has leveled this stockpile thus raising the elevation of the rear side of the SBR tanks.

Work site to be clean and free of debris and rubbish prior to completion of Inspection each day is each work day performed by PEP Project Engineer and/or Subcon * Engineer. However, upon each visit, it seems that better housekeeping is needed. See Photo 1

7. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

MSDS to be stored on site, along with a register for all hazardous materials No MSDS on site. to ensure information is readily available for transport, storage, use, disposal * and emergency procedures.

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

ICB 03 – CEMP Monitoring Report

Cut and fill slopes to be protected with erosion control matting or interceptor trenches *

Temporary access road graded to shed water. Compacted and rolled with coral aggregate The access road that was graded in Photo 3 needs to * be rolled base course or coral aggregate

ICB 03 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R Store soil upslope of trenches and excavations, and stockpiles to be covered with impermeable material and surrounded with sand bags or silt fences *

No earthwork during heavy rain * 11. Water and Install drainage works to segregate surface water run-off from disturbed and Wastewater undisturbed areas of the site *

moved and access restricted. Public Safety Officer and Bureau of Public * Works to be notified immediately. 14. Historical and Chance finds trigger an immediate stop work and notification of Bureau of cultural resources Arts and Culture, and EQPB * 15. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; Some materials are exposed but most that were mentioned in previous * CEMP have been used. However, large Pipes are still sitting outside as well as the rebar.

ICB 03 – CEMP Monitoring Report

On completion, all exposed surfaces to be stabilized and compacted. All properties and public infrastructure to be repaired and restored to original condition.

ICB 03 – CEMP Monitoring Report

PHOTOGRAPHS OF SITE INSPECTION

Photo 1: Photo 2:

ICB 03 – CEMP Monitoring Report

Photo 3: Photo 4:

ICB 03 – CEMP Monitoring Report

Photo 5:

Koror Airai Sanitation Project

ICB-02 Sewer Network Rehabilitation and Expansion Works at Koror

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 02 – CEMP Monitoring Report

These works will improve sanitation, replacing and enhancing a system over 30 years old that is not able to adequately manage and dispose of current and projected loads. Key environmental risks have been identified through the Initial Environmental Assessment, along with mitigation strategies. The Environmental Management Plan for the construction phase was provided to the contractor within the bidding documents. The Contractor was then required to develop this into a detailed Contractor Environmental Management Plan (CEMP). The CEMP was submitted and approved prior to commencement of works. This monitoring report provides a means to check the implementation of the CEMP, and address issues as they arise. Key Environmental Issues In undertaking the ICB-02 civil works contract, the following are the key environmental issues from the CEMP requiring careful management: ➢ Contractor environmental awareness, inspection and reporting ➢ Noise emissions ➢ Dust and fugitive emissions ➢ Waste management ➢ Sanitation ➢ Hazardous substances ➢ Spillages ➢ Soil erosion ➢ Health and safety ➢ Public roads ➢ General site management Purpose of this Document The purpose of this document is to fulfill PPUC’s monitoring requirements for the Asian Development Bank, and prevent environmental impacts from the civil works.

ICB 02 – CEMP Monitoring Report

ICB-02 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: Date of Inspection: Recorder: July 30, 2019 David Bai Contractor:

Nature of Inspection: Site Inspection #

Weather Conditions:

Stage of Works:

General Comment and Observations: The remaining works for this section of the project is interconnections of pipelines, and asphalting. This report was completed from mid-July to the 31st. Therefore there has not been works during this period thus most of the items in the checklist will not apply.

ICB 02 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

1. Contractor All staff and contractors are made aware of CEMP requirements during * environmental induction awareness, inspection and Delivering training and/or awareness to staff (staff induction, toolbox * reporting meetings)

Daily/weekly inspections * Inspections are done three times a week when there is work. When there is no work, inspections stops.

