City ofMiramar ______Fourth
Q uarter FY2018
Quarterly Report Snapshot
CITY CLERK ______
COMMUNITY & ECONOMIC DEVELOPMENT ______
FINANCE AND MANAGEMENT & BUDGET ______
FIRE-RESCUE ______
HUMAN RESOURCES ______
INFORMATION TECHNOLOGY ______
LEGAL ______
MIRAMAR CULTURAL CENTER ______
MARKETING & PUBLIC RELATIONS ______
PARKS & RECREATION ______
POLICE ______
PROCUREMENT ______
PUBLIC WORKS ______
SOCIAL SERVICES Contents of Table ______
SUPPORT SERVICES ______
UTILITIES ______
BUSINESS INCLUSION DIVERSITY PROGRAM ______
______Fou City rth
Quarter FY2018 Cler
k
Quarterly Report Snapshot
City Clerk QUARTERLY REPORT: July to September 2018
EVENT ACCOMPLISHMENT PASSPORT SERVICES
Number of Walk-in passports processed 255 for $8,925 of Revenue
Number of passport appointments processed 207 for $7,245 of Revenue
Number of passport pictures taken 184 for $2,576 of Revenue copying service
Copying requests processed 419 for $62.85 of Revenue RECORDS REQUESTS
Requests completed 288
DEPARTMENT HIGHLIGHTS Passport To Miramar
During the month of July, the Clerk’s Office hosted two consecutive walk-in passport days to accommodate the residents for the summer break.
Economic Development
______Fourth C ommunity
Quarte &
r FY2018
Quarterly Report Snapshot
Community & Economic Development QUARTERLY REPORT: July to September 2018
Business Development City of Miramar Market Activity Snapshot
Office
Proposed/In Construction
1. 3150 SW 145th Avenue – 3Z Telecomm, a 34,530 Square Foot Class A office building received Certificate of Completion on September 18, 2018. 2. 2900 Monarch Lakes Boulevard – United Data Technologies, a 56,710 Square Foot Class A office building is to be delivered in October 2018. 3. 14505 Progressive Way – Progressive Insurance Regional Office, a 79,200 Square Foot Class A office building is to be delivered in January 2019. 4. 2400 SW 145th Ave. - Southern Glazer's Wine & Spirits. Proposing to add 156,616 Square Foot Class A office space. Submitted for DRC review on September 27, 2018.
Notable Leasing Activity
1. 2900 Monarch Lakes Boulevard – United Data Technologies - Tenant Enrique Fleches leased 21,154 Square Feet of office space. Moved in on October 1, 2018; lease expires on September 30, 2023.
2. 2905-2989 Commercial Parkway – leased 4,772 Square Feet; tenant information not published.
Community & Economic Development QUARTERLY REPORT: July to September 2018
Retail
Proposed/In Construction
1. 16961 Miramar Parkway (Super Target Outparcel) – Pollo Tropical, a 3,477 Square Foot restaurant. Expected to be delivered in December 2018. 2. 16901 Miramar Parkway (Super Target Outparcel) – ABC Fine Wines & Spirits, a 12,513 Square Foot retail store. Expected to be delivered in December 2018. 3. Monarch Towne Center submitted for Development Review process. Proposing to construct a 170,000 Square Foot retail center at the Northwest corner of Miramar Parkway and Flamingo Road. Scheduled to be on October 3, 2018 Commission Meeting. 4. Altis Commercial is in the Development Review process. Proposing to construct a 50,000 Square Foot retail center at the Northwest corner of Miramar Parkway and Red Road. Industrial-Flex
Proposed/In Construction
1. 7403 Riviera Boulevard (Building E) – a 16,800 Square Foot Class B industrial warehouse building to begin construction in September 2018. 2. 7451 Riviera Boulevard – MegaCenter (Buildings A and C), a total of 98,085 Square Feet Class B industrial warehouse buildings are to be delivered in January/February 2019. 3. 3590 South State Road 7 - Extra Space Storage. City Commission approved for renovation and expansion on May 16, 2018. Project consists of 128,512 Square Feet of self-storage use and 1,430 square feet of retail use. Applying for building permit for renovating existing building (Phase I). 4. 14900 SW 30th Street - Extra Space Self-Storage. City Commission approved site plan in November 2016. Project consists of 111,050 Square Foot of self-storage use. Applying for building permit. 5. 12002 Miramar Parkway - Flamingo Park of Commerce Self Storage. A four-story building consists of 78,400 Square Foot of self-storage use, was administratively approved on February 2, 2016. Currently in construction.
Notable Leasing Activity
1. 11500-11600 Interchange Circle North – leased 7,412 Square Feet; tenant information not published. 2. 11220-11331 Interchange Circle North – Cursell leased 4,050 Square Feet on July 5, 2018; lease to be expired on August 4, 2021. 3. 11341-11491 Interchange Circle South – TBA leased 5,832 Square Feet on July 5, 2018; lease to be expired on August 4, 2021. Community & Economic Development QUARTERLY REPORT: July to September 2018
Other noteworthy Developments Proposed/In Construction (Following developments are not in the Costar Report/City of Miramar Market Activity Snapshot) 1. SW 145th Avenue & SW 27th Street - Holiday Inn Express, a five-story, 64,589 Square Foot Hospitality Hotel consists of 117 rooms. City Commission approved on February 15, 2017. Building permit being reviewed. 2. 3650 Red Road - Woodspring Suites, a four-story, 60,000 Square Foot Hospitality Hotel consists of 123 rooms. Construction began in September 2018. 3. 10800 Marks Way - Spring Hill Suites, an 81,010 Square Foot Hospitality Hotel. Building to be delivered in November 2018. 4. Southwest corner of Miramar Parkway and Red Road - Memorial Free Standing Emergency Room. Proposed 16,958 Square Foot of Medical Facility. City Commission approved on July 3, 2018. 5. 1901 Southwest 172nd Avenue - Memorial Medical Building. Construction of four-story, 125,000 square foot, medical office building to service the existing Memorial Miramar Hospital. City Commission approved on August 22, 2018. 6. Northwest corner of Miramar Parkway and Red Road - Miramar Park Place. Proposing 50,000 Square Feet of commercial retail center. Currently in the Development Review process. 7. 1700 Douglas Road - WaWa Gas Station. Proposed 6,119 Square Foot of convenience store with 8 gas pumps under an approx. 7,500 Square Foot of canopy. City Commission approved on July 3, 2018. Business Update MicroEnterprise Program - 8 businesses inquired about the program. 2 businesses submitted application; both applications are being reviewed for eligibility.
BusinessF1rst Corporate Outreach Program - 21 companies contacted. 6 companies visited.
Historic Miramar Small Business Outreach Program - 12 businesses were visited.
DEPARTMENT HIGHLIGHTS
1. Notice of Funding Availability announced for Minor Home Repair Program and First-time Home Buyer Program. Pre-screening forms were submitted by 631 households. 2. Completed the 2018 SHIP Affordable Housing Incentives Report. 3. Miramar Community Garden received donation of a 20-tower verti-gro hydroponic system which will allow for soil-free vegetable production.
Management &Budget
______Fourth
Finance Quarter FY2018 and
Quarterly Report Snapshot
Finance and Management & Budget QUARTERLY REPORT: July to September 2018
EXECUTIVE SUMMARY
The results shown in this preliminary report represent the information known as of October 29, 2018. The results are expected to change as the year-end close process continues. The revised budget amounts do not include Budget Amendments pending approval by City Commission. The final results will be presented upon the issuance of the FYE 2018 Comprehensive Annual Financial Report.
