Why Communities Are Investing in USA BMX Tracks.Pdf Community Integration of a New BMX Track-1(1).Pdf Economic Impact of a Large Event - Fast Facts-1.Pdf

AGENDA ASTORIA PARKS BOARD

Wednesday, October 28, 2020 6:45 AM 1095 Duane Street, Astoria 2nd Floor, Council Chambers Public meetings will be conducted in the Council Chambers with a limited seating arrangement. To adhere to the social distancing recommendations, meetings may also be audio and video live-streamed. Go to www.astoria.or.us/LIVE_STREAM.aspx for connection instructions.

ASTORIA PARKS AND RECREATION ADVISORY BOARD

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC COMMENT A. Individuals must state full name and address B. Each individual is provided 2 minutes

4. APPROVAL OF MINUTES

4.a Parks Advisory Board DRAFT Minutes September 2020

The draft minutes of City Boards and Commissions are included. Unless there are any questions or comments regarding the contents of these minutes, they are presented for information only.

5. PRESIDENT HERNANDEZ A. WHAT DO YOU HEAR

6. EMPLOYEE AND VOLUNTEER RECOGNITION

7. ASTORIA PARKS RECREATION AND COMMUNITY FOUNDATION UPDATE

8. OLD BUSINESS

8.a Public Meeting Protocol Refresher

Information related to public meeting requirements and procedures. City Attorney Henningsgaard will provide answers to questions on this topic.

1 8.b Fort Astoria Sign Replacement

The workgroup is continuing their collaboration and drafting of the new proposed language, the final draft is anticipated to be complete in November for review by Parks Board before it is presented to City Council.

8.c Lap Pool Gutters

An update on the Lap Pool Gutter Replacement project

8.d APRCF Scholarship Program

The Astoria Parks Recreation and Community Foundation has finalized their new scholarship program, with input and support from Parks staff. The final agreement for allocation and dispersal of scholarship funds is attached for the Parks Board's information. The agreement also details expectations and responsibilities for both APRCF and the Parks Department.

9. NEW BUSINESS

9.a BMX Track Presentation

Erik Luysterborghs, an Astoria resident, wishes to present to the Parks Advisory Board his vision of constructing a BMX track in one of the City of Astoria's parks.

10. STAFF REPORTS AND UPCOMING EVENTS

10.a Staff Reports October 2020

Staff Updates for Administration, Recreation, Aquatics, and Maintenance Divisions

11. FUTURE MEETINGS Next Meeting November 25, 2020 @ 645AM Following Meeting December 23, 2020 @ 645AM

https://www.astoria.or.us/LIVE_STREAM.aspx

THIS MEETING IS ACCESSIBLE TO THE DISABLED. AN INTERPRETER FOR THE HEARING IMPAIRED MAY BE REQUESTED UNDER THE TERMS OF ORS 192.630 BY CONTACTING THE CITY MANAGER'S OFFICE, 503-325-5824.

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: BRETT ESTES, CITY MANAGER

SUBJECT: PARKS ADVISORY BOARD DRAFT MINUTES SEPTEMBER 2020

DISCUSSION / ANALYSIS:

The draft minutes of the September Parks Advisory Board are included

RECOMMENDATION:

Unless there are any questions or comments regarding the contents of these minutes, they are presented for information only.

BY: JONAH DART-MCLEAN

ATTACHMENTS: APB Sept 23 2020 DRAFT.pdf

Parks Advisory Board Meeting Minutes September 23, 2020

Chairperson Norma Hernandez called meeting to Order at 6:49 am.

Present- Norma Hernandez, Jessica Schleif, Andrew Fick, Jim Holen, Natalie Osburn, Carla Oja, Howard Rub, and Michele Tompkins.

Absent- Josh Saranpaa and Eric Halverson.

Staff- Jonah Dart-McLean, Matt Moritz, and David Hoth.

Public comments 1. No comments.

Approval of Minutes A. August 2020 minutes were unanimously approved as presented.

President Hernandez A. What do you hear- President Hernandez heard that people were really missing the pool and working out.

Jim Holen [10:20 mostly inaudible] reported that people had been wearing masks on the Cathedral Tree Trail.

Michele Tompkins said she frequently used Cathedral Trail and the weather was making the trail slick. She asked if Staff planned to install skid proof pads on the boardwalk. Director Dart- McLean said he was not aware that the shingles had worn off of the wooden sections. He would have Staff address that, but noted that his team was very small and had limited capacity due to other projects. He would add the trail maintenance to the list. Jim Holen offered to volunteer on that project.

Director Dart-McLean reported that Staff was working with a mountain biking association on a project at the Column. More information would be provided to the Board in October. Jim Holen said he believed the Column was too dangerous to ride bikes and suggested another location for their project. Michele Tompkins noted people were already riding bikes at the Column, but she agreed it was too dangerous. Director Dart-McLean explained that historically, the trail has been used as a bike trail, and Astoria did not have any other good resource for bikers. The association came to the City because they are interested in using the trail responsibly as much as possible. He would like to figure out how to allow the trail to remain a multi-use trail. Jim Holen suggested signs be posted saying bikes were not allowed. [And then inaudible [14:13] Michele Tompkins said she agreed because she had close calls twice. Jim Holen added that it was not a good idea to let bikers use the trail, even if they offered to chip in, because the trail was too dangerous. He believed the City should promote Klootchy Creek, which has a trail.

Employee and Volunteer Recognition A. Director Dart-McLean recognized David Hoth as the September employee of the month.

Parks and Recreation Foundation Update (Non-Agenda Item)

4 Jim Holen provided a brief update on the Parks Foundation, which continued to meet monthly. They had scholarship funds available for those who wanted to participate in football. The swim passes were still on hold, but the Foundation has identified community partners to distribute them when the pool reopens. Their next fundraiser would be a virtual 50/50 raffle at Fort George in October. [Inaudible 20:40] He would send out an email with more details.

Old Business A. Director Dart-McLean provided an update on the Fort Astoria sign replacement. The committee working on the language revisions has been trying to encapsulate the site’s evolution throughout time. There is a lot of history that must be conveyed in about 165 words, but they were doing a good job. Their draft will be presented to the Board at the next meeting. Board members expressed their appreciation that Staff has facilitated a meaningful conversation about how Astoria’s history is communicated. B. Director Dart-McLean shared details about Li’l Sprouts relocating from the Gray School to the Astoria Recreation Center. Staff has settled in and the children are happy to be in the new location. The new space continues to be refined to increase capacity and do more projects. C. Director Dart-McLean updated the Board on the lap pool gutter replacement project. City Council has approved the contract with Anderson Pool Works and their anticipated start date is October 5th. The tiles being installed will be a bright sapphire color, which will go well with the interior of the pool.

Update on Pavers at the Column (Non-Agenda Item) Director Dart-McLean also provided an update on the pavers at the Column. The Friends of the Column had worked with City Council to have the paver removed. They are working with the private individual who had paid for the paver on an alternative engraving. The Friends have implemented a new policy specifying what is considered inappropriate. He has implemented the same policy for the Garden of Surging Waves and was working with Scandinavian Heritage Association to make sure they comply with the guidelines as well. The Maritime Memorial already has very strict rules for their engravings. He confirmed he was tasked with addressing problems when they come up, but the gift shop manager for the Friends of the Column is responsible for enforcing the policy. He offered to contact the gift shop manager to find out how she vets the engravings and offer to assist. Staff oversees engravings for the Garden of Surging Waves and the Maritime Memorial Committee and Staff oversee engravings for the Maritime Memorial. He noted that Friends board members were appointed by the Mayor and a list of who was on the board could be found on the City’s website.

New Business A. The Board discussed public meeting requirements and procedures, which were included in the Agenda packet. Board members currently are not given a handbook or any training, so the memorandum in the Agenda packet was very helpful. However, it would still be good to have a work session with Staff to answer questions. It would also be beneficial to give new Board members some type of instruction. Director Dart-McLean said he wanted the City to have the same onboarding system for all of the City’s Board and Commission members. The information was beneficial for him as well because he did not realize the Board members were not given any type of training when they first started.

5 Staff Reports and Upcoming Events A. Staff reports for August and September were presented to the Board as part of the agenda packet.

Future Meetings • October 28, 2020 at 6:45 am in City Hall, Council Chambers and livestreamed • November 25, 2020 at 6:45 am in City Hall, Council Chambers and livestreamed

Non-Agenda/Miscellaneous Business 1. Andrew Fick said he appreciated the Board’s conversations. He also appreciated Staff’s good work during unique and challenging circumstances. 2. President Hernandez reminded Board members that their job was to be the voice of the community and work to improve parks.

There being no further business, the meeting was adjourned at 7:34 am.

PARKS BOARD MEMO

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: JONAH DART-MCLEAN, PARKS AND RECREATION

SUBJECT: PUBLIC MEETING PROTOCOL REFRESHER

DISCUSSION / ANALYSIS: City Attorney Blair Henningsgaard will answer questions and provide information about public meeting protocols and procedures. RECOMMENDATION: BY: JONAH DART-MCLEAN

ATTACHMENTS:

PARKS BOARD MEMO

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: JONAH DART-MCLEAN, PARKS AND RECREATION

SUBJECT: FORT ASTORIA SIGN REPLACEMENT

DISCUSSION / ANALYSIS: The workgroup continues to meet and draft language for the updated sign, it is anticipated that the Parks Advisory Board will be presented with a final draft for review and recommendation at the November, 2020 meeting. City Council will provide final acceptance or denial once it has been reviewed by the Parks Board. RECOMMENDATION: BY: JONAH DART-MCLEAN

ATTACHMENTS:

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: BRETT ESTES, CITY MANAGER

SUBJECT: LAP POOL GUTTERS

DISCUSSION / ANALYSIS:

The old gutters have been removed and disposed of, Aquatics Supervisor Terra Patterson and Parks Maintenance Supervisor Matt Moritz were integral in keeping that portion of the project on track by assisting the contractor with logistics and disposal. The contractor has noted that new cold joints of concrete in the gutter channels need to be sealed to prevent water from leaking out of the pool shell and causing damage or impacting the chemical balance by necessitating adding more water frequently to keep up with water loss. In addition, the older concrete lining the gutters is corroded and needs sealing. City Council will review the request to amend the contract to include the additional work, at an added cost of $12,500, on Monday during a special City Council meeting. If accepted, the work is expected to be complete by early November.

RECOMMENDATION:

BY: JONAH DART-MCLEAN

ATTACHMENTS:

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: BRETT ESTES, CITY MANAGER

SUBJECT: APRCF SCHOLARSHIP PROGRAM

DISCUSSION / ANALYSIS:

APRCF has established a set of procedures and parameters to best distribute scholarship funds accrued through donations and events to the Astoria Parks and Recreation Department (APRD). APRCF will provide $8,000 annually to APRD in the form of quarterly installments with $1,600 per quarter intended for assistance with fees for youth swimming lessons and $400 per quarter toward youth sports registration fees. All scholarships will require recipients to pay $5 in order to ensure there is commitment from beneficiaries.

Recipients must qualify for scholarships by meeting the following criteria: a. 97103 residents b. Income at or below 185% of the federal poverty level

APRD will manage scholarship requests and coordinate with APRCF to provide updates on enrollment and waitlists, if there is a need that exceeds the funds available for any given quarter.

Overall, the agreement will greatly streamline the scholarship process and result in an increase to the ability of low-income youth in our area to engagement in important recreational and safety activities offered by APRD.

RECOMMENDATION:

BY: JONAH DART-MCLEAN

ATTACHMENTS: APRCF Programs Agreement with APRD - EXECUTED.pdf

Gift Agreement to Establish the Fund to be Called

“Astoria Parks, Recreation and Community Foundation Scholarship”

Astoria Parks, Recreation and Community Foundation (APRCF) appreciates the philanthropic investment of donors which allow it to support the mission of Astoria Parks and Recreation Department (APRD). In order to ensure that donors’ gifts are used only for the intended purpose, to allow APRD to plan effectively, and to comply with accounting and auditing requirements, APRCF and its donors execute gift agreements.

Astoria Parks, Recreation, and Community Foundation requests APRD establish a donor advised fund to be named “Astoria Parks, Recreation and Community Foundation Scholarship Fund” at APRD. In order to protect the interests of both the Donor and APRD, we agree as follows:

1. APRCF’s Commitment: The Donor is making a charitable grant up to $8,000 annually to APRD, in the form of cash. Installments of $2,000 shall be paid at the beginning of quarters one through three of the fiscal year starting July 1. Up to $2,000 will be available at the end of the fourth quarter as well. Distribution of funds up to and not exceeding $2,000 during the fourth quarter will be released to the Astoria Parks and Recreation Department upon receipt of notice of qualified balance as defined by the parameters set forth below.

2. Astoria Parks Department’s Commitment: In recognition of this commitment, APRD will create a fund to be known as “Astoria Parks, Recreation and Community Foundation Scholarship Fund.” The purpose of the Fund is two pronged: First, to p romote water safety and awareness t hrough access to swim lessons; Second, to promote lifelong healthy lifestyle habits in children by providing opportunities to participate in youth sports programming that may not otherwise be accessible due to financial constraints.

It is further understood the spirit of this funding is to increase access to those who may least be capable of securing resources for themselves. As such, no aspect of the application or receipt of scholarship process shall be overly burdensome to the applicants.

3. Management of the Completed Gift a. Alternate sources of funding must be exhausted prior to accessing funds from “APRCF Scholarship Fund.” b. The Astoria Parks Department will oversee the use and distribution of the fund to ensure donor intent is met at all times. c. No funds are to be used for any purpose other than those expressly defined in this agreement. d. The funds shall be distributed to low income residents of the 97103 zip code. e. Low income for the purposes of the fund shall be defined as 185% above the Federal Poverty Level and lower. This is in accord with the standard of any household that would qualify for free or reduced meal programs in public school systems. f. The Scholarship will fund all but $5.00 of any program. g. Scholarship funds will not be distributed to pay any late or administrative fee. h. Distributions of funds shall be a first come first serve basis. i. Funds shall be distributed each quarter as follows: i. $1,600 Astoria Aquatic Center Swim lessons. ii. $400 Youth sports. j. Scholarship requests for the Astoria Aquatic Center Summer Swim League shall be distributed from Youth Sports. k. A waiting list will be implemented should application requests exceed the available funds. l. Those on the waitlist will be contacted prior to new applications being considered when funds become available. m. A written record of reasonable attempts to contact waitlist applicants shall be maintained by APRD and available to APRCF upon request. i. This record will include type of contact attempted and date and time of attempt. n. Should there be remaining funds in any category of distribution during quarters one through three, then funds may be rolled over into the following quarter as follows: i. Swim lesson funds will roll over into swim lessons distribution. ii. Youth Sports will be rolled over to youth sports distribution. iii. There will be no roll over from quarter four to quarter one of the fiscal year of any funds. o. A record of scholarship distribution and usage shall be submitted to APRCF quarterly. p. Quarterly reports will include: number of individuals who have received scholarship funding, break down of how funds were used, number of households/individuals receiving scholarships for multiple programs, any demographics available such as age and housing security, and contact information for an APRCF potential volunteer pool.

4. Management of the application process a. Applications will serve the purpose of verifying financial and geographic qualification as well as willingness to volunteer for fundraising events that support the scholarship fund. b. Application will be written in the simplest language possible. c. Application will be no more than 1 page front and back. d. Application font will be easily legible and a minimum of 12 pt. e. Applications will include a question about willingness to volunteer for fundraising events. f. Applications will expire at the end of the quarter following receipt of the application. g. Two applications per year may be submitted for the purpose of updating verification of financial and geographic status. h. There is no cap on the number of programs an applicant may receive in a fiscal year. i. Additional applications and proof of eligibility will not be required so long as a current application is on file. However first come first serve protocols will be followed and additional distribution of funds will be recorded in association with the current application. j. Qualified proof of income shall be any of the following: i. 1040 federal or state tax return. N ote: It must contain first and last name, income amount, and tax year. If you file Schedule 1, you must submit it with your 1040. Schedule 1 shows additional income and adjustments, like capital gains, unemployment compensation, student loan interest, or self-employment tax. ii. Wages and tax statements (W-2 and/ or 1099, including 1099 MISC, 1099G, 1099R, 1099SSA, 1099DIV, 1099SS, 1099INT). N ote: It must contain the applicant's first and last name, income amount, year, and employer name (if applicable). iii. Pay stub. N ote: It must contain your first and last name, income amount, pay period or frequency of pay with the date of payment. If a pay stub includes overtime, please indicate average overtime amount per paycheck. iv. Self-employment ledger documentation (can be a Schedule C, the most recent quarterly or year-to-date profit and loss statement, or a self-employment ledger). N ote: It must contain your first and last name, company name, and income amount. If you’re submitting a self-employment ledger, include the dates covered by the ledger, and the net income from profit/loss. v. Social Security Administration Statements (Social Security Benefits Letter). N ote: It must contain first and last name, benefit amount, and frequency of pay. 13

vi. Unemployment Benefits Letter. N ote: It must contain your first and last name, source/agency, benefits amount, and duration (start and end date, if applicable) vii. SNAP Benefits Letter N ote: It must contain your first and last name, source/agency, benefits amount, and duration (start and end date, if applicable) k. Qualified Proof of residency shall be any of the following: i. Government-issued photo ID. ii. Residential lease/property deed. iii. Utility bill. iv. Letter from the government/court (marriage license, divorce, government aid) v. Bank statement. vi. Driver's license/learner's permit. vii. Car registration. viii. Notarized aﬃdavit of residency l. Applications will be processed by APRD within 10 days of receipt. m. Applicants will be notiﬁed within 10 days to inform whether their application has been funded or whether they have been added to the waiting list. n. All applicants who receive scholarship funds will be provided a notice of scholarship award letter provided by the APRCF. o. Front desk staff shall be informed whether there is funding available for each program monthly.

5. Management of the waitlist process: a. Applicants will be informed if they will be placed on a waiting list and when they can reasonably expect contact if they are placed on the waiting list. b. Should the waitlist exceed the amount of funds available only as many applicants as the funding would be able to accomodate shall be contacted. c. Applicants must be given at least one week to respond to APRD contact about scholarship availability before contacting and making funds available to those further down on the waiting list. d. If an applicant is unreachable, the application will be placed at the bottom of the waiting list and remain valid until its expiration date.

6. Planning for the Future: It is impossible to anticipate how changing circumstances in the future may impact APRD’s or APRCF’s ability to comply with all of the provisions of this Agreement. Accordingly, in the event future developments make it impracticable for either party to carry out the specific terms of this Agreement designated representatives of each organization shall meet and revise or terminate this agreement as needed. Both organizations will re-evaluate the effectiveness of the above criteria and process on an annual basis.

7. Recognition: a. The Donor will be referred to as Astoria Parks, Recreation and Community Foundation (APRCF) b. This contribution may be publicized in donor recognition vehicles produced by Astoria Parks Department and City of Astoria or other entities, including print, spoken broadcast, and/or electronic media.

Jonah Dart-Mclean 10/14/2020 ______

Signature Astoria Parks & Recreation Director Printed Name Date

______K assia Nye______1 0/14/20

Signature APRCF President Printed Name Date

Page 5 (last) 15

Gift Agreement to Establish the Fund to be Called

“Astoria Parks, Recreation and Community Foundation Scholarship”

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: BRETT ESTES, CITY MANAGER

SUBJECT: BMX TRACK PRESENTATION

DISCUSSION / ANALYSIS:

Erik Luysterborghs, an Astoria resident, wishes to present to the Parks Advisory Board his vision of constructing a BMX track in one of the City of Astoria's parks. Mr. Luysterborghs has indicated that Niemi Field may be an attractive location to add this amenity, staff has informed him that the proposed site may not be feasible for consideration due to its current use as a softball field, among other factors. Mr. Luysterborghs will provide a short presentation of his idea, the benefits of a BMX track can bring to a community, and will answer questions from the Parks Board.

RECOMMENDATION:

BY: JONAH DART-MCLEAN

ATTACHMENTS: Why Communities Are Investing in USA BMX Tracks.pdf Community Integration of a New BMX Track-1(1).pdf Economic Impact of a Large Event - Fast Facts-1.pdf

17 Why Communities are Investing in USA BMX Tracks

18 Our Goal To Positively Impact your Community Through BMX Racing to Build a Safe and Family Friendly Environment for Kids to Get Active and Lead Healthy Lifestyles

A BRIEF HISTORY

BMX racing has seen unprecedented growth over the past ten years. From a small pocket of California riders in the 1970s, to the Olympic Games today, BMX has evolved into a global sport for hundreds of thousands of racers around the world.

As we approach our 45th year, USA BMX continues to serve as the leader in this meteoric rise. Founded in 1977 in Chandler, Arizona, USA BMX has evolved into the world’s largest sanctioning body for BMX racing. Today, the organization has over 70,000 members racing at more than 300 sanctioned tracks across North America. These local races are augmented with a 33 race national series, culminating each year at the largest BMX race on earth, the USA BMX Grand Nationals.

Why Communities are Investing in USA BMX Tracks 19 360 DEGREES OF COMMUNITY INTEGRATION

EDUCATION 1. We are the frst and only Olympic Sport with accredited* educational programming and curriculum for elementary students RECREATIONAL PROGRAMS 2. Our weekly and seasonal recreational programs receive the same and many times higher participation rates than traditional stick and ball type sports SPORTS TOURISM 3. USA BMX has unprecedented Sports Tourism programs that every track and community is able to beneft from. LOCAL TRACKS

Sports and Fitness Industry Association - Names BMX Racing as the Fastest Growing Sport.

Why Communities are Investing in USA BMX Tracks 20 WE ARE IMPACTING KIDS THROUGH EDUCATION

In 1995 the USA BMX Foundation was created to promote active and healthy lifestyles through physical ftness and nutritional education in a safe and positive environment. In addition to these healthy lifestyle initiatives, the Foundation also hosts annual scholarship races across the country and awards more than $40,000 in college scholarships each March.

In 2013, the Foundation helped us become the frst national sanctioning body to develop and implement its own STEM curriculum for an Olympic sport.

In 2018, the Foundation started a program in 4th grade classrooms that taught kids how to build a BMX track. This program engages the students in the classroom, and then introduces them to the sports at an actual track during a feld trip that is part of the capstone class. In 2019 alone, our STEM related programs served more than 225,000 * youth throughout the Continental United States.

Why Communities are Investing in USA BMX Tracks 21 WE HAVE TRADITIONAL RECREATIONAL PROGRAMMING

Data proves there is a We offer programming BMX Racing League market of taxpayers which meets the allowing new families to (constituents) who are requirements to be teach riders to progress completely underserved by offered through gradually, riding only traditional sports. recreational department with other beginners. partnerships.

Grimes Park Sports Complex in Desoto, TX is a 75-acre Park with Facilities for Baseball, Soccer and BMX Racing. The 60,000 sq/ft BMX Track Competes with Two Traditional Sports, Baseball (Nine Fields) and Soccer (Nine Fields).

The Data Below Confrms that BMX Racing can Rank at the Top of Performance Statistics for Both Local and Large Events. Association/Program Total Program Participation Complex Association/Program Total Program Participation Complex DeSoto Soccer Association 1220 Grimes Soccer Complex

DeSoto BMX 883 Grimes Park DeSoto BMX 883 Grimes BMX DeSoto Baseball 695 Grimes Baseball Complex Organization Swim Lesson: 643 Moseley Pool Adult and Youth

DeSoto Youth Football and 628 Meadow Creek Football Cheerleading Association Complex

Why Communities are Investing in USA BMX Tracks 22 SPORTS TOURISM OUR ECONOMIC IMPACT CONSISTENTLY OUT-RANKS OTHER EVENTS

BMX Racing expands communities sports tourism impact by offering tangible benefts that are among the highest in the industry.

• Every Track benefts from our sports tourism model. • We bring a state championship level event to every track. • Regional events are rotated.

Economic Impact Report of Tournaments Provided by DeSoto, TX. Tournament/Event Sport Location Date(s) Participants Number Est. Est. Economic of Teams Attendance Impact BMX Super BMX BMX Complex May 850 N/A 9,000 $1,102,500 Nationals (3Days) BMX Texas State BMX BMX September 450 N/A 6,000 $735,000 Championships Complex (3Days) Tara Sawyer Baseball Grimes September N/A 80-90 4,500 $520,625 Youth Baseball baseball (2Days) Tournament Complex Who’s Number 1 Football Meadow Creek August N/A 50 3,750 $459,375 National Football Football (3Days) Tournament Complex Matt Dozier Baesball Grimes September N/A 70-80 3,600 $441,000 Baseball Baseball (2Days) Tournament Complex Great American Basketball DeSoto Rec April N/A 40-50 2,850 $349,125 Shootout Center Gyms (3Days) (Spring) Great American Basketball DeSoto Rec July N/A 40-50 2,850 $349,125 Shootout Center Gyms (3Days) (Summer) Who Wants Football Meadow Creek August N/A 40 2,000 $245,000 Smoke Football Football (2Days) Tournament Complex

Why Communities are Investing in USA BMX Tracks 23 WHAT A BMX RACING FACILITY LOOKS LIKE IN YOUR COMMUNITY

DEVELOPMENT ON-GOING MANAGEMENT • USA BMX Track will prove to be one of the highest traffcked sporting feld assets in your community. • Facility maintained through a partnership • BMX tracks are typically developed in with the local organization. partnership with a City/County entity • and a DMO. Day to Day programing and business managed through a use agreement with • USA BMX has invested heavily in the sports tourism market and we have the local organization. • developed many valuable relationships Local organization trained by USA BMX. with DMO’s across the United States. • USA BMX full time support staff for • We are consistently able to leverage local organization. the ROI of our sports tourism success to assist municipalities in the raising of the funds to develop new facilities.

Make a USA BMX Track a Reality in your Community, Approve a Location and the Rest Will Fall into Place.

Why Communities are Investing in USA BMX Tracks 24 utin Tai New Track Development American Bicycle Association BMX Canada

USA BMX 15 W. Sunrise Blvd. ilbert, A 5233

Phone: 0-1-103x1 Fax: 0-1-12 mail: ustinusabmx.com

COMMUNITY INTEGRATION OF A BMX TRACK

Community Is Everything Ask any current member about their “BMX family” and they will glow with pride before they start recanting stories of sticking together through the hard times, lifting each other up when they are down, car-pooling to races, training to be faster and working hard to keep their local track in tip-top shape.

There is something magical about a BMX track that brings people of all walks of life together. From children that don’t exactly fit in with traditional team sports to families that use BMX racing as a way to spend time together in an activity everyone can participate in, a BMX track creates a community.

How we integrate our community with your community We understand that bringing a USA BMX track to your community can seem like a niche situation with a niche sport and a niche facility. Through our community programs, we are here to tell you that your new BMX track has the potential to be utilized by your community as much or more than your current sports facilities.

COMMUNITY INTEGRATION OF A BMX TRACK

BMX Racing League “How do our kids start racing?” This is the question most often raised when a new USA BMX track is built in your community. The answer is the BMX Racing League.

The BMX Racing League is designed to fit right into the recreational offerings of the Park and Rec department of any community.

The League allows new families to learn how the sport works, and riders to progress gradually, riding only with other beginners. At this level, the focus is on fun, developing bike handling skills, spending quality family time, and meeting new friends.

In addition to all instruction & racing, each BMX Racing League season includes a League jersey, number plate, end-of-season award & pizza party, as well as access to loaner bikes & helmets.

➔ Hot tip! If your community is investing in a BMX track, the BMX Racing League needs to be offered through the Rec. Dept. as an official program.

How to start: ● If you are a new track, this process will be integrated into the development of the program through the community and the local rec. dept. by the USA BMX New Track Development team. ● If you are a current track or a community with a current track please reach out to [email protected] and ask about how to host a BMX Racing League through your recreation department.

COMMUNITY INTEGRATION OF A BMX TRACK

The USA BMX Foundation Connecting BMX racing facilities with schools through education.

Specifically, the USA BMX Foundation’s goals are to: ● Promote an active and healthy lifestyle through physical fitness and nutritional education ● Reinforce the importance of Science, Technology, Engineering and Math in our daily lives ● Introduce new youth participants to BMX in a safe, positive and fun environment ● Increase the awareness of the sport of cycling ● Provide a clear transition path from educational programs to a BMX member track ● Assist students and educators in their pursuit of educational opportunities

Where the BMX Racing League is designed to connect your new facility with your recreation department, the following USA BMX Foundation programs are designed to integrate your school district with your new BMX track through S.T.E.M., Modeling, Reading, and Motivational Speaking.

➔ Bring any of these programs to your school district. All we need to bring any of these turn-key educational programs to your district is an introduction to the applicable principal to our Foundation Director. ● The introduction must be made through your appointed Track Education Liaison ○ This is a person at your track who will keep in constant contact with school districts. ● If you have a current track please reach out to your USA BMX Track Director. ● If you are creating a track the USA BMX New Track Development Team will help to create this connection.

COMMUNITY INTEGRATION OF A BMX TRACK

Track Modeling Created exclusively for 4th graders, the Track Modeling Program is aligned with Next Generation Science Standards and uses the Three-Dimensional Learning Model framework. Through science and engineering practices, cross-cutting concepts and disciplinary core ideas, students have an opportunity to conceptualize, design and build a scale BMX track.

This STEAM program is designed to cover one weeks worth of material, or 25+ hours of classroom time. This program is free to schools through donations and sponsorships. The USA BMX Foundation provides all materials needed, including classroom curriculum for teachers. The program is truly turn-key.

Students start by reviewing still images and video of different tracks from around the world to fuel ideas and creativity before they create sketches of their own track vision. Next, they Skype with an Elite Level Pro BMX Rider to ask questions to help shape their concepts. From there, students form teams where they share their individual ideas in an effort to come up with a collaborative team-designed track. Still in their groups, they formulate questions to submit to a BMX track builder.

Working from the track builders responses, teams start to finalize their designs by the end of day two. On day three, they take a field trip to a local BMX track where they walk the facility, take a tour of the inner workings of the business, ride the track and gain a first-person perspective of the track. Back in the classroom, they work with different types of soil mixtures to create the ideal track dirt with a heavy focus on earth sciences.

On the final two days, they compile their experiences and form project roles and responsibilities to engineer a scale model of their track blueprint complete with turns, berms, and jumps.

Students take pride in showcasing their vision and creativity while learning about various career opportunities at the intersection of engineering, architecture, construction, and sport.

As part of the culminating event, students' work is put on display and evaluated by a community panel. USA BMX Foundation provides all participants awards, along with trophies for the top categories.

Video Hot Link: https://youtu.be/MakqEqX-nMU

COMMUNITY INTEGRATION OF A BMX TRACK

BMX STEM Program Science, Technology, Engineering, and Math (S.T.E.M)

This project-based program is best suited for elementary students (grades 3-5) but can be expanded for middle school students. The eight (8) module curriculum is equal parts education, athletics, and exercise. Students use BMX bikes to perform various experiments to explore the world of STEM.

The flexible modules are designed to be used in a variety of settings including school day, after-school, as well as summer camps and programs.

Funding for the program is traditionally secured through grants, donations and sponsors. In addition, the program is aligned with many state STEM standards, including NGSS, and incorporates a pre/post testing element that assists with outcome-based reporting.

Read to Ride The USA BMX Read to Ride Program is available for schools or libraries. The program is designed to encourage, motivate, and inspire youth to develop and improve their reading skills during non-school hours and combat learning loss over extended school breaks.

A BMX bike and helmet are given to the top overall reader, as well other prizes for each grade/age level readers. All students are given a Certificate of Accomplishment and a free one-day membership to USA BMX which entitles them to a day of riding at the track along with a bike & helmet to use.

From books and magazines to comics, e-reads to newspapers, we believe that reading promotes imagination and gives children the opportunity to visit worlds far away and imagine new ones of their own.

COMMUNITY INTEGRATION OF A BMX TRACK

Motivational Speaking Each year, our Elite Pro Riders visit schools around the country spreading their messages of inspiration to tens of thousands of students.

These athletes, both men and women, include current World Champions, Olympic Medalists, Future Olympic Hopefuls, and Retired Legends. While their backgrounds and last names are all different, their messages are all the same – inspiring and impactful.

To bring an athlete to your school or hear more about the 30+ athletes and their different inspirational messages.

For more information about our programs, please visit www.usabmxfoundation.org

Economic Impact of a Large Event - Fast Facts

The following fast facts are based on minimum averages. The worksheets used to create these facts are attached, along with a post-event report compiled by Visit Tulsa, through the use of their subscription to the Destination International Calculator, from our 2019 Sooner National.

*Please note that our calculator used for our events does not account for all spending as does the Destination International Calculator. It is always our goal to under promise and over deliver rather than the other way around!

2019 Sooner National Report Highlights:

● Event length: 3 days ● Overnight Attendees: 3068 ● Business Sales Direct: $1,341,829 ● Business Sales Total: $2,329,349 ● Local Taxes (Total): $75,851

National Events

● Total Amount of Events: 30 ● Process to secure event: RFP/Bid process ● Average Participants: 1000 ● Average Attendees: 4200 ● Average Direct Economic Impact: $617,400*

Gold Cup - Regional Events ● Total Amount of Events: 80 ● Process to secure event: Application Process ● Average Participants: 225 ● Average Attendees: 945 ● Average Direct Economic Impact: $84,105*

State Championship Series Events ● Total Amount of Events: 280 ● Process to secure event: Awarded through minimum criteria of local races ● Average Participants: 280 ● Average Attendees: 840 ● Average Direct Economic Impact: $74,760*

State Championship Finals Events ● Total Amount of Events: 49 ● Process to secure event: Earned by the number one track in each state. ● Average Participants: 250 ● Average Attendees: 750 ● Average Direct Economic Impact: $66,750*

DATE: OCTOBER 28, 2020

TO: MAYOR AND ASTORIA CITY COUNCIL

FROM: BRETT ESTES, CITY MANAGER

SUBJECT: STAFF REPORTS OCTOBER 2020

DISCUSSION / ANALYSIS:

ADMINISTRATION

Assisting with Recreation childcare support tasks Assisting with Youth Flag Football Skills Camp Letter of Interest submitted and accepted for Oregon Community Paths grant program through ODOT. Grant funds will be requested to add lighting to the east portions of the Riverwalk. Grant application is due by 1/31/21. Continuing to coordinate with Fort Astoria Sign Update Workgroup Supporting staff as the EV Installation Project through the grant with Pacific Power progresses

RECREATION

Lil’ Sprouts The Lil’ Sprouts Academy move to the Astoria Recreation Center has proven successful in many ways. While we still have many boxes to unload, staff and parents have commented positively on improved access to parking, better configured classrooms with potty training toilets, and use of the natural area along the bay for increased outdoor exposure and learning opportunities. We had our first formal staff meeting since moving to the new space, and reviewed the updated Emergency Action Plan, updated Staff Handbook, and discussed the new daily communication form being sent home to our student’s families. We have on-boarded five new staff members in the last month, as we work to increase our capacities again with more relaxed COVID-19 regulations. Gross revenue for Lil’ Sprouts was $22,154 compared to over $30,000 for the same time last year. This is due to restrictions on group sizes which impacts enrollment numbers and staffing capacity to increase care in classrooms.

Youth Sports

Flag Football reached capacity registration at 60 players within the first week for both the K-2nd, and 3rd-6th age groups, with an extensive waitlist for any future offerings.

33 Two sponsors, Peninsula Pharmacies and Grizzly Tuna, donated funds that allowed us to provide t-shirts for all of the players and coaches. Practices have very gone well. All health and safety measures; temperature checks, health questionnaires, players keeping masks on at all times, and having coaches sanitize the equipment between groups, have been carried out. The Flag Football Skills Camp has grossed $1,995.00, offsetting the majority of outlay costs to offer the program.

AQUATICS

Facility Use

Due to the Lap Pool Gutter Project, the Coast Guard Rescue Swimmers have paused their training at the facility The AAC parking lot has been utilized three times as a location for free community KN95 mask giveaways, organized by Clatsop County, the Astoria Fire Department and CERT

Administrative Tasks

The Aquatics Supervisor has been analyzing expenses and staffing needs to determine essential items required to reopen the facility. There is no date set to reopen the facility, staff are reviewing and planning to be most ready when direction from City leadership indicates any reopening may be possible Aquatic full time staff continue to offer additional support to the Recreation Division as needed at Lil’ Sprouts and with Recreation programs

Facility Maintenance

The EV Charging Station Project is proceeding and is anticipated to be complete by the end of October. Additional funds were identified for use in the grant that will be used for signs and delineation in the parking lot for the spaces to be “EV Only” In February of 2020, staff discovered the tiles of the gutter on the lap pool had multiple hairline fractures and needed to be replaced. City Council has authorized staff to enter into a contract with Anderson Poolworks for the replacement of the tile gutters. The project began on October 7th and construction is estimated to be complete by early November. An amendment to the contract will be presented to Council to add the cost of sealing old concrete and new cold joints to prevent leaks.

Facility Staffing

Our new Aquatic Recreation Coordinator, Peter von Payens began working for the department on October 1 Peter has worked for the AAC for over two years as a part-time employee in the capacity of a Lead Guard and a Fitness instructor Peter has been training with the Aquatic Supervisor while the facility remains closed, inventorying equipment, and providing support in researching reopening logistics

MAINTENANCE

Repaired flushometer for Tapiola Lower Restrooms, facility is now reopened

34 OVC’s Operations are busy with full burials, cremains, marker installations and grave sales Performed High Frequency Playground Inspections at all playgrounds Completed Quarterly Facilities Safety Inspections Supported Recreation Division for APRD’s Flag Football Camp at Evergreen field The Gray School Community Garden has many members signing up for Winter Gardening Increased frequency of trash receptacles at Lindstrom Park being emptied by Recology Western Oregon Removed invasive and noxious weeds from Tidal Rock Park Performed traffic safety enhancements at the Astoria Recreation Center/Lil’ Sprouts Academy OVC’s dedicated part-time maintenance staff is concluding his season’s work at the end of October Constructed a fence around the ARC’s playground to increase safety and security for Lil’ Sprouts use Trail repaired from tree root damage on Riverwalk Spur Transient Camp removed along Riverwalk Downspout repaired at the Astoria Recreation Center

RECOMMENDATION:

BY: JONAH DART-MCLEAN

ATTACHMENTS: