Program Planning Guide 2019-20

PROGRAM PLANNING GUIDE 2019-20

SPRING 2019 v.3

Cradle of Liberty Council

COLBSA.ORG . BEASCOUT.ORG

COUNCIL-WIDE ROUNDTABLE 2019 All adult and youth leaders are invited to join us as we kick-off the 2019-20 Scouting year! • No Cost to Attend Saturday, August 24, 2019 • Lunch Provided • Door Prizes 10 AM - 2 PM • Program Partners Victory Church • Council Committees 2650 Audubon Rd, Audubon, PA 19403 • Activities (adjacent to J.P. Mascaro corporate office) • Advancement • Camping • Finance • Marketing • Membership • Training • Planning Resources • Seminars • Scoutbook • Recruitment • Popcorn Participants get the latest • Popcorn Pick-Up Program Planning Guide! Download the current version and start planning your • Fun & Fellowship unit’s Scouting Adventure today at colbsa.org/plan Register today at: COLBSA.ORG/CWRT Please register by August 21 if you plan to attend. Thanks and hope to see you there! 14-Jun-19 — PROGRAM OFFERINGS — CUB Scouts: Youth grades K-5. Cub Scouts is a year-round program that offers fun activities that promote character and leadership development. Our program is designed to be hands-on, and parents are encouraged to play an active role in our programs. Scouting embraces the outdoors through camping, hiking and water sports. We also focus on helping our communities through service projects, STEM development and building confident kids through our wide range of activities. The Cub Scout program is designed to develop physical, mental and emotional fitness. Fitness includes the body (well-tuned and healthy), the mind (able to think and solve problems), and the emotions (self-control, courage, and self-respect).

Scouts BSA: Youth 11-17 years old. This is the traditional Scouting experience for youth in the fifth grade through high school. Service, community engagement, and leadership development become increasingly important parts of the program as youth lead their own activities and work their way toward earning Scouting’s highest rank, Eagle Scout. Through the advancement program, a Scout can progress in rank though achievements, gaining additional knowledge and responsibilities. Earning merit badges provides opportunities for Scouts to be introduced to a lifelong hobby or a rewarding career. In Scouts BSA, youth take responsibility for the activities of the troop. By planning and organizing activities, they develop teamwork and learn to lead as well as follow. Through the support of parents and religious and neighborhood organizations, Scouts develop an awareness and appreciation of their role in their community.

VENTURING: Young men and women ages 14-20 (or 13 and completed eighth grade). he purpose of Venturing is to provide experiences to help young people mature and become responsible and caring adults. Young people in Venturing learn leadership skills and participate in challenging outdoor activities. Venturing focuses resources that help a community organization provide wholesome, flexible, well-rounded, challenging activities, tailor-made for teenage youth. Those resources include access to Scout camping properties, a recognition program, youth protection training, and specific program helps for a variety of outdoor disciplines.

SEA SCOUTS: Young men and women ages 14-20 (or 13 and completed eighth grade). Sea Scouts was organized to address members’ boating skills and promote knowledge of our maritime heritage. Sea Scout units, called “ships,” focus on sailing and cruising either sailboats or power vessels. During the boating seasons, Sea Scouts learn to maintain and operate the vessel, with a focus on learning the safe and proper methods of handling boats. Sea Scouts also learn the meaning of buoys and lights, how to take advantage of wind and tide, and how to drop anchor or approach a dock.

EXPLORING: Young men and women ages 14-20 (or 13 and completed eighth grade). Exploring units, or “posts,” focus in a single career field, such as law enforcement, fire/rescue, health care, or skilled trades, and are sponsored by a local government or business entity. Young adults involved in Exploring will gain practical knowledge of and experience in a career, and engage in program of activities centered on career opportunities, life skills, citizenship, character development, and leadership experience to encourage the development of the whole person. They also have opportunities to take on leadership roles; and have a chance to learn and grow in a supportive, caring, and fun environment.

FIND A PROGRAM NEAR YOU: BEASCOUT.ORG 4 — PUT THE OUTING IN SCOUTING! — Mission BE PREPARED! IT’S MORE THAN A MOTTO, The mission of the Boy Scouts of America is to prepare young people to it’s a way of life. make ethical and moral choices over their This Program Planning Guide is designed to help your lifetimes by instilling in them the values of unit and its leaders to plan your Scouting year and the Scout Oath and Scout Law. have all the resources at your fingertips. This guideThe mission of Cradle of Liberty Council is includes several resources including program planning to shape young people to make good life tools, links to events and information, Program Partner choices as they grow to become engaged advertisements, and more. Also make sure you check citizens and leaders. out online resources at colbsa.org/plan. Scout Oath On my honor I will do my best We hope you will find this guide helpful in planning and to do my duty to God and my country delivering the Scouting program to youth and families and to obey the Scout Law; throughout Philadelphia, Delaware and Montgomery to help other people at all times; Counties. If you have any suggestions to improve its to keep myself physically strong, content, please email [email protected] or call 610- mentally awake, and morally straight. 688-6900. Scout Law Planning your Scouting year is an important step in A Scout is Trustworthy, Loyal, Helpful, Friendly, delivering a quality program. Best wishes as you deliver Courteous, Kind, Obedient, Cheerful, the promise! Thrifty, Brave, Clean, and Reverent. — table of contents — Program Offerings...... 4 Membership Recruiting...... 30 Stay Connected...... 6 Age-Appropriate Guidelines...... 32 Council Map...... 8 Volunteering at the Council Office...... 34 Links to Resources...... 9 Fall Fest...... 35 Youth Protection...... 10 BALOO & IOLS Training...... 36 Leadership Training...... 10 Wood Badge...... 37 BSA’s Commitment to Safety...... 11 National Youth Leadership Training...... 38 Incident Reporting...... 11 Safety Moments...... 39 Family Scouting...... 12 Resica Falls Scout Reservation...... 40 Branding Dos and Don’ts...... 14 Cub Adventures at Musser Scout Res..42 Program Themes & Features...... 15 Community Cub Day Camps...... 44 Pack Planning Resources...... 16 Unit Fundraising Guidelines...... 46 Troop Planning Resources...... 20 Unit Fiscal Policies FAQs...... 47 Crew/Ship Planning Resources...... 24 Popcorn Fundraiser...... 48 Scouter Code of Conduct...... 29 Other Upcoming Events...... 51 5 — STAY CONNECTED — The Boy Scouts of America provides the nation’s CONTACT INFO: foremost youth program of character development and values-based leadership training, which helps Staff Contact Information: young people be “Prepared. For Life.” For 109 years, Visit colbsa.org/staff Scouting has provided youth with dynamic outdoor programs that build character, foster participating General Questions: [email protected] citizenship, encourage personal fitness, and develop leadership and life skills. The Cradle of Liberty Council Camping & Facilities: serves thousands of youth and families throughout [email protected] Philadelphia, Montgomery and Delaware Counties in 450 Cub Scout packs, Scouts BSA troops, co- Registration/Boys’ Life Magazine: ed Venturing crews/ships and career Explorer posts [email protected] chartered or sponsored by civic, faith-based and educational community organizations. Recruiting: [email protected]

Popcorn Fundraiser: [email protected]

Adventure Card Fundraiser: Roger S. Firestone [email protected] Scouting Resource Center My.Scouting.org Member Care: 1485 Valley Forge Road, Wayne, PA 19087 • [email protected] 610-688-6900 Fax: 610-788-3338 972-580-2489

Have Scouting news to share? Please email [email protected]

Website: E-Newsletters: colbsa.org colbsa.org/newsletters

Facebook: Facebook Group: /colbsa /groups/COLBSAVolunteers

Twitter: Videos: @colbsa /colbsa

Instagram: Photo Albums: /colbsa colbsa.smugmug.com 6 — RESOURCE CENTER HOURS — 1485 Valley Forge Road, Wayne, PA 19087 • Phone: 610-688-6900 • Fax: 610-788-3338 Closed for the following holidays and council events: September to June: 2019 Monday – Friday Labor Day – Monday, September 2 Thanksgiving – Thursday, November 28 8.30 AM – 4.30 PM Day After Thanksgiving – Friday, November 29 Christmas Eve – Wednesday, December 24 Christmas Day – Thursday, December 25 July & August (Summer Hours): 2020 New Year’s Day – Wednesday, January 1 Monday – Thursday Martin Luther King Day – Monday, January 20 8.30 AM – 4.30 PM Presidents’ Day – Monday, February 17 Good Friday – Friday, April 10 Friday Memorial Day – Monday, May 25 8:30 AM – 1:00 PM Gala/Corporate Campfire – TBD Independence Day – Friday, July 3 Staff at Camp – July TBD Labor Day – Monday, September 7 Saturday – Sunday Closed Thanksgiving – Thursday, November 26 Day After Thanksgiving – Friday, November 27 or Christmas Eve – Thursday, December 24 By Appointment Christmas Day – Friday, December 25 New Year’s Eve – Thursday, December 31

— valley forge scout shop hours — 1485 Valley Forge Road, Wayne, PA 19087 • Phone: 610-989-9626 • Fax: 610-989-9628 Monday, Wednesday, Thursday, Friday 9:00 AM – 5:00 PM Tuesday 9:00 AM – 7:30 PM Saturday 9:00 AM – 3:30 PM Sunday Closed 7 — COUNCIL MAP — Serving DELAWARE, MONTGOMERY & PHILADELPHIA ByCOUNTIES District

VISIT COLBSA.ORG/districts Resica Falls Scout Reservation

Musser Scout Reservation

Continental General Nash

Lafayette

Washington Baden Powell

Firestone Scouting Resource Center Roosevelt Northern Constellation

Triune

Triune Conestoga Minquas

8 — LINKS TO RESOURCES — ONLINE CALENDAR: VISIT COLBSA.ORG/calendar

GENERAL: MEMBERSHIP & MARKETING: • Council Homepage: colbsa.org • Join: BeAScout.org • Districts: colbsa.org/districts • Council Resources: colbsa.org/recruit • Scout Shop: colbsa.org/vfscoutshop • Membership Hub: scouting.org/membership • Staff Directory: colbsa.org/staff • Newsletters: colbsa.org/newsletters fundraising: • Council Activities: colbsa.org/activities • Popcorn: colbsa.org/popcorn • Advancement: colbsa.org/advancement • Adventure Cards: colbsa.org/adventurecard • Make a Donation: colbsa.org/support • Policies: colbsa.org/fundpolicies • Safe Scouting: scouting.org/health • News Hub: thescoutinglife.com PROGRAM-SPECIFIC: • Cub Scouting “Cub Hub:” cubscouts.org DISTRICTS: • Pinewood Derby: pinewoodderby.org • Baden-Powell: colbsa.org/baden-powell • Scouts BSA Leaders: troopleader.org • Conestoga: colbsa.org/conestoga • Scout Troop Program: programresources.org • Constellation: colbsa.org/constellation • Venturing: venturing.org • Continental: colbsa.org/continental • Sea Scouts: seascout.org • General Nash: colbsa.org/general-nash • Exploring: exploring.org • Lafayette: colbsa.org/lafayette • Minquas: colbsa.org/minquas OUTDOOR ADVENTURES & • Northern: colbsa.org/northern CAMPING: • Roosevelt: colbsa.org/roosevelt • Cub Scout Day Camps: colbsa.org/daycamp • Triune: colbsa.org/triune • Cub Adventures: colbsa.org/musser • Washington: colbsa.org/washington • Resica Falls: resicafalls.org TRAINING: • Unami Lodge, One: unamilodge.org • National Order of the Arrow: oa-bsa.org • Online Training Portal: My.Scouting.org • Council Training Page: colbsa.org/training HIGH ADVENTURE: National organization: • Summit Bechtel Reserve: summitbsa.org • Philmont: philmontscoutranch.org • BSA Homepage: scouting.org • Northern Tier: ntier.org • Blog: scoutingwire.org • Sea Base: bsaseabase.org • Newsroom: scoutingnewsroom.org • Scouting Magazine: scoutingmagazine.org ALUMNI: • Bryan on Scouting: blog.scoutingmagazine.org • Scouting Alumni: scoutingfriends.org • Boys’ Life Magazine: boyslife.org • National Eagle Scout Association: nesa.org • National Supply: scoutstuff.org • Uniforms/Insignia Guide: bsauniforms.org • Scoutbook Application: scoutbook.com

9 — YOUTH PROTECTION — The Boy Scouts of America places the greatest importance on creating the most secure environment possible for our youth members. To maintain such an environment, the BSA has developed numerous procedural and leadership selection policies and provides parents and leaders with resources for all levels of the program.

Being a leader in the BSA is a privilege, not a right. The quality of the program and the safety of our youth members call for high-quality adult leaders. The adult application requests background information that should be checked by the unit committee or the chartered organization before accepting an applicant for unit leadership. Additionally, national criminal background checks are conducted on all adult leaders through the BSA. Additional background clearances are also required per Pennsylvania law (see colbsa.org/palaw).

Youth Protection Training is required for all registered volunteers in the Boy Scouts of America and must be taken every two years. New adult leaders cannot register unless they submit proof with their application that they have completed Youth Protection Training, which is available online at My.Scouting.org.

Steps to Reporting Child Abuse: 1. Ensure the child is in a safe environment. Call 911 in cases of medical emergencies. 2. Immediately report suspected child abuse to Pennsylvania ChildLine by calling 1-800-932-0313 or go to www.keepkidssafe.pa.gov. 3. Notify the council Scout executive or his/her designee by calling 610-688-6900.