Reporting *

2. Noise Use proper muffled vehicles and plant at all times *

Construction hours limited to 7am to 6pm *

3. Dust and Use a water tanker when required to suppress dust N/A fugitive emissions No burning of waste permitted *

Remove any plant or machinery emitting excessive fumes *

4. Waste Clearly marked waste drums to be made available for staff use and emptied * management on a regular basis.

Reuse materials onsite wherever possible, or arrange re-use by third parties, * recycling where possible, and disposal to landfill when there are no other options.

5. Sanitation Portable site toilets to be available for on-site workers and maintained. N/A

ICB 02 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

6. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

MSDS to be stored on site, along with a register for all hazardous materials * No SDS available on to ensure information is readily available for transport, storage, use, disposal site. and emergency procedures.

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

Oil spill kit to be provided on site * Spill kits are not available. 7. Spillages All drums to be contained in bunded area (110% of largest vessel) N/A Drums are not contained on site. Drums of any king of substances are stored off-site. Spill kits appropriate for chemical or fuel to be stored on site along with appropriate PPE * Spillage to be contained, mopped up and disposed using appropriate method * All spills recorded as incidents and reported to Client

8. Soil erosion Install drainage works to segregate surface water run-off from disturbed and undisturbed areas of the site * Install and maintain sediment control during construction works * 9. Health and Appropriate PPE to be worn by employees and site visitors at all times Safety * Manage traffic safety when working on road area, ensuring there is no risk for vehicles, and minimizing disruptions where possible. * Provide appropriate signage and control to ensure safety; *

ICB 02 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R Install traffic barriers around work sites * 10. Public roads On completion, all exposed surfaces to be stabilized and public roads to be repaired and restored to original condition. Repair works of the Loose gravel from trenches trenches have been an should be removed as they issue. PEP does repair are eroding and entering work when potholes the drainage ditch. have gotten too big. 11. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; N/A

Maintain work areas in good condition and keep surrounding areas clean and tidy. *

Effectiveness Rating – Traffic Light System GREEN – Good or Acceptable Situation or Progress AMBER – Some Issues – Corrective Options Available RED Significant or Numerous Issues – Difficult to Resolve

Koror Airai Sanitation Project

ICB-02 Sewer Network Rehabilitation and Expansion Works at Koror

Construction Environmental Management Plan Monitoring Report

Prepared by Palau Public Utilities Corporation For the Asian Development Bank (ADB) Project Number: 42439

ICB 02 – CEMP Monitoring Report

ICB-02 CIVIL WORKS CONTRACT CONSTRUCTION ENVIRONMENTAL MANAGEMENT MONITORING REPORT

Inspection Team: Date of Inspection: Recorder: October 16/30, 2019 David Bai Contractor: PEP

Nature of Inspection: Site Inspection #1

Weather Conditions: Cloudy, heavy rain the day before Stage of Works: remedial works

General Comment and Observations: This inspection for ICB-02 is based on the remedial works that PEP are doing to correct the sagging issues with the sewer pipes as well protruding gaskets. Because these works are being done on pipes underground, it is required that they dig again on the defected sections.

ICB 02 – CEMP Monitoring Report

INSPECTION CHECKLIST

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R

1. Contractor All staff and contractors are made aware of CEMP requirements during * No corrective measures All workers should be aware of environmental induction are taken unless these requirements. Brief tool box awareness, talks could be a way of informing inspection and direction is given by the workers on how to deal with reporting engineer/manager. potential issues that might arise during excavation.

Delivering training and/or awareness to staff (staff induction, toolbox * meetings)

Daily/weekly inspections * Inspections are done three times a week when there is work. When there is no work, inspections stops.

Reporting *

2. Noise Use proper muffled vehicles and plant at all times *

Construction hours limited to 7am to 6pm * Excavation in front of PCC, 10/31/2019, continued until 10 pm. Activity: Backfilling trench

3. Dust and Use a water tanker when required to suppress dust N/A fugitive emissions No burning of waste permitted *

Remove any plant or machinery emitting excessive fumes *

4. Waste Clearly marked waste drums to be made available for staff use and emptied * Work sites are management on a regular basis. temporary thus, not 4

ICB 02 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R much trash are brought to site.

