Local Government Performance Assessment Kira Municipal Council (Vote Code: 781) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 87% Educational Performance Measures 82% Health Performance Measures 82% Water & Environment Performance Measures 0% 781 Kira Accountability Requirements 2019 Municipal Council Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s Kira MC submitted the Annual performance contract of the forthcoming inventory/schedule of LG Performance Contract of the year by June 30 on the basis of the submissions of forthcoming year on Wednesday PFMAA and LG Budget guidelines for performance contracts, 10th July 2019. This is within the the coming financial year. check dates of adjusted deadline of 31st August submission and issuance 2019, thus the LG is compliant. of receipts and: o If LG submitted before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s The Approved Budget for Kira MC includes a Procurement Plan for the inventory of LG budget dated Wednesday 10th July 2019 forthcoming FY by 30th June (LG submissions, check had a Procurement Plan dated PPDA Regulations, 2006). whether: 10th July 2019 for FY 2019/2020 attached, thus the LG is o The LG budget is compliant. accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official Kira MC submitted the Annual performance report for the previous FY record/inventory of LG Performance Report for the on or before 31st July (as per LG submission of annual previous FY on Monday 29th July Budget Preparation Guidelines for performance report 2019. This is within the adjusted coming FY; PFMA Act, 2015) submitted to MoFPED, deadline of 31st August 2019, check the date MoFPED thus the LG is compliant. received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget From MoFPED’s official Kira MC submitted their Quarterly performance report for all the four record/ inventory of LG Budget Performance Reports on quarters of the previous FY by end of submission of quarterly time for all the four quarters of the the FY; PFMA Act, 2015). reports submitted to previous FY as follows: MoFPED, check the date MoFPED received the The 4th Quarter Report was quarterly performance submitted on Monday 29th July reports: 2019, the 3rd Quarter Report was submitted on Monday 20th May • If LG submitted all four 2019. 2nd Quarter report was reports to MoFPED of the submitted on Thursday 24th previous FY by July 31, January 2019, while the 1st then it is compliant (timely Quarter Report was submitted on submission of each Monday 29th October 2018. This quarterly report, is not an is within the adjusted deadline of accountability 31st August 2019. requirement, but by end of the FY, all quarterly reports should be available). • If LG submitted late or did not submit at all, then it is not compliant. Audit 5 Yes The LG has provided information to the From MoFPED’s Kira Municipal Local Government PS/ST on the status of implementation Inventory/record of LG submitted the Report on status of of Internal Auditor General and the submissions of implementation of Internal Auditor Auditor General’s findings for the statements entitled General’s and Auditor General’s previous financial year by end of “Actions to Address findings for financial year February (PFMA s. 11 2g). This Internal Auditor General’s 2017/2018 and was received by statement includes actions against all findings”, Office of Internal Auditor General find- ings where the Internal Audi- tor and Auditor General on April 29, and the Auditor General recommended Check: 2019. the Accounting Officer to take action in • If LG submitted a lines with applicable laws. The required date for submission ‘Response’ (and provide for this year 2018/2019 being details), then it is April 30 2019 then Kira Municipal compliant Local Government is compliant. • If LG did not submit a’ response’, then it is non- compliant • If there is a response for all –LG is compliant • If there are partial or not all issues responded to – LG is not compliant. 6 Yes The audit opinion of LG Financial Kira Municipal Council has clean Statement (issued in January) is not audit opinion as per the Auditor adverse or disclaimer. General report for FY 2018/2019 and hence Kira Municipal Council is compliant. 