Support is available to anyone currently or previously involved in the Boy Scouts of America through our dedicated 24/7 Scouts First Helpline 1-844-SCOUTS1 (1-844-726-8871) or at [email protected]. Find out more at scouting.org/youthprotection — LEADERSHIP TRAINING — Every Youth Deserves a Trained Leader!

Common sense tells us training is important, and research shows the importance of trained leaders. A trained leader is knowledgeable and more confident in the role being performed. Trained leaders exhibit a knowledge and confidence that is picked up by people around them. Trained leaders impact the quality of programs, leader tenure, youth tenure, safety, and a whole lot more. A trained leader is better prepared to make the Scouting program all it can be!

All adult leaders in Cradle of Liberty Council units must be position-specific trained, along with having current Youth Protection Training. This includes all Scoutmasters and assistant Scoutmasters, Cubmasters and assistant Cubmasters, den leaders and assistant den leaders, Venturing crew advisors and assistant advisors, Sea Scouts mates and skippers, committee chairs, and committee members.

Many training sessions are available to complete online at My.Scouting.org. In-person training sessions are also available for position-specific courses, specialty courses and for more advanced training courses like Wood Badge. Check out the online training calendar for a course near you. Find out more at colbsa.org/training 10 — BSA’S COMMITMENT TO SAFETY — We want you to know that the safety of our youth, volunteers, staff, and employees is an important part of the Scouting experience. Youth develop traits of citizenship, character, fitness, and leadership during age-appropriate events when challenged to move beyond their normal comfort level, and discover their abilities. This is appropriate when risks are identified and mitigated.

The Scouting program, as contained in our handbooks and literature, integrates many safety features. However, no policy or procedure will replace the review and vigilance of trusted adults and leaders at the Chief Scout Executive Michael Surbaugh point of program execution. • Setting the example for safe Commit yourself to creating a safe and behavior and equipment use healthy environment by: during program • Engaging and educating all • Knowing and executing the participants in discussions about BSA program as contained in hazards and risks our publications • Reporting incidents in a • Planning tours, activities, and timely manner events with vigilance using the tools provided Thank you for being part of the Scouting movement and creating an exciting and safe experience for every participant. — INCIDENT REPORTING — Timely, clear, concise, and complete incident reports allow for an appropriate response and an opportunity for analysis while promoting continuous improvement of our programs. You can report incidents, near misses, and youth protection/membership infraction incidents to the council or enter them yourself online through the Riskonnect portal. Find out more at scouting.org/health

An incident has occurred: • Take care of the injured/find a safe place. • Preserve and document the evidence/take photos if appropriate. • Complete an incident report and notify your local council. 11 — family scouting — FIND OUT MORE: COLBSA.ORG/FAMILY

12 13 ForBe Prepared. Scouts BSA.

Do... Do...... remember girls who will be in Scouts BSA will be members of ...ONLY use official Boy Scouts of the Boy Scouts of America. America (BSA) materials, Never use the word “girl” before which are located on the “Scouts.” This includes fliers, in BSA Brand Center. conversation, social media, etc. Do say: Don’t... • Join Troop 123 for girls. ...compare the • Our church has a boy troop BSA programs to Girl and is forming a girl troop. Scouts of the USA • Join the BSA. Find a troop for (GSUSA) programs. girls near you at BeAScout.org.

Do...... refer all questions about Do... GSUSA programs ...remember that the BSA and to the local GSUSA GSUSA are separate organizations. council or GirlScouts.org. If those around you say or suggest Do... otherwise, politely correct them! ...refer ALL media Don’t... inquiries (TV, radio, news- ...use names, programs, marks, papers, online) to the BSA logos, or images of the GSUSA or PR team by email at combine them with [email protected]. those of the BSA.

Do...... share your passion for the BSA. We believe the BSA offers the best A Scout is Courteous program for youth, but we also believe The Boy Scouts of America it’s important for youth to be involved applauds the work of the GSUSA in in whichever programs they feel are service to our nation’s youth and is the best fit for them. committed to respecting the organization’s rights and programs.

www.Scouting.org/FamilyScouting ® 14 — cub scout PACK MEETING/SCOUT LAW THEMES — Download Pack Meeting Plans at colbsa.org/plan (under the Cub Scout tab)

Month/Year Scout Law Theme

May 2019 Thrifty

June 2019 Brave

July 2019 Clean

August 2019 Reverent

September 2019 Trustworthy

October 2019 Loyal

November 2019 Helpful

December 2019 Friendly

— PROGRAM features for troops & CreWs — Download Program Features at colbsa.org/plan (under the Scouts BSA & Venturing tabs) Month/Year Program Feature

May 2019 Camping

June 2019 Multimedia

July 2019 Paddle Sports

August 2019 Math

September 2019 Science

October 2019 Geocaching

November 2019 Outdoor Ethics

December 2019 Snowboarding and Skiing

15 — PACK PROGRAM PLANNING — PROGRAM PLANNING: THE BASICS OF A SUCCESSFUL PACK Program planning is a simple but critical part of your pack’s success. Throughout the process remember your goal is to deliver a quality program to each youth member and his or her family. It should be fun, exciting and focused on the purposes of Cub Scouting. Setting an annual program plan provides direction and a sense of satisfaction and a feeling of accomplishment in a job well done. Planning also makes the best possible use of your valuable volunteer time. QUALITY PROGRAM PLANNING STEPS TO PROGRAM PLANNING One of the most important responsibilities of the pack committee is to keep the pack operating with 1] SET A MEETING DATE a first-rate, year-round program. The quality of the Set a date to meet with the pack committee, program will depend largely on the pack committee including the den leaders. giving the Cubmaster, the Cub Scout den leaders and 2] CHECK MEETING DATES Webelos den leaders the help they need. Cub Scout Check with your chartered organization and school program planning and delivery includes four codependent calendar to find available dates for pack meetings. They steps, which usually guarantee a strong pack program. The should be at the same time and day each month. steps are: 3] REVIEW LAST YEAR’S PROGRAM 1. Annual pack program planning conference Which activities worked and which did not? Decide what 2. Monthly pack leader meeting activities and special meetings you would like to do again. 3. Monthly den leader/den leader coach meeting Also determine whether or not your budget was adequate. 4. Monthly meetings of each den leader with the den chief 4] SET NEW MEETING DATES PROGRAM PLANNING RESOURCES AND TOOLS: Review the available pack meeting dates with the pack COLBSA.ORG/PLAN committee, and set dates for the coming year. Be careful to avoid holidays and school breaks. STEP 1: PLAN YOUR PROGRAM 5] NOTE COUNCIL, DISTRICT AND LOCAL DATES • Use meeting resources to make planning easier. Become Review the council and district calendar and mark dates familiar with the pack program planning resources and on your program schedule for district and council activities: tools at colbsa.org/plan under the “Cub Scouts” tab. Pinewood Derby®, training sessions, and important • Determine what requirements each Scout will need for meetings like roundtable. their next rank. FRIENDS OF SCOUTING (FOS) PRESENTATION • Use this guide and the online council/district calendar to 6] determine what council, district and local activities the Include the date of your Friends of Scouting presentation, unit will participate in. Often this may be a Court of Honor or parents meeting. • Decide what camping opportunities the unit will 7] SCHEDULE PACK SPECIAL DATES participate in. Set the dates for special activities your pack will be doing during the year and put them in your program calendar. • Plan service projects to include one for your chartered partner, Scouting for Food or district service project. These may include: Fall Fest at Musser Scout Reservation, • Plan the meeting dates and pack events. Popcorn Sale in the fall, Blue and Gold Banquet in February, STEP 2: FUND YOUR PROGRAM Pinewood Derby® in January or March, Friends of Scouting • Determine expenses to operate the Cub Scout pack. in January, February, or March; Adventure Cards in the • Determine income needed to operate a successful spring, and summertime activities: resident camp and day program. camp. • Determine how much Trails End Popcorn, Adventure 8] SCHEDULE COMMITTEE & DEN LEADER MEETINGS Cards and other fundraisers your unit needs to sell to Select dates and schedule monthly meetings of your cover expenses. committee to meet and plan out the next month’s activities STEP 3: GROW YOUR PROGRAM and meetings (i.e. in September you should be planning • Plan to recruit a 10% increase in youth membership. for October). You should have a committee meeting every • Utilize membership and marketing materials provided to month. your unit free of charge by the council. 9] SELECT A MONTHLY CUB SCOUT CORE VALUE • Plan to recruit adult leaders for all unit positions. Write one of the Cub Scout core values and monthly themes • Plan to recruit parents to help with the unit. under each month in your annual calendar so that everyone • Plan to recruit Lions (kindergarten boys and girls). knows what the month’s focus is for the pack. STEP 4: TRAIN YOUR LEADERS Train your leaders to deliver the best Scouting program. 10] DETERMINE THE PACK BUDGET • Create a wish-list of activities and use the pack budget • Ensure every adult leader completes Youth Protection Training. worksheet on how to fund it. Our council provides two turn-key fundraising programs: Popcorn in the fall and • Provide Youth Protection training for the youth andAdventure Cards in the spring. Use these tools to fund your parents of the unit. entire Scouting year. Camp, registration fees, materials and • Encourage training (basic and supplemental) for youth and adults. activities should all be paid for by the unit. Make an activity plan, set a fundraising goal and make sure your families • Provide unit-led training opportunities to all leaders in your pack. Encourage adults to participate in district know that if they raise your goal, their Scouting year will be and council sponsored training courses and events. fully paid for. Make sure the Scouts who raise the money get the benefit. Plan it, Raise it, Spend it! 11] DISTRIBUTE THE PLAN Every family should receive a copy of the annual calendar so they can plan accordingly. This calendar will help ensure that everyone in the pack knows exactly what is happening. 16 Pack ______of ______District 2019 Scouting's Journey to Excellence "The BSA method for annual planning and continuous improvement"

Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200

Planning and Budget: Have a program plan and Achieve Bronze, plus pack Achieve Silver, plus pack Have an annual program plan budget that is regularly reviewed by the pack conducts a planning meeting committee meets at least six #1 and budget adopted by the pack 50 100 200 committee, and it follows BSA policies relating to involving den leaders for the times during the year to review committee. fundraising. following program year. program plans and finances.

Membership Total Points: 500

Conduct a formal recruitment Achieve Bronze, and either Achieve Silver, and either Building Cub Scouting: Recruit new youth into program by October 31 and increase youth members by increase youth members by #2 50 100 200 the pack in order to grow membership. register new members in the 5% or have at least 40 10% or have at least 60 pack. members. members.

Retention: Retain a significant percentage of Reregister 60% of eligible Reregister 65% of eligible Reregister 75% of eligible #3 50 100 200 youth members. members. members. members.

With a troop, hold two joint Webelos-to-Scout transition: Have an effective activities or 75% of second year 60% of eligible Webelos 80% of eligible Webelos #4 25 50 100 plan to graduate Webelos Scouts into troops. Webelos have completed "The register with a troop. register with a troop. Scouting Adventure."

Program Total Points: 900

Advancement: Achieve a high percentage of 50% of Cub Scouts advance 60% of Cub Scouts advance 75% of Cub Scouts advance #5 100 200 300 Cub Scouts earning rank advancements. one rank during the year. one rank during the year. one rank during the year.

Each den has the opportunity to Each den has the opportunity Each den has the opportunity Outdoor activities: Conduct outdoor activities participate in three outdoor to participate in four outdoor to participate in five outdoor #6 50 100 200 and field trips. activities or field trips during the activities or field trips during activities or field trips during year. the year. the year. 33% of Cub Scouts participate 50%, or 33% and have 75%, or 50% and have Day/resident/family camp: Cub Scouts attend in a camping experience or #7 improvement over the prior improvement over the prior 50 100 200 day camp, family camp, and/or resident camp. have improvement over the year. year. prior year. Participate in two service Participate in three service Achieve Silver, plus at least #8 Service projects: Participate in service projects. projects and enter the hours on projects and enter the hours on one of the service projects is 25 50 100 the JTE website. the JTE website. conservation-oriented.

Hold eight pack meetings a Achieve Bronze, plus dens Pack and den meetings and activities: Dens Achieve Silver, plus earn the #9 year. Den or pack meetings meet at least twice a month 25 50 100 and the pack have regular meetings and activities. Summertime Pack Award. have started by October 31. during the school year.

Volunteer Leadership Total Points: 400

Achieve Bronze, and prior to Achieve Silver, plus every den Leadership recruitment: The pack is proactive in Have a registered assistant recruiting event, the committee #10 has a registered leader by 50 100 200 recruiting sufficient leaders. Cubmaster. identifies pack and den October 31. leadership for the next year.

Achieve Bronze, plus the Cubmaster or an assistant Cubmaster and den leaders Achieve Silver, plus two-thirds Trained leadership: Have trained and engaged Cubmaster or pack trainer has have completed position- of committee members have #11 leaders at all levels. All leaders are required to 50 100 200 completed position-specific specific training or, if new, will completed position-specific have youth protection training. training. complete within three months training. of joining.

o Bronze: Earn at least 525 points by earning points in at least 7 objectives. Total points earned: o Silver: Earn at least 800 points by earning points in at least 8 objectives. o Gold: Earn at least 1,050 points by earning points in at least 8 objectives and at least Bronze in #6. No. of objectives with points:

o Our pack has completed online rechartering by the deadline in order to maintain continuity of our program.

o We certify that these requirements have been completed:

Cubmaster ______Date ______

Committee chair ______Date ______Commissioner ______Date ______17 — PACK budget PLANNING — What is the unit budget plan? It is implementing the elements of a complete annual Cub Scouting program for youth, committing as a unit to incorporate these elements, and then providing adequate funding for them. Even more, it is committing to implementing the plan with the entire pack: Cub Scouts, leaders, and families, by raising enough dollars to fund the program. The result is a well-managed, well-financed unit.