Reuse materials onsite wherever possible, or arrange re-use by third parties, * recycling where possible, and disposal to landfill when there are no other options.

5. Sanitation Portable site toilets to be available for on-site workers and maintained. * There are no toilets available for workers as they are working on sections of the road. Workers needing the bathroom will either have to drive back to the main office.

6. Hazardous No hazardous substances allowed on site without approval from Project * substances Manager

Suitable training provided for all persons handling hazardous substances *

MSDS to be stored on site, along with a register for all hazardous materials * to ensure information is readily available for transport, storage, use, disposal and emergency procedures.

Regular inspections of equipment to ensure there are no leaks of fuel, * lubricants or hydraulic fluid

ICB 02 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R Spillage to be contained, mopped up and disposed using appropriate method * All spills recorded as incidents and reported to Client

8. Soil erosion Install drainage works to segregate surface water run-off from disturbed and undisturbed areas of the site * Install and maintain sediment control during construction works * See Photo 1. Proper sediment During inspection I suggested that control was not in place when sand bags be placed on the ditch the excavation at PCC was so that silted water can be filtered going on. Sandbags were before being completely released. placed on the ditch however an engineered sediment basin should have been used because the water was heavily silted due to heavy rain. 9. Health and Appropriate PPE to be worn by employees and site visitors at all times Safety * Manage traffic safety when working on road area, ensuring there is no risk for vehicles, and minimizing disruptions where possible. * Poor traffic management Train workers on how to control traffic on site specific areas of the project. Provide appropriate signage and control to ensure safety; * Poor use of signage. Signage We advised PEP to provide were made of printed out signage next time they work on the paper and little to no traffic road. control. See photo 2 Install traffic barriers around work sites * 10. Public roads On completion, all exposed surfaces to be stabilized and public roads to be repaired and restored to original condition. Repair works of the Loose gravel from trenches trenches have been an should be removed as they issue. PEP does repair are eroding and entering work when potholes the drainage ditch. have gotten too big.

ICB 02 – CEMP Monitoring Report

Effectiveness Rating Impacts Action/Mitigation Measure Action Required Observed/Location G A R 11. General Site Provide suitable enclosed storage areas for construction materials and Management locate away from drainage lines; N/A

Maintain work areas in good condition and keep surrounding areas clean and tidy. * SPS Tdock has been PEP were advised to clean this but overtaken by wild weeds and have failed to do so. vines.

ICB 02 – CEMP Monitoring Report

PHOTOGRAPHS OF SITE INSPECTION

Photo 1: Photo 2:

ANNEX B: OUTSTANDING ISSUES FOR ICB-03 PERMIT SPECIAL CONDITIONS, AND WORKPLAN TO ADDRESS ISSUES

Special Cond No EQPB Requirements Current Status This pollution discharge permit will be applied for once the outfall study is complete and other requirements 41 Application for pollution discharge permit met

42 Mixing zone study using USEPA method Consultants selected. Works to be completed 2020 43 Application to EQPB -

Description of the waste to be discharged, including flow rate, pollutant types and This was submitted in the report provided to EQPB 43.1 quantities (concentration). 3/9/19

Design of outfall / discharge pipe, location of discharge and description of disposal method (eg outfall size, no and type of 43.2 diffusers etc). This needs to be submitted after the outfall study Mixing zone details (est size, location and water quality metrics within and outside 43.3 mixing zone). As per no 42 Evidence that concentration of toxic substances will not violate quality 43.4 standards for toxic substances This will be addressed in Outfall Study Certification for each substance identified in regulations that after initial mixing the substance concentration will not exceed 43.5 applicable standard As above

Evidence that basic water quality standards (section 2401-11-10 through to 2401-11- 16) will not be violated beyond mixing zone (2401-11-10 refers to microbiological 43.6 standard of receiving body of water) As above Mixing zone defined under conditions of tide, wind, runoff, density stratification and 43.7 discharge to result in the minimum dilution As above Technical justification of why mixing zone should be permitted. In case zone cannot accommodate without environmental or public health impacts, full or partial disinfection may be required to reduce size 43.8 of mixing zone. As above Request submitted to EQPB to reclassify 44 discharge point and mixing zone Maybe not needed – depends on results of outfall study Once the outfall study is complete, the EMP will be updated and include the additional requirements from EQPB. The updated EMP will include operational aspects 45 Submit updated EMP for approval including sludge management Once the outfall study is complete, the Monitoring Submit updated Environmental Monitoring program will be written. Program/Plan for approval. Other than PPUC do have capacity to implement discharge parameters specified in IEE, monitoring monitoring (in addition to the laboratory monitoring of plan will include: discharge as per operational procedures for WWTP). * treatment plant efficiency Propose monthly marine monitoring for first 4 months, * effluent discharge monitoring during and quarterly if no issues arise. Will also need to commissioning and operations summarize the tests proposed from the WWTP lab and 46 * water quality within mixing zone and what the reporting requirements will be.

outside mixing zone * Sludge storage and disposal

Baseline study for discharge location, covering (a) tide and flow circulation pattern, (b) ambient water quality, (c) 47 marine assessment Part of outfall environmental study Impact assessment and mitigating N/A at this stage – proposal is for existing outfall in short 48 measures for the laying of new pipe outfall term (pending outfall study) Mitigation measures for potential impacts N/A at this stage – proposal is for existing outfall in short 49 to marine ecology from new outfall term (pending outfall study)

Information on technical capacity of the Outstanding. Need details from Contractor. This has 50 proposed laboratory been requested

Initial SMP was submitted in the report provided to EQPB 3/9/19. This should be updated to provide more detail. However, this requires more information from the updated and Sludge management plan (storage and site specific O&M Manual from the contractors. Has 51 disposal) been requested from contractor. Operation and maintenance plan for WWTP, identifying training and qualified staff necessary to properly manage sewage Letter sent to contractors asking for this updated and 52 collection and treatment facilities site specific manual. Contingency Plan for operation of new 53 WWTP As above Use of existing outfall subject to following conditions - * address internal pressure from WWTP to outfall with elevation head of approx 20 m. * Show proposed plan of pipe connections from discharge point of WWTP to outfall * Technical investigation of existing outfall structure, including flow test, internal inspection and dye test, submitting results within 15 days * EPQB will make a decision on the basis of this report, how long the existing outfall 54 can be used See notes for 42

Approval from landfill for the disposal of PPUC have written approval. This has been provided in 55 sludge the report submitted to EQPB 3/9/19 Hazardous and toxic materials management plan for WWTP operations - procedures for handling, use and storage; Initial analysis was included in the report provided to and provisions for reuse, recycling and EQPB 3/9/19. Once O&M Manual is received from disposal of excess chemicals and wastes. contractor, check to see if there is further detail that can 56 Non-toxic products shall be proposed for be provided.

cleaning, operation and maintenance as far as practical

Submission of actual performance data within a month of commissioning - wastewater sampling and analysis for every stage of treatment process. Influent, effluent from each SBR tank, and final effluent prior to discharge. Parameters for testing - pH, BOD, TSS, Total N, Total P, 57 fecal coliform, enterococci count. To be completed post- commissioning July Draft letter for PMU outlining proposed timeframe to address issues and methods. Also provide justification of delays. To be submitted by PPUC to EQPB Done Locate relevant data from bidding / contract and design documents Done TOR for outfall / environmental study. Request for Quotation process Done August outfall / environmental study Write RfQ September Completion of outfall / environmental study. Permit applications, and updated plans required under special conditions of permit RfQ sent out 19/9. October Closed 10/10. No complete bids received. Discussions Outfall study with EQPB seeking more companies Letter to contractor requesting update of SBR designer’s manual, making a site specific manual which will include O&M Manual sludge belt press operations November Re-bid package distributed 19/11/19 Bid closed 6/12/19. After request from bidders time extension granted until 19/12/19. 2 bids received. Bid December evaluation process and selection of contractor. Contract to be signed early January, with all works to be completed by July 2020. 2020 Continue to follow up for site specific O&M Manual.

Completed requirement Outfall / environmental study Submissions, plans to be written Applications To be clarified. May not be relevant

ANNEX C – COMMUNITY AWARENESS PLAN

KASP Public Awareness Strategy 2019

1. Background

The Koror Airai Sanitation Project is providing a major upgrade of the sewage system to improve environmental performance, reduce public health risks, and to expand capacity to meet current and future local and tourism populations.

The works include upgrading of sewage pipes and pumping stations, along with the construction of a new sewage treatment plant. The project commenced in October 2014 and is due for completion in early 2020.

The works will significantly improve current performance, and is part of an ongoing infrastructure upgrade program by the Palau Public Utilities Corporation. Further improvements are proposed under a KASP 2 Project still at the early concept stage.

2. Work to Date

At the start of KASP, there were a number of community and stakeholder meetings to provide clear information about the project and provide people with an opportunity to learn more and discuss the project. This was supplemented with regular newspaper and radio information and project updates. There was also an awareness campaign highlighting the problems of fats, oil and grease (FOG) in wastewater systems.

The awareness work was active in the first two years of the project. In 2017 to mid 2019, the emphasis on communications was reduced. Ongoing communications was undertaken by PPUC, using press releases and radio to provide updates. One of the challenges is that there have been significant project delays, in particular in completing the works and reinstating the road to its original condition. Traffic disruptions, potholes, and obvious delays have led to some negative perceptions. There are also some misunderstandings, with some members of the public thinking that ongoing sewage overflows are the result of a poorly designed or built new system, when in reality the new system is yet to be commissioned.

To address these poor perceptions and undertake broader sanitation awareness, a. community awareness and participation specialist has been engaged within the project team. She will work closely with PPUC to deliver the KASP Public Awareness Strategy 2019.

3. Aim of KASP Public Awareness Strategy 2019

There are 2 aims of the strategy: • To improve public understanding about the project and its benefits to Palau, and • To increase awareness about how the system works, and everyone’s role in ensuring the system functions effectively.

4. Key Messages

PROJECT MESSAGES:

Why is the sanitation system being upgraded? What problems will it address?

What are the works to be done, and what stage is the project at?

When can people expect the road to be repaired and the system be commissioned?

How does the new system work?

SANITATION SYSTEM MESSAGES

What can and can’t go do the toilet or the sink?

Why are fats, grease and oil a problem?

Why are wet wipes and other materials a problem?

The sanitation system is one that works for all of us. We all play a part in making sure the system works effectively.

5. Target Audiences

Whilst the target audience is all users of the sanitation system, the following are key groups that will be a particular focal point of messages: • Public health students at Community College • Public health officers • Hospital and clinics • Restaurant owners and staff • Foreign nationals working in restaurants and kitchens • Foreign nationals working as domestic helpers • Users of public toilets • High school students • Women

6. Communication Tools

Social media will be one of the main methodologies due to its widespread use, low cost, and immediate reach. In addition, communication will be undertaken through the radio, newspaper, foreign language brochures, and posters for public places like health clinics and public toilets.

