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Ordinary Council Meeting 16 August 2016 Attachments

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Ordinary Council Meeting 16 August 2016 Attachments SHIRE OF CORRIGIN ORDINARY COUNCIL MEETING 16 AUGUST 2016 ATTACHMENTS 1. 7.1 – MINUTES ORDINARY COUNCIL MEETING – 19 JULY 2016 2. 7.2.1 – MINUTES WHEATBELT GENERAL PRACTICE BUSINESS SUPPORT SERVICE SHIRE GOVERNANCE COMMITTEE MEETING – 14 JULY 2016 3. 7.2.2 – MINUTES COMMUNITY RECREATION AND EVENTS CENTRE ADVISORY COMMITTEE MEETING – 9 AUGUST 2016 4. 8.1.2 – ACCOUNTS FOR PAYMENT – JULY 2016 5. 8.1.3 – CREDIT CARD PAYMENTS – JUNE 2016 6. 8.1.4 – JULY FINANCIALS 7. 8.1.5 – CORRIGIN AGE FRIENDLY CARE PLAN 8. 8.2.3(A) – SCHEDULE OF SUBMISSIONS – ANIMALS, ENVIRONMENTAL AND NUISANCE LOCAL LAW 2016 9. 8.2.3(B) – ROBIN CAMPBELL LATE SUBMISSION – AUGUST 2016 10. 8.2.3(C) – ANIMALS, ENVIRONMENTAL AND NUISANCE LOCAL LAW – AUGUST 2016 11. 8.2.5 – SHIRE OF CORRIGIN WASTE REPORT 2015/2016 1. DECLARATION OF OPENING ...................................................................................................... 3 2. ATTENDANCE /APOLOGIES/LEAVE OF ABSENCE ........................................................................ 3 3. PUBLIC QUESTION TIME ........................................................................................................... 3 4. MEMORIALS............................................................................................................................. 3 5. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ....................................................... 3 6. DECLARATIONS OF INTEREST .................................................................................................... 3 7. CONFIRMATION AND RECEIPT OF MINUTES .............................................................................. 3 7.1. PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES – ATTACHMENT 7.1 ...................... 3 7.2. COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES ............................................................ 4 7.2.1. CENTRAL COUNTRY ZONE OF WALGA – ATTACHMENT 7.2.1 ............................................ 4 7.2.2. CORRIGIN RECREATION & EVENTS CENTRE ADVISORY COMMITTEE (PRESENTED TO COUNCIL UNDER SEPARATE COVER) .................................................................................. 4 7.2.3. MINUTES OF SHIRE OF CORRIGIN AUDIT AND RISK MANAGEMENT COMMITTEE (PRESENTED TO COUNCIL UNDER SEPARATE COVER)........................................................ 5 8. MATTERS REQUIRING A COUNCIL DECISION .............................................................................. 6 8.1. CORPORATE & COMMUNITY SERVICES REPORTS ................................................................................... 6 8.1.1. CORRIGIN COMMUNITY RESOURCE CENTRE ..................................................................... 6 8.1.2. ACCOUNTS FOR PAYMENT – JUNE 2016 ............................................................................ 8 8.1.3. ACCOUNTS FOR PAYMENT – CREDIT CARDS .................................................................... 10 8.1.4. MONTHLY FINANCIAL REPORT – JUNE 2016 .................................................................... 12 8.2. GOVERNANCE AND COMPLIANCE REPORTS ....................................................................................... 13 8.2.1. ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTH 1 MAY 2016 TO 31 MAY 2016 ............................................................................................................... 13 8.2.2. REQUEST FROM THE CORRIGIN MASONIC LODGE NO. 120 W.A.C. FOR THE SHIRE TO TAKE OWNERSHIP AND UPGRADE THE LANEWAY OVER LOT 178 KIRKWOOD STREET, CORRIGIN .......................................................................................................................... 29 8.2.3. WHEATBELT GENERAL PRACTICE BUSINESS SUPPORT SERVICE – CONSIDERATION TO RENEW CONTRACT (CONFIDENTIAL) ................................................................................ 33 8.2.4. REVIEW OF COUNCIL POLICY MANUAL ............................................................................ 34 8.2.5. DELEGATED AUTHORITY – FURTHER ARRANGEMENTS ................................................... 36 1 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 19 July 2016 8.3. WORKS AND GENERAL PURPOSES REPORTS ...................................................................................... 38 8.3.1. OUTCOME OF TENDER - SALE OF A 2015 TOYOTA RAV 4 VEHICLE SURPLUS TO THE SHIRE’S NEEDS .................................................................................................................. 38 8.3.2. OUTCOME OF TENDER - SALE OF SURPLUS PLANT AND EQUIPMENT ............................. 42 8.3.3. PRIORITY LISTING OF RESTRICTED ACCESS VEHICLE (RAV) ROUTES ................................ 48 9. NOTICE OF MOTIONS FOR THE NEXT MEETING ........................................................................ 53 10. CHIEF EXECUTIVE OFFICER’S REPORT ...................................................................................... 53 11. PRESIDENT’S REPORT ............................................................................................................. 55 12. COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS ........................................... 55 12.1. COUNCILLOR REPORT ..................................................................................................................... 55 13. URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION OF THE COUNCIL ........... 55 14. INFORMATION BULLETIN ........................................................................................................ 55 15. WALGA AND CENTRAL ZONE MOTIONS................................................................................... 55 15.1. WALGA ANNUAL GENERAL MEETING EXECUTIVE AND MEMBER MOTIONS ........................................... 55 16. NEXT MEETING ....................................................................................................................... 61 17. MEETING CLOSURE ................................................................................................................. 61 2 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 19 July 2016 1. DECLARATION OF OPENING The Chairperson, Shire President Cr Lynette Baker opened the meeting at 3.01 pm. 2. ATTENDANCE /APOLOGIES/LEAVE OF ABSENCE President Cr L Baker Deputy President Cr D L Hickey Cr T J Pridham Cr M B Dickinson Cr S G Hardingham Cr B D Praetz Chief Executive Officer R L Paull Executive Manager, Corporate & Community Services T L Dayman Governance Officer/Records H M Auld Manager Finance D C Ospina Godoy APOLOGIES Cr J A Mason LEAVE OF ABSENCE Cr Dickinson requested leave of absence for the month of August 2016. COUNCIL RESOLUTION (161/2016) Moved Cr Pridham: Seconded Cr Hardingham That Council endorse the request by Cr Dickinson for leave of absence for the month of August 2016. Carried 6/0 3. PUBLIC QUESTION TIME There were no questions. 4. MEMORIALS It was advised that Mr Frank Ling has passed away since the last meeting. 5. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS There were no petitions/deputations/presentations/submissions 6. DECLARATIONS OF INTEREST Cr Hickey declared a Financial Interest in Item 8.1.2 7. CONFIRMATION AND RECEIPT OF MINUTES 7.1. Previous Council Meetings and Business Arising from Minutes – Attachment 7.1 That the minutes of the Ordinary Meeting of Council held on Tuesday 21 June 2016 (Attachment 7.1 ) be confirmed as a true and correct record. 3 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 19 July 2016 COUNCIL RESOLUTION (162/2016) Moved Cr Hickey: Seconded Cr Pridham That the minutes of the Ordinary Meeting of Council held on Tuesday 21 June 2016 (Attachment 7.1 ) be confirmed as a true and correct record. Carried 6/0 7.2. Committee Meetings and Business Arising from Minutes 7.2.1. CENTRAL COUNTRY ZONE OF WALGA – ATTACHMENT 7.2.1 Minutes of the Central Country Zone of WALGA meeting held on the 24 June 2016 at the Popanyinning Hall, Corner Francis and Howard Streets Popanyinning (Attachment 7.2.1). OFFICER’S RECOMMENDATION That the Minutes of the Central Country Zone of WALGA meeting held on the 24 June 2016 at the Popanyinning Hall, Corner Francis and Howard Streets Popanyinning (Attachment 7.2.1) be received. COUNCIL RESOLUTION (163/2016) Moved Cr Dickinson: Seconded Cr Hardingham That the Minutes of the Central Country Zone of WALGA meeting held on the 24 June 2016 at the Popanyinning Hall, Corner Francis and Howard Streets Popanyinning (Attachment 7.2.1) be received. Carried 6/0 7.2.2. CORRIGIN RECREATION & EVENTS CENTRE ADVISORY COMMITTEE (PRESENTED TO COUNCIL SEPARATE COVER) Minutes of the Corrigin Recreation & Events Centre Advisory Committee meeting held on the Tuesday 12 July 2016, which has previously been accepted by Council, include a number of committee recommendations for Council’s consideration (Attachment 7.2.2). OFFICER’S RECOMMENDATION That the minutes of the Corrigin Recreation & Events Centre Advisory Committee meeting held on Tuesday 12 July 2016 (Attachment 7.2.2) be received. COUNCIL RESOLUTION 164 /2016) Moved Cr Pridham: Seconded Cr Hickey That the minutes of the Corrigin Recreation & Events Centre Advisory Committee meeting held on Tuesday 12 July 2016 (Attachment 7.2.2) be received. Carried 6/0 7.2.2.1 PARKING ON THE OVAL COMMITTEE RECOMMENDATION That Council be recommended to restrict non-authorised vehicle access to the oval generally as shown in the attached
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