The steps to planning your pack’s annual budget are: Cub Scout Day Camp, Cub Scout Resident Camp, 1. Plan the pack’s complete annual program. 7] Family Camping. Central to Cub Scouting is a summer 2. Develop a budget that includes enough income to achieve the program. camping experience. Local council opportunities abound for Cub Scouts and their families to have exciting, program-rich 3. Identify all sources of income (den dues and any summer experiences. traditional pack activities), and then determine the Each pack needs to provide certain amount of product sale and the sales goal per youth 8] Program Materials. member that will be needed to reach the income goal. program materials. Depending on the type of unit program, these could include den meeting supplies, Den Meeting in 4. Gain commitments from parents, leaders, and all Cub Scouts. a Box kits, craft tools and supplies, U.S. flag, pack and den flags, camping equipment, videos and books, or ceremonial BASIC EXPENSES props. (Note: packs may not hold title to property. Only 1] National Registration Fees. When a youth joins, the chartered organizations or the local council legally can own property.) unit normally asks the family to pay the full $33 national Trained leaders are key to delivering registration fee (the same rate applies for registered adult9] Training Expenses. Scouters), regardless of the number of months remaining ina quality and safe program. Adult and youth leader training the unit’s charter year. The unit sends the prorated amount should be considered an integral annual pack expense. to the council for the number of months left in the charter 10] Full Uniforms. Traditionally, the individual pays for the term (charters expire on December 31). Fees are figured on uniform. We suggest that these expenses become part of a monthly basis of $2.75 per month. The council forwards the total cost of Scouting. The full Cub Scouting program the fee to the national organization. The balance of the includes the full uniform! youth’s fee is kept in the unit treasury to supplement dues 11] Reserve Fund. The reserve fund might be established in paying the next full year’s fee. This procedure ensures prompt registration at charter renewal. by a gift or loan from the chartered organization, by members Packs are required to of the committee, or by a unit money-earning project. The 2] Unit Liability Insurance Fee. reserve fund should be intended for unexpected expenses. pay an annual unit liability insurance fee of $40. This A fee new member’s initial expenses may be met from the fund. is submitted with the pack’s annual charter application 12] Other Expenses. These could include a gift to the World and helps to defray the expenses for their general liability insurance. Friendship Fund, meeting refreshments, and/or contingency funds. Boys’ Life. Boys’ Life magazine, the official publication of 3] SOURCES OF INCOME the Boy Scouts of America, is available to all members at $12, which is half the newsstand rate. (Prorated fees are available “One fundraiser per year,” such as selling popcorn, will help for youth who join a unit during the year.) Every youth should prevent having to ask families for extra money every week. subscribe to Boys’ Life because of the quality reading and It is better to figure the total cost for the complete year up the articles related to your unit’s monthly program. It is part front. Ideally, all income would come from den dues and of a youth’s growth in Scouting, and research proves Scouts one fund-raising program at the beginning of the program will stay in longer and advance farther if they readsBoys’ year each fall. A spring fundraiser, like the Adventure Card Life. program, could be included. 4] Unit Accident Insurance. Protecting leaders and parents Some Important Points: from financial hardship due to high medical bills from an • Paying your own way. This is a fundamental principle unfortunate accident is a must for all involved in Scouting. A of the Boy Scouts of America. It is one of the reasons $2 fee per member is charged by the council to help cover why no solicitations (requests for contributions from the cost of this insurance and is collected annually when the individuals or the community) are permitted by Cub unit recharters. Scout packs. Young people in Scouting are taught early 5] Advancement and Recognition. Every Cub Scout on that if they want something in life, they need to earn it. This principle is among the reasons that adults who should earn and advance a rank and receive the patch for that rank each year. The Cub Scout advancement program were Scouts are found to have higher incomes. The finance plan of any pack should include participation by is accomplished through seven defined and elective a Cub Scout in a regular dues plan. “Adventures.” Tigers, Wolves, and Bears are recognized • An annual pack participation fee, too often completely with belt loops and Webelos/Arrow of Light with pins. Other contributed by parents, does little to teach a young specialized awards and recognitions are also available. person responsibility. The unit’s entire budget must be 6] Activities. Well-conceived and well-planned activities are critical to a successful annual program plan. Traditionally, provided for by the families, either through fundraising such activities as Cub Scout Pinewood Derbies®, field or other means such as dues or fees. trips, and district or council activities are financed by the • Except for council-sponsored product sales, all other youth and his family over and above the dues programs. It is money-earning projects require the submission of the suggested that the complete cost of these outings be built Unit Money-Earning Application, No. 34427, to the into the unit’s budget. council. 18 Completed Sample PACK OPERATING BUDGET Date budget completed: July 15 UNIT DETAIL: Date budget completed:

Pack No.: 1234 Cubmaster: Pack No. Assistant Cubmaster: District: Susquehanna Committee chairperson: District: Treasurer: Projected No. of Cub Scouts: 50 Popcorn chairperson: Projected No. of Cub Scouts: Projected No. of registered adults: 10 Projected No. of registered adults:

Sample Pack Budget Actual Budget Annual No. of Total Annual No. of Total Cost Per Scouts/ Unit Cost Per Cub Scouts/ Unit Scout/Unit Adults Cost PROGRAM EXPENSES: Person Adults Cost $ 33.00 60 $ 1,980.00 Registration fees (1) Total youth + adults @ $35 ea. $ 35.00

$ 40.00 1 $40.00 Unit Liability Insurance fee (2) Yearly flat fee @ $40 $ 40.00

$ 12.00 50$ 600.00 Boys' Life (3) Total subscriptions @ $12 ea. $ 12.00

$ 2.0 0 60 $ 120.00 Accident insurance fees (4) Total youth + adults @ $_____ ea.

Advancement (5) Ideally, 100% of youth included in activity pins, belt loops, ranks, $ 12.00 50$ 600.00 etc. (example @ $12 ea.) Recognition (5) $ 10.00 50$ 500.00 Handbooks/neckerchiefs One for each youth @ $10 ea.

$ 10.00 6 $60.00 Pack leaders Thank-yous, veteran awards, etc.

$ 10.00 50$ 500.00 Special events (6) Blue and gold banquet $ 8.00 50$ 400.00 Pinewood derby $ 6.00 10$ 60.00 Graduation $ 5.00 50$ 250.00

Special activities (6) Location $ 10.00 50$ 500.00 Field trip A $ 10.00 50$ 500.00 Field trip B $ 10.00 50$ 500.00 Field trip C

Camp (7) $ 75.00 x 40 = $3,000.00 Cub Scout day camp $130.00 x 30 = $3,900.00 Cub Scout resident camp $145.00 x 15 = $2,175.00 Webelos resident camp $ 40.00 x 30 = $1,200.00 Family camping $ 60.00 x 20 = $1,200.00 Leader's fees

Program materials (8) Ceremony supplies, bridge $ 20.00 50$ 1,000.00 crossings, camping items, etc.

$ 5.00 5 $ 25.00 Leader basic training (9) _____ leaders @ $_____ ea.

$ 30.00 x 20 = $600.00 Full uniforms (10) Every Cub Scout in full uniform $ 1.00 x 50 = $50.00 Reserve fund (11) Registration scholarships $ 0.50 x 50 = $25.00 Other expenses (12) Contingency funds

$ 19,185.00 A) TOTAL UNIT BUDGETED PROGRAM EXPENSES $ 40.00

INCOME: $ 40.00 50$ 2,000.00 Annual dues (monthly amount x 10 or 12 months) $500.00 1 $500.00 Surplus from prior year (beginning fund balance) $ $ Other income source (parent payments, etc.) $ 2,500.00 B) INCOME SUBTOTAL

$ 16,685.00 C) TOTAL FUNDRAISING NEED (A minus B)

$ 47,671 x 35% = $ 16,685 POPCORN SALE PACK BUDGET (Should equal C above) Gross Sales Commission Need (Check with your local council for commission percentage and bonuses.) Need / Commission = Pack Goal (+/- 35% includes qualifying for all bonus dollars)

$ 47,671 / 50 Cub Scouts = $ 953 POPCORN SALES GOAL PER CUB SCOUT / = Pack Goal / No. Cub Scouts = Cub Scout Goal

* Many packs include all or a portion of the Cub Scout Resident Camp or Day Camp fee in the annual budget. This helps ensure that all Cub Scouts have the opportunity to attend. Pack budgeting should include payments on time and qualifying for any discounts offered for early and/or on-time payments. download excel version at: COLBSA.ORG/PLAN

19 — TROOP PROGRAM PLANNING — PROGRAM PLANNING: THE BASICS OF A SUCCESSFUL TROOP Program planning is a simple but critical part of your troop’s success. Throughout the process remember your goal is to deliver a quality program to each youth member and his or her family. It should be fun, exciting and focused on the purposes of Scouts BSA. Setting an annual program plan provides direction and a sense of satisfaction and a feeling of accomplishment in a job well done. Planning also makes the best possible use of your valuable volunteer time. QUALITY PROGRAM PLANNING STEPS TO PROGRAM PLANNING One of the responsibilities of your troop committee is to keep your troop operating a first-rate, year-round 1] SET A MEETING DATE program. The quality of your program will depend Set a date to meet with the troop committee, including largely on your committee giving the Scoutmaster the Scoutmaster, assistant Scoutmasters and youth and the assistant Scoutmasters the help they need leaders. to run a successful program for the troop. Troop 2] CHECK MEETING DATES Program Planning includes a series of meetings dependent Check with your chartered organization and school calendar upon one another. The sessions are: to find available dates for troop meetings and outings. They 1. Annual troop program planning conference with should be at the same time and day each week. Scouts. 3] REVIEW LAST YEAR’S PROGRAM 2. Monthly troop committee meetings. Which activities worked and which did not? Decide what 3. Monthly meetings of the adult and youth leaders to activities and special meetings you would like to do again. plan the upcoming month’s weekly meetings and outings. Also determine whether or not your budget was adequate. 4] SET NEW MEETING DATES PROGRAM PLANNING RESOURCES AND TOOLS: Review the available troop meeting and outing dates with COLBSA.ORG/PLAN the troop committee, and set dates for the coming year. Be careful to avoid holidays and school breaks. STEP 1: PLAN YOUR PROGRAM 5] NOTE COUNCIL, DISTRICT AND LOCAL DATES • Use meeting resources to make planning easier. Become Review the council and district calendar and mark dates familiar with the pack program planning resources and on your program schedule for district and council activities: tools at colbsa.org/plan under the “Scouts BSA” tab. camporees, training sessions, and important meetings like • Determine what requirements each Scout will need for roundtable. their next rank. FRIENDS OF SCOUTING (FOS) PRESENTATION • Use this guide and the online council/district calendar to 6] determine what council, district and local activities the Include the date of your Friends of Scouting presentation, unit will participate in. Often this may be a Court of Honor or parents meeting. • Decide what camping opportunities the unit will 7] SCHEDULE TROOP SPECIAL DATES participate in. Set the dates for special activities your troop will be doing during the year and put them in your program calendar. These • Plan service projects to include one for your chartered partner, Scouting for Food or district service project. may include: Summer Camp, Klondike Derbies, Friends of • Plan the meeting dates and troop events. Scouting in January, February, or March, Popcorn in the fall and Adventure Cards in the spring, service projects, and STEP 2: FUND YOUR PROGRAM weekend camping activities. • Determine expenses to operate the Scout troop. • Determine income needed to operate a successful 8] SCHEDULE COMMITTEE & PATROL LEADER program. COUNCIL MEETINGS • Determine how much Trails End Popcorn, Adventure Select dates and schedule monthly meetings of your Cards and other fundraisers your unit needs to sell to committee and PLC to meet and plan out the next month’s cover expenses. activities and meetings (i.e. in September you should be STEP 3: GROW YOUR PROGRAM planning for October). You should have a committee meeting • Plan to conduct a troop open house and/or recruitment every month. event. 9] SELECT A MONTHLY PROGRAM FEATURE/THEME • Utilize membership and marketing materials provided to Each month should include a theme that troop meetings, your unit free of charge by the council. activities, advancement and outings are centered around. • Plan to recruit adult leaders for all unit positions. 10] DETERMINE THE TROOP BUDGET • Plan to participate with your local Cub Scout pack(s) to Create a wish-list of activities and use the troop budget ensure a successful Webelos-to-Scout Transition. worksheet on how to fund it. Our council provides two STEP 4: TRAIN YOUR LEADERS Train your leaders to deliver the best Scouting program. turn-key fundraising programs: Popcorn in the fall and • Adventure Cards in the spring. Use these tools to fund your • Ensure every registered adult leader completes Youth Protection Training. entire Scouting year. Camp, registration fees, materials and activities should all be paid for by the unit. Make an activity • Provide Youth Protection training for the youth and plan, set a fundraising goal and make sure your families parents of the unit. know that if they raise your goal, their Scouting year will be • Encourage training (basic and supplemental) for youth and adults. fully paid for. Make sure the Scouts who raise the money get the benefit. Plan it, Raise it, Spend it! • Provide unit-led training opportunities to all leaders in your troop. Encourage adults to participate in district 11] DISTRIBUTE THE PLAN Every family should receive a copy of the annual calendar and council sponsored training courses and events. so they can plan accordingly. This calendar will help ensure that everyone in the troop knows exactly what is happening. 20 Troop ______of ______District 2019 Scouting's Journey to Excellence "The BSA method for annual planning and continuous improvement"

Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200

Planning and budget: Have a program plan and Achieve Bronze, plus troop Achieve Silver, plus troop Have an annual program plan budget that is regularly reviewed by the conducts a planning meeting committee meets at least six #1 and budget adopted by the 50 100 200 committee, and it follows BSA policies related to involving youth leaders for the times during the year to review troop committee. fundraising. following program year. program plans and finances.