7. Action Plan

Month Action Who Aug Work with PPUC to plan schedule for regular project DY and RR updates through radio and media/social media releases (suggest once a month and in response to any specific issue) Aug Radio and media/social media project update DY and RR Aug Make a short film – approx. 2-3 mins that interviews the DY PPUC workers that keep Koror clean. Ask them how the system works, what causes overflows, and how they fix blockages. Talk about why they are looking forward to

the new sanitation system being commissioned. Release film on social media Aug Give a presentation to the public health students about DY the status of the project, the benefits of the system, and how we all need to. Paly our part in making sure it operates effectively. Aug Review previous information materials prepared under DY FOG awareness campaign. Update / refresh Aug Meet with potential partners such as Civic Action Team DY (who do plumbing repairs) and Public Health Inspectors to discuss ways to work together

Sep Radio and media/social media project update DY and RR Sep Make a short film (2-3 mins) about the CCTV system. DY How does it work? How can it be used to improve maintenance BEFORE a problem happens? Again – interviews and footage of people doing the work. Release film on social media Sep Work with PIAC team to provide a step by step process DY guide for what happens to waste when it enters the sewage system. Document the steps – moving through the pipes, pumping the sewage to the STP, and a basic overview of the steps in treating the sewage, disposal of the sludge, and disposal of the treated water into the ocean. Ideally this can then be presented in an animation video format, or if those skills are not available, using words and diagrams in a brochure. Sep Design a poster for use in hospitals and health clinics DY about not flushing the wrong waste into the sanitation system, and about washing your hands

Oct Radio and media/social media project update DY and RR Oct Make a short film (2-3 mins) about how grease, fats and DY oils or any other foreign matter such as rags, should not be flushed down the toilet or put into drains. Interview some restaurant staff and PPUC staff. Release film on social media. Note – can use other languages with sub- titles (especially Filipino) Release film on social media Oct Design a poster for use in restaurant kitchens, promoting DY proper use of sanitation system and washing hands. Can do in English, Palauan and Filipino. Distribute posters

Nov Radio and media/social media project update DY and RR Nov Make a short film (2-3 mins) about the STP. Take a tour DY of the facility, and interview site manager about how it will work. (Note this may need to be in December depending on when plant is commissioned). Release film on social media Nov Make a presentation to high school students about the DY project and its benefits, and how we can all ensure the sanitation system works effectively.

Dec Radio and media/social media project update DY and RR Dec Make a short film (2-3 mins) about the project DY completion, and the next steps for PPUC in improving

sanitation. Interview of Anthony for the future plans of PPUC. Release film on social media Dec Final report on awareness activities over the period. DY Document all outreach and communications activities, number of people reached, and if possible number of men and number of women.

ANNEX D: MONITORING OF GENDER ACTION PLAN

Components and Outputs Performance Targets and Activities Monitoring of Implementation

Output 1: Effective, efficient, and sustainable sewage collection systems in Koror and Airai

Female participation targeted by holding public These are through (i) construction of gravity • During design and implementation, all meetings after 7. However, target was not met, with female participation estimated at 25% interceptor sewer in Koror and construction of community and affected household Kesebelau/ Ked sewerage system; (ii) upgrade consultations will have a target of at least At start of project, public meetings presented of major pump stations, major force main, and 50% female participation. sewage treatment plant; and (iii) rehabilitation importance of improved sanitation (approx. 25% • Provide awareness workshops on the female participation). Limited opportunities for of minor pump stations. importance of functional drainage systems construction and maintenance jobs, with no females in relation to hygiene and sanitation and working in these areas in Palau to date. Unrealistic opportunities for community members of all target genders to become involved in construction and future maintenance (50% female Awareness campaign during first 2 years – fats oils and participation). grease (FOG). Radio and television. Spoke at Womens Conference about Project and sanitation system. Well • Conduct awareness workshops on proper received with subsequent presentation requested in disposal of domestic liquid wastes follow up meeting with womens group. Plan to particularly kitchen wastes for households, undertake awareness with domestic and kitchen staff restaurants and hotels around Koror area in 2020. targeting women household members, domestic helpers, and kitchen staff (50% Safety awareness undertaken in public forums, female participation). newspaper and radio presentations • Prior to construction, conduct of safety awareness particularly on children playing This target difficult to monitor as STP contractor around the infrastructure (e.g. electrocution conducts administration in their overseas base. However, in interview, ICB-02 and 03 contractor and purpose of fencing) in project representative stated that administration workers communities targeting 50% women. would be easily over 25% female now. • Site maintenance contractors will have increased women participation (target 20% Again, this target difficult with contract management, of administration-based workers). procurement etc undertaken from overseas offices. • Provide necessary institutional support for Support not able to be provided to staff not based in female administration-based workers

