MUNICIPALITY OF TRENT LAKES COUNCIL MEETING
TUESDAY, FEBRUARY 3, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA
Call to Order
Prayer Our Father we offer you our humble thanks for your merciful care and for the work you enable us to do.
We pray for your wisdom, guidance and direction in our deliberations during this meeting so that we may be faithful representatives in our service to this community.
National Anthem
Page
1. Disclosure of Interest
2. Adoption of Minutes a) Regular Council Meeting - January 20, 2015 (5 - 27) Special Council Meeting - January 27, 2015 Council Meeting - 20 Jan 2015 - Minutes - Pdf.pdf Council Meeting - Special - 27 Jan 2015 - Minutes - Pdf.pdf
3. Adoption of Confirming By-law a) Confirming By-law (B2015-017) (28) B2015-017 Confirming By-law - January 20 2015 & January 27 2015.pdf
4. Statutory Public Meetings - Planning Act a) Public Meeting - Section 34 (29 - 39) Municipality of Trent Lakes, ZBA File No. 15-1 Concession 5, Part Lot 9 Geographic Township of Harvey Municipality of Trent Lakes Address: 60 Fire Route 11 Property No.: 1542-010-301-00500 Notice of Public Meeting.pdf Letter Dated Dec 1 2014 from EcoVue Consulting.pdf Sketch.pdf Objection from Mr. Kowal.pdf
All times provided on the agenda are approximate only and may be subject to change. Page 1 of 159 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING
TUESDAY, FEBRUARY 3, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA
Draft ZBA 2015--014.pdf
5. Tender Opening a) None.
6. Delegations a) Michelle Hjort, Associate Director of Business Development, (40 - 51) RealTerm Energy Re: Streetlight Network Investment Grade Audit (LED Lighting) Investment Grade Audit - LED Lighting.pdf
b) Bob Clark, Clark Consulting Services (52 - 64) Re: Development Charges Development Charge Presentation - 2015-02-03.pdf
7. Business Arising Out of Previous Meeting
8. Staff Reports and Committee Minutes 8-1 Public Works Reports a) Ivan Coumbs, Public Works Superintendent (65) Re: Departmental Update Public Works - Activity Report.pdf
8-2 Fire and Emergency Services Reports a) Don Mitchell, Fire Chief (66 - 67) Re: Departmental Update Fire Department Update - January 2015.pdf
8-3 Planning Reports a) Kari Stevenson, Planning Technician (68) Re: Goller Zoning By-law Appeal Goller ZBA Appeal.pdf
8-4 Water Systems Report/Updates 8-5 Administration Reports a) Lois O'Neill-Jackson, CAO (69 - 74) Re: New Policy - AD12 - Municipal Alcohol Policy for Community Halls, Recreation Facilities and Parks New Policy - AD12 - Municipal Alcohol Policy for Community Facilities.pdf
All times provided on the agenda are approximate only and may be subject to change. Page 2 of 159 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING
TUESDAY, FEBRUARY 3, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA
b) Lois O'Neill-Jackson, CAO (75 - 90) Re: Re: New Policy - AD14 - Return to Work New Policy - AD14 - Return to Work.pdf
c) Lois O'Neill-Jackson, CAO (91 - 95) Re: Re: New Policy - AD18 - Council Conferences and Expense Claims New Policy - AD18 - Council Conferences and Expense Claims.pdf
d) Lois O'Neill-Jackson, CAO (96 - 112) Re: Request to Purchase Municipal Road Allowance - Mill Line Road Request to Purchase Municipal Road Allowance - Mill Line Road.pdf
e) Lois O'Neill-Jackson, CAO (113 - 121) Re: Community Development Committee Community Development Committee.pdf
f) Lois O'Neill-Jackson, CAO Re: Special Council Meeting - February 17, 2015 (Verbal) g) Donna Teggart, Treasurer (122) Re: License Agreement with 946606 Ontario Limited (Rigbe's Quarry) Licence Agreement with 946606 Ontario Limited (Rigbe's Quarry).pdf
h) Donna Teggart, Treasurer (123) Re: Statement of Remuneration and Expenses 2014 - Members of Council Statement of Remuneration and Expense 2014 - Council.pdf
i) Donna Teggart, Treasurer (124 - 131) Re: Accounts Payable - January 17, 2015 to January 30, 2015 Accounts Payable - January 17-30, 2015.pdf
8-6 Committee Minutes, Reports and Updates
9. Correspondence a) Peterborough County Plowmen's Association (132) Re: Request for Funding Peterborough County Plowmen's Association.pdf
All times provided on the agenda are approximate only and may be subject to change. Page 3 of 159 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING
TUESDAY, FEBRUARY 3, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA
b) Canadian Union of Postal Workers (133 - 136) Re: Request for Support to Increase Services by Canada Post Canadian Union of Postal Workers.pdf
c) Municipality of Trent Lakes - Galway Hall Board (137) Re: Designation Update Municipality of Trent Lakes - Galway Hall Board.pdf
d) Correspondence Report (138 - 152) Re: Information Items Available from Clerk Correspondence Report 2015-02-03.pdf
10. By-laws a) Zoning By-law Amendment (B2014-014) (153 - 155) B2015-014 ZBA Robinson (Windover Pit).pdf
b) Committee of Adjustment Staff Appointments (B2015-015) (156) B2015-015 Appoint Michael Godin & Kari Stevenson - Committee of Adjustment.pdf
c) Amendment to BCC Agreement (B2015--016) (157) B2015-016 Amend BCC Agreement.pdf
d) Council Remuneration (B2015-018) (158 - 159) B2015-018 Council Remuneration.pdf
11. Other Business
12. Information Items
13. New Business
14. Closed Session a) None.
15. Adjournment a) Adjournment
All times provided on the agenda are approximate only and may be subject to change. Page 4 of 159 THE MUNICIPALITY OF TRENT LAKES
The Minutes of the 3rd Regular Meeting of the 2014-2018 Council Session of the Municipality of Trent Lakes held on January 20, 2015 at the Municipal Office
Call to Order
Present: Mayor Bev Matthews Deputy Mayor Ron Windover Councillor Dick Persson Councillor Terry Lambshead Councillor Peter Raymond
Staff Present: Bob Angione, Clerk Donna Teggart, Treasurer Ivan Coumbs, Public Works Superintendent Don Mitchell, Fire Chief Michael Godin, Manager of Building & Planning
Mayor Matthews called the Regular Meeting to order at 1:00 p.m. and led Council in prayer which was followed by the National Anthem.
1. Disclosure of Interest a) Mayor Matthews reminded Council members of the disclosure of interest as noted on the agenda.
2. Adoption of Minutes a) Regular Council Meeting - January 6, 2015
Resolution No. R2015-33
Moved by: Deputy Mayor Windover Seconded by: Councillor Persson
That the minutes of the Regular Council Meeting held on January 6, 2015 be adopted as printed.
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Carried.
3. Adoption of Confirming By-law a) Confirming By-law (B2015-009)
Resolution No. R2015-34
Moved by: Councillor Persson Seconded by: Councillor Lambshead
That By-law B2015-009, being a By-law to confirm the proceedings of the Regular Council meeting held on January 6, 2015, be read a first, second and third time and finally passed and enacted this 20th day of January, 2015.
Carried.
4. Statutory Public Meetings - Planning Act a) None.
5. Tender Opening a) None.
6. Delegations a) Rob Messervey, Kawartha Conservation Linda Skilton, Dean/Principal, Frost Campus, Fleming College Re: Nogies Creek Waterway Park Concept
Mr. Messervey and Ms. Skilton presented the concept plan for the Nogies Creek Waterway Park. It was explained that Fleming College owns the property but has signed an agreement with Kawartha Conservation who will manage and preserve the lands. The Lindsay Campus of Fleming College has a student population of 1700 with a primary focus on natural resources education and research. There is great potential for this property to be used for many applied activities by the students.
It was explained that the waterway park is to be used for a canoe route, a fish sanctuary and fisheries research, scientific study, self-guided nature trails, and a recreational linkage to North Pigeon Lake/Boyd
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Island. There are twelve organizations that will act as potential partners and act as a working group for this project. Some of the potential benefits and opportunities of this plan include providing public access to and appreciation of this significant natural area, providing a local tourism draw that will provide economic spinoffs, providing scientific research and group education opportunities for both faculty and staff of Fleming College.
Council was assured that elementary-aged students will be given an opportunity to use the lands for educational purposes as well as college students. Council asked where the parking would be located as people commuted to the site. Mr. Messervey explained that this question has not yet been explored but that parking would likely be at the terminus of Tully's Road. Council asked how would heavy equipment be brought on to the property if the property were to be used by students in the Centre for Heavy Equipment Technology. It was emphasized that this will be a fairly narrow pedestrian trail and that the idea of the project is to preserve this land as an environmentally sensitive area.
Resolution No. R2015-35
Moved by: Councillor Raymond Seconded by: Councillor Lambshead
That Council support, in principle, the concept of a waterway park on Nogies Creek leading to North Pigeon Lake, and further That Council support the establishment of a working group to develop a conceptual plan, including municipal participation, and further That Council directs staff to investigate the use of road allowances on Tully's Road and Ken's Road for a pedestrian trail to enable student and faculty access to Sir Sandford Fleming College property, and That staff meet with KRCA for further discussion of options.
Carried. b) Rob Messervey, Kawartha Conservation Re: Pigeon Lake Management Plan
Mr. Messervey provided an overview of the Pigeon Lake Management Plan and explained that lake management plans provide a science- based platform for identifying issues and priorities that target protection and restoration activities. Some of the current issues impacting the lakes include e-coli, blue-green algae, the quality of the lake as a drinking water source, wild rice, increasing amounts of aquatic vegetation, invasive species, and changes in fish populations. It was explained that the Community Advisory Panel will provide guidance and support to the
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planning process for the final proposed plan. It was explained that the Blue Canoe Program, which can extend into Big and Little Bald Lakes, is jointly funded by municipal and corporate partners and is intended to transfer scientific information and best management practices to property owners who are most directly connected to the health of the lake.
Resolution No. R2015-36
Moved by: Councillor Raymond Seconded by: Councillor Lambshead
That Councillor Raymond be appointed as the municipal representative on the Community Advisory Panel that guides the planning process for the Pigeon Lake Management Plan, and further That funding in the amount of $10,000 per year for 2015, 2016, and 2017 to support the Blue Canoe Program and various stewardship activities be referred to the 2015 budget deliberations.
Carried.
7. Business Arising Out of Previous Meeting a) Bob Angione, Clerk Re: Resolutions for Special Council Meetings
The Clerk explained that as a follow-up to the delegation from Sharon Brickman regarding waste management issues that was received by Council at the Regular Council meeting of December 16, 2014, staff has arranged for Michael Longpre of the Ministry of the Environment and Laurie Westaway of the County of Peterborough to provide a general overview of waste management for members of Council. This Special Council Meeting will take place from 9:00 a.m. to 12:00 noon on February 11, 2015 in the Council Chamber. This meeting will be open to the public. Also scheduled for that day is a meeting with Planning Consultant, Chris Jones who will provide a land-use planning orientation session to Council. This meeting will take place from 1:00 p.m. to 2:30 p.m. and is not open to the public.
The Clerk further explained that staff has also arranged to have OPP Staff Sergeant Liane Sponge-Hooyenga come to provide a presentation regarding the new OPP billing model. This Special Council Meeting will take place on January 27, 2015 at 1:00 p.m. in the Council Chamber. This meeting is open to the public.
Resolution No. R2015-37
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Moved by: Councillor Raymond Seconded by: Councillor Persson
That a Special Council Meeting be held on February 11, 2015 from 9:00 a.m. to 12:00 noon to receive delegations from Michael Longpre of the Ministry of the Environment and Laurie Westaway of the County of Peterborough regarding waste management issues, and further That a Special Council Meeting be held on February 11, 2015 from 1:00 p.m. to 2:30 p.m. to receive a land-use planning orientation presentation from Chris Jones, Planning Consultant, and further That a Special Council Meeting be held on January 27, 2015 from 1:00 p.m. to 2:00 p.m. to receive a delegation from OPP Staff Sergeant Liane Sponge-Hooyenga regarding the new OPP billing model.
Carried.
8. Staff Reports and Committee Minutes
8-1 Public Works Reports a) Ivan Coumbs, Public Works Superintendent Re: Departmental Update
The Public Works Superintendent explained that winter operations continue. This winter has not been as bad as last winter. Brushing at Deer Bay Reach continues as does the recontouring of the Cavendish Landfill site.