781 Kira Crosscutting Municipal Performance Council Measures 2019 Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 1 All new Evidence that a district/ There was evidence that Kira MC had a fully-fledged and infrastructure municipality has: functional Physical Planning Committee from the projects in: (i) a Appointment letters dated 18th August 2018, for 8 municipality / (ii) • A functional Physical members including the Physical Planner and Architect in in a district are Planning Committee in place Private Practice and 1 Senior Assistant Town Clerk for approved by the that considers new the Division. Section 11 of the Physical Planning Act, respective investments on time: score 1. 2010 requires a minimum of 7 seven members for the Physical Planning Urban Physical Planning Committee. Committees and are consistent Plan Register was in place from 12th April 2018 to date – with the approved the latest plan registered was dated 15th October 2019. Physical Plans The plan register had details such as: Date, Names of the property, Ward, Zone, Plot/Block No., Type of Maximum 4 points development, Architect, Amount Assessed, Reg. No., for this taken by, contacts and sign. performance measure. The Physical Planning Committee had meetings evidenced by copies of minutes dated 28th June 2019, 24th July 2019, 31st May 2019, 30th April 2019 for 4th Quarter; 29th March 2019, 26th February 2019, 29th January 2019 for the 3rd Quarter; 18th December 2018, 27th November 2018, 30th October 2018 for the 2nd Quarter and 25th September 2018, 28th August 2018, 31st July 2018 for the 1st Quarter of the FY 2018/2019. Discussions focused on preparation of the Physical Development Plan for the Municipality, building plan approvals, and land subdivisions, control of illegal developments and community sensitisation on physical planning issues. 1 1 All new • Evidence that district/ MLG There was evidence on file for the submission of Minutes infrastructure has submitted at least 4 sets for the Physical Planning Committee meetings as projects in: (i) a of minutes of Physical follows: municipality / (ii) Planning Committee to the in a district are MoLHUD score 1. a) Minutes for meetings held on 28th June 2019, 24th approved by the July 2019, 31st May 2019, and 30th April 2019 for 4th respective Quarter were submitted on 24th July 2019 in a letter Physical Planning dated 23rd July 219, Ref. No. KMC/CR/1209/2; Committees and b) Minutes for meetings held on 29th March 2019, 26th are consistent February 2019, 29th January 2019 for the 3rd Quarter with the approved were submitted on 02nd May 2019 in a letter dated 30th Physical Plans April 2019 Ref. No. KMC/CR/1209/2; Maximum 4 points c) Minutes for meetings held on 18th December 2018, for this 27th November 2018, 30th October 2018 for the 2nd performance Quarter were submitted on 31st January 2019 in a letter measure. dated 29th January 2019, Ref. No. KMC/CR/1209/2; and d) Minutes for meetings held on 25th September 2018, 28th August 2018, 31st July 2018 for the 1st Quarter of the FY 2018/2019 were submitted on 19th October 2018 in a letter dated 18th October 2018, Ref. No. KMC/CR/1209/2. 1 1 All new • All infrastructure investments There was evidence that Kira MC had a Physical infrastructure are consistent with the Development Plan in place dated May 2018 to guide projects in: (i) a approved Physical infrastructure investments in the municipality for the municipality / (ii) Development Plan: score 1 or period 2019 – 2040. The Municipality PDP was in a district are else 0 presented and approved by Full Council on 16th July approved by the 2019 under Min. No. 61/COU/05/2019: Presentation of respective the Physical Development Plan (2019 – 2040) for Kira Physical Planning Municipal. Committees and are consistent The Draft Municipality Physical Development Plan (2019 with the approved – 2040), Drawing No. KMC/PDP/021 was submitted to Physical Plans MoLHUD on 22nd July 2019 as per letter dated 22nd July 2019 Ref. No. KMC/CR/1209/2. Maximum 4 points for this performance measure. 1 0 All new • Action area plan prepared for There was no evidence of an Action Area Plan in place. infrastructure the previous FY: score 1 or projects in: (i) a else 0 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities in There was evidence that priority projects in Kira MC investment AWP for the current FY are AWP for FY 2019/20 were derived from the Budget activities in the based on the outcomes of Conference for FY 2019/2020 held on 08th November approved AWP budget conferences: score 2.