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Minutes August 2010

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Minutes August 2010 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 1 DECLARATION OF OPENING 3 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE 3 3 PUBLIC QUESTION TIME 3 4 OBITUARIES 3 5 GUEST SPEAKERS 3 6 DECLARATIONS OF INTEREST 3 7 CONFIRMATION OF MINUTES 3 8 BUSINESS ARISING FROM THE MINUTES 3 9 MINUTES OF COMMITTEES 4 9.1 AUDIT COMMITTEE MINUTES 4 9.2 TIDY TOWN COMMITTEE MINUTES 4 9.3 WALGA – STATE COUNCIL SUMMARY MINUTES 4 9.4 WALGA – AGM MINUTES 4 9.5 SENIOR CITIZENS CENTRE MINUTES 4 10 MATTERS REQUIRING A COUNCIL DECISION 5 10.1 FINANCE & ADMINISTRATION REPORTS 5 10.1.1 COMMUNITY RESOURCE CENTRE REPORT 5 10.1.2 ACCOUNTS FOR PAYMENT – JULY 2010 8 10.1.3 MONTHLY FINANCIAL REPORT - JULY 9 10.1.4 DUAL FIRE CONTROL OFFICERS – SHIRE OF WICKEPIN 10 10.1.5 DUAL FIRE CONTROL OFFICERS – SHIRE OF KONDININ 11 10.1.6 INTERIM AUDIT REPORT 12 10.1.7 INVESTMENT POLICY 16 10.1.8 FREEMAN OF THE SHIRE OF CORRIGIN – NOMINATION FOR AWARD 18 10.2 HEALTH BUILDING & PLANNING REPORTS 20 10.2.1 MEHBS – INFORMATION UPDATE 20 10.2.2 LOT 68 BULLARING ROAD – LEASE APPLICATION 22 10.2.3 PROPOSED ROAD CLOSURE – UNNAMED ROAD, CORRIGIN 24 10.2.4 GENERALIST MEDICAL SERVICES 26 10.3 WORKS & GENERAL PURPOSE REPORTS 28 10.3.1 NRMO – INFORMATION UPDATE 28 10.3.2 FRIENDS OF CORRIGIN – OFF ROAD RACING EVENT 31 11 NOTICE OF MOTIONS – 33 12 NOTICE OF MOTIONS – NEXT MEETING – 33 1 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 13 CHIEF EXECUTIVE OFFICERS REPORT 33 14 PRESIDENTS REPORT 33 15 COUNCILLORS REPORTS 33 16 URGENT BUSINESS 34 17 INFORMATION BULLETIN 34 18 WALGA & CENTRAL ZONE MOTIONS 34 19 MEETING CLOSURE 34 2 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 1 DECLARATION OF OPENING The Chairman Cr Lyn Baker opened the meeting at 3.00pm. 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE President L Baker Deputy President G E Downing D B Bolt G C Bushell D L Hickey G A Johnson N B Talbot M D Szczecinski J Bowles Chief Executive Officer J P Murphy Deputy Chief Executive Officer T L Dayman Environmental Health Officer F Buise (3.31pm) Executive Support Officer A M Stone 3 PUBLIC QUESTION TIME There were no members of the public present. 4 OBITUARIES There has been no obituaries since the last meeting. 5 GUEST SPEAKERS 6 DECLARATIONS OF INTEREST Cr Bushell declared an interest in item 10.2.2 Lot 68 Bullaring Road – Lease Application. 7 CONFIRMATION OF MINUTES (7599) Moved Crs – Johnson and Talbot That the minutes of the ordinary meeting held on 20 July 2010, be confirmed as a true and correct record. Carried 9/0 8 BUSINESS ARISING FROM THE MINUTES 3 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 9 MINUTES OF COMMITTEES 9.1 Audit Committee Minutes (7600) Moved Crs – Downing and Bolt That the minutes from the Audit Committee Meeting held on 15 June 2010, be received. Carried 9/0 9.2 Tidy Town Committee Minutes (7601) Moved Crs – Johnson and Szczecinski That the minutes from the Tidy Town Committee Meeting held on 19 July 2010, be received. Carried 9/0 9.3 WALGA – State Council Summary Minutes (7602) Moved Crs – Bolt and Bowles That the summary minutes from the WALGA State Council Meeting held on 8 August 2010, be received. Carried 9/0 9.4 WALGA – AGM Minutes (7603) Moved Crs – Talbot and Bowles That the minutes from the WALGA Annual General Meeting held on 7 August 2010, be received. Carried 9/0 9.5 Senior Citizens Centre Minutes (7604) Moved Crs – Bolt and Bowles That the minutes from the Senior Citizen’s Committee Meeting held on 28 July 2010, be received. Carried 9/0 4 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 10 MATTERS REQUIRING A COUNCIL DECISION 10.1 Finance & Administration Reports 10.1.1 COMMUNITY RESOURCE CENTRE REPORT Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 17 August 2010 Reporting Officer: Heather Ives, Community Resource Centre Coordinator Disclosure of Interest: No interest to disclose File Number: CMS/005/03 COMMENT 1. JULY 2010 Advertising: Nil JULY 2010 Email Advertising: Corrigin Movie Club – August date reminder & movie selection 2. JULY 2010 ROOM BOOKINGS Conference Room 11 Professional Office 2 Video Conference Room 2 Computer Training Room 0 Exam Supervisions 0 3. JUNE 2010 Courses / Workshops / Training / Information Seminars: Agrimaster Training Courses (3 days) - 27 participants Corrigin Movie Club (July) - 6 people Corrigin Camera Club - 7 people Farm Office Workshop - 9 participants Food Safe Seminar - 38 people Plumgrove Grain Marketing Meeting - 30 people Country Arts WA – Corrigin visit - 2 appointments ‘Skill Hire’ Employment Agency - 4 appointments ‘Community First’ Employment Agency - 6 appointments 4. Grants: 2010 Adult Learners’ Week: $1000 for Workshops x 3 - Unsuccessful. 