Resolution No. R2015-38
Moved by: Councillor Raymond Seconded by: Councillor Lambshead
That Council receive the departmental update from the Public Works Superintendent for their information.
Carried. b) Ivan Coumbs, Public Works Superintendent Re: Award of Tender T-09-2014 - Bulldozer
The Public Works Superintendent explained that the lowest bid received was that of $118,844.00 plus taxes from Toromont Cat for one D4K2 2014 Bulldozer and that this price includes an 84 month warranty and Webasco Heater. The extended 84 month warranty will cost $7950.00
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and the Webasco Heater will cost $3500.00. Council asked if the insurance company will pay for the extended warranty and the heater. The Public Works Superintendent explained that it is expected that the insurance company will not cover both these extra items. Council inquired about the measures taken to catch the vandals who damaged the original bulldozer. The Public Works Superintendent explained that the OPP did come and meet with him as part of their investigation.
Resolution No. R2015-39
Moved by: Deputy Mayor Windover Seconded by: Councillor Persson
That Council accept the bid of $118,844.00 plus taxes from Toromont Cat for one D4K2 Bulldozer which includes an 84 month warranty and Webasco Heater.
Carried.
8-2 Fire and Emergency Services Reports a) Don Mitchell, Fire Chief Re: Departmental Update
The Fire Chief reported that the Fire Department has responded to 19 calls in 20 days so far this year. Firefighters responded to a significant situation this past weekend that involved a death. The Fire Chief explained the details of the Forest Fire Management Agreement with the Ministry of Natural Resources that is attached to By-law B2015-010 which is to be passed later in the meeting. Council asked if there were any updates regarding the new firehall. Chief Mitchell informed everyone that a meeting with Evergreen Energy is scheduled for later this month.
Resolution No. R2015-40
Moved by: Councillor Persson Seconded by: Deputy Mayor Windover
That Council receive the departmental update and the December 2014 Fire Statistics Summary Report from the Fire Chief for their information.
Carried.
8-3 Planning Reports a) Michael Godin, Manager of Building and Planning
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Re: Review of Consent Agreement for "The Birches Resort"
The Manager of Building and Planning explained that at the December 16, 2014 Regular Council meeting staff was directed to obtain a report from the Planning Consultant regarding this matter. Planning Consultant, Chris Jones has presented three options for Council's consideration. It was explained that the report of the Planning Consultant was forwarded to Mr. Morrissey for his review. Mr. Morrissey has expressed a preference for option three. The Manager of Building and Planning explained that staff has no preference between the three options presented. Council inquired as to what the buildings will be used for after construction. The Manager of Building and Planning explained that they will probably be used for sleeping cabins. Council asked if these buildings are too large to be accessory buildings. The Manager of Building and Planning explained that they are too large and that is why a new consent agreement will be required.
Resolution No. R2015-41
Moved by: Deputy Mayor Windover Seconded by: Councillor Persson
That the purchaser of property on Fire Route 36 that was severed from The Birches Resort, be permitted to retain a cabin on each of the lots for the purpose of construction storage, and further That the cabin be removed, relocated, or remain for use as a sleeping cabin subject to the approval of a site specific zoning by-law amendment, and further That the applicant be required to enter into a new agreement to formalize the conditions for use and removal of the cabin after the construction of the primary dwelling on the lots.
Carried.
8-4 Water Systems Report/Updates a) Donna Teggart, Treasurer Re: User Share of Alpine/Pirates Glen Water Service Upgrade
The Treasurer explained that a decision is now required regarding the funding of the additional user portion of the service connection replacement work at Alpine/Pirates Glen. It was explained that the final user share amount for this work is $263,735.60. The reserve for this system is currently sitting at $245,586.55 meaning that an additional $18,149.05 is required from the users.and that this funding can be obtained through Federal Gas Tax Funding or this amount can be
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carried into the 2015 budget making it an unfunded deficit. Council asked if using Gas Tax Funding for this project would limit future amounts received from gas tax transfers. The Treasurer explained that this is an appropriate use of Gas Tax Funds and using it for this project would not limit future amounts received however the funds used would not be available for other projects.
Resolution No. R2015-42
Moved by: Councillor Persson Seconded by: Councillor Raymond
That Council directs the Treasurer to take $245,586.55 from reserves to finance the water service connections for the Alpine/Pirates Glen Water Systems and further That the Treasurer be directed to bring forward as a deficit, that would be funded through the 2015 budget, any unfunded balance for this project.
Carried.
8-5 Administration Reports a) Lois O'Neill-Jackson, CAO Re: Revised Policy - AD-02 - Use of Municipal Vehicles
Resolution No. R2015-43
Moved by: Deputy Mayor Windover Seconded by: Councillor Lambshead
That Council receives the report from the CAO and approves the revised policy AD-02 - Use of Municipal Vehicles effective upon date of approval by Council.
Carried. b) Lois O'Neill-Jackson, CAO Re: Revised Policy - AD-04 - Christmas Shutdown
Resolution No. R2015-44
Moved by: Councillor Raymond Seconded by: Councillor Persson
That Council receives the report from the CAO and approves the revised
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policy AD-04, Christmas Shut Down, effective upon date of approval by Council.
Carried. c) Lois O'Neill-Jackson, CAO Re: Revised Policy - AD-11 - Education Courses
Resolution No. R2015-45
Moved by: Councillor Lambshead Seconded by: Councillor Persson
That Council receives the report from the CAO and approves the revised policy AD-11, Education Courses, effective upon date of approval by Council.
Carried. d) Bob Angione, Clerk Re: 2014 Election - Accessibility Measures
The Clerk provided an overview of the accessibility measures that were implemented during last year's municipal election.
Resolution No. R2015-46
Moved by: Councillor Raymond Seconded by: Councillor Lambshead
That the report of the Clerk regarding accessibility measures implemented for the 2014 municipal election be received for information.
Carried. e) Bob Angione, Clerk Re: Behaviour Code Sign
The Clerk explained that Mayor Matthews has suggested that a Behaviour Code sign be installed in the Council Chamber that will inspire respectful behaviour. Mayor Matthews and the Clerk collaborated on language for the sign. A quotation of $65 which includes installation was presented. Council asked if a sign could also be placed in the main office upstairs. Council directed that the first sign be placed in the Council Chamber and that a sign for upstairs be considered at a future time. It was noted that the sign is easily removable in the event that wall maintenance is required.
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Resolution No. R2015-47
Moved by: Deputy Mayor Windover Seconded by: Councillor Persson
That the Municipality of Trent Lakes proceed with the purchase of a Behaviour Code sign to be displayed in the Council Chamber.
Carried. f) Bob Angione, Clerk Re: Mining and Aggregate Advisory Committee
The Clerk explained that at the Regular Council meeting of January 6, 2015 it was requested that staff explore the structure of a Mining and Aggregate Advisory Committee. It is recommended that the Mining and Aggregate Advisory Committee be comprised of a broad representation of all stakeholder groups including quarry operators and ratepayers representing a cross-section of the community. Council asked if the committee can liaise with Selwyn Township or the City of Kawartha Lakes. The Clerk noted that support will be provided by the Building and Planning Department staff, Ministry of Natural Resources staff if possible, and other organizations as deemed appropriate by the committee.
Resolution No. R2015-48
Moved by: Councillor Persson Seconded by: Deputy Mayor Windover
That the report of the Clerk regarding the establishment of a Mining and Aggregate Advisory Committee be received and that the Municipality proceed with the implementation of a Mining and Aggregate Advisory Committee consisting of two (2) Council Members, two (2) quarry operators or their representatives, and three (3) ratepayers in order to provide a balanced perspective.
Carried. g) Donna Teggart, Treasurer Re: Buckhorn Regional Health Centre IT Services
The Treasurer explained that currently, the medical centre receives three hours per month of on-site IT support. The new proposal would result in this being changed to semi-annual visits, a total of four hours per year, along with remote support as required. This change would
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result in a savings of approximately $1700 per year. The Treasurer noted that there is a similar arrangement at the library.
Resolution No. R2015-49
Moved by: Councillor Raymond Seconded by: Councillor Persson
That the IT technical support agreement for the Buckhorn Regional Health Centre be changed to a combination of on-site and remote support.
Carried. h) Donna Teggart, Treasurer Re: Blood Lab Reserve Transfer
The Treasurer explained that a transfer from the Blood Lab reserve is required to cover the donation funds given to the BRHC in 2014.
Resolution No. R2015-50
Moved by: Deputy Mayor Windover Seconded by: Councillor Lambshead
That Council directs the Treasurer to transfer $3059.01 from the Blood Lab Reserve in order to cover the donation funds given to the centre in 2014.
Carried. i) Donna Teggart, Treasurer Re: National Joint Council Quarterly Mileage Adjustment
The Treasurer explained that the mileage rate is to be adjusted as per the National Joint Council of Treasury Board quarterly adjustment.
Resolution No. R2015-51
Moved by: Councillor Lambshead Seconded by: Councillor Persson
That the current mileage rate paid to Council and employees be changed to .56 cents/km in keeping with the National Joint Council rate.
Carried.
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j) Donna Teggart, Treasurer Re: Provincial and Federal Grants Received
The Treasurer provided a summary of the grants received from the Federal and Provincial Governments over the past seven years.
Resolution No. R2015-52
Moved by: Councillor Lambshead Seconded by: Deputy Mayor Windover
That Council receives the Treasurer's report regarding Provincial and Federal Grants Received for information.
Carried. k) Donna Teggart, Treasurer Re: Accounts Payable - December 25, 2014 to January 16, 2015
Council inquired about the Jump Start expense. The Treasurer explained that is entry is to spend the money after we have received the grant. The expense for Bobcaygeon Auto was clarified to be for the Building Department not for a building structure. Mayor Matthews reminded Council members to submit mileage expense claim forms to the Finance Department on a monthly basis.
Resolution No. R2015-53
Moved by: Councillor Lambshead Seconded by: Councillor Raymond
That Council receive the accounts payable report from December 25, 2014 to January 16, 2015 for information.
Carried.
8-6 Committee Minutes, Reports and Updates a) Galway Hall Committee Re: Minutes - November 27, 2014
Resolution No. R2015-54
Moved by: Deputy Mayor Windover Seconded by: Councillor Persson
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That the minutes of the Galway Hall Committee dated November 27, 2014 be received for information.
Carried.
9. Correspondence a) Elaine Fritz Re: Quarry Extraction Below the Water Table
Resolution No. R2015-55
Moved by: Councillor Lambshead Seconded by: Councillor Raymond
That correspondence from Elaine Fritz regarding quaary extraction below the water table be received for information.
Carried. b) Chief Phyllis Williams, Curve Lake First Nation Re: Information and Dialogue Session
Mayor Matthews explained that February 5th is the preferred date for the joint meeting of the three councils of Trent Lakes, Selwyn, and Curve Lake as this is when Selwyn Mayor Mary Smith is available.
Resolution No. R2015-56
Moved by: Councillor Raymond Seconded by: Councillor Lambshead
That the date of February 5, 2015 be chosen for the joint council meeting with the Township Selwyn and the Curve Lake First Nation.
Carried. c) Kawartha Conservation Re: Request for Increase in Municipal Levy
Resolution No. R2015-57
Moved by: Councillor Raymond Seconded by: Councillor Persson
That the Treasurer be directed to budget for the 2015 Kawartha Conservation Levy in the amount of $62,621.
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Carried. d) Royal Canadian Legion Re: Request for Advertisement
Resolution No. R2015-58
Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond
That a business-card sized ad be purchased in the amount of $275.00 in support of the Royal Canadian Legion Ontario Command Military Service Recognition Book.
Carried. e) City of Pembroke Re: OPP Resolution - Unorganized Townships
Resolution No. R2015-59
Moved by: Deputy Mayor Windover Seconded by: Councillor Lambshead
That Resolution #002 from the City of Pembroke requesting the Province implement a billing method for those properties located in unorganized townships be supported.
Carried. f) Correspondence Report Re: Information Items Available from Clerk
Resolution No. R2015-60
Moved by: Councillor Persson Seconded by: Councillor Raymond
That the correspondence report dated January 20, 2015 be received for information.
Carried.
10. By-laws a) Forest Fire Management Agreement (B2015-010)
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Resolution No. R2015-61
Moved by: Councillor Raymond Seconded by: Deputy Mayor Windover
That By-law B2015-010, being 'A By-law to Authorize the Mayor and Clerk to sign a Municipal Forest Fire Management Agreement with Her Majesty the Queen in right of Ontario as represented by the Ministry of Natural Resources, be read a first, second and third time and finally passed this 20th day of January, 2015.