Schedule 1 GENERAL FUND FINANCIAL HIGHLIGHTS
• Tax Revenue collections are at 98% of the budget, 5% better than last year. Although Property tax, Communication Services Tax and Electricity Franchise fee receipts increased over the prior year they were less than expected. • Licenses and Permits collections are at 142% of the budget, 24% better than last year. The increase over the prior year is due to an increase in building permit fees collected. • Intergovernmental Revenues was 7% better than last year due to an increase in Half-Cent Sales Tax receipts. • Interest income was 73% better than last year due to a higher interest rates returns. • Other source of Financing in the prior year primarily resulted from the financing Mobile & portable radios for public safety. • Salaries and Benefits expenditures are 101% of budget, 8% in excess of last year. The increase over prior year is primarily due to COLA increases, increase in pension payments, lump sum payouts due to higher than anticipated payout for accrued time to public safety personnel who entered the DROP per the collective bargaining agreements, and health insurance premium increases; slightly offset by hurricane related overtime costs incurred in prior year. • Operating Expenses was 90% of budget. Hurricane Irma Debris removal; as well as Commercial Rehabilitation costs were less than anticipated. • Capital Outlay - Dept./Non-Dept. – budget amount includes the cost to acquire land within the Miramar Town Center. This is a budget only item. For accounting purposes this asset is recorded on the City’s books as Property Held for Sale and therefore not recorded as an expense. Prior year costs include costs associated with the acquisition of the Mobile & portable radios for public safety. • Similar to the prior year, Transfers Out includes $7.4 million in transfers to the Debt Service Fund to cover debt service payments. Schedule 2 CAPITAL PROJECTS FUNDS FINANCIAL HIGHLIGHTS
• Impact Fees are at 46% of the budget, 69% less than prior year. Impact Fees are expected to have a shortfall due to delayed/discontinued construction schedules for some private projects that were projected to obtain permits in FYE 2018. • Interest income was 36% better than last year due to a higher interest rates returns. • Other source of Financing - $10 million was received in the prior year in loan proceeds to fund capital improvement projects. • Capital Outlay was 27% of budget. Major projects resulting in this variance are: Historic Public safety complex; Pembroke Road Widening project which is managed by Broward County. Amounts have been advanced to Broward County. Expenses will be recorded based on project status updates to be received from Broward County; and Street Construction and Miramar Parkway Street, which both began construction towards the latter part of the Second Quarter of FYE 2018.
Schedule 3 ALL OTHER GOVERNTALAL FUNDS FINANCIAL HIGHLIGHTS
• Intergovernmental Grants Revenues are at 44% of the budget, 61% greater than prior year. Major Grant funded projects resulting in this variance are: Broward County Waterline project (received in advanced from State) $3.9 million; Pembroke Road Improvement project prepaid to the County, $2.0 million; and Broward County Redevelopment Complete Street project, $.9 million. Revenues for these grants will be recognized as expenses are incurred. • Year to date Capital Outlay expenditures are at 34% of the budget, $6.8 million lower than expected. Major Grant funded projects resulting in this variance: Broward County Waterline project is currently under construction. Pembroke Road Improvement project is managed by Broward County. Amounts have been advanced to Broward County. Expenses will be recorded based on project status updates to be received from Broward County; Broward County Redevelopment Complete Street project is currently under construction. • Debt Service expenditures are $2.4 million in excess of the amount reported in the prior year. This is primarily due to principal debt payments coming due in 2018 for the 2013 Special Obligation Refunding and Improvement Revenue Bonds. • $7.4 million was transferred-in from the General Fund to the Debt Service Fund for debt service payments in the current year.
Schedule 4 UTILITIES FUNDS FINANCIAL HIGHLIGHTS
• Water and Wastewater Fees are at 101% of the budget, 2% in excess of prior year. • Impact Fees collections are $2.4 million lower than the budget. Impact Fees are expected to have a shortfall due to delayed/discontinued construction schedules for some private projects that were projected to obtain permits in FYE 2018. • Interest income is at 81% better than last year due to a higher interest rates returns • Other Source of Financing primarily represents funding from the State Revolving Loan Fund (SRF) that will be utilized for the Historic Miramar and East Water Plant projects. This is a budget only line item as funding for the SRFs will be recorded as a liability in accordance with Generally Accepted Accounting Principles (GAAP). • Salaries and Benefits expenditures are 11% greater than prior year. The increase over prior year is primarily due to COLA increases, increase in pension payments, lump sum payouts, and health insurance premium increases; slightly offset by hurricane related overtime costs incurred in prior year. The variance is expected to increase with the implementation of GASB 75 to record Capital OPEB Liability. The impact to the Utility Fund is unknown at this time. • Capital Outlay – For GAAP purposes CIP project costs for the Utility Fund are recorded as assets and amortized of the useful life of the asset. Therefore, a line item has not been included herein. Year to date costs were at 44% of budget. Major projects that made up this variance: East Water Plant Enhancements and Historic Miramar Improvements for phase III projects which are under construction; as well as the Reclaimed Water System Expansion Projects which Part A is going out to bid and Part B is in the design phase.
Schedule 5 ALL OTHER ENTERPRISE FUNDS (STORMWATER) FINANCIAL HIGHLIGHTS
• Interests are at 133% better than last year due to a higher interest rates returns. • Other Source of Financing primarily represents funding from the State Revolving Loan Fund (SRF) that will be utilized for the Drainage Improvement projects. This is a budget only line item as the funding for the SRFs will be recorded as a liability in accordance with GAAP. • Salaries and Benefits expenditures are 35% higher than prior year. The increase over prior year is primarily due to COLA increases, increase in pension payments, lump sum payouts, and health insurance premium increases; slightly offset by hurricane related overtime costs incurred in prior year. The variance is expected to increase with the implementation of GASB 75 to record OPEB Liability. The impact to this Fund is unknown at this time. • Capital Outlay – For GAAP purposes CIP project costs for the Utility Fund are recorded as assets and amortized of the useful life of the asset. Therefore, a line item has not been included herein. Year to date costs were 25% of budget. The Storm-water drainage improvement projects accounts for the majority of this variance. This project is currently under construction.
Schedule 6 INTERNAL SERVICE FUNDS FINANCIAL HIGHLIGHTS
• Charges for Services increased by $1.8 million or prior year, primarily due to health insurance premium costs. • Interests are at 122% better than last year due to a higher interest rates returns. • Salaries and Benefits expenditures are 8% higher than prior year. The variance is expected to increase with the implementation of GASB 75 to record OPEB Liability. The impact to this Fund is unknown at this time. • Capital Outlay – For GAAP purposes CIP project costs for the Utility Fund are recorded as assets and amortized of the useful life of the asset. Therefore, a line item has not been included herein. Year to date costs were at 26% of budget. Budgeted Capital Outlay includes a reserve of $3.2 million. The intent of this budgeted reserve is to increase fund balance.
Schedule 7 OTHER FUNDS LISTING
Capital Projects Funds: Includes Street Construction and Maintenance, Police CIP, Fire & EMS CIP, Park Development, CIP Revenue Bond 2013, FY2017 CIP and Capital Projects.
All other Governmental Funds: Includes Donations, Amphitheater Fund 003, Police Education, Public Safety Outside Service, Law Enforcement Trust, Federal Grants, State & County Grants, NSP, SHIP, CDBG, Debt Service, Capital Improvement Revenue Bonds 2015, CIP Revenue Bond 2013.
Utility Funds: Includes Water & Sewer, Construction Revenue Bond, and Contribution in Aid to Construction.
All other Enterprise Funds: Includes only Stormwater.
Internal Funds: Includes Health Insurance, Risk Management, Fleet Maintenance, and MIS.
Business Tax Receipt/New Business Update QUARTERLY REPORT: July to September 2018
BUSINESSES EMPLOYMENT STATS
100 FULL TIME PART TIME
Employee Count through September 2018 33,081 6,120
Employee Count for New Businesses through September 2018 507 70
Employee Count Less Closed Business through September 2018 (459) (12)
Employee Count Adjustment (due to late Questionnaire Responses) 676 44
Employee Count Adjustment from Annual Questionnaires - 30
Employee Count Fiscal Year to Date Employment 33,129 6,208
______Fourth Fire
Quarter FY2018 - Rescue
Quarterly Report Snapshot
Fire-Rescue QUARTERLY REPORT: July to September 2018
Classes/Training Status
Recruit Class Training and Graduation of 4 FF/PMs Completed
Everglades High School Fire Academy Ongoing (2018-2019 Broward School Year) "Surface Water Rescue" training for all operational personnel Completed Aggregate training hour completions: EMS Training = 1433; Fire Training = 2044 Completed
Personnel attended Supervisor Academy at FIU Completed EM staff attended National Center for Domestic Preparedness - Alabama Completed Ongoing (2018-2019 Broward School Fire Cadet Meeting (every Tuesday) Year)
Conduct monthly CPR classes for City employees and citizens/businesses Ongoing
Events/Participation Status
Conducted Disaster Preparedness and CERT presentation for the Silver Shores Community Completed
ALS team participated at Clincon ALS Competition and placed 4th Completed
Doing Business with Miramar Fire Rescue - Professional advice from Fire Inspectors and Plans Examiners - open to public / occurs every Wednesday Ongoing - held at Station 84
Held Open Houses at Station 70, 107, 84 (July 25, August 28, September 25) Completed
Fire-Rescue QUARTERLY REPORT: July to September 2018
Projects Status
Completed and Implemented new medical inventory accountability for all fire station EMS Supply Rooms in Operative IQ Completed
Implemented Detail Rescue and Cart Inventory Check List in Operative IQ for Tracking Completed
Started distribution of kits and training for Stop the Bleed program with schools located in Miramar In progress
Review of Incident Management Reporting System (Software) In progress
Published first release of Administrative Policies and Operations Manual (APOM) Completed
Department Strategic Planning Process In progress
Moving Telestaff to iCloud In progress
Human Resources
______Fourth
Quarter FY2018
Quarterly Report Snapshot
Human Resources QUARTERLY REPORT : July to September 2018
COUNTS FY 2018 - FY 2018 QTR % % OF QTR. 3 - QTR. 4 CHANGE TOTAL Employees by Status Full-Time Employees 934 926 -1% 80% Part-Time Employees 251 237 -6% 20% Total 1,185 1,163 -2% Employees by Bargaining Unit PBA 198 198 0% 17.0% IAFF 140 139 -1% 12.0% General Employees (GAME) GAME - FT 365 362 -1% 31.1% GAME - PT 19 16 -19% 1.4% Total General Employees 384 378 -2% 32.5% Unrepresented Employees Exempt 195 195 0% 16.8% Non-Exempt 261 245 -7% 21.1% Total Unrepresented Employees 456 440 -4% 37.8%
Employees by Gender Female 467 457 -2% 39% Male 719 706 -2% 61% Employees by Ethnicity Asian 39 38 -3% 3.3% African American 522 512 -2% 44.0% Hispanic 315 308 -2% 26.5% Native Hawaiian/Other Pacific Islander 1 1 0% 0.1% American Indian/Alaska Native 1 1 0% 0.1% Caucasian 301 298 -1% 25.6% Other 6 5 -20% 0.4%
PERSONNEL ACTIONS FY 2018 - FY 2018 - QTR % % OF QTR. 3 QTR. 4 Change TOTAL Separations Full-Time Positions 11 18 39% 56% Part-Time Positions 11 9 -22% 28% Temporary/Seasonal Part- Time/As needed Positions 8 5 -60% 16% Total Separations 30 32 6% Separations By Type Voluntary 24 24 0% 75% Retirement 3 3 0% 9% Involuntary 3 4 0% 13% New Hires Full-Time Positions 16 7 -129% 32% Part-Time Positions 14 4 -250% 18% Temporary/Seasonal Part- Time/As needed Positions 42 11 -282% 50% Total New Hires 72 22 -227% Vacancies Full-Time Positions 46 48 4% 42% Part-Time Positions 70 67 -4% 58% Total Vacancies 116 115 -1% Recruitment Applications Received 1,211 6,531 81% Jobs Posted 10 30 67%
FY 2018 - FY 2018 - HR Transactions QTR. 3 QTR. 4 Promotion 17 28 Job or Position Change/ Transfer 7 4 Reclassification 21 16 Demotion 3 2 New Hire/Re-hire 72 22 Salary Changes(*) 703 56 Leave Without Pay (Suspension) 1 0 Step Increases 37 46 Separations 30 32 TOTAL 891 206
(*) Contributing factor was FY18 COLA PBA increases effective 04/01/2018. PAYROLL COSTS FY 2018 - FY 2018 - Payment Type QTR. 3 QTR. 4 DIFFERENCE Tuition Payments $ 20,572 $ 24,703 $ 4,131 Cash Out (VAC, PBL, Comp, Sick) 381,372 342,413 (28,959) Total Salary - Exempt 4,554,395 3,823,918 (730,477) Total Salary – Non-Exempt 11,756,461 10,020,365 (1,736,096) Total OT Paid 1,017,021 5,258,244 4,241,223
AVERAGE LONGEVITY BY BARGAINING UNIT (YEARS) - FULL TIME FY 2018- FY 2018- Bargaining Unit QTR. 3 QTR. 4
GAME 10.35 10.01
IAFF 14.04 13.91
Unrepresented 10.15 10.00
PBA 11.79 11.27
SALARIES FY 2018 - FY 2018 - QTR. 3 QTR. 4 % Change Average Salary By Employee Status Full-Time $ 70,268 $ 70,518 0% Part-Time 24,101 24,379 1% Average Salary By Bargaining Unit (Full-Time Only) PBA $ 71,226 $ 71,044 0% IAFF 91,606 92,484 1% General Employees (GAME) 49,054 49,414 1% Unrepresented Employees 91,549 90,726 -1%
TRAINING (FY 2018 - QTR 4) No. of No. of Course courses attendees 2 Cohorts 4 Full Days 8 Pilot – Supervisor Academy Modules 61 RISK MANAGEMENT (FY 2018 – QTR 4)
Number of New Workers' Compensation (WC) Claims 40 Number of Closed Workers' Compensation (WC) Claims 48
FY 2018 BUDGETED POSITIONS FTE Positions Full-Time Positions 980 980 Part-Time Positions 74 148 Temporary/Seasonal Part-Time/As needed Positions 86 172 TOTAL 1,140.0 1,300
Employee By Status
237 2 926
251 1 934
0 100 200 300 400 500 600 700 800 900 1000
Part-Time Employees Full-Time Employees
HR Transactions
32 Separations 30
46 Step Increases 37
0 Leave Without Pay (Suspension) 1
56 Salary Changes * 703
22 New Hire/ Re-hire 72
2 Demotion 3
16 Reclassification 21
4 Job or Position Change/ Transfer 7
28 Promotion 17 *Includes COLA, Incentives, and Shift 0 100 200 300 400 500 600 700 800 FY 2018-QTR. 4 FY 2018-QTR. 3
Employees by Gender
457, 39%
706, 61%
Female Male
Employees by Bargaining Group
PBA, 198, 17%
Total Unrepresented Employees, 440, 38%
IAFF, 139, 12%
Total General Employees, 378, 33%
PBA IAFF Total General Employees Total Unrepresented Employees
Employees by Ethnic Group Other, 5, 0% Asian, 38, 3%
Caucasian, 298, 26%
American Indian/Alaska Native, 1, 0%
African American, 512, 44% Native Hawaiian/Other Pacific Islander, 1, 0%
Hispanic, 308, 27%
Asian African American Hispanic Native Hawaiian/Other Pacific Islander American Indian/Alaska Native Caucasian Other
Information Technology
______Fourth
Quarte r FY2018
Quarterly Report Snapshot
Information Technology QUARTERLY REPORT: July to September 2018
PROJECT NAME PROJECT ACCOMPLISHMENT FY18 Q4
Installed and configured a redundant core switch, which will Installation of Networking provide a failover option and additional resiliency for the City's Redundant Core Switch network infrastructure.
Replaced and enhanced the Wi-Fi infrastructure at City facilities, providing more robust and reliable Wi-Fi connections Wi-Fi Infrastructure Upgrade for City operations and visitors to our locations.
Integration of Munis with Lucity to streamline the Service Order creation process for Utility Billing operations resulting in Lucity to Munis Integration faster request communication and resolutions.
Completed Citywide Cybersecurity Awareness training for all Cyber Security Training for all staff.
______Fourth
Legal Quar ter FY2018
Quarterly Report Snapshot
Miramar CulturalCenter
______Fourth
Quarte r FY2018
Quarterly Report Snapshot
Miramar Cultural Affairs QUARTERLY REPORT: July to September 2018
EVENTS SUMMARY Education & gallery services
The spirit of Togetherness Tour facilitates a master class at Miramar Cultural Center. Africa Umoja is the tale of South Africa, its people and their song with beautifully designed Africa Umoja Master Class September 29, costumes and award-winning, internationally-acclaimed 2018 choreography.
“A collection of original oil paintings on canvas and linen by local/international artist Carl (Carlito) Craig. The anchor piece of the exhibition is the famous Goudou, a 25 ft. long triptych depicting the 2010 earthquake. Others pieces depict the resilience of the people, the rich culture, the colors “ Tribulations & Impact - HAITI - Resilience & of Haiti and, the impact, beauty and sensuality of the Haitian Beauty” July 19- September 6, 2018 woman.” NOTABLE F&B & Rental EVENTS
Comcast Awards Gala July 27, 2018 275 Guests in attendance Department of Defense Military Back to School July 28, 2018 200 Guests in attendance iHeart Radio Sales August 27-30, 2018 50 Guests in attendance
Humana September 25-26, 2018 300 Guests in attendance NOTABLE MCC Accomplishments Integrated Ticketmaster payment processing software and Ticketmaster built all MCC shows for sale. Highlighted Q4 Shows/Events MCC PRESENTS & Resident Artists
This mind-blowing concert honoring the legendary artist in performance. Original band members bring Selena’s Selena: Los Chicos del 512 September 21, remarkable music to all her fans in this incredible high-energy 2018 show.
The spirit of Togetherness, the tale of South Africa, its people Africa Umoja "The Spirit of Unity Tour 2018’ and their song. Featuring beautifully designed costumes and September 28-30, 2018 award-winning, internationally-acclaimed choreography.
Miramar Cultural Affairs QUARTERLY REPORT: July to September 2018
EVENTS SUMMARY EDU & ANSIN ART Gallery EXHIBITS & EDU Shows
“A collection of original oil paintings on canvas and linen by local/international artist Carl (Carlito) Craig. The anchor piece of the exhibition is the famous Goudou Goudou, a 25 ft. long triptych depicting the 2010 earthquake. Others pieces depict the resilience of the people, the rich “ Tribulations & Impact - HAITI - Resilience & culture, the colors of Haiti and, the impact, beauty and Beauty” July 19- September 6, 2018 sensuality of the Haitian woman.” Little Broadway Summer Camp performances August 2-3, 2018 Little Broadway Summer Camp presents "Mary Poppins" Rental Events - F&B & Theatre Notable clients and City Events include the Department of Theater had 8 Ticketed events. Defense and iHeart Radio. Upcoming Q1 Shows/Events MCC PRESENTS & Resident Artists
Back by popular demand, don’t miss Mystic India: The World Tour. Come witness as they delight your senses with a Bollywood Dance Spectacular full with renowned acrobats, brilliant dancers, breathtaking stunts, opulent costumes, and Mystic India October 18, 2018 stunning visual effects. MCC resident artist The Peter London Global Dance Company will present its First International Cultural Dance Exchange to celebrate the common ground of artists everywhere in pursuit of freedom via creative expression. "ATLANTIC CROSSING” will celebrate the survival of the cultural expressions of dance and music in the African Atlantic Journey (Peter London) October 21, Diaspora with a joint performance of PLGDC and The 2018 Company Dance Theatre (CDT) of Jamaica.
Brian McKnight November 10, 2018 Brian McKnight 4 music concert at MCC.
Miramar Cultural Affairs QUARTERLY REPORT: July to September 2018
EVENTS SUMMARY Upcoming Q1 Shows/Events MCC PRESENTS & Resident Artists
The enchanting holiday ballet that has enthralled audiences of all ages for over a century returns! With international guest stars and a cast of 100+ dancers, this magical production The Nutcracker (Ballet Etudes) December features lavish sets and scenery, colorful costuming, exquisite 13-16, 2018 lighting, and superb choreography.
Celebrate the iconic Celia Cruz with The Celia Cruz All Stars and witness these talented musicians as they come together to celebrate a large part of the Queen of Salsa’s repertory. Songs like “La Negra Tiene Tumbao”, “Quimbara”, “Usted Abusó”, “La Vida Es un Carnaval”, “Bemba Colorá”, among others, are reinterpreted in honor of one of the most influential Celia Cruz All Stars December 28, 2018 artists of all time. EDU & ANSIN ART Gallery EXHIBITS & EDU Shows
America is built on a dream. People of varying cultures and beliefs come together and coexist with shared values and an opportunity for all. But, like all dreams, there are times of hope, distress, challenge, adversity. Some of South Florida’s top Dreamers (Hispanic Heritage) September artistic talent showcase through their art what it means to 13- November 12, 2018 “dream” today. Theatreworks' production of Charlotte's Web is based on E.B. White's loving story of the friendship between a pig named Charlotte's Web - November 9, 2018 Wilbur and a little gray spider named Charlotte.
Family Fun and EDU program: Explore unique hand-crafted puppets and puppet stages that have been collected, created, or performed by local South Florida puppeteers. The art of puppetry begins not with a puppet, but with a story. It is an ancient art that developed in many places simultaneously. Imagine Puppets will bring to life a treasured art Puppet Festival - November 17, 2018 form celebrated around the world.
MCC Cultural Start VPK Cultural Enrichment - October 12, 2018 Passport to African Experience
Miramar Cultural Affairs QUARTERLY REPORT: July to September 2018
EVENTS SUMMARY Rental events - F&B & Theatre
NPC Clash of Champions October 19-20, 2018 Bodybuilding competition. The Greeks Giving Glory Ministry of the Antioch Missionary Baptist Church of Miami Gardens presents the 2018 “Stepping Stepping For A Purpose October 26, 2018 for a Purpose” Step Show.
Evolution Of An Extraordinary Woman Playwright Shareza J Wilkerson Presents: six women are October 27, 2018 faced with real life issues that leave them hurt or disappointed.
A coming of age stage play about a millennial teacher who is fed up with high stakes testing and a new ordinance signed by the governor that base teachers’ salaries on student state The Teachers' Lounge November 3, 2018 exam outcomes.
REJOICE SoFlo is an annual gospel concert produced by the Music and Fine Arts Department of the Emmanuel Apostolic Church of Miramar. The Mass Choir is a combination of the Rejoice 2018 November 17, 2018 Youth and Sanctuary choirs which has over 70 members.
Inaugural Benefit Gala with Keynote address by the Most Hon. Lasco Chin Foundation November 18, 2018 P.J. Patterson, former Prime Minister of Jamaica.
Something Fishy November 24, 2018 MCC Rental: Stage Play presented by Jackie Shaw
The journey of Clara from her swinging Christmas Eve celebration with family and friends to an enchanting Garden of Clara's Christmas Adventure December 1, Sweets where treasures beyond her wildest dreams come to 2018 life.
Miramar Cultural Center QUARTERLY REPORT: July to September 2018
DEPARTMENT HIGHLIGHTS
1. Ticketmaster integration.
2. Professional Consulting Services Agreement with KlassEx LLC completed.
Public Relations ______Fourth Marketing
Quarte & r FY2018
Quarterly Report Snapshot
Parks &Recreation Parks
______Fourth
Quarter FY2018
Quarterly Report Snapshot
Parks & Recreation QUARTERLY REPORT: July to September 2018
DATE AND ESTIMATED EVENTS LOCATION ATTENDANCE JULY July 3, 2018 Gen-X Tour Miramar Regional Amphitheater 1,200 July 4, 2018 Independence Day Celebration Miramar Regional Park 12,000 July 7, 2018 Sunset Lakes Community Center Miramar Marvelous Race to Shirley Branca Park 100 July 7, 2018 Miramar Flea Market Miramar Isles Park 50 July 14, 2018 Kids' Day 19th Street Park 60 July 14, 2018 Vernon E. Hargray Youth Basketball Academy Enrichment Center 100 July 15, 2018 World Cup Soccer Watch Party Ansin Sports Complex 70 July 21, 2018 Sunset Lakes Community Center and the Vernon E. Hargray King of the Court Event Youth Enrichment Center 100 July 21, 2018 Beach Volleyball Forzano Park 80 July 28, 2018 Family Picnic Sawyer Park 100 AUGUST August 1, 2018 National Night Out Perry Park Wellman Field 100
August 1, 2018 National Night Out Fairway Park 50
August 4, 2018 Jamaican Independence Day Shirley Branca Bandshell 1,000
August 11, 2018 I Love the 90's Tour Miramar Regional Amphitheater 3,000
August 17, 2018 2nd Annual Burger & Brew Fest Town Center Plaza 1,000 Parks & Recreation QUARTERLY REPORT: July to September 2018
DATE AND ESTIMATED EVENTS LOCATION ATTENDANCE SEPTEMBER September 22, 2018 Hispanic Heritage Festival Miramar Regional Amphitheater 2,500 AAU District Track & Field June 2, 2018 Qualifier Ansin Sports Complex 300 43rd Annual Northwest Track June 8-10, 2018 and Field Classic Ansin Sports Complex 1,000 Caribbean-American Heritage June 9, 2018 Celebration Shirley Branca Park 600 June 23, 2018 Miramar Flea Market Miramar Isles Park 50
Parks & Recreation FORECAST: October to December 2018
DATE AND ESTIMATED EVENTS LOCATION ATTENDANCE OCTOBER Wednesdays Vernon E. Hargray Youth Dream BIG Mentoring Program Enrichment Center 25 Fridays & Saturdays Recreational Volleyball League Sunset Lakes Community Center 80 Fridays & Saturdays Vernon E. Hargray Youth Enrichment Center Pee Wee Basketball Program Sunset Lakes Community Center 160 Tuesdays & Thursdays Vernon E. Hargray Youth Get Big Adult Basketball League Enrichment Center 60 Saturdays NFL Youth Flag Football Vizcaya Park 100 Wednesday & Fridays JR NBA Vizcaya Park 20 Fridays Vizcaya Soccer Vizcaya Park 15 October 2, 4, 9, 11, 16, 23, 25, and 30, 2018 Zumba Class Ansin Sports Complex 30 October 8, 2018 Miramar Democratic Club Ansin Sports Complex 50 Broward Elections Office Trainings October 15-20, 2018 25 October 23, 2018 US Soccer Cup Ansin Sports Complex 100 Optimist Youth Football Super Bowl October 27-28, 2018 500
Parks & Recreation FORECAST: October to December 2018
DATE AND ESTIMATED EVENTS LOCATION ATTENDANCE NOVEMber Dream BIG Mentoring Wednesdays Program Vernon E. Hargray Youth Enrichment Center 25 Recreational Volleyball Fridays & Saturdays League Sunset Lakes Community Center 80 Fridays & Saturdays Pee Wee Basketball Vernon E. Hargray Youth Enrichment Center Program Sunset Lakes Community Center 160 Get Big Adult Basketball Tuesdays & Thursdays League Vernon E. Hargray Youth Enrichment Center 60 Saturdays NFL Youth Flag Football Vizcaya Park 100 Wednesdays & Fridays JR NBA Vizcaya Park 20 Fridays Vizcaya Soccer Vizcaya Park 15 November 1, 6, 8,13, and 15, 2018 Zumba Class Ansin Sports Complex 30 Palmer Trinity Football November 2, 2018 Game Ansin Sports Complex 200 Miramar East Dolphins November 3, 2018 Football Championships Ansin Sports Complex 500 Miramar Democratic November 12,2018 Meeting Ansin Sports Complex 50 November 21, 2018 US Soccer Cup Ansin Sports Complex 50
Parks & Recreation FORECAST: October to December 2018
DATE AND ESTIMATED EVENTS LOCATION ATTENDANCE DECEMBER Dream BIG Mentoring Wednesdays Program Vernon E. Hargray Youth Enrichment Center 25 Fridays & Saturdays Pee Wee Basketball Vernon E. Hargray Youth Enrichment Center Program Sunset Lakes Community Center 160 "Get Big" Adult Basketball Tuesdays & Thursdays League Vernon E. Hargray Youth Enrichment Center 60 Saturdays NFL Youth Flag Football Vizcaya Park 100 Battle Sports National Youth Football December 5-6, 2018 Championships Miramar Regional Park 5,000 AAU Volleyballl December 8, 2018 Tournament Sunset Lakes Community Center 80 AAU Volleyballl December 15, 2018 Tournament Sunset Lakes Community Center 80 Miramar Democratic December 10, 2018 Meeting Ansin Sports Complex 50 Football Game Private vs December 15, 2018 Public Ansin Sports Complex 150
Football Game Dade vs December 22, 2018 Broward Ansin Sports Complex 300
December 24, 26, 27, 28, 31, 2018 and January 2, 3,and 4, 2019 Winter Culinary Camp Vizcaya Park 30 December 24, 26, 27, 28, 31, 2018 and January 2, 3,and 4, 2019 Ansin Sports Complex, Sunset Lakes Community Center, Vernon E. Hargray Winter Camp Youth Enrichment Center 90 December 7-8, 2018 Aviation Day Miramar Regional Park Amphitheater 1,500
Parks & Recreation FORECAST: October to December 2018
DATE AND ESTIMATED EVENTS LOCATION ATTENDANCE DECEMBER December 7, 2018 Tree Lighting Town Center Plaza 300 December 15, 2018 Breakfast with Santa Miramar Cultural Center Banquet Hall 100
______Fourth
Police Quar ter FY2018
Quarterly Report Snapshot
Police QUARTERLY REPORT: July to September
Community Initiatives and Special Events Dates and Location
Hangin' with 5-0 Summer Camp 6/18/18-7/19/18 - New Renaissance Middle
Summer Anti-Burglary Operation 7/11/18-8/03/18 - Throughout the City
Seniors and Law Enforcement Together (SALT) Safety Tea Time Presentation 7/03/18 - Multi Service Complex
Miramar PD vs. Community Access Center Youth Camp 2nd Annual Flag Football to foster positive youth engagement 7/10/18 - River Run Park
Internet Safety Presentation for Youth Camp (6-15 years old) 7/17/18 - Christway Baptist Church
ICE Protest - Major Incident - Mass arrest 7/18/18 - ICE Facility
Miramar PAL Hangin' with 5-0 Summer Camp Luncheon 7/19/18 - New Renaissance Middle
Broward Back to School Community Extravaganza provided security for Broward School Board, BSO and Children Services Council 7/28/18 - New Renaissance Middle
Police QUARTERLY REPORT: July to September
Community Initiatives and Special Events Dates and Location
National Night Out Safety Event 8/07/18 - Throughout the City
ICE Town Hall Meeting - Security Detail 8/08/18 - City Hall
46th Citizens Police Academy 8/14/18 - Miramar PD Headquarters
First Week Back to School - Safety Operation 8/15/18 - Throughout the City
Business Academy Class 8/23/18 - Miramar PD Headquarters
4th Annual Guns and Hoses Rib Eating Challenge 9/04/18 - Texas Roadhouse
Operation PRIME TIME - Auto Theft/Burglary Prevention Initiative 9/06/18-9/08/18 - Throughout the City
9/11 Commemorative Luncheon 9/11/18 - Miramar PD Headquarters
Police QUARTERLY REPORT: July to September
Community Initiatives and Special Events Dates and Location
Tea Time Safety Presentation for Women 9/12/18 - IMT Community Room
Sunset Lakes Crime Watch 9/27/18 - Sunset Lakes Clubhouse
2 CALEA Assessors were certified July 2018
Received grant funding from the Department of Justice for police department equipment and vehicles. August 2018
Received grant funding from the Florida Office of the Attorney General that covers costs related to the salary of the Police Department’s Victim Advocate. September 2018
Operation PRIME TIME - Auto Theft/Burglary Prevention Initiative 9/06/18-9/08/18 - Throughout the City
Received grant funding from the Florida Department of Transportation for targeted traffic enforcement in an effort to reduce pedestrian and cyclist accidents. September 2018
Received grant funding from the Florida Department of Health for 400 intranasal Narcan kits, an opioid antagonist designed to reverse opioid overdose. September 2018
Police QUARTERLY REPORT: July to September
Community Initiatives and Special Events Dates and Location
Successfully completed the department’s first yearly national accreditation assessment (in previous years they were once every 3 years) from the Commission on Accreditation for Law Enforcement Agencies September 2018
First woman in history from Miramar PD to attend FBI National Academy - Captain Rachel Patters. September 2018 Upcoming initiatives and events
Domestic Violence Awareness Month Events October 2018
3rd Annual National Coffee with A Cop Day 10/03/18 – Vicky Bakery
First Responders Appreciation Day 10/10/18 – Goddard School
Prescription Drug Take Back Event 10/27/18 – Miramar PD Headquarters
Citizens Police Academy 10/30/18 – Miramar PD Headquarters
______Fourth Procurement
Quarte r FY2018
Quarterly Report Snapshot
Procurement QUARTERLY REPORT: July to September 2018
BID PROJECT BROADCAST DATE
West Water Treatment Plant Lab and Office Space 9/26/2018
Landscaping and Beautification Miramar Parkway to SW 69 Way 9/26/2018
Miramar Parkway Streetscape From 68 Ave to SW 64 Ave 9/26/2018 Historic Miramar Area Wide Drainage Improvements Project - Phase IV 9/26/2018 Historic Miramar Area Wide Drainage Improvements Project - Phase IV (Engineering and Design Services) 9/06/2018
RFP for Developer/Investor/Operator for Miramar Town Center 9/05/2018
Library for Miscellaneous Professional Consultants 8/29/2018
Towing Service Franchise 8/27/2018 Wastewater Reclamation Facility-Reclaimed Water System Expansion Project, Phase I 8/01/2018
Barracuda Web Security Gateway 8/16/2018 Turn-Key Modified Shipping Containers for the Miramar Regional Park Amphitheater-Re-Advertising 8/16/2018 Professional Services of Box Office, Production and Event Management Services at the Miramar Cultural Center 8/02/2018
University Dr. Landscape and Beautification Project 7/18/2018 Hauling and Disposal of Domestic Waste Sludge at the City of Miramar Wastewater Reclamation Facility 7/12/2018
Procurement PROJECTS AWARDED BY CM AUTHORITY OVER $50,000 AND UNDER THE $75,000 ADOPTED PROCUREMENT THRESHOLD: July to September
2018
PROJECT CONTRACT AWARD Wi-Fi at Regional Park $54,967 Awarded to Acordis DEPARTMENT HIGHLIGHTS EVENTs The Procurement Department was represented at the National Institute for Government Purchasing 2018 Annual Forum and Exposition in August, in Nashville, Tennessee. The Procurement Department hosted the Procurement 101 Class for City departments and had 60 attendees in the Commission Chamber, September 20, 2018.
______Public Works Fourth
Quarter FY2018
Quarterly Report Snapshot
Public Works QUARTERLY REPORT: July to September 2018
PROJECT PROJECT ACCOMPLISHMENT Phases 2 &3 under construction - Total of 124 Historic Miramar Canal Embankment Restoration properties completed
Historic Miramar Drainage Improvements - Phase III Project under construction - 24% complete Bids received; Contract award scheduled for University Drive Landscaping Improvements Commission approval
2018 City-wide Sidewalk Repairs Project under construction – 50% complete
Historic Miramar Drainage Improvements – Phase IV RFQ issued for Consultant Services FPL completed LED upgrades of over 3000 LED Streetlight Upgrade streetlights ANTICIPATED OCTOBER TO DECEMBER 2018 PROJECT PROJECT STATUS
Historic Miramar Canal Embankment Restoration Phases 2 and 3 completed
Historic Miramar Drainage Improvements - Phase III Project under construction
University Drive Landscaping Improvements Project under construction
2018 City-wide Sidewalk Repairs Project completed
2018 Annual Roadway Resurfacing Project completed
Historic Miramar Drainage Improvements – Phase IV Project in Design
Social Services ______Fourth
Quarter FY2018
Quarterly Report Snapshot
Social Services QUARTERLY REPORT: July to September 2018
PROJECT NAME PROJECT ACCOMPLISHMENT
Completed annual audit by Aging and Disability Resource Center (ADRC) for Senior Services and Adult Day Care Center. Southcentral/Southeast Focal Point Submitted Service Provider Application along with Unit Cost Methodology for 2019 contract year to the Aging and Disability Resource Center.
Southcentral/Southeast Focal Point Conducted presentations at Davie Senior Expo and Family Outreach event. Implemented Emergency Medical Services Waiver.
Inaugural MOST Program Open House – PARENT ONLY Open House was implemented in order to focus solely on the MOST Early Childhood Program Afterschool Program. VPK Open House held at each Childcare Center. Silver Shores Childcare Center successful reaccreditation.
New group counseling topics were implemented and a new Counseling curriculum to promote continued interest among participants.
Established new partnership for caregiver support groups with Adult Day Care Broward Sheriff's Office and ALC Home Health Agency.
Received the Florence R. Goldmann Award, given annually to Senior Services a member of the Florida Association of Senior Centers for distinguished service in a senior center.
Falls and fall-related injuries are among the most serious and common medical problems experienced by older adults. In order to reduce the number of accidental falls suffered by older Health & Wellness people. We coordinated services with a specialist from Nova University to discuss pertinent topics with participants on Fall Prevention.
Facility Rentals Facilitated 21 rentals for a total revenue of $21,092 this quarter.
Social Services QUARTERLY REPORT: July to September 2018 DEPARTMENT HIGHLIGHTS Date Event Location Time JULY 2018 Seniors celebrate America's Multi-Service Complex 12:00 pm - 02:00 pm 03-Jul Independence Day
Seniors celebrate America's Adult Day Care 10:30 am - 11:30 am 03-Jul Independence Day
Caregiver Support Group and 09:15 am - 10:15 am Adult Day Care 14-Jul Respite Care 10:30 am - 11:30 am AUGUST 2018 Butterfly World - 33 Seniors visited Butterfly World, Coconut 02-Aug 09:00 am - 01:00 pm the world's largest butterfly park Creek, FL. Caregiver Support Group and 09:15 am - 10:15 am 04-Aug Adult Day Care Respite Care 10:30 am - 11:30 am Broward County Property 09:30 am - 10:30 am 06-Aug Multi-Service Complex Appraisers 11:00 am - 12:00 pm Back-to-School Backpack 10-Aug Fairway 02:00 pm - 04:00 pm Giveaway - Vice Mayor Colbourne
13-Aug Open House for VPK Silver Lakes Elementary 09:00 am - 10:00 am
13-Aug First Day of Preschool All Childcare Centers 07:00 am - 06:00 pm
Fairway, Silver Shores & 13-Aug Open House for VPK 06:00 pm - 07:00 pm Sunset Lakes
15-Aug First Day of VPK All Childcare Centers 07:00 am - 06:00 pm
First Day of MOST After-School 15-Aug Fairway 02:00 pm - 06:00 pm Program
19-Aug Senior Citizen Picnic Day Multi-Service Complex 02:00 pm - 04:00 pm
Social Services QUARTERLY REPORT: July to September 2018 DEPARTMENT HIGHLIGHTS Date Event Location Time SEPTEMBER 2018 Hispanic Heritage/Diversity Month Multi-Service Complex & 6-Sep 12:00 pm - 01:00 pm Celebration Sunset Lakes Caregiver Support Group and 09:15 am - 10:15 am 8-Sep Adult Day Care Respite Care 10:30 am - 11:30 am Camp Day - Off the Wall Silver Shores and Sunset 10-Sep 11:00 am - 03:00 pm Trampoline Lakes
13-Sep Open House - Preschool Fairway 06:30 pm - 07:30 pm
Senior Center Coronation 19-Sep Multi-Service Complex 12:00 pm - 02:00 pm Ceremony Silvers Shores and Sunset 19-Sep Camp Day - WOW Factory 11:30 am - 04:00 pm Lakes
19-Sep MOST Open House Fairway 05:15 pm - 06:15 pm
19-Sep Camp Day - Science Eye Fairway 03:30 pm - 04:30 pm
*Caregiver respite provided 09:00 am - 01:00 pm
Social Services QUARTERLY REPORT: October to December 2018 DEPARTMENT HIGHLIGHTS Date Event Location Time OCTOBER 2018 09:15 am - 10:15 am 13-Oct Caregiver Support Group ADC 10:30 am - 11:30 am
13-Oct Staff Development Training Multi-Service Complex 09:00 am - 11:00 am
13-Oct Staff Development Training Multi-Service Complex 09:00 am - 11:00 am
Breast Cancer Awareness 19-Oct Multi-Service Complex 12:00 pm - 02:00 pm Celebration
19-Oct Cultural Arts Experience All Childcare Facility 09:00 am - 11:00 am
Department of Children and 20-Oct Fairway 08:00 am - 01:00 pm Families Licensing Report
20-Oct Staff Development Training Multi-Service Complex 09:00 am - 11:00 am
Seniors and Law Enforcement 24-Oct Multi-Service Complex 12:00 pm - 02:00 pm (SALT) Quarterly Social Services Staff 25-Oct Multi-Service Complex 04:00 pm - 05:00 pm Meeting
25-Oct Read for the Record All Childcare Facilities 09:00 am - 04:00 pm
27-Oct Staff Development Training Multi-Service Complex 09:00 am - 11:00 am
29-Oct Fall Harvest celebration All Childcare Facility 10:00 am - 11:30 am
31-Oct Fall Harvest Celebration Multi-Service Complex 10:30 am - 12:00 pm
31-Oct Fall Harvest Celebration (ADC) ADC 10:30 am - 12:00 pm
Department of Children and 31-Oct Silvershore 08:00 am - 01:00 pm Families Licensing Report 09:15 am - 10:15 am 13-Oct Caregiver Support Group ADC 10:30 am - 11:30 am
Social Services QUARTERLY REPORT: October to December 2018 DEPARTMENT HIGHLIGHTS Date Event Location Time NOVEMBER 2018
01-Nov VPK Children Performed Regional Park 06:00 pm - 07:00 pm 09:15 am - 10:15 am 03-Nov Caregiver Support Group ADC 10:30 am - 11:30 am
08-Nov Thanksgiving Dinner Celebration Multi-Service Complex 06:00 pm - 09:00 pm
Department of Children and 15-Nov Silvershore 08:00 am - 01:00 pm Families Licensing Report
16-Nov Thanksgiving Brunch Celebration ADC 10:30 am - 12:00 pm
16-Nov Food Handlers Monitoring Fairway 08:00 am - 11:00 am
16-Nov Intergenerational Activity-Childcare ADC 10:30 am - 12:00 pm
20-Nov Thanksgiving Celebration All Childcare Facility 10:30 am - 12:00 pm DECEMBER 2018 09:15 am - 10:15 am 8-Dec Caregiver Support Group ADC 10:30 am - 11:30 am
12-Dec Holiday Walk 2 Wellness Town Center 10:00 am - 01:00 pm
13-Dec Holiday Party Multi-Service Complex 11:00 am - 02:00 pm
14-Dec Holiday Fantasy of Lights Trade Winds Park 06:00 pm - 09:00 pm
20-Dec Holiday Party All Childcare Facility 09:00 am - 11:30 am
Support Services ______Fourth
Quarte r FY2018
Quarterly Report Snapshot
Support Services
Daryll Johnson, CGC Senior Administrator Email Phone: 954-602-3302
Support Services QUARTERLY REPORT: July to September 2018
PROJECT NAME PROJECT ACCOMPLISHMENT Park Facilities
Ansin Sports Complex - Phase III Construction completed
Monarch Lakes Park Construction completed
Lakeshore Park Improvements Under construction Corporate Conference Facility/Administration Administration Building completed. Corporate Building at Miramar Regional Park Conference Facility under scope evaluation Bids received 9/26/2018; Procurement Regional Park Modified Shipping Container Department to formulate evaluation committee to V.I.P. Lounge and Concessions review Public Buildings
Fire Station 107 Construction completed Fire Rescue Station 84 - HVAC Contract awarded; Contractor completed the required assessment Facilities Capital Improvements report Fire Station 19 – Received Bid Proposal, Procurement Dept. reviewed and approved. Facilities Capital Improvements Preparing Agenda Item for Nov. 5 Fire Station 100 – Received Bid Proposal, Procurement Dept. reviewed and approved. Preparing Agenda Item for Nov. 5 Commission Facilities Capital Improvements Meeting
Country Club Rabches - Repairs completed new mold test to be performed, confirming the building Facilities Capital Improvements is clean
Historic Miramar Public Safety Complex Pending construction contract award
Support Services QUARTERLY REPORT: July to September 2018
PROJECT NAME PROJECT ACCOMPLISHMENT Infrastructure
Contract Awarded. Awaiting Shop Drawing and Public Informational Signage Permit Pembroke Road Widening from Dykes Road to Silver Shores Boulevard Under Construction Landscaping & Beautification Along Miramar Parkway between University Drive and SW 69 Landscape and Beautification - Miramar Way: Advertised for Bid on September 24, 2018; Parkway, Miramar Boulevard, Red Road Bid Opening on October 25, 2018 Gateway and University Drive Buffer Wall Along Miramar Boulevard: Awarded Construction Contract. Pre-construction meeting held 9/25/2018; Shop Drawings Received Historic Miramar Complete Streets Development Under Construction Miramar Parkway Streetscape - SW 64th Advertised for Bid on September 26, 2018; Bid Avenue to SW 68th Avenue Opening on October 25, 2018 Pembroke Road from SW 184th Avenue to US/27 Miramar Parkway Extension Researching for funding opportunities Historic Downtown Revitalization (Miramar Pkwy Streetscape from 68th Ave to SW 69th Way) Under Construction
Design & Permitting Completed. The Developer of Left Turn Lane on Red Road to Civic Center Block 2 will be required as a condition of site plan Place within Miramar Town Center approval to construct the Left Turn Lane and associated improvements West Water Treatment Plant Laboratory and Design process - (100%) document complete. IFB Office Space Modification Advertised 9/27/2018
Support Services QUARTERLY REPORT: July to September 2018 Cont. DEPARTMENT HIGHLIGHTS PARK FACILITIES
1. TCO received for Monarch Lakes Park on May 10, 2018. Infrastructure
1. IFB advertised for Landscaping and Beautification of Miramar Parkway between University Drive and SW 69 Way.
2. IFB advertised for Miramar Parkway Streetscape from SW 68 Avenue to SW 64 Avenue.
______Fourth Utilities
Qu arter FY2018
Quarterly Report Snapshot
Utilities Department QUARTERLY REPORT: July to September 2018
PROJECT PROJECT NAME ACCOMPLISHMENT
Historic Miramar Infrastructure Improvements – Phase 3 (Water, Wastewater & Stormwater) Under construction
East Water Treatment Plant Renovations (Design/Build) Under construction
Historic Miramar Re-development Transmission & Distribution Fire Hydrants and Water Main Improvements Under construction Wastewater Reclamation Facility Reclaimed Water Expansion Program (WWRF Reclaimed Treatment System Expansion and Transmission System Improvements) Design in progress WWRF System Expansion - Bids Received; Procurement Department Evaluating. West Water Treatment Plant Laboratory and Transmission System Improvements - Office Space Modification Design in progress.
West Water Treatment Plant Improvements Design in progress
Huntington Wellfield - Raw Water Main Preliminary Design in progress
Business Inclusion Business Diversity Program Diversity ______Fourth
Quarter FY2018
Quarterly Report Snapshot
Business Inclusion Diversity (BID) Program QUARTERLY REPORT: July to September 2018
DEPARTMENT HIGHLIGHTS Alignment with Comprehensive Plan The nucleus of the Business Inclusion Diversity (BID) program is the accumulation, growth, and development Small, minority and disadvantaged businesses in the City of Miramar. The origins of the program are to address the underutilization of these businesses, but the goal is to ensure they are extended opportunities of inclusion in all nine (9) elements of the Comprehensive Plan. Small businesses are notable throughout as the businesses that are primarily used to enhance parks, recreation and open spaces throughout the City. More importantly, these businesses have proven that they have the experience, expertise, and qualifications to assist with all City developmental projects, which also include and are not limited to the sustainability and enhancement of schools and many other public structures and facilities. to fulfill comp plan goals There is a myriad of opportunities that will ensure that BID remains relevant through its strategic outreach, monitoring and compliance objectives. The program targets and aggressively recruits new businesses that can help support the creation of new value-added art, workforce and entertainment opportunities to the City to help meet local community market demands. The most innovative aspect of BID’s ability to remain relevant over the next five years is the inclusion of We Works. This concept speaks heavily to the arts, workforce, and entertainment aspect of the plan. For businesses desiring a desk, office suite, or an entire office, with the implementation of the We Works concept, BID desires to assist the City in creating an environment to increase productivity, innovation and collaboration. This space will provide a shared space to promote and enhance meaningful dialogue between City leadership, prime and sub-contractors, and community stakeholders. The primary goal of BID is recruitment, retention, innovation and productivity. This concept offers a global network of workspaces where companies and people can grow together. BID foresees the transforming of buildings into dynamic environments for creativity, focus, and connection. More than just a best place to work, thought, this is a movement toward humanizing work. All of the major players can help each other, offices can and will provide the comforts of home, and we can all look forward to a welcoming platform to work and find real meaning in what we are trying to accomplish with the development of small businesses.
Business Inclusion Diversity (BID) Program QUARTERLY REPORT: July to September 2018
completion of phase i
Completed Implementation of Phase I of Diversity Study Recommendations on September 30, 2018 Phase I. Strategic Objectives: • Established a Business Inclusion Diversity (BID) Program o Secured a Business Diversity Officer • Followed Court’s Direction of First Applying Race-Neutral Remedial Approach • City secured Primes Documented Utilization of M/WBEs on Projects • Expanded Small and Local Business Enterprise Program • Enhanced Outreach: Presenting at Chamber & Community Leadership Meetings • Established Small Business Empowerment Meetings with Minority Firms • Conducted Community Partner Strategy Sessions with Tri-County Stakeholders • Hosted Annual How to Do Business Workshops PRIME UTILIZATION MEETINGS
1. Dwight Stephenson, D. Stephenson Construction, Inc. 2. D. Ruel Miles, Pioneer Construction 3. Ken Rivero, Waste Pro USA SMALL BUSINESS EMPOWERMENT MEETINGS 1. Jane Cabrera Coaching 2. O. Jones Ken Care Services, Inc. 3. Marc Liebeskind, Principal Financial 4. Desmond Bescombe, Xander Financial 5. CAS Assurance, LLC 6. Mr. Jepu, AAA Business Services, Inc. 7. Telena Paris, Writer's Choice Consulting 8. Ruby Hemmingway, Ann Pope Consulting 9. Ana Caba, New Frontier Title 10. Rhonda Claiborne, Remaz/The Claiborne Group 11. HBL Resources 12. Debbie Lundberg, Presenting Powerfully 13. Jose Alvarado, ADP Printing & Signs 14. Patricia (Patty) Garcia, R&D Systems Group, Inc. 15. Chrissy Trotta, Synergy Insurance Group 16. Ella Gooden, Pro Think International 17. Steven Sarduy, Indemnity Security Investigations
Business Inclusion Diversity (BID) Program QUARTERLY REPORT: July to September 2018
1. Chamber Morning Access Legislative Koffee Klub - Transportation Surtax a. Dr. Barbara Sharief, Commissioner, and her Team Re: Small Business Inclusion
2. Oral Presentations: Power Partners & Nexus Leads Group Weekly Forums
3. Miramar/Pembroke Pines Chamber Annual Retreat - Leadership; Sanibel Island
4. Broward College (Miramar Campus) Re: Future Small Business Development Skills Classes
5. NOVA Southeastern University, Ella Gooden, Re: Support of Non-Profit Businesses COMPLIANCE TRAINING 15 Classes Completed at the ACCA (American Contract Compliance Association) Conference in Cleveland, Ohio: o Best Practices to Bid Solicitation and Contract Language Compliance o Effective Good Faith Efforts o Evaluating a Commercially Useful Function o Fundamental Project Specific Goal Setting o How to Achieve Workforce Diversity and Compliance on Construction Projects o Integrating Opportunities Programs into Mainstream of an Organization o Legal Update on Diversity Programs o Managing DBE Program in a Design Build Environment o MBE Roundtable o Performance Measures for Minority/Women Program Success o Presidential Executive Order 11246: The Updated Guide for Affirmative Action o Project Specific Goal Setting Challenges o Employment Law and Codified Ordinance 188 o The Neuroscience of Civil Right: Equity and Contract Compliance § (Part 1 – Defining the Challenges) o The Neuroscience of Civil Right: Equity and Contract Compliance § (Part 2 – Identifying The Solutions)