Agenda Attachments

July 2018

ATTACHMENT 7.1.1 PREVIOUS ORDINARY COUNCIL MEETING MINUTES

ATTACHMENT 7.2.1. CENTRAL COUNTRY ZONE MEETING MINUTES

ATTACHMENT 7.2.2 CENTRAL COUNTRY ZONE SPECIAL EXECUTIVE

COMMITTEE MEETING MINUTES

ATTACHMENT 7.2.3 ROE TOURISM ASSOCIATION MEETING MINUTES

ATTACHMENT 8.1.2 ACCOUNTS FOR PAYMENT – JUNE 2018

ATTACHMENT 8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS

ATTACHMENT 8.1.4 MONTHLY FINANCIALS – JUNE 2018 (Attachment

provided seperately)

ATTACHMENT 8.1.5 PROPOSED SCHEDULE OF FEES AND CHARGES

2018/19 (Attachment provided seperately)

ATTACHMENT 8.2.1 REVISED CORPORATE BUSINESS PLAN

ATTACHMENT 8.2.2 REVISED WORKFORCE PLAN

ATTACHMENT 15.1 AGENDA WALGA AGM 2018

MINUTES

ORDINARY COUNCIL MEETING

TUESDAY 19 JUNE 2018

Strengthening our community now to grow and prosper into the future

THIS DOCUMENT CAN BE MADE AVAILABLE (ON REQUEST) IN OTHER FORMATS FOR PEOPLE WITH DISABILITY

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

CONTENTS 1 DECLARATION OF OPENING ...... 3 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ...... 3 3 PUBLIC QUESTION TIME ...... 3

4 MEMORIALS ...... 3 5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ...... 3 6 DECLARATIONS OF INTEREST ...... 3 7 CONFIRMATION AND RECEIPT OF MINUTES ...... 4 7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES ...... 4 7.1.1 ORDINARY COUNCIL MEETING ...... 4 7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES ...... 4 7.2.1 CENTRAL COUNTRY ZONE MEETING ...... 4 7.2.2 LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) MEETING ...... 4 7.2.3 ROCKVIEW LAND MANAGEMENT ADVISORY COMMITTEE MEETING ...... 5 7.2.4 AUDIT AND RISK MANAGEMENT ADVISORY COMMITTEE MEETING ...... 5 8 MATTERS REQUIRING A COUNCIL DECISION ...... 6 8.1 CORPORATE AND COMMUNITY SERVICES REPORTS ...... 6 8.1.1 CORRIGIN COMMUNITY RESOURCE CENTRE ...... 6 8.1.2 ACCOUNTS FOR PAYMENT ...... 9 8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS ...... 12 8.1.4 MONTHLY FINANCIAL REPORT ...... 14 8.2 GOVERNANCE AND COMPLIANCE REPORTS ...... 16 8.2.1 DELEGATION REGISTER REVIEW ...... 16 8.2.2 DEVELOPMENT APPLICATION – PROPOSED NEW CARPORT ON LOT 65 (NO.31) GOYDER STREET, CORRIGIN ...... 18 8.2.3 DEVELOPMENT APPLICATION – APPLICATION TO AMEND DEVELOPMENT APPROVAL – PROPOSED NEW INDUSTRIAL STORAGE SHED - LOT 381 (NO.4) TASSELL STREET, CORRIGIN ...... 23 8.2.4 SHIRE OF CORRIGIN ANIMALS, ENVIRONMENT AND NUISANCE AMENDMENT LOCAL LAW 2018 .... 29 8.2.5 CUSTOMER SERVICE CHARTER REVIEW ...... 32 8.2.6 ROCKVIEW LAND MANAGEMENT ADVISORY COMMITTEE RECOMMENDATIONS ...... 34 8.2.7 AUDIT AND RISK MANAGEMENT COMMITTEE RECOMMENDATIONS ...... 36 8.3 WORKS AND GENERAL PURPOSES REPORTS ...... 38 8.3.1 WANDRRA PROJECT PROGRESS REPORT ...... 38 9 NOTICE OF MOTIONS FOR THE NEXT MEETING ...... 43 10 CHIEF EXECUTIVE OFFICER’S REPORT ...... 43 11 PRESIDENT’S REPORT ...... 43 12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS ...... 43 13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION OF THE COUNCIL ...... 44 14 INFORMATION BULLETIN ...... 44 15 WALGA AND CENTRAL ZONE MOTIONS ...... 44

16 NEXT MEETING ...... 44 17 MEETING CLOSURE ...... 44

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

1 DECLARATION OF OPENING The Chairperson, Shire President Cr. L Baker opened the meeting at 3:18 PM.

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ATTENDANCE Shire President Cr. L Baker Deputy Shire President Cr. D L Hickey Cr. M B Dickinson Cr. F R Gilmore Cr. S G Hardingham Cr. J A Mason Cr. M A Weguelin

Chief Executive Officer N A Manton Manager Finance D C Ospina Godoy Governance Executive Officer J K Baker

APOLOGIES NIL

LEAVE OF ABSENCE NIL

3 PUBLIC QUESTION TIME NIL

4 MEMORIALS Council is not aware of any residents within the Shire of Corrigin having passed away since the last meeting.

5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS NIL

6 DECLARATIONS OF INTEREST Cr Hickey declared a financial interest in item 8.1.2 – Accounts for Payment Cr Gilmore declared a proximity interest in item 8.2.3 - Development Application – Application To Amend Development Approval – Proposed New Industrial Storage Shed - Lot 381 (No.4) Tassell Street, Corrigin Mrs Manton declared a proximity interest in item 8.3.1 – WANDRRA Project Progress Report

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

7 CONFIRMATION AND RECEIPT OF MINUTES

7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES

ORDINARY COUNCIL MEETING Minutes of the Shire of Corrigin Ordinary Council meeting held on Tuesday 15 May 2018 (Attachment 7.1.1).

COUNCIL RESOLUTION (80/2018) Moved: Cr Weguelin Seconded: Cr Hickey That the Minutes of the Shire of Corrigin Ordinary Council meeting held on Tuesday 15 May 2018 (Attachment 7.1.1) be confirmed as a true and correct record. Carried 7/0

7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES

CENTRAL COUNTRY ZONE MEETING Minutes of the Central Country Zone meeting held on Friday 25 May 2018 (Attachment 7.2.1).

COUNCIL RESOLUTION (81/2018) Moved: Cr Hickey Seconded: Cr Gilmore That the Minutes of the Central Country Zone meeting held on Friday 25 May 2018 (Attachment 7.2.1) be received. Carried 7/0

LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) MEETING Minutes of the LEMC meeting held on Monday 28 May 2018 (Attachment 7.2.2).

COUNCIL RESOLUTION (82/2018) Moved: Cr Hardingham Seconded: Cr Gilmore That the Minutes of the LEMC meeting held on Monday 28 May 2018 (Attachment 7.2.2) be received. Carried 7/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

ROCKVIEW LAND MANAGEMENT ADVISORY COMMITTEE MEETING Minutes of the Rockview Land Management Advisory Committee meeting held on Monday 11 June 2018 (Attachment 7.2.3).

COUNCIL RESOLUTION (83/2018) Moved: Cr Weguelin Seconded: Cr Mason That the Minutes of the Rockview Land Management Advisory Committee meeting held on Monday 11 June 2018 (Attachment 7.2.3) be received. Carried 7/0

AUDIT AND RISK MANAGEMENT ADVISORY COMMITTEE MEETING Minutes of the Audit and Risk Management Advisory Committee meeting held on Monday 11 June 2018 (Attachment 7.2.4).

COUNCIL RESOLUTION (84/2018) Moved: Cr Hardingham Seconded: Cr Mason That the Minutes of the Audit and Risk Management Advisory Committee meeting held on Monday 11 June 2018 (Attachment 7.2.4) be received. Carried 7/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

8 MATTERS REQUIRING A COUNCIL DECISION

8.1 CORPORATE AND COMMUNITY SERVICES REPORTS

CORRIGIN COMMUNITY RESOURCE CENTRE Applicant: Shire of Corrigin Date: 8/06/2018 Reporting Officer: Heather Ives, Coordinator, Community Services Disclosure of Interest: NIL File Ref: CS.0008 Attachment Ref: NIL

CORRIGIN CRC MONTHLY USAGE – MAY 2018: CUSTOMER ACCESSING ‘FEE FOR SERVICE’ AND SALES YTD AS YTD AS OF OF JULY SERVICES / FEES MTHLY JULY 17 SALES MTHLY 17 Internet Use / Computer Use 22 339 Phonebook Sales 1 201 Photocopying / Printing / 33 380 Moments In Time Books 4 8 Faxing Laminating / Binding / Folding 4 58 Book Sales 0 0 Sec. Services / Scans / CD 7 68 Wrapping Paper / Postcard 0 5 Burning Sales Room Hire 7 105 Polo Shirt / Eco Bag Sales 0 0 Equipment Hire 2 18 Phone calls 0 227 Training / Course Fees 0 36 Sale of Assets 0 0 Resource Centre Membership 0 12 Fees Exam Supervision 0 4 Movie Club Fees 15 79 Total: 90 Total: 5 Monthly People through: 95 CUSTOMER ACCESSING ‘CORRIGIN CRC SERVICES’ YTD AS YTD AS OF OF SERVICES MTHLY JULY 17 SERVICE MTHLY JULY 17 Phonebook Enquiries 14 83 Conf. / Vid Conf. / Training / 96 977 Tourism 25 327 University Exams 2 21 VET Affairs Broadband for Seniors / 0 4 10 70 Webinars General Enquires ATO 2 26 203 1804 (Face/Email/Website) Government Access Point 14 56 Corrigin Toy Library 13 97 Community Information 57 438 TR Homes (Referrals) 1 4 Total: 112 Total: 325 Monthly People through: 437 TOTAL FOR THE MONTH OF MAY: 532

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY ECONOMIC / BUSINESS AND SOCIAL DEVELOPMENT BOOKINGS – MAY 2018 GOVT. HOT OFFICE BOOKING (HO), DESCRIPTION NO’S ROOM COMMERCIAL BOOKING Skin Checks – Shire Staff 25 Conference Room N/A Landmark Meeting 14 Conference Room Commercial Booking Australian Lot Feeders Assoc. (ALFA) 23 Conference Room Commercial Booking Movie Club 15 Conference Room N/A Forrest Personnel – Disability Services 5 Professional Office Commercial Booking Holyoake – Drug & Alcohol Counselling 1 Professional Office Commercial Booking Hon Mia Davies MLA - Appointments 2 Professional Office Hot Office Booking

CORRIGIN CRC Annual Summary Report JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR TOTAL 2007- 535 613 537 714 511 520 561 510 625 733 576 469 6904 08 2008- 479 444 581 532 501 411 417 501 575 525 543 651 6160 09 2009- 629 682 626 757 590 727 421 623 715 529 491 539 7329 10 2010- 708 610 871 759 465 530 426 444 611 413 607 691 7135 11 2011- 568 536 572 535 542 381 426 520 527 499 564 491 6161 12 2012- 545 694 691 716 756 497 552 636 413 590 370 479 6939 13 2013- 651 494 516 706 597 479 405 529 641 640 616 553 6827 14 2014- 769 757 750 878 651 443 455 569 403 603 486 499 7263 15 2015- 543 695 668 813 681 466 591 534 530 585 626 553 7285 16 2016- 620 588 675 618 455 366 513 388 595 336 540 450 6144 17 2017- 461 372 516 663 563 422 376 596 563 646 532 18

STATUTORY ENVIRONMENT NIL

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS NIL

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Social An effectively serviced, inclusive and resilient community

Outcome 3.1 - An inclusive, welcoming and active community Strategic Community Plan Corporate Business Plan Outcome Strategies Action No. Actions 3.1.1 Work in partnership 3.1.1.2 Assist sport and recreation with community and clubs in accessing grant funding sporting groups opportunities

3.1.3 Facilitate, 3.1.3.1 Promote and support local encourage and events with emphases on support community events that promote visitation of events the Shire. 3.1.3.2 Engage and facilitate the community to encourage the establishment and continuation of local events.

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (85/2018) Moved: Cr Gilmore Seconded: Cr Hickey That Council receives the Corrigin Community Resource Centre Report. Carried 7/0

Note: Cr Hickey left the meeting at 3.26pm.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

ACCOUNTS FOR PAYMENT Applicant: Shire of Corrigin Date: 7/06/2018 Reporting Officer: Tanya Ludlow, Finance Officer - Creditors / Payroll Disclosure of Interest: NIL File Ref: FM.0036 Attachment Ref: Attachment 8.1.2 – Accounts for Payment – May 2018

SUMMARY This report provides Council with a list of all financial dealings relating to all accounts for the previous month.

BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for which money or other benefits may be obtained.

COMMENT The cheque, EFT and Direct Debit payments that have been raised during the month of May 2018 are provided as Attachment 8.1.2 – Accounts for Payment.

After payment of the following cheque, EFT and Direct Debit payments, the balance of creditors will be $0.00.

Bank Account Payment Type Reference Amount Total Municipal EFT 12486 - 12536, 12541 - 12557, 12559 - 12573 $320,194.88 Cheque 020306 - 020314 $41,275.19 Direct Debit May 2018 $2,987.18 Journal’s May 2018 $127,443.78 $491,901.03 Trust EFT 12537 - 12540, $2,627.93 Cheque 003380 - 003382 $320.00 Direct Debit No Payments $0.00 $2,947.93 Licensing Trust EFT 12558 $10.00 Direct Debit May 2018 $29,978.25 $29,988.25 Edna Stevenson Cheque No Payments $0.00 $0.00 Total Payments for the Month of May 2018 $524,837.21

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

Previous Accounts for Payment report To enable Council to check that no sequential payment numbers have been missed from the previous accounts for payment report and the report provided as Attachment 8.1.2 – Accounts for Payment, the following information is provided on the last cheque or EFT number used.

Bank Account Payment Type Last Number First Number in report Municipal & Trust EFT EFT12485 EFT12486 & Licensing Trust Municipal Cheque 020305 020306 Trust Cheque 003379 003380 Edna Stevenson Cheque 000060 No Payments

Please note that the above does not include payments made via Direct Debit (DD) as they are not in sequential number order.

STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations 1996

POLICY IMPLICATIONS Policy 2.10 – Purchasing Policy

FINANCIAL IMPLICATIONS Expenditure in accordance with the 2017/2018 Annual Budget.

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

Outcome 4.1 - A strategically focussed dynamic Council serving the community Strategic Community Plan Corporate Business Plan Outcome Strategies Action No. Actions 4.1.3 Maintain accountability and 4.1.3.1 Council maintain financial financial responsibility to stability ensure the stability of the Shire 4.1.3.3 Provide Council adequate and appropriate financial information on a timely basis

VOTING REQUIREMENT Simple Majority

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COUNCIL RESOLUTION (86/2018) Moved: Cr Gilmore Seconded: Cr Weguelin That Council reviews the list of accounts paid and acknowledges that payments totalling $524,837.21 have been made during the month of May 2018. Carried 6/0

Note: Cr Hickey re-entered the meeting at 3.29pm.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

ACCOUNTS FOR PAYMENT – CREDIT CARDS Applicant: Shire of Corrigin Date: 11/06/2018 Reporting Officer: Catherine Ospina Godoy, Manager Finance Disclosure of Interest: NIL File Ref: FM.0036 Attachment Ref: Attachment 8.1.3 – Accounts for Payment – Credit Cards

SUMMARY This report provides Council with a list of all financial dealings relating to the use of credit card payments for the period 29 March 2018 to 27 April 2018. BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained.

Council is presented with the monthly accounts for payment at each Council meeting, providing information of payments made for the reporting period. This report includes the monthly payment of the credit card debit to the National Australia Bank.

COMMENT Accountability in local government can be multifaceted, as councils seek to achieve diverse social, political and financial goals for the community benefit. The accountability principles of local government are based on strong financial probity, financial propriety, adherence to conflict of interest principles and expectations that local government is fully accountable for community resources.

This report provides Council with detailed information of purchases paid for using the Shire of Corrigin corporate credit cards.

A monthly review of credit card use is independently assessed by the Manager Finance, to confirm that all expenditure has been incurred, is for the Shire of Corrigin and has been made in accordance with Council policy, procedures and the Local Government Act 1995 and associated regulations. The review by the Manager Finance also ensures that misuse of any corporate credit card can be readily detected.

This review has been conducted and no issues are evident and all areas of compliance have been met.

STATUTORY ENVIRONMENT S6.4 Local Government Act 1995, Part 6 – Financial Management R34 Local Government (Financial Management) Regulations 1996

POLICY IMPLICATIONS Policy 2.10 – Purchasing Policy Policy 2.18 - Corporate Credit Cards

FINANCIAL IMPLICATIONS Expenditure in accordance with the 2017/2018 Annual Budget.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (87/2018) Moved: Cr Hardingham Seconded: Cr Mason That Council in accordance with Attachment 8.1.3 endorse credit card payments made for the period 28 March to 27 April for $ 298.95. Carried 7/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

MONTHLY FINANCIAL REPORT Applicant: Shire of Corrigin Date: 13/06/2018 Reporting Officer: Catherine Ospina Godoy, Manager Finance Disclosure of Interest: NIL File Ref: FM.0036 Attachment Ref: Attachment 8.1.4 – Monthly Financial Report – May 2018

SUMMARY This report provides Council with the monthly financial report for the month ending 31 May 2018. BACKGROUND Local Government (Financial Management) Regulations 1996, regulation 34 states that a local government must prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget.

Variances between budgeted and actual expenditure including the required material variances (10% with a minimum value of $10,000) are included in the variance report.

COMMENT A variance report is included with the monthly financial report, provided as Attachment 8.1.4.

STATUTORY ENVIRONMENT S6.4 Local Government Act 1995, Part 6 – Financial Management R34 Local Government (Financial Management) Regulations 1996

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS Expenditure in accordance with the 2017/2018 Annual Budget.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (88/2018) Moved: Cr Hickey Seconded: Cr Weguelin That Council accept the Statement of Financial Activity for the month ending 31 May 2018 included as Attachment 8.1.4 and as presented, along with notes of any material variances. Carried 7/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

8.2 GOVERNANCE AND COMPLIANCE REPORTS

DELEGATION REGISTER REVIEW Applicant: Shire of Corrigin Date: 13/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: GOV.0001 Attachment Ref: Attachment 8.2.1 – Delegation Register

SUMMARY Under s5.46 (2) of the Local Government Act 1995 (‘the Act’) Council is required to, at least once every financial year review its delegations to the Chief Executive Officer (CEO) and employees.

BACKGROUND Under the Act, Council can delegate certain powers and duties to the CEO and the CEO, in turn, can on-delegate those powers and functions to other employees. S5.46 of the Act requires the CEO to keep a register of, and records relevant to, delegations to the CEO and any delegations on-delegated to employees. This section also requires the delegations to be reviewed at least once every financial year. The current delegation register was last reviewed by Council at the Ordinary Council Meeting on 20 June 2017.

COMMENT The Act does not specify the manner in which Council must ‘review’ its delegations and simply states that a review must occur. In the past, these annual reviews have resulted in very few or no changes being made to the delegations previously granted by Council.

For the purpose of this review exercise, a detailed consideration of the delegations is contained in Attachment 8.2.1.

STATUTORY ENVIRONMENT S5.46 (2) of the Local Government Act 1995

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS NIL

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (89/2018) Moved: Cr Hickey Seconded: Cr Mason That Council endorse the Delegations Register as provided in Attachment 8.2.1. Carried 7/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

65 (NO.31) GOYDER STREET, CORRIGIN Applicant: Mr Douglas A. Whiting Date: 11/06/2018 Reporting Officer: Mr Joe Douglas – Consultant Town Planner (Exurban Rural & Regional Planning) Disclosure of Interest: NIL File Ref: PA 03-2018, A745 Attachment Ref: Attachment 8.2.2 - Application Form and Proposed Site Development Plans

SUMMARY This report recommends that Council grant conditional approval to a development application received for a new freestanding carport on Lot 65 (No.31) Goyder Street, Corrigin.

BACKGROUND The applicant is seeking Council’s development approval to construct a new 44.4m2 freestanding carport on Lot 65 (No.31) Goyder Street, Corrigin to service the existing single detached dwelling on the land.

Lot 65 is located centrally in the Corrigin townsite in a well-established, low density mixed use (i.e. residential and commercial) precinct and comprises a total area of approximately 1,011m2. The land is rectangular in shape and has historically been developed and used for low density residential purposes (i.e. an older style single detached dwelling, shed, patio, and associated vehicle access, parking and landscaping).

Whilst the land is orientated towards and has direct frontage to Goyder Street along its front boundary and a constructed public right-of-way at the rear, all vehicle access to and from the land is via an existing gravel driveway crossover constructed along its Jose Street frontage.

Location & Lot Configuration Plan (Source: Landgate)

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

Under the terms of the information and plans submitted in support of the application the following is proposed: i. Construction of a new 7.4 metre long, 6 metre wide steel framed carport with a total floor area of approximately 44.4m2; ii. The proposed new carport will have a side wall height of 2.6 metres above the existing ground level, a roof ridge height of 3.5 metres and a roof pitch of 15 degrees; iii. The roof of the proposed carport will be covered in ‘Classic Cream’ coloured trimclad roof sheeting with matching coloured support columns secured to in-ground concrete footings; iv. The new carport will have a 4.4 metre setback from the land’s eastern rear boundary, a 2 metre setback from the land’s southern side boundary and a 5 metre setback from its northern side boundary (i.e. it’s Jose Street frontage); v. The carport will be accessed via an existing gravel driveway crossover along the land’s Jose Street frontage; vi. All stormwater drainage from the carport roof will be directed to the land’s northern side and rear boundaries for discharge into the Shire’s local drainage system as per the current arrangements for the other existing improvements on the land; and vii. The carport will be used by the landowner for domestic parking purposes associated with the existing dwelling on the land.

Full details of the proposal are provided in Attachment 8.2.2.

COMMENT Lot 65 is classified ‘Commercial’ zone under the Shire of Corrigin Local Planning Scheme No.2 (LPS No.2).

Subject Land

Current Zoning Plan (Source: Shire of Corrigin LPS No.2)

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

Notwithstanding the land’s current ‘Commercial’ zoning classification, Council is able to consider and approve residential development within the zone, including ancillary outbuildings and carports, subject to compliance with the standards prescribed for residential development under the R12.5 density coding as per the guidance provided in Table 3 of LPS No.2.

Under the terms of LPS No.2 the construction of a carport in association with a dwelling is listed as being a discretionary (i.e. ‘D’) use on any land classified ’Commercial’ zone meaning it is not permitted without Council’s formal development approval.

An assessment of the proposal against the relevant development standards contained in LPS No.2 and the R-Codes has confirmed it satisfies the majority of standards except for its rear boundary setback where a setback of 4.4m is proposed in lieu of a minimum required setback of 6 metres.

In considering whether or not to approve this proposed variation to the applicable standard, Council must decide whether such variation is likely to have a detrimental impact upon the amenity and character of the immediate locality or any immediately adjoining or other nearby properties.

It is concluded following detailed assessment of the application by the reporting officer that the proposed variation to the rear boundary setback requirements of LPS No.2 and the R- Codes may be supported and approved by Council for the following reasons: i) The proposed carport will be a light-weight, open sided, visually attractive structure that could be expected to make a positive contribution to the character and amenity of the immediate locality; ii) The carport is unlikely to have any adverse visual impacts on the local streetscape or any adjoining property in terms of its bulk and scale; iii) The carport will not compromise the ability to provide adequate direct sun and ventilation to the existing dwelling and open spaces on the land or any adjoining properties; iv) The carport will not give rise to any overlooking and resultant loss of privacy on any adjoining properties; and v) The carport will allow for the effective use of space on the land to provide for the covered parking of vehicles by the occupier of the existing dwelling thereon.

In light of the above findings and conclusions it is recommended Council exercise its discretion and grant conditional approval to the application.

STATUTORY ENVIRONMENT  Planning and Development Act 2005 (as amended)  Planning and Development (Local Planning Schemes) Regulations 2015  Shire of Corrigin Local Planning Scheme No.2

POLICY IMPLICATIONS  State Planning Policy 3.1 – Residential Design Codes

FINANCIAL IMPLICATIONS NIL

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES There are no identifiable community or strategic implications in relation to this item. Notwithstanding this conclusion it is not considered to be inconsistent with any stated objectives in the revised Shire of Corrigin Strategic Community Plan 2013-2023 and Corporate Business Plan 2017-2021.

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (90/2018) Moved: Cr Weguelin Seconded: Cr Gilmore That Council resolve to approve the development application submitted by Mr Douglas A. Whiting to construct a new freestanding carport on Lot 65 (No.31) Goyder Street, Corrigin subject to the following conditions and advice notes: Conditions 1. The proposed development shall be undertaken in a manner consistent with the information and plans submitted in support of the application unless otherwise approved by Council. 2. The proposed new carport shall have a minimum setback of 4.4 metres from the land’s rear boundary. 3. The new carport shall be constructed using new non-reflective materials and comprise a maximum floor area of 44.4m2. 4. The wall height of the new carport shall not exceed 2.6 metres above the current ground level. 5. The ridge height of the new carport shall not exceed 3.5 metres above the current ground level. 6. The finished floor level of the new carport shall not exceed 100mm above the natural ground level unless otherwise approved by Council. 7. All stormwater collected on the roof of the proposed carport shall be managed and disposed of to the specifications and satisfaction of the Shire’s Chief Executive Officer. Advice Notes 1. The development is to be completed within a period of two (2) years from the date of this approval. If the development is not completed within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Corrigin having first been sought and obtained. 2. This approval is not an authority to ignore any constraint to development on the land which may exist through contract or on title, such as an easement or restrictive covenant. It is the responsibility of the applicant and landowner and not the Shire to investigate any such constraints before commencing development. This approval will not necessarily have regard to any such constraint to development, regardless of whether or not it has been drawn to the Shire’s attention. 3. This is a development approval of the Shire of Corrigin under its Local Planning Scheme No.2. It is not a building permit or an approval to commence or carry out development under any other law. It is the responsibility of the applicant and landowner to obtain any other necessary approvals, consents, permits and licenses required under any other law, and to commence and carry out development in accordance with all relevant laws. 4. In accordance with the Building Act 2011 and Building Regulations 2012, a building permit

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

application must be submitted to and approved by the Shire’s Building Surveyor prior to the commencement of any construction or earthworks on the land. 5. The proposed carport is required to comply in all respects with the National Construction Code of Australia. Plans and specifications which reflect these requirements are required to be submitted with the building permit application. 6. No construction works shall commence on the land prior to 7am without the Shire’s written approval. No construction works are permitted on Sundays or Public Holidays. 7. Failure to comply with any of the conditions of this development approval constitutes an offence under the provisions of the Planning and Development Act 2005 and the Shire of Corrigin Local Planning Scheme No.2 and may result in legal action being initiated by the local government. 8. If the applicant or owner is aggrieved by this determination there is a right of review by the State Administrative Tribunal in accordance with the Planning and Development Act 2005 Part 14. An application must be submitted within 28 days of the determination. Carried 7/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

DEVELOPMENT APPLICATION – APPLICATION TO AMEND DEVELOPMENT APPROVAL – PROPOSED NEW INDUSTRIAL STORAGE SHED - LOT 381 (NO.4) TASSELL STREET, CORRIGIN Applicant: Mr Steven Warwick Date: 11/06/2018 Reporting Officer: Mr Joe Douglas – Consultant Town Planner (Exurban Rural & Regional Planning) Disclosure of Interest: Cr Gilmore declared a proximity interest. File Ref: PA 04-2018, A1030 Attachment Ref: Attachment 8.2.3 - Previous Development Approval & Latest Application

Cr Gilmore declared a proximity interest and requested that he be allowed to be present during any discussion or decision-making. The remaining elected members granted permission to remain in the room but Cr Gilmore did not participate in the discussion or vote.

SUMMARY This report recommends that Council grant conditional approval to a development application received to amend a previous development approval issued in November 2017 by the Shire Administration under delegated authority for a proposed addition to an existing light industrial shed on Lot 381 (No.4) Tassell Street, Corrigin.

BACKGROUND On 27 November 2017 the Shire Administration granted approval under delegated authority to a development application received from Mr Steven Warwick for a proposed 368m2 addition to an existing light industrial shed on Lot 381 (No.4) Tassell Street, Corrigin for general storage purposes associated with the existing business on the land (i.e. Corrigin Engineering) (PA17/12).

Lot 381 is located centrally in the southern part of the Corrigin townsite in the town’s designated industrial area, comprises a total area of approximately 3,953m2 and has direct frontage and access to Tassell Street along its northern boundary and Walton Street along its eastern boundary. The land has been extensively cleared, developed and used for light industrial purposes for many years and contains an existing light industrial building located centrally in its northern half.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

Location & Lot Configuration Plan (Source: Landgate) In accordance with the procedural requirements of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 the applicant/landowner has recently submitted a development application seeking Council’s approval to amend the previous development approval issued in November 2017 to allow for the following: i. Construction of a new standalone light industrial storage shed on the subject land east of the existing shed comprising a total area of approximately 387m2; ii. The proposed shed will have a setback of one (1) metre from the land’s eastern side boundary (i.e. frontage to Walton Street) and a setback of approximately 29 metres from its Tassell Street frontage to the north; iii. The new shed will be a steel framed structure with a wall height of 5.481 metres and a ridge height of 6.892 metres; iv. The new shed will be clad with ‘Deep Ocean’ coloured Superdeck steel sheeting and matching trims; v. All existing large trees on the land will be retained for landscaping purposes with additional low-to-medium height landscaping proposed to be installed along the land’s two street frontages; vi. Decommissioning and permanent closure of the existing unauthorised driveway crossover on the corner truncation of the intersection between Tassell and Walton Streets for vehicle safety reasons as recommended by the reporting officer and construction of a new, second driveway crossover along the land’s Tassell Street frontage; vii. Use of the area immediately west of the new shed for vehicle access and loading/unloading purposes; viii. Construction of six (6) new dedicated parking bays in the front setback area between Tassell Street and the existing light industrial shed to accommodate the parking demand associated with the intensified development and use of the land; and ix. Discharge of all stormwater drainage collected from the new shed’s roof catchment into the Shire’s local drainage network.

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Full details of the previous development approval issued by the Shire and the latest development proposal for Lot 381 including all associated plans are provided in Attachment 8.2.3.

COMMENT Clause 77(1)(a) of the Deemed Provisions in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 allows an owner of land in respect of which development approval has been granted to make application to the relevant local government for approval to amend that approval if it does not substantially change the original development approved.

Having regard for the previous development approval issued for Lot 381 by the Shire Administration in November 2017 and the fact the revised plans submitted in support of this latest application are essentially for the same purpose with a number of proposed improvements as they relate to the location of the new storage shed, vehicle access, parking and landscaping, it is concluded the proposed amendments will not substantially change the original development approved and may therefore be considered and determined by Council.

Council should also note the amended development proposal for Lot 381 is now fully compliant with the standards and requirements of the Shires’ Local Planning Scheme No.2 and is no longer subject to assessment under the bushfire risk assessment provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 due to the proposed shed’s new location outside the designated bushfire prone area.

Lot 381 is located within the boundaries of Special Control Area No.1 (SCA1) as it applies specifically to the Corrigin wastewater treatment plant which is situated approximately 250 metres south east of the subject land.

Under the terms of Part 5 of Local Planning Scheme No.2 this Special Control Area has been established for the following purposes: a) To guide and control land use and development within the Corrigin wastewater treatment plant buffer as shown on the Scheme Map as SCA1; and b) To ensure that any future development and use of land located within the buffer is compatible with any existing or proposed future development and use of the wastewater treatment plant.

Notwithstanding any other provisions in Local Planning Scheme No.2, Council’s development approval is required for all land use and development, including a single house, within SCA1.

Prior to determining an application for any development partly or wholly within the wastewater treatment plant buffer area the local government is required to consult with the Water Corporation or any other agency it considers necessary or appropriate. It is noted the Shire did not refer the original development application to the Water Corporation for review and comment prior to its final determination in 2017.

Council should note this latest application was referred to the Water Corporation’s Development Services Branch by the reporting officer for review and comment as required by Local Planning Scheme No.2. By email correspondence dated 8 June 2018 the Water Corporation advised as follows: i) Reticulated water is currently available to the subject site; ii) A wastewater treatment plant is located near this property. Under normal operating conditions there will be minimal odour emanating from the pumping station, however, during maintenance and abnormal operating or weather conditions, an increased level of

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

odour may occur that will be of nuisance to persons within the odour buffer area. Only compatible land uses should therefore be developed within the buffer; and iii) This proposal will require approval by the Water Corporation’s Building Services section prior to commencement of works. Infrastructure contributions and fees may be required to be paid prior to approval being issued.

Given the fact the Water Corporation raised no express objections in its response to the Shire and the proposed use of the new shed on the land is industrial in nature and therefore recognised by the State planning framework as being a compatible land use within the odour buffer associated with the Corrigin wastewater treatment plant, the land’s location within SCA1 is not considered to be an impediment to the issuance of development approval by Council.

In light of the above findings it is recommended Council conditionally approve the application.

STATUTORY ENVIRONMENT  Planning and Development Act 2005 (as amended)  Planning and Development (Local Planning Schemes) Regulations 2015  Shire of Corrigin Local Planning Scheme No.2 POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS NIL

COMMUNITY AND STRATEGIC OBJECTIVES The proposal for Lot 381 is considered to be consistent with the aims and objectives of the State Planning Strategy 2050, Wheatbelt Regional Planning and Infrastructure Framework 2015 and Shire of Corrigin Strategic Community Plan 2017-2027 as these apply specifically to industrial development, economic diversification, employment growth and environmental protection and conservation.