Carried. b) Procedure By-law (B2015-011)
Resolution No. R2015-62
Moved by: Councillor Persson Seconded by: Councillor Lambshead
That By-law B2015-011, being 'A By-law to Govern the Proceedings of Council and Committees of the Corporation of the Municipality of Trent Lakes, be read a first, second and third time and finally passed this 20th day of January, 2015.
Carried.
11. Other Business
12. Information Items
13. New Business a) Councillor Persson Re: Potential Closure of Lakefield District Secondary School
Councillor Persson expressed concern regarding the potential closure of Lakefield District Secondary School. Students from the Buckhorn area are currently bussed to LDSS but will face a significantly longer commute should this school be closed. Council directed staff to write a letter of concern to the Kawartha Pine Ridge District School Board expressing concern for the potential closure of Lakefield District Secondary School.
14. Closed Session
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a) Ontario Municipal Act, S.239 (2) To discuss personal matters about an identifiable individual, including municipal or local board employees (committee appointments) and a proposed or pending acquisition or disposition of land by the municipality or local board (vacant lot - Sumcot Drive).
Resolution No. R2015-63
Moved by: Deputy Mayor Windover Seconded by: Councillor Lambshead
That Council go into closed session at 2:39 p.m. under Ontario Municipal Act, S.239 (2) (b) (c) personal matters about an identifiable individual, including municipal or local board employees (committee appointments) and a proposed or pending acquisition or disposition of land by the municipality or local board (vacant lot - Sumcot Drive).
Carried. b) Rise from Closed Session
Resolution No. R2015-64
Moved by: Councillor Raymond Seconded by: Deputy Mayor Windover
That Council rise from Closed session at 3:21 p.m.
Carried.
15. Business Arising from Closed Session a) Donna Teggart, Treasurer Re: Vacant Lot on Sumcot Drive
The Treasurer explained that a potential purchaser has made an offer of $12,500 for the vacant lot being sold by the Municipality on Sumcot Drive.
Resolution No. R2015-65
Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond
That the offer in the amount of $12,500 be accepted for the vacant lot on Sumcot Drive.
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Carried. b) Bob Angione, Clerk Re: Water Systems Advisory Committee
Resolution No. R2015-66
Moved by: Councillor Persson Seconded by: Councillor Lambshead
That Council support the creation of a Water Systems Advisory Committee to be comprised of one representative from the Alpine Village Property Owners Association, one representative from the Buckhorn Lake Estates Ratepayers Association, and one representative from the Pirates Glen Community Association, and that Councillor Raymond be appointed as the Council Liaison.
Carried. c) Bob Angione, Clerk Re: Remuneration for Committee of Adjustment Members
Resolution No. R2015-67
Moved by: Councillor Lambshead Seconded by: Councillor Raymond
That a monthly honorarium in the amount of $75.00 be paid to all non- Council member Community Representatives of the Committee of Adjustment.
Carried. d) Appointments to Boards and Committees (B2015-012)
Resolution No. R2015-68
Moved by: Councillor Persson Seconded by: Councillor Raymond
That By-law B2015-012, being 'A By-law to Appoint Members to Various Boards and Committees for 2015-2018', be read a first, second and third time and finally passed this 20th day of January, 2015.
Carried.
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e) Appointments to Library Board (B2015-013)
Resolution No. R2015-69
Moved by: Councillor Raymond Seconded by: Councillor Lambshead
That By-law B2015-013, being 'A By-law to Appoint Members to The Municipality of Trent Lakes Public Library Board for 2015-2018', be read a first, second and third time and finally passed this 20th day of January, 2015.
Carried.
16. Adjournment a) Adjournment
Resolution No. R2015-70
Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond
That Council adjourn at 3:23 p.m.
Carried.
Bev Matthews, Mayor
Robert V. Angione, Clerk
Page 22 of 159 THE MUNICIPALITY OF TRENT LAKES
The Minutes of the 1st Special Meeting of the 2014-2018 Council Session of the Municipality of Trent Lakes held on January 27, 2015 at the Municipal Office
Call to Order
Present: Mayor Bev Matthews Councillor Dick Persson Councillor Peter Raymond
Absent: Ron Windover, Deputy Mayor Terry Lambshead, Councillor
Staff Present: Lois O'Neill-Jackson, CAO Bob Angione, Clerk Donna Teggart, Treasurer
Mayor Matthews called the Special Meeting to order at 1:00 p.m..
1. Disclosure of Interest a) Mayor Matthews reminded Council members of the disclosure of interest as noted on the agenda.
2. Delegations a) Liane Spong-Hooyenga, OPP Case Manager - Municipal Policing Bureau Re: OPP Billing Model
Liane Spong-Hooyenga provided an overview of the new OPP billing model. Inspector Tim Tatchell, Peterborough County OPP Detachment Commander was also present.
The new billing model took effect January 1, 2015. The billing model has not changed the total cost recovery for OPP policing services provided
Page 23 of 159 Page 2 of 5 Council Meeting - Special January 27, 2015 to municipalities, it only reallocates the costs. The OPP has an overall budget of $1 billion, of which $396 million is allocated to provide policing to municipalities. Under the new billing model municipalities will be charged 60% for base costs (the cost of having a police service available) and 40% for usage (calls for service). Base costs will be allocated among municipalities on an equal per property basis. The 2015 base cost is $200.51 per property under the new model. Calls for service will be charged to municipalities according to their usage. Other costs will be allocated directly to municipalities based on contract arrangements and usage. The new billing model is being phased in over five years and increases will be capped at $40 per household per year. Property counts are comprised of household, commercial and industrial properties and this count will be updated annually. Any property that does not contain a building is not included in the billing model.
Council asked why seasonal properties were included in the model as many are not accessible in the winter. Ms. Spong-Hooyenga noted that property counts and classifications were provided by MPAC and that seasonal properties do generate calls for service.
Council expressed concern regarding the number of trailer park sites and cottages in tourist resorts that were counted as individual households and asked how this can be changed so that trailer parks and tourist resorts are counted as just one household. Ms. Spong-Hooyenga noted that if a building is taxed as a permanent structure it was included in the household count.
Council questioned why unorganized townships do not pay for police service and why other municipalities are forced to subsidize the unorganized townships. Ms. Spong-Hooyenga stressed that there has been misinformation circulating regarding unorganized townships and that municipalities such as Trent Lakes are not subsidizing unorganized townships as their costing is not captured in the new billing model but is dealt with separately as a provincial cost.
The Treasurer asked how the Trent Lakes billing could be affected if other townships choose alternate policing options. Ms. Spong-Hooyenga noted that there are currently 66 OPP detachments providing service throughout the province. If some municipalities choose a non-OPP police service, billing totals could be affected.
Council asked for clarification of the OPP statistical reporting period. It was noted that billing occurs annually and that some statistical reporting does occur monthly at the detachment level. The numerous monthly repository systems must be refreshed regularly to allow for good data
Page 24 of 159 Page 3 of 5 Council Meeting - Special January 27, 2015 and monthly reporting. This is still a work in process.
Council asked about the quality control systems that are in place to ensure that calls for service data is accurate. Ms. Spong-Hooyenga noted that the OPP has statisticians who are trained in the DAR (Daily Activity Reporting) and Niche Records Management Systems that verify data. The CAD (Computer Aided Dispatch) system also allows for call- code data to be verified.
Council asked how many hours per week is the OPP in Trent Lakes. Ms. Spong-Hooyenga noted that FTE (full-time equivalent) calculations are done at the provincial level but that this is not an hours-base billing model. While all municipalities pay a portion of the base cost to maintain the detachment, the remaining costs are based on call counts. This system is designed to allocate costs on a calls for service basis.
The CAO stressed that residents want an assurance that OPP service will not be reduced and that the municipality will be guaranteed a good level of policing. Ms. Spong-Hooyenga noted that the benefit of a Police Services Board as mandated in a Section 10 contract is that a regular dialogue can be maintained with the detachment and any concerns can be raised and dealt with. Detachment Commander Tatchell noted that there are officers in Trent Lakes during all shifts. There are at least three officers in the municipality today.
Council inquired about marine patrols on area waterways. Ms. Spong- Hooyenga clarified that the cost for these patrols on the water are covered by the provincial budget.
Mayor Matthews opened the floor to questions from the gallery. Janet Klein asked if a motor vehicle collision occurs in Trent Lakes involving a non-resident, does this reduce the police billing for Trent Lakes? Ms. Spong-Hooyenga noted that the police are obligated to respond when called and therefore municipality of origin has no impact on billing.
Brian Lemaire asked if this billing model is scheduled to be reviewed at some point in the future. Ms. Spong-Hooyenga noted that the municipality can enter into a one-time, short-term, six-month agreement in order to allow for a local review but the overall billing model and metrics (household counts) are currently not scheduled for a review by the provincial government.
John Danson of the Picard Lake Cottagers Association inquired about how overtime costs are captured in the model. Ms. Spong-Hooyenga noted that overtime calculations depend on the code used to note the
Page 25 of 159 Page 4 of 5 Council Meeting - Special January 27, 2015
response to the call. Certain calls could be covered under the base cost in the formula.
Council asked if the new billing formula allows for any rebates to the municipality. Ms. Spong-Hooyenga noted that if calls for service decline, there will be no rebates paid to the municipality as in the past but rather the savings will be passed along when the reduced calls-for-service number is factored into the rolling four-year average calculation. It was noted that the 2014 final cost is not yet available.
Ms. Liane Spong-Hooyenga and Detachment Commander Tatchell were thanked for attending today.
3. Closed Session a) Ontario Municipal Act, S.239 (2)(d) To discuss labour relations or employee negotiations (union negotiations).
Resolution No. R2015-71
Moved by: Councillor Raymond Seconded by: Councillor Persson
That Council go into closed session at 2:45 p.m.under Ontario Municipal Act, S.239 (2) to discuss labour relations or employee negotiations.
Carried. b) Rise from Closed Session
Resolution No. R2015-72
Moved by: Councillor Persson Seconded by: Councillor Raymond
That Council rise from Closed session at 2:53 p.m.
Carried.
4. Business Arising from Closed Session a) Lois O'Neill-Jackson, CAO Re: Union Negotiations
The CAO explained that an agreement has been reached with the
Page 26 of 159 Page 5 of 5 Council Meeting - Special January 27, 2015
transfer station attendants.
Resolution No. R2015-73
Moved by: Councillor Persson Seconded by: Councillor Raymond
That the agreement with the transfer station attendants be ratified.
Carried.
5. Adjournment a) Adjournment
Resolution No. R2015-74
Moved by: Councillor Persson Seconded by: Councillor Raymond
That Council adjourn at 2:54 p.m.
Carried.
Bev Matthews, Mayor
Robert V. Angione, Clerk
Page 27 of 159 THE CORPORATION OF THE MUNICIPALITY OF TRENT LAKES
BY-LAW NUMBER B2015-017 ______
A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE REGULAR MEETING OF COUNCIL HELD ON JANUARY 20, 2015 AND THE SPECIAL MEETING OF COUNCIL HELD ON JANUARY 27, 2015.
The Council of the Corporation of the Municipality of Trent Lakes hereby enact as follows:
1. That the actions of the Council at the Regular Meeting held on January 20, 2015, and at the Special Meeting held on January 27, 2015 in respect to each motion, resolution and other action being passed and taken by the Council at its said meeting are, except where prior approval of The Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. That the Mayor and proper officers of the Municipality are hereby authorized to do all things necessary to give effect to the said action or obtain approvals where required, and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such documents.
READ A FIRST TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A SECOND TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF FEBRUARY, 2015.
Bev Matthews, Mayor
Robert V. Angione, Clerk
Page 28 of 159 MUNICIPALITY OF TRENT LAKES
NOTICE OF A PUBLIC MEETING AND NOTICE OF A COMPLETE APPLICATION CONCERNING A ZONING BY-LAW AMENDMENT
TAKE NOTICE that the Council of the Corporation of the Municipality of Trent Lakes has received a complete application for a Zoning By-law Amendment and is notifying the public in accordance with Section 34 of the Planning Act.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Trent Lakes will hold a public meeting to consider the proposed Zoning By-law Amendment under Section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended.
Date and Time of Meeting: Tuesday, February 3, 2015 at 1:00 pm
Location of Meeting: Municipality of Trent Lakes Municipal Office 701 County Road 36 Municipality of Trent Lakes
Location of Subject Lands: Concession 5, Part Lot 9 Geographic Township of Harvey Municipality of Trent Lakes Address: 60 Fire Route 11 Property No.: 1542-010-301-00500 (see key map)
Purpose and Effect of the Zoning By-Law Amendment
The property is currently zoned Extractive Industrial and Rural in the Township’s Comprehensive Zoning By-law No. 85-94, as amended by By-Law B2000-73, as amended.