Membership Total Points: 500

Have a membership growth Achieve Bronze, and either Achieve Silver, and either Building Scouting: Recruit new youth into the plan that includes a recruit- increase youth members by increase youth members by #2 50 100 200 troop in order to grow membership. ment activity and register new 5% or have at least 25 10% or have at least 35 members in the troop. members. members.

Retention: Retain a significant percentage of Reregister 75% of eligible Reregister 80% of eligible Reregister 85% of eligible #3 50 100 200 youth members. members. members. members.

Achieve Bronze, plus provide Webelos-to-Scout transition: Have an effective With a pack or Webelos den, Achieve Bronze, plus recruit at least one den chief to a #4 25 50 100 plan to recruit Webelos Scouts into the troop. hold two joint activities. two Webelos Scouts. pack and recruit five Webelos Scouts.

Program Total Points: 900

Advancement: Achieve a high percentage of 40% of Scouts advance one 50% of Scouts advance one 60% of Scouts advance one #5 50 100 200 Scouts earning rank advancements. rank during the year. rank during the year. rank during the year.

Short-term camping: Conduct short-term or Conduct four short-term Conduct seven short-term Conduct nine short-term #6 50 100 200 weekend campouts throughout the year. overnight campouts. overnight campouts. overnight campouts.

Long-term camping: Participate in a long-term The troop participates in a long- 60% of Scouts attend a long- 70% of Scouts attend a long- #7 50 100 200 camp with a majority of the troop in attendance. term camp. term camp. term camp.

Service projects: Participate in service projects, Participate in three service Participate in four service Participate in five service #8 with at least one benefiting the chartered projects and enter the hours projects and enter the hours projects and enter the hours 25 50 100 organization. on the JTE website. on the JTE website. on the JTE website.

Achieve Silver, plus PLC The troop has patrols, and Achieve Bronze, plus PLC meets at least ten times. At each has a patrol leader. Patrol method: Use the patrol method to meets at least six times. The least one Scout has attended #9 There is an SPL, if more than 50 100 200 develop youth leaders. troop conducts patrol leader an advanced training course, one patrol. The PLC meets at training. such as NYLT or Order of the least four times a year. Arrow Conference. Volunteer Leadership Total Points: 400

Achieve Bronze, plus the troop Achieve Bronze, plus the troop Leadership and family engagement: The troop Have at least one registered holds two courts of honor, holds three courts of honor, #10 is proactive in recruiting sufficient leaders and 50 100 200 assistant Scoutmaster. where troop plans are where troop plans are communicates regularly with parents. reviewed with parents. reviewed with parents. Achieve Silver, plus two-thirds Achieve Bronze, plus the of active committee members Scoutmaster and 60% of have completed position- Trained leadership: Have trained and engaged Scoutmaster or an assistant assistants have completed specific training and at least #11 leaders at all levels. All leaders are required to Scoutmaster has completed 50 100 200 position-specific training or, if one person has attended an have youth protection training. position-specific training. new, will complete within three advanced training course months of joining. involving a total of least 5 days.

o Bronze: Earn at least 525 points by earning points in at least 7 objectives. Total points earned: o Silver: Earn at least 750 points by earning points in at least 8 objectives. o Gold: Earn at least 1,000 points by earning points in at least 8 objective and at least Bronze in #6 or #7. No. of objectives with points:

o Our troop has completed online rechartering by the deadline in order to maintain continuity of our program.

o We certify that these requirements have been completed:

Scoutmaster ______Date ______

Committee chair ______Date ______

Commissioner ______Date ______This form should be submitted to the Scout service center or your unit commissioner, as directed by your council. 21 — TROOP budget PLANNING — What is the unit budget plan? It is implementing the elements of a complete annual Scouting program for youth, committing as a unit to incorporate these elements, and then providing adequate funding for them. The result is a well-managed, well-financed unit.

The steps to planning your troop’s annual budget are: 7] Summer Camp. Central to Scouting is a summer camp 1. Plan your troop’s complete annual program. experience. Local and national opportunities abound 2. Develop a budget that includes enough income to for Scouts to have an exciting, program-rich summer achieve the program. experience. 3. Identify the amount of product (popcorn, for example) Each unit needs to provide a certain that will need to be sold per youth member to reach the 8] Program Materials. income goal. amount of program materials. Depending on the type of program, these could include craft tools and supplies, 4. Identify service projects that the troop can participate in camping equipment, videos and books, or ceremonial to bring income to the unit. 5. props. (Note: troops may not hold title to property. Only Get commitments from parents and youth. chartered organizations or the local council legally can own BASIC EXPENSES property.) Trained leaders are key to delivering 1] National Registration Fees. When a youth joins, the 9] Training Expenses. a quality and safe program. Adult and youth leader training unit normally asks the family to pay the full $33 nationalshould be considered an integral annual pack expense. registration fee (the same rate applies for registered adult Scouters), regardless of the number of months remaining in10] Full Uniforms. Traditionally, the individual pays for the unit’s charter year. The unit sends the prorated amount the uniform. We suggest that these expenses become part to the council for the number of months left in the charter of the total cost of Scouting. The full Scouting program term (charters expire on December 31). Fees are figured on includes the full uniform! a monthly basis of $2.75 per month. The council forwards Reserve Fund. The reserve fund might be established 11] the fee to the national organization.The balance of the by a gift or loan from the chartered organization, by members youth’s fee is kept in the unit treasury to supplement dues of the committee, or by a unit money-earning project. The in paying the next full year’s fee. This procedure ensures prompt registration at charter renewal. reserve fund should be intended for unexpected expenses. Troops are required to A new member’s initial expenses may be met from the fund. 2] Unit Liability Insurance Fee. 12] Other Expenses. These could include a gift to the World pay an annual unit liability insurance fee of $40. This fee is submitted with the troop’s annual charter application Friendship Fund, meeting refreshments, and/or contingency funds. and helps to defray the expenses for their general liability insurance. SOURCES OF INCOME 3] Boys’ Life. Boys’ Life magazine, the official publication of “One fundraiser per year,” such as selling popcorn, will help the Boy Scouts of America, is available to all members at $12, prevent having to ask families for extra money every week. which is half the newsstand rate. (Prorated fees are available It is better to figure the total cost for the complete year up for youth who join a unit during the year.) Every youth should front. Ideally, all income would come from den dues and subscribe to Boys’ Life because of the quality reading and one fund-raising program at the beginning of the program year each fall. A spring fundraiser, like the Adventure Card the articles related to your unit’s monthly program. It is part program, could be included. of a youth’s growth in Scouting, and research proves Scouts will stay in longer and advance farther if they readsBoys’ Life. Some Important Points: • Paying your own way. This is a fundamental principle 4] Unit Accident Insurance. Protecting leaders and parents of the Boy Scouts of America. It is one of the reasons from financial hardship due to high medical bills from an why no solicitations (requests for contributions from unfortunate accident is a must for all involved in Scouting. A individuals or the community) are permitted by troops. $2 fee per member is charged by the council to help cover Young people in Scouting are taught early on that if they the cost of this insurance and is collected annually when the want something in life, they need to earn it. This principle unit recharters. is among the reasons that adults who were Scouts are 5] Advancement and Recognition. Every youth member found to have higher incomes. The finance plan of any should earn and advance a rank each year. (Scouts can do troop should include participation by a Scout in a regular even more.) The Scout advancement program has a number dues plan. of options that include achievements, rank advancement, • An annual troop participation fee, too often completely and merit badges. contributed by parents, does little to teach a young person responsibility. The unit’s entire budget must be 6] Activities. Well-conceived and well-planned activities are critical to a successful annual program plan. Traditionally, provided for by the families, either through fundraising such activities as hikes, camping, or high-adventure trips or other means such as dues or fees. are financed by the Scout/family over and above the dues• Except for council-sponsored product sales, all other programs. It is suggested that the complete cost of these money-earning projects require the submission of the outings be built into the unit’s budget. Unit Money-Earning Application, No. 34427, to the council.

22 Sample Troop Budget Actual Budget No. of No. of Annual Cost Scouts/ Total Unit Troop Operating Budget Annual Cost Scouts/ Total Unit Per Scout/Unit Adults Cost Per Person Adults Cost PROGRAM EXPENSES: Registration and insurance Total youth + adults @ $35 ea. $ 35 .00 30 $ 1050 .00 fees $ 35.00 $ 12.00 25$ 300.00 Boys' Life Total subscriptions @ $12 ea. $ 12.00 $ 40.00 1$ 40.00 Unit charter fee Yearly flat fee @ $40 $ 40.00 $ 9.00 25$ 225.00 Advancement Ideally, 100% of youth included in badges $ 9.00 and ranks (example @ $9 ea.)

Camping trips Location $ 15.00 25$ 375.00 (1) Camping trip $ 15.00 25$ 375.00 (2) Camping trip $ 15.00 25$ 375.00 (3) Camping trip $ 15.00 25$ 375.00 (4) Camping trip $ 15.00 25$ 375.00 (5) Camping trip $ 15.00 25$ 375.00 (6) Camping trip

$ 20.00 25$ 500.00 District events Camporees (2) $ 15.00 25$ 375.00 Other (1) $ 15.00 25$ 375.00 Special activities Merit badge day, first aid rally, etc. $ 10.00 10$ 100.00 Field trips Location $ 180.00 1$ 180.00 Handbooks One for each new youth @ $10 ea. $ 10.00 $ 25.00 5$ 125.00 Adult leader training Outdoor Skills $ 20.00 2$ 40.00 Unit equipment purchases Tents, cook stoves, etc. $ 50.00 2$ 100.00 Leader camp fees $ 50.00 1$ 50.00 Leader recognition Thank yous, veterans awards, etc. $ 5710.00 TOTAL UNIT BUDGETED PROGRAM EXPENSES: INCOME: $ 40.00 25$ 1,000.00 Annual dues (monthly amount x 10 or 12 months) $ 500.00 1$ 500.00 Surplus from prior year (beginning fund balance) $ - Other income source $ 1,500.00 INCOME SUBTOTAL: $ 4,000.00 TOTAL FUNDRAISING NEED:

$ 12,857.00 x 25% = $ 3,214.25 POPCORN SALE TROOP GOAL: / ___% includes qualifying for all bonus dollars Need Commission Unit goal $ 12,857.00 / 25 = $ 514.28 POPCORN SALES GOAL PER MEMBER: /

Unit Goal No. of Members Member Goal Sales goal No. Scouts Scout goal

Camp Fees Budget $ 400.00 x 25 = $ 10,000.00 *Resident camp *Total youth @ $400 ea. $ 750.00 $ 750.00 Additional popcorn sales that would cover summer camp costs Additional camp sales goal per Scout UNIT DETAIL: Date budget completed: July 1 Leader: Date budget completed: Assistant Leader: Unit No.: 555 Committee chair: Unit No.: Treasurer: District: Somewhere Popcorn chair: District:

Projected No. of Scouts: 25 Projected No. of Scouts:

OPTIONAL OPPORTUNITIES: $ 600.00 12$ 7,200.00 High adventure Philmont, Sea Base, jamboree, etc. approx $1,200 ea.

* Many units include all or a portion of the resident camp fee in the annual budget. This helps ensure that all Scouts have the opportunity to attend. download excel version at: COLBSA.ORG/PLAN

23 — Crew/SHIP PROGRAM PLANNING — PROGRAM PLANNING: THE BASICS OF A SUCCESSFUL CREW Program planning is a simple but critical part of your crew’s success. Throughout this process, your goal is to deliver a quality program to each youth. Your program should be fun, exciting, and focused on the purposes of Scouting. Development of an annual program plan provides direction, and a sense of satisfaction and accomplishment in a job well done. Planning also makes the best possible use of your valuable volunteer time. Youth involvement and brainstorming in the planning is key. Consistent planning annually, monthly, and weekly yields a quality program for boys and girls. QUALITY PROGRAM PLANNING STEPS TO PROGRAM PLANNING Crew officers are responsible for ensuring that all crew programs and meetings meet the high expectations 1] CREW MEETINGS of the members. How you do this determines the Your calendar should include all planned crew and kind of crew you have. If you want exciting, hands-on crew committee meetings. meetings everyone attends, fun activities everyone 2] CREW ACTIVITIES looks forward to, no recruiting problems, and an Outside regular Crew meetings, the crew should annual activity that will be remembered for a lifetime, have a full annual schedule of activities driven by the youth you must plan and lead the following: leadership. 1. The Crew Officers’ Briefing 3] SERVICE PROJECTS 2. The Venturing Activity Interest Survey Include any planned service projects the crew will participate 3. Brainstorming Session 4. in. At least one project should benefit the crew’s chartered Program Capability Inventory (PCI) organization. 5. The Crew Officers’ Seminar 6. Scheduling 4] YOUTH PROTECTION TRAINING FOR YOUTH 7. Assigning Activity Chairs “Personal Safety Awareness” is Youth Protection Training for 8. members of the crew. Plan to present the training annually Follow-Up and include the presentation date in your activity plan. 9. Monthly Planning Review 10. Annual Crew Recognition Banquet 5] YOUTH OFFICERS Schedule youth officer elections each year. Let youth know PROGRAM PLANNING RESOURCES AND TOOLS: when this will be. COLBSA.ORG/PLAN 6] CREW SUPER ACTIVITY CREW BRAINSTORMING Each Crew should participate in at least one annual “Super Activity” of at least three days and three nights. Brainstorming is an essential part of good thinking and making good decisions. Brainstorming is a part of many 7] ANNUAL PROGRAM PLANNING MEETING Venturing activities, like developing your year’s program of Include the meeting when your crew calendar is set for the activities. This how-to section offers some suggestions to year, and where Venturers are able to give input to the crew’s help make brainstorming happen. plans. 8] FRIENDS OF SCOUTING (FOS) PRESENTATION BRAINSTORMING GUIDELINES Include the date of your Friends of Scouting presentation, • Put up poster boards, flip chart paper, etc. where Often this may be a Court of Honor or parents meeting. everyone can see it Encourage as many ideas as possible 9] DETERMINE THE CREW BUDGET • Create a wish-list of activities and use the crew budget • Don’t judge ideas (as good or bad) during brainstorming worksheet on how to fund it. Our council provides two • Don’t look ahead to making decisions, stay totally in the brainstorming mind-set turn-key fundraising programs: Popcorn in the fall and Adventure Cards in the spring. Use these tools to fund your • Build on one another’s ideas entire Scouting year. Camp, registration fees, materials and • Encourage participation from everyone in the group activities should all be paid for by the unit. Make an activity • Don’t worry about the words you’re using to express an idea - Simply try to describe the picture you’re seeing. plan, set a fundraising goal and make sure your families know that if they raise your goal, their Scouting year will be • Be sure to list the crew members’ name behind the fully paid for. Make sure the Scouts who raise the money get suggestion he or she makes; this crew member often is the benefit. Plan it, Raise it, Spend it! the best candidate for chairing the activity. 10] DISTRIBUTE THE PLAN When you engage in brainstorming, think about the two Be sure to include a local summer camp or high adventure words that make up this word. Once you experience experience for the crew members or a trip to a BSA National brainstorming, you’ll realize that it is like a storm High in the Adventure Base. Encourage youth members to also brain. Ideas begin to flow that you never knew youattend had— the National Youth Leadership Training (NYLT) and one idea breeds another idea, and that idea breeds yet training course. another. Brainstorming often surprises people. It blows off 11] DISTRIBUTE THE PLAN the thoughts that lie on top and exposes ideas we are often Every family should receive a copy of the annual calendar unaware are inside of us. We begin to appreciate more fully so they can plan accordingly. This calendar will help ensure what we are capable of and how creative we are. By causing that everyone in the crew knows exactly what is happening. us to stretch beyond our usual way of thinking, brainstorming makes it hard for us to snap back to where we were before, because we’ve grown.

24 Crew ______of ______District 2019 Scouting's Journey to Excellence "The BSA method for annual planning and continuous improvement"

Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200

Planning and budget: Have a program plan and Achieve Bronze, plus crew Achieve Silver, plus crew Have an annual program plan budget that is regularly reviewed by the conducts a planning meeting committee meets at least six #1 and budget adopted by the 50 100 200 committee, and it follows BSA policies relating to involving youth leaders for the times during the year to review crew committee. fundraising. following program year. program plans and finances.

Membership Total Points: 500

Achieve Silver, and either Have a membership growth Achieve Bronze, and either increase youth members by Building Venturing: Recruit new youth into the plan that includes a recruitment increase youth members by #2 10% or have at least 15 100 200 300 crew in order to grow membership. activity and register new 5% or have at least 10 members with an increase members in the crew. members. over last year.

Retention: Retain a significant percentage of Reregister 50% of eligible Reregister 60% of eligible Reregister 75% of eligible #3 50 100 200 youth members. members. members. members.

Program Total Points: 800

Conduct at least five activities Conduct at least six activities Conduct at least four activities Adventure: Conduct regular activities including a and at least 50% of youth and at least 50% of youth #4 including a Tier II or Tier III 50 100 200 Tier II or Tier III adventure. participate in a Tier II or Tier III participate in a Tier II or Tier III adventure. adventure. adventure.

Have a president, vice Achieve Bronze, plus officers Achieve Silver level, plus each Leadership: Develop youth who will provide #5 president, secretary, and meet at least six times. The crew activity has a youth 50 100 200 leadership to crew meetings and activities. treasurer leading the crew. crew conducts officer training. leader.

Achieve Silver level, plus the Achieve Bronze, plus crew Personal growth: Provide opportunities for Crew members earn the crew has members earning the #6 program includes at least three 50 100 200 achievement and self-actualization. Venturing award. Discovery, Pathfinder or experiential training sessions. Summit awards. Participate in two service Participate in three service Participate in four service Service: Participate in service projects, with at #7 projects and enter the hours on projects and enter the hours on projects and enter the hours on 50 100 200 least one benefiting the chartered organization. the JTE website. the JTE website. the JTE website. Adult Volunteer Leadership Total Points: 500

Achieve Silver, plus adult Leadership recruitment: Have a proactive Achieve Bronze, plus the crew Have a registered associate leadership is identified prior to #8 approach in recruiting sufficient leaders and holds a meeting where plans 50 100 200 advisor. the start of the next program communicating with parents. are reviewed with parents. year. Achieve Bronze, plus the advisor and all associates Achieve Silver, plus at least Trained leadership: Have trained and engaged Advisor or an associate have completed position- two committee members have #9 leaders at all levels. All leaders are required to Advisor has completed 100 200 300 specific training or, if new, will completed crew committee have youth protection training. position-specific training. complete within three months training. of joining.

o Bronze: Earn at least 550 points by earning points in at least 6 objectives. Total points earned: o Silver: Earn at least 800 points by earning points in at least 7 objectives. o Gold: Earn at least 1,100 points by earning points in at least 7 objectives. No. of objectives with points:

o Our crew has completed online rechartering by the deadline in order to maintain continuity of our program.

o We certify that these requirements have been completed:

Advisor ______Date ______

Crew President ______Date ______

Commissioner ______Date ______

25 — CREW/SHIP budget PLANNING — What is the unit budget plan? It is implementing the elements of a complete annual Scouting program for youth, committing as a unit to incorporate these elements, and then providing adequate funding for them. The result is a well-managed, well-financed unit.

The steps to planning your crew’s annual budget are: program-rich summer experience. 1. Plan your crew’s complete annual program. 8] Program Materials. Each unit needs to provide a certain 2. Develop a budget that includes enough income to amount of program materials. Depending on the type of achieve the program. program, these could include craft tools and supplies, 3. Identify the amount of product (popcorn, for example) camping equipment, videos and books, or ceremonial props. that will need to be sold per youth member to reach the (Note: crews may not hold title to property. Only chartered income goal. organizations or the local council legally can own property.) 4. Identify service projects that the troop can participate in Trained leaders are key to delivering to bring income to the unit. 9] Training Expenses. 5. a quality and safe program. Adult and youth leader training Get commitments from parents and youth. should be considered an integral annual pack expense. BASIC EXPENSES 10] Full Uniforms. Traditionally, the individual pays for 1] National Registration Fees. When a youth joins, the the uniform. We suggest that these expenses become part unit normally asks the family to pay the full $33 nationalof the total cost of Scouting. The full Scouting program registration fee (the same rate applies for registered adultincludes the full uniform! Scouters), regardless of the number of months remaining in11] Reserve Fund. The reserve fund might be established the unit’s charter year. The unit sends the prorated amount by a gift or loan from the chartered organization, by members to the council for the number of months left in the charter of the committee, or by a unit money-earning project. The term (charters expire on December 31). Fees are figured on reserve fund should be intended for unexpected expenses. a monthly basis of $2.75 per month. The council forwards A new member’s initial expenses may be met from the fund.

the fee to the national organization.The balance of the 12] Other Expenses. These could include a gift to the World youth’s fee is kept in the unit treasury to supplement dues Friendship Fund, meeting refreshments, and/or contingency in paying the next full year’s fee. This procedure ensures prompt registration at charter renewal. funds. 2] Unit Liability Insurance Fee. Crews are required to SOURCES OF INCOME pay an annual unit liability insurance fee of $40. This “One fee fundraiser per year,” such as selling popcorn, will help is submitted with the crew’s annual charter application prevent having to ask families for extra money every week. and helps to defray the expenses for their general liabilityIt is better to figure the total cost for the complete year up insurance. front. Ideally, all income would come from den dues and 3] Boys’ Life. Boys’ Life magazine, the official publication one fund-raising program at the beginning of the program year each fall. A spring fundraiser, like the Adventure Card of the Boy Scouts of America, is available to all members program, could be included. at $12, which is half the newsstand rate. (Prorated fees are available for youth who join a unit during the year.) Some Important Points: 4] Unit Accident Insurance. Protecting leaders and parents • Paying your own way. This is a fundamental principle from financial hardship due to high medical bills from an of the Boy Scouts of America. It is one of the reasons unfortunate accident is a must for all involved in Scouting. A why no solicitations (requests for contributions from $2 fee per member is charged by the council to help cover individuals or the community) are permitted by Venturing the cost of this insurance and is collected annually when the crews. Young people in Scouting are taught early on unit recharters. that if they want something in life, they need to earn it. This principle is among the reasons that adults who 5] Advancement and Recognition. The Venturing advancement program has a number of options that include were Scouts are found to have higher incomes. The advancement tracks and other awards. finance plan of any crew should include participation by 6] Activities. Well-conceived and well-planned activities are a Venturer in a regular dues plan. critical to a successful annual program plan. Traditionally, • An annual crew participation fee, too often completely such activities as camping or high-adventure trips are contributed by parents, does little to teach a young person responsibility. The unit’s entire budget must be financed by the youth and his or her family over and above the dues programs. It is suggested that the complete cost providedof for by the families, either through fundraising these outings be built into the unit’s budget. or other means such as dues or fees. Central to • Except for council-sponsored product sales, all other 7] Summer Camp and High Adventure. money-earning projects require the submission of the Scouting is a summer camp experience. Local and national Unit Money-Earning Application, No. 34427, to the opportunities abound for Venturers to have an exciting, council.

26 Sample Crew Budget Actual Budget No. of No. of Annual Cost Per Venturers/ Total Unit Crew Operating Budget Annual Cost Venturers/ Venturer/Unit Adults Cost Per Person Adults Total Unit Cost PROGRAM EXPENSES: Registration and insurance Total youth + adults @ $35 ea $ 35.00 20 $ 700.00 fees $ 35.00 $ 12.00 5$ 60.00 Boys' Life Total subscriptions @ $12 ea $ 12.00 $ 40.00 1$ 40.00 Unit charter fee Yearly flat fee @ $40 $ 40.00 $ 15.00 25$ 375.00 Awards Bronze, Gold, Silver, Ranger @ $15 ea. $ 15.00 Activities Location $ 15.00 25$ 375.00 (1) Activity $ 15.00 25$ 375.00 (2) Activity $ 15.00 25$ 375.00 (3) Activity $ 15.00 25$ 375.00 (4) Activity $ 15.00 25$ 375.00 (5) Activity $ 15.00 25$ 375.00 (6) Activity

$ 20.00 25$ 500.00 District events Camporees $ 15.00 25$ 375.00 Other $ 15.00 25$ 375.00 Special activities Ranger Day $ 15.00 15$ 225.00 Handbooks One for each new Venturer @15 ea. $ 15.00 ILSC, Powder Horn, Kodiak, NYLT, Training $ 50.00 5$ 250.00 NAYLE, etc. $ 20.00 2$ 40.00 Crew equipment purchases Tents, cook stoves, etc $ 50.00 2$ 100.00 Advisor camp fees $ 50.00 1$ 50.00 Advisor recognition Thank yous, veterans awards, etc. $ 5,120.00 TOTAL UNIT BUDGETED PROGRAM EXPENSES: INCOME: $ 52.00 25$ 1,300.00 Annual dues (weekly) $ 500.00 1$ 500.00 Surplus from prior year (beginning fund balance) $ - Other income source $ 1,800.00 INCOME SUBTOTAL: $ 3,320.00 TOTAL FUNDRAISING NEED:

$ 12,857.00 x 25% = $ 3,214.25 FUNDRAISER CREW GOAL: / ___% includes qualifying for all bonus dollars Need Commission $ 12,857.00 / 25 = $ 514.28 FUNDRAISER GOAL PER MEMBER: / Unit Goal No. of Members Member Goal Sales goal No. of Venturers Venturer goal

Camp Fees Budget $ 400.00 x 25 = $ 10,000.00 *Resident camp *Total youth @ $400 ea. $ 750.00 $ 750.00 Additional sales that would cover summer camp costs Additional camp sales goal per Venturer UNIT DETAIL: Date budget completed: 7/1/12 Advisor: Date budget completed: Assistant advisor: Unit No.: 555 Committee chair: Unit No.: Treasurer: District: Somewhere Fundraiser chair: District:

Projected No. of Venturers: 25 Projected No. of Venturers:

OPTIONAL OPPORTUNITIES: Philmont, Sea Base, Northern Tier, High adventure $ 600.00 12$ 7,200.00 jamboree, etc. approx $1,200 ea.

* Many units include all or a portion of the resident camp fee in the annual budget. This helps ensure that all youth have the opportunity to attend.

download excel version at: COLBSA.ORG/PLAN

27 Ship ______of ______District 2019 Scouting's Journey to Excellence "The BSA method for annual planning and continuous improvement"

Bronze Silver Gold Objective Bronze Level Silver Level Gold Level Item Points Points Points Planning and Budget Total Points: 200

Planning and budget: Have a program plan and Achieve Bronze, plus ship Achieve Silver, plus ship Have an annual program plan budget that is regularly reviewed by the conducts a planning meeting committee meets at least six #1 and budget adopted by the 50 100 200 committee, and it follows BSA policies relating to involving youth leaders for the times during the year to review ship committee. fundraising. following program year. program plans and finances.

Membership Total Points: 500

Achieve Silver, and either Have a membership growth Achieve Bronze, and either increase youth members by Building Sea Scouting: Recruit new youth into plan that includes a recruitment increase youth members by #2 10% or have at least 15 100 200 300 the ship in order to grow membership. activity and register new 5% or have at least 10 members with an increase members in the ship. members. over last year.

Retention: Retain a significant percentage of Reregister 50% of eligible Reregister 60% of eligible Reregister 75% of eligible #3 50 100 200 youth members. members. members. members.

Program Total Points: 800

Conduct at least five activities Conduct at least six activities Conduct at least four activities Activities: Conduct regular activities including a and at least 50% of youth and at least 50% of youth #4 including a super activity or 50 100 200 super activity or long cruise. participate in super activity or participate in a super activity or long cruise. long cruise. long cruise.

Achieve Bronze, plus officers Have an elected boatswain, Leadership: Develop youth who will provide have Quarterdeck meetings at Achieve Silver, plus each ship #5 boatswain's mate, yeoman, 50 100 200 leadership to ship meetings and activities. least six times. The ship activity has a youth leader. and purser leading the ship. conducts Quarterdeck training. Achieve Bronze, plus ship has Achieve Silver, plus the ship Ship members participate in Advancement: Provide opportunities for organized programs has members earning the #6 advancement by earning the 50 100 200 advancement and personal development. addressing fitness and Ordinary, Able or Apprentice Rank. citizenship. Quartermaster Ranks. Participate in two service Participate in three service Participate in four service Service: Participate in service projects, with at #7 projects and enter the hours on projects and enter the hours on projects and enter the hours on 50 100 200 least one benefiting the chartered organization. the JTE website. the JTE website. the JTE website. Adult Volunteer Leadership Total Points: 500

Achieve Silver, plus adult Leadership recruitment: Have a proactive Achieve Bronze, plus the ship Have a registered mate to leadership is identified prior to #8 approach in recruiting sufficient leaders and holds a meeting where plans 50 100 200 assist the Skipper. the start of the next program communicating with parents. are reviewed with parents. year.

Achieve Bronze, plus the Trained leadership: Have trained and engaged Skipper or a mate has skipper and all mates have Achieve Silver, plus at least #9 leaders at all levels. All leaders are required to completed position-specific completed position-specific two committee members have 100 200 300 have youth protection training. training. training or, if new, will complete completed committee training. within three months of joining.

o Our ship has completed online rechartering by the deadline in order to maintain continuity of our program.

o We certify that these requirements have been completed:

Skipper ______Date ______

Boatswain ______Date ______

Commissioner ______Date ______

28 BOY SCOUTS OF AMERICA SCOUTER CODE OF CONDUCT

On my honor, I promise to do my best to comply with this Boy Scouts of America Scouter Code of Conduct while serving in my capacity as an adult leader: 1. I have completed or will complete my registration with the Boy Scouts of America, answering all questions truthfully and honestly. 2. I will do my best to live up to the Scout Oath and Scout Law, obey all laws, and hold others in Scouting accountable to those standards. I will exercise sound judgment and demonstrate good leadership and use the Scouting program for its intended purpose consistent with the mission of the Boy Scouts of America. 3. I will make the protection of youth a personal priority. I will complete and remain current with Youth Protection training requirements. I will be familiar with and follow: a. BSA Youth Protection policies and guidelines, including mandatory reporting: www.scouting.org/training/youth-protection/ b. The Guide to Safe Scouting: www.scouting.org/health-and-safety/gss c. The Sweet Sixteen of BSA Safety: www.scouting.org/health-and-safety/gss/sweet16 4. When transporting Scouts, I will obey all laws, comply with Youth Protection guidelines, and follow safe driving practices. 5. I will respect and abide by the Rules and Regulations of the Boy Scouts of America, BSA policies, and BSA-provided training, including but not limited to those relating to: a. Unauthorized fundraising activities b. Advocacy on social and political issues, including prohibited use of the BSA uniform and brand c. Bullying, hazing, harassment, and unlawful discrimination of any kind 6. I will not discuss or engage in any form of sexual conduct while engaged in Scouting activities. I will refer Scouts with questions regarding these topics to talk to their parents or spiritual advisor. 7. I confirm that I have fully disclosed and will disclose in the future any of the following: a. Any criminal suspicion, charges, or convictions of a crime or offense involving abuse, violence, sexual misconduct, or any misconduct involving minors or juveniles b. Any investigation or court order involving domestic violence, child abuse, or similar matter c. Any criminal charges or convictions for offenses involving controlled substances, driving while intoxicated, firearms, or dangerous weapons 8. I will not possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: a. Alcoholic beverages or controlled substances, including marijuana b. Concealed or unconcealed firearms, fireworks, or explosives c. Pornography or materials containing words or images inconsistent with Scouting values 9. If I am taking prescription medications with the potential of impairing my functioning or judgment, I will not engage in activities that would put Scouts at risk, including driving or operating equipment. 10. I will take steps to prevent or report any violation of this code of conduct by others in connection with Scouting activities. 29 — membership recruiting — The goal of the council membership committee, comprised of volunteers and professionals from our districts, is to help units grow in membership, retain members, assist in the Webelos-to-Scout transition, build new units, and foster community relationships. This is an awesome responsibility to keep Scouting thriving and cannot be accomplished alone. With the help of our chartered organizations, community resources, unit leaders and district/council volunteers, we are on the path to achieve our goals. Youth membership in the Cradle of Liberty Council is growing and will continue to grow as we work together to offer every eligible youth the opportunity to join our great programs. more info & resources: COLBSA.ORG/recruit . [email protected]

NEW FOR 2019: FREE DIGITAL ADVERTISING FOR UNITS! The Cradle of Liberty Council will cover the cost of targeted Facebook advertising for unit recruitment events starting in August 2019 provided that units complete the following: 1. At least one registered volunteer from the unit attends a recruitment workshop. 2. The unit submits the details of their main recruitment event to occur in August, September or October no later than June 28. The council Facebook page (facebook.com/colbsa) will be utilized to create events and advertise. The council will not cover the cost of advertising through other Facebook pages or platforms. This initiative will replace the unit membership growth grants program the council has offered for the past several years. Interest in that program has waned and the council membership committee believes this new digital advertising effort will be more beneficial for all units council- wide. DOES YOUR UNIT HAVE A NEW MEMBER COORDINATOR? Sustaining strong membership in a unit depends not only on having new members join the unit, but also on engaging youth and their families in the unit experiences so that they feel welcomed and want to stay. The role of the New Member Coordinator is to ensure that both keys to success take place. The New Member Coordinator (NMC) position has been designed to: • Be a FUN and engaging position. • Form relationships with new members and their families. • Use a team approach by encouraging more than one NMC in a unit, allowing them to tailor their work to individual interests/expertise, as well as to recognize the particular needs of the unit. • Fit every type of unit, every age level and every program. • Be recruited and supported by key unit leadership. • Be provided with training both online and face-to-face. • Be mentored by the district membership chair and become part of the district membership team. • Be visible and easily identifiable at unit gatherings by their welcoming smiles and their BSA “Welcome” logo that they display and wear on an activity shirt, on a hat or vest or in some cases, a pin on a field uniform. 30 is your unit on the map? If there was one simple action you could take to amplify your local recruiting efforts, would you take it? Obviously that question is a no- brainer and the answer should be a big ol’ YES! Even better, it only takes a few seconds to complete. Updating your unit’s pin with current information on BeAScout is the easiest way unit leaders can help prospective Scouts and their families get in touch with a unit in our council. This quick process hardly takes a minute, yet it translates to significant gains to your unit’s membership.

How significant? Once schools start up and parents are looking to involve their kids in activities, BeAScout will receive more than 600,000 visits from people interested in learning more about Scouting, and you won’t want to miss the opportunity to show off your unit. If every unit completed this simple task, thousands of new youth across the nation would be introduced to the fun, character-building adventures only Scouting can provide.

It’s important to note that a unit will not receive leads if their pin is not updated and Unit Mode is not turned on. Additionally, units won’t be able to take advantage of receiving online applications directly from BeAScout (by turning on the Apply Now function) without updating their pins. Sharing the correct and most up-to-date local Scouting information on BeAScout is a great opportunity for Scout units to highlight what makes their unit unique, express how excited they are about Scouting, and to show to prospective Scout families the benefits of Scouting. How to Update Your Unit’s BeAScout Pin: 1. The unit leader (Cubmaster, Scoutmaster, crew advisor, along with the unit committee chair and the chartered organization rep) must update the BeAScout pin by logging into their my.Scouting Tools account. 2. From the top left menu, select Legacy Web Tools and then BeAScout. 3. Set your unit’s pin status to Active. 4. Select Unit Mode in the Unit Pin Mode drop-down menu. 5. Enter your unit’s current information and save!

recruitment resources The Cradle of Liberty Council provides its units, free of charge, with customized fliers, posters, postcards, bookmarks and other recruitment items and resources. Please submit the details for your unit’s sign- up event through colbsa.org/recruit and a membership team member will contact you to make arrangements for promotional materials and, where possible, school presentations and other recruitment

Never miss a chance for a little change of pace. Join Cub Scouts and opportunities. Please allow at least five (5) days for flier production. learn what it means to blaze new trails. JOIN TODAY AT BEASCOUT.ORG

Promotional Items: Are you planning to have a table at a community or school event? Want to make a professional first impression with new families? Branded materials are available for your unit to reserve subject to availability. Materials include: • 6′ x 2′ Banners • 6′ Teardrop Banners • Table Covers (suitable for 6′ or 8′ tables) • 10′ x 10′ Pop-Up Tents Visit colbsa.org/recruit to check availability and reserve items. 31 AGE-APPROPRIATE GUIDELINES FOR TIGER SCOUTING ACTIVITIES LION Age- and rank-appropriate guidelines have been developed LIONS TIGERS WOLF/BEAR WEBELOS SCOUTS BSA OLDER SCOUTS BSA, based on many factors. When planning activities outside of (WITH ADULT (WITH ADULT SCOUTS SCOUTS SEA SCOUTS, program materials or handbooks, ask this question: Is the PARTNER) PARTNER) VENTURERS activity appropriate for the age and for Scouting? Not every (“Older Scouts BSA” are age 13 activity needs to be conducted. and have completed eighth grade or 14 years old and up.) N OUTDOOR SKILLS

Hunting Venturers Only Mountaineering/Scrambling/Cross-Country Travel 4 Search and Rescue Missions 4 Search and Rescue Practice 4 4

Fueled Devices (Stoves and lanterns) 4 4 Hiking—Multiple Day 4 4 Mountain Boards 4 4 Orienteering 4 4 Wilderness Survival Training Castaway Elective 4 4 Camporees Day Visit Only 4 4 Fire Building 4 4 4 Pioneering 4 4 4 Bear Necessities Cooking Outdoors Requirement 4 4 4 Horseback Riding 4 4 4 4 Map and Compass Map Only 4 4 4 4

Pioneering Towers (Check requirements for height restrictions.) Council/District Events Only 4 4 4

Rope Bridges (Check requirements for height restrictions.) Council/District Events Only 4 4 4 Conservation Projects 4 4 4 4 4 4 Fishing 4 4 4 4 4 4 Hiking—Day 4 4 4 4 4 4

TOOLS (See handbook requirements, merit badge pamphlets, and Age Guidelines for Tool Use, No. 680-028, for additional limits.)

Power Tools—Chain Saws, Log Splitters, Wood Chippers, Power Saws Adult Use Only Power Tools See Age Guidelines for Tool Use Axes 4 4 Bow Saws 4 4 4 Pocketknife Bear Only 4 4 4 Hand Tools 4 4 4 4 4 4

TREKKING (See Trek Safely, 430-125.) Horse Treks 4 Backpacking—Overnight, Backcountry 4 4 Bike Treks—Multiple Overnights 4 4 Ski Touring—Multiple Days and Nights Carrying Gear 4 4 Day Hikes 4 4 4 4 4 4

SHOOTING (See shooting sports guides at www.scouting.org. Note: Shooting at each other is prohibited.)

Centerfire/Large-Bore Rifles Venturers and Sea Scouts Pistols Venturers and Sea Scouts Pistol Safety and Marksmanship Programs Council-Run Program Specialty Programs—Cowboy Action Shooting 4 .22 Rifle 4 4 Archery—Field 4 4 Muzzleloaders 4 4 Shotguns 4 4 Specialty Programs—Airsoft 4 4 Specialty Programs—Chalkball 4 4 Webelos Resident Air Rifle (pellet guns) Camp Only 4 4 BB Guns Council/District Outdoor Programs Only 4 4

Archery—Target, Action (moving targets) Council/District Outdoor Programs Only 4 4 Slingshots/Wrist Rockets Council/District Outdoor Programs Only 4 4 32 Catapults/Trebuchets Projectiles must be soft and small (no larger than a tennis ball). AGE-APPROPRIATE GUIDELINES FOR LION TIGER SCOUTING ACTIVITIES Age- and rank-appropriate guidelines have been developed LIONS TIGERS WOLF/BEAR WEBELOS SCOUTS BSA OLDER SCOUTS BSA, based on many factors. When planning activities outside of (WITH ADULT (WITH ADULT SCOUTS SCOUTS SEA SCOUTS, program materials or handbooks, ask this question: Is the PARTNER) PARTNER) VENTURERS activity appropriate for the age and for Scouting? Not every (“Older Scouts BSA” are age 13 activity needs to be conducted. and have completed eighth grade or 14 years old and up.) VEHICLES

Driving Drivers must be currently licensed and at least 18 years of age.

Snowmobiles Venturers Only

All-Terrain Vehicles (ATV) Approved Council Use Only; No Unit Use

Personal Watercraft (PWC) Approved Council Use Only; No Unit Use BMX Biking 4 4 4 4 Mountain Biking 4 4 4 4 Bike—Day Trip 4 4 4 4 4 4

COPE AND CLIMBING (See Climb on Safely training and Belay On, No. 430-500.)

Caving (other than simple novice activities) 4 Lead Climbing 4 Snow and Ice Climbing 4 Belaying 4 4 Rock Climbing 4 4 Amusements—Aerial Adventure Parks 4 4 Amusements—Canopy Tours 4 4 Amusements—Zip Lines 4 4 Rappeling 4 4 4 COPE Age-Appropriate Initiative Games 4 4 Bouldering 4 4 4 4 4 4

Climbing (age-appropriate man-made facility) 4 4 4 4 4 4

AQUATICS (See handbooks, Safe Swim Defense, and Safety Afloat for restrictions based on skills, such as swimming ability, rather than age.)

Aerial Towed Activities (kitesurfing, parasails) Not Authorized

Cliff Jumping, High Dives Not Authorized

Triathlon: Swim Races in Open Water Sanctioned Events Paddle Sports: Youth Operated on Class III or Above Whitewater 4 Personal Water Craft (PWC) Approved Council Programs Only Paddle Sports: Whitewater With Professional Guide on Board 4 4 Paddle Sports: Youth Operated on Class I or II Whitewater 4 4

Motorboats: Youth Operated (check state regulations) 4 4 Overnight Cruise on Live-Aboard Vessel 4 4 Sailboats and Sailboards: Youth Operated 4 4 Snorkeling in Open Water 4 4

Scuba (See www.scouting.org/health-and-safety/gss/gss02/#h.) 4 4 Surfing 4 4

Towed Activities (waterskiing, knee boarding, floats) 4 4

Tubing (floating in gently flowing water) 4 4 4 4

Paddle Sports: Youth Operated on Calm or Gently Flowing Water Passengers Only Paddle Sports Include Canoes, Kayaks, Pedal Boats, Rafts, Rowboats, SUP

Commercial Marine Transport (ferries, excursion ships) 4 4 4 4 4 4 Day Rides on Large Private Craft With Trained Adult Operator 4 4 4 4 4 4 Swimming 4 4 4 4 4 4 Snorkeling in Confined Water 4 4 4 4 4 4 Water Parks, Slides, and Floating Attractions Appropriate Age Varies by Feature

AIRCRAFT (Complete and follow Flying Plan Checklist, No. 680-672.)

Soaring (Orientation flights only) 4 4 4 4

Hot-Air Balloons (See Tether Guidelines and FAQs at www.scouting.org.) 4 4 4 4 4 4 Orientation Flight 4 4 4 4 4 4 33 34 Fall Fest Musser Scout Reservation 1125 Camp Rd, Pennsburg, PA 18073, US Save the Date(s)!! October 5, 6, 12, 13, 19, 20, 26, 27 November 2, 2019 Activities include: Join us for a fun-filled, • BMX Bikes family-oriented day of fall • Apple Chuckin’ related activities! • BBs • Archery • Bouldering Wall • Crafts • Slingshots • Scout Skills • Science • Nature • And More!

Registration beginsRegister mid-August at 2019 colbsa.org/fallfest or call 484-654-9213 FREE FOR NEW CUB SCOUTS!

Cradle of Liberty Council 35 A trained Leader is prepared for family adventures in Scouting!

All courses are held at Nelson Training Center @ Musser Scout Reservation

BALOO: Cub Scout Leader Training, there is an online prerequisite course that must be completed prior to weekend. Go to my.scouting.org to complete this.

April 6-7, 2019 September 21-22, 2019 December 7-8,2019

IOLS: Scout BSA Leader and Venturing Leader Training. Mandatory for all program leaders to be considered “trained” in your position.

April 6-7, 2019 September 20-22, 2019 December 6-8,2019 Who Can Take the Course? What is Wood Badge? • Cub Scout leaders • 2 weekend course • Scouts BSA leaders o 5 days • Sea Scout o 3 nights • Venturing adult leaders • Fun and action packed • District volunteers • Leadership Training to help you guide youth • Council-level volunteers • Professional Scouters Why take Wood Badge? • Council staﬀ members • Gives Unit Leaders the tools of success in.. o Quality Program 2019 Course Details o Unit Growth Musser Scout Reservation o Retention Camp Hart o Advancement • Better prepares you for success in Scouting Friday, August 16 7:30am to • Pay only $300 verses possible thousands for Sunday, August 18 5:30pm corporate level training Nelson Training Center Saturday, September 7 8:00am Cost to Sunday, September 8 4:30pm $250, before May 1, 2019 Must Attend Both Weekends $300, after May 1, 2019 More Information & Sign-up Details Head over to www.colbsa.org/training/woodbadge for more details about the course, as well as information about signing-up today. Questions? Mark Furey, Course Director at [email protected] or (215) 514-8194 37 National Youth Leadership Training is an exciting, action-packed program designed for councils to provide youth members with leadership skills and experience they can use in their home troops and in other situations demanding leadership of self and others. The course centers around the concepts of what a leadermust , what he must N, and what he must . The key elements are then taught with a clear focus on T. The skills come alive during the week as the patrol goes on a Quest for the Meaning of Leadership. PARTICIPANTS WILL LEARN Communication Skills / Ethical Decision Making Goal Setting / Team Development /Resolving Conflict Teaching thers / Skills about how to create a vision of success How to set goals and make plans /How to solve problems DATES LOCATION June 23-29, 2019 Nelson Training Center, Musser Scout Reservation July 7-13, 2019 Firestone Camp, Resica Falls Scout Reservation July 21-27, 2019 Firestone Camp, Resica Falls Scout Reservation August 4-10, 2019 Nelson Training Center, Musser Scout Reservation October 10/4-6 AND 11-13, 2019 Nelson Training Center, Musser Scout Reservation ***Must attend both weekends to complete program*** December 26-31, 2019 Council Office, Wayne

FOR INFORMATION AND REGISTRATION VISIT 38 WWW. COLBSA. ORG/ NYLT BSA SAFETY MOMENT USING A SAFETY MOMENT IN SCOUTING ACTIVITIES

SUMMARY What do nuclear power plants, construction sites, aircraft carriers, and many hospitals have in common with Scouting? All constantly look for ways to eliminate hazards that could be life altering or fatal. One tool used by many safety-conscious groups is the safety moment or safety briefing that starts each meeting or activity with a pause to discuss a hazard or risk that can be prevented. The safety moment focuses the attention of the group on safety and how to achieve it. That’s the “why” of the safety moment. Let’s address the who, what, when, where, and how next.

GENERAL INFORMATION

Who can deliver a safety moment? Anyone who is willing to be prepared and to step up. Ideally, each Scout or Scouter (with some preparation) could step up and make a difference within his or her unit or group.

When and where should a safety briefing be delivered? At the beginning of a meeting or just before an activity—especially one that has some risk such as shooting, climbing, or aquatic activities.

What makes a great safety moment? Almost anything that focuses or educates the audience on a safety topic. The BSA publishes several safety moments, and new topics are being developed on a regular basis. Other topics can include the use of checklists or safety tools such as PAUSE or focus on something such as hydration, safe driving, or simply the location of fire extinguishers or evacuation routes. TheGuide to Safe Scouting, the Scouting Safely website, and the Health and Safety newsletters are also great sources of ideas. If you have information that’s accurate, don’t shy away from discussing injuries or other incidents that occurred during a recent outing as long as the focus is on learning and prevention. Make it simple and easy to understand, and help the learners know how to apply the message.

How should the message be delivered? All messages should be delivered using facts and simple language and should be appropriate to the audience. Using a handout, slides, or a demonstration will help assure that those who hear the message understand it and know how to apply it. The message should be delivered in just a few minutes. Don’t belabor the point or make it difficult.

ADDITIONAL RESOURCES Guide to Safe Scouting—www.scouting.org/HealthandSafety/GSS.aspx

Safety Moments—www.scouting.org/HealthandSafety/Safety_Moments.aspx

Scouting PAUSE—www.scouting.org/filestore/healthsafety/pdf/680-046.pdf

Checklists—www.scouting.org/HealthandSafety/GSS/gssax.aspx

Health and Safety newsletters—www.scouting.org/HealthandSafety.aspx

680-055 39 Adventure Awaits Camping Done Right areas & Activities Situated in the beautiful Pocono Mountains, Summer camp promises to be an unforgettable Resica Falls Scout Reservation is a 4,200-acre experience with more action-packed activities Scouting paradise. Set in an endless track of than ever before, including: mountain trails, clear streams, and waterfalls, Resica Falls has an amazing program of Unique camp-wide programs that include activities for Scouts and leaders to enjoy activities for Scouts, the patrol, and the troop. during their summer camp experience. This paradise is home to hundreds of different Our aquatic opportunities include sailing, trees, plants and animals, and to over 3,100 kayaking, paddleboarding, trampolining, and Scouts each summer. canoeing at the lake, and a three-story water Resica Rangers slide at the pool. Resica Rangers is our new First Year Camper Over 70 exciting and unique merit badge program. Campers work hand-in-hand with opportunities, including: Engineering, Game the staff in an all-day program to learn their Design, Exploration, Fly-Fishing, Plumbing, skills from Scout to First Class. Pottery, and Welding.

Choose your own adventure each afternoon and explore the 4,200 acres Resica Falls has to offer with our High Five program.

Our state-of-the-art STEM Center is home to robotics, chemistry, electricity, photography and more. Our fast-paced and nationally accredited ATV program is a great opportunity for Scouts 14 and older to explore the reservation.

40 venture Awaits... Everyone! Troop Trips Adult Program With 4,200 acres of pristine Pocono A week in camp is just as action-packed for Mountain wilderness at your disposal, Resica adult leaders! Check out these opportunities Falls Scout Reservation provides many for a fun and informative week: opportunities to take advantage of this expansive terrain. Our five natural swimming Introduction to Outdoor Leadership Skills holes are perfect for an afternoon dip as a Leave No Trace Awareness training patrol or troop. With our close proximity to Safe Swim Defense & Safety Afloat training the Delaware River, we run multiple canoe Paddlecraft Safety training trips throughout the week. Your patrol can Homesickness Prevention training sign-up to race dragon boats at Lake Roger. Daily Leaders’ Challenges There are also over 20 miles of hiking trails Adult-Specific Merit Badges waiting to be explored by you this summer!

Tier 1: $415 per Youth / $190 per Adult Register for the Adventure! Tier 2: $440 per Youth / $190 per Adult Tier 3: $465 per Youth / $190 per Adult Week #1: June 23 – June 29 Receive 1 Free Adult for Every 10 Scouts! Week #2: June 30 – July 6 To lock-in a tier's price for all of your scouts, a Week #3: July 7 – July 13 $300 non-refundable deposit per troop must be Week #4: July 14 – July 20 submitted by the following dates: Week #5: July 21 – July 27 September 30, 2018 for Tier 1 Pricing Week #6: July 28 – August 3 December 15, 2018 for Tier 2 Pricing Week #7: August 4 – August 10 After December 15, 2018 for Tier 3 Pricing Spend a 2nd week in camp for only $235! 41 CUB ADVENTURES AT MUSSER SCOUT RESERVATI

At Musser Scout Reservation there are adventures all around for your Cub Scout Family to enjoy on our 1400 acre property. With many exciting program stations; from archery, BB guns, slingshots, BMX bikes, bouldering, STEM activities, nature, swimming, boating, fishing, scout skills, crafts, and more! There is sure to be something to excite and interest your Cub Scout. Family Camping and day options for every age to enjoy and gain confidence in the great outdoors. CAMPING OPTIONS RESIDENT CAMP Thursday June 27th - Sunday June 30th 3 NIGHTS DAY CAMP Monday July 8th - Friday July 12th (Bussing - North Wales, Hatfield, Harleysville, Pottstown, Gilbertsville, other Philadelphia locations) DAY CAMP Monday July 15th - Friday July 19th (Bussing - Oaks, King of Prussia, Norristown, Collegeville, Royersford, and Philadelphia locations) RESIDENT CAMP Sunday July 21st - Saturday July 27th 6 NIGHTS RESIDENT CAMP Thursday August 1st - Sunday August 4th 3 NIGHTS RESIDENT CAMP Thursday August 8th - Sunday August 11th 3 NIGHTS

42 CUB ADVENTURES AT MUSSER SCOUT RESERVATION PROGRAM PRICING TIER 1 TIER 2 ADULT DAY CAMP $180 $190 $30 Tier 1 Price RESIDENT CAMP - 3 NIGHTS $190 $205 $80 extended. Now RESIDENT CAMP - 6 NIGHTS $345 $375 $130 April 15, 2019 DUE DATES TIER 1: A Pack Deposit (or individual payment) of $100 must be received by 4/15/2019. TIER 2: Takes affect if no deposit or payment received by 4/15/2019.

ADDITIONAL INFORMATION l 1 FREE ADULT for every 5 cub scouts registered for camp in your unit. l DAY PARTICIPANT BUSSING available for an additional $50 fee. l DAY PARTICIPANT overnighter for an additional $30 fee. l RESIDENT CAMP PREMIUM FACILITY UPGRADE to Camp Garrison for $10 night per each adult and youth. Dormitory sleeping on bunk beds, with flush toilets and showers at each facility.

43 CUB COMMUNITY DAY CAMPS ADVENTURES IN YOUR BACKYARD Day Camp is ideal for Scouts that are younger and want to get a taste of what Scouting has to offer closer to home. Come out and test your hand at Cub Scout skills! At our day camps you can expenct team activities, art, and special guests. With 7 locations, close to home, on different dates, one or more should fit your Cub Scout Family!

DAY CAMP OPTIONS LOCATION ADDRESS DATE Cobbs Creek Environmental Center 700 Cobbs Creek Pkwy., Philadelphia 6/17-21/2019 Newlin Grist Mill 219 S. Cheyney Road, Glen Mills 6/24-28/2019 Ft. Washington State Park 45 West Mill Road, Flourtown 6/24-28/2019 Roxborough Scout House Henry & Wigard Avenue, Philadelphia 7/8-12/2019 Torresdale Boys & Girls Club 4500 Linden Avenue, Philadelphia 7/8-12/2019 Bryn Athyn Church School 600 Tomlinson Road, Bryn Athyn 7/15-19/2019 Smedley Park 20 Paper Mill Road Springfield 7/29-8/2/2019 LOG ONTO colbsa.org/summercamp to learn more about camp and sign up today! 44 CUB COMMUNITY DAY CAMPS ADVENTURES IN YOUR BACKYARD PROGRAM PRICING Cub Scout and Siblings (grade1-5) $155* Cub Scout of 5 Day Volunteer $40 Siblings (age 3-5) $35 See website for full list of prices Siblings must be accompanied by an adult to attend camps *Receive a $25 discount off rates if payment is received by 5/15/2019

45 — UNIT FUNDRAISING GUIDELINES — A unit’s money-earning methods should reflect Scouting’s basic values. Whenever your unit is planning a money-earning project, this checklist can serve as your guide. If your answer is “Yes” to all the questions that follow, it is likely the project conforms to Scouting’s standards and will be approved. The council is responsible for upholding the Charter and Bylaws and the Rules and Regulations of the BSA. To ensure compliance, all unit fundraisers must obtain written approval from the local council no less than 14 days before committing to the fundraising activity. Complete the Unit Money-Earning Application (available at colbsa.org/plan) and submit to the council office for approval. Applications are not required for council-coordinated fundraisers such as popcorn or Adventure Cards. 1. Do you really need a fundraising project? All commercial products must sell on their own There should be a real need for raising money merits, not the benefit received by the Scouts. The based on your unit’s program. Units should not principle of value received is critical in choosing engage in money-earning projects merely because what to sell. someone has offered an attractive plan. Remember6. If a commercial product is to be sold, will the that individual youth members are expected to earn fundraising activity comply with BSA policy on their own way. The need should be beyond normal wearing the uniform? budget items covered by dues. The official uniform is intended to be worn primarily 2. If any contracts are to be signed, will they be for use in connection with Scouting activities. signed by an individual, without reference to the However, council executive boards may approve use Boy Scouts of America and without binding the of the uniform for any fundraising activity. Council local council, the Boy Scouts of America, or the popcorn or Adventure Card sales are approved chartered organization? uniform fundraisers. Before any person in your unit signs a contract, 7. Will the fundraising project avoid soliciting he/she must make sure the venture is legitimate and money or gifts? worthy. If a contract is signed, he/she is personally The BSA Rules and Regulations state, “Youth responsible. He/she may not sign on behalf of the members shall not be permitted to serve as solicitors local council or the Boy Scouts of America, nor may of money for their chartered organizations, for the he/she bind the chartered organization without its local council, or in support of other organizations. written authorization. If you are not sure, check with Adult and youth members shall not be permitted to your district professional for help. serve as solicitors of money in support of personal 3. Will your fundraiser prevent promoters from or unit participation in local, national, or international trading on the name and goodwill of the Boy Scouts events.” of America? For example: Scouts/Cub Scouts and leaders should Because of Scouting’s good reputation, customers not identify themselves as Scouts/Cub Scouts or rarely question the quality or price of a product. as a troop/pack participate in The Salvation Army’s The nationwide network of Scouting units must not Christmas Bell Ringing program. This would be become a beehive of commercial interest. raising money for another organization. At no time 4. Will the fundraising activity uphold the good are units permitted to solicit contributions for name of the BSA? Does it avoid games of chance, unit programs. gambling, etc.? 8. Does the fundraising activity avoid competition Selling raffle tickets or other games of chance is a with other units, your chartered organization, your direct violation of the BSA Rules and Regulations, local council, and the United Way? which forbid gambling. The product must not detract Check with your chartered organization from the ideals and principles of the BSA. representative and your district professional to make 5. If a commercial product is to be sold, will it be certain that your chartered organization and the sold on its own merits and without reference to the council agree on the dates and type of fundraiser. needs of Scouting?

46 — UNIT Fiscal policiES FAQs — Should our unit have a checking account? Yes. Unit funds should be deposited in a checking account that requires two signatures on every check unless the chartered organization requires other procedures. Does a unit need its own tax identification number? If so, where do we get it? The answer depends on the chartered organization. Most units obtain their own tax ID number by completing IRS Form SS-4. The current form and instructions are available on the IRS website (www.irs.gov). The chartered organization should be the “responsible party.” Contact your chartered organization for written permission. Who is responsible for the finances of the unit? The unit committee is responsible for the unit’s finances, but the assets belong to the chartered organization. Should our unit consider insuring our unit equipment? Yes. It is suggested that your unit insure its equipment. Remember, the chartered organization owns the assets. Can our unit deposit funds with the local council? Yes. Our council allows units to deposit funds in custodial accounts (aka unit accounts) to use for purchases in the Scout Shop and pay for district/council activity and summer camp fees. What happens to the unit funds and equipment should the unit dissolve? The unit committee shall apply unit funds and property to the payment of unit obligations and shall turn over the surplus, if any, to the chartered organization or the council, as may be agreed upon, pending reorganization of the unit or for the promotion of the program of the Boy Scouts of America (BSA). When should our unit submit a BSA Unit Money-Earning Application? For all unit fundraising, with the exception of council popcorn and Adventure Card sales. Approval must be given in advance by the chartered organization and the council (see previous page for details). Is our unit considered tax-exempt by the IRS? Chartered organizations vary widely in tax status, but the tax status of your unit is the same as that of your chartered organization if the chartered organization includes the unit in its tax status. Does our unit need to file annually an electronic postcard 990-N with the IRS? The BSA national office consulted with outside counsel. In their opinion, most units do not have to file. The only exception is for the very small number of units that have filed for separate federal tax exempt status under Section 501(c)(3) of the Internal Revenue Code (which is not recommended). Can our unit be covered under the BSA’s group exemption? No. The IRS only allows local councils (and council trust funds) to be included under the BSA group exemption. Can our unit be exempt from state sales taxes? Units cannot use the council’s tax exempt status to make tax-free purchases. If your chartered organization is tax-exempt, obtain their state tax exemption certificate for unit purchases. For Scout Shop purchases, use a unit custodial account, or a unit check or debit card after a state sales tax exemption certificate from your chartered organization (provided it is tax-exempt) is submitted to the Scout Shop. A volunteer suggested that our unit apply for its own tax-exempt status. Can we? Units should not incorporate or apply for their own tax-exempt status. Units are not legal entities. Can we solicit gifts for our unit? No. Simply put, units are not permitted to solicit any gifts. Does that mean people can’t make gifts to our unit? Anyone can contribute to a Scout unit—and many donors don’t need or care about charitable deductions. Can gifts go to the local council to benefit our unit, then “pass through” the council to us? No. Your unit “belongs” to your chartered organization, not to your local council. My local company has employee volunteerism grants. Can these gifts go to our unit? Employee incentive awards and volunteerism grants usually cannot go to a unit, due to the company’s giving restrictions. Corporate donations often can only go to charities that are 501(c)(3). Can my unit credit amounts from fundraising to an individual toward their expenses? See the Product Sales Guide for more information (available at colbsa.org/fundpolicies). 47 Fund your unit’s Scouting Adventures through the Popcorn Fundraiser!

Register your unit to participate at colbsa.org/popcorn and get the latest information and qualify for special COLBSA.ORG/POPCORN incentives! 2019 POPCORN FUNDRAISER CALENDAR Dates subject to change. Saturday, June 15: Fish Fest at Musser Scout Reservation, Camp Garrison New Trail’s End App Available for Leaders to Monday, June 17: Download July/August (TBD): Training Webinars Order #1 Deadline Friday, August 2: ($10K+ selling units deadline for home delivery) Council Popcorn Kickoff Saturday, August 3: (Scout, Parent & Leader Training) Orders Delivered to $10K+ Units Week of August 19: (Must have sold $10K+ in 2018) Order #1 Pickup Saturday, August 24: (for non-$10K selling units) Order #2 Deadline Friday, September 13: (chocolate product available to order) Saturday, September 28: Order #2 Pickup October 12 and 13: Wawa Weekend Saturday, October 26: Order #3 Deadline & Re-Balance Day Saturday, November 9: Order #3 Pickup & Prize Order Deadline M0nday, December 2: Unit Payment Deadline Saturday, January 18, Scout/Unit/Leader Champions Event 2020 Saturday, June 20, 2020 Fish Fest at Musser Scout Reservation, Camp Garrison POPCORN KICKOFF 2019 SATURDAY, AUGUST 3, 2019 • 10:00 AM to 2:00 PM FIRESTONE SCOUTING RESOURCE CENTER, WAYNE, PA FOR: SCOUTS, PARENTS & UNIT KERNELS JOIN US FOR ALL OR PART OF THIS 4-HOUR EXTRAVAGANZA AND LEARN HOW TO MAXIMIZE RAISING FUNDS FOR SCOUTING ADVENTURES!

Free Food • Music • Door Prizes Carnival Games • BB Range • Bounce House Program Partners • and More!

TRAINING SESSIONS (pick your time): • Unit Kernels: 10 AM or 1 PM • Scouts & Parents: 10 AM, 11 AM, or 1 PM Lunch served from noon to 1 PM

GET THE LATEST INFORMATION & REGISTER FOR THE KICKOFF AT: COLBSA.ORG/POPCORN

8-Jul-19 KINNUS 2019

Scouting Values in a Wizarding World? A fun, interactive exploration for wizards and muggles alike October 25-27, 2019 Camp Galil, Ottsville, PA

Hosted by Cradle of Liberty Council Jewish Committee on Scouting Contact Information Highlights Registration: Gerry Zaretsky An eruv, under rabbinical su- pervision, will be in place for Cabin Camping 215-437-7437 • [email protected] your convenience. Both Tradi- Religious Services Activities Committee Chair COL: tional and Junior Level services Barry Kauffmann Supervised Kosher Meals for Jewish Scouts will be 215-880-5488 • [email protected] Carnival & Sports Activities offered. Chance to pretend to be a wizard And did we mention Quidditch

— OTHER UPCOMING EVENTS — SAVE THE DATE! confirm details at colbsa.org/calendar

Dates subject to change.

International Evening: Sunday, July 14, 2019, Musser Scout Reservation, Camp Hart

Council-Wide Roundtable & Popcorn Pickup: Saturday, August 24, 2019

Service Day: Saturday, September 14, 2019, Musser Scout Reservation

Shooting Sports Merit Badge Make-Up: Saturday, September 21, 2019, Musser Scout Reservation

Philadelphia Scouting Festival (formerly the Philadelphia Encampment): Friday-Sunday, October 18-20, 2019

Kinnus: Friday-Sunday, October 25-27, Camp Galil, Ottsville, PA

University of Scouting: Saturday, February 1, 2020

Field Day: Friday-Sunday, April 24-26, 2020, Resica Falls Scout Reservation

Wilderness First Aid: Jan 4&5, April 4&5, June 6&7, 2020 51 

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 SCOUT PROGRAMS

Scout Specials: Scout Show Dates: - Groups start with 10+ people. - Thursday, Feb.13 @ 7pm - A savings of $20+ off each ticket - Monday, Feb.17 @ 1pm with no added per ticket fees! (President’s Day) - Patches included! - $34 - Club Box & Lower Level (rows-15-up)

Weekend Show Info: Weekend Show Dates: - Lower Level starts at $41 / $46 - Friday, Feb.14 @ 7pm - Club Box starts at $49 / $54 - Saturday, Feb.15 @ 11am, 3pm, 7pm - Sunday, Feb.16 @ 12pm, 4pm

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