including capacity building on contract country. management, procurement, stores control, asset management, and bookkeeping skills. Unrealistic target. Unskilled and semi-skilled labor is • Contractors, whenever culturally appropriate, will largely supplied by overseas workers. Females are not be encouraged to provide work for unskilled and in these roles in Palau, with female migrant work semi-skilled labor for local people (50% women). opportunities in the domestic help and tourism sectors. • Low-income households as well as landowners, whenever possible, will be engaged in labor- Labor based construction work opportunities were based construction work. supplied to low-income households, and where positions could not be filled, sub-contractors used overseas migrant workers.

Output 2. Sewage treatment and disposal to meets Palau’s environmental standards

Female participation targeted by holding public This is through (i) installation of a remote • During design and implementation, all meetings after 7. However, target was not met, with monitoring instrument (telemetry) in sewerage community consultations will have a target of at female participation estimated at 25% pumping stations; (ii) CCTV GPS Survey of least 50% female participation. Sewer Networks; (iii) Unauthorized Inflow • During installation, conduct community In community workshops, radio and newspaper Investigation; (iv) Sewage Flow Gauging. awareness workshops e.g. explaining purpose updates, awareness activities to raise the profile of the of telemetry and other planned monitoring value of telemetry, and causes of sewage outfalls. activities to address sewer overflows, targeting Recent social media posts from PPUC highlight these at least 50% women in affected communities. issues (see below GAP monitoring table) • During installation, conduct awareness workshops on proper disposal of domestic liquid Awareness campaign during first 2 years – fats oils and waste particularly kitchen wastes for grease (FOG). Radio and television. Designing a households, restaurants and hotels around the targeted campaign for women, domestic helpers and area targeting women household members, kitchen staff to be implemented 2020 kitchen staff, and domestic helpers (50% female participation). This target difficult with contract management, • Site maintenance contractors will have procurement etc undertaken from overseas offices. increased women participation (target 20% of Support not able to be provided to staff not based in administration-based workers). country. • Provide necessary institutional support for female workers such as capacity building such No females have been provided by contractors. PPUC as monitoring, surveying, using GPS and asset have engaged their first female engineer, who will be management. Contractors appointed for working in these areas. This provides an excellent role construction will be informed of the required model, and demonstrates the benefits of PPUC capacity building requirement before bidding.

seeking a more gender balanced work force.

Output 3. Safe and hygienic public toilet facilities in Koror are available

Existing public toilets upgraded in KB Bridge, T- Koror State selected the sties, with the Koror State Dock and Long Island for male and female • Prior to construction, public and community Public Land Authority Board approving the locations. amenities. consultations to determine sites for new public Sites are well known for high levels of public use, toilets and those for rehabilitation will include at particularly by women and families. New male and female public toilet facilities at the least 50% female participation. Koror shopping district, Koror tourist precinct and • Strategic locations for new toilets and those for One site is located near the market, with the additional rehabilitation to include at least half near the local 4 sited in recreation areas regularly visited by women Malakal recreation area including road side markets and recreation areas where women and and families. signage. their families regularly visit. • The maintenance program to be established by The maintenance will be undertaken by Koror State. WWO will hire and train at least 50% female Currently there is a team of 4 – 3 male and 1 female. maintenance workers. With the additional workload of 5 facilities, additional • Conduct a public awareness program on hygiene staff will be hired. Koror State will seek to hire and sanitation including proper usage and additional female in this work team. maintenance of public toilets. At least 50% of community mobilizers hired for national awareness- With the works not started for the public toilets, this will raising campaign to be women. be a future program. National Safeguards Specialist • Ratio of toilet stalls for construction and will design some posters and discuss with Koror State rehabilitation should be at least 2:1 (with women further ways to raise awareness. having twice as many toilets than men). • At least one stall constructed with children Ratio of toilet stalls largely achieved in the design changing station in each of women and men’s stalls Nappy changing stations will be installed in a separate changing room in the facilities to be constructed at Ernguul Park Latrine, Long Island Park and Palau- Japan Friendship Bridge.

Output 4. Effective project management

Includes (i) preparation of sewer network model PPUC now have one female engineer who will be and analysis of overall sewer system capacity; (ii) • Hire/train at least one female staff at WWO to trained in this area of work engage and train 3 local plant operators; (iii) prepare network model and train on analyzing provide emergency operational advice; and (iv) sewer capacity. Plant operators yet to be hired. However, this may be implement / manage / supervise / administer • Hire/train at least one female staff out of 3 local challenging as a target, with PPUC a long way to go works, goods, and services contracts. plant operators to be hired by WWO. with hiring women in non traditional roles. Possibly less • Hire/train women managers/supervisors on contract challenging is recruiting women in roles such as lines

management, asset management, procurement workers or meter readers. and administration. • Include a community development/ communication One female engineer hired to work alongside PIAC and gender specialist/in the project team who will team and will undertake some training in these areas. manage implementation of gender action plans, organize awareness activities and maintenance Community development / communication and gender training for unemployed youth in project community specialist hired for first 2 years. However, focus and (at least 50% members are women). expertise was not on gender. New communication and • Provide gender awareness training to all PMU / gender specialist will undertake ongoing GAP project staff_ implementation for 2019, 2020 • Establish all project performance indicators disaggregated by sex, collect them regularly, and PMU and project staff attended gender training in July include them in the baseline, progress, monitoring, 2019 and evaluation reports. • Develop a project performance system that Data has not been gender disaggregated, which is a includes indicators measuring implementation and project lesson learned progress of the gender action plan. • Enhance capacity by WWO to include gender WWO management and staff attended gender perspective into its operations through gender awareness training July 2019. awareness training and institutional development assistance e.g. annual/monthly planning and PR staff from PPUC is female. New communication reporting, for WWO management and interested and gender specialist is female. Original person in the staff. position. For first 6 months was female, followed by a • Include at least one female member to the project male. team in-charge of community consultation, information and training activities. Project briefing of traditional women and men leaders • Conduct project briefing of traditional women and was undertaken at beginning of project. Womens men leaders (Koror and Airai States) on the project conference addressed during this reporting period, including gender targets. with traditional women leaders present. Update on

project presented in 2019, with 480 women and 20 men attending. Presentation on project benefits, and

role of women in practicing good sanitation and hygiene

Implementation Arrangements The GAP implementation has not been a strength of The project's GAP will be implemented by the PMU which will hire a community the project, with a lack of staff capacity in this area. development/communication and gender specialist in the project team (see attached TOR). The Also the GAP targets were not well suited to the specialist will be responsible for incorporating the GAP into project planning and program, including baseline situation, as females in non-traditional roles remains rare in Palau. However the gender awareness awareness workshops, training, and establishment of health and sex-disaggregated indicators for project training within PPUC demonstrated an interest and performance and monitoring. The PMU will include reporting on progress of GAP activities in quarterly willingness to address cultural change within the progress reports on overall project activities to the ADB and the government. organization.

ANNEX E: DRAFT BROCHURES ON WASTEWATER SYSTEM AWARENESS