The proposed Zoning By-law amendment is required as a condition of consent for application B-51-13 of the County of Peterborough.
The purpose of the Zoning By-law Amendment is to rezone a portion of the severed parcel from the Extractive Industrial (EI) Zone to the Special District 692 (S.D. 692) Zone and a portion from the Rural (RU) Zone to the Special District 693 (S.D. 693) Zone. The amendment will also rezone the retained parcel from the Rural (RU) Zone to the Special District 694 (S.D. 694) Zone.
The S.D. 692 Zone will recognize a minimum lot frontage of 20 m (66 ft) and a minimum lot area of 9.3 ha (23 ac). All other provisions of the Extractive Industrial (EI) zone in the Township’s Comprehensive Zoning By-law 85-94, as amended, will continue to apply to the extent that they apply to the existing pit operation. The lot area and frontage of the S.D. 693 Zone shall be combined with the adjacent S.D. 692 Zone. The S.D. 693 Zone is based on the Rural (RU) Zone and will not permit any type of sensitive land use (ie. residential).
The Special District 694 zone will permit a minimum lot frontage of 207 m (679 ft). All other provisions of the Rural (RU) zone in the Township’s Comprehensive Zoning By- law 85-94, as amended, will apply.
Representation
Any person may attend the public meeting and make written and/or verbal representation either in support of or in opposition to the proposed Zoning By-law Amendment.
Page 29 of 159
If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Trent Lakes before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Municipality of Trent Lakes to the Ontario Municipal Board.
If a person or public body does not make oral submissions at a public meeting, or make written submissions to the Municipality of Trent Lakes before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so.
Additional Applications
The lands affected by the Zoning By-law Amendment is also the subject of application for consent under County of Peterborough File Number B-51-13.
Information
Additional information relating to the proposed Zoning By-law Amendment, including a copy of this notice, is available for inspection at the Township office during regular office hours.
Dated at the Municipality of Trent Lakes this 5th day of January, 2015.
Bob Angione, Clerk Municipality of Trent Lakes P.O. Box 820, R.R. 3 701 County Road 36 Bobcaygeon, ON K0M 1A0 Telephone (705) 738-3800 Fax (705) 738-3801 KEY MAP
Page 30 of 159 311 George St_ N Suite 200 Peterborough, ON K9J 3H3 ECO T 705.876.8340 I F 7057428343 www.ecovueconsulting.com
December 1, 2014
Municipality of Trent Lakes 701 County Road 36 PO Box 820 80bcaygeon, ON KOM 1AO
Attn: Kari Stevenson Planning Technician
Re: Zoning By-law Amendment - Robinson (Windover) Part. of Lot 9, Concession 5, Harvey Ward, Municipality of Trent Lakes EcoVue Reference 14-1485
Dear Ms. Stevenson,
The following is a supplement in support of the attached application for a rezoning affecting the above noted property, municipally known as 60 Fire Route 11 (formerly 2567 FR 11 ). The rezoning is required under Conditions 4 and 5 of Consent Application 8-51 -13.
Consent Application 8-51-13 was given conditional approval by the County of Peterborough on March 20, 2014. The purpose of the consent application was to sever the subject property in order separate the existing licensed pit from the remainder of the property. Conditions 4 and 5 of the consent require that the applicant rezone the severed and retained parcels in order to recognize deficient lot regulations.
1.0 Subject Lands
The subject lands are approximately 39 hectares (97 acres) and located in the southeast quadrant of the Municipality near Lower Buckhorn Lake (situated south of County Road 36 and west of Deer Bay Reach South Street). The severed parcel contains an existing 9.5 hectare licensed gravel pit. Access to the pit is gained via Hill Drive and a municipal unopened road allowance between Concessions 5 and 6. The preparation of an agreement with the applicant for the extension of Hill Drive over a portion of the unopened road allowance between Concession 5 and 6 has been endorsed by Council (Resolution No. R2013-377). An application for MPermission to Purchase an
Unopened Road A ll owance ~ is attached in order to facilitate the agreement. The retained parcel
Page 31 of 159 Rezoning - RobinsonlWindover Part of Lot 9. Concession 5. Harvey Ward December 1, 201 4 Page 2 contains an existing single detached dwelling and accessory garage. Access to the retained pa rcel is via Deer Bay Reach South Street, a municipally-maintained road .
The severed parcel will be approximately 10.57 hectares (26.12 acres) with 20 metres (66 feet) of frontage on Hill Drive (to be extended) while the retained parcel will be approximately 28.7 hectares (70.92 acres) within 265 metres of frontage on Deer Bay Reach South Street.
The severed parcel is designated Aggregate Resource Extraction and Rural and the retained parcel is designated Rural, according to Schedule "A1 - of the Municipality of Trent Lakes Official Plan. The rezoning of the severed parcel will recognize deficient frontage and area and prohibit residential uses within the portion of the severed property that is designated Rural. The retained parcel will also be rezoned in order to recognize deficient lot frontage. The amendment will be consistent with the policies of the Aggregate Resource Extraction and Rural designation.
2.0 Municipality of Trent Lakes Zoning By-law
The subject lands are zoned the Extractive Industrial (EI) Zone and the Rural (RU ) Zone according to Schedule H-010-160 to the Township of Galway-Cavendish and Harvey (now Municipality of Trent Lakes) Zoning By-law #85-94. According to Section 12.2 of the Zoning By-law, the minimum lot area and minimum lot frontage in the Extractive Industrial (EI) Zone is 16.18 hectares and 304.8 metres, respectively. As discussed above, the severed parcel has a lot area of 10.57 hectares and 20 metres of lot frontage. Therefore. a Zoning By-law Amendment that rezones the severed parcel from the Extractive Industrial (E I) Zone and the Rural (RU) Zone to a Special District - (SDU) Zone recognizing deficient lot area and frontage and prohibiting residential uses is required.
Furthermore, Section 15.2 of the Zoning By-law stipulates that the minimum lot frontage in the Rural (RU) is 213.36 metres. As such, a Zoning By-taw Amendment that rezones the retained parcel from the Rural (RU) Zone to a Special District ... (SOU) Zone to recognize deficient lot frontage is required.
Page 32 of 159 Rezoning - RobinsonlWindover Part of Lot 9, Concession 5, Harvey Ward December 1, 2014 Page 3
3.0 Summary
The proposed rezoning of the two properties is required as part of conditions of Consent 8-51 -13 and will recognize existing aggregate extraction and rural uses and existing site conditions. Overall, the amendment to the Municipality of Trent Lakes Zoning By-law conforms to the Official Plan and represents good planning.
Yours sincerely ,
ECOVUE CONSULTING SERVICES INC.
Heather Sadler B.A. M.A. MCIP RPP Principal
enc!. cc: Mr. Ron Windover
Page 33 of 159 Page 34 of 159
NOTICE OF OBJECTION: Concerning Zoning By-Law Amendment for Concession 5, Part Lot 9 township of Harvey Property No: 1542 -010-301-00500
January 28th, 2015
Bob Angione, Clerk Municipality of Trent Lakes P.O. Box 820, R.R. 3 701 County Road 36 Bobcaygeon, ON K0M 1A0 Telephone (705) 738-3800 x240
Lawrence James Kowal Jr 2192 Lorraine Drive Peterborough, Ontario K9L 1X5 Business PH : 705 930 1313
155 Fire Route 12 Con 5 PT 9
I am requesting to present a position paper opposing the By-Law Amendments to the Council of the Corporation of the Municipality of Trent Lakes for a Zoning By-Law under section 34 of the Planning Act.
I request that I am added to the meeting agenda, February 3rd, 2015.
I will be presenting with support documents along with the following six areas of Negative Impact or Adverse Effects. I have a series of questions for both the Council and The Ministry of Natural Resources including an issue of Municipal conflict of Interest.
1) Conformity with the official plan and compatibility with adjacent uses of land.
2) Suitability of the land for the proposed purpose, including the size and shape of the lot(s) being created.
3) Adequacy and validity of vehicular access from Municipal frontage.
4) As a condition of the severance.
5) The risk of current spring water supply deficiencies and adjacent property flood damage.
6) Condition of Severance
Respectfully submitted Lawrence J Kowal Page 35 of 159
THE CORPORATION OF THE MUNICIPALITY OF TRENT LAKES
BY-LAW No. B2015-014
A BY-LAW TO AMEND BY-LAW NO. 85-94, AS AMENDED BY BY-LAW NO. B2000-73, OTHERWISE KNOWN AS “THE TOWNSHIP OF GALWAY-CAVENDISH AND HARVEY COMPREHENSIVE ZONING BY-LAW”
WHEREAS the Municipality of Trent Lakes is in receipt of an application to amend By-law No. 85-94, as amended by By-law No. B2000-73;
AND WHEREAS pursuant to Section 34 of the Planning Act R.S.O. 1990, as amended, By-laws may be passed by Council of municipalities for prohibiting or regulating the use of land and the erection and use of buildings or structures within the Municipality;
AND WHEREAS the Council of the Corporation of the Municipality of Trent Lakes held a public meeting as required by Section 34(12) of the Planning Act;
AND WHEREAS the matters herein are in conformity with the Official Plan of the Municipality of Trent Lakes, as amended;
NOW THEREFORE the Council of the Corporation of the Municipality of Trent Lakes enacts as follows:
1. Schedule “H-010-160” of By-law No. 85-94, as amended by By-law No. B2000-73, is hereby further amended by changing the zone category of those lands located at Concession 5, Part Lot 9, in the Geographic Township of Harvey, and having Roll No. 1542-010-301-00500, from the “Extractive Industrial (EI) Zone” and the “Rural (RU) Zone” to the “Special District 692 (S.D. 692) Zone”, the “Special District 693 (S.D. 693) Zone” and the “Special District 694 (S.D. 694) Zone” as shown on Schedule “A” attached hereto and forming part of this By-law.
2. Section 19 (“Special District (S.D.) Zones”) of By-law No. 85-94, as amended by By-Law No. B2000-73, is hereby further amended by adding new subsections, namely “19.692 - Special District 692 (S.D. 692) Zone”, “19.693 - Special District 693 (S.D. 693) Zone” and “19.694 - Special District 694 (S.D. 694) Zone” which shall read as follows:
“19.692 Special District 692 (S.D. 692) Zone
No person shall within any Special District 692 (S.D. 692) Zone, being Concession 5, Part of Lot 9, in the Geographic Township of Harvey, use any land or erect, alter or use any building or structure except in accordance with the following provisions:
19.692.1 Permitted Uses
(i) all uses permitted in the Extractive Industrial (EI) Zone of this By-law shall apply.
19.692.2 Regulations for Uses Permitted in Section 19.692.1
All of the provisions and regulations of the Extractive Industrial (EI) Zone of this By-law shall apply with the following exceptions:
(i) minimum lot frontage 20 m (66 ft) (ii) minimum lot area 9.0 ha (22 ac)
Page 36 of 159
19.693 Special District 693 (S.D. 693) Zone
No person shall within any Special District 693 (S.D. 693) Zone, being Concession 5, Part of Lot 9, in the Geographic Township of Harvey, use any land or erect, alter or use any building or structure except in accordance with the following provisions:
19.693.1 Permitted Uses
(i) Notwithstanding the provisions of the Rural (RU) Zone to the contrary, the following uses are prohibited in the S.D. 693 Zone: a. Residential uses b. Sensitive uses
19.693.2 Regulations for Uses Permitted in Section 19.693.1
Notwithstanding the provisions of the Rural (RU) Zone to the contrary, for lands zoned S.D. 693, there shall be no minimum lot frontage required. The lot frontage of the lands zoned the S.D. 693 Zone shall be combined with the adjacent lands zoned the S.D. 692 Zone. The minimum area of lands zoned the S.D. 693 Zone shall be 0.6 hectares.
Note: The lands zoned the S.D. 693 Zone are located within an existing lot of record. The total area of the existing lot is 9.9 hectares, with the majority of the lands (approximately 9 ha) being zoned the S.D. 692 Zone.
19.694 Special District 694 (S.D. 694) Zone
No person shall within any Special District 694 (S.D. 694) Zone, being Concession 5, Part of Lot 9, in the Geographic Township of Harvey, use any land or erect, alter or use any building or structure except in accordance with the following provisions:
19.694.1 Permitted Uses
(i) all uses permitted in the Rural (RU) Zone of this By- law shall apply.
