TOWNSHIP of OTONABEE-SOUTH MONAGHAN COUNCIL MEETING MONDAY, OCTOBER 1, 2012 @ 6:00 PM COUNCIL CHAMBERS, KEENE ______Page
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TOWNSHIP OF OTONABEE-SOUTH MONAGHAN COUNCIL MEETING MONDAY, OCTOBER 1, 2012 @ 6:00 PM COUNCIL CHAMBERS, KEENE ______________________________ Page 1. CALL TO ORDER 2. DECLARATION OF PECUNIARY INTEREST If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting. 3. ADDITIONS TO OR DELETIONS FROM THE AGENDA 4. ADOPTION OF AGENDA 5. MINUTES 3-15 a) Regular Meeting, September 10, 2012 16-25 b) September 24, 2012 Public Meeting Meetings & General Committee/Planning Meeting 6. DELEGATIONS 7. REPORTS 8. ROADS AND PUBLIC WORKS 26-28 a) Monthly Report for September 2012 (Manager of Public Works) 29-30 b) Sand Tender (Results & Recommendation) 9. BUILDING, PROPERTY & BY-LAW ENFORCEMENT 31-32 a) Building Report 33-34 b) Property Report 10. FIRE/EMERGENCY MANAGEMENT/GIS/911/BY-LAW ENF 11. FINANCE Page 1 of 51 Page 11. FINANCE 35-38 a) Monthly Report (Treasurer) 12. PLANNING 13. BY-LAWS 39 a) 2012-55 Confirming By-law (Sept 10 & 24, 2012) 40-42 b) 2012-56 Application to Amend the Parcel Register (LT) – 3071 Wallace Road 14. CORRESPONDENCE 43 a) Ministry of Municipal Affairs and Housing - Provincial Policy Statement Review 15. INFORMATION 44-49 a) Municipal Waste Management Committee - Newsletter 16. OTHER MATTERS 50 a) Woodview School - 934 highway #7 - Entrance clarification (MTO) 51 b) Sale of 1989 Tanker (Surplus) 17. CLOSED SESSION In accordance with the Municipal Act, S.O. 2001, c.25 Section 239(2) (c) a proposed or pending acquisition or disposal of land by the municipality or local board. (Keene Drive) 18. ADJOURNMENT Page 2 of 51 ... Agenda Item # 5a) The Corporation of the Township of Otonabee-South Monaghan The Minutes of the Regular Council Meeting of the Corporation of the Township of Otonabee-South Monaghan was called to order at 06:00 PM Monday, September 10, 2012 ___________________________________________ Council: Deputy-Reeve J. Taylor (Presiding Officer) Councillors: M. Burton; D. Hannah & S. St. Jean Absent - Reeve D. Nelson Staff: Christine Wright, CAO Heather Scott, Clerk Ted Bryan, Fire Chief Bud Markham, Supt. of Public Works Wendelin McConnell, Treasurer Peter Josephs, Township Planner 1 CALL TO ORDER (Deputy-Reeve Taylor assumed the role of the Chair in accordance with the Township's Procedural By-law, Section 14.4) 2 DECLARATION OF PECUNIARY INTEREST If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting. 3 ADDITIONS TO OR DELETIONS FROM THE AGENDA There were no additions or deletions to the agenda 4 ADOPTION OF AGENDA Regular Meeting, September 10, Page 3 of 51 2012 ... Agenda Item # 5a) September 10, 2012 Regular Council Meeting ) Agenda Adoption Resolution: R286-2012 Moved by: Councillor St. Jean Seconded by: Councillor Burton That the September 10, 2012 Regular Council Meeting agenda is hereby adopted as circulated without revision. Carried 5 MINUTES a) Regular Meeting, August 13, 2012 Resolution: R287-2012 Moved by: Councillor Hannah Seconded by: Councillor Burton That the minutes of the Regular Council Meeting held August 13, 2012 are hereby adopted as circulated without revision. Carried b) Special Meeting, August 27, 2012 Resolution: R288-2012 Moved by: Councillor Burton Seconded by: Councillor St. Jean That the Minutes of the Special Meeting held August 27, 2012 are hereby adopted as circulated without revision. Carried. 6 DELEGATIONS a) Kerri Kightley, & Suzanne Galloway PCCHU - Peterborough Drug Strategy Recommendations and Next Steps / Municipalities & Alcohol: Reducing Alcohol Related Harms and Liability Resolution: R289-2012 Moved by: Councillor Burton Seconded by: Councillor Hannah That the presentations from Peterborough County City Health Unit representatives regarding Peterborough Drug Strategy Recommendations and Next Steps and Municipalities & Alcohol Reducing Alcohol Related Harms and Liability are received for information Carried Regular Meeting, September 10, Page 4 of 51 2012 ... Agenda Item # 5a) September 10, 2012 Regular Council Meeting Resolution: R290-2012 Moved by: Councillor Burton Seconded by: Councillor St. Jean Staff are directed to prepare a draft municipal alcohol policy for review. Carried b) Peter Josephs, Township Planner - Godfrey - Removal of Holding Symbol Resolution: R291-2012 Moved by: Councillor St. Jean Seconded by: Councillor Burton Council hereby receives the email dated September 6, 2012 from Ms. Hilary Wear expressing her concerns with respect to the Godfrey proposal and removal of the Holding provision for information. The concerns raised were directed towards the impact on the wellbeing of the body of water in particular the shoreline and wetlands. Carried Resolution: R292-2012 Moved by: Councillor Hannah Seconded by: Councillor St. Jean That Council receives Peter Josephs, Township Planners report for information and further that the By-law 2012-50 be moved to the by-law section of the meeting. Carried 7 REPORTS 8 ROADS AND PUBLIC WORKS a) Monthly Report - August Resolution: R293-2012 Moved by: Councillor Burton Seconded by: Councillor St. Jean That Council receives the Monthly Activity Report for the month of August from the Public Works Manager for information; Carried Regular Meeting, September 10, Page 5 of 51 2012 ... Agenda Item # 5a) September 10, 2012 Regular Council Meeting Resolution: R294-2012 Moved by: Councillor Hannah Seconded by: Councillor St. Jean That Council directs Public Works to enter into an agreement with BSMwireless to replace the DataCom GPS system in the Public Works Fleet. Carried b) Parkhill Estates - Campground Recycling Resolution: R295-2012 Moved by: Councillor Burton Seconded by: Councillor Hannah Council receives the email from the County of Peterborough dated August 14, 2012 requesting whether Council would encompass Parkhill Estates and Fraserville Glen into the Campground recycling for information, and further defers decision pending review and recommendation by the Waste Committee Carried 9 BUILDING, PROPERTY & BY-LAW ENFORCEMENT a) Site Plan - Godfrey Resolution: R296-2012 Moved by: Councillor St. Jean Seconded by: Councillor Hannah That Council approves the site plan agreement including the attached site plan dated May 11, 2011. Carried 10 FIRE/EMERGENCY MANAGEMENT/GIS/911/BY-LAW ENF a) Hiawatha First Nation Fire Project Update Resolution: R297-2012 Moved by: Councillor Burton Seconded by: Councillor Hannah Council hereby receives for information. the Fire Chief's report #DFES 12-006 dated September 10, 2012 advising that the project purchasing is temporarily suspended pending project development Carried Regular Meeting, September 10, Page 6 of 51 2012 ... Agenda Item # 5a) September 10, 2012 Regular Council Meeting b) Fire Tank 1 - Repair Resolution: R298-2012 Moved by: Councillor Burton Seconded by: Councillor St. Jean Council hereby receives the Fire Chief's report #DFES 12-05 dated September 10, 2012 regarding the major repair of fire tanker #1 for information, and further that Council concurs with the direction for the emergency repair of fire tanker #1 and the funds are to be drawn from the fire reserves. Carried 11 FINANCE a) Committee Approval Reports - May, June & July 2012 Resolution: R299-2012 Moved by: Councillor St. Jean Seconded by: Councillor Burton Council hereby receives and approves the following Committee Approval Reports: May - $644,383.74; June - $1,457,703.54; July - $491,648.30 2012, as circulated. Carried b) Livestock Report Resolution: R300-2012 Moved by: Councillor Hannah Seconded by: Councillor Burton That the Livestock Valuer's report be received for information; and further that payment of the claims in the amount of $4559.00 be paid; and further that an application be made to the Province for reimbursement Carried Regular Meeting, September 10, Page 7 of 51 2012 ... Agenda Item # 5a) September 10, 2012 Regular Council Meeting c) Monthly Report - Treasurer Resolution: R301-2012 Moved by: Councillor Hannah Seconded by: Councillor Burton Council hereby accepts the report by the Treasurer for information purposes. Carried Resolution: R302-2012 Moved by: Councillor St. Jean Seconded by: Councillor Burton Council hereby agrees to accept BFL Canada Risk and Insurance Service Inc's proposal of $160,639.00 plus applicable taxes to cover September 17, 2012 to September 17, 2013. Carried Resolution: R303-2012 Moved by: Councillor Hannah Seconded by: Councillor Burton Council hereby approves a $300.00 donation to Stewart Hall Resource Centre which will come from the Donations Expense. Carried 12 PLANNING a) Consent File B64-12 James Devlin (amended application) Resolution: R304-2012 Moved by: Councillor Burton Seconded by: Councillor St. Jean That application 64-12A is approved as filed, as it conforms to Section 4.2.1(a), 4.2.3(b)(c) of the Official Plan. Further that the severed parcel be zoned to Rural Residential, and further that $1,000.00 cash-in-lieu of parkland be remitted to the municipality. Carried Regular Meeting, September 10, Page 8 of 51 2012 ... Agenda Item # 5a) September 10, 2012 Regular Council Meeting 13 BY-LAWS a) 2012-46 Confirming By-law (August 13 & 27, 2012) / 2012-47 Agreement - Road (Bellemere Winds) / 2012-48 Agreement - Mitigation Measures - Steele / 2012-49 Agreement - Site Plan (Godfrey) / 2012-50 Holding Symbol Removal (Godfrey) / 2012-51 Agreement Amendment - Boundary Road (Douro-Dummer (By-law 2010-74) Resolution: R305-2012 Moved by: Councillor St. Jean Seconded by: Councillor Burton That By-laws 2012-46 Confirming By-law (August 13 & 27, 2012) / 2012-47 Agreement - Road (Bellemere Winds) / 2012-48 Agreement - Mitigation Measures - Steele / 2012-49 Agreement - Site Plan (Godfrey) / 2012-50 Holding Symbol Removal (Godfrey) / 2012-51 Agreement Amendment - Boundary Road (Douro- Dummer (By-law 2010-74) be given first reading. Carried Resolution: R306-2012 Moved by: Councillor Hannah Seconded by: Councillor Burton That Council move into Committee of the Whole with the Deputy-Reeve in the Chair for the second reading of by-laws 2012-46, 2012-47, 2012-48, 2012-49, 2012-50 & 2012-51 Carried Resolution: R307-2012 Moved by: Councillor Burton Seconded by: Councillor St.