5. ‘Better Connections’ Project (12 month pilot programme): Continued with compilation of new ‘Groups and Clubs Directory’ (aim to better inform newcomers and existing residents about opportunities for group involvement). Met with Barbara Keyser, Settlement Support Officer, CY O’Connor about training needs Met with representative of Country Arts WA to discuss opportunities for Arts funding 5 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 Continued to update local clubs about funding opportunities 6. General Business: Corrigin 2010 Phonebooks: - Updated 2010/2011 Business Listings & Ads in white & yellow pages - Printed updated 2010 Phonebooks & distributed for sale at Shire; Post Office; Newsagents 7. Contract Renewals Medicare Australia Contract - $385pa 8. Equipment/Funding: Lotterywest Funding $18,220: - New computers installed in Computer Room x 9; CoOrd. Office x 1 CRC Video Conferencing Equipment Funding $3,500: - New Video Conferencing equipment installed – TV; Laptop; Web Cam CRC Rebranding Funding $5,000: - New Corrigin CRC Signage installed in Car Park; Front Door; Foyer - New Corrigin CRC Stationery printed 9. Resource Centre Monthly Usage: July 2010 CUSTOMERS ACCESSING FEE FOR SERVICE & SALES COMPUTER ROOM HIRE Internet Use 98 Room Hire Payments 4 Computer Use - Data Projector Hire 1 Wireless Hotspot 1 Laptop Hire - SERVICES Folding Machine Hire - B&W Printing / Photocopies 40 Portable Projector Screen Hire 1 Colour Printing / Photocopies 4 White Boards - Photo Printing 4 Portable Pin-Up Board - Laminating 3 Engraver - Faxing 18 NLIS Wand - Binding 1 SALES Secretarial Services 10 Phonebook Sales 5 Scanning - Bird Book Sales 2 Desktop Publishing - Map Book Sales - Westlink Broadcast (View / Record) - Corrigin Book Sales 1 Computer Training (one-on-one) - Shire of Corrigin Polo Shirt - Sales Phone Calls - CD Sales - FEES Corrigin Post Card Sales 2 Resource Centre 2010 Membership 1 Corrigin Wrapping Paper Sales 2 Corrigin Movie Club 3 Courses - Farming Book Sale 1 OTHER OTHER Phonebook Business Listings 43 6 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 Monthly People through the Door : 245 CUSTOMERS ACCESSING RESOURCE CENTRE SERVICES Phonebook - Enquiries 23 Dept. of Veterans’ Affairs - Centrelink 81 Course & Educational Enquires 9 Tourism 23 General Enquiries 131 Conferences/Training/Meetings 153 Corrigin Toy Library 26 Broadband for Seniors (BBS) 12 Westlink Broadcast (Viewing) - Exam Supervisions - ATO 2 Medicare 3 Monthly People through the Door : 463 TOTAL: 708 (Paying Customers and Customer Services provided) Paying Customers and Customer Services Yearly Comparison JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR TOTAL 2009-10 629 682 626 757 590 727 421 623 715 529 491 539 7,329 2010-11 708 OFFICER’S RECOMMENDATION That Council receives the Corrigin Community Resource Centre’s Report. COUNCIL RESOLUTION (7605) Moved Crs – Szczecinski and Johnson That Council receives the Corrigin Community Resource Centre’s Report Carried 9/0 7 Minutes of the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 17 August 2010 10.1.2 ACCOUNTS FOR PAYMENT – JULY 2010 Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 3 August 2010 Reporting Officer: Karen Dickinson, Finance Officer Disclosure of Interest: No interest to disclose File Number: FM 0036 BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained. COMMENT The cheques and EFT payments that have been raised for the Council meeting and also during the month of July 2010 are attached. After payment of the following cheques and EFT payments, the balance of creditors will be $NIL STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Expenditure in accordance with the 2009/2010 Annual Budget. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council endorse vouchers 19208 to 19222, and EFT Payments in the Municipal Fund, totalling $355,847.28 and Cheque and EFT Payments in the Trust fund totalling $966.90 and EFT
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