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (91/2018) Moved: Cr Hardingham Seconded: Cr Gilmore That Council resolve to approve the development application submitted by Mr Steven Warwick to amend a previous development approval issued in November 2017 for Lot 381 (No.4) Tassell Street, Corrigin (i.e. PA17/12) in accordance with the amended plans submitted in support of the application subject to the following conditions and advice notes: Conditions 1. The proposed development shall be undertaken in a manner consistent with the information and amended plans submitted in support of the application unless otherwise approved by Council. 2. The proposed shed shall be constructed using new non-reflective materials and comprise a maximum floor area of 387m2. 3. All stormwater collected on the roof of the proposed shed shall be managed and disposed of to the specifications and satisfaction of the Shire’s Chief Executive Officer. 4. All on-site vehicle accessways and parking areas associated with the proposed development shall be designed, constructed and maintained to the satisfaction of the Shire’s Chief Executive Officer. 5. The existing unauthorised driveway crossover on the corner truncation of the intersection

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

between Tassell and Walton Streets shall be decommissioned and permanently closed prior to occupation of the new shed the subject of this approval. 6. The proposed new second driveway crossover along the land’s Tassell Street frontage shall be constructed to the specifications and satisfaction of the Shire’s Chief Executive Officer prior to occupation of the new shed the subject of this approval. 7. All proposed new landscaping shall be installed within ninety (90) days of completion of construction of the proposed shed and maintained thereafter to the specifications and satisfaction of the Shire’s Chief Executive Officer. 8. The property shall be maintained in a neat and tidy condition at all times to the specifications and satisfaction of the Shire’s Chief Executive Officer. 9. All rubbish generated on-site shall be managed and disposed of to the specifications and satisfaction of the Shire’s Chief Executive Officer. Advice Notes 1. The development is to be completed within a period of two (2) years from the date of this approval. If the development is not completed within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Corrigin having first been sought and obtained. 2. This approval is not an authority to ignore any constraint to development on the land which may exist through contract or on title, such as an easement or restrictive covenant. It is the responsibility of the applicant and landowner and not the Shire to investigate any such constraints before commencing development. This approval will not necessarily have regard to any such constraint to development, regardless of whether or not it has been drawn to the Shire’s attention. 3. This is a development approval of the Shire of Corrigin under its Local Planning Scheme No.2. It is not a building permit or an approval to commence or carry out development under any other law. It is the responsibility of the applicant and landowner to obtain any other necessary approvals, consents, permits and licenses required under any other law, and to commence and carry out development in accordance with all relevant laws. 4. In accordance with the Building Act 2011 and Building Regulations 2012, a building permit application must be submitted to and approved by the Shire’s Building Surveyor prior to the commencement of any construction or earthworks on the land. 5. The proposed new shed is required to comply in all respects with the National Construction Code of Australia. Plans and specifications which reflect these requirements are required to be submitted with the building permit application. 6. No construction works shall commence on the land prior to 7am without the Shire’s written approval. No construction works are permitted on Sundays or Public Holidays. 7. The Water Corporation has advised as follows: i) Reticulated water is currently available to the subject site; ii) A wastewater treatment plant is located near this property. Under normal operating conditions there will be minimal odour emanating from the pumping station, however, during maintenance and abnormal operating or weather conditions, an increased level of odour may occur that will be of nuisance to persons within the odour buffer area. Only compatible land uses should therefore be developed within the buffer; and iii) This proposal will require approval by the Water Corporation’s Building Services section prior to commencement of works. Infrastructure contributions and fees may be required to be paid prior to approval being issued. 8. Failure to comply with any of the conditions of this development approval constitutes an offence under the provisions of the Planning and Development Act 2005 and the Shire of Corrigin Local Planning Scheme No.2 and may result in legal action being initiated by the

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local government. 9. If the applicant or owner is aggrieved by this determination there is a right of review by the State Administrative Tribunal in accordance with the Planning and Development Act 2005 Part 14. An application must be submitted within 28 days of the determination. Carried 6/0

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

SHIRE OF CORRIGIN ANIMALS, ENVIRONMENT AND NUISANCE AMENDMENT LOCAL LAW 2018 Applicant: Shire of Corrigin Date: 11/06/2018 Reporting Officer: Lauren Pitman, Environmental Health Officer Disclosure of Interest: NIL File Ref: LE.0002 Attachment Ref: Attachment 8.2.4.1, Attachment 8.2.4.2

SUMMARY For Council to receive the submissions following the close of the public consultation period and to adopt the Shire of Corrigin Animals, Environment and Nuisance Amendment Local Law 2018 in accordance with the Local Government Act 1995.

BACKGROUND As a result of the 20 March 2018 Council meeting, staff were directed to proceed with the adoption of the Shire of Corrigin Animal, Environment and Nuisance Amendment Local Law 2018 and complete the requirements for public consultation.

Advertising of the Local Law took place from 28 March 2018 to 23 May 2018, which resulted in a submission received from the Department of Local Government, Sport and Cultural Industries (DLGSCI). This submission was advice relating to minor corrections, general formatting, renumbering and minor editing. The local law has been updated to reflect the advice received by the DLGSCI.

The Chief Health Officer of the Department of Health had no further advice or comments relating to the proposed local law.

There were no submissions received from members of the public during the advertising period.

The submission from the DLGSCI can be found in Attachment 8.2.4.1.

COMMENT The process for adopting local laws is set out in Section 3.12 if the Local Government Act 1995 and includes: 1. At the council meeting the person presiding is to give notice to the council meeting of the purpose and effect of the proposed local law; 2. State-wide and local public notice is to be given stating that the Shire intends to make a local law. Advertising is to remain open for at least 6 weeks; 3. As soon as the notice is given, a copy of the proposed local law, together with the public notice and National Competition Policy form are to be provided to the Minister for Local Government and any other relevant ministers; 4. A copy of the proposed local law is to be provided to any person requesting it; 5. After the last day of submissions, the local government is to consider any submissions and may by absolute majority proceed with the local laws as proposed or make alterations which are not significantly different from what was first proposed; 6. The adopted local law is published in the Government Gazette and a copy is provided to the appropriate ministers; 7. Another public notice is given stating the title of the local law, its intent and date the local law will come into effect; 8. Forwarding all documentation to Parliaments Joint Standing Committee on Delegated Legislation.

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The intended Purpose and Effect of the Shire of Corrigin Animals, Environment and Nuisance Amendment Local Law 2018 is as follows:

Purpose: To provide for the regulation, control and management of animals and the prevention of environmental damage and nuisances within the Shire of Corrigin.

Effect: To establish the requirements with which any person keeping animals, or undertaking activities that have the potential to impact the environment or create nuisance must comply.

In order to ensure the draft local law includes the minor edits and formatting as per the DLGSCI submission it is recommended that Council adopts the:

 submission received from the DLGSCI as per Attachment 8.2.4.1; and  revised version of the amendment local law (Attachment 8.2.4.2) for final approval with the intention of proceeding to the publishing in the Government Gazette.

STATUTORY ENVIRONMENT Local Government Act 1995, section 3.12 – Adoption of a local law

POLICY IMPLICATIONS There are no known policies or policy implications relating to this item

FINANCIAL IMPLICATIONS Budgeted costs associated with preparation of the local law and required publication in the government gazette.

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

Outcome 4.1 - A strategically focussed dynamic Council serving the community Strategic Community Plan Outcome Strategies 4.1.2 Undertake strategic planning and ensure legislative compliance

VOTING REQUIREMENT Absolute majority

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COUNCIL RESOLUTION (92/2018) Moved: Cr Mason Seconded: Cr Hickey That Council:

1. Receives the submission from the Department of Local Government, Sport and Cultural Industries (Attachment 8.2.4.1) and accepts the minor editing changes for the proposed Shire of Corrigin Animals, Environment and Nuisance Amendment Local Law 2018;

2. Makes the Shire of Corrigin Animals, Environment and Nuisance Amendment Local Law 2018 as per the Attachment 8.2.4.2 with the:

Purpose: To provide for the regulation, control and management of animals and the prevention of environmental damage and nuisances within the Shire of Corrigin.

Effect: To establish the requirements with which any person keeping animals, or undertaking activities that have the potential to impact the environment or create nuisance must comply.

3. Complete the local law making process in accordance with the Local Government Act 1995 and authorises the Shire President and Chief Executive Officer to execute the final document and affix the Common Seal on behalf of the Shire of Corrigin. Carried 7/0

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CUSTOMER SERVICE CHARTER REVIEW Applicant: Shire of Corrigin Date: 14/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: CUS.0010 Attachment Ref: Attachment 8.2.5 – Customer Service Charter

SUMMARY This report seeks Council endorsement for the reviewed Customer Service Charter.

BACKGROUND Customer service is an integral aspect of every local government function and it is important that the expectation of the level of service is clearly communicated to community members and officers. A Charter sets a standard for the Shire of Corrigin’s community experience with the services provided by the local government.

COMMENT The current Customer Service Charter (‘Charter’) was adopted by Council in February 2016. The Charter was reviewed to ensure that it continues to provide an agreed level of service and framework for which all community interactions will conform. The Charter will continue to have a positive impact on the Shire of Corrigin’s future consultation outcomes and image within the community.

STATUTORY ENVIRONMENT NIL

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS NIL

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COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (93/2018) Moved: Cr Gilmore Seconded: Cr Hardingham Endorse the revised Shire of Corrigin Customer Service Charter as provided in Attachment 8.2.5. Carried 7/0

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ROCKVIEW LAND MANAGEMENT ADVISORY COMMITTEE RECOMMENDATIONS Applicant: Rockview Land Management Advisory Committee Date: 14/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: CP.0003 Attachment Ref: NIL

SUMMARY The Rockview Land Management Advisory Committee is recommending that Council endorse the resolutions from the meeting held on 11 June 2018 regarding the lease of the Rockview land.

BACKGROUND In April 2018 Council resolved to invite applications for the cropping rights of the Rockview land to be submitted by 31 May 2018 with the term being two to three years (Resolution 49/2018).

COMMENT The Rockview Land management Advisory Committee advise Council on the effective and equitable means of establishing a cropping program on the Shire’s Rockview land.

STATUTORY ENVIRONMENT Local Government Act 1995, s 2 5.8 Committees and their meetings

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS NIL

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COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Social An effectively serviced, inclusive and resilient community

Outcome 3.1 An inclusive, welcoming and active community Strategic Community Plan Corporate Business Plan Outcome Strategies Action No. Actions 3.1.1 Work in partnership with 3.1.1.1 Provide leadership and community and sporting governance of local sports clubs groups. and groups. 3.1.1.2 Assist sport and recreation clubs in accessing grant funding opportunities.

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (94/2018) Moved: Cr Weguelin Seconded: Cr Mason That Council: 1. That based on their application the Corrigin P&C be offered the cropping rights of the Rockview Land commencing 1 March 2019 for two year term with an option to extend for a third year. 2. That a lease agreement for the Rockview Land be drawn up between the Shire of Corrigin and the Corrigin P&C commencing on 1 March 2019 and concluding on 31 December 2020. Carried 7/0

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AUDIT AND RISK MANAGEMENT COMMITTEE RECOMMENDATIONS Applicant: Audit and Risk Management Committee Date: 14/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: FM.0015 Attachment Ref: NIL

SUMMARY The Audit and Risk Management Committee is recommending that Council endorse the resolutions from the meeting held on 11 June 2018 regarding the interim audit, annual and long service leave, and credit cards.

BACKGROUND The Shire of Corrigin Auditors, Moore Stephens, conducted the interim audit on 23-24 April 2018 and identified some areas of non-compliance. The CEO and finance staff have noted the issues and undertaken to implemented actions to resolve the issues prior to the final audit later in the year.

As part of an ongoing effort to improve governance and compliance the annual and long service leave continues to be monitored with a view to reducing excess accruals in the near future.

COMMENT The Audit and Risk Management Committee will continue to review reports, policies and procedures to reduce the overall risk to the organisation

STATUTORY ENVIRONMENT Local Government Act 1995, 7.12A – Duties of a Local Government in respect to the Audit. Local Government Act 1995, Local Government (Long Service Leave) Regulations Shire of Corrigin Enterprise Agreement 2014

POLICY IMPLICATIONS 3.1 Risk management policy 2.17 Significant accounting policies

FINANCIAL IMPLICATIONS Current liability for annual and long service leave currently $498,900

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017- 2021:

Objective: Leadership Strong Governance and leadership

Outcome 4.1 - A strategically focussed dynamic Council serving the community Strategic Community Plan Corporate Business Plan Outcome Strategies Action No. Actions 4.1.2 Undertake strategic planning 4.1.2.2 Review Council policies and and ensure legislative Corporate Business Plan compliance 4.2.2 Continue to improve 4.2.2.1 Review delivery of services for operational efficiencies and operational and cost effective provide effective services efficiencies 4.1.3 Maintain accountability and 4.1.3.5 Provide Council with adequate financial responsibility to and appropriate information on a ensure the stability of the shire timely basis.

VOTING REQUIREMENT Simple Majority

COMMITTEE RECOMMENDATION 1 That the Audit and Risk Management Committee recommend that Council receive the Interim Audit feedback from Moore Stephens and notes the areas that have been addressed and issues to be completed by 30 June 2018.

COMMITTEE RECOMMENDATION 2 1. That a policy/procedure be developed to provide guidelines for the management of leave for Shire of Corrigin employees.

2. The CEO and Manager of Works direct employees in the works department to reduce the excess leave in the next two months prior to the commencement of the 2018/19 road construction program or consider cash out option to reduce leave accruals over eight weeks.

COMMITTEE RECOMMENDATION 3 That the total credit card account limit at bank be reduced to $20,000 and that the credit card policy be reviewed to reduce the credit card limits as follows: CEO$10,000 DCEO $5,000 Manager of Works $5,000

COUNCIL RESOLUTION (95/2018) Moved: Cr Hickey Seconded: Cr Dickinson That Council adopt the Audit and Risk Management Committee’s recommendations 1-3 en bloc. Carried 7/0

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Note: CEO left the meeting at 3.49pm.

Note: CEO re-entered the meeting at 3.49pm.

Note: Mr Jason Song entered the meeting at 3.49pm.

8.3 WORKS AND GENERAL PURPOSES REPORTS

WANDRRA PROJECT PROGRESS REPORT Applicant: Jason Song, Consultant Engineer, Core Business Australia Date: 13/06/2018 Reporting Officer: Jason Song, Consultant Engineer, Core Business Australia Disclosure of Interest: CEO declared a proximity interest and she lives on Barber Road File Ref: ROA.0037 Attachment Ref: NIL

SUMMARY The Report seeks to update Council on the reinstatement works associated with the WANDRRA AGRN743 claim at several locations across the Shire’s local road network.

BACKGROUND Over the period of January/February 2017 the Shire of Corrigin received severe rainfall resulting in significant flooding. Damage was widespread throughout the Shire, with the majority of the damage confined to the south–west corner and which mainly consists of road carriageway and road shoulder scours, areas where unsealed gravel road pavements have been washed away, destroyed or blocked piped culverted, destruction or dislocation of culvert headwalls and silting of table and cut-off drains.

COMMENT Core Business Australia Pty Ltd (CORE) as Supervisor for ‘AGRN743 Corrigin Flood Recovery Minor Works’ has prepared Project Progress Report of the WANDRRA works as follows:

Contractor Administration Recent Work Cycles: 12/06/2018 (Tue) – 21/06/2018 (Thu) 26/06/2018 (Tue) – 05/07/2018 (Thu) 10/07/2018 (Tue) – 19/07/2018 (Thu) 24/07/2018 (Tue) – 02/08/2018 (Thu)

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

Progress to date To date all roads in the North West area of the Shire has been completed. Roads that have been completed in the South West area and to be worked on in the next month are listed below:

Road SLK SLK Distanc No Road Name From To e Activity Progress Construction 3.50 3.97 0.47 Grade Bulyee-Kweda Construction Complete 4040030 Rd 4.70 4.82 0.12 Grade d Construction 5.60 7.89 2.29 Grade Complete 4040071 Gardners Rd 2.40 4.40 2.00 Resheet d 1.70 2.70 1.00 Resheet 4.50 5.50 1.00 Resheet Construction 7.50 9.20 1.70 Grade Construction Complete 4040043 Barber Rd 10.10 11.60 1.50 Grade d Construction 12.33 13.91 1.58 Grade Construction 16.50 17.83 1.33 Grade Construction 0.00 3.00 3.00 Grade Construction 3.95 5.30 1.35 Grade Complete 4040018 Lomos South Rd Construction d 6.34 6.90 0.56 Grade 7.30 8.60 1.30 Resheet Construction 8.90 9.50 0.60 Grade 0.00 1.03 1.03 Resheet 1.60 2.40 0.80 Resheet Construction 4.13 4.80 0.67 Grade 5.30 5.80 0.50 Resheet Complete 4040044 Rafferty Rd Construction d 5.85 6.16 0.31 Grade Construction 7.60 8.70 1.10 Grade Construction 10.01 10.50 0.49 Grade Construction 1.20 6.30 5.10 Grade Complete 4040023 Jubuk South Rd Construction d 7.10 9.30 2.20 Grade

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Construction Complete 4040026 Bulyee Rd 4.37 5.30 0.93 Grade d 0.00 3.30 3.30 Resheet 4.30 4.88 0.58 Resheet Complete 4040025 Stretton Rd 6.65 6.77 0.12 Resheet d 9.70 10.50 0.80 Resheet Complete 4040045 Elsegood Rd 1.70 3.20 1.50 Resheet d 0.35 1.70 1.35 Resheet Complete 4040173 Hovell Rd 2.70 3.60 0.90 Resheet d

0.00 1.60 1.60 Resheet 80% Diamond Block 4040034 2.20 5.40 3.20 Resheet Completed Rd 5.80 8.27 2.47 Resheet 12/06 - 14/06 4040054 Baker Rd 1.00 3.80 2.80 Resheet 15/06 - 18/06 0.00 1.90 1.90 Resheet 19/06 - 21/06 4040079 Carruthers Rd 2.50 3.80 1.30 Resheet 26/06 - 27/06 Yealering-Kulin 4040010 Rd 4.60 5.12 0.52 Construction Grade 26/06 - 27/06 6.89 6.92 0.03 Shoulder Repair 7.72 7.84 0.12 Shoulder Repair 13.26 15.00 1.74 Construction Grade Bullaring-Gorge 4040004 15.90 18.20 2.30 Construction Grade 28/06 - 02/07 Rock Rd 18.70 18.96 0.26 Construction Grade 19.90 20.90 1.00 Construction Grade 22.20 23.50 1.30 Construction Grade Heavy Construction 4040109 Woods Rd 0.40 1.12 0.72 Grade 02/07 - 03/07 10.37 10.65 0.28 Construction Grade 17.5 19.67 2.17 Construction Grade 4040014 Corrigin South Rd 20.95 21.91 0.96 Construction Grade 03/07 - 05/07 22.47 22.57 0.1 Construction Grade 24.8 25.14 0.34 Construction Grade 0 1.6 1.6 Resheet (Prep-up) 2.3 3.9 1.6 Construction Grade 4040038 Doyle Rd 5 5.8 0.8 Construction Grade 10/07 - 13/07 6.4 7.2 0.8 Construction Grade 8 10 2 Construction Grade 0 1.9 1.9 Resheet (Prep-up) 7.3 8.8 1.5 Construction Grade 4040053 Middleton Rd 12 12.3 0.3 Construction Grade 14/07 - 16/07 14.4 14.8 0.4 Construction Grade 16.55 17.9 1.35 Construction Grade 0 0.5 0.5 Construction Grade Heavy Construction 4040052 Old Kulin Rd 17/07 - 19/07 1.1 2.37 1.27 Grade 2.5 3.81 1.31 Resheet (Prep-up)

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0.00 1.60 1.60 Resheet 4040112 Simpson Rd 24/07 - 30/07 2.03 6.06 4.03 Resheet 0.00 1.90 1.90 Resheet 4040111 Talbot Clark Rd 2.80 4.01 1.21 Resheet 30/07 - 02/08 5.20 5.40 0.20 Resheet

Project Progress Chart

June 2018

33.1 10.2 56.7

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Completed To Date Indicative Monthly Target (End of July) To Be Completed Before 30 June 2019

Additional Plants Hire A set of Barrow Traffic Lights. Day hire rate yet to be received.

STATUTORY ENVIRONMENT Local Government Act 1995 3.57. Tenders for providing goods or services (1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services. (2) Regulations may make provision about tenders.

Local Government (Functions and General) Regulations 1996 (1) Tenders are to be publicly invited according to the requirements of this Division before a local government enters into a contract for another person to supply goods or services if the consideration under the contract is, or is expected to be, more, or worth more, than $150, 000 unless sub-regulation (2) states otherwise.

(2) Tenders do not have to be publicly invited according to the requirements of this Division if: (a) the supply of the goods or services is to be obtained from expenditure authorised in an emergency under section 6.8(1)(c) of the Act; or (b) the supply of the goods or services is to be obtained through the WALGA Preferred Supplier Program;

POLICY IMPLICATIONS Policy 2.10 Purchasing Policy

FINANCIAL IMPLICATIONS There are no known financial implications relating to this item

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

COMMUNITY AND STRATEGIC OBJECTIVES The matter before Council generally accords with the following Shire desired outcome as expressed in the revised Shire of Corrigin Strategic Community Plan 2017-2027and Corporate Business Plan 2017-2021

Objective: Economic A strong, diverse economy supporting agriculture, local business and attracting new industry

Outcome 1.1 A well planned and connected transport and communications network within the district Strategic Community Plan Corporate Business Plan Outcome Strategies Action Actions No. 1.1.1 Develop and implement 1.1.1.1 Develop a road asset management road asset management plan including network hierarchy and plans service levels. 1.1.1.2 Develop a footpath management plan, including hierarchy and service levels 1.1.1.3 Road asset management plan and footpath management plan to be incorporated in the review and expansion of the Asset Management Plan (AMP) 1.1.1.4 Road asset management plan and footpath management plan to be implemented through road works program.

VOTING REQUIREMENT Simple Majority

COUNCIL RESOLUTION (96/2018) Moved: Cr Hardingham Seconded: Cr Hickey That Council notes the WANDRRA Project Progress as provided in the Report. Carried 7/0

Note: Note: Mr Jason Song left the meeting at 4.01pm.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

9 NOTICE OF MOTIONS FOR THE NEXT MEETING

10 CHIEF EXECUTIVE OFFICER’S REPORT

ADSL issues In response to the ADSL issues being experienced in Corrigin over the past month, the CEO has had several discussions with Telstra Country Wide, Hon. Mia Davies office and the Wheatbelt Business Network, about these ongoing problems. On behalf of local businesses the WBN have been in contact with Wendy Duncan (Telecommunications Independent Review Committee member) and the Telecommunications Industry Ombudsman. Information on how to provide comments and feedback to the current Telecommunication Review has been circulated to Council and community members.

Enterprise Bargaining Agreement The process has commenced to negotiate the new Enterprise Bargaining Agreement with the issuing of the Notice of Representative Rights to all staff covered by the agreement. The first round of negotiations is scheduled for 28 June 2018.

Deputy CEO The last day in the office for the Deputy CEO was 12 June 2018 and she will be taking a couple of weeks of well-earned long service leave and annual leave before her official last day on 24 July 2018. A farewell function is planned for 25 June 2018 to acknowledge Taryn’s contribution to the Shire of Corrigin over the past 10 years and wish her well in her new position at Wyalkatchem.

The position was advertised in the West Australian on Saturday 9 June 2018 and also on SEEK, Linkedin, Facebook and on the Shire of Corrigin website with a closing date of 29 June 2018.

In the interim LG Corporate Consulting Pty Ltd has been engaged to assist with the preparation of the 2018/19 budget and 2017/18 annual report.

11 PRESIDENT’S REPORT May 28th - LEMC Meeting

May 31st - With the CEO, met with Mia Davies

June 19th -With the CEO, attended a Welfare Evacuation Centre Exercise held in Corrigin

12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS Cr Hickey raised the issue of the dangerous intersection at Brookton Highway and Fence Road and requested that the CEO write to Main Roads to lobby them to address the issue.

Minutes - Ordinary Council Meeting – Tuesday 19 June 2018

13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION OF THE COUNCIL

14 INFORMATION BULLETIN

15 WALGA AND CENTRAL ZONE MOTIONS

16 NEXT MEETING Ordinary Council Meeting on 17 July 2018 at 3.00pm.

17 MEETING CLOSURE The Chairperson, Shire President Cr. L Baker closed the meeting at 4.15 PM.

CENTRAL COUNTRY ZONE

Minutes

Friday 22 June 2018 via Teleconference

Commencing at 8.31am

Central Country Zone Meeting 22 June 2018

Table of Contents

1.0 OPENING AND WELCOME ...... 2 2.0 ATTENDANCE AND APOLOGIES ...... 2 3.0 DECLARATION OF INTEREST ...... 3 4.0 ANNOUNCEMENTS ...... 3 5.0 GUEST SPEAKERS ...... 3 6.0 MINUTES ...... 4 6.1 Confirmation of Minutes – Friday 25 May 2018 (Attachment) ...... 4 6.2 Business Arising from Minutes Zone Meeting Friday 25 May 2018 ...... 4 7.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...... 5 7.1 State Councillor Report ...... 5 7.2 WALGA Status Report (Attachment) ...... 5 7.3 Review of WALGA State Council Agenda - Matters for Decision ...... 6 7.4 Review of WALGA State Council Agenda - Matters for Noting/Information ...... 11 7.5 Review of WALGA State Council Agenda - Organisational Reports ...... 11 7.6 Review of WALGA State Council Agenda - Policy Forum Reports ...... 13 7.7 WALGA President’s Report ...... 13 8.0 FINANCE ...... 14 9.0 ZONE REPORTS ...... 14 9.1 Zone President’s Report ...... 14 9.2 Local Government Agricultural Freight Group (LGAFG) ...... 14 9.3 Great Southern District Emergency Management Committee (DEMC) ...... 14 9.4 Healthy Wheatbelt ...... 14 9.5 Wheatbelt South Regional Road Group ...... 14 10.0 ZONE BUSINESS - MEMBER COUNCIL MATTERS ...... 14 11.0 ZONE BUSINESS - OTHER BUSINESS/URGENT BUSINESS ...... 14 12.0 ZONE BUSINESS - EMERGING ISSUES ...... 15 12.1 Government Regional Officer Housing Rent (GROH) ...... 15 13.0 MEMBERS OF PARLIAMENT ...... 15 14.0 OTHER REPRESENTATIVES REPORTS ...... 15 14.1 Department of Local Government, Sport and Cultural Industries ...... 15 14.2 Wheatbelt Development Commission ...... 15 14.3 Regional Development Australia (RDA) Wheatbelt ...... 15 15.0 DATE, TIME AND PLACE OF NEXT MEETING ...... 15 16.0 CLOSURE ...... 15

Central Country Zone Meeting 22 June 2018 1

Minutes

Central Country Zone of WALGA

Friday 22 June 2018, commencing at 8.31am via Teleconference

1.0 OPENING AND WELCOME

The Chair, Cr Conley opened the meeting at 8.31am welcoming all online for the teleconference.

The purpose of the meeting is to consider the WALGA State Council Agenda.

2.0 ATTENDANCE AND APOLOGIES

Attendance Cr Mark Conley (Chair) President, Shire of Cuballing Cr Dee Ridgway President, Shire of Beverley Cr Chris Pepper Deputy President, Shire of Beverley Mr Stephen Gollan CEO, Shire of Beverley Cr Lyn Baker President, Shire of Corrigin Ms Natalie Manton CEO, Shire of Corrigin Cr Julie Ramm Deputy President, Shire of Dumbleyung Mr Matthew Gilfellon CEO, Shire of Dumbleyung Mr Noel Mason CEO, Shire of Kulin Cr Jeanette De Landgrafft President, Shire of Lake Grace Cr Steve Hunt Deputy President, Shire of Lake Grace Ms Denise Gobbart CEO, Shire of Lake Grace President Leigh Ballard President, Shire of Narrogin Mr Dale Stewart CEO, Shire of Narrogin Cr Bill Mulroney President, Shire of Pingelly Cr Wayne Davies President, Shire of Quairading Cr Brett McGuinness Deputy President, Shire of Quairading Cr Phillip Blight President, Shire of Wagin Cr Bryan Kilpatrick Councillor, Shire of Wagin Ms Amanda O’Halloran CEO, Shire of Wandering Ms Nicole Wasmann CEO, Shire of West Arthur Cr Julie Russell (joined the meeting at 8.50am) President, Shire of Wickepin Mr Mark Hook CEO, Shire of Wickepin

Mr Bruce Wittber, Joint Executive Officer Ms Helen Westcott, Joint Executive Officer

WALGA Representatives

Ms Vanessa Jackson, Policy Manager Planning and Improvement Ms Marissa MacDonald, Policy Officer Transport and Roads

Guests

Nil

Central Country Zone Meeting 22 June 2018 2

Apologies

Cr Eliza Dowling, Deputy President Shire of Cuballing Mr Gary Sherry, CEO Shire of Cuballing Cr Barry West, President Shire of Kulin Cr Rodney Duckworth, Deputy President Shire of Kulin Cr David Freebairn, Deputy President Shire of Pingelly Mr Gavin Pollock, CEO Shire of Pingelly Mr Allen Cooper, A/CEO Shire of Quairading Mr Peter Webster, CEO Shire of Wagin Cr Brendan Whitely, President Shire of Wandering Cr Chad Ferguson, Deputy President Shire of Wandering Cr Ray Harrington OAM, President Shire of West Arthur Cr John Cowcher, President Shire of Williams Mr Geoff McKeown, CEO Shire of Williams

Mr Tony Brown, Executive Manager, Governance and Organisational Services WALGA

3.0 DECLARATION OF INTEREST

Nil

4.0 ANNOUNCEMENTS

Nil

5.0 GUEST SPEAKERS

Nil

Central Country Zone Meeting 22 June 2018 3

6.0 MINUTES

6.1 Confirmation of Minutes – Friday 25 May 2018 (Attachment)

RECOMMENDATION:

That the Minutes of the Meeting of the Central Country Zone held on Friday 25 May 2018 be confirmed as a true and accurate record of the proceedings.

RESOLUTION: Moved: Cr McGuinness Seconded: Cr Pepper That the Minutes of the Meeting of the Central Country Zone held on Friday 25 May 2018 be confirmed as a true and accurate record of the proceedings. CARRIED

6.2 Business Arising from Minutes Zone Meeting Friday 25 May 2018

Nil

Central Country Zone Meeting 22 June 2018 4

7.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

7.1 State Councillor Report

Cr Phillip Blight

Cr Blight reported that at the last State Council Meeting on 4 May 2018 there had been considerable discussion on the proposed State Road Funds to Local Government Agreement 2017/18 – 2022/23.

The State Council resolved:

1. That WALGA reject the State Government offer to allocate 20% of motor vehicle licence fee revenue to the State Road Funds to Local Government Agreement, and seek the following amended allocation: 2018 / 2019 22% 2019 / 2020 23% 2020 / 2021 24%

2. That WALGA insist on the State Government Direct Grants to Local Government be reinstated to the value (plus annual increase) prior to the $9.8m reduction imposed by the State in 2017.

RESOLUTION 33 2/2018 CARRIED

During discussion and in response to a number of questions WALGA advised the meeting that the existing Agreement ends on 30 June 2018. A meeting was held on 6 June between WALGA and Main Roads WA regarding the new Agreement. A report will go straight to the next State Council meeting on Wednesday 4 July for consideration. There has been discussion of a proposal for a two year Agreement which would allow for an earlier review and subsequently an earlier opportunity to review the funding distribution. This is the current discussion and note that things can change once the matter has been considered by State Council. Once a position has been made by State Council, WALGA will urgently inform all Local Governments.

8.50am Cr Russell joined the meeting

7.2 WALGA Status Report (Attachment)

From Executive Officer

BACKGROUND:

Presenting the status report for June 2018.

RECOMMENDATION:

That the Central Country Zone notes the:

. State Councillor Report; and . WALGA Status Report.

RESOLUTION: Moved: Cr Baker Seconded: Cr De Landgrafft That the Central Country Zone notes the:

. State Councillor Report; and . WALGA Status Report. CARRIED Central Country Zone Meeting 22 June 2018 5

7.3 Review of WALGA State Council Agenda - Matters for Decision

From Executive Officer

Background:

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The Zone is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration.

5.1 Updated Climate Change Policy Statement (05-028-03-0011 LS)

WALGA Recommendation

That the revised WALGA Climate Change Policy Statement be endorsed.

EXECUTIVE OFFICER COMMENT:

The following is an extract from the WALGA State Council Report:

The Climate Change Policy Statement 2018 (the revised Policy Statement) consolidates climate change positions set out in recent submissions, and updates and strengthens the existing policy position to take account of:

 contemporary scientific understanding of the extent and impacts of climate change;  political developments domestically and internationally since 2009;  the current ‘policy vacuum’ at the State and Federal level; and  recognition of the fact that Local Governments are already experiencing climate change, and taking mitigation and adaptation action.

The proposed ‘headline’ position statement is as follows:

Local Government acknowledges: I. The science is clear: climate change is occurring and greenhouse gas emissions from human activities are the dominant cause. II. Climate change threatens human societies and the Earth’s ecosystems. III. Urgent action is required to reduce emissions, and to adapt to the impacts from climate change that are now unavoidable. IV. A failure to adequately address this climate change emergency places an unacceptable burden on future generations.

Local Government is committed to addressing climate change.

Local Government is calling for: I. Strong climate change action, leadership and coordination at all levels of government. II. Effective and adequately funded Commonwealth and State Government climate change policies and programs

ZONE COMMENT:

Zone supports the WALGA recommendation

Central Country Zone Meeting 22 June 2018 6

RESOLUTION: Moved: Cr Ridgway Seconded: Cr Davies That the WALGA Recommendation be amended as follows:

That the revised WALGA Climate Change Policy Statement be endorsed subject to Part I. of the Policy Statement being amended to read:

I. The science supports: climate change is occurring and greenhouse gas emissions from human activities are the dominant cause. CARRIED

5.2 Interim Submission – Model Subdivision Conditions (05-047-01-0003 VJ)

WALGA Recommendation

That the interim submission to the WA Planning Commission on the Model Subdivision Conditions be endorsed.

EXECUTIVE OFFICER COMMENT:

The Zone considered this matter at its February 2018 meeting and resolved as follows:

RESOLUTION: Moved: President Ballard Seconded: Cr De Landgrafft That WALGA advise the State Government the Local Government sector: 1. will not agree to the Department of Fire and Emergency Services’ (DFES) transferring of responsibility to the Local Government sector for the clearance of a subdivision condition for Bush Fire Management Plans, when the condition has been requested by DFES; 2. requires adequate and effective consultation on any review of the model subdivision condition relating to clearance, including relating to Bush Fire Management Plans that would result in the transfer of responsibility from any agency for the clearance of a subdivision condition, when that condition has been requested by that agency. CARRIED

WALGA considered this matter at the 2018 March State Council meeting, when a report on the significant shift in the implementation of the Bushfire Management Plans through the subdivision process was considered, and the following recommendation endorsed (RESOLUTION 11.1/2018): -

That WALGA advise the State Government the Local Government sector: 1. Will not agree to the Department of Fire and Emergency Services (DFES) transferring of responsibility to the Local Government sector for the clearance of a subdivision condition for Bushfire Management Plans, when the condition has been requested by DFES; 2. Requires adequate and effective consultation on any review of the model subdivision condition relating to clearance, including relating to Bushfire Management Plans that would result in the transfer of responsibility from any agency for the clearance of a subdivision condition, when that condition has been requested by that agency.

In the current WALGA report to State Council the following has been noted:

The main changes are the removal of DFES as a clearing authority for Bushfire Management Plans and other bush fire planning matters, which is not acceptable. If a Local Government does not want to clear these conditions, then the WAPC must also be the clearing agency, particularly if the involvement of DFES has now been removed. This will then align with the State Council resolution in March 2018, which does not support the change in DFES’s approach to these subdivision conditions.

It has been pointed out in the interim submission that the ‘consultation’ via an email subscriber list does not align with the State and Local Government Partnership Agreement, as only those subscribing to the ‘Bushfire Policy Subscriber’ list would have received the information and invitation to comment.

Other suggestions in the submission include further clarity on how the conditions are implemented, as they are not entirely specific as to exactly how and why they are used. Without this clarity, they could be applied in circumstances that make them difficult to clear, or possibly be applied by the WAPC in inappropriate circumstances.

Central Country Zone Meeting 22 June 2018 7

ZONE COMMENT:

Zone supports the WALGA recommendation

5.3 Interim Submission – Position Statement – Housing on lots less than 100m² (05-306-03-0062 CH)

WALGA Recommendation

That the interim submission to the WA Planning Commission on Position Statement – Housing on Lots less than 100m² be endorsed.

EXECUTIVE OFFICER COMMENT:

The following is an extract from the WALGA State Council Agenda Report Background:

The purpose of the Draft Position Statement is to provide interim guidance for houses on lots less than 100m² in development zones and an implementation mechanism to ensure a consistent application across Western Australia.

ZONE COMMENT:

Zone supports the WALGA recommendation

5.4 Policy for Restricted Access Vehicles on Roads Not on an Approved Network During Harvest (05-006-03-0004 ID)

WALGA Recommendation

1. That WALGA support changes to the Harvest Mass Management Scheme to enable heavy vehicles that meet the requirements of RAV 2, RAV 3 or RAV 4 to travel on roads not assessed for the RAV network between paddocks and the nearest RAV route during the harvest period. 2. Advocate that any roads assessed on the initiative of Main Roads that do not meet the requirements for addition to the RAV network at the level used under the Harvest Mass Management Scheme remain unassessed for the purpose of network definition.

EXECUTIVE OFFICER COMMENT:

The following is an extract from the WALGA State Council Agenda Report “In-Brief”:

 Heavy Vehicles that exceed prescribed dimensions and mass are defined as Restricted Access Vehicles (RAV) and are provided limited access to parts of the road network under Notice or Permit.  The Harvest Mass Management Scheme, which provides additional tolerance in allowable gross vehicle mass for grain movements from paddock to receival point was amended in 2016 to allow Restricted Access Vehicles to use roads not assessed for oversized vehicles in order to move between paddocks and the nearest RAV route.  Main Roads proposes to amend the conditions under which Restricted Access Vehicles can operate on unassessed roads for the 2018/19 harvest.  The proposed changes impose the added requirement on industry to provide an Agricultural Pilot when a RAV is using a road that has not been added to the RAV network. Main Roads have stated that the arrangements provided in the past two years cannot continue, based on advice received from the State Solicitor.  It has been suggested by some Local Governments and industry representatives that the proposed changes are impractical for grains industry participants and in the medium term may negatively impact on the capacity of Local Governments to meet industry demands for on-going paddock access.  Supporting the proposed changes will improve the safe operation of restricted access vehicles on low volume roads and enable survival of the scheme.

Central Country Zone Meeting 22 June 2018 8

ZONE COMMENT:

Zone supports the WALGA recommendation

RESOLUTION: Moved: Cr Ridgway Seconded: Cr Davies That the Zone Executive Committee be given delegated authority to develop an alternative WALGA Recommendation with the intent to remove WALGA’s support for the use of pilot vehicles. CARRIED

5.5 WA State Library Strategy Implementation Plan and Consultation Report (05-057-02-0051 KD)

WALGA Recommendation

That: 1. The WA Public Libraries Strategy be endorsed; and, 2. WALGA continue to advocate with Western Australia Public Libraries and key stakeholders to Department of Local Government, Sport and Cultural Industries to prioritise funding for implementation of the strategy.

ZONE COMMENT:

Zone supports the WALGA recommendation

5.6 Aboriginal Heritage Act 1972 Review Submission to Stage 1 (05-032-01-0001 KD)

WALGA Recommendation

That the submission to Stage 1 Review of the Aboriginal Heritage Act 1972 be endorsed.

EXECUTIVE OFFICER COMMENT:

The following is an extract from the WALGA State Council Agenda Report:

The review will include three consultation phases:

Consultation Phase One: Release of the Consultation Paper. Targeted questions on key aspects of the Act to help identify the main issues, any gaps in the legislation, and ideas on what modernised legislation should set out to do and how it should operate in the interests of all stakeholders.

Consultation Phase Two: Release of a Discussion Paper. Feedback will be sought on a series of proposals on what new legislation should do, as well as some discussion points. This information will help with the drafting of an Exposure Draft Bill (Green Bill).

Consultation Phase Three: The Green Bill will be published for public consultation. Feedback received during Consultation Phase Three will inform the preparation of a new Aboriginal Heritage Amendment Bill that will be introduced into Parliament.

Comment It has become clear that elements of the AHA are no longer fit for purpose. The growth of Western Australia over the last 40 years has highlighted changes are necessary to better protect Aboriginal heritage. The Department conducted 40 workshops across the State and the Association liaised directly with a Local Government Sector Reference Group to inform the submission provided.

ZONE COMMENT:

Zone supports the WALGA recommendation

Central Country Zone Meeting 22 June 2018 9

5.7 Interim Submission – Review of the State Industrial Relations System (05-034-01-0001 KP)

WALGA Recommendation

That the interim supplementary submission in response to the Interim Report of the Review of the State Industrial Relations System be endorsed.

EXECUTIVE OFFICER COMMENT:

The following is an extract from the WALGA State Council Agenda Report:

The following are the recommendations provided by WALGA in the interim supplementary submission:

A. The current dual system of industrial relations regulation of the Local Government sector remain unchanged.

B. State Government further consult with the Local Government sector regarding the cost and impact of the jurisdictional uncertainty under the current industrial relations regime to assess the need for change.

C. If recommendation B identifies a need for further certainty, that discussions be held between representatives of all three tiers of government and other key stakeholders in the Local Government industry regarding how industrial relations certainty is best achieved for the Local Government sector in WA.

D. No legislation is introduced to parliament to declare that Local Government is not a national system employer.

E. The State Employment Standards (SES) be introduced as part of the 2018 IR Act consistent with recommendations 47 and 48.

F. That any review of the casual loading be undertaken by the Western Australian Industrial Relations Commissions (WAIRC) or included as part of the SES, following consultation from interested parties.

G. That unpaid Family Domestic Violence (FDV) leave be included in the SES.

If the State government implements proposed recommendation 69 pursuant to recommendations 70 and 71, it is further recommended that:

H. Local Governments, and any applicable federally registered Agreements, transfer to the State IR system following introduction of the SES and that the Agreements are amended to incorporate the SES in place of the National Employment Standards (NES).

I. Award modernisation be undertaken prior to Local Government’s transition to the State IR System.

J. The proposed modernisation of the State Local Government awards be aligned to the modern Local Government Industry Award 2010.

K. The three types of bargaining agreements be reviewed and replaced with a single collective enterprise bargaining agreement in which the parties are the employer and employees, with the option of the union being a party.

L. That the better off overall test replace the no disadvantage test.

M. The proposed taskforce composition be revised to include two Local Government Officers, to be appointed by WALGA in line with WALGA’s Selection Committee process, and the CCI WA.

Central Country Zone Meeting 22 June 2018 10

N. Any review of portability of entitlements between State and Local Government be considered as part of the current Local Government Act review process.

ZONE COMMENT:

Zone supports the WALGA recommendation.

RECOMMENDATION:

That the Central Country Zone endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered.

RESOLUTION: Moved: Cr Baker Seconded: Cr Blight That the Central Country Zone endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered. CARRIED

7.4 Review of WALGA State Council Agenda - Matters for Noting/Information

6.1 Report on Local Government Road Assets and Expenditure 2016/17 (06-007-03-0016 MB)

6.2 ERA Draft Decision – Western Power Access Arrangement (05-049-03-0001 DM)

6.3 2017-18 State Budget (05-088-03-0001 DM)

6.4 Research on Verge Permit Fees and Bonds (05-036-03-0061 VJ)

6.5 Independent Planning Reform – Green Paper (05-047-02-0015 VJ)

6.6 Update on the Noongar Standard Heritage Agreement for Local Government (05-032-01- 0001 KD)

6.7 Community Resource Centre Funding and Service Model (05-018-03-0004 KD)

6.8 Alternative Approaches to Volunteer Based Health Services in the Regions Survey (05-031- 01-0001 EDR)

6.9 Public Health Act 2016 Regulation Review Program (05-031-01-0001 EDR)

7.5 Review of WALGA State Council Agenda - Organisational Reports

7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)

7.1.2 Report on Key Activities, Governance and Organisational Services (01-006-03-0007 TB) (Attachment)

. The report includes an update on the Local Government Act Review. It is noted that the Department has finalised the position papers on the above items and the Minister is looking to take policy positions to Cabinet in the near future. The Minister plans to make public the policy positions following Cabinet endorsement, which will allow sector consultation to occur.

The Report outlines a timeline schedule for Phase 1.

WALGA has recently released an Infopage (Attached) providing details of the update and seeking expressions of interest from Elected Members and Local Government Officers to attend the Department of Local Government, Sport and Cultural Industries topic forums on Phase 2 issues. Central Country Zone Meeting 22 June 2018 11

7.1.3 Report on Key Activities, Infrastructure (05-001-02-0003 ID)

. The Report includes an update on the Proposed New State Road Funds to Local Government Agreement.

The following is an extract from the WALGA State Council Agenda.

The State Road Funds to Local Government Agreement (SRFLGA) provides an allocation of funds to Local Governments in Western Australia. The amount of funding is based on a percentage of the motor vehicle license fee (MVLF) revenue collected by the State Government. The funding arrangement provides Local Government with some surety in funding for the term of the Agreement. The current Agreement ran from 2011/12 to 2015/16 and was extended a further two years to 2017/18.

Following a meeting between the Minister for Transport; Planning; Lands and the WALGA President and CEO on 27 August 2017, the Minister agreed to the negotiation of a new Agreement. The Minister authorised Main Roads to proceed to negotiate with WALGA to draft the New Agreement. Based on a Local Government survey performed by WALGA in 2015 and ongoing consultation with the Regional Road Groups and Main Roads WA, WALGA drafted a proposed new Agreement in December 2017. From 2015/16 to 2017/18, the State Government decreased the MVLF portion provided under the Agreement from 27% to approximately 20%. The draft agreement is broadly the same as the current agreement but seeks to return the level of funding to 27% of VLF over the term of the Agreement.

The draft was submitted to Main Roads for consideration and they responded with several points of difference. The major difference being that the State Government is offering only 20% of MVLF over the term of the Agreement. A report summarising the proposed changes in the draft Agreement and the points of difference raised by Main Roads was submitted to State Council in March for noting.

The WALGA President and CEO subsequently met with the A/Managing Director of Main Roads and Director General of the Department of Transport to seek resolution of the outstanding issues. At the meeting the Director General clearly stated that the State Government would not move from their offer of 20% MVLF over the term of the Agreement. This offer was presented to State Council in May where it was rejected and Council resolved to seek a return to 24% of MVLF by 2020/21. Further meetings between WALGA, Main Roads and the Minister has led to the position where the State Government now believes that the best option is to fund work on Local Government roads through Regional Road Groups but without an overarching agreement.

. The Report includes an update on the Western Australian Natural Disaster Relief and Recovery Arrangements (WANDRRA).

The following is an extract from the WALGA State Council Agenda.

Work is continuing with representatives from the Office of Emergency Management seeking to achieve effective implementation of new natural disaster relief and recovery funding arrangements. Current efforts are focussed on: • Ensuring Local Governments are appropriately and directly engaged; • Processes are developed, in consultation with Local Government, that are practical and deliver the required outcomes; • Cashflow and other constraints facing Local Governments responding to natural disasters are addressed effectively.

Senior officers from the Office of Emergency Management have commenced engaging directly with Local Government senior officers and elected members at Central Country Zone Meeting 22 June 2018 12

Regional Road Groups and in other forums. This will continue, with WALGA support, over the coming months.

The State is currently engaging with stakeholders regarding the required frequency and depth of asset condition inspections of roads and bridges required by the Commonwealth to demonstrate the pre-disaster condition of damaged or destroyed assets. There are also discussions concerning the provision of independent engineering assessment of cost estimates and the readiness of the WA Auditor General. It is possible that the start date for new arrangements may be deferred several months from the proposed 1 July commencement as the Commonwealth has not yet provided the final Determination.

7.1.4 Report on Key Activities, People and Places (01-006-03-0014 JB)

7.6 Review of WALGA State Council Agenda - Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Mayors/Presidents Policy Forum

7.2.2 Mining Community Policy Forum

7.2.3 Container Deposit Legislation Policy Forum

7.2.4 Freight Policy Forum (Attachment) WALGA has advised that the work of the Freight Policy Forum has concluded and the group “disbanded”. See attached letters from WALGA.

7.7 WALGA President’s Report

Presenting the WALGA President’s Report

RECOMMENDATION:

That the Central Country Zone notes the following reports contained in the WALGA State Council Agenda:

 Matters for noting/Information;  Organisational reports;  Policy Forum reports; and  WALGA President’s Report.

RESOLUTION: Moved: Cr Davies Seconded: Cr Mulroney That the Central Country Zone notes the following reports contained in the WALGA State Council Agenda:

 Matters for noting/Information;  Organisational reports;  Policy Forum reports; and  WALGA President’s Report CARRIED

Central Country Zone Meeting 22 June 2018 13

8.0 FINANCE

Nil

9.0 ZONE REPORTS

9.1 Zone President’s Report

Cr Mark Conley

9.2 Local Government Agricultural Freight Group (LGAFG)

Cr Katrina Crute

No report requested – matters related to the LGAFG will be considered at the next in-person meeting scheduled for Friday 31 August 2018.

9.3 Great Southern District Emergency Management Committee (DEMC)

President Leigh Ballard

President Ballard advised that a DEMC Meeting had been held since the last Zone meeting however a large portion of the meeting was discussing how the Albany fires were managed and how it could have been “done better”.

9.4 Healthy Wheatbelt

Cr Lyn Baker Cr Mark Conley (Deputy)

The Great Eastern Country Zone has been advised of the decision by the Central Country Zone to withdraw from the Healthy Wheatbelt Group and a refund of $2,794.17, being the Zone’s portion of the unexpended funds, will be paid to the Central Country Zone before the 30 June 2018.

As the Healthy Wheatbelt Group has been “disbanded” this standing agenda item will be deleted after this Zone meeting.

9.5 Wheatbelt South Regional Road Group

Cr Katrina Crute, Chair of Wheatbelt South Regional Road Group

No report requested – matters related to the Wheatbelt South RRG will be considered at the next in-person meeting scheduled for Friday 31 August 2018.

10.0 ZONE BUSINESS - MEMBER COUNCIL MATTERS

Nil

11.0 ZONE BUSINESS - OTHER BUSINESS/URGENT BUSINESS

Nil

Central Country Zone Meeting 22 June 2018 14

12.0 ZONE BUSINESS - EMERGING ISSUES (The intent of the item is to enable Member Councils to bring to the attention of the delegates a matter that is developing. It is proposed that the matter will be tabled for discussion but not decision and then enable Member Councils to take the information away and consider an outcome for possible consideration at the next Zone meeting.)

12.1 Government Regional Officer Housing Rent (GROH)

Dale Stewart CEO, Shire of Narrogin raised the issue of the increase in rent for GROH houses and enquired whether the matter had previously been considered by the Zone and/or WALGA.

It was agreed that the Executive Officer extend an invitation to GROH to attend the next in-person Zone Meeting.

13.0 MEMBERS OF PARLIAMENT

Nil

14.0 OTHER REPRESENTATIVES REPORTS

14.1 Department of Local Government, Sport and Cultural Industries

Nil

14.2 Wheatbelt Development Commission

Nil

14.3 Regional Development Australia (RDA) Wheatbelt

Nil

15.0 DATE, TIME AND PLACE OF NEXT MEETING

Central Country Zone Executive Committee – Wednesday 15 August 2018 via teleconference

Friday 31 August 2018 – Shire of Wickepin

16.0 CLOSURE

There being no further business the Chair declared the meeting closed at 9.44am.

DECLARATION

These minutes were confirmed by the Central Country Zone at the meeting held on 31 August 2018

Signed ______Person presiding at the meeting at which these minutes were confirmed

Central Country Zone Meeting 22 June 2018 15

CENTRAL COUNTRY ZONE

Special Executive Committee Minutes

Thursday 28 June 2018 via Teleconference

Commencing at 7.31am

Table of Contents

2.0 ATTENDANCE AND APOLOGIES ...... 2 3.0 DECLARATION OF INTEREST ...... 2 4.0 CONFIRMATION OF MINUTES ...... 2 4.1 Confirmation of Executive Committee Minutes ...... 2 4.2 Business Arising ...... 2 5.0 BUSINESS OF THE MEETING ...... 3 5.1 Policy for Restricted Access Vehicles on Roads Not on an Approved Network During Harvest ...... 3 5.2 Increased Rent Government Regional Officer Housing (GROH) ...... 7 7.0 DATE, TIME AND PLACE OF NEXT MEETING ...... 7 8.0 CLOSURE ...... 7

Central Country Zone Special Executive Meeting 28 June 2018

Minutes Central Country Zone of WALGA Special Executive Committee via Teleconference on Thursday 28 June 2018 Commencing at 7.31am

1.0 OPENING AND WELCOME

The Chair Cr Conley opened the meeting at 7.31am welcoming all on line for the teleconference.

2.0 ATTENDANCE AND APOLOGIES

Attendance

Cr Mark Conley (Chair) President, Shire of Cuballing Cr Brett McGuinness Deputy President, Shire of Quairading Cr Katrina Crute (left the meeting at 8.18am) President, Shire of Brookton Cr Phillip Blight President, Shire of Wagin Cr Julie Russell President, Shire of Wickepin

Bruce Wittber Joint Executive Officer Helen Westcott Joint Executive Officer

Mr Rodney Thornton, Road Safety Advisor (Wheatbelt South)

Apologies

Cr Jeanette De Landgrafft, President Shire of Lake Grace

3.0 DECLARATION OF INTEREST

Nil

4.0 CONFIRMATION OF MINUTES

4.1 Confirmation of Executive Committee Minutes

As this is a Special Executive Committee Meeting there are no minutes of a previous meeting to confirm.

4.2 Business Arising

Nil

Central Country Zone Special Executive Meeting 28 June 2018 2

5.0 BUSINESS OF THE MEETING

5.1 Policy for Restricted Access Vehicles on Roads Not on an Approved Network During Harvest

Reporting Officer: Bruce Wittber, Executive Officer

Disclosure of Interest: Nil

Date: 25 June 2018

Attachments: Nil

Background:

The WALGA State Council Agenda was considered by the Zone at its meeting on Friday 22 June 2018 including an agenda item in relation to Policy for Restricted Access Vehicles on Roads Not on an Approved Network During Harvest.

The WALGA Recommendation reads as follows:

WALGA Recommendation

The Zone in considering the matter referred the issue to a Special Executive Committee Meeting by way of the following resolution:

EXECUTIVE OFFICER COMMENT:

The following is an extract from the WALGA State Council Agenda Report “In-Brief”:

the capacity of Local Governments to meet industry demands for on-going paddock access.

Central Country Zone Special Executive Meeting 28 June 2018 3

 Supporting the proposed changes will improve the safe operation of restricted access vehicles on low volume roads and enable survival of the scheme.

Following the meeting on Friday 22 June the Executive Officer emailed all Member Councils as follows: Hi All At the Central Country Zone Meeting this morning there was considerable discussion around Item 5.4 of the WALGA State Council agenda dealing with Policy for Restricted Access Vehicles on Roads Not on an Approved Network During Harvest. The outcome of the meeting was to give the Zone Executive Committee delegated authority to develop an alternate WALGA recommendation with the intent to remove the requirements around pilot vehicles. The Zone Executive Committee will be meeting on Thursday 28 June at 7.30am. The current WALGA recommendation reads as follows: WALGA Recommendation 1. That WALGA support changes to the Harvest Mass Management Scheme to enable heavy vehicles that meet the requirements of RAV 2, RAV 3 or RAV 4 to travel on roads not assessed for the RAV network between paddocks and the nearest RAV route during the harvest period. 2. Advocate that any roads assessed on the initiative of Main Roads that do not meet the requirements for addition to the RAV network at the level used under the Harvest Mass Management Scheme remain unassessed for the purpose of network definition. The feeling of the meeting was that by accepting the above recommendation it was agreeing to the conditions being imposed by MRWA which it was felt were not acceptable. In the State Council Agenda it was reported (p55): Main Roads have recently advised industry and Local Government of the outcome of a review of the scheme arrangements. In responding to legal advice, Main Roads propose to amend the conditions associated with access to roads that are not included in the RAV network. The new conditions are:  A minimum of one (1) Agricultural Pilot must accompany the RAV combination to facilitate the safe movement between the farm and the nearest RAV Network road; and  The roads being used between the farm and the nearest RAV Network road must be listed on the Transport Operator’s HMMS Approved Road List, which must be provided to the participating Grain Receiver, carried in the vehicle and produced upon request. The other, continuing conditions are:  must use the most direct route from the paddock to the nearest road approved for RAV Network access;  must ensure the RAV combination departing the paddock is not a higher RAV category than the nearest RAV Network;  must not exceed 40 km/h;  must display an amber flashing light on the prime mover; and  must obtain a bridge crossing permit from Main Roads WA for any bridges that are on these roads. The Agricultural Pilot replaces the requirement for spotters which were previously required at intersections that the driver assessed as having inadequate sight distances. An Agricultural Pilot is defined in the Heavy Vehicle Agricultural Pilot Authorisation (November 2017). No training is required in order to be an Agricultural Pilot. However, a vehicle with suitable signage and driver is required. The Zone Executive is now seeking your (or your Council’s) input into the debate by providing any comments on an alternate recommendation together with any explanatory notes that would assist the Zone Executive in understanding the background to the position. It would be appreciated if you could place your comments in writing to ensure that they are accurately reported. The Zone Executive will then develop an alternate recommendation to reflect the concerns of the Member Councils. In response to the email a number of comments have been made which, those received to date, are outlined

below.

Central Country Zone Special Executive Meeting 28 June 2018 4

Cr Dee Ridgway (Shire of Beverley)

Comments in relation to WALGA Item 5.4

. recognise concerns in relation to risk management on “last” mile access; . strongly oppose measures which impose additional labour costs to the agricuktural industry through introduction of requirements for Agricultural Pilot Vehicles; . suggest signage be used as an alternative.

Shire of Kulin

Not in a position to comment - delegates absent today.

Certainly delegates will not support any move to require a pilot vehicle for non RAV rated roads. If the State Solicitors advice signals that a pilot is the only way a RAV rated vehicle can be on a non RAV rated road - then it is time the State Solicitor advised the Govt that the legal position is untenable and that they should change the law. A pilot vehicle in their view changes the States liability - then why a standard sign, a non-permanent sign wouldn’t or an advertisement in the local press also fit the bill for reducing the risk associated with the last mole problem.

Cr Wayne Davies (Shire of Quairading)

…when the executive meet they need to enforce that the use of pilot is unacceptable firstly, Main Roads need to consult with road users over this issue, however if we need to mitigate the risk then temporary road signage or flashing light on truck may be workable

Cr Lyn Baker (Shire of Corrigin)

Cr Baker has proposed the following recommendation:

That WALGA support the changes to the Harvest Mass Management Scheme to enable heavy vehicles that meet the requirements of RAV 2, RAV 3 or RAV 4 to travel on roads not assessed for the RAV network between paddocks and the nearest RAV route during the harvest period, with the exception of the requirement that an Agricultural Pilot must accompany the RAV combination to facilitate the safe movement between the farm and the nearest RAV Network road.”

Explanation: This requirement puts an enormous burden on the transport operator and the farmer. Conditions relating to speed, lights, CB communications etc are considered to be adequate to maintain a safe environment, with an additional condition requiring signage to be placed strategically along the route.

Cr Brett McGuinness (Zone Deputy President)

Without detracting from the motion adopted, I would offer my comments for consideration in our special teleconference scheduled this week, as a point of discussion.

The theme of the subsequent motion discussion was based on "the MRWA imposing the Harvest Mass Management Scheme is un-workable for the farming community". We have also been advised that the State Solicitor/lawyer has advised MRWA that the current RAV ratings could be enforced by the "Policy for Restricted Access Vehicles on Roads Not on an Approved Network During Harvest'.

I am concerned by amending the WALGA recommendation, our motion proposed to use signage in lieu of an Agricultural Pilot, that we have not considered a risk mitigation approach in our recommendation.

To demonstrate a risk adverse approach could we propose conducting a risk assessment (local Shire and farmer and grain receiver) during the time of harvest from the farm gate to the grain receiver incorporating the use of signage?

I fully support our revised motion, however I feel we need to demonstrate more due diligence on alternative proposals.

Central Country Zone Special Executive Meeting 28 June 2018 5

Executive Officer Additional Comment:

The Executive Officer has also had an email discussion with Ian Duncan, Executive Manager, Infrastructure at WALGA.

The Executive Officer is appreciative of the feedback from member Councils and as a result has prepared a draft recommendation to assist the Meeting in discussing the issue.

RECOMMENDATION:

That the WALGA Recommendation be amended to read as follows:

That WALGA 1. Subject to part 3 of this resolution, support changes to the Harvest Mass Management Scheme to enable heavy vehicles that meet the requirements of RAV 2, RAV 3 or RAV 4 to travel on roads not assessed for the RAV network between paddocks and the nearest RAV route during the harvest period. 2. Advocate that any roads assessed on the initiative of Main Roads that do not meet the requirements for addition to the RAV network at the level used under the Harvest Mass Management Scheme remain unassessed for the purpose of network definition. 3. Advise MRWA that any condition requiring an Agricultural Pilot to accompany the RAV combination to facilitate the safe movement between the farm and the nearest RAV Network road, is not acceptable, as other conditions relating to speed, lights, CB communications, strategically placed signage along the route are considered to be adequate to maintain a safe environment.

RESOLUTION: Moved: Cr Crute Seconded: Cr McGuinness That the WALGA Recommendation be amended to read as follows:

That WALGA

1. Subject to part 3 of this resolution, supports continuation of the Harvest Mass Management Scheme to enable heavy vehicles that meet the requirements of RAV 2, RAV 3 or RAV 4 to travel on roads not assessed for the RAV network between paddocks and the nearest RAV route during the harvest period. 2. Advocate that any roads assessed on the initiative of Main Roads that do not meet the requirements for addition to the RAV network at the level used under the Harvest Mass Management Scheme remain unassessed for the purpose of network definition. 3. Advise MRWA that any condition requiring an Agricultural Pilot to accompany the RAV combination to facilitate the movement between the paddock and the nearest RAV Network road, is not acceptable. 4. Request Main Roads Heavy Vehicles Section to work with stakeholders in providing an alternative solution, prior to the 2018 harvest, to the proposed requirements for an Agricultural Pilot, on unassessed roads, that is within the legal boundaries and is acceptable to Industry. CARRIED

RESOLUTION: Moved: Cr Blight Seconded: Cr Russell That the Executive Officer arrange to circulate to Member Councils, as soon as possible, the Zone resolution relating to the Harvest Mass Management Scheme. CARRIED

Central Country Zone Special Executive Meeting 28 June 2018 6

5.2 Increased Rent Government Regional Officer Housing (GROH)

Cr Blight advised that he had been contacted in relation to GROH housing rents. He recalled that the issue had been raised at the last Zone meeting and that it was proposed to seek a presentation at the next Zone Meeting on 31 August 2018.

He queried whether the Executive Committee felt the issue has a greater sense of urgency than the next Zone Meeting.

The Executive Committee agreed the issue was important but acknowledged the need for thorough research to be undertaken by Member Councils.

8.18am Cr Crute left the meeting

7.0 DATE, TIME AND PLACE OF NEXT MEETING

Central Country Zone Executive Committee (via Teleconference) – Wednesday 15 August 2018

Central Country Zone Meeting – Friday 31 August 2018 – Shire of Wickepin

8.0 CLOSURE

There being no further business the Chair declared the meeting closed at 8.21am

DECLARATION

These minutes were confirmed by the Executive Committee of the Central Country Zone at the meeting held on Wednesday 15 August 2018

Signed ______Person presiding at the meeting at which these minutes were confirmed

Central Country Zone Special Executive Meeting 28 June 2018 7

Roe Tourism Association Agenda Monday 18 June 2018

Roe Tourism Association Incorporating Bruce Rock, Corrigin, Kondinin, Kulin, Lake Grace & Narembeen

MINUTES General Meeting Monday 18 June 2018 at Shire of Bruce Rock

1. MEETING OPENED: 10.29am

2. ATTENDENCE RECORD

2.1. Attendees: President: Bevan Thomas Executive Officer: Heather Ives Shire Representatives: Bruce Rock Ashleigh Waight, Cr Jen Gmeiner Corrigin Natalie Manton (CEO), Cr Janeane Mason Kondinin Tory Young, Cr Kent Mouritz, Cr Gerard Lynch Kulin Lydia Young Lake Grace Narembeen Sheree Thomas

Associate Members: Sharyn McAdam

2.2. Apologies: Cr Robbie Bowie, Cr Mikaela Spurr, Wayne Monk, Jane Mouritz

2.3. Guests: Nil

3. PREVIOUS MINUTES

3.1. Confirmation – General Meeting

RESOLUTION Moved Janeane Mason Seconded Ashleigh Waight That the Minutes of the Roe Tourism Association General Meeting held in Shire of Lake Grace on Monday 16 April 2018 be confirmed as a true and accurate record of proceedings. CARRIED

3.2. Business Arising from Previous Minutes 3.2.1.1. Tory Young noted the Quairading CRC (Jo Hayes) had enquired as to status on Shire of Quairading Council decision to not be involved in Roe Tourism Association. President Bevan Thomas to contact Shire of Quairading CEO for final confirmation.

4. CORRESPONDENCE

4.1. Inwards 4.1.1. Daniela (B&W Studio) – Check In/Brochure Design 4.1.2. Margaret (WDC) – Grant Acquittal 4.1.3. G&S Prove – Brochure request Roe Tourism Association Agenda Monday 18 June 2018

4.1.4. Wayne Poll – Brochure request 4.1.5. Ian Paterson – Brochure Request 4.1.6. Shayne Gilbert – brochure Request 4.1.7. Lousie Swarbrick – Brochure Request 4.1.8. Lee Loraine – One Road Production 4.1.9. Caravanning Australia – Winter Edition Advert 4.1.10. Robyn (CWVC) – Content Marketing Workshop 4.1.11. Robyn (CWVC) – Eastern Wheatbelt Tourism Guide – distribution 4.1.12. Hyden CRC – Brochure design/quote 4.1.13. Pip (WDC) – Grant Acquittal 4.1.14. Shire of Bruce Rock – Request for Financial Support 4.1.15. Wayne Monk & Jane Mouritz – Poor condition of Holland Track (Hyden-Broomehill) 4.2. Outwards 4.2.1. Shire of Lake Grace – Budget Request 4.2.2. Shire of Bruce Rock – Budget Request 4.2.3. Shire of Narembeen – Budget Request 4.2.4. Shire of Kulin – Budget Request 4.2.5. Shire of Kondinin – Budget Request 4.2.6. Shire of Corrigin – Budget Request 4.2.7. Daniela (B&W Studio) – Check In/Brochure Design 4.2.8. Caravanning Australia – Winter Edition Advert 4.2.9. Margaret (WDC) – Grant Acquittal 4.2.10. Robyn (CWVC) – Brochure request 4.2.11. Hyden CRC – Brochure design/quote

RESOLUTION Moved Sheree Thomas Seconded Gerard Lynch That the Roe Tourism Association inward correspondence and outward correspondence be endorsed. CARRIED

4.3. Business Arising from Correspondence 4.3.1. Tory Young advised previously speaking with Wayne Monk & Jane Mouritz regarding the Holland Track section within Shire of Kondinin. Roe Tourism Assoc. to write to Wayne & Jane Mouritz in appreciation of their input.

5. FINANCIAL REPORT

5.1. Financial Report April 2018 – May 2018 (As Attached)

RESOLUTION Moved Lydia Young Seconded Tory Young That the Roe Tourism Association financial report for April 2018 – May 2018 be accepted as a true and accurate report. CARRIED

6. REPORTS 6.1. Presidents Report  EO handover between Mikaela & Heather completed on 8 June 2018.  Welcome new EO, look forward to RTA moving forward with a CRC on board from within the Roe region.  EO Agreement to be signed-off at RTA 18 June meeting  Bendigo Bank signatories need amending to include EO Heather Ives

Roe Tourism Association Agenda Monday 18 June 2018

6.2. Executive Officer Report  Roe Tourism Association - Executive Officer Agreement Tuesday 15th May 2018 - Corrigin Shire Council authorised CEO, Natalie Manton to enter into a contract with the Roe Tourism Association Incorporation, for the provision of Executive Officer for a term expiring 30 September 2018. Timing will bring the Agreement expiry in line with the Roe Tourism Association AGM in October 2018.

 ‘Tourism Boost Training Content Marketing’ Workshop Thursday 7th June 2018 - Heather and other RTA members attended this workshop, hosted by Central Wheatbelt Visitor Centre in Merredin and presented by Meg Coffey, WA’s most sought after social media trainer. The workshop focused on creating engaging social media content, ways to improve your ‘reach’ and the importance of a good marketing strategy to effectively promote tourism in your area.

 Executive Officer Handover Friday 8th June 2018 - Heather & Mikaela met in Lake Grace to conduct the EO handover. Thank you to Mikaela for all the work and time she obviously provides to the RTA and despite having had no sleep for 2 days, she managed to have the RTA files and information ready for handing over. Mikaela advised she intends to continue on the RTA committee, as a Shire of Lake Grace Councillor representative and the group is very fortunate to have her experience, knowledge and dedication moving forward.

 Pathways to Wave Rock Brochure Redesign and Printing o Quotes have been received from Fontaine Publishing and Hyden CRC. o Contact was made with Daniela Varone to ascertain if B&W Studio was interested in submitting a quote. Dianela is currently on maternity leave until 1 July but is keen to have the opportunity of working on this job, as she has been an integral part of the RTA rebranding. B&W Studio will be providing a quote for brochure redesign and print. o Brochure content updates - reminder to please advise EO of any changes ASAP for brochure redesign. Awaiting feedback from Kondinin, Hyden and Lake Grace.

 New RTA Website o Website Training (2 hours) is available with Market Creations as part of the RTA web development package. Suggestion the website training could be scheduled after the next RTA meeting on Mon 20 Aug in Corrigin i.e. 2pm-4pm (via conference call & team viewer). Please advise EO if you’re interested in attending so a training date/time can be booked with MC. o Upcoming Community Events are able to be entered via the new RTA website by committee members at http://www.roetourism.com.au/events/. At present there are no upcoming community events appearing on the new website.

 Have a Go News Upcoming ‘Central Wheatbelt’ special feature due out on 9 JULY 2018. An RTA Ad (new branding) plus article (210 words) has been booked for this edition.

 RTA New Branding – Promotional material o Pull Up Banner – There is an existing banner with previous the Open Wheatbelt branding (displayed at meeting). As part of the RTA rebranding and for future promotional purposes, an idea would be to have a new banner printed with new “look”. Cost for pull-up banners is approx. $150 each. 1 x banner could be purchased for each Shire (x6) as a means of promoting the Pathways to Wave Rock? o Business Cards - Are there any occasions throughout the year when RTA Business Cards (generic) will be required by committee?

Roe Tourism Association Agenda Monday 18 June 2018

 “Pool of Ideas” As a suggestion, Pathways to Wave Rock promotional ideas, could be provided by members for possible RTA projects (time & funds allowing) or for future regional collaborative opportunities. Ideas could be brought to RTA meetings, informally discussed and the EO can add ideas to the “pool”.

Ideas presented at June meeting POOL OF IDEAS Member License Plate Frames - printed Pathways to Wave Rock website Janeane Mason #Take a Selfie Here – frame structures installed at iconic sites along the Heather Ives Pathways to Wave Rock

7. GENERAL BUSINESS

7.1. NOMINATION OF VICE PRESIDENT Comment: With our President resigning and our Vice President Bevan Thomas stepping into the President role, the Vice President position is now vacant and ideally needs to be filled.

