JOB DESCRIPTION City of Patterson PUBLIC WORKS ADMINISTRATIVE MANAGER

$4,574.00 - $5,560.00 Monthly

Human Resources $54,888.00 - $66,720.00 Annually

JOB SUMMARY

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under general direction, the Public Works Administrative Manager manages the support services of the Public Works Department. Responsibilities include managing the department’s records and communications functions, coordinating various administrative and staff functions of various support service units within the Department of Public Works; assisting the department’s budgeting and purchasing activities, and serving as a member of the department’s management team; may perform some of the duties of the Public Works Deputy Director in his/her absence; and performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from Deputy Directors and Director of Public Works.

May exercise direct supervision over managerial, technical and other subordinate staff.

ESSENTIAL DUTIES

Essential and other important responsibilities may include, but are not limited to, the following:

 Administers, plans, organizes and directs the activities of various support functions within the Public Works Department, including budgeting, financial reporting, office automation and information systems, contracting, materiel control, facilities and equipment management, and personnel management and training; selects, assign, trains, supervises and evaluates subordinate personnel, including supervisory staff; coordinates disciplinary action as necessary.  Coordinates assigned activities with other Public Works Staff, other City departments and outside agencies as appropriate; prioritizes needs and requests for service; advises Department staff on support service functions.  Participates in the development of short and long range plans to meet Department needs; reviews, analyzes, and recommends changes to organizational policies, procedures, practices, services, finances and other activities as appropriate.  Answer questions and provide information to the public, outside agencies and City staff.

Job Desc Public Works Administrative Manager Rev 9/06

 Prepares and reviews a variety of correspondence, reports and other materials; prepares recommendations for consideration by the Director, Deputy Director, Supervisors and others.  Serve as Budget Coordinator to prepare division budgets (Water, Sewer, Streets and Collections, Urban Forestry, Garbage, , Capital Improvement Program (CIP) Plan); review and approve all coded invoices and purchase orders; review monthly expense reports; and maintain spending within approved amounts.  Serve as the Assessment District Coordinator to prepare annual budgets for City benefit assessment districts (BADs); prepare annual budgets for street tree maintenance districts (LMDs); review monthly expense report; maintain spending within approved amounts; track maintenance performed for each district; and prepare maintenance budget for each new BAD formed.  Serve as Personnel Program Coordinator to advertise and recruit for vacant positions; conduct testing and schedule interviews; schedule pre-employment testing and reference checks for successful candidate; and track evaluation dates, continuing education hours and certificate expiration dates.  Serve as Development Coordinator to track payments of Plan Check and Inspection Fees on new projects; coordinate/schedule walk-throughs for initial acceptance and warranty expirations; prepare and distribute punch lists to developers and City departments; code project invoices; schedule project pre- meetings; and monitor subdivision tract acceptance and warranty dates.  Prepare and coordinate departmental items for City Council Agenda.  Serve as RFP Coordinator for the preparation of RFPs and contracts for construction and services and to coordinate advertising and distribution of plans and specifications.  Responsible for department’s DMV Pull Notice Program.  Serve as the department’s Safety & Training Coordinator to monitor department safety program; provide training as appropriate; develop and implement needed safety policies as circumstances warrant; schedule continuing education and training classes for all employees.  Assists the Director of Public Works to negotiate and purchase land, right-of-way and easements for city projects.  May serve on committees; may represent the Department to other departments, agencies, community groups and/or the general public; participates in meetings, conferences, workshops, trainings, etc., as assigned. This also may include attending City Council meetings as needed.  Perform related duties as assigned.

MIMIMUM QUALIFICATIONS

Knowledge of: Principles and practices of including supervision, management, accounting, budgeting, finance, organizational planning/analysis, statistical analysis, research methods, records management and report writing; complex budgeting techniques utilizing diverse funding sources; modern office automation and information systems equipment and procedures; general responsibilities, rules and regulations pertaining to local agencies, including a Public Works Department.

Ability to:

• Plan, organize, direct and administer the support operations and functions of a large, complex public works department.

Job Desc Public Works Administrative Manager Rev 9/06

• Apply the principles practices, methods and techniques of public administration, management analysis, and human resources management to solve problems of unusual difficulty related to management and administration. • Develop sound fiscal strategies that anticipate problems and propose solutions. • Manage a variety of administrative operations, functions and projects. • Interpret and apply law, rules, regulations, policies and procedures related to the operation of a public works department. • Establish and maintain effective working relationships with others including department heads, officials, employees and other outside City government. • Communicate effectively, clearly and concisely, both orally and in writing.

Education: Graduation from an accredited college or university with a major in public or business administration, , accounting or a closely related field.

Substitution: Possession of a Master’s Degree in public or business administration or a closely related field may be substituted for one year of the required non-supervisory experience.

EXPERIENCE AND CERTIFICATION(S)

Any combination of experience and training what would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Five years of increasingly responsible managerial, fiscal, and/or administrative work, including two years that included significant budgetary preparation and analysis at a supervisory level.

License or Certificate:

 Maintain possession of a valid Class C California Drivers License and have a satisfactory driving record as a condition of employment.

NECESSARY SPECIAL REQUIREMENTS

 Must be 18 years of age or older.  Must successfully pass a pre-employment medical examination, including a drug screen, fingerprint, background check, and reference check.  Must be able to provide proof us U.S. citizenship or legal right to work in the .

PHYSICAL REQUIREMENTS

Environmental Conditions: Office and field environment.

Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time and travel from site to site.

Job Desc Public Works Administrative Manager Rev 9/06