19.694.2 Regulations for Uses Permitted in Section 19.694.1
All of the provisions and regulations of the Rural (RU) Zone of this By-law shall apply with the following exceptions:
(i) minimum lot frontage 207 m (679 ft)
3. This By-law shall come into force on the date that it is passed by the Council of the Municipality of Trent Lakes, subject to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended.
Page 37 of 159
4. The Clerk is hereby authorized and directed to proceed with the giving of notice under Section 34(18) of the Planning Act, R.S.O. 1990, as amended.
READ A FIRST TIME this 3rd day of February, 2015.
READ A SECOND TIME this 3rd day of February, 2015.
READ A THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF FEBRUARY, 2015.
Bev Matthews, Mayor
Bob Angione, Clerk
Page 38 of 159 Page 39 of 159 THE TOWNSHIP OF TRENT LAKES
INVESTMENT GRADE AUDIT DECEMBER 29, 2014
E N E RG Y
Page 40 of 159
*Photo courtesy of Cree Inc. THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
December 29, 2014
Donna Teggart Township of Trent Lakes 701 County Road 36, Box 820 Bobcaygeon, ON K0M 1A0
Attention: Ms. Donna Teggart
We are pleased to present to you this Investment Grade Audit of your streetlight network.
After a detailed analysis of your streetlight network and conducting a GIS/GPS mapping audit, we revised the annual energy consumption and savings for The Township of Trent Lakes to reflect the current roadway lighting network of your municipality and the proposed upgrade to LED. By upgrading to LEDs, your projected annual energy consumption will be 12,476 kWh resulting in 22,624 kWh savings, equivalent to 64% reduction.
The final project cost is $29,758 which includes the replacement of 46 High Intensity Discharge lamps for LED fixtures and the rewiring and refusing of all the fixtures. The price decrease from the desktop review is due to a reduction in CREE prices. Additionally, The OPA incentive has increased by nearly $4,000 to become $5,275 decreasing the net project cost to $24,483.
We look forward to moving the project to the next phase. You can expect a draft copy of the CCDC for your review shortly. We will arrange for a conference call to discuss the contents of this report in the next few days, but until then please feel free to contact us should you have any questions.
Yours truly,
Sean Neely, President
Page 41 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014 EXECUTIVE SUMMARY The table below summarizes our findings based on the new lighting Inventory obtained through a GIS/GPS audit and using up to date utility rates of your Hydro Company to calculate current and projected electricity costs. The savings that will be achieved following the LED upgrade will be significant and will benefit the entire municipality.
BEFORE POST CURRENT STATUS VARIANCE PERCENT UPGRADE UPGRADE *Number of Fixtures 46 46 Annual Electricity Consumption (kWh) 35,100 12,476 22,624 64% Annual Electricity Costs $6,806 $2,483 $4,323 64% Annual Maintenance Cost (5 yr. avg.) $2,639 $528 $2,111 80% Total Street Lights Expenditures $9,445 $3,011 $6,434 68% Average Annual Cost per Fixture $205 $65 $140 68%
OPERATING COST COMPARISON
Energy Costs Maint. Costs Loan Repayment Savings
$1,297 $2,639 Please note that in the d i a g r a m t h e l o a n repayment reflects an $5,137 Infrastructure Ontario loan with a period of $6,806 5 years. $528
$2,483
BASELINE DUT
The following revised project costs include an increase in the OPA incentive amount as well as a reduction in fixture pricing from Cree.
Design, Upgrade & Transfer Number of Fixtures 46 Total Project Costs $29,758 OPA Rebate -$5,275 Net Project Costs $24,483 Price per Fixture $532 Payback Period (Years) 3.67 3 Page 42 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
INTRODUCTION
RealTerm Energy Corp. has examined in detail the Township of Trent Lakes’ existing streetlight network records to produce this Investment Grade Audit. Our analysis included the following stages:
• Evaluate existing GPS/GIS data of the entire street light inventory of the municipality • Reconcile differences between the municipality’s and the Utility’s records if required • Work with CREE and an outside lighting designer to apply appropriate LED based lighting designs • Update the replacement LED fixtures from the desktop review • Examine in detail the municipality’s utility bills • Confer with utility to address any questions or ambiguities found • Examine detailed maintenance records of the municipality • Establish baseline results for energy usage and maintenance costs • Project revised estimated costs and cost savings
A summary of our findings, compared to our Desktop Review presented in July 2014 is shown below:
DESKTOP IGA VARIANCE PERCENT REVIEW RESULT Number of Fixtures 46 46 - 0% Type of Fixture HPS/MV HPS/MV NA - Energy Savings (%) 65.3% 64.2% -1.1% -1.7% Energy Consumption (kWh) 38,431 35,100 (3,331) -9% Projected Annual Electricity Costs $7,549 $6,806 -$743 -10% Annual Maintenance Cost (5 year $2,639 $2,639 $0 0% average) Average Annual Cost per Fixture $221 $205 -$16 -7% Total Street Lights Expenditures $10,188 $9,445 -$743 -7% Total Project Costs $30,942 $29,758 -$1,184 -4% OPA Rebate -$1,255 -$5,275 -$4,020 320% Total Project Costs net OPA $29,687 $24,483 -$5,204 -18%
• As of December 16, 2014, new OPA rules are being applied which have significantly increased the total Incentive amount to be distributed. CREE has also revised its pricing. Consequently, your project cost has decreased from the cost presented during the Desktop Review.
4 Page 43 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
GPS MAPPING
RealTerm Energy engaged an outside consulting firm to conduct a complete inventory of the Township of Trent Lakes’ street lights. Information from this review was compiled and studied to obtain a detailed picture of the Township’s current network including the following:
• Accurate count of all fixtures and fixture types • Wattage of each current fixtures • Length of fixture arms, fixture height, setback from roadway, pole spacing, etc. • GPS coordinates • Road classifications • Hydro pole ID numbers (when available)
From this database, we were able to assess the exact state of the Township’s streetlight inventory to enable us to clearly define the current street light demand, which is employed to accurately estimate the energy savings obtained from the conversion of Trent Lakes’ current street lights to LEDs.
A detailed breakdown of the revised lighting inventory, obtained from the GIS/GPS audit appears below:
GPS INVENTORY (Actual)
TYPE WATTAGE BALLAST QTY TOTAL WATTS DEMAND (kW)
MV 40W 40 25 1 65 0.07 MV 70W 70 25 2 190 0.19 HPS 100W 100 30 11 1,430 1.43 HPS 150W 150 40 29 5,510 5.51 HPS 250W 250 60 3 930 0.93 TOTAL 46 8,125 8.13
5 Page 44 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
IPALITY OF CALLANDER · LED STREET LIGHT PROPOSAL · JULY 2013 LED REPLACEMENT INVENTORY The reduced demand after the implementation of the LED street lights upgrade will directly impact the annual energy consumption, measured in kWh. Our findings show that the demand will be reduced by 5.24 kW. This versus the figures presented in our Desktop Review of 5.81 kW. This is primarily due to the effective use of roadway lighting designs. Consequently, the energy savings achieved will result in 64% –Savings equivalent to 22,624 kWh annually.
The tables below illustrate the proposed changes to the Township’s inventory, based upon our examination of the GPS data and lighting design results. A summary table detailing the savings in demand from the LED update can also be found on the following page:
LED REPLACEMENTS (Actual, Post-Upgrade)
DEMAND TYPE WATTAGE BALLAST QTY TOTAL WATTS (kW) 43W_XSPA01GC_USQR 43 0 5 215 0.22 43W_XSPA02GC_USQR 43 0 2 86 0.09 73W_XSPA02HD_USQR 73 0 7 511 0.51 73W_XSPA01HD_USQR 73 0 7 511 0.51 65W_XSPA02HE_USQR 65 0 9 585 0.59 73W_XSPA03HD_USQR 73 0 6 438 0.44 65W_XSPA01HE_USQR 65 0 7 455 0.46 29W_XSPA02GF_USQR 29 0 3 87 0.09 TOTAL 46 2,888 2.89
SUMMARY OF TOTAL DEMAND
Investment Grade Desktop Review Difference Audit Demand Before the Upgrade kW 8.90 8.13 -0.77 Demand After the Upgrade kW 3.09 2.89 -0.20 Difference -5.81 -5.24 0.57 -65% -64% 1%
6 Page 45 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
LED LIGHTING DESIGN
RealTerm Energy’s technical evaluation team reviewed the GPS information we received, and formulated a hybrid approach to completing roadway designs for The Township of Trent Lakes. After evaluating the configuration of each light fixture for road classification, pole spacing, mounting height, arm length and curb setback, we were able to conclude that Trent Lakes can achieve the same or better light levels than those of its current incumbent street lights. The lighting design as suggested for the most part meets RP-8 lighting levels. (RP-8 is a recommended, though not required practice for roadway illumination) Those portions of the Township’s lights points that do not meet RP-8, do not for a number of reasons, including: • Inadequate Pole Spacing (poles that are too far apart), • Insufficient Mounting Height, or • Missing Light Fixtures
We concluded that in order to fully comply with RP-8 guidelines, the high costs of the required pole additions, replacements, rewiring and retrenching would render the project uneconomical. This is consistent with almost all municipalities in Ontario.
Our analysis concludes that in all instances where RP-8 could not be achieved with a new LED fixture, this was also the case for the currently installed fixture. In those instances, photometric design has been utilized to select an LED luminaire in which the wattage and distribution pattern combine to meet or exceed the lighting levels of the currently installed fixtures.
Based upon the replacement luminaires detailed in the following pages, we anticipate that the impact on the Township’s annual energy consumption will be as follows:
Desktop % IGA % ENERGY CONSUMPTION Review Results
Current Annual Energy Consumption (kWh) 38,431 35,100
Projected LED Annual Energy Consumption (kWh) 13,340 35% 12,476 36%
Annual Savings (kWh) 25,091 65% 22,624 64%
7 Page 46 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
HYDRO ONE’S LOAD PROFILE
Streetlights are not metered, but ANNUAL LOAD PROFILE rather deemed to be ‘on’ and 360 360 360 360 360 360 360 360 360 360 360 360 therefore billed based upon a Load Profile, determined by the LDC. The annual load profile is a critical part of the Baseline calculation, used to project the actual energy consumption and future energy 30 30 30 30 30 30 30 30 30 30 30 30 savings that will be realized after the 1 2 3 4 5 6 7 8 9 10 11 12 upgrade. The load profile utilized by Hydro One, Trent Lakes’ LDC, Opera ng days Es mated opera ng hours per month appears at right.
BASELINE ENERGY CALULATIONS
Utilities charge for two types of fees: fixed and variable. The fixed fees will remain the same before and after the upgrade because that rate is charged on a per connection basis, while the variable components of the bill vary depending on the consumption, also known as ‘demand’. Higher fixed fees as a percentage of the total mean less dollar savings from the upgrade due to a change in demand. In the case of Hydro One, the fixed fees are almost negligible, close to 1%. Since Hydro One has very little fixed fees, the almost all of the demand savings will show up in the municipalities billing.
Total Cost Fixed Fees Variable Fees (Inc. HST) Hydro One
Before $102 $6,704 $6,806 Fixed Fees 1%
After $102 $2,381 $2,483 Variable Fees 99% Savings -$4,323
8 Page 47 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
BASELINE MAINTENANCE
In our calculation we took in consideration the average maintenance costs of the last 5 years provided by Trent Lakes. The yearly average of $2,639 results in an average per fixture cost of $57 which is in line with similarly sized Ontario municipalities. Taking into consideration that your new LED street lighting network will save up to 80% in maintenance costs, you can expect $2,111 in cost savings annually.
Energy & Maintenance Total Savings
Before After Savings
Energy $6,806 $2,483 $4,323
Maintenance $2,639 $528 $2,111
Total $9,445 $3,011 $6,434
9 Page 48 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
DESIGN, UPGRADE & TRANSFER
PROJECT COSTS, SAVINGS AND INVESTMENT RETURN
PROJECT COSTS PROJECT SAVINGS VALUE VARIANCE
Number of Fixtures 46 LED Energy Consumption 12,476 kWh 64%
Total Project Costs $29,758 Year 1 LED Energy Costs $2,483 64%
OPA Rebate -$5,275 Year 1 Maintenance Costs $528 80%
Net Project Costs $24,483 Year 1 Operating Costs $3,011 $6,434
Price per Fixture $532 Year 1 Cost per Fixture $65 $140
INVESTMENT RETURN The simple payback period of the project, before including any financing costs is 3.67 years.
INFRASTRUCTURE ONTARIO LOAN Infrastructure Ontario offers loans at favorable rates to most municipalities seeking to improve their civic infrastructure. Interest rates vary with market conditions and are set at the prevailing rate at the time the loan is advanced. The table below summarizes payment options which would be available to fund the project through Infrastructure Ontario, based upon the rates available as of this date.
CAPITAL TERM INTEREST ANNUAL COST OF COST (YEARS) RATE PAYMENT BORROWING $24,483 5 1.91% $5,137 $1,202 $24,483 10 2.57% $2,777 $3,288 $24,483 15 2.97% $2,022 $5,848
NET SAVINGS AFTER FINANCING COSTS:
Year 1 2 3 4 5 6-15
Annual Savings $6,434 $6,606 $6,783 $6,964 $7,151 $82,972
Loan Repayment $5,137 $5,137 $5,137 $5,137 $5,137 $0
Net Savings $1,297 $1,469 $1,645 $1,827 $2,013 $82,972
10 Page 49 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
GREENHOUSE GAS REDUCTION
Desktop ESTIMATED GREEN HOUSE GAS REDUCTION IGA Results Review
Current Annual Energy Consumption (kWh) 38,431 35,100
Projected LED Annual Energy Consumption (kWh) 13,340 12,476
Annual kWh Savings 25,091 22,624
Estimated Annual GHG Reduction (metric tonnes) 3 2
GHG Reduction over Luminaire Life (metric tonnes) 69 52
11 Page 50 of 159 THE TOWNSHIP OF TRENT LAKES· INVESTMENT GRADE AUDIT· DECEMBER 2014
CONCLUSION AND RECOMMENDATION
• We have proposed a hybrid design solution of selected LED luminaires that conform to RP-8 guidelines for the majority of the applications, with the remainder to be exchanged utilizing LED luminaires suggested by CREE that have successfully met roadway designs in the past.
• This combination of LED luminaires will result in energy consumption savings of 22,624 kWh per year over the incumbent HPS fixtures which is equivalent to 64% energy savings.
• The final project cost is $29,758 which includes the replacement of 46 luminaires, 100% rewiring and 100% refusing. The expected payback period is 3.67 years.
• We are sending the details of the proposed CREE luminaires in a separate file, as well as copies of the lighting design layouts performed for various applications in the municipality. They will be sent electronically.
RECOMMENDATION
We recommend that the municipality move forward with the project as of today to take advantage of the LED street lighting benefits and have them installed as early as possible. The Township will see its streets lightened up with this new technology providing better visibility and rendering.
The next steps to start the implementation of this new technology and start seeing energy and maintenance savings are as follows:
1. Meeting to review IGA with staff and RealTerm Energy team 2. Approve IGA 3. Submit OPA rebate (prepared by LAS rep, but municipal staff must submit) 4. Review contract to proceed with project
5. Sign contract RealTerm is Unique
Our Province-wide pricing discount and LAS, and the particular contract we signed with them, they regularly review our findings, costs and margins to assure that every project we present is the most competitive in Ontario.
12 Page 51 of 159 Update to Development Charges Corporation of the Municipality of Trent Lakes Council Presentation
Page 52of159 February 3, 2015 Introduction
A Development Charge By-law was adopted by Council on May 20, 2014. The By-law provides for: Residential Charge of $2,500 (unchanged from previous By-law) Non-Residential charge of $6.00 per m2 (unchanged from previous By-law) Green Energy charge of $3,066.93 per 500 kW (new) (first 100 kW exempt) Page 53of159 County Development Charge
The County of Peterborough Development Charges By-law (collected at local Municipal level)
Single Family Residential: $4,750.00 Non-Residential: $11.95 / m2 Green Energy: $0.00 Page 54of159 Total Charge Collected
The total Charge collected at Trent Lakes local level (Municipal and County):
Single Family Residential: $7,250.00 Non-Residential: $17.95 / m2 Green Energy (per 500 kW):$3,066.93 Page 55of159 The Basic Principles of Development Charges
The Development Charges Act allows Municipalities to pass a By-law to raise revenues from new development to offset the costs incurred by the Township as a result of growth.
Growth must pay its fair share; and, The costs of services should be fairly distributed between new and long-term development. Page 56of159 Green Energy
Solar PV – commercial FIT/LRP projects - greater than 10 kW
Wind – commercial wind turbine systems generating more than 10 kW Page 57of159 DC By-law Options
By-law may continue as adopted for a five year term
By-law may be amended within one year of Background Report (dated May 20, 2014)
By-law amendment after one year of Background Report requires new Background Report Page 58of159 DC By-law Options – No. 1
No increase - $2,500 Page 59of159 DC By-law Options – No. 2
Incremental Increase ($136.00 per year)
2014 - $2,500 (half year) 2015 - $2,636 2016 - $2,772 2017 - $2,908 2018 - $3,044 2019 - $3,180 (half year) Page 60of159 DC By-law Options – No. 3
Incremental Increase ($272.00 per year)
2014 - $2,500 (half year) 2015 - $2,772 2016 - $3,044 2017 - $3,316 2018 - $3,588 2019 - $3,860 (half year) Page 61of159 Comparison with other Municipal charges Municipality Residential Urban Non-Residential Green Energy Charge Area Charge (SFD) Havelock Belmont 00 Methuen Selwyn $2,977 $10,875 $16.25m2/1.51ft2
Cavan Monaghan $7,868 $10,696 $27.13m2/$2.52ft2
O S M $4,147 $24.75m2/$2.30ft2
North Kawartha 0 0
Douro Dummer (justified) $1.40m2/$0.13ft2 $5,108 (justified) Asphodel $3,500 $4,575.82 $3.80m2/$0.35ft2 $7,433.65/500kW Norwood 100kW exempt Trent Lakes $2,500 $6.00m2/$0.55ft2 $3,066.93/500kW 100kW exempt Page 62of159 Peterborough $5,250 $12.39m2/$1.51ft2 County Amending By-law
Permitted to use Background Report within one year Propose changes to adopted By-law Prepare Amended By-law Notice of Public Meeting – 20 days Make By-law available for public review during Notice Period Public Meeting Notice of Decision Period – 40 days Page 63of159 We welcome your comments and questions Page 64of159 Page 65 of 159 Page 66 of 159 Trent Lakes Fire Rescue Box 820, R.R. # 3 701 County Road # 36 Bobcaygeon, Ontario K0M 1A0 Tel: 705-738-3800 Ext 222 or Ext 230 Fax: 705-738-5539 Email: [email protected]
Fire Statistics Total for 2014
Type of Incident Station Area Medical MVC Structure Fire Other Grand Total Galway 21 0 0 22 43 Cavendish 18 10 4 14 46 Buckhorn 121 8 5 58 192 CKL /Bobcaygeon 18 5 2 12 37 Oak Shores 91 41428
Grand Total 187 24 15 120 346
Page 67of159 Page 68 of 159 Page 69 of 159 Page 70 of 159 Page 71 of 159 Page 72 of 159 Page 73 of 159 Page 74 of 159 T ..ent REPORT
TO: Mayor & Members of Council FROM: Lois O~Neill.-JaC~~~~~~ DATE: February 3, 2015 APPROVED BY: r7-.,-,\.J~()----'...:::;J.A-=..:..:...._ RE: New Policy - AD-14 - Return to Work
RECOMMENDATION: That Council receives the report from the CAO and approves the new policy AO-14, being the Return to Work Policy effective upon date of passing, and further
That each and every staff member receive a copy of the policy and be required to sign and return the attached acknowledgement form.
FINANCIAL IMPLICATIONS: None.
BACKGROUND: During the review of the current policies and procedures for the Municipality of Trent Lakes it was noted that the current Return to Work Program was never adopted as an official policy of the Municipality of Trent Lakes.
The purpose of this policy is to ensure that the Municipality of Trent Lakes is compliant with the Workplace Safety and Insurance Act which states that an employer and a worker must work together to ensure the worker's early and safe return to work.
This formal policy will show that the Municipality is making every reasonable effort to provide productive employment for injured employees in order to return our staff to the workplace as soon as possible while maintaining the dignity of the worker.
This policy and Return to Work Program will cover both employees who have been injured on the job and those that are recuperating from personal injury or illness.
Once approved, copies of this policy will be provided to all staff. All staff will be required to sign and return the attached acknowledgement form which states that they have received a copy of the policy and the Return to Work Program.
Respectfully submitted,
Lois O'Neill-Jackson CAD
Attached
Page 75 of 159 Page 76 of 159 Page 77 of 159 Page 78 of 159 Page 79 of 159 Page 80 of 159 Page 81 of 159 Page 82 of 159 Page 83 of 159 Page 84 of 159 Page 85 of 159 Page 86 of 159 Page 87 of 159 Page 88 of 159 Page 89 of 159 Page 90 of 159 Page 91 of 159 Page 92 of 159 Page 93 of 159 Page 94 of 159 Page 95 of 159 Page 96 of 159 Page 97 of 159 Page 98 of 159 Page 99 of 159 Page 100 of 159 Page 101 of 159 Page 102 of 159 Page 103 of 159 Page 104 of 159 Page 105 of 159 Page 106 of 159 Page 107 of 159 Page 108 of 159 Page 109 of 159 Page 110 of 159 Page 111 of 159 Page 112 of 159 Page 113 of 159 Page 114 of 159 Page 115 of 159 Page 116 of 159 Page 117 of 159 Page 118 of 159 Page 119 of 159 Page 120 of 159 Page 121 of 159 Tren t REPORT
TO: Mayor & Members of Council FROM: Donna Teggart DATE: February 3, 2015 APPROVED BY: K v·-nJ.\ ~~ RE: License Agreement with 946606 Ontario Limited (Rig be's Quarry)
RECOMMENDATION:
That based on the agreement executed by the Municipality on September 17, 2014, a receivable amount of $25,713.23 be written off on 946606 Ontario Limited.
FINANCIAL IMPLICATIONS:
$25,713.23.
BACKGROUND:
On September 17, 2014, the Municipality entered into an agreement with 2317066 Ontario Limited who is the current owner of Rigbe Quarry. Under this agreement, the Municipality granted 2317066 Ontario Inc. the exclusive right and licence to enter upon the unopened road allowance on part of Lots 20 and 21, Concession 5 and 6. Further, the Municipality agreed to a settlement amount of $24,047.27 which reflects the licence payment for 2012 to 2014 and a portion of legal costs.
Unfortunately, the balance of the funds owed by the previous corporation, being 946606 Ontario Limited, is uncollectible as this company no longer exists. Incorporated companies protect the owners from being personally responsible for debts incurred by the company making it impossible for us to collect the outstanding funds. The conviction does however remain a matter of legal record.
The new agreement with 2317066 Ontario Limited does contain a clause which allows the municipality to immediately close up and secure the road allowance should a payment default occur. I can confirm that the January 1-June 30,2015 license amount of $3655.90 has already been paid by the new corporation.
Therefore, I am requesting that as per the executed agreement, an amount of $25,713.23 be written- off as this amount is considered uncollectible. ~eS#UIlY SUb~ D~~/~ fWeu.t
Page 122 of 159 Page 123 of 159 Page 124 of 159 Page 125 of 159 Page 126 of 159 Page 127 of 159 Page 128 of 159 Page 129 of 159 Page 130 of 159 Page 131 of 159 Page 132 of 159 Page 133 of 159 Page 134 of 159 Page 135 of 159 Page 136 of 159 Page 137 of 159 DATE: February 3, 2015
MEMORANDUM TO: Mayor Matthews and Members of Council
FROM: Bob Angione, Clerk
SUBJECT: CORRESPONDENCE REPORT
The following items are for Council’s information:
(1) Emergency Management Ontario Re: Successes for 2014
(2) Township of Selwyn Re: Standard of Care Safe Drinking Water Act - Training Session
(3) Peterborough Business Advisory Centre Re: Start and Grow Fair – February 8, 2015
(4) Princess Margaret Lottery Re: Lakefront Cottage in Trent Lakes
(5) County of Peterborough Re: Mandatory Pre-Consultation By-law
(6) County of Peterborough Re: Summer Recruitment Positions
(7) Lois O’Neill-Jackson, CAO Re: Letter – CDR Aggregates Inc. Permit #601221
b) Information Available from Clerk (Previously Circulated to Council)
(1) AMO Re: Policy Update – 2015 Pre-Budget Submission Re: Councillor Training Re: Watchfile – January 22, 2015 Re: Watchfile – January 29, 2015
(2) AMCTO Re: Municipal Minute – January 8, 2015 Re: Municipal Minute – January 21, 2015
(3) Barry Devolin, M.P. Re: Announcement - $6,500 Investment in Haliburton
(4) MPAC Re: MPAC News – January 2015
Page 138 of 159 Correspondence Report Page 2 of 2
(5) Kawartha Chamber of Commerce Re: NewsFlash – January 20, 2015
(6) Peterborough County-City Health Unit Re: National Non-Smoking Week Re: Board of Health Meeting Summary Re: Fourth Frostbite Alert of the Season Issued Re: Frostbite Alert Lifted Re: Fifth Frostbite Alert of the Season Issued Re: Vaccinations for High School Students Re: Frostbite Alert Lifted
Respectfully submitted,
Bob Angione
Bob Angione, Clerk
Page 139 of 159
January 27, 2015
Dear Fire Chief/Emergency Management Practitioners:
Happy New Year! Before we get too far into 2015, I wanted to provide you with an overview of our successes for 2014. I am proud of all that we have accomplished. From my perspective as Fire Marshal and Chief, Emergency Management, I believe these successes are a demonstration of how we have been able to effectively and collaboratively work together. Here are the highlights:
• 2015 Fire Code Compendium: Significant code development activity since 2013 has led to numerous Fire Code changes as well as to changes to the Fire Protection and Prevention Act, 1997 (FPPA). The new Ontario Fire Code came into effect with 120 technical changes as of January 1, 2015. The Fire Code Compendium, anticipated to be released later this Spring, will include the Fire Protection and Prevention Act, 1997 with all amendments to date, a consolidated version of the Fire Code (O. Reg. 213/07) as amended by Ontario Regulations 150/13, 194/14 256/14 and 275/14, appendices and a number of other companion documents including an updated Fire Code Supplement FCS-1.
• Ticketable Offences: To further support fire service enforcement activities, work began in 2014 with the Ministry of the Attorney General to pursue additional ticketable Fire Code offences under Part 1 of the Provincial Offences Act. This work is expected to be concluded this Spring.
• Vulnerable Occupancies: As of January 1, 2014, Ontario became the first province to require the retrofit of automatic sprinklers in all vulnerable occupancies, including care occupancies, care and treatment occupancies and licensed retirement homes. In addition to sprinklers, a number of other fire safety requirements were introduced via a phased in compliance schedule. The introduction of these new requirements represents a major milestone in Ontario’s fire safety history and was accomplished in full collaboration with all impacted stakeholders. This initiative serves as a model for other jurisdictions across Canada and internationally.
• Carbon Monoxide Safety (O. Reg. 194/14): This regulation, which amends the Fire Code with requirements for carbon monoxide (CO) alarms in residential occupancies, came into force on October 15, 2014. Compliance with installation requirements is required by either April 15, 2015 or October 15, 2015, depending on building size. A launch event to communicate the introduction of the regulation was held in Ottawa in October 2014 with the Honourable Yasir Naqvi, Minister of Community Safety and Correctional Services (MCSCS) and other provincial events were held with the Minister to launch the inaugural CO Awareness Week in November. We are grateful for the support from government and stakeholders on the implementation of this regulation. If CO alarms are going to work, we will need to continue our efforts to inform Ontario families on where to install CO alarms in their homes and why it is important to maintain them.
1 Page 140 of 159 • Transition to the NFPA Professional Qualifications Standards: We are continuing to update the Ontario Fire Service Standards professionalization model to the National Fire Protection Association Professional Qualifications Standards. To date we have been accredited to 46 levels through IFSAC and work continues to get accredited to another 15. OFMEM is currently working with 19 pre-service providers and two private career institutions to re-design the pre-service programs to NFPA programs. We have also extended partnership agreements with others to offer NFPA 1031 (Fire Inspector). This year we will continue to look for ways to expand our future capacity to meet demand for NFPA programs.
• Provincial Fire Loss History: Below is an illustration of our progress since 1997, the year the Fire Protection and Prevention Act was enacted. The chart indicates that while Ontario’s population continues to grow, fire deaths are decreasing. Our message is being heard. People are changing their behaviours and taking responsibility for themselves and others. Yet preliminary numbers for 2014 indicate we ended the year with 82 fatalities. How will we bring this number to zero? To decrease our losses even further, we need to continue to build on our past successes by continuing to strengthen our first and second lines of defence and, making fire safety a part of meaningful, everyday conversations, irrespective of seasonal campaigns.
• The 12 Days of Holiday Fire Safety campaign: Approximately 177 fire departments, representing 6.76 million Ontario residents, registered their support for the most fire safe December on record. Thanks to the significant social media clout represented by the Ontario fire service, more than 2,300 people viewed the video that demonstrated what not to do during the holiday season on the Safe At Home Canada YouTube channel. In addition, fire departments showcased their creativity in various graphics, videos and other community events to communicate key messages from the campaign. We ended December 2014 with nine fatalities;
2 Page 141 of 159 for December 2013 we had 14. Thank you to the staff at the FMPFSC Distribution Centre for all of their support and help to coordinate this campaign.
• FMPFSC partnership with the Council of Canadian Fire Marshals and Fire Commissioners (CCFMFC): The Council continues to evolve and modernize and become more effective in producing programs and resources for Ontario’s fire service. In 2014, the Council and the CCFMFC announced the establishment of a strategic alliance between the two organizations. Combining CCFMFC resources with those of the Council, fire departments and emergency managers across Canada are now able to initiate uniform campaigns and initiatives, complete with consistent messaging.
• Social media: 2014 was a rewarding year on the social media front. The various channels of the Fire Marshal’s Public Fire Safety Council (FMPFSC) continued to grow: @FMPFSC now has more than 1,600 followers and people continue to like and share posts on FMPFSC’s Facebook page (firesafetycouncil).
• Emergency Preparedness Week & Fire Prevention Week 2014: To complement themes from other programs, the theme for both public education weeks focussed on vulnerable occupants. This theme was premised on extending fire safety and emergency preparedness beyond the individual (from ‘me to we’); and to reach out to neighbours, family and friends who may be vulnerable or incapable of testing and maintaining their smoke alarms or who may need assistance in an emergency. For Emergency Preparedness Week, we partnered with Durham College’s School of Media, Art & Design to showcase creative videos that had been developed by students to promote preparedness for various types of emergencies in Ontario. In addition to this, we worked with Insurance Bureau of Canada to provide digital and radio advertising and promoted how to be prepared via our website, and social media channels such as Facebook, Twitter and YouTube. For Fire Prevention Week, OFMEM teamed up with Burlington Fire Department at a provincial launch event to unveil a series of light-hearted videos on social media to broaden awareness about working smoke alarms throughout the province.
• Pan/Parapan AM Games: Work continues with municipalities and provincial ministries through a Provincial Consequence Management Working Group to ensure they have plans in place and are prepared to respond to emergencies during the Games. One part of this is the establishment of a multi-jurisdictional Command, Control and Communications (C3) Working Group to facilitate discussion on how Games decision making and operations will be coordinated. The OFMEM also provides Fire Advisory Services to TO2015 (coordination of Venue Fire Safety Inspections, development of Venue Evacuation Plans) in partnership with municipal fire services. To support the Pan/Parapan AM Games Secretariat in the development of the Municipal Service Agreements, OFMEM validates additional municipal Games fire related costs. In early 2015, the OFMEM will be delivering Fire Safety Training to TO2015 Venue Managers.
• Elliot Lake: The Elliot Lake Commission of Inquiry on October 15, 2014 released its report. The report was divided into two parts. Part 1 was on the Events Leading to the Collapse of the Algo Centre Mall, and Part 2 was on the Emergency Response and Inquiry Process. The MCSCS through the OFMEM is chairing a Steering Committee to review the Part 2 Recommendations on the Emergency Response. The MCSCS Steering Committee has established five working groups. The recommendations are currently under review and each have been assigned to one of the five working groups. The working groups have been established based on the predominant themes of the report and include: Incident Management System, Communications, Urban Search and Rescue, Legislation/Plans and Policy, and Rescue and Recovery (Lead by the Ministry of 3 Page 142 of 159 Labour). Key stakeholders, such as the Ontario Association of Fire Chiefs will be invited to participate on these committees and provide further input. A report back to the Commission of Inquiry will be developed for October 2015 to advise Commissioner Belanger on the status of the recommendations.
• Exercise Unified Response: The OFMEM took a lead role in planning and coordinating Ontario’s largest multi-jurisdictional, nuclear emergency response exercise. More than 50 organizations, including the Canadian Nuclear Safety Commission, and over 2,000 people, took part in the Exercise in May. Significantly, Exercise Unified Response was based on lessons learned from the 2011 Fukushima nuclear accident and was the first time since 1999 that a nuclear exercise scenario included a simulated release of radioactive material.
• Ice-Storm: In the aftermath of the 2013 Southern Ontario Ice-Storm, OFMEM was asked to prepare a report to consolidate lessons learned from within government and impacted municipalities and stakeholders. The report examined 7 keys areas including: province interaction, external communications with partners and stakeholders, the role of senior provincial officials, public communications, internal communications and information sharing, critical infrastructure and emergency management programs – municipal and provincial perspectives. This report was made possible by the invaluable contributions of those emergency management practitioners who shared their time, expertise and knowledge with the OFMEM. The report makes a number of recommendations and will be ready for public release in the near future.
• Spring Flooding 2014: Approximately 2,600 residents from Kashechewan First Nation, Attawapiskat First Nation and Fort Albany First Nation were evacuated because of the James Bay Coast Spring Flooding. OFMEM field staff were deployed to assist. Temporary living accommodations were established in ten host communities. The flooding demonstrated the OFMEM’s capacity to have sufficient staff to be able to help receive and assist host communities with evacuees. It was also the first year for the OFMEM to be able to leverage interprovincial resources with our partners in Quebec to host evacuees via a Memorandum of Understanding.
• Next Generation 9-1-1: The project team has been reviewing the challenges of Ontario’s current 9-1-1 system as raised by stakeholders and will be examining options to implement NG 9-1-1 across the province using the criteria of governance, standard operating procedures, technology, usage, and training. At this time, we are focussed on determining the appropriate options for further consultation with stakeholders, including the Ontario Association of Fire Chiefs.
• 700 MHz Broadband: From an Ontario perspective, direction was given to the Province of Ontario Interoperability Task Group (POINT) to investigate options and make recommendations for the development of an Ontario Broadband network. At that time, the POINT Task Group created an Ontario 700MHz sub-working group with emergency responder, practitioner and municipal stakeholders. The 700MHz Broadband network must meet a set of minimum requirements (to be developed) for Ontario’s emergency responder agencies and communities, both now and into the future and have the ability to be incorporated into a national network. From a national perspective, the national Interoperability Working Group (IWG) formed a 700MHz sub- working group to look at national requirements for developing and operating an emergency responder network using 700MHz broadband spectrum. This sub-working group is currently developing a project plan and plans to report back to the IWG in 2015.
To deliver OFMEM services more efficiently and effectively, we will continue to make strides to break down silos and focus on horizontal integration across sections. In December 2014, staff from the Yonge 4 Page 143 of 159 Street office and Grosvenor office moved to a new location at 25 Morton Shulman Avenue in Toronto. With a new modern and integrated organization, stakeholders can expect continued efficiencies in the following areas:
• Supporting communities in preparing for and managing risks • Delivering expert advice at the local level and • Coordinating response efforts as needed.
This year promises to be even busier than last year. Let’s continue to find ways to identify with our audiences, inspire them to join our life safety culture, and make it something they will want to share with their friends and family. This year, I urge fire departments and emergency management practitioners to use your traditional and social media influence and partnership building abilities to make public safety topical.
Thank you again for your continued participation in these programs. I look forward to your support in 2015 and working with you and other stakeholders on upcoming initiatives.
Sincerely,
Tadeusz (Ted) Wieclawek Ontario Fire Marshal and Chief, Emergency Management & Chair of the Fire Marshal’s Public Fire Safety Council
5 Page 144 of 159 Standard of Care Safe Drinking Water Act
March 26, 2015, $85 per person 8:30 a.m. – 12:00 p.m. or 1:00 p.m. – 4:30 p.m. Brid genorth Communit y Hall, 836 Charles Street
Course Presenter Course Content
Rod MacGibbon, Senior Management System A comprehensive review of the Standard of Consultant with AMEC Environment & Care requirement as documented in Section Infrastructure has been engaged in the 19 of the Safe Drinking Water Act (SDWA) design, development and implementation of 2002. Management Systems for more than 23 years. Due to his knowledge in this subject he acted This part of the SDWA is about the duties and as a consultant to the MOE during the responsibilities of Council and senior development of the Drinking Water Licensing municipal management, the AMEC Program for Ontario. presentation focuses on guiding Councils and senior municipal managers through not just Rod was also selected by the MOE to prepare the requirement in the SDWA but also the two drinking water quality management means to ensure that fact-based decisions are courses. He was then contracted by the made in respect of the drinking water Walkerton Clean Water Centre to deliver system(s) within your control. those courses for approximately 3 years. Rodney also delivered the Statutory Standard The 3.5 hour course provides council of Care course in 2012 as it was coming into members (system owners) and decision effect. makers (senior municipal managers) an explanation of their duties and responsibilities To date he has provided drinking water regarding, and an explanation of: training to more than 500 drinking water operators and managers, and numerous - Drinking water system licensing municipal councils across Ontario. He has - Multiple barrier approach to safe drinking also been chosen to speak at several drinking water water and safety conferences in Ontario, - Duties and responsibilities of owners and - Saskatchewan and Alberta. decision makers - Threats to and protection of source water - Financial planning and asset management
Name: ______
Municipality: ______Title:______Morning Session □ Afternoon Session □ Deadline for registration: March 2, 2015.
Please email registration forms to [email protected] and mail cheques to: The Township of Selwyn, P.O. Box 270 Bridgenorth, ON K0L 1H0.
Page 145 of 159 Thinking of starting or growing a small business in Peterborough? February 8,
This is the place to be! 2015
The first annual Start & Grow Fair 11 a.m – 5 p.m will showcase the organizations in the Peterborough Region that provide Centre Court, support to local startups and Lansdowne Place established businesses. Pop by to chat with Hosted by the Peterborough knowledgeable experts, and find out what kind of support Business Advisory Centre is available for your business.
PeterboroughED.ca/start-grow-fair For more information contact: Danielle Sullivan Peterborough Business Advisory Centre [email protected] P: 705.743.0777 Ext 2136 www.peterboroughed.ca
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County of Peterborough Summer Positions
Position Title Seasonal Positions Department Public Works & Lang Pioneer Village Status Approximately May to August Note: Reliable transportation to worksites is required – public transit not available except for the Human Resources – Summer Student position.
Lang Pioneer Village – Seasonal Positions
Public Works - Traffic Control Students
Public Works - Mechanic’s Assistant
Public Works - Civil Engineering Students
Public Works – Waste Management Attendant & Outreach Students
Human Resources – Summer Student
For job specifications and how to apply, please refer to the website at www.county.peterborough.on.ca We thank all interested applicants, however, only those to be interviewed will be contacted. We are an equal opportunity employer.
The County of Peterborough … “a special place”.
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THE CORPORATION OF THE MUNICIPALITY OF TRENT LAKES
BY-LAW No. B2015-014
A BY-LAW TO AMEND BY-LAW NO. 85-94, AS AMENDED BY BY-LAW NO. B2000-73, OTHERWISE KNOWN AS “THE TOWNSHIP OF GALWAY-CAVENDISH AND HARVEY COMPREHENSIVE ZONING BY-LAW”
WHEREAS the Municipality of Trent Lakes is in receipt of an application to amend By-law No. 85-94, as amended by By-law No. B2000-73;
AND WHEREAS pursuant to Section 34 of the Planning Act R.S.O. 1990, as amended, By-laws may be passed by Council of municipalities for prohibiting or regulating the use of land and the erection and use of buildings or structures within the Municipality;
AND WHEREAS the Council of the Corporation of the Municipality of Trent Lakes held a public meeting as required by Section 34(12) of the Planning Act;
AND WHEREAS the matters herein are in conformity with the Official Plan of the Municipality of Trent Lakes, as amended;
NOW THEREFORE the Council of the Corporation of the Municipality of Trent Lakes enacts as follows:
1. Schedule “H-010-160” of By-law No. 85-94, as amended by By-law No. B2000-73, is hereby further amended by changing the zone category of those lands located at Concession 5, Part Lot 9 and 30, in the Geographic Township of Harvey, and having Roll No. 1542-010-301-00500, from the “Extractive Industrial (EI) Zone” and the “Rural (RU) Zone” to the “Special District 692 (S.D. 692) Zone”, the “Special District 693 (S.D. 693) Zone” and the “Special District 694 (S.D. 694) Zone” as shown on Schedule “A” attached hereto and forming part of this By-law.
2. Section 19 (“Special District (S.D.) Zones”) is hereby further amended by adding new subsections, namely “19.692 - Special District 692 (S.D. 692) Zone”, “19.693 - Special District 693 (S.D. 693) Zone” and “19.694 - Special District 694 (S.D. 694) Zone” which shall read as follows:
“19.692 Special District 692 (S.D. 692) Zone
No person shall within any Special District 692 (S.D. 692) Zone, being Concession 5, Part of Lot 9, in the Geographic Township of Harvey, use any land or erect, alter or use any building or structure except in accordance with the following provisions:
19.692.1 Permitted Uses
(i) all uses permitted in the Extractive Industrial (EI) Zone of this By-law shall apply.
19.692.2 Regulations for Uses Permitted in Section 19.692.1
All of the provisions and regulations of the Extractive Industrial (EI) Zone of this By-law shall apply with the following exceptions:
(i) minimum lot frontage 6 m (20 ft) (ii) minimum lot area 9.3 ha (23 ac)
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19.693 Special District 693 (S.D. 693) Zone
No person shall within any Special District 693 (S.D. 693) Zone, being Concession 5, Part of Lot 9, in the Geographic Township of Harvey, use any land or erect, alter or use any building or structure except in accordance with the following provisions:
19.693.1 Permitted Uses
(i) all uses permitted in the Rural (RU) Zone of this By- law shall apply, save and except for any type of sensitive land use such as any type of residential use.
19.693.2 Regulations for Uses Permitted in Section 19.693.1
All of the provisions and regulations of the Rural (RU) Zone of this By-law shall apply with the following exceptions (to be combined with the S.D. 692 Zone):
(i) minimum lot frontage 6 m (20 ft) (ii) minimum lot area 9.3 ha (23 ac)
19.694 Special District 694 (S.D. 694) Zone
No person shall within any Special District 694 (S.D. 694) Zone, being Concession 5, Part of Lot 9, in the Geographic Township of Harvey, use any land or erect, alter or use any building or structure except in accordance with the following provisions:
19.694.1 Permitted Uses
(i) all uses permitted in the Rural (RU) Zone of this By- law shall apply.
19.694.2 Regulations for Uses Permitted in Section 19.694.1
All of the provisions and regulations of the Rural (RU) Zone of this By-law shall apply with the following exceptions:
(i) minimum lot frontage 207 m (679 ft)”
3. This By-law shall come into force on the date that it is passed by the Council of the Municipality of Trent Lakes, subject to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended.
4. The Clerk is hereby authorized and directed to proceed with the giving of notice under Section 34(18) of the Planning Act, R.S.O. 1990, as amended.
READ A FIRST TIME this 3rd day of February, 2015.
READ A SECOND TIME this 3rd day of February, 2015.
READ A THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF FEBRUARY, 2015.
Bev Matthews, Mayor
Bob Angione, Clerk
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Schedule “A” to By-Law No. B2015-014 Municipality of Trent Lakes Schedule “A” to By-Law No. B2015-014 Concession 5, Part Lot 9 (Harvey) Passed this 3rd day of February, 2015
Mayor, Bev Matthews
Clerk, Bob Angione
Page 155 of 159 THE CORPORATION OF THE MUNICIPALITY OF TRENT LAKES
BY-LAW NUMBER B2015-015
A BY-LAW TO APPOINT MICHAEL GODIN AS SECRETARY-TREASURER AND KARI STEVENSON AS ASSISTANT SECRETARY-TREASURER OF THE COMMITTEE OF ADJUSTMENT
In accordance with the and pursuant to the provisions of Section 44(8) of the Planning Act, the Council of the Corporation of the Municipality of Trent Lakes hereby enacts as follows:
1. That Michael Godin be and is hereby appointed Secretary-Treasurer of the Committee of Adjustment.
2. That Kari Stevenson be and is hereby appointed as Assistant Secretary- Treasurer of the Committee of Adjustment.
3. That by-law B2014-051 be and is hereby repealed.
4. That this by-law will take effect on February 3rd, 2015.
READ A FIRST TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A SECOND TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A THIRD AND FINALLY PASSED THIS 3rd DAY OF FEBRUARY, 2015.
Bev Matthews, Mayor
Robert V. Angione, Clerk
Page 156 of 159 THE CORPORATION OF THE MUNICIPALITY OF TRENT LAKES
BY-LAW NUMBER B2015-016
BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO SIGN AN AMENDMENT TO THE GROUND LEASE AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF GALWAY- CAVENDISH AND HARVEY AND THE BUCKHORN COMMUNITY CENTRE AND ATHLETIC ASSOCIATION
WHEREAS the Township of Galway-Cavendish and Harvey and the Buckhorn Community Centre entered a ground lease agreement dated October 13, 2009 for the Buckhorn Sports Pad for the purpose of establishing and operating an outdoor rink/sports pad; and
WHEREAS the outdoor rink/sports pad and associated buildings are the property of the Municipality of Trent Lakes and are being operated by the Municipality of Trent Lakes for the provision of recreation services to the community; and
WHEREAS Section 110 of the Municipal Act, 2001, S.O., c. 25, as amended, permits a municipality to enter into agreements for the provision of 'municipal capital facilities' by any person and Ontario Regulation 603/06 permits a municipality to designate lands as a municipal capital facility;
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Trent Lakes hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized and directed to execute an amendment to the agreement between the Municipality of Trent Lakes (formerly the Township of Galway-Cavendish and Harvey) and the Buckhorn Community Centre and Athletic Association to identify that the lease agreement for the outdoor rink/sports pad and associated buildings located at, Part of Lot 9, Concession 9, Part 1 on RP 45R14834, located at 1801 Lakehurst Road, is also a municipal capital facility agreement.
2. The amendment to the agreement attached hereto as ‘Schedule A’ forms part of this By-law.
3. This By-law shall come into force and effect on the date of final passing thereof.
READ A FIRST TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A SECOND TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A THIRD AND FINALLY PASSED THIS 3rd DAY OF FEBRUARY, 2015.
Bev Matthews, Mayor
Robert V. Angione, Clerk
Page 157 of 159 THE CORPORATION OF THE MUNICIPALITY OF TRENT LAKES
BY-LAW NUMBER B2015-018
A BY-LAW TO ESTABLISH REMUNERATION FOR COUNCIL MEMBERS
WHEREAS the Municipal Act, S.O., 2001, c. 25 as amended provides that under Section 283 of the Act, Council may establish rates of remuneration for Councillors;
NOW THEREFORE the Council of the Corporation of the Municipality of Trent Lakes hereby enacts as follows:
1. Definitions:
For the purpose of the By-law the following definitions will apply:
1.1 Regular Meeting - is a meeting held in accordance with the annual By- law establishing Regular Council meeting dates.
1.2 Special Meeting – is a meeting called by the Mayor or the majority of Council members to discuss specific items from time to time as required.
1.3 Committee Meetings – is a meeting of members of a Standing Committee of Council called to discuss matters relative to the function of that Committee.
1.4 Other Meetings – is any other meeting attended by Council members as a whole or as individuals in order to investigate and gather information relative to Municipal business.
2. Rates
2.1 That Council will be paid an annual salary which will be paid to them on a bi-weekly basis. The salary shall include Regular, Special, Committee Meetings , Other Meetings and Conference per diem as outlined below:
POSITION ANNUAL SALARY Mayor $30,000.00 Deputy Mayor $27,000.00 Council $25,000.00
2.2 Council will receive the same annual percentage increase granted to the administration staff. Increases shall be effective April 1.
2.3 If a Council member is absent for more than one (1) meeting per year without providing notice prior to the start of the meeting, such member shall have their pay reduced by $100 per meeting missed.
3. Mileage
Council will be paid the Mileage rate in accordance with the Mileage By- law.
4. Expenses
Council shall be entitled to reasonable expenses while performing their duty as members of Council as outlined in the Council Conferences and Expense Claims Policy (AD-18).
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5. One Third Remuneration
All remuneration shall be subject to the provisions of Section 283(5) of the Municipal Act, whereby 1:3 of the remuneration paid shall be for expenses incidental to the discharge of duties as a member of Council.
6. Term
This by-law shall take effect upon date of passing and remain in full force and effect for the term of Council.
By-law B2011-84 is hereby repealed.
READ A FIRST TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A SECOND TIME THIS 3rd DAY OF FEBRUARY, 2015.
READ A THIRD AND FINALLY PASSED THIS 3rd DAY OF FEBRUARY, 2015.
Bev Matthews, Mayor
Robert V. Angione, Clerk
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