RESOLUTION Moved Bevan Thomas Seconded Tory Young Bevan Thomas called for nominations. Janeane Mason nominated herself to stand as Vice President until the AGM. Tory Young seconded the nomination. CARRIED

7.2. BANK SIGNATURES Comment: With the new Executive Officer commencing, a change of bank signatures is required to add Heather to the online banking.

RESOLUTION Moved Janeane Mason Seconded Ashleigh Waight Bank Signatures are to be changed. Add Heather Ives. Existing signatories are Bevan Thomas and Mikaela Spurr, two signatures being required. Remove Garry Greigan CARRIED

7.3. STRATEGIC PLAN GRANT APPLICATION Comment: With Shire Strategic Plans being endorsed, it’s now time for RTA to being the process of creating our own Strategic Plan. A Lotterywest grant application has been completed to have a consultant assist the committee in completing a Strategic Plan document.

RESOLUTION Moved Lydia Young Seconded Kent Mouritz Committee endorse the Lotterywest Grant application. CARRIED

8. NEXT MEETING – 20 August 2018 at Shire of Corrigin

9. CLOSE OF MEETING: 11.15am

Roe Tourism Association Agenda Monday 18 June 2018

ROE TOURISM ‘DASHBOARD’

Planning guide for RTA priorities and projects

Short Term Projects (within 2 months) TASK PREVIOUS STATUS CURRENT STATUS WHO DEADLINE RTA Executive Awaiting Shire of Agreement to be President 18 Jun 18 Officer Corrigin authorisation of signed at 18 June RTA (Bevan) / Agreement EO Agreement at 15 meeting in Bruce Rock CEO May Council meeting (Natalie) EO Handover Date/time scheduled Completed 08/06/18 Cr Mikaela / 18 Jun 18 after Heather returns Heather from holiday leave Bendigo Bank Update Account President 18 Jun 18 Authorisation. (Bevan) / Cr Add new EO details Mikaela / (EO) Heather Contact Shire of Call CEO to discuss if President 18 Jun 18 Quairading any change of decision (Bevan regarding Shire Thomas) involvement with RTA (Confirm IN or OUT)? Holland Track RTA to send letter to EO 18 Jun 18 Wayne Monk & Jane Mouritz RTA Advertising ‘Have a Go News’ EO 29 Jun 18 JULY 18 feature – Book media, submit artwork & article Lotterywest Application to be Obtain a 2nd Quote EO 20 Aug 18 Grant Funding endorsed by committee from Consultant. Application - at 18 June meeting. Submit Application to Strategic Plan Lotterywest

WDC Grant Awaiting Pippa WDC to Awaiting Pippa WDC Cr Mikaela 20 Aug 18 Acquittal return to work & provide to return to work & Spurr info to RTA to finalise provide info to RTA to acquittal finalise acquittal Website Training Seek EOI from EO 20 Aug 18 (with Market committee. (Names (TBC) Creations) TBC) Facebook Page Page needs updating EO 20 Aug 18 to reflect new RTA branding RTA Pull-Up Obtain supplier quote EO 20 Aug 18 Banners to print 6 x RTA pull-up banners with new branding (approval up to $150 each) Brochure Request brochure Received redesign & EO 31 Aug 18 Redesign & content updates from printing quotes x 2: (TBC) Printing x 10,000 committee members, - Fontaine due by 30 April 2018 Publishing Group - Hyden CRC Awaiting quote from B&W Studio (TBA) Website Search engine Contact web EO / Market optimisation & ranking developers Market Creations not working. Creations. Roe Tourism Association Agenda Monday 18 June 2018

Website Areas of webpage EO content incomplete & needs adding e.g. Travel Tips Website Add extra photos to EO pages (supplied by each Shire) Website RTA Membership (no (???) content - to be confirmed) RTA 2018-2019 Membership structure & (???) Membership pricing to be reviewed by committee

Medium Term Projects (within 6 months) Website - Google Look into adding, what’s EO / Analytics involved, time, who? Sheree Check with Sheree – Narembeen. MC will charge $500. RTA Strategic Plan

Long Term Projects (within 12 months) Pathways to wave Rock Digital App

LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK 3383 14/06/2018 CORRIGIN FLOORBALL BOND REFUND $ 100.00 TRUST 3384 14/06/2018 J & RH ROGERS BOND REFUND $ 40.00 TRUST EFT12634 14/06/2018 BUILDING COMMISSION (DEPT OF MINES, INDUSTRYBUILDING REGULATION SERVICES & SAFETY) LEVY FOR MAY 2018 $ 113.30 TRUST EFT12635 14/06/2018 CORRIGIN NETBALL CLUB BOND REFUND $ 150.00 TRUST 20315 07/06/2018 SHIRE OF CORRIGIN PAYROLL DEDUCTIONS $ 184.00 MUNI 20316 13/06/2018 SHIRE OF CORRIGIN CHEQUE CANCELLED - INCORRECT INVOICE AMOUNT $ - MUNI 20317 14/06/2018 CORRIGIN ROTARY CLUB COUNCIL DONATION FOR COOKING COMMUNITY BREAKFAST AT $ 500.00 MUNI 2018 ANZAC DAY DAWN SERVICE 20318 14/06/2018 SHIRE OF CORRIGIN ADMIN & DEPOT PETTY CASH REIMBURSEMENTS FOR MAY 2018 $ 286.75 MUNI 20319 14/06/2018 SHIRE OF DANDARAGAN REIMBURSEMENT FOR SHARE OF LUNCH FOR WHEATBELT $ 30.00 MUNI SECONDARY FREIGHT ROUTE MEETING 27.04.2018 20320 14/06/2018 SYNERGY ELECTRICITY CHARGES $ 446.75 MUNI 20321 14/06/2018 WATER CORPORATION OF WA WATER USAGE $ 9,308.60 MUNI 20322 14/06/2018 SHIRE OF CORRIGIN COUNCILLORS SITTING FEES, ALLOWANCES AND $ 21,759.75 MUNI REIMBURSEMENTS FOR FEBRUARY 2018 TO JUNE 2018 20323 21/06/2018 RAC 2018 / 2019 BUSINESS WISE ASSIST FOR COMMUNITY BUS $ 104.00 MUNI 20324 21/06/2018 SYNERGY ELETRICITY CHARGES $ 5,528.45 MUNI 20325 21/06/2018 SHIRE OF CORRIGIN PAYROLL DEDUCTIONS $ 184.00 MUNI 20326 28/06/2018 EW & RJ PUGH PUMP OUT SEPTIC TANKS AT ROTARY PARK $ 686.00 MUNI 20327 28/06/2018 HOLLY AULD 2017 LOTTO WINNINGS DISTRIBUTION PAYOUT $ 44.10 MUNI 20328 28/06/2018 JULIAN GOLDACRE 2017 LOTTO WINNINGS DISTRIBUTION PAYOUT $ 44.70 MUNI 20329 28/06/2018 ROBERT PAULL 2018 LOTTO WINNINGS DISTRIBUTION PAYOUT $ 28.35 MUNI 20330 29/06/2018 THOMAS LIGHT 2017 LOTTO WINNINGS DISTRIBUTION PAYOUT $ 46.15 MUNI 20331 29/06/2018 SYNERGY ELECTRICITY CHARGES $ 3,671.05 MUNI EFT12574 14/06/2018 A & B CANVAS AUSTRALIA 2 WHITE WINDSOCKS FOR AIRSTRIP $ 527.29 MUNI EFT12575 14/06/2018 ABCO PRODUCTS PTY LTD CLEANING AND PUBLIC TOILET SUPPLIES $ 2,136.96 MUNI EFT12576 14/06/2018 ASTRO ALLOYS 20 LITRES OF DYNAMIX $ 324.55 MUNI EFT12577 14/06/2018 AUSTRAL MERCANTILE COLLECTIONS PTY LTD RATES RECOVERY AND ASSOCIATED LEGAL FEES $ 874.90 MUNI EFT12578 14/06/2018 AUSTRALIA DAY COUNCIL OF WESTERN AUSTRALIA2018 / 2019 GOLD MEMBERSHIP $ 577.50 MUNI EFT12579 14/06/2018 AVON WASTE 5 WEEKS RUBBISH COLLECTION $ 22,316.82 MUNI EFT12580 14/06/2018 BEST OFFICE SYSTEMS STATIONERY SUPPLIES $ 950.09 MUNI EFT12581 14/06/2018 BGC QUARRIES 46.12 TONNES OF BLUE METAL GRANITE $ 2,643.14 MUNI LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK EFT12582 14/06/2018 BOC LIMITED CONTAINER SERVICE - DAILY TRACKING FEE $ 23.71 MUNI EFT12583 14/06/2018 BORAL CONSTRUCTION MATERIALS GROUP LTD 5,125 LITRES OF EMULSION $ 5,024.25 MUNI EFT12584 14/06/2018 BUNNINGS GROUP LIMITED HARDWARE SUPPLIES $ 142.56 MUNI EFT12585 14/06/2018 CASTLEDEX COMPACTUS FILES AND STICKERS $ 435.59 MUNI EFT12586 14/06/2018 CHADWEN HOLDINGS TRUST STATIONER SUPPLIES, POSTAGE AND LIBRARY SERVICES FOR APRIL $ 5,305.20 MUNI AND MAY 2018 EFT12587 14/06/2018 CJS AGRI-MECHANICS SERVICE OF PLANT ITEMS $ 3,202.10 MUNI EFT12588 14/06/2018 CORRIGIN BOWLING CLUB SHIRE CONTRIBUTION TOWARDS REDEVELOPMENT OF BOWLING $ 71,500.00 MUNI GREEN EFT12589 14/06/2018 CORRIGIN DISTRICT HIGH SCHOOL 2018 REACH PROGRAM - TERM 1 $ 2,500.00 MUNI EFT12590 14/06/2018 CORRIGIN ENGINEERING PTY LTD PLANT PARTS AND REPAIRS $ 114.75 MUNI EFT12591 14/06/2018 CORRIGIN HOTEL 20 BAGS OF ICE $ 120.00 MUNI EFT12592 14/06/2018 CORRIGIN NEWSAGENCY NEWSPAPERS AND CRC MOVIE CLUB DVD FOR APRIL 2018 $ 46.10 MUNI EFT12593 14/06/2018 CORRIGIN OFFICE SUPPLIES STATIONERY SUPPLIES $ 355.20 MUNI EFT12594 14/06/2018 CORRIGIN TYREPOWER TYRES AND TYRE REPAIRS $ 809.00 MUNI EFT12595 14/06/2018 COURIER AUSTRALIA FREIGHT CHARGES $ 20.88 MUNI EFT12596 14/06/2018 DAVES TREE SERVICE PRUNE TREES IN CORRIGIN, BULLARING AND BILBARIN $ 19,360.00 MUNI EFT12597 14/06/2018 DAWN'S DELIGHTS REFRESHMENTS AND CATERING $ 255.50 MUNI EFT12598 14/06/2018 DEPT OF FIRE & EMERGENCY SERVICES 2017 / 2018 ESL 4TH QUARTER CONTRIBUTION $ 6,302.80 MUNI EFT12599 14/06/2018 EXTERIA 6 SPORTS BENCHES $ 3,438.60 MUNI EFT12600 14/06/2018 EXURBAN PTY LTD TOWN PLANNING CONSULTANCY SERVICES FOR APRIL 2018 $ 206.23 MUNI EFT12601 14/06/2018 FIRST HEALTH SERVICES CORRIGIN MEDICAL CENTRE SERVICE FEE FOR MAY 2018 $ 10,498.55 MUNI EFT12602 14/06/2018 HARRIS ZUGLIAN ELECTRICS ELECTRICAL REPAIRS AND INSPECTIONS $ 3,492.14 MUNI EFT12603 14/06/2018 HENDRY GROUP PTY LTD PERFORMANCE ASSESSMENT OF CREC $ 3,600.00 MUNI EFT12604 14/06/2018 HUTTON AND NORTHEY SALES METER READING - LOT 5 WALTON STREET $ 144.09 MUNI EFT12605 14/06/2018 IGA CORRIGIN REFRESHMENTS AND CATERING $ 123.48 MUNI EFT12606 14/06/2018 JASON SIGNMAKERS ASSORTED SIGNS WITH POSTS AND BRACKETS TO SUIT $ 920.04 MUNI EFT12607 14/06/2018 JR & A HERSEY PTY LTD STAFF UNIFORM $ 68.13 MUNI EFT12608 14/06/2018 KAILAM TRANSPORT FREIGHT CHARGES $ 495.00 MUNI EFT12609 14/06/2018 KATEMS SUPERMARKET REFRESHMENTS AND CATERING $ 10.04 MUNI EFT12610 14/06/2018 LANDGATE VALUATION SCHEDULES $ 227.30 MUNI EFT12611 14/06/2018 LIBERTY OIL RURAL PTY LTD 10,000 LITRES OF DIESEL FUEL, 200 LITRES OF ULP $ 14,434.00 MUNI LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK EFT12612 14/06/2018 MALLEE TREE CAFE & GALLERY REFRESHMENTS AND CATERING $ 206.00 MUNI EFT12613 14/06/2018 MCMILES INDUSTRIES PTY LTD WANDRRA - SUBMERSIBLE PUMP HIRE $ 1,914.00 MUNI EFT12614 14/06/2018 MCPEST PEST CONTROL TERMITE INSPECTIONS AND REPORTS FOR SHIRE BUILDINGS $ 4,807.00 MUNI EFT12615 14/06/2018 MOORE STEPHENS AUDITING SERVICES $ 10,087.00 MUNI EFT12616 14/06/2018 NARROGIN QUARRY PRODUCTS 24 TONNES OF 10 MM BLUE METAL $ 1,127.50 MUNI EFT12617 14/06/2018 NEU-TECH AUTO ELECTRICS PLANT PARTS AND REPAIRS $ 1,167.00 MUNI EFT12618 14/06/2018 PERFECT COMPUTER SOLUTIONS PTY LTD COMPUTER CONSULTANCY - RESOLVE IT ISSUES $ 630.00 MUNI EFT12619 14/06/2018 PERTH AUDIOVISUAL REPAIRS TO PA SYSTEM MICROPHONE AND RECEIVER BOXES $ 71.50 MUNI EFT12620 14/06/2018 PM FUCHSBICHLER PUMP OUT GREASE TRAP AT CREC $ 400.00 MUNI EFT12621 14/06/2018 PROMPT SAFETY SOLUTIONS OSH SERVICES MAY 2018 TO MAY 2019 $ 1,100.00 MUNI EFT12622 14/06/2018 RSA SIGNS PTY LTD ASSORTED SIGNS WITH POSTS AND BRACKETS TO SUIT $ 1,013.65 MUNI EFT12623 14/06/2018 SHIRE OF CORRIGIN - LICENSING TRANSFER FUNDS FROM MUNI TO LIC DUE TO PROCESSING ERROR $ 65.50 MUNI EFT12624 14/06/2018 SIGMA CHEMICALS SERVICE AND REPAIR CHEMIGEM FOR SWIMMING POOL $ 391.03 MUNI EFT12625 14/06/2018 SPORT AND RECREATION SURFACES PTY LTD CONSTRUCTION OF OUTDOOR MULTI-PURPOSE COURTS $ 43,516.55 MUNI EFT12626 14/06/2018 STAR TRACK EXPRESS PTY LTD FREIGHT CHARGES $ 428.22 MUNI EFT12627 14/06/2018 STATE LAW PUBLISHER GOVERNMENT GAZETTE ADVERTISING - TOWN PLANNING SCHEME $ 146.50 MUNI EFT12628 14/06/2018 THE MURRAY HOTEL ACCOMMODATION AND MEALS FOR STAFF TRAINING $ 692.00 MUNI EFT12629 14/06/2018 VALLEY AIRCON & REFRIGERATION SERVICE AND REPAIR AIR-CONDITIONERS IN SHIRE BUILDINGS $ 3,124.20 MUNI EFT12630 14/06/2018 WA CONTRACT RANGER SERVICES RANGER SERVICES - WEEKLY VISITS $ 1,425.87 MUNI EFT12631 14/06/2018 WA LOCAL GOVERNMENT ASSOCIATION STAFF TRAINING $ 567.00 MUNI EFT12632 14/06/2018 WINC AUSTRALIA PTY LTD STATIONERY SUPPLIES $ 20.83 MUNI EFT12633 15/06/2018 RED DUST HOLDINGS WANDRRA WORKS FOR THE MONTH OF MARCH 2018 $ 345,087.60 MUNI EFT12636 21/06/2018 CJS AGRI-MECHANICS PLANT PARTS AND REPAIRS $ 1,243.00 MUNI EFT12637 21/06/2018 CORRIGIN OFFICE SUPPLIES ADOBE ACROBAT PRO SOFTWARE FOR CRC COMPUTERS $ 948.00 MUNI EFT12638 21/06/2018 CORRIGIN TYREPOWER TYRE INFLATOR GAUGE $ 120.00 MUNI EFT12639 21/06/2018 CORRIGIN WINDMILL MOTEL ACCOMMODATION FOR PCS TO INSTALL & SET UP SHIRE SERVER $ 127.00 MUNI EFT12640 21/06/2018 COURIER AUSTRALIA FREIGHT CHARGES $ 10.44 MUNI EFT12641 21/06/2018 DAWN'S DELIGHTS REFRESHMENTS AND CATERING $ 85.00 MUNI EFT12642 21/06/2018 DEPARTMENT OF WATER AND ENVIRONMENTAL REGULATION2018 / 2019 ANNUAL LICENCE FEE FOR CORRIGIN WASTE $ 974.40 MUNI MANAGEMENT FACILITY EFT12643 21/06/2018 ELDERS RURAL SERVICES AUSTRALIA LIMITED STAFF UNIFORM - SAFETY WORK BOOTS $ 196.85 MUNI EFT12644 21/06/2018 EXURBAN PTY LTD TOWN PLANNING CONSULTANCY SERVICES FOR MAY 2018 $ 1,864.02 MUNI LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK EFT12645 21/06/2018 FLICK ANTICIMEX PTY LTD ANNUAL FACILITY FEES - SANITARY DISPOSAL UNITS $ 3,171.73 MUNI EFT12646 21/06/2018 GANNAWAY BROS. DUST STRIPS FOR CREC ROLLER DOORS, GATE LATCH PRESSING $ 191.95 MUNI FOR GIGGLE POTS EFT12647 21/06/2018 GREAT SOUTHERN FUEL SUPPLIES FUEL SUPPLIES FOR THE MONTH OF MAY 2018 $ 2,180.43 MUNI EFT12648 21/06/2018 GRYLLS FARMING KR & SONS POWER FOR BORE PUMP ON LOMOS SOUTH ROAD $ 275.00 MUNI EFT12649 21/06/2018 JR & A HERSEY PTY LTD 205 LITRE DRUM HEATERS PLUS FREIGHT CHARGES $ 1,974.50 MUNI EFT12650 21/06/2018 LANDGATE VALUATION SCHEDULES $ 169.90 MUNI EFT12651 21/06/2018 MCMILES INDUSTRIES PTY LTD REPAIRS TO PUMPS AT SWIMMING POOL $ 3,300.44 MUNI EFT12652 21/06/2018 MCPEST PEST CONTROL TERMITE BARRIERS TO SHIRE PROPERTIES $ 5,500.00 MUNI EFT12653 21/06/2018 MOORE STEPHENS INTERGRATED PLANNING AND REPORTING CONSULTANCY $ 11,848.32 MUNI EFT12654 21/06/2018 NARROGIN CARPETS & CURTAINS SUPPLY AND INSTALL CARPET TILES AT ADMIN OFFICE $ 2,948.00 MUNI EFT12655 21/06/2018 NEU-TECH AUTO ELECTRICS PLANT PARTS AND REPAIRS $ 360.00 MUNI EFT12656 21/06/2018 PERFECT COMPUTER SOLUTIONS PTY LTD NEW PC'S AND SERVER FOR ADMIN OFFICE & SET UP COSTS $ 36,785.00 MUNI EFT12657 21/06/2018 SIGMA CHEMICALS SWIMMING POOL CHEMICALS AND SUPPLIES $ 685.03 MUNI EFT12658 21/06/2018 ST JOHN AMBULANCE WESTERN AUSTRALIA LTD STAFF FIRST AID TRAINING $ 3,696.00 MUNI EFT12659 21/06/2018 STAR TRACK EXPRESS PTY LTD FREIGHT CHARGES $ 5.50 MUNI EFT12660 21/06/2018 THE WORKWEAR GROUP PTY LTD STAFF UNIFORM $ 793.20 MUNI EFT12661 21/06/2018 WA CONTRACT RANGER SERVICES RANGER SERVICES - WEEKLY VISITS $ 374.00 MUNI EFT12662 21/06/2018 AUSTRALIAN TAXATION OFFICE BAS PAYMENT FOR THE MONTH OF MAY 2018 $ 8,628.00 MUNI EFT12663 21/06/2018 ELDERS RURAL SERVICES LTD REFUND OF OVERPAYMENT OF DEBTOR INVOICE $ 314.30 MUNI EFT12664 21/06/2018 SHIRE OF CORRIGIN - LICENSING TRANSFER FUNDS FROM MUNI TO LIC DUE TO PROCESSING ERROR $ 116.30 MUNI EFT12665 21/06/2018 SKILL HIRE WA PTY LTD REFUND OF OVERPAYMENT OF DEBTOR INVOICE $ 109.00 MUNI EFT12666 21/06/2018 AUSTRALIAN WORKERS' UNION PAYROLL DEDUCTIONS $ 48.00 MUNI EFT12667 21/06/2018 MUNICIPAL EMPLOYEES UNION PAYROLL DEDUCTIONS $ 82.00 MUNI EFT12668 21/06/2018 SHIRE OF CORRIGIN OUTSIDE STAFF SOCIAL CLUB PAYROLL DEDUCTIONS $ 100.00 MUNI EFT12669 21/06/2018 AMP SUPERANNUATION SAVINGS TRUST SUPERANNUATION CONTRIBUTIONS $ 407.82 MUNI EFT12670 21/06/2018 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $ 2,840.41 MUNI EFT12671 21/06/2018 AVANTEOS INVESTMENTS LTD PAYROLL DEDUCTIONS $ 205.10 MUNI EFT12672 21/06/2018 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $ 827.10 MUNI EFT12673 21/06/2018 CBH SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS $ 452.64 MUNI EFT12674 21/06/2018 FIRSTWRAP PLUS SUPER AND PENSION SUPERANNUATION CONTRIBUTIONS $ 374.10 MUNI EFT12675 21/06/2018 WA SUPER SUPERANNUATION CONTRIBUTIONS $ 19,833.28 MUNI LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK EFT12676 28/06/2018 AUSQ TRAINING STAFF TRAFFIC MANAGEMENT TRAINING $ 678.00 MUNI EFT12677 28/06/2018 BEST OFFICE SYSTEMS STATIONERY SUPPLIES $ 406.47 MUNI EFT12678 28/06/2018 BUDGET CASH REGISTER CASH REGISTER RECEIPT ROLLS FOR SWIMMING POOL $ 70.00 MUNI EFT12679 28/06/2018 BUNNINGS GROUP LIMITED HARDWARE SUPPLIES $ 494.88 MUNI EFT12680 28/06/2018 CORE BUSINESS AUSTRALIA SUPERVISION OF WORKS TO SHIRE ROAD ASSETS $ 82,368.15 MUNI EFT12681 28/06/2018 CORRIGIN HARDWARE HARDWARE SUPPLIES $ 2,650.80 MUNI EFT12682 28/06/2018 CORRIGIN NEWSAGENCY STATIONERY SUPPLIES FOR ROE TOURISM EXECUTIVE OFFICER $ 147.00 MUNI EFT12683 28/06/2018 CR INDUSTRIES PLANT PARTS AND REPAIRS $ 590.11 MUNI EFT12684 28/06/2018 DAWN'S DELIGHTS REFRESHMENTS AND CATERING $ 142.00 MUNI EFT12685 28/06/2018 ELDERS RURAL SERVICES AUSTRALIA LIMITED 110 LITRES OF GLYPHOSATE $ 675.50 MUNI EFT12686 28/06/2018 IGA CORRIGIN REFRESHMENTS AND CATERING $ 117.48 MUNI EFT12687 28/06/2018 MCMILES INDUSTRIES PTY LTD WANDRRA - SUBMERSIBLE PUMP HIRE $ 638.00 MUNI EFT12688 28/06/2018 MERCURE HOTEL PERTH ACCOMMODATION, PARKING AND MEALS FOR STAFF TRAINING $ 244.00 MUNI EFT12689 28/06/2018 NEU-TECH AUTO ELECTRICS PLANT PARTS AND REPAIRS $ 71.28 MUNI EFT12690 28/06/2018 PERFECT COMPUTER SOLUTIONS PTY LTD COMPUTER CONSULTANCY - RESOLVE IT ISSUES $ 212.50 MUNI EFT12691 28/06/2018 RYLAN CONCRETE LAY 50 METRES OF KERBING AT NETBALL COURTS $ 2,750.00 MUNI EFT12692 28/06/2018 SHIRE OF CORRIGIN - TRUST TRANSFER HOUSING BOND FROM MUNI TO TRUST $ 1,860.00 MUNI EFT12693 28/06/2018 SHIRE OF KONDININ ROEROC REGIONAL WASTE SITE INSURANCE REIMBURSEMENT $ 532.50 MUNI EFT12694 28/06/2018 STAR TRACK EXPRESS PTY LTD FREIGHT CHARGES $ 5.50 MUNI EFT12695 28/06/2018 THE WORKWEAR GROUP PTY LTD STAFF UNIFORM $ 285.00 MUNI EFT12696 28/06/2018 THE YORK PALACE HOTEL ACCOMMODATION FOR CRC REGIONAL WORKSHOP IN YORK $ 310.00 MUNI EFT12697 28/06/2018 WESTERN MECHANICAL CORRIGIN GAS BOTTLE FOR HYDROTHERAPY POOL HOT WATER $ 140.00 MUNI EFT12698 29/06/2018 ABCO PRODUCTS PTY LTD CLEANING AND TOILET SUPPLIES FOR SWIMMING POOL $ 167.98 MUNI EFT12699 29/06/2018 AUSTRAL MERCANTILE COLLECTIONS PTY LTD RATES RECOVERY AND ASSOCIATED LEGAL FEES $ 54.96 MUNI EFT12700 29/06/2018 CHRISTINE HILL FOOD REFRESHMENTS AND CATERING $ 1,195.00 MUNI EFT12701 29/06/2018 CORRIGIN ENGINEERING PTY LTD VF GUTTER, VF GUTTER BRACKETS, ROUND OUTLETS $ 1,796.05 MUNI EFT12702 29/06/2018 CR INDUSTRIES PLANT PARTS AND REPAIRS $ 585.64 MUNI EFT12703 29/06/2018 IT VISION SENIOR CONSULTING FEES FOR ALTUS ENABLEMENT, UPDATE TO $ 1,342.00 MUNI DEBTORS CRYSTAL REPORT FORMAT EFT12704 29/06/2018 KATEMS SUPERMARKET REFRESHMENTS AND CATERING $ 41.41 MUNI EFT12705 29/06/2018 NEU-TECH AUTO ELECTRICS NEW FIRE HOSE NOZZLE FOR CARAVAN PARK $ 31.80 MUNI EFT12706 29/06/2018 PERFECT COMPUTER SOLUTIONS PTY LTD MONTHLY MONITORING FEE FOR JUNE 2018 $ 85.00 MUNI LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK EFT12707 29/06/2018 RED DUST HOLDINGS WANDRRA WORKS FOR THE MONTH OF MAY 2018 $ 401,689.48 MUNI EFT12708 29/06/2018 STABILISATION TECHNOLOGY CONSULTANT WORK AND SOIL TESTING ON NAREMBEEN ROAD $ 5,478.00 MUNI AND BULYEE ROAD EFT12709 29/06/2018 THE WORKWEAR GROUP PTY LTD STAFF UNIFORM $ 1,008.73 MUNI EFT12710 29/06/2018 TUDOR HOUSE PRINTING OF 2018 CORRIGIN BANNER FOR BANNERS IN THE $ 429.55 MUNI TERRACE, PLUS DELIVERY TO WALGA EFT12711 29/06/2018 TURNERS ROADSIDE SLASHING AND DRAIN 97.5 HOURS ROAD SIDE SLASHING $ 28,957.50 MUNI CLEANING EFT12712 29/06/2018 WILKY'S CONTRACTING SERVICE OF ADMIN OFFICE GENERATOR AND CREC DIESEL PUMPS $ 1,000.00 MUNI EFT12713 29/06/2018 BEST OFFICE SYSTEMS STATIONERY SUPPLIES $ 271.29 MUNI EFT12714 29/06/2018 BUNNINGS GROUP LIMITED HARDWARE SUPPLIES $ 472.24 MUNI EFT12715 29/06/2018 CORRIGIN HOTEL REFRESHMENTS AND CATERING $ 199.96 MUNI EFT12716 29/06/2018 CORRIGIN ROADHOUSE REFRESHMENTS AND CATERING $ 422.00 MUNI EFT12717 29/06/2018 HARRIS ZUGLIAN ELECTRICS ELECTRICAL REPAIRS AND INSPECTIONS $ 784.00 MUNI EFT12718 29/06/2018 LIBERTY OIL RURAL PTY LTD 8000 LITRES OF DIESEL FUEL $ 11,080.00 MUNI EFT12719 29/06/2018 MCMILES INDUSTRIES PTY LTD PARTS AND LABOUR TO REPLACE PUMP AT HOTEL $ 1,202.30 MUNI EFT12720 29/06/2018 NEU-TECH AUTO ELECTRICS PLANT PARTS AND REPAIRS $ 230.42 MUNI EFT12721 29/06/2018 RE GEORGE PLANT HIRE $ 330.00 MUNI EFT12722 29/06/2018 RED DUST HOLDINGS WANDRRA WORKS FOR THE MONTH OF APRIL 2018 $ 373,044.10 MUNI EFT12723 29/06/2018 TWIN LOOP BINDING PTY LTD CRC PHONEBOOK SUPPLIES $ 82.50 MUNI EFT12724 29/06/2018 WA CONTRACT RANGER SERVICES RANGER SERVICES - WEEKLY VISITS $ 654.50 MUNI EFT12725 29/06/2018 WESTERN ENGINEERING CORRIGIN PLANT PARTS AND REPAIRS $ 832.07 MUNI EFT12726 27/06/2018 WA TREASURY CORPORATION LOAN PRINCIPAL PAYMENT - CREC LOAN 102 $ 77,276.28 MUNI DD9384.1 05/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 1,601.45 LIC DD9386.1 06/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 1,618.70 LIC DD9395.1 07/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 2,119.55 LIC DD9397.1 08/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 871.80 LIC DD9399.1 11/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 6,416.10 LIC DD9401.1 13/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 4,679.35 LIC DD9403.1 14/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 2,083.30 LIC DD9405.1 15/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 650.65 LIC DD9409.1 18/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 625.30 LIC LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2018

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK DD9407.1 19/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 5,312.50 LIC DD9411.1 20/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 3,232.35 LIC DD9413.1 21/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 842.90 LIC DD9415.1 22/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 2,189.45 LIC DD9417.1 25/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 2,280.45 LIC DD9419.1 26/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 1,948.90 LIC DD9421.1 27/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 112.65 LIC DD9423.1 28/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 1,189.60 LIC DD9425.1 29/06/2018 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT $ 1,720.20 LIC DD9353.1 01/06/2018 WESTNET PTY LTD INTERNET CHARGES $ 51.32 MUNI DD9354.1 01/06/2018 WESTNET PTY LTD INTERNET CHARGES $ 129.95 MUNI DD9355.1 01/06/2018 WESTNET PTY LTD INTERNET CHARGES $ 59.95 MUNI DD9356.1 01/06/2018 WESTNET PTY LTD INTERNET CHARGES $ 89.95 MUNI DD9376.1 04/06/2018 NATIONAL AUSTRALIA BANK CREDIT CARD PAYMENTS $ 191.00 MUNI DD9357.1 10/06/2018 TELSTRA MOBILE PHONE CHARGES $ 602.85 MUNI DD9431.1 18/06/2018 TELSTRA PHONE CHARGES $ 137.72 MUNI DD9358.1 27/06/2018 TELSTRA PHONE CHARGES $ 70.42 MUNI DD9359.1 27/06/2018 TELSTRA PHONE CHARGES $ 270.97 MUNI DD9360.1 27/06/2018 TELSTRA PHONE CHARGES $ 96.32 MUNI DD9361.1 27/06/2018 TELSTRA PHONE CHARGES $ 47.89 MUNI DD9362.1 27/06/2018 TELSTRA PHONE CHARGES $ 37.94 MUNI DD9363.1 27/06/2018 TELSTRA PHONE CHARGES $ 34.95 MUNI DD9388.1 27/06/2018 DEPARTMENT OF COMMERCE HOUSING SECURITY BOND $ 1,860.00 TRUST JNL 07/06/2018 PAYROLL FORTNIGHTLY PAYROLL PAYMENT PPE 06.06.2018 $ 55,961.24 MUNI JNL 21/06/2018 PAYROLL FORTNIGHTLY PAYROLL PAYMENT PPE 20.06.2018 $ 57,956.47 MUNI $ 1,922,165.22

MUNICIPAL ACCOUNT PAYMENTS $ 1,880,406.72 TRUST ACCOUNT PAYMENTS $ 2,263.30 LICENSING ACCOUNT PAYMENTS $ 39,495.20 STEVENSON TRUST ACCOUNT PAYMENTS $ - $ 1,922,165.22 SHIRE OF CORRIGIN NAB BUSINESS MASTERCARD PAYMENTS OF ACCOUNTS BY CREDIT CARD FOR THE STATEMENT PERIOD: 28 APRIL 2018 TO 28 MAY 2018

DATE DETAILS DESCRIPTION AMOUNT CARD NUMBER 4557-XXXX-XXXX-4143 7/05/2018 53.9 LITRES OF DIESEL FUEL FOR CEO $ 80.00 CREDIT CARD TOTAL $ 80.00 CARD NUMBER 4557-XXXX-XXXX-8098 CREDIT CARD TOTAL $ - CARD NUMBER 4557-XXXX-XXXX-9989 10/05/2018 KCI INDUSTRIES GLASS DOOR FOR PIE WARMER AT CREC $ 111.00 CREDIT CARD TOTAL $ 111.00 BILLING ACCOUNT $ - TOTAL CREDIT CARD PAYMENTS $ 191.00

I, Catherine Ospina Godoy, Manager Finance, have reviewed the credit card payments and confirm that from the descriptions on the documentation provided that ; - all transactions are expenses incurred by the Shire of Corrigin; - all purchases have been made in accordance with the Shire of Corrigin policy and procedures; - all purchases are in accordance with the Local Government Act 1995 and associated regulations; - no misuse of the any corporate credit card is evident .

Catherine Ospina Godoy 26 / 06 /2018 . Signature

Corporate Business Plan 2018 – 2022

Reviewed July 2018 and adopted by Council res

Contents

Planning Framework ...... 3 Forecast Statement of Funding ...... 6 Capital Program ...... 7 Service Delivery ...... 8 Economic Objective...... 9 Environment Objective ...... 12 Social Objective ...... 14 Leadership Objective ...... 17 Measuring Success ...... 20 Services and Facilities ...... 21

Corrigin – strengthening our community now to grow and prosper into the future

Shire of Corrigin 9 Lynch Street PO Box 221 CORRIGIN WA 6375 P: 08 9063 2203 E: [email protected]

Shire of Corrigin Corporate Business Plan 2018-2021 2

Planning Framework

This Corporate Business Plan 2018-2021, together with the Strategic Community Plan 2017-2027, comprise the Shire of Corrigin’s Plan for the Future and have been prepared to achieve compliance with the Local Government (Administration) Regulations 1996.

Under Local Government (Administration) Regulations 1996 Regulation 19DA (3), a Corporate Business Plan for a district is to: a) set out, consistently with any relevant priorities in the Strategic Community Plan, a local government’s priorities for dealing with the objectives and aspirations of the community in the district; and b) govern a local government’s internal business planning by expressing a local government’s priorities by reference to operations that are within the capacity of the local government’s resources; and c) develop and integrate matters relating to resources, including asset management, workforce planning and long-term financial planning.

In the preparation of the annual budget the local government is to have regard to the contents of the Plan for the Future to comply with Section 6.2(2) of the Local Government Act 1995.

Development of the Plan has also been influenced by the Department of Local Government, Sport and Cultural Industries.

Strategic Community Plan

The Shire of Corrigin community had a strong involvement and voice in the development of the Strategic Community Plan. Commencing in April 2017, the community were invited to share their visions and aspirations for the future of the Shire of Corrigin. The Plan has subsequently been reviewed and updated to reflect the community aspirations.

This information provided a valuable insight into the key issues and aspirations, as held by the local community. These views have helped establish clear priorities and shaped the visions, values, objectives and strategies contained within the Strategic Community Plan 2017 - 2027. The following four key strategic objectives were defined within the Plan.

ECONOMIC ENVIRONMENT A strong, diverse economy An attractive natural and built supporting agriculture, local environment for the benefit of business and attracting new current and future generations industry

SOCIAL LEADERSHIP An effectively serviced, inclusive Strong governance and leadership and resilient community

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Planning Framework (continued)

Corporate Business Plan

Achieving the community’s vision and the Shire’s strategic objectives requires the development of actions to address each strategy contained within the Strategic Community Plan. Careful operational planning and prioritisation is required to achieve the objectives and desired outcomes due to the limited resources available. This planning process is formalised by the development of our Corporate Business Plan. The Corporate Business Plan then converts the Strategic Community Plan into action through the adoption of an Annual Budget.

Actions requiring funding will only be undertaken once approved within the statutory budget and subject to funding availability. Along with achieving the community aspirations and objectives, the Corporate Business Plan draws on information contained within the following strategic documents.

Asset Management Plan

During 2017/18 the Shire of Corrigin reviewed the Asset Management Plans for major asset classes in accordance with Council’s Asset Management Policy. The Asset Management Plans form a component of an overall Asset Management Strategy which addresses the Shire’s current asset management processes and sets out the steps required to continuously improve the management of Shire controlled assets.

A combined Long Term Financial Plan and Asset Management Plan was developed with the assistance of Moore Stephens. Capital renewal estimates will be included in the annual budget and longer term budgets to the extent the financial and workforce resources are available to enable the renewals to occur.

Workforce Plan

The Workforce Plan was reviewed in June 2018 and provides the workforce management and resource strategies necessary to deliver the objectives, outcomes and strategies of the Shire’s Strategic Community Plan.

Workforce issues have been considered during the development of this Corporate Business Plan and the financial impacts of the Workforce Plan will be captured within the Long Term Financial Plan review. A combination of workforce and financial constraints has influenced the prioritisation of actions within this Plan.

Long Term Financial Plan

The Shire of Corrigin is planning for a positive and financial stable future. The Shire seeks to maintain service levels into the future while maintaining a healthy financial position.

The Long Term Financial Plan was reviewed with management in June 2018 and a draft is to be presented to Council in July 2018. The review will have consideration for all Council’s plans, adopted and under review.

The Corporate Business Plans has been developed with consideration of available resources. The Long Term Financial Plan will directly impact on the capabilities of delivery of the Corporate Business Plan. As a result the Corporate Business Plan may need reviewing on completion of the Long Term Financial Plan.

Forecast Statement of Funding and capital program information have been left blank and will be updated on the adoption of the Long Term Financial Plan.

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Review of Plan

In accordance with statutory requirements, the Corporate Business Plan is reviewed and updated annually to assess the progress of projects and realign the Plan’s actions and priorities based on current information and available funding. The review of this Plan occurred following a major review of the Strategic Community Plan in 2017.

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Forecast Statement of Funding The following Forecast Statement of Funding is extracted from the Long Term Financial Plan to provide an indication of the net funding available from operational activities. The forecast statement will be updated following a workshop with Council in July and adoption of the Long Term Financial Plan in August 2018

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Capital Program A number of projects are forecast to be undertaken during the life of the Plan which result in capital expenditure and are summarised below:

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Service Delivery

The Shire of Corrigin delivers services to the community in line with its community vision, aspirations and the four key strategic objectives set out within the Strategic Community Plan.

Each of the four objectives has several outcomes the Shire seeks to achieve over the next 10 years of the Strategic Community Plan. For each objective, one or more desired outcomes has been defined along with strategies to achieve these outcomes.

The outcomes were developed after considering the community engagement process and other external factors such as the available plans published by other government agencies.

The table below summarises the desired outcomes under each of the four key themes and strategic objectives.

Outcome 1.1 A well planned and connected transport and ECONOMIC communications network within the district A strong, diverse economy Outcome 1.2 Adequate land availability for development supporting agriculture, local business and attracting new Outcome 1.3 Well supported diverse industry and industry business

ENVIRONMENT Outcome 2.1 A natural environment for the benefit and An attractive natural and enjoyment of current and future generations built environment for the benefit of current and future Outcome 2.2 A well-managed built environment generations

SOCIAL Outcome 3.1 An inclusive, welcoming and active An effectively serviced, community inclusive and resilient Outcome 3.2 A community for all ages community

LEADERSHIP Outcome 4.1 A strategically focussed dynamic Council serving the community Strong governance and leadership Outcome 4.2 An effective and efficient organisation The following tables reflect the actions to be undertaken for each strategy. The progress of the actions has been reviewed and updated using the following criteria:

 not completed  partially completed  completed  to be completed  ongoing operations

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Economic Objective

A strong, diverse economy supporting agriculture, local business and attracting new industry The following tables reflect the actions to be undertaken for each strategy. The prioritisation of the actions is reflected by a square indicating when the action is planned to be undertaken. Outcome 1.1 A well planned and connected transport and communications network within the district

Strategy Action No. Actions 2017-18 2018-19 2019-20 2020-21 2021-22 2022 Onwards

Develop and 1.1.1.1 Develop a road asset implement management plan including      road asset network hierarchy and service management levels. plans. 1.1.1.2 Develop a footpath management plan, including      hierarchy and service levels

1.1.1.3 Road asset management plan and footpath management plan to be incorporated in     the review and expansion of the Asset Management Plan (AMP) 1.1.1.4 Road asset management plan and footpath management       plan to be implemented through road works program. Maintain 1.1.2.1 Prepare and review an annual transport Road Works Program for a network in line minimum of a 10 year period with asset outlining future capital       management renewals, upgrades and plans expansions within Councils available funding aligned to asset management plan. 1.1.2.2 Prepare and review an annual Footpath Works Program for a minimum of a 4 year period outlining future capital       renewals, upgrades and expansions within Councils available funding aligned to asset management plan. 1.1.2.3 Advocate for the Secondary       Freight Project.

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Economic Objective (continued)

Outcome 1.1 A well planned and connected transport and communications network within the district

Strategy Action No. Actions 2017-18 2018-192019-202020-212021-222022 Onwards Lobby for improved 1.1.3.1 Advocate for improved telecommunications telecommunications infrastructure to within the district by       service the district identifying and reporting 'black spots'. 1.1.3.2 Advocate for improved communications infrastructure within the district by lobbying stakeholders to meet       the needs of the district, both residential and commercial, now and into the future

Outcome 1.2 Adequate land availability for development

Action Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 2022 Onwards No.

Identify appropriate 1.2.1.1 Identify appropriate land land available for and provide the development opportunity for additional industrial land and lifestyle lots to encourage the    expansion of industrial & retail business, including a review of the Town Planning Scheme Review Local Town 1.2.2.1 Update the Shire of Planning Scheme Corrigin's Planning Scheme to allow increased   residential density by changing classifications from R12.5 to R17.5 1.2.2.2 Provide, maintain and review Town Planning Scheme to support  development along with orderly and proper planning

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Outcome 1.3 Well supported diverse industry and business

Action Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 2022 Onwards No.

Develop and 1.3.1.1 Develop an affordable implement an Economic and Tourism Economic Tourism Development Strategy for  Strategy for the district the District based on Regional Opportunities 1.3.1.2 Implement Economic &       Tourism Develop Strategy 1.3.1.3 Economic & Tourism Develop strategies, programs & initiatives to       be incorporated in LTFP and annual budgets

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Environment Objective

An attractive natural and built environment for the benefit of current and future generations The following tables reflect the actions to be undertaken for each strategy. The prioritisation of the actions is reflected by a square indicating when the action is planned to be undertaken. Outcome 2.1 A natural environment for the benefit and enjoyment of current and future generations

Action 20212 Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 No. Onwards Manage the natural 2.1.1.1 Develop a Natural Resource environment within Management Plan, including the   available resources identification of unique natural resources 2.1.1.2 Natural Resource Management strategies, programs & initiatives to be   incorporated in LTFP and annual budgets 2.1.1.3 Implement Natural Resource  Management Plan. 2.1.1.4 Provide adequate infrastructure which allows the enjoyment of Council's       natural resources, including reserves, but does not cause harm to the area. 2.1.1.5 Support the local agricultural section by  lobbying stake holders to address local       concerns and issues facing the industry now and into the future Provide effective 2.1.2.1 Maintain an effective and efficient and efficient waste transfer station that allows for       management expansion and rehabilitation services 2.1.2.2 Provide a suitable area for green waste       disposal 2.1.2.3 Provide an effective and efficient recycling service, including the       collection of glass and cardboard 2.1.2.4 In collaboration with neighbouring local governments, maintain a waste disposal       site that allows for expansion and rehabilitation Collaborate with 2.1.3.1 Identify environment educational community groups programs and engage with suitable    to enhance the agencies for the delivery of such natural programs environment 2.1.3.2 Work in collaboration with groups and organisations to deliver projects and programs that promote and protect the       District's natural resource

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Environment Objective (continued)

Outcome 2.2 A well-managed built environment

Action Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 2022 Onwards No. Review and implement 2.2.1.1 Assess Council’s built asset management environment current condition and establish future capital and plans within available    resources maintenance requirements to meet required service levels.

2.2.1.2 Maintain and review Asset Management Plans (AMP) for    Council’s built environment.

2.2.1.3 AMP for Council’s built environment to be    incorporated into LTFP.

2.2.1.4 Manage existing building and structures to ensure they are       safe and comply with legislative requirements Maintain the integrity 2.2.2.1 Identify and update Municipal of heritage buildings Heritage Inventory and   within available Conservation Plans resources 2.2.2.2 Municipal heritage inventory & conservation plans to be    identified and incorporated into AMP & LTFP Enhance and maintain 2.2.3.1 Manage and maintain the our townscape Council’s parks, gardens and       open space at appropriate service levels and standards. 2.2.3.2 Manage and maintain Council’s townscape infrastructure, both natural and built to enhance       the appearance and services of the townscape within the district. 2.2.3.3 Townscape enhancement projects and initiatives    incorporated in Council’s AMP & LTFP.

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Social Objective An effectively serviced, inclusive and resilient community

The following tables reflect the future actions to be undertaken for each strategy. The prioritisation of the actions is reflected by a square indicating when the action is planned to be undertaken.

Outcome 3.1 An inclusive, welcoming and active community

Action 2022 Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 No. Onwards

Work in partnership 3.1.1.1 Provide support in leadership & with community and governance of local sports clubs and       sporting groups groups 3.1.1.2 Assist sport and recreation clubs in       accessing grant funding opportunities Continue to provide 3.1.2.1 Provide well serviced and maintained infrastructure to infrastructure that can be utilised by support social the community for the provision of       wellbeing of the social and wellbeing activities in community accordance with asset management plan. Facilitate, encourage 3.1.3.1 Promote and support local events with and support emphases on events that promote       community events visitation of the Shire. 3.1.3.2 Engage and facilitate the community to encourage the establishment and       continuation of local events. Collaborate with 3.1.4.1 Engage with the community, in emergency service and particular volunteers and volunteer community volunteers organisations to establish how the       community can ensure a going sustainable volunteer services / roles within the community. 3.1.4.2 Continue to lobby the key stakeholders to ensure the necessary       support is provided for volunteer services who support Corrigin

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Social Objective (continued) Outcome 3.2 A community for all ages Action 2022 Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 No. Onwards

Implement Aged 3.2.1.1 Undertake programs, strategies and Friendly Community initiatives from Aged Friendly    Plan Community Plan and incorporate them in Council’s AMP & LTFP 3.2.1.2 Services and facilities within the Shire provides for a aged friendly       Community 3.2.1.3 Collaborate with key stakeholders for the provision of sustainable aged care       facilities and services. 3.2.1.4 Support current and future groups and organisations for the provision of aged       care facilities and services within the district. 3.2.1.5 Lobby stakeholders to ensure the necessary services to support aged       care are accessible in Corrigin Collaborate with key 3.2.2.1 Collaborate with key stake holders, stakeholders to including youth within the district to      encourage youth develop a youth strategy. engagement 3.2.2.2 Implement Youth Strategy for the       district 3.2.2.3 Promote opportunities for youth development, employment and       activities. Continue to support 3.2.3.1 Support current and future groups and family services organisations for the provision of       family facilities and services within the district Ongoing support for 3.2.4.1 Ensure that the residents have regular the provision of health access to a medical practitioner and       and associated services support the medical practitioner in the delivery of these services 3.2.4.2 Work with neighbouring local governments, key stake holders to have a collaborative approach to the       provision of medical and allied health services to the region 3.2.4.3 Support the health services by lobbying stake holders (to address       local concerns and issues facing the industry now and into the future 3.2.4.4 Representation on key Boards and associations for the delivery of health       services to the district

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Outcome 3.2 A community for all ages Action 2022 Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 No. Onwards

3.2.4.5 Support of local groups for the provision of health services within the       district

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Leadership Objective

Strong governance and leadership

The following tables reflect the future actions to be undertaken for each strategy. The prioritisation of the actions is reflected by a square indicating when the action is planned to be undertaken.

Outcome 4.1 A strategically focussed dynamic Council serving the Community Action 2022 Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 No. Onwards

Provide leadership, 4.1.1.1 Elected members provide strategic communication and leadership for the benefit of the       active engagement with community. the community 4.1.1.2 Council is represented on key local organisations and provide feedback       and advise to Council on their issues, programs and initiatives 4.1.1.3 Develop and implement a community engagement strategy including community surveys, community       reference groups and council representation on strategic community groups 4.1.1.4 Provide a vibrant, up to date (contents & technology), user friendly website for both the Shire of Corrigin       and CRC which proactively engages with residents 4.1.1.5 Use print, electronic and social media to inform residents of key decisions,       options considered and any implications of decisions Undertake strategic 4.1.2.1 Review Council's Community planning and ensure Strategic Plan to ensure it remains     legislative compliance aligned to the community’s vision, aspirations and desired outcomes 4.1.2.2 Annual review of Council's policies       and Corporate Business Plan 4.1.2.3 Regular review of IPR documents & Informing strategies, including LTFP,    AMP, Workforce Plan

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Leadership Objective (continued)

Outcome 4.1 A strategically focussed dynamic Council serving the Community Action 2021 Strategy Actions 2017-18 2017-182018-192019-202020-21 No. Onwards Maintain accountability 4.1.3.1 Council maintain financial stability    and financial    responsibility to ensure 4.1.3.3 Regular reviews of Council’s LTFP to the stability of the Shire ensure the long term financial     stability of the Shire 4.1.3.5 Provide Council adequate and appropriate financial information on       a timely basis

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Leadership Objective (continued)

Outcome 4.2 An effective and efficient organisation Action 2022 Strategy Actions 2017-18 2018-19 2019-20 2020-21 2021-22 No. Onwards

Review and implement 4.2.1.1 Review and implement the Workforce       the Workforce Plan Plan Workforce plan to have resource consideration to the objectives of the    SCP & CBP 4.2.1.2 Workforce plan strategies, programs & initiatives to be incorporated in LTFP       and annual budgets Continue to improve 4.2.2.1 Review delivery of services for operational efficiencies operational and cost effective       and provide effective efficiencies services 4.2.2.2 Set appropriate Fees & Charges for applicable services that promote the       use of services and limits the reliance of rate funding. Maintain a strong 4.2.3.1 Review and implementation of       customer focus Council’s Customer Service Charter. 4.2.3.2 Provide a vibrant, up to date (contents & technology), user friendly website for both the Shire of Corrigin and CRC       which proactively engages with residents 4.2.3.3 Employ professional customer service workforce who have the required knowledge and training including the provision of adequate resources       (intranet / policy / information on services etc.) to ensure a good standard of Customer Service Provide a positive and 4.2.4.1 Develop and implement a workforce effective workplace plan and appropriate human resource management policies and procedures       to meet current and future workforce needs 4.2.4.2 Provide a positive workplace that enables for the development and       support of employees in delivering an effective and coherent workplace

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Measuring Success

The intended outcome of this Plan is to align the community’s visions and aspirations for the future of the Shire of Corrigin to the Shire’s objectives. Success will be measured by both quantifiable and non-quantifiable outcomes.

Strategic performance indicators provide an indication of whether the Shire is meeting the objectives and will be monitored and reported. The strategic performance indicators and desired trend for each objective are provided in the table below.

Objectives Key Performance Indicators

 Road Condition: implementation of Asset Management Plan

A strong, diverse economy  Telecommunications infrastructure meets the needs of the supporting agriculture, community. local business and  Land availability: variety of land available

ECONOMIC attracting new industry  Town Planning Scheme: Reviewed  Economic and Tourism Strategy: development and implementation

 Natural Resource Management Plan: development and An attractive natural and implementation built environment for the  Statutory asset management ratios: maintain healthy ratios  benefit of current and Compliance with waste management regulations: maintain compliance  Municipal Heritage Inventory and Conservation Plans: development future generations and implementation

ENVIRONMENT  Quality of public open space and sports grounds: maintained  Social media activity: maintain level of posts and engagement rates  Community facilities usage rates: maintain reasonable level of usage  Community participation levels in activities and events: increase An effectively serviced, number of participants |attendees inclusive and resilient  Sustainable emergency services and community organisations SOCIAL community  Age Friendly Community Plan: implementation  Youth Strategy: development and implementation  Health services meets the needs of the community

 Communication and engagement: maintain level of engagement rates

 Statutory financial ratios: maintain healthy ratios  Workforce Plan: Review and implementation Strong governance and  Service delivery: completed on time and within budget leadership  Customer Service Charter: Review and implementation  Employee retention rates: maintain / increase  Integrated planning and reporting status: implementation of strategies CIVIC CIVIC LEADERSHIP and actions in accordance with Corporate Business Plan Percentage of projects completed on time and within budget: 100%

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Services and Facilities

Services and facilities provided by the Shire have been linked with the relevant strategies in the Plan in the following table. The table provides a connection between the services and facilities and the desired outcomes and community vision for the Shire of Corrigin.

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For further details on the Corporate Business Plan please contact: Shire of Corrigin 9 Lynch Street PO Box 221 CORRIGIN WA 6375 P: 08 9063 2203 F: 08 9063 2005 E: [email protected]

SHIRE OF CORRIGIN

DRAFT WORKFORCE PLAN 2018

Contents

1.0 EXECUTIVE SUMMARY ...... 1 2.0 INTEGRATED PLANNING FRAMEWORK ...... 2 3.0 SHIRE OF CORRIGIN ANALYSIS...... 3 4.0 STRATEGIC COMMUNITY PLAN WORKFORCE IMPLICATIONS ...... 10 5.0 MONITORING ...... 22 APPENDIX 1 RISK ASSESSMENT METHODOLOGY ...... 23

Document Management: Version: 2018 | 3.1 Status: Draft Date: 10 July 2018

1.0 Executive Summary

The Shire is pleased to present the Shire of Corrigin Draft Workforce Plan 2018. The Plan assists the Shire respond to its workforce challenges in a strategic way as we work with the community to build a sustainable future and a capable workforce.

The Shire’s Strategic Community Plan and Corporate Business Plan outline the community’s vision, aspirations and objectives, and the Workforce Plan plays an important part as we seek to ensure the Shire has the right people, in the right place, at the right time, to meet the needs of our community.

The Shire faces a range of workforce challenges and opportunities with a mix of demographics in a unique workplace, due to our regional location and relatively small population base.

We have a significant group of mature employees over 55 years of age whose knowledge, experience and expertise is essential to our capacity to service the community. Overall, the Shire seeks to maximise employment opportunities for local residents whilst meeting the needs of employees at the various stages of their careers and life.

The Shire continues its journey to meet the changing service demands of its community. This requires a skilled, flexible and productive workforce across the entire organisation to deliver the Shire’s Strategic Community Plan objectives.

Natalie Manton Chief Executive Officer

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2.0 Integrated Planning Framework

2.1 What is Workforce Planning? Workforce planning is a process of analysis and planning to make sure the Shire has the right people in the right place at the right time to meet the objectives of the Strategic Community Plan. Workforce planning assists management to anticipate change, identify the important issues driving workforce activity and implement the strategies to support positive workforce development and strategic outcomes.

2.2 Key Principles of Workforce Planning

• Building workforce strategies that are aligned and add value to the Shire’s strategic direction and values; • Ensuring the workforce planning process is integrated into the Shire’s Integrated Planning Process; • Actively involve managers, employees and other stakeholders in developing, communicating and implementing the workforce strategies; • Utilising a risk management approach to workforce planning and identifying areas that are ‘Mission Critical’; • Establishing effective implementation processes to ensure the successful execution of core strategies; and • Continually monitoring and evaluating the progress towards implementing the workforce strategies and measuring its contribution towards meeting the Shire’s strategic goals.

2.3 Integration with the Integrated Planning and Reporting Framework Workforce planning responds to the requirements within the Integrated Planning and Reporting Framework applicable to all local governments in Western Australia. The four elements of the framework are: • Strategic Community Planning; • Corporate Business Planning; • Budgeting; and • Reporting. The Shire has a Strategic Community Plan and Corporate Business Plan in place. These plans are informed and supported by a Strategic Resource Plan (incorporating long term financial planning and asset management planning) along with this Workforce Plan.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 2

3.0 Shire of Corrigin Analysis

3.1 Corrigin Demographics Corrigin is a rural community located in the heart of the Wheatbelt region, 234 km south-east of Perth in Western Australia. The Shire covers 3,095 square kilometres of agricultural farmland, crown land and town sites. The Shire of Corrigin consists of a main town site: Corrigin, and three smaller localities at Bullaring, Bulyee and Bilbarin which support agricultural areas surrounding the towns. The major industry in the district is agriculture, producing mainly cereal crops and sheep, with a variety of smaller industries including retail, steel fabrication, machinery sales and service located in the townsite. The Shire hosts a modern day care facility as well as a District High School catering for students from kindergarten through to secondary schooling. Health care services and facilities including a hospital, doctor and pharmacy. A range of recreational and leisure activities are available to the community. In 2016, the Shire of Corrigin’s population on the night of the census was 1,146 with no significant variation forecast. The chart below reflects the percentage of the estimated resident population within each age grouping for the Shire of Corrigin (represented by the blue (2011) and green (2016) lines) and Western Australia (represented by the purple (2011) and orange (2016) dotted lines).

3.2 Population Distribution

25%

20%

15%

10%

0% 0-14 years 15-24 years 25-34 years 35-44 years 45-54 years 55-64 years 65-74 years 75-84 years 85 years and over

Corrigin 2011 Corrigin 2016 WA 2011 WA 2016

When comparing the Shire’s demographic to Western Australia (reflected by the dotted orange and purple lines), the Shire has a lower proportion of residents in the 15-54 year old age bracket. The percentage of the resident population from 55 to 84 years is noticeably higher than the State average with the percentage over 75 increasing from 2011 to 2016.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 3 3.0 Shire of Corrigin Analysis (continued)

3.3 The external environment There are a range of external trends and challenges that influence and determine the key strategies developed in this Workforce Plan. These key trends include: Socio Demographic Trends

• A diverse workforce, each with their own needs, aspirations and expectations; • Significant percentage over 55 year olds within the Shire; and • Expectation of a high-level work/life balance relevant to other regional locations. Competition

• Local talent and skill shortages; and • Demand for mining workforce competing for talent. Economic

• Global and national economic uncertainty resulting in a reducing availability of external grants and contributions. Political

• The implementation of initiatives in relation to the Integrated and Reporting Framework may require additional local resources as well as new capabilities; and • Increasing expectation in relation to corporate governance standards and transparency of decision making, bringing with it a range of workforce considerations. Technology

• The pace of change and emerging technology trends present local governments with both challenges and opportunities in managing information, delivering services, improving processes and decision making; • Communications remain challenging with limited internet speed and reliable telecommunication service. This restricts the range of tools to assist workforce management including communicating with employees, e-learning, employee monitoring and connecting employees across locations; and • Trends such as social media, cloud based computing, etc. could be of particular importance and application in the future should communications to the district improve. Industry

• There is a heavy reliance on external funding to support the operation of the Shire; and • Significant cost shifting from federal governments to the local level without the associated resources. Customers

• Many customers are increasingly better informed and assertive about their rights.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 4 3.0 Shire of Corrigin Analysis (continued) 3.3 The External Labour Market The following analysis of external labour market demand indicates that the Shire can expect difficulties in attracting and retaining staff in key occupations. This is due mainly to continuing labour demand in the mining, construction and professional services, scientific and technical service, public service, community and health sectors. This is based upon the Occupations in High and Medium Demand research, based on industry critical occupations and areas of high growth forecasts in the WA State Priorities Occupation List 2016 produced by the Department of Training & Workforce Development.

Some of the specific positions that are regarded as being in high demand include:

• Chief Executive; • Environmental health officers; • Works manager; and • Finance / accountants. It is noted, the external market is somewhat volatile due to changing economic conditions in the mining, manufacturing and construction industries.

3.4 The Shire’s internal operating environment Service Delivery The Shire provides a number of services to the community. These services are listed below according to the area of responsibility.

Chief Executive Deputy Chief Executive Works and Services • Co-ordination of Council • Financial administration; • Roads | streets; activities and functions; • Human resources and • Council buildings • Co-ordination of occupational health and safety; maintenance | heritage management functions; • Information and communication; assets; • Liaison with Government • Community development; • Parks | gardens | and Ministerial offices; reserves; • Emergency services; • Corporate and strategic • Library and information services; • Cleaning; planning; • • Procurement; Cemetery; and • Business | economic • • Asset management; Private works. development; • Sport and recreation; • Statutory compliance; • Caravan park; • Health administration | inspection services; • Support for volunteers; • Building | planning • Information | tourism services; services; and • Executive support to • Festival | event support. Council; • Ranger services; and • Special projects.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 5 3.0 Shire of Corrigin Analysis (continued)

3.5 Current Organisation Structure 2018

Shire of Corrigin - Draft Workforce Plan 2018 Page | 6 3.0 Shire of Corrigin Analysis (continued)

3.6 Workforce Profile

Information As at 24 May 2018

Number of employees 33

FTE 28.25

Gender 45% female 55% male

Total annual salaries and $2.2m wages

Employment type There is a range of full time, permanent part time, fixed term contract and casual staff employed.

Awards and Agreements Shire of Corrigin Enterprise Agreement 2014 Local Government Industry Award 2010

Age profile The average age of current employees is 45.78 years

Years of Service The average length of service is 8.27 years

Shire of Corrigin - Draft Workforce Plan 2018 Page | 7 3.0 Shire of Corrigin Analysis (continued) 3.7 Workforce Demographics This section contains an analysis of some key workforce metrics such as age, gender and terminations. Included in this analysis are full time, part time and casual staff as well as those on leave including long service and maternity leave, however contractors, agency staff and group apprentices are excluded. Gender of Total Organisation The workforce gender composition in May 2018, was 55% male and 45% female. As indicated above this composition includes full time, part time and casual staff. Age Distribution of Total Organisation Age and Gender by Work Area

8 6 5 6 4 4 3 2 2 1 0 0 24 and 25 to 34 35 to 44 45 to 54 55 to 64 65 and 24 and 25 to 35 to 45 to 24 and 35 to 45 to 55 to 65 and under over under 34 44 54 under 44 54 64 over Inside Outside Female Male Female Male A considerable proportion (45%) of employees are over 45 years of age. This highlight potential issues relating to knowledge retention and business continuity should these staff, often with years of experience, exit the organisation at short notice. Strategies to address this issue include identifying and training potential successors for business critical jobs. There is also potential to develop a range of strategies to continue to retain mature workers within the Shire (e.g. flexible work arrangements, transition to retirement, etc.). Attracting and retaining younger employees is an important challenge as this demographic are often a source of innovation as well as providing a pool of future talent. Type of Employment Type and Location

Casual PT 6% 15 27% 10 FT 67% 5

0 FT PT Casual

Inside Outside

The above graphs reflect the current composition of full time, part time or casual employee’s and by service area.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 8 3.0 Shire of Corrigin Analysis (continued) 3.8 Workforce Demographics (continued) Termination Rates Below are graphs showing the exit rates for the Shire of Corrigin by age and lengths of service for the period 2014-15 to 2017-18. These need to be considered in the context of the size of the workforce and overall length of service. Over this period the average annual turnover rate is 21%, this includes fixed term contract and casual employees. Turnover Rate 2014-15 to 2017-18

40 80%

30 60%

20 40%

10 20%

0 0% 2014-15 2015-16 2016-17 2017-18

FTE Terminations Percentage Turnover

Exits by Age and Gender 2014-15 to 2017-18

0 24 and under 25 to 34 35 to 44 45 to 54 55 to 64 65 and over

Female Male

Termination Rates by Years of Service 2014-15 to 2017-18

8 6 4 2 0 2014-15 2015-16 2016-17 2017-18

0 - 1 year 1 - 2 years 2 - 3 years 3 - 4 years 4 - 5 years 5+ years

The above graphs show a relatively low turnover rate for staff who have served the organisation for more than one year.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 9

4.0 Strategic Community Plan Workforce Implications

4.1 Strategic Community Plan and Corporate Business Plan

During 2017 the Shire reviewed and updated its ten-year Strategic Community Plan (SCP). As an integral part of this review process, the community were consulted and the feedback from this has been used to clarify community expectations and guide the strategies detailed in the updated SCP. A summary of the next four years’ priorities from the SCP have been incorporated into the Corporate Business Plan (CBP).

The Workforce Plan is part of a broader integrated planning framework aimed to achieve the vision as identified in the Strategic Community Plan of: ‘Corrigin – strengthening our community now, to grow and prosper in the future’.

This Plan is being driven by four key objectives:

ECONOMIC

• A strong, diverse economy supporting agriculture, local business and attracting new industry

ENVIRONMENT

• An attractive natural and built environment for the benefit of current and future generations

SOCIAL

• An effectively serviced, inclusive and resilient community

LEADERSHIP

• Strong governance and leadership

There are a range of strategic challenges impacting on the Shire and potential strategic shifts in business operations that may occur that will directly impact the way services are delivered and resourced.

4.2 Key Risk Areas An analysis of the current workforce identified six relevant risks areas. These risks have been assessed using the risk based approach as set out in Appendix 1. A scoring system was used to determine a risk category of extreme, high, moderate, low or very low. The risk events are scored according to their likelihood, and consequence and risk mitigation strategic actions have been developed. The result of the assessment is presented in the following table with the last column being cross referenced to the primary mitigation strategies set out in Section 4.8 of the Plan.

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4.3 Workforce Risk Assessment

Strategic Operational Combined Risk Cross Ref: Section 4.8 Workforce Risk Issues Likelihood Consequences Consequences Consequences Category1 Strategies and Objectives

Knowledge loss due to staff turnover Likely Minor Major Major High 1.3.1 |4.1.1 | 4.2.1

Physical and financial constraints limit Likely Minor Major Major High 2.5.1 staff numbers

Sudden unplanned loss of key staff Possible Major Major Major Moderate 3.1.1 | 4.1.1 | 4.2.1

Organisational capacity insufficient to Possible Major Major Major Moderate 3.1.1 | 4.2.1 meet future needs High staff turnover due to organisational Possible Major Major Major Moderate 2.1.1 | 2.2.1 | 2.3.1 | 2.3.2 | 2.4.1 cultural issues Selection, recruitment and training costs Possible Insignificant Minor Minor Moderate 1.1.1 | 1.3.1 | 2.1.1 increase Operational procedures not followed due Unlikely Minor Major Major Low 1.3.1 | 1.4.1 to lack of staff training

1 Appendix 1 – Risk Assessment Methodology

Shire of Corrigin - Draft Workforce Plan 2018 Page | 11 4.0 Strategic Community Plan Workforce Implications (continued)

4.4 Workforce Supply Demand Analysis Corporate and Community Services In meeting future challenges, the Shire continually reviews its core functions in terms of potential outsourcing, insourcing and collaborations. The initiatives identified below will have an impact upon the corporate services section, in terms of: • Reviewing internal processes and procedures with the goal of gaining greater transactional efficiencies and strengthening governance practices; and • Providing strong integrated planning and reporting outcomes and operational advice to the Elected Members and the executive; and An increase in level of service for community development has been identified, requiring one (1) new FTE position in this section. Community Resource Centre The community resource centre is a prime source of providing information to the community and visitors, continuation of high demand for the services is expected as the Shire is focussing on increasing tourism and attracting visitors to the district. Infrastructure Services Infrastructure services, in particular roads were identified as high priority to the community with the Strategic Community Plan and need to be a focus for the organisation. There is a significant number of employees in this area nearing retirement age. Required resource capacity needs to be regularly monitored to ensure these services are adequately maintained. Waste Operations Waste operations are undertaken by the Shire, no significant anticipated increase or decrease in staffing levels is envisaged to support services delivery. Economic / Tourism Development The Shire has defined economic development, with particular focus on tourism as one of its priority business areas and this is reflected in the Strategic Community Plan. Multi-Purpose Recreation Facilities Further development of multi-purpose recreation facilities to maximise usage is expected, however there are no changes anticipated in staffing requirements. Ranger Services Demand for ranger services has been predicted to remain stable. Executive Services The staffing resource remains relatively unchanged over the term of the Plan, with no forecast increases or decreases.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 12 4.0 Strategic Community Plan Workforce Implications (continued)

4.5 Employee Engagement All staff were offered the opportunity to provide input into the process as part of an employee survey in May 2018, 20 individual staff (61%) participated and provided a response. The objectives of the survey were to: • Focus on identifying opportunities to enhance the organisation culture; • Improve staff morale and communication across and within the organisation; • Contribute to staff retention; and • Position the Shire to be seen as a strong potential employer. The initial results identified a range of issues that, if addressed, can contribute significantly to staff satisfaction, retention and productivity as outlined in the objectives above. Some of the key areas identified for improving the workplace included • Improved communication both internally and with community; • Valuing staff – and providing opportunity for input; • Professional development / training opportunities; and • Team building opportunities. Whilst the results of this survey provided initial matters for discussion they were invaluable as a starting point to address and measure fundamental employee engagement and retention issues. Best practice organisations will as a matter of course regularly survey employees and measure progress on a range of measures such as those identified in the survey. They will also use them to inform a range of workforce strategies.

4.6 Future Workforce Needs Workforce Profile Forty five percent of the workforce is over 45 years of age. Whilst this figure is significant, it is in line with the resident demographic for the district, however still represents a significant knowledge leakage risk when mature workers exit or retire. Relevant workforce strategies to consider include establishing systems to capture and retain corporate knowledge. The relatively small percentage of young employees (i.e. six percent are under 24 years) may limit the Shire’s future replacement workforce pool. A lack of young staff can also impact on innovation that comes along with a different perspectives and fresh ideas. Workforce strategies to consider include providing interesting and challenging work, mentoring and accelerated development. The 35 to 44 and 45 to 54 year old age groups represent twenty two percent of the workforce and offer a good source of long term talent. However, if there is a significantly turnover of staff in this age group, retention issues associated with this group may need to be addressed. Workforces strategies to be considered include more flexible work arrangements, mid-career development for employees who may have plateaued, and providing interesting and challenging assignments.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 13 4.0 Strategic Community Plan Workforce Implications (continued) Turnover The staff turnover rate has an average for the period 2014-15 to 2017-18 of 21% which includes fixed term contracted and casual employees ending, with 55% of the current workforce employed by the Shire for five years or more. Years to Retirement When reviewing the data for the Shire of Corrigin employees, excluding casuals, 32% of staff are eligible to retire within the next 10 years.

Years to Employees Employees Inside Outside Retirement % number Staff Staff 0 25.81 8 1 7 1 to 3 0 0 0 0 4 to 5 3.23 1 0 1 6 to 10 3.23 1 1 0 11 to 20 35.48 11 5 6 20+ 32.26 10 7 3 The number of years to retirement was calculated using the preservation age as per the Super Industrial (Supervision) Regulations 1994 which is as follows: Date of Birth Preservation age Before 1 July 1960 55 From 1 July 1960 until 30 June 1961 56 From 1 July 1961 until 30 June 1962 57 From 1 July 1962 until 30 June 1963 58 From 1 July 1963 until 30 June 1964 59 On or after 1 July 1964 60 The average age at retirement from the labour force for persons aged 45 years and over in 2016-17 was 55.3 years (58.8 years for men and 52.3 years for women)2. Using the average age for men and women, the number of years to retirement is as follows: Years to Employees Employees Inside Outside Retirement % number Staff Staff 0 22.58 7 1 6 1 to 3 3.23 1 0 1 4 to 5 3.23 1 1 0 6 to 10 16.13 5 4 1 11 to 20 41.94 13 6 7 20+ 12.90 4 2 4 Regardless which indexing retirement age is referenced, the above reflects a high number of outside staff that are eligible for retirement or are eligible within the next five years. With approximately 25% of the workforce eligible for retirement now or in the near future, the need to have succession planning in place is highlighted.

2 Australian Bureau of Statistics

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4.5 Future Workforce Needs (continued) Strategic Shifts There has been a significant shift over the recent years in the delivery of core and non-core business of local government, due to federal and state government cost shifting and this is being experienced by the Shire. Whilst the core businesses of the Shire still take precedence as a fundamental service delivery priority, there has been growth in what has been considered non-core services such as community development, economic development and tourism. These changes bring with them a significant shift in the role of the Shire - a more facilitative, advocacy, project manager role than a “doer” or direct deliverer of services. This will have significant implications for the Shire in the mid-term. It may result in new or changing job roles, skills and additional allocation of resources to meet some of the changing requirements. Some of the emerging capability requirements will be in areas such as project management, economic development, community development, asset managers and specialised planning. Service Delivery Models Along with the business shifts and growth opportunities identified in the Strategic Community Plan, there is a significant need and opportunity for the Shire to analyse how it delivers services to add to efficiency and effectiveness. This may include review and update of processes for greater efficiency, automating, considering alternative delivery models and collaborative approaches. This will have significant implications for the Chief Executive Officer, as this position will be required to drive these processes. It will also impact on infrastructure services that have a significant number of projects to deliver. Some of the strategies to be considered include systematically reviewing job roles and functions to gain greater efficiencies and effectiveness, realigning resources and redesigning jobs and structures. Succession Management Some succession gaps are evident and a formal systematic succession management process is not currently active. Permanent on the job training and skills development of staff is required to cover the succession of senior operational staff. The regional location means limited succession planning is possible for the senior roles.

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4.7 Performance Outcomes and Measures The following diagram identifies our strategic objectives and how the Shire intends to determine the effectiveness of the actions. Workforce Plan Performance Measurement

Attracting and selecting the right people • Cost of recruitment per position • Length of time to fill positions • Number of unfilled positions

Retaining and Building a flexible engaging our innovative and valued workforce EFFECTIVE capable workforce • Staff turnover WORKFORCE • Training investment • Staff satisfaction • Frequency of lost time • Accrued leave liability due to injuries • Sick leave

A strategic workforce approach • Workforce data and analysis • Cultural and gender diversity

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4.8 Workforce Strategies and Objectives Four key strategic objectives have been identified to drive the core strategies of the Workforce Plan, these are in the tables following: Strategic Objective: 1. Attracting and selecting the right people Attracting and retaining people with the capability and commitment to contribute to the Shire of Corrigin. Strategic Outcomes Strategic Actions Action Outcomes Projects 1.1 Recruitment strategies that meet 1.1.1 Continue the current Effective and appropriate recruitment 1.1.1.1 Continue current recruitment the needs and expectations of the recruitment strategies and polices, strategies and policies and examine organisation and examine for opportunities to for opportunities to improve improve 1.2 Marketing the Shire as an 1.2.1 Identify and market the benefits Documented review with identified 1.2.1.1 Identify the full list of financial employer of choice of working for the Shire of Corrigin improvements and non-financial rewards and benefits offered to employees 1.3 A sound induction and orientation 1.3.1 Review the current induction Documented review with identified 1.3.1.1 Implement improvements process and orientation process improvements identified in the review process 1.4 Continue to employ ‘best 1.4.1 Continue to ensure selection Documented review with identified 1.4.1.1 Identify areas for improvement candidate’ through selection process ensures people with the right improvements and modify the selection process outcomes skills sets are selected for the future needs and growth of the Shire

Shire of Corrigin - Draft Workforce Plan 2018 Page | 17 4.0 Strategic Community Plan Workforce Implications (continued) 4.8 Workforce strategies and objectives (continued)

Strategic Objective: 2. Retaining and engaging our valued workforce Building and retaining an engaged workforce, committed and connected to our Shire and community. Strategic Outcomes Strategic Actions Action Outcomes Projects 2.1 Improved skills in day to day 2.1.1. Ensure leadership staff Opportunities for training in 2.1.1.1 Identify relevant training leadership continuously provide sufficient job leadership and management events in accordance with a training role clarity, work direction, work load needs analysis. Cross Ref 3.2 management, feedback on performance and support 2.2 Senior staff meetings 2.2.1 Continue a range of senior staff Regular senior staff meetings 2.2.1.1 Ensure regular meetings of meetings undertaken senior staff undertaken 2.3 Improved communication with the 2.3.1 Continually identify ways of A formal process to engage with the 2.3.1.1 Regular communication with workforce improving working conditions and a workforce workforce safe working environment for our staff 2.3.2 Foster a value of openness Identify and implement the key 2.3.2.1 Regular communication with across and between all levels of the communication issues workforce Shire workforce 2.4 Establish and communicate a set 2.4.1 Establish a core set of Shire Documented set of core workforce 2.4.1.1 Conduct a workshop to of core values values around improvement, values establish a set of core values and teamwork, customer service, and establish a means of communicating valuing employees these values to the workforce on a regular basis 2.5 Current Enterprise Agreement in 2.5.1 As part of retaining our valued Documented review 2.5.1.1 Review the current Enterprise place workforce ensure Enterprise Agreement Agreement is in place

Shire of Corrigin - Draft Workforce Plan 2018 Page | 18 4.0 Strategic Community Plan Workforce Implications (continued) 4.8 Workforce strategies and objectives (continued)

Strategic Objective: 3. Building a flexible, innovative and capable workforce Building a flexible, innovative and skilled workforce, committed to continual improvement. Strategic Outcomes Strategic Actions Action Outcomes Projects 3.1 Develop a workforce strategy 3.1.1 Conduct a comprehensive A review and assessment of key 3.1.1.1 Undertake an organisational educational and skills audit (including competencies needed now and in the competency analysis, with assistance the recognition of higher learning) future to meet the Shire’s objectives from external consultants if required with all staff 3.1.2 Undertake a comprehensive A documented training needs analysis 3.1.2.1 Prepare a training needs training needs analysis and develop an and training plan assessment and schedule affordable and collaborative training Undertake a training needs analysis, 3.1.2.2 Establish a process for and development plan inclusive of, but not limited to, maintaining the currency of training leadership and mentor training needs through changes to the induction and performance review processes. Monitor and review progress 3.1.3 Conduct ongoing comprehensive Job descriptions reviewed on a regular 3.1.3.1 Job description reviews reviews of all job descriptions to basis conducted as part of the induction ensure they provide sufficient and performance review process flexibility to work across areas and are aligned to emerging needs

Shire of Corrigin - Draft Workforce Plan 2018 Page | 19 4.0 Strategic Community Plan Workforce Implications (continued) 4.8 Workforce strategies and objectives (continued)

Strategic Objective: 4. A strategic workforce Ensuring the strategic capability and capacity to position the Shire to meet its strategic objectives through sound workforce analysis, planning and leadership. Strategic Outcomes Strategic Actions Action Outcomes Project 4.1 Knowledge management 4.1.1 Maintain systems to capture and Documented policies and processes to 4.1.1.1. Maintain and update policies retain organisational knowledge capture and retain organisational and procedures manual, maintain and knowledge enforce the records management processes

4.2 Improved recognition of critical 4.2.1 Establish a succession/cover A risk management plan for critical 4.2.1.1 Establish a risk management positions and critical position program for positions nominated as positions, with a focus on retention plan for all critical positions. management critical - Identify critical positions; - Assess level of risk; - Identify a pool of potential emergency internal/external replacements; and - Prepare individualised development plan

Shire of Corrigin - Draft Workforce Plan 2018 Page | 20 4.0 Strategic Community Plan Workforce Implications (continued)

4.9 Key performance indicators Key performance indicators are listed below.

Strategic Workforce Objective Workforce Outcomes Assessment Ratio or Measure

Cost of recruitment divided by number of positions filled Attracting and selecting the Effectiveness of recruitment during the year Recruitment right people processes Average time taken to fill a position across the organisation (days) The percentage of employee Staff turnover Gross number of staff resignations divided by total staff initiated separation rate Number of employees with accrued annual leave exceeding 150 hours Retaining and engaging our Employee leave Accrued leave liability Value of accrued annual leave valued workforce Value of accrued long service leave Value of pro-rata long service leave The number of workplace absences Number of sick day absences divided by number of Sick leave due to health-related reasons available working days The average level of investment in Training and development Training expense divided by number of FTE employees Building a flexible, innovative training and capable workforce Occupational Health and Frequency and cost of lost time due Total hours lost due to injury divided by number of work Safety to injuries hours available A measurement of the progress Current policies and procedures manual toward the collection and A strategic workforce Data collection maintenance of data and systems Documented risk management plan to support decision making

Shire of Corrigin - Draft Workforce Plan 2018 Page | 21

5.0 Monitoring

5.1 Evaluation The ongoing evaluation of the Workforce Plan is required to address the following:

• The progress towards meeting the performance indicator targets; and • The progress towards meeting strategic actions of the workforce plan.

5.2 Implementation Implementation of the Workforce Plan may be impacted by competitive priorities and the need for the application of dedicated resources. For a return to be achieved on the current planning investment, these matters will need to continue to be a focus in the future.

5.3 Review Regular review of the Workforce Plan, particularly the strategies and actions contained in the tables, is required to ensure they are being achieved. The preferred timing is a review at least annually. The Strategic Resourcing Plan will need to be reviewed annually and its financial impact included in the Corporate Business Plan and Annual Budget.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 22

Appendix 1 Risk Assessment Methodology

Probability of Occurrence or Likelihood Likelihood Definition Frequency of Noted Occurrences Score Almost Certain Expected to occur in most circumstances or occurs regularly. A clear opportunity More than once per year. 5 already apparent, which can easily be achieved. Likely Occurrence is noticeable or is likely to occur, an opportunity that has been explored At least once per year. 4 and may be achievable. Possible Occurs occasionally or may occur, possible opportunity identified. At least once in 5 years. 3 Unlikely Occurs infrequently or is not likely to occur, opportunity that is fairly unlikely to At least once in 10 years. 2 happen. Rare Only occurs in exceptional circumstances, opportunity that is very unlikely to Less than once in 20 years. 1 happen.

Likelihood Consequence Insignificant Minor Moderate Major Catastrophic Score 1 2 3 4 5 Almost Certain 5 Moderate High High Extreme/Exceptional Extreme/Exceptional Likely 4 Moderate Moderate High High Extreme/Exceptional Possible 3 Low Moderate Moderate High High Unlikely 2 Low Low Moderate Moderate High Rare 1 Very Low Low Low Moderate Moderate

Action Required Extreme/Exceptional Immediate corrective action required High Prioritised action required Moderate Planned action required Low Planned action required Very Low Manage by routine procedures

Shire of Corrigin - Draft Workforce Plan 2018 Page | 23 Appendix 1 Risk Assessment Methodology (continued) Consequence Area Impacted Impact Catastrophic Major Moderate Minor Insignificant Major effect to an Brief disruption of Major including Negligible impact on Complete loss of an important service area important service several important the effectiveness of Loss of service. important service area for a short period, area, Noticeable effect Service Delivery/ areas of service and/or the organisation’s for a short period. brief impact on to non-crucial service Business a protracted period. processes. multiple areas. area, Disruption Improvement to service(s). Exceptional. Major. Moderate. Minor. Negligible. Disruption in business Ongoing loss of Major. Moderate. Minor. Negligible. processes. business systems. Loss of assets. >15% of asset value. 5%-15% of asset value. 2%-5% of asset value. < 2 of asset value. Insignificant. Impact on annual revenues or > 15% deviation from 5%→15% deviation 2%→5% deviation <2% deviation from Negligible income Financial costs (Adverse or positive). budget. from budget. from budget. budget. and/or savings. Audit qualification on Management letter Matters discussed Audit unable to be Management letter External Audit issues. the report and contains significant with management completed. contains minor issues. accounts. issues. not reported. Extreme affecting Significant affecting Localised significant Localised no effect on Not notifiable or Physical Level of Incident. organisation's survival. multiple locations. effect on operations. operations. reportable. Major Revenue or cost implications. Minor Revenue or cost Regulatory non-compliance. Criminal. Individuals at risk of implications. Legislative/ harm. Regulatory/ Code of Conduct. Extreme. Significant. Breach. Minor breach. Little or no impact. Policy/ OSH Personal details All. Many. Some. Isolated. An individual’s. compromised/ revealed. Multiple serious Serious injury and /or First aid or minor lost Incident with or Level of Injury. Death. injuries. illness. time injury. without minor injury.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 24 Appendix 1 Risk Assessment Methodology (continued) Consequence Area Impacted Impact Catastrophic Major Moderate Minor Insignificant Ability to achieve key Unable to achieve. Major impact. Moderate impact. Minor impact. Negligible impact. objectives. Improvement on the delivery Exceptional Moderate Negligible Major improvement. Minor improvement. of key strategic objectives. improvement. improvement. improvement. Additional internal Impact can be Performance Ability to be managed with External resources Impact cannot be Significant adjustment management efforts managed through the current resources. required. managed. to resource allocation. required. routine activities. Negligible Ongoing loss of critical Long-term loss of Loss of support Interruption to interruption to Loss of Infrastructure. infrastructure. critical infrastructure. infrastructure. support infrastructure. support infrastructure. Catastrophic long term Significant long-term Significant short-term Minor transient Negligible transient Environmental harm environmental harm. environmental harm. environmental harm. environmental harm. environmental harm Environmental Exceptional Moderate Negligible Improvement to environment improvement and/or Major improvement. Minor improvement. improvement. improvement. national environment.

Shire of Corrigin - Draft Workforce Plan 2018 Page | 25

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Vision for WALGA Key Strategies WALGA is respected for delivering on the aspirations of its members, Engagement with Members as the Lead Association for Local Government. • Deliver a broad range of benefits and services that enhance the capacity of member Local Governments Mission • Improve communication and build relationships at all levels WALGA provides value to member Local Governments by: of member Local Governments • Enhancing the capacity of Local Governments • Provide ongoing professional development and interactive to deliver services opportunities for Elected Members to contribute to debate on sector issues • Building a positive profile for Local Government • Build a strong sense of WALGA ownership and alignment. • Providing effective leadership on behalf of the sector • Ensuring representation for Local Government. Sustainable Local Government • Continue to build capacity to deliver sustainable Strategy Statement Local Government The strategic focus for our organisation is: • Provide support to all members, according to need • Represent the diversity of members’ aspirations Greater than 80% member satisfaction in the further development of Local Government with WALGA within three years. in Western Australia This strategy statement is built on our competitive • Foster economic and regional development in advantage of being: Local Government.

Experienced: We have a clear understanding of Enhanced Reputation and Relationships the business of Local Government. • Communicate and market the profile and reputation Integrated: We are a reliable and effective aggregation of Local Government and WALGA that gives value, financial benefits and a united voice. • Promote WALGA’s advocacy successes with the sector and the wider community Professional: We provide expert services to meet • Strengthen effective relationships with external member needs. peak bodies and key decision makers in State and Federal Government • Develop simple and consistent messages that are effectively articulated • Promote WALGA’s supplier agreements to assist Local Governments.

Table of Contents

1. Meeting Program ...... 3 1.1 Annual General Meeting – Order of Proceedings ...... 4 1.2 Metropolitan and Country Zones ...... 5 1.3 Zone Representatives to State Council 2017/2018 ...... 7 1.4 Local Government Medal Recipients and Honorary Life Members ...... 8 2. President’s Message ...... 9 2.1 Overview of key outcomes for 2017/2018 ...... 9 4. Consideration of Executive and Member Motions ...... 19 4.1 Proposal to Amend the Association Constitution ...... 19 4.2 Roadside Vegetation - Regulatory Amendments...... 29 4.3 GST Revenue Distribution Share for WA ...... 30 4.4 Rural, Regional and Remote Community State Government Funding Cuts ...... 31 Attachment 1: Association Standing Orders ...... 32 Attachment 2: Previous Minutes 2017 AGM ...... 36 Attachment 3: Action Taken on Resolutions of the 2017 Annual General Meeting ...... 44

AGENDA

Annual General Meeting of the Western Australian Local Government Association

to be held at the Perth Convention Exhibition Centre 21 Mounts Bay Road, Perth Riverside Theatre (Level 2) on Wednesday 1 August 2018 at 1.30 pm

WA Local Government Association Annual General Meeting 2018 2

1. Meeting Program

1.30pm Welcome address by WALGA President, followed by Welcome to Country and the National Anthem

1.45pm WALGA President’s Annual Report, Cr Lynne Craigie, WALGA President

1.55pm Announcement of Local Government Honours for:

 Life Membership  Eminent Service Award  Long and Loyal Service Award  Local Government Merit Award  Local Government Distinguished Officer Awards Recipients are invited on to stage for presentation and group photograph

2.30pm Address from Hon David Templeman MLA, Minister for Local Government; Heritage; Culture and the Arts

2.40pm Address from Hon Dr Mike Nahan MLA, Leader of the Opposition

2.50pm Address from Mayor David O’Loughlin, President, Australian Local Government Association

3.00pm Presentation of Local Government Diploma Certificates and Scholarship

3.15pm Anzac Day Award, MACWA Award, LGIS Awards

3.30pm Afternoon tea

3.50pm Introduction of the WALGA State Council by Ricky Burges, Chief Executive Officer, WALGA

3.55pm AGM Business Session Commences:  Attendance, Apologies and Announcements;  Confirmation of Minutes from last AGM (Attachment 2);  Adoption of President’s Report;  Consideration of 2017/2018 Financial Statements; and  Consideration of Executive and Member Motions

5:00pm Close of Annual General Meeting

WA Local Government Association Annual General Meeting 2018 3

1.1 Annual General Meeting – Order of Proceedings

Record of Attendance and Apologies

Announcements

Confirmation of Minutes Minutes of the 2017 WALGA Annual General Meeting are contained within this AGM Agenda.

DRAFT MOTION:

That the Minutes of the 2017 Annual General Meeting be confirmed as a true and correct record of proceedings.

2.0 Adoption of President’s Annual Report The President’s Annual Report for 2017/2018 is contained within this AGM Agenda.

DRAFT MOTION:

That the President’s Annual Report for 2017/2018 be received.

3.0 WALGA 2017/2018 Financial Statements The audited 2017/2018 WALGA Financial Statements will be distributed to all members prior to the meeting.

DRAFT MOTION:

That the WALGA Financial Statements for 2017/2018 be received.

4.0 Consideration of Executive and Member Motions As per motions listed.

5.0 Closure

WA Local Government Association Annual General Meeting 2018 4

1.2 Metropolitan and Country Zones

The Zones of the Metropolitan and Country Local Governments of the Western Australian Local Government Association are as listed below.

Metropolitan Zones

Central Metropolitan Town of Cambridge Town of Claremont Town of Cottesloe Town of Mosman Park Shire of Peppermint Grove City of Perth City of Subiaco City of Vincent

East Metropolitan Town of Bassendean City of Bayswater City of Belmont City of Kalamunda Shire of Mundaring City of Swan

North Metropolitan City of Joondalup City of Stirling City of Wanneroo

South Metropolitan City of Cockburn Town of East Fremantle City of Fremantle City of Kwinana City of Melville City of Rockingham

South East Metropolitan City of Armadale City of Canning City of Gosnells City of South Perth Town of Victoria Park

Country Zones

Avon – Midland Country Zone Shire of Chittering Shire of Dalwallinu Shire of Dandaragan Shire of Gingin Shire of Goomalling Shire of Moora Shire of Northam Shire of Toodyay Shire of Victoria Plains Shire of Wongan-Ballidu Shire of York

Central Country Zone Shire of Beverley Shire of Brookton Shire of Corrigin Shire of Cuballing Shire of Dumbleyung Shire of Kulin Shire of Lake Grace Shire of Narrogin Shire of Pingelly Shire of Quairading Shire of Wagin Shire of Wandering Shire of West Arthur Shire of Wickepin Shire of Williams

Goldfields Esperance Country Zone Shire of Coolgardie Shire of Dundas Shire of Esperance City of Kalgoorlie-Boulder Shire of Laverton Shire of Leonora Shire of Menzies Shire of Ngaanyatjarraku Shire of Ravensthorpe Shire of Wiluna

WA Local Government Association Annual General Meeting 2018 5

Gascoyne Country Zone Shire of Carnarvon Shire of Exmouth Shire of Shark Bay Shire of Upper Gascoyne

Great Eastern Country Zone Shire of Bruce Rock Shire of Cunderdin Shire of Dowerin Shire of Kellerberrin Shire of Kondinin Shire of Koorda Shire of Merredin Shire of Mount Marshall Shire of Mukinbudin Shire of Narembeen Shire of Nungarin Shire of Tammin Shire of Trayning Shire of Westonia Shire of Wyalkatchem Shire of Yilgarn

Great Southern Country Zone City of Albany Shire of Broomehill-Tambellup Shire of Cranbrook Shire of Denmark Shire of Gnowangerup Shire of Jerramungup Shire of Katanning Shire of Kent Shire of Kojonup Shire of Plantagenet Shire of Woodanilling

Kimberley Country Zone Shire of Broome Shire of Cocos (Keeling) Island Shire of Christmas Island Shire of Derby/West Kimberley Shire of Halls Creek Shire of Wyndham/East Kimberley

Murchison Country Zone Shire of Cue Shire of Meekatharra Shire of Mount Magnet Shire of Murchison Shire of Sandstone Shire of Yalgoo

Northern Country Zone Shire of Carnamah Shire of Chapman Valley Shire of Coorow City of Greater Geraldton Shire of Irwin Shire of Mingenew Shire of Morawa Shire of Mullewa Shire of Northampton Shire of Perenjori Shire of Three Springs

Peel Country Zone Shire of Boddington City of Mandurah Shire of Murray Shire of Waroona Shire of Serpentine-Jarrahdale

Pilbara Country Zone Shire of Ashburton Shire of Cocos (Keeling) Islands Shire of East Pilbara Town of Port Hedland City of Karratha

South West Country Zone Shire of Augusta-Margaret River Shire of Boyup Brook Shire of Bridgetown-Greenbushes City of Bunbury City of Busselton Shire of Capel Shire of Collie Shire of Dardanup Shire of Donnybrook-Balingup Shire of Harvey Shire of Manjimup Shire of Nannup

WA Local Government Association Annual General Meeting 2018 6

1.3 Zone Representatives to State Council 2017/2018

Six (6) ordinary meetings of the WALGA State Council were held between June 2017 and May 2018 with attendance as follows:

Members Attendance Members Attendance

WALGA President Murchison Country Zone President Cr Lynne Craigie 6 Cr Les Price (Appointed 2017) 6

Deputy President North Metropolitan Zone Mayor Tracey Roberts JP Cr Giovani Italiano JP (Appointed 2017) 5 (North Metropolitan Zone) 6 Cr Russ Fishwick JP 4 Cr Frank Cvitan (Deputy) 1 Avon-Midland Country Zone Cr Nige Jones (Deputy) 1 Cr Jan Court (appointed 2017) 3 Cr Darren Slyns (Deputy) 1 Northern Country Zone President Cr Karen Chappel 6 Central Country Zone President Cr Phil Blight 5 Peel Country Zone Cr Brendan Whitely (Deputy) 1 Cr Michelle Rich (appointed 2017) 3 Cr Wally Barrett OAM (retired 2017) 3 Central Metropolitan Zone Cr Janet Davidson JP (retired 2018) 4 Pilbara Country Zone Cr Paul Kelly (appointed 2017) 3 President Cr Kerry White (appointed 2017) 3 Mayor Heather Henderson (retired 2017) 3 Mayor Peter Long (Deputy) 2 Cr Roslyn Harley (Deputy) 1 South Metropolitan Zone East Metropolitan Zone Mayor Cr Carol Adams 6 Cr Brooke O’Donnell (Appointed 2017) 3 Cr Doug Thompson 6 Cr Kate Driver (Appointed 2017) 3 Mayor Logan Howlett 6 Cr Sue Bilich (retired 2017) 3 Cr Darryl Trease JP (retired 2017) 1 South East Metropolitan Zone Cr Catherine Ehrhardt (Deputy) 1 Cr Giorgia Johnson (Deputy) 1 Cr Julie Brown (appointed 2017) 3 Mayor Henry Zelones JP (retired 2017) 3 Cr Brian Oliver (appointed 2017) 2 Goldfields Esperance-Country Zone Cr Fiona Reid (retired 2017) 2 President Cr Malcolm Cullen 6 Cr Ruth Butterfield (Deputy) 1

Gascoyne Country Zone South West Country Zone President Cr Cheryl Cowell 4 Cr Wayne Sanford (retired 2017) 3 President Cr Tony Dean (appointed 2017) 2 Great Eastern Country Zone President Cr Stephen Strange 5 Local Government Professionals WA Mr Ian Cowie PSM (ex-officio) 4 Great Southern Country Zone Mr Jonathon Throssell (ex-officio) 1 President Cr Keith House (appointed 2017) 3 President Cr Ken Clements (retired 2017) 3

Kimberley Country Zone Cr Chris Mitchell (appointed 2017) 3 Cr Elsia Archer (retired 2017) 2

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1.4 Local Government Medal Recipients and Honorary Life Members

LOCAL GOVERNMENT MEDAL RECIPIENTS (Alphabetical order)

Lang OAM, Mr HM (Murray)(2003) Morris AM JP, Mrs P (Pat) (2006) Manea AM, Dr E (Ern)(2000) Reynolds AM JP, Mayor Cr L (Linton)(2005) Maslen AM AFSM, Mr R (Rich)(1999)(Deceased) Robartson AM, OAM, Cr C (Clive)(2005) Mickel AM JP, Cr I (Ian)(2005) Yuryevich AM RFD, Mayor RS (Ron)(2016) Mitchell AM JP Mr W (Bill) (2010)

HONORARY LIFE MEMBERS (Alphabetical order)

Archer, Ms E (Elsia) Lynch, Mr J (John) Bajada, Mr A (Alex) Manea AM, Dr E (Ern)(Deceased) Barrett-Lennard OAM JP, Mr I (Irwin) Maslen AM AFSM, Mr R (Rich)(Deceased) Boothman, Mayor D (David) Mickel AM JP, Mr I (Ian) Brockman, OAM Mr F (Frank)(Deceased) Mitchell, AM JP, Mr W (Bill) Broad, Mr S (Simon) Mitchell, Cr C (Chris) Campbell JP, Mr P (Peter) Monagle, Cr P (Peter) Chappel, President Cr K (Karen) Morris AM JP, Mrs P (Pat) Chown, Mr EL (Ted) Norris, Mayor R (Ron) Clements, Mr K (Ken) North AM JP, Mr J (Joe)(Deceased) Cole, Mrs D (Delys) Park OAM, Mr H (Humphery) Cook OAM JP, Cr J (Jim) Parry AM JP, Dr J (John)(Deceased) Cooper JP, Mr P (Phil) Paterson JP, Dr J (John) Cowan, Mr H (Halley) Patroni, OAM JP Cr R (Romolo) Cox OAM JP, Mr J (John)(Deceased) Pech AM JP, Cr K (Ken) De San Miguel OAM JP, Mr D (Don) Reynolds AM JP, Mayor Cr L (Linton) D’Orazio, Mr J (John)(Deceased) Robartson AM, OAM, Cr C (Clive) Donaldson, Hon Mr BK (Bruce) Rowell OBE, Mr RM (Rob) Donohoe, Mr K (Ken) Sabourne OAM JP, Cr J (John) Finlayson AM MM JP, Mr R (Ray)(Deceased) Snook, Mr G (Gary) Foulkes-Taylor OAM, Mr HMJ (Michael) Star, AM Mrs J (Jan) Hardwick AM JP, Mrs C (Christine) Strugnell SC, Mr P (Peter) Henderson, Mayor (Heather) Stubbs AM, Mr R (Roger) Kelly, Cr P (Paul) Trent, Cr K (Kevin) Kenyon, JP Mayor T (Terence) Tyzack, Cr T (Terence) Knight AM JP, Mrs A (Annette)(Deceased) Yuryevich AM RFD, Mayor RS (Ron) Kyle AM, Mr P (Peter) Zelones OAM JP, Mayor H (Henry) Lang OAM, Mr HM (Murray)

WA Local Government Association Annual General Meeting 2018 8

PRESIDENT’S ANNUAL REPORT 2018

2. President’s Message Government would not enter into a new road funding agreement. However, in the new Local Government in Western Australia continues atmosphere of open dialogue provided by the to be a leading example of how to provide Partnership agreement, that was avoided. community services and infrastructure in difficult economic times. The final agreement provides a continuation of funding in the first year with potential for growth in For successive years, Councils across the State later years. Local Government would always want a have generally held rate increases at historic lows better deal on road funding – it is a core function of despite increasing pressures from costs of other our sector – but just as we want the State to sectors and a tight economy constricting alternative recognise our position, we in good faith need to income sources. reciprocate.

The efforts of Elected Members, Mayors and Finally I would like to recognise the hard work of Presidents and CEOs in respecting and Ricky Burges, her Executive Team and all WALGA acknowledging the financial hardship of many staff as well as the valuable contributions and communities in holding rates low should be support of State Council and all those who have applauded. helped to bring about the sector’s achievements during the year. There are signs that economic growth is slowly building in WA however it will be a significant time yet before that enables the State Government to Cr Lynne Craigie relax on debt and recurrent expenditure and we President need to appreciate this.

The Association and the Local Government sector 2.1 Overview of key outcomes for continues to enjoy a rejuvenated respect in dealing 2017/2018 with the State Government, largely as a consequence of the Partnership Agreement signed WALGA is committed to providing representation at this AGM last year. and services that deliver value to Member Local Governments. As a result, we now have an understanding about consultation with the sector - 12 weeks for It delivers these benefits by: legislation; eight weeks for regulation; and four  Providing Strong Representation weeks for procedures and practices.  Providing Effective Leadership

I will go into more detail on the Partnership  Building a Positive Profile Agreement later however I do want to recognise  Enhancing the Capacity of the Sector that while the Partnership Agreement both provides an opportunity to engage and cooperate for the In support of these objectives, significant benefit of communities it also carries a achievements by WALGA for its Members during responsibility to recognise the circumstances facing the past year are as follows: each sector. Strong Representation An example of this is the most recently completed negotiations on the State Road Funds to Local State Road Funds to Local Government Government Agreement. In an environment where Agreement the State Government is considering every line of A new State Road Funds to Local Government expenditure, the proposed road funding outcome Agreement was negotiated in an environment of should be supported by the sector. record high levels of State Government debt, ongoing State Government operating budget deficits Given the current financial predicament confronting and cuts to many programs and agencies. At the the State, there was a genuine risk that the time of writing, the proposed Agreement is yet to be ratified by Local Governments. It provides WA Local Government Association Annual General Meeting 2018 9

PRESIDENT’S ANNUAL REPORT 2018

continuation of the same level of funding in the first Local Governments from establishing a subsidiary. year of the Agreement, with potential for growth The primary governance control for a subsidiary with increases in numbers of vehicles registered should be the charter it establishes and not the Act and registration fees. The funding that is allocated or regulations. WALGA successfully advocated for is less than required to sustain the road network the current Minister to amend the regulations to and less than sought by Local Governments. allow subsidiaries to acquire or dispose of land, However, Direct Grants, which are critically which means it can now lease, purchase or sell important to smaller Local Governments will be property. However there are a number of other reinstated to the previous level, before the $10.3 restrictions that require amending. WALGA has million cut imposed in July 2017. been advocating for a full review of the regulations to remove unnecessary restrictions and Local Government Act Review bureaucracy that were not envisaged for this Our State Election platform strongly advocated for model. WALGA is currently preparing regulatory a review of the Local Government Act (1995). We amendments for the Minister’s consideration. were pleased when Minister Templeman announced the review and subsequently initiated Local Government Industry Reference the two stage process that has been undertaken. Committee on Training WALGA prepared a discussion paper on Act review At a national level, WALGA is a member of the issues and carried out a detailed consultation Local Government Industry Reference Committee process with the sector. In addition WALGA carried which provides a conduit for industry feedback to out a further submission process on the government on the review, development and Department of Local Government, Sport and implementation of the Local Government Training Cultural Industries consultation paper on Stage 1 of Package. This places WALGA at the center of the process. Following the consultation processes Local Government Training Package development and Zone input, WALGA State Council adopted for the next 2-3 year term of the Committee. advocacy positions in December 2017 and March 2018. WALGA has four representatives on the State Industrial Relations System Review Local Government Act Review reference group, The Minister for Mines and Petroleum; Commerce which includes WALGA President Lynne Craigie, and Industrial Relations; Electoral Affairs; Asian State Councillor Governance Policy Team Chair Cr Engagement commenced a review into the WA Karen Chappel together with two WALGA officers. State industrial relations system in September WALGA will continue to advocate for the sector’s 2017. The review considered a number of elements positions on the Act review as it progresses into of the State industrial relations system as part of its Stage 2. terms of reference, specifically contemplating whether Local Government should be regulated by State Budget Submission the State industrial relations system. Industrial WALGA provided a submission to the State relations jurisdictional uncertainty has been an Government in advance of the 2018-19 Budget, issue for the Local Government sector for many which focussed on retaining critical funding to the years, with the vast majority of Local Governments sector in light of the need for the Government to currently operating in the Federal industrial continue the important task of budget repair. It was relations jurisdiction. The terms of reference were pleasing that many of the commitments sought in limited to consideration of sole State system WALGA’s submission were met, although there is regulation of Local Government and did not extend still work that remains to be done to ensure that to consideration of referral of industrial relations funding is directed to priority areas. powers to the Commonwealth. WALGA State Council revised its policy position on this matter in Regional Subsidiary Model December 2016. Following consultation with the WALGA has long campaigned for the sector in late 2017, WALGA’s initial interim establishment of Local Government regional submission into the review in December 2017 was subsidiaries to facilitate regional cooperation, endorsed by State Council in March 2018. The particularly in relation to shared services. review published an Interim Report in March 2018 Unfortunately, the previous Government which proposed that Local Government be solely established significant restrictions on Regional regulated by the State industrial relations system Subsidiaries that has discouraged many groups of together with further recommendations for WA Local Government Association Annual General Meeting 2018 10

PRESIDENT’S ANNUAL REPORT 2018

significant modification to the State industrial Underground Power Program relations system including the introduction of a new The first projects approved under Round Six of the Industrial Relations Act 2018 (WA), a State popular State Underground Power Program Employment Standard, structural changes to commenced during the year. Seventeen Major Industrial Tribunals and award modernisation Residential Projects were selected in Round 6, across a number of private sector awards. Further from the 56 proposals received. This is a record consultation with the sector was undertaken in number of projects for a funding round and will 2018 and a supplementary submission in response result in approximately 18,000 properties having old to the Interim Report was submitted to the review in overhead power lines replaced with underground early May addressing the proposed connections by 2021. The Association worked with recommendation and transitional considerations, participating Local Governments, State Agencies and is due for consideration by WALGA’s State and Western Power to achieve the best possible Council in July 2018. WALGA eagerly awaits the outcomes. publication of the final report and will continue to advocate for the sector as this matter progresses. Effective Leadership

Biosecurity – Review of the BAM Act State and Local Government Partnership Following WALGA State Council’s resolution and Agreement strong representation on behalf of the sector, the To facilitate the State Local Government State Government has now committed to a review Partnership Agreement signed at last year’s of the Biosecurity and Agriculture Management Act convention, a Partnership Executive Group has (2007), to commence in the second half of 2018. been formed comprising the Premier, Treasurer, Minister for Transport; Planning and Lands, Plastic Bag Ban Minister for Local Government; Heritage; Culture After considerable engagement and feedback from and the Arts, WALGA and LG Professionals. The Local Government, in July 2017, the WALGA State group had its first meeting in June with issues Council resolved to support a State-wide ban on addressed including: introducing the State to the single use plastic bags. This support was WALGA Jobs Plan; establishing agreements on promoted to Government and the community. In climate change; the need for a major review of the September 2017, the WA Premier Mark McGowan planning system; the need for a major review of announced that single use plastic bags would be Local Government fees and charges; and the need banned on 1 July 2018. The effective advocacy of for relationship management in the sector at a Local Government and WALGA has assisted in number of levels, including Elected Members and ensuring this positive step was taken. CEOs.

New Administrative Classification for Members First Program Metropolitan Local Roads Commenced in mid-2017, the Members First Perth has grown rapidly since the last review of the Program was created to better engage Member process used to designate whether a road should Local Governments and enhance their opportunity be managed by Main Roads or Local Government to realise value from the Association. The program was completed in the mid 1990’s. With very high has three broad components – a cultural volumes of light and heavy vehicle traffic on some development program to enhance customer Local Government roads and the lack of any link service; acquisition and implementation of between the classification methodology and the Customer Relationship Management software; and network role and function of roads as set out in an engagement program that includes the strategic transport plans, a review was urgent. production of personalised compendiums for After more than two years’ work, a new Members, production of publications to support Administrative Classification methodology was Members; and visits to Ordinary Council Meetings agreed during 2018. Detailed studies will now by WALGA Executive. progressively be undertaken on nearly 30 metropolitan roads that could meet the criteria for Member Advisors reclassification as State roads. As part of the Engagement Strategy, a separate program was trialled involving WALGA Member Advisors visiting Ordinary Council Meetings to WA Local Government Association Annual General Meeting 2018 11

PRESIDENT’S ANNUAL REPORT 2018

provide insight and support for Elected Members. and services that will enhance the capacity of Local During the four-month trial period, 20 Local Governments to continue to provide quality Governments were visited by Member Advisors. services to their communities. The success of the trial has confirmed the adoption of the program into the 2018/19 operational budget. State Government Planning Reform Program Following advocacy from the Association in line Quarterly Reports to Members with the 2016 WALGA AGM resolution, the new A key initiative of the Engagement Strategy was the Minister for Planning, Hon Rita Saffioti announced introduction of Quarterly Reports to Members. The in December 2017 that an independent review of reports are provided electronically to every Elected decision making within the WA planning system Member and Council for which WALGA is provided would be initiated. The Independent Review team contact details. The reports detail the specific have now released a Green Paper entitled contacts and services that each Member Council ‘Modernising WA’s Planning System’, outlining a has accessed from WALGA during the quarter. The series of possible changes to roles and intent of the Quarterly Reports is to assist Elected responsibilities of State and Local Government and Members’ awareness of the activities engaged by other decision making agencies, Development their Council with WALGA. Assessment Panels (DAPs) and the State Administrative Tribunal appeal process. Many of Container Deposit Scheme for WA the Association’s suggested changes to the The Government undertook consultation on scope Planning system are included in the Green Paper. of the Container Deposit Scheme for WA in 2017. The public consultation period closes on the 20 WALGA, and Local Governments, provided a range July, and submissions will inform the development of important feedback to the Government. The of a White Paper for the Government’s current Government is still committed to the consideration. WALGA will continue to advocate implementation of a Scheme, but is keen to learn that any reforms must not remove the ‘local’ out of from the implementation of CDS in NSW and QLD, the Local Planning Scheme and that the sector therefore the Scheme is likely to commence in WA must be fully engaged in all discussions on the in late 2019/early 2020. WALGA, through the CDS proposed reforms. Policy Forum, continues to provide constructive feedback to the Government on this important Review of Emergency Services Levy issue. WALGA has been advocating for a full review of the Emergency Services Levy (ESL) for over ten years. WALGA Commitment to Reconciliation In 2017 the Economic Regulation Authority (ERA) WALGA is committed to ensuring that the was tasked with conducting a full and independent Association has a Reconciliation Australia’s Action review and in September 2017, finalised the final Plan (RAP) program in place. A RAP provides a report of the Review of the ESL. The Treasurer common framework to develop plans that outline tasked the ERA to prepare a report on the current practical actions the organisation will take to build arrangements for, and options to improve, the strong relationships and enhance respect between management and distribution of the ESL in Western Aboriginal and Torres Strait Islander peoples and Australia; an outcome of the Special Inquiry into the other Australians. WALGA has developed a Reflect Waroona Fires (2015). The final report included 27 RAP and commences the development of an recommendations, and incorporated findings from Innovate RAP in the new financial year. an extensive public consultation process, including submissions received in response to an issues Library Strategy paper and draft report. WALGA undertook an In December 2017 the Minister for Art and Culture extensive engagement process with Members released the WA Public Library Strategy after which culminated in a submission informing the several years of discussions with the Local ERA’s final report. The State Government are yet to Government sector. The Strategy establishes respond to the report in detail. strategic priorities for public libraries across Western Australia for the next four years and ensures the Local Government sector is represented and acknowledged within the Strategy. The Strategy will bring a broad range of benefits WA Local Government Association Annual General Meeting 2018 12

PRESIDENT’S ANNUAL REPORT 2018

Positive Profile Pavilion. Around 150 Officers also made their way through the Trade Pavilion during the event. Media Reports Throughout the course of the past 12 months, Other Sector Events WALGA and the Local Government sector were Throughout the year WALGA coordinated special featured in approximately 1295 media reports of events to help enhance leadership within the which the overwhelming majority were either sector. Among these were: neutral or positive in their representation. The majority of the negative reports were in relation to NAMN Forum – Feral Animal Management Elected Member behaviour. Thursday, 1 June 2017 Henderson Environmental Centre, North Beach Know Your Council Campaign and Website Presentations at this Forum addressed the The Know Your Council website and supporting research and management of current and emerging metropolitan and regional television campaign was feral animal control issues. 50 Local Government established to assist the community awareness of Officers attended the Forum and eight attendees services provided by the Local Government sector. participated via webinar. In addition to a search function by which users can identify local amenities and events, the website Members of Parliament Breakfast provides information and links to Member Councils Tuesday, 13 June 2017 across key functions including local laws, local Frasers, Kings Park roads, rates, planning and building and waste This annual breakfast provided an opportunity for services. The residential rates information for each WALGA State Councillors and Executive staff to Council is collected by an independent financial meet with State Members of Parliament in a consultant and is updated annually. The website relaxed environment to assist with building a includes the most recent 2017/18 information on greater understanding of the challenges and rates. The State Governments MyCouncil website expectations in Local Government. This years’ was recently updated to include 2016/17 data. breakfast was attended by 27 MLAs, six MLCs, and 21 WALGA State Councillors and Executive staff. Social Media Enhancing Community Engagement in Road Safety ALGA NGA Breakfast for WA Delegates and The WALGA RoadWise road safety network is Federal MPs made up of nearly 6000 individuals and the Tuesday, 20 June 2017 organisations they are associated with, all with a National Convention Centre common interest in making our communities safer. WALGA arranged this breakfast for WA delegates Social media has become a much stronger attending the National General Assembly in component of the way in which the network Canberra in order to enhance networking communicate, raise awareness, influence and opportunities and strengthen links with WA’s promote RoadWise campaigns and projects. Federal Parliamentarians. 50 WA NGA delegates During the year a separate social media presence and nine Federal MPs and Senators were for the RoadWise network was established registered to attend. enabling this to grow and flourish. LG Communications Network Forum 2017 WA Local Government Convention Thursday, 22 June 2017 Wednesday, 2 – Friday, 4 August 2017 Ascot Quays, Ascot Perth Convention & Exhibition Centre Around 50 Local Government Marketing and The 2017 WA Local Government Convention and Communications Officers attended this half day Trade Exhibition was held at the Perth Convention Forum on video and online content. Nine attendees and Exhibition Centre. Themed Members First, the also participated via webinar. program reflected WALGA’s fresh perspective on how to better understand and respond to the needs Mayors and Presidents’ Forum of Local Government by focusing on improving Tuesday, 1 August 2017 Member engagement and service. In all, 430 Full WALGA Boardroom Delegates and 56 Day Delegates were registered The second of two scheduled Mayors and for the Convention, with 106 Exhibitors in the Trade Presidents’ Forums for 2017, the guest speakers at WA Local Government Association Annual General Meeting 2018 13

PRESIDENT’S ANNUAL REPORT 2018

this Forum were Colin Murphy, Auditor General, portfolios have strong interactions and inter- who presented on the Auditor Generals proposed relationships with Local Government. new responsibility for Local Government Audits, and Duncan Ord, Director General, Department of People and Culture Seminar Local Government, Sport & Cultural Industries who Friday, 13 October 2017 spoke on his plans for the Department. 83 Mayors, Perth Convention & Exhibition Centre Presidents and State Councillors attended. The This full day Seminar provided an opportunity for 90 Forum was followed by discussion on emerging attendees to engage with a number of interesting sector issues and the Mayors and Presidents’ and thought-provoking presentations alongside Reception. Local Government colleagues from a number of Local Government disciplines at a range of Aboriginal Culture and Heritage Preservation organisational levels. Due to its success, this event Forum is now held annually. Wednesday, 2 August 2017 Perth Convention & Exhibition Centre CEO Lunch with Duncan Ord, Director General, Held at the Perth Convention & Exhibition Centre, Department of Local Government, Sport and this Forum was attended by over 100 sector Cultural Industries representatives. Information presented aimed to Thursday, 26 October 2017 assist Local Governments to better engage with WALGA Boardroom Aboriginal groups when planning and undertaking 13 Local Government CEOs met for lunch in the projects in their municipalities. WALGA Boardroom for an informal discussion with Duncan Ord, Director General, DLGSC as part of Climate Change, Risk & Liability Forum WALGA’s CEO Roundtable Lunch Series. Friday, 4 August 2017 Perth Convention & Exhibition Centre Cyber Challenges in Local Government Forum This Forum provided information on how to actively Thursday, 2 November 2017 prepare for climate change as a business priority, Hyatt Regency Perth to capitalise on opportunities, lower risk, and limit 54 Local Government Officers attended the forum, exposure to future liability. Expert speakers for the which featured presentations by the Auditor day included the Hon Cheryl Edwardes AM, and General, LGIS and ECU. In addition to identifying representatives from LGIS, Curtin University and specific vulnerabilities, both internal and external, the Eastern Metropolitan Regional Council. The the forum identified a number of policy and process half-day Forum was attended by 30 Local areas important to Local Government operations. Government Officers. New Councillors Seminar Cultural Planning and Local Government Friday, 17 November 2017 Workshop Perth Convention & Exhibition Centre Friday, 4 August 2017 This Seminar provided over 100 new and existing Perth Convention & Exhibition Centre Elected Members the opportunity to hear from Hon WALGA hosted a professional development forum David Templeman MLA, Minister for Local on cultural planning and measuring outcomes. Government; Heritage; Culture and the Arts, as well Facilitated by Henry Boston from the Chamber of as presentations on topics including Elected Culture and Arts WA, and John Smithies, Director Member Legal Responsibilities and an Introduction of the Cultural Development Network, 35 Local to Town Planning. Government Officers attended the workshop. CEO Lunch with Duncan Ord, Director General, Breakfast with Hon Rita Saffioti MLA, Minister Department of Local Government, Sport and for Transport; Planning and Lands Cultural Industries Thursday, 5 October 2017 Monday, 20 November 2017 Hyatt Regency Perth WALGA Boardroom WALGA’s Special Breakfast Series is an Eight Local Government CEOs met for lunch in the opportunity for Elected Members and Local WALGA Boardroom for an informal discussion with Government Chief Executive Officers to hear from Duncan Ord, Director General, DLGSC as part of Ministers and other Members of Parliament whose WALGA’s CEO Roundtable Lunch Series. WA Local Government Association Annual General Meeting 2018 14

PRESIDENT’S ANNUAL REPORT 2018

was provided by indigenous catering company, President’s End of Year Function Kuditj. Wednesday, 29 November 2017 WALGA Boardroom WALGA and LGIS Joint HR Forum This annual gathering was an informal opportunity Tuesday, 17 April 2018 to meet with colleagues and associates in the Local Wembley Golf Course, Wembley Government, public and corporate sectors. Over For Human Resources practitioners, this forum 100 guests came together to mark the end of focussed on facilitated discussions relating to another exciting and challenging year for WA Local human resources, employee relations and Government. occupational safety and health matters, with a Local Government sector focus. A similar forum is WALGA End of Year Function for Preferred scheduled for Geraldton in September 2018. Suppliers Thursday, 7 December 2017 Tree Health and Resilience Forum Courtyard, ONE70 Wednesday, 2 May 2018 Around 100 Preferred Suppliers and Local The Boulevard Centre, Floreat Government Officers attended this sundowner Over 100 attendees took the opportunity to learn function. about the latest research and management practices to ensure that urban forests are resilient NAMN Forum: Land Use Planning For to current and emerging threats, including a Environmental Outcomes changing climate, pests and disease. Thursday, 22 February 2018 Bendat Parent & Community Centre, Wembley Members of Parliament Breakfast Attended by approximately 80 Local Government Monday, 9 May 2018 Officers and Elected Members, this Forum explored Frasers, Kings Park ways to utilise the power of the Western Australian This annual breakfast provides an opportunity for planning system to improve environmental WALGA State Councillors and Executive staff to outcomes during the land development process. meet with State Members of Parliament in a The event aimed at assisting 'non-planners' to relaxed environment to assist with building a better understand State and Local Government greater understanding of the challenges and planning processes, and provide planners with expectations in Local Government. It was attended contemporary industry advice on how to effectively by 28 Members of Parliament and 11 State integrate natural resource management in Local Councillors. Government planning strategies and schemes. Goldfields Waste Summit Mayors and Presidents’ Policy Forum Monday, 14 – Tuesday, 15 May 2018 Tuesday, 6 March 2018 Goldfields Arts Centre WALGA Boardroom Attended by over 40 people, WALGA’s inaugural The first of two scheduled Mayors and Presidents’ non-metropolitan Waste Summit was held in the Forums for 2018, the guest speaker at this Forum City of Kalgoorlie Boulder. This event brought high was Mayor Albert Jacob, City of Joondalup who profile speakers to the regions as well as discussed his transition from State to Local showcased local initiatives and opportunities. Government. The presentation was followed by the CEO at the City of Wanneroo, Daniel Simms, who Procurement Network Forum (including launched the Local Government Performance Marketing & Media Services Panel Launch) Monitoring project; discussion on emerging sector Thursday 31 May 2018 issues; and a sundowner. City of Cockburn ARC The Procurement Network Forum is hosted by Launch of WALGA’s RAP Document WALGA Procurement Services once per quarter. Wednesday, 7 March 2018 The Forum is an opportunity for Local Government Courtyard, ONE70 Officers who either work directly in procurement WALGA launched the Association’s RAP document and contracts, or have some interest or to State Council, all Staff, and other invited involvement in sourcing and managing suppliers, to stakeholders, in the courtyard of ONE70. Lunch collaborate and discuss various procurement topics WA Local Government Association Annual General Meeting 2018 15

PRESIDENT’S ANNUAL REPORT 2018

for the purpose of sharing and building the balance of claims distributed across anti-bullying, knowledge base across the sector. general protections, anti-discrimination and enterprise agreement disputes. Enhancing Capacity The Association was engaged as expert Preferred Supplier Program negotiators for eight organisations in their WALGA continued to deliver excellent prices and enterprise agreement bargaining meetings during value for money to Members purchasing goods and the 2017/2018 financial year and also provided services through contracts with more than 800 support to help Local Governments assess existing Preferred Suppliers now participating in the agreements for compliance, ambiguities and Preferred Supplier Program through 47 Panel opportunities to align enterprise agreements to arrangements. Approximately $326 million of goods organisational strategy. and services were procured through the program in 2017/18, conservatively achieving aggregate A high volume of employee relations advice was savings of almost $38 million to the sector. This provided to the sector during the year with an was a growth of more than 8 per cent over the average of 500 advisory contacts being recorded previous period. each month.

New Supplier Contracts Salary & Workforce Survey Eight new and refreshed Preferred Supplier The Association has undertaken a Local Arrangements (PSA) were established during the Government remuneration survey for over 20 years year including Energy Services, Business Software with high participation rates from the sector. This Systems, Inter Library Loans contract (Library year, WALGA launched an online salary and Vans), Bulk Fuel and Fuel Cards, Waste workforce survey portal and new benchmarking Management Services, Legal Services, Temporary report with the inclusion of an online remuneration Personnel, and Marketing and Media Services. In calculator tool to support Local Governments with addition, a further five PSA are under development remuneration reviews and workforce planning. including Financing Services, Parks and Gardens, Hazardous and Emergency Events Services, Road Training Building and Materials, and National Microsoft WALGA presented 251 training courses this Licensing arrangements. The latter is the first of its financial year with 110 being delivered in the kind in Australia and promises to deliver significant metropolitan area and 141 in the regions. 51 of benefits and innovative Smart City-type outcomes these regional programs were delivered with the to Members. support of the Department of Local Government, Sport and Cultural Industries (DLGSC) through the Governance Manuals State Government’s Royalties for Regions funding WALGA has enhanced its governance support over for Country Local Governments. the last 12 months. Governance Forums including information on Meeting procedures, Roles and WALGA’s eLearning program participation Responsibilities, Conduct of Elected Members and increased by 47% in 2017/18 to 1,536 completions, general good governance information has been with four webinars also attracting 495 registrations. held with over 20 Local Governments. In addition the online governance manuals have Environmental Planning Tool (EPT) continued to be enhanced with further resources. Use of the EPT has increased by 22 members, with Better decision making tools including a delegation 48 Local Governments subscribing to the service in manual has been provided together with new the 2017-18 financial year. Sixteen training communication and social media resources. sessions were delivered including in-house training delivered at the Shires of York, Capel, Merredin, Employee Relations Services Chittering, Denmark, Cuballing and the Cities of During the past year, the Association assisted Busselton and Swan. The EPT’s functionality has Local Governments with 22 formal industrial been expanded to include bushfire risk assessment matters, with 16 successfully concluded and six tools and numerous new datasets, including the remaining on foot. Half of all formal industrial Urban Forest Canopy mapping for the Perth and matters were unfair dismissal applications with the Peel regions. WA Local Government Association Annual General Meeting 2018 16

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planning and use of debt, as well as a special National Disaster Resilience Program edition of the Economic Briefing publication WALGA has received funding from the NDRP to containing statistics and forecasts for the WA develop resources to allow Local Governments to economy, and insights into cost pressure and better plan for waste likely to be generated from funding opportunities. emergency events. The Framework currently being developed, in consultation with sector, provides a Economic Development Framework step by step process for Local Government to WALGA commenced a project to support Local assess risks, identify waste likely to be generated Government economic development activities. The and resolve how to manage that waste. project aims to develop a practical framework to assist Local Governments across the State in the Procurement Services implementation of their economic development Throughout the year, WALGA has provided support strategies and activities and to ensure ongoing to its Members with the delivery of procurement alignment with contemporary practice. A reference services such as Tender and Contract group of Local Governments has been established Management Services. These services were to guide the project and ensure it meets the particularly relevant to Local Governments that did sectors’ needs. This is an ongoing work area and not have the capacity to undertake tenders through WALGA is looking to launch the framework at the the use of their own resources. A total of 21 tender end of the calendar year. processes, predominantly for country Shires were completed on behalf of our Members. In addition, Changing Places and Community Infrastructure a considerable number of Local Governments Grants utilised WALGA’s Procurement Improvement In 2014, Disability Services engaged WALGA to Services and in particular WALGA’s customised investigate the availability of community bathroom capacity building workshops to improve and better facilities for people with disability whose needs understand their procurement and contract prevent them from using standard universal access management requirements. toilets. The WA State Government provided a total of $2.9 million to the Changing Places and Sustainable Procurement Guide Community Infrastructure Grant Programs that The ‘WALGA Guide to Sustainable Procurement’, WALGA administered over the last three years. launched in September 2017, provides Members $2.1 million was provided through the Changing with a framework under which they can better Places Grant Program to establish a network of source products and services in a more sustainable Changing Places across WA to support Local manner. The framework, derived from ISO 20400, Governments to construct Changing Places as part provides Members with the tools and templates to of their community infrastructure. A total of incorporate sustainable procurement practices as $675,000 was allocated to the Community part of their procurement processes. It also allows Infrastructure Grant Program to fund the instalment Members to easily identify suppliers that exhibit of community equipment, facilities and spaces that strong qualities in sustainability as part of that improves access and supports people with process. Already, a number of WALGA contracts disability to join in community life. A total of 17 have or are being developed using the Changing Places have been constructed through sustainability framework with a focus on local and this funding, with an additional 25 projects Aboriginal enterprises. completed with the Community Infrastructure component of the grant funding. Economic Briefings and Updates To assist with budget preparation activities, South West Native Title Settlement & Noongar WALGA provided all Elected Members with Standard Heritage Agreement information to assist them to understand the The South West Native Title Settlement is the economic environment, identify likely trends in largest and most comprehensive agreement to revenue and demand for services, and recognise settle Aboriginal interests over land in Australia. It risks that may prevent the projected budget involves six Noongar Native Title Agreement outcome from being achieved. This included Groups, covers 200,000 square kilometers of land information on key financial management topics and incorporates 103 Local Governments. To including as financial indicators, long term financial assist in navigating the process of implementation, WA Local Government Association Annual General Meeting 2018 17

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WALGA has been meeting with both the South new mining or quarrying operation commences on West Aboriginal Land and Sea Council (SWALSC) an access road which was constructed for low and the Southwest Settlement Implementation Unit traffic volumes. A model policy was developed and (SWIU) to gain a clear understanding of the endorsed that covers statutory powers, triggers to implications for Local Government. It is anticipated consider negotiated cost recovery with the freight that the establishment of the Noongar Standard generator, equitable cost estimation, management Heritage Agreement will provide a uniform of revenue collected and other matters. approach to heritage surveys and streamline land Coupled with a separate model policy to support approvals in compliance with the Aboriginal Local Government decision making on applications Heritage Act (1972). It provides all parties with a to operate Restricted Access Vehicles on local clear, timetabled framework about their various roads, also endorsed during the year, it is hoped obligations and is a good starting point for that more efficient and sustainable heavy vehicle engagement between Local Government and transport infrastructure can be delivered. Noongar peoples.

Model Policies for Managing Heavy Vehicle Impacts on the Road Network There are many situations where Local Governments have been faced with major deterioration of a road as a result of a large new freight task. Most commonly this occurs where a

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4. Consideration of Executive and Member Motions

4.1 Proposal to Amend the Association Constitution

Executive Member to move: IN BRIEF MOTION  A number of Constitutional amendments proposed by State 1. That Clause 18 and Clause 19 of the Council as well as some Association Constitution be amended as technical clarifications. follows:  Proposed amendments endorsed by State Council in I. Clause 18, sub-clause (1) be amended with May 2018. the addition of the underlined words, as follows:

(1)Following determination of the election of the President pursuant to clause 17 of this Constitution, the State Council shall elect a Deputy President from amongst its metropolitan and country representatives, provided the Deputy President represents the alternate constituency to the President elected pursuant to clause 17.

II. Clause 19 be amended with the addition of the underlined words and the deletion of the strikethrough words, as follows:

(1) If the office of the President becomes vacant or if for any other reason the President is unable to take or hold office at a period which exceeds six months from the date of the next scheduled election for that office, then the State Council shall meet to elect from among their number a President who, subject to this Constitution shall hold the office of President for the balance of the term of the President replaced.

(2) Where a vacancy occurs in the office of President at a period which is six months or less from the date of the next scheduled election for that office, the State Council may convene a meeting to elect from among their number a President who, subject to this Constitution, shall hold the office of President for the balance of the term of the President replaced, or the State Council may in its discretion, determine that the vacancy be filled by the Deputy President until the date of the next scheduled election.

(3) An election pursuant to sub-clause 19(1) or sub-clause 19(2) shall cause the office of Deputy President to be declared vacant immediately prior to the conduct of the election.

(4) Following an election pursuant to sub-clause 19(1) or sub-clause 19(2) an election pursuant to Clause 19(5) will be conducted for the office of

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Deputy President from amongst representatives of the alternate constituency to that of the President just elected.

(3)(5) If the office of Deputy President becomes vacant or if for any other reason the Deputy President is unable to take or hold office, then the State Council shall meet to elect from among their number a Deputy President who shall hold the office for the balance of the term of the Deputy President replaced, provided the Deputy President represents the alternate constituency to that of the President.

(4)(6) A State Council representative elected to fill a vacancy of President or Deputy President pursuant to clause 18 19 shall still be eligible for election to a subsequent two (2) full consecutive terms.

2. That Clause 17A – Rotation of Presidency be added to the Association Constitution, as follows:

17A – Rotation of Presidency

1. At an election for the position of President conducted under sub- clause 17(2), only the incumbent President, subject to complying with sub-clause 17(5), or State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

2. At an election for the position of President conducted under Clause 19, only State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

3. That Clause 20 of the Association Constitution be amended with the addition of the underlined words as follows: A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association, or from attending State Council in an ex-officio capacity, if that person:

4. That sub-clause 20(j) of the Association Constitution be amended with the addition of the underlined words and the deletion of the strikethrough words as follows:

(j) Is a Councillor that has been suspended by the Minister for Local Government under Part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)I of the Local Government Act 1995.

5. That sub-clause 10(2) of the Association Constitution be amended with the addition of the underlined words as follows:

(2) Each representative on the State Council shall be entitled to exercise one (1) deliberative vote on any matter considered by the State Council WA Local Government Association Annual General Meeting 2018 20

provided that this clause shall not apply to any ex-officio members of the State Council. The President shall exercise a casting vote only, in the event of there being an equality of votes in respect of a matter considered by the State Council but excluding an election held in accordance with Clause 16 in which the President is entitled to a deliberative vote only.

6. That sub-clauses 2(1), 5(7)(a), 9(1)(d), and 31(4)(b) be amended as follows:

I. That the following strikethrough words be replaced with the following underlined words in sub-clause 2(1):

“Local Government Managers Australia” means the Western Australian Division of the Local Government Managers Australia (LGMA), which body is incorporated under the Victorian Companies Act 1961. “Local Government Professionals Australia WA” means the Western Australian Division of Local Government Professionals Australia.

II. That sub-clause 5(7)(a) of the Association Constitution relating to Associate Members of WALGA be amended with the words “Local Government Managers Australia (LGMA)” to be replaced with the words “Local Government Professionals Australia WA”.

III. That sub-clause 9(1)(a) of the Association Constitution relating to ex- officio members of State Council be amended to replace the words “Local Government Managers Australia (LGMA)” with the words “Local Government Professionals Australia WA”.

IV That sub-clause 31(4)(b) of the Association Constitution relating to a dispute resolution panel be amended by replacing the word “LGMA” with the words “Local Government Professionals Australia WA”.

7. That sub-clause 14(4a)(h) be amended with the addition of the underlined words and the deletion of the strike through words as follows:

(h) Is a Councillor that has been suspended by the Minister for Local Government under part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

SECRETARIAT COMMENT This item proposes a number of amendments to WALGA’s Constitution that have been raised or identified since the last governance review and amendments to WALGA’s Constitution in 2016.

Amendment of the Constitution involves a two-step process, as detailed in Clause 29 of the Constitution, as follows:

The Constitution of the Association may be altered, added to or repealed by:

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(1) A resolution at any meeting of the State Council on the receipt of a special majority of not less than 75% of representatives as, being entitled to do so, vote in person or by their deputy representatives; and

(2) A resolution at an Annual General Meeting or Special General Meeting passed by a majority of not less than 75% of delegates as, being entitled to do so, vote in person or duly authorize a proxy vote to be exercised on their behalf, provided that:

a. 75% of Ordinary Members who are eligible to vote are present or represented; and, b. The Chief Executive Officer has given not less than sixty (60) days notice of any proposal to alter, add or repeal the Constitution to all Ordinary Members.

The proposed amendments were endorsed by a Special Majority at the 4 May 2018 meeting of State Council. Endorsement by a Special Majority at the Annual General Meeting is required for the amendments to come into effect.

This report considers seven issues put forward for Constitutional Amendment, with each issue corresponding to the numbered recommendations, as follows:

1. President and Deputy President – Metropolitan and Country Representation 2. President and Deputy President – Rotation of Presidency between Metropolitan and Country constituencies 3. State Councillor Eligibility – Ex-officio Members 4. State Councillor Eligibility – Ministerial Suspension of Council or Councillor 5. Election Procedure – Confirmation that the WALGA President is entitled to vote in elections for the positions of President and Deputy President 6. Change of Name – Local Government Professionals Australia WA 7. Zone Delegate Eligibility – Ministerial Suspension of Council or Councillor

Issue 1 – President and Deputy President: Metropolitan and Country Representation

An emerging issue was raised at the March 2018 meeting of State Council in relation to the representation of both the Metropolitan and Non-metropolitan constituencies in the positions of President and Deputy President of WALGA.

Following consideration of this issue, State Council resolved as follows:

That an item for decision be prepared for the May 2018 State Council agenda to provide consideration to proposed amendments to the WALGA Constitution and Corporate Governance Charter to ensure representation from both Metropolitan and Country constituencies for the President and Deputy President positions.

Since the formation of WALGA as the single Local Government association in 2001, there has been a convention that the President and Deputy President would be elected from opposite constituencies. That is, if the President is from the country constituency, the Deputy President would be elected from the metropolitan constituency and vice-versa.

This convention has not been challenged or broken in the 17 years since WALGA’s formation, although it is possible that State Council could elect a President and Deputy President from the same constituency.

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The argument in favour of this Constitutional amendment is that it would ensure that the Deputy President is drawn from the alternate constituency from that of the President, ensuring representation for both constituencies.

The argument against this Constitutional amendment is that it reduces the decision-making function of State Council to elect the ‘best person for the job’ and, as the convention has not been broken since WALGA’s formation, it may not be an issue that requires regulation via Constitutional amendments.

To effect the change, amendments are required to Clause 18 – Deputy President, and to Clause 19 – Vacancy: President and Deputy President.

The following amendment is proposed to Clause 18 – Deputy President, by adding the underlined text as follows:

(1) Following determination of the election of the President pursuant to clause 17 of this Constitution, the State Council shall elect a Deputy President from amongst its metropolitan and country representatives, provided the Deputy President represents the alternate constituency to the President elected pursuant to clause 17.

(2) The Deputy President shall be elected by the State Council at the first Ordinary Meeting of State Council of an even numbered year. The Deputy President’s term shall commence from the date of election and shall conclude on the day of the first Ordinary Meeting of State Council of the following even numbered year.

(3) Prior to expiration of a term of office, a Deputy President may seek re-election for a consecutive term.

(4) Where a Deputy President seeks and is re-elected for a consecutive term, that person shall not hold office beyond two (2) full consecutive terms.

The proposed amendment above would sufficiently address the issue for regular, end-of-term elections following the election of a new State Council.

However, where a vacancy arises in the office of President, the election of a replacement President would need to ensure that metropolitan and country representation remains in the two positions. Ensuring continued representation of both constituencies in the event of a casual vacancy in the office of President could be addressed in one of two ways, both of which have pros and cons.

Either:

A. The replacement President must be drawn from same constituency as the current President. That is, if the WALGA President is from the country constituency, election of the replacement President for the balance of the President’s term must be drawn from the country constituency.

Or:

B. The office of Deputy President is declared vacant at the time the election for President is held. This would enable State Council to elect a President from amongst all members with the subsequent election for Deputy President being limited to the alternate constituency.

Option A – Replacement President from the same constituency – limits the options of State Council in electing a President to half of State Council, the half representing the same constituency as the departing President. While this may be appropriate in some circumstances, it does not necessarily provide State Council with the ability to elect the ‘best person for the job’. Secondly, the Deputy

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President may be an appropriate candidate for the position of President, but would be unable to nominate for the position under this scenario unless they resigned from the position of Deputy President.

Option B – Office of Deputy President declared vacant at election of President – addresses the issues with Option A outlined above in that State Council would be able to elect a President from amongst all State Councillors, including the Deputy President who may be suitable. However, it may not be considered appropriate that the Deputy President loses office due to the resignation or inability of the President to continue in the role.

On the basis that electing a President from amongst all State Councillors is considered the most important criteria, amendments in accordance with Option B have been drafted to Clause 19 – Vacancy: President and Deputy President – by adding the underlined text and amending the numbering as follows:

(3) An election pursuant to sub-clause 19(1) or sub-clause 19(2) shall cause the office of Deputy President to be declared vacant immediately prior to the conduct of the election.

(4) Following an election pursuant to sub-clause 19(1) or sub-clause 19(2) an election pursuant to Clause 19(5) will be conducted for the office of Deputy President from amongst representatives of the alternate constituency to that of the President just elected.

Issue 2 – Rotation of Presidency between Metropolitan and Country Constituencies

Similar to issue 1, above, the Governance and Organisational Services Policy Team of State Council considered the issue of the Presidency of the Association being rotated between the Metropolitan and Country constituencies.

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Again, this has been managed since WALGA’s formation in 2001 by convention. When a President has retired or stepped down from the role, a representative from the other constituency (often the serving Deputy President) has been elected to the Presidency.

The Governance and Organisational Services Policy Team of State Council requested that the issue of rotating the Presidency between the constituencies on a formal basis through Constitutional amendments be considered.

The Policy Team resolved:

That an item for decision be prepared for the May 2018 State Council agenda to provide amendments to the WALGA Constitution and Corporate Governance Charter to cover the following issues:  That the position of WALGA President transfers between the two constituencies following the completion of the incumbent’s entitlement to be elected for two full consecutive terms.

Similar to Issue 1, above, implementation of this concept through Constitutional amendment has pros and cons. While, an amendment of this nature would ensure rotating representation of metropolitan and country constituencies in the office of President, it could also limit State Council’s prerogative to elect the ‘best person for the job’.

This proposal raises a number of scenarios that are not necessarily simple to deal with through Constitutional amendments. For instance, depending on the amendments to the Constitution, issues could arise if a President resigns part way through a term, or even if a President only completes one two-year term.

For example, if a President from the metropolitan constituency resigned after one two-year term, there would be three possible scenarios:

1. The country constituency could then have a claim to the Presidency as it would be the country’s turn and only State Councillors from the country constituency would be eligible to be elected; 2. A replacement President could be elected from the metropolitan constituency as the metropolitan constituency had only held the Presidency for two years (the newly elected President may then expect to be re-elected for a second term, lengthening the reign of the metropolitan constituency to six years, thereby causing further issues); or, 3. State Council could elect a President from either constituency, as per current arrangements.

One option could be to only ‘force’ the rotation of the Presidency once the President has completed two terms, however this could create an issue if a President resigned part way through their second term as the replacement President would then be ‘entitled’ to two terms before a constitutionally enforceable rotation of the Presidency.

In the interest of simplicity it is suggested that a new Clause 17A be added to the Constitution to ensure rotation of the office of Presidency no matter the length of time served by the President:

17A – Rotation of Presidency

3. At an election for the position of President conducted under sub-clause 17(2), only the incumbent President, subject to complying with sub-clause 17(5), or State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

4. At an election for the position of President conducted under Clause 19, only State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

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This would mean, at any election for President, only the incumbent President or State Councillors from the alternate constituency would be eligible to nominate. If the President has retired or has completed two full terms (as per sub-clause 17(5)), only State Councillors from the alternate constituency would be eligible to nominate and be elected.

Issue 3 – State Councillor Eligibility: Ex-officio Members

At the July 2017 State Council meeting, an emerging issue was considered in relation to the continuing eligibility of to serve on State Council following a serious breach of the Local Government Act 1995.

State Council resolved as follows:

That:

1. The issue of amending the Constitution relating to State Councillor, ordinary or ex officio, eligibility be considered by the Governance Policy Team;

2. The Policy Team to consider the implications of amending the Constitution so that if any State Councillor, ordinary or ex officio, is found guilty of a serious breach of the Local Government Act 1995, as amended, that person will become ineligible to become or continue as a State Councillor, ordinary or ex officio.

As per State Council’s resolution above, the Governance and Organisational Services Policy Team considered this issue at their March 2018 meeting and resolved as follows:

That an item for decision be prepared for the May 2018 State Council agenda to provide amendments to the WALGA Constitution and Corporate Governance Charter to cover the following issues;  That if any State Councillor, ordinary or ex officio, is found guilty of a serious breach of the Local Government Act 1995, as amended, that person will become ineligible to become or continue as a State Councillor, ordinary or ex officio.

Clause 20, sub-clause (e) disqualifies a representative or deputy representative from serving on the State Council if that person is convicted of an offence under the Local Government Act 1995.

To give effect to the Policy Team’s recommendation, an amendment is required to clarify that Clause 20 of the Constitution also applies to ex-officio members, with the addition of the underlined text, as per below:

A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association, or from attending State Council in an ex-officio capacity, if that person:

WA Local Government Association Annual General Meeting 2018 26

of that Zone, except where that person is the subject of any resolution consequent upon his or her being elected President of the Association and in pursuance of sub- clause 17(4); or, (j) Is a Councillor of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

Issue 4 – State Councillor Eligibility: Ministerial Suspension of Council or Councillor

A further issue relating to State Councillor eligibility relates to the suspension of Councils and the proposed amendment to the Local Government Act 1995 to enable the Minister for Local Government to stand down an individual Elected Member.

Currently sub-clause 20(j) of the Constitution states that a State Councillor will not be eligible to be elected or to continue on State Council if “a Councillor of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.”

It is the opinion of the secretariat that sub-clause 20(j) is too specific as Councils can also be suspended under Section 8.19 of the Local Government Act 1995. Further, if the Local Government Amendment (Suspension and Dismissal) Bill 2018 passes the Parliament, as expected, the Minister for Local Government will also have the power to suspend individual Elected Members.

It is therefore recommended that sub-clause 20(j) be amended to clarify that a State Councillor who is suspended or stood down by the Minister using various sections of the Local Government Act 1995 is not eligible to be elected to, or continue on, State Council, as follows:

A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association if that person:

(a) Dies; (b) Ceases to be a Councillor of the Ordinary Member; (c) Resigns the position by notice in writing delivered or sent by post to the Chief Executive Officer, and such resignation is accepted; (d) Is a member of State or Federal Parliament; (e) Is convicted of an offence under the Local Government Act 1995; (f) Is permanently incapacitated by mental or physical ill-health; (g) Is absent from more than 3 consecutive State Council meetings; (h) Is a member of a Local Government that ceases to be a member of the Association; (i) Is the subject of a resolution passed by the Zone from which that person was originally elected terminating his or her appointment as a representative or deputy representative of that Zone, except where that person is the subject of any resolution consequent upon his or her being elected President of the Association and in pursuance of sub-clause 17(4); or, (j) Is a Councillor that has been suspended by the Minister for Local Government under Part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

Issue 5 – Election Procedure – Confirmation that the WALGA President is entitled to vote in elections for the positions of President and Deputy President

Another clarification that has arisen is to confirm that the incumbent President is entitled to vote in elections for President and Deputy President of WALGA.

The Constitution is clear that the President does not exercise a deliberative vote on matters before State Council (but does have a casting vote if there is an equality of votes), but the Constitution is

WA Local Government Association Annual General Meeting 2018 27

silent on whether the President is entitled to vote in elections. It has been standard operating practice that the President has voted in elections for the position of President and Deputy President.

Clause 10 – Proceedings of State Council, sub-clause (2) relates to the President’s voting and it is proposed that it be amended with the addition of the underlined words, as follows to make clear that the President may vote for office bearer positions:

(2) Each representative on the State Council shall be entitled to exercise one (1) deliberative vote on any matter considered by the State Council provided that this clause shall not apply to any ex-officio members of the State Council. The President shall exercise a casting vote only, in the event of there being an equality of votes in respect of a matter considered by the State Council but excluding an election held in accordance with Clause 16 in which the President is entitled to a deliberative vote only.

Issue 6 – Change of Name – Local Government Professionals Australia WA

Following the change of name of the Local Government Managers Australia (LGMA) to Local Government Professionals Australia WA it is proposed that the following sub-clauses be amended to reflect the name change:

 2(1)  5(7)(a)  9(1)(d)  31(4)(b)

Issue 7 – Zone Delegate Eligibility: Ministerial Suspension of Council or Councillor

Similar to Issue 4 above, this amendment proposes that sub-clause 14(4a)(h) be amended to clarify that a Zone delegate who is suspended or stood down by the Minister using various sections of the Local Government Act 1995 is not eligible to be elected to, or continue on, the Zone, as follows:

(4a) The term of a person who is a delegate of a member of a Zone expires when the person:

(a) dies; (b) ceases to be a Councillor of the Ordinary Member; (c) resigns the position by notice in writing given to the Ordinary Member who elected or appointed the person as its delegate and the resignation is accepted; (d) becomes a member of State or Federal Parliament; (e) is convicted of an offence under the Local Government Act 1995; (f) is permanently incapacitated by mental or physical ill-health; (g) is the subject of a resolution passed by the Ordinary Member who appointed the person as its delegate terminating their appointment as the delegate of that Ordinary Member; or (h) Is a Councillor that has been suspended by the Minister for Local Government under part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

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4.2 Roadside Vegetation - Regulatory Amendments

Shire of Victoria Plains Delegate to move: IN BRIEF MOTION  Motion for regulatory amendments to enable clearing That the Environmental Protection (Clearing of Native of vegetation close to driveways, Vegetation) Regulations 2004 be amended to permit road bends and intersections; clearing or reduction of vegetation:  With a view to improving road safety. 1. Within 30m of all farm driveways/gates/entrances; and, 2. On road bends and intersections obstructing ‘line of sight’, be cleared.

MEMBER COMMENT Drivers in country area face multiple issues on the roads, not the least of which is entry onto Shire controlled roads from property entrances and side roads. The issues exist not just for the driver on the continuing road, but for the driver attempting to enter.

Sight distances are often obscured, and in hilly terrain or where the road being entered does not provide a reasonable merging distance, entry can be problematic. This is made worse where the roads have curves or crests close to the entry point.

The issues are even worse for slow moving traffic joining a road that has a 110km/hr limit, such as school buses and heavy transport, often requiring the continuing vehicles to brake for a vehicle that has joined the continuing traffic when all indications were that it was safe and appropriate to do so.

The Environmental Protection (Clearing of Native Vegetation) Regulations 2004 are inadequate. - Schedule 2 of the Regulations addresses clearing for crossovers from a property, but limits the clearing to what has been previously cleared within the previous 10 years. - Schedule 3 applies to the maintenance of infrastructure.

The Shire is of the opinion that the proposed change to the Regulations would add significantly to road safety.

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4.3 GST Revenue Distribution Share for WA

Shire of Donnybrook Balingup Delegate to move: IN BRIEF MOTION  WA is underrepresented in the amount of GST share received That WALGA adopts a policy and position as the  Seeking WALGA’s support to representative of the WA Local Government section advocate for an increase to the to persistently seek and advocate for an increase of GST distribution for WA the GST distribution share back to Western Australia.

MEMBER COMMENT At the Ordinary Meeting on 23 May 2018, the Shire of Donnybrook Balingup Council resolved to support the above motion and present it to the Western Australian Local Government for consideration at the 2018 Annual General Meeting of the Western Australian Local Government Association.

In comparison to other states and territories, Western Australia is underrepresented in the amount of GST revenue share received and remains the only state or territory that receives less than half of the GST it generates. This, in effect, is depriving Western Australia of much needed funds for infrastructure and development.

GST breakdown state by state 2018-19

State GST share per dollar GST share % Total GST distribution $m

VIC 98c 25.6 $16,830

WA 47c 4.9 $3,255

NSW 85c 27.4 $18,030

SA $1.47 10.3 $6,751

Tas $1.77 3.7 $2,434

ACT $1.18 2.0 $1,298

NT $4.26 4.2 $2,755

Qld $1.09 22.0 $14,447

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4.4 Rural, Regional and Remote Community State Government Funding Cuts

Shire of Moora Delegate to move: IN BRIEF MOTION  Concern regarding funding cuts, particularly to education services That WALGA express its deep concern to the W.A and infrastructure, affecting rural State Government regarding the continued attack on communities. rural, regional and remote communities in W.A through reducing funding to critical services and infrastructure programs, cuts that disproportionately discriminate against already disadvantaged communities across W.A.

MEMBER COMMENT In December 2017, Shire of Moora was advised by the Department of Education Director General, Sharyn O’Neill that the Moora Residential College would close at the end of the 2018 school year. The State Government of W.A cited reasoning of commitment to budget repair measures to deliver sustainable growth and an operating surplus by 2020/2021.

Notwithstanding the immediate effect on the Moora community and wider region because of the decision to close the Moora Residential College, the Shire of Moora is extremely concerned with the State Governments continued attack on rural, regional and remote W.A. communities, many of which are already at serious disadvantage because of isolation and population decline.

As an example, access to education and health infrastructure and services are important to rural, regional and remote communities and greatly enhances their ability to attract residents, workers and businesses.

Access to the full range of health services (including GP’s, acute and high care hospital, allied health, aged care, dental care) and educational services (K-12, Childcare, TAFE) becomes a major decision factor for anyone looking to move to a rural, regional and remote community. In the case of Moora, the existing infrastructure and services, including the current education offered at the Central Midlands Senior High School, has featured prominently in many local resident’s decision to move to the area. This resonates across many W.A communities.

Funding reductions to key areas of services and infrastructure such as education, health, transport and sewerage augurs to further erode and put at risk fair and equitable access to the very basics of amenity and lifestyle in rural, regional and remotes areas of W.A many of which are experiencing continued population, service and infrastructure decline.

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Attachment 1: Association Standing Orders

1. INTERPRETATIONS 3.3 Notice shall be given at the destinations For the purposes of these Standing Orders, if not appearing in the records of the Association. inconsistent with the context, the following words shall have the following meanings: Notice will be deemed to have been delivered immediately if transmitted electronically or on the 1.1 "Absolute Majority" means: second working day after posting. a majority of delegates of the Association whether present and voting or not. 4. QUORUM

1.2 "Association" means: 4.1 The Association shall not conduct business at a all or any part of the Western Australian Local meeting unless a quorum is present. Government Association. 4.2 At any meeting of the Association greater than 1.3 “Delegate or Deputy Delegate" means: one half of the delegates who are eligible to vote those persons duly nominated, from time to must be present to form a quorum. time, to represent a Member Local Government at a meeting of the Association. 4.3 The Association is not to transact business at a meeting unless a quorum is present. 1.4 “Deputy President” means: the Deputy President for the time being of the 4.4 If a quorum has not been established within the Association. 30 minutes after a meeting is due to begin then the Association can be adjourned – 1.5 “Meeting" means: (a) by the President or if the President is not an Annual or Special General Meeting of the present at the meeting, by the Deputy Association. President;

1.6 “Member Local Government” means: (b) if neither the President nor Deputy a Local Government admitted to ordinary President is present at the meeting, by a membership of the Association in accordance majority of delegates present; with the provisions of the Constitution. (c) if only one delegate is present, by that delegate; or 1.7 "President" means: the President for the time being of the (d) if no delegate is present, by the Chief Association. Executive Officer or a person authorised by the Chief Executive Officer. 1.8 “Simple Majority” means: a majority of the delegates from the Association 4.5 If at any time during a meeting a quorum is not that are present and voting. present, the President shall thereupon suspend the proceedings of the meeting for a period of five (5) minutes and if a quorum is not present at 2. CONDUCT OF MEETINGS the expiration of that period, the meeting shall The proceedings and business of meetings of the be deemed to have been adjourned and the Association shall be conducted according to person presiding is to reschedule it for some these Standing Orders. future time.

4.6 Notice of a meeting adjourned because of 3. NOTICE OF MEETING absence of a quorum is to be given to all Member Local Governments. 3.1 Annual General Meeting The Chief Executive Officer of the Association shall give at least ninety (90) days notice of an 5. MEETINGS OPEN TO THE PUBLIC Annual General Meeting to all Member Local The business of the Association shall be open to Governments, advising of the closing date for the public except upon such occasions as the submission of motions for inclusion on the Association may by resolution otherwise decide. agenda.

3.2 Special General Meeting 6. ORDER OF BUSINESS A Special General Meeting of the Association is Unless the Association should decide otherwise, to be held if a request is received by the the order of business at meetings of the Association President, in accordance with the Association, with the exception of special requirements of the Association’s Constitution. meetings or an adjourned meeting, shall be as No business shall be transacted at a Special follows: General Meeting other than that for which the (a) Record of attendance and apologies; Special General Meeting was called. (b) Announcements;

(d) President’s report; 11.1 The President shall preside at all meetings of the (e) Financial report for the financial year; and Association, but in absence of the President, the Deputy President shall preside. (f) Consideration of Executive and Member Motions. 11.2 In the absence of the President and the Deputy President, the delegates shall choose by 7. VOTING ENTITLEMENTS resolution, a delegate present to preside at the meeting. 7.1 Each Member Local Government shall be entitled to be represented at any meeting of the 12. SPEAKING PROTOCOL Association. 12.1 Only registered delegates and members of the 7.2 Only eligible and registered delegates may vote. Association’s State Council shall be entitled to speak at meetings of the Association. 7.3 A delegate shall be entitled to exercise one vote on each matter to be decided. Votes are to be 12.2 The first person that is entitled to speak at a exercised in person. meeting who attracts the attention of the person

7.4 A delegate unable to attend any meeting of the presiding shall have precedence in speaking.

Association shall be entitled to cast a vote by 12.3 Speakers are to use the microphones supplied. proxy. 12.4 When addressing a meeting, speakers are to: 7.5 A proxy shall be in writing and shall nominate (a) rise and remain standing unless unable to the person in whose favour the proxy is given, do so by reason of sickness or disability; which person need not be a delegate. Proxy authorisations shall be delivered to the Chief (b) address the meeting through the person Executive Officer of the Association before the presiding; commencement of the meeting at which the (c) state their name and Local Government proxy is to be exercised and shall be signed by before otherwise speaking; the delegate or by the Chief Executive Officer of (d) refrain from reading comment printed in the Member Local Government that nominated the agenda paper in support of a motion, the delegate. but may identify key points or make

8. SPECIAL URGENT BUSINESS additional comment; and At any time during a meeting a delegate may, (e) refrain from using provoking or with the approval of an absolute majority, discourteous expressions that are introduce a motion relating to special urgent calculated to disturb the peaceful current business that calls for an expression of opinion of debate. from the meeting. 12.5 Mobile phones shall not be switched on while In presenting an item of special urgent business, the meeting is in session. a delegate shall have sufficient copies of the motion in writing for distribution to all delegates 13. DEBATE PROCEDURES present at the meeting and, where practicable,

give prior notice to the President of such 13.1 A delegate moving a substantive motion may intention. speak for – (a) 5 minutes in his or her opening address; 9. PRESIDENT and In the construction of these Standing Orders unless the context requires otherwise, the word (b) 3 minutes in exercising the right of reply. "President" shall in the absence of the President 13.2 Other speeches for or against motions are to be include the Deputy President or the delegate limited to 3 minutes unless consent of the chosen by resolution to preside at any meeting of meeting is obtained which shall be signified the Association. without debate.

13.3 No delegate, except the mover of a motion in 10. DELEGATE AND DEPUTY DELEGATE reply, is to speak more than once on the same motion except by way of personal explanation. 10.1 In the construction of these Standing Orders unless the context requires otherwise, the word 13.4 As soon as the right of reply has been “delegate” shall in the absence of the delegate exercised, the motion is to be forthwith put to the include the deputy delegate. vote without further comment.

10.2 A deputy delegate acting in the capacity of a 13.5 No discussion shall take place on any motion delegate unable to attend a meeting of the unless it is moved and seconded. Only one Association shall exercise all rights of that amendment on any one motion shall be received delegate. at a time, and such amendment shall be disposed of before any further amendment can be received. Any number of amendments may 11. PRESIDENT TO PRESIDE be proposed.

WA Local Government Association Annual General Meeting 2018 33

13.6 The provisions of these Standing Orders offering to speak is to be silent, so that the applicable to motions apply mutatis mutandis to President may be heard without interruption. amendments, except that the mover of an amendment shall have no right of reply. 19. WITHDRAWAL OF MOTION 13.7 When a motion has been moved and seconded, A motion or amendment may be withdrawn by the the person presiding shall at once proceed to mover with the consent of the meeting, which take a vote thereon unless a delegate opposes it shall be signified without debate, and it shall not or an amendment is proposed. be competent for any delegate to speak upon it after the mover has asked permission for its 13.8 No more than two delegates shall speak in withdrawal, unless such permission has been succession on one side, either for or against the refused. question before the meeting, and if at the conclusion of the second speaker’s remarks, no 20. PRESIDENT MAY CALL TO ORDER delegate speaks on the other side, the motion or The President shall preserve order, and may call amendment may be put to the vote. any delegate to order when holding an opinion that there shall be cause for so doing. 13.9 Notwithstanding clause 13.7, where a composite motion is moved which embodies the core aspects of subsequent motions listed on the 21. RULING BY PRESIDENT agenda, a delegate whose motion has been The President shall decide all questions of order superseded shall have the opportunity to speak or practice. The decision shall be final and be on the question of the composite motion before accepted by the meeting without argument or it is put. comment unless in any particular case the meeting resolves that a different ruling shall be Once a composite motion has been carried, no substituted for the ruling given by the President. further debate shall be permitted in respect of Discussions shall be permitted on any such the superseded motions. motion.

13.10 At any time during a debate, but after the 22. RESOLUTIONS conclusion of a delegate’s comments, a delegate who has not spoken during the debate 22.1 Except as otherwise provided in the Association may move, without discussion, “that the question Constitution and these Standing Orders, all be now put”. If that motion is seconded and motions concerning the affairs of the Association carried by a majority, the question shall be shall be passed by a simple majority. submitted at once to the meeting, after the mover has replied. 22.2 Any matter considered by the Association at a Special Meeting shall not be passed unless having received an absolute majority. 14. QUESTIONS

Any delegate seeking to ask a question at any 23. NO DISCUSSION meeting of the Association shall direct the Where there is no discussion on a motion, the question to the President. President may deem the motion to be passed

unless the meeting resolves otherwise. 15. POINT OF ORDER

A delegate who is addressing the President shall 24. PERMISSIBLE MOTIONS DURING DEBATE not be interrupted except on a point of order, in

which event the delegate shall wait until the 24.1 When a motion is under debate, no further motion delegate raising the point of order has been shall be moved except the following: heard and the question of order has been (a) that the motion be amended; disposed of, whereupon the delegate so interrupted may, if permitted, continue. (b) that the meeting be adjourned; (c) that the debate be adjourned; 16. MOTION - SUBSTANCE TO BE STATED (d) that the question be now put; A delegate seeking to propose an original motion or amendment shall state its substance before (e) that the meeting proceed with the next item addressing the meeting thereon and, if so of business; or required by the President, shall put the motion or (f) that the meeting sits behind closed doors. amendment in writing. 24.2 Any delegate who has not already spoken on 17. PRIORITY OF SPEAKERS the subject of a motion at the close of the If two or more delegates wish to speak at the speech of any other delegate, may move without same time, the President shall decide who is notice any one of the motions listed in clause entitled to priority. 24.1 (b)-(f) and, if the motion is seconded, it shall be put forthwith.

18. PRESIDENT TO BE HEARD 24.3 When a debate is adjourned, the delegate who Whenever the President signifies a desire to moves the adjournment shall be the first to speak during a debate, any delegate speaking or speak on the motion when the debate is

WA Local Government Association Annual General Meeting 2018 34

resumed unless the delegate advises of no these Standing Orders may be suspended on a desire to speak on the motion. Where this motion duly made and seconded, but that motion occurs, the President shall then call for further shall not be declared carried unless a simple speakers, with the exception of those delegates majority of the delegates voting on the question who have previously spoken (unless the meeting have voted in favour of the motion. otherwise agrees). 30.2 Any delegates moving the suspension of a Standing Order shall state the object of the 25. RESCISSION OF RESOLUTION motion, but discussion shall not otherwise take place. 25.1 At the same meeting Unless a greater majority is required for a particular kind of decision under the Standing 31. NO ADVERSE REFLECTION ON Orders (in which event that shall be the majority ASSOCIATION required), the Association may, by simple majority A delegate shall not reflect adversely upon a at the same meeting at which it is passed, rescind resolution of the Association, except on a motion or alter a resolution if all delegates who were that the resolution be rescinded. present at the time when the original resolution was passed are present. 32. NO ADVERSE REFLECTION ON DELEGATE 25.2 At a Future Meeting A delegate of the Association shall not reflect Unless a greater majority is required for a adversely upon the character or actions of particular kind of decision under the Standing another delegate nor impute any motive to a Orders (in which event that shall be the majority delegate unless the Association resolves, without required), the Association may rescind or alter a debate, that the question then before the resolution made at an earlier meeting: Association cannot otherwise be adequately (a) by simple majority, where the delegate considered.

intending to move the motion has, through the Chief Executive Officer, given written 33. MINUTES notice of the intended motion to each delegate at least seven (7) days prior to the 33.1 The Chief Executive Officer of the Association is meeting; or to cause minutes of the meeting to be kept and (b) by absolute majority, in any other case. preserved.

33.2 The minutes of a meeting are to be submitted to 26. METHOD OF TAKING VOTES the next Annual or Special General Meeting for The President shall, in taking a vote on any confirmation. motion or amendment, put the question first in the affirmative, and then in the negative and may do 33.3 Copies of the minutes will be supplied to all so as often as is necessary to enable formation delegates prior to the meeting. and declaration of an opinion as to whether the affirmative or the negative has the majority on the voices or by a show of hands or by an electronic key pad voting system.

27. DIVISION The result of voting openly is determined on the count of official voting cards and, immediately upon a vote being taken, a delegate may call for a division.

28. ALL DELEGATES TO VOTE

28.1 At meetings of the Association, a delegate present at the meeting when a question is put shall vote on the question.

28.2 Each delegate shall be entitled to exercise one deliberative vote on any matter considered.

29. PRESIDENT’S RIGHT TO VOTE The President shall have a casting vote only.

30. SUSPENSION OF STANDING ORDERS

30.1 In cases of urgent necessity or whilst the Association is sitting behind closed doors, any of

WA Local Government Association Annual General Meeting 2018 35

Attachment 2: Previous Minutes 2017 AGM

MINUTES

Annual General Meeting

Perth Convention Exhibition Centre Perth

Wednesday, 2 August 2017

WA Local Government Association Annual General Meeting 2018 36

MINUTES

Annual General Meeting of the Western Australian Local Government Association

held at the Perth Convention Exhibition Centre 21 Mounts Bay Road, Perth Riverside Theatre (Level 2)

on Wednesday, 2 August 2017 at 1.30 pm

Minutes Annual General Meeting 2017 Page 37

TABLE OF CONTENTS

Record of Attendance and Apologies ...... 38 4.1A MATTER OF SPECIAL URGENT BUSINESS: Exemption from the Requirements of AASB 124 Related Party Disclosures ...... 40 4.1B Exemption from the Requirements of AASB 124 Related Party Disclosures ...... 40 4.2A MATTER OF SPECIAL URGENT BUSINESS: Road Funding Cuts to Direct Grants ...... 42 4.2B Road Funding Cuts to Direct Grants ...... 42

Record of Attendance and Apologies

Apologies  City of Busselton  Town of Claremont  Shire of Denmark  Shire of Exmouth  City of Vincent  Shire of West Arthur  Shire of Wongan-Ballidu

Announcements

Nil.

1.0 Confirmation of Minutes

Minutes of the 2016 WALGA Annual General Meeting are contained within the AGM Agenda.

Moved: Cr Fiona Reid (South Perth) Seconded: Cr Julie Brown (Gosnells)

That the Minutes of the 2016 Annual General Meeting be confirmed as a true and correct record of proceedings. CARRIED

2.0 Adoption of President’s Annual Report

Minutes Annual General Meeting 2017 Page 38

The President’s Annual Report for 2016/2017 is contained within the AGM Agenda.

Moved: Cr Gerry Pule (Bassendean) Seconded: Mayor Giovanni Italiano (Stirling)

That the President’s Annual Report for 2016/2017 be received. CARRIED

3.0 WALGA 2016/2017 Financial Statements (Item Under Separate Cover)

The audited 2016/2017 WALGA Financial Statements have been distributed to all members prior to the meeting.

Moved: Mayor Henry Zelones (Armadale) Seconded: Mayor Giovanni Italiano (Stirling)

That the WALGA Financial Statements for 2015/2016 be received. CARRIED

4.0 Consideration of Executive and Member Motions

As per motions listed.

5.0 Closure

There being no further business, the Chair declared the meeting closed at 4:20pm.

WA Local Government Association Annual General Meeting 2018 39

4. Consideration of Executive and Member Motions

4.1A MATTER OF SPECIAL URGENT BUSINESS: Exemption from the Requirements of AASB 124 Related Party Disclosures

Shire of Trayning delegate to move:

Moved: Cr Freda Tarr Seconded: Cr Geoff Waters

That the members agree that the following item of Special Urgent Business relating to seeking an exemption from the requirements of AASB 124 Related Party Disclosures be considered.

CARRIED BY ABSOLUTE MAJORITY

4.1B Exemption from the Requirements of AASB 124 Related Party Disclosures

Shire of Trayning delegate to move: IN BRIEF

 Compliance with this standard Moved: Cr Freda Tarr provides no benefit to Local Seconded: Cr Geoff Waters Governments or the communities that they serve. That: Rather, there is a cost to comply. 1. WALGA lobbies on behalf of local governments’ for  Compliance does not further an exempt regulation to be introduced to the Local add to the transparency of Government (Financial Management) Regulations financial dealings as provided 1996 seeking an exemption from complying with for under the various AASB 124 Related Party Disclosures, and Business provisions of the Local Operating Procedure-Related Party Disclosure; and, Government Act 1995.  Such compliance 2. This include WALGA considering the matter as part requirements are a further dis- incentive to both sitting and of the Local Government Act 1995 review process. potential elected members

and executive staff. CARRIED

MEMBER COMMENT The introduction of additional accounting standards by the Australian Accounting Standards Board under the current legislation, by default, are required to be met by Local Government in the absence of an regulated exemption.

This accounting standard may well be beneficial to entities that do not already have transparency requirements. WA Local Government Association Annual General Meeting 2018 40

Local Governments already have adequate transparency disclosure provisions by way of the Primary and Annual Report provisions enshrined in legislation.

We believe the additional requirements imposed by AASB 124 provides no direct benefit to neither local government nor the communities we serve. In fact, compliance will have a direct cost and an indirect additional dis-incentive to both sitting and potential elected members and executive staff.

SECRETARIAT COMMENT This issue can be considered as part of the current Local Government Act review process.

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4.2A MATTER OF SPECIAL URGENT BUSINESS: Road Funding Cuts to Direct Grants

Shire of Trayning delegate to move:

Moved: Cr Freda Tarr Seconded: Cr Geoff Waters

That the members agree that the following item of Special Urgent Business relating to road funding cuts proposed by the current State Government be considered.

CARRIED BY ABSOLUTE MAJORITY

4.2B Road Funding Cuts to Direct Grants

Shire of Trayning delegate to move: IN BRIEF  The Minister of Transport Moved: Cr Freda Tarr has stated the intent to cut Seconded: Cr Geoff Waters $10.3 million out of the Direct Grants portion of the That WALGA: State Roads to Local Government Agreement. 1. Lobbies the Minister for Transport;  Such a cut equates to a a. To seek a reversal of their stated intent to reduce 42% reduction in Direct the State Road Funds to Local Government Grants to all Local Agreement by $10.3 million in 2017/18; and Governments. b. For the reinstatement of the fixed percentage of  The agreement whereby licencing fees. 27% of vehicle licencing fees were allocated to 2. Investigate options for the Local Government sector to Local Governments was reduced to approximately reduce services and assistance provided to State 20% by the previous Government entities unless financial compensation is government. provided.  This allocation is to be

further reduced by this CARRIED government.

MEMBER COMMENT Local Government exercised its democratic right to lobby against the removal of licence fee concessions and a disallowance motion was successful.

The Minister for Transport, rather than accepting the will of the parliament, has retaliated by indicating that she will remove $10.3 million dollars from the State Road Funds to Local Government Agreement 2017/18.

WA Local Government Association Annual General Meeting 2018 42

How this will be achieved is by reducing Local Governments Direct Road Grants by 42%.

For the Shire of Trayning this equates to a reduction of $44,591.

Additionally, the previous government broke an agreement with the sector whereby 27% of vehicle licencing fees collected would be allocated to Local Government road funding. Progressively this eroded to approximately 20% of vehicle licencing fees.

The current Minister has flagged that this will be further eroded by $10.3 million despite signalling that licencing fees will rise by 5.5%.

The timing and methodology of such announcement is appalling in that many Local Governments will have already adopted budgets and despatched rates notices.

Local Government undertakes a great deal of surveys and pseudo service provision on behalf of State Government for little or no compensation. Perhaps it is time for the sector to identify and quantify such service provision and take a united position to ensure an equitable and mutually respectful relationship.

SECRETARIAT COMMENT WALGA has written to the Hon Minister for Transport, Rita Saffioti during July urging her to reconsider the proposed funding cut to the State Road Funds to Local Government Agreement and has been in discussion with senior officers from Main Roads to explore ways to mitigate any impact on Local Government.

The Association’s policy position is that funding from the State Government for Local Government roads should be at least 27% of revenue from vehicle licencing fees.

WA Local Government Association Annual General Meeting 2018 43

Attachment 3: Action Taken on Resolutions of the 2017 Annual General Meeting

Action Taken on Resolutions of the

2017 Annual General Meeting 4.1 Exemption from the Requirements of WALGA has adopted a policy position of AASB 124 Related Party Disclosures That Regulation 4 of the Local Government That: (Financial Management) Regulations be amended to provide an exemption from the

application of AASB 124 ‘Related Party 1. WALGA lobbies on behalf of local Transactions’ of the Australian Accounting governments’ for an exempt regulation Standards (AAS). to be introduced to the Local Government (Financial Management) The above position as been put forward for an Regulations 1996 seeking an exemption Act amendment in stage 2 of the Local from complying with AASB 124 Related Government Act review process where all Party Disclosures, and Business Financial Management provisions will be Operating Procedure-Related Party considered. Disclosure; and,

2. This include WALGA considering the matter as part of the Local Government Act 1995 review process.

4.2 Road Funding Cuts to Direct Grants The outcome of protracted discussions between That WALGA: WALGA, Main Roads WA and the Minister for Transport has resulted in agreement that: 1. Lobbies the Minister for Transport;  Direct Road Grans will be returned to the a. To seek a reversal of their stated 2016/17 level, reversing the $10.3 million intent to reduce the State Road per year cut applied in 2017/18; and Funds to Local Government  Funding to the State Road Funds to Agreement by $10.3 million in Local Government Agreement will be 2017/18; and established at 20% of motor vehicle b. For the reinstatement of the fixed licence fee revenue in 2018/19 and percentage of licencing fees. 2019/20 with the level to be reviewed in time for consideration in the 2020/21 2. Investigate options for the Local budget. Government sector to reduce services and assistance provided to State Government entities unless financial compensation is provided.

WA Local Government Association Annual General